R7U-Approve Washington Avenue Storm Water Pipe Replacement ProjectCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving The
Washington Avenue Storm Water Pipe Replacement Project, From 20th Street To Collins Avenue (Project),
Having An Estimated Construction Cost Of $2,500,000, Plus A $250,000 Project Contingency, ForA Grand Total
Of $2,750,000 And Further Authorizing The City Manager To Procure The Project Construction Services Utilizing
The Competitively Bid National Joint Powers Alliance (NJPA) Cooperative Contract For Construction Services
With The Gordian
Build and maintain priority infrastructure with full accountability. Streamline the delivery of services through all
Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
As authorized by Florida Statutes, the Finance and City-Wide Projects Committee endorsed a recommendation by
the Administration to utilize the indefinite quantity contract (lQC) for construction services to expedite the delivery
of construction projects under $250,000 or for emergency projects as approved by the City Manager. The
Committee's endorsement of the IQC process for small and emergency projects was approved by the City
Commission on April 23, 2014. The IQC process is similar to the previously used process by the City but with
tighter controls, including a limit on design, additional competition on certain items and a small project threshold
that limits exposure.
The IQC process is used extensively by the local, state and federal governmental agencies throughout the United
States to expedite the delivery of construction projects. The City, as a governmental agency member, is
authorized to utilize the IQC contract for construction services competitively awarded by the National Joint Powers
Alliance (NJPA)to the Gordian Group.
The proposed construction project replaces the existing storm drainage system at the north end of Washington
Avenue near the Convention Center to Collins Canal. The existing storm drain system north of the Convention
Center will be abandoned and removed during the construction of the Ballroom. The project incorporates large
diameter storm drain pipes with an approximately 50 square foot cross sectional area which will connect to a large
future storm water pump station in the vicinity of the Washington Avenue Bridge over Collins Canal. The work will
be open cut in Washington Avenue and is expected to be completed before December 1't or suspended during
the first two weeks of December and completed in January. The duration of the construction will take
approximately six (3) months to complete.
The storm water drainage improvements includes installing approximately 425 linear feet of 10 foot x 6 foot box
culvert pipe, 21 0 linear feet of 6 foot x 5 foot box culvert pipe, and five structures with manholes; traffic control and
all ancillary and miscellaneous work. ln order to expedite the project, the Public Works Department contacted the
Procurement Office to request the use of the NJPA cooperative contractor procurement process to build the
project.
The contractor submitted for review a proposal to complete the work. lt is the City Engineer's opinion of probable
construction cost and the NJPA Project Manager Review of the proposal submitted by DMSI, lnc. that the final
amount of $2,500,000 has been considered reasonable for the scope of work that is included. DMSI, lnc. has a
record of completing projects on time and on budget.
This project surpassed the $250,000 threshold limit approved by the City Commission for projects through the
NJPA IQC contract award. Accordingly, in orderto move forward with the completion of this project, Commission
approval is required to exceed the $250,000 project threshold limit which includes $250,000 for project
contingency, for a project total not to exceed $2,750,000. The project supports the KIO of maintaining the City's
infrastructure.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Financial lnformation:
Source of
l'11";, o Amount Account
1 2,750,000 365-2327-069357
Total 2,750,000
Financial lmpact Summary:
T:\iAGENDAU01s\SeptembeAPUBLlC WORKSlAgenda NJPA\Washington Avenue Drainage lmprovement
CD A^I,A.^^IBFACH
Agenda ltem R-] \A
Date 9-2.1f989
g MIAMIBTACH
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 331 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members of
FRoM: Jimmy L. Morales, City Manager
DATE: September 2,2015
suBrECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE WASHINGTON AVENUE STORM
WATER PIPE REPLACEMENT PROJECT, FROM 2OTH STREET TO COLLINS
AVENUE (PROJECT), HAVING AN ESTIMATED CONSTRUCTION COST OF
$2,500,000, PLUS A $250,000 PROJECT GONTINGENCY, FOR A GRAND TOTAL
OF $2,750,000 AND FURTHER AUTHORIZING THE CITY MANAGER TO
PROCURE THE PROJECT CONSTRUCTION SERVIGES UTILIZING THE
coMPETTTTVELY BrD NATTONAL JOINT POWERS ALLIANCE (NJPA)
COOPERATIVE CONTRACT FOR CONSTRUCTION SERVICES WITH THE
GORDIAN GROUP.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
FUNDING
$2,750.000 365-2327-069357
$2,750,000 ToTAL
BACKGROUND
As authorized by Florida Statutes, the Finance and City-Wide Projects Committee endorsed a
recommendation by the Administration to utilize the indefinite quantity contract (lQC) for
construction services to expedite the delivery of construction projects under $250,000 or for
emergency projects as approved by the City Manager. The Committee's endorsement of the
IQC process for small and emergency projects was approved by the City Commission on April
23,2014. The IQC process is similar to the previously used process by the City but with tighter
controls, including a limit on design, additional competition on certain items and a small project
threshold that limits exposure.
The IQC process is used extensively by the local, state and federal governmental agencies
throughout the United States to expedite the delivery of construction projects. The City, as a
governmental agency member, is authorized to utilize the IQC contract for construction services
competitively awarded by the National Joint Powers Alliance (NJPA) to the Gordian Group.
The proposed construction project replaces the existing storm drainage system at the north end
of Washington Avenue near the Convention Center to Collins Canal. The existing storm drain
system north of the Convention Center will be abandoned and removed during the construction
City
990
Commission Memorandum -Washington Avenue Storm Water Pipe Replacement NJPA
Page 2 of 2
of the Ballroom. The project incorporates large diameter storm drain pipes with an
approximately 50 square foot cross sectional area which will connect to a large future storm
water pump station in the vicinity of the Washington Avenue Bridge over Collins Canal. The
work will be open cut in Washington Avenue and is expected to be completed before December
1tt or suspended during the first two weeks of December and completed in January. The
duration of the construction will take approximately six (3) months to complete.
The storm water drainage improvements includes installing approximalely 425linear feet of 10
foot x 6 foot box culvert pipe, 210 linear feet of 6 foot x 5 foot box culvert pipe, and five
structures with manholes; traffic control and all ancillary and miscellaneous work. ln order to
expedite the project, the Public Works Department contacted the Procurement Office to request
the use of the NJPA cooperative contractor procurement process to build the project.
The contractor submitted for review a proposal to complete the work. lt is the City Engineer's
opinion of probable construction cost and the NJPA Project Manager Review of the proposal
submitted by DMSI, lnc. that the final amount of $2,500,000 has been considered reasonable
for the scope of work that is included. DMSI, lnc. has a record of completing projects on time
and on budget.
This project surpassed the $250,000 threshold limit approved by the City Commission for
projects through the NJPA IQC contract award. Accordingly, in order to move fonrvard with the
completion of this project, Commission approval is required to exceed the $250,000 project
threshold limit which includes $250,000 for project contingency, for a project total not to exceed
$2,750,000. The project supports the KIO of maintaining the City's infrastructure.
CONCLUSION
The Administration recommends approving the Resolution authorizing the City Manager to
approve the Washington Avenue storm water pipe replacement project utilizing the NJPA IQC
method and approve the project as proposed by DMSI, lnc.
JLM/Mri{re HlFtg#lR
T:\AGENDA\201S\September\PUBLIC WORKS\Washington Avenue Drainage lmprovement NJPA - Memo rev.docx
991
RESOLUTION TO BE SUBMITTED
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