20150910 BM1915.2015
MIAMIBEACH
City Gommission Meeting - Budget Related
City Hall, Gommission Chambers,3rd Floor, 1700 Convention Center Drive
September 10,2015
Mayor Philip Levine
Vice-Mayor Edward L. Tobin
Commissioner Michael Grieco
Commissioner Joy Malakoff
Commissioner Micky Steinberg
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
City Manager Jimmy L. Morales
City Attorney Raul J. Aguila
City Clerk Rafael E. Granado
Vrsff us at www.miamibeachfl.gov for agendas and video streaming of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article Vll, Division 3 of the City Code of Miami Beach, entitled "Lobbyists," requires
the registration of all lobbyists with the City Clerk prior to engaging in any Iobbying activity with
the City Commission, any City Board or Committee, or any personnel as defined in the subject
Gode sections. Copies of the City Code sections on lobbyists laws are available in the Office of
the Gity Clerk. Questions regarding the provisions of the Code should be directed to the Office
of the City Attorney.
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on access for persons with disabilities, and/or any accommodation to review any document or participate in
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ln order to ensure adequate public consideration, if necessary, the Mayor and City Commission may move
any agenda item to an alternate meeting date. ln addition, the Mayor and City Commission may, at their
discretion, adjourn the Commission Meeting without reaching all agenda items.
AGENDA
Call to Order - 5:00 p.m.
Pledge of Allegiance
Requests for Additions, Withdrawals, and Deferrals
1.
2.
3.
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.
1
Commission Agenda, September 10, 2015
REGULAR AGENDA
R5 - Ordinances
RsA An Ordinance Amending Ordinance No. 1605, The Unclassified Employees Salary Ordinance Of
The City Of Miami Beach, Florida, As Follows: Providing For The Classifications ln Group Vll,
Comprised Of At-Will Employees Commonly Referred To As "Unclassified Employees"; Revising
The Pay Range For The City Manager And The City Attorney To Reflect The 3 Percent Cost Of
Living Adjustment That Went lnto Effect October 1,2014; Adjusting The Pay Range For The
Assistant Director-Public Works, Auditor, Tax Auditor, Asset Manager, Assistant Director-Human
Resources, Construction Manager, Management And Budget Analyst, Agenda Coordinator,
Transportation Manager And Financial Analyst; Establishing The Following Newly Created
Classifications: Assistant To The City Attorney, CAO Paralegal Specialist, Beach Maintenance
Director, Administrative Officer-City Manager's Officer, Administrative Officer-Planning
Department, Assistant Emergency Management Director, Capital Projects Director For The
Convention Center District, Assistant Director-Parking Services Compliance, Employee Benefits
Manager, Fire Administrative Services Manager, Greenspace Division Director, Fire lnspection
Supervisor, Fire Communications Manager, Procurement Contracting Analyst, Streets And Street
Lighting Superintendent, Parks And Recreation Projects Coordinator, Parks And Recreation
Project Supervisor, Clerk Of Boards, Emergency Management Technician, Police Accreditation
Manager, Grants Management Specialist, Rapid Response Team And Excellence Program
Assessor; Reclassifying From Development Coordinator To Marketing, Tourism And
Development Manager; Grants Manager To Grants Officer, From City Surveyor To City Surveyor
Manager, Chief Protection Analyst To Fire Protection Analyst Section Manager, From Streets,
Lighting And Stormwater Superintendent To Stormwater Superintendent, Parks Superintendent
To Greenspace Superintendent, From Procurement Coordinator To Procurement Contracting
Officers I And ll, Senior Procurement Specialist To Procurement Contracting Officer lll And From
Leasing Specialist To Real Estate Asset Specialist; Deleting The Following Obsolete
Classifications: Affirmative Action Officer, Assistant Director-Neighborhood Services,
Development And MBTV Director, Structural Engineer, Employment Supervisor, Historic
Preservation Coordinator, PSCU Administrator, Quality Assurance Manager, Quality Assurance
Officer, Quality Assurance Coordinator, Senior Business Manager, Housing Manager,
Neighborhood Services Projects Administrator, Project Planner/Designer, Public Safety
Communications Unit Director, Senior Code Compliance Administrator, lmplementation Services
Manager, Special Events Liaison, Police Public lnformation Officer, Elder Affairs Coordinator,
Grants Manager, Development Coordinator And Grants Specialist, Requiring That The City
Commission Be lnformed Whenever An Unclassified Employee ls Hired At An Annual Salary Of
$150,000 Or More; And Providing For Repealer, Severability, And An Effective Date.
First Readinq
(Sponsored by Commissioner Michael Grieco)
(Legislative Tracking: Human Resources)
2
Commission Agenda, September 10, 2015
RSB An Ordinance Amending The Code Of The City Of Miami Beach, By Amending Chapter 106,
Entitled "Traffic And Vehicles," By Amending Article ll, Entitled "Metered Parking," By Amending
Division 1, Entitled "Generally," ByAmending Section 106-55, Entitled "Parking Rates, Fees, And
Penalties;" By Amending Parking Meter Rates And Time Limits; Municipal Parking Garage And
Preferred Parking Lot Rates And Penalties; Regulations Regarding A Facility Specific Monthly
Parking Permit Program, Reserved/Restricted Commercial On-street Permit Parking, And Valet
Storage Spaces; And Amending The Regulations And Fees For Metered Parking Space Rental
And Parking Space Removal; Amending The Regulations Regarding The Residential Parking
Program; Amending The Exceptions To Section 106-55 To Provide For A Mobile Phone Payment
Service And Eliminating The Smart Card Program; And Establishing A Residential Parking Visitor
Permit; Providing For Codification, Repealer, Severability, And An Effective Date. First Readinq
(Sponsored by Commissioner Deede Weithorn)
(Legislative Tracking: Parking)
RSC An Ordinance Amending Appendix A, Entitled "Fee Schedule", To Chapter 110 Of The Miami
Beach City Code, "Utilities," Article lV, Entitled "Fees, Charges, Rates And Billing Procedure;"
Division 2, Entitled "Rates, Fees And Charges," Section 110-166, Entitled "Schedule Of Water
Rates And Tapping Charges," And Section 110-168, Entitled "Sanitary Sewer Service Charge,"
To lncrease The Water And Sanitary Sewer Rates By The Same Percentage Enacted By Miami-
Dade Water And Sewer Department (WASD); Pursuant To Sections 110-166 And 110-168;
Providing For Codification, Repealer, Severability, And An Effective Date.EIglEeeCing
(Sponsored by Commissioner Jonah Wolfson)
(Legislative Tracking: Public Works)
R7 - Resolutions
R7A1 A Resolution Adopting: 1) The Tentative Ad Valorem Millage Of 5.7092 Mills For General
Operating Purposes, Which ls Twelve And Nine-Tenths Percent (12.9Yo) More Than The "Rolled-
Back" Rate Of 5.0584 Mills; And 2) The Debt Service Millage Rate Of 0.2031 Mills; Further
Setting The Second Public Hearing To Consider The Millage Rate For Fiscal Year (FY) 2015116,
On Wednesday, September 30,2015 At 5:01 p.m. 5:01 p.m. First Readinq Public Hearinq
(Budget & Performance lmprovement)
R7A2 A Resolution Adopting Tentative Budgets For The General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, lnternal Service, And Special Revenue Funds For Fiscal Year 2015/16 Subject
To A Second Public Hearing Scheduled On Wednesday, September 30,2015 At 5:01 p.m. 5:01
p.m. First Readinq Public Hearinq
(Budget & Performance I mprovement)
R7B1 A Resolution Of The Board Of Directors Of The Normandy Shores Local Government
Neighborhood lmprovement District Adopting The Tentative Ad Valorem Millage Rate Of 1.0093
Milli For Fiscal Year (FY) 2015t16 For The Normandy Shores Local Government District, Which
ls One And Four Tenths Percent (1.4Yo) More Than The "Rolled-Back" Rate Of 0.9956 Mills,
Subject To A Second Public Hearing Scheduled On Wednesday, September 30,2015 At 5:02
p.m. 5:02 p.m. First Readinq Public Hearing
(Budget & Performance lmprovement)
3
Commission Agenda, September '10, 2015
R7B2 A Resolution Of The Board Of Directors Of The Normandy Shores Local Government
Neighborhood lmprovement District Adopting The Tentative Operating Budget For Fiscal Year
(FY) 2015/16 Subject To A Second Public Hearing Scheduled On Wednesday, September 30,
2015 At 5:02 p.m. 5:02 p.m. First Readinq Public Hearins
(Budget & Performance lmprovement)
R7C A Resolution Adopting The Tentative Capital lmprovement Plan For Fiscal Years (FY) 2015116-
2019120 And Adopting The City Of Miami Beach Tentative Capital Budget For (FY) 2015116
Subject To A Second Public Hearing Scheduled On Wednesday, September 30, 2015 At 5:03
p.m. 5:03 p.m. First Readinq Public Hearinq
(Budget & Performance lmprovement)
End of Asenda
4
R5
ORDINANCES
5
COMMISSION ITEM SUMMARY
Condensed Title:
An ordinance of the Mayor and City Commission of the City of Miami Beach, Florida, amending Ordinance No.
1605, the Unclassified Employees Salary Ordinance; establishing new and abolishing obsolete classifications and
changing pay grades for a selected few that more accurately reflect incumbents' roles and competitiveness in the
labor market; repealing all ordinances in conflict; providing for severability, an effective date and codification.
lntended Outcome Su
Ensure expenditure trends are sustainable over the long term.
Item Summary/Recommendation :
The City of Miami Beach has five classified service employee groups represented by bargaining units, one
employee group comprised of classifications in the classified service not covered by a bargaining unit and one
group comprised of at-will employees, commonly referred to as unclassified employees. The City of Miami Beach
has approximately 400 employees in the unclassified salary group.
At the September 30,2014 meeting, the City Commission adopted Ordinance 2014-3896, which was that most
recent amendment to Ordinance Number 1605, "The Unclassified Employees Salary Ordinance of the City of
Miami Beach."
Since the adoption of Ordinance 2014-3896, organizational changes and work demands have led to the creation
of new classifications, the elimination of many and corrections to the pay grade for several classifications. The
subject ordinance includes the requirement that the City Commission continue to be informed whenever an
unclassified employee is hired at an annual salary of $150,000 or more.
The Administration recommends ratification of the classifications and organizational changes reflected in the
ordinance, and that the City Commission set the ordinance for second reading and public hearing September 30,
2015.
Financial !nformation :
Source of
Funds:
OBPI
Amount
1
2
3
Total
Financial lmpact Summary:
Clerk's Office
via Crespo-Tabak, Human Resources Director
AGENDA ITETT' ' 'MIAMIBEACH DArE ?-/0-lf
6
MIAMIBEACH
City of Miomi Beqch, ,1700 Convention Center Drive, Miomi Beoch, Florido 33,139, www.miomibeochfl.gov
C
the City
ISSION MEMORANDUM
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
September 10,2015
AN ORDINANCE OF THE MA
MIAMI BEACH, FLORIDA,
AND CIry COMMISSION OF THE CITY OF
ENDING ORDINANGE NO. 1605, THE
UNCLASSIFIED EMPLOYEES SALARY ORDINANCE OF THE CITY OF MIAMI
BEACH, FLORIDA, AS FOLLOWS: PROVIDING FOR THE CLASSIFICATIONS lN
GROUP VII, COMPRISED OF AT.WILL EMPLOYEES COMMONLY REFERRED
TO AS "UNCLASSIFIED EMPLOYEES"; REVISING THE PAY RANGE FOR THE
CIry MANAGER AND THE CITY ATTORNEY TO REFLECT THE 3 PERCENT
COST OF LIVING ADJUSTMENT THAT WENT INTO EFFECT OCTOBER 1,2014;
ADJUSTING THE PAY RANGE FOR THE ASSISTANT DIRECTOR.PUBLIC
WORKS, AUDITOR, TAX AUDITOR, ASSET MANAGER, ASSISTANT
D!RECTOR-HUMAN RESOURCES, CONSTRUCTION MANAGER,
MANAGEMENT AND BUDGET ANALYST, AGENDA COORDINATOR,
TRANSPORTATION MANAGER AND FINANCIAL ANALYST; ESTABLISHING
THE FOLLOWNG NEWLY CREATED CLASSIFICATIONS: ASSISTANT TO THE
CITY ATTORNEY, CAO PARALEGAL SPECIALIST, BEACH MAINTENANCE
DIRECTOR, ADMINISTRATIVE OFFICER.CITY MANAGER'S OFFICER,
ADMINISTRATIVE OFFICER.PLANNING DEPARTMENT, ASSISTANT
EMERGENCY MANAGEMENT DIRECTOR, GAPITAL PROJECTS DIRECTOR
FOR THE CONVENTION CENTER DISTRICT, ASSISTANT DIRECTOR.PARKING
SERVICES COMPLIANCE, EMPLOYEE BENEFITS MANAGER, FIRE
ADMINISTRATIVE SERVICES MANAGER, GREENSPACE DIVISION DIRECTOR,
FIRE INSPECTION SUPERVISOR, FIRE COMMUN!CATIONS MANAGER,
PROCUREMENT CONTRACTING ANALYST, STREETS AND STREET LIGHTTNG
SUPERINTENDENT, PARKS AND RECREATION PROJECTS COORDINATOR,
PARKS AND RECREATION PROJEGT SUPERVISOR, CLERK OF BOARDS,
EMERGENCY MANAGEMENT TECHNICIAN, POLICE ACCREDITAT!ON
MANAGER, GRANTS MANAGEMENT SPECIALIST, RAPID RESPONSE TEAMAND EXCELLENCE PROGRAM ASSESSOR; RECLASSTFYING FROM
DEVELOPMENT GOORDINATOR TO MARKETING, TOURISM AND
DEVELOPMENT MANAGER ; GRANTS MANAGER TO GRANTS OFFICER,
FROM CITY SURVEYOR TO CITY SURVEYOR MANAGER, CHIEF PROTECTION
ANALYST TO FIRE PROTECTION ANALYST SECTION MANAGER, FROM
STREETS, LIGHTING AND STORMWATER SUPERINTENDENT TO
STORMWATER SUPERINTENDENT, PARKS SUPERINTENDENT TO
GREENSPAGE SUPERINTENDENT, FROM PROCUREMENT COORDINATOR TO
PROCUREMENT CONTRACTING OFFIGERS I AND II, SENIOR PROCUREMENT
SPECIALIST TO PROCUREMENT CONTRACTING OFFICER III AND FROM
TO:
FROM:
DATE:
SUBJECT:
7
City Commission Memorandum
September 10,2015
Unclassified Salary Ordinance
Page2 ot 2
LEASING SPECIALIST TO REAL ESTATE ASSET SPECIALIST; DELETING THE
FOLLOWING OBSOLETE CLASSIFIGATIONS: AFFIRMATIVE ACTION OFFICER,
ASSISTANT DIRECTOR.NEIGHBORHOOD SERVICES, DEVELOPMENT AND
MBTV DIRECTOR, STRUCTURAL ENGINEER, EMPLOYMENT SUPERVISOR,
HISTORIC PRESERVATION COORDINATOR, PSCU ADMINISTRATOR,
QUALITY ASSURANCE MANAGER, QUALIry ASSURANCE OFFICER, QUALITY
ASSURANCE COORDINATOR, SENIOR BUSINESS MANAGER, HOUSING
MANAGER, NEIGHBORHOOD SERVICES PROJECTS ADMIN!STRATOR,
PROJEGT PLANNER/DESIGNER, PUBLIC SAFETY COMMUNICATIONS UNIT
DIREGTOR, SENIOR CODE COMPLIANGE ADMINISTRATOR,
IMPLEMENTATION SERVICES MANAGER, SPECIAL EVENTS LIAISON, POLTCE
PUBLIG INFORMATION OFFICER, ELDER AFFAIRS COORDINATOR, GRANTS
MANAGER, DEVELOPMENT COORDINATOR AND GRANTS SPECIALIST,
REQUIRING THAT THE CITY GOMMISSION BE INFORMED WHENEVER AN
UNCLASSIFIED EMPLOYEE IS HIRED AT AN ANNUAL SALARY OF $15O,OOO
OR MORE; AND PROVIDING FOR REPEALER, SEVERABILITY, AND AN
EFFECTIVE DATE.
RECOMMENDATION
The Administration recommends approval of the ordinance.
BACKGROUND
The City of Miami Beach has five classified service employee groups represented by bargaining
units, one employee group comprised of classifications in the classified service not covered by a
bargaining unit and one group comprised of at-will employees, commonly referred to as
unclassified employees. The City of Miami Beach has approximately 400 employees in the
unclassified salary group.
At the September 30,2014 meeting, the City Commission adopted Ordinance 2014-3896, which
was that most recent amendment to Ordinance Number 1605, "The Unclassified Employees
Salary Ordinance of the City of Miami Beach."
ANALYSIS
Since the adoption of Ordinance 2014-3896, organizational changes and work demands have
led to the creation of new classifications, the elimination of many and corrections to the pay
grade for several classifications. The subject ordinance includes the requirement that the City
Commission continue to be informed whenever an unclassified employee is hired at an annual
salary of $150,000 or more.
CONCLUSION
The Administration recommends ratification of the classifications and organizational changes
reflected in the ordinance, and that the City Commission set the ordinance for second reading
and public hearing September 30, 2015.
Attachment
JLM/MT/SC-T
8
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AMENDING ORDINANCE NO. 1605, THE UNCLASSIFIED EMPLOYEES
SALARY ORDINANCE OF THE CITY OF MIAMI BEACH, FLORIDA, AS FOLLOWS:
PROVIDING FOR THE CLASSIFICATIONS IN GROUP VII, COMPRISED OF AT.WILL
EMPLOYEES COMMONLY REFERRED TO AS ..UNGLASSIFIED EMPLOYEES,,; REVISING
THE PAY RANGE FOR THE CITY MANAGER AND THE CITY ATTORNEY TO REFLECT THE
3 PERCENT COST OF LIVING ADJUSTMENT THAT WENT INTO EFFECT OGTOBER 1,
2014; ADJUSTING THE PAY RANGE FOR THE ASSISTANT DIRECTOR-PUBLIC WORKS,
AUDITOR, TAX AUDITOR, ASSET MANAGER, ASSISTANT DIRECTOR.HUMAN
RESOURCES, CONSTRUCTION MANAGER, MANAGEMENT AND BUDGET ANALYST,
AGENDA GOORDINATOR, TRANSPORTATION MANAGER AND FINANCIAL ANALYST;
ESTABLISHING THE FOLLOWING NEWLY GREATED CLASSIFICATIONS: ASSISTANT TO
THE CIry ATTORNEY, CAO PARALEGAL SPECIALIST, BEACH MAINTENANCE
DIRECTOR, ADMINISTRATIVE OFFICER.CITY MANAGER'S OFFICER, ADMINISTRATIVE
OFFICER.PLANNING DEPARTMENT, ASS!STANT EMERGENCY MANAGEMENT
DIRECTOR, CAPITAL PROJECTS DIRECTOR FOR THE CONVENTION CENTER DISTRICT,
ASSISTANT DIRECTOR.PARKING SERVICES COMPLIANCE, EMPLOYEE BENEFITS
MANAGER, FIRE ADMINISTRATIVE SERVICES MANAGER, GREENSPACE DIVISION
DIRECTOR, FIRE INSPECTION SUPERVISOR, FIRE COMMUNICATIONS MANAGER,
PROCUREMENT CONTRACTING ANALYST, STREETS AND STREET LlGHTING
SUPERINTENDENT, PARKS AND RECREATION PROJECTS COORDINATOR, PARKS AND
REGREATION PROJECT SUPERVISOR, GLERK OF BOARDS, EMERGENCY
MANAGEMENT TECHNICIAN, POLICE ACCREDITATION MANAGER, GRANTS
MANAGEMENT SPECIALIST, RAPID RESPONSE TEAM AND EXCELLENCE PROGRAM
ASSESSOR; RECLASSIFYING FROM DEVELOPMENT COORDINATOR TO MARKETING,
TOURISM AND DEVELOPMENT MANAGER ; GRANTS MANAGER TO GRANTS OFFICER,
FROM CITY SURVEYOR TO CITY SURVEYOR MANAGER, CHIEF PROTECTION ANALYST
TO FIRE PROTECTION ANALYST SECTION MANAGER, FROM STREETS, LIGHTING AND
STORMWATER SUPERINTENDENT TO STORMWATER SUPERINTENDENT, PARKS
SUPERINTENDENT TO GREENSPACE SUPERINTENDENT, FROM PROCUREMENT
COORDINATOR TO PROCUREMENT CONTRACTING OFFIGERS I AND I!, SENIOR
PROCUREMENT SPECIALIST TO PROCUREMENT CONTRACTING OFFIGER III AND
FROM LEASING SPECIALIST TO REAL ESTATE ASSET SPECIALIST; DELETING THE
FOLLOWING OBSOLETE CLASSIFICATIONS: AFFIRMATIVE ACTION OFFICER,
ASSISTANT DIRECTOR.NEIGHBORHOOD SERVICES, DEVELOPMENT AND MBTV
DIRECTOR, STRUCTURAL ENGINEER, EMPLOYMENT SUPERVISOR, HISTORIC
PRESERVATION COORDINATOR, PSCU ADMINISTRATOR, QUALIW ASSURANCE
MANAGER, QUALITY ASSURANCE OFFICER, QUALITY ASSURANCE COORDINATOR,
SENIOR BUSINESS MANAGER, HOUSING MANAGER, NEIGHBORHOOD SERVICES
PROJECTS ADMINISTRATOR, PROJECT PLANNER/DESIGNER, PUBLIC SAFETY
COMMUNICATIONS UNIT DIRECTOR, SENIOR CODE COMPLIANCE ADMINISTRATOR,
IMPLEMENTATION SERVICES MANAGER, SPECIAL EVENTS LIAISON, POLICE PUBLIC
INFORMATION OFFICER, ELDER AFFAIRS COORDINATOR, GRANTS MANAGER,
DEVELOPMENT COORDINATOR AND GRANTS SPECIALIST, REQUIRING THAT THE CITY
COMMISSION BE INFORMED WHENEVER AN UNCLASSIFIED EMPLOYEE IS HIRED AT
AN ANNUAL SALARY OF $150,000 OR MORE; AND PROVIDING FOR REPEALER,
SEVERABILITY, AND AN EFFECTIVE DATE.
WHEREAS, the City has approximately 400 employees who are members of the unclassified salary
group; and
WHEREAS, there is a need to amend the salary ordinance to delete obsolete classifications, amend
scrivener's errors and make housekeeping amendments, establish newly created classifications, and re-
establish a requirement that the City Commission be informed when a new hire's annual salary is $150,000 or
9
more.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA AS FOLLOWS:
SECTION 1. The following lines of Section 1 of the Unclassified Salary Ordinance No. 1605 shall be
amended as follows and effective after adoption on second reading on September 30, 2015.
CLASS AND PAY GRADES, SALARIES AND CLASSIFICATIONS
A. Salary Grades and Ranges
Grade, Classifications and Compensation for the City Manager and City Attorney
UNC CITY MANAGER Base Salary: $4€2€4€€04rr $167,803/vr to $263J26S04+ $271.0201vr
Medical insurance
Dental insurance
Life insurance
457 deferred compensation
City vehicle and/or vehicle allowance
Annualvacation, sick leave, floating, and birthday holidays as provided in the Unclassified
Employees Leave Ordinance
Defined benefit retirement plan
UNC CITY ATTORNEY Base Salary: $4€2€{€€€Vyr $167,803 to $2€3J26e0/yr $271.0201vr
Medical insurance
Dental insurance
Life insurance
457 deferred compensation
City vehicle and/or vehicle allowance
Annual vacation, sick leave, floating, and birthday holidays as provided in the Unclassified
Employees Leave Ordinance
Defined benefit retirement plan
GRADE
MINIMUM MAXIMUMANNUAL ANNUALSALARY SALARY
Annual salary based on 2080 hours per year
UNC City Attorney At City Commission's Discretion
UNC City Manager At City Commission's Discretion
30
29
28
27
26
25
24
23
22
$146,373.37
$139,320.29
$126,217.30
$120,135.45
$103,592.42
$98,600.76
$93,849.63
$80,926.23
$73,315.17
2
$259,629.78
$247,119.37
$223,877.95
$213,090.25
$183,747.06
$174,893.10
$166,465.76
$132,374.24
$1 19,924.53
10
GRADE
21
20
19
18
B. Glassifications and Grades
17
16
15
14
13
12
11
10
9
8
7
o
5
4
3
2
1
MINIMUM
ANNUAL
SALARY
$66,419.92
$60,1 83.1 8
$57,273.70
$54,513.93
$51 ,887.14
$49,386.93
$47,007.19
$44,742.12
$42,586.19
$40,543.16
$38,580.99
$36,721.94
$34,952.47
$33,268.27
$31,665.22
$30,139.41
$28,687.12
$27,304.81
$25,989.12
$24,736.82
$23,544.85
MAXIMUM
ANNUAL
SALARY
$108,645.71
$98,427,66
$93,684.85
$89,170.59
$84,873.86
$80,784.16
$76,891.53
$73,186.46
$69,659.93
$66,303.32
$63,108.46
$60,067.54
$57,173.15
$54,418.22
$51,796.05
$49,300.22
$46,924.66
$44,663.57
$42,511.43
$40,462.99
$38,513.25
JOB
CODE GLASSIFICATION 04t2015 10t2015
1401 City Attorney UNC
1 001 City Manager UNC
1 004 Deputy City Manager 30
1002 Assistant City Manager 29
1402 Chief Deputy City Attorney 29
1101 Chief Financial Officer 29
1115 Budget Performance lmprovement Director 27t28
3102 Building Director 27t28
11
JOB
CODE CLASSIFICATION 04t2015 10t2015
301 5 Capital lmprovement Projects Director 27t28
2001 City Clerk 27t28
3147 Code Compliance Director 27t28
1403 Deputy City Attorney 27t28
1023 Director of the Office of Communications 27t28
5008 Emergency Management Director 27t28
51 01 Fire Chief 27t28
3331 Housing and Community Services Director 27t28
1701 Human Resources Director 27t28
1 500 lnformation Technology Director 27t28
1 800 Parking Director 27t28
6001 Parks and Recreation Director 27t28
3200 Planning Director 27t28
5001 Police Chief 27t28
1600 Procurement Director 27t28
3001 Public Works Director 27t28
1054 Tourism, Cultural Affairs & Economic Development Director 27t28
3035 Transportation Director 27t28
5102 Assistant Fire Chief 26
5002 Assistant Police Chief 26
1405 First Assistant City Attorney 26
3002 Assistant Director - Public Works 4 25
3104 Building Official 25
3037 Capital Proiects Director for the Convention Center District 25
5003 MBPD Chief of Staff 25
6006 Deputy Director Parks and Recreation 25
51 03 Fire Division Chief 25
4
12
JOB
CODE CLASSIFICATION 04t2015 10t2015
5104 Fire Marshall
3203 Planning Department Deputy Director 25
5004 Police Division Major 25
1608 Asset Manager 2+24
5200 Assistant Emergencv Manaqement Director 24
3103 Assistant Director - Building 24
3006 Assistant Director - Capital lmprovement Projects 24
1102 Assistant Director - Finance 24
1704 Assistant Director - Human Resources xt 24
1801 Assistant Director - Parking 24
1812 Assistant Director - Parkino Services Compliance 24
6101 Assistant Director - Parks and Recreation 24
3201 Assistant Director - Planning 24
1604 Assistant Director - Procurement 24
1 036 Assistant Director - Tourism and Cultural Development 24
6402 Bass Museum Director 24
1117 Budget Officer 24
3140 Chief Structural Engineer 24
301 6 City Engineer 24
1057 CMB Media Ambassador 24
31 03 Deputy Building Director 24
331 1 Economic Development Division Director 24
4302 Fleet Management Division Director 24
1 501 lnformation Technology Division Director 24
3028 lnfrastructure Division Director 24
1116 lnternalAuditor 24
5006 Police Captain 24
4401 Property Management Division Director 24
13
JOB
CODE CLASSIFICAT!ON 04t2015 10t2015
4041 Sanitation Division Director 24
1407 Senior Assistant City Attorney 24
3110 Administrative Services Manager 23
1143 Affirmative Aetien 23
1 503 Application Systems Manager 23
1408 Assistant City Attorney ll 23
3027 Assistant City Engineer 23
1€*tees x
1114 Assistant lnternal Auditor 4 23
1 003 Assistant to the City Manager 23
5402 Beach Maintenance Director 23
31 16 Building Operations Manager 23
3005 Capital lmprovement Projects Division Director 23
3405 CDBG Projects Coordinator 23
1 103 Chief Accountant 23
1034 Chief Learning and Development Officer 23
1011 Chief of Staff 23
3007 Civil Engineer lll 23
31 59 Code Compliance Assistant Director 23
3320 Community Development and Housing Division Director 23
1 550 Construction Management Division Director 23
5111 Emergency Management Coordinator 23
1723 Emplovee Benefits Manaoer 23
5005 Executive Assistant to the Chief 23
1 105 Finance Manager 23
51 13 Fire Administrative Services Manaoer 23
3206 Grants Officer 23
6007 Greenspace Division Director 23
14
JOB
CODE CLASSIFIGATION 04t2015 10t2015
1702 Human Resources Administrator ll 23
501 8 I nvestigator Supervisor 23
3204 Planning and Zoning Manager 23
5007 Police Commander 23
3202 Preservation and Design Manager 23
+145 23
1131 Revenue Manager 23
1141 Risk Manager 23
3014 Senior Capital Projects Coordinator 23
31€5 S+ntetura+gngineer n
1 509 Systems Support Manager 23
1504 Technical Services Manager 23
1104 Treasury Manager 23
4001 Water and Sewer Superintendent 23
301 0 Capital Projects Coordinator 22
3000 Citv Survevor Manaqer 22
51 18 Fire Protection Analvst Section Manaqer 22
3008 Civil Engineer ll 22
1 035 Cultural Affairs Program Manager 22
5111 EMS Coordinator 22
1039 Film and Event Production Manager 22
5'116 Fire lnspection Supervisor 22
1028 Marketing and Tourism Manager 22
1146 Marketino. Tourism and Development Manaoer 22
1705 Organizational Development and Train ing Coordinator 22
4231 Prope rty Ma i ntenan ce/Operatio ns Su peri ntendent 22
1118 Senior Auditor A 22
15
JOB
CODE CLASSIFICATION 04t2015 10t2015
7113 SocialWorker 22
1 005 SpecialAssistant to the City Manager 22
3052 Streets and Street Liohtino Superintendent 22
3053 Stormwater Superintendent 22
3022 Traffic Engineer 22
3033 Transportation Operations Supervisor 22
3029 Transportation Manager 2+22
1516 VOI P Network Administrator 22
3030 ADA Coordinator 21
1409 Assistant City Attorney I 21
2002 Assistant City Clerk 21
6403 Assistant Director - Bass Museum 21
3301 Assistant Director - Community / Economic Development 21
4403 Assistant Division Director - Property Management 21
1404 Assistant to the Citv Attornev 21
1406 CAO Paraleqal Specialist 21
1018 Capital lmprovement Administrator 21
3009 Civil Engineer I 21
3154 Code Compliance Manager 21
3302 Community Development Coordinator 21
3330 Community Services Division Director 21
1609 Contracts Compliance Administrator 21
1510 Database Adm inistrator 21
{€58 2+
40{9 2+
1010 Emergency Management Specialist 21
1f3+@iser 2+
1 153 FinancialAnalyst lll 21
16
JOB
CODE CLASSIFICATION 0412015 10t2015
3024 Geographic lnformation System Manager 21
w7 e+an+s+lanager 2+
6014 Greenspace Superi ntendent 21
3203 Histerie Preservatien Ceerdinater A
1012 Labor Relations Manager 21
601 3 Landscape Projects Coord i nator 21
1 505 Network Administrator 21
1710 Organizational Development and Train i ng Specialist 21
601 0 Parks and Recreation Proiects Coordinator 21
6005 Parks Facility Manager 21
601 1 Parks Superintendent - Urban Forester 21
60e3 2+
5505 Police Plans and Policies Manager 21
3212 Principal Planner 21
5307 Property/Evidence Supervisor 21
52oo PSCU Administrater 2+
1 051 Public I nformation Coordinator 21
1024 Public lnformation Officer 21
1126 Public Safety Management and Budget Analyst 21
2+
1515 Radio Systems Administrator 21
1017 Redevelopment Coordi nator 21
1142 Safety Officer 21
1810 Senior Administrative Manager 21
21
3211 Senior Capital Projects Planner 21
1524 Senior GIS Analyst 21
1712 Senior Human Resources Specialist 21
1121 Senior Management Consultant 21
17
JOB
CODE CLASSIFICATION 04t2015 '10t2015
1517 Senior Network Administrator 21
3233 Senior Plans Designer 21
1520 Senior Systems Administrator 21
1725 Special Projects Administrator 21
1521 Storage Area Network Architect 21
3152 Ad m inistrative Manager 20
4043 Assistant Director - Sanitation 20
1020 Capital Projects Administrator 20
3404 CDBG Program Analyst 20
31 09 Chief Building Code Compliance Officer 20
3141 Chief Building lnspector 20
3111 Chief Electrical lnspector 20
3171 Chief Elevator lnspector 20
3121 Chief Mechanical lnspector 20
31 31 Chief Plumbing lnspector 20
3124 Chief Roofing lnspector 20
1143 Claims Coordinator 20
2012 Community Outreach Manager 20
1 551 Construction Manager {9 20
1 038 Cultural Facilities Manager 20
6427 Curator of Collections 20
1032 Entertainment lndustry Liaison 20
C€using+{aneger A
1733 Human Resources Administrator 20
1507 lnformation Technology Specialist lll 20
3144 lnspection Services Coordinator 20
33e6 t"easing-Spe€iatis+4
4252 Maintenance Management Coordinator 20
10
18
JOB
CODE CLASSIFICATION 04t2015 10t2015
1028 Marketing, Tourism and Development Manager 20
2129 Mayor/Commission Branding Manager 20
n
5401 Ocean Rescue Division Chief 20
1 809 Parking Administration Manager 20
601 5 Parks and Recreation Proiect Supervisor 20
3032 Performance and Scheduling Analyst 20
@igner n
3306 Real Estate Asset Specialist 20
6106 Recreation Supervisor ll 20
N
4029 Senior Management Analyst 20
1122 Senior Management and Budget Analyst 20
3213 Senior Planner 20
1605 Procurement Contractino Officer ll I 19 20
1512 Senior Systems Analyst 20
3038 Transportation Planner 20
1132 Utility Billing Supervisor 20
1119 Auditor 11 19
1 063 Assistant to the Neighborhood Services Director 19
5509 Business Manager 19
1022 Community lnformation Coordinator 19
1522 E-government Ad m inistrator 19
1724 Employee Benefits Coordinator 19
1547 Environmental Resources Manager 19
3209 CIP Field Supervisor 19
3312 Field lnspections Supervisor
1154 FinancialAnalyst ll 19
11
19
JOB
CODE CLASSIFICATION 04t2015 10t2015
31 61 Governmental Compliance Coordinator 19
1124 Management Consultant 19
3036 Project Manager 19
1007 Redevelopment Special ist 19
3017 Right-of-Way Manager 19
1064 Senior Media Specialist 19
1514 Senior Telecommunications Specialist 19
1 006 Special Projects Coordinator 19
1513 Systems Administrator 19
1519 Systems Analyst 19
3003 Transportation Coordinator 19
1016 Agenda Coordinator {€18
1613 Asset Specialist 18
3146 Building Permitting lnformation Analyst ll 18
3039 Clerk of Boards 18
31 53 Code Compliance Supervisor 18
1603 Contracts Compliance Specialist 18
6423 Curator 18
6424 Curator of Education 18
31 08 Development Review Services Coordinator 18
1 060 Emerqencv Management Technician 18
5019 Fire Communications Manager 18
51 06 Fire Protection Analyst 18
4310 Fleet Analyst 18
1048 Homeless Program Coordinator 18
3304 Housing and Community Development Programs Specialist 18
3303 Housing Specialist 18
1711 Human Resources Specialist 18
12
20
JOB
GODE CLASSIFICATION 04t2015 1012015
1*2 18
1507 lnformation Technology Specialist ll 18
1041 Labor Relations Specialist 18
2215 Legal Administrator 18
{€
2104 Office Manager 18
2201 Office Manager (City Attorney)18
1802 Parking Operations Manager 18
6009 Parks and Recreation Administrative Specialist 18
3217 Planner ll 18
5510 Police Accreditation Manaqer 18
1 607 Procurement Contractinq Officer ll {6 '18
2006 Records Manager 18
4044 Sanitation Superintendent 18
1814 Security Specialist 18
1434 Speeial+ven+s+iaisen 48
1518 Telecommunications Specialist 18
3034 Transportation Analyst 18
1813 Transportation Engineer 18
3192 Administrative Officer 17
3205 Administrative Officer - Planninq Department 17
1 553 Bicycle Program Coordinator 17
3145 Building Permitting lnformation Analyst 17
3114 Building Records Manager 17
5201 Communications Manager 17
1047 Community Resources Coordinator 17
1552 Environmental Specialist 17
1 155 FinancialAnalyst I 17
13
21
JOB
CODE GLASSIFIGATION 04t2015 10t2015
1511 Geographic lnformation System Analyst 17
3208 Grants Writer / Researcher 17
1120 Management and Budget Manager 17
5908 P€{i€e+ub+i€ 1 nfermatien Offi€er 11
1144 Public Safety Payroll Administrator 17
2213 Senior Legal Secretary 17
1 166 Tax Auditor 1€17
4407 Central Services Coordinator 16
2107 Executive Office Associate ll 16
1026 Film and Print Coordinator 16
6120 lce Rink Manager 16
1 508 lnformation Technology Specialist I 16
2214 Legal Secretary 16
1 043 Management lntern 16
1025 Media Specialist 16
61 19 Parks and Recreation Analyst 16
3215 Planner I 16
3210 Planning and Zoning lnspector 16
5507 Police Records Manager 16
1599 Procurement Contracting Officer I 16
7114 Program Coordinator (Youth Empowerment Network)16
1 037 Public Arts Coordinator 16
1029 Public I nformation Specialist 16
6{€0 {€
1 033 Special Events Coordinator 16
1 053 Truancy Coordinator 16
1044 Visual Communications Specialist 16
14
22
JOB
CODE CLASSIF!CAT!ON 04t2015 10t2015
31 60 Administrative Officer - Citv Manaoer's Office 15
31 15 Building Records Supervisor 15
2100 Commission Aide 15
331€ffi 15
2108 Executive Office Associate I 15
1 156 Financial Analyst 12 15
1027 Media Assistant 15
2199 @6e+{5
5211 Victims Advocate 15
6121 Assistant lce Rink Manager 14
3305 Community Development Technician 14
1823 Customer Service Liaison 14
1042 Grants and Operations Administrator 14
1009 Labor Relations Technician 14
2120 Office Associate V 14
2203 Paralegal 14
3214 Planner 14
1621 Procurement Contractinq Analyst 14
4042 Sanitation Coordinator 14
61 04 Tutoring Supervisor 14
e+an+sSpeeia+i*{3
1123 Management and Budget Analyst 18 13
1013 Case Worker ll 12
2223 Code Violations Clerk 12
3023 Field Monitor 12
1055 Grants Manaoement Specialist 12
15
23
JOB
CODE GLASSIFICATION 04t2015 10t20'|5
2121 Office Associate lV 12
5506 Police Records Supervisor 12
1021 Case Worker 11
2122 Office Associate lll 11
4225 Graffiti Removal Coordinator 10
7119 SocialWorker lntern 10
41 08 Rapid Response Team I
2113 Receptionist I
61 03 EducationalAide 7
1045 lntern 7
2128 Mayor/Commission Office Manager 5
2127 Secretary 5
4111 Excellence Prooram Assessor t
C. Salary information to be provided to City Gommission
Effective September 30, 2014, the City Commission shall be informed whenever an unclassified
employee is hired at an annual salary of $150,000 or more.
SECTION 2. REPEALER.
That all ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed.
16
24
SECTION 3.SEVERABILIry.
lf any section, subsection, clause or provision of this Ordinance is held invalid, the remainder shall not
be affected by such invalidity.
SECTION 4. EFFECTIVE DATE.
The Ordinance amendments set forth in Section 1 above shall
reading on September 20,2015.
be effective after adoption on second
This Ordinance shall take effect on the _ day of 2015.
PASSED AND ADOPTED this _ day of
ATTEST:
2015.
Philip Levine, Mayor
Rafael E. Granado, City Clerk
U nderl i nes denote add itions ; S+rike+nreughs denote deletions
(Sponsored by Commissioner Deede Weithorn)
-APPROVED AS TOFORM & LANGUAGE
& FOR EXECUIION
dYJi
Dote
1,{,1^.
City Attorn
17
25
Item Summary/Recommendation :
COMMISSION ITEM SUMMARY
Eiln R5B
Condensed Title:
An Ordinance amending the Code of the City of Miami Beach, by amending Chapter 106, entitled
"Traffic and Vehicles," by amending Article ll, entitled "Metered Parking," by amending Division 1,
entitled "Generally," by amending Section 106-55, entitled "Parking Rates, Fees, and Penalties;" by
amending Parking Meter Rates and Time Limits; Municipal Parking Garage and Preferred Parking Lot
Rates and Penalties; Regulations Regarding a Facility Specific Monthly Parking Permit Program,
Reserved/Restricted Commercial On-Street Permit Parking, and Valet Storage Spaces; and
amending the regulations and fees for Metered Parking Space Rental and Parking Space Removal;
amending the Regulations Regarding the Residential Parking Program; amending the Exceptions to
Section 106-55 to provide for a Mobile Phone Payment Service and eliminating the Smart Card
Program; and establishing a Residential Parking Visitor Permit; providing for codification, repealer,
severabilitv, and an effective date sored bv: Commissioner Weithorn
Commission a Comprehensive Mobility Plan Which Gives Priority Recommendations (From Non-
Vehicular to Vehicular and lncludinq P
Supporting Data (Surveys, Environmental Scan, etc.l: 74o/o of residents and 72% of businesses
rate the availability of parking across the City as too little or much too little. Availability of parking was
residents identified to Make Miami Beach better to live. work or
The Mayor and Commission have identified traffic congestion throughout the City as a priority issue.
At their direction, the Administration is pursuing a multi-pronged approach to address traffic
congestion. There are various projects underway, each at varying levels of progress and estimated
funding needs for each are included in the attached memorandum, including the development of
parking garages and various transit alternatives. Parking rate increases are proposed in various
categories to: (1) fund the initiatives identified in the attached memorandum and (2) modify driver
behavior to better manage parking demand through financial incentives. Please note future parking
rate increases may be needed to fund other medium to long range initiatives, such as light rail.
It is important to note hourly parking meter rate increases would not necessarily be applicable to
Miami Beach residents. lf the Mayor and Commission approve, either the existing parking rate
discount or some alternative discount may continue for residents.
The Administration recommends the City Commission take the following actions: 1) accept the
recommendation of the Finance and Citywide Projects Committee (FCWPC) on July 1,2015,
endorsing the proposed amendments to the City Gode related to parking rate increases; and 2)
approve the attached Ordinance at First Reading and schedule a Second Reading Public
for 2015.
On July 1, 2015, the Finance and Citywide Projects Committee (FCWPC) endorsed the proposed
parking rate amendments to the City Code, resulting in the proposed parking rate increases in the
attached Ordinance.
Financia! !nformation :
Source of
Funds:
Amount Account
1
2
OBPI Total
Financial lmpact Summary: Cumulatively, the aforementioned parking rate increases are estimated
to have the potentialto yield an additional $19.1 million, annually, representing $95.5 million overfive
(5) assuming no increase in utilization. As described, these increased revenues would be utilized to
fund the more immediate transportation initiatives and the bonding capacity for the Parking Enterprise
Fund is estimated at $140 million to fund parking garage expansion projects. lt is important to note
that additional rate increases may be needed in the future to fund other projects, including light rail. lf
all potential rate increases identified above are implemented, the resulting impacts are shown in the
table below prior to addressing the projects identified in the funding needs summary referenced
above.
Saul Frances, extension 6483
T:\AGENDA\20'l 5\Septemberl 0\ParkingRatel
& AAIA&AIBHACH DATE ? to- ls26
1915.2015
MIAMIBEACH
City of Miomi Beoch, ,l700 Convenlion Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
ON MEMORANDUM
TO: Mayor Philip Levine and Members d the City
FROM: Jimmy L. Morales, City Manager
DATE: Septemberl0,2015 FIRST READING
SUBIECT: AN ORDINANCE OF THE MAYOR AUD GITY COMMISSION OF THE CITY OF
MIAM! BEACH, FLORIDA, AMENDING THE CODE OF THE CITY OF MIAMI
BEACH, BY AMENDING CHAPTER 106, ENTITLED "TRAFFIC AND
VEHICLES,'' BY AMENDING ARTICLE II, ENTITLED "METERED PARKING,''
BY AMENDING DIVISION 1, ENTITLED "GENERALLY," BY AMENDING
SEGTION 106.55, ENTITLED "PARKING RATES, FEES, AND PENALTIES;" BY
AMENDING PARKING METER RATES AND TIME LIMITS; MUNICIPAL
PARKING GARAGE AND PREFERRED PARKING LOT RATES AND
PENALTIES; REGULATIONS REGARDING A FACILITY SPECIFIC MONTHLY
PARKI NG PE RM !T PROGRAM, RESERVED/RESTRICTED COMMERCIAL ON-
STREET PERMIT PARKING, AND VALET STORAGE SPACES; AND
AMENDING THE REGULATIONS AND FEES FOR METERED PARKING SPACE
RENTAL AND PARKING SPACE REMOVAL; AMENDING THE REGULATIONS
REGARDING THE RESIDENTIAL PARKING PROGRAM; AMENDING THE
EXCEPTIONS TO SECTION 106.55 TO PROVIDE FOR A MOBILE PHONE
PAYMENT SERVICE AND ELIMINATING THE SMART CARD PROGRAM; AND
ESTABLISHING A RESIDENTIAL PARKING VISITOR PERMIT; PROVIDING
FOR CODIFICATION, REPEALER, SEVERABILITY, AND AN EFFECTIVE
DATE.
ADMINISTRATION RECOMMENDATION
The Administration recommends the City Commission take the following actions: 1) accept
the recommendation of the Finance and Citywide Projects Committee (FCWPC) on July 1,
2015, endorsing the proposed amendments to the City Code related to parking rate
increases; and2) approve the attached Ordinance at First Reading and schedule a Second
Reading Public Hearing for September 30, 2015.
COMMISSION COMMITTEE RECOMMENDATIONS
On July 1, 2015, the Finance and Citywide Projects Committee (FCWPC) endorsed the
proposed parking rate amendments to the City Code, resulting in the proposed parking rate
increases below.
27
September 10,2015 City Commission Memorandum
Parking Rate Amendmenfs fo the City Code - First Reading
Page 2 of 14
ANALYS!S
The Mayor and Commission have identified traffic congestion throughout the City as a
priority issue. At their direction, the Administration is pursuing a multi-pronged approach to
address traffic congestion. The following is a listing of projects underway, each at varying
levels of progress and estimated funding needs for each. Parking rate increases are
proposed in various categories to: (1) fund the initiatives identified below and (2) modify
driver behavior to better manage parking demand through financial incentives. Please note
future parking rate increases may be needed to fund other medium to long range initiatives,
such as light rail.
TRANSPORTATION I N ITIATIVES :
lntellioent Transportation Svstem (!TS) and Parkinq Manaqement Svstem
The Administration is currently pursuing a real-time traffic management system to monitor
trafflc flow and throughput as well as monitor parking availability and demand on a real{ime
basis.
The City of Miami Beach is one of the economic engines in the State. The thriving service
industry and the Miami Beach Convention Center contributed to a reported 6,142,600
overnight visitors in 2013. ln addition, recent figures indicate that although resident
population in Miami Beach is 90,588, average daily population comprised of commuters and
visitors is 205,915. A highly urbanized barrier island with only four connections to the main
land, the City's causeways and arterials frequently operate at failing levels of service. Given
the limited capacity of the roadway network, the City Commission has approved the
implementation of an ITS and Parking Management System as an additional effort to help
manage traffic congestion, parking availability, and improve traffic flow along majorarteries.
The ITS and Parking ManagementSystem Projectwillconsistof thefollowing components:. 18 C.C.T.V. cameras for video monitoring of traffic conditions and incidents.. 32 Travel Time Data Collectors to allow engineers to review traffic conditions and
implement changes prior to reaching saturated conditions.. 15 small scale lnteractive Digital Message Signs to advise drivers of traffic and
parking conditions within Arterial Roadways.. 2large scale lnteractive Digital Message Signs on 2 Causeways to advise drivers of
traffic and parking conditions.. lmplement parking detection systems at 8 garages, 35 surface parking lots, and 2
corridors to record realtime parking conditions.. 60 Electronic Signs to relay real-time parking availability information. Upgrading Parking Department's Mobile Application to reflect real-time parking
availability information.. A Transportation Management Center located within City Limits to integrate the
operations of the ITS and Parking Management system and serve as the data and
information clearinghouse.. Adaptive Traffic Signal Control (optional component of the project) would be for 93
intersections along the following major corridors:
o Alton Road: Sth Street to 43rd Streeto 5th Street: Alton Road to Collins Avenue
o 41st Street: Alton Road to Collins Avenue
o MacArthur Causeway: Star lsland to Alton Road
o Collins Avenue: 23rd Street to 44th Street
28
September 10,2015 City Commission Memorandum
Parking Rate Amendmenfs fo the City Code - First Reading
Page 3 of 14
o lndian Creek Drive: 23rd Street to 41st Street
o Washington Avenue: Sth Street to Dade Boulevard
o 63rd Street: Collins Avenue and lndian Creek
o 69th Street: Collins Avenue to Abbott Avenue
o lndian Creek Drive: 63rd Street to 71st Streeto Abbott Avenue/Harding Avenue: City Limits to lndian Creek Drive
o Collins Avenue: 63rd Street to City Limits
o 71st Street : lndian Creek Drive to Collins Avenue
Status
The City of Miami Beach is working closely with the Florida Department of Transportation
(FDOT) District Vl staff and Miami-Dade County staff on this project. Both agencies have
participated in coordination meetings and provided valuable input on project planning,
design, phasing, and operational aspects of the project. The City will continue to work with
FDOT and County staff during each phase to ensure close coordination of the City's ITS
project with the State's and County's signal infrastructure system.
The ITS and Parking Management System project has a duration of 24 months and is
anticipated for completion by the end of 2017. The total cost of the prolect is estimated at
$14,556,590. The City is providing a local match of $4,556,590 which has been budgeted in
the current fiscal year. The City's annual operating and maintenance costs for the ITS and
Parking Management System have been estimated at approximately $2 million.
The City has recently applied for a $10 Million grant under the U.S. Department of
Transportation (USDOT) Transportation lmprovements Generating Economic Recovery
(TIGER) Vllfederaldiscretionary grant program. We anticipate receiving notification from
USDOT as to whether or not the ITS and Parking Management System project is awarded
federal funding in the fall of this year.
Currently, the Administration is in the process of selecting a Program Manager who will
serve as owner's representative and be responsible for developing the specifications for a
Design, Build, Operate, and Maintain (DBOM) contractforthe ITS and Parking Management
System project.
TransiUTrollev Svstem
The Administration is currently identifying additional funding and resources needed to
develop and implement a citywide interconnected trolley system as part of the Fiscal Year
(FY)2015/l6budgetprocess. Theproposedcitywidesystemwouldconsistoftrolleyroutes
in North, Middle, and South Beach, including the existing North Beach Loop, the proposed
Middle Beach Loop, a Collins Link, and a South Beach Loop that would complement the
current South Beach Local service. The totalfunding forthis comprehensive trolley system,
including the cost of the existing South Beach Local service funded by the City (one-third of
the total annual cost of operation and maintenance), is estimated at $1 1.05 million annually
(see table below). Funding is proposed to be augmented by approximately $2.33 million of
People's Transportation Plan (PTP) funds from Miami-Dade County currently allocated to
capital projects and an increase of the contribution from surplus parking funds from $1.3
million to approximately $3.0 million. The table below lists the estimated annual operating
expenditures for each of the trolley loops.
29
Estimated Annual Operating Expenditures
September 10, 2015 City Commission Memorandum
Parking Rate Amendments to the City Code - First Reading
Page 4 of 14
$1,800,000
$2,400,000
$3,100,000
$2,000,000
$1,300,000
$419.000
$11,019,000
$5,700,000
$3,900,000
$3,400,000
$13,000,000
The citywide interconnected trolley system has been included as part of the FY 2015116
proposed budget with current funding, given the lead time necessary forthe manufacturing
and delivery of new low-floor trolley vehicles.
Liqht Rail/Modern Streetcar
The City has been working in partnership with the Miami-Dade Metropolitan Planning
Organization (MPO), the Florida Department of Transportation (FDOT), Miami-Dade Transit
(MDT), and the City of Miami as part of the ongoing Beach Corridor Transit Connection
Study (formerly known as the Baylink Corridor Study). The study commenced in October
2013 and focuses on re-evaluating the Locally Preferred Alternative resulting from the 2004
Baylink Corridor Study which proposed a light rail transiUmodern streetcar connection
between Miami Beach and Downtown Miami via the MacArthur Causeway. A Technical
Advisory Committee (TAC) comprised of staff from various municipal and transportation
agencies and a Policy Executive Committee (PEC) comprised of elected officials from
Miami-Dade County, City of Miami, and City of Miami Beach have been established to assist
the studyteam in making key milestone decisions through the study process. Both the TAC
and the PEC have endorsed the project moving forward and delivered through a Public-
Private Partnership (P3).
ln order to connect Miami Beach and Downtown Miami via light rail transit, the current Beach
Corridor Transit Connection study reaffirmed the MacArthur Causeway as the preferred
corridor to link the two cities. Due to the inherent environmental and engineering challenges
associated with implementing the portion of the route alignment along the MacArthur
Causeway, the study consultant expects that the level of environmental documentation and
coordination with the federal government that will be necessary as part of the National
Environmental Policy Act (NEPA) process will be substantial, lengthy, and require an
Environmental lmpact Statement (ElS) to be conducted. The NEPA phase alone is
projected to cost approximately $t 0 million with each local participating agency contributing
a portion of the cost. The City of Miami Beach share is estimated at $417,000.
Based on the project schedule presented to the TAC and PEC by the consultant team, it is
anticipated that the NEPA documents, design, and construction phases are estimated to
take 6 to 9 years. lt is our understanding that this NEPA process is a pre-requisite to be
Proposed Sources
30
September 10,2015 City Commission Memorandum
Parking Rate Amendments to the City Code - First Reading
Page 5 of 14
eligible for up to 50% federal funds for capital and up to 25% state funds for capital (i.e.,
50% federall 25o/o state/ 25oh local contribution). However, due to the very competitive
nature of the federal discretionary grant process for funding these types of projects, the local
(City's) match would need to be higher than 25o/o of the capital costs.
At this time, the preferred route alignment to connect Miami Beach and Downtown Miami
has been identified as the Direct Connect alternative and consists of bi-directional seMce
along the MacArthur Causeway, Sth Street, and Washington Avenue. A future phase
proposes service along Collins Avenue, 41"1 Street, and the Julia Tuttle Causeway to
connect to Midtown Miami. The South Beach portion of the Direct Connect route alignment
represents approximately $ 1 +gn/ (28% of the total $532 million capital cost of the total Miami
to Miami Beach project), excluding the cost of a maintenance yard. lf this ratio is used as an
estimate of operating costs, the portion of operating costs for the Direct Connect alignment
on South Beach would be approximately $7 million annually (28o/o of $22 million annual
operating costs payments which would be required for the entire project under a P3
scenario).
Thus, assuming the City wishes to proceed on an accelerated basis without federal funds,
the Administration estimates that the total annual availability payments forthe portion of the
Direct Connect alignment in South Beach would be approximately $12 million - $17 million
per year, depending on the level of availability of state funds (including capital and operating
cost). The cost of a rail yard on Miami Beach could increase these payments to between $17
million and $25 million, contingent upon the level of capital subsidy from the State.
Short Term Express Bus Service (EBS)
ln an effort to expedite cross-bay mass transit connectivity, the Administration is studying the
feasibility of implementing express bus service connecting Miami Beach and Downtown
Miami on a 1 -2year timeframe. Severalalternatives are currently being considered. One
of the route alignment alternatives includes bi-directional EBS across the MacArthur
Causeway, sth Street, and Washington Avenue (similar to the light rail/modern streetcar
alignment described above). The use of the shoulders along the Causeway as well as
31
September 10,2015 City Commission Memorandum
Parking Rate Amendmenfs to the City Code - First Reading
Page 6 of 14
dedicated lanes along Sth Street and Washington Avenue corridors is being evaluated in
order to ensure reliable and efficient express bus service. The capital cost of the short-term
express bus service is estimated between $12 million and $20 million, depending on the
number of articulated buses required which is predicated on the route alignment selected
and frequency of service (ranging from S-minute headways to 1O-minute headways). lt is
anticipated that the proposed express bus service would cost approximately $5.3 million
annually to operate based on a fleet of 19 articulated buses operating at a frequency of 5 -
7.5 minute headways during peak periods for 19 hours per daylT days perweek. City staff is
currently having discussions with both FDOT and MDT staff in terms of cost-sharing
opportunities for the capital and operating expenditures associated with providing this
express bus service. Additionally, it is important to note that only a portion of the proposed
Express Bus Service (i.e., the route alignment along the MacArthur Causeway to Downtown
Miami)would be implemented if a light railtransiUmodern streetcarsystem is implemented in
South Beach. Under this service scenario, annual operating costs for the EBS would be
approximately $3.S million.
PARKING INITIATIVES:
Freiqht Loadinq Zone Proqram (FLZ)
FLZs are regulated parking zones strategically located for large vehicles (10,000 15s.+)to
conduct deliveries. Coupled with strict enforcement of obstruction of travel lanes by Police
and enforcement of loading areas by the Parking Department, these zones have greatly
reduced congestion.
Parkinq Manaqement Svstem (PMS)
A component of the aforementioned ITS initiative, PMS will provide real time parking space
monitoring and parking availability. Real time parking availability is then communicated to
motorists via electronic message signs at strategic locations throughout the city.
Valet Parkinq Amendments to the Gitv Code
Currently, valet parking operations on the City's right-of-way contribute to traffic congestion
and other abuses of city property and resident quality of life. Proposed amendments to the
32
September 10,2015 City Commission Memorandum
Parking Rate Amendmenfs fo the City Code - First Reading
Page 7 of 14
City Code to strengthen regulation and enforcement provisions are well underway.
Development of existinq municipa! metered parkinq lots to multi-level parkinq
structures
The following sites have been identified for potential development either through joint
venture partnerships or as standalone City pro.lects:
Washington Avenue Master Plan
As an outcome of both the Washington Avenue Master Plan and the Transportation
Workshop held on March 18,2015, staff was charged with finding alternatives to replace on-
street parking with off-street parking. As a result, three potential sites have been identified
that could replace some or all of the on-street parking between Sth and 17th Streets.
Municipal Parking Lot No. P16 (1262 Collins Ave)
P16 is located at southwest corner of the intersection of 13th Street and Collins Avenue,
opposite of Municipal Parking Garage No. 3 (G3). This lot was recently renovated and was
completed on May 13,2015. A parking garage similar in size to Municipal Parking Garage
No. 3 (G3), located at the northeast corner of the intersection of 13th Street and Collins
Avenue, could be constructed. Furthermore, based on current construction costs it is
estimated that the construction of an eight-story parking garage with approximately 405
spaces will cost approximately $t 2.7M, which represents approximately $31K per space.
Municipa! Parking Lot No. P13 (1020 Washington Ave)
P13 is located in the northwest corner of the intersection of 1Oth Street and Washington
Avenue. The parking lot abuts an alleyway (Drexel Court) to the west and holds a total of 37
parking spaces, including two disabled parking spaces. Renovations to this lot were
completed in 2013. A five-story parking garage could be constructed in this location. lt is
estimated that the parking garage could hold up to 140 parking spaces. Estimated
construction costs for this parking garage is $5.2M, or approximately $37K per space.
33
September 10,2015 City Commission Memorandum
Parking Rate Amendments to the City Code - First Reading
Page B of 14
Municipal Parking Garage No.2 (G2) (1100 Washington Ave)
This is a multi-level parking garage that serves the police headquarters and its visitors. The
parking structure is divided into two areas, the police headquarters' parking and the visitors'
parking. These two parking sections are not connected. Based on design and construction
parameters, it is possible that one or two additional parking levels could be incorporated to
the visitors' parking area that could replicate the uppermost level of this section of the
parking garage. The additional levels could potentially represent an increase of 100 parking
spaces at an estimated $1 .5M or $15K per space.
The chart below illustrates a potential net increase of 558 off-street parking spaces along the
Washington Avenue corridor and estimated costs. The 779 proposed spaces exceed the
existing 577 on and off-street parking spaces in the area. Additionally, other sites in the
area have been identified as potential public-private partnership opportunities that may
further increase off-street parking inventory.
1:
ffi
*:)
s$M
34
Washington Avenue
Municipal Parking Facilities
Existing
Spaces
Proposed
Spaces*
Net
!ncrease
Cost
p/Space*Total*
Garase No. 2 L34 234 100 514,720 5!,472,0OO
P16 Collins/13th Street 50 405 355 s31,335 5L2,690,675
P13 Washineton/10th Street 37 140 103 537,327 55,224,940
Total 22L 779 558 s19,397,615
* Estimoted.
September 10, 2015 City Commission Memorandum
Parking Rate Amendmenfs fo the City Code - First Reading
Page 9 of 14
The City has approximately $10M in Fee of Lieu of Parking funds for the South Beach area;
however, if all three (3) projects were funded an additional $10M would be needed. Further,
the City Commission endorsed the Washington Avenue Master Plan recommendation to
issue an RFLI (Request for Letters of lnterest) for parking garage(s) along Washington
Avenue, and the City has been approached by at least one (1) interested property owner.
Middle Beach Needs
Several areas throughout mid-beach have been determined to be operating at high
utilization rates, indicating additional parking needs, and some areas we have already
referred for discussion at NCAC (Neighborhoods and Community Affairs Committee)
. Municipal Parking Lot No. P55, located on Collins Avenue and 27th Street;o Municipal Parking Lot No. P71, located on Collins Avenue and 46th Street; ando Municipal Parking LotNo. P63, locatedon42nd Streetand Royal PalmAvenue
North Beach Blue Ribbon Panel
Several areas in North Beach have been identified to be operating at high utilization rates,
indicating additional parking needs. lt has been a longstanding goal to develop a parking
garage in North Beach. Several sites have been identified, including standalone city
projects and potentialjoint venture developments. Additionally, residents have expressed a
need for additional parking in their neighborhoods. While there are no commercial or
recreational uses displacing parking in these neighborhoods, the sheer volume of vehicles
per household is increasing demand.
FUNDING NEED SUMMARY
The following is a summary of funding needs for all projects identified above, including ITS
operational cost, availability amounts for light rail/modem streetcar, garage construction and
operational cost for South, Middle, and North Beach.
gentTransportation System (lTS) &Sl.t.5M (lncludes current
local match of $4.
ight RaillModern Streetcar $17M to $25M (contingent
upon the level of capital
Short Term Express Bus Service (EBS) .
Avenue Master Plan [I9 spaces)
35
September 10,2015 City Commission Memorandum
Parking Rate Amendments to the City Code - First Reading
Page 10 of 14
PARKING ENTERPRISE FUND
The available fund balance in the Parking Fund, as of September 30, 2014, was $26M (net
of two months of required reserves). Each year, the City budgets an amount to be used to
fund future renewal and replacement projects in the fund. ln addition, the Parking Fund is an
enterprise fund with revenues pledged to debt service payments. However, surplus funds
(revenues in excess of expenditures) from prior years may be used for other City purposes.
Currently, these surplus funds are used to fund transportation expenses as well as
supplement General Fund Revenues. Detailed projections of parking cash flows are being
developed as part of the bonds needed for the Convention Center project; however, the
chart below provides a rough projection of funds over the next five years assuming existing
rates and moderate growth.
Given the estimates below, a positive Parking Fund available balance will not be sustainable
under the existing rate structures. There will not be enough available balance to fund the
projected FY 2015/16 proposed expenditures.
Fundinq
A recurring revenue stream is necessary to sustain annually recurring expenses related to
the aforementioned transportation initiatives as well as to enhance the Parking Enterprise
Fund bonding capacity to fund the aforementioned garage expansion projects.
The Mayorand Commission has given generaldirection to the Administration to recommend
strategies, including but not limited to increases in parking rates. A parking rate increase will
provide the following benefits:
1. Driver Behavior Modification: Studies have shown that up to 30% of traffic
congestion is attributed to drivers seeking parking opportunities ("circling the block"
Parking Available Fund Balance
FY15 FY15 FIILT FY18 FY19 FY2O
Available fund balance in the
Parking Fund as of September
3O,2Ot4 22,825,573 L2,532,573 (t,!6r,427], (23,911,9271 l?7,4*,6,,21
Fund Balance Set Aside for
AvailableFundBalance 26,053,513 18,2n,573' a,896,573' 1L7,653,927)' (31,196,642)
Transfer to Transportation (1,311,000) (3,333,000) (3,333,000) (3,333,000) (3,333,000)
Transfer to General Fund (8,400,000) (8,4OO,000) (8,400.000) (8,400,000) (8,400,000)
Avrlleblr Eelenc. 11,02A,571 3,329.577 (L7,830,427t (?9,940,9271 {43,483,tr2) (58,50r,
al Revenues 52,430,000 55,432,000 55,412,AN 55,432,000 55,432,000 55,432,000
al operating Expenses {41,237,000) (ae,:so,oooi 1ll,tlo,soo|' 1+s,ttz/ts1' lso,o+l,sgsl' (52,167,333
Service' (3,431,000) (7,515,000) (7,515,000) (7,515,000) (7,515,000) (7,57
Aside for R&R {6,258,000) {6,258,000) (6,258,000) (6,258,000) (6,258,0m)
Surplus 1,5O4,OOO (4,691,m0) {5,081,500) (7,3t3,7
Eelrnce L2,532,573 (1,361,ir27) 123,91.1,9271 l?7,454,6d.21 132,472,5?8) (69,m9,872)
lncludes an estimated 54.14 million annually for debt service on the parking needs for the Convention Center Renovation, comencinB
FY16
36
September 10, 2015 City Commission Memorandum
Parking Rate Amendmenfs to the City Code - First Reading
Page 11 of 14
further congestion is caused by pulling in and out of lanes of travel- Source: Federal
Highway Administration). Currently, metered on-street and off-street parking rates
are $1 .75 per hour and enforced 9:00 AM to 3:00AM (18 hours), seven days a week.
Garage rates are for the most part $1.00 per hour, with a maximum daily rate of
$20.00 (see appendices for detail of proposed parking rates at each municipal
parking garage, except during special events).
Current parking rates are too low to effectively alter driver behavior. At the March 18,
2015, Transportation Workshop, it was recommended that on-street parking rates
should be sufficiently higher than off-street parking rates to incentivize drivers to park
off-street. The goal is to reduce on-street parking demand. This can be
accomplished by increasing parking rates. Hence, only those drivers willing to pay a
"premium" will use on-street parking and all others will seek other parking or mobility
alternatives (garages, transit, bicycle, pedestrian). A key component of achieving
this goal is arriving at the EPR (Effective Parking Rate) for on and off-street parking.
EPR is defined as the optimum on-street and off-street parking rates and the price
buffer between the two rates that "effectively" changes driver behavior. There may
be some adjustments to either or both on and off-street rates to achieve EPR. lf
approved in concept, the Administration recommends some latitude be incorporated
in the City Code amendment to allow for such adjustments.
Please note parking fine schedules are set by Miami-Dade County and the State of
Florida. Overtime parking and other related fine schedules must be at appropriate
levels in order to be effective and achieve compliance. Currently, an overtime
parking violation is $18.00. Parking user fees in the region, including Miami Beach,
are comparable, and in some cases, higher than an overtime parking fine. This
increases traffic congestion by perpetuating low risUhigh reward user parking
behavior.
2. Parking Revenue Bonds - Bonding Capacity: Currently, the City's bond rating is
"Aa2" and Parking Bonds have an "A" rating. lncreasing parking rates will in turn
increase the City's parking revenue stream resulting in increased bonding capacity.
Additional bonding capacity is needed in order to fund the list of transportation and
parking capital projects identified eadier.
3. Equity in Space Rental Pricing and Residential Visitor Permits - Parking space
rentals are available for valet parking, construction, special events, and film & print.
Currently, daily space rental rates are $17 forvalet (ramp) and $10 forall other
categories and Residential Parking Visitor Permits are $1.00 per day.
ln addition, it is important to note that municipal parking rates are substantially lower than
private sector or market rates. This has perpetuated an artificial demand for municipal
public parking as drivers "cruise" for on-street parking spaces (30% of traffic congestion
attributed to on-street parking); queuing at municipal parking garages seeking a $1.00 hourly
rate versus a much higher hourly rates or flat rates at privately owned/operated parking
garages; and lengthy waiting lists (12 lo 18 months) for monthly parking at municipal
garages. A recent parking rate survey of 13 privately owned/operated garages and surface
parking lots in the South Beach entertainment districts revealed an average hourly rate of
$5.00; maximum daily rate of $30.00; and monthly rate of $187.00, as compared to $1.00,
$20.00, and $70.00, respectively, at municipal garages.
37
September 10, 2015 City Commission Memorandum
Parking Rate Amendments to the City Code - First Reading
Page 12 of 14
Parking Rates - Proposed lncreases:
ln response to the funding needs and issues discussed above, a number of rates have been
identified for potential increases.
o lncreasing rates for South Beach on-street parking with lower increases for off-street
(parking garages and lots). Conceptually, on-street hourly parking meter rates are
proposed at $3.00 with metered parking lots and garages at $2.00, hourly.
o Restructure rates and hours of enforcement for Collins Avenue/lndian Creek
between 23'd Street and 44th Streets to be consistent with rates and hours in South
Beach, as the intensity in activity in this area has changed to be more similar to
South Beach levels.
o lncrease space rental rates for three of the four space rental categories (no change
for film/print space rentals incentives) The City Code provides for a special event
space rental fee of $0.25 per square foot. The dimension of a parking space is 187
square feet, equating to $46.75, per space. Therefore, a daily space rental rate of
$46.75 is proposed.
o Residential Parking Virtual Visitor Permits are currently $1.00 perday. Products and
services that are undervalued are prone to abuses. lncreasing the value of virtual
visitor permits diminishes opportunities for potential abuse. An increase to $2.00 per
day would yield an annual increase in revenue of $147,685 or $3.00 per day equates
to $295,370.
The impact of potential increases are summarized below taking into accounta20o/o elasticity
adjustment for on-street parking (i.e. decrease in demand due to price increases) and a25o/o
elasticity adjustment for space rentals. Additional detail is attached.
It is important to note hourly parking meter rate increases would nof necessarily be
applicable to Miami Beach resrdents. Currently, Miami Beach resrdenfs enjoy a reduced
hourly parking meter rate of $1.00, instead of $1.75, in Soufh Beach, through Parkmobile
(payment mobile application). This represenfs a 43% discount. Moreover, Parkmobile
waives ifs user fees for Miami Beach residents. lf the Mayor and Commission approve,
either the existing parking rate discount or some alternative discount may continue for
resrdenfs.
Current Annual Revenue (lnc
Meter Hourly Rates:
South Beach On-Street Meters $1.75 $3.00 $7,115,000.00
South Beach Off-Street Meters $1.75 $2.00 $678,000.00
Collins Ave/lndian Creek
23rd - 44th Streets - On-Street Meters $1.00 $3.00 $1,628,000.00
Collins Ave/lndian Creek
23rd - 44th Streets - Off-Street Meters $1.00 $2.00 $236,000.00
Sub-total: $9,657,000.00
38
September 10,2015 City Commission Memorandum
Parking Rate Amendmenfs fo the City Code - First Reading
Page 13 of 14
Meter Hours of Ooeration:
Collins Ave/lndian Creek
23rd - 44th Streets -
On/Off-Street Meters
Sub-total:1,000.00
Munici G
Each of first four hours:$1.00
$70.00
$2.00
$100.00
$3,281,000.00
Sub-tota!:.00
Sub-Total Meter Rate/Hours of $11.988,000.00
GRAND TOTAL 19.131.000.00
Five (5) Year Fiscal lmpact
Cumulatively, the aforementioned parking rate increases are estimated to have the potential
to yield an additional $19.1 million, annually, representing $95.5 million over five (5)
assuming no increase in utilization. As described, these increased revenues would be
utilized to fund the more immediate transportation initiatives and the bonding capacityforthe
Parking Enterprise Fund is estimated at $140 million to fund parking garage expansion
projects. lt is important to note that additional rate increases may be needed in the future to
fund other projects, including light rail. lf all potential rate increases identified above are
implemented, the resulting impacts are shown in the table below prior to addressing the
projects identified in the funding needs summary referenced above.
Park Rental:
$17.00
$10.00
Valet Parking:
Construction:
$46.75
$46.7s
$46.75
$1,428,000.00
$771,000.00
$771,000.00ial Event:10.00
Sub-total:$2,970,000.00
Residential Visitor Permit:
1.00 $3.00 .00
Sub-total:$295,000.00
39
September 10,2015 City Commission Memorandum
Parking Rate Amendmenfs fo the City Code - First Reading
Page 14 of 14
CONCLUSION
The Administration recommends the City Commission take the following actions: 1) accept
the recommendation of the Finance and Citywide Projects Committee (FCWPC) on July 1,
2015, endorsing the proposed amendments to the City Code related to parking rate
increases; and2) approve the attached Ordinance at First Reading and schedule a Second
Reading Public Hearing for September 30, 2015.
c: Kathie Brooks, Assistant City Manager
Patricia Walker, Chief Financial Officer
Mark Taxis, Assistant City Manager
John Woodruff, Director of Budget and Performance lmprovement
Marcia Monserrat, Special Projects Coordinator
Jose Gonzalez, Transportation Director
7$aul Frances, Parking Director
frt
JLM/KqBISF
T:\AGENDAV01S\Sept\ParkingratelncreasesFirstReadingSept920l5.cme.doc
Parking Available Fund Balance- With Rate lncreases
FY15 FY16 FIILT FY18 FY19 FY2O
fund balance in the
Parking Fund as of September
30,2074 22,825,573 12,532,s73 77,67r,5-t3 14,054,073 19,4!14,358 23,459,462
Fund Balance Set Aside for
Available Fund Balance 26,053,573 1&79O,S73 21,A79,573 20,312,073 25,752,358 29,7L7,462
Transfer to Transportation (1,311.000) (3,333,000) (3,333,000) (3,333.000) (3,333,000) (
Transferto General Fund (8,400,000) (8,400,000) (8,400,000) (8,400,000) (8,400,000)
Nrt Aveilebh Ealencc 11,028,573 3,329,57? L,t'Sz,S7t 8,025,073 13,465,354 1
Revenues 52,430,000 74,415,000 74,4L5,NO 74,4L5,W 74,415,000 74,415.000
Annual Operating Expenses (41,237,000) (46,350,000) {cl,lqO,SOol' ll},tlZ,ltS'1' 1so,o+z,ase1' (52,167,3
Debt Servicer (3,431,000) (7,515,000) {7,515,000) (7,515,000) (7,515,000) 17,
Set Aside for R&R (6,258.000) (6,258.000) (6,258.000) (6,258,000) (6,
N.tsurplu3 1,5o4,qro 14,292,000 12,9O1,5{D 11/069,285
Proirctrd Aveilablc Ymr End
Fund Selencr L2,3?2,37, L1,621,573 14,Oil,O73 19,494,358 21,459,462 25,905,128
' lncludes an estimated $4.14 million annualty for debt seMce on the parkinS needs for the Convention Center Renovation, comencing
in FY16
40
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE CITY OF
MIAMI BEACH, BY AMENDING CHAPTER 106, ENTITLED "TRAFFIC AND
VEHICLES,'' BY AMENDING ARTICLE II, ENTITLED "METERED
PARKING,'' BY AMENDING DIVISION 1, ENTITLED "GENERALLY," BY
AMENDING SECTION 106-55, ENTITLED "PARKING RATES, FEES, AND
PENALTIES;,, BY AMENDING PARKING METER RATES AND TIME
LIMITS; MUNICIPAL PARKING GARAGE AND PREFERRED PARKING
LOT RATES AND PENALTIES; REGULATIONS REGARDING A FACILITY
SPECIFIC MONTHLY PARKING PERMIT PROGRAM,
RESERVED/RESTRICTED COMMERCIAL ON.STREET PERMIT
PARKING, AND VALET STORAGE SPACES; AND AMENDING THE
REGULATIONS AND FEES FOR METERED PARKING SPACE RENTAL
AND PARKING SPACE REMOVAL; AMENDING THE REGULATIONS
REGARDING THE RESIDENTIAL PARKING PROGRAM;AMENDING THE
EXCEPTIONS TO SECTION 106.55 TO PROVIDE FOR A MOBILE PHONE
PAYMENT SERVICE AND ELIMINATING THE SMART CARD PROGRAM;
AND ESTABLISHING A RESIDENTIAL PARKING VISITOR PERMIT;
PROVIDING FOR CODIFICATION, REPEALER, SEVERABILIry, AND AN
EFFECTIVE DATE.
WHEREAS, parking meter rates are established by Ordinance by the Mayor and
City Commission and as an enterprise fund; and
WHEREAS, the City's Parking System needs to keep pace with escalating costs in
orderto: (1) operate the system efficiently and maintain service levels, and (2) fund capital
projects including enhancements and expansion of the Parking System; and
WHEREAS, the Mayor and City Commission have identified traffic congestion
throughout the City as a priority issue and various initiatives are underway, including: (1) an
lntelligent Transportation System (lTS), a Parking Management System (PMS), and a Light
Rail and trolley/bus network; and (2) systems to modify parking behavior by managing
parking demand through parking fees and other financial incentives; and
WHEREAS, excess revenues that remain in the Parking Fund at the end of the
fiscalyear can be utilized for any legal purpose, including transportation related initiatives;
and
WHEREAS, the proposed parking rate increases in the various categories contained
herein will: (1) fund transportation related initiatives and (2) modify parking behavior supply
and demand and related financial incentives; and
WHEREAS, the Mayor and City Commission wish to continue to allow Miami Beach
residents to receive a discounted hourly parking rate of $1.00 at metered parking spaces
41
and parking garage spaces, via the City's pay by mobile phone program.
NOW, THEREFORE, BE IT ORDATNED BY THE MAYOR AND CIry
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AS FOLLOWS:
SECTION 1. That Chapter 106, "Traffic and Vehicles," Article ll, "Metered Parking,"
Division 1 , "Generally," Section 106-55, "Parking Rate Fees, and Penalties," of the Code of
the City of Miami Beach, Florida, is hereby amended as follows and additionalsections that
are not amended are provided for reference purposes:
CHAPTER 106
TRAFFIC AND VEHICLES
Article Il. Metered Parking
Division l. Generally
Sec. 106-55. Parking rates, fees, and penalties; exceptions.
(a) Parking meter rates and time limits.
(1)South Beach Parking Zone:All metered parking south of 23rd Street
(Dade Boulevard), from Ocean Drive to the westernmost parking lane
of Alton Road, between South Pointe Park and 17th Street; and from
17th Streetto 21st Street (Sunset Harbour Drive) from Alton Road to
the westernmost parking areas along Purdy Avenue and to Biscayne
Bay shall be at the rate of $1 ,50 per heur effeetive Oeteber 1; 2010;
and-$1-75 $3.00 per hour for on-street and $2.00 per hour for off-
street effective . All metered
parking in the South Beach Parking Zone shall be enforced from g:00
a.m. until 3:00 a.m., seven days per week.
Easf Mrddle Beach Zone; All metered parkinq from 23rd Street to 44th
Street: and from Collins Avenue to lndian Creek. shall be at the rate
of $3.00 per hour for on-street and $2.00 per hour off-street. All
metered parkinq in this area shall be enforced from g:00 a.m. until
3:00 a.m., seven days per week, effective October 10. 2015.
Beach Zone: All metered parking north of 23rd Street
(2)
and south of 63'" Street;with the exception of the areas referenced in
42
Sec. 106-55 (aX2) entitled "East Middle Beach Zone"; shall be at the
rate of $1.00 per hour for off-street and on-street metered parking in
the eemmereial eerriders ef llst Street, 71st Street and Nerrnandy
Drive. All metered parking nerth ef 23rd Street shall be enforced from
8:00 a.m. until 6:00 p.m., seven days per week.
(4) Norfh Beach Zone: All metered parkinq north of 63rd Street shall be at
the rate of $1 .00 per hour for off-street and on-street metered parkinq.
All metered parking shall be enforced from 8:00 a.m. until6:00 p.m..
seven days per week.
(b) Municipal parking garage and Preferred Parking Lot rates and penalties.
(1) 7th Street Garage:
a.Transient rates: $2.00 per hour and any portion thereof up to 4
hours: $1.OO per
up to 15 hours, and a maximum daily rate of $20.00 for any
time exceeding 15 hours upto24 hours (applicable sales tax is
included in the hourly and maximum rate).
Lost ticket charge: Parkers who cannot produce a parking
entry ticket will be charged the maximum daily rate of $20.00.
Monthly parking: $75$O $100.00 per month, per permit, plus
applicable sales tax.
Weekend/event flat rate: $15.00 per vehicle Friday, Saturday
and Sunday from 8:00 p.m. to 5:00 a.m.
12th Street Garage:
a.reof uo to 4
hours: $1.00 per hour or any portion thereof from the 4th hour
up to 15 hours, and a maximum daily rate of $20.00 for any
time exceeding 1 5 hours up to 24 hours (applicable sales tax is
included in the hourly and maximum rate).b. Lost ticket charge: Parkers who cannot produce a parking
entry ticket will be charged the maximum daily rate of $20.00.c. Monthly parking: $7OSg $100.00 per month, per permit, plus
applicable sales tax.d. Weekend/event flat rate: $15.00 per vehicle Friday, Saturday
and Sunday from 8:00 p.m. to 5:00 a.m.
13th Street Garage:a. Transient rates: $2.00 per hour and any portion thereof up to 4
hours: $1.OO per
up to 15 hours; and a maximum daily rate of $20.00 for any
time exceeding 1 5 hours up to 24 hours (applicable sales tax is
included in the hourly and maximum rate).
b.
c.
d.
(2)
(3)
43
Lost ticket charge: Parkers who cannot produce a parking
entry ticket will be charged the maximum daily rate of $20.00.
Monthly parking: $7OSg $100.00 per month, per permit, plus
applicable sales tax.
Weekend/event flat rate: $15.00 per vehicle Friday, Saturday
and Sunday from 8:00 p.m. to 5:00 a.m.
(4)16th Street Garaqe:a. Transient Rate:
0 to 1 $2.00
1to2 4.00
2to 3 600
3toG 10.00
6 to 24 20.00b. Lost ticket charge: Parkers who cannot produce a parkinq
entry ticket will be charqed the maximum daily rate of $20.00.c. Monthly parkinq: $100.00 per month. per permit, plus
applicable sales tax.d. Weekend/event flat rate: $15.00 per vehicle Friday. Saturday
and Sunday from 8:00 p.m. to 5:00 a.m.
(5) 17th Street Garage:
b.
c.
d.
c.
d.
e.
a.Transient rates:
0-1 hour
1-2 hours
2-3 hours
3-4 hours
4-5 hours
5-6 hours
6-7 hours
7-8 hours
8-15 hours
15-24 hours
${-€e $2.00rururururururu
15.00
20.00
b.Lost ticket charge: Parkers who cannot produce a parking
entry ticket will be charged the maximum daily rate of $20.00.
Monthly parking: $7OSg $100.00 per month, per permit, plus
applicable sales tax.
Event flat rate: $15.00 per vehicle.
Employee Value Coupon-Lincoln Road (EVC-LR): $8.00 daily
(17"' Street Garage only).
$\ City Hail Garaqea. Transient rates:
0-1 hour 92.00
1-2 hours 4.00
2-3 hours 6.00
44
3-4 hours 8.00
4-5 hours 9.00
5-6 hours 10.00
6-7 hours 11.00
7-8 hours 12 00
8-15 hours 15.00
15-24 hours 20 00b. Lost ticket charqe: Parkers who cannot produce a parking
entrv ticket will be charged the maximum daily rate of $20.00.c. Monthly parkinq: $100.00 per month. per permit. plus
applicable sales tax.d. Event flat rate: $15.00 per vehicle.
(7.t Pennsylvania Avenue Garaqe:a. Transient rates:
0-1 hour $2.00
1-2 hours 4.00
2-3 hours 6.00
3-4 hours 8.00
4-5 hours 9.00
5-6 hours 10.00
6-7 hours 11.00
7-8 hours 12 00
8-15 hours 15.00
15-24 hours 20.00b. Lost ticket charge: Parkers who cannot produce a parking
entry ticket will be charged the maximum daily rate of $20.00.c. Monthly parking: $100.00 per month. per permit. plus
applicable sales tax.d. Event flat rate: $15.00 per vehicle.
(8) Sunset Harbor Garaqe:a. Transient rates:
0-1 hour $2.00
1-2 hours 4.00
2-3 hours 6.00
3-4 hours 8.00
4-5 hours 9.00
5-6 hours 10.00
6-7 hours 11.00
7-8 hours 12 00
8-15 hours 15.00
15-24 hours 20.00b. Lost ticket charge: Parkers who cannot produce a parkinq
entry ticket will be charoed the maximum dailv rate of $20.00.
45
(e)
c. Monthly parkinq: $100.00 per month. per permit. plus
applicable sales tax.d. Event flat rate: $15.00 per vehicle.
42nd Sfreef Garage:
Transient rates: $1.00 per hour or any portion thereof up to
eight hours; with an $8.00 maximum per 24-hour period
(applicable sales tax is included in the hourly and maximum
rate).
Lost ticket charge: Parkers who cannot produce a parking
entry ticket will be charged the maximum daily rate of $8.00.
Monthly parking: $70.00 per month, per permit, plus applicable
sales tax.
(6Xl_QLPreferred Parking Lot (18th Street and Meridian Avenue):a. Fifteen dollars flat rate per vehicle.b. For food and beverage social events at the Miami Beach
Convention Center (MBCC), $10.00 flat rate per vehicle. Food
and beverage social events at MBCC shall meet the following
criteria:1. Be booked solely as a food and beverage function to
include, but not be limited to, at least one of the
following:i. Breakfast;
ii. Lunch/brunch;
iii. Dinner; and/or
iv. Reception.2. Excludes exhibits; separate meetings held outside of
the primary location; and cannot be associated with a
convention, trade show, public show, and/or corporate
meeting.3. Produce (at the client's sole expense) an approved
parking coupon that is sent either by the food and
beverage concessionaire or the MBCC management
company, via mail, to all confirmed attendees prior to
the day of the event. A copy must be presented to the
city's parking department for approval within five
business days of a fully executed agreement for the
event.4. MBCC in-house food and beverage concessionaire
must provide, in writing, to the city's parking
department, within five business days of an executed
agreement for the event, the following information:i. Name of event;
ii. Date of event;
iii. Approximate attendance;
b.
46
iv. MBCC food and beverage contract information;
and
v. Client's name and mobile telephone number.5. The approved coupon can only be used the day of the
event. The coupon can only be used in the Preferred
Parking Lot. Only the original coupon (not a copy) will
be presented and accepted bythe parking lot attendant.
lf these rules are not followed, the guest will pay the full
parking rate.6. Coupons must include the date of the event, the name
of the event, and be sequentially numbered.
(c) Facility specific monthly parking permit program.
(1)Facility specific monthly parking is available on a first-come first-
served, space available basis.
Municipal parking lots: Facility specific monthly parking in
surface lots is available on a first-come first-served, space
available basis. The monthly permit rate is $70.00, plus
applicable sales tax, and is issued by the parking department's
permit liaison at the offices of the parking department. All
monthly parkers are required to renew their monthly parking in
advance, no later than the Sth of each month. lf payment is not
received by the 5th of the month, then the permit is rendered
invalid. Monthly facility specific permit parking can be
purchased for up to 3 42 months at a time. At no time shall
such permit parking be sold for a period of greater than 3 {2
months, unless by action of the mayor and city commission.
Municipal parking garages: Facility specific monthly parking in
municipal parking garages available on a first-come first-
seryed, space available basis. Permits are issued by the
parking department's permit liaison at the offices of the parking
department. There is a $10.00 deposit required for each
access card (permit) issued. Lost access cards will be replaced
at a fee of $25.00 per access card. All monthly parkers are
required to renew their monthly parking in advance, no later
than the 25th of each month. lf payment is not received by the
25th of the month, then the access card (permit) is
electronically rendered invalid. Monthly facility specific permit
parking can be purchased for up to 3 {2 months at a time. At
no time shall such permit parking be sold for a period of
greater than 3 42 months, unless by action of the mayor and
city commission.
On-street areas: Area specific on-street monthly parking is
available on a first-come first-served, space available basis.
Permits are issued by the parking department's permit liaison
a.
b.
47
at the offices of the parking department. The parking director
shall oversee and develop these special on-street monthly
permit areas as deemed necessary, where off-street parking
facilities are not available to accommodate monthly parkers. All
monthly parkers are required to renew and pay for their
monthly parking in advance, no later than the 25th of each
month. lf payment is not received by the 25th of the month,
then the permit is rendered invalid. Monthly on-street area
specific permit parking can be purchased for up to 312 months
at a time. At no time shall such permit parking be sold for a
period of greater than 3 -12 months, unless by action of the
mayor and city commission.
(d) Specral realtor permits. Parking placard permits are available to realtors licensed
in the city, at a rate of $5.00 per permit placard, per month, plus applicable sales tax.
Placards may be purchased by realtors presenting a real estate license with a city address.
This special realtor permit allows Miami Beach realtors to park in restricted residential
zones throughout the city, during the days and hours of restriction for a maximum of two
hours per location. The placard permit is not valid at parking meters (on-street or off-street)
and is not valid at any attended municipal parking lot or municipal parking garage.
(e) Reserued/restricted commercial on-street permit parking. Reserved/restricted
commercial on-street permit parking is permitted forthe production industry only. Requests
for said areas are handled by the parking director on a case by case, space available
basis. No reserved/restricted on-street permit area shall be created from a metered parking
space. Said reserved/restricted on-street permit parking shallbe installed to accommodate
broadcasUsatellite and production vehicles. The monthlyfee forthe reserved/restricted on-
street spaces are calculated as follows: $75.00 per linear 20 feet of reserved space, per
month; payable on a quarterly basis only. Reserved/restricted commercialon-street permit
parking permittees are required to renew their parking permit quarterly in advance, no later
than the 25th of the month preceding the next quarterly billing period. lf payment is not
received, then the permit and restricted area is rendered invalid. Permit parking may be
purchased for up to 3 {2 months at a time. At no time shallsuch permit parking be sold for
a period of greater than 3 {4 months unless by action of the mayor and city commission.
Signage shall be paid by the permittee at the rate of $30.00 per sign installed.
Replacement signs shall be installed at the same rate.
(0 Valet storage spaces. The city may provide on an as-needed basis, the abilityfor
a valet service company to rent public parking spaces to accommodate valet parking
storage for special events. The parking director shall weigh the impact of each request on
the parking area and its users, and shalldetermine both the abilityto lease spaces, and the
number of spaces that may be leased for the special event. The fee per space is $44Se
$46.75 per day, payable in advance at least 48 hours or two (2) business days. whichever
is qreater.in-€dvan€e. The daily rate includes applicable sales tax. No additional public
parking space rentals for valet storage shall be allowed unless by action of the mayor and
city commission.
48
(g) Metered parking space rentals.
Administrative fees: The parking department shall charge an
administrative service fee for all space rental requests. The fee
schedule is as follows:
a. $20.00 administrative fee assessed for any space rentalof five
spaces or less.
b. $25.00 administrative fee assessed for any space rental of
from six to 10 spaces.
c. $30.00 administrative fee assessed for any space rental of 11
spaces or more.
Valet ramp space rentals: The city may provide on an as-needed
basis, the ability for a valet service company to rent public parking
spaces for the purpose of creating a valet ramp for the expeditious
unloading and loading of passengers. The parking director shall
determine the number and location of said spaces, and will provide, if
possible, spaces adjacent to the business served by the valet service.
A copy the valet occupational license for the location to be served, a
notarized letter of authorization from the business owner and a
certificate of insurance covering the valet service location must be
presented to the parking department when submitting for the first
space rental request. The fee per space is $17,00 $46.75 per day,
payable two weeks in advance for regular users, and at least4S hours
or two (2) business days. whichever is qreater. in advance for special
events. Rented spaces shall state, "No Parking/Tow Away" and shall
be strictly enforced.
Construction space rentals. Space rentals for construction purposes
shall only be restricted between the hours of 6:00 a.m. and 6:00 p.m.,
Monday through Friday. Space rental shall end on Friday evenings at
6:00 p.m. to allow for additional parking opportunities for the public on
the weekends. Construction space rentals shall state, "No Parking
6am-6pm/Tow Away." A copy of a valid, city issued building permit
must accompany each application for space rental. The fee per space
is-$S++$+O.ZS per day
fer eaeh additienal spaee ever five, lf the eenstruetien needs inelude
the weekend' then spaee rental shall remain; hewever, the eharge fer
the weekend spaees shall-be $10,00 per spaee perday, nematterthe
@ Only essential vehicles shall be parked at
rented spaces. No construction crew parking is allowed at spaces
rented for construction. Construction rented spaces are payable two
weeks in advance. lf the rental is to be greater than a two-week
period; then payment shall be due one month in advance.
Construction rented spaces can be purchased for up lo 3 42 months
at a time. At no time shall such permit parking be sold for a period of
greater than 3 {2 months unless by action of the mayor and city
commission.
(1)
(2\
(3)
49
(4)Production and film space rental: The city may provide on an as-
needed basis, rented spaces to accommodate production and film
needs. A copy of a valid, city issued production/film permit must
accompany each application for space rental. The fee per space is
$10.00 per day, payable in advance at least 48 hours or two (2)
business days. whichever is greater.in--ad+anee= Only essential
vehicles shall be allowed to park at rented spaces, arrangements for
crew parking on a first-come, first-served basis can be arranged with
the parking department. Rented spaces for production and film use
shall state, "No Parking/Tow Away," and shall be strictly enforced.
Special events space rental: The city may provide on an as-needed
basis, parking space rental to accommodate special events. A copy of
a valid, city-issued special event permit must accompany each
application for space rental. The fee per space is ${€SO $46.75 per
day, payable in advance at least 48 hours or two (2) business days.
whichever is greater.in-advanee. Only essential vehicles shall be
allowed to park at rented spaces arrangements for event staff parking
on a first-come, first-served basis can be arranged with the parking
department. Rented spaces shallstate, "No Parking/TowAway", and
shall be strictly enforced.
(5)
(h) Parking space removal.
(1)
(2)
Temporary parking meter removal: The city may provide for the
temporary removal of parking meters to accommodate construction
and other limited needs. The fee for the removal of any post shall be
$50.00 per space. The cost for reinstallation of the post shall be
$50.00 per space. Space removal and replacement shall be paid to
the parking department in advance at a rate of $100.00 per space.
Additionally, the applicable bagged space rental rate shall be
assessed on a per space, per day basis, payable in advance, until
such time as the parking post is reinstalled.
Private requests for permanent parking space or loading zone
removal prohibited: Private requests for permanent parking space or
loading zone removalshallonly be allowed forthe purpose of creating
access to an off-street parking facility or othervehicular access to the
property. Private requests for the permanent removal of a parking
space or loading zone for any other reason shall be prohibited. When
permitted, the fee for the private permanent removal of a parking
space or loading zone shall be the same rate as the fee in lieu of
required parking, or $4035,000.00 per space, whichever is greater,
except that single family uses seeking to provide access to off-street
parking shall be exempt from paying this fee for the removal of one
space.
1050
(i) Temporary residential guest parking placard permits/scratch fags. Temporary
residential guest permits, allowing for guest parking in the restricted residential zones and
metered zones is available to bonafide guests of a resident of the restricted residential
parking zones. Permits must be purchased by a restricted residential zone resident.
Temporary guest permits are only valid in the residential zone of the resident purchasing
the guest permit, and are not valid at any parking meter, municipal parking lot or garage.
Documentation established by the City of Miami Beach Parking Department will be
required as proof of residency.
{) Hotel hang tag program. A daily Z4-hour small hotel hang tag program is made
available by the parking department through eligible hotels at a fee of $10.00 per hang tag,
per day. A small hotel is defined as a hotel consisting of less than 150 guest rooms, and
does not provide a hotel valet parking service for its guests. The hotel hang tag is day,
month and year specific. The hang tag is sold by the hotel to the guest for a fee of $10.00
per day. The hotel is responsible for proper issuance of the hang tag to include: hole
punching the appropriate day, month and year and charging no more than $10.00 to the
hotel guest for the hang tag. At no time may the hotel add any surcharge or additional
charge to the hotel hang tag fee. The hotel hang tag is valid from 12:00 noon on the day of
issuance (the hole punched date) until 12:00 noon the following day. The parking director
shall establish the parking areas of the hotel hang tag program.
(k) Resfncted and non-restricted residential parking program. There are seven
restricted residential parking zones. These zones are created to protect the quality of life of
the city's residents in areas where residential parking is severely impacted by competing
uses. The zones are as follows:(1) Zone 1 South Pointe(2) Zone 2 Flamingo Park(3) Zone 3 Michigan/Lenox(4) Zone 4 Museum District(5) Zone 5 Art Deco District(6) Zone 6 lndian Creek/Collins Avenue(7) Zone 8 Bonita Drive.
(l) Exceptions.
(1) Flat parking rate. A flat parking rate for nonresidents and for residents
of the city (photo identification required) may be established during
the city's annual budget process, as recommended by the city
manager and approved by the city commission, at certain attended
municipal garages and surface lots which have been identified by the
city manager to be in the best interest of the community's health,
safety, and welfare.(2) Parking incentive program. The city manager is authorized to
designate "resident parking days" (evenings 6:00 p.m. to 12:00
midnight) for city residents (proof of residency required) at all
attended garages and lots and residential decal holders at on-street
1151
meters and/or off-street metered facilities and identify an incentive to
be combined with specific initiatives sponsored and/or promoted by
the city to stimulate local businesses during off-peak periods.
a, Smart eard dispensing/replenishing statiens, The parkingte place smart eard
dispensi n g/re p le nis h i n g statiens at partiei pati n g eem me reia I ly
r the sale/replenishing
ishments must eensent tesmart eard sales/reslenishing rules and regulatiens,
cemmereial establishments areenly entifled te prefit share via
Mgbile phone pavment seruice. iw
@{of-pa*tag-fees
e
Eaul-FFarrffi€
i This service affords Miami Beach
residents. with oroof of residencv, a discounted hourly rat,e of $1 o0 at
on-street meters and off- street meters.
(n) Smartway vehicles incentive. The Smartway program will use the state ILEV list;
EPA (Environmental Protection Agency) "Smartway" designation; and allow allstreet legai
electric vehicles to qualify for participation in the program. lncentives to be offered toqualified and registered vehicle owners include:
(1) Monthly parking permit holders for all facilities will be afforded a 50-
percent discount on the monthly rate.
(3)
(m) Resen+e+:
for a 24
12 52
(2) Residential permit holder in all designated zones shall receive a 50-
percent savings on either their annual or semi-annual residential
permit.
(3) Five hundred city-wide parking decals, honored at metered spaces
only, shall be available only to state-registered Smartway vehicles;
vehicles receiving an EPA (Environmental Protection Agency)
"Smartway" designation; and all street legal electric vehicles on a first-
come, first-served basis. The cost of the Smartway city-wide decal is
$100.00 per year.
(4) Two percent of the parking spaces at the 42nd Street Municipal
Parking garage may be designated as "Smartway Vehicle Parking
Only" for use by recognized Smartway vehicles. One percent of the
parking spaces at the 7th Street garage and 13th Street garage may
be designated as "Smartway Vehicle Parking Only" for use by
recognized Smartway vehicles. Notwithstanding the preceding
sentence, the city manager or his designee, who shall be the city's
parking director, reserves the right, in his reasonable business
judgment and discretion, to temporarily suspend the aforestated
"Smartway Vehicle Parking Only" during special events in order to
ensure maximum utilization of all parking spaces.
(o) Restdent scooter and motorcycle permits. Annual scooter and motorcycle
parking permits are available for a fee of $100.00 per scooter or motorcycle for Miami
Beach residents who are registered with the State of Florida as the scooter or motorcycle
owner. The permit will be honored at all designated scooter and motorcycle municipal
metered parking spaces.
(p) Freight loading zone (FLZ) permit. An FLZ permit will allow the use of freight
loading zones by permitted commercial motor vehicles. Qualifying commercial motor
vehicles must register and purchase an annual permit. The permit fee for each vehicle is
$364.00 annually or $182.00 semi-annually. A permittee that operates a fleet of over ten
vehicles may purchase up to five vehicle permits for $1,500.00 annually or $750.00 semi-
annually. One of every five non-transferable permits shall authorize the permittee to
purchase a transferable permit. Permits are transferable to other qualifying commercial
motor vehicles, as described in herein, and shall expire annually. The permit must be in
good standing and the commercial motor vehicle must be actively engaged in loading
activities when stopping, standing, or parked in a freight loading zone. Freight loading
locations, regulations, including maximum time limits, and permitted days/hours shall be
determined by the city manager or his designee.
(q) Ailey loading (AL) permrl. An AL permit will allow for the use of alleys by
permitted vehicles. Qualifying vehicles must register and purchase an annual permit. The
permit fee for each vehicle is $182.00, annually or $91 .00 semi-annually. A permittee that
operates a fleet of over ten vehicles may purchase up to five vehicle permits for $750.00,
1353
annually or $375.00, semi-annually. One of every five non-transferable permits shall
authorize the permittee to purchase a transferable permit. Permits are transferable to other
qualifying vehicles, as described herein, and shallexpire on annually. The permit must be
in good standing, prominently displayed, and the vehicle must be actively engaged in
loading activities when stopping, standing, or parked in an alley. Alley regulations, including
maximum time limits and permitted days/hours shall be determined by the city manager or
his designee.
SECTION 2. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and
it is hereby ordained that the provisions of this ordinance shall become and be made part
of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be
renumbered or relettered to accomplish such intention, and the word "ordinance" may be
changed to "section", "article", or other appropriate word.
SECTION 3. REPEALER.
All ordinances or parts of ordinances in conflict herewith be and the same are
hereby repealed.
SECTION 4. SEVERABILITY.
lf any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect ten (10) days following adoption.
PASSED AND ADOPTED this day of 2015.
Philip Levine, Mayor
ATTEST:
Rafael E. Granado, City Clerk
Underline denotes new language
strit<e+n+eugh denotes deletions (sponsored by Com m issioner Weithorn)
T:\AGEN DA\20 1 S\Septembe€\Regular\ParkingRateAmend20l 5Budgetl st Read.ord.doc APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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55
COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance Of The MayorAnd City Commission Of The City Of Miami Beach, Florida, Amending AppendixA,
Entitled "Fee Schedule", To Chapter 110 Of The Miami Beach City Code, "Utilities," Article lV, Entitled "Fees,
Charges, Rates And Billing Procedure;" Division 2, Entitled "Rates, Fees And Charges," Section 1 10-166, Entitled
"Schedule Of Water Rates And Tapping Charges," And Section 110-168, Entitled "Sanitary Sewer Service
Charge," To lncrease The WaterAnd Sanitary Sewer Rates By The Same Percentage Enacted By Miami-Dade
Water And Sewer Department (WASD); Pursuant To Sections 110-166 And 110-168; Providing For
Severabilitv, And An Effective Date.
Maintain the infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.):
lssue:
Shall the Mayor and City Commission approve the amendment to the Ordinance on first reading and schedule a
second readino public hearinq?
Item Summary/Recommendation:
FIRST READING
The City's utility rates are structured to collect the necessary revenues to meet operating and maintenance costs of the
water and sewer infrastructure, to cover debt service for water and sewer bonds, to maintain adequate operating fund
reserves, and to pay Miami-Dade County for wholesale water purchased, the treatment of the City's sewage and other
fees.
The Miami-Dade Water and Sewer Department (WASD) has proposed water and sewer rate modifications to all
wholesale customers. The proposed water rate of $1 .7341 per 1,000 gallons is a decrease of $0.0475 from the current
rate of $1 .7816. This reduction reflects a decrease in operation maintenance and capital costs. Since operations and
maintenance costs increased last year and are projected to increase again, that increase is being more than offset by a
lack of capital expenditures. This could be related to a significant amount of capital improvements being performed on
their sewer infrastructure. However, an increase in the City's debt service payments for new bonds is the driver for the
potential FY16 deficit. The current rate of $4.43 per thousand gallons is insufficient to cover the cost of providing water
service. Based upon the proposed FY16 budget, the water rate would need to be increased by 5o/o to $4.65 per
thousand gallons in FY16.
The proposed WASD sewer rate of $2.7879 for FY16 is an increase of $0.2279 above the current rate of $2.56 per
1 ,000 gallons. The current Miami Beach rate of $7.55 per thousand gallons is insufficient to cover the cost of providing
sewer service. Based on the FY16 budget proposed by the Administration, sewer rates have to be increased by 8.9% to
$8.23 per thousand gallons in FY16. A significant portion of the deficit is due to the additional operating expenses
related to waste water treatment as well as additional debt service to cover the City's capital improvement costs.
The proposed sewer rate increase for FY16 is $0.68 per 1 ,000 gallons, and the proposed water rate increase is $0.22
per 1,000 gallons. Forthe average 11,000 gallons per month customer, the combined water and sewer rates result in a
monthly increase of $9.90 in FY16. For the minimum usage customer (5,000 gallons or less per month), the monthly
impact would be a total of $4.50. This item was presented at the Finance and Citywide Projects Committee on July 17,
2015.
THE ADMINISTRATION RECOMMENDS APPROVING THE AMENDMENT TO THE ORDINANCE ON FIRST READING
AND SCHEDULING A SECOND READING PUBLIC HEARING.
Financial lnformation :
Source of
Funds:
Amount Account Approved
1
2
OBPI Total
Glerk's Office rackin
Sign-Offs: Department
Director.-
Assistant clk{a:reer citv Maflaser
JJFIETC -fiT ETC/MT\T LY JLt'tfrf I
t:\agenda\201 S\septembeApublic works setp 10\fy l5 water and sewer rateltOinance summ.doc
\/
ace*,AffiffiE MIAMIBTACH 56
g MIAMI BEACH
City of Miomi Beqch, I200 Convention Center Drive, Miomi Beoch, Florido 33I39, www.miomibeochfl.gov
COMMISS N MEMORANDUM
To: Mayor Phillip Levine and Members the City
FROM: Jimmy L. Morales, City Manager
DATE: September 10,2015
SUB]ECT: AN ORDINANCE OF THE MAYORAND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AMENDING APPENDIX A, ENTITLED "FEE SCHEDULE", TO
CHAPTER 110 OF THE M!AM! BEACH CITY CODE, ..UTILITIES," ARTICLE IV,
ENTITLED "FEES, CHARGES, RATES AND BILLING PROCEDURE;" DIVISION 2,
ENTITLED "RATES, FEES AND CHARGES,'' SEGTION 110.166, ENTITLED
..SCHEDULE OF WATER RATESANDTAPPING CHARGES,"AND SEGTION 110-168,
ENTITLED "SANITARY SEWER SERVICE CHARGE," TO INCREASE THE WATER
AND SANITARY SEWER RATES BY THE SAME PERCENTAGE ENACTED BY MIAMI.
DADE WATER AND SEWER DEPARTMENT (WASD); PURSUANT TO SECTIONS 110.
166 AND 110-168; PROVIDING FOR CODIFICATION, REPEALER, SEVERABILITY,
AND AN EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
The Miami-Dade Water and Sewer Department has informed all wholesale customers that the
proposed water rate for FY16 would decrease by $0.0475 to $1.7341 per 1,000 gallons.
WASD has also notified wholesale customers that their proposed sewer rate will be $2.7879, an
increase ol $0,2279 from the current rate of $2.56 per 1,000 gallons. The cost of the proposed
FY16 sewer rate increase to Miami Beach is approximately 8.9%.
ANALYSIS
The City's utility rates for water and sanitary sewer services are structured to collect the necessary
revenues to meet annual operating and maintenance costs of the water and sanitary sewer
infrastructure, to cover debt service for water and sewer bonds to maintain adequate operating fund
reserves, and, to pay Miami-Dade County for wholesale water purchased, the treatment of the City's
sewage and other fees.
ln general, the rates for water supply and sanitary sewer services consist of:. Pass-through of the wholesale rate the City pays to Miami-Dade County for
the purchase of potable water and treatment of sewage;o Debt service for the Water and Sewer Revenue Bonds;o Operating and maintenance costs for the water and sewer utility;. 7.5o/o fee of previous year total revenue paid to the Miami-Dade County
Environmental Resource Management Department (DERM).
F!RST READING
57
Commission Memo
September 10,2015
Water and Sewer Rale Ordinance Memo
Page 2 of 3
FY2015/16 Miami Dade Gountv Wholesale Water and Sewer Rates
The Miami-Dade Water and Sewer Department has informed all wholesale customers that the
proposed water rate for FY16 would decrease by $0.047S to $1.7341 per 1,000 gallons. The
operational expenditure decreases for the County are due to projected operating expenses, debt
service increases in FY16, and other revenue, charges and adjustments such as reserye
requirements, decreased interest earnings and renewal and replacement.
WASD has also notified wholesale customers that their proposed sewer rate will be $2.7879, an
increase of $0.2279 above the current rate of $2.56 per 1,000 gallons. The cost of the proposed
FY16 sewer rate increase to Miami Beach is approximately 8.9%. The proposed wholesale water
and sewer rates are subject to approval by the Board of County Commissioners at their Public
Budget Hearings, scheduled for first and second reading on September 3, 2015 and September 17,
2015 respectively.
Water and Sewer Revenue Review recommendations
Millian, Swain & Associates, lnc. (MSA) were retained to assist in evaluating the level of revenues
produced by current water and sewer rates and the potential need for rate adjustments. The
following are their findings (below):
Water Revenue Review and Recommendation
An increase in debt service payments for new bonds is the driver for the potential FY16 deficit.
1. The increase is required to cover debt service on approximately $35 million in water capital
needs over the next few years.
2. The current rate of $4.43 per thousand gallons is insufficient to cover the cost providing water
service. Based upon the proposed FY16 budget, the water rate would need to be increased by
5% to $4.65 per 1,000 gallons in FY16.
3. All operational expenditure increases related to the proposed adjustments to salaries, increased
costs of health insurance and pension, and increases in other operating costs can be absorbed
without the requirement to increase the water rate.
Sewer Revenue Review and Recommendation
An increase in WASD Treated Sewerfees and scheduled increase in debt service paymentfor new
bonds are the largest contributors to a rise in the projected FY16 deficit.
1 . The current rate of $7.55 per thousand gallons is insufficient to cover the cost of providing sewer
service. Based on the proposed FY 16 budget provided by the City, rates would have to be
increased by 8.9% to $8.23 per thousand gallons in FY16.
2. Rate increases are needed to cover debt service requirements of a proposed $18 million sewer
debt issuance in FY16 and to cover further increases in costs (due to inflation, etc.) beyond
FY15.
3. Fees charged to Satellite Cities to transport wastewater to WASD appear to be insufficient to
cover the cost of providing this service. As part of the comprehensive cost of study, MSA also
performed a detailed cost allocation study to address the proper charges to the Satellite Cities
and found that those charges needed to be increased from $2.727 to $3.1047 which is
approximately 13.9%
58
Commission Memo
September 10,2015
Water and Sewer Rafe Ordinance Memo
Page 3 of 3
A significant portion of the deficit is due to additional operating expenses related to waste water
treatment as well as additional debt service to cover capital improvement costs.
Atthe Finance and Citywide Projects Committee (FCWPC) meeting of July 17,2015, PublicWorks
staff presented a summ ary of their findings and recommendations.
Conclusion
Fee (per thousand
gallons)
FY 20L41 L5 Fee Prop. FY 20tsl t6
Fee
Difference From FY
2013/ t4
Water s 4.43 s 4.6s 5 o.zz
Sewer S z.ss S g.zE S o.oe
Combined Fee 5 L1.98 S rz.ee s 0.90
Monthly Cost to 11,000
Gallon Customer
s 131.78 s 141.68 S g.so
Monthly Cost to 5,000
Gallon Customer
S sg.go S 64.40 s 4.s0
Based on the above, the Administration recommends that the City Commission approve a rate
increase for water customers of $0.22 and a rate increase for sewer customers of $0.68 effective
October 1,2015. For the average 1 1,000 gallons per month customer, the combined water and
sewer rates result in a monthly increase of $9.90 in FY2015/16. For the minimum usage customer
(5,000 gallons or less per month), the combined monthly impact would be a total of $4.50.
ln addition, the Administration recommends moving fonruard with the recommended cost of service
study and implement the suggested modifications to the water and sewer fee ordinances including
allocation of appropriate costs to the Satellite Cities and implementation of recommendations to
address the financial stability of the utility by codifying the annual pass through of all percentage
increases as enacted by Miami-Dade WASD and increasing the operating budget consistent with
the County percentage increase.
JLM/ETC/JJF/NNN
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ORDINANCE TO BE SUBMITTED
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RESOLUTIONS
62
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING: 1) THE TENTATIVE AD VALOREM MILLAGE OF 5.7092 MILLS FOR GENEML
oPERATING PURPOSES, WHICH tS TWELVE AND NtNE-TENTHS PERCENT (12.9o/o) MORE THAN
THE "ROLLED-BACK" RATE OF 5.0584 MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF
0.2031MILLS; FURTHER SETTING THE SECOND PUBLIC HEARING TO CONSIDERTHE MILLAGE
RATE FOR FISCAL YEAR (FY) 2015/16, ON WEDNESDAY, SEPTEMBER 30, 2015 AT 5:01 P.M.
lntended Outcome
Ensure expenditure trends are sustainable over the long term
Supporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City
related to value for taxes paid:. Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent oroood (Residents: 58%: Businesses 54%)
Item Su mmary/Recommendation :
The Administration recommending a total combined millage rate for the City of Miami Beach of 5.9123,
which represents a decrease of 0.1 114 mills. This amount meets the remaininq millaoe rate qoal to lower
the millage rate to the level in FY 2009/10 as property values have increased over time. ln addition, the
orooosed millaoe rate does not result in a propertv tax increase to median or averaqe orooertv owners that
qualifv for the homestead exemotion and the Save Our Homes cap.
The tentatively adopted combined millage rate of 5.9123 mills is 0.1114 mills less than the 6.0237
combined millage rate for FY 2014115. The tentatively adopted operating millage of 5.7092 mills for FY
2015116 is 0.6508 mills more than the rolled-back rate of 5.0584, and thus, the City is required to publish a
Notice of Tax lncrease. The proposed operating millage rate of 5.7092 requires a majority approval (4 of 7
votes) of the Commission.
Finance & Citywide Projects Committee meetings on June 3d, July 1$, and July 11h,2015
Financial lnformation:
Source of
Funds: llw Amount Account
1
2
Total
Financial lmpact Summary: lncluding the proposed millage rate for FY 2015/16, the City has
decreased the millage by 0.5902 mills in the last five years and combined millage rates today remain more
than 2.8 mills lower, or 33 percent, than in FY 1999/00 and approximately 1.7 mills lowerthan in FY
2006107. As a result, the proposed property tax levy is only $4 million more in FY 2015/16 than it was in
FY 2006/07.
aleruon ITEI!, R1A I# MIAMIBEACH DArE 9:10-lS63
r -f. --. (o
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1915.20]5
TO:
FROM:
DATE:
SUBJECT:CITY COMMISSION OF THE CITY OF MIAMI
,lr ,/r t f"t. 1,, lt\ffi X e f*L*3
/ \",' 1i f$ri',1 \,\ffiff- /*r'-**ffi
City of Miomi Beoch, 1700 Convention Cenler Drive, Miomi Beoch, Florido 331 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members of City Com
Jimmy L. Morales, City Manager
September 10,2015
A RESOLUTION OF THE MAYOR
BEACH, FLORIDA, ADOPTING: 1)TENTATIVE AD VALOREM MILLAGE OF
5.7092 MILLS FOR GENERAL OPERATING PURPOSES, WHICH tS TWELVE AND
NINE-TENTHS PERCENT (12.9%) MORE THAN THE "ROLLED-BACK',RATE OF
5.0584 MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF 0.2031 MILLS;
FURTHER SETTING THE SECOND PUBLIC HEARING TO CONSIDER THE MILLAGE
RATE FOR FTSCAL YEAR (Fy) 2015/16, ON WEDNESDAY, SEPTEMBER 30,2015AT
5:01 P. M.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution which
sets the following:
1) Proposed Millage Rates for FY 2015116:
General Operating 5.6009 mills (0.0850 decrease from last year)
Capital Renewal & Replacement 0.1083 mills (same as last vear)
Sub-Total Operating Millage 5.7092 mills (0.0850 decrease from last year)
Voted Debt Service 0.2031 mills (0.0264 decrease from last vear)Total 5.9123 mills (0.1114 decrease from last year)
2) The tentatively adopted combined millage rate of 5.9123 mills is 0.1114 mills less than the
6.0237 combined millage rate for FY 2014115. The tentatively adopted operating millage of
5.7092 mills for FY 2015/16 is 0.6508 mills more than the rolled-back rate of 5.0584, and
thus, the City is required to publish a Notice of Tax lncrease.
3) The second public hearing to consider the final millage rates and budgets for FY 2015116
shall be on Wednesday, September 30, 2015 at 5:01 P.M., in the City Commission
Chambers, City Hall, 1700 Convention Center Drive.
The "Rolled-Back" millage rate for FY 2015/16 is the millage rate required to produce the same
level of property tax revenues in the General Fund in FY 2015/16 as anticipated to be received in
FY 2014115. lt is important to note, that the January 1,2014, tax roll Citywide declined by almost
$832.6 million (3.1%o) between the July 1, 2014 valuation and the July 1 , 2015 valuation due to
appeals, adjustments, etc, which is part of the reason the FY 2015116 "rolled-back rate" is 0.7358
64
FY 2015/16 Proposed Millage
September 10, 2015
Page 2
mills lower than the FY 2014/15 current millage rate and lower than it would be if the rollback rate
was only adjusted for the increase in revenues generated by higher property values. The area
outside of City Center RDA, which impacts General Fund revenues, declined in value by
approximately $550.9 million during the same period of time.
PROCEDURE
Florida Statutes 200.065 requires that at the conclusion of the first public hearing on the proposed
tax rate and budget, the City Commission proceed in the following specific manner:
1. Adopt a tentative ad valorem millage rate for FY 2015116 operating purposes. This is
accomplished by adopting a Resolution that includes the percentage increase ordecrease
over the "Rolled-back" rate; the required Debt Service millage rate; and, the date, time, and
place of the second public hearing
State statute requires that only the title be read aloud.
2. Adopt a tentative general operating budget for FY 2015116. Also included, are budgets for
the Enterprise, lnternal Service, and Special Revenue Funds. This is accomplished by
adopting a companion Resolution. (See accompanying City Budget Agenda ltem).
Both the millage and budget Resolutions must be adopted again after a second and final public
hearing.
SUMMARY
ln FY 2010111 the city's approach to addressing the then deficit of $32 million included a
distribution of the shortfall between taxpayers and employees. Taxpayers had their tax rate
increased from 5.9123 to 6.5025, an increase of 0.5902 mills. The goal of the Commission has
been to bring them back to that level as property values increase over time. lt should be
remembered that between FY 2009/10 and FY 2O1Ol11 values declined by $2.0 billion driving the
need for an increase in the millage.
ln FY 2011112 the City took its first step in that direction with a reduction in the millage rate of
0.0486 mills. The millage rate for FY 2012113 reduced the millage by an additional 0.1062 mills. ln
the FY 2013114 budget, the millage rate was reduced 0.2314 mills and in the FY 2014115 budget
the millage rate was reduced 0.0926 mills. Overfouryears, this reduction represented 81 percent
of the goal to get back to a millage rate of 5.9123. The remaining goal for millage reduction is
0.1114.
For FY 2015116, the Administration proposes a total combined millage rate for the City of Miami
Beach of 5.9123, which represents a decrease of 0.1 1 14 mills. This amount meets the remaininq
millaqe rate qoal to lower the millage rate to the level in FY 2009110 as property values have
increased over time. ln addition, the proposed millaoe rate does not result in a propertv tax
increase to median or averaqe propertv owners that qualifv for the homestead exemption and the
Save Our Homes cap.
65
FY 2015/16 Proposed Millage
September 10,2015
Page 3
The total proposed operating millage includes a general operating millage rate of 5.6009 which is a
decrease of 0.0850 from 5.6859 in FY 2014115 and a General Fund Capital Renewal and
Replacement millage of 0.1 083, which is proposed to remain flat. The proposed voted debt service
millage rate is adjusted from 0.2295 to 0.2031, a decrease of 0.0264 mills.
It is important to remember that in prior years, the City of Miami Beach significantly reduced tax
rates as propertyvalues increased. Between FY 1999/00 and FY2009/10, totalcombined Cityof
Miami Beach propertytax rates declined approximalely2.E mills. ln FY 2OO7l08 alone, the millage
rate declined by approximately 1.8 mills, with annual savings to the average homesteaded property
of over $400. Further, despite an adjustment of 0.56 mills in the operating tax rate inFY 2010111,
City of Miami Beach proposed combined millage rates today remain more than 2.7857 mills lower
than in FY 1999/00 (33 percent), and 1 .6493 mills lower than 2006/07 (22 percent).
ANALYSIS OF PROPERTY VALUES IN MIAMI BEACH
On July 1, 2015, the City received the "2015 Certification of Taxable Value" from the Property
Appraiser's Office stating that the taxable value for the City of Miami Beach is $30.7 billion including
$267.0 million in new construction. The preliminary 2015 value represents an increase of $3.6
billion or 13.3 percent more than the July 1,2014, Certification of Taxable Value of $27.1 billion.
The comparative assessed values for the Miami Beach Redevelopment Agency City Center
redevelopment district increased from $4.2 billion to $4.8 billion an increase of $635 million or a
15.2 percent increase over 2014 certified values. Citywide values excluding City Center increased
from $22.9 billion to $25.9 billion, an increase of $3.0 billion or 12.9 percent. Values outside the
City Center area determine General Fund revenues.
COMPARATIVE ASSESSED VALUES
Jon.12O14 Volue (in billions)
"/" Chs
Jon.
.l,2015
Volue (in
billionsl
Chonge from 2014
Volue lBudoetl
As o[ July I , 2014
lFor 2014/15
Budoetl
Revised Volue
lFor 2014/15
Proiectionl
Chonge in
2014
Volues
Asof july 1,2015
lFu 2O15/16
Budoetl
$
lin billionsl "/" Cho
TotolCitywide $ 27.1038 $ 26.2712 (0.8326)-3.1%$ 30.6979 $ g.sgat 13.3%
RDA - City Ctr $ 4.1867 $ s.soac $ (0.28r 8)-6.7o/"$ 4.821e $ 0.6349 15.2"/"
Cltywlde Net of
CiV Center $ 22.9171 $ 22.3663 $ (0.55081 -2.4%$ zs.azos $ 2.9592 12.9"/"
66
FY 2015/16 Proposed Millage
September 10, 2015
Page 4
DETERMINING THE OPERATING MILLAGE LEVY
The first building block in developing a municipal budget is the establishment of the value of one
mill of taxation, wherein the mill is defined as $1.00 of ad valorem tax for each $1,000 of property
value. For the City of Miami Beach, the value for each mill is determined by the 2015 Certification
of Taxable Value and has been set at $30.7 million. Florida Statutes permit a discount of up to five
percent for early payment discounts, delinquencies, etc. Therefore, the 95 percent value of the mill
is $29.1 million. Net of Center City RDA tax increment available to the General Fund, the value of
one mill at 95 percent is $25.1 million.
IMPACTS OF CHANGES IN PROPERTY VALUES
For FY 2015116, the proposed operating millage rate for general City operations is 5.7092, which is
0.0850lessthaninFY2014/15. BasedontheJulyl,2ll5,CertificationofTaxableValue,S.T092
mills would generate approximately $143,162,000 in general tax revenues, an increase of
$15,403,000 over FY 2014115 budgeted property tax revenues Citywide (General Fund and City
Center RDA).
Further, the January 1,2014, tax roll Citywide declined by $892.0 million between the July 1,2014
valuation and the July 1 ,2015 valuation due to appeals, adjustments, etc., which is part of the
reason that the FY 2015/16 "rolled-back rate" is significantly less than the FY 2014115 current
millage rate. The value of the area outside of City Center RDA declined by almost $550.9 million.
STATE LEGISLATED OPE RATI NG MILLAGE REQU I REM ENTS
Pursuant to recently enacted State legislation, the City may elect to approve millage rates above
the roll-back rate up to the constitutional cap of 10 mills subject to the following votes by the
Commission or referendum:
. Option l: A majorityof the approvalof the Commission Millage is required to approve a millage
up to 6.61 12 (equivalent to 1 .96 percent increase in property tax revenues). The 1.96 percent
increase is the state per capita personal income gain for the prior calendar year.
. Option l!: A two-thirds approval (5 of 7 votes) of the Commission is required to approve a
millage upto7.2723 (equivalent to a 107o increase in the ad valorem revenues above Option l).
. Option lll: A unanimous approval of the Commission or referendum is required to approve a
millage above 7.2723 up to the 10 millcap
The proposed operating millage rate of 5.7092 therefore requires a majority approval (4 ot7 votes)
of the Commission.
DETERMINING THE VOTED DEBT SERVICE MILLAGE LEVY
The general obligation debt service paymentforFY 2015/16 is approximately $S.g million. Based
on the July 1 ,2015 Certified Taxable Value from the PropertyAppraiser, these bonds would require
the levy of a voted debt service millage of 0.2031 mills. This represents a decrease of 0.0264 mills.
67
FY 2015/16 Proposed Millage
September 10, 2015
Page 5
GOMBINING THE OPERATING AND VOTED DEBT SERVICE MILLAGE LEVY
At the July 31 ,2015 Commission meeting, the Commission set the general operating millage rate
at 5.6009, which is a decrease of 0.0850 from 5.6859 in FY 2014115; a General Fund Capital
Renewal and Replacement millage of 0.1083, which is proposed to remain flat; and a proposed
voted debt service millage rate is adjusted from 0.2295 to 0.2031, a decrease of 0.0264 mills.
lllustrated below is a comparison of the combined millage rates and ad valorem revenues to the
City of Miami Beach for FY 2014115 and FY 2015116 (preliminary) including RDA. lt is
recommended that in the General Fund, 0.1083 mills of the total operating millage continue to be
dedicated to renewal and replacement, resulting in approximately $2.7 million in renewal and
replacement funding.
IMPACT OF PROPOSED MILLAGE ON PROPERW OWNERS
Homesteaded Properties
Amendment 10 to the State Constitution took effect on January 1 , 1995 and limited the increase in
assessed value of homesteaded property to the percentage increase in the consumer price index
(CPl) or three percent (3%), whichever is less. For 2014, the CPI has been determined to be 0.8
percent and therefore, the increase is capped at 0.8% for increased values as of January 1,2015.
Overall, based on the homesteaded properties in the January 1,2014 homestead values as of July
1,2014 valuation, the median value of homesteaded property in Miami Beach for 2014 was
$143,680, and the average $351,189. Applying the increase to the market value of all existing
homesteaded properties from the 2014 tax roll, and the 0.8 percent CPI adjustment, the impact of
the millage rate adjustment to homesteaded properties would be as shown in the following table.
Homesteaded Properties
FY 2011115
FY 201s/16
with 0.8% CPI
iibdian Averaoe Itrbdian Averaoe
1014 Prelilrf nary Taxable Value 3 143.680 3 351.189 3 144.829 3 353,99t
C_rty of Mlami Boach
Operatjng
. _v"9Jed"99S.
Total Mami Beach
$ 833
33
$ 2,035
81
$ 8:27
m
$ 2,021
72
$ 866r$ 2.116 $ 856 $ 2.093
Change ln Taxos
Operall!9
Voted Debt
Total Miami Beach
$ (6) $ (11
,/tl {9
3 (10) S 123
Source: Miami-Dade County Property Appraise/s - 2014-a\erage-median-homestead-residential-values file
o/o lnc/(Decl
City of Miami Beach Millage Rates
Operating
Capital Renewal & Replacement
Sub-total Operating Millage
Debt Service
Total
FY 06/07
7.1920
o.1820
FY 14t15
5.6859
0.1083
From From
FY14l15 FY 06/07
7.3740,
0.2990
5.7942
o.2295
-0.0850
-o.0264
-'l.SYo -22.60/o
-1'1.5o/o -32.1o/o
7.6730 6.0237 ffi*:a -0.1114 -1.8o/o -22.9o/o
68
FY 2015/16 Proposed Millage
September 10, 2015
Page 6
Non-Homesteaded Properties
The annual increase in market value of a non-homestead property is capped at 10 percent (does
not apply to school millages). The city-wide average increase in property values is 13.3 percent.
The property value of individual properties may increase up to, but not more than 10 percent
(excluding the school millage portion of the property tax bill). However, an individual property
owner may see a higher than 10 percent increase if there is a change in ownership of a capped
property resulting in a reset of the cap. Another potential factor, if applicable, would be the value of
new construction which could contribute to a property value increase of higher than 10 percent.
Historical Perspective
It is important to remember that in prior years, the City of Miami Beach significantly reduced tax
rates as property values increased. Between FY 1999/00 and FY 2009/10, property tax rates
declined approximately 2.8 mills. ln FY 2007108 alone, the property tax rate declined by
approximately 1.8 mills, with annualsavings to the average homesteaded propertyof over$400. !n
addition, in FY2005/06 and FY 2OOO107, the Cityfunded $200 and $300 homeownerdividends
paid to homesteaded property owners in the City.
Property Volue, Milloge ond Property Tox Lery
Toxoble
Volues Chorl
Toxoble
Property Volues
lhillionsl
Finol,/Revise
d Toxoble
Volues
(billions)
Millooe Rotes Tox Lew lin mllllonsi
Totol
Combined
Civwide
Millooe
Gnerol
Fund,/RD
A Millooe
Iotol Tox Levy
includino Debt
Generol
Fund Totol
(including S.
Poinie, ond
Renewol &
Rec,locemenll
FY 1997 /98 $ 6.46 $ 6.40 9.2 r 00 7.4990 $ 5745 $ 46.78
FY1,998/99 $ 6.97 $ 6.87 8.9830 7 4990 $ 6037 s 44.66
FY1999/OO $ 7.66 s 7.54 8 6980 7.4990 $ 64.29 $ 47.36
tY2000/o\$ 8.37 $ 8.22 8.5550 7.3990 $ 6908 s 49.75
tY2001 /o2 $ 940 s 9.22 8.3760 7.2990 $ 75.97 $54 .37
FY2002/O3 $0.56 $o.41 8.3220 7 2990 $ 84.81 $ 6t.o5
FY2003/04 $2.O9 $I85 8 1730 7.2990 $ 95.39 $ 68.17
FY2OOA/O5 $4.OA $3.86 8.1730 7.4250 $10.74 $ 7938
FY2005/06 $7.45 $7.1 5 8.0730 7.4810 $JJ 91 t 1.69
FY2006/07 $ 22.74 $ 22.26 7.6730 7.3740 $68 3B a 40 3l
tY2007 /o8 $ 26.8s $ 26 14 s.8970 5.6555 $50.42 $25 33
FY2008/09 $ 26.90 $ 2s.89 5.8930 5.6555 $50.59 $25.94
FY2009/0 $ 24.70 $ 2324 5.9123 5.6555 $38.70 $5.73
FY20 o/I $ 22.10 $ 20.97 6.5025 6.21 55 $36.55 $2.14
tY20 1/2 $ 2l .98 $ 20.75 6.4539 6. t 655 q 34.75 $1.29
FY20 2/3 $ 23.07 $ 22.02 6.3477 6.0909 $39.i0 $/14
tY20 3/4 $ 2a.66 $ 23.64 6.1 r 63 5.8634 $43 26 $7.41
FY20 4/5 $ 27.10 s 2627 6.0237 5.7942 $55 l0 $aa 76
FY20 5/6 $ 30.20 5.9r 23 5.7092 $72 39 $43 .16
Further, although the City increased the operating tax rate by 0.56 mills in FY 2010/1 1, the City's
proposed combined millage rate is now the same as in FY 2009/10 and rate remains approximately
2.8 mills lower ot 33o/o, than it was in FY 1999/00. As a result, the proposed property tax levy is only
$4 million more in FY 2015116 than itwas in FY 2006107.
69
TOTAT COMBINED MITTAGE
om
9.@
8.@
7.W
t e.moao s.(mTg
Eo*
3.@
2.@
!@
iolm
I
I
I
$ 9 @ 01 02 G q 6 6 07 @ @ D 11 p 13 14 5 16
Fiscal Years
FY 2015/16 Proposed Millage
September 10, 2015
Page 7
Property Volues ond Tqx Levy
E 240
E 220
i 200-9 1Bo.6 160Ft 140E 120
5 1oo
303
1'o:1
202!lco
',0 c
o
0le
'07 '08 '09 '10 '11
ffiwa p;spsrty Values
'12',13 '.14 '15 '16
--r-Tax Levy including Debt
Overlapping Jurisdictional Operating and Debt Service Millages
City of Miami Beach property owners must also pay property taxes to Miami-Dade County, the
Miami-Dade County School Board, the Children's Trust, the South Florida Water Management
District, Okeechobee Basin, Everglades Project, and the Florida lnland NavigationalDistrict. These
taxing authorities represent 71 percent of a Miami Beach property owner's tax bill.
The countywide tax rate for Miami-Dade County decreased by 0.0021 mills to 4.6669; the library tax
rate is flat at 0.2840 mills; and the debt service millage is the same at 0.4500 mills.
The tax rate forthe Miami-Dade School Districtdecreased from7.9740 to 7.6120 mills. The
Children's Trust millage is maintained at 0.5000 mills. As a whole, the millage rates for the South
Florida Water Management District, Okeechobee Basin, Everglades Project, and Florida lnland
Navigational District decreased from 0.4187 mills to 0.3896 mills.
70
FY 2015/16 Proposed Millage
September 10,2015
Page I
With the proposed rates for FY 2015/16, the Miami Beach portion of the tax bill is approximately 30
percent of the total bill. Of note. the Countv millaoe is 0.9851 mills less than their millaqe in FY
2006/07. as compared to the Citv's millaqe which is 1.7607 mills less than the Citv millaqe in FY
2006/07. Further, the School Board millage is only 0.4930 below the FY 20OO|O7 millage rate.
The significant difference in the total overlapping millage rate is a direct result of the City's effort to
keep the millage rates as low as possible. A summary of the tax rate changes is provided in the
following table.
OVERIAPPING TAX }IIITAGE fY 06107 tY t4lt5 rY'.aa/15
Vorionce
from
FY t4lt5
Vorionce
from
tY 06/07
"/o oJ
tY t5/16
To?o!
Citv of Miomi Beoch
Operoting 7,192C 5.6859 5.6009 -0.0850 1.591I
Copitol Renewol & Replocemeni o,l82c 0. r 083 0.1 08 0.0000 -0.0737
Subrorol Ooerotino Millooe 7.3740 5.7942 5.7op2 -o.o8so -1.6548
Voted Debt Service o.299C 0.229!0.2031 .0.0264 -0.0959
Iotq 7.6730 6.0237 5.9r23 -o.l t l4 -1.7607 3O/"
Miomi Dode County
Counivwide 5.6r 5C 4.669C '&,6&69
-0.0021 -0.9481
librory 0.486C 0.284C -ilLor284[0.0000 -0.2020
Debt Service 0.285C 0.450c ..::f,0_{.50(0.0000 0. r 650
Subtoto 6.3860 5.4030 ::::5.rl0gg -o.oo2r -o.985r 27"/"
School Boord 8.roso 7.9744 7;5124 -o.3620 -0.4930 38/"
3hildren's Trust 0.422C 0.500c 0.500(0.000c 0.0780 3o/"
Sther 0.736C o.4187 0.389(-0.029r -0.3464 2o/.
Toto 23.3220 20.3t9A I9.8t48 -o.5046 -3.so72 lOoP/"
lmpact of Combined Tax Rates of Overlapping Jurisdictions on Homesteaded Properties
The median and average January 1,2014 taxable values of $143,680 and $351,189, respectively,
will increase by0.8% CPI in FY 2015/16 due to the Save OurHomes Capwhich onlyallowstaxable
values to increase by 3.0% or CPl, whichever is lower.
Applying the proposed combined millage rates to the median and average taxable values results in
a decrease of $51 for the median and a $121 decrease for the average. These decreases include
a $10 decrease in property taxes for the median and a $23 decrease for the average from the
reduction in millage in the City of Miami Beach's portion of the property tax bill.
Median properties would pay approximately $2,869 for all taxing jurisdictions combined, while the
average taxes generated would be approximately $7,015 per homesteaded property. Of these
taxing jurisdictions, the highest component is the Miami-Dade School Board, at $1,102for a
median value property, and $2,695 for an average valued property.
The following table provides examples of changes in property taxes for homesteaded properties
using the proposed tax rates and potential changes from 2014 values.
71
FY 2015/16 Proposed Millage
September 10, 2015
Page 9
lmpoct on Homesteoded Properties Assuming
Chonges in Tqxobte Vqlue from Jonuory l,2Ol5
?( 20t4lt5
FY 20t5lt6
with O.8% CPI
Medion Averoge Medion Averoge
2Ol3 Preliminory foxoble Volue $ t43,68O $ SSt,tgg s 144,829 g 353,999
City of Miomi Beoch
Operoting
Voted Debt
Totol Miomi Beoch
Miomi Dode County
Schools
Other
$ a:s $ z,oss
33 8l
$ ezt $ z,ozt
29 72
$ eoo $ 2,r 16 $ sso $ z,oss
776
1,146
132
1,897
2,800
323
782
1,102
129
1,912
2,695
3r5
Toto $ 2,e20 $ z,tto $ z,aoc $ z,ots
Chonge in Toxes
City of Miomi Beoch
Operoting
Voted Debt
Totol Miomi Beoch
Miomi Dode County
Schools
Other
$
$(r
(61 $ (r 4)
(41 (e)
ot g (23)
6 ',15
l44l (r 05)
{3) (8)
Totol $ (sr) $ (r2r)
As with the City of Miami Beach millage rates, impacts of the combined jurisdictional millage rates
for non-homesteaded properties are based on the individual property values.
SECOND PUBLIC HEARING
The second public hearing on the tentatively adopted millage rate and budget for FY 201 5/1 6 must
be advertised no later than 15 days after the first public hearing. lt is recommended that the second
public hearing be set for Wednesday, September 30, 2015 at 5:01 P.M., in the City Commission
Chambers, City Hall, 1700 Convention Center Drive.
CONCLUSION
The Administration recommends adoption of the attached Resolution which sets both tentative
operating and debt service millage rates for FY 2015/16 and establishes a second public hearing to
be held on Wednesday, September 30, 2015, at 5:01 P.M.
JLM/JW
@
72
RESOLUTION NO.
A RESOLUTTON OF THE MAYOR AND CITY COMMISSTON OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING: 1) THE TENTATIVE AD VALOREM
MILLAGE OF 5.7092 MILLS FOR GENERAL OPERATING PURPOSES,
wHtcH ls TWELVE AND NINE-TENTHS PERCENT (12.9%) MORE THAN
THE "ROLLED-BACK" RATE OF 5.0584 MILLS; AND 2l THE DEBT
SERVTCE MILLAGE RATE OF 0.2031 MILLS; FURTHER SETTING THE
SECOND PUBLIC HEARING TO CONSIDER THE MILLAGE RATE FOR
FtscAL YEAR (FY) 2015/16, ON WEDNESDAY, SEPTEMBER 30, 2015 AT
5:01 P.M.
WHEREAS, on July 31, 2015, the City Commission, following a duly noticed public
hearing, adopted Resolution No. 2015-29100, which set the proposed general operating millage
rates at 5.7092 mills (excluding debt service) for general operating purposes, a reduction of
0.0850 from the FY 2014/15 general operating millage rate; and 0.2031 mills for debt service, a
reduction of 0.0264 mills from the FY 2014115 debt service rate; and
WHEREAS, Section 200.065, Florida Statutes, requires that at the conclusion of the first
public hearing on the City's proposed tax rate and budget, the City Commission: 1) adopt a
tentative ad valorem millage rate for FY 2015/16 operating purposes; and 2) the required Debt
Service millage rate; this is accomplished by adopting a Resolution that includes the percentage
increase or decrease over the "rolled-back" rate; and
WHEREAS, at this time, the Administration recommends that the City Commission set the
second and final public hearing to consider the aforestated millage rates for FY 2015116.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, as follows:
(1) Pursuant to Section 200.065, Florida Statutes, there is hereby levied a tax for FY
2015116, on all taxable and non-exempt real and personal property located within the corporate
limits of the City of Miami Beach, Florida, as follows:
(a) For the purpose of operating the government of the City, the rate assigned
amounts to 5.7092 mills. Also included are appropriate reserves and
contingencies, which are not limited to reserves for tax discounts and
abatements of uncollected taxes.
The millage rate reflected is twelve and nine-tenths percent (12.9%) more
. than the "Rolled-back" rate of 5.0584 mills.
(b) For the purpose of providing payment on the principal and interest
portions of the General Obligation Bond Debt outstanding and
miscellaneous debt service expenditures, the rate assigned amounts to
0.2031 mills.
73
(2) The tentative adopted millage rates for the City of Miami Beach, Florida for FY 2015116
are subject to a second and final public hearing, herein set for and to be held at 5:01 p.m.,
Wednesday, September 30, 2015, in the City Commission Chambers, City Hall, 1700 Convention
Center Drive, Miami Beach, Florida.
PASSED and ADOPTED this 1Oth day of September. 2015.
Philip Levine, Mayor
ATTEST:
Rafael Granado, Gity Clerk APPROVED AS TO
FORM & LANGUAGE
74
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76
COMMISSION ITEM SUMMARY
Item Summary/Recommendation :
The total Proposed General Fund Operating Budget is $300.30 million, which is $20.3 million or 7.2
percent more than the FY 2014115 adopted budget of $280.0 million. The City's Proposed Operating
Budget in total for FY 2015fi6 is $573,097,000 including the General Fund, General Obligation Debt
Service, Enterprise Funds, Special Revenue Funds and Transfers to the Redevelopment District. This
amount is net of lnternal Service Funds and lnterfund Transfers.
The proposed millage rate decrease of 0.1114 mills meets the remaining millage rate goal to lower the
millage rate to the level in FY 2009/10 as property values have increased over time and the proposed
millage rate does not result in a property tax increase to median or average property owners that qualifyfor
the homestead exemption and the Save Our Homes cap. The FY 2015116 Budget includes $1.2 million of
reductions/efficiencies and $4.2 million of service level enhancements that address high priority needs of
the City as identified through the strategic planning process and 2014 Community survey.
Advisorv Board Recommendation:
Financial lnformation :
Source of
Funds:
Amount Account
1 $300,299,000 General Fund Operatinq
2 $s,925,000 G.O. Debt Service
3 $23.1 13.000 RDA Funds-Ad Valorem Taxes
4 $208,901,000 Enterorise Funds
5 $101,643,000 Soecial Revenue Funds
Total $573.097.000 *Net of lnternal Service Funds and Transfers
$80,370,000 lnternal Service Funds
OBPI $66.784.000 lnterfund Transfers
Financial lmpact Summary: The proposed property tax levy is only $4 million more in FY 2015/16 than
it was nine years ago in FY 2006/07. Overall position count is still 2.9 percent less than iqDlZQQQlQZ-
A*E*DA ,rr* R7 AZ
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting Tentative
Budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service, and
Special Revenue Funds for Fiscal Year 2015/16 Subject to a Second Public Hearing Scheduled on
Wed tember 30, 2015 at 5:01 P.M.
Kev lntended Outcome Supported:
Ensure expenditure trends are sustainable over the long term
Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City
related to value for taxes paid:o Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or
good (Residents: 58%; Businesses 54%)
(s MIAAAIBTACH o*re Q'A!{77
r --. -e. (Dr.e.-,
r915 . 20r5
City of Miomi Beoch, 1200 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
September 10,2015
A RESOLUTION OF THE MAYOR
the City
CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,NG TENTATIVE BUDGETS FOR THE
GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE,
INTERNAL SERVICE, AND SPEGIAL REVENUE FUNDS FOR FISGAL YEAR
2015116 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON
WEDNESDAY, SEPTEMBER 30, 2015 AT 5:01 P.M.
ADMINISTRATION RECOMMEN DATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes tentative budgets for the General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, lnternal Service, and Special Revenue Funds for Fiscal Year (FY)
2015t16.
PROCEDURE
As outlined in the companion General Operating Millage Agenda ltem, Section 200.065,
Florlda Statutes specifies the manner in which budgets are adopted. First, the tentative
millage rate for both the general operating and debt service is adopted, then immediately
thereafter, tentative budgets by fund are adopted. The attached Resolution adopting
tentative budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise,
lnternal Service, and Special Revenue Funds for FY 2015116 is therefore presented to you
at this time for adoption.
Additional details are contained in my Budget Message which is attached, however,
highlights of that document are outlined below.
78
Adopti ng Tentative Budgets
September 10, 2015
Page 2
GENERAL FUND CURRENT SERVICE LEVEL BUDGET DEVELOPMENT
As in past years, the Proposed Work Plan and Budget was developed through an intensive
review process with our City Commission. Preliminary budget information was provided at
the Commission Retreat on May 29th and in meetings with the Finance and Citywide
Projects Committee (FCWPC) on June 3rd, July 1st, and July 17th.
The General Fund is the primary source of funding for the majority of City services.
Revenues are derived from ad valorem property taxes, franchise and utility taxes, business
license and permit fees, revenue sharing from various statewide taxes, user fees for
services, fines, rents and concession fees and interest income. Additionally,
intergovernmental revenues from Miami-Dade County and Resort Taxes contribute funding
for tourist-related activities provided by General Fund departments.
The first step in preparing the FY 2015116 budget was an evaluation of Current Service
Level (CSL) revenues and expenditures. CSL revenues represent the amount of revenues
that would be generated based on existing tax rate, fees and charges. CSL expenditures
represent the expenditures associated with providing the same level of service next year as
in the current budget year.
At the Strategic Planning Retreat on May 29,2015, the Commission was briefed regarding
the preliminary General Fund Current Service Level (CSL) budget. The CSL represents the
cost of providing the same level of services as in the prior year and serves as the baseline of
funding for the budget process.
Property taxes comprise 46% of the total General Fund revenue and are a key driver of CSL
revenues. The Property Appraiser provided the prelimin ary 2015 property values on June 1 ,
2015. The Commission was briefed regarding the updated CSL budget at the June 3'd
Finance & Citywide Projects Committee. The preliminary 2015 property values increased
12.0o/o, which resulted in an increase of $14.6 million in General Fund property tax revenues.
CSL revenues were estimated to increase $16.1 million due to an $14.6 million increase in
property tax revenues (assumed keeping the operating millage rate the same), a $2.6 million
increase in non-property tax revenues including an increase in the Resort Tax contribution of
$1.7 million for items added in mid-year and annualized items from FY 2014115, and a
decrease in prior-year set-aside (one{ime revenue) of $1.6 million. These figures do not
assume additional contributions from the Resort Tax or Parking Funds.
79
Adopting Tentative B udgets
September 10, 2015
Page 3
CSL expenditures were estimated to increase $12.5 million due to the following:
o Higher pension contributions of $2.8 million as both pension boards voted to lower
the investment rate assumption
. O-2o/o merit pay: $2.2 million
. Spike in leave payouts from retirements, DROP, and separations from the city: $1.2
million
o Annualized costs for items added during FY 2014115 such as $1.64 million for the
new landscaping contract, $534,000 for PC replacement from 5 to 3 years,
$332,000 for body camera maintenance, and $249,000 for Energov permitting
software maintenance.
o Annualized costs for items added mid-year including $802,000 for staffing of 6 new
lifeguard stands, $285,000 for enhanced tuition reimbursement program, $283,000
for pre-employment background checks, $276,000 for license plate reader on
MacArthur Causeway, $204,000 for additionalwindstorm insurance, $128,000 for
security guards on 4th floor of City Hall and at Housing & Community Services, and
$105,000 for Executive Services Program.
. Other miscellaneous cost increases to CSL include $210,000 for higher general
liability legal fees and workers comp legal fees based on trend, $160,000 for outside
legal counselfor labor negotiations and Watson lsland, $157,000 for actuary and
pension attorney for labor negotiations, and $154,000 for electricity for new
streetlights (21o/oincrease in inventory) and irrigation costs from recently completed
capital projects.
. These expenditure figures do not assume additional savings from potential
etficiencies or reductions.
The preliminary CSL based on June 1't property values had a revenue increase of $16.1
million and an expenditure increase of $12.5 million for a net surplus of $3.6 million. At the
June 3rd Finance and Citywide Projects Committee meeting, direction was given to assume
a millage rate reduction of 0.0557, which represented half of the remaining millage rate goal.
The millage rate reduction reduced the projected CSL surplus to $2.5 million.
APPROAGHES TO BALANCE
At the July 1't Finance and Citywide Projects Committee meeting, direction was given
regarding the proposed Millage Rate, enhancements and efficiencies for the Operating
Budget, and changes to the Capital Budget.
The impact of the change from the June 1"t preliminary taxable values of 12.0 percent to the
July 1't certified taxable values that increased 13.3 percent was calculated at $1 .2 million.
The Committee voted to reduce the combined millage rate by the remainder of the millage
rate goal, 0.1114 mills, which reduced the surplus by $t 1 million. The proposed millage
rate was reduced from 6.0237 to 5.91 23 and is now the same as it was in FY 2009/10 prior
to the millage rate increase in FY 2010fi1 of 0.5902.
80
Adopting Tentative Budgets
September 10, 2015
Page 4
On July 1st, the Committee accepted the recommended reductions/efficiencies except for
the recommended reduction in City Clerk - Central Services for $27,100 to eliminate printing
of Commission meeting agendas, Commission committee agendas, Land Use Boards
agendas, and annual Budget documents. The updated savings from the recommended
red uctions/efficiencies totals $1,21 1,7 50.
The Committee also recommended accepting the proposed additions and service
enhancements with the following changes listed below:
. Remove $100,000 for the Climate Action Plan in Building-Environmental
Management
. Remove $150,000 for the North Beach Marketing funds in Tourism, Culture, &
Economic Development (funded by Resort Tax)
Offset 50 percent ($55,000) of the Assistant Director in Tourism, Culture, &
Economic Development from Resort Tax funding
o Offset the $220,000 cost of the Urban Forestry Tree Preservation Program in Public
Works by budgeting the fee revenue associated with the new program
. Add $200,000 for Out-of-Region Data Center in lnformation Technology
. Add $500,000 in a reserve to offset the future cost of the Public Safety Radio project
in Emergency ManagemenV9-1 -1
Following the July 1't meeting,
Current Service Level Budget
2015t16.
an additional savings of $130,000 was identified in the
from funding the Fire Boat in FY 2014115 instead of FY
At the July 17th Finance and Citywide Projects Committee meeting, the following two
changes were made to the list of proposed additions and service enhancements:
o Add $45,000 for one of two requested positions for the City Attorney Fellowship
Program
. Reduce Parking's Loading Zone Program request from 12 to 8 positions (Parking
Fund)
The updated recommended enhnacements total $3,869,000, which is offset by $530,000
from additional Resort Tax contribution for tourism-eligible enhancements. The remainder of
the surplus totaling $102,750 was placed into General Fund-Contingency in Citywide.
After the July 17th Finance Committee meeting, an enhancement was added consisting of
three Code Compliance Officers in the Entertainment District to augment the existing two
positions added during FY 2014115. These positions would be assigned along Ocean Drive,
Espafiola Way, and the southern portion of Collins Avenue and Washington Ave. ln the last
fouryears, twentythree additionalordinances have been implemented and caseloads have
almost doubled since FY 2010111. The cost of this enhancement is offset by additional
contribution from Resort Tax.
81
Adopting Tentative Budgets
September 10,2015
Page 5
Preliminary CSL surplus
--based on June 1st values
Millage rate reduction
--50o/o of rernaining millage rate goal
3,600,000
(1,1 00,000)
Updated CSL surplus
Recomrnended enhancements
Additional Resort Tax contribution
Recommended reductionVeff iciencies
Change in ta:able values
--based on July 1st ralues
Additional Millage rate reduction
--Remainder of millage rate goal
2,500,000
(4,109,000)
770,000
1,211,750
1,200,000
(1,1 00,000)
Reserre for Public Safety Radio project (500,000)
Savings to CSL from Fire Boat 130,000
Additional Contingency (102,750)
After Julv 17th Finance Committee
Code Officers for Entertainment Distric'l (240,000)
Additional Resort Tax Contribution 240,000
Totalsurplus/(shortfa!!) I - I
Efficiencies and Reductions
City departments continue to be proactive in identifying additional efficiencies to their current
service level programs and services. As with the preparation of budgets for the last eight
years, departments are continuing to analyze their budget from two perspectives: 1)
reviewing for potential etficiencies, reorganizations to reduce cost, etc., without adversely
impacting services; and 2) performing a modified zero-based analysis of each department
budget, identifying potential service reduction alternatives versus core functions. As part of
the FY 2015116 budget process, the Finance & Citywide Projects Committee requested that
departments submit lists of potential reductions/efficiencies totaling 5 percent of their FY
2014115 budgets. The lists were reviewed extensively by the City Manager, Executive
Team, Department Directors, and the Budget Office. At their July 1'I meeting, the Finance &
Citywide Projects Committee accepted $1,211,750 of the recommended
reductions/efficiencies recommended by staff. ln addition to the summary below, a list of the
proposed reductions/efficiencies can be found in Attachment A.
82
Adopting Te ntative B udgets
September 10,2015
Page 6
Move the elevator section from Buildino to Public Works: The elevator section
currently operates from the Building Department and has annual offsetting revenue.
It has been determined that this revenue is not restricted for building enforcement
purposes. As such, the function and offsetting revenue can be moved to Public
Works and result in a net savings to the General Fund of $658,000.
Eliminate the Ethics Hotline: This reduction eliminates the Ethics Hotline funded
during FY 2013114, but not implemented. The recommended approach is to
leverage the existing FBI corruption hotline which is currently advertised on the City's
website and MBTV. The FBI corruption hotline is preferable to an internal ethics
hotline because it offers a potential whistleblower greater protection from an
independent law enforcement agency.' The City currently has a police officer
assigned to the FBI public corruption investigation task force. ln addition, the Miami-
Dade County Office of the lnspector General has a "Report Fraud" phone numberat
305-579-2593.
Eliminate the Green Team: This $115,000 reduction eliminates the "Green Team"
funded in FY 2013114, but not implemented. These positions were planned to
increase the City's monitoring of waste runoff pending the City obtaining some level
of jurisdiction that ensured the enforcement authority over grease traps by Q2-2015.
DERM has not relinquished the authority for the City to have fulljurisdiction over
grease trap investigations and penalties so these positions were never filled.
Reduce lnvestment Advisorv Services fees: Due to a newly negotiated contract, the
custodial fees and arbitrage costs for the lnvestment Advisory Services fee can be
reduced $207,000 without impacting service levels.
Reduce medical shelter beds budqet: ln the past, clients with medical impairments
have been placed in a medical shelter bed instead of a normal shelter bed, resulting
in additional costs. Shelters have become increasingly ADA compliant resulting in
less of a need for specialized medical beds. The recommended reduction of
$27,450 is not anticipated to have a negative effect as the remaining funding in the
program budget is expected to meet the anticipated need for medical beds. This
need is anticipated to continue to decrease over time.
Reduce criminal backqround checks budoet: The recommended reduction has no
impact due to new criminal background check contract costs being $4,800 less than
prior contract.
Accelerate planned implementation of Virtual Desktop lnfrastructure: The
implementation of Virtual Desktop lnfrastructure was planned for a limited
implementation in FY 2016117 and this reduction of $100,000 accelerates the rollout
to FY 2015116. Select users that are scheduled to have their PC's replaced will use
Dell Virtual Desktop lnfrastructure instead of a traditional PC. There may be initial
challenges and lessons learned as part of the initial rollout, but there is potential for
substantial long-term savings.
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Adopti ng Tentative B udgets
September 10, 2015
Page 7
. Estimated anticipated savinqs from Telecom Audit: A telecom audit has been
initiated during FY 2014115 that is anticipated to result in savings from billing errors,
etc. The last audit was performed 1997. The audit is anticipated to have a minimal
impact to users. lT staff is impacted as there is an amount of etfort and labor that is
involved. The more effort that lT and the selected vendor put forth, the more likely
that savings are found. However, the labor committed to doing this reduces the work
capacig for other projects. The recommended reduction of $50,000 reflects a
realistic savings target that could increase to as much as $250,000.
r Eliminate distribution of solicitation documents via CD's: The City Code requires that
as part of the bid solicitation process, bidders are required to pay $20 per CD to pick
up copies of the construction documents. This $1,500 reduction will result in
distribution of construction documents via a File Transfer Protocol (FTP) or the
Public Purchase Website. This reduction would require a change to the City Code.
o Eliminate newspaper advertisements for bids under $300,000: The City Code
requires that bids shall be published once in at least one otficial newspaper having
general distribution in the city and at least five working days preceding the last day
set for the receipt of proposals. Most bidders today, rather than relying on newspaper
advertisements, rely on electronic bid notification systems. The City uses one such
system, Public Purchase, to advertise all competitive solicitations. Florida statutes
only require that bids for construction over $300,000 be advertised. This reduction
would require a change to the City Code.
Service Enhancements
The proposed enhancements found in Attachment B reflect services that our residents and
businesses identified as important to them during the2014 Community Satisfaction Survey
or priorities identified at the City Commission retreat on May 29,2015.
Highlights of the $4.2 million of enhancements funded across all funds to address priorities
in the City's Strategic Plan include:
. lmprove traffic and mobility by adding an additional police motor unit and expanding
the Freight Loading Zone program throughout the city
. lncrease public safety by supporting the State Attorney's Human Trafficking Task
Force and implementing a License Plate Reader system on MacArthur Causeway
. lmprove policing culture by reimbursing ten police recruits to complete Police
Academy training instead of only hiring certified officers with previous experience
. Enhance beautification by creating an Urban Forestry Tree Preservation program,
developing a GIS tree inventory, and participating in the Fairchild Botanical Gardens
Million Orchid project
. Enhance programming for various recreation programs as follows: additional
inclusionary aides to meet the demand for special need children to be enrolled in
summer camps; funding for a second season of Little League Baseball; expansion of
elderly programming from North Shore Park Youth Centerto two additional locations
in central and south beach; an increase in year-round level of service citywide for
84
Adopti ng Tentative Budgets
September 10, 2015
Page I
youth programming with new educational and cultural programs and at additional
sites; the addition of Nautilus Middle School as an additional site for teen
programming; the enhancement of special community events such as Winter
Wonderland and Cupid's Carnival with additional rides and activities; meeting
increasing demand for elderly programs and events by increasing funding for the
Senior En hancement Transportation Service prog ram.
o Preserve infrastructure by increasing pay-as-you-go funding from the General Fund
for capital projects from $1.4 million to $2.4 million
o lncrease response times for addressing high priority citizen issues/complaints by
adding two parttime positions to the newly created Rapid Response Team
. Enhance a more proactive code compliance environment by adding three Code
Compliance Officers in the Entertainment District to augment the existing two
positions added in FY 2014115.
. Enhance opportunities for persons with disabilities by partially funding the para-
rowing program at the Shane Rowing Center
. Expand the "Can on Every Corner" initiative by an additional 100 locations
. Maintain plan review turnaround time within current targets (Residential - 7 days;
Commercial - 21 days) while absorbing the staffing impact of assigning building
inspectors to the Convention Center project
o Enhance preventive maintenance of storm water and sewer infrastructure
. lmprove disaster preparedness by backing up City technology data/systems in an
out-of-region data center
. Several administrative enhancements including: enhance organizational capacity by
creating a Fellowship program to hire entry-level city attorneys; streamline records
management activities across the organization; improve code compliance oversight;
improve quality of 911 calls using off-site certified reviewers; improve oversight of
bond issuance and debt management function; increase oversight of HUD funded
capital activities; meet increasing demand for administrative support of the City'sfive
Land Development Review Boards; expedite procurements activity; reduce backlog
of engineering projects; address 21 percent increase in street light inventory; provide
adequate oversight of contracted grounds maintenance services; meet increasing
demand for GIS programming and support; enhance oversight of tourism, cultural,
and economic development programs; enhance capacity to develop and maintain
mobile applications and web-based applications
85
Adopti ng Tentative Budgets
September 10, 2015
Page 9
Additional enhancements added mid-year during FY 2014115 include the following:
. lmprove traffic and mobility by expanding the City's trolley system from the existing
North Beach Loop to include a Mid Beach Loop, a South Beach Loop, and a Collins
Link
. lncrease public safety by adding six new lifeguard stands to the existing 29 locations
. Enhance parking lot cleanliness by adding a roving crew to address illegal dumping,
litter, and other deficiencies
. lmprove educational excellence by developing an internship program with Florida
lnternational University for 18-24 interns annually to gain real-life, hands-on work
experience
A list of potential additional enhancements requested by departments but not recommended
by me in the Proposed Budget can be found in Attachment C. While many of these potential
enhancements are important and should be considered over time, they were considered a
lower priority than those included in the FY 2015/16 Proposed Budget and Work Plan.
lncreased Use of ResortTaxes to offsetTourism Eligible Expenditures in the General
Fund
Based on an outside consultant study conducted in 2010 using FY 2007lOA actual costs, it is
estimated that there are approximately $50.5 million in eligible resort tax expenditures in the
General Fund. However, $8.8 million of these costs were estimated as being addressed by
dedicated funding pursuant to the Miami-Dade County Convention Development Tax
interlocal agreement, thereby resulting in approximatelv $41 .7 million in eliqible Resort Tax
expenses in the General Fund.
These include expenses associated with police officers serving entertainment areas; a
portion of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced
code compliance provided to respond to evening entertainment area violations and staffing
of special events; other code compliance activities in tourism and visitor related
facilities/areas; Tourism and Culture Department and the CulturalArts Council; museums
and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of
revenues); Memorial Day and other special event costs; homeless services; July 4th; Visitor
Centerfunding; holiday lights; Jewish Museum; MiamiDesign Preservation League (MDPL);
Orange Bowl; monuments; etc.
The total proposed Resort Tax Fund transfer to the General Fund for FY 2015/16 is
approximately $30.S million.
VALUE OF SERVICES FOR TAX DOLLARS PAID
Between FY 2007108 and FY 2014115, the General Fund absorbed almost $51 million in
reductions (almost 17 percent of the $244 million FY 2011112 General Fund budget) and
eliminated 295.5 full-time and 11 part-time positions across all funds.
86
Adopting Tentative Budgets
September 10, 2015
Page 10
Further, a total of approximately $20 million in employee "give-backs" were achieved
between FY 2OOgl10 and FY 2011112, through a combination of freezing cost of living
adjustments for all employees for two and one-half years, elimination of merit increases for
all employee except members of the Fraternal Order of Police (FOP) and lnternational
Association of Firefighters) IAFF, increased contribution to pension forallemployees except
members of FOP and IAFF, pension plan changes for the Miami Beach Employees
Retirement Plan, increased contributions for take-home vehicles by FOP members for 18
months, reduced holiday pay for IAFF members, and increased contributions to health
insurance by members of the FOP and IAFF for 18 months. ln addition, the FY 2012113
budget included $918,000 in employee "give-backs", the FY 2013/14 budget included $4.6
million, and the FY 2014115 included $1.9 million. Combined with approximately $22.4
million in employee "give-backs" achieved between FY 2009/10 and FY 2014l15, this
represents $78.7 million in combined "givebacks" and reductions over 8 years.
All of the givebacks achieved, except the 18 month increased contribution to health by FOP
and IAFF and the increased contributions for take-home vehicles by FOP members for 18
months, represent ongoing, recurring savings to the City and the employee givebacks
contribute significantly towards the City's strategic goal (key intended outcome) to control
payroll costs.
Although the economy appears to have stabilized, the impact of the recent recession
impacted both property tax revenues as well as pension costs. Therefore, the City's strategy
continues to consider the long term financial sustainability of the City. Beginning with the
development of the FY 2009/10 budget, a strategy was developed to address short-term,
mid-term and long-term financial needs.
o Strategies to address short-term financial needs included ongoing efficiencies and
wage concessions by employees.. Mid-term financial sustainability was addressed by pension concessions from current
employees in the Miami Beach Employees Retirement Plan
o Longer term financial sustainability is enhanced by the pension plan restructures that
have been put in place for employees in the City's retirement plans. For example, for
General Employees, the plan restructure proposed for new employees is projected
by the City's actuary to reduce the City's annual required contribution by almost $1
million in FY 2012113, with additional reductions annually as the number of
employees in the Miami Beach Employees Retirement Plan hired after October 1,
2010 continues to increase. Further, additional pension plan reform
recommendations were developed by the City's Budget Advisory Committee (BAC)
for the Fire and Police Pension Plan for consideration as part of the FY 2013114
adopted budget. While the specific BAC recommendations were not implemented,
the pension reform agreed upon by IAFF and FOP generated savings is in excess of
the BAC recommendations: $5.6 million in the first year, $1.9 million in the second
year, and $140 million net present value over 30 years.
With the proposed $1.2 million in efficiencies incorporated in the Proposed Work Plan
and Budaetfor FY 2015/16, the 9 veartotal of reductions and emplovee oivebacks is
ao p roxi m atelv $80 mi llio n.
87
Generol Fund
FY 2015/16 9-Yeor Totol
$ lmpocts FI PT S lmpocts FT PT
)ublic Sofetv ($8.O21.095',t71 0l to
)oeroiions l773,OOOI l$6,899,867)(66.o)(23 o
\dministrotive lt438,7sO)l$3.685,444 (33.4)t.o
:con & Culturol Dev t$l ,23s,4261 117.O)
:iiywide ts1 .6)9.642
Subtoio $ 11 .211 .7sO1 l$21 .461 .474 )85.4 (21 .0)
Tron sfers {$23. r68.966
Tottll 511,211,750)s@4,630,440'(r 85.4)(2r.o)
lnternol Serwice Funds I$3,871,22s1 1s7.1
Enlerprise Funds ($3,651,02 I {s3.ol ro.o
GRAND TOTAL REDUCTIONS s(r .211 ,7501 I152,152,6861 (29s.sl r l.ol
Adopting Tentative Budgets
September 10, 2015
Page 1 1
Esti moted Employee Givebocks
GRAND TOTAL REDUCTIONS AND GIVEBACKS
{$22.833.3601
str,2tt,7so's 179,986,0,46)(29s.s)r r.o)
The 2015 Environmental Scan conducted as part of the strategic planning process showed
that the average daily population in the city has grown 36.5 percent from 2004 to 2014.
Much of this increase consists of additional tourists (88 percent), seasonal residents (59
percent), and non-tourist beach visitors (85 percent). Having over one-third more people in
the city over the last ten years, without an offsetting increase in budget can result in services
becoming degraded over time. The chart below shows the General Fund budget and
General Obligation Bond Debt Service budget divided by the average daily population from
2007 lo 2014. The chart shows that the average daily population has grown faster than the
budget and that the FY 2013114 amount is 13 percent below the FY 2OOG|OT amount.
General Fund and G.O. Debt Budget by Average Daily Population 2007 -2014
1,30s
r
Despite the 36.5 percent growth in average daily population and tourism, the City's position
count has remained relatively flat as shown in the chart below. The overall position count is
62 positions or 2.9o/o less in FY 2015/16 than it was nine years ago in FY 2OOG|O7.
1,6@
1,4m
L2m
1,381
III
2oo8{9 2009,10 2010-11
available n GF Exp per ADP r Go Debt per ADP
2072-13
88
Adopting Tentative B udgets
September 10, 2015
Page 12
Position Count FY 2006/07 to FY 2015116
),300
2.200
2,100
2,0m
1,9@
1,8@
1,7@
1,600
1,5@
1,4@
1,300
1,2@
1,1&
1,@
9@
8m
7@
6@
5@
3m
2&
1&
2OO9|7O 2070/!! 2077172 2072/t3
I General Fund I Other Funds
2013/74 2}74l1s
PROPOSED FY 2015/16 ENTERPRISE FUND BUDGETS
Enterprise Funds are comprised of Sanitation, Water, Sewer, Stormwater, Parking, and
Convention Center Departments. The FY 2015/16 Enterprise Funds Budget is $208.9
million. This represents an increase of $29.0 million (16 percent) from the FY 2014115
budget of $179.8 million, primarily due to:
. Water reflects a 5 percent rate increase from $4.43 to $4.65 per thousand gallons
primarily to cover debt service on approximately $35 million in capital improvements
to the water system. The monthly water bill for a customer that consumes 5,000
gallons a month will increase $1 10 and 1 1 ,000 gallons a month will increase$2.42.
. Sewer reflects a 9 percent rate increase from $7.55 to $8.23 per thousand gallons
primarily to pass on a 9 percent increase of fees charged by Miami-Dade Water and
Sewer Department (WASD) to treat the City's wastewater, to cover debt service on
approximately $t 8 million in capital improvements to the sewer system, support an
enhancement of two positions to enhance preventive maintenance program to the
sewer infrastructure system. The monthly sewer bill for a customer that consumes
5,000 gallons a month will increase $3.35 and 11,000 gallons a month will increase
$7.37.
. A $18.9 million increase in Parking rate fee revenue to modify driver behavior to
better manage parking demand through financial incentives and to fund several
transportation initiatives such as: the expanded Trolley system including North, Mid,
and South trolleys as well as a Collins Link; the lntelligent Transportation System
and Parking Management System; three additional Parking Garages in North and
Middle Beach as well as on Washington Avenue; an enhancement to expand
loading zone enforcement from the entertainment district to citywide to minimize
double parking and promote smooth traffic flow; and an additional sanitation crew
added during FY 2014115 to enhance parking lot cleanliness.
89
Adopting Tentative Budgets
September 10, 2015
Page 13
A Stormwater enhancement of $79,000 for two positions to enhance preventive
maintenance program to the storm water infrastructure system.
A Sanitation enhancement of $132,000 to expand the "can on every corne/' initiative
by adding 100 more litter cans across the city.
PROPOSED FY 2015/16 INTERNAL SERVICE FUND BUDGETS
lnternal Service Funds are comprised of the Central Services, Fleet Management,
lnformation Technology, Risk Management, Medical & Dental and Property Management
Divisions. The FY 2015116lnternal Service Fund budget is $80.4 million, or 2.5o/o, more
than FY 2014115. lnternal Service costs are completely allocated to the General Fund and
Enterprise Fund departments, Special Revenue Funds, and the Risk Management Fund
reimburses the General Fund for the cost of legal services.
PROPOSED FY 2015/16 RESORT TAX FUND BUDGET
The FY 2015116 Resort Tax budget is $78.6 million, an increase of $15.7 million or 25
percent from FY 2014115. This increase reflects the continued increase in resort tax
revenues and the anticipated implementation of an additional 1 percent resort tax to pay for
the Convention Center Renovation project.
. New enhancement of $1OO,OOO for the July 4th event in North Beach.
. Maintains $542,000 to support the initiative to provide better service at beachfront
restrooms by adding attendants to the beachfront restrooms in Lummus Park and 21st
street on weekends, holidays, and special events and $200,000 to deploy an interim
lntelligent Transportation System (lTS) solution for major special events and high impact
periods.
. $36,554,000 (a$2.47 million increase) is provided to the General Fund to support new
and continuing tourism eligible expenditures such as more proactive code enforcement,
cleanliness index, park ranger program, homelessness at Lummus Park, hurricane and
disaster preparation equipment, increased support for the Miami Beach Botanical
Garden, public safety programs such as ocean rescue, police services on Lincoln Road,
Ocean Drive/Lummus Park, Collins Avenue, Washington Avenue, ATV officers,
Boardwalk security, special traffic enforcement and special event staffing; and fire
rescue units in tourist and visitor areas. The funding also supports code compliance
services to respond to evening entertainment areas and provides for a portion of the
operational costs of the Tourism and Cultural Development.
. Maintain $3 million for enhancing the outcomes from major events such as Memorial
Day, including management, Goodwill Ambassadors.
o The contribution to the Miami Beach Visitor and Convention Authority will increase from
$2.4 million to $2.67 million based on the legislated funding formula.
90
Adopting Te ntative B udgets
September 10,2015
Page 14
. Maintain $350,000 is provided to continue the local Miami Beach marketing campaign, to
be matched with funds from the Greater Miami Convention and Visitors Bureau, the
Miami Beach Visitor and Convention Authority, and the Cultural Arts Council.
. lncrease from $230,000 to $300,000 for enhanced holiday decorations.
. $200,000 contribution to help offset expenses of the Miami Beach Bowl or equivalent
event.
. Thefirst of a 15 yearannual contribution of $1 million to Mount Sinai Medical Centerto
fund the design and construction of a new Emergency Room facility.
. The contribution to the greater Miami Convention and Visitors Bureau remains flat at
$5.4 million pending contract negotiations expected to result in a performance-based
contract.
. Estimated debt issuance costs of $2.1 million associated with the planned Resort Tax
revenue bonds for the redevelopment of the Miami Beach Convention Center.
CONCLUSION
ln summary, the proposed millage rate decrease of 0.1 1 14 mills meets the remaining millage
rate goal to lower the millage rate to the level in FY 2009110 as property values have
increased over time. ln addition, the proposed millage rate does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. The FY 2015116 Budget includes service level
enhancements that address high priority needs of the City as identified through the strategic
planning process and 2014 Community survey.
The Administration recommends adoption of the attached Resolution which establishes
tentative budgets for General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and
lnternal Service, and Special Revenue Funds for FY 2015116, subject to a second public
hearing scheduled on Wednesday, September 30, 2015 al5:01 P.M.
Attachments
,aru@
91
RESOLUTTON NO._
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA ADOPTING
TENTATIVE BUDGETS FOR THE GENERAL, G.O. DEBT
SERVICE, RDA AD VALOREM TAXES, ENTERPRISE,
INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS
FOR FISCAL YEAR 2015116 SUBJECT TO A SECOND
PUBLIC HEARING SCHEDULED ON WEDNESDAY,
SEPTEMBER 30, 2015 AT 5:01 P.M.
WHEREAS, the City Manager's proposed Fiscal Year (FY) 2015116 General Fund
operating budget totals $300,299,000 and the total proposed operating budget for FY 2015116
net of transfers is $573,097,000 including the General Fund, General Obligation Debt Service
Fund, Enterprise Funds, Transfers to the Redevelopment District, and Special Revenue Funds
as shown in Composite Exhibit "A"; and
WHEREAS, the proposed Enterprise Fund budgets total $208,941,000; and
WHEREAS, the budget for lnternal Service Funds, which are wholly supported by
transfers from the General Fund, Enterprise Funds, and the Redevelopment Dstrict, is
$80,370,000; and
WHEREAS, the proposed Special Revenue Fund budgets total$101,643,000; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscation Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhoods, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds following a request
to the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police
Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "B") which states that this request complies with the provisions
of Section 932.7055 of the Florida Statutes and the Guide to Equitable Sharing of Federally
Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budget for FY 201512016 in the amount
of $552,000 shall be funded from State Confiscated Funds in the amount of $317,000, and
Federal Justice Confiscated Funds in the amount of $235,000, as reflected in the attached
Exhibit "B"; and
WHEREAS, funds in the amount of $552,000 are available in the Police Confiscation
Trust Fund; and
92
WHEREAS, the City of Miami Beach is authorized to assess $2.00 from court costs for
criminal proceedings for expenditures for Criminal Justice Education degree programs and
training courses for officers and support personnel of the Miami Beach Police Department
pursuant to Section 938.15 of the Florida Statutes; and
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to
Section 938.15 of the Florida Statutes, in the amount of $41,000, as reflected in the attached
Exhibit "C"; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "C") which states that this request complies with the provisions
of Sections 938.15 and943.25 of the Florida Statutes and the guidelines established by the
Division of Criminal Justice Standards and Training; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $41,000
for those purposes as authorized pursuant to Section 938.15 of the Florida Statutes, and the
$41,000 shall be expended from the Police Training and School Resources Fund for education
degree programs and training courses for officers and support personnel of the Miami Beach
Police Depa(ment; and
WHEREAS, Section 705.105 of the Florida Statutes sets forth the procedure for
unclaimed evidence which is in the custody of the Miami Beach Police Department and
permanently vests in the Miami Beach Police Department sixty (60) days after the conclusion of
the criminal proceeding; and
WHEREAS, $75,000 has been in the custody of the Miami Beach Police Department
Property and Evidence Unit in excess of the statutory period set forth in Section 705.105 of the
Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department,
and have now been placed in the Police Special Revenue Account Fund, as provided by
Resolution No. 90-19931, adopted on March 7, 1990; and
WHEREAS, the Miami Beach Police Department seeks to purchase those items
identified on Exhibit "D" with the funds in the Police Special Revenue Account Fund; and
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor
and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual
and performing arts in the City of Miami Beach for the enjoyment, education, cultural
enrichment, and benefit of the residents of, and visitors to, the City of Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on
June 3, 1998, identifying the following program areas for the CAC: cultural arts grants;
marketing; facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year
shall be adopted by the Mayor and City Commission; and
93
WHEREAS, accordingly, the CAC recommends a $1,264,000 budget allocation for FY
2015116 to continue implementation of its programs; and
WHEREAS, CAC was created to develop, coordinate, and promote the performing and
visual arts of the City of Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of the residents of, and visitors to, the City; and
WHEREAS, from December 2014 through June 2015, the Cultural Affairs staff and CAC
conducted its application and review process for its FY 2015116 Cultural Arts Grant Programs;
and
WHEREAS, grants panelists, comprised of the CAC members for CAC grant programs
and both Miami Beach Visitors Convention Authority and CAC members for the joint Cultural
Tourism grant program, yielded 47 viable applications, requesting a total of $970,000; and
WHEREAS, the CAC, at its regular meeting on July 9, 2015, reviewed the grant
panelists' recommendations and unanimously supported the recommended Cultural Arts
awards totaling $798,000 for FY 2015116, as more specifically identified in the "Award Request"
column on Exhibit "E," attached hereto; and
WHEREAS, the City Manager has reviewed the recommended CulturalArts awards and
concurs with same; and
WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was
created pursuant to Chapter 67-930 of the Laws of Florida, and Sections 102-246 through 102-
254 of the Code of the City of Miami Beach; and
WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year
shall be presented to the Mayor and Commission; and
WHEREAS, the MBVCA has recommended approval of the proposed work plan and
budget for FY 2015116, in the amount of $2,976,000, to continue implementation of its programs
as shown in Exhibit "F".
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby adopt tentative budgets for the General,
G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service, and Special Revenue
Funds for Fiscal Year 2015/16 as shown in composite Exhibit "A" (Total Revenues and
Expenditures by Fund and Department), Exhibit "8" (Confiscated Trust Funds), Exhibit "C"
(Police Training & School Resources Fund), Exhibit "D" (Police Special Revenue Account),
Exhibit "E" (Cultural Arts Council Grants), and Exhibit'F" (MBVCA) subject to a second public
hearing scheduled at 5:01 P.M., Wednesday, September 30, 2015.
PASSED and ADOPTED this 1Oth day of September,2015.
ATTEST:
Philip Levine, Mayor
APPROVED AS TO
FORM & IANGUAGE
& FOR EXECUTION
Rafael E. Granado, Gity Clerk
*/,,94
Composite EXHIBIT A
Revenue Summary
by Fund and Major Category
GENERAL
G.O. DEBT
SERVICE RDA ENTERPRISE
SPECIAL
REVENUES
$ 140,,U6,000
2,716,000.t47,000
23,940,000
29,558,000
1 1,037,000
12,046,000
2,157,000
6,384,000
12,588,000
36,554,000
22,726,000
TJoo-E;OO0-
-$--2s,0-00-
-5-TZ;0oo-
-E-ffi000-
TZ8,so-1,-o-m-
INTERNAL
SERVICE
$ 967,000
10.447.000
15,758,000
8,621,000
'15,616,000
28,961,000-s-ro-m600-
TOTALSFUNCTION/DEPARTMENT
GENERAL OPERATING REVENUES
Ad Valorem Taxes
Ad Valorem- South Pointe Costs
Ad Valorem- Capital Renewal & Repl.
Ad Valorem- Normandy Shores
Oher Taxes
Licenses and Permits
lntergovemmental
Charges for Services
Fines & Forfeits
Reents & Leases
Miscellaneous
Resort Tax Contribution
Other- Non operating Revenue
Sub-Total
G.O. DEBT SERVICE FUND
Ad Valorem Taxes
Other
Sub-Total
FUND TOTAL
RDA FUND-C|y TIF only
ADVALOREM TA)GS
Property Taxes- RDA City Center (net)
FUND TOTAL
ENTERPRISE FUNDS
Convention Center
Parking
Sanitation
Swtrer Operations
Storm water
Water Operations
FUND TOTAL
INTERNAL SERVICE FUNDS
Central Services
Fleet Management
lnformation Technology
Property Management
Risk Management
Medical & Dental lnsurance
FUND TOTAL
SPECIAL REVENUE FUNDS
Education Compact
Resort Tax
Art in Public Places
Tourism & Hospitality Scholarships
Cultural Arts C,ouncil
Sustainablity
Waste Hauler
Normandy Shores
sth & Alton Garage
7th St. Garage
Transportation
Tree Preservation
People's Transportation Plan
Police Confiscation
Police Special Revenues
Poilce Training
Red Light Camera
Residential Housing
Emergency 9-1-1
lnformation & Technology
FUNDTOTA
TOTAL ALL FUNDS
Less Transfers
GRAND TOTAL. ALL FUNDS
-5-EsZ5;00d-
Tioo-2e-Op-o-o--5-5igmt-
T257t3.o-do--
$ 10,737,000
73,986,000
21,1 04,000
46,996,000
20.985,000
35,093,000
T2os-.eo-'i,000-
-f Tm2esp-06-TE02sp-00--5-n-ffi 660'--f m6;06m-00-
-S-jo-1.64-5"0-06-
TJ-3e,881p-00-TJo-,ffi 660-
(66,784,000)-5--7rJ$rJdfi
$ 140,446,000
2.716,000
147,OOO
23,940,000
29,558,000
1 1,037,000
12,046,000
2,157,000
6,384,000
12,588,000
36,554,000
22,726,000
-$-goo-2ss:0OO-
107,000
78,631,000
277,OOO
174,000
1,264,000
399,000
68,000
226,000
812,000
2,795,000
9,261,000
90,000
3,896,000
552,000
75,000
41,000
1,416,000
766,000
398,000
395,000Trffi000-
T1o-iE3"o-od-
95
FUNCTION/DEPARTMENT GENERAL SERVICE RDA ENTERPRISE REVENUES TOTALS SERVICE
Composite EXHIBIT A
Total Expenditures by Fund and Department
Fiscal Year 2015116
G.O. DEBT SPECIAL
$2,009,000
320.648.000
107,000
395,000
$5,282,000
${ 16,487,000
766,000
399,000
78,631,000
2n,000
1 74,000
1,264,000
$271,9s3,000
68,000
226,000
90,000
812,000
2,795,000
9,261,000'
3,896,000
$173,71 1,000
552,000
75,000
41,000
1,416,000
398,000
INTERNAL
1 5,758,000
15,616,000
28,961,000
967,000
8,621,000
'to,447,000
BUDGET & PERFORMANCE IMPROV 2,5O9,OOO
ORG DEV & PERFORMANCE INITIATIVE 603,000
Education Compacl
FINANCE
PROCUREMENT
INFORMATION TECHNOLOGY
lT Tech
HUMANRESOURCESiTABORRELATION( 2,685,000
Risk Management
Medical & Dental Insurance
CITY CLERK
Central Services
CITYATTORNEY
MAYOR & COMMISSION
ADMINISTRATIVE SUPPORT SERVICES
CIryMAMGER
COMMUNICATIONS
Horneless Services
Residential Housing
BUILDING
Sustainability
PLANNING
Cultural Arts
OPERATIONS
CODE COMPLIANCE
COMMUNITY SERVICES
PARKS & RECREATION
PUBLIC WORKS
Property Management
$2,009,000
3,652,000
1.7215.000
5,385,000
2,112,OOO
1,455,000
5,282,000
1,257,000
14,065,000
4.260,000
5,936,000
641,000
30,761,000
14,358,000
99,605,000
62,741,000
8,883,000
ECONOMIC DEV. & CULTURAL ARTS
Economic Development
REAL ESTATE, HOUSING & COMM. DEl/. 721,OOO
TOURISM & CULTUML DEV 3,936,000
CONVENTION CENTER
Resort Tax
Art in Public Places
Tourism & Hospitality Scholarships
Cultural Arts Council
10,737,000
21,'104,000
46,996,000
20,985,000
35,093,000
73,986.000
Sanitation
Sewer
Stormwater
Water
Waste Hauler
Normandy Shores
Tree Preservation
CAPITAL IMPROVEMENT PROJECTS 4,9ZI5,OOO
PARKING
5th & Alton
7th Street Garage
FLEET MAMGEMENT
TRANSPORTATION
People's Transportation Plan
PUBLIC SAFETY
POLICE
Police Confiscation
Police Special Revenues
Police Training
Red Light Camera
FIRE
Emergency Management
E91 1
96
FUNCTION/DEPARTMENT
Composite EXHIBIT A
Total Expenditures by Fund and Department
Fiscal Year 2015116
G.O. DEBT
GENERAL SERVICE RDA ENTERPRISE
SPECIAL
REVENUES
INTERNAL
SERVICE
GI I YWIUE AUUgUN I5
CITYWIDE ACCTS-Normandy Shores
CITYWIDE ACCTS-Operating Contingency
CITYWIDE ACCTSOtheT
Transfers
Capital lnvestment Upkeep Fund
lnfo & Comm Technology Fund
Building Reserve
Pay-as-yougo Capital
CAPITAL RENEWAL & REPLACEMENT
G.O. OEBT SERVICE
RDA-City TIF Transfer only
City Center
TOTAL. ALL FUNOS
Less Transfers
GRAND TOTAL. ALL FUNDS
226,000
1,100,000
10,993,000
315,000
395,000
2,608,000
2,400,000
2,716,000
TOTALS-Ti2"3iep-6'6-
$E,€4,000
5,925,000 $5,925,000
23,1 13,00023,1 13,000
-S56@66d- -sFEd'od- -Sr3J13p-6d'- -20s-,e0-ip-0d- T10-lS4-3"0-0-0-- T@661F6o_ T8-0'm;6d0-
-$66,784,000
T5m0iT000_
97
EXHIBIT B
Miqmi Beoch Police Depodment
Confiscotions - Federql & Stote Funds
FY 2OI 5116 BUDGET
FEDERAI FUNDS:
Federol Funds - (603)
STATE FUNDS:
Stqte Funds - 1607l
Totol Federql & Stote Funds 552,OOO
FYI6
Reouest
Orqonizotionol Development Trovel & Ott-site testinq /o,oou
Troinino Supplement lo suoplement LETTF 70,ooo
Bulletproot Vest Portnership 60,000
Groffiti erodicotion throuqh Teen Job Corp.2s,000
Gym Equipment IU,UUU
Iotol Funds (6O3)235,OOO
FYI5
Reouest
Cosls connected with the orosecution,/orocessino of torteitures.20,ooo
Crime Prevention initiotives & School Lioison Proiecls ZU,UUU
AR Rifle Proorom/initiotive- Citu's motch for reimbursement of rifles ot $500.I5,000
15% of Stote Funds collected
drug ond crime prevention
orooroms.
in FYl4 to be used for drug obuse treotment,
educotion ond non-profit community bosed
29,OOO
Chiafrq Cnnfaranne Rnam I lnrrrrrdr"28,OOO
CID lnterview Room Audio Video Recordino 6(J,ouu
MBPD Focilities Securitu Comero Svstem Uoorodes 10,00u
Arlicrrlalarl Aarial Wnrlr Plnilnrm Trnilar 35,000
Totol Funds (6071 3t 7,OOO
98
EXHIB]T B
CEXMFI{AN8N
l, Dnni*lJ" Ootes, Chief af Police, CiV of Miomi Berch, d* hereby cedify that ihe
sfqrernenlionad proposed requesi for expendirur*s lrorn the City of Miomi Beoch Folics
Confiscotian Trust Fund, for the FY 2*15116 fircalyeor providing funds br expenditur*s,
tsE lly Forfeited Fr*p*rty for Low Enforcement Agencies"
$vlismi Besch Police Deportrnent
WIJ';::..
99
EXHIBIT C
Miqmi Beqch Police Deportment
Police Troining ond School Resources Fund
FY 2OI 5116 BUDGET
Educotion of police personnel of vorious schools, conferences, $4l,OOO
ond workshops; purchose o[ troining ond operotionol supplies
100
EXHIBIT C
ff;Rnfls*fi01-l
l, DanielJ. Oate*, Chief of P*li*e, City of Mismi Beoch, do hereby certify lhot the
aforementioned propored request fbr expenditures from the Cify of Micmi Beoch Police
Troining & $chool ftesources fund, for the FY ?01 5/l* fiscol yeor, to provide funds for
fhe educotion of police personnel at vsricus sehools, conferonces, ond workshops end for
tho purcho:e of training ond operailontrl supplies, is in occordonce with the guidelines
estoblished by the Divisian of Criminal Justiee $tondords ond Troining, os provided by
Section ?38" I5 and ?43.25" Florids Slotutes"
J" $otes
of Folice
smi Seoc Depo*menl
Dole
101
EXHIBIT D
Miomi Beqch Police Deportment
Speciol Revenue Accounl
FY 2OI 5116 BUDGET
Community Activities
Low Enforcement Equipment ond Supplies
Focilities Mointenonce
$so,ooo
$2o,ooo
$5,ooo
ToTALmO-L
102
EXHIBTT E
Culturol Gronts
Program/Applicant Score Average Award Request
2O15-16 City
Administration
Da. mman'l'+i^
.{ew World Svmohonv I U4.25 3i loo.oo $3s.000.00
2 i Citu Rallal v/.5u $ 35.OOO.OO $ 31 .1 1 1.8't
3 'lorido lnlernoiionol Universitv -Jewish Museum ol llorido Y/,2)s 30,0u0.00 $ 26.772.59
4 'nends ol lne 50ss Museum, lnc.96.25 $ 30.000.oo $ 26.497.29
5 :lorido lnternolionol UniversiV -Wolfsonion 95.00 $ 35,000.00 $ 30.314.08
6 lhe Rhvthm Foundotion 94.50 $ 30,000.oo $ 26,015.52
7 i Beoch Film Society 94.00 $ 25,000.00 $ 21,760.77
8 i Beoch Gorden Conser 93.OO 2:ooo-oo $ 21.525.27
9 lhe Holeoust Memoriol Committee- lnc./2.25 5 30.OOO_OO s 2s.396.10
o \rts ol 5t. lohns 90.75 D ZJ.UUU.UU 21.008.40
'lorido lnternotionol University +\^BUS EE.50 5 30.000.()0 $24.363.74
2 ) Cinemo 88.5U b 25.OOO.(JU $ 20,4E7.53
l3 riends ot the Miomi-Dode Public Librory, lnc.86.50 $ 25.000.00 $ 20,024.54
t4 vliomi Desiqn Preseryolion lmoue 86.25 $30.000.00 $ 23.744.33
t5 iouth Florido Ari Cenler, Inc.86.00 )00.00 $ 23,675.50
;ULTURAL PRESENTERS
I6 iceiloil Proriuciions. lnc 93.85 $ 20 000 00 $ 18,442.',t4
t7 IMDC Live A*s 93_OO $ 16,293.23
t8 lenter lor lhe Advorcement ol lewish Ecircolion 91 28 IU-UUU.UU $ 17.991.89
'19
',lotionol Foundotion fior Advoncemeni in the Arts 9Q.A $ 20_ooo.oo $ 15.441.22
20 iniyersitu of Wvawocd. lnc 90.ot)} IU,UUU,\]U 17.767.64
2 'UNDorte. lnc..} IU,UUL',L'IJ s 17.741.36
22 'ohons o[ Exceolionol Artists. lnc 88.42 $ 20.000.00 $ 15,490.83
23 (ionri shorl Film Feslivoi Inc 85 57 $ I C.000 00 I 9,495.70
2A :dqe Zones, lnc 85.57 IU,UUU,UU $ 9,495 76
25 Community Aris ond Culture 85.28 s 14.940.71
26 Dance Now! Ensen)ble 92 42 s 20.000.00 s 18.131 61
uramr Momenlum uance Lo.90 00 000.o0 9.883.82
2A ,eler London Global Dance Co.49.28 s 10.000.00 s 7.a19.27
I Braz Dance Theater lnc.a5 57
30 Ballet Flam€nco La Rosa 84.00 20.000.00 $ 14.716.46
31 lSeraohic Fire 98.33 20.000.00 s 17.226.84
32 lFlorida Grand Ooera 94.66 10.000.00 8.292.O3
lGreater MEmr Youth svmDnonv 93 41
Miami Lvaic Ooera 91
1mt91 1
36 \,liami Children's Chorus 89.E $000.00 s 9.808.93
lrchestra Maami 89.66 5 20.000 00 s 9.854.04
38 Miami Gav Men's Chorus 88.50 s 20.000.00 s 17.504.85
39 South Beach Charnber Ensemble 88.00 s 10.000.00 5 9.708.62
SiemDre Flamenco 85.00 7.
Mramr PEno ctrcle
I Soue lnstftute ot lhe Ans 1t
4 5oulh Florrda Composer s Allrance
44 Fanlasv Theater Faclorv 91.28 s 10.000.00 q oooaoE
45 Sround Uo and Risino 89.85 $ 10,000.00 $ 7.870.68
]ULTURAL TOURISM GRANT PROGRAM CAC Contribution TOTAL AWATdEd
46 20'' Brazilian Film Festival of Miami- lnfinito Art & Cultural Foundatbn, ln s 3000000 $ 15.000.00 s 30 000 00
47 lerh Ahh".l nriE^ I nRT trilm Facti,rl - iritr^ Eilm Eacli,.l l^^nla s 30 000 00 $ 15 000 00 s 30 000 00
JRoceivingFreshAirFunds($2000includedinowordomounl)
103
EXHIBIT "F"
MBVCA FY 2015/2016 WORKPTAN AND BUDGET
ADMI N ISTRATION RECOMMENDATION
Adopt the Budget
ANALYSIS
BACKGROUND
The Miami Beach Visitor and Convention Authority (MBVCA) was created and exists pursuant to Chapter 67-930
of the Laws of Florida and SectionstO2-245 through, and includingLO2-254 of the Code of the City of Miami
Beach (CMB).
According to Sec. LO2-25L, the MBVCA is to take "all necessary and proper action to promote the tourist
industry for the city, including but not restricted to causing expert studies to be made, promotional programs,
the recommendations and development of tourist attractions and facilities within the city, and to carry out
programs of information, special events, convention sales and marketing, advertising designed to attract
tourists, visitors and other interested persons." The MBVCA also has the duty of making all necessary rules and
regulations for the efficient operations of the authority.
The MBVCA is a seven-member authority. Each member is appointed by the City of Miami Beach Commission,
with the goal of encouraging, developing and promoting the image of Miami Beach locally, nationally and
internationally as a vibrant community and tourist destination. To this end, the MBVCA strategically focuses its
funding investments in a balanced manner, fostering outstanding existing programs, stimulating new activities,
and encouraging partnerships. The MBVCA is committed to a careful, long-term plan for allocation of resources
to build the uniqueness of Miami Beach as one of the world's greatest communities and tourism destinations.
A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually based
on 5% of the 2% Resort Tax, less 4o/o for administrative allowance. On an annual basis the MBVCA must provide
the City with a budget, on City forms, based on this projection as outlined in Sec. LO2-252, before October 1't.
The MBVCA normally budgets funding below the City's projection, as the collection of funds can differ
substantially from projection, such as the result of unanticipated problems like an airline strike, terrorism,
economic issues or storms. ln 2008, revenue collections came in 548,000 under estimated projection, and in
2OO1 the revenue collection was down approximately 5300,000 from projection. When and if there are
unallocated funds remaining at the end of the budget year, those funds are either rolled over and allocated in
the next budget year, or retained in MBVCA accounts for future reserves, endowment funding, to address any
funding reductions in future years; in 2001, by statute, the MBVCA began investing into the creation on an
endowment fund.
The MBVCA is required by law to maintain reserve bank accounts in approved public depositories, with sufficient
reserves to cover one year of funding, which it does. Reserves are maintained to pay grant recipients
(contracted) for the previous program funding cycle, and to ensure that sufficient funds can be invested to
stimulate tourism in the future. The level of reserves was modified in 2011 in order to maximize the value and
impact of tourism directed funds.
The MBVCA submits an annual Program of Work to the CMB as required by Sec. t02-28L, and is audited
annually by the City of Miami Beach as required in Sec. LO2-287. MBVCA audits have been positive for the past
15 years.
104
EXHIBIT "F"
MBVCA FY 2015/2016 WORKPLAN AND BUDGET
FY 2014/2015 REVIEW/TOURISM ADVANCEMENT PROGRAM (TAPI
The MBVCA Tourism Advancement Program (TAP) was established to promote Miami Beach as a sophisticated
tourist destination by increasing the number of visitors; through enhancement of visitors' experiences; through
the allocation of funds granted to events or programs that bring visitors to the CMB and strengthen the CMB
brand. ln fiscal year 2OL4/2015, the MBVCA funded TAP in nine categories, including: Cultural Tourism, Film
lncentive, lnitiatives, Major One Time Special Event, North Beach lncentive, Special Events Recurring, Special
Projects, Special Projects Recurring, and Tourism Partnerships. ln 2014, the MBVCA continued to fund
investments, utilizing funds rolled over from several years past.
A total of 51,252,330 was awarded in FY 2074120L5, compared tp s1,681,122.33 in FY 2OL3|2OL4. The decrease
in awards reflects several rescinded events. Grants funded in partner:ship with the CMB are critical, branded
tourism-related programs, such as the South Beach Wine & Food Festival and Winter Music Conference, both
examples of events whose beginnings in Miami Beach stem from grants provided by the MBVCA-events, which
could be recruited by other destinations
FY 2015/2016 TOURISM ADVANCEMENT PROGRAM
The MBVCA strategically focuses funding to maximize tourism and brand, to improve Miami Beach by focusing
on events and projects that generate significant publicity, strengthen brand and increase tourism (generating
critical resort taxes for Miami Beach). The Board pays significant attention to marquee events.
Review process:
For over a decade, the MBVCA has used a multi-level review process for its grant program; the process is
reviewed annually. The process includes a mandatory pre-proposal staff conference regarding MBVCA policies
and procedures and TAP. During the interview, MBVCA administration advises each potential applicant
regarding the eligibility and appropriateness of the proposed project and defines the grant category best suited
to the potential applicant. Once it is determined that the project is eligible, MBVCA administration will continue
to provide further detail of the process, including required attachments and meeting dates. All grant formats
and policies are available on the MBVCA website. By Florida law, all MBVCA meetings are advertised and open
to the public; all records are public records.
Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and effectiveness. ln FY
2Ot2l2OL3, the MBVCA implemented changes to its funding caps and declining scale. The new declining scale
and funding caps allowed the MBVCA to diversify their funding into other areas and initiatives as requested by
the City administration and/or the Board. ln FY 201512016 the MBVCA voted to maintain the criteria in place for
the Major One Time Special Event and Special Events Recurring grant categories requiring a total of 350 hotel
room nights to be contracted, from the original 250 hotel room nights required, and the media impressions up
from 500,000 to a required 1,000,000. The viewership criteria remained at 1,000,000. Grant applicants need to
meet two of the three criteria in place for each of the MBVCA grant categories.
The MBVCA guidelines and application process places emphasis on defining and measuring the economic impact
of each event, as well as considering the impact and value of marketing, publicity and television
origination/viewership. Questions concerning the economic impact of the program, including requiring an
explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are calculated
and where they are contracted, are also required as part of the application, as are the event's or organization's
publicity plan, community and residential involvement, or special residents' considerations. The application
requires contract confirmation for hotel room blocks; media contract agreements and/or viewership contracts
to be attached to the completed application; that data must be confirmed before and after funding is awarded.
Standardized recap sheets and point systems have been developed to give each applicant a score that rates
potential success. Using this tool, the MBVCA can better evaluate the applicant's long-term commitment to the
105
EXHIBIT'F'
MBVCA FY 2015/2016 WORKPLAN AND BUDGET
community, commitment to brand enhancement, value to tourism, and economic impact. The MBVCA votes on
each specific and individual grant, and evaluates the grant request, funds available and possible extenuating
circumstances after a formal presentation is made by the grant applicant. A question and answer period follows
with further discussion as needed.
RECURRING PROJECTS:
The MBVCA has a current policy in place to fund recurring projects on a declining scale. The declining scale
encourages recurring events to recruit corporate and private sponsorship and, therefore, not solely rely on
MBVCA funds as a means of sustaining the event year after year. The award category establishes funding caps
for recurring events, funding that can be reduced based on the maximum request for the specific grant category.
Below is the current scale, implemented in FY 2OL2l73; applicable to non and for profit agencies.
Year 1 lnitial Grant Award
Year 2 No more than 80% of Eligible Request
Year 3 No more thanTOo/o of Elisible Reouest
Year 4 No more than 50% of Elieible Reouest
Year 5 New Cycle Begins
CATEGOR!ES:
Tourism Advancement Program funds are currently awarded in nine categories, including: Cultural Tourism, Film
lncentive, lnitiatives, Major One Time Special Event, North Beach lncentive, Special Events Recurring, Special
Projects, Special Projects Recurring, and Tourism Partnerships. The MBVCA has developed pre-eligibility criteria
for grants within these categories. The criteria allow staff to determine eligibility and the appropriate grant
category. Applicants must meet two of three of the criteria noted.
Grant Cateeorv HotelRoom Nishts lmpressions Viewership
CulturalTourism 200 500,000 1,000,000
Film lncentive*2SO N/A N/A
lnitiatives**N/A N/A N/A
Major One Time Special
Event
3s0 1.000.000 1,000,000
North Beach lncentive 75 200,000 500,000
Special Events Recurring 350 1.000,000 1,000,000
Special Projects 2,s00 2s0,000,000 15,000,000
Special Projects
RecurrinE
2,500 250,000,000 1s,000,000
Tourism Partnerships 200 500,000 5,000
(visitors/attendees/pa rticipa nts)
* lndustry specific eligibility criteria in place for this programt* lnitiatives are specifically targeted towards organizations chosen by the MBVCA to carry out the designated initiative
106
EXHIBIT'F'
MBVCA IY 2015/2016 WORKPIAN AND BUDGET
Budeet
Budget (TAP) FY 2014/2015:
The MBVCA has budgetedSL,862,245 for FY 20LS|20LG for its Tourism Advancement Program which reflects
63% of the total budget. This grant funding reflects an increase of $155,245 from FY 2OL4/20L5. This increase is
due to an increase in the total number of new grants being requested.
The Tourism Partnerships category is budgeted at 5109,245, reflecting 4% of the total budget for FY
2015/20t6. The category currently includes applicants at the maximum request cap of 530,000. Four
applications are anticipated to be received.
The Culturol Tourism category, a joint grant with the City's Cultural Arts Council (CAC) is budgeted at
530,000 with the CAC contributing an additional 530,000. A total of two applicants are expected, each at
a 530,000 request.
The Mojor One Time Speciol Event category, representing 8% of the total budget, is budgeted at
s225,000 in FY 2075/2016, which reflects a decrease from FY 2OL4/20L5. The MBVCA expects five new
events to apply at a maximum request of 545,000. The MBVCA works tirelessly to stimulate and recruit
new events and is willing and prepared to fund valuable tourism and brand related events. ln fact, the
MBVCA works with all partners, city leadership and media to solicit appropriate new projects. New
applicants are expected to include Beach Bear Weekend, Maison d' Objet, Seed Conscious Plant Based
Food and Wine Festival, and the Serena Williams Live Ultimate Run South Beach.
The Speciol Events Recurring category, reflecting 25% of the total budget, has been calculated at
5736,000 for FY 2075120L6 based on the established declining scale and the number of applicants
anticipated to return.
The Special Projects category is budgeted at 5270,000 with three applicant expected at the maximum
request of 590,000 representing 9% of the total budget.
The Speciol Projects Recurring category is budgeted at 5442,000 and represents LL% of the total budget.
Anticipated applicants include the Orange Bowl Marketing Campaign; South Beach Comedy Festival;
Miami Marathon and Half Marathon and Tropical 5K; the Food Network South Beach Wine and Food
Festival; the Miami lnternational Film Festival; FUNKSHION Fashion Week Miami Beach; and Winter
Music Conference. These events, recruited and sustained by the MBVCA, are all marquee events and
annually fill the City's hotel rooms.
o The Film lncentive category is budgeted at 530,000 for FY 2OLS|2O\6, which represents 1% of the
budge| budgeting for a total of 1 possible applicant.
r The North Beoch lnitiative lncentive category is budgeted at 520,000 for FY 20L512015, representing 1%
of the budge! in anticipation of 2 applicants at the maximum request of S10,000 each.
Destination Marketing
The Destination Marketing allocation reflects a 2% of the total budget tor FY 20!4/2015. This allocation provides
for the additional placement of stories and press releases on the PR Newswire.
New lnitiatives
The MBVCA expects to support new initiatives in FY 2075/20L6. Strategic plans, goals and initiatives are
developed through consultation, the result of ongoing communications with the Mayor, Commission and City
Administration. Some of these initiatives include the WorldOutGames Marketing Plan and the continued
support of The Customer and You - Certificate Program in Service. The category is budgeted for FY 2OLS|2OLG
at 5130,000, representing4% of the total budget.
107
EXHIBIT "F"
,YIBVCA FY 2OI5I2OI6 WORKPLAN AND BUDGET
Public Relations lnitiative
ln FY 2013/20L4, the MBVCA put out a Request for Qualifications (RFQ) for a P.R. agency of record
to enhance Miami Beach's image. The MBVCA selected Hill & Knowlton/SAMCOR to support the MBVCA efforts
by continuing increasing brand awareness through strategic media outreach to consumer and travel trades,
major event recruitment, and business and corporate communications programs. There is an allotment of
5250,000, representing 8% of the total budget, towards this effort.
The current contract with H+K runs through August 30, 2015 in FY 20L512016. Objectives include increased
public relations or tourism related activities in CMB, recruitment of new events and meetings, and improvement
of CMB global reputation. CMB leaders have been active participants in planning and in oversight. H+K has an
extensive presence in the US and internationally.. The agency's ability to network and leverage its global
relationships is crucial to the growth of the 'Miami Beach' brand.
H+K created and distributed a total of 15 press releases during their first year as agency of record, garnering
2,977,443,2L9 media impressions and L2 press releases during their second year, generating 3,913,34L,9t0
media impressions. ln their third year, H&K generated 2,783,359,818 media impressions to date, through the
issuance of 13 press releases.
During their fourth year, H&K has developed and released a total of 12 press releases, generating a total of
2,033,516,567.00 media impressions, valued at S S21,130,462.94.
VisualMemoirs Proiect
The MBVCA issued an RFP for qualified entities to record, catalogue and warehouse personal and eyewitness
accounts of the history of the City of Miami Beach in FY 2OLU20L2. The deliverables included a recorded
detailed history of Miami Beach through personal interviews, creating collateral materials about the history of
Miami Beach and identifying comprehensive exhibit concepts that can be implemented to execute a
comprehensive visual memoir library and promotional campaign.
The Miami Design Preservation League in partnership with Close-Up Productions, was awarded a one year
contract on October L,2OtL in the amount of 521,000, and the contract was renewed in FY 20L2l2Ot3 for an
additional 521,000, which represents 1% of the total budget. A total of forty interviews were conducted during
the Project's first year.
The exhibit opened to the public daily for its initial run from mid-Octoberthrough late November2Ot2, free of
charge from 10:00am until4:30pm and reopened during Art Deco Weekend 2013. The documentary played on a
loop in the lecture hall portion of the Art Deco Welcome Center. Seating was also placed near the screen and
accommodated approximately 25 people at a time with standing room in the back. A total of twelve interviews
have been conducted as of July 2013 with another eight interviews to be completed by September 2013.
An educational component was developed for FY 201212013 that included a video and guide for Miami Beach
Middle Schools.
ln FY 201312014, the videos were prepared for archival as part of a statewide university consortium. MDPL also
collaborated with various institutions to create links to the online materials.
At the end of FY 2OL4|2OL5, MDPL and Close-Up Productions will have conducted and transcribed a total of 75
interviews.
108
EXHIBIT "F"
MBVCA FY 201512016 WORKPIAN AND BUDGET
lnFY 20L512016 MDPL is proposing to conduct an additional 15 interviews with full transcripts as well as
coordinating and presenting the visual Memoirs material at the MDPL Deco Museum. ln addition to their
scheduled interviews, MDPL is also proposing the development of a digital promotional portal showcasing the
video archive with links highlighting other Miami Beach historical resources, housed at institutions in Miami
Beach and Miami Dade County. The "Windows on Miami Beach" portal is expected to generate local interest
and support through school contests and online displays created by students and joint curating displays by
portal partners; offer daily and weekly calendars of partners' events; develop social media linkages that drive
people to the new website and its resources; provide easier access to the interviews, educational videos and
curricula produced by the Visual Memoirs Project; increase patronizing of museums and historic sites on Miami
Beach, and promote Miami Beach as a tourist destination through historic and artistic connections. The FY
2OL5/2OLG is budgeted at 530,000 which is L% of the total budget.
lTlAPl Development
The MBVCA wishes to provide visitors with timely and relevant information about the City of Miami Beach, its
public and private attractions, services, hotels, businesses, and events in order to enhance visitors (and
residents) experience. Visitors to Miami Beach - all visitors worldwide - are increasingly using technology to
navigate cities or make decisions about leisure experiences, dining, parking, entertainment and travel in general.
Worldwide, technology is king. Many visitors already use the free Miami Beach Wi-Fi service to access the
information they need at locations around town.
Miami Beach visitors and residents are using smartphones and tablets to communicate and acquire information
to make these kinds of decisions on-the-go. lt is now critical for these visitors and residents to have access to
mobile applications (Apps) that can help them obtain the information they need to make a timely and informed
decisions. The FY 2OLS(2O16 is budgeted at 520,000 which is L% of the total budget.
The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation with
area experts, and subsequent to a public meeting sponsored by the MBVCA, as a situational analysis. The
MBVCA released an RFP in January 2072 and awarded a one year contract to Just Program LLC dba Solodev on
May 22, 2012. The purpose of the RFP was to develop a Miami Beach-focused web-based digitat content
management system (CMS)'and modifiable database to support 3'd party mobile applications via an application
programm ing interface (APl).
Currently, the API is fully functional with 230 different categories of businesses each averaging 90 different
services and amenities. Web and App developers will be able to use these attributes to create new and exciting
experiences for their end-users. A fully functional mobile App for the MBVCA API for both iPhone and Android
platforms.
We have allocated 520,000 or L% of the overall budget in FY 20L512016, to add additional categories to expand
the API data to include local non-business information that can be useful in app development such as beach
access roads, public restrooms, and life-guard stands. A total of $65,000 has been allotted to market and
promote the API/App to App developers in the FY 2}l5l2}t6, representing 2% of the total budget.
Research and Development
The MBVCA will develop a Strategic list of major events worldwide after consulting with all partners and as the
result of on-going communications. We expect to investigative some of these events with the intention of
making a discovery that can lead to the development of new major event for the destination. The MBVCA has
budgeted 57,500 of the total budgeted towards this effort.
109
EXHIBIT "F"
MBVCA FY 2015120T6 WORKPLAN AND BUDGET
Proiected Cash Flow Reserve
The MBVCA has budgeted 52,000 of the total budget, in the cash flow reserve for FY 20L5120t6. The City of
Miami Beach allots resort tax payments to the MBVCA a month after its collection. Therefore, as a fiscal
responsibility, the MBVCA has built in a 52,000 projected cash flow reserve to its budget to ensure that all grants
awarded will have the necessary funds to be reimbursed upon proper request and documentation.
FY 2015/2016 Administration and Overhead
The MBVCA's administration and benefits costs are budgeted at 5361,255 for the FY 20tSl2OL5. This figure
represents L2% of the total budget. The overhead allocation is budgeted at 5195,000 which reflectsTo/o of the
overall budget. The increase from FY 2OL4/2OLS is attributed to the cloud information hosting and redundancy,
and staffing a full office..The total administration and overhead is L8o/o of the total budget.l
FY 2014/2015 Rollover
A total of 5300,000 will be rolled over from FY 2O74|2OLS into the FY 207512076 MBVCA budget to fund special
projects. This rollover of funds is primarily from the grants that were either not awarded and/or were rescinded
for noncompliance.
CONCLUSION
At their August 27,2OLS meeting, the MBVCA Board recommended the Mayor and City Commission adopt the
MBVCA Budget for FY 2OL5/2016 in the amount of 52,976,000 as reflected in Exhibit A.
'This is below the non-profit industry standard of 20% (Source: BBB)
110
EXHIBIT ''F''
MIAMI BEACH VISITOR AND CONVENTION AUTHORIW
FY 20t5l20t6
ADOPTED BUDGET PROPOSED
Fy2014.2015 FY2015.2016 VARTANCE
Unrestricted
Rollover
Projected Resort Tax
TOTAL REVENUES
EXPENDITURES
Administration & Benefits
Operating Expenses
Capital
Total Administration
GRANTS - Tourism Advancement Program
Tourism Partnerships
Cultural Tourism
Major One Time Special Event
special Events Recurring
Special Projects
Special Projects Recurring
Film lncentive
North Beach lncentive
Total Tourism Adv. Program
Ma rketi n g/PRf echnology
Marketing/Communications and PR RFP
Visual Memoirs
API Marketing
lT Development
Total
Other
Destination Marketing
lnitiatives
R&D
Projected Cash Flow Reserve
Total Other
TOTAL
5 3ss,000
s 2,410,000
s 300,000
S 2,676,000
s (3ss,000)
S (2,11o,oool
5 2,765,000 s 2,976,000 S 211,ooo
s 325,000
S rss,soo
S g,ooo
s 361,2ss
s 19s,000
s 3,ooo
S so,zss
S g,zoo
s-
S s13,8oo s 559,255 s 45,455
s 120,000
s 3o,ooo
s 362,000
s 670,000
s 119,920
s 334,080
s 30,000
s 30,000
S 109,245
s 3o,ooo
s 22s,000
s 736,000
s 270,000
s 442,000
s 3o,ooo
5 20,000
5 10,7ss
s
s 137,000
s 65,000
s (1so,o8ol
s \o7,92o
S
s (10,ooo)
S 1,696,000 S t,862,24s 5 166,24s
s 2s0,000
s 21,000
S so,ooo
s 10,000
s 2so,o00
s 3o,ooo
s 6s,000
S 2o,ooo
s
s (s,oool
s 1s,000
s 10,000
s 331.000 s 365,000 S 34,000
S 39,200
s 183,000
s
s 2,ooo
s s0,000
s 130,000
s 7,s00
s 2,000
s (10,800)
5 s3,ooo
s (7,s001
s
s 224,2OO $189,s00 S (34,7001
S 2,76s,ooo s 2,976,OOO s 211,000
Note: There is 521,255 to disburse as merit raises or in any other category.
Please refer to attached memo for detailed breakdown of each category.
111
t!r15. ?t,r,r
City of Miomi Beoch, I 200 Convention Center Drive, Miomi Beoch, Florido 331 39, www.miomibeochfl.gov
Jimmy L. Moroles, City Monoger
I el: 305-673-70 I 0, Fox: 305-673-77 82
September .l0, 20-l5
Honoroble Moyor Philip Levine ond Members of the City Commission:
I om pleosed to tronsmit the Proposed Work Plon ond Operoting Budget for Fiscol Yeor (FY)
2015/16, commencing on October 1,20"l5 ond ending on September 30, 2016, including the
Proposed Work Plon, the Proposed Operoting Budget, the Proposed Copitol Budget, ond the
ossocioted Copitol lmprovement Progrom for FY 2016/12 through FY 2019/2O. The totol
Proposed Generol Fund Operoting Budget is $300.3 million, which is $20.3 million or 7.2 percent
more thon the FY 2O14/15 odopted budget of $280.0 million.
Further, Generol Fund reserve levels os of September 30, 2014 for the I I percent emergency
reserve ond the 6 percent contingency gool were o totol of $AS.O million. The I I percent Generol
Fund emergency reserye requirement for FY 2O15/16, bosed on the proposed operoting budget
(net of copitol tronsfers ond reserves) is $32.-l million. This results in $l .l.5 million (or 4.0 percent)
ovoiloble for odditionol contingency, if there ore no odditionol chonges in fund bolonce, ond no
odditionol tronsfers mode.
BUDIOEI HrOrlltOHfS
. Thc FY 2015/16 budgct includcr $1.2 million af rductionc/clfrci;lnciet a5
wcll ac $4.2 million oJ saruice cnholncentcnts to addrcss priodties in lhc
Ciry's Stuvrrqic Plan
. The proposed miltage rate decrcase ol O.l I t4 mills meolt ,he turmaining
millage goal jo lower lhe millage rale to the level in fr 2(n9/ro as propelrty
vdtues increase av@r iime.
. The proposed millage rale results in a slight propery tax decrease lo
median or avenage propefi ownert ihat qualify for lhe homestead
exemption and the Save Our Homes cap.
. fhe proposed propefi iax levy is only $l million more in FY 2Ol5/16 than
it was nine years o,go in F\f 2006/07. Overall position couni is slill 2.9
percent less rhan in FY 2006/07.
112
FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
Poge A-2
The City's Proposed Operoting Budget in totol for FY 2O15/16 is $523..l million including the
Generol Fund, Generol Obligotion Debt Service, Enterprise Funds, Speciol Revenue Funds ond
Tronsfers to the Redevelopment District. This omount is net of lnternol Service Funds ond lnterfund
Tronsfers.
The City of Miomi Beoch hos experienced significont chonge in the lost severol yeors, due to
chonges in property tox legislotion, property volues thot first increosed ond then declined, ond
increosing pension plon contributions due to the downturn in the investment morket.
ln FY 20.l0/l I the city's opprooch to oddressing the then deficit of $32 million included o
distribution of the shortfoll between toxpoyers ond employees. Toxpoyers hod their tox rote
increosed from 5.9'l 23 to 6.5025, on increose of 0.5902 mills. The gool of the Commission hos
been to bring them bock to thot level os property volues increose over time. lt should be
remembered thot between FY 2009/10 ond FY 20-l0/l I volues declined by $2.6 billion drivtng
the need for on increose in the milloge.
ln FY 201 1/12 the City took its first step in thot direction with o reduction in the milloge rote of
0.0486 mills. The milloge rote for FY 2012/13 redvced the milloge by on odditionol 0..l062 mills.
ln the FY 2013/14 budget, the milloge rote wos reduced 0.23,l4 mills ond in the FY 2014/15
budget the milloge rote wos reduced 0.0926 mills. Over four yeors, this reduction represented 8l
percent of the gool to get bock to o milloge rote of 5.9123. The remoining gool for milloge
reduction is 0..l I ,l4.
For FY 2015/16, the Administrotion proposes o totol combined milloge rote for the City of Miomi
Beoch of 5.9,l23, which represents o decreose of 0..lI l4 mills. This omount meets the remoining
milloge rote gool to lower the milloge rote to the level in FY 2009/10 os properiy volues hove
increosed over time. ln oddition, the proposed milloge rote does not result in o property tox
increose to medion or overoge properV owners thot quolify for the homesteod exemption ond the
Sove Our Homes cop.
As shown in the toble below, in prior yeors the City of Miomi Beoch significontly reduced tox rotes
os property volues increosed. Belween FY 1999/00 ond FY 2009/10, totol combined City of
Miomi Beoch property tox rotes declined opproximotely 2.8 mills. ln FY 2007/08 olone, the
milloge rote declined by opproximotely 1 8 mills, with onnuol sovings to the overoge homesteoded
properiy of over $aOO.
113
FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
Poge A-3
Property Volue, Milloge ond Propefi Tox Levy
Toxoble
Vo ues Chorl
Toxoble
Property Vo ues
{billionsl
Fino,/Revise
d Toxoble
Vo ues
{billion.sl
Millooe Rotes Tox Levy (in mi lions)
Totol
Combined
L lyw 0e
Mlloqe
Gnerol
F und,/RD
A Milloqe
Totol Tox Levy
inc udinq Debt
Generol
Fund Totol
(including S
Poinle, ond
Renewo &
Reo ocemenl)
FY 1997 /98 $ oao $ o.ao 9.2 r00 7.4990 $ s74s $ aa.za
FY ) 998 /99 $ osz $ aaz 8.9 8 30 7.4994 $ 603z $ aa.aa
FY1999/OO $ zoa $ zst 8.6980 7 4994 $ aa.zs $47 36
FY2AOO/O1 $ a:z $ 822 8 s550 7.3994 $ 6eoB $ as zs
FY2AOl /O2 $ qao $ 922 8.3764 7 2994 $75 97 $54 .1/
FY2AO2/03 $0.56 $o.4)8.3220 7 2994 $ 8481 $ otos
FY2AU/04 $2.49 $r.85 8.t73A 7.2994 $95 39 $ 68.1 2
FY2A04/O5 $4.44 $386 8.r230 7.4254 $10.74 $ 79.38
FY2a05/06 $7.45 $7.1 5 8.0730 7 48 t0 $35 9t $1r.69
FY2AA6/07 $ zzzt $ 2226 7 6730 7.3744 $68 3B $44.31
tY20a7 /oB $ 26 Bs $ zo tt 5 8970 5.6555 $50 42 $25 33
tY20aB/a9 $ 2690 $25 B9 5.893 0 5.6555 $50 59 $25.94
tY20a9 /0 $ ztzo $ zszt 5 9)23 5.6555 $38.70 $5 /.1
tY20 a/I $ zzto $ 2A97 6 5425 6.2155 $36 55 $2 )4
tY20 t/2 $ 2198 $2a 75 6.4539 6.1 655 $34.7 5 $)29
FY20 2/3 $ zsoz $ 22A2 6 3477 6.0909 $39.r0 $432
rY20 3/A $ 2466 $ 23.64 6 r63 5.8634 $43 26 $741
rY2a 4/5 $ zt.to $ zo.zz 6.4237 5.7942 $55 t0 $l/76
FY20 s/6 $ :ozo 5.9 t 23 5 7492 $72 39 $43 )6
Further, olthough the City increosed the operoting tox rote by 0.56 mills in FY 201O/11, the City's
proposed combined milloge rote is now the some os in FY 2009/10 ond rote remoins
opproximolely 2.8 mills lower or 33"/", thon it wos in FY 1999/O0. As o result. lhe proposed
properly tox levy is only $4 million more in FY 2015 16 thon it wos in FY 2006 -
TOTAL COMBINED MILTAGE
10.0m
9.00m
8.00m
7.00m
t e.oomt!c,o 5.oomo0s
3.0000
114
FY 20,l 5/16 Proposed Work Plon ond Budget Messoge
Poge A-4
Property Volues ond Tqx Levy
o
.9
=
q)J
x(gFE
o)
E
Eo
240
220
200
180
160
140
120
100
303
Eo
=202
AI
co
'to e
of0re
'07 '08 '09 '10 '11
I PropeftyValues
'12 ',13 ',14 '15 '16
--r-Tax Levy including Debt
Todoy's Generol Fund Operoting Budget olso reflects greoter diversificotion of revenues since FY
2006/07. The Proposed Work Plon ond Budget includes $SO.S million in resort toxes to fund
tourism-eligible expenditures ond o $A.a million tronsfer of Porking Operotions Fund yeor-end
surplus. ln lorge port due to these olternotive sources, propefi iax revenues represent less
ihan half (47.7 percent) of the total funding for the General Fund budget, os
compored to 59 percent in FY 2006/07, o significont reduction over the post severol yeors.
Between FY 2007/08 ond FY 20] 4/15, ihe Generol Fund obsorbed olmost $5.l million in
reductions (olmost lZ percent of the $Zll million FY 20,l 1/12 Generol Fund budget) ond
eliminoted 295.5 full+ime ond I I port-time positions ocross oll funds. Combined with
opproximotely $27.8 million in employee "give-bocks" ochieved between FY 2009/10 ond FY
2014/15, this represents 578.7 million in combined "givebacks" and reductions over
8 ,rears.
Goneral Fund
FY 2ot4l15 Ado6tad 8-Ycar Total
3lrDacts FT PT $ lmpacts FT PT
rublic Safetu (3.01 ($8,021,095 (71 0''1.0
Joerations ($6,126,867 (66 0 (23.01
\dministrative Suooort (60.000'1.0 (s3.246.694 (33.4 .0
:con & Cultural Dev ($1.235.426 (17.O
(s1 .619.642'
Subtota $ (60,0001 (2.O',($20.249.724 1E5.4'(2 0l
fransfers ($23.'168.966
Tota 3 (60.000t t2.o:$ (43.418.690 1185.4'.121.O\.
nternal S.rvicc Funds (1 9.01 (s3 a-71 ?75'(57.1
:ntorprisc Funds ($3.6s1.021'(53.0 10.0
GRAID TOTA- REDUCTIONS $ 160.000l 121-O\,$ (50,940,9351 (295.51 (1r.01
Givobacks *
TOTA- REOUCTIONS AtlO GIVEBACK
($1.900.0001 ($27.833.360
$ (1.960.0001 21.01 s 08.774.296',(295.5'(l't.0t
The proposed FY 2Ol5 '6 General Fund budget adds Sl.2 million in efliciency
reductions.
115
FY 20,l 5/16 Proposed Work Plon ond Budget Messoge
Poge A-5
Of note, the FY 2015/16 Generol Fund Budget is obout $02.0 million (26 percent) more thon the
FY 2006/02 budget, despite pension contribution increoses of $29.3 million during the some
period. lnflotion from October,2006 throughJune,20l5, o similor period, wos opproximotely 18
percent. This reflects o significont decreose ocross oll other expenditures during thot time period.
At this point, onnuol contributions to fhe City's fwo pension plons olone represent more thon $SZ.l
million (12 percent) of the totol Generol Fund budget. As o result, pension reform continues to be o
high priority for the City. During FY 201 4/15 both pension boords voted to decreose the
investment rote of return for their plons to more conservotive ossumptions over the next severol
yeors. The impoct to the FY 20-l 5/16 Budget from the onnuol required contribution (ARC) for both
plons is $2.9 million. lt should be noted thot the ARC for both funds would hove been much less
without the chonge in the investment rote ossumptions. The funded net position os o percentoge of
totol pension liobility is 76 percent for the Fire ond Police plon ond 77 percent for the Generol
Employees plon.
As in post yeors, the Proposed Work Plon ond Budget wos developed through on intensive review
process with our City Commission. Preliminory budget informotion wos provided ot the
Commission Retreot on Moy 29'h ond in meetings with the Finonce ond Cihywide Proiects
Committee (FCWPC) on June 3'd, July 1", ond )uly 17'h.
GENERAL FUND CURRENT SERVICE TEVEL BUDGET DEVETOPTUENT
The Generol Fund is the primory source of funding for the moiority of City services. Revenues ore
derived from od volorem property toxes, fronchise ond utility toxes, business license ond permit
fees, revenue shoring from vorious stotewide toxes, user fees for services, fines, rents ond
concession fees ond interest income. Additionolly, intergovernmentol revenues from Miomi-Dode
County ond Resort Toxes contribute funding for tourist-reloted octivities provided by Generol Fund
deportments.
The first step in preporing the FY 2O15/16 budget wos on evoluotion of Current Service Level (CSL)
revenues ond expenditures. CSL revenues represent the omount of revenues thot would be
generoted bosed on existing tox rote, fees ond chorges. CSL expenditures represent the
expenditures ossocioted with providing the some level of service next yeor os in the current budget
yeor.
At the Strotegic Plonning Retreot on Moy 29, 2015, the Commission wos briefed regording the
preliminory Generol Fund Current Service Level (CSL) budget. The CSL represents the cost of
providing the some level of services os in the prior yeor ond serves os the boseline of funding for
the budget process.
116
FY 2O15/16 Proposed Work Plon ond Budget Messoge
Poge 4-6
Property toxes comprise 46'/" of the totol Generol Fund revenue ond ore o key driver of CSL
revenues. The Property Approiser provided the preliminory 2015 property volues on June 1,2O15.
The Commission wos briefed regording the updoted CSL budget ot the June 3'd Finonce & Ciiywide
Prolects Committee. The preliminory 2O15 property volues increosed 12.0%, which resulted in on
increose of $.l4.6 million in Generol Fund property fox revenues.
CSL revenues were estimoted to increose $tO.t million due to on $,l4.6 million increose in
property tox revenues (ossumed keeping the operoting milloge rote the some), o $2.6 million
increose in non-property tox revenues including on increose in the Resort Tox contribution of $l.Z
million for items odded in mid-yeor ond onnuolized items from FY 2014/15, ond o decreose in
prior-yeor set-oside (one-time revenue) of $.l.6 million. These figures do not ossume odditionol
contributions from the Resort Tox or Porking Funds.
CSL expenditures were estimoted to increose $12.5 million due to the following:
. Higher pension contributions of $2.8 million os both pension boords voted to lower the
investment rote ossumption
. 0-2% merit poy: $2.2 million
. Spike in leove poyouts from retirements, DROP, ond seporotions from the city: $ I .2 million
. Annuolized costs for items odded during FY 2014/15 such os $t.Oa million for the new
londscoping controct, $534,000 for PC replocement from 5 to 3 yeors, $332,000 for
body comero mointenonce, ond $249,000 for Energov permitting softwore mointenonce.
. Annuolized costs for items odded mid-yeor including $802,000 for stoffing of 6 new
lifeguord stonds, $285,000 for enhonced tuition reimbursement progrom, $283,000 for
pre-employment bockground checks, $276,O00 for license plote reoder on MocArthur
Cousewoy, $204,000 for odditionol windstorm insuronce, $-l28,000 for security guords
on 4'h floor of City Holl ond ot Housing & Community Services, ond $105,000 for
Executive Services Progrom.
. Other miscelloneous cost increoses to CSL include $2.l0,000 for higher generol liobillty
legol fees ond workers comp legol fees bosed on trend, $ I 60,000 for outside legol
counsel for lobor negotiotions ond Wotson lslond, $157,000 for octuory ond pension
ottorney for lobor negotiotions, ond $,I54,000 for electricity for new streetlights (21%
increose in inventory) ond irrigotion costs from recently completed copitol proiects.
. These expenditure figures do not ossume odditionol sovings from potentiol efficiencies or
reductions.
The preliminory CSL bosed on June 1 't properfy volues hod o revenue increose of $ I 6..l million ond
on expenditure increose of $12.5 million for o net surplus of $3.6 million. At theJune 3rd Finonce
ond Citywide Proiects Committee meeting, direction wos given to ossume o milloge rote reduction
of 0.0552, which represented holf of the remoining milloge rote gool. The milloge rote reduction
reduced the proiected CSL surplus to $2.5 million.
117
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-Z
APPROACHES TO BATANCE
At the July 1" Finonce ond Citywide Proiects Committee meeting, direction wos given regording the
proposed Milloge Rote, enhoncements ond efficiencies for the Operoting Budget, ond chonges to
the Copitol Budget.
The impoct of the chonge from theJune l" preliminory toxoble volues of 12.0 perceni to theJuly 1"
certified toxoble volues thot increosed ,l3.3 percent wos colculoted ot $l .2 million. The Committee
voted to reduce the combined milloge rote by the remoinder of the milloge rote gool, 0..lI l4 mills,
which reduced the surplus by $l.l million. The proposed milloge rote wos reduced [rom 6.0237
to 5.9123 ond is now the some os it wos in FY 2009 /1O prior to the milloge rote increose in FY
2O10/11 of 0.5902.
On July 'lst, the Committee occepted the recommended reductions/efficiencies except for the
recommended reduction in City Clerk - Centrol Services for $27,,l00 to eliminote printing of
Commission meeting ogendos, Commission committee ogendos, Lond Use Boords ogendos, ond
onnuol Budget documents. The updoted sovings from the recommended reductions/efficiencies
totols $1,211,750.
The Committee olso recommended occepting the proposed odditions ond service enhoncements
with the following chonges listed below:
. Remove $t 00,000 for the Climote Action Plon in Building-Environmentol Monogement
. Remove $.l50,000 for the North Beoch Morketing funds in Tourism, Culture, & Economic
Development (funded by Resort Tox)
. Offset 50 percent ($55,000) of the Assistont Director in Tourism, Culture, & Economic
Development from Resort Tox funding
. Offset the $220,000 cost of the Urbon Forestry Tree Preservotion Progrom in Public Works
by budgeting the fee revenue ossocioted with the new progrom
. Add $200,000 for Out-of-Region Doto Center in lnformotion Technology
. Add $500,000 in o reserye to offset the future cost of the Public Sofety Rodio prolect in
Emergency Monogeme nt /9-1 -1
Following the July 1 " meeting, on odditionol sovings of $ I 30,000 wos identified in the Current
Service Level Budget from funding the Fire Boot in FY 2014/15 insteod of FY 20,l 5/16.
At the July 1Z'h Finonce ond Citywide Proiects Committee meeting, the following two chonges were
mode to the list of proposed odditions ond service enhoncements:
. Add $45,000 for one of two requested positions for the City Attorney Fellowship Progrom
. Reduce Porking's Looding Zone Progrom request from I 2 to 8 positions (Porking Fund)
118
FY 2015 / 16 Proposed Work Plon ond Budgei Messoge
Poge A-8'
The updoted recommended enhoncements totol $3,869,000, which is offset by $S30,000 from
odditionol Resort Tox contribution for tourism-eligible enhoncements. The remoinder of the surplus
totoling $l02,lSO wos ploced into Generol Fund-Contingency in Citywide.
Atter the July 17'h Finonce Committee meeting, on enhoncement wos odded consisting of three
Code Complionce Officers in the Entertoinment District to ougment the existing two positions odded
during FY 20.l 4/15. These positions would be ossigned olong Oceon Drive, Espofrolo Woy, ond
the southern portion of Collins Avenue ond Woshington Ave. ln the lost four yeors, twenty-three
odditionol ordinonces hove been implemented ond coseloods hove olmost doubled since FY
201O/1,l . The cost of this enhoncement is offset by odditionol contribution from Resort Tox.
Preliminory CSL surplus
-bosed on June I st volues
Milloge rote reduction
-5O% of remoining milloge rote gool
3,600,o00
(1 , t 0o,0o0)
Updoted CSL surplus
Recommended enhoncements
Additionol Resort Tox contribution
Recommended reductions/eff iciencies
Chonge in toxoble volues
-bosed on July I st volues
Additionol Milloge rote reduction
-Remoinder of milloge rote gool
Reserve for Public Sofety Rodio proiecl
Sovings to CSL from Fire Boot
Add itio no I Contingency
After Julv lTth Finonce Commiltee
Code Officers for Entertoinment Districr
Additionol Resort Tox Contribution
2,5OO,OOO
(4,.l09,0o0)
770,OOO
1 ,211 ,750
1,200,000
(t ,'100,000)
(5O0,0o0)
r 30,000
1102,75Ol
(240,O00)
240,OOO
Totol surplus/(shortfo !!)
119
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-9
Efficiencies qnd Reductions
City deportments continue to be prooctive in identifying odditionol efficiencies to their current
service level progroms ond seryices. As with the preporotion of budgets for the lost eight yeors,
deportments ore continuing to onolyze their budget from two perspectives: 1) reviewing for
potentiol efficiencies, reorgonizotions to reduce cost, etc., without odversely impocting services;
ond 2) performing o modified zero-bosed onolysis of eoch deportment budget, identilying potentiol
service reduction olternotives versus core functions. As port of the FY 20.l 5/16 budget process,
the Finonce & Cihywide Proiects Committee requested thot deportments submit lists of potentiol
reductions/efficiencies totoling 5 percent of their FY 20.l 4/15 budgets. The lists were reviewed
extensively by the City Monoger, Executive Teom, Deportment Directors, ond the Budget Office. At
their July 1'f meeting, the Finonce & CiVwide Proiects Committee occepted $'1,2.l1,750 of the
recommended reductions/efficiencies recommended by stoff. ln oddition to the summory below, o
list of the proposed reductions/efficiencies con be found in Attochment A.
. Move the elevotor section from Building to Public Works: The elevotor section currently
operotes from the Building Deportment ond hos onnuol offsetting revenue. lt hos been
determined thot this revenue is not restricted for building enforcement purposes. As such,
the function ond offsetting revenue con be moved to Public Works ond result in o net
sovings to the Generol Fund of $OS8,OOO.
Eliminote the Ethics Hotline: This reduction eliminotes the Ethics Hotline funded during FY
2O13/14,but not implemented. The recommended opprooch is to leveroge the existing FBI
corruption hotline which is currently odvertised on the City's website ond MBTV. The FBI
corruption hotline is preferoble to on internol ethics hotline becouse it offers o potentiol
whistleblower greoter protection from on independent low enforcement ogency. The City
currently hos o police officer ossigned to the FBI public corruption investigotion tosk force.
ln oddition, the Miomi-Dode County Office of the lnspector Generol hos o "Report Froud"
phone number ot 305-579-2593.
Eliminote the Green Teom: This $l.l5,000 reduction eliminotes the "Green Teom" funded in
FY 20,l3/14, but not implemented. These positions were plonned to increose the City's
monitoring of woste runoff pending the City obtoining some level of iurisdiction thot ensured
the enforcement outhority over greose trops by a2-20,l5. DERM hos not relinquished the
outhority for the City to hove full iurisdiction over greose trop investigotions ond penolties so
these positions were never filled.
Reduce lnvestment Advisory Services fees: Due to o
fees ond orbitroge costs for the Investment Advisory
without impocting service levels.
newly negotioted controct, the custodiol
Services fee con be reduced $ZOZ,OOO
Reduce medicol shelter beds budget: ln the post, clients with medicol impoirments hove
been ploced in o medicol shelter bed insteod of o normol shelter bed, resulting in odditionol
costs. Shelters hove become increosingly ADA compliont resulting in less of o need for
speciolized medicol beds. The recommended reduction of $27,450 is not onticipoted to
120
FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
Poge A-10
hove o negotive effect os the remoining funding in the progrom budget is expected to meet
the onticipoted need for medicol beds. This need is onticipoted to continue to decreose
over time.
Reduce criminol bockground checks budget: The recommended reduction hos no impoct
due to new criminol bockground check controct costs being $4,800 less thon prior controct.
Accelerote plonned implementotion of Virtuol Desktop lnfrostructure: The implementotion of
Virtuol Desktop lnfrostructure wos plonned for o limited implementotion in FY 20.l 6/17 ond
this reduction of $,l00,000 occelerotes the rollout to FY 2015/16. Select users thot ore
scheduled to hove their PC's reploced will use Dell Virtuol Desktop lnfrostructure insteod of o
troditionol PC. There moy be initiol chollenges ond lessons leorned os port of the inifiol
rollout, but there is potentiol for substontiol longterm sovings.
Estimoted onticipoted sovings from Telecom Audit: A telecom oudit hos been initioted during
FY 20,I 4/15 thot is onticipoted to result in sovings from billing errors, etc. The lost oudit
wos performed 1997. Ihe oudit is onticipoted to hove o minimol impoct to users. lT stoff is
impocted os there is on omount of effort ond lobor thot is involved. The more effort thot lT
ond the selected vendor put forth, the more likely thot sovings ore found. However, the
lobor committed to doing this reduces the work copocity for other proiects. The
recommended reduction of $50,000 reflects o reolistic sovings torget thot could increose to
os much os $250,000.
Eliminote distribution of solicitotion documents vio CD's: The City Code requires thot os port
of the bid solicitotion process, bidders ore required to poy $20 per CD to pick up copies of
the cbnstruction documents. This $,l,500 reduction will result in distribution of construction
documents vio o File Tronsfer Protocol (FTP) or the Public Purchose Website. This reduction
would require o chonge to the City Code.
Eliminote newspoper odvertisements for bids under $300,000: The City Code requires thot
bids sholl be published once in ot leost one officiol newspoper hoving generol distribution
in the city ond ot leost five working doys preceding the lost doy set for the receipt of
proposols. Most bidders todoy, rother thon relying on newspoper odvertisements, rely on
electronic bid notificotion systems. The City uses one such system, Public Purchose, to
odvertise oll competitive solicitotions. Florido stotutes only require thot bids for construction
over $300,000 be odvertised. This reduction would require o chonge to the City Code.
Service Enhqncements
The proposed enhoncements found in Attochment B reflect services thot our residents ond businesses
identified os importont to them during the 20.l4 Community Sotisfoction Survey or priorities
identified ot the City Commission retreot on Moy 29, 2015.
121
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-1 1
Highlights of the $4.2 million of enhoncements funded ocross oll funds to oddress priorities in the
City's Strotegic Plon include:
. lmprove troffic ond mobility by odding on odditionol police motor unit ond exponding the
Freight Looding Zone progrom throughout the ciiy
o lncreose public sofety by supporting the Stote Attorney's Humon Trofficking Tosk Force ond
implementing o License Plote Reoder system on MocArthur Cousewoy
o lmprove policing culture by reimbursing ten police recruits to complete Police Acodemy
troining insteod of only hiring certified officers with previous experience
. Enhonce beoutificotion by creofing on Urbon Forestry Tree Preservotion progrom,
developing o GIS tree inventory, ond porticipoting in the Foirchild Botonicol Gordens
Million Orchid proiect
. Enhonce progromming for vorious recreotion progroms os follows: odditionol inclusionory
oides to meet the demond for speciol need children to be enrolled in summer comps;
funding for o second seoson of Little Leogue Boseboll; exponsion of elderly progromming
from North Shore Pork Youth Center to two odditionol locotions in centrol ond south beoch;
on increose in yeor-round level of service ciVwide for youih progromming with new
educotionol ond culturol progroms ond ot odditionol sites; the oddition of Noutilus Middle
School os on odditionol site for ieen progromming; the enhoncement of speciol community
events such os Winter Wonderlond ond Cupid's Cornivol with odditionol rldes ond
octivities; meeting increosing demond for elderly progroms ond events by increosing
funding for the Senior Enhoncement Tronsportotion Service progrom.
. Preserye infrostructure by increosing poy-os-you-go funding from the Generol Fund for
copitol prolects from $ I .4 million to $2.4 million
. lncreose response times for oddressing high priority citizen issues/comploints by odding
two port-time positions to the newly creoted Ropid Response Teom
. Enhonce o more prooctive code complionce environment by odding three Code
Complionce Officers in the Entertoinment District to ougment the existing two positions
odded in FY 2ol 4/15.
. Enhonce opportunities for persons with disobilities by portiolly funding the poro-rowing
progrom ot the Shone Rowing Center
. Expond the "Con on Every Corner" initiotive by on odditionol ,l00 locotions
. Mointoin plon review turnoround time within current torgets (Residentiol - 7 doys;
Commerciol - 21 doys) while obsorbing the stoffing impoct of ossigning building inspectors
to the Convention Center proiect
. Enhonce preventive mointenonce of storm woter ond sewer infrostructure
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FY 2015/16 Proposed Work Plon ond Budget Messoge
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lmprove disoster preporedness by bocking up City technology doto/systems in on out-of-
region doto center
Severol odministrotive enhoncements including: enhonce orgonizotionol copocity by
creoting o Fellowship progrom to hire entry-level city ottorneys; streomline records
monogement octivities ocross the orgonizotion; improve code complionce oversight;
improve quolity of 9l I colls using off-site ce*ified reviewers; improve oversight of bond
issuonce ond debt monogement function; increose oversight of HUD funded copitol
octivities; meet increosing demond for odministrotive support of the City's five Lond
Development Review Boords; expedite procurements octivity; reduce bocklog of engineering
proiects; oddress 21 percent increose in street light inventory; provide odequote oversight of
controcted grounds mointenonce services; meet increosing demond for GIS progromming
ond support; enhonce oversight of tourism, culturol, ond economic development progroms;
enhonce copocity to develop ond mointoin mobile opplicotions ond web-bosed opplicotions
Additionol enhoncements odded mid-yeor during FY 20.l 4/15 include the following:
o lmprove troffic ond mobility by exponding the City's trolley system from the existing North
Beoch Loop to include o Mid Beoch Loop, o South Beoch Loop, ond o Collins Link
lncreose public sofety by odding six new lifeguord stonds to the existing 29 locotions
. Enhonce porking lot cleonliness by odding o roving crew to oddress illegol dumping, liiter,
ond other deficiencies
. lmprove educotionol excellence by developing on internship progrom with Florido
lnternotionol University for 1B-24 interns onnuolly to goin reol-life, honds-on work
experience
A list of potentiol odditionol enhoncements requested by deportments but not recommended by me
in the Proposed Budget con be found in Attochment C. While mony of these potentiol
enhoncements ore importont ond should be considered over time, they were considered o lower
prioriiy thon those included in the FY 2015/16 Proposed Budget ond Work Plon.
lncreosed Use of Resort Toxes lo offset Tourism Eligible Expenditures in the
Generol Fund
Bosed on on outside consultont study conducted in 2010 using FY 2007/08 octuol costs, it is
estimoted thot there ore opproximotely $SO.S million in eligible resort tox expenditures in the
Generol Fund. However, $8.8 million of these costs were estimoted os being oddressed by
dedicoted funding pursuont to the Miomi-Dode County Convention Development Tox interlocol
ogreement, thereby resulting in opproximotely $41.7 million in eligible Resort Tox expenses in the
Generol Fund.
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FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
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These include expenses ossocioted with police officers serving entertoinment oreos; o portion of fire
rescue seryices from Fire Stotions 1 & 2; oceon rescue services; enhonced code complionce
provided to respond to evening entertoinment oreo violotions ond stoffing of speciol events; other
code complionce octivities in tourism ond visitor reloted focilities/oreos; Tourism ond Culture
Deportment ond the Culturol Arts Council; museums ond theoters (Gorden Center, Boss Museum,
ond Colony Theofer); golf courses (net of revenues); Memoriol Doy ond other speciol event costs;
homeless services; )uly 4'h; Visitor Center funding; holidoy lights; Jewish Museum; Miomi Design
Preservotion Leogue (MDPL); Oronge Bowl; monuments; etc.
The totol proposed Resort Tox Fund tronsfer to the Generol Fund for FY 20.l 5/16 is opproximotely
$ao.s million.
ln 20,l 4, the City of Miomi Beoch conducted its fifth set of comprehensive stotisticolly volid
community sotisfoction surveys. The Community Survey wos designed to receive both resident ond
business input on quolity of life, city services, ond toxes; ond to identify key drivers for
improvement.
The 20l4 survey built on previous surveys in thot mony questions osked in previous studies were
included in the 2014 study so comporisons could be exomined over time. Residents ond business
owners were brutolly honest in their rotings; nonetheless 4 out of 5 residents ond business owners
would recommend the City of Miomi Beoch, ond Residents rote the quolity of life os very high.
Responses to mony questions in the survey ore highly correloted, i.e., if troffic is on issue (os it is to
o moiority of residents), then rotings of other City services ore influenced. Residentiol rotings for
quolity of life ond City services were down from 2012, olthough still high ot77 percent, with the
percentoge of residents who would recommend Miomi Beoch os o ploce to live trending up ot 81
percent. Unlike the residentiol survey, the overoll snopshot of business rotings of the City were, on
the whole, not significontly different from the 2012 rotings, with o substontiol number of services
received positive rotings ronging from 70 percent to 95 percent of businesses.
These results indicote generol feedbock ond input from our residents ond businesses on their level of
sotisfoction with the seryices we provide, os well os refined priority oreos for the orgonizotion to
focus on, ond octionoble recommendotions for improvements to our seryices.
Detoiled survey results ore ovoiloble on the City's website ond the FY 2O15/16 Citywide Work
Plon con be found in Attochment E.
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FY 2015/16 Proposed Work Plon ond Budget Messoge
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PRE'YII ER N E IGH BORHOODS
Becruty of Neighborhoods
Enhoncing the beouty ond vibroncy of urbon ond residentiol neighborhoods is o Key lntended
Outcome in the City's strotegic plon. The FY 2015/16 Budget includes funding to provide
odequote oversight of the Urbon Forestry Tree Preservotion Progrom ond enforcement of the Tree
Preservotion Ordinonce No. 20,l 4-3904 thot wos opproved by Commission on November '19,
2014 by odding three positions in Public Works.
The new positions would enhonce the City's obility to enforce the tenonts
of the Tree Preservotion Ordinonce, provide Tree Work Permits more
expeditiously, ond improve comploint ond inspection request turnoround
times. Under the new Ordinonce, the City will be enocting its own tree
preservotion progrom ond be 100 percent responsible for issuing ond
enforcing tree work permits ond tree reloted code violotions os delegoted
by Miomi Dode County.
Also included ore oneJime funds to creote o GIS Tree lnventory to ollow for the proper monitoring,
mointenonce, ond enhoncement of the citywide urbon forest. The citywide GIS inventory would
enhonce the City's obility to properly schedule ond trock tree/polm mointenonce, monitor
problemotic trees, ond ensure replocement of tree conopy in oreos with insufficient conopy
coveroge.
Code Enforcement
The FY 20.l 5/16 Budget includes funding to enhonce o more prooctive code complionce
environment by odding three Code Complionce Officers in the Entertoinment District to ougment the
existing lwo positions odded in FY 20.l 4/15. These positions would be ossigned olong Oceon
Drive, Espo6olo Woy, ond the southern portion of Collins Avenue ond Woshington Ave. ln the lost
four yeors, twentythree odditionol ordinonces hove been implemenfed ond coseloods hove olmost
doubled since FY 2010/11. This enhoncement helps oddress the declining rotings regording the
oppropriote level of code enforcement in the 2014 Community Survey 162% compored to 71%in
2005).
Culturol qnd Recreotionol Activities
Severol enhoncements ore included in the FY 2015/16 Budget thot support the City's KIO for
enhoncing culturol ond recreotionol octivities.
Progromming for vorious recreotion progroms will be increosed os follows: odditionol inclusionory
oides to meet the demond for speciol need children to be enrolled in summer comps; funding for
the second seoson of Little Leogue Boseboll; exponsion of elderly progromming from North Shore
Pork Youth Center to two odditionol locotions in centrol ond south beoch; funds to increose the
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FY 201 5 / 16 Proposed Work Plon ond Budget Messoge
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yeor-round level of service citywide for youth progromming with new educotionol ond culturol
progroms ond ot odditionol sites; funding to odd Noutilus Middle School os on odditionol site for
teen progromming; odditionol funds to enhonce speciol community events such os Winter
Wonderlond ond Cupid's Cornivol with odditionol rides ond octivities; ond more funding to meet
the increosing demond for elderly progroms ond events by increosing funding for the Senior
En honcement Tronsportotion Service progrom.
Opportunities for persons with disobilities will be enhonced through the City's contribution for the
poro-rowing progrom ot the Shone Rowing Center. The Miomi Beoch Wotersports Center is o not-
for-profit orgonizotion thot runs o premier rowing club with over 250 members, mostly oll Miomi
Beoch residents. The Center hos recently undertoken o poro-rowing progrom which teoches people
with disobilities how to row ond provides o troining focility for competitive poro-rowers ond hove
been designoted os Porolympic Sport Club by the US Olympic Committee.
The City will olso porticipote in the Foirchild Botonicol Gordens Million Orchid Project os one of
severol municipolities thot would begin to receive os mony os ,l50 orchids throughout the next 3
yeors storting os soon os October,2015. Foirchild Tropicol Gordens proposes to introduce
millions of notive orchids into the South Florido within the next five yeors.
Cleonliness
Cleonliness of our City continues to be o priority for our residents ond businesses. The City uses o
quontitotive index to ossess the impoct of these efforts ond results hove shown significont overoll
improvement in the lost nine yeors. ln FY 20.l3/14,87.2 percent of public oreos citywide were
roted os cleon or very cleon compored lo 65.2 percent in FY 2005/06.
The City's strotegic plon includes key intended outcomes (KlOs) to improve cleonliness in high troffic
oreos ond city beoches, ond to moximize deployment of trosh cons citywide. The FY 2015/16
budget includes funding to expond the "con on every corner" initiotive by odding .l00 more trosh
cons ocross the City. During FY 20.l 4/15, the City Commission opproved enhoncing porking lot
cleonliness by odding o roving crew to oddress illegol dumping, litter, ond other deficiencies.
The FY 2014/15 Budget included severol enhoncements thot support cleonliness including: the
creotion of two new indexes to improve the cleonliness ond oppeoronce of city porking goroges
ond public restrooms; severol initiotives to improve the cleonliness ond oppeoronce of the City's
porking goroges; ond the oddition of ottendonts ot beochfront restrooms in Lummus Pork ond 2.l"
Street on weekends, holidoys, ond speciol events.
Pedestrion Sofetlr
The 20.l4 Community Survey showed o decreose in the odequocy of street lighting from 28 percent
in 2009 to 65 percent in 2014. ln oddition, elevoting wolkobility ond pedestrion sofety is o key
intended outcome in the City's strotegic plon. The FY 20.l 5/16 Budgetwill oddress the 21 percent
increose in street light inventory from recently completed copitol proiects by odding two positions in
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FY 20,l 5/16 Proposed Work Plon ond Budgei Messoge
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Public Works. These positions will conduci preventive mointenonce, repoirs, ond rebuilding for
londscope u p-lighting.
The FY 2015/16 Copitol Budget includes Renewol & Replocement
funding of $300,000 for o new Street Lighting progrom for
neighborhoods os well os $333,000 eoch from Quolity of Life funds in
North, Mid, ond South Beoch for tourist-eligible oreos. The new progrom
will increose pedestrion sofety by implementing Lighting ond Crime
Prevention Through Environmentol (CPTED) improvements throughout the
city.
INFRASTRUCTURE
Storm Droinoge
The 2014 Community Survey identified storm droinoge os o key issue for residents. Only 25% of
residents roted storm droinoge os excellent or good compored to 2009 144%) ond 20,l 2 ,,37%1.
lnterestingly, neorly nine out o[ ien residents 37%l cloimed they would support the City spending
tox dollors to oddress rising seo levels. During FY 2013/14, two new commiffees were formed to
oddress the City's current ond future droinoge issues, the Moyor's Blue Ribbon Ponel on Flooding
ond Seo Rise ond the Flooding Mitigotion Committee.
The City's strotegic plon includes o KIO to ensure relioble stormwoter monogement ond resiliency
ogoinst flooding through short ond long{erm solutions oddressing seo-level rise. The FY 2O14/15
Budget included funding for severol positions to implement dozens of plonned stormwoter proiects
over the next five yeors to help convert the city's droinoge system from o grovity-bosed system to o
pumped system. The FY 2015/16 Budget includes two positions in the Public Works deportment to
enhonce preventive mointenonce to the stormwoter infrostructure system thot would focus on
mointenonce of the storm sewer moins.
During FY 20.l 4/15, the City entered into o portnership with Horvord University on o multi-yeor
study of odoptive strotegies for the impocts of seo level rise for coostol communities in South
Florido. ln oddition, the City of Miomi Beoch hosted the 6'h Annuol Southeost Florido Climote
Leodership Summit in October, 2014.
The City hos completed construction of 3 out of 4 pump stotions in the West Avenue neighborhood
ond upgroded oll 3 pump stotions in the Sunset Horbour neighborhood. The City olso completed
the pump stotion on Crespi Boulevord ond upgroded the design of the Venetion lslonds, Lower
North Boy Rood os well os Polm ond Hibiscus neighborhood proiects. The Stormwoter Revenue
Bond Series 20,l5, will be the first of three $.l00 million bond issues to continue to oddress hlgh
priority stormwoter copitol proiects.
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FY 2015/16 Proposed Work Plon ond Budget Messoge
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froffic Flow
ln the 2014 Community Survey, troffic wos identified os the number one problem for residents os
only 1 6"/" roled troffic flow os excellent or good. Positive rotings for troffic flow hove been
declining since 2005, when 36% oi residents felt troffic flow os positive. The City's strotegic plon
includes o KIO to ensure comprehensive mobility oddressing oll modes throughout the city.
The FY 2015/16 Budget includes on odditionol motor unit in Police, which
results in o 50 percent increose in stoffing to oddress troffic issues, improve
enforcement, ond provide odditionol visibility.
To oddress troffic chollenges resulting from commerciol looding the FY
201 5 / 16 Budget includes on exponded looding zone enforcement
progrom in Porking to reduce obstruction of troffic (double porking) on
moior thoroughfores. The scope of the progrom exponds enforcement from
the entertoinment district to oll oreos of the city.
lncreosing mobility through trolleys or locol bus circulotors hos been o priority over the lost two
yeors. ln the 2014 Community Survey, neorly holf of residents 149%l cloimed they would ride
trolleys or locol bus circulotors. During FY 20,l 4/15, the City Commission voted to expond the
City's trolley system from the existing North Beoch Loop to include o Mid Beoch Loop, o South
Beoch Loop, ond o Collins Link.
The FY 2014/15 Budget included funding to promote o bicycle sofety compoign to help reduce
occidents in the community. An odditionol initiotive for bicycle sofeiy included in the FY 20,l 5/16
Copitol Budget is to point severol existing ond plonned bicycle lones green to help seporote bike
ond outo troffic on busy streets.
The FY 2014/15 Budget included funding for deployment of on interim lntelligent Tronsportotion
System {lTS) solution for moior speciol events ond high impoct periods. The longterm ITS solution is
proiected to cost opproximotely $14.5 million, of which o $4.5 million motch is included in the FY
2015/16 Copitol Budget ond $lO million hos been requested through o Tronsportotion lnvestment
Generoting Economic Recovery flGER) gront from the U.S. Deportment of Tronsportotion.
Build ond Mqintoin Priority lnfrqsfructure
Two of the lowest roted issues for residents in the 2014 Community
Survey were rood conditions (32 percent sotisfoction) ond sidewolk
conditions (50 percent sotisfoction). The FY 20,l 5/16 Copitol
Budget includes Renewol & Replocement funding of $500,000 for o
new Povement ond Sidewolk progrom.
The FY 2015/16 Budgetincludes on increose in Generol Fund Poy-As-You-Go (PAYGO) funding for
copitol proiects from $,l.4 million to $2.4 million. The odditionol funding will help oddress
pressing needs such os: neighborhood proiect costs thot hove increosed over time; stormwoter
proiects thot ore generoting o need for obove ground funds; replocement of $ I .Z million in PTP
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FY 2015/16 Proposed Work Plon ond BudgetMessoge
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funding reprogrommed for the enhonced trolley
seowoll proiects.
ln oddition, two positions will be odded in the
mointenonce to the sewer infrostructure sysfem
moins.
system; pork prolects in non-tourist oreos; ond
Public Works deportment to enhonce preventive
thot would focus on mointenonce of the sewer
PUBTIC SAFETY
Accountobilitlr
The FY 2015/16 Budget includes 50 odditionol body-worn comeros funded from Federol ond Stote
Confiscoted Trust funds. The Body-Worn Comero progrom in the Police Deportment wos initioted in
FY 2014/15 with the ocquisition of .l00 comeros to improve tronsporency ond occountobility by
recording police officers' interoctions with the public. Body-worn comeros ore on importont tool
thot will be on integroted port of the City's problem-solving ond community-engogement sfrotegy,
helping to increose both trust ond communicotion between the police ond the communiiy.
Additionol body comeros ore onticipoted to be purchosed ond put on the street over the next three
yeors. The City hos olso opplied for o U.S. Deportment of Justice gront for 264 body-worn
comeros ond ossocioted costs.
Public Sqfefy
To support the KIO in the strotegic plon to enhonce public sofety ond emergency preporedness,
during FY 20,l 4/15 the City Commission opproved odding six new lifeguord stonds to the existing
29 ol the following locotions:
o Bel-ween 64th ond 53rd Streets
o Between 30th ond 2l st Streets
o Betwee n 46th ond 4l st Streets
o Between 53rd ond 46th Streets
o Between 69th ond 64th Streets
. Ath Street Beoch
The FY 2015/16 Budget odds o License Plote Reoder (tPR) system on MocArthur Cousewoy. The
City hos successfully used police vehicles equipped with LPR system for the post two yeors to
recover stolen vehicles ond to moke mony felony ond misdemeonor orrests. This enhoncement
would complement the fixed LPR system thot is onticipoted to be instolled on the Venetion
Cousewoy during FY 2O14/15.
A Detective position will olso be ossigned to porticipote on the Stote Attorney's Office's Humon
Trofficking Tosk Force. Miomi Beoch hos experienced o significont number of crimes ossocioted
129
The FY 2015/16 Budget includes on enhoncement thot ollows the Police deportment the obility to
occess o pool of quolified condidotes thot could be hired os police officers by reimbursing ten
police recruits to complete Police Acodemy troining supervised by o Troining Advisor. For the lost
15 yeors, MBPD hos only hired certified police officers with previous experience or ocodemy
certificotion, which hos resulted in limiting hiring to oppliconts thot hove been troined with vorying
level of quolity ond/or tronsferred from other iurisdictions. This enhoncementwos recommended by
o study conducted by the Police Executive Reseorch Council in 20,l4 ond supports the KIO in the
City's strotegic plon to reform policing culture with customer seryice emphosis.
EDUCATION EXCETTENCE
Achieve Educotionol Excellence
During FY 20.l 4/15 the City Commission opproved the developmentof on internship progrom with
Florido lnternotionol University for 18-24 interns onnuolly to goin reol-life, hondson work
experience while contributing their tolents on beholf of the community.
TYTANAGEMENT & SERVICE DETIVERY
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-19
with humon trofficking ond porticipotion on ihe
resources to oddress this growing problem in the
Policing Culture
Gluqlitlr Customer Senrice
The City's strotegic plon includes o KIO to
customer service. The FY 2015/16 Budget
high priority citizen comploints regording o
to ihe Ropid Response Teom creoted during
existing full+ime positions to work in
issues/com plo ints.
tosk force would ollow MBPD occess to odditionol
city, sfote, ond region.
build ond enhonce o universol culture of high quolity
includes on enhoncement to increose response time for
wide ronge of issues by odding two port-time positions
FY 20.l 4/15. These positions would complement two
teoms of two to expeditiously oddress citizen
An odditionol enhoncement will improve the quolity of 9l I colls by controcting out the review of
recorded colls to ensure thot proper protocol ond procedures ore being odhered to by 91 1
operotions. Utilizing off-site certified reviewers to evoluote recorded 9l I colls is onticipoted to
provide more occurote ond importiol review of 9l I operotor performonce.
The FY 2015/16 Budget includes on enhoncement consistent with the KIO in the strotegic plon to
improve building/development review services. One position ond fhree controctuol positions for
mechonicol, electricol, ond plumbing inspections of the Convention Center ore included to mointoin
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FY 2015/16 Proposed Work Plon ond Budget Messoge
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plon review turnoround time within current torgets (Residentiol - 7 doys; Commerciol - 2l doys)
while obsorbing the stoffing impoct of ossigning building inspectors to the Convention Center
proiect. The moiority of the stoffing costs ore onticipoted to be offset by odditlonol revenue from the
Convention Center proiect.
Finonciql Tronsporency
During FY 20.l 4/15, the Cil'y lounched on interoctive finonciol tronsporency portol, which provides
the public with unprecedented occess to fiscol informotion. The portol provides online occess to the
budget ond disploys multiple views of current ond historic revenue ond expenses down to the fund,
deportment, ond obiect code level. This powerful visuolizotion softwore tronsforms volumes of row
doto into octionoble insight ond informotion, enobling better onolysis ond understonding of the
City's budget ond how toxpoyer money is ollocoted. To occess the plotform, visit:
https : / /m io m i beochfl.open gov.com /tronspo rency
Strenglhen lnlernql Controls
Severol odministrotive enhoncements thot support the KIO in the strotegic plon to strengthen internol
controls ore included in the FY 20.l 5/16 Budget such os:
o lmprove disoster preporedness by bocking up City technology doto/systems in on out-of-region
doto center.
. Address recent oudit findings by increosing oversight of HUD funded copitol octivities, perform
inspections of work sites, ensure Federol Dovis-Bocon complionce, ond ensure the integrity of
copitol proiect costs by odding o position in Housing & Community Services.
lmprove oversight of bond issuonce ond monitoring function by odding o Deputy Finonce
Director position. This function is onticipoted to grow significontly given the number ond
complexity of onticipoted bond issues.
Enhonce deportment oversight ond succession plonning by odding on Assistont Director position
in the Tourism, Culture, & Economic Development deportment.
lmprove coordinotion ond oversight of deportmentol occreditotion, stoff certificotion, troining,
equipment mointenonce, ond customer service levels by odding on odministrotor position in the
Code Complionce deportment.
Provide odequote oversight of controcted
positions thot would ensure thot the City
controctors in the shortest omount of time.
grounds mointenonce seryices by odding two
receives the highest quolity work product from
lmprove procurement coordinotion, controct monogement,
guidelines by odding o position in the lT deportment.
ond complionce with procurement
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FY 2015/16 Proposed Work Plon ond Budget Messoge
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Sfreomline Delivery of Services
Severol odministrotive enhoncements thot support the KIO in the strotegic plon to streomline the
delivery of services through oll deportments ore included in the FY 2O15/16 Budget such os:
. Streomline the process of record storoge, complionce, mointenonce, ond destruction of public
records orgonizotion-wide by odding o position in the City Clerk's Office.
. Enhonce orgonizotionol copocity by creoting o Fellowship Progrom to provide opporfunities for
new ottorneys to goin procticol experience in the public sector.
. Meet increosing demond for GIS progromming ond support by odding o Senior GIS Anolyst
position in the Public Works deportment.
. Expedite procurements for City deportments by odding two positions in the Procurement
deportment.
. Reduce the bocklog of proiects ond enhonce the obility to perform in-house engineering by
odding on engineering position in the Public Works deportment.
. Develop ond mointoin mobile opplicotions ond web-bosed opplicotions by odding o position in
the lT deportment.
. Meet increosing demond for odministrotive support of the City's five Lond Development Review
Boords by odding on odministrotive position in the Plonning deportment.
ln FY 20.l 4/15, the City begon the Munis/Energov technology proiect to reploce its existing ERP
ond permitting ond licensing system over the next three yeors. This key proiect includes funding for
o full business process review (BPR) of oll functionol oreos of the new systems prior to the
commencement of implementotion octivities. The gool of the BPR is twoJold: (1) moke business
operotions more efficient ond effective; (2) ond more effectively utilize technologicol investments. ln
this monner, the new systems will be oligned with improved processes offering the greotest
opportunity to improve the City's business operotions. As port of the project kickoff lost yeor, the
outhor of Extreme Government Mokeover spoke to over 300 porticiponts regording innovotive
opprooches ond tools to streomline processes. Mony positive process chonges ore onticipoted os
the Munis/Energov proiect progresses during FY 20-I 5/16 ond FY 2O16/17 .
Since FY 2005/06, the onnuol budget hos included funding specificolly for lnformotion &
Communicotions Technology Proiects. Eoch yeor, deportments propose proiects which ore then
reviewed ond prioritized by the lT Steering Committee, which is comprised of the Assistont City
Monogers, the Chief Finonciol Officer, the Fire ond Police Chiefs, the lT Director, ond the Budget
Director.
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FY 20-l 5/16 Proposed Work Plon ond Budget Messoge
Poge A-22
Funding for the FY 2015/16 proposed proiects totols $395,000 ond is funded by o tronsfer of
$395,000 (some omount os FY 2014/15) from the Generol Fund to fhe lnformotion &
Communicotions Technology Fund. Below is o summory of the proposed proiects.
Video Server ond Loss Prevention ($.l0.l.000): This proiect would purchose locol
enterprise storoge for the Communicotions Deportment to oddress multiple points of
foilure ihot hove resulted in the loss of video records ond files. For exomple,
recently o City Vision show thot wos 90% complete wos lost becouse the current
externol disk drives ond multiple servers ore not supported by the City's internol
redundont methods. The need for this proiect is exocerboted by the higher storoge
requirements needed for high definition video.
New World Product Enhoncements ($20,000): This proiect would provide the following
enhoncements for the Police Deportment, Fire Deportment, Porking Deportment ond Code
Enforcement
. Seryer migrotion (PD, Fire, EMGT, Code & Porking) - To complete o server
build to support the New World System Aegis opplicotion suite on o new
set of Microsoft Windows seryers. New World strongly odvises this
enhoncement for Miomi Beoch, given the plonned move to CAD Enterprise
ond Records Enterprise over the next yeor os Miomi Beoch's current
environment is of risk.
. eMobile Enhoncement for Geo-verificotion (PD, Fire, EMGT, Code &
Porking) Allows geo-verificotion functionolity within Mobile Field
Reporting prior to merging to Aegis Records. This functionolity would ollow
the system to verify the oddress while the officer is filling out the report
bosed on the geogrophicol locotion. This is criticol with regord to UCR
reporting, investigotive seorch results, crime onolysis ond force deployment.
. New World Conversion Script to Consolidote Globol Jockets (PD, Fire,
Code & Porking) - Since the beginning of the New World Proiect in 2008,
user's inexperience with the system ond its functionolity resulted in
duplicotion of thousonds of globol iockets when merging police reports. This
conversion would eliminote or significontly reduce duplicote iockets ond
doto in order to streomline investigotive seorch results ond doto onolysis.
Residentiol Housing Progrom System ($,l4.000): This proiect would oddress the
need to monoge work orders, property mointenonce, ond tenont complionce needs
for the five residentiol, multiJomily building ocquired by the City during FY
2014/1s.
Further, the following proiects do not require funding, but ore plonned to be under development
next yeor with in-house stoffing resources:
133
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-23
ADA Feotures in Cleonliness Assessment Progrom: This proiect would odd ADA
feotures to the current Cleonliness ond Appeoronce Assessment Progrom to creote o
Wolkobillty index. This informotion would help identify ADA issues thot do not
require construction ond con be oddressed in-house in o short time frome before
they become liobllity issues to the Ciiy ond/or generote comploints by pedestrions
such os low or obstruciing tree limbs, beoch mots thot ore not level or covered in
sond, ond obstructed sidewolks.
Automoted Benefit Poyments: This proiect would outomote the current lobor-
intensive monuol process of producing benefit reports for retirees resulting in o more
efficient, occurote, ond time-soving process.
Finolly, the following previously opproved proiect onticipoted to be completed using in-house
stoffing resources hos not been oble to be oddressed in o timely monner due to the current
worklood of the GIS division ond is recommended to be controct out.
lnformotion Reporter Web Applicotion: The purpose of the proiect is to provide o
site selection tool for potentiol businesses. The tool will odd GIS functionolity to the
Economic Development website to include informotion reloted to retoil spending
potentiol, populotion density, troffic counts, commerciol leose rotes/soles, etc.
The remoinder of the funding would be used to poy $49,000 for the finol yeor of debt service for
the CAD RMS proiect ond to odd $86,000 to Contingency.
VATUE OF SERVICES FOR TAX DOTLARS PAID
Between FY 2007/08 ond FY 2014/15, the Generol Fund obsorbed olmost $5.l million in
reductions (olmost 1Z percent of the $244 million FY 2O11/12 Generol Fund budget) ond
eliminoted 295.5 full+ime ond I I port-time positions ocross oll funds.
Further, o totol of opproximotely $20 million in employee "give-bocks" were ochieved between FY
2009/10 ond FY 20.l 1/12, through o combinotion of freezing cost of living odiustments for oll
employees for two ond one-holf yeors, eliminotion of merit increoses for oll employee except
members of the Froternol Order of Police (FOP) ond lnternotionol Associotion of FirefightersJ IAFF,
increosed contribution to pension for oll employees except members of FOP ond IAFF, pension plon
chonges for the Miomi Beoch Employees Retirement Plon, increosed contributions for toke-home
vehicles by FOP members for I I months, reduced holidoy poy for IAFF members, ond increosed
contributions to heolth insuronce by members of the FOP ond IAFF for I 8 months. ln oddition, the
FY 2012/13 bvdget included $9t8,000 in employee "give-bocks", the FY 20,I3/14 budget
included $4.6 million, ond the FY 2014/15 included $.l.9 million. Combined with opproximotely
$27.8 million in employee "give-bocks" ochieved between FY 2OO9/10 ond FY 2014/15, this
represents 578.7 million in combined "givebacks" and reduclions over 8 years.
134
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge A-24
All of the givebocks ochieved, except the I 8 month increosed contribution to heolth by FOP ond
IAFF ond the increosed contributions for toke-home vehicles by FOP members for I 8 months,
represent ongoing, recurring sovings to the City ond the employee givebocks contribute significontly
towords the City's strotegic aool (key intended outcome) to control poyroll costs.
Although the economy oppeors to hove stobilized, the impoct of the recent recession impocted both
property tox revenues os well os pension costs. Therefore, the City's strotegy continues to consider
the long term finonciol sustoinobility of the City. Beginning with the development of the FY
2009/10 budget, o strotegywos developed to oddress short-term, mid-term ond longterm finonciol
needs.
o Strotegies to oddress short-term finonciol needs included ongoing efficiencies ond woge
concessions by employees.
. Mid-term finonciol sustoinobility wos oddressed by pension concessions from current
employees in the Miomi Beoch Employees Retirement Plon
. Longer term finonciol sustoinobility is enhonced by the pension plon restructures thot hove
been put in ploce for employees in the City's retirement plons. For exomple, for Generol
Employees, the plon restructure proposed for new employees is projected by the City's
octuory to reduce the City's onnuol required contribution by olmost $1 million in FY
2012/13, with odditionol reductions onnuolly os the number of employees in the Miomi
Beoch Employees Retirement Plon hired ofter October I , 2010 continues to increose.
Further, odditionol pension plon reform recommendotions were developed by the City's
Budget Advisory Committee (BAC) for the Fire ond Police Pension Plon for considerotion os
port of the FY 2013/14 odopted budget. While the specific BAC recommendotions were
not implemented, the pension reform ogreed upon by IAFF ond FOP generoted sovings is in
excess of the BAC recommendotions: $5.0 million in the first yeor, $,l.9 million in the
second yeor, ond $
.l40 million net present volue over 30 yeors.
With the proposed Sl.2 million in efliciencies incorporated in the Proposed Work
Plan ond Budget for FY 2Ol5-16 the 9 year total of reductions and emplorree
givebacks is approximately S8O million.
General Fund
N 2015/15 9-Yeor Totol
s lmpocts FT PT 5 lmpqcts FT PT
)ublic Sofety ($8,021 ,0e5)i,71.0)1.0
)perolions t773,000'$6,899,867 loo.(123.(
\dminiskotive Support 1438,75O].$3,685,444)(33.4)1.0
con & Culturol Dev $t,235,426 117.01
:itywide $1 ,619,642'
Subtoto $ (1 ,2 r r ,250)l$21 ,461 ,474)r 85.4)(21 .01
ro nsters 23,168,966\
Totol s|1,211,750"s14,630,41 rEs.4l (2r.o
nlernol Service Funds t$3 ,871 ,22 ls7.1l
Enterorise Funds ($3,651,02 l)(53.0t r0.0
GRAND TOTAT R.EDUCTIONS sll.2l I -75C s ts2,152,64 (2es.sl (r r.o)
GR,AND TOTAT R,EDUCTIONS AND
ts27 .833.36(
s(l,211,7s01i s 179,986,045"l29s.s"I l.ol
135
FY 20,l 5/16 Proposed Work Plon ond Budget Messoge
Poge A-25
The 20,l5 Environmeniol Scon conducted os port of the strotegic plonning process showed thot the
overoge doily populotion in the city hos grown 36.5 percent from 2004 to 2014. Much of this
increose consists of odditionol tourists (88 percent), seosonol residents (59 percent), ond non-tourist
beoch visitors (85 percent). Hoving over one-third more people in the city over the lost ten yeors,
without on offsetting increose in budget con result in services becoming degroded over time. The
chort below shows the Generol Fund budget ond Generol Obligotion Bond Debt Service budget
divlded by the overoge doily populotion from 2007 to 2014. The chort shows thot the overoge
doily populotion hos grown foster thon the budget ond thot the FY 2013/14 omount is 13 percent
below the FY 2006/07 omount.
Generol Fund ond G.O. Debr Budget by Averoge Doily Populotion 2OO7 - 2Ol4
1,305
I
Despite the 36.5 percent growth in overoge doily populotion ond tourism, the City's position count
hos remoined relotively flot os shown in the chort below. The overoll position count is 62 positions
or 2.9% less in FY 20,l 5/16 thon it wos nine yeors ogo in FY 2006/07.
Position Count FY 2010,6|07 to FY 2Ol 5116
l6m
L4m
l
12m
1,0@
8m
5@
4m
2@
Nq!g: Average Daily Population for FY 2014-15 not available
untal e-n{of calendtr year, . -
2009-10 2010-11
r 6F Exp perADP I GO Debt perADP
2006-07 2007-08 2008-09
2,00
1,ry
1,m
1,700
1,@0
1,500
1,400
1,300
1,200
1,100
1,@0
900
800
700
@0
500
400
300
200
100
2OO9lrO 2O7Ol77 2OrU72 2or2/!3
r General Fund r Other Funds
20L3174 2}14/1s 20tslt6
136
FY 2015/16 Proposed Work Plon ond Budget Messoge
Poge 4-26
ANALYSIS OF PROPERTY VATUES IN MIAMI BEACH
On July 1,2015, the City received the "20.l5 Certificotion of Toxoble Volue" from the Property
Approiser's Office stoting thot the toxoble volue for the City of Miomi Beoch is $30.2 billion
including $267.0 million in new construction. The preliminory 2015 volue represents on increose
of $3.6 billion or .l3.3 percent more thon theJuly 1,2014, Certificotion of Toxoble Volue of $22.1
billion.
The comporotive ossessed volues for the Miomi Beoch Redevelopment Agency City Center
redevelopment district increosed from $4.2 billion to $4.8 billion on increose of $635 million or o
15.2 percent increose over 20.l4 ce*ified volues. Cil"ywide volues excluding City Center increosed
frorn $22.9 billion to $25.9 billion, on increose of $3.0 billion or 12.9 percent. Volues outside the
City Center oreo determine Generol Fund revenues.
COMPARATIVE ASSESSED VALUES
Jon. 'l 20.l4 Volue (in billions)
% Cho
.Jon.
,l,2015
Volue {in
billions)
Chonge trom 2014
Volue lBudqetl
Asof .July 1,2O14
lFor 2014/15
Budqet)
Revised Volue
lFor 2014/15
Proieciion'l
Chonge in
2014
Volues
AsofJulyl,20l5
lFor 2015/16
Budoetl
$
Iin billionsl % Cho
Totol Cil-ywide $ zz.t osa $ zo.zztz (0.8s26)-3.1%$ so.oqzq $ s.sqat 13.3%
RDA - City Ctr $ t:eot $ s.9049 $ (0.28r 8)-6.7%$ tazto $ 0.6349 15.2%
Citywide Net of
Citv Center $ zz.qtzt $ zz.soos $ (0.5508)-2.4%$ 2s.8763 $ 2.es92 12.9%
Delermining the Operoting Milloge Levy
The first building block in developing o municipol budget is the estoblishment of the volue of one
mill of toxotion, wherein the mill is defined os $].00 of od volorem tox for eoch $],000 of
property volue. For the City of Miomi Beoch, the volue for eoch mill is determined by the 2O15
Certificotion of Toxoble Volue ond hos been set ot $30.7 million. Florido Stotutes permit o discount
of up to five percent for eorly poyment discounts, delinquencies, etc. Therefore, the 95 percent
volue of the mill ls $29.'l million. Net of Center City RDA tox increment ovoiloble to the Generol
Fund, the volue of one mill ot 95 percent is $25.,l million.
137
FY 20,l 5/16 Proposed Work Plon ond Budget Messoge
?oge A-27
lmpocts of Chonges in Property Volues
For FY 2015/16, the proposed operoting milloge rote for generol City operotions is 5.7092,
which is 0.0850 less thon in FY 20,l 4/15. Bosed on the July 1 ,2O15, Certificotion of Toxoble
Volue, 5.7092 mills would generote opproximotely $143,162,O00 in generol tox revenues, on
increose of $,l5,403,000 over FY 2014/15 budgeted property tox revenues Citywide (Generol
Fund ond City Center RDA).
Further, the Jonuory 1,2014, tox roll Citywide declined by $ASZ.O million between the July 1,
2014 voluotion ond the July 1 ,2015 voluotion due to oppeols, odiustments, etc., which is port of
the reoson thot the FY 2015/16 "rolled-bock rote" is significontly less thon the FY 201 4/15
current milloge rote. The volue of the oreo outside of City Center RDA declined by olmosf $SSO.q
million.
Stote Legisloted Operoting Milloge Requiremenls
Further, pursuont to recently enocted Stote legislotion, the City moy elect to opprove milloge rotes
obove the rolled-bock rote up to the constitutionol cop of l0 mills sublect to the following votes by
the Commission or referendum:
. Option I: A moiority of the opprovol of the Commission Milloge is required to opprove o
milloge up to 6.6112 (equivolent to 1.96 percent increose in property tox revenues). The 1.96
percent increose is the stote per copito personol income goin for the prior colendor yeor.
. Option ll: A wo+hirds opprovol (5 of Z votes) of the Commission is required to opprove o
milloge up to7.2723 (equivolent to o 10% increose in the od volorem revenues obove Option
r).
. Opfion lll: A unonimous opprovol of the Commission or referendum is required to opprove o
milloge obove 7.2723 up to the 10 mill cop
The proposed operoiing milloge rote of 5.7092 therefore requires o mojority opprovol 14 of 7
votes) of the Commission.
Determining the Voted Debt Service Milloge Levy
The generol obligotion debt service poyment for FY 2015/16 is opproximotely $5.9 million.
Bosed on theJuly 1, 2015 Certified Toxoble Volue from the PropertyApproiser, these bonds would
require the levy of o voted debt service milloge of 0.203,l mills. This represents o decreose of
0.0264 mills.
138
FY 20,l 5/16 Proposed Work Plon ond Budget Messoge
Poge A-28
Combining the Operoting qnd Voted Debt Service Milloge Levy
At the July 31 , 2015, Commission meeting, the Commission reduced the combined milloge by
0.,l I l4 mills to meet the remoining milloge rote gool to lower the milloge rote to the level in FY
2009/10 os property volues hove increosed over time. ln oddition, the proposed milloge rote does
not result in o property tox increose to medion or overoge property owners thot quoliFy for the
homesteod exemption ond the Sove Our Homes cop.
lllustroted below is o comporison of the combined milloge rotes ond od volorem revenues to the
City of Miomi Beoch for FY 2O14/15 ond FY 201 5/16 (preliminory) including RDA. The
proposed operoting milloge rote is 0.0850 less thon in FY 2014/15 ond the debt service milloge
rote is 0.0264less thon in FY 2014/15. ln the Generol Fund, 0.,l083 mills of the totol operoting
milloge continue to be dedicoted to renewol ond replocement, resulting in opproximolely $2.7
million in renewol ond replocement funding.
lmpoct on Homesteoded Properties
Amendment l0 to the Stote Constitution took effect on Jonuory I , 1995 ond limited the increose in
ossessed volue of homesteoded property to the percentoge increose in the consumer price index
(CPl) or three percent (3%), whichever is less. For 2O14, the CPI hos been determined to be 0.8
percentond therefore, the increose is copped ot0.8% for increosed volues os of Jonuory 1,2015.
Overoll, bosed on the homesteoded properties in the Jonuory 1,2014 homesteod volues os of July
1 , 2014 voluotion, the medion volue of homesteoded property in Miomi Beoch [or 2014 wos
$.l43,680, ond the overoge $35.l,.l89. Applying the increose to the morket volue of oll existing
homesteoded properties from the 20-l4 tox roll, ond the 0.8 percent CPI odiustment, the impoct of
the milloge rote odiustment to homesteoded properties would be os shown in the following toble.
% lnc/lDecl
Cify of Miomi Beoch Milloge Rotes
Operoting
Copitol Renewol & Replocement
Sub-totol Operoting Milloge
Debt Service
Totol
FY O5lO7
7.1920
0. I 820
.1..6.
FY r4lls I*
r:ii+al
5.6859,;.t1'
rls.
0.1 083 i r
,lnl',,i!t-:lncl(Dec)
-0.0850
0.0000
il
r
r
From From
FYt lrS FY 06107
7.3740
o.2990
s.7942 tA
o.2295;i:
;:xs.iJr r -o.o8so
v -0.0264
-1.5% -22.6%
11.5% -32.1%
7.6730 6.0237 ', -O.t I t4 1.8% -22.9%
139
FY 201 5 / 16 Proposed Work Plon ond Budget Messoge
Poge A-29
Homesfeoded Propefiies
FY 20r 4115
FY 20r 5lt6
with O.87" CPI
Medion Averoqe Medion Averoqe
2Ol4 Preliminory Toxoble Volue $ 143,680 $ 3St,tgg s 14p.,829 $ gSg,ggg
City of Miomi Beoch
Operoiing
Voted Debt
Totol Miomi Beoch
$ ess
33
$ z,oss
8t
$ azt
29
$ 2,02t
72
$ aoo $ z,rro $ eso $ 2,oe3
$ Chonge in Tqxes
Operoting
Voted Debt
Totol Miomi Beoch
$ (5) $ (r4)
(4) (e)
$ (lo) $ (23)
* Source: Miomi-Dode County Property Approiser's - 201 4-overogemedion-homesteod-residentiol-volues file
lmpoct on Non-Homesteqded Properties
The onnuol increose in morket volue of o non-homesteod properiy is copped ot l0 percent (does
not opply to school milloges). The city-wide overoge increose in property volues is -l3.3 percent.
The property volue of individuol properties moy increose up to, but not more thon 10 percent
(excluding the school milloge portion of the property tox bill). However, on individuol property
owner moy see o higher thon l0 percent increose if there is o chonge in ownership of o copped
property resulting in o reset of the cop. Another potentiol foctor, if opplicoble, would be the volue
of new construction which could contribute to o property volue increose of higher thon I O percent.
Overlopping Jurisdictionol Operoting ond Debt Service Milloges
City of Miomi Beoch property owners must olso poy property toxes to Miomi-Dode Couniy, the
Miomi-Dode County School Boord, the Children's Trust, the South Florido Woter Monogement
District, Okeechobee Bosin, Everglodes Proiect, ond the Florido lnlond Novigotionol District. These
toxing outhorities represent Z1 percent of o Miomi Beoch property owner's tox bill.
The countywide tox rote for Miomi-Dode County decreosed by 0.002.l mills lo 4.6669; the librory
tox rote is flot ot 0.2840 mills; ond the debt service milloge is the some ot 0.4500 mills.
The tox rote for the Miomi-Dode School District decreosed from 7.9740 to 7.6]20 mills. The
Children's Trust milloge is mointoined ot 0.5000 mills. As o whole, the milloge rotes for the South
Florido Woter Monogement District, Okeechobee Bosin, Everglodes Proiect, ond Florido lnlond
Novigotionol District decreosed from 0.4187 mills to 0.3896 mills.
140
FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
Poge A-30
With the proposed rotes for FY 20.l 5/16, the Miomi Beoch portion of the tox bill is opproximotely
3O percent of the totol bill. Of note the County milloge is 0.9851 mills less thon their milloge in FY
2006 - os compored to the City's milloge which is 1.7607 mills less thon the City milloge in FY
2006 -. Further, the School Boord milloge is only 0.4930 below the FY 2006/07 milloge rote.
The significont difference in the totol overlopping milloge rote is o direct result of the City's effort to
keep the milloge rotes os low os possible. A summory of the tox rote chonges is provided in the
following toble.
OVERTAPPING TAX MIUAGE FY 06/07 FY t4/15 Ft t5lt6 Vorionce
from
FY 14115
Voriqnce
from
FY 06107
o/o oI
FY r5lr6
Totol
Citv of Miomi Beoch
Operoting 7.192C 5.68s9 5.6009 -0.0850 1.59',1 I
Copitol Renewol & Replocement 0. r B2c 0. I 083 0.1083 0.0000 -0.0737
Subtotol Operoting Milloge 7.3740 5.7942 5.7092 -o.o8so t.6648
Voted Debt Service 0.299C 0.2295 0.203r -o.0264 -0.0959
Tota 7.6730 6.0237 5.9123 -o.t t t4 -1.7607 3O"/"
Miomi Dode Couniy
Counhrwide 5.615C 4.669C 4.6669 -0.0021 -0.948 r
Librory 0.486C 0.284C 0.2*4C 0.0000 -o.2020
Debt Service 0.285C 0.450(0.450c 0.0000 0.1 650
Subtoto 6.3860 5.4030 5.4009 -o.oo2r -o.98sr 27Y"
School Boord 8.r o50 7.974A 7.6120 -o.3620 -o.4930 38"/"
Children's Trust o.422C 0.500c 0.500c 0.0000 0.0280 3Y"
Other o.736C 0.418)0.389C -o.o291 -o.3464 2Y"
Totol 23.3220 20.3194 r9.8r48 -o.5046 -3.5072 lOO"/"
lmpoct of Combined Tox Roles of Overlopping Jurisdictions on Homesteoded
Properties
The medion ond overoge Jonuory 1,2O14 toxoble volues of $.l43,680 ond $35-l,.l89,
respectively, will increose by 0.8% CPI in FY 20.l 5/16 due to the Sove Our Homes Cop which
only ollows toxoble volues to increose by 3.0% or CPl, whichever is lower.
Applying the proposed combined milloge rotes to the medion ond overoge toxoble volues results in
o decreose of $5,l for the medion ond o $l2l decreose for the overoge. These decreoses include
o $.l0 decreose in property toxes for the medion ond o $23 decreose for the overoge from the
reduction in milloge in the City of Miomi Beoch's portion of the property tox bill.
141
FY 201 5 / 16 Proposed Work Plon ond Budget Messoge
Poge A-31
Medion properties would poy opproximotely $2,869 for oll toxing iurisdictions combined, while
the overoge toxes generoted would be opproximotely $2,0,l5 per homesteoded property. Of
these toxing iurisdictions, the highest component is the Miomi-Dode School Boord, ot $.l,.l02 for o
medion volue property, ond $2,695 for on overoge volued property.
The following toble provides exomples of chonges in properiy toxes for homesteoded properties
using the proposed tox rotes ond potentiol chonges from 20 14 volues.
lmpoct on Homesteoded Properties Assuming
Chonges in Toxoble Vqlue from Jqnucty l,2Ot5
FY 20t4lt5
F( 2015/16
with O.8% CPI
Medion Averoqe Medion Averoge
2Ol3 Preliminory Toxoble Volue $ 143"680 $ 35t,189 s 144,829 $ 353199
City of Miomi Beoch
Operoting
Voted Debt
Totol Miomi Beoch
Miomi Dode County
Schools
Other
$ esr $ 2,035
33 8r
$ azz $ z,ozt
29 72
$ aoo $ z,tto $ aso $ z,os:
776
1,146
132
1,897
2,800
323
782
1,102
129
1,912
2,695
315
Totol $ z,szo $ t,tto $ z,aos $ z,ors
3honoe in Toxes
City of Miomi Beoch
Operoting
Voted Debt
Totol Miomi Beoch
Miomi Dode County
Schools
Other
!.
$
(6) $
l4t
(lo) $
114l
te)
(23)
144l
l3t
t5
(r 05)
(8t
Toto I $(sl )$ (r2r)
As with the City of Miomi Beoch milloge rotes, impocts of the combined iurisdictionol milloge rotes
for non-homesteoded properties ore bosed on the individuol property volues.
142
FY 2015 / 16 Proposed Work Plon ond Budget Messoge
Poge A-32
The City's onnuol copitol budget contoins copitol proiect commitments opproprioted for Fiscol Yeor
(FY) 20.l 5/16 (Copitol Budget). Preporotion of the Copitol Budget occurred simultoneously with the
development of the FY 201 5/16 - FY 2019/2O Copitol lmprovement Progrom (ClP) ond FY
201 5 / 16 Operoting Budget.
The Copitol Budget for FY 2015/16 totols $754.7 million ond is opproprioted on September 30,
2015. New bond issuonces ore onticipoted in the Foll of 20.l5, to finonce the Convention Center
proiect including RDA, Resort Tox, ond Porking bonds. ln oddition, depending on cosh flow,
Woter ond Sewer bonds moy be issued in the Spring of 2016.
Quolity of Life funds from the third penny of Resort Tox were increosed by 50 percent during FY
2014/15 due to the releose of the resort tox pledge from the RDA bonds os port of the RDA
extension. This increose in funding is reflected in the FY 2015/16 popitol Budget.
Proiects will oddress mony needs in different oreos of the City including: neighborhood
enhoncements such os londscoping, sidewolk restorotion; troffic colming; roodwoy ond bridge
resurfocing ond reconstruction; woter, sewer, ond droinoge system improvements; pork
construction, renovotion ond upgrodes; renovotion of seowolls; porking lot ond goroge renovotion,
construction/renovotion of public focilities; ond vehicle replocement. For o detoiled listing of oll
copitol proiects, pleose refer to the Proposed FY 20.l5/-l6 - 2019l20 Copitol lmprovement Plon &
FY 20,l5 /.l6 Copitol Budget document.
ln FY 2005 /06, the City estoblished o finonciol gool of funding ot leost 5 percent of the Generol
Fund operoting budget os tronsfers for copitol proiects ond copitol prolects contingency. The
purpose of this gool wos multiJoceted:
I . To provide flexibility in the operoting budget thot would ollow the budget to be reduced
without impocting services during dlfficult economic times;
2. To ensure thot the City funded needed upkeep on our Generol Fund focilities, ond right-of-
woy londscoping, lighting, etc.
3. To provide o mechonism to oddress odditionol scope of smoll new proiects prioritized by
the community ond the Commission insteod of hoving to deloy these for o lorger Generol
Obligotion Bond issue; ond
4. To provide contingency funding so thot proiects where bids were higher thon budgeted did
not hove to be deloyed, especiolly during o heoted construction morket where deloys often
leod to further increoses in costs.
143
FY 201 5 / 1 6 Proposed Work Plon ond Budget Messoge
Poge A-33
Enterprise Funds ore comprised of Sonitotion, Woter, Sewer, Stormwoter, Porking, ond Conventlon
Center Deportments. The FY 20.l 5/16 Enterprise Funds Budget is $208.9 million. This represents
on increose of $29.0 million (16 percent) from the FY 2014/15 budget of $179.8 million,
primorily due to:
o Woter reflects o 5 percent rote increose from $4.43 to $4.65 per thousona gollon.
primorily to cover debt service on opproximotely $35 million in copitol improvements to fhe
woter system. The monthly woter bill for o customer thot consumes 5,000 gollons o month
will increos" $,l.10 ond I ,l,000 gollons o month will increose $Z.lZ.
. Sewer reflects o 9 percent rote increose from $2.55 to $8.23 per thousond gollons
primorily to poss on o 9 percent increose of fees chorged by Miomi-Dode Woter ond Sewer
Deportment (V/ASD) to treot the City's wostewoter, to cover debt service on opproximotely
$,l8 milllon in copitol improvements to the sewer system, support on enhoncement of two
positions to enhonce preventive mointenonce progrom to the sewer infrostructure system.
The monthly sewer bill for o customer thot consumes 5,000 gollons o month will increose
$S.gS ond I I ,000 gollons o month will increose $7.37.
. A $-l8.9 million increose in Porking rote fee revenue to modiFy driver behovior to better
monoge porking demond through finonciol incentives ond to fund severol tronsportotion
initiotives such os: the exponded Trolley system including North, Mid, ond South trolleys os
well os o Collins Link; the lntelligent Tronsportotion System ond Porking Monogement
System; three odditionol Porking Goroges in North ond Middle Beoch os well os on
Woshington Avenue; on enhoncement to expond looding zone enforcement from the
entertoinment district to citywide to minimize.double porking ond promote smooth troffic
flow; ond on odditionol sonitotion crew odded during FY 20,l 4/15 to enhonce porking lot
cleon liness.
o A Stormwoter enhoncement of $29,000 for two positions to enhonce preventive
mointenonce progrom to the storm woter infrostructure system.
. A Sonitotion enhoncement of $.l32,000 to expond the "con on every corner" initiotive by
odding ,l00 more litter cons ocross the city.
lnternol Service Funds ore comprised of the Centrol Services, Fleet Monogement, lnformotion
Technology, Risk Monogement, Medicol & Dentol ond Property Monogement Divisions. The FY
2O15/16 lnternol Service Fund budgetis $80.4 million, or2.57", morethon FY20l 4/15. lnternol
Service costs ore completely ollocoted to the Generol Fund ond Enterprise Fund deportments, ond
the Risk Monogement Fund reimburses the Generol Fund for the cost of legol services.
144
FY 2015 / 16 Proposed
Poge A-34
Work Plon ond Budgei Messoge
The FY 2015/16 Resort Tox budget is $28.6 million, on increose of $.l5.2 million or 25 percent
from FY 2O14/15. This increose reflects the continued increose in resort tox revenues ond ihe
onticipoted implementotion of on odditionol 1 percent resort tox to poy for the Convention Center
Renovotion proiect.
. New enhoncement of $ I 00,000 for the July 4'h event in North Beoch.
Mointoins $542,000 to support the initiotive to provide better seryice ot beochfront restrooms
by odding ottendonts to the beochfront restrooms in Lummus Pork ond 2lst street on weekends,
holidoys, ond speciol events ond $200,000 to deploy on interim lntelligent Tronsportotion
System (lTS) solution for moior speciol events ond high impoct periods.
$36,554,000 (o $Z.ll million increose) is provided to the Generol Fund to support new ond
continuing tourism eligible expenditures such os more prooctive code enforcement, cleonliness
index, pork ronger progrom, homelessness ot Lummus Pork, hurricone ond disoster preporotion
equipment, increosed support for the Miomi Beoch Botonicol Gorden, public sofety progroms
such os oceon rescue, police services on Lincoln Rood, Oceon Drive/Lummus Pork, Collins
Avenue, Woshington Avenue, ATV officers, Boordwolk security, speciol troffic enforcement ond
speciol event stoffing; ond fire rescue units in tourist ond visitor oreos. The funding olso
supports code complionce services to respond to evening entertoinment oreos ond provides for
o portion of the operotionol costs of the Tourism ond Culturol Development.
Mointoin $3 million for enhoncing the outcomes from moior events such os Memoriol Doy,
including monogement, Goodwill Ambossodors.
The contribution to the Miomi Beoch Visitor ond Convention Authority will increose fron $2.4
million to $2.67 million bosed on the legisloted funding formulo.
Mointoin $350,000 is provided to continue the locol Miomi Beoch morketing compoign, to be
motched with funds from the G.reoter Miomi Convention ond Visitors Bureou, the Miomi Beoch
Visitor ond Convention Authority, ond the Culturol Arts Council.
lncreose from $230,000 to $300,000 for enhonced holidoy decorotions.
o $200,000 contribution to help offset expenses of the Miomi Beoch Bowl or equivolent event.
. The first of o 15 yeor onnuol contribution of $l million to Mount Sinoi Medicol Center to fund
the design ond construction of o new Emergency Room focility.
. The contribution to the greoter Miomi Convention ond Visitors Bureou remoins flot ot $5.4
million pending controct negotiotions expected to result in o performonce-bosed controct.
o Estimoted debt issuonce costs of $2.1 mlllion ossocioted with the plonned Resort Tox revenue
bonds for the redevelopment of the Miomi Beoch Convention Center.
145
FY 201 5/16 Proposed Work Plon ond Budget Messoge
Poge A-35
Although the development of our budget this yeor hos been chollenging, through rigorous review
ond good leodership, the Proposed Work Plon ond Budget for FY 2015/16 is bolonced ond
enobles the City of Miomi Beoch to continue delivering outstonding, enhonced services to our
residents, businesses ond visitors ond continuing structurol enhoncements to ensure the long{erm
sustoinobility of the City,
The proposed milloge rote decreose of 0..lI l4 mills meets the remoining milloge rote gool to lower
the milloge rote lo the level in FY 2009/10 os property volues hove increosed over time. ln
oddition, the proposed milloge rote does not result in o property tox increose to medion or overoge
property owners thot quolify for the homesteod exemption ond the Sove Our Homes cop. The FY
2015/16 Budget includes service level enhoncements thot oddress high priority needs of the City
os identified through the strotegic plonning process ond 2014 Community survey.
I would like to thonk Moyor Philip Levine ond the Members of the Miomi Beoch City Commission for
your continued guidonce, support ond leodership with the budget process ond in helping to
occomplish so much on beholf of our residents ond for the entire Miomi Beoch community.
I would olso like to thonk oll stoff from throughout fie City who hove worked hord over the lost yeor
io respond to chonges in priorities from the new City Commission. I would porticulorly like to thonk
my Assistont City Monogers, Chief Finonciol Officer, ond oll Deportment ond Division Directors. I
oppreciote oll of us working together towords developing o bolonced budget thot will help improve
our community. ln porticulor, I would like to recognize ond thonk John Woodruff, Budget Director;
Tomeko Otto Steworf, Budget Officer; Richord Aiomi, Georgeite Doniels, Notosho Dioz, Senior
Budget Anolysts; Louren Wynn, Budget Anolyst; Kotherine Gonzolez, Senior Monogement
Consultoni; Froncis Fronces, Executive Office Associote; ond Dr. Leslie Rosenfeld, Chief Leorning
Officer,
L.
146
ATTACHMENTS . TABLE OF CONTENTS
ATTACHMENT A Proposed Reductions ond Efficiencies
ATTACHMENT B Proposed Additions ond Service Enhoncements
ATTACHMENT C Potentiol Additions ond Service Enhoncements NOT INCLUDED in
Proposed Budget
ATTACHMENT D FY 201 5/16 Conliscoted Trust Fund Budget
ATTACHMENT E FY 20.l 5/16 Cipide Work Plon
147
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149
ATTACHMENT B
PROPOSED FY 20I5lI6 ADDITIONS AND SERVICE ENHANCEMENTS
Requesl fEtz
lmpoct
Ioldl
Enhqnaemenl FT PT
!a tr:,'
Mointoin plon review turnoround time within curreni torgets {Residentiol - / doys; Commerqol - 2 I
doys) while obsorbing the stolfing impoci of ossigning building inspectors to the Convention Center
project. This enhoncement would odd o Senior Building lnspector position ond ihree controciuol
inspector positions for mechonicol, electricol, ond plumbing inspections ot the Convention Center.
Costs for this enhoncement ore onticipoted io be offsei by $500,000 in odditionol revenue in yeor
one ond $450.000 in yeor two.
Anticipoted offsetling revenue
5 r 2,000
l500.oool
528,000
(4s0.000t
1.0
tloo. nrrnt ,i .'i,:Li,.,t',ti!i...
----l€o300
hv AI*im.V
inhonce orgonizotionol copocity by creoting o Fellowship Progrom to hire one entryJevel oilorney
:s on independent coniroclor from schools such os the University of Miomi ond FlU. This progrom
nould provide opportunities for new ottorneys to goin prociicol experience in the public sector while
:uilding proficiency ond developing skills.90,000 40,000 r.0
rrdedc
Streomline ihe process of record storoge, complionce, mointenonce, ond destruction of public
records orgonizotion-wide by odding o Records Monogement Speciolist position. This
enhoncement would help ensure regulolory complionce, reduce operoting costs, control the creotion
ond growth of records, ond reduce the risks ol liobilities ossocioted with document disposol. This
position is onticipoted to identify substontiol sovings in excess of the position costs by prooctively
ossisting deportments develop ond streomline their records monogemenl systems by reviewing
records currently in storoge to determine which should be retoined ond which should be destroyed
consistent with stotutory requiremenis.62.000 73,000 1.0
hr.f,airoii{': :it .r..iia1..a:..r:
1'
lncreose response time for high priority citizen comploints regording o wide ronge of issues by
odding two port-time positions to the Ropid Response Teom. These positions would complement iwo
existing full-time positions lo work in teoms of two to expeditiously oddress citizen
issues/comploints.36.000
I
36,000 2.O
Eo& Corrslionca
Enhonce o more prooctive code complionce environment by odding three Code Complionce
Officers in the Enlerioinment District to ougmenl the existing iwo positions odded in FY 2O14/15.
These positions would be ossigned olong Oceon Drive, Espofrolo Woy, ond the southern portion of
Collins Avenue ond Woshington Ave. ln the losl four yeors, twenty{hree odditionol ordinonces
hovebeenimplementedondcoseloodshoveolmostdoubledsinceFY2010/11. [FUNDFROM
RESORI IAXI 240.000 t89.000 3.0
lmprove coordinolion ond oversight of deporimentol occreditotion, sloff certificotion, troining,
equipmeni mointenonce, ond customer service levels by odding o Code Complionce Administrotor
position. This position oddresses the Crowe Horwoth Audit's recommendotions for increosed
supervision ond orgonlzotionol efficiency. IFUND FROM RESORT TAN 69.000 82.000 1.0
h=mr tlupom/'9rl-l lr l.'i:|,.i _li SaI
lmprove quolity of 9l I colls by implementing Quolity lnsuronce to review recorded colls to ensure
ihot proper protocol ond procedures ore being odhered to by 9l 1 operotions. Utilizing off-site
certified reviewers to evoluote recorded 9l I colls would provide on occurote ond importiol review
of 91 'l ooerotors oerformonce.27.O00
,'I,:
lmprove oversight of bond issuonce ond monitoring function by odding o Deputy Finonce Director
position. This lunction is onticipoted to grow signi{icontly given the number ond complexity of
onticipoted bond issues.I t0.000 ffi r33,000 1.0
l{drrir.r & Coarmunihr lirrwi:as
Address recent oudit findings by increosing oversight of HUD funded copitol octivities, perform
inspeclions ofwork sites, ensure Federol Dovis-Bocon complionce, ond ensure the integrity of
copitol proiect costs by odding o Housing ond Community Development Copitol Proiects
Coordinotor position.93.000
,
41A
a:.
4 r r 2,000 1.0
150
ATTACHMENT B
PROPOSED FY 20I5lI5 ADDITIONS AND SERVICE ENHANCEMENTS
Reque5l Reommended
Enhon.emenl
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lmpoGt
Totol
FI PT
3 & Roclrotifi
Enhonce progromming tor vorious recreotion progroms os follows: $54,000 for inclusionory oides
lo meet the demond for speciol need children to be enrolled in summer comps; $18,000 lor the
second seoson of Little Leogue Boseboll; $10,000 to expond elderly progromming from North
Shore Pork Youlh Center to two oddiiionol locotions in centrol ond south beoch; $25,000 to
increose the yeor-round level of service ciiywide for youth progromming wiih new educotionol ond
culturol progroms ond ot odditionol sites; $6,000 to odd Noutilus Middle School os on odditionol
r 63,000 r63,000
Wonderlond ond Cupid's Cornivol with odditionol rides ond octivities; ond $,l5,000 to meet the
increosing demond for elderly progroms ond events by increosing funding for ihe Senior
F nL^^.---^r T'^^.h^i+^ti^6 qa^,;.a ^rM r^h
&,,i-l{Iffiiffi{{
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Enhonce opporlunilies for persons with disobilities by portiolly funding the poro-rowing progrom ot
the Shone Rowing Center. The Miomi Beoch Wotersporls Center is o not-for-profit orgonizolion thot
runs o premier rowing club with over 250 members, mostly oll Miomi Beoch residents. They hove
recently undertoken o poro-rowing progrom which teoches people with disobilities how to row ond
provides o troining focility for competiiive poro-rowers. They hove been designoted os Porolympic
Sport Club by the US Olympic Commitlee, ond hove olreody quolified two members to the notionol
poro-rowing teom. The progrom hos grown in populority ond needs finonciol ossisionce in order to
noi hove to turn rowers owoy. IFUND iROM RESORT TAX]85,000 85.000
Porticipote in the Foirchild Botonicol Gordens Million Orchid Project os one of severol municipolities
thot would begin to receive os mony os ,l50 orchids throughout the next 3 yeors storting os soon os
October, 2015. Foirchild Tropicol Gordens proposes to introduce millions of nolive orchids into
the South Florido within lhe next five yeors. This enhoncement would provide funding for the
Gordens to propogote seedlings for reintroduciion . IFUND FROM RESORT TAX]50,000 s0,000
ltd
Vleet increosing demond tor odministrotive support of the City's five Lond Development Review
3oords by odding on Office Associote V position. The number ol opplicotions received ond public
ecord requesls hove increosed substontiolly ond with the future outlook of upcoming construcfion
rroiects lhe need hos orisen for o dedicoted odminisirotive resource to hondle the increose in
vorklood 59.000 W 66,000 t.o
,g
Reduce crime by odding o License Plote Reoder (LPR) system on MocArthur Cousewoy os well os
two oddiiionol potrol vehicles ond two portoble kits. The City hos successfully used police vehicles
equipped with LPR system for the post two yeors to recover stolen vehicles ond to moke mony felony
ond misdemeonor orresls. This enhoncement would complement the fixed LPR system thot is
oniicipoted io be instolled on the Venetion Cousewoy during FY 201 4/ | 5. IFUND FROM RESORI
TAXI 276,OO0
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)rovide support io the Stote Aitorney's Office's Humon Trofficking Tosk Force by ossigning o
)etective position to poriicipote on the tosk force. Miomi Beoch hos experienced o significont
rumber of crimes ossocioted with humon irofficking ond porticipotion on the tosk force would ollow
V1BPD occess to odditionol resources to oddress this growing problem in the city, stote, ond region.
98.000 r 26.000 1.0
Enhonce the pool of quolified condidotes thot could be hired os police officers by reimbursing ten
police recruits to complete Police Acodemy troining supervised by o Troining Advisor (Police Officer
posiiion). Forthelostl5yeors,MBPDhosonlyhiredcertifiedpoliceofficerswithprevious
experience or ocodemy certificotion, which hos resulted in limiting hiring to oppliconts thot hove
been troined with vorying level of quolity ond/or lronsferred from other iurisdictions. This
enhoncement would serve os o pilot initiotive to include ten quolity oppliconts thot hove recently
completed full ocodemy koining. Recommended by PERF study in 2014.r89,000 183.000 t.0
Address troffic congestion by odding o Motor Unit consisting of one Sergeont ond four Police
Officer posilions. This unit would work ofternoon shifts to focus on rush hour hoffic ond enhonce
MBPD's obility to oddress troffic issues, improve enforcement, ond visibility. Enforcement octiviiy by
this unit is onticipoted to offsel o portion ol the cost of this enhoncement. Costs would be offset by
on estimoted $ I I 0.000 in revenue . Rxommended by the Transportoion, Porking, & Bicycle
Pedestr ion F acilities Comm illee.
Anticipoted offsetting revenue
1,287,000
(220,000)
645,000
il 10.000)
5.0
Fnocrrr.|rHrl
Brlng deporlmentol stoffing in-line with notionol productivity benchmorks, reduce stoff turnover rote
ol 637" over lost two yeors, ond expedite procurements for Cify deportments by odding two
Procuremeni Controcting Off icer positions.r 20,000 146.000 2.O
151
ATTACHMENT B
PR.OPOSED FY 2OI5lI6 ADDITIONS AND SERVICE ENHANCEMENTS
Resort Tox Revenue
the bocklog of proiects ond enhonce the obility to perform in-house engineering by odding
Civil Engineer position. This position would be split funded os follows: 30% Generol Fund, 30%
Stormwoter, 20% W oter, 20% Sewer.
the 2 I % increose in skeet lighi inventory from recenily completed copitol proiects by
two Street Light Technicion I positions. These positions would conduct preventive
, repoirs, ond rebuilding for londscope uplighting.
odequote oversighi of controcted grounds mointenonce seryices by odding two Field
posilions. The City conkocts for grounds mointenonce services to oll city rights of woy,
buildings, porking focilities, Lincoln Rood, ond coostol oreos for o totol of 292 sites.
positions would ensure thot the City receives the highest quolity work product from controctors
ihe shortest omount of time. Monitoring includes mowing, edging, weeding, irimming of
oversight of the Urbon Foresiry Tree Preservotion Progrom ond enforcemenl of the
ree Preservotion Ordinonce No. 2014-3904 thot wos opproved by Commission on November 'l 9,
2014 by odding two Field lnspector positions ond o Field Supervisor position. Under the new
Ordinonce, the Citywill be enocting its own tree preservotion progrom ond be '100% responsible
for issuing ond enlorcing tree work permlts ond tree reloted code violotions os delegoted by Miomi
Dode County. This progrom will result in o lorge increose in tree-reloted office ond field inspection
work ond requires o more speciolized skill-set including lnternotionol Society of Arboriculture
ceriilicotion. The new positions would enhonce the City's obility to enforce the tenonts of the Tree
Preservotion Ordinonce, provide Tree Work Permits more expeditiously, ond improve comploint
inspeclion request turnoround times.
Anticipoted offsetling revenue
222,OOO 232,000
Allow for the proper monitoring, mointenonce, ond enhoncement of the citywide urbon forest by
creoting o GIS Tree lnvenlory. The ciiywide GIS inventory would enhonce the City's obility to
properly schedule ond trock tree/polm moinienonce, monitor problemotic trees, ond ensure
of tree conopy in oreos wilh insufficient conopy
Meel increosing demond for GIS progromming ond support by odding o Senior GIS Anolyst
position. This enhoncement would ollow the GIS division to oddress o bocklog of proiects for
Enhonce deporiment oversight ond succession plonning by odding on Assistont Director position.
The position would odd oversight of numerous lorge conlrocts ond ogreements ond ossist the
Director odminister eight functions including Tourism & Conventions, Entertoinment, Culturol Affoirs,
Convention Center, Sponsorships & Advertising, Economic Development, Redevelopment Agency,
ond Asset Monoqement. IFUND 50% FROM RESORI I
full wreps en
eeunV
Perelen-Ne+A4eeeh +UN9+ROA4*ESOR++A,V
lncreose Poy-As-You-Go (PAYGO) funding for copitol projects from $1.4 million to $2.4 million.
This enhoncement would help oddress pressing needs for odditionol PAYGO funding such os:
neighborhood proiect costs thot hove increosed over time; stormwoter projects thot ore generoting o
need for obove ground funds; replocement of $ l.7 million in PTP funding reprogrommed for the
enhonced trolley system; Lighting ond Crime Prevention Through Environmentol (CPTED)
improvements in non-lourist oreos; pork proiecfs in non-tourist oreos; ond seowoll proiects.
lmpoct from lnternol Seruice Funds
Sovings from proposed reductions (for PAYGO)
Net lmpoct to Generol Fund
152
ATTACHMENT B
PROPOSED FY 20I5lI6 ADDITIONS AND SERVICE ENHANCEMENTS
Request Kecommenq4
Enhonaemenl
f 612
lmpoct
Totol
FT PT
hriomto i(r.l Iccfm&r-
lmprove procurement coordinotion, controct monogement, ond complionce wiih procurement
guidelines by odding on lnformotion Technology Speciolist I position. The $60,000 cost of the full-
time position would be offset by $52,000 of temporory seruices funds.8,000 i9,000 1.0
lmprove disoster preporedness by bocking up City technology doto/systems in on outof-region doto
center. This enhoncement would be phosed in over three yeors. Yeor one would be $200,000
includingo$40,000one{imechorge. Yeortwowouldbe$lT5,000ondrecurringcosts
thereofter would be $75,000.200.000 175,000
Develop ond mointoin mobile opplicotions ond webbosed opplicotions by odding o Senior Systems
Anolyst position. ln oddition io mointoining current opplicotions, this position would ossist City
deportments odd opplicotions thot would streomline their service delivery.7t,ooo 84,000 1.0
Tofol lnternql Service Fundr s279.OOO s279,O@ s27A.OOA 2.O o.o
m*l:blt*r(Hr-d Fltrld tl
FatldrE . ii5 1 i: 1"q .,.I.,r:'I]i 1i",lj1irr.,.l,trrh5xnt1xx'x:x?ri3,.i:...
Expond Freight Looding Zone (FLZ) progrom lhroughout the City by odding one h*e Porking
Operotions Superuisors ond seven l,en full-time Porking Enforcement Speciolist I positions. The FLZ
progrom hos been successfully implemented during FY 2014/15 in the entertoinment district due to
strict ond contingent enforcement to minimize double porking ond promote smooth trqffic fow.
Proiected revenue is onticipoted io olfset oll cosis in yeor one by $90,000 $54p00 ond by
$252,000 $26+B00 in yeor two.
Anticipoted offsettinq revenue
548,000
{61 2,000)
ffi
3 r 9,000
1571.0001
8.0
,$,'iq,
Reduce the bocklog of projects ond enhonce the obility to perform in-house engineering by odding
o Civil Engineer position. This position would be split funded os follows: 30% Generol Fund, 30%
Stormwoter, 20% Y'l oter, 20% Sewer.22,500
F"{#k**il
ffi
27,000 0.3
Enhonce preventive mointenonce progrom lo the storm woter infrostructure system by odding two
Municipol Worker ll positions. These positions would focus on preventive mointenonce of the storm
sewer moins.79.O00 96,000 2.O
solrer
Reduce the bocklog of proiects ond enhonce lhe obility to perform in-house engineering by odding
o Civil Engineer position. This position would be split funded os follows: 30% Generol Fund, 30%
Sformwoter, 2O7" Y'l oler, 20% Sewer.rs.000 ffi r8.000 0.2
Enhonce preventive mointenonce progrom to the sewer infrostructure system by odding two
Municipol Worker ll positions. These positions would focus on preventive mointenonce of the sewer
moins.79,000 96,000 2.0
to 'I: 'r{iir: I tt fra':rttt'':.'r" | ;r 'rn,i ': l!1l;.. .,.1,i:l
Expond the "Con on Every Corner" initiotive by on odditionol ,l00 locotions. The current inventory
of trosh cons is 2,065. The new locotions would be deiermined by potentiol demond. IONE-TIME]r 32,000
fl$..Fk_m,,{J",$,lir&ffi,H
t,*l-*ttffii
il.r ,''- {i ili:'l.r l'rii:'::l::,1 : '.:i.r i..::rii1.G;?
"Reduce the bocklog of projects ond enhonce the obility to perform in-house engineering by odding
o Civil Engineer position. This position would be splitfunded os follows: 30% Generol Fund, 30%
Stormwoter, 20% Y'l oler, 20% Sewer.15,000 18,000 o.2
Tor€l Enterprise Fund!s274.5o,0 s253.s3.ooo 12.7 o.o
153
ATTACHMENT C
POTENTIAL FY 20T5lI5 ENHANCEMENTS NOT INCUDED IN PR.OPOSED BUDGET
Requesl Yeqr 2
lmooct
Totol
FTIPT
:tldnaaernent
Vleet the mitigotion needs of future construction proiects by funding o feosibility study for the
:reotion o Mirigotion Bonk within the City limits os po* of the City's Sustoinobility Plon. This
-.nhoncement would reduce the costs of relocotion of mongroves to o bonk outside the city, while
:lso orovidino more flexibiliv. IONE-TIMEI 75,000
Comrnunicolions
Produce odditionol progromming, feotures, public service onnouncements, ond troining videos by
odding o Medio Assistont position. Demond for video services to support deportmentol initiotives
continues to increose thot connot be met ot the current service level.52.000 67,OO0 1.0
Enhonce clericol ond odministrotive support by odding on Office Associote lV position.
Communicotions is the only deportment without o full-time odministrotive support position ond the
new OAIV would free up operotions stoff to oddress their core duties.5 r.000 60.000 1.0
Meet federolly mondoted interoperobility rodio requirements (P25) by replocing the current public
sofety rodio system, which is ot end of life. There ore three options under considerotions,
subscribing to the Miomi-Dode County rodio system, ioining with the City of Hioleoh ond/or
other municipolities to purchose o rodio system, or purchosing o rodio system for the City's sole
use. TUSA Consulting is currently working with Emergency Monogement to explore these
options. The new system will likely need to be funded inFY 2O16/17 ond the costwould likely
be finonced over ten yeors using the City's equipment loon. (ONE-I/MEI 5,000.000
lmprove the efficiency of public sofety onswering points (PSAP) coll-toking ond provide outomotic
coll diskibution in oddition to remote deployment copobilities by upgroding VIPER with Automotic
Number lnformotion ond Automotic Locotion lnformotion Controller. This upgrode would permit
the PSAP to receive messoges texted to 9 l I ond improve the occurocy of locotion informotion for
colls orioinotino from cell ohones. IONE-TIMEI 440,OO0
Support the new Emergency Operotions Center Shorepoint site ond other informotion technology
systems by odding on lnformotion Technology Speciolist I position.6 r ,000 72,O00 1.0
Enhonce 9l I informotion by replocing the current coll recording system with o new VPI System
thot coptures ond integrotes CAD informotion ossocioted with 9 1 I colls. The current recordings
solution is used to review colls by dispotch ond coll tokers os well os provide oll recordings for
public records request. The VPI solution would ollow the coll center to record, onolyze, evoluote
ond improve the quolity of ihe emergency coll toker ond dispotcher ond provides the obility to
quickly redoci the oppropriote informotion when providing recordings requested for public
records request. The VPI solution integrotes with the Computer Aided Dispotch softwore ond
Emergency Medicol Dispotch softwore to provide screen shots or video recording of key strokes
ot the time of the coll which is helpful when recreoting on incident to inform the
evoluotor,/investigotor of the oppropriote steps token. This solution is fully interoperoble with the
obility to support Next Gen 9l 1 phone systems ond hos the obility to record oll text messoging,
videos, locotion, ond number informotion provided to the 9 l I dispotch phone system. /ONE-
TtME)9 t ,000
Conduct o feosibility to ossess the City's current ond future CAD needs ond select o replocement
system. The CAD system is used to initiote public sofety colls for service, dispotch, ond moinloin
the stotus of responding resources in the field. The current system is ot end of life ond mony new
feotures ore now ovoiloble such os: outomotic oddress verificotion, reol+ime GPS unii locotions,
instontoneous informotion such os preplons, hozords, wonts ond worronts, ond integrotion with
Gl( mnnnina IONF-TIMFI r,500,000
lmprove security ond coordinoiion by developing ond implementing o moster plon to inlegrote
the City's existing disperoie devices ond informotion systems in order to monitor ond control them
through o comprehensive user interfoce ot the City Worning Point. Systems would include video,
occess control, onolytics, microwove network, porking opplicotions, troffic monitoring, intrusion
detection. etc. IONE-TIMEI r,500,000
154
ATTACHMENT C
POTENTIAT FY 20T5lI5 ENHANCEMENTS NOT INCUDED IN PROPOSED BUDGET
Requesi Yeqr 2
Imoocl
Tolol
FT PT
mprove occess control, osset trocking, ond credentioling of personnel ossigned to incidents ond
:vents. This system would ollow for trocking of personnel such os volunteers, CERT Teom
nembers, mutuol oid responders, ond others io ensure sofety ond focilitote finonciol
'eim bursement for Federolly Declo red Disosters. (ON E-T I ME)28,000
Firc
Mointoin effective response times for EMS honsport units in North Beoch by odding o second
Rescue Unit consisting of I 3 Fire Fighter positions to Fire Stqtion #4. A 20,l 5 study by the
lnternotionol City/County Monogement Associotion Center for Public Sofety Monogement
recommends the deployment of o second rescue unit bosed on current ond future demond. Stotior
4 hos high demond in certoin blocks which is on por with demond blocks in the sourthern portion
of the city ond plonned redevelopment in the oreo will drive demond higher over time. This unit
would olso be crossJroined to stoff the new Fire Boot.r.205.000 r.409.000 13.0
Pdica
Support the newly reconstituted lntelligence Unit, currently stoffed with two positions, by odding
two Detective positions. The positions would be ossigned o ronge of intelligence ond security-
reloted tosks, including sergeont-ot-orms security duties to support the Moyor ond Commission,
VIP protection for visiting dignitories, threot ossessments ond reloted investigotions, security ond
intelligence onolysis for moior events, support to the FBI Joint Terrorism Tosk Force, the
Deportment of Homelond Security, the US Secret Service, ond lioison with low enforcement with
privote security portners on oll motters offecting the security of Miomi Beoch.194,000 25 r ,000 2.0
lncreose public sofety in the Entertoinment District by odding two potrol squods mode up of two
Sergeonts ond twelve Police Officers. The new squods would provide coveroge seven doys o
week with one overlop doy (Fridoy or Soturdoy). The squods would be deployed primorily on
Oceon Drive, Woshington Avenue, Collins Avenue, ond on the beoch.r,865,000 1,724,OOO 14.0
lncreose potrol ovoilobility by odding three Detention Olficers to provide seven doy o week
coveroge on oll shifts. This enhoncement would optimize stoffing by mointoining ot leost one
position ot police heodquorters while one is ovoiloble to tronsport prisoners to the County ioil.
Cunently, police officers ore often needed to bockfill this function which results in o loss of pokol
services.299.000 204.000 3.0
[ourism. GuJrurql & Economic Devebpmenl
lncreose oversightond complionce of l4l controcts, leoses, ond concession ogreements by
odding o Leosing Speciolist position. This enhoncement would oddress the current stoffing level
of two employees, which eoch ore responsible for over 70 controcts eoch.71,000 83,000 1.0
Totol Generol Fund Enhoncements i12A37,OOO $3,870,000 35.O o.o
Enhonce development ond odministrotion of new colloborotion softwore (Microsoft Shorepoint)
for use throughout the orgonizotion. The softwore wos ocquired during FY 2014/15 ond lT does
not currently hove dedicoted stoff time or necessory troining to build out the system to its full
lmprove the security of the City's network to mointoin complionce with mondoted PCl, Red-Flog,
oiher Federol guidelines ond prooctively oddress the proliferotion of sophisticoted security issues
lmprove the efficient delivery of property monogement support ond odministrotive services by
odding on Office Associote lV position. Property Monogement tronsitioned to o controct service
model during FY2O14 ond FY20l5 which requires more odmininstrotive support in the oreos of
procurement, occounts poyoble, ond generol support.
155
ATTACHMENT D
Miomi Beqch Police Depodment
Confiscqtions - Federql & Srqte Funds
FY 2OI 5116 BUDGET
FEDERAL FUNDS:
Federol Funds - (603)
FYI6
Reauest
Orqonizotionol Develooment lrovel & Ott-site testino /o,ovu
Troininq Supplement to supplement LETTF 20,000
Bulletproof Vest Portnership 60,000
Groffiti erodicotion throuqh Teen Job Coro.25,000
Body Comeros 150,000
Gvm Equipment lo,ooo
Totol Funds (5O3)385,OOO
STATE FUNDS:
Stote Funds - 1607l
Totol Federol & Stote Funds 702,OOO
FYI6
Reouest
Costs connected with the orosecution,/orocessino of torieitures.20,000
Crime Prevention initiotives & School Lioison Proiects 20,000
AR Rifle Proorom/initiotive- Citv's motch for reimbursement of rifles ot $500.15,000
15% of Stote Funds collected in FYl5 to be used for drug obuse treotment,
lr,,^ ^^"1 arima nrarranlinn arlr raalinn anrl ^^^-^"^Iil enmmr rni}.r h^"o"|29,OOO
Chief's Conference Room Uoorode 28,000
CID lnterview Room Audio Video Recordino 60,000
MBPD Focilities Securitv Comero Svstem Uoorodes I ,l0,000
Arlirrrlnfarl Acrial Wnrlz Plaifarm Trnilar 35,O00
Totql Funds 1607l 31 7,OOO
156
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166
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT
NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE AD VALOREM MILLAGE RATE
oF 1.0093 MTLLS FOR FTSCAL YEAR (FY) 2015t16 FOR THE NORMANDY SHORES LOCAL GOVERNMENT
DtsTRtcT, wHtcH ts oNE AND FOUR TENTHS PERCENT (1.4%) MORE THAN THE "ROLLED-BACK', RATE
OF 0.9956 MILLS SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER
30, 2015 AT 5:02 P.M.
Kev Intended Outcome Supported:
lncrease visibility of police; Maintain crime rates at or below national trends
Supporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following areas for the City to
address in an effort to improve public safety:
o Neighborhood safety during the day (Residents: 98%)
o Neighborhood safety during the evening/night (Residents: 88%)
Item Summary/Recommendation :
FS 200.065, entitled "Method of Fixing Millage" establishes specific guidelines that must be used by all local
govemment entities, including dependent taxing districts like Normandy Shores in setting its millage (property tax)
rates. Not unlike its principal taxing authority (City of Miami Beach), Normandy Shores is also required to transmit
within 35 days from receipt of the Certification of Taxable Value (received July 1,2015), to the Miami-Dade
County Property Appraiser, a proposed operating millage rate, the calculated rolled-back rate and the date, time,
and place of the first public hearing to consider the proposed operating millage rate and tentative budget for FY
2015116.
The FY 2015116 proposed budget is $226,000. This budget includes line items which were requested and
approved by the Normandy District Homeowners' Association on July 17,2015. These include $10,000 for guard
house upgrades and $3,700 for plastic poles and lines leading up to the guard gate. The budget is $4,000 (2%)
higherthan the FY 2014115 adopted budget.
The proposed ad valorem millage recommended by the Administration is 1.0093 mills. This millage rate will fund
the current service level budget for the District as well as some remediation work to be performed on the
guardhouse, as requested by the homeowners' association. This millage rate is 0.1212 mills (10.7%) lower than
the FY 2014t15 adopted millage of 1.1305. This tax levy would generate proceeds of $154,636, which will be
budgeted at 95%, $147,000. The proposed rate of 1.0093 requires a majority approval (4 of 7 votes) of the
Commission.
The rolled-back rate is the millage rate required to produce the same level of property tax revenue on FY 2015/16
as collected in FY 2014115. The rate is calculated as 0.9956, or 0.1349 mills less than the millage rate adopted
for FY 2014t15. The rolled-back millage rate tax levy would generate proceeds of $152,537. The difierence
between the cunent service level and rolled-back rate levy is $2,099.
ttonnanOy Snores Local Government Neighborhood lmprovement Board meetings on April 13'n, June
Source of
Funds: ro@a
Amount Account
1
2
Total
Financial lmpact Summary The July 1,2015 Certification of Taxable Value from the Miami-Dade Property
Appraiser reflects a 14.0 percent increase in property tax values from the July 1, 2014 lax roll certification. The
proposed millage rate for the FY 2015116 budget results in property taxes of $154,636 in the Normandy Shores
Neighborhood District Homeowner's Association ($147,000 at 95%).
& MIAMIBUACil AGEf.lDAlTEfit '\ rI.'/l
DATE g{O-IY167
1915.2015
TO:
FROM:
DATE:
SUBJECT:
the City
OF DIRECTORS OF THE NORMANDY
f"d\l, fr, fu; ziffiW #'n#Wla
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
September 10,2015
A RESOLUTION OF THE
SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT
ADOPTING THE TENTATIVE AD VALOREM MILLAGE RATE OF 1.0093 MILLS
FOR FTSCAL YEAR (Fy) 2015/16 FOR THE NORMANDY SHORES LOCAL
GOVERNMENT DISTRICT, WHICH IS ONE AND FOUR TENTHS PERCENT
(1.4o/ol MORE THAN THE "ROLLED-BACK" RATE OF 0.9956 MILLS SUBJECT
TO A SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY,
SEPTEMBER 30, 2015 AT 5:02 P.M.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the Mayor and City Commission, acting in its capacity
as the Board of Directors for the Normandy Shores Local Government Neighborhood
lmprovement District, adopt the attached resolution which authorizes the City Manager to
transmit the following information to the Miami-Dade County Property Appraiser:
1) The Tentatively Adopted Millage Rate for the Normandy Shores
Neighborhood lmprovement District for FY 2015116
General Operating 1.0093 mills (0.1212 decrease from last year)
2) The second public hearing to consider the proposed Normandy Shores Neighborhood
lmprovement District operating millage rate and final budget for FY 2015116 shall be
Wednesday, September 10, 2015 al5:02 p.m., in the City Commission Chambers, City
Hall, 1700 Convention Center Drive, Miami Beach, Florida.
BACKGROUND
The Normandy Shores Local Government Neighborhood lmprovement District, a dependent
taxing district of its principal, the City of Miami Beach, was established in 1994 to provide
continual 24-hour security to this gated community: FY 2015/16 represents it twenty-second
year of operation.
168
FY 2015/16 Normandy Shores Tentative Millage Rate
September 10,2015
Page 2 of 4
The District was established by Ordinance 93-2881, and has the authority "to levy an ad-
valorem tax on real and personal property of up to two mills, provided that no parcel of
property will be assessed more than $500 annually for such improvements". During FY
1998/99 the amount of annual funding to be provided by the City and the dependent status
of the District were issues discussed by the Finance and Citywide Projects Committee. A
determination was reached that the City would fund 35% of the annual cost of the operation
of the community gate guard. This cost will eventually be funded from the golf course
operation of the Normandy Shores Golf Course. lt was further agreed that the City would
continue to supplement the District at current levels until both issues were resolved. On
August 29, 2002, the Administration met with the Normandy Shores Local Government
Neighborhood lmprovement District representatives and agreed to eliminate the $500 cap
on the highest valued home in the District. The enabling legislation was adopted by the
Commission on September 25, 2002. This ensures that the City's contribution from the
General Fund remains at 35o/o ol the operating budget of the District.
PROCEDURE
The operating millage and budget for this dependent special taxing district must be adopted
in accordance with Florida Statutes. This procedure requires that this Resolution be
considered immediately after the millage and budget of the principal taxing authority, i.e.,
City of Miami Beach.
It also prescribes that a tentative millage be adopted first. This is accomplished by adopting
a Resolution which states the percent increase or decrease over the "Rolled-back" rate, and
the date, time, and place of the second public hearing scheduled to adopt the final millage.
Following this, another Resolution which tentatively adopts the Normandy Shores District
operating budget must be approved. (See accompanying District Budget Agenda item for
details).
The statute requires the name of the taxing authority, the rolled-back rate, the percentage
increase, and the millage rate be publicly announced before adoption of the millage
resolution.
ANALYSIS
On July 1, 2015, the City received the 2015 Certification of Taxable Value from the Property
Appraiser's Office stating that the taxable value for Normandy Shores is $153,211,486
which includes an increase of $1,138,178 in new construction, renovation, etc. The
preliminary value represents an increase of $18,848,290 from the July 1,2014 Certification
of taxable value of $134,363,196 (14.0 percent) and an increase of 14.4 percent over 2015's
July 2014 value of $133,926,705. lt is important to note that the January 1,2014 tax roll for
Normandy Shores decreased by almost $436,491 (0.3%) between the July 1,2014
valuation and the valuation on July 1,2015, due to appeals, adjustments, etc.
169
FY 2015/16 Normandy Shores Tentative Millage Rate
September 10,2015
Page 3 of 4
Current Service Levet Budget
The current service level budget reflects budget increases or decreases necessary to
provide the current level of services in the coming year. The proposed FY 2015/16 current
service level budget is $226,000. This budget includes line items which were requested and
approved by the Normandy District Homeowners'Association on July 17,2015. These
include $10,000 for guard house upgrades and $3,700 for plastic poles and lines leading up
to the guard gate. The budget is $4,000 (2%) higher than the FY 2014115 adopted budget.
The proposed ad valorem millage recommended by the Administration is 1.0093 mills. This
millage rate will fund the current service level budget for the District as well as some
remediation work to be performed on the guardhouse, as requested by the homeowners'
association. This millage rate is 0.1212 mills (10.7%) lower than the FY 2014115 adopted
millage of 1.1305. This tax levy would generate proceeds of $154,636, which will be
budgeted at 95o/o, $1 47,000.
The rolled-back rate is the millage rate required to produce the same level of property tax
revenue on FY 2015116 as collected in FY 2014115. The rate is calculated as 0.9956, or
0.1349 mills less than the millage rate adopted for FY 2014115. The rolled-back millage rate
tax levy would generate proceeds of $152,537. The difference between the current service
level and rolled-back rate levy is $2,099. The adoption of the current service level millage of
1.0093 would require a majority vote of the Commission.
After setting the proposed operating millage rate for Normandy Shores, the City Commission
may, at any time prior to the final adoption, lower the millage rate; however any increase
above the proposed millage rate of 1.0093, if adopted, would require an expensive mailing
and advertising process to each property owner of Normandy Shores. Therefore, this
proposed millage rate is viewed as the ceiling.
Further, pursuant to State Statute, the City may elect to approve millage rates above the
rolled-back rate up to the constitutional cap of 10 mills subject to the following votes by the
Commission or referendum:
. Option l: A majority of the approval of the Commission Millage is required to approve a
millage up to 1.0551 (equivalent to a 1.96% increase in Property Tax revenues). The
1.960/o increase is the state per capita personal income gain for the prior calendar year.
. Option ll: A two-thirds approval (5 of 7 votes) of the Commission is required to approve a
millage up to 1.1606 (equivalent to a 10o/o increase in Property Tax revenues above
Option l).
. Option lll: A unanimous approval of the Commission or referendum is required to
approve a millage above 1.1606 mills
The proposed rate of 1.0093 requires a majority approval (4 of 7 votes) of the Commission.
It must be noted that in accordance with State Statute, there is a 10 mill operating cap which
cannot be exceeded without voter approval. Combining both millages from the dependent
district (1.0093 and the principal taxing authority (5.9123) totals 6.9216 mills, which is
3.0784 mills less than the 10 mil! cap.
170
FY 2015/16 Normandy Shores Tentative Millage Rate
September 10,2015
Page 4 of 4
CONCLUSION
The City Commission, acting in its capacity as the Board of Directors of the District, should
adopt the attached Resolution which establishes a tentative millage and schedules the
second and final public hearing.
JLM/JW@
171
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD
IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE AD VALOREM
MTLLAGE OF 1 .0093 MILLS FOR FISCAL YEAR (FY) 2015/16 FOR THE
NORMANDY SHORES LOCAL GOVERNMENT DISTRICT, WHICH IS
oNE AND FOUR TENTHS PERCENT (1.4%l MORE THAN THE
.,ROLLED.BACK" RATE OF 0.9956 MILLS, SUBJECT TO A SECOND
PUBLIC HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER 30,
2015 AT 5:02 P.M.
WHEREAS, for the purpose of providing security services within the Normandy Shores
neighborhood area, the Mayorand City Commission adopted Ordinance No. 93-2881 on October
20, 1993, which authorized the creation of the Normandy Shores Local Government Neighborhood
lmprovement District (District); and
WHEREAS, Section 200.065, Florida Statutes, specifies the method bywhich municipalities
may fix the operating millage rate and adopt an annual budget for dependent taxing districts; and
WHEREAS, the maximum millage that can be approved by a simple majority (4/7) vote is
1.0551; anything beyond that requires a 5/7th'vote; and
WHEREAS, on July 31,2015, the City Commission, acting as the Board of Directors of the
District, following duly noticed public hearing, adopted Resolution 2015-29101 which set the
proposed operating millage rate for the District at 1 .0093 mills for the purpose of providing security
services within the District; and
WHEREAS, accordingly, on September 10,2015, pursuant to Section 200.065 of the
Florida Statutes, the City Commission, acting as the Board of Directors of the District, held its first
duly noticed public hearing to consider the Tentative Ad Valorem Millage and Tentative Operating
Budget (FY 2015/16) for the District.
NOW THEREFORE, BE IT DULY RESOLVED BYTHE BOARD OF DIRECTORS OF THE
NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT,
that, following a duly noticed public hearing on September 10, 2015, the Board hereby adopts the
Tentative Operating Millage rate of 1.0093 mills for the District for FY 2015116, which is one and
four tenths percent (1.4o/o) more than the "Rolled-back" rate of 0.9956 mills, subject to a second
public hearing scheduled on Wednesday, September 30,2015, at 5:02 P.M.
PASSED and ADOPTED this 1Oth day of September, 2015.
Chairperson of the District
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
Secretary to the District
172
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174
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION ADOPTING THE TENTATIVE OPERATING BUDGET FORTHE NORMANDY
SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT FOR FISCAL
YEAR (Fy) 2015/16 SUBJECT TO A SECOND PUBLTC HEARTNG SCHEDULED ON
WEDNESDAY, SEPTEMBER 30, 2015 AT 5:02 PM.
lntended Outcome
lncrease visibilitv of police; Maintain crime rates at or below national trends.
Supporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following areas
for the City to address in an effort to improve public safety:o Neighborhood safety during the day (Residents: 98%). Neighborhood safety during the evening/night (Residents: 88%)
Item Summarv/Recommendation :
The total operating expenditures to provide the proposed budget to this district is $226,000 for
FY 2015116. The City of Miami Beach General Fund is required to provide 35o/o of the total
operating expenditures ($79,000), and the City has funded this amount since the District was
established in 1994. The amount provided by the General Fund for this purpose in FY 2014115
was $77,700.
The proposed FY 2015116 current service level budget is $226,000. The proposed budget
provides for continual 24-hour security and includes line items which were requested and
approved by the Normandy District Homeowners' Association on July 17 ,2015. These include
$10,000 for guard house upgrades and $3,700 for plastic poles and lines leading up to the guard
gate. The budget is $4,000 (2%) higher than the FY 2014115 adopted budget.
Normandy Shores Local Government Neighborhood lmprovement Board meetings on April
13th. June 23d and July gth,2015
Financial lnformation :
Source of
Funds: -w $ 147,OOO
Financial lmpact Summary The $79,000 impact to the General Fund from the FY 2015116
is $1,300 more than the FY 2014115 of $77.700.
Glerk's Office
AGE}IDA ITEM RlDLHP MIAMIBIACH o*rr t?-lo- lf175
r --. ^-L G)
I^-^-.
1915.2015
*ottlfr',i*tffiW"fu*W4
City of Miomi Beoch, I700 Convention Cenler Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members of fhe City
FRoM: Jimmy L. Morales, City Manager
DATE: September10,2015
LOCAL GOVERNMENT NElGHBORHOOD IMPROVEMENT DISTRICT ADOPTING
THE TENTATTVE OPERATING BUDGET FOR FISCALYEAR (FY) 2O15I16SUBJECT
TO ASECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER
30, 2015 AT 5:02 P.M.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution which establishes the tentative operating budget for the Normandy Shores
Local Government Neighborhood lmprovement District for FY 2015116 in the amount of
$226,000, subject to a second public hearing to be held on Wednesday, September 30, 2015.
BACKGROUND
The Normandy Shores Local Government Neighborhood lmprovement District (the District), a
dependent taxing district of its principal, the City of Miami Beach, was established in 1994 to
provide continual 24-hour security to this gated community; FY 2015116 represents its twenty-
second year of operation.
The Districtwas established by Ordinance 93-2881, and has the authority"to levyan ad-valorem
tax on real and personal property of up to two mills, provided that no parcel of property will be
assessed more than $500 annually for such improvements". During FY 1998/99 the amount of
annual funding to be provided by the City and the dependent status of the District were issues
discussed by the Finance and Citywide Projects Committee. A determination was reached that
the City would fund 35% of the annual cost of the operation of the community gate guard. This
cost will eventually be funded from the golf course operation of the Normandy Shores Golf
Course. lt was further agreed that the City would continue to supplement the District at current
levelsuntiltheGolfCourseassumesthiscost. OnAugust29,2002,theAdministrationmetwith
the Normandy Shores Local Government Neighborhood lmprovement District representatives
and agreed to eliminate the $500 cap on the highest valued home in the District. The enabling
legislation was adopted bythe Commission on September25,2002. This ensures thatthe City's
contribution from the General Fund remains at 35o/o of the operating budget of the District.
176
FY 2015/16 Normandy Shores Tentative Budget
September 10, 2015
Page 2 of 2
PROCEDURE
The operating millage and budget for this dependent special taxing district must be adopted in
accordance with Florida Statutes. This procedure requires that this Resolution be considered
immediately after the tentative millage for Normandy Shores District has been adopted (See
accompanying District Millage Agenda ltem for details).
ANALYS!S
The total operating expenditures to provide the proposed budget to this district is $226,000 for FY
2015116. The Cityof MiamiBeach General Fund is required to provide 35% of thetotaloperating
expenditures ($79,000), and the City has funded the 35% for each of the twenty-one years since
the District was established. The amount provided by the General Fund for this purpose in FY
2014115 was $77,700.
The proposed FY 2015116 current service level budget is $226,000. This budget includes line
items which were requested and approved by the Normandy District Homeowners'Association
on July 17 ,2015. These include $10,000 for guard house upgrades and $3,700 for plastic poles
and lines leading up to the guard gate. The budget is $4,000 (2%) higher than the FY 2014115
adopted budget.
The $79,000 impact to the General Fund from the FY 2015116 proposed budget is $1 ,300 more
than the FY 2014115 adopted budget impact of $77,700.
To provide the current level of security required by this district, the Administration recommends
the proposed ad valorem millage of 1.0093 mills. This tax levy will generate proceeds of
$154,636. The decrease of 0.1212 mills from the prior year millage represents an annual
decrease of $40.00 to the City averag e 2015 homesteaded property of $353,999 taxable value.
The tentative operating budget for the District is as follows:
Revenues
Ad Valorem Tax
City's General Fund
$ 147,000
79.000
$ 226,000Total
Expenses
Security Service $ 171,000
Maintenance 41,300
Guard House Upgrades & Poles 13.700
Total $ 226,000
CONGLUSION
The City Commission, acting in its capacity as the Board of Directors of the Normandy Shores
Local Government Neighborhood lmprovement District, should adopt the attached Resolution
which establishes a tentative operating budget and schedules the second and final public
hearing.
LM/JW
@_177
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY
SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT
DISTRICT ADOPTING THE TENTATIVE OPERATING BUDGET FOR FISCAL
YEAR (FY) 201s116 SUBJECT TO A SECOND PUBLTC HEARTNG
SCHEDULED ON WEDNESDAY, SEPTEMBER 30, 2015 AT 5:02 P.M.
WHEREAS, for the purpose of providing security services within the Normandy
Shores neighborhood area, the Mayor and City Commission adopted Ordinance No. 93-
2881 on October 20, 1993, which authorized the creation of the Normandy Shores Local
Government Neighborhood lmprovement District (District); and
WHEREAS for the purpose of providing security services within the District, a
tentative budget has been developed to fund projected FY 2015/16 operating expenses;
and
WHEREAS, accordingly, on September 10,2015, pursuant to Section 200.065 of
the Florida Statutes, the City Commission, acting as the Board of Directors of the District,
held its first duly noticed public hearing to consider the Tentative Ad Valorem Millage and
Tentative Operating Budget (FY 2015/16) for the District.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE BOARD OF
DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT
NEIGHBORHOOD IMPROVEMENT DISTRICT, that, following a duly noticed public
hearing on September 10, 2015, the Board hereby adopts the tentative operating budget
for the District for FY 2015116 as summarized and listed below, subject to a second
public hearing scheduled on Wednesday, September 30, 2015 at 5:02 P.M.:
ATTEST:
Revenues
Ad Valorem Tax
City's General Fund
Total
Expenses
Security Service $ 171,000Maintenance 41,300
Guard House Upgrades & Poles 13.700Total $ 226,000
PASSED and ADOPTED this 1Oth day of September, 2015.
$ 147,000
79.000
$ 226,000
Chairperson of the District
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTIONru"UoL 1-(-o
-
v CiW Attonev .d Dote
Secretary to the District
178
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180
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING THE TENTATIVE CAPITAL IMPROVEMENT PLAN FOR FY 2015116_2019120:
AND ADOPTTNG THE C|TY OF MrAMr BEACH TENTATTVE CAPTTAL BUDGET FOR FTSCAL YEAR (Fy)
2015116 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER
30. 2015 AT 5:03 P.M.
lntended Outcome
Ensure Value and Timely Delivery of Quality Capital Projects, lmprove Storm Drainage Citywide, and
Maintain CitVs lnfrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The following have been prioritized as key
intended outcomes for the City's Strategic Plan: Ensure reliable stormwater management and resiliency
against flooding by implementing select short and long-term solutions including addressing sea level rise,
ensure comprehensive mobility addressing all modes throughout the city, build and maintain priority
infrastructure with full accountability, and enhance pedestrian safety universally. The FY 2015/16 Capital
Budget and the Capital lmprovement Plan for FY 20'15116 through 2019120 includes funding for capital
iects to address each of these ori
Item Summary/Recommendation :
The FY 2015116 - FY 2019120 CIP for the City of Miami Beach is a five year plan for public improvements
and capital expenditures by the City. This document is an official statement of public policy regarding long-
range physical development in the City of Miami Beach. The Capital lmprovement Plan has been updated
to include projects that will be active during FY 2015116 through 2019120.
The Plan has been updated to include additionalfunding sources that have become available, changes in
project timing, and other adjustments to ongoing projects as they have become better defined. Certain
adjustments have been made to reflect projects that have been reconfigured, retitled, combined with or
separated from other projects and/or project groupings. These adjustments have no fiscal or cash impact
and are as a result of a comprehensive review of the program to insure that our plan accurately reflects all
project budgets, funding sources and commitments. The Plan also contains information on appropriations
prior to FY 2015116 for ongoing/active projects, as well as potential future appropriations beyond FY
2019120.
The FY 20'15l'16 Capital Budget presents project budgets for both the current and new capital projects
necessary to improve, enhance and maintain public facilities and infrastructure to meet the service
demands of residents and visitors to the City of Miami Beach. The Capital Budget for FY 2015116
appropriates funding for projects that will require commitment of funds during the upcoming fiscal year,
including construction contracts and architecUengineer contracts to be awarded during the year.
At Finance & Citywide Projects Committee meetings on June 3'", July 1'', and July 17"', 2015, the
Proposed Capital Budget and updated CIP was discussed and adjustments were made to the funding
Financial lnformation:
Source of
Funds:
Amount Account
1 $754.761.229 Various - See attachment A of Resolution FY 2015116
Total
Financial lmpact Summary: The FY 2015116 Capital Budget totals $754,761,229, of which
$622,250,000 is for Convention Center-related projects. Net of the RDA Anchor Garage and Proposed
Future RDA Bonds appropriations of $310,096,000, the FY 2015116 caoital budoet is $444.665.229.
{s MIAMI BNACH 181
19i5.201ir
City of Miomi Beoch, ,1700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
To: Mayor Philip Levine and of the City
FRoM: Jimmy L. Morales, City Manageq
DATE: September10,2015
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPT!NG TIIE TENTATIVE CAPITAL IMPROVEMENT PLAN FOR
FtscAL YEARS (Fy) 2015/16 -2019t20 AND ADOPTTNG THE GITY OF MIAM| BEACH
TENTATTVE CAPTTAL BUDGET FOR (FY) 2015t16 SUBJECT TO A SECOND PUBLTC
HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER 30, 2015 AT 5:03 P.M.
ADM!NISTRATION RECOMMENDATION
Adopt the Resolution adopting the Tentative Capital lmprovement Plan for FY 2015116 -2019120
and adopting the Tentative Capital Budget for FY 2015fi6.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City, capital
programs and priorities must be adjusted. The Capital lmprovement Plan ('ClP') serves as the
primary planning tool for systematically identifying, prioritizing and assigning funds to critical City
capital development, improvements and associated needs.
The City's capitalimprovement plan process begins in the Spring when alldepartments are asked to
prepare capital improvement updates and requests on the department's ongoing and proposed
capital projects. lndividual departments prepare submittals identifying potentialfunding sources and
requesting commitment of funds for their respective projects.
ln the spring of 2006, the City created a Capital Budget Process Committee comprised of the Capital
lmprovements Office, Department of Public Works, Planning Department, Fire Department, Parks
and Recreation Department, Parking Department, and Fleet Management Department, togetherwith
the Finance Department and the Office of Budget and Performance lmprovement. The Committee is
responsible for reviewing and prioritizing new capital projects that will be funded in a given fiscal
year, and for recommendation of funding allocations from authorized sources for the prioritized
projects. The Committee developed and implemented a structured committee process for
development of the Capital Plan and Budget, including review criteria projects must meet in orderto
be considered for funding. Under the Capital Budget Process Committee process, departments
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submit proposed new project requests which staff reviews. Then, there is a sign-off by impacted
departments, and a preliminary prioritization of the projects. The process is reviewed and refined
annually by the Committee.
Based on the direction received from the Finance and Citywide Projects Committee in February
2008, the process was modified to allow for early input to the prioritization process by the
Commission, subject to the availability of funds. Under the revised process, a preliminary list of
unfunded projects is presented to the Commission orthe Finance and Citywide Projects Committee,
providing the opportunity for input and prioritization. This is consistent with the process for
Commission input regarding operating budget priorities and the format used is similarto that used to
seek guidance on operating budget priorities in prior years. The Capital Budget is adopted at the
second budget hearing in September.
GOMMITTEE REVIEW
On May 11,2015, capltal funding priorities were discussed a meeting of the Finance and Citywide
Projects Committee. The City Manager, Assistant City Managers, the Capital lmprovement Project
Office Director, other Department Directors, and other City staff were available to discuss specific
projects and respond to the Committee's questions.
Based on the review, on June 3, 2015 the Office of Budget and Performance lmprovement
presented potential projects forfunding in the FY 2015116 Capital Budgetwith associated available
funds.
Per the diredion o{ thg Finance and Citywide Projeds Comm}ttee at ttFlr Jung 3, 20tr $ rneeting,
the follourring changes, were. made:
Renewal & Replacement Fund
Pursuant to a 12o/o increase in property values, estimated revenue for Renewal & Replacement was
increased from $2,300,000 to $2,694,000. Based on the changes below, the new FY 2015116
recommended funding total is $2,380,000, leaving $314,000 available for Contingency.
Based on Committee direction, the following projects were determined to be inconsistent with
the intended uses of Renewal & Replacement funds and moved to the PAYGO list:
o Flamingo Football Stadium Bleachers Replacement: $116,000
. Palm lsland Playground Safety Surface: $80,000
o Flamingo Park Pool Playground Replacement: $245,000
. Police Station Main Gate Replacement & Helipad Fire Extinguisher: $45,000
o Normandy lsle Pool Playground Equipment: $245,000
. Neighborhood Basketball Court Renovations: $137,000
. Neighborhood Tennis Court Renovations: $92,000
. North Shores Park Playground Safety Surface: $31,000
. Scott Rakow Youth Center Reception and Bowling Enhancements: $66,000
Due to funding capacity becoming available from the moves above, the following projects are
hereby proposed for Renewal & Replacement funding:
o Pavement & Sidewalk Program - FY 16: $500,000
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. Street Lighting lmprovement Program: $300,000
. City Hall Roof & Skylight Restoration: $300,000
. PAL Building Ext. Paint & Waterproofing: $50,000
Concurrencv Mitiqation Fund
. City's match for the lntelligent Transportation System will not to be appropriated until the
TIGER grant is awarded. This amount has been moved to be reserved as a contingency
pending this award.
Local Option Gas Taxo Per request from Transportation, added a new project request for a Traffic Circle at 47th
Street and Meridian Ave in the amount of $250,000.
. Pavement & Sidewalk Program - FY 16 project funding reduced from $945,000 to
$695,000 to accommodate new request from Transportation for 47th Street Traffic Circle;
additional paving funds identified in Renewal & Replacement
Half Cent Transit Surtax - Countv (PTP)
The Committee provided direction to include funding for creating green bike lanes beginning with
pending projects and plan for adding green bike lanes throughout the City. With the changes
below, the new remaining available balance is $335,896.. Per request from Transportation, proposed funding for project named Euclid Avenue
between 17th Street and 5th Street Protected Bike Lanes increased by $348,000 from
$122,000 to $470,000 to include Green Bike Lanes. New name: Euclid Avenue between
17th Street and 5th Street Protected and Green Bike Lanes.
. Per request from Transportation, added a new project request for a Shared Path on
Parkview lsland Park from 73rd Street to 77 Street in the amount of $320,000.
. Per request from Transportation, adding the following projects for various Green Bike
Lanes (Citywide) totaling $663,000:
o Green Bike Lane - Royal Palm Avenue from 42nd Street to 47th Street
o Green Bike Lane - Prairie Avenue from 28th Street to 44th Street
o Green Bike Lane - 47th Street between Pine Tree Drive and Alton Road
Pav-As-You-Go (PAYGO)
. Stillwater Fitness Circuit: $36,000
. Commission Chambers estimate increased from $575,000 to $750,000.. City Hall Space Plan (in Tier 2) reduced from $634,029 to $350,000
. Funding for Maurice Gibb Soil Remediation was reduced in PAYGO by $196,000 to a
total of $604,000 and the $196,000 funded in Parks & Rec Beautification Fund.
. The Kayak Launch Docks project requests were moved to North beach Quality of Life.
PotentialAdditional Revenue to PAYGO from an Enhancement otfset by proposed Reductions
in the General Fund is estimated to add $1,000,000 to PAYGO and the following "Tier 2"
projects are proposed to be funded with the additional revenue:
. City Hall Space Plan lmplementation - $350,000
. Pinetree Dr. Australian Pine Tree Structural Pruning - $147,000
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. Normandy lsle Park Turf Replacement - $255,000
. Flamingo Football Stadium Bleachers Replacement - $1 15,000
. Police Station Building Main Gate Replacement & Helipad Wheeled Fire Extinguisher
Equipment - $45,000. Palm lsland Playground Safety Surface - $79,537
PotentialAdditional Revenue to PAYGO from reimbursement from County is estimated to add
$1,304,000 to PAYGO and the following "Tier 3" projects are proposed to be funded with the
additional revenue. These projects were moved from Renewal & Replacement:
o Flamingo Park Pool Playground Replacement - $245,000
. Normandy lsle Pool Playground Equipment - $245,000
. Neighborhood Basketball Court Renovations - $137,000
. Neighborhood Tennis Court Renovations - $92,000
. North Shore Park Playground Safety Surface - $31,000
. Scott Rakow Youth Center Reception and Bowling Enhancements - $66,000
South Beach - Qualitv of Life
o Funding for Maurice Gibb Park Floating Dock for non-motorized vessels was moved to the
South Beach Quality of Life fund to allow for $196,000 of the Maurice Gibb Soil Remediation
project to be funded from the Parks & Rec Beautification fund.
North Beach - Qualitv of Life. Funding for Kayak Launch Docks project was moved to the North Beach Quality of Life
fund to free up PAYGO funds.
o Per request from the CIP department, there is an increase to FY 16 Proposed budget for
Tents at North Beach Bandshell from $200,000 to $400,000, bringing the budget for the
project to $500,000 ($100,000 has already been funded).
Future Parkino Bondso lncrease to the Proposed Parking Bonds from $59.5 million to $64.8 million
Per the direction of the Finance and Citywide Projects Committee at their July,1 , 2015 meeting,
the following changes were made:
Qualitv of Life - South Beach. Remove Espafiola Way Conversion to Pedestrian Mall project estimated at $1.1 million
Pav-As-You-Go (PAYGO)
. Remove the Press Room portion of the City Hall Space Plan project in the amount of
$215,000
Local Option Gas Tax. Remove Traffic Circle at 47th Street and Meridian Ave in the amount of $250,000
Qualitv of Life - North Beach. Remove additional funding request of $400,000 above the $100,000 already funded for
the Tent for North Beach Bandshell project
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The following changes were made after the July 1't, Finance Committee meeting.
Concurrencv Mitiqation Fund. Request from Public Works to increase funding for the West Avenue Bridge project by
$800,000 needed to proceed with construction in Q2 FY 2015116, to coincide with
completion of construction on the Venetian project
Pav-As-You-Go (PAYGO)
. The omission of the Press Room from the City Hall Space Plan added $215,000 in available
balance for "Tier 2" funding making the total available balance in Tier 2 $228,000. Therefore
allowing for some projects in "Tier 3" to be moved up to "Tier 2".
o Scott Rakow Youth Center Reception and Bowling Enhancements - $66,000
o Neighborhood Tennis Court Renovations - $53,000 (Partialfunding; the remaining
$39,000 to be funded in FY 2016117)
o Neighborhood Basketball Court Renovations - $70,000 (Partial funding; the
remaining $67,000 to be funded in FY 2016117)
o Standardized Park Bench Replacements - $20,000 (Partialfunding; the remaining
$50,000 to be funded in FY 2016117)
o Standardized Park Trash Replacement - $50,000 (Partial funding; the remaining
$16,000 to be funded in FY 2016117)
. The Flamingo Park Pool Playground Replacement project was moved from "Tier 3" to be
split funded from various GO bond funds.
Qualitv of Life - South Beach
. Moved project named Miami Beach Golf Course- Landscape Removal& Replacementfrom
Parks & Rec Beatification Fund to QOL-SB to accommodate new request from Parks &
Recreation.
Qualitv of Life - Mid-Beach
. Added new request from Parks & Recreation for Beachview Park lmprovements in the
amount of $250,000.
Qualitv of Life - North Beach
. Per Parks & Recreation, funding for North Shore Open Space Dog Fountain project is no
longer needed as a pipe was found that can be used for the fountain.
. The Altos del Mar Park project can be fully funded from Quality of Life funds because the
Tent for the North Beach Bandshell funding request was removed on July 1't. This freed up
funding in various GO bond funds for the Flamingo Park Pool Playground Replacement
project formerly on the PAYGO list.
GO Parks & Rec Beautification Fund
o The Miami Beach Golf Course - Landscape Removal& Replacementwas moved to Quality
of Life - South Beach Fund.
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. Removed Altos del Mar Park funding which will now be funded from QOL-NB and added
partial funding of $65,383 for the Flamingo Park Pool Playground Replacement project
formerly on the PAYGO list
2003 GO Bonds Parks & Beaches
. Per Parks & Recreation, deleted Pine Tree Dog Park expansion. This made available
$106,000.
. Per Parks & Recreation request, added funding for Polo Park lmprovements, in the amount
of $70,000. ln order to accommodate the request for Polo Parks lmprovements, reduced
project named Palm lsland Park Landscaping, Sod, and lrrigation by $21,000.
. Removed Altos del Mar Park funding which will now be funded from QOL-NB and added
partial funding of $75,442 for the Flamingo Park Pool Playground Replacement project
formerly on the PAYGO list
1996 GO Bonds Recreation. Culture, and Parks
. Removed Altos del Mar Park funding which will now be funded from QOL-NB and added
partial funding of $104,175for the Flamingo Park Pool Playground Replacement project
formerly on the PAYGO list
Changeg.per Ggmmission from July 17th Finance & Citywide prgieq,-ts Committee meeting:
Qualitv of Life - South Beach
o Add back Espafrola Way Conversion to Pedestrian Mall. $264,000 in FY 16 and $848,000 in
FY 17.
Pav-As-You-Go (PAYGO)
. Remove Commission Chambers Renovations in the amount of $750,000
Changes made after July 17 ,2Q15 Finance & Citywide Projects Committee meeting:
Renewal & Replacement
. Updated FY 16 Estimated revenue from 1 2o/o to 13o/o = $22,000 increase or $2,716,000
Parkino Operations
. Revised FY 17 Programmed for corrected AiPP contributions
Qualitv of Life - North Beach
. Added $200,000 for North Shore Open Space Park Re-Design. Although this project is
funded from private developer's contribution, this funding will advance the design progress
and can be reimbursed once the contribution is received. Total estimated cost for design is
$850,000. $650,000 available from $1M already received from developer. $350,000 is
needed for a North Beach Master Plan.
Convention Center Fund
o Added a new project for Replacement of a section of the Convention Center roof. Total
estimated cost is $2,500,000.
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Anchor Shops
. lncreased funding for Anchor Garage/Shops Windows project in the amount of $46,000 to
complete replacement of existing windows to impact resistant windows.
People's Transportation Plan (PTP)
o The amount to de-appropriate from 16th St. Operational lmprov/Enhancement was changed
from$4,77,934 to $3,030,934. The former number included the FY 201512016 Programmed
amount ($1,747,000) which is not actually appropriated and therefore cannot be de-
appropriated.
. ln FY 2014115 the project named "West Avenue I Bay Road lmprovements" had been
programmed for FY 2015116 $1 ,512,000 which was moved during the budget process to FY
201512016 Proposed Budget. However this project is already fully funded for in the
Proposed Water & Sewer Master Plan Program in the Water & Sewer Bonds.
South Pointe Capital
. Added the following Priori$ 1 seawall projects:
o Seawall- Holocaust Memorial - Collins Canal- $400,000o Seawall26th Street-West End - $325,000o Seawall Julia Tuttle Causeway Exit Alton Road'East - $'1,125,000o Seawall- Dade Blvd Collins Canal- Convention Center Drive to Washington
Avenue - $2,375,000o Seawall Dade Blvd Collins Canal - Washington to 23rd Street - $1,625,000o Seawall Convention Center-Collins Canal - $1,800,000
Buildinq Traininq & Technoloqv Account
. Added $150,000 to the existing Building Process System project for peripheral equipment
related to the Energov project.
Proposed Bonds
. Parking, Resort Tax and RDA projects which were included in the FY15 budget pending
bond issuance were moved fonruard to FY16 since the bonds were not issued in FY15.
FY15 Proposed Water & Sewer and Proposed Stormwater projects were reversed in FY15
and loaded I FY16 using the new "project budget" mechanism.
Miami-Dade Countv Bond
. Moved the balance of $42.4M due from due from Miami-Dade County to FY16, since the city
only received $12M during FY15 towards the Convention Center Project.
Non - TIF RDA Fund
. Moved the budgeted $12M FY15 repaymentto FY16, which will be madewhen Miami-Dade
County makes the $42.4M balance due available for the convention Center Project.
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Fy 2015/16 CAP|TAL BUPGET ANp FY 2015/16 - FY20{ 9/20 GAPITAL IMPROVEMENT PLAN
The City's annual capital budget contains capital project commitments appropriated for FiscalYear
(FY) 2015/16 (Capital Budget). Preparation of the Capital Budget occurred simultaneouslywith the
development of the FY 2015116 -FY 2019120 Capttal lmprovement Program (ClP) and FY 2015116
Operating Budget.
The Capital Budget presents project budgets for both the current and new capital projects necessary
to improve, enhance and maintain public facilities and infrastructure to meet the service demands of
residents and visitors to the City of Miami Beach. Capital reserves, debt service payments, and
capital purchases found in the operating budget are not included in this budget. However, we have
included a capital equipment section, which itemizes purchases of major capital equipment, fleet,
light and heavy equipment and information technology equipment related acquisitions. The Capital
Budget for FY 2015116 appropriates funding for projects that will require commitment of funds during
the upcoming fiscal year.
The Capital Budqet for FY 2015/16 totals $754.7 million and is appropriated on September 30,
2015. New bond issuances are anticipated to finance the Convention Center project including RDA,
Resort Tax, and Parking bonds. ln addition, depending on cash flow, Water and Sewer bonds may
be issued in FY 2015/16. Historically there has been a phased approach for the issuance of water,
sewer and stormwater financing. Under this approach, the City has accessed a line of credit to
allow the City to have the necessary funding capacity to enter into new projects, while allowing the
City more time to both build the necessary rate capacity to issue additional tax-exempt bonds
through rate increases and also spend down the current committed but unspent bond proceeds.
Projects will address many needs in different areas of the City including: neighborhood
enhancements such as landscaping, sidewalk restoration; tratfic calming; roadway and bridge
resurfacing and reconstruction; water, sewer, and drainage system improvements; park
construction, renovation and upgrades; renovation of seawalls; parking lot and garage renovation,
construction/renovation of publ ic faci I ities; and vehicle replacement.
ANALYSIS
Capital lmprovement Plan
The FY 2015t16 - FY 2019/20 CIP for the City of Miami Beach is a five-year plan for public
improvements and capital expe;rditures by the City. This document is an official statement of public
policy regarding long-range physical development in the City of Miami Beach. The Capital
lmprovement Plan has been updated to include projects that will be active during FY 2015116
through 2019120.
The Plan has been updated to include additional funding sources that have become available,
changes in project timing, and other adjustments to ongoing projects as they have become better
defined. Certain adjustments have been made to reflect projects that have been reconfigured, re-
titled, combined with or separated from other projects and/or project groupings. These adjustments
have no fiscal or cash impact and are as a result of a comprehensive review of the program to
insure that our plan accurately reflects all project budgets, funding sources and commitments.
The Plan also contains information on appropriations prior to FY 2015116 for ongoing/active
projects, as well as potential future appropriations beyond FY 2019120. ln conjunction with the
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development of the FY 2015/16 Capital Budget and ClP, the City began to develop a list of potential
projects that may be funded in the future, including projects that have been approved as part of a
plan but not yet sequenced or approved for funding. Over time, it is anticipated that this list will be
expanded.
The following pie chart provides a summary of howthe FY 2015/16 - FY 2019/20 is spread among
the ditferent program areas. The chart shows a summary of the Five-Year Capital lmprovement Plan
by program area as well as prior year funding for ongoing projects and funding requirements for
desired projects with no anticipated funding, for the FY 2015/16 Capital Budget (One-Year Capital
Budget) and the FY 2015116 -FY 2019120 Capital lmprovement Plan (Five-Year CIP).
FY2OI 5116. FY2OI9/2O CAPITAL IMPROVEMENT
PLAN: $gOt.Z ,YllLLlON
Trcnsii/Trqnsportotion
2/"
Porking/Goroges/Lots
12%
Convention Center
60"/"
Streers/Sidewolk lmps
18/"
Equipment
3%
Sowqlls
10/.
PROCinAm
Art in Public Ploces
Bridges
Community Centers
Convention Cenier
Environmeniol
Equipment
Generol Public Buildings
Golf Courses
lnformoiion Technology
Lighting
Monuments
Porking
Pcrking Goroges
Porking Lots
Porks
Renewol ond Replocement
Seryolls
Streets/Sidewolk lmps
f rcnsit/Tronsportotion
Utilities
Tofrd
PRIOR YEARS
a,136,688
42,000
30,060,000
16,21 5,125
39,995,371
22,724,106
6,290,207
9,838,902
r , r 53,780
1,032,000
50,350,870
9,931 ,080
58,229,111
23,783,818
8,969,176
326,42A,680
39,422,001
48,964,949
rc7.lsL,.-AI,t
f( 20tsla5
3s2,000
830,000
50,000
5t 1,388,000
I 10,000
5,479 ,000
5,576,000
I ,377,000
350,000
65,010,000
4,971,050
6,890,664
r,019,6r 0
10,026,894
136,732,011
4,524,000
25,000
,5r-16l-ryl.
Ft 2(,t6lt7
1 50,000
5, I I 5,000
5,000,000
r,099,000
r,000,000
r ,32 I ,000
r6,il 1,000
r,507,000
60,000
100,000
17 ,259,264
6,047,000
sl-r&r.r&
Fr 2017118.
1,800,000
4,053,000
5,000,000
2,999,O00
I 29,000
I 65,000
200,000
2,700,000
6,047,000
t3-B-ma
4,947,000
33 3,000
r 20,000
r 65,000
550,000
3,000,000
0.,it55.m
4,376,000
333,000
I 4,500,000
r 65,000
550,000
,r(l.ctunm
F( 2018119 * zatglzo Future
595,000
2,745,000
1,034,000
r 20,000
r 00,000,000
1,678,000
63,000
9 r 0,000
16,242,000
9,0 r 9,000
1,672,000
.ts4rr8,oq
To[al
3s2,OU)
5,7t t,688
92,O(n
543,248,O(n
t6,325,r25
63,965,37'
3r,o45,1(M
,6,290,207
9,838,902
6,14r,o(n
3,537,780
t,t 57,o(n
23t ,t 8t,870
32,691,r30
6,988,775
26,268,428
35,538,O70
493,234,955
50,712,OOt
49,O39,949
lrtW,&5f;.r$r7
FY 16-20 wr|2**
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Financings
A number of capital financing transactions are reflected in the Capital lmprovement Plan including:
General Obligation Bonds, Stormwater Revenue Bonds, Water and Sewer Revenue Bonds, Gulf
Breeze Loans and an Equipment Master Lease.
ln 1995, the City issued $59 million in Water and Sewer Revenue Bonds. ln 1997, the City paid $15
million for the 1996 authorized General Obligation Bonds to construct, renovate and rebuild parks
and recreation facilities within the City's park system.
ln 2000, the City issued the initial $30,000,000 of the authorized $92,000,000 1999 General
Obligation Bond. These funds were issued to expand, renovate and improve fire stations and
related facilities; improve recreation and maintenance facilities for parks and beaches; and improve
neighborhood infrastructure. ln 2000, the City also issued $54,310,000 in Water and Sewer Bonds
and $52,170,000 in Stormwater Revenue Bonds. ln addition, the Citywas granted a $4 million
Section 108 U.S. Housing and Urban Development Loan for improvements to neighborhood streets,
North Shore Park and Youth Center.
ln 2001, the City executed loan agreements with the City of Gulf Breeze, Florida, providing $15
million forthe renovation and improvement of two City owned golf courses and their related facilities.
The City issued the remaining $62,465,000 of the referendum approved $92 million General
Obligation bonds in July 2003 for improving neighborhood infrastructure in the City. Further, in 2006
and 2010, the City executed loan agreements with the City of Gulf Breeze, Florida, providing an
additional $24 million and $30 million for water and sewer projects, respectively.
Based on current project schedules, additional water and sewer, and stormwater financing,
previously anticipated for FY 2007108 are now financed over a series of years. The FY 20O7lO8
Capital Budget and CIP anticipated $47.8 million in newwater and sewerfinancing and $79.7 million
in new stormwater financing. ln 2006 and 2010, the City executed loan agreements with the City of
Gulf Breeze, Florida, providing an additional $24 million and $30 million for water and sewer
projects, respectively. ln FY 2008/09, a line of credit was issued and was being used to fund
projects in advance of issuing water and sewer and storm water bonds. Under this approach, the
City uses the line of credit in order to have the necessary funding capacity to enter into new projects.
This also allows the City more time to both build the necessary rate capacity to issue additionaltax-
exempt bonds through rate increases and also spend down the current committed but unspent bond
proceeds. This phased approach provides the City with more time to refine the cost estimates for
projects planned to be in construction prior to issuance of bonds. ln FY 201 1112, approximately $50
million in stormwater bonds were issued replacing funding for projects previously funded by the line
ofcredit. lnFY2O14ll5,approximately$l00millioninstormwaterbondswereissuedaspartofthe
first of three $100 million bonds to upgrade the City's stormwater system.
New bond issuances are anticipated in FY 2015/16 to finance the Convention Center project
including RDA, Resort Tax 1o/o, ?r1d Parking bonds. ln addition, depending on cash flow, Water and
Sewer bonds may be issued in FY 2015/16. Historically there has been a phased approach for the
issuance of water, sewer and stormwater financing. Under this approach, the City has accessed a
line of credit to allow the City to have the necessary funding capacity to enter into new projects,
while allowing the City more time to both build the necessary rate capacity to issue additional tax-
exempt bonds through rate increases and also spend down the current committed but unspent bond
proceeds.
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FY 2015116 Gapital Budget
The City's annual capital budget contains capital project commitments recommended for
appropriation for FY 2015116 (Capital Budget) totaling $754.7 million, of which $622.2 million is for
Convention Center-related projects. Net of the RDA Anchor Garage and Proposed Future RDA
Bonds appropriations of $310,096,000, the FY 2015/16 capital budget is$444,665,229.
Ad in P,,Lili. Plo.es s 352.000 2003 GO Bonds- Fire Solety 43.61
U JU,UUU OO3 GO Bon.ls ' Porks &278.026
lommunity Centers 50 000 {d in Public Ploces 352.000
lonvention Center 5t 1.388.000 luildino Teh Cooitol Proiect I 50 000
I r0.000 :ooitol Proiets Not Finonced by Bonds ooo
)meni 3,4/Y,UUU lopitol Reserye t8 521 .285
ienerol Public Buildinqs 5,576,000 v Mitiootion Fund 5.377 .934
iqhti na I 377.OOO r Cenler 2.500.000
350.000 I Loon/Leose r ro 000
'orkino Gorooes of ,u tu,uuu Holf Cent Tronsit Surtox - Couniy t7.934
orkinq Lots 4 971 050 Locol Ootion Gos Tox 995.000
'orks 6.890.664 MB Ouoliv of Life Resort Tox Fund - I %I 735 000
ond Reolocem 1.019.610 MDC CDT lnterlocol {240,000
ieowolls t9,uzo,6Y4 vliomi-Dode Couniy Bond 42.400.OOO
136 732 01 1 .1B Ouolitv of Life Resort Tox Fund - I %3. I 08.080
ro nsii/Tronsportotion 4.524.000 ,lon'TlF RDA Fund t12.312.00(
Iriliiies 75.000 Onaroiions Frrnrl 3 r73 050
cy-As'Yo u'Go 1 .465.89A
'orkino lmooci Fees 2.227.OOO
'orks ond Recreolion Beoutiiicotion Funds | .714.383
'roposed Future RDA Bonds 3 I 0,050,000
osed Future Resort Tox 1 % Bonds 204.500.000
Fulure Woter ond Sewer Bonds 50,000.000
)rooosed Porkino Bonds 04, dUU,UUU
;tormwoter Bonds, 20 l 60.266,296
ICP - I 996 I 5M G() B6n.l ror'175
IDA Goroqe Fund 46.000
wol & Reolocement Fund 2.420.000
;B Quoliv oi Lile Resort Tox Fund . I 7"l,o/ d,wv
i6,trh P6inra (r0 r23 000
rl/oier ond Sewer Bonds 200OS 75.000
I OIO l r 5.t,ro t,zz,
IDA Anchor Goroge Funds ond Proposed Future RDA IJ IU,UYO,UUU
The "2016-2020 CapitalPlan- Funding Summary" shown asAttachmentAsortsthe projects inthe
Tentative Capital lmprovement Plan for FY 2015116-2019120 and the Tentative Capital Budgetfor
FY 2015/16 by funding source (revenue).
FY 2OI5l16 SOURCES oF REVENUE: 5754.7 ,YllttlON
South Pointe Copihl Oth.t17" 2./.Siormwote, Bondc,
2015
8"/"
Proposed Porking
Bonds
8"/"
Proposed Futurc Wdi.t
qnd Sewer Bonds
7'/.
Preposod Futurc RDA
Bonds
4tv"
192
Resolution Adopting The FY 2015h 6 Tentative Capital Budget and FY 201 5/16 - 2019/20 CIP
September 10, 2015
Page 12
The "2016-2020 Capilal lmprovement Plan by Program" shown asAttachment B sortsthe projects in
the Tentative Capital lmprovement Plan for FY 2015116-2019120 and the Tentative Capital Budget
for FY 2015116 by Program (expenditure).
FY 2Ot 5/16 CAPITAL BUDGET: $tSeJ MlLtlON
Porks
1"/"
Porking/Gorcges/Lots
9v"
Equipment
to/"
Sawolls Generol Public
ty. Buildings
tv"
\ . Tronsit/TEnsportqtion
1"/"
ConYenrion Cenier
68%
CONGLUSION:
The Administration recommends adopting the tentative Capital lmprovement Plan for FY 2015116 -
2019120 and adopting the City of Miami Beach tentative Capital Budget for Fiscal Year (FY)
201st16.
JLM/J
Other
ov"
Strcis/Sidewolk lmps
18"/"
We
193
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE TENTATIVE CAPITAL
IMPROVEMENT PLAN FOR FTSCAL YEARS (FY) 2015t16 - 2019/20 AND
ADOPTING THE CITY OF MIAMI BEACH TENTATIVE CAPITAL BUDGET
FOR FY 2015116 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED ON WEDNESDAY, SEPTEMBER 30, 2015 AT 5:03 P.M.
WHEREAS, the FY 2015116 -2019120 Capital lmprovement Plan (ClP) for the City of Miami
Beach is a five year plan for public improvements and capital expenditures by the City, this
document is an official statement of public policy regarding long - range physical development in the
City of Miami Beach; and
WHEREAS, the first year of the FY 2015116 - 2019120 CIP represents the Capital Budget
appropriation for FY 2015/16; and
WHEREAS, the final CIP has been updated to include projects that will be active during FY
2015116 through 2019120: and
WHEREAS, the final capital budget itemizes project funds to be committed during the
upcoming fiscal year and details expenses for project components which include architect and
engineer, construction, equipment, Art in Public Places, and other related project costs; and
WHEREAS, capital funding priorities for FY 2015/16 were discussed at the June 3rd, July 1st,
and July 17th,2015, meetings of the Finance and Citywide Projects Committee and adjustments
were made to the funding recommendations presented; and
WHEREAS, the tentative Capital Budget for FY 2015116 totals $754,761 ,229 ($444,665,229
Net of the RDA Anchor Garage Fund and Proposed Future RDA Bond Fund appropriations of
$310,096,000) and is recommended by the Administration for adoption at this time for projects and
capital equipment acquisitions; and
WHEREAS, based on current schedules, additional water,sewer, and stormwater projects are
financed over a series of years; and
WHEREAS, under this approach, the City utilizes a line of credit to allow the necessary rate
capacity to issue additional tax-exempt bonds through rate increases and also spend down the
current committed, but unspent, bond proceeds; and
WHEREAS, the proposed sources of funding for the FY 2015/16 Capital Budget are included
in "Attachment A" and the proposed projects to be adopted in the FY 2015116 Capital Budget and
the five-year CIP are included in Attachment "B".
194
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopt the
Tentative Capital lmprovement Plan for FY 2015116 through 2019120; and adopt the City of Miami
Beach Tentative Capital Budget for FY 2015116 subject to a second public hearing scheduled at
5:03 P.M., Wednesday, September 30, 2015.
PASSED AND ADOPTED THIS loth DAY OF SEPTEMBER 2015.
Philip Levine, Mayor
ATTEST:
Rafael Granado, Gity Glerk
APPROVED AS TO
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