97-22481 RESO
RESOLUTION NO. 97-22481
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RANKING OF
RESPONSES RECEIVED AND AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS FOR A CONTRACT WITH THE NUMBER-
ONE RANKED FIRM, SASAKI ASSOCIATES, INC., PURSUANT TO RFQ NO.
78-96/97 FOR THE DEVELOPMENT OF A BEACHFRONT MASTER PLAN
FOR THE AREA FROM GOVERNMENT CUT TO 47TH STREET; SHOULD
THE ADMINISTRATION NOT BE ABLE TO REACH AGREEMENT WITH
SASAKI ASSOCIATES, INC., AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH THE SECOND-RANKED FIRM, EDAW.
WHEREAS, on March 19, 1997, the Mayor and City Commission authorized the
Administration to issue a Request for Qualifications (RFQ) for the development of a beach front
master plan for the area from Government Cut to 47th Street; and
WHEREAS, the City issued RFQ 78-96/97 for providing the required services on March
25, 1997; and
WHEREAS, notices and specification packages for RFQ 78-96/97 were issued on March
25, 1997, resulting in three timely responses; and
WHEREAS, an Evaluation Committee approved by the City Manager met on June 16, 1997,
and recommended the firm of Sasaki Associates, Inc. as the top-ranked respondent, and the firm of
EDA Was the second-ranked respondent.
WHEREAS, the City Manager has reviewed the responses and the recommendation of the
Evaluation Committee and concurs with the Evaluation Committee recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein accept the ranking of the responses received and authorize the Administration
to enter into negotiations with the number-one ranked respondent, Sasaki Associates, Inc., pursuant
to RFQ Number 78-96/97, to develop a beachfront master plan for the area from Government Cut
to 47th Street; and should the Administration not be able to reach agreement with Sasaki Associates,
Inc., the Administration is authorized to negotiate with the s nd-ranked proposer, EDA W.
PASSED and ADOPTED this 16th day of
APPROVED AS TO
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ATTEST:
2" ~<Y PCMck-
CITY CLERK
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City Attorney ( I.~?
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1.us
COMMISSION MEMORANDUM NO. ~
SUBJECT:
Mayor Seymour Gelber and DATE: July 16, 1997
Members of the City Commission
Jose Garcia_pedrosa1!
City Manager
A Resolution Accepti the Ranking of Responses Received and Anthorizing the
Administration to Enter into Negotiations for a Contract with the Number-One
Ranked Firm, Sasaki Associates, Inc., Pursuant to RFQ No. 78-96/97 for the
Development of a Beachfront Master Plan for the Area from Government Cut
to 47th Street; Should the Administration Not Be Able to Reach Agreement with
Sasaki Associates, Inc., Authorizing the Administration to Negotiate with the
Second-Ranked Firm, EDA W.
TO:
FROM:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
BACKGROUND:
On March 19, 1997, the Mayor and City Commission authorized the Administration to issue a
Request for Qualifications (RFQ) for the development of a beach front master plan for the area from
Government Cut to 47th Street. The Administration issued RFQ Number 78-96/97 on March 25,
1997, to solicit responses for the development of said beach front master plan. Twenty-two (22)
representatives from interested firms were present at the mandatory pre-qualification conference held
on May 15, 1997, and three responses were received on or before the closing time and date of2:00
P.M. on May 29,1997.
Timely responses were received from EDA W, Sasaki Associates, Inc. (Sasaki), and William Lane
Architects. Coastal Systems International, Inc. submitted a response subsequent to the deadline.
Said response was not opened nor considered.
An Evaluation Committee approved by the City Manager, was comprised of the following
individuals:
Leo Salom of the Fontainebleau Hilton
David Miskit of the Delano Hotel
Gus Hernandez of the Miami Beach Ocean Resort
AGENDA ITEM
R. '2 A.
1- ,1.,-97
continued...
DATE
RFQ NO. 78-96/97
Page Two
July 16, 1997
Jorge Chartrand of the City's Engineering and Construction Management Department
Janet Gavarrete of the City's Planning and Zoning Division
Jose Damien, the City's Asset Manager
ANALYSIS:
The Evaluation Committee initially met on June 2, 1997, and concluded its meeting schedule on
June 16, 1997, during the presentations of the three respondents. At the conclusion of the
presentations, discussions were held, the evaluation process was completed, and the respondents
were ranked as follows:
SASAKI
EDAW
W. LANE
1 st Place Votes
4
2
o
2nd Place Votes
2
4
o
3rd Place Votes
o
o
6
The consensus of the Evaluation Committee was that both EDA Wand Sasaki were well qualified
to develop the master plan. However, the majority of the members ranked Sasaki above EDA W.
Although the specific reasons varied amongst the majority voters, the key issues related to a strong
understanding of concession operations and its relation to local issues, previous project experience
with existing concessions, and a more responsive financial component.
CONCLUSION:
The City Manager reviewed the responses submitted and the report from the Chairman of the
Evaluation Committee, and recommends that the Mayor and City Commission accept the ranking
recommended by the Evaluation Committee and authorize the Administration to commence
negotiations with the recommended firm.
JGP:MDB:JD:rd
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F:\PURC\$ALL\ASSETS\BEACHFRN\MASTERPL\ 78-9697 .RFQ 7/10/97.1
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RANKING OF
RESPONSES RECEIVED AND AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS FOR A CONTRACT WITH THE NUMBER-
ONE RANKED FIRM, SASAKI ASSOCIATES, INe., PURSUANT TO RFQ NO.
78-96/97 FOR THE DEVELOPMENT OF A BEACHFRONT MASTER PLAN
FOR THE AREA FROM GOVERNMENT CUT TO 47TH STREET; SHOULD
THE ADMINISTRATION NOT BE ABLE TO REACH AGREEMENT WITH
SASAKI ASSOCIATES, INC., AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH THE SECOND-RANKED FIRM, EDA W.
WHEREAS, on March 19, 1997, the Mayor and City Commission authorized the
Administration to issue a Request for Qualifications (RFQ) for the development of a beach front
master plan for the area from Government Cut to 47th Street; and
WHEREAS, the City issued RFQ 78-96/97 for providing the required services on March
25, 1997; and
WHEREAS, notices and specification packages for RFQ 78-96/97 were issued on March
25, 1997, resulting in three timely responses; and
WHEREAS, an Evaluation Committee approved by the City Manager met on June 16, 1997,
and recommended the firm of Sasaki Associates, Inc. as the top-ranked respondent, and the firm of
EDA Was the second-ranked respondent.
WHEREAS, the City Manager has reviewed the responses and the recommendation of the
Evaluation Committee and concurs with the Evaluation Committee recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein accept the ranking of the responses received and authorize the Administration
to enter into negotiations with the number-one ranked respondent, Sasaki Associates, Inc., pursuant
to RFQ Number 78-96/97, to develop a beachfront master plan for the area from Government Cut
to 47th Street; and should the Administration not be able to reach agreement with Sasaki Associates,
Inc., the Administration is authorized to negotiate with the second-ranked proposer, EDA W.
PASSED and ADOPTED this _ day of
,1997.
ATTEST:
MAYOR
CITY CLERK
APPROVED AS TO
FORM & lANGUAGE
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City of Miami Beach MEMORANDUM
PUBLIC WORKS DEPARTMENT
m
TO:
Jose Garcia-Pedrosa
City Manager
FROM:
Jorge E. Chartrand
Chairman ofthe Se
DATE:
July 7, 1997
SUBJECT:
RFQ 78-96/97, BEACHFRONT MASTER PLAN
The following Evaluation Committee met on June 16, 1997 to discuss, evaluate and consider the three
(3) proposals received for professional consulting services on a Beachfront Master Plan:
Gus Hernandez, Miami Beach Ocean Resort
David Miskit, General Manager Delano Hotel
Leo Salom, Manager Fointainebleau Hotel
Janet Gavarette, PD & HP Division Director, CMB
Jose Damien, Asset Manager CMB
Jorge E. Chartrand, Construction Manager CMB
Factors to be considered were the written proposals provided by each firm; the oral presentations;
general experience in the type of project; ability to provide financial planning and funding
recommendations; experience with concessions; and local experience. Each firm was allotted 30 minutes
for oral presentations with /5 minutes for questions and answers. Evaluation criteria was as follows:
Architectural/Engineering Expertise
Project Manager's Experience
Beachfront and Master Planning Experience
Knowledge of Financial Planning and Funding Mechanisms
Landscape Design
The firms were ranked based on their written proposals and the presentations. William Lane Architects
was unanimously found to be least qualified. Committee members found the firms of EDAWand Sasaki
to be very close to each other in ability and expertise.
EDAW presented a variety of ideas on design and planning and perhaps is the best firm on these terms.
Their presentation on financial and funding proposals was not as strong.
422
Sasaki presented a stronger financial packag(" according to the other committee members and Mr. de
Pasos. Their design expertise and familiarity with this type of project was judged to be almost as good
as EDA W.
Mr. Hernadez thought Sasaki had an advantage on their understanding and use of concessions for
financing the project. Mr. Miskit believes similarly and also voted for Sasaki. Ms. Gavarette believes the
financial and funding component of the project to be more fundamental and felt the Sasaki presentation
was better organized. Mr. Damien believes the two firms to be very close but again thought Sasaki had
a better overall understanding of the project needs. Mr. Salom felt EDA W had more knowledge of this
type of project and a better design capability. Mr. Chartrand felt EDAW to be the better design firm and
believes this to be the longer lasting effect of the project. Also, the EDAW written proposal was
outstanding.
The Evaluation Committee voted to rank the firms as follows:
I . Sasaki Associates
2. EDAW, Inc.
3. William Lane Architects
The final tally was four votes for Sasaki, two votes for EDAW and zero votes for William Lane.
If you agree with the above recommendations, the commission memorandum will request the City
Commission's approval of the recommendation.
c: Harry Mavrogenes, Assistant City Manager
Mayra Diaz-Buttacavoli, Assistant City Manager
Julio Grave de Peralta, Public Works Director
Judy Ford, Procurement Director
423