R9E-Discuss Negotiations w- Xerox State And Local Solutions Inc Red-Light Camerlt
MIAMIBEACH
City of Miomi Beoch, '1700 Convention Cenler Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members of the City Commission
FRoM: Jimmy L. Morales, City Manag ", /ilQLDATE: September 2,2015
SUBJECT: Discussion item regarding negotiations between the Gity of Miami
Beach and Xerox State and Local Solutions, Inc., pursuant to the
red-light camera agreement, as authorized by the Mayor and Gity
Commission under Resolution No. 2015-29018.
ADMI NISTRATION RECOMM EN DATION
The City of Miami Beach contracts with an alternative company to continue the
photo red light program.
HISTORY / BACKGROUND
ln April 2010, the City of Miami Beach entered into a five (5) year Agreement with
Xerox State and Local Solutions, lnc. to begin a photo red light (PRL) ticket
enforcement program. The Agreement authorized the City to extend its duration
for up to two (2) additional, two-year terms.
The intent of the PRL program is to improve public safety by reducing motor
vehicle crashes at traffic signal intersections by holding red-light offenders
accountable for their violations. The Miami Beach Police Department currently
manages the program and monitors ten (10) cameras in nine (9) different
intersections throughout the city. Appendix A shows the accident statistics at
these intersections for the period January 1, 2005 to June 1,2015.*
The City of Miami Beach's Agreement with Xerox was set to expire in May 2015.
On April 8,2015, the Finance and Cityruide Projects Committee held a discussion
relative to the viability of the PRL program, and addressed potential modifications
to the Agreement that would better protect the interests of the City. The
Committee made several essential recommendations and identified further
amendments to the Agreement that must be encapsulated with an amendment to
the Agreement for the first renewal term. These were: at a minimum, a provision
" The number of crashes at the 17st and Alton Rd intersection data may have been affected by
major road works at the location'
Agenda rtem R ? E
Date 7-2'/f1052
Commission Memorandum
Red light cameras
September 2, 2015 Page 2 of 2
for five (5) additional red light cameras at designated intersections within the City;
relocation and upgrade of certain existing designated intersection cameras; and
the full indemnity, holding harmless and defense of the City by Xerox State and
Local Solutions, lnc., for pending and future litigation.
The Mayor and City Commission expressly granted the Administration and the
City Attorney's Office the authority to negotiate the first two-year renewal term as
approved in Resolution No. 2015-29018. These negotiations were not finalized
by July 8,2015. An extension was requested and approved by the Major and City
Commission on July 8th, 2015, to expire September 10, 2015. Negotiationi
began at the beginning of August; however, Xerox did not meet the requirements
of the renewal term, as identified by the Finance and Cityruide Projects
Committee.
As a result, the City has four viable options:
'l Allow the current contract to expire, effective September 10,2015, and
initiate a new bid process through the Procurement Department.2 Continue on a month to month basis with Xerox until such time that a
new vendor can be procured.3 Exercise the 2nd of the 2-year options allowing the City to operate
under the same terms and conditions currently in place.4 Terminate the Photo Red Light program entirely.
FISCAL IMPACT:
Since the program's initial investment, revenue has surpassed expenditure.
When all factors are included, a surplus of $189,000 is projected for FY 15/16. !t
is estimated that if the proposed five (5) additional cameras are added, the
surplus above expenses for the PRL program would increase to $355,000
annually. Appendix B provides a fullfinancial breakdown.
ttl D
JLM/DJO/DW
T:\agenda\2015\SEPTEMBER\POLICEDEPARTMENT\Com_Memo_Redlightcameras-future
1053
City of Miami Beach Red Light Camera Program - lntersections Data Appendix A
17th St and
Washington
Ave
(Eastbound
and
Southbound)Total Crashes
lnjuries
Angle
Rear End
Side Swipe
Head-on
Single Vehicle
Pedestrian
Motorcycle
Bicycle
Total Crashes
lnjuries
Angle
Rear End
Side Swipe
Head-on
Single Vehicle
Pedestrian
Motorcycle
Bicycle
17th St and
Alton Rd
(Westbound)
Dade Blvd
and
Washington
Ave
(Eastbound) Total Crashes
lnjuries
Angle
Rear End
Side Swipe
Head-on
Single Vehicle
Pedestria n
Motorcycle
Bicycle
L4
2
5
2
5
0
L
t
0
0
13
2
7
3
3
0
0
0
0
0
1387
2L1
745
212
220
110
100
000
000
000
13
2
7
2
3
0
1
0
0
0
L2
2
4
L
5
0
L
L
0
0
8
3
2
0
3
0
0
0
2
7
6
0
4
0
0
2
0
0
0
0
12
7
9
t
7
0
0
0
1
0
6
2
2
7
0
t
0
2
0
0
13
3
6
0
3
2
0
0
1
L
6
1
6
0
0
0
0
0
0
0
3
0
t
0
2
0
0
0
0
0
1
0
0
0
t
0
0
0
0
0
2
0
0
0
2
0
0
0
0
0
72
2
5
3
1
0
0
1
2
0
9
3
4
0
0
1
0
t
2
L
4
0
2
1
L
0
0
0
0
0
5
0
3
1
7
0
0
0
0
0
8
2
4
7
L
0
0
0
L
L
7
1
2
0
2
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
9
0
1
7
7
0
0
0
0
0
15
4
4
4
4
0
0
2
0
I
6
0
5
0
L
0
0
0
0
0
5
0
2
1
1
0
0
0
0
1
t4
2
4
0
6
0
0
7
0
3
13
4
4
6
1
0
0
0
1
7
t7 27
10
210
2t
5L6
10
00
00
00
10
1
0
0
0
1.
0
0
0
0
0
4
t
2
0
L
0
0
0
1.
0
* Data shown for 2015 is for the period January 1 to May 31 only.
1054
City of Miami Beach Red Light Camera Program - lntersections Data Appendix A
4
0
1
0
3
0
0
0
0
0
3
0
2
0
0
0
0
1
0
0
1,
0
0
0
1
0
0
0
0
0
7
L
2
3
23rd St and
Dade Blvd
(Westbound) TotalCrashes
lnjuries
Angle
Rear End
Side Swipe
Head-on
Single Vehicle
Pedestrian
Motorcycle
Bicycle
41st St and
Prairie Ave
(Northbound) TotalCrashes
lnjuries
Angle
Rear End
Side Swipe
Head-on
Single Vehicle
Pedestrian
Mo(orcycle
Bicycle
Chase Ave
and Alton Rd
(Northbound) Total Crashes
lnjuries
Angle
Rear End
Side Swipe
Head-on
Single Vehicle
Pedestria n
Motorcycle
Bicycle
63rd St and
lndian Creek
(Southbound) TotalCrashes
lnjuries
Angle
Rear End
3
0
2
0
L
0
0
0
0
0
3
L
1.
t
L
0
0
0
0
0
2
t
0
0
2
0
0
0
0
0
3
t
0
L
7
0
0
0
t
0
7
L
2
4
7
0
0
0
0
0
4
0
2
2
0
0
0
0
0
0
2
0
0
t
7
0
0
0
0
0
3
0
L
2
0
0
0
0
0
0
L
0
7
0
0
0
0
0
0
0
5
1
3
0
4
0
1,
3
0
0
0
0
0
0
3
1
1.
L
0
0
0
1
0
0
1
0
0
0
L
L
0
0
0
0
3
0
L
0
2
0
0
0
0
0
3
0
0
3
0
0
0
0
0
0
4
2
3
L
0
0
0
0
0
0
4
0
L
0
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3
1.
0
0
2
0
0
7
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
1,
0
0
0
0
0
0
0
5
2
4
0
0
0
0
0
t
0
1
0
0
t
0
0
0
0
0
0
7
0
1
0
0
0
0
0
0
0
1
0
0
t
22
4
6
1
13 L2
27
11 8
02
5
0
3
2
0
0
0
0
0
0
7
L
4
t
4
0
0
2
0
7
1
0
0
0
4
2
1
3
0
0
0
0
0
0
8
2
2
3
2
0
2
0
0
0
0
0
0
0
L
1
1,
0
0
0
0
0
0
0
2
7
2
0
1.
0
0
1,
6
0
2
1.
* Data shown for 2015 is for the period January 1 to May 31 only.
1055
City of Miami Beach Red Light Camera Program - lntersections Data Appendix A
2
0
0
0
0
0
Side Swipe
Head-on
Single Vehicle
Pedestrian
Motorcycle
Bicycle
Abbott Ave
and lndian
Creek
(Southbound) TotalCrashes
lnjuries
Angle
Rear End
Side Swipe
Head-on
Single Vehicle
Pedestria n
Motorcycle
Bicycle
71st St and
lndian Creek
(Northbound) TotalCrashes
lnjuries
Angle
Rear End
Side Swipe
Head-on
Single Vehicle
Pedestria n
Motorcycle
Bicycle
t
2
L2
0
0
0
0
0
2
0
0
0
3
0
0
1,
2
0
0
0
0
0
8
2
2
3
1.
7
0
1.
0
0
1.
0
I
0
0
0
5
0
2
2
7
0
0
0
0
0
4
1
t
0
2
1.
0
0
0
0
2
0
0
0
0
0
5
0
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7
0
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0
1
0
3
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T:\agenda\2015\SEPTEMBER\POLICEDEPARTMENT\Com_Memo_Redlightcameras-futureAppendixA
* Data shown for 2015 is for the period January 1 to May 31 only.
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