R7A2-Adopt Tentative Budgets-Gen-GO-RDA-Ent-Int-Spec Rev FundsCOMMISSION ITEM SUMMARY
Item Summary/Recommendation :
The total Proposed General Fund Operating Budget is $300.30 million, which is $20.3 million or 7.2
percent more than the FY 2014115 adopted budget of $280.0 million. The City's Proposed Operating
Budget in total for FY 2015fi6 is $573,097,000 including the General Fund, General Obligation Debt
Service, Enterprise Funds, Special Revenue Funds and Transfers to the Redevelopment District. This
amount is net of lnternal Service Funds and lnterfund Transfers.
The proposed millage rate decrease of 0.1114 mills meets the remaining millage rate goal to lower the
millage rate to the level in FY 2009/10 as property values have increased over time and the proposed
millage rate does not result in a property tax increase to median or average property owners that qualifyfor
the homestead exemption and the Save Our Homes cap. The FY 2015116 Budget includes $1.2 million of
reductions/efficiencies and $4.2 million of service level enhancements that address high priority needs of
the City as identified through the strategic planning process and 2014 Community survey.
Advisorv Board Recommendation:
Financial lnformation :
Source of
Funds:
Amount Account
1 $300,299,000 General Fund Operatinq
2 $s,925,000 G.O. Debt Service
3 $23.1 13.000 RDA Funds-Ad Valorem Taxes
4 $208,901,000 Enterorise Funds
5 $101,643,000 Soecial Revenue Funds
Total $573.097.000 *Net of lnternal Service Funds and Transfers
$80,370,000 lnternal Service Funds
OBPI $66.784.000 lnterfund Transfers
Financial lmpact Summary: The proposed property tax levy is only $4 million more in FY 2015/16 than
it was nine years ago in FY 2006/07. Overall position count is still 2.9 percent less than iqDlZQQQlQZ-
A*E*DA ,rr* R7 AZ
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting Tentative
Budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service, and
Special Revenue Funds for Fiscal Year 2015/16 Subject to a Second Public Hearing Scheduled on
Wed tember 30, 2015 at 5:01 P.M.
Kev lntended Outcome Supported:
Ensure expenditure trends are sustainable over the long term
Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City
related to value for taxes paid:o Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or
good (Residents: 58%; Businesses 54%)
(s MIAAAIBTACH o*re Q'A!{77
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City of Miomi Beoch, 1200 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
September 10,2015
A RESOLUTION OF THE MAYOR
the City
CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,NG TENTATIVE BUDGETS FOR THE
GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE,
INTERNAL SERVICE, AND SPEGIAL REVENUE FUNDS FOR FISGAL YEAR
2015116 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON
WEDNESDAY, SEPTEMBER 30, 2015 AT 5:01 P.M.
ADMINISTRATION RECOMMEN DATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes tentative budgets for the General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, lnternal Service, and Special Revenue Funds for Fiscal Year (FY)
2015t16.
PROCEDURE
As outlined in the companion General Operating Millage Agenda ltem, Section 200.065,
Florlda Statutes specifies the manner in which budgets are adopted. First, the tentative
millage rate for both the general operating and debt service is adopted, then immediately
thereafter, tentative budgets by fund are adopted. The attached Resolution adopting
tentative budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise,
lnternal Service, and Special Revenue Funds for FY 2015116 is therefore presented to you
at this time for adoption.
Additional details are contained in my Budget Message which is attached, however,
highlights of that document are outlined below.
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Adopti ng Tentative Budgets
September 10, 2015
Page 2
GENERAL FUND CURRENT SERVICE LEVEL BUDGET DEVELOPMENT
As in past years, the Proposed Work Plan and Budget was developed through an intensive
review process with our City Commission. Preliminary budget information was provided at
the Commission Retreat on May 29th and in meetings with the Finance and Citywide
Projects Committee (FCWPC) on June 3rd, July 1st, and July 17th.
The General Fund is the primary source of funding for the majority of City services.
Revenues are derived from ad valorem property taxes, franchise and utility taxes, business
license and permit fees, revenue sharing from various statewide taxes, user fees for
services, fines, rents and concession fees and interest income. Additionally,
intergovernmental revenues from Miami-Dade County and Resort Taxes contribute funding
for tourist-related activities provided by General Fund departments.
The first step in preparing the FY 2015116 budget was an evaluation of Current Service
Level (CSL) revenues and expenditures. CSL revenues represent the amount of revenues
that would be generated based on existing tax rate, fees and charges. CSL expenditures
represent the expenditures associated with providing the same level of service next year as
in the current budget year.
At the Strategic Planning Retreat on May 29,2015, the Commission was briefed regarding
the preliminary General Fund Current Service Level (CSL) budget. The CSL represents the
cost of providing the same level of services as in the prior year and serves as the baseline of
funding for the budget process.
Property taxes comprise 46% of the total General Fund revenue and are a key driver of CSL
revenues. The Property Appraiser provided the prelimin ary 2015 property values on June 1 ,
2015. The Commission was briefed regarding the updated CSL budget at the June 3'd
Finance & Citywide Projects Committee. The preliminary 2015 property values increased
12.0o/o, which resulted in an increase of $14.6 million in General Fund property tax revenues.
CSL revenues were estimated to increase $16.1 million due to an $14.6 million increase in
property tax revenues (assumed keeping the operating millage rate the same), a $2.6 million
increase in non-property tax revenues including an increase in the Resort Tax contribution of
$1.7 million for items added in mid-year and annualized items from FY 2014115, and a
decrease in prior-year set-aside (one{ime revenue) of $1.6 million. These figures do not
assume additional contributions from the Resort Tax or Parking Funds.
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Adopting Tentative B udgets
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Page 3
CSL expenditures were estimated to increase $12.5 million due to the following:
o Higher pension contributions of $2.8 million as both pension boards voted to lower
the investment rate assumption
. O-2o/o merit pay: $2.2 million
. Spike in leave payouts from retirements, DROP, and separations from the city: $1.2
million
o Annualized costs for items added during FY 2014115 such as $1.64 million for the
new landscaping contract, $534,000 for PC replacement from 5 to 3 years,
$332,000 for body camera maintenance, and $249,000 for Energov permitting
software maintenance.
o Annualized costs for items added mid-year including $802,000 for staffing of 6 new
lifeguard stands, $285,000 for enhanced tuition reimbursement program, $283,000
for pre-employment background checks, $276,000 for license plate reader on
MacArthur Causeway, $204,000 for additionalwindstorm insurance, $128,000 for
security guards on 4th floor of City Hall and at Housing & Community Services, and
$105,000 for Executive Services Program.
. Other miscellaneous cost increases to CSL include $210,000 for higher general
liability legal fees and workers comp legal fees based on trend, $160,000 for outside
legal counselfor labor negotiations and Watson lsland, $157,000 for actuary and
pension attorney for labor negotiations, and $154,000 for electricity for new
streetlights (21o/oincrease in inventory) and irrigation costs from recently completed
capital projects.
. These expenditure figures do not assume additional savings from potential
etficiencies or reductions.
The preliminary CSL based on June 1't property values had a revenue increase of $16.1
million and an expenditure increase of $12.5 million for a net surplus of $3.6 million. At the
June 3rd Finance and Citywide Projects Committee meeting, direction was given to assume
a millage rate reduction of 0.0557, which represented half of the remaining millage rate goal.
The millage rate reduction reduced the projected CSL surplus to $2.5 million.
APPROAGHES TO BALANCE
At the July 1't Finance and Citywide Projects Committee meeting, direction was given
regarding the proposed Millage Rate, enhancements and efficiencies for the Operating
Budget, and changes to the Capital Budget.
The impact of the change from the June 1"t preliminary taxable values of 12.0 percent to the
July 1't certified taxable values that increased 13.3 percent was calculated at $1 .2 million.
The Committee voted to reduce the combined millage rate by the remainder of the millage
rate goal, 0.1114 mills, which reduced the surplus by $t 1 million. The proposed millage
rate was reduced from 6.0237 to 5.91 23 and is now the same as it was in FY 2009/10 prior
to the millage rate increase in FY 2010fi1 of 0.5902.
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Adopting Tentative Budgets
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On July 1st, the Committee accepted the recommended reductions/efficiencies except for
the recommended reduction in City Clerk - Central Services for $27,100 to eliminate printing
of Commission meeting agendas, Commission committee agendas, Land Use Boards
agendas, and annual Budget documents. The updated savings from the recommended
red uctions/efficiencies totals $1,21 1,7 50.
The Committee also recommended accepting the proposed additions and service
enhancements with the following changes listed below:
. Remove $100,000 for the Climate Action Plan in Building-Environmental
Management
. Remove $150,000 for the North Beach Marketing funds in Tourism, Culture, &
Economic Development (funded by Resort Tax)
Offset 50 percent ($55,000) of the Assistant Director in Tourism, Culture, &
Economic Development from Resort Tax funding
o Offset the $220,000 cost of the Urban Forestry Tree Preservation Program in Public
Works by budgeting the fee revenue associated with the new program
. Add $200,000 for Out-of-Region Data Center in lnformation Technology
. Add $500,000 in a reserve to offset the future cost of the Public Safety Radio project
in Emergency ManagemenV9-1 -1
Following the July 1't meeting,
Current Service Level Budget
2015t16.
an additional savings of $130,000 was identified in the
from funding the Fire Boat in FY 2014115 instead of FY
At the July 17th Finance and Citywide Projects Committee meeting, the following two
changes were made to the list of proposed additions and service enhancements:
o Add $45,000 for one of two requested positions for the City Attorney Fellowship
Program
. Reduce Parking's Loading Zone Program request from 12 to 8 positions (Parking
Fund)
The updated recommended enhnacements total $3,869,000, which is offset by $530,000
from additional Resort Tax contribution for tourism-eligible enhancements. The remainder of
the surplus totaling $102,750 was placed into General Fund-Contingency in Citywide.
After the July 17th Finance Committee meeting, an enhancement was added consisting of
three Code Compliance Officers in the Entertainment District to augment the existing two
positions added during FY 2014115. These positions would be assigned along Ocean Drive,
Espafiola Way, and the southern portion of Collins Avenue and Washington Ave. ln the last
fouryears, twentythree additionalordinances have been implemented and caseloads have
almost doubled since FY 2010111. The cost of this enhancement is offset by additional
contribution from Resort Tax.
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Adopting Tentative Budgets
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Page 5
Preliminary CSL surplus
--based on June 1st values
Millage rate reduction
--50o/o of rernaining millage rate goal
3,600,000
(1,1 00,000)
Updated CSL surplus
Recomrnended enhancements
Additional Resort Tax contribution
Recommended reductionVeff iciencies
Change in ta:able values
--based on July 1st ralues
Additional Millage rate reduction
--Remainder of millage rate goal
2,500,000
(4,109,000)
770,000
1,211,750
1,200,000
(1,1 00,000)
Reserre for Public Safety Radio project (500,000)
Savings to CSL from Fire Boat 130,000
Additional Contingency (102,750)
After Julv 17th Finance Committee
Code Officers for Entertainment Distric'l (240,000)
Additional Resort Tax Contribution 240,000
Totalsurplus/(shortfa!!) I - I
Efficiencies and Reductions
City departments continue to be proactive in identifying additional efficiencies to their current
service level programs and services. As with the preparation of budgets for the last eight
years, departments are continuing to analyze their budget from two perspectives: 1)
reviewing for potential etficiencies, reorganizations to reduce cost, etc., without adversely
impacting services; and 2) performing a modified zero-based analysis of each department
budget, identifying potential service reduction alternatives versus core functions. As part of
the FY 2015116 budget process, the Finance & Citywide Projects Committee requested that
departments submit lists of potential reductions/efficiencies totaling 5 percent of their FY
2014115 budgets. The lists were reviewed extensively by the City Manager, Executive
Team, Department Directors, and the Budget Office. At their July 1'I meeting, the Finance &
Citywide Projects Committee accepted $1,211,750 of the recommended
reductions/efficiencies recommended by staff. ln addition to the summary below, a list of the
proposed reductions/efficiencies can be found in Attachment A.
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Adopting Te ntative B udgets
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Page 6
Move the elevator section from Buildino to Public Works: The elevator section
currently operates from the Building Department and has annual offsetting revenue.
It has been determined that this revenue is not restricted for building enforcement
purposes. As such, the function and offsetting revenue can be moved to Public
Works and result in a net savings to the General Fund of $658,000.
Eliminate the Ethics Hotline: This reduction eliminates the Ethics Hotline funded
during FY 2013114, but not implemented. The recommended approach is to
leverage the existing FBI corruption hotline which is currently advertised on the City's
website and MBTV. The FBI corruption hotline is preferable to an internal ethics
hotline because it offers a potential whistleblower greater protection from an
independent law enforcement agency.' The City currently has a police officer
assigned to the FBI public corruption investigation task force. ln addition, the Miami-
Dade County Office of the lnspector General has a "Report Fraud" phone numberat
305-579-2593.
Eliminate the Green Team: This $115,000 reduction eliminates the "Green Team"
funded in FY 2013114, but not implemented. These positions were planned to
increase the City's monitoring of waste runoff pending the City obtaining some level
of jurisdiction that ensured the enforcement authority over grease traps by Q2-2015.
DERM has not relinquished the authority for the City to have fulljurisdiction over
grease trap investigations and penalties so these positions were never filled.
Reduce lnvestment Advisorv Services fees: Due to a newly negotiated contract, the
custodial fees and arbitrage costs for the lnvestment Advisory Services fee can be
reduced $207,000 without impacting service levels.
Reduce medical shelter beds budqet: ln the past, clients with medical impairments
have been placed in a medical shelter bed instead of a normal shelter bed, resulting
in additional costs. Shelters have become increasingly ADA compliant resulting in
less of a need for specialized medical beds. The recommended reduction of
$27,450 is not anticipated to have a negative effect as the remaining funding in the
program budget is expected to meet the anticipated need for medical beds. This
need is anticipated to continue to decrease over time.
Reduce criminal backqround checks budoet: The recommended reduction has no
impact due to new criminal background check contract costs being $4,800 less than
prior contract.
Accelerate planned implementation of Virtual Desktop lnfrastructure: The
implementation of Virtual Desktop lnfrastructure was planned for a limited
implementation in FY 2016117 and this reduction of $100,000 accelerates the rollout
to FY 2015116. Select users that are scheduled to have their PC's replaced will use
Dell Virtual Desktop lnfrastructure instead of a traditional PC. There may be initial
challenges and lessons learned as part of the initial rollout, but there is potential for
substantial long-term savings.
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Adopti ng Tentative B udgets
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Page 7
. Estimated anticipated savinqs from Telecom Audit: A telecom audit has been
initiated during FY 2014115 that is anticipated to result in savings from billing errors,
etc. The last audit was performed 1997. The audit is anticipated to have a minimal
impact to users. lT staff is impacted as there is an amount of etfort and labor that is
involved. The more effort that lT and the selected vendor put forth, the more likely
that savings are found. However, the labor committed to doing this reduces the work
capacig for other projects. The recommended reduction of $50,000 reflects a
realistic savings target that could increase to as much as $250,000.
r Eliminate distribution of solicitation documents via CD's: The City Code requires that
as part of the bid solicitation process, bidders are required to pay $20 per CD to pick
up copies of the construction documents. This $1,500 reduction will result in
distribution of construction documents via a File Transfer Protocol (FTP) or the
Public Purchase Website. This reduction would require a change to the City Code.
o Eliminate newspaper advertisements for bids under $300,000: The City Code
requires that bids shall be published once in at least one otficial newspaper having
general distribution in the city and at least five working days preceding the last day
set for the receipt of proposals. Most bidders today, rather than relying on newspaper
advertisements, rely on electronic bid notification systems. The City uses one such
system, Public Purchase, to advertise all competitive solicitations. Florida statutes
only require that bids for construction over $300,000 be advertised. This reduction
would require a change to the City Code.
Service Enhancements
The proposed enhancements found in Attachment B reflect services that our residents and
businesses identified as important to them during the2014 Community Satisfaction Survey
or priorities identified at the City Commission retreat on May 29,2015.
Highlights of the $4.2 million of enhancements funded across all funds to address priorities
in the City's Strategic Plan include:
. lmprove traffic and mobility by adding an additional police motor unit and expanding
the Freight Loading Zone program throughout the city
. lncrease public safety by supporting the State Attorney's Human Trafficking Task
Force and implementing a License Plate Reader system on MacArthur Causeway
. lmprove policing culture by reimbursing ten police recruits to complete Police
Academy training instead of only hiring certified officers with previous experience
. Enhance beautification by creating an Urban Forestry Tree Preservation program,
developing a GIS tree inventory, and participating in the Fairchild Botanical Gardens
Million Orchid project
. Enhance programming for various recreation programs as follows: additional
inclusionary aides to meet the demand for special need children to be enrolled in
summer camps; funding for a second season of Little League Baseball; expansion of
elderly programming from North Shore Park Youth Centerto two additional locations
in central and south beach; an increase in year-round level of service citywide for
84
Adopti ng Tentative Budgets
September 10, 2015
Page I
youth programming with new educational and cultural programs and at additional
sites; the addition of Nautilus Middle School as an additional site for teen
programming; the enhancement of special community events such as Winter
Wonderland and Cupid's Carnival with additional rides and activities; meeting
increasing demand for elderly programs and events by increasing funding for the
Senior En hancement Transportation Service prog ram.
o Preserve infrastructure by increasing pay-as-you-go funding from the General Fund
for capital projects from $1.4 million to $2.4 million
o lncrease response times for addressing high priority citizen issues/complaints by
adding two parttime positions to the newly created Rapid Response Team
. Enhance a more proactive code compliance environment by adding three Code
Compliance Officers in the Entertainment District to augment the existing two
positions added in FY 2014115.
. Enhance opportunities for persons with disabilities by partially funding the para-
rowing program at the Shane Rowing Center
. Expand the "Can on Every Corner" initiative by an additional 100 locations
. Maintain plan review turnaround time within current targets (Residential - 7 days;
Commercial - 21 days) while absorbing the staffing impact of assigning building
inspectors to the Convention Center project
o Enhance preventive maintenance of storm water and sewer infrastructure
. lmprove disaster preparedness by backing up City technology data/systems in an
out-of-region data center
. Several administrative enhancements including: enhance organizational capacity by
creating a Fellowship program to hire entry-level city attorneys; streamline records
management activities across the organization; improve code compliance oversight;
improve quality of 911 calls using off-site certified reviewers; improve oversight of
bond issuance and debt management function; increase oversight of HUD funded
capital activities; meet increasing demand for administrative support of the City'sfive
Land Development Review Boards; expedite procurements activity; reduce backlog
of engineering projects; address 21 percent increase in street light inventory; provide
adequate oversight of contracted grounds maintenance services; meet increasing
demand for GIS programming and support; enhance oversight of tourism, cultural,
and economic development programs; enhance capacity to develop and maintain
mobile applications and web-based applications
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Adopti ng Tentative Budgets
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Additional enhancements added mid-year during FY 2014115 include the following:
. lmprove traffic and mobility by expanding the City's trolley system from the existing
North Beach Loop to include a Mid Beach Loop, a South Beach Loop, and a Collins
Link
. lncrease public safety by adding six new lifeguard stands to the existing 29 locations
. Enhance parking lot cleanliness by adding a roving crew to address illegal dumping,
litter, and other deficiencies
. lmprove educational excellence by developing an internship program with Florida
lnternational University for 18-24 interns annually to gain real-life, hands-on work
experience
A list of potential additional enhancements requested by departments but not recommended
by me in the Proposed Budget can be found in Attachment C. While many of these potential
enhancements are important and should be considered over time, they were considered a
lower priority than those included in the FY 2015/16 Proposed Budget and Work Plan.
lncreased Use of ResortTaxes to offsetTourism Eligible Expenditures in the General
Fund
Based on an outside consultant study conducted in 2010 using FY 2007lOA actual costs, it is
estimated that there are approximately $50.5 million in eligible resort tax expenditures in the
General Fund. However, $8.8 million of these costs were estimated as being addressed by
dedicated funding pursuant to the Miami-Dade County Convention Development Tax
interlocal agreement, thereby resulting in approximatelv $41 .7 million in eliqible Resort Tax
expenses in the General Fund.
These include expenses associated with police officers serving entertainment areas; a
portion of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced
code compliance provided to respond to evening entertainment area violations and staffing
of special events; other code compliance activities in tourism and visitor related
facilities/areas; Tourism and Culture Department and the CulturalArts Council; museums
and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of
revenues); Memorial Day and other special event costs; homeless services; July 4th; Visitor
Centerfunding; holiday lights; Jewish Museum; MiamiDesign Preservation League (MDPL);
Orange Bowl; monuments; etc.
The total proposed Resort Tax Fund transfer to the General Fund for FY 2015/16 is
approximately $30.S million.
VALUE OF SERVICES FOR TAX DOLLARS PAID
Between FY 2007108 and FY 2014115, the General Fund absorbed almost $51 million in
reductions (almost 17 percent of the $244 million FY 2011112 General Fund budget) and
eliminated 295.5 full-time and 11 part-time positions across all funds.
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Adopting Tentative Budgets
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Page 10
Further, a total of approximately $20 million in employee "give-backs" were achieved
between FY 2OOgl10 and FY 2011112, through a combination of freezing cost of living
adjustments for all employees for two and one-half years, elimination of merit increases for
all employee except members of the Fraternal Order of Police (FOP) and lnternational
Association of Firefighters) IAFF, increased contribution to pension forallemployees except
members of FOP and IAFF, pension plan changes for the Miami Beach Employees
Retirement Plan, increased contributions for take-home vehicles by FOP members for 18
months, reduced holiday pay for IAFF members, and increased contributions to health
insurance by members of the FOP and IAFF for 18 months. ln addition, the FY 2012113
budget included $918,000 in employee "give-backs", the FY 2013/14 budget included $4.6
million, and the FY 2014115 included $1.9 million. Combined with approximately $22.4
million in employee "give-backs" achieved between FY 2009/10 and FY 2014l15, this
represents $78.7 million in combined "givebacks" and reductions over 8 years.
All of the givebacks achieved, except the 18 month increased contribution to health by FOP
and IAFF and the increased contributions for take-home vehicles by FOP members for 18
months, represent ongoing, recurring savings to the City and the employee givebacks
contribute significantly towards the City's strategic goal (key intended outcome) to control
payroll costs.
Although the economy appears to have stabilized, the impact of the recent recession
impacted both property tax revenues as well as pension costs. Therefore, the City's strategy
continues to consider the long term financial sustainability of the City. Beginning with the
development of the FY 2009/10 budget, a strategy was developed to address short-term,
mid-term and long-term financial needs.
o Strategies to address short-term financial needs included ongoing efficiencies and
wage concessions by employees.. Mid-term financial sustainability was addressed by pension concessions from current
employees in the Miami Beach Employees Retirement Plan
o Longer term financial sustainability is enhanced by the pension plan restructures that
have been put in place for employees in the City's retirement plans. For example, for
General Employees, the plan restructure proposed for new employees is projected
by the City's actuary to reduce the City's annual required contribution by almost $1
million in FY 2012113, with additional reductions annually as the number of
employees in the Miami Beach Employees Retirement Plan hired after October 1,
2010 continues to increase. Further, additional pension plan reform
recommendations were developed by the City's Budget Advisory Committee (BAC)
for the Fire and Police Pension Plan for consideration as part of the FY 2013114
adopted budget. While the specific BAC recommendations were not implemented,
the pension reform agreed upon by IAFF and FOP generated savings is in excess of
the BAC recommendations: $5.6 million in the first year, $1.9 million in the second
year, and $140 million net present value over 30 years.
With the proposed $1.2 million in efficiencies incorporated in the Proposed Work Plan
and Budaetfor FY 2015/16, the 9 veartotal of reductions and emplovee oivebacks is
ao p roxi m atelv $80 mi llio n.
87
Generol Fund
FY 2015/16 9-Yeor Totol
$ lmpocts FI PT S lmpocts FT PT
)ublic Sofetv ($8.O21.095',t71 0l to
)oeroiions l773,OOOI l$6,899,867)(66.o)(23 o
\dministrotive lt438,7sO)l$3.685,444 (33.4)t.o
:con & Culturol Dev t$l ,23s,4261 117.O)
:iiywide ts1 .6)9.642
Subtoio $ 11 .211 .7sO1 l$21 .461 .474 )85.4 (21 .0)
Tron sfers {$23. r68.966
Tottll 511,211,750)s@4,630,440'(r 85.4)(2r.o)
lnternol Serwice Funds I$3,871,22s1 1s7.1
Enlerprise Funds ($3,651,02 I {s3.ol ro.o
GRAND TOTAL REDUCTIONS s(r .211 ,7501 I152,152,6861 (29s.sl r l.ol
Adopting Tentative Budgets
September 10, 2015
Page 1 1
Esti moted Employee Givebocks
GRAND TOTAL REDUCTIONS AND GIVEBACKS
{$22.833.3601
str,2tt,7so's 179,986,0,46)(29s.s)r r.o)
The 2015 Environmental Scan conducted as part of the strategic planning process showed
that the average daily population in the city has grown 36.5 percent from 2004 to 2014.
Much of this increase consists of additional tourists (88 percent), seasonal residents (59
percent), and non-tourist beach visitors (85 percent). Having over one-third more people in
the city over the last ten years, without an offsetting increase in budget can result in services
becoming degraded over time. The chart below shows the General Fund budget and
General Obligation Bond Debt Service budget divided by the average daily population from
2007 lo 2014. The chart shows that the average daily population has grown faster than the
budget and that the FY 2013114 amount is 13 percent below the FY 2OOG|OT amount.
General Fund and G.O. Debt Budget by Average Daily Population 2007 -2014
1,30s
r
Despite the 36.5 percent growth in average daily population and tourism, the City's position
count has remained relatively flat as shown in the chart below. The overall position count is
62 positions or 2.9o/o less in FY 2015/16 than it was nine years ago in FY 2OOG|O7.
1,6@
1,4m
L2m
1,381
III
2oo8{9 2009,10 2010-11
available n GF Exp per ADP r Go Debt per ADP
2072-13
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Adopting Tentative B udgets
September 10, 2015
Page 12
Position Count FY 2006/07 to FY 2015116
),300
2.200
2,100
2,0m
1,9@
1,8@
1,7@
1,600
1,5@
1,4@
1,300
1,2@
1,1&
1,@
9@
8m
7@
6@
5@
3m
2&
1&
2OO9|7O 2070/!! 2077172 2072/t3
I General Fund I Other Funds
2013/74 2}74l1s
PROPOSED FY 2015/16 ENTERPRISE FUND BUDGETS
Enterprise Funds are comprised of Sanitation, Water, Sewer, Stormwater, Parking, and
Convention Center Departments. The FY 2015/16 Enterprise Funds Budget is $208.9
million. This represents an increase of $29.0 million (16 percent) from the FY 2014115
budget of $179.8 million, primarily due to:
. Water reflects a 5 percent rate increase from $4.43 to $4.65 per thousand gallons
primarily to cover debt service on approximately $35 million in capital improvements
to the water system. The monthly water bill for a customer that consumes 5,000
gallons a month will increase $1 10 and 1 1 ,000 gallons a month will increase$2.42.
. Sewer reflects a 9 percent rate increase from $7.55 to $8.23 per thousand gallons
primarily to pass on a 9 percent increase of fees charged by Miami-Dade Water and
Sewer Department (WASD) to treat the City's wastewater, to cover debt service on
approximately $t 8 million in capital improvements to the sewer system, support an
enhancement of two positions to enhance preventive maintenance program to the
sewer infrastructure system. The monthly sewer bill for a customer that consumes
5,000 gallons a month will increase $3.35 and 11,000 gallons a month will increase
$7.37.
. A $18.9 million increase in Parking rate fee revenue to modify driver behavior to
better manage parking demand through financial incentives and to fund several
transportation initiatives such as: the expanded Trolley system including North, Mid,
and South trolleys as well as a Collins Link; the lntelligent Transportation System
and Parking Management System; three additional Parking Garages in North and
Middle Beach as well as on Washington Avenue; an enhancement to expand
loading zone enforcement from the entertainment district to citywide to minimize
double parking and promote smooth traffic flow; and an additional sanitation crew
added during FY 2014115 to enhance parking lot cleanliness.
89
Adopting Tentative Budgets
September 10, 2015
Page 13
A Stormwater enhancement of $79,000 for two positions to enhance preventive
maintenance program to the storm water infrastructure system.
A Sanitation enhancement of $132,000 to expand the "can on every corne/' initiative
by adding 100 more litter cans across the city.
PROPOSED FY 2015/16 INTERNAL SERVICE FUND BUDGETS
lnternal Service Funds are comprised of the Central Services, Fleet Management,
lnformation Technology, Risk Management, Medical & Dental and Property Management
Divisions. The FY 2015116lnternal Service Fund budget is $80.4 million, or 2.5o/o, more
than FY 2014115. lnternal Service costs are completely allocated to the General Fund and
Enterprise Fund departments, Special Revenue Funds, and the Risk Management Fund
reimburses the General Fund for the cost of legal services.
PROPOSED FY 2015/16 RESORT TAX FUND BUDGET
The FY 2015116 Resort Tax budget is $78.6 million, an increase of $15.7 million or 25
percent from FY 2014115. This increase reflects the continued increase in resort tax
revenues and the anticipated implementation of an additional 1 percent resort tax to pay for
the Convention Center Renovation project.
. New enhancement of $1OO,OOO for the July 4th event in North Beach.
. Maintains $542,000 to support the initiative to provide better service at beachfront
restrooms by adding attendants to the beachfront restrooms in Lummus Park and 21st
street on weekends, holidays, and special events and $200,000 to deploy an interim
lntelligent Transportation System (lTS) solution for major special events and high impact
periods.
. $36,554,000 (a$2.47 million increase) is provided to the General Fund to support new
and continuing tourism eligible expenditures such as more proactive code enforcement,
cleanliness index, park ranger program, homelessness at Lummus Park, hurricane and
disaster preparation equipment, increased support for the Miami Beach Botanical
Garden, public safety programs such as ocean rescue, police services on Lincoln Road,
Ocean Drive/Lummus Park, Collins Avenue, Washington Avenue, ATV officers,
Boardwalk security, special traffic enforcement and special event staffing; and fire
rescue units in tourist and visitor areas. The funding also supports code compliance
services to respond to evening entertainment areas and provides for a portion of the
operational costs of the Tourism and Cultural Development.
. Maintain $3 million for enhancing the outcomes from major events such as Memorial
Day, including management, Goodwill Ambassadors.
o The contribution to the Miami Beach Visitor and Convention Authority will increase from
$2.4 million to $2.67 million based on the legislated funding formula.
90
Adopting Te ntative B udgets
September 10,2015
Page 14
. Maintain $350,000 is provided to continue the local Miami Beach marketing campaign, to
be matched with funds from the Greater Miami Convention and Visitors Bureau, the
Miami Beach Visitor and Convention Authority, and the Cultural Arts Council.
. lncrease from $230,000 to $300,000 for enhanced holiday decorations.
. $200,000 contribution to help offset expenses of the Miami Beach Bowl or equivalent
event.
. Thefirst of a 15 yearannual contribution of $1 million to Mount Sinai Medical Centerto
fund the design and construction of a new Emergency Room facility.
. The contribution to the greater Miami Convention and Visitors Bureau remains flat at
$5.4 million pending contract negotiations expected to result in a performance-based
contract.
. Estimated debt issuance costs of $2.1 million associated with the planned Resort Tax
revenue bonds for the redevelopment of the Miami Beach Convention Center.
CONCLUSION
ln summary, the proposed millage rate decrease of 0.1 1 14 mills meets the remaining millage
rate goal to lower the millage rate to the level in FY 2009110 as property values have
increased over time. ln addition, the proposed millage rate does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. The FY 2015116 Budget includes service level
enhancements that address high priority needs of the City as identified through the strategic
planning process and 2014 Community survey.
The Administration recommends adoption of the attached Resolution which establishes
tentative budgets for General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and
lnternal Service, and Special Revenue Funds for FY 2015116, subject to a second public
hearing scheduled on Wednesday, September 30, 2015 al5:01 P.M.
Attachments
,aru@
91
RESOLUTTON NO._
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA ADOPTING
TENTATIVE BUDGETS FOR THE GENERAL, G.O. DEBT
SERVICE, RDA AD VALOREM TAXES, ENTERPRISE,
INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS
FOR FISCAL YEAR 2015116 SUBJECT TO A SECOND
PUBLIC HEARING SCHEDULED ON WEDNESDAY,
SEPTEMBER 30, 2015 AT 5:01 P.M.
WHEREAS, the City Manager's proposed Fiscal Year (FY) 2015116 General Fund
operating budget totals $300,299,000 and the total proposed operating budget for FY 2015116
net of transfers is $573,097,000 including the General Fund, General Obligation Debt Service
Fund, Enterprise Funds, Transfers to the Redevelopment District, and Special Revenue Funds
as shown in Composite Exhibit "A"; and
WHEREAS, the proposed Enterprise Fund budgets total $208,941,000; and
WHEREAS, the budget for lnternal Service Funds, which are wholly supported by
transfers from the General Fund, Enterprise Funds, and the Redevelopment Dstrict, is
$80,370,000; and
WHEREAS, the proposed Special Revenue Fund budgets total$101,643,000; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscation Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhoods, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds following a request
to the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police
Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "B") which states that this request complies with the provisions
of Section 932.7055 of the Florida Statutes and the Guide to Equitable Sharing of Federally
Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budget for FY 201512016 in the amount
of $552,000 shall be funded from State Confiscated Funds in the amount of $317,000, and
Federal Justice Confiscated Funds in the amount of $235,000, as reflected in the attached
Exhibit "B"; and
WHEREAS, funds in the amount of $552,000 are available in the Police Confiscation
Trust Fund; and
92
WHEREAS, the City of Miami Beach is authorized to assess $2.00 from court costs for
criminal proceedings for expenditures for Criminal Justice Education degree programs and
training courses for officers and support personnel of the Miami Beach Police Department
pursuant to Section 938.15 of the Florida Statutes; and
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to
Section 938.15 of the Florida Statutes, in the amount of $41,000, as reflected in the attached
Exhibit "C"; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "C") which states that this request complies with the provisions
of Sections 938.15 and943.25 of the Florida Statutes and the guidelines established by the
Division of Criminal Justice Standards and Training; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $41,000
for those purposes as authorized pursuant to Section 938.15 of the Florida Statutes, and the
$41,000 shall be expended from the Police Training and School Resources Fund for education
degree programs and training courses for officers and support personnel of the Miami Beach
Police Depa(ment; and
WHEREAS, Section 705.105 of the Florida Statutes sets forth the procedure for
unclaimed evidence which is in the custody of the Miami Beach Police Department and
permanently vests in the Miami Beach Police Department sixty (60) days after the conclusion of
the criminal proceeding; and
WHEREAS, $75,000 has been in the custody of the Miami Beach Police Department
Property and Evidence Unit in excess of the statutory period set forth in Section 705.105 of the
Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department,
and have now been placed in the Police Special Revenue Account Fund, as provided by
Resolution No. 90-19931, adopted on March 7, 1990; and
WHEREAS, the Miami Beach Police Department seeks to purchase those items
identified on Exhibit "D" with the funds in the Police Special Revenue Account Fund; and
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor
and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual
and performing arts in the City of Miami Beach for the enjoyment, education, cultural
enrichment, and benefit of the residents of, and visitors to, the City of Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on
June 3, 1998, identifying the following program areas for the CAC: cultural arts grants;
marketing; facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year
shall be adopted by the Mayor and City Commission; and
93
WHEREAS, accordingly, the CAC recommends a $1,264,000 budget allocation for FY
2015116 to continue implementation of its programs; and
WHEREAS, CAC was created to develop, coordinate, and promote the performing and
visual arts of the City of Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of the residents of, and visitors to, the City; and
WHEREAS, from December 2014 through June 2015, the Cultural Affairs staff and CAC
conducted its application and review process for its FY 2015116 Cultural Arts Grant Programs;
and
WHEREAS, grants panelists, comprised of the CAC members for CAC grant programs
and both Miami Beach Visitors Convention Authority and CAC members for the joint Cultural
Tourism grant program, yielded 47 viable applications, requesting a total of $970,000; and
WHEREAS, the CAC, at its regular meeting on July 9, 2015, reviewed the grant
panelists' recommendations and unanimously supported the recommended Cultural Arts
awards totaling $798,000 for FY 2015116, as more specifically identified in the "Award Request"
column on Exhibit "E," attached hereto; and
WHEREAS, the City Manager has reviewed the recommended CulturalArts awards and
concurs with same; and
WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was
created pursuant to Chapter 67-930 of the Laws of Florida, and Sections 102-246 through 102-
254 of the Code of the City of Miami Beach; and
WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year
shall be presented to the Mayor and Commission; and
WHEREAS, the MBVCA has recommended approval of the proposed work plan and
budget for FY 2015116, in the amount of $2,976,000, to continue implementation of its programs
as shown in Exhibit "F".
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby adopt tentative budgets for the General,
G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service, and Special Revenue
Funds for Fiscal Year 2015/16 as shown in composite Exhibit "A" (Total Revenues and
Expenditures by Fund and Department), Exhibit "8" (Confiscated Trust Funds), Exhibit "C"
(Police Training & School Resources Fund), Exhibit "D" (Police Special Revenue Account),
Exhibit "E" (Cultural Arts Council Grants), and Exhibit'F" (MBVCA) subject to a second public
hearing scheduled at 5:01 P.M., Wednesday, September 30, 2015.
PASSED and ADOPTED this 1Oth day of September,2015.
ATTEST:
Philip Levine, Mayor
APPROVED AS TO
FORM & IANGUAGE
& FOR EXECUTION
Rafael E. Granado, Gity Clerk
*/,,94
Composite EXHIBIT A
Revenue Summary
by Fund and Major Category
GENERAL
G.O. DEBT
SERVICE RDA ENTERPRISE
SPECIAL
REVENUES
$ 140,,U6,000
2,716,000.t47,000
23,940,000
29,558,000
1 1,037,000
12,046,000
2,157,000
6,384,000
12,588,000
36,554,000
22,726,000
TJoo-E;OO0-
-$--2s,0-00-
-5-TZ;0oo-
-E-ffi000-
TZ8,so-1,-o-m-
INTERNAL
SERVICE
$ 967,000
10.447.000
15,758,000
8,621,000
'15,616,000
28,961,000-s-ro-m600-
TOTALSFUNCTION/DEPARTMENT
GENERAL OPERATING REVENUES
Ad Valorem Taxes
Ad Valorem- South Pointe Costs
Ad Valorem- Capital Renewal & Repl.
Ad Valorem- Normandy Shores
Oher Taxes
Licenses and Permits
lntergovemmental
Charges for Services
Fines & Forfeits
Reents & Leases
Miscellaneous
Resort Tax Contribution
Other- Non operating Revenue
Sub-Total
G.O. DEBT SERVICE FUND
Ad Valorem Taxes
Other
Sub-Total
FUND TOTAL
RDA FUND-C|y TIF only
ADVALOREM TA)GS
Property Taxes- RDA City Center (net)
FUND TOTAL
ENTERPRISE FUNDS
Convention Center
Parking
Sanitation
Swtrer Operations
Storm water
Water Operations
FUND TOTAL
INTERNAL SERVICE FUNDS
Central Services
Fleet Management
lnformation Technology
Property Management
Risk Management
Medical & Dental lnsurance
FUND TOTAL
SPECIAL REVENUE FUNDS
Education Compact
Resort Tax
Art in Public Places
Tourism & Hospitality Scholarships
Cultural Arts C,ouncil
Sustainablity
Waste Hauler
Normandy Shores
sth & Alton Garage
7th St. Garage
Transportation
Tree Preservation
People's Transportation Plan
Police Confiscation
Police Special Revenues
Poilce Training
Red Light Camera
Residential Housing
Emergency 9-1-1
lnformation & Technology
FUNDTOTA
TOTAL ALL FUNDS
Less Transfers
GRAND TOTAL. ALL FUNDS
-5-EsZ5;00d-
Tioo-2e-Op-o-o--5-5igmt-
T257t3.o-do--
$ 10,737,000
73,986,000
21,1 04,000
46,996,000
20.985,000
35,093,000
T2os-.eo-'i,000-
-f Tm2esp-06-TE02sp-00--5-n-ffi 660'--f m6;06m-00-
-S-jo-1.64-5"0-06-
TJ-3e,881p-00-TJo-,ffi 660-
(66,784,000)-5--7rJ$rJdfi
$ 140,446,000
2.716,000
147,OOO
23,940,000
29,558,000
1 1,037,000
12,046,000
2,157,000
6,384,000
12,588,000
36,554,000
22,726,000
-$-goo-2ss:0OO-
107,000
78,631,000
277,OOO
174,000
1,264,000
399,000
68,000
226,000
812,000
2,795,000
9,261,000
90,000
3,896,000
552,000
75,000
41,000
1,416,000
766,000
398,000
395,000Trffi000-
T1o-iE3"o-od-
95
FUNCTION/DEPARTMENT GENERAL SERVICE RDA ENTERPRISE REVENUES TOTALS SERVICE
Composite EXHIBIT A
Total Expenditures by Fund and Department
Fiscal Year 2015116
G.O. DEBT SPECIAL
$2,009,000
320.648.000
107,000
395,000
$5,282,000
${ 16,487,000
766,000
399,000
78,631,000
2n,000
1 74,000
1,264,000
$271,9s3,000
68,000
226,000
90,000
812,000
2,795,000
9,261,000'
3,896,000
$173,71 1,000
552,000
75,000
41,000
1,416,000
398,000
INTERNAL
1 5,758,000
15,616,000
28,961,000
967,000
8,621,000
'to,447,000
BUDGET & PERFORMANCE IMPROV 2,5O9,OOO
ORG DEV & PERFORMANCE INITIATIVE 603,000
Education Compacl
FINANCE
PROCUREMENT
INFORMATION TECHNOLOGY
lT Tech
HUMANRESOURCESiTABORRELATION( 2,685,000
Risk Management
Medical & Dental Insurance
CITY CLERK
Central Services
CITYATTORNEY
MAYOR & COMMISSION
ADMINISTRATIVE SUPPORT SERVICES
CIryMAMGER
COMMUNICATIONS
Horneless Services
Residential Housing
BUILDING
Sustainability
PLANNING
Cultural Arts
OPERATIONS
CODE COMPLIANCE
COMMUNITY SERVICES
PARKS & RECREATION
PUBLIC WORKS
Property Management
$2,009,000
3,652,000
1.7215.000
5,385,000
2,112,OOO
1,455,000
5,282,000
1,257,000
14,065,000
4.260,000
5,936,000
641,000
30,761,000
14,358,000
99,605,000
62,741,000
8,883,000
ECONOMIC DEV. & CULTURAL ARTS
Economic Development
REAL ESTATE, HOUSING & COMM. DEl/. 721,OOO
TOURISM & CULTUML DEV 3,936,000
CONVENTION CENTER
Resort Tax
Art in Public Places
Tourism & Hospitality Scholarships
Cultural Arts Council
10,737,000
21,'104,000
46,996,000
20,985,000
35,093,000
73,986.000
Sanitation
Sewer
Stormwater
Water
Waste Hauler
Normandy Shores
Tree Preservation
CAPITAL IMPROVEMENT PROJECTS 4,9ZI5,OOO
PARKING
5th & Alton
7th Street Garage
FLEET MAMGEMENT
TRANSPORTATION
People's Transportation Plan
PUBLIC SAFETY
POLICE
Police Confiscation
Police Special Revenues
Police Training
Red Light Camera
FIRE
Emergency Management
E91 1
96
FUNCTION/DEPARTMENT
Composite EXHIBIT A
Total Expenditures by Fund and Department
Fiscal Year 2015116
G.O. DEBT
GENERAL SERVICE RDA ENTERPRISE
SPECIAL
REVENUES
INTERNAL
SERVICE
GI I YWIUE AUUgUN I5
CITYWIDE ACCTS-Normandy Shores
CITYWIDE ACCTS-Operating Contingency
CITYWIDE ACCTSOtheT
Transfers
Capital lnvestment Upkeep Fund
lnfo & Comm Technology Fund
Building Reserve
Pay-as-yougo Capital
CAPITAL RENEWAL & REPLACEMENT
G.O. OEBT SERVICE
RDA-City TIF Transfer only
City Center
TOTAL. ALL FUNOS
Less Transfers
GRAND TOTAL. ALL FUNDS
226,000
1,100,000
10,993,000
315,000
395,000
2,608,000
2,400,000
2,716,000
TOTALS-Ti2"3iep-6'6-
$E,€4,000
5,925,000 $5,925,000
23,1 13,00023,1 13,000
-S56@66d- -sFEd'od- -Sr3J13p-6d'- -20s-,e0-ip-0d- T10-lS4-3"0-0-0-- T@661F6o_ T8-0'm;6d0-
-$66,784,000
T5m0iT000_
97
EXHIBIT B
Miqmi Beoch Police Depodment
Confiscotions - Federql & Stote Funds
FY 2OI 5116 BUDGET
FEDERAI FUNDS:
Federol Funds - (603)
STATE FUNDS:
Stqte Funds - 1607l
Totol Federql & Stote Funds 552,OOO
FYI6
Reouest
Orqonizotionol Development Trovel & Ott-site testinq /o,oou
Troinino Supplement lo suoplement LETTF 70,ooo
Bulletproot Vest Portnership 60,000
Groffiti erodicotion throuqh Teen Job Corp.2s,000
Gym Equipment IU,UUU
Iotol Funds (6O3)235,OOO
FYI5
Reouest
Cosls connected with the orosecution,/orocessino of torteitures.20,ooo
Crime Prevention initiotives & School Lioison Proiecls ZU,UUU
AR Rifle Proorom/initiotive- Citu's motch for reimbursement of rifles ot $500.I5,000
15% of Stote Funds collected
drug ond crime prevention
orooroms.
in FYl4 to be used for drug obuse treotment,
educotion ond non-profit community bosed
29,OOO
Chiafrq Cnnfaranne Rnam I lnrrrrrdr"28,OOO
CID lnterview Room Audio Video Recordino 6(J,ouu
MBPD Focilities Securitu Comero Svstem Uoorodes 10,00u
Arlicrrlalarl Aarial Wnrlr Plnilnrm Trnilar 35,000
Totol Funds (6071 3t 7,OOO
98
EXHIB]T B
CEXMFI{AN8N
l, Dnni*lJ" Ootes, Chief af Police, CiV of Miomi Berch, d* hereby cedify that ihe
sfqrernenlionad proposed requesi for expendirur*s lrorn the City of Miomi Beoch Folics
Confiscotian Trust Fund, for the FY 2*15116 fircalyeor providing funds br expenditur*s,
tsE lly Forfeited Fr*p*rty for Low Enforcement Agencies"
$vlismi Besch Police Deportrnent
WIJ';::..
99
EXHIBIT C
Miqmi Beqch Police Deportment
Police Troining ond School Resources Fund
FY 2OI 5116 BUDGET
Educotion of police personnel of vorious schools, conferences, $4l,OOO
ond workshops; purchose o[ troining ond operotionol supplies
100
EXHIBIT C
ff;Rnfls*fi01-l
l, DanielJ. Oate*, Chief of P*li*e, City of Mismi Beoch, do hereby certify lhot the
aforementioned propored request fbr expenditures from the Cify of Micmi Beoch Police
Troining & $chool ftesources fund, for the FY ?01 5/l* fiscol yeor, to provide funds for
fhe educotion of police personnel at vsricus sehools, conferonces, ond workshops end for
tho purcho:e of training ond operailontrl supplies, is in occordonce with the guidelines
estoblished by the Divisian of Criminal Justiee $tondords ond Troining, os provided by
Section ?38" I5 and ?43.25" Florids Slotutes"
J" $otes
of Folice
smi Seoc Depo*menl
Dole
101
EXHIBIT D
Miomi Beqch Police Deportment
Speciol Revenue Accounl
FY 2OI 5116 BUDGET
Community Activities
Low Enforcement Equipment ond Supplies
Focilities Mointenonce
$so,ooo
$2o,ooo
$5,ooo
ToTALmO-L
102
EXHIBTT E
Culturol Gronts
Program/Applicant Score Average Award Request
2O15-16 City
Administration
Da. mman'l'+i^
.{ew World Svmohonv I U4.25 3i loo.oo $3s.000.00
2 i Citu Rallal v/.5u $ 35.OOO.OO $ 31 .1 1 1.8't
3 'lorido lnlernoiionol Universitv -Jewish Museum ol llorido Y/,2)s 30,0u0.00 $ 26.772.59
4 'nends ol lne 50ss Museum, lnc.96.25 $ 30.000.oo $ 26.497.29
5 :lorido lnternolionol UniversiV -Wolfsonion 95.00 $ 35,000.00 $ 30.314.08
6 lhe Rhvthm Foundotion 94.50 $ 30,000.oo $ 26,015.52
7 i Beoch Film Society 94.00 $ 25,000.00 $ 21,760.77
8 i Beoch Gorden Conser 93.OO 2:ooo-oo $ 21.525.27
9 lhe Holeoust Memoriol Committee- lnc./2.25 5 30.OOO_OO s 2s.396.10
o \rts ol 5t. lohns 90.75 D ZJ.UUU.UU 21.008.40
'lorido lnternotionol University +\^BUS EE.50 5 30.000.()0 $24.363.74
2 ) Cinemo 88.5U b 25.OOO.(JU $ 20,4E7.53
l3 riends ot the Miomi-Dode Public Librory, lnc.86.50 $ 25.000.00 $ 20,024.54
t4 vliomi Desiqn Preseryolion lmoue 86.25 $30.000.00 $ 23.744.33
t5 iouth Florido Ari Cenler, Inc.86.00 )00.00 $ 23,675.50
;ULTURAL PRESENTERS
I6 iceiloil Proriuciions. lnc 93.85 $ 20 000 00 $ 18,442.',t4
t7 IMDC Live A*s 93_OO $ 16,293.23
t8 lenter lor lhe Advorcement ol lewish Ecircolion 91 28 IU-UUU.UU $ 17.991.89
'19
',lotionol Foundotion fior Advoncemeni in the Arts 9Q.A $ 20_ooo.oo $ 15.441.22
20 iniyersitu of Wvawocd. lnc 90.ot)} IU,UUU,\]U 17.767.64
2 'UNDorte. lnc..} IU,UUL',L'IJ s 17.741.36
22 'ohons o[ Exceolionol Artists. lnc 88.42 $ 20.000.00 $ 15,490.83
23 (ionri shorl Film Feslivoi Inc 85 57 $ I C.000 00 I 9,495.70
2A :dqe Zones, lnc 85.57 IU,UUU,UU $ 9,495 76
25 Community Aris ond Culture 85.28 s 14.940.71
26 Dance Now! Ensen)ble 92 42 s 20.000.00 s 18.131 61
uramr Momenlum uance Lo.90 00 000.o0 9.883.82
2A ,eler London Global Dance Co.49.28 s 10.000.00 s 7.a19.27
I Braz Dance Theater lnc.a5 57
30 Ballet Flam€nco La Rosa 84.00 20.000.00 $ 14.716.46
31 lSeraohic Fire 98.33 20.000.00 s 17.226.84
32 lFlorida Grand Ooera 94.66 10.000.00 8.292.O3
lGreater MEmr Youth svmDnonv 93 41
Miami Lvaic Ooera 91
1mt91 1
36 \,liami Children's Chorus 89.E $000.00 s 9.808.93
lrchestra Maami 89.66 5 20.000 00 s 9.854.04
38 Miami Gav Men's Chorus 88.50 s 20.000.00 s 17.504.85
39 South Beach Charnber Ensemble 88.00 s 10.000.00 5 9.708.62
SiemDre Flamenco 85.00 7.
Mramr PEno ctrcle
I Soue lnstftute ot lhe Ans 1t
4 5oulh Florrda Composer s Allrance
44 Fanlasv Theater Faclorv 91.28 s 10.000.00 q oooaoE
45 Sround Uo and Risino 89.85 $ 10,000.00 $ 7.870.68
]ULTURAL TOURISM GRANT PROGRAM CAC Contribution TOTAL AWATdEd
46 20'' Brazilian Film Festival of Miami- lnfinito Art & Cultural Foundatbn, ln s 3000000 $ 15.000.00 s 30 000 00
47 lerh Ahh".l nriE^ I nRT trilm Facti,rl - iritr^ Eilm Eacli,.l l^^nla s 30 000 00 $ 15 000 00 s 30 000 00
JRoceivingFreshAirFunds($2000includedinowordomounl)
103
EXHIBIT "F"
MBVCA FY 2015/2016 WORKPTAN AND BUDGET
ADMI N ISTRATION RECOMMENDATION
Adopt the Budget
ANALYSIS
BACKGROUND
The Miami Beach Visitor and Convention Authority (MBVCA) was created and exists pursuant to Chapter 67-930
of the Laws of Florida and SectionstO2-245 through, and includingLO2-254 of the Code of the City of Miami
Beach (CMB).
According to Sec. LO2-25L, the MBVCA is to take "all necessary and proper action to promote the tourist
industry for the city, including but not restricted to causing expert studies to be made, promotional programs,
the recommendations and development of tourist attractions and facilities within the city, and to carry out
programs of information, special events, convention sales and marketing, advertising designed to attract
tourists, visitors and other interested persons." The MBVCA also has the duty of making all necessary rules and
regulations for the efficient operations of the authority.
The MBVCA is a seven-member authority. Each member is appointed by the City of Miami Beach Commission,
with the goal of encouraging, developing and promoting the image of Miami Beach locally, nationally and
internationally as a vibrant community and tourist destination. To this end, the MBVCA strategically focuses its
funding investments in a balanced manner, fostering outstanding existing programs, stimulating new activities,
and encouraging partnerships. The MBVCA is committed to a careful, long-term plan for allocation of resources
to build the uniqueness of Miami Beach as one of the world's greatest communities and tourism destinations.
A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually based
on 5% of the 2% Resort Tax, less 4o/o for administrative allowance. On an annual basis the MBVCA must provide
the City with a budget, on City forms, based on this projection as outlined in Sec. LO2-252, before October 1't.
The MBVCA normally budgets funding below the City's projection, as the collection of funds can differ
substantially from projection, such as the result of unanticipated problems like an airline strike, terrorism,
economic issues or storms. ln 2008, revenue collections came in 548,000 under estimated projection, and in
2OO1 the revenue collection was down approximately 5300,000 from projection. When and if there are
unallocated funds remaining at the end of the budget year, those funds are either rolled over and allocated in
the next budget year, or retained in MBVCA accounts for future reserves, endowment funding, to address any
funding reductions in future years; in 2001, by statute, the MBVCA began investing into the creation on an
endowment fund.
The MBVCA is required by law to maintain reserve bank accounts in approved public depositories, with sufficient
reserves to cover one year of funding, which it does. Reserves are maintained to pay grant recipients
(contracted) for the previous program funding cycle, and to ensure that sufficient funds can be invested to
stimulate tourism in the future. The level of reserves was modified in 2011 in order to maximize the value and
impact of tourism directed funds.
The MBVCA submits an annual Program of Work to the CMB as required by Sec. t02-28L, and is audited
annually by the City of Miami Beach as required in Sec. LO2-287. MBVCA audits have been positive for the past
15 years.
104
EXHIBIT "F"
MBVCA FY 2015/2016 WORKPLAN AND BUDGET
FY 2014/2015 REVIEW/TOURISM ADVANCEMENT PROGRAM (TAPI
The MBVCA Tourism Advancement Program (TAP) was established to promote Miami Beach as a sophisticated
tourist destination by increasing the number of visitors; through enhancement of visitors' experiences; through
the allocation of funds granted to events or programs that bring visitors to the CMB and strengthen the CMB
brand. ln fiscal year 2OL4/2015, the MBVCA funded TAP in nine categories, including: Cultural Tourism, Film
lncentive, lnitiatives, Major One Time Special Event, North Beach lncentive, Special Events Recurring, Special
Projects, Special Projects Recurring, and Tourism Partnerships. ln 2014, the MBVCA continued to fund
investments, utilizing funds rolled over from several years past.
A total of 51,252,330 was awarded in FY 2074120L5, compared tp s1,681,122.33 in FY 2OL3|2OL4. The decrease
in awards reflects several rescinded events. Grants funded in partner:ship with the CMB are critical, branded
tourism-related programs, such as the South Beach Wine & Food Festival and Winter Music Conference, both
examples of events whose beginnings in Miami Beach stem from grants provided by the MBVCA-events, which
could be recruited by other destinations
FY 2015/2016 TOURISM ADVANCEMENT PROGRAM
The MBVCA strategically focuses funding to maximize tourism and brand, to improve Miami Beach by focusing
on events and projects that generate significant publicity, strengthen brand and increase tourism (generating
critical resort taxes for Miami Beach). The Board pays significant attention to marquee events.
Review process:
For over a decade, the MBVCA has used a multi-level review process for its grant program; the process is
reviewed annually. The process includes a mandatory pre-proposal staff conference regarding MBVCA policies
and procedures and TAP. During the interview, MBVCA administration advises each potential applicant
regarding the eligibility and appropriateness of the proposed project and defines the grant category best suited
to the potential applicant. Once it is determined that the project is eligible, MBVCA administration will continue
to provide further detail of the process, including required attachments and meeting dates. All grant formats
and policies are available on the MBVCA website. By Florida law, all MBVCA meetings are advertised and open
to the public; all records are public records.
Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and effectiveness. ln FY
2Ot2l2OL3, the MBVCA implemented changes to its funding caps and declining scale. The new declining scale
and funding caps allowed the MBVCA to diversify their funding into other areas and initiatives as requested by
the City administration and/or the Board. ln FY 201512016 the MBVCA voted to maintain the criteria in place for
the Major One Time Special Event and Special Events Recurring grant categories requiring a total of 350 hotel
room nights to be contracted, from the original 250 hotel room nights required, and the media impressions up
from 500,000 to a required 1,000,000. The viewership criteria remained at 1,000,000. Grant applicants need to
meet two of the three criteria in place for each of the MBVCA grant categories.
The MBVCA guidelines and application process places emphasis on defining and measuring the economic impact
of each event, as well as considering the impact and value of marketing, publicity and television
origination/viewership. Questions concerning the economic impact of the program, including requiring an
explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are calculated
and where they are contracted, are also required as part of the application, as are the event's or organization's
publicity plan, community and residential involvement, or special residents' considerations. The application
requires contract confirmation for hotel room blocks; media contract agreements and/or viewership contracts
to be attached to the completed application; that data must be confirmed before and after funding is awarded.
Standardized recap sheets and point systems have been developed to give each applicant a score that rates
potential success. Using this tool, the MBVCA can better evaluate the applicant's long-term commitment to the
105
EXHIBIT'F'
MBVCA FY 2015/2016 WORKPLAN AND BUDGET
community, commitment to brand enhancement, value to tourism, and economic impact. The MBVCA votes on
each specific and individual grant, and evaluates the grant request, funds available and possible extenuating
circumstances after a formal presentation is made by the grant applicant. A question and answer period follows
with further discussion as needed.
RECURRING PROJECTS:
The MBVCA has a current policy in place to fund recurring projects on a declining scale. The declining scale
encourages recurring events to recruit corporate and private sponsorship and, therefore, not solely rely on
MBVCA funds as a means of sustaining the event year after year. The award category establishes funding caps
for recurring events, funding that can be reduced based on the maximum request for the specific grant category.
Below is the current scale, implemented in FY 2OL2l73; applicable to non and for profit agencies.
Year 1 lnitial Grant Award
Year 2 No more than 80% of Eligible Request
Year 3 No more thanTOo/o of Elisible Reouest
Year 4 No more than 50% of Elieible Reouest
Year 5 New Cycle Begins
CATEGOR!ES:
Tourism Advancement Program funds are currently awarded in nine categories, including: Cultural Tourism, Film
lncentive, lnitiatives, Major One Time Special Event, North Beach lncentive, Special Events Recurring, Special
Projects, Special Projects Recurring, and Tourism Partnerships. The MBVCA has developed pre-eligibility criteria
for grants within these categories. The criteria allow staff to determine eligibility and the appropriate grant
category. Applicants must meet two of three of the criteria noted.
Grant Cateeorv HotelRoom Nishts lmpressions Viewership
CulturalTourism 200 500,000 1,000,000
Film lncentive*2SO N/A N/A
lnitiatives**N/A N/A N/A
Major One Time Special
Event
3s0 1.000.000 1,000,000
North Beach lncentive 75 200,000 500,000
Special Events Recurring 350 1.000,000 1,000,000
Special Projects 2,s00 2s0,000,000 15,000,000
Special Projects
RecurrinE
2,500 250,000,000 1s,000,000
Tourism Partnerships 200 500,000 5,000
(visitors/attendees/pa rticipa nts)
* lndustry specific eligibility criteria in place for this programt* lnitiatives are specifically targeted towards organizations chosen by the MBVCA to carry out the designated initiative
106
EXHIBIT'F'
MBVCA IY 2015/2016 WORKPIAN AND BUDGET
Budeet
Budget (TAP) FY 2014/2015:
The MBVCA has budgetedSL,862,245 for FY 20LS|20LG for its Tourism Advancement Program which reflects
63% of the total budget. This grant funding reflects an increase of $155,245 from FY 2OL4/20L5. This increase is
due to an increase in the total number of new grants being requested.
The Tourism Partnerships category is budgeted at 5109,245, reflecting 4% of the total budget for FY
2015/20t6. The category currently includes applicants at the maximum request cap of 530,000. Four
applications are anticipated to be received.
The Culturol Tourism category, a joint grant with the City's Cultural Arts Council (CAC) is budgeted at
530,000 with the CAC contributing an additional 530,000. A total of two applicants are expected, each at
a 530,000 request.
The Mojor One Time Speciol Event category, representing 8% of the total budget, is budgeted at
s225,000 in FY 2075/2016, which reflects a decrease from FY 2OL4/20L5. The MBVCA expects five new
events to apply at a maximum request of 545,000. The MBVCA works tirelessly to stimulate and recruit
new events and is willing and prepared to fund valuable tourism and brand related events. ln fact, the
MBVCA works with all partners, city leadership and media to solicit appropriate new projects. New
applicants are expected to include Beach Bear Weekend, Maison d' Objet, Seed Conscious Plant Based
Food and Wine Festival, and the Serena Williams Live Ultimate Run South Beach.
The Speciol Events Recurring category, reflecting 25% of the total budget, has been calculated at
5736,000 for FY 2075120L6 based on the established declining scale and the number of applicants
anticipated to return.
The Special Projects category is budgeted at 5270,000 with three applicant expected at the maximum
request of 590,000 representing 9% of the total budget.
The Speciol Projects Recurring category is budgeted at 5442,000 and represents LL% of the total budget.
Anticipated applicants include the Orange Bowl Marketing Campaign; South Beach Comedy Festival;
Miami Marathon and Half Marathon and Tropical 5K; the Food Network South Beach Wine and Food
Festival; the Miami lnternational Film Festival; FUNKSHION Fashion Week Miami Beach; and Winter
Music Conference. These events, recruited and sustained by the MBVCA, are all marquee events and
annually fill the City's hotel rooms.
o The Film lncentive category is budgeted at 530,000 for FY 2OLS|2O\6, which represents 1% of the
budge| budgeting for a total of 1 possible applicant.
r The North Beoch lnitiative lncentive category is budgeted at 520,000 for FY 20L512015, representing 1%
of the budge! in anticipation of 2 applicants at the maximum request of S10,000 each.
Destination Marketing
The Destination Marketing allocation reflects a 2% of the total budget tor FY 20!4/2015. This allocation provides
for the additional placement of stories and press releases on the PR Newswire.
New lnitiatives
The MBVCA expects to support new initiatives in FY 2075/20L6. Strategic plans, goals and initiatives are
developed through consultation, the result of ongoing communications with the Mayor, Commission and City
Administration. Some of these initiatives include the WorldOutGames Marketing Plan and the continued
support of The Customer and You - Certificate Program in Service. The category is budgeted for FY 2OLS|2OLG
at 5130,000, representing4% of the total budget.
107
EXHIBIT "F"
,YIBVCA FY 2OI5I2OI6 WORKPLAN AND BUDGET
Public Relations lnitiative
ln FY 2013/20L4, the MBVCA put out a Request for Qualifications (RFQ) for a P.R. agency of record
to enhance Miami Beach's image. The MBVCA selected Hill & Knowlton/SAMCOR to support the MBVCA efforts
by continuing increasing brand awareness through strategic media outreach to consumer and travel trades,
major event recruitment, and business and corporate communications programs. There is an allotment of
5250,000, representing 8% of the total budget, towards this effort.
The current contract with H+K runs through August 30, 2015 in FY 20L512016. Objectives include increased
public relations or tourism related activities in CMB, recruitment of new events and meetings, and improvement
of CMB global reputation. CMB leaders have been active participants in planning and in oversight. H+K has an
extensive presence in the US and internationally.. The agency's ability to network and leverage its global
relationships is crucial to the growth of the 'Miami Beach' brand.
H+K created and distributed a total of 15 press releases during their first year as agency of record, garnering
2,977,443,2L9 media impressions and L2 press releases during their second year, generating 3,913,34L,9t0
media impressions. ln their third year, H&K generated 2,783,359,818 media impressions to date, through the
issuance of 13 press releases.
During their fourth year, H&K has developed and released a total of 12 press releases, generating a total of
2,033,516,567.00 media impressions, valued at S S21,130,462.94.
VisualMemoirs Proiect
The MBVCA issued an RFP for qualified entities to record, catalogue and warehouse personal and eyewitness
accounts of the history of the City of Miami Beach in FY 2OLU20L2. The deliverables included a recorded
detailed history of Miami Beach through personal interviews, creating collateral materials about the history of
Miami Beach and identifying comprehensive exhibit concepts that can be implemented to execute a
comprehensive visual memoir library and promotional campaign.
The Miami Design Preservation League in partnership with Close-Up Productions, was awarded a one year
contract on October L,2OtL in the amount of 521,000, and the contract was renewed in FY 20L2l2Ot3 for an
additional 521,000, which represents 1% of the total budget. A total of forty interviews were conducted during
the Project's first year.
The exhibit opened to the public daily for its initial run from mid-Octoberthrough late November2Ot2, free of
charge from 10:00am until4:30pm and reopened during Art Deco Weekend 2013. The documentary played on a
loop in the lecture hall portion of the Art Deco Welcome Center. Seating was also placed near the screen and
accommodated approximately 25 people at a time with standing room in the back. A total of twelve interviews
have been conducted as of July 2013 with another eight interviews to be completed by September 2013.
An educational component was developed for FY 201212013 that included a video and guide for Miami Beach
Middle Schools.
ln FY 201312014, the videos were prepared for archival as part of a statewide university consortium. MDPL also
collaborated with various institutions to create links to the online materials.
At the end of FY 2OL4|2OL5, MDPL and Close-Up Productions will have conducted and transcribed a total of 75
interviews.
108
EXHIBIT "F"
MBVCA FY 201512016 WORKPIAN AND BUDGET
lnFY 20L512016 MDPL is proposing to conduct an additional 15 interviews with full transcripts as well as
coordinating and presenting the visual Memoirs material at the MDPL Deco Museum. ln addition to their
scheduled interviews, MDPL is also proposing the development of a digital promotional portal showcasing the
video archive with links highlighting other Miami Beach historical resources, housed at institutions in Miami
Beach and Miami Dade County. The "Windows on Miami Beach" portal is expected to generate local interest
and support through school contests and online displays created by students and joint curating displays by
portal partners; offer daily and weekly calendars of partners' events; develop social media linkages that drive
people to the new website and its resources; provide easier access to the interviews, educational videos and
curricula produced by the Visual Memoirs Project; increase patronizing of museums and historic sites on Miami
Beach, and promote Miami Beach as a tourist destination through historic and artistic connections. The FY
2OL5/2OLG is budgeted at 530,000 which is L% of the total budget.
lTlAPl Development
The MBVCA wishes to provide visitors with timely and relevant information about the City of Miami Beach, its
public and private attractions, services, hotels, businesses, and events in order to enhance visitors (and
residents) experience. Visitors to Miami Beach - all visitors worldwide - are increasingly using technology to
navigate cities or make decisions about leisure experiences, dining, parking, entertainment and travel in general.
Worldwide, technology is king. Many visitors already use the free Miami Beach Wi-Fi service to access the
information they need at locations around town.
Miami Beach visitors and residents are using smartphones and tablets to communicate and acquire information
to make these kinds of decisions on-the-go. lt is now critical for these visitors and residents to have access to
mobile applications (Apps) that can help them obtain the information they need to make a timely and informed
decisions. The FY 2OLS(2O16 is budgeted at 520,000 which is L% of the total budget.
The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation with
area experts, and subsequent to a public meeting sponsored by the MBVCA, as a situational analysis. The
MBVCA released an RFP in January 2072 and awarded a one year contract to Just Program LLC dba Solodev on
May 22, 2012. The purpose of the RFP was to develop a Miami Beach-focused web-based digitat content
management system (CMS)'and modifiable database to support 3'd party mobile applications via an application
programm ing interface (APl).
Currently, the API is fully functional with 230 different categories of businesses each averaging 90 different
services and amenities. Web and App developers will be able to use these attributes to create new and exciting
experiences for their end-users. A fully functional mobile App for the MBVCA API for both iPhone and Android
platforms.
We have allocated 520,000 or L% of the overall budget in FY 20L512016, to add additional categories to expand
the API data to include local non-business information that can be useful in app development such as beach
access roads, public restrooms, and life-guard stands. A total of $65,000 has been allotted to market and
promote the API/App to App developers in the FY 2}l5l2}t6, representing 2% of the total budget.
Research and Development
The MBVCA will develop a Strategic list of major events worldwide after consulting with all partners and as the
result of on-going communications. We expect to investigative some of these events with the intention of
making a discovery that can lead to the development of new major event for the destination. The MBVCA has
budgeted 57,500 of the total budgeted towards this effort.
109
EXHIBIT "F"
MBVCA FY 2015120T6 WORKPLAN AND BUDGET
Proiected Cash Flow Reserve
The MBVCA has budgeted 52,000 of the total budget, in the cash flow reserve for FY 20L5120t6. The City of
Miami Beach allots resort tax payments to the MBVCA a month after its collection. Therefore, as a fiscal
responsibility, the MBVCA has built in a 52,000 projected cash flow reserve to its budget to ensure that all grants
awarded will have the necessary funds to be reimbursed upon proper request and documentation.
FY 2015/2016 Administration and Overhead
The MBVCA's administration and benefits costs are budgeted at 5361,255 for the FY 20tSl2OL5. This figure
represents L2% of the total budget. The overhead allocation is budgeted at 5195,000 which reflectsTo/o of the
overall budget. The increase from FY 2OL4/2OLS is attributed to the cloud information hosting and redundancy,
and staffing a full office..The total administration and overhead is L8o/o of the total budget.l
FY 2014/2015 Rollover
A total of 5300,000 will be rolled over from FY 2O74|2OLS into the FY 207512076 MBVCA budget to fund special
projects. This rollover of funds is primarily from the grants that were either not awarded and/or were rescinded
for noncompliance.
CONCLUSION
At their August 27,2OLS meeting, the MBVCA Board recommended the Mayor and City Commission adopt the
MBVCA Budget for FY 2OL5/2016 in the amount of 52,976,000 as reflected in Exhibit A.
'This is below the non-profit industry standard of 20% (Source: BBB)
110
EXHIBIT ''F''
MIAMI BEACH VISITOR AND CONVENTION AUTHORIW
FY 20t5l20t6
ADOPTED BUDGET PROPOSED
Fy2014.2015 FY2015.2016 VARTANCE
Unrestricted
Rollover
Projected Resort Tax
TOTAL REVENUES
EXPENDITURES
Administration & Benefits
Operating Expenses
Capital
Total Administration
GRANTS - Tourism Advancement Program
Tourism Partnerships
Cultural Tourism
Major One Time Special Event
special Events Recurring
Special Projects
Special Projects Recurring
Film lncentive
North Beach lncentive
Total Tourism Adv. Program
Ma rketi n g/PRf echnology
Marketing/Communications and PR RFP
Visual Memoirs
API Marketing
lT Development
Total
Other
Destination Marketing
lnitiatives
R&D
Projected Cash Flow Reserve
Total Other
TOTAL
5 3ss,000
s 2,410,000
s 300,000
S 2,676,000
s (3ss,000)
S (2,11o,oool
5 2,765,000 s 2,976,000 S 211,ooo
s 325,000
S rss,soo
S g,ooo
s 361,2ss
s 19s,000
s 3,ooo
S so,zss
S g,zoo
s-
S s13,8oo s 559,255 s 45,455
s 120,000
s 3o,ooo
s 362,000
s 670,000
s 119,920
s 334,080
s 30,000
s 30,000
S 109,245
s 3o,ooo
s 22s,000
s 736,000
s 270,000
s 442,000
s 3o,ooo
5 20,000
5 10,7ss
s
s 137,000
s 65,000
s (1so,o8ol
s \o7,92o
S
s (10,ooo)
S 1,696,000 S t,862,24s 5 166,24s
s 2s0,000
s 21,000
S so,ooo
s 10,000
s 2so,o00
s 3o,ooo
s 6s,000
S 2o,ooo
s
s (s,oool
s 1s,000
s 10,000
s 331.000 s 365,000 S 34,000
S 39,200
s 183,000
s
s 2,ooo
s s0,000
s 130,000
s 7,s00
s 2,000
s (10,800)
5 s3,ooo
s (7,s001
s
s 224,2OO $189,s00 S (34,7001
S 2,76s,ooo s 2,976,OOO s 211,000
Note: There is 521,255 to disburse as merit raises or in any other category.
Please refer to attached memo for detailed breakdown of each category.
111
t!r15. ?t,r,r
City of Miomi Beoch, I 200 Convention Center Drive, Miomi Beoch, Florido 331 39, www.miomibeochfl.gov
Jimmy L. Moroles, City Monoger
I el: 305-673-70 I 0, Fox: 305-673-77 82
September .l0, 20-l5
Honoroble Moyor Philip Levine ond Members of the City Commission:
I om pleosed to tronsmit the Proposed Work Plon ond Operoting Budget for Fiscol Yeor (FY)
2015/16, commencing on October 1,20"l5 ond ending on September 30, 2016, including the
Proposed Work Plon, the Proposed Operoting Budget, the Proposed Copitol Budget, ond the
ossocioted Copitol lmprovement Progrom for FY 2016/12 through FY 2019/2O. The totol
Proposed Generol Fund Operoting Budget is $300.3 million, which is $20.3 million or 7.2 percent
more thon the FY 2O14/15 odopted budget of $280.0 million.
Further, Generol Fund reserve levels os of September 30, 2014 for the I I percent emergency
reserve ond the 6 percent contingency gool were o totol of $AS.O million. The I I percent Generol
Fund emergency reserye requirement for FY 2O15/16, bosed on the proposed operoting budget
(net of copitol tronsfers ond reserves) is $32.-l million. This results in $l .l.5 million (or 4.0 percent)
ovoiloble for odditionol contingency, if there ore no odditionol chonges in fund bolonce, ond no
odditionol tronsfers mode.
BUDIOEI HrOrlltOHfS
. Thc FY 2015/16 budgct includcr $1.2 million af rductionc/clfrci;lnciet a5
wcll ac $4.2 million oJ saruice cnholncentcnts to addrcss priodties in lhc
Ciry's Stuvrrqic Plan
. The proposed miltage rate decrcase ol O.l I t4 mills meolt ,he turmaining
millage goal jo lower lhe millage rale to the level in fr 2(n9/ro as propelrty
vdtues increase av@r iime.
. The proposed millage rale results in a slight propery tax decrease lo
median or avenage propefi ownert ihat qualify for lhe homestead
exemption and the Save Our Homes cap.
. fhe proposed propefi iax levy is only $l million more in FY 2Ol5/16 than
it was nine years o,go in F\f 2006/07. Overall position couni is slill 2.9
percent less rhan in FY 2006/07.
112
FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
Poge A-2
The City's Proposed Operoting Budget in totol for FY 2O15/16 is $523..l million including the
Generol Fund, Generol Obligotion Debt Service, Enterprise Funds, Speciol Revenue Funds ond
Tronsfers to the Redevelopment District. This omount is net of lnternol Service Funds ond lnterfund
Tronsfers.
The City of Miomi Beoch hos experienced significont chonge in the lost severol yeors, due to
chonges in property tox legislotion, property volues thot first increosed ond then declined, ond
increosing pension plon contributions due to the downturn in the investment morket.
ln FY 20.l0/l I the city's opprooch to oddressing the then deficit of $32 million included o
distribution of the shortfoll between toxpoyers ond employees. Toxpoyers hod their tox rote
increosed from 5.9'l 23 to 6.5025, on increose of 0.5902 mills. The gool of the Commission hos
been to bring them bock to thot level os property volues increose over time. lt should be
remembered thot between FY 2009/10 ond FY 20-l0/l I volues declined by $2.6 billion drivtng
the need for on increose in the milloge.
ln FY 201 1/12 the City took its first step in thot direction with o reduction in the milloge rote of
0.0486 mills. The milloge rote for FY 2012/13 redvced the milloge by on odditionol 0..l062 mills.
ln the FY 2013/14 budget, the milloge rote wos reduced 0.23,l4 mills ond in the FY 2014/15
budget the milloge rote wos reduced 0.0926 mills. Over four yeors, this reduction represented 8l
percent of the gool to get bock to o milloge rote of 5.9123. The remoining gool for milloge
reduction is 0..l I ,l4.
For FY 2015/16, the Administrotion proposes o totol combined milloge rote for the City of Miomi
Beoch of 5.9,l23, which represents o decreose of 0..lI l4 mills. This omount meets the remoining
milloge rote gool to lower the milloge rote to the level in FY 2009/10 os properiy volues hove
increosed over time. ln oddition, the proposed milloge rote does not result in o property tox
increose to medion or overoge properV owners thot quolify for the homesteod exemption ond the
Sove Our Homes cop.
As shown in the toble below, in prior yeors the City of Miomi Beoch significontly reduced tox rotes
os property volues increosed. Belween FY 1999/00 ond FY 2009/10, totol combined City of
Miomi Beoch property tox rotes declined opproximotely 2.8 mills. ln FY 2007/08 olone, the
milloge rote declined by opproximotely 1 8 mills, with onnuol sovings to the overoge homesteoded
properiy of over $aOO.
113
FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
Poge A-3
Property Volue, Milloge ond Propefi Tox Levy
Toxoble
Vo ues Chorl
Toxoble
Property Vo ues
{billionsl
Fino,/Revise
d Toxoble
Vo ues
{billion.sl
Millooe Rotes Tox Levy (in mi lions)
Totol
Combined
L lyw 0e
Mlloqe
Gnerol
F und,/RD
A Milloqe
Totol Tox Levy
inc udinq Debt
Generol
Fund Totol
(including S
Poinle, ond
Renewo &
Reo ocemenl)
FY 1997 /98 $ oao $ o.ao 9.2 r00 7.4990 $ s74s $ aa.za
FY ) 998 /99 $ osz $ aaz 8.9 8 30 7.4994 $ 603z $ aa.aa
FY1999/OO $ zoa $ zst 8.6980 7 4994 $ aa.zs $47 36
FY2AOO/O1 $ a:z $ 822 8 s550 7.3994 $ 6eoB $ as zs
FY2AOl /O2 $ qao $ 922 8.3764 7 2994 $75 97 $54 .1/
FY2AO2/03 $0.56 $o.4)8.3220 7 2994 $ 8481 $ otos
FY2AU/04 $2.49 $r.85 8.t73A 7.2994 $95 39 $ 68.1 2
FY2A04/O5 $4.44 $386 8.r230 7.4254 $10.74 $ 79.38
FY2a05/06 $7.45 $7.1 5 8.0730 7 48 t0 $35 9t $1r.69
FY2AA6/07 $ zzzt $ 2226 7 6730 7.3744 $68 3B $44.31
tY20a7 /oB $ 26 Bs $ zo tt 5 8970 5.6555 $50 42 $25 33
tY20aB/a9 $ 2690 $25 B9 5.893 0 5.6555 $50 59 $25.94
tY20a9 /0 $ ztzo $ zszt 5 9)23 5.6555 $38.70 $5 /.1
tY20 a/I $ zzto $ 2A97 6 5425 6.2155 $36 55 $2 )4
tY20 t/2 $ 2198 $2a 75 6.4539 6.1 655 $34.7 5 $)29
FY20 2/3 $ zsoz $ 22A2 6 3477 6.0909 $39.r0 $432
rY20 3/A $ 2466 $ 23.64 6 r63 5.8634 $43 26 $741
rY2a 4/5 $ zt.to $ zo.zz 6.4237 5.7942 $55 t0 $l/76
FY20 s/6 $ :ozo 5.9 t 23 5 7492 $72 39 $43 )6
Further, olthough the City increosed the operoting tox rote by 0.56 mills in FY 201O/11, the City's
proposed combined milloge rote is now the some os in FY 2009/10 ond rote remoins
opproximolely 2.8 mills lower or 33"/", thon it wos in FY 1999/O0. As o result. lhe proposed
properly tox levy is only $4 million more in FY 2015 16 thon it wos in FY 2006 -
TOTAL COMBINED MILTAGE
10.0m
9.00m
8.00m
7.00m
t e.oomt!c,o 5.oomo0s
3.0000
114
FY 20,l 5/16 Proposed Work Plon ond Budget Messoge
Poge A-4
Property Volues ond Tqx Levy
o
.9
=
q)J
x(gFE
o)
E
Eo
240
220
200
180
160
140
120
100
303
Eo
=202
AI
co
'to e
of0re
'07 '08 '09 '10 '11
I PropeftyValues
'12 ',13 ',14 '15 '16
--r-Tax Levy including Debt
Todoy's Generol Fund Operoting Budget olso reflects greoter diversificotion of revenues since FY
2006/07. The Proposed Work Plon ond Budget includes $SO.S million in resort toxes to fund
tourism-eligible expenditures ond o $A.a million tronsfer of Porking Operotions Fund yeor-end
surplus. ln lorge port due to these olternotive sources, propefi iax revenues represent less
ihan half (47.7 percent) of the total funding for the General Fund budget, os
compored to 59 percent in FY 2006/07, o significont reduction over the post severol yeors.
Between FY 2007/08 ond FY 20] 4/15, ihe Generol Fund obsorbed olmost $5.l million in
reductions (olmost lZ percent of the $Zll million FY 20,l 1/12 Generol Fund budget) ond
eliminoted 295.5 full+ime ond I I port-time positions ocross oll funds. Combined with
opproximotely $27.8 million in employee "give-bocks" ochieved between FY 2009/10 ond FY
2014/15, this represents 578.7 million in combined "givebacks" and reductions over
8 ,rears.
Goneral Fund
FY 2ot4l15 Ado6tad 8-Ycar Total
3lrDacts FT PT $ lmpacts FT PT
rublic Safetu (3.01 ($8,021,095 (71 0''1.0
Joerations ($6,126,867 (66 0 (23.01
\dministrative Suooort (60.000'1.0 (s3.246.694 (33.4 .0
:con & Cultural Dev ($1.235.426 (17.O
(s1 .619.642'
Subtota $ (60,0001 (2.O',($20.249.724 1E5.4'(2 0l
fransfers ($23.'168.966
Tota 3 (60.000t t2.o:$ (43.418.690 1185.4'.121.O\.
nternal S.rvicc Funds (1 9.01 (s3 a-71 ?75'(57.1
:ntorprisc Funds ($3.6s1.021'(53.0 10.0
GRAID TOTA- REDUCTIONS $ 160.000l 121-O\,$ (50,940,9351 (295.51 (1r.01
Givobacks *
TOTA- REOUCTIONS AtlO GIVEBACK
($1.900.0001 ($27.833.360
$ (1.960.0001 21.01 s 08.774.296',(295.5'(l't.0t
The proposed FY 2Ol5 '6 General Fund budget adds Sl.2 million in efliciency
reductions.
115
FY 20,l 5/16 Proposed Work Plon ond Budget Messoge
Poge A-5
Of note, the FY 2015/16 Generol Fund Budget is obout $02.0 million (26 percent) more thon the
FY 2006/02 budget, despite pension contribution increoses of $29.3 million during the some
period. lnflotion from October,2006 throughJune,20l5, o similor period, wos opproximotely 18
percent. This reflects o significont decreose ocross oll other expenditures during thot time period.
At this point, onnuol contributions to fhe City's fwo pension plons olone represent more thon $SZ.l
million (12 percent) of the totol Generol Fund budget. As o result, pension reform continues to be o
high priority for the City. During FY 201 4/15 both pension boords voted to decreose the
investment rote of return for their plons to more conservotive ossumptions over the next severol
yeors. The impoct to the FY 20-l 5/16 Budget from the onnuol required contribution (ARC) for both
plons is $2.9 million. lt should be noted thot the ARC for both funds would hove been much less
without the chonge in the investment rote ossumptions. The funded net position os o percentoge of
totol pension liobility is 76 percent for the Fire ond Police plon ond 77 percent for the Generol
Employees plon.
As in post yeors, the Proposed Work Plon ond Budget wos developed through on intensive review
process with our City Commission. Preliminory budget informotion wos provided ot the
Commission Retreot on Moy 29'h ond in meetings with the Finonce ond Cihywide Proiects
Committee (FCWPC) on June 3'd, July 1", ond )uly 17'h.
GENERAL FUND CURRENT SERVICE TEVEL BUDGET DEVETOPTUENT
The Generol Fund is the primory source of funding for the moiority of City services. Revenues ore
derived from od volorem property toxes, fronchise ond utility toxes, business license ond permit
fees, revenue shoring from vorious stotewide toxes, user fees for services, fines, rents ond
concession fees ond interest income. Additionolly, intergovernmentol revenues from Miomi-Dode
County ond Resort Toxes contribute funding for tourist-reloted octivities provided by Generol Fund
deportments.
The first step in preporing the FY 2O15/16 budget wos on evoluotion of Current Service Level (CSL)
revenues ond expenditures. CSL revenues represent the omount of revenues thot would be
generoted bosed on existing tox rote, fees ond chorges. CSL expenditures represent the
expenditures ossocioted with providing the some level of service next yeor os in the current budget
yeor.
At the Strotegic Plonning Retreot on Moy 29, 2015, the Commission wos briefed regording the
preliminory Generol Fund Current Service Level (CSL) budget. The CSL represents the cost of
providing the some level of services os in the prior yeor ond serves os the boseline of funding for
the budget process.
116
FY 2O15/16 Proposed Work Plon ond Budget Messoge
Poge 4-6
Property toxes comprise 46'/" of the totol Generol Fund revenue ond ore o key driver of CSL
revenues. The Property Approiser provided the preliminory 2015 property volues on June 1,2O15.
The Commission wos briefed regording the updoted CSL budget ot the June 3'd Finonce & Ciiywide
Prolects Committee. The preliminory 2O15 property volues increosed 12.0%, which resulted in on
increose of $.l4.6 million in Generol Fund property fox revenues.
CSL revenues were estimoted to increose $tO.t million due to on $,l4.6 million increose in
property tox revenues (ossumed keeping the operoting milloge rote the some), o $2.6 million
increose in non-property tox revenues including on increose in the Resort Tox contribution of $l.Z
million for items odded in mid-yeor ond onnuolized items from FY 2014/15, ond o decreose in
prior-yeor set-oside (one-time revenue) of $.l.6 million. These figures do not ossume odditionol
contributions from the Resort Tox or Porking Funds.
CSL expenditures were estimoted to increose $12.5 million due to the following:
. Higher pension contributions of $2.8 million os both pension boords voted to lower the
investment rote ossumption
. 0-2% merit poy: $2.2 million
. Spike in leove poyouts from retirements, DROP, ond seporotions from the city: $ I .2 million
. Annuolized costs for items odded during FY 2014/15 such os $t.Oa million for the new
londscoping controct, $534,000 for PC replocement from 5 to 3 yeors, $332,000 for
body comero mointenonce, ond $249,000 for Energov permitting softwore mointenonce.
. Annuolized costs for items odded mid-yeor including $802,000 for stoffing of 6 new
lifeguord stonds, $285,000 for enhonced tuition reimbursement progrom, $283,000 for
pre-employment bockground checks, $276,O00 for license plote reoder on MocArthur
Cousewoy, $204,000 for odditionol windstorm insuronce, $-l28,000 for security guords
on 4'h floor of City Holl ond ot Housing & Community Services, ond $105,000 for
Executive Services Progrom.
. Other miscelloneous cost increoses to CSL include $2.l0,000 for higher generol liobillty
legol fees ond workers comp legol fees bosed on trend, $ I 60,000 for outside legol
counsel for lobor negotiotions ond Wotson lslond, $157,000 for octuory ond pension
ottorney for lobor negotiotions, ond $,I54,000 for electricity for new streetlights (21%
increose in inventory) ond irrigotion costs from recently completed copitol proiects.
. These expenditure figures do not ossume odditionol sovings from potentiol efficiencies or
reductions.
The preliminory CSL bosed on June 1 't properfy volues hod o revenue increose of $ I 6..l million ond
on expenditure increose of $12.5 million for o net surplus of $3.6 million. At theJune 3rd Finonce
ond Citywide Proiects Committee meeting, direction wos given to ossume o milloge rote reduction
of 0.0552, which represented holf of the remoining milloge rote gool. The milloge rote reduction
reduced the proiected CSL surplus to $2.5 million.
117
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-Z
APPROACHES TO BATANCE
At the July 1" Finonce ond Citywide Proiects Committee meeting, direction wos given regording the
proposed Milloge Rote, enhoncements ond efficiencies for the Operoting Budget, ond chonges to
the Copitol Budget.
The impoct of the chonge from theJune l" preliminory toxoble volues of 12.0 perceni to theJuly 1"
certified toxoble volues thot increosed ,l3.3 percent wos colculoted ot $l .2 million. The Committee
voted to reduce the combined milloge rote by the remoinder of the milloge rote gool, 0..lI l4 mills,
which reduced the surplus by $l.l million. The proposed milloge rote wos reduced [rom 6.0237
to 5.9123 ond is now the some os it wos in FY 2009 /1O prior to the milloge rote increose in FY
2O10/11 of 0.5902.
On July 'lst, the Committee occepted the recommended reductions/efficiencies except for the
recommended reduction in City Clerk - Centrol Services for $27,,l00 to eliminote printing of
Commission meeting ogendos, Commission committee ogendos, Lond Use Boords ogendos, ond
onnuol Budget documents. The updoted sovings from the recommended reductions/efficiencies
totols $1,211,750.
The Committee olso recommended occepting the proposed odditions ond service enhoncements
with the following chonges listed below:
. Remove $t 00,000 for the Climote Action Plon in Building-Environmentol Monogement
. Remove $.l50,000 for the North Beoch Morketing funds in Tourism, Culture, & Economic
Development (funded by Resort Tox)
. Offset 50 percent ($55,000) of the Assistont Director in Tourism, Culture, & Economic
Development from Resort Tox funding
. Offset the $220,000 cost of the Urbon Forestry Tree Preservotion Progrom in Public Works
by budgeting the fee revenue ossocioted with the new progrom
. Add $200,000 for Out-of-Region Doto Center in lnformotion Technology
. Add $500,000 in o reserye to offset the future cost of the Public Sofety Rodio prolect in
Emergency Monogeme nt /9-1 -1
Following the July 1 " meeting, on odditionol sovings of $ I 30,000 wos identified in the Current
Service Level Budget from funding the Fire Boot in FY 2014/15 insteod of FY 20,l 5/16.
At the July 1Z'h Finonce ond Citywide Proiects Committee meeting, the following two chonges were
mode to the list of proposed odditions ond service enhoncements:
. Add $45,000 for one of two requested positions for the City Attorney Fellowship Progrom
. Reduce Porking's Looding Zone Progrom request from I 2 to 8 positions (Porking Fund)
118
FY 2015 / 16 Proposed Work Plon ond Budgei Messoge
Poge A-8'
The updoted recommended enhoncements totol $3,869,000, which is offset by $S30,000 from
odditionol Resort Tox contribution for tourism-eligible enhoncements. The remoinder of the surplus
totoling $l02,lSO wos ploced into Generol Fund-Contingency in Citywide.
Atter the July 17'h Finonce Committee meeting, on enhoncement wos odded consisting of three
Code Complionce Officers in the Entertoinment District to ougment the existing two positions odded
during FY 20.l 4/15. These positions would be ossigned olong Oceon Drive, Espofrolo Woy, ond
the southern portion of Collins Avenue ond Woshington Ave. ln the lost four yeors, twenty-three
odditionol ordinonces hove been implemented ond coseloods hove olmost doubled since FY
201O/1,l . The cost of this enhoncement is offset by odditionol contribution from Resort Tox.
Preliminory CSL surplus
-bosed on June I st volues
Milloge rote reduction
-5O% of remoining milloge rote gool
3,600,o00
(1 , t 0o,0o0)
Updoted CSL surplus
Recommended enhoncements
Additionol Resort Tox contribution
Recommended reductions/eff iciencies
Chonge in toxoble volues
-bosed on July I st volues
Additionol Milloge rote reduction
-Remoinder of milloge rote gool
Reserve for Public Sofety Rodio proiecl
Sovings to CSL from Fire Boot
Add itio no I Contingency
After Julv lTth Finonce Commiltee
Code Officers for Entertoinment Districr
Additionol Resort Tox Contribution
2,5OO,OOO
(4,.l09,0o0)
770,OOO
1 ,211 ,750
1,200,000
(t ,'100,000)
(5O0,0o0)
r 30,000
1102,75Ol
(240,O00)
240,OOO
Totol surplus/(shortfo !!)
119
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-9
Efficiencies qnd Reductions
City deportments continue to be prooctive in identifying odditionol efficiencies to their current
service level progroms ond seryices. As with the preporotion of budgets for the lost eight yeors,
deportments ore continuing to onolyze their budget from two perspectives: 1) reviewing for
potentiol efficiencies, reorgonizotions to reduce cost, etc., without odversely impocting services;
ond 2) performing o modified zero-bosed onolysis of eoch deportment budget, identilying potentiol
service reduction olternotives versus core functions. As port of the FY 20.l 5/16 budget process,
the Finonce & Cihywide Proiects Committee requested thot deportments submit lists of potentiol
reductions/efficiencies totoling 5 percent of their FY 20.l 4/15 budgets. The lists were reviewed
extensively by the City Monoger, Executive Teom, Deportment Directors, ond the Budget Office. At
their July 1'f meeting, the Finonce & CiVwide Proiects Committee occepted $'1,2.l1,750 of the
recommended reductions/efficiencies recommended by stoff. ln oddition to the summory below, o
list of the proposed reductions/efficiencies con be found in Attochment A.
. Move the elevotor section from Building to Public Works: The elevotor section currently
operotes from the Building Deportment ond hos onnuol offsetting revenue. lt hos been
determined thot this revenue is not restricted for building enforcement purposes. As such,
the function ond offsetting revenue con be moved to Public Works ond result in o net
sovings to the Generol Fund of $OS8,OOO.
Eliminote the Ethics Hotline: This reduction eliminotes the Ethics Hotline funded during FY
2O13/14,but not implemented. The recommended opprooch is to leveroge the existing FBI
corruption hotline which is currently odvertised on the City's website ond MBTV. The FBI
corruption hotline is preferoble to on internol ethics hotline becouse it offers o potentiol
whistleblower greoter protection from on independent low enforcement ogency. The City
currently hos o police officer ossigned to the FBI public corruption investigotion tosk force.
ln oddition, the Miomi-Dode County Office of the lnspector Generol hos o "Report Froud"
phone number ot 305-579-2593.
Eliminote the Green Teom: This $l.l5,000 reduction eliminotes the "Green Teom" funded in
FY 20,l3/14, but not implemented. These positions were plonned to increose the City's
monitoring of woste runoff pending the City obtoining some level of iurisdiction thot ensured
the enforcement outhority over greose trops by a2-20,l5. DERM hos not relinquished the
outhority for the City to hove full iurisdiction over greose trop investigotions ond penolties so
these positions were never filled.
Reduce lnvestment Advisory Services fees: Due to o
fees ond orbitroge costs for the Investment Advisory
without impocting service levels.
newly negotioted controct, the custodiol
Services fee con be reduced $ZOZ,OOO
Reduce medicol shelter beds budget: ln the post, clients with medicol impoirments hove
been ploced in o medicol shelter bed insteod of o normol shelter bed, resulting in odditionol
costs. Shelters hove become increosingly ADA compliont resulting in less of o need for
speciolized medicol beds. The recommended reduction of $27,450 is not onticipoted to
120
FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
Poge A-10
hove o negotive effect os the remoining funding in the progrom budget is expected to meet
the onticipoted need for medicol beds. This need is onticipoted to continue to decreose
over time.
Reduce criminol bockground checks budget: The recommended reduction hos no impoct
due to new criminol bockground check controct costs being $4,800 less thon prior controct.
Accelerote plonned implementotion of Virtuol Desktop lnfrostructure: The implementotion of
Virtuol Desktop lnfrostructure wos plonned for o limited implementotion in FY 20.l 6/17 ond
this reduction of $,l00,000 occelerotes the rollout to FY 2015/16. Select users thot ore
scheduled to hove their PC's reploced will use Dell Virtuol Desktop lnfrostructure insteod of o
troditionol PC. There moy be initiol chollenges ond lessons leorned os port of the inifiol
rollout, but there is potentiol for substontiol longterm sovings.
Estimoted onticipoted sovings from Telecom Audit: A telecom oudit hos been initioted during
FY 20,I 4/15 thot is onticipoted to result in sovings from billing errors, etc. The lost oudit
wos performed 1997. Ihe oudit is onticipoted to hove o minimol impoct to users. lT stoff is
impocted os there is on omount of effort ond lobor thot is involved. The more effort thot lT
ond the selected vendor put forth, the more likely thot sovings ore found. However, the
lobor committed to doing this reduces the work copocity for other proiects. The
recommended reduction of $50,000 reflects o reolistic sovings torget thot could increose to
os much os $250,000.
Eliminote distribution of solicitotion documents vio CD's: The City Code requires thot os port
of the bid solicitotion process, bidders ore required to poy $20 per CD to pick up copies of
the cbnstruction documents. This $,l,500 reduction will result in distribution of construction
documents vio o File Tronsfer Protocol (FTP) or the Public Purchose Website. This reduction
would require o chonge to the City Code.
Eliminote newspoper odvertisements for bids under $300,000: The City Code requires thot
bids sholl be published once in ot leost one officiol newspoper hoving generol distribution
in the city ond ot leost five working doys preceding the lost doy set for the receipt of
proposols. Most bidders todoy, rother thon relying on newspoper odvertisements, rely on
electronic bid notificotion systems. The City uses one such system, Public Purchose, to
odvertise oll competitive solicitotions. Florido stotutes only require thot bids for construction
over $300,000 be odvertised. This reduction would require o chonge to the City Code.
Service Enhqncements
The proposed enhoncements found in Attochment B reflect services thot our residents ond businesses
identified os importont to them during the 20.l4 Community Sotisfoction Survey or priorities
identified ot the City Commission retreot on Moy 29, 2015.
121
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-1 1
Highlights of the $4.2 million of enhoncements funded ocross oll funds to oddress priorities in the
City's Strotegic Plon include:
. lmprove troffic ond mobility by odding on odditionol police motor unit ond exponding the
Freight Looding Zone progrom throughout the ciiy
o lncreose public sofety by supporting the Stote Attorney's Humon Trofficking Tosk Force ond
implementing o License Plote Reoder system on MocArthur Cousewoy
o lmprove policing culture by reimbursing ten police recruits to complete Police Acodemy
troining insteod of only hiring certified officers with previous experience
. Enhonce beoutificotion by creofing on Urbon Forestry Tree Preservotion progrom,
developing o GIS tree inventory, ond porticipoting in the Foirchild Botonicol Gordens
Million Orchid proiect
. Enhonce progromming for vorious recreotion progroms os follows: odditionol inclusionory
oides to meet the demond for speciol need children to be enrolled in summer comps;
funding for o second seoson of Little Leogue Boseboll; exponsion of elderly progromming
from North Shore Pork Youth Center to two odditionol locotions in centrol ond south beoch;
on increose in yeor-round level of service ciVwide for youih progromming with new
educotionol ond culturol progroms ond ot odditionol sites; the oddition of Noutilus Middle
School os on odditionol site for ieen progromming; the enhoncement of speciol community
events such os Winter Wonderlond ond Cupid's Cornivol with odditionol rldes ond
octivities; meeting increosing demond for elderly progroms ond events by increosing
funding for the Senior Enhoncement Tronsportotion Service progrom.
. Preserye infrostructure by increosing poy-os-you-go funding from the Generol Fund for
copitol prolects from $ I .4 million to $2.4 million
. lncreose response times for oddressing high priority citizen issues/comploints by odding
two port-time positions to the newly creoted Ropid Response Teom
. Enhonce o more prooctive code complionce environment by odding three Code
Complionce Officers in the Entertoinment District to ougment the existing two positions
odded in FY 2ol 4/15.
. Enhonce opportunities for persons with disobilities by portiolly funding the poro-rowing
progrom ot the Shone Rowing Center
. Expond the "Con on Every Corner" initiotive by on odditionol ,l00 locotions
. Mointoin plon review turnoround time within current torgets (Residentiol - 7 doys;
Commerciol - 21 doys) while obsorbing the stoffing impoct of ossigning building inspectors
to the Convention Center proiect
. Enhonce preventive mointenonce of storm woter ond sewer infrostructure
122
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-12
lmprove disoster preporedness by bocking up City technology doto/systems in on out-of-
region doto center
Severol odministrotive enhoncements including: enhonce orgonizotionol copocity by
creoting o Fellowship progrom to hire entry-level city ottorneys; streomline records
monogement octivities ocross the orgonizotion; improve code complionce oversight;
improve quolity of 9l I colls using off-site ce*ified reviewers; improve oversight of bond
issuonce ond debt monogement function; increose oversight of HUD funded copitol
octivities; meet increosing demond for odministrotive support of the City's five Lond
Development Review Boords; expedite procurements octivity; reduce bocklog of engineering
proiects; oddress 21 percent increose in street light inventory; provide odequote oversight of
controcted grounds mointenonce services; meet increosing demond for GIS progromming
ond support; enhonce oversight of tourism, culturol, ond economic development progroms;
enhonce copocity to develop ond mointoin mobile opplicotions ond web-bosed opplicotions
Additionol enhoncements odded mid-yeor during FY 20.l 4/15 include the following:
o lmprove troffic ond mobility by exponding the City's trolley system from the existing North
Beoch Loop to include o Mid Beoch Loop, o South Beoch Loop, ond o Collins Link
lncreose public sofety by odding six new lifeguord stonds to the existing 29 locotions
. Enhonce porking lot cleonliness by odding o roving crew to oddress illegol dumping, liiter,
ond other deficiencies
. lmprove educotionol excellence by developing on internship progrom with Florido
lnternotionol University for 1B-24 interns onnuolly to goin reol-life, honds-on work
experience
A list of potentiol odditionol enhoncements requested by deportments but not recommended by me
in the Proposed Budget con be found in Attochment C. While mony of these potentiol
enhoncements ore importont ond should be considered over time, they were considered o lower
prioriiy thon those included in the FY 2015/16 Proposed Budget ond Work Plon.
lncreosed Use of Resort Toxes lo offset Tourism Eligible Expenditures in the
Generol Fund
Bosed on on outside consultont study conducted in 2010 using FY 2007/08 octuol costs, it is
estimoted thot there ore opproximotely $SO.S million in eligible resort tox expenditures in the
Generol Fund. However, $8.8 million of these costs were estimoted os being oddressed by
dedicoted funding pursuont to the Miomi-Dode County Convention Development Tox interlocol
ogreement, thereby resulting in opproximotely $41.7 million in eligible Resort Tox expenses in the
Generol Fund.
123
FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
Poge A-13
These include expenses ossocioted with police officers serving entertoinment oreos; o portion of fire
rescue seryices from Fire Stotions 1 & 2; oceon rescue services; enhonced code complionce
provided to respond to evening entertoinment oreo violotions ond stoffing of speciol events; other
code complionce octivities in tourism ond visitor reloted focilities/oreos; Tourism ond Culture
Deportment ond the Culturol Arts Council; museums ond theoters (Gorden Center, Boss Museum,
ond Colony Theofer); golf courses (net of revenues); Memoriol Doy ond other speciol event costs;
homeless services; )uly 4'h; Visitor Center funding; holidoy lights; Jewish Museum; Miomi Design
Preservotion Leogue (MDPL); Oronge Bowl; monuments; etc.
The totol proposed Resort Tox Fund tronsfer to the Generol Fund for FY 20.l 5/16 is opproximotely
$ao.s million.
ln 20,l 4, the City of Miomi Beoch conducted its fifth set of comprehensive stotisticolly volid
community sotisfoction surveys. The Community Survey wos designed to receive both resident ond
business input on quolity of life, city services, ond toxes; ond to identify key drivers for
improvement.
The 20l4 survey built on previous surveys in thot mony questions osked in previous studies were
included in the 2014 study so comporisons could be exomined over time. Residents ond business
owners were brutolly honest in their rotings; nonetheless 4 out of 5 residents ond business owners
would recommend the City of Miomi Beoch, ond Residents rote the quolity of life os very high.
Responses to mony questions in the survey ore highly correloted, i.e., if troffic is on issue (os it is to
o moiority of residents), then rotings of other City services ore influenced. Residentiol rotings for
quolity of life ond City services were down from 2012, olthough still high ot77 percent, with the
percentoge of residents who would recommend Miomi Beoch os o ploce to live trending up ot 81
percent. Unlike the residentiol survey, the overoll snopshot of business rotings of the City were, on
the whole, not significontly different from the 2012 rotings, with o substontiol number of services
received positive rotings ronging from 70 percent to 95 percent of businesses.
These results indicote generol feedbock ond input from our residents ond businesses on their level of
sotisfoction with the seryices we provide, os well os refined priority oreos for the orgonizotion to
focus on, ond octionoble recommendotions for improvements to our seryices.
Detoiled survey results ore ovoiloble on the City's website ond the FY 2O15/16 Citywide Work
Plon con be found in Attochment E.
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FY 2015/16 Proposed Work Plon ond Budget Messoge
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PRE'YII ER N E IGH BORHOODS
Becruty of Neighborhoods
Enhoncing the beouty ond vibroncy of urbon ond residentiol neighborhoods is o Key lntended
Outcome in the City's strotegic plon. The FY 2015/16 Budget includes funding to provide
odequote oversight of the Urbon Forestry Tree Preservotion Progrom ond enforcement of the Tree
Preservotion Ordinonce No. 20,l 4-3904 thot wos opproved by Commission on November '19,
2014 by odding three positions in Public Works.
The new positions would enhonce the City's obility to enforce the tenonts
of the Tree Preservotion Ordinonce, provide Tree Work Permits more
expeditiously, ond improve comploint ond inspection request turnoround
times. Under the new Ordinonce, the City will be enocting its own tree
preservotion progrom ond be 100 percent responsible for issuing ond
enforcing tree work permits ond tree reloted code violotions os delegoted
by Miomi Dode County.
Also included ore oneJime funds to creote o GIS Tree lnventory to ollow for the proper monitoring,
mointenonce, ond enhoncement of the citywide urbon forest. The citywide GIS inventory would
enhonce the City's obility to properly schedule ond trock tree/polm mointenonce, monitor
problemotic trees, ond ensure replocement of tree conopy in oreos with insufficient conopy
coveroge.
Code Enforcement
The FY 20.l 5/16 Budget includes funding to enhonce o more prooctive code complionce
environment by odding three Code Complionce Officers in the Entertoinment District to ougment the
existing lwo positions odded in FY 20.l 4/15. These positions would be ossigned olong Oceon
Drive, Espo6olo Woy, ond the southern portion of Collins Avenue ond Woshington Ave. ln the lost
four yeors, twentythree odditionol ordinonces hove been implemenfed ond coseloods hove olmost
doubled since FY 2010/11. This enhoncement helps oddress the declining rotings regording the
oppropriote level of code enforcement in the 2014 Community Survey 162% compored to 71%in
2005).
Culturol qnd Recreotionol Activities
Severol enhoncements ore included in the FY 2015/16 Budget thot support the City's KIO for
enhoncing culturol ond recreotionol octivities.
Progromming for vorious recreotion progroms will be increosed os follows: odditionol inclusionory
oides to meet the demond for speciol need children to be enrolled in summer comps; funding for
the second seoson of Little Leogue Boseboll; exponsion of elderly progromming from North Shore
Pork Youth Center to two odditionol locotions in centrol ond south beoch; funds to increose the
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FY 201 5 / 16 Proposed Work Plon ond Budget Messoge
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yeor-round level of service citywide for youth progromming with new educotionol ond culturol
progroms ond ot odditionol sites; funding to odd Noutilus Middle School os on odditionol site for
teen progromming; odditionol funds to enhonce speciol community events such os Winter
Wonderlond ond Cupid's Cornivol with odditionol rides ond octivities; ond more funding to meet
the increosing demond for elderly progroms ond events by increosing funding for the Senior
En honcement Tronsportotion Service progrom.
Opportunities for persons with disobilities will be enhonced through the City's contribution for the
poro-rowing progrom ot the Shone Rowing Center. The Miomi Beoch Wotersports Center is o not-
for-profit orgonizotion thot runs o premier rowing club with over 250 members, mostly oll Miomi
Beoch residents. The Center hos recently undertoken o poro-rowing progrom which teoches people
with disobilities how to row ond provides o troining focility for competitive poro-rowers ond hove
been designoted os Porolympic Sport Club by the US Olympic Committee.
The City will olso porticipote in the Foirchild Botonicol Gordens Million Orchid Project os one of
severol municipolities thot would begin to receive os mony os ,l50 orchids throughout the next 3
yeors storting os soon os October,2015. Foirchild Tropicol Gordens proposes to introduce
millions of notive orchids into the South Florido within the next five yeors.
Cleonliness
Cleonliness of our City continues to be o priority for our residents ond businesses. The City uses o
quontitotive index to ossess the impoct of these efforts ond results hove shown significont overoll
improvement in the lost nine yeors. ln FY 20.l3/14,87.2 percent of public oreos citywide were
roted os cleon or very cleon compored lo 65.2 percent in FY 2005/06.
The City's strotegic plon includes key intended outcomes (KlOs) to improve cleonliness in high troffic
oreos ond city beoches, ond to moximize deployment of trosh cons citywide. The FY 2015/16
budget includes funding to expond the "con on every corner" initiotive by odding .l00 more trosh
cons ocross the City. During FY 20.l 4/15, the City Commission opproved enhoncing porking lot
cleonliness by odding o roving crew to oddress illegol dumping, litter, ond other deficiencies.
The FY 2014/15 Budget included severol enhoncements thot support cleonliness including: the
creotion of two new indexes to improve the cleonliness ond oppeoronce of city porking goroges
ond public restrooms; severol initiotives to improve the cleonliness ond oppeoronce of the City's
porking goroges; ond the oddition of ottendonts ot beochfront restrooms in Lummus Pork ond 2.l"
Street on weekends, holidoys, ond speciol events.
Pedestrion Sofetlr
The 20.l4 Community Survey showed o decreose in the odequocy of street lighting from 28 percent
in 2009 to 65 percent in 2014. ln oddition, elevoting wolkobility ond pedestrion sofety is o key
intended outcome in the City's strotegic plon. The FY 20.l 5/16 Budgetwill oddress the 21 percent
increose in street light inventory from recently completed copitol proiects by odding two positions in
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FY 20,l 5/16 Proposed Work Plon ond Budgei Messoge
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Public Works. These positions will conduci preventive mointenonce, repoirs, ond rebuilding for
londscope u p-lighting.
The FY 2015/16 Copitol Budget includes Renewol & Replocement
funding of $300,000 for o new Street Lighting progrom for
neighborhoods os well os $333,000 eoch from Quolity of Life funds in
North, Mid, ond South Beoch for tourist-eligible oreos. The new progrom
will increose pedestrion sofety by implementing Lighting ond Crime
Prevention Through Environmentol (CPTED) improvements throughout the
city.
INFRASTRUCTURE
Storm Droinoge
The 2014 Community Survey identified storm droinoge os o key issue for residents. Only 25% of
residents roted storm droinoge os excellent or good compored to 2009 144%) ond 20,l 2 ,,37%1.
lnterestingly, neorly nine out o[ ien residents 37%l cloimed they would support the City spending
tox dollors to oddress rising seo levels. During FY 2013/14, two new commiffees were formed to
oddress the City's current ond future droinoge issues, the Moyor's Blue Ribbon Ponel on Flooding
ond Seo Rise ond the Flooding Mitigotion Committee.
The City's strotegic plon includes o KIO to ensure relioble stormwoter monogement ond resiliency
ogoinst flooding through short ond long{erm solutions oddressing seo-level rise. The FY 2O14/15
Budget included funding for severol positions to implement dozens of plonned stormwoter proiects
over the next five yeors to help convert the city's droinoge system from o grovity-bosed system to o
pumped system. The FY 2015/16 Budget includes two positions in the Public Works deportment to
enhonce preventive mointenonce to the stormwoter infrostructure system thot would focus on
mointenonce of the storm sewer moins.
During FY 20.l 4/15, the City entered into o portnership with Horvord University on o multi-yeor
study of odoptive strotegies for the impocts of seo level rise for coostol communities in South
Florido. ln oddition, the City of Miomi Beoch hosted the 6'h Annuol Southeost Florido Climote
Leodership Summit in October, 2014.
The City hos completed construction of 3 out of 4 pump stotions in the West Avenue neighborhood
ond upgroded oll 3 pump stotions in the Sunset Horbour neighborhood. The City olso completed
the pump stotion on Crespi Boulevord ond upgroded the design of the Venetion lslonds, Lower
North Boy Rood os well os Polm ond Hibiscus neighborhood proiects. The Stormwoter Revenue
Bond Series 20,l5, will be the first of three $.l00 million bond issues to continue to oddress hlgh
priority stormwoter copitol proiects.
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FY 2015/16 Proposed Work Plon ond Budget Messoge
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froffic Flow
ln the 2014 Community Survey, troffic wos identified os the number one problem for residents os
only 1 6"/" roled troffic flow os excellent or good. Positive rotings for troffic flow hove been
declining since 2005, when 36% oi residents felt troffic flow os positive. The City's strotegic plon
includes o KIO to ensure comprehensive mobility oddressing oll modes throughout the city.
The FY 2015/16 Budget includes on odditionol motor unit in Police, which
results in o 50 percent increose in stoffing to oddress troffic issues, improve
enforcement, ond provide odditionol visibility.
To oddress troffic chollenges resulting from commerciol looding the FY
201 5 / 16 Budget includes on exponded looding zone enforcement
progrom in Porking to reduce obstruction of troffic (double porking) on
moior thoroughfores. The scope of the progrom exponds enforcement from
the entertoinment district to oll oreos of the city.
lncreosing mobility through trolleys or locol bus circulotors hos been o priority over the lost two
yeors. ln the 2014 Community Survey, neorly holf of residents 149%l cloimed they would ride
trolleys or locol bus circulotors. During FY 20,l 4/15, the City Commission voted to expond the
City's trolley system from the existing North Beoch Loop to include o Mid Beoch Loop, o South
Beoch Loop, ond o Collins Link.
The FY 2014/15 Budget included funding to promote o bicycle sofety compoign to help reduce
occidents in the community. An odditionol initiotive for bicycle sofeiy included in the FY 20,l 5/16
Copitol Budget is to point severol existing ond plonned bicycle lones green to help seporote bike
ond outo troffic on busy streets.
The FY 2014/15 Budget included funding for deployment of on interim lntelligent Tronsportotion
System {lTS) solution for moior speciol events ond high impoct periods. The longterm ITS solution is
proiected to cost opproximotely $14.5 million, of which o $4.5 million motch is included in the FY
2015/16 Copitol Budget ond $lO million hos been requested through o Tronsportotion lnvestment
Generoting Economic Recovery flGER) gront from the U.S. Deportment of Tronsportotion.
Build ond Mqintoin Priority lnfrqsfructure
Two of the lowest roted issues for residents in the 2014 Community
Survey were rood conditions (32 percent sotisfoction) ond sidewolk
conditions (50 percent sotisfoction). The FY 20,l 5/16 Copitol
Budget includes Renewol & Replocement funding of $500,000 for o
new Povement ond Sidewolk progrom.
The FY 2015/16 Budgetincludes on increose in Generol Fund Poy-As-You-Go (PAYGO) funding for
copitol proiects from $,l.4 million to $2.4 million. The odditionol funding will help oddress
pressing needs such os: neighborhood proiect costs thot hove increosed over time; stormwoter
proiects thot ore generoting o need for obove ground funds; replocement of $ I .Z million in PTP
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FY 2015/16 Proposed Work Plon ond BudgetMessoge
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funding reprogrommed for the enhonced trolley
seowoll proiects.
ln oddition, two positions will be odded in the
mointenonce to the sewer infrostructure sysfem
moins.
system; pork prolects in non-tourist oreos; ond
Public Works deportment to enhonce preventive
thot would focus on mointenonce of the sewer
PUBTIC SAFETY
Accountobilitlr
The FY 2015/16 Budget includes 50 odditionol body-worn comeros funded from Federol ond Stote
Confiscoted Trust funds. The Body-Worn Comero progrom in the Police Deportment wos initioted in
FY 2014/15 with the ocquisition of .l00 comeros to improve tronsporency ond occountobility by
recording police officers' interoctions with the public. Body-worn comeros ore on importont tool
thot will be on integroted port of the City's problem-solving ond community-engogement sfrotegy,
helping to increose both trust ond communicotion between the police ond the communiiy.
Additionol body comeros ore onticipoted to be purchosed ond put on the street over the next three
yeors. The City hos olso opplied for o U.S. Deportment of Justice gront for 264 body-worn
comeros ond ossocioted costs.
Public Sqfefy
To support the KIO in the strotegic plon to enhonce public sofety ond emergency preporedness,
during FY 20,l 4/15 the City Commission opproved odding six new lifeguord stonds to the existing
29 ol the following locotions:
o Bel-ween 64th ond 53rd Streets
o Between 30th ond 2l st Streets
o Betwee n 46th ond 4l st Streets
o Between 53rd ond 46th Streets
o Between 69th ond 64th Streets
. Ath Street Beoch
The FY 2015/16 Budget odds o License Plote Reoder (tPR) system on MocArthur Cousewoy. The
City hos successfully used police vehicles equipped with LPR system for the post two yeors to
recover stolen vehicles ond to moke mony felony ond misdemeonor orrests. This enhoncement
would complement the fixed LPR system thot is onticipoted to be instolled on the Venetion
Cousewoy during FY 2O14/15.
A Detective position will olso be ossigned to porticipote on the Stote Attorney's Office's Humon
Trofficking Tosk Force. Miomi Beoch hos experienced o significont number of crimes ossocioted
129
The FY 2015/16 Budget includes on enhoncement thot ollows the Police deportment the obility to
occess o pool of quolified condidotes thot could be hired os police officers by reimbursing ten
police recruits to complete Police Acodemy troining supervised by o Troining Advisor. For the lost
15 yeors, MBPD hos only hired certified police officers with previous experience or ocodemy
certificotion, which hos resulted in limiting hiring to oppliconts thot hove been troined with vorying
level of quolity ond/or tronsferred from other iurisdictions. This enhoncementwos recommended by
o study conducted by the Police Executive Reseorch Council in 20,l4 ond supports the KIO in the
City's strotegic plon to reform policing culture with customer seryice emphosis.
EDUCATION EXCETTENCE
Achieve Educotionol Excellence
During FY 20.l 4/15 the City Commission opproved the developmentof on internship progrom with
Florido lnternotionol University for 18-24 interns onnuolly to goin reol-life, hondson work
experience while contributing their tolents on beholf of the community.
TYTANAGEMENT & SERVICE DETIVERY
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-19
with humon trofficking ond porticipotion on ihe
resources to oddress this growing problem in the
Policing Culture
Gluqlitlr Customer Senrice
The City's strotegic plon includes o KIO to
customer service. The FY 2015/16 Budget
high priority citizen comploints regording o
to ihe Ropid Response Teom creoted during
existing full+ime positions to work in
issues/com plo ints.
tosk force would ollow MBPD occess to odditionol
city, sfote, ond region.
build ond enhonce o universol culture of high quolity
includes on enhoncement to increose response time for
wide ronge of issues by odding two port-time positions
FY 20.l 4/15. These positions would complement two
teoms of two to expeditiously oddress citizen
An odditionol enhoncement will improve the quolity of 9l I colls by controcting out the review of
recorded colls to ensure thot proper protocol ond procedures ore being odhered to by 91 1
operotions. Utilizing off-site certified reviewers to evoluote recorded 9l I colls is onticipoted to
provide more occurote ond importiol review of 9l I operotor performonce.
The FY 2015/16 Budget includes on enhoncement consistent with the KIO in the strotegic plon to
improve building/development review services. One position ond fhree controctuol positions for
mechonicol, electricol, ond plumbing inspections of the Convention Center ore included to mointoin
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FY 2015/16 Proposed Work Plon ond Budget Messoge
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plon review turnoround time within current torgets (Residentiol - 7 doys; Commerciol - 2l doys)
while obsorbing the stoffing impoct of ossigning building inspectors to the Convention Center
proiect. The moiority of the stoffing costs ore onticipoted to be offset by odditlonol revenue from the
Convention Center proiect.
Finonciql Tronsporency
During FY 20.l 4/15, the Cil'y lounched on interoctive finonciol tronsporency portol, which provides
the public with unprecedented occess to fiscol informotion. The portol provides online occess to the
budget ond disploys multiple views of current ond historic revenue ond expenses down to the fund,
deportment, ond obiect code level. This powerful visuolizotion softwore tronsforms volumes of row
doto into octionoble insight ond informotion, enobling better onolysis ond understonding of the
City's budget ond how toxpoyer money is ollocoted. To occess the plotform, visit:
https : / /m io m i beochfl.open gov.com /tronspo rency
Strenglhen lnlernql Controls
Severol odministrotive enhoncements thot support the KIO in the strotegic plon to strengthen internol
controls ore included in the FY 20.l 5/16 Budget such os:
o lmprove disoster preporedness by bocking up City technology doto/systems in on out-of-region
doto center.
. Address recent oudit findings by increosing oversight of HUD funded copitol octivities, perform
inspections of work sites, ensure Federol Dovis-Bocon complionce, ond ensure the integrity of
copitol proiect costs by odding o position in Housing & Community Services.
lmprove oversight of bond issuonce ond monitoring function by odding o Deputy Finonce
Director position. This function is onticipoted to grow significontly given the number ond
complexity of onticipoted bond issues.
Enhonce deportment oversight ond succession plonning by odding on Assistont Director position
in the Tourism, Culture, & Economic Development deportment.
lmprove coordinotion ond oversight of deportmentol occreditotion, stoff certificotion, troining,
equipment mointenonce, ond customer service levels by odding on odministrotor position in the
Code Complionce deportment.
Provide odequote oversight of controcted
positions thot would ensure thot the City
controctors in the shortest omount of time.
grounds mointenonce seryices by odding two
receives the highest quolity work product from
lmprove procurement coordinotion, controct monogement,
guidelines by odding o position in the lT deportment.
ond complionce with procurement
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FY 2015/16 Proposed Work Plon ond Budget Messoge
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Sfreomline Delivery of Services
Severol odministrotive enhoncements thot support the KIO in the strotegic plon to streomline the
delivery of services through oll deportments ore included in the FY 2O15/16 Budget such os:
. Streomline the process of record storoge, complionce, mointenonce, ond destruction of public
records orgonizotion-wide by odding o position in the City Clerk's Office.
. Enhonce orgonizotionol copocity by creoting o Fellowship Progrom to provide opporfunities for
new ottorneys to goin procticol experience in the public sector.
. Meet increosing demond for GIS progromming ond support by odding o Senior GIS Anolyst
position in the Public Works deportment.
. Expedite procurements for City deportments by odding two positions in the Procurement
deportment.
. Reduce the bocklog of proiects ond enhonce the obility to perform in-house engineering by
odding on engineering position in the Public Works deportment.
. Develop ond mointoin mobile opplicotions ond web-bosed opplicotions by odding o position in
the lT deportment.
. Meet increosing demond for odministrotive support of the City's five Lond Development Review
Boords by odding on odministrotive position in the Plonning deportment.
ln FY 20.l 4/15, the City begon the Munis/Energov technology proiect to reploce its existing ERP
ond permitting ond licensing system over the next three yeors. This key proiect includes funding for
o full business process review (BPR) of oll functionol oreos of the new systems prior to the
commencement of implementotion octivities. The gool of the BPR is twoJold: (1) moke business
operotions more efficient ond effective; (2) ond more effectively utilize technologicol investments. ln
this monner, the new systems will be oligned with improved processes offering the greotest
opportunity to improve the City's business operotions. As port of the project kickoff lost yeor, the
outhor of Extreme Government Mokeover spoke to over 300 porticiponts regording innovotive
opprooches ond tools to streomline processes. Mony positive process chonges ore onticipoted os
the Munis/Energov proiect progresses during FY 20-I 5/16 ond FY 2O16/17 .
Since FY 2005/06, the onnuol budget hos included funding specificolly for lnformotion &
Communicotions Technology Proiects. Eoch yeor, deportments propose proiects which ore then
reviewed ond prioritized by the lT Steering Committee, which is comprised of the Assistont City
Monogers, the Chief Finonciol Officer, the Fire ond Police Chiefs, the lT Director, ond the Budget
Director.
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FY 20-l 5/16 Proposed Work Plon ond Budget Messoge
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Funding for the FY 2015/16 proposed proiects totols $395,000 ond is funded by o tronsfer of
$395,000 (some omount os FY 2014/15) from the Generol Fund to fhe lnformotion &
Communicotions Technology Fund. Below is o summory of the proposed proiects.
Video Server ond Loss Prevention ($.l0.l.000): This proiect would purchose locol
enterprise storoge for the Communicotions Deportment to oddress multiple points of
foilure ihot hove resulted in the loss of video records ond files. For exomple,
recently o City Vision show thot wos 90% complete wos lost becouse the current
externol disk drives ond multiple servers ore not supported by the City's internol
redundont methods. The need for this proiect is exocerboted by the higher storoge
requirements needed for high definition video.
New World Product Enhoncements ($20,000): This proiect would provide the following
enhoncements for the Police Deportment, Fire Deportment, Porking Deportment ond Code
Enforcement
. Seryer migrotion (PD, Fire, EMGT, Code & Porking) - To complete o server
build to support the New World System Aegis opplicotion suite on o new
set of Microsoft Windows seryers. New World strongly odvises this
enhoncement for Miomi Beoch, given the plonned move to CAD Enterprise
ond Records Enterprise over the next yeor os Miomi Beoch's current
environment is of risk.
. eMobile Enhoncement for Geo-verificotion (PD, Fire, EMGT, Code &
Porking) Allows geo-verificotion functionolity within Mobile Field
Reporting prior to merging to Aegis Records. This functionolity would ollow
the system to verify the oddress while the officer is filling out the report
bosed on the geogrophicol locotion. This is criticol with regord to UCR
reporting, investigotive seorch results, crime onolysis ond force deployment.
. New World Conversion Script to Consolidote Globol Jockets (PD, Fire,
Code & Porking) - Since the beginning of the New World Proiect in 2008,
user's inexperience with the system ond its functionolity resulted in
duplicotion of thousonds of globol iockets when merging police reports. This
conversion would eliminote or significontly reduce duplicote iockets ond
doto in order to streomline investigotive seorch results ond doto onolysis.
Residentiol Housing Progrom System ($,l4.000): This proiect would oddress the
need to monoge work orders, property mointenonce, ond tenont complionce needs
for the five residentiol, multiJomily building ocquired by the City during FY
2014/1s.
Further, the following proiects do not require funding, but ore plonned to be under development
next yeor with in-house stoffing resources:
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FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-23
ADA Feotures in Cleonliness Assessment Progrom: This proiect would odd ADA
feotures to the current Cleonliness ond Appeoronce Assessment Progrom to creote o
Wolkobillty index. This informotion would help identify ADA issues thot do not
require construction ond con be oddressed in-house in o short time frome before
they become liobllity issues to the Ciiy ond/or generote comploints by pedestrions
such os low or obstruciing tree limbs, beoch mots thot ore not level or covered in
sond, ond obstructed sidewolks.
Automoted Benefit Poyments: This proiect would outomote the current lobor-
intensive monuol process of producing benefit reports for retirees resulting in o more
efficient, occurote, ond time-soving process.
Finolly, the following previously opproved proiect onticipoted to be completed using in-house
stoffing resources hos not been oble to be oddressed in o timely monner due to the current
worklood of the GIS division ond is recommended to be controct out.
lnformotion Reporter Web Applicotion: The purpose of the proiect is to provide o
site selection tool for potentiol businesses. The tool will odd GIS functionolity to the
Economic Development website to include informotion reloted to retoil spending
potentiol, populotion density, troffic counts, commerciol leose rotes/soles, etc.
The remoinder of the funding would be used to poy $49,000 for the finol yeor of debt service for
the CAD RMS proiect ond to odd $86,000 to Contingency.
VATUE OF SERVICES FOR TAX DOTLARS PAID
Between FY 2007/08 ond FY 2014/15, the Generol Fund obsorbed olmost $5.l million in
reductions (olmost 1Z percent of the $244 million FY 2O11/12 Generol Fund budget) ond
eliminoted 295.5 full+ime ond I I port-time positions ocross oll funds.
Further, o totol of opproximotely $20 million in employee "give-bocks" were ochieved between FY
2009/10 ond FY 20.l 1/12, through o combinotion of freezing cost of living odiustments for oll
employees for two ond one-holf yeors, eliminotion of merit increoses for oll employee except
members of the Froternol Order of Police (FOP) ond lnternotionol Associotion of FirefightersJ IAFF,
increosed contribution to pension for oll employees except members of FOP ond IAFF, pension plon
chonges for the Miomi Beoch Employees Retirement Plon, increosed contributions for toke-home
vehicles by FOP members for I I months, reduced holidoy poy for IAFF members, ond increosed
contributions to heolth insuronce by members of the FOP ond IAFF for I 8 months. ln oddition, the
FY 2012/13 bvdget included $9t8,000 in employee "give-bocks", the FY 20,I3/14 budget
included $4.6 million, ond the FY 2014/15 included $.l.9 million. Combined with opproximotely
$27.8 million in employee "give-bocks" ochieved between FY 2OO9/10 ond FY 2014/15, this
represents 578.7 million in combined "givebacks" and reduclions over 8 years.
134
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-24
All of the givebocks ochieved, except the I 8 month increosed contribution to heolth by FOP ond
IAFF ond the increosed contributions for toke-home vehicles by FOP members for I 8 months,
represent ongoing, recurring sovings to the City ond the employee givebocks contribute significontly
towords the City's strotegic aool (key intended outcome) to control poyroll costs.
Although the economy oppeors to hove stobilized, the impoct of the recent recession impocted both
property tox revenues os well os pension costs. Therefore, the City's strotegy continues to consider
the long term finonciol sustoinobility of the City. Beginning with the development of the FY
2009/10 budget, o strotegywos developed to oddress short-term, mid-term ond longterm finonciol
needs.
o Strotegies to oddress short-term finonciol needs included ongoing efficiencies ond woge
concessions by employees.
. Mid-term finonciol sustoinobility wos oddressed by pension concessions from current
employees in the Miomi Beoch Employees Retirement Plon
. Longer term finonciol sustoinobility is enhonced by the pension plon restructures thot hove
been put in ploce for employees in the City's retirement plons. For exomple, for Generol
Employees, the plon restructure proposed for new employees is projected by the City's
octuory to reduce the City's onnuol required contribution by olmost $1 million in FY
2012/13, with odditionol reductions onnuolly os the number of employees in the Miomi
Beoch Employees Retirement Plon hired ofter October I , 2010 continues to increose.
Further, odditionol pension plon reform recommendotions were developed by the City's
Budget Advisory Committee (BAC) for the Fire ond Police Pension Plon for considerotion os
port of the FY 2013/14 odopted budget. While the specific BAC recommendotions were
not implemented, the pension reform ogreed upon by IAFF ond FOP generoted sovings is in
excess of the BAC recommendotions: $5.0 million in the first yeor, $,l.9 million in the
second yeor, ond $
.l40 million net present volue over 30 yeors.
With the proposed Sl.2 million in efliciencies incorporated in the Proposed Work
Plan ond Budget for FY 2Ol5-16 the 9 year total of reductions and emplorree
givebacks is approximately S8O million.
General Fund
N 2015/15 9-Yeor Totol
s lmpocts FT PT 5 lmpqcts FT PT
)ublic Sofety ($8,021 ,0e5)i,71.0)1.0
)perolions t773,000'$6,899,867 loo.(123.(
\dminiskotive Support 1438,75O].$3,685,444)(33.4)1.0
con & Culturol Dev $t,235,426 117.01
:itywide $1 ,619,642'
Subtoto $ (1 ,2 r r ,250)l$21 ,461 ,474)r 85.4)(21 .01
ro nsters 23,168,966\
Totol s|1,211,750"s14,630,41 rEs.4l (2r.o
nlernol Service Funds t$3 ,871 ,22 ls7.1l
Enterorise Funds ($3,651,02 l)(53.0t r0.0
GRAND TOTAT R.EDUCTIONS sll.2l I -75C s ts2,152,64 (2es.sl (r r.o)
GR,AND TOTAT R,EDUCTIONS AND
ts27 .833.36(
s(l,211,7s01i s 179,986,045"l29s.s"I l.ol
135
FY 20,l 5/16 Proposed Work Plon ond Budget Messoge
Poge A-25
The 20,l5 Environmeniol Scon conducted os port of the strotegic plonning process showed thot the
overoge doily populotion in the city hos grown 36.5 percent from 2004 to 2014. Much of this
increose consists of odditionol tourists (88 percent), seosonol residents (59 percent), ond non-tourist
beoch visitors (85 percent). Hoving over one-third more people in the city over the lost ten yeors,
without on offsetting increose in budget con result in services becoming degroded over time. The
chort below shows the Generol Fund budget ond Generol Obligotion Bond Debt Service budget
divlded by the overoge doily populotion from 2007 to 2014. The chort shows thot the overoge
doily populotion hos grown foster thon the budget ond thot the FY 2013/14 omount is 13 percent
below the FY 2006/07 omount.
Generol Fund ond G.O. Debr Budget by Averoge Doily Populotion 2OO7 - 2Ol4
1,305
I
Despite the 36.5 percent growth in overoge doily populotion ond tourism, the City's position count
hos remoined relotively flot os shown in the chort below. The overoll position count is 62 positions
or 2.9% less in FY 20,l 5/16 thon it wos nine yeors ogo in FY 2006/07.
Position Count FY 2010,6|07 to FY 2Ol 5116
l6m
L4m
l
12m
1,0@
8m
5@
4m
2@
Nq!g: Average Daily Population for FY 2014-15 not available
untal e-n{of calendtr year, . -
2009-10 2010-11
r 6F Exp perADP I GO Debt perADP
2006-07 2007-08 2008-09
2,00
1,ry
1,m
1,700
1,@0
1,500
1,400
1,300
1,200
1,100
1,@0
900
800
700
@0
500
400
300
200
100
2OO9lrO 2O7Ol77 2OrU72 2or2/!3
r General Fund r Other Funds
20L3174 2}14/1s 20tslt6
136
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge 4-26
ANALYSIS OF PROPERTY VATUES IN MIAMI BEACH
On July 1,2015, the City received the "20.l5 Certificotion of Toxoble Volue" from the Property
Approiser's Office stoting thot the toxoble volue for the City of Miomi Beoch is $30.2 billion
including $267.0 million in new construction. The preliminory 2015 volue represents on increose
of $3.6 billion or .l3.3 percent more thon theJuly 1,2014, Certificotion of Toxoble Volue of $22.1
billion.
The comporotive ossessed volues for the Miomi Beoch Redevelopment Agency City Center
redevelopment district increosed from $4.2 billion to $4.8 billion on increose of $635 million or o
15.2 percent increose over 20.l4 ce*ified volues. Cil"ywide volues excluding City Center increosed
frorn $22.9 billion to $25.9 billion, on increose of $3.0 billion or 12.9 percent. Volues outside the
City Center oreo determine Generol Fund revenues.
COMPARATIVE ASSESSED VALUES
Jon. 'l 20.l4 Volue (in billions)
% Cho
.Jon.
,l,2015
Volue {in
billions)
Chonge trom 2014
Volue lBudqetl
Asof .July 1,2O14
lFor 2014/15
Budqet)
Revised Volue
lFor 2014/15
Proieciion'l
Chonge in
2014
Volues
AsofJulyl,20l5
lFor 2015/16
Budoetl
$
Iin billionsl % Cho
Totol Cil-ywide $ zz.t osa $ zo.zztz (0.8s26)-3.1%$ so.oqzq $ s.sqat 13.3%
RDA - City Ctr $ t:eot $ s.9049 $ (0.28r 8)-6.7%$ tazto $ 0.6349 15.2%
Citywide Net of
Citv Center $ zz.qtzt $ zz.soos $ (0.5508)-2.4%$ 2s.8763 $ 2.es92 12.9%
Delermining the Operoting Milloge Levy
The first building block in developing o municipol budget is the estoblishment of the volue of one
mill of toxotion, wherein the mill is defined os $].00 of od volorem tox for eoch $],000 of
property volue. For the City of Miomi Beoch, the volue for eoch mill is determined by the 2O15
Certificotion of Toxoble Volue ond hos been set ot $30.7 million. Florido Stotutes permit o discount
of up to five percent for eorly poyment discounts, delinquencies, etc. Therefore, the 95 percent
volue of the mill ls $29.'l million. Net of Center City RDA tox increment ovoiloble to the Generol
Fund, the volue of one mill ot 95 percent is $25.,l million.
137
FY 20,l 5/16 Proposed Work Plon ond Budget Messoge
?oge A-27
lmpocts of Chonges in Property Volues
For FY 2015/16, the proposed operoting milloge rote for generol City operotions is 5.7092,
which is 0.0850 less thon in FY 20,l 4/15. Bosed on the July 1 ,2O15, Certificotion of Toxoble
Volue, 5.7092 mills would generote opproximotely $143,162,O00 in generol tox revenues, on
increose of $,l5,403,000 over FY 2014/15 budgeted property tox revenues Citywide (Generol
Fund ond City Center RDA).
Further, the Jonuory 1,2014, tox roll Citywide declined by $ASZ.O million between the July 1,
2014 voluotion ond the July 1 ,2015 voluotion due to oppeols, odiustments, etc., which is port of
the reoson thot the FY 2015/16 "rolled-bock rote" is significontly less thon the FY 201 4/15
current milloge rote. The volue of the oreo outside of City Center RDA declined by olmosf $SSO.q
million.
Stote Legisloted Operoting Milloge Requiremenls
Further, pursuont to recently enocted Stote legislotion, the City moy elect to opprove milloge rotes
obove the rolled-bock rote up to the constitutionol cop of l0 mills sublect to the following votes by
the Commission or referendum:
. Option I: A moiority of the opprovol of the Commission Milloge is required to opprove o
milloge up to 6.6112 (equivolent to 1.96 percent increose in property tox revenues). The 1.96
percent increose is the stote per copito personol income goin for the prior colendor yeor.
. Option ll: A wo+hirds opprovol (5 of Z votes) of the Commission is required to opprove o
milloge up to7.2723 (equivolent to o 10% increose in the od volorem revenues obove Option
r).
. Opfion lll: A unonimous opprovol of the Commission or referendum is required to opprove o
milloge obove 7.2723 up to the 10 mill cop
The proposed operoiing milloge rote of 5.7092 therefore requires o mojority opprovol 14 of 7
votes) of the Commission.
Determining the Voted Debt Service Milloge Levy
The generol obligotion debt service poyment for FY 2015/16 is opproximotely $5.9 million.
Bosed on theJuly 1, 2015 Certified Toxoble Volue from the PropertyApproiser, these bonds would
require the levy of o voted debt service milloge of 0.203,l mills. This represents o decreose of
0.0264 mills.
138
FY 20,l 5/16 Proposed Work Plon ond Budget Messoge
Poge A-28
Combining the Operoting qnd Voted Debt Service Milloge Levy
At the July 31 , 2015, Commission meeting, the Commission reduced the combined milloge by
0.,l I l4 mills to meet the remoining milloge rote gool to lower the milloge rote to the level in FY
2009/10 os property volues hove increosed over time. ln oddition, the proposed milloge rote does
not result in o property tox increose to medion or overoge property owners thot quoliFy for the
homesteod exemption ond the Sove Our Homes cop.
lllustroted below is o comporison of the combined milloge rotes ond od volorem revenues to the
City of Miomi Beoch for FY 2O14/15 ond FY 201 5/16 (preliminory) including RDA. The
proposed operoting milloge rote is 0.0850 less thon in FY 2014/15 ond the debt service milloge
rote is 0.0264less thon in FY 2014/15. ln the Generol Fund, 0.,l083 mills of the totol operoting
milloge continue to be dedicoted to renewol ond replocement, resulting in opproximolely $2.7
million in renewol ond replocement funding.
lmpoct on Homesteoded Properties
Amendment l0 to the Stote Constitution took effect on Jonuory I , 1995 ond limited the increose in
ossessed volue of homesteoded property to the percentoge increose in the consumer price index
(CPl) or three percent (3%), whichever is less. For 2O14, the CPI hos been determined to be 0.8
percentond therefore, the increose is copped ot0.8% for increosed volues os of Jonuory 1,2015.
Overoll, bosed on the homesteoded properties in the Jonuory 1,2014 homesteod volues os of July
1 , 2014 voluotion, the medion volue of homesteoded property in Miomi Beoch [or 2014 wos
$.l43,680, ond the overoge $35.l,.l89. Applying the increose to the morket volue of oll existing
homesteoded properties from the 20-l4 tox roll, ond the 0.8 percent CPI odiustment, the impoct of
the milloge rote odiustment to homesteoded properties would be os shown in the following toble.
% lnc/lDecl
Cify of Miomi Beoch Milloge Rotes
Operoting
Copitol Renewol & Replocement
Sub-totol Operoting Milloge
Debt Service
Totol
FY O5lO7
7.1920
0. I 820
.1..6.
FY r4lls I*
r:ii+al
5.6859,;.t1'
rls.
0.1 083 i r
,lnl',,i!t-:lncl(Dec)
-0.0850
0.0000
il
r
r
From From
FYt lrS FY 06107
7.3740
o.2990
s.7942 tA
o.2295;i:
;:xs.iJr r -o.o8so
v -0.0264
-1.5% -22.6%
11.5% -32.1%
7.6730 6.0237 ', -O.t I t4 1.8% -22.9%
139
FY 201 5 / 16 Proposed Work Plon ond Budget Messoge
Poge A-29
Homesfeoded Propefiies
FY 20r 4115
FY 20r 5lt6
with O.87" CPI
Medion Averoqe Medion Averoqe
2Ol4 Preliminory Toxoble Volue $ 143,680 $ 3St,tgg s 14p.,829 $ gSg,ggg
City of Miomi Beoch
Operoiing
Voted Debt
Totol Miomi Beoch
$ ess
33
$ z,oss
8t
$ azt
29
$ 2,02t
72
$ aoo $ z,rro $ eso $ 2,oe3
$ Chonge in Tqxes
Operoting
Voted Debt
Totol Miomi Beoch
$ (5) $ (r4)
(4) (e)
$ (lo) $ (23)
* Source: Miomi-Dode County Property Approiser's - 201 4-overogemedion-homesteod-residentiol-volues file
lmpoct on Non-Homesteqded Properties
The onnuol increose in morket volue of o non-homesteod properiy is copped ot l0 percent (does
not opply to school milloges). The city-wide overoge increose in property volues is -l3.3 percent.
The property volue of individuol properties moy increose up to, but not more thon 10 percent
(excluding the school milloge portion of the property tox bill). However, on individuol property
owner moy see o higher thon l0 percent increose if there is o chonge in ownership of o copped
property resulting in o reset of the cop. Another potentiol foctor, if opplicoble, would be the volue
of new construction which could contribute to o property volue increose of higher thon I O percent.
Overlopping Jurisdictionol Operoting ond Debt Service Milloges
City of Miomi Beoch property owners must olso poy property toxes to Miomi-Dode Couniy, the
Miomi-Dode County School Boord, the Children's Trust, the South Florido Woter Monogement
District, Okeechobee Bosin, Everglodes Proiect, ond the Florido lnlond Novigotionol District. These
toxing outhorities represent Z1 percent of o Miomi Beoch property owner's tox bill.
The countywide tox rote for Miomi-Dode County decreosed by 0.002.l mills lo 4.6669; the librory
tox rote is flot ot 0.2840 mills; ond the debt service milloge is the some ot 0.4500 mills.
The tox rote for the Miomi-Dode School District decreosed from 7.9740 to 7.6]20 mills. The
Children's Trust milloge is mointoined ot 0.5000 mills. As o whole, the milloge rotes for the South
Florido Woter Monogement District, Okeechobee Bosin, Everglodes Proiect, ond Florido lnlond
Novigotionol District decreosed from 0.4187 mills to 0.3896 mills.
140
FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
Poge A-30
With the proposed rotes for FY 20.l 5/16, the Miomi Beoch portion of the tox bill is opproximotely
3O percent of the totol bill. Of note the County milloge is 0.9851 mills less thon their milloge in FY
2006 - os compored to the City's milloge which is 1.7607 mills less thon the City milloge in FY
2006 -. Further, the School Boord milloge is only 0.4930 below the FY 2006/07 milloge rote.
The significont difference in the totol overlopping milloge rote is o direct result of the City's effort to
keep the milloge rotes os low os possible. A summory of the tox rote chonges is provided in the
following toble.
OVERTAPPING TAX MIUAGE FY 06/07 FY t4/15 Ft t5lt6 Vorionce
from
FY 14115
Voriqnce
from
FY 06107
o/o oI
FY r5lr6
Totol
Citv of Miomi Beoch
Operoting 7.192C 5.68s9 5.6009 -0.0850 1.59',1 I
Copitol Renewol & Replocement 0. r B2c 0. I 083 0.1083 0.0000 -0.0737
Subtotol Operoting Milloge 7.3740 5.7942 5.7092 -o.o8so t.6648
Voted Debt Service 0.299C 0.2295 0.203r -o.0264 -0.0959
Tota 7.6730 6.0237 5.9123 -o.t t t4 -1.7607 3O"/"
Miomi Dode Couniy
Counhrwide 5.615C 4.669C 4.6669 -0.0021 -0.948 r
Librory 0.486C 0.284C 0.2*4C 0.0000 -o.2020
Debt Service 0.285C 0.450(0.450c 0.0000 0.1 650
Subtoto 6.3860 5.4030 5.4009 -o.oo2r -o.98sr 27Y"
School Boord 8.r o50 7.974A 7.6120 -o.3620 -o.4930 38"/"
Children's Trust o.422C 0.500c 0.500c 0.0000 0.0280 3Y"
Other o.736C 0.418)0.389C -o.o291 -o.3464 2Y"
Totol 23.3220 20.3194 r9.8r48 -o.5046 -3.5072 lOO"/"
lmpoct of Combined Tox Roles of Overlopping Jurisdictions on Homesteoded
Properties
The medion ond overoge Jonuory 1,2O14 toxoble volues of $.l43,680 ond $35-l,.l89,
respectively, will increose by 0.8% CPI in FY 20.l 5/16 due to the Sove Our Homes Cop which
only ollows toxoble volues to increose by 3.0% or CPl, whichever is lower.
Applying the proposed combined milloge rotes to the medion ond overoge toxoble volues results in
o decreose of $5,l for the medion ond o $l2l decreose for the overoge. These decreoses include
o $.l0 decreose in property toxes for the medion ond o $23 decreose for the overoge from the
reduction in milloge in the City of Miomi Beoch's portion of the property tox bill.
141
FY 201 5 / 16 Proposed Work Plon ond Budget Messoge
Poge A-31
Medion properties would poy opproximotely $2,869 for oll toxing iurisdictions combined, while
the overoge toxes generoted would be opproximotely $2,0,l5 per homesteoded property. Of
these toxing iurisdictions, the highest component is the Miomi-Dode School Boord, ot $.l,.l02 for o
medion volue property, ond $2,695 for on overoge volued property.
The following toble provides exomples of chonges in properiy toxes for homesteoded properties
using the proposed tox rotes ond potentiol chonges from 20 14 volues.
lmpoct on Homesteoded Properties Assuming
Chonges in Toxoble Vqlue from Jqnucty l,2Ot5
FY 20t4lt5
F( 2015/16
with O.8% CPI
Medion Averoqe Medion Averoge
2Ol3 Preliminory Toxoble Volue $ 143"680 $ 35t,189 s 144,829 $ 353199
City of Miomi Beoch
Operoting
Voted Debt
Totol Miomi Beoch
Miomi Dode County
Schools
Other
$ esr $ 2,035
33 8r
$ azz $ z,ozt
29 72
$ aoo $ z,tto $ aso $ z,os:
776
1,146
132
1,897
2,800
323
782
1,102
129
1,912
2,695
315
Totol $ z,szo $ t,tto $ z,aos $ z,ors
3honoe in Toxes
City of Miomi Beoch
Operoting
Voted Debt
Totol Miomi Beoch
Miomi Dode County
Schools
Other
!.
$
(6) $
l4t
(lo) $
114l
te)
(23)
144l
l3t
t5
(r 05)
(8t
Toto I $(sl )$ (r2r)
As with the City of Miomi Beoch milloge rotes, impocts of the combined iurisdictionol milloge rotes
for non-homesteoded properties ore bosed on the individuol property volues.
142
FY 2015 / 16 Proposed Work Plon ond Budget Messoge
Poge A-32
The City's onnuol copitol budget contoins copitol proiect commitments opproprioted for Fiscol Yeor
(FY) 20.l 5/16 (Copitol Budget). Preporotion of the Copitol Budget occurred simultoneously with the
development of the FY 201 5/16 - FY 2019/2O Copitol lmprovement Progrom (ClP) ond FY
201 5 / 16 Operoting Budget.
The Copitol Budget for FY 2015/16 totols $754.7 million ond is opproprioted on September 30,
2015. New bond issuonces ore onticipoted in the Foll of 20.l5, to finonce the Convention Center
proiect including RDA, Resort Tox, ond Porking bonds. ln oddition, depending on cosh flow,
Woter ond Sewer bonds moy be issued in the Spring of 2016.
Quolity of Life funds from the third penny of Resort Tox were increosed by 50 percent during FY
2014/15 due to the releose of the resort tox pledge from the RDA bonds os port of the RDA
extension. This increose in funding is reflected in the FY 2015/16 popitol Budget.
Proiects will oddress mony needs in different oreos of the City including: neighborhood
enhoncements such os londscoping, sidewolk restorotion; troffic colming; roodwoy ond bridge
resurfocing ond reconstruction; woter, sewer, ond droinoge system improvements; pork
construction, renovotion ond upgrodes; renovotion of seowolls; porking lot ond goroge renovotion,
construction/renovotion of public focilities; ond vehicle replocement. For o detoiled listing of oll
copitol proiects, pleose refer to the Proposed FY 20.l5/-l6 - 2019l20 Copitol lmprovement Plon &
FY 20,l5 /.l6 Copitol Budget document.
ln FY 2005 /06, the City estoblished o finonciol gool of funding ot leost 5 percent of the Generol
Fund operoting budget os tronsfers for copitol proiects ond copitol prolects contingency. The
purpose of this gool wos multiJoceted:
I . To provide flexibility in the operoting budget thot would ollow the budget to be reduced
without impocting services during dlfficult economic times;
2. To ensure thot the City funded needed upkeep on our Generol Fund focilities, ond right-of-
woy londscoping, lighting, etc.
3. To provide o mechonism to oddress odditionol scope of smoll new proiects prioritized by
the community ond the Commission insteod of hoving to deloy these for o lorger Generol
Obligotion Bond issue; ond
4. To provide contingency funding so thot proiects where bids were higher thon budgeted did
not hove to be deloyed, especiolly during o heoted construction morket where deloys often
leod to further increoses in costs.
143
FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
Poge A-33
Enterprise Funds ore comprised of Sonitotion, Woter, Sewer, Stormwoter, Porking, ond Conventlon
Center Deportments. The FY 20.l 5/16 Enterprise Funds Budget is $208.9 million. This represents
on increose of $29.0 million (16 percent) from the FY 2014/15 budget of $179.8 million,
primorily due to:
o Woter reflects o 5 percent rote increose from $4.43 to $4.65 per thousona gollon.
primorily to cover debt service on opproximotely $35 million in copitol improvements to fhe
woter system. The monthly woter bill for o customer thot consumes 5,000 gollons o month
will increos" $,l.10 ond I ,l,000 gollons o month will increose $Z.lZ.
. Sewer reflects o 9 percent rote increose from $2.55 to $8.23 per thousond gollons
primorily to poss on o 9 percent increose of fees chorged by Miomi-Dode Woter ond Sewer
Deportment (V/ASD) to treot the City's wostewoter, to cover debt service on opproximotely
$,l8 milllon in copitol improvements to the sewer system, support on enhoncement of two
positions to enhonce preventive mointenonce progrom to the sewer infrostructure system.
The monthly sewer bill for o customer thot consumes 5,000 gollons o month will increose
$S.gS ond I I ,000 gollons o month will increose $7.37.
. A $-l8.9 million increose in Porking rote fee revenue to modiFy driver behovior to better
monoge porking demond through finonciol incentives ond to fund severol tronsportotion
initiotives such os: the exponded Trolley system including North, Mid, ond South trolleys os
well os o Collins Link; the lntelligent Tronsportotion System ond Porking Monogement
System; three odditionol Porking Goroges in North ond Middle Beoch os well os on
Woshington Avenue; on enhoncement to expond looding zone enforcement from the
entertoinment district to citywide to minimize.double porking ond promote smooth troffic
flow; ond on odditionol sonitotion crew odded during FY 20,l 4/15 to enhonce porking lot
cleon liness.
o A Stormwoter enhoncement of $29,000 for two positions to enhonce preventive
mointenonce progrom to the storm woter infrostructure system.
. A Sonitotion enhoncement of $.l32,000 to expond the "con on every corner" initiotive by
odding ,l00 more litter cons ocross the city.
lnternol Service Funds ore comprised of the Centrol Services, Fleet Monogement, lnformotion
Technology, Risk Monogement, Medicol & Dentol ond Property Monogement Divisions. The FY
2O15/16 lnternol Service Fund budgetis $80.4 million, or2.57", morethon FY20l 4/15. lnternol
Service costs ore completely ollocoted to the Generol Fund ond Enterprise Fund deportments, ond
the Risk Monogement Fund reimburses the Generol Fund for the cost of legol services.
144
FY 2015 / 16 Proposed
Poge A-34
Work Plon ond Budgei Messoge
The FY 2015/16 Resort Tox budget is $28.6 million, on increose of $.l5.2 million or 25 percent
from FY 2O14/15. This increose reflects the continued increose in resort tox revenues ond ihe
onticipoted implementotion of on odditionol 1 percent resort tox to poy for the Convention Center
Renovotion proiect.
. New enhoncement of $ I 00,000 for the July 4'h event in North Beoch.
Mointoins $542,000 to support the initiotive to provide better seryice ot beochfront restrooms
by odding ottendonts to the beochfront restrooms in Lummus Pork ond 2lst street on weekends,
holidoys, ond speciol events ond $200,000 to deploy on interim lntelligent Tronsportotion
System (lTS) solution for moior speciol events ond high impoct periods.
$36,554,000 (o $Z.ll million increose) is provided to the Generol Fund to support new ond
continuing tourism eligible expenditures such os more prooctive code enforcement, cleonliness
index, pork ronger progrom, homelessness ot Lummus Pork, hurricone ond disoster preporotion
equipment, increosed support for the Miomi Beoch Botonicol Gorden, public sofety progroms
such os oceon rescue, police services on Lincoln Rood, Oceon Drive/Lummus Pork, Collins
Avenue, Woshington Avenue, ATV officers, Boordwolk security, speciol troffic enforcement ond
speciol event stoffing; ond fire rescue units in tourist ond visitor oreos. The funding olso
supports code complionce services to respond to evening entertoinment oreos ond provides for
o portion of the operotionol costs of the Tourism ond Culturol Development.
Mointoin $3 million for enhoncing the outcomes from moior events such os Memoriol Doy,
including monogement, Goodwill Ambossodors.
The contribution to the Miomi Beoch Visitor ond Convention Authority will increose fron $2.4
million to $2.67 million bosed on the legisloted funding formulo.
Mointoin $350,000 is provided to continue the locol Miomi Beoch morketing compoign, to be
motched with funds from the G.reoter Miomi Convention ond Visitors Bureou, the Miomi Beoch
Visitor ond Convention Authority, ond the Culturol Arts Council.
lncreose from $230,000 to $300,000 for enhonced holidoy decorotions.
o $200,000 contribution to help offset expenses of the Miomi Beoch Bowl or equivolent event.
. The first of o 15 yeor onnuol contribution of $l million to Mount Sinoi Medicol Center to fund
the design ond construction of o new Emergency Room focility.
. The contribution to the greoter Miomi Convention ond Visitors Bureou remoins flot ot $5.4
million pending controct negotiotions expected to result in o performonce-bosed controct.
o Estimoted debt issuonce costs of $2.1 mlllion ossocioted with the plonned Resort Tox revenue
bonds for the redevelopment of the Miomi Beoch Convention Center.
145
FY 201 5/16 Proposed Work Plon ond Budget Messoge
Poge A-35
Although the development of our budget this yeor hos been chollenging, through rigorous review
ond good leodership, the Proposed Work Plon ond Budget for FY 2015/16 is bolonced ond
enobles the City of Miomi Beoch to continue delivering outstonding, enhonced services to our
residents, businesses ond visitors ond continuing structurol enhoncements to ensure the long{erm
sustoinobility of the City,
The proposed milloge rote decreose of 0..lI l4 mills meets the remoining milloge rote gool to lower
the milloge rote lo the level in FY 2009/10 os property volues hove increosed over time. ln
oddition, the proposed milloge rote does not result in o property tox increose to medion or overoge
property owners thot quolify for the homesteod exemption ond the Sove Our Homes cop. The FY
2015/16 Budget includes service level enhoncements thot oddress high priority needs of the City
os identified through the strotegic plonning process ond 2014 Community survey.
I would like to thonk Moyor Philip Levine ond the Members of the Miomi Beoch City Commission for
your continued guidonce, support ond leodership with the budget process ond in helping to
occomplish so much on beholf of our residents ond for the entire Miomi Beoch community.
I would olso like to thonk oll stoff from throughout fie City who hove worked hord over the lost yeor
io respond to chonges in priorities from the new City Commission. I would porticulorly like to thonk
my Assistont City Monogers, Chief Finonciol Officer, ond oll Deportment ond Division Directors. I
oppreciote oll of us working together towords developing o bolonced budget thot will help improve
our community. ln porticulor, I would like to recognize ond thonk John Woodruff, Budget Director;
Tomeko Otto Steworf, Budget Officer; Richord Aiomi, Georgeite Doniels, Notosho Dioz, Senior
Budget Anolysts; Louren Wynn, Budget Anolyst; Kotherine Gonzolez, Senior Monogement
Consultoni; Froncis Fronces, Executive Office Associote; ond Dr. Leslie Rosenfeld, Chief Leorning
Officer,
L.
146
ATTACHMENTS . TABLE OF CONTENTS
ATTACHMENT A Proposed Reductions ond Efficiencies
ATTACHMENT B Proposed Additions ond Service Enhoncements
ATTACHMENT C Potentiol Additions ond Service Enhoncements NOT INCLUDED in
Proposed Budget
ATTACHMENT D FY 201 5/16 Conliscoted Trust Fund Budget
ATTACHMENT E FY 20.l 5/16 Cipide Work Plon
147
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149
ATTACHMENT B
PROPOSED FY 20I5lI6 ADDITIONS AND SERVICE ENHANCEMENTS
Requesl fEtz
lmpoct
Ioldl
Enhqnaemenl FT PT
!a tr:,'
Mointoin plon review turnoround time within curreni torgets {Residentiol - / doys; Commerqol - 2 I
doys) while obsorbing the stolfing impoci of ossigning building inspectors to the Convention Center
project. This enhoncement would odd o Senior Building lnspector position ond ihree controciuol
inspector positions for mechonicol, electricol, ond plumbing inspections ot the Convention Center.
Costs for this enhoncement ore onticipoted io be offsei by $500,000 in odditionol revenue in yeor
one ond $450.000 in yeor two.
Anticipoted offsetling revenue
5 r 2,000
l500.oool
528,000
(4s0.000t
1.0
tloo. nrrnt ,i .'i,:Li,.,t',ti!i...
----l€o300
hv AI*im.V
inhonce orgonizotionol copocity by creoting o Fellowship Progrom to hire one entryJevel oilorney
:s on independent coniroclor from schools such os the University of Miomi ond FlU. This progrom
nould provide opportunities for new ottorneys to goin prociicol experience in the public sector while
:uilding proficiency ond developing skills.90,000 40,000 r.0
rrdedc
Streomline ihe process of record storoge, complionce, mointenonce, ond destruction of public
records orgonizotion-wide by odding o Records Monogement Speciolist position. This
enhoncement would help ensure regulolory complionce, reduce operoting costs, control the creotion
ond growth of records, ond reduce the risks ol liobilities ossocioted with document disposol. This
position is onticipoted to identify substontiol sovings in excess of the position costs by prooctively
ossisting deportments develop ond streomline their records monogemenl systems by reviewing
records currently in storoge to determine which should be retoined ond which should be destroyed
consistent with stotutory requiremenis.62.000 73,000 1.0
hr.f,airoii{': :it .r..iia1..a:..r:
1'
lncreose response time for high priority citizen comploints regording o wide ronge of issues by
odding two port-time positions to the Ropid Response Teom. These positions would complement iwo
existing full-time positions lo work in teoms of two to expeditiously oddress citizen
issues/comploints.36.000
I
36,000 2.O
Eo& Corrslionca
Enhonce o more prooctive code complionce environment by odding three Code Complionce
Officers in the Enlerioinment District to ougmenl the existing iwo positions odded in FY 2O14/15.
These positions would be ossigned olong Oceon Drive, Espofrolo Woy, ond the southern portion of
Collins Avenue ond Woshington Ave. ln the losl four yeors, twenty{hree odditionol ordinonces
hovebeenimplementedondcoseloodshoveolmostdoubledsinceFY2010/11. [FUNDFROM
RESORI IAXI 240.000 t89.000 3.0
lmprove coordinolion ond oversight of deporimentol occreditotion, sloff certificotion, troining,
equipmeni mointenonce, ond customer service levels by odding o Code Complionce Administrotor
position. This position oddresses the Crowe Horwoth Audit's recommendotions for increosed
supervision ond orgonlzotionol efficiency. IFUND FROM RESORT TAN 69.000 82.000 1.0
h=mr tlupom/'9rl-l lr l.'i:|,.i _li SaI
lmprove quolity of 9l I colls by implementing Quolity lnsuronce to review recorded colls to ensure
ihot proper protocol ond procedures ore being odhered to by 9l 1 operotions. Utilizing off-site
certified reviewers to evoluote recorded 9l I colls would provide on occurote ond importiol review
of 91 'l ooerotors oerformonce.27.O00
,'I,:
lmprove oversight of bond issuonce ond monitoring function by odding o Deputy Finonce Director
position. This lunction is onticipoted to grow signi{icontly given the number ond complexity of
onticipoted bond issues.I t0.000 ffi r33,000 1.0
l{drrir.r & Coarmunihr lirrwi:as
Address recent oudit findings by increosing oversight of HUD funded copitol octivities, perform
inspeclions ofwork sites, ensure Federol Dovis-Bocon complionce, ond ensure the integrity of
copitol proiect costs by odding o Housing ond Community Development Copitol Proiects
Coordinotor position.93.000
,
41A
a:.
4 r r 2,000 1.0
150
ATTACHMENT B
PROPOSED FY 20I5lI5 ADDITIONS AND SERVICE ENHANCEMENTS
Reque5l Reommended
Enhon.emenl
f$t2
lmpoGt
Totol
FI PT
3 & Roclrotifi
Enhonce progromming tor vorious recreotion progroms os follows: $54,000 for inclusionory oides
lo meet the demond for speciol need children to be enrolled in summer comps; $18,000 lor the
second seoson of Little Leogue Boseboll; $10,000 to expond elderly progromming from North
Shore Pork Youlh Center to two oddiiionol locotions in centrol ond south beoch; $25,000 to
increose the yeor-round level of service ciiywide for youth progromming wiih new educotionol ond
culturol progroms ond ot odditionol sites; $6,000 to odd Noutilus Middle School os on odditionol
r 63,000 r63,000
Wonderlond ond Cupid's Cornivol with odditionol rides ond octivities; ond $,l5,000 to meet the
increosing demond for elderly progroms ond events by increosing funding for ihe Senior
F nL^^.---^r T'^^.h^i+^ti^6 qa^,;.a ^rM r^h
&,,i-l{Iffiiffi{{
ffi
ffi
Enhonce opporlunilies for persons with disobilities by portiolly funding the poro-rowing progrom ot
the Shone Rowing Center. The Miomi Beoch Wotersporls Center is o not-for-profit orgonizolion thot
runs o premier rowing club with over 250 members, mostly oll Miomi Beoch residents. They hove
recently undertoken o poro-rowing progrom which teoches people with disobilities how to row ond
provides o troining focility for competiiive poro-rowers. They hove been designoted os Porolympic
Sport Club by the US Olympic Commitlee, ond hove olreody quolified two members to the notionol
poro-rowing teom. The progrom hos grown in populority ond needs finonciol ossisionce in order to
noi hove to turn rowers owoy. IFUND iROM RESORT TAX]85,000 85.000
Porticipote in the Foirchild Botonicol Gordens Million Orchid Project os one of severol municipolities
thot would begin to receive os mony os ,l50 orchids throughout the next 3 yeors storting os soon os
October, 2015. Foirchild Tropicol Gordens proposes to introduce millions of nolive orchids into
the South Florido within lhe next five yeors. This enhoncement would provide funding for the
Gordens to propogote seedlings for reintroduciion . IFUND FROM RESORT TAX]50,000 s0,000
ltd
Vleet increosing demond tor odministrotive support of the City's five Lond Development Review
3oords by odding on Office Associote V position. The number ol opplicotions received ond public
ecord requesls hove increosed substontiolly ond with the future outlook of upcoming construcfion
rroiects lhe need hos orisen for o dedicoted odminisirotive resource to hondle the increose in
vorklood 59.000 W 66,000 t.o
,g
Reduce crime by odding o License Plote Reoder (LPR) system on MocArthur Cousewoy os well os
two oddiiionol potrol vehicles ond two portoble kits. The City hos successfully used police vehicles
equipped with LPR system for the post two yeors to recover stolen vehicles ond to moke mony felony
ond misdemeonor orresls. This enhoncement would complement the fixed LPR system thot is
oniicipoted io be instolled on the Venetion Cousewoy during FY 201 4/ | 5. IFUND FROM RESORI
TAXI 276,OO0
$trffi
ffiffi
ffi
'$,ri:uff$ffili
#'#,#[,'$eS..ry#'{i*iWr},iffiffi
)rovide support io the Stote Aitorney's Office's Humon Trofficking Tosk Force by ossigning o
)etective position to poriicipote on the tosk force. Miomi Beoch hos experienced o significont
rumber of crimes ossocioted with humon irofficking ond porticipotion on the tosk force would ollow
V1BPD occess to odditionol resources to oddress this growing problem in the city, stote, ond region.
98.000 r 26.000 1.0
Enhonce the pool of quolified condidotes thot could be hired os police officers by reimbursing ten
police recruits to complete Police Acodemy troining supervised by o Troining Advisor (Police Officer
posiiion). Forthelostl5yeors,MBPDhosonlyhiredcertifiedpoliceofficerswithprevious
experience or ocodemy certificotion, which hos resulted in limiting hiring to oppliconts thot hove
been troined with vorying level of quolity ond/or lronsferred from other iurisdictions. This
enhoncement would serve os o pilot initiotive to include ten quolity oppliconts thot hove recently
completed full ocodemy koining. Recommended by PERF study in 2014.r89,000 183.000 t.0
Address troffic congestion by odding o Motor Unit consisting of one Sergeont ond four Police
Officer posilions. This unit would work ofternoon shifts to focus on rush hour hoffic ond enhonce
MBPD's obility to oddress troffic issues, improve enforcement, ond visibility. Enforcement octiviiy by
this unit is onticipoted to offsel o portion ol the cost of this enhoncement. Costs would be offset by
on estimoted $ I I 0.000 in revenue . Rxommended by the Transportoion, Porking, & Bicycle
Pedestr ion F acilities Comm illee.
Anticipoted offsetting revenue
1,287,000
(220,000)
645,000
il 10.000)
5.0
Fnocrrr.|rHrl
Brlng deporlmentol stoffing in-line with notionol productivity benchmorks, reduce stoff turnover rote
ol 637" over lost two yeors, ond expedite procurements for Cify deportments by odding two
Procuremeni Controcting Off icer positions.r 20,000 146.000 2.O
151
ATTACHMENT B
PR.OPOSED FY 2OI5lI6 ADDITIONS AND SERVICE ENHANCEMENTS
Resort Tox Revenue
the bocklog of proiects ond enhonce the obility to perform in-house engineering by odding
Civil Engineer position. This position would be split funded os follows: 30% Generol Fund, 30%
Stormwoter, 20% W oter, 20% Sewer.
the 2 I % increose in skeet lighi inventory from recenily completed copitol proiects by
two Street Light Technicion I positions. These positions would conduct preventive
, repoirs, ond rebuilding for londscope uplighting.
odequote oversighi of controcted grounds mointenonce seryices by odding two Field
posilions. The City conkocts for grounds mointenonce services to oll city rights of woy,
buildings, porking focilities, Lincoln Rood, ond coostol oreos for o totol of 292 sites.
positions would ensure thot the City receives the highest quolity work product from controctors
ihe shortest omount of time. Monitoring includes mowing, edging, weeding, irimming of
oversight of the Urbon Foresiry Tree Preservotion Progrom ond enforcemenl of the
ree Preservotion Ordinonce No. 2014-3904 thot wos opproved by Commission on November 'l 9,
2014 by odding two Field lnspector positions ond o Field Supervisor position. Under the new
Ordinonce, the Citywill be enocting its own tree preservotion progrom ond be '100% responsible
for issuing ond enlorcing tree work permlts ond tree reloted code violotions os delegoted by Miomi
Dode County. This progrom will result in o lorge increose in tree-reloted office ond field inspection
work ond requires o more speciolized skill-set including lnternotionol Society of Arboriculture
ceriilicotion. The new positions would enhonce the City's obility to enforce the tenonts of the Tree
Preservotion Ordinonce, provide Tree Work Permits more expeditiously, ond improve comploint
inspeclion request turnoround times.
Anticipoted offsetling revenue
222,OOO 232,000
Allow for the proper monitoring, mointenonce, ond enhoncement of the citywide urbon forest by
creoting o GIS Tree lnvenlory. The ciiywide GIS inventory would enhonce the City's obility to
properly schedule ond trock tree/polm moinienonce, monitor problemotic trees, ond ensure
of tree conopy in oreos wilh insufficient conopy
Meel increosing demond for GIS progromming ond support by odding o Senior GIS Anolyst
position. This enhoncement would ollow the GIS division to oddress o bocklog of proiects for
Enhonce deporiment oversight ond succession plonning by odding on Assistont Director position.
The position would odd oversight of numerous lorge conlrocts ond ogreements ond ossist the
Director odminister eight functions including Tourism & Conventions, Entertoinment, Culturol Affoirs,
Convention Center, Sponsorships & Advertising, Economic Development, Redevelopment Agency,
ond Asset Monoqement. IFUND 50% FROM RESORI I
full wreps en
eeunV
Perelen-Ne+A4eeeh +UN9+ROA4*ESOR++A,V
lncreose Poy-As-You-Go (PAYGO) funding for copitol projects from $1.4 million to $2.4 million.
This enhoncement would help oddress pressing needs for odditionol PAYGO funding such os:
neighborhood proiect costs thot hove increosed over time; stormwoter projects thot ore generoting o
need for obove ground funds; replocement of $ l.7 million in PTP funding reprogrommed for the
enhonced trolley system; Lighting ond Crime Prevention Through Environmentol (CPTED)
improvements in non-lourist oreos; pork proiecfs in non-tourist oreos; ond seowoll proiects.
lmpoct from lnternol Seruice Funds
Sovings from proposed reductions (for PAYGO)
Net lmpoct to Generol Fund
152
ATTACHMENT B
PROPOSED FY 20I5lI6 ADDITIONS AND SERVICE ENHANCEMENTS
Request Kecommenq4
Enhonaemenl
f 612
lmpoct
Totol
FT PT
hriomto i(r.l Iccfm&r-
lmprove procurement coordinotion, controct monogement, ond complionce wiih procurement
guidelines by odding on lnformotion Technology Speciolist I position. The $60,000 cost of the full-
time position would be offset by $52,000 of temporory seruices funds.8,000 i9,000 1.0
lmprove disoster preporedness by bocking up City technology doto/systems in on outof-region doto
center. This enhoncement would be phosed in over three yeors. Yeor one would be $200,000
includingo$40,000one{imechorge. Yeortwowouldbe$lT5,000ondrecurringcosts
thereofter would be $75,000.200.000 175,000
Develop ond mointoin mobile opplicotions ond webbosed opplicotions by odding o Senior Systems
Anolyst position. ln oddition io mointoining current opplicotions, this position would ossist City
deportments odd opplicotions thot would streomline their service delivery.7t,ooo 84,000 1.0
Tofol lnternql Service Fundr s279.OOO s279,O@ s27A.OOA 2.O o.o
m*l:blt*r(Hr-d Fltrld tl
FatldrE . ii5 1 i: 1"q .,.I.,r:'I]i 1i",lj1irr.,.l,trrh5xnt1xx'x:x?ri3,.i:...
Expond Freight Looding Zone (FLZ) progrom lhroughout the City by odding one h*e Porking
Operotions Superuisors ond seven l,en full-time Porking Enforcement Speciolist I positions. The FLZ
progrom hos been successfully implemented during FY 2014/15 in the entertoinment district due to
strict ond contingent enforcement to minimize double porking ond promote smooth trqffic fow.
Proiected revenue is onticipoted io olfset oll cosis in yeor one by $90,000 $54p00 ond by
$252,000 $26+B00 in yeor two.
Anticipoted offsettinq revenue
548,000
{61 2,000)
ffi
3 r 9,000
1571.0001
8.0
,$,'iq,
Reduce the bocklog of projects ond enhonce the obility to perform in-house engineering by odding
o Civil Engineer position. This position would be split funded os follows: 30% Generol Fund, 30%
Stormwoter, 20% Y'l oter, 20% Sewer.22,500
F"{#k**il
ffi
27,000 0.3
Enhonce preventive mointenonce progrom lo the storm woter infrostructure system by odding two
Municipol Worker ll positions. These positions would focus on preventive mointenonce of the storm
sewer moins.79.O00 96,000 2.O
solrer
Reduce the bocklog of proiects ond enhonce lhe obility to perform in-house engineering by odding
o Civil Engineer position. This position would be split funded os follows: 30% Generol Fund, 30%
Sformwoter, 2O7" Y'l oler, 20% Sewer.rs.000 ffi r8.000 0.2
Enhonce preventive mointenonce progrom to the sewer infrostructure system by odding two
Municipol Worker ll positions. These positions would focus on preventive mointenonce of the sewer
moins.79,000 96,000 2.0
to 'I: 'r{iir: I tt fra':rttt'':.'r" | ;r 'rn,i ': l!1l;.. .,.1,i:l
Expond the "Con on Every Corner" initiotive by on odditionol ,l00 locotions. The current inventory
of trosh cons is 2,065. The new locotions would be deiermined by potentiol demond. IONE-TIME]r 32,000
fl$..Fk_m,,{J",$,lir&ffi,H
t,*l-*ttffii
il.r ,''- {i ili:'l.r l'rii:'::l::,1 : '.:i.r i..::rii1.G;?
"Reduce the bocklog of projects ond enhonce the obility to perform in-house engineering by odding
o Civil Engineer position. This position would be splitfunded os follows: 30% Generol Fund, 30%
Stormwoter, 20% Y'l oler, 20% Sewer.15,000 18,000 o.2
Tor€l Enterprise Fund!s274.5o,0 s253.s3.ooo 12.7 o.o
153
ATTACHMENT C
POTENTIAL FY 20T5lI5 ENHANCEMENTS NOT INCUDED IN PR.OPOSED BUDGET
Requesl Yeqr 2
lmooct
Totol
FTIPT
:tldnaaernent
Vleet the mitigotion needs of future construction proiects by funding o feosibility study for the
:reotion o Mirigotion Bonk within the City limits os po* of the City's Sustoinobility Plon. This
-.nhoncement would reduce the costs of relocotion of mongroves to o bonk outside the city, while
:lso orovidino more flexibiliv. IONE-TIMEI 75,000
Comrnunicolions
Produce odditionol progromming, feotures, public service onnouncements, ond troining videos by
odding o Medio Assistont position. Demond for video services to support deportmentol initiotives
continues to increose thot connot be met ot the current service level.52.000 67,OO0 1.0
Enhonce clericol ond odministrotive support by odding on Office Associote lV position.
Communicotions is the only deportment without o full-time odministrotive support position ond the
new OAIV would free up operotions stoff to oddress their core duties.5 r.000 60.000 1.0
Meet federolly mondoted interoperobility rodio requirements (P25) by replocing the current public
sofety rodio system, which is ot end of life. There ore three options under considerotions,
subscribing to the Miomi-Dode County rodio system, ioining with the City of Hioleoh ond/or
other municipolities to purchose o rodio system, or purchosing o rodio system for the City's sole
use. TUSA Consulting is currently working with Emergency Monogement to explore these
options. The new system will likely need to be funded inFY 2O16/17 ond the costwould likely
be finonced over ten yeors using the City's equipment loon. (ONE-I/MEI 5,000.000
lmprove the efficiency of public sofety onswering points (PSAP) coll-toking ond provide outomotic
coll diskibution in oddition to remote deployment copobilities by upgroding VIPER with Automotic
Number lnformotion ond Automotic Locotion lnformotion Controller. This upgrode would permit
the PSAP to receive messoges texted to 9 l I ond improve the occurocy of locotion informotion for
colls orioinotino from cell ohones. IONE-TIMEI 440,OO0
Support the new Emergency Operotions Center Shorepoint site ond other informotion technology
systems by odding on lnformotion Technology Speciolist I position.6 r ,000 72,O00 1.0
Enhonce 9l I informotion by replocing the current coll recording system with o new VPI System
thot coptures ond integrotes CAD informotion ossocioted with 9 1 I colls. The current recordings
solution is used to review colls by dispotch ond coll tokers os well os provide oll recordings for
public records request. The VPI solution would ollow the coll center to record, onolyze, evoluote
ond improve the quolity of ihe emergency coll toker ond dispotcher ond provides the obility to
quickly redoci the oppropriote informotion when providing recordings requested for public
records request. The VPI solution integrotes with the Computer Aided Dispotch softwore ond
Emergency Medicol Dispotch softwore to provide screen shots or video recording of key strokes
ot the time of the coll which is helpful when recreoting on incident to inform the
evoluotor,/investigotor of the oppropriote steps token. This solution is fully interoperoble with the
obility to support Next Gen 9l 1 phone systems ond hos the obility to record oll text messoging,
videos, locotion, ond number informotion provided to the 9 l I dispotch phone system. /ONE-
TtME)9 t ,000
Conduct o feosibility to ossess the City's current ond future CAD needs ond select o replocement
system. The CAD system is used to initiote public sofety colls for service, dispotch, ond moinloin
the stotus of responding resources in the field. The current system is ot end of life ond mony new
feotures ore now ovoiloble such os: outomotic oddress verificotion, reol+ime GPS unii locotions,
instontoneous informotion such os preplons, hozords, wonts ond worronts, ond integrotion with
Gl( mnnnina IONF-TIMFI r,500,000
lmprove security ond coordinoiion by developing ond implementing o moster plon to inlegrote
the City's existing disperoie devices ond informotion systems in order to monitor ond control them
through o comprehensive user interfoce ot the City Worning Point. Systems would include video,
occess control, onolytics, microwove network, porking opplicotions, troffic monitoring, intrusion
detection. etc. IONE-TIMEI r,500,000
154
ATTACHMENT C
POTENTIAT FY 20T5lI5 ENHANCEMENTS NOT INCUDED IN PROPOSED BUDGET
Requesi Yeqr 2
Imoocl
Tolol
FT PT
mprove occess control, osset trocking, ond credentioling of personnel ossigned to incidents ond
:vents. This system would ollow for trocking of personnel such os volunteers, CERT Teom
nembers, mutuol oid responders, ond others io ensure sofety ond focilitote finonciol
'eim bursement for Federolly Declo red Disosters. (ON E-T I ME)28,000
Firc
Mointoin effective response times for EMS honsport units in North Beoch by odding o second
Rescue Unit consisting of I 3 Fire Fighter positions to Fire Stqtion #4. A 20,l 5 study by the
lnternotionol City/County Monogement Associotion Center for Public Sofety Monogement
recommends the deployment of o second rescue unit bosed on current ond future demond. Stotior
4 hos high demond in certoin blocks which is on por with demond blocks in the sourthern portion
of the city ond plonned redevelopment in the oreo will drive demond higher over time. This unit
would olso be crossJroined to stoff the new Fire Boot.r.205.000 r.409.000 13.0
Pdica
Support the newly reconstituted lntelligence Unit, currently stoffed with two positions, by odding
two Detective positions. The positions would be ossigned o ronge of intelligence ond security-
reloted tosks, including sergeont-ot-orms security duties to support the Moyor ond Commission,
VIP protection for visiting dignitories, threot ossessments ond reloted investigotions, security ond
intelligence onolysis for moior events, support to the FBI Joint Terrorism Tosk Force, the
Deportment of Homelond Security, the US Secret Service, ond lioison with low enforcement with
privote security portners on oll motters offecting the security of Miomi Beoch.194,000 25 r ,000 2.0
lncreose public sofety in the Entertoinment District by odding two potrol squods mode up of two
Sergeonts ond twelve Police Officers. The new squods would provide coveroge seven doys o
week with one overlop doy (Fridoy or Soturdoy). The squods would be deployed primorily on
Oceon Drive, Woshington Avenue, Collins Avenue, ond on the beoch.r,865,000 1,724,OOO 14.0
lncreose potrol ovoilobility by odding three Detention Olficers to provide seven doy o week
coveroge on oll shifts. This enhoncement would optimize stoffing by mointoining ot leost one
position ot police heodquorters while one is ovoiloble to tronsport prisoners to the County ioil.
Cunently, police officers ore often needed to bockfill this function which results in o loss of pokol
services.299.000 204.000 3.0
[ourism. GuJrurql & Economic Devebpmenl
lncreose oversightond complionce of l4l controcts, leoses, ond concession ogreements by
odding o Leosing Speciolist position. This enhoncement would oddress the current stoffing level
of two employees, which eoch ore responsible for over 70 controcts eoch.71,000 83,000 1.0
Totol Generol Fund Enhoncements i12A37,OOO $3,870,000 35.O o.o
Enhonce development ond odministrotion of new colloborotion softwore (Microsoft Shorepoint)
for use throughout the orgonizotion. The softwore wos ocquired during FY 2014/15 ond lT does
not currently hove dedicoted stoff time or necessory troining to build out the system to its full
lmprove the security of the City's network to mointoin complionce with mondoted PCl, Red-Flog,
oiher Federol guidelines ond prooctively oddress the proliferotion of sophisticoted security issues
lmprove the efficient delivery of property monogement support ond odministrotive services by
odding on Office Associote lV position. Property Monogement tronsitioned to o controct service
model during FY2O14 ond FY20l5 which requires more odmininstrotive support in the oreos of
procurement, occounts poyoble, ond generol support.
155
ATTACHMENT D
Miomi Beqch Police Depodment
Confiscqtions - Federql & Srqte Funds
FY 2OI 5116 BUDGET
FEDERAL FUNDS:
Federol Funds - (603)
FYI6
Reauest
Orqonizotionol Develooment lrovel & Ott-site testino /o,ovu
Troininq Supplement to supplement LETTF 20,000
Bulletproof Vest Portnership 60,000
Groffiti erodicotion throuqh Teen Job Coro.25,000
Body Comeros 150,000
Gvm Equipment lo,ooo
Totol Funds (5O3)385,OOO
STATE FUNDS:
Stote Funds - 1607l
Totol Federol & Stote Funds 702,OOO
FYI6
Reouest
Costs connected with the orosecution,/orocessino of torieitures.20,000
Crime Prevention initiotives & School Lioison Proiects 20,000
AR Rifle Proorom/initiotive- Citv's motch for reimbursement of rifles ot $500.15,000
15% of Stote Funds collected in FYl5 to be used for drug obuse treotment,
lr,,^ ^^"1 arima nrarranlinn arlr raalinn anrl ^^^-^"^Iil enmmr rni}.r h^"o"|29,OOO
Chief's Conference Room Uoorode 28,000
CID lnterview Room Audio Video Recordino 60,000
MBPD Focilities Securitv Comero Svstem Uoorodes I ,l0,000
Arlirrrlnfarl Acrial Wnrlz Plaifarm Trnilar 35,O00
Totql Funds 1607l 31 7,OOO
156
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