R7A2-Adopt Final Budgets - Gen -G O -RDA-Ent -Internal-Special Rev FundsCOMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD
VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FORTHE
FISCAL YEAR 2015116
Kev lntended Outcome
Ensure expenditure trends are sustainable over the long term
iupporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City
related to value for taxes paid:o Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or
good (Residents: 58%; Businesses 54%)
Item Summarv/Recommendation :
The total General Fund Operating Budget is $300.3 million, which is $20.3 million or 7.2 percent more than
the FY 2O14115 adopted budget of $280.0 million. The City's Operating Budget in total for FY 2015/16 is
$576,695,000 including the General Fund, General Obligation Debt Service, Enterprise Funds, Special
Revenue Funds and Transfers to the Redevelopment District. This amount is net of lnternal Service
Funds and lnterfund Transfers.
The proposed millage rate decrease of 0.1114 mills meets the remaining millage rate goal to lower the
millage rate to the level in FY 2009/'10 as property values have increased over time and the proposed
millage rate does not result in a propertytax increase to median or average propertyowners that qualifyfor
the homestead exemption and the Save Our Homes cap. The FY 2015116 Budget includes $1.2 million of
reductions/efficiencies and $4.2 million of service level enhancements that address high priority needs of
the City as identified through the strategic planning process and 2014 Community survey.
Financial lnformation:
Source of
Funds:
Amount Account
1 $300,354,000 General Fund Operating
2 $5,925,000 G.O. Debt Service
3 $23,113,000 RDA Funds-Ad Valorem Taxes
4 $212,499,000 Enterprise Funds
5 $101 ,643,000 Soecial Revenue Funds
Total $576.695.000 *Net of lnternal Service Funds and Transfers
$80,370,000 lnternalService Funds
OBPI $66,839,000 lnterfund Transfers
Financial lmpact Summary: The proposed property tax levy is only $4 million more in FY 2015/16 than
it was nine years ago in FY 2006/07. Overall position count is still 2.9 percent less than in FY 2006/07.
(s MIAMIBTACH &GElroA rrr* R?A 2
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City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
To: Mayor Philip Levine and Members
FRoM: Jimmy L. Morales, City Manager
DATE: September 30, 2015
the City
MIAMI BEACH, FLORIDA, ADOPTING FINAL BUDGETS FOR THE GENERAL,
G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, INTERNAL
SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2015116
ADMINISTRATION RECOMMEN DATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes final budgets for the General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, lnternal Service, and Special Revenue Funds for Fiscal Year (FY)
2015t16.
PROCEDURE
As outlined in the companion General Operating Millage Agenda ltem, Section 200.065,
Florida Statutes specifies the manner in which budgets are adopted. First, the final millage
rate for both the general operating and debt service is adopted, then immediatelythereafter,
final budgets by fund are adopted. The attached Resolution adopting final budgets for the
General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service, and
Special Revenue Funds for FY 2015116 is therefore presented to you at this time for
adoption.
Additional details are contained in my Budget Message which is attached, however,
highlights of that document are outlined below.
GENERAL FUND CURRENT SERVICE LEVEL BUDGET DEVELOPMENT
As in past years, the FY 2015116 Work Plan and Budget was developed through an
intensive review process with our City Commission. Preliminary budget information was
provided at the Commission Retreat on May 29th and in meetings with the Finance and
Citywide Projects Committee (FCWPC) on June 3rd, July 1st, and July 17th. Additional
discussions were held at a Budget Workshop on September 16, 2015.
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The General Fund is the primary source of funding for the majority of City services.
Revenues are derived from ad valorem property taxes, franchise and utility taxes, business
license and permit fees, revenue sharing from various statewide taxes, user fees for
services, fines, rents and concession fees and interest income. Additionally,
intergovernmental revenues from Miami-Dade County and Resort Taxes contribute funding
for tourist-related activities provided by General Fund departments.
The first step in preparing the FY 2015116 budget was an evaluation of Current Service
Level (CSL) revenues and expenditures. CSL revenues represent the amount of revenues
that would be generated based on existing tax rate, fees and charges. CSL expenditures
represent the expenditures associated with providing the same level of service next year as
in the current budget year.
At the Strategic Planning Retreat on May 29,2015, the Commission was briefed regarding
the preliminary General Fund Current Service Level (CSL) budget. The CSL represents the
cost of providing the same level of services as in the prior year and serves as the baseline of
funding for the budget process.
Property taxes comprise 46% of the total General Fund revenue and are a key driver of CSL
revenues. ThePropertyAppraiserprovidedthepreliminary2OlSpropertyvaluesonJunel,
2015. The Commission was briefed regarding the updated CSL budget at the June 3'd
Finance & Citywide Projects Committee. The preliminary 2015 property values increased
12.0Vo, which resulted in an increase of $14.6 million in General Fund property tax revenues.
CSL revenues were estimated to increase $16.1 million due to an $14.6 million increase in
property tax revenues (assumed keeping the operating millage rate the same), a $2.6 million
increase in non-property tax revenues including an increase in the Resort Tax contribution of
$1.7 million for items added in mid-year and annualized items from FY 2014115, and a
decrease in prior-year set-aside (onetime revenue) of $1.6 million. These figures do not
assume additional contributions from the Resort Tax or Parking Funds.
CSL expenditures were estimated to increase $12.5 million due to the following:
. Higher pension contributions of $2.5 million as both pension boards voted to lower
the investment rate assumption
o O-2%o merit pay: $2.2 million
. Spike in leave payouts from retirements, DROP, and separations from the city: $1.2
million
o Annualized costs for items added during FY 2014115 such as $1.64 million for the
new landscaping contract, $534,000 for PC replacement from 5 to 3 years,
$332,000 for body camera maintenance, and $249,000 for Energov permitting
software maintenance.
. Annualized costs for items added mid-year including $802,000 for statfing of 6 new
lifeguard stands, $285,000 for enhanced tuition reimbursement program, $283,000
for pre-employment background checks, $276,000 for license plate reader on
MacArthur Causeway, $204,000 for additionalwindstorm insurance, $128,000 for
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security guards on 4th floor of City Hall and at Housing & Community Services, and
$105,000 for Executive Services Program.
o Other miscellaneous cost increases to CSL include $210,000 for higher general
liability legal fees and workers comp legal fees based on trend, $160,000 for outside
legal counselfor labor negotiations and Watson lsland, $157,000 for actuary and
pension attorney for labor negotiations, and $154,000 for electricity for new
streetlights (21o/oincrease in inventory) and irrigation costs from recently completed
capital projects.
o These expenditure figures do not assume additional savings from potential
efficiencies or reductions.
The preliminary CSL based on June 1tt property values had a revenue increase of $16.1
million and an expenditure increase of $12.5 million for a net surplus of $3.6 million. At the
June 3rd Finance and Citywide Projects Committee meeting, direction was given to assume
a millage rate reduction of 0.0557, which represented half of the remaining millage rate goal.
The millage rate reduction reduced the projected CSL surplus to $2.5 million.
APPROACHES TO BALANCE
At the July 1't Finance and Cityrride Projects Committee meeting, direction was given
regarding the proposed Millage Rate, enhancements and efficiencies for the Operating
Budget, and changes to the Capital Budget.
The impact of the change from the June 1't preliminary taxable values of 12.0 percent to the
July 1't certified taxable values that increased 13.3 percent was calculated at $1 .2 million.
The Committee voted to reduce the combined millage rate by the remainder of the millage
rate goal, 0.1114 mills, which reduced the surplus by $t.t million. The proposed millage
rate was reduced from 6.0237 to 5.9123 and is now the same as it was in FY 2009/10 prior
to the millage rate increase in FY 2010111 of 0.5902.
On July 1st, the Committee accepted the recommended reductions/efficiencies except for
the recommended reduction in City Clerk - Central Services for $27 ,100 to eliminate printing
of Commission meeting agendas, Commission committee agendas, Land Use Boards
agendas, and annual Budget documents. The updated savings from the recommended
red uctions/efficiencies totals $1,21 1,7 50.
The Committee also recommended accepting the proposed additions and service
enhancements with the following changes listed below:
o Remove $100,000 for the Climate Action Plan in Building-Environmental
Management
o Remove $150,000 for the North Beach Marketing funds in Tourism, Culture, &
Economic Development (funded by Resort Tax)
o Offset 50 percent ($55,000) of the Assistant Director in Tourism, Culture, &
Economic Development from Resort Tax funding
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. Offset the $220,000 cost of the Urban Forestry Tree Preservation Program in Public
Works by budgeting the fee revenue associated with the new program
. Add $200,000 for Out-of-Region Data Center in lnformation Technology
. Add $500,000 in a reserve to offset the future cost of the Public Safety Radio project
in Emergency ManagemenU9-1 -1
Following the July 1't meeting, an additional savings of $130,000 was identified in the
Current Service Level Budget from funding the Fire Boat in FY 2014115 instead of FY
2015t16.
At the July 17th Finance and Citywide Projects Committee meeting, the following two
changes were made to the list of proposed additions and service enhancements:
. Add $45,000 for one of two requested positions for the City Attorney Fellowship
Program
o Reduce Parking's Loading Zone Program request from 12 to 8 positions (Parking
Fund)
The updated recommended enhancements total $3,869,000, which is offset by $530,000
from additional Resort Tax contribution fortourism-eligible enhancements. The remainder of
the surplus totaling $102,750 was placed into General Fund-Contingency in Citywide.
After the July 17th Finance Committee meeting, an enhancement was added consisting of
three Code Compliance Officers in the Entertainment District to augment the existing two
positions added during FY 2014115. These positions would be assigned along Ocean Drive,
Espafiola Way, and the southern portion of Collins Avenue and Washington Ave. ln the last
fouryears, twenty{hree additional ordinances have been implemented and caseloads have
almost doubled since FY 2010111. The cost of this enhancement is otfset by additional
contribution from Resort Tax.
At the first public hearing on the FY 2015/16 budget on September 10, 2015, the
Commission approved two additional enhancements as follows:
r Add $55,000 to convert two part-time positions to fulltime positions in the Homeless
Outreach program for Lummus Park added in FY 2014115.
. Add $25,000 in support for the Miami-Dade Gay & Lesbian Chamber of Commerce
consistent with City support for three other local chambers of commerce.
The $55,000 forthe Homeless program positions was offset by Resort Tax revenue and the
$25,000 for the Miami-Dade Gay & Lesbian Chamber of Commerce was offset by $25,000
of the additional $102,750 budgeted in General Fund - Contingencies.
The following page shows the various changes made through the budget process.
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Preliminary CSL surplus
-based on June 1st values
Millage rate reduction
-50% of remaining millage rate goal
3,600,000
(1,100,000)
Updated CSL surplus
Recommended enhancements
Additional Resort Tax contribution
Recom mended reductions/efficiencies
Change in taxable values
-based on July 1st values
Additional Millage rate reduction
-Remainder of millage rate goal
Reserve for Public Safety Radio project
Savings to CSL from Fire Boat
Additional General Fund Contingency
After Julv 17th Finance Commiftee
Code Officers for Entertainment District
Additional Resort Tax Contribution
At First Public Hearinq on September 11th
Conversion of positions for Homeless Program
Additional Resort Tax Contribution
Support to Miami Dade Gay & Lesbian Chamber of Commerce
Reduction in General Fund Contingency
Total su rplus/(shortfall)
2,500,000
(4,109,000)
770,000
1,211,750
1,200,000
(1 , 100,000)
(500,000)
130,000
(102,750)
(240,000)
240,000
(55,000)
55,000
(25,000)
25,000
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Efficiencies and Reductions
City departments continue to be proactive in identifying additional efficiencies to their current
service level programs and services. As with the preparation of budgets for the last eight
years, departments are continuing to analyze their budget from two perspectives: 1)
reviewing for potential efficiencies, reorganizations to reduce cost, etc., without adversely
impacting services; and 2) performing a modified zero-based analysis of each department
budget, identifying potential service reduction alternatives versus core functions. As part of
the FY 2015116 budget process, the Finance & Citywide Projects Committee requested that
departments submit lists of potential reductions/efficiencies totaling 5 percent of their FY
2014115 budgets. The lists were reviewed extensively by the City Manager, Executive
Team, Department Directors, and the Budget Office. At their July 1't meeting, the Finance &
Citywide Projects Committee accepted $1,211,750 of the recommended
reductions/efficiencies recommended by staff. ln addition to the summary below, a list of the
adopted reductions/efficiencies can be found in Attachment A.
. Move the elevator section from Buildinq to Public Works: The elevator section
currently operates from the Building Department and has annual offsetting revenue.
It has been determined that this revenue is not restricted for building enforcement
purposes. As such, the function and offsetting revenue can be moved to Public
Works and result in a net savings to the General Fund of $658,000.
o Eliminate the Ethics Hotline: This reduction eliminates the Ethics Hotline funded
during FY 2013/14, but not implemented. The recommended approach is to
leverage the existing FBI corruption hotline which is currently advertised on the City's
website and MBTV. The FBI corruption hotline is preferable to an internal ethics
hotline because it offers a potential whistleblower greater protection from an
independent law enforcement agency. The City currently has a police officer
assigned to the FBI public corruption investigation task force. ln addition, the Miami-
Dade County Office of the lnspector General has a "Report Fraud" phone number at
305-579-2593.
. Eliminate the Green Team: This $115,000 reduction eliminates the "Green Team"
funded in FY 2013114, but not implemented. These positions were planned to
increase the City's monitoring of waste runotf pending the City obtaining some level
of jurisdiction that ensured the enforcement authority over grease traps by Q2-2015.
DERM has not relinquished the authority for the City to have fulljurisdiction over
grease trap investigations and penalties so these positions were never filled.
. Reduce lnvestment Advisory Services fees: Due to a newly negotiated contract, the
custodial fees and arbitrage costs for the lnvestment Advisory Services fee can be
reduced $207,000 without impacting service levels.
. Reduce medical shelter beds budqet: ln the past, clients with medical impairments
have been placed in a medical shelter bed instead of a normal shelter bed, resulting
in additional costs. Shelters have become increasingly ADA compliant resulting in
less of a need for specialized medical beds. The recommended reduction of
$27,450 is not anticipated to have a negative effect as the remaining funding in the
program budget is expected to meet the anticipated need for medical beds. This
need is anticipated to continue to decrease over time.
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Reduce criminal backqround checks budqet: The recommended reduction has no
impact due to new criminal background check contract costs being $4,800 less than
prior contract.
Accelerate planned implementation of Virtual Desktop lnfrastructure: The
implementation of Virtual Desktop lnfrastructure was planned for a limited
implementation in FY 2016117 and this reduction of $100,000 accelerates the rollout
to FY 2015/16. Select users that are scheduled to have their PC's replaced will use
Dell Virtual Desktop lnfrastructure instead of a traditional PC. There may be initial
challenges and lessons learned as part of the initial rollout, but there is potential for
substantial long-term savings.
Estimated anticipated savinos from Telecom Audit: A telecom audit has been
initiated during FY 2014115 that is anticipated to result in savings from billing errors,
etc. The last audit was performed 1997. The audit is anticipated to have a minimal
impact to users. lT staff is impacted as there is an amount of effort and labor that is
involved. The more effort that lT and the selected vendor put forth, the more likely
that savings are found. However, the labor committed to doing this reduces the work
capacity for other projects. The recommended reduction of $50,000 reflects a
realistic savings target that could increase to as much as $250,000.
Eliminate distribution of solicitation documents via CD's: The City Code requires that
as part of the bid solicitation process, bidders are required to pay $20 per CD to pick
up copies of the construction documents. This $1,500 reduction will result in
distribution of construction documents via a File Transfer Protocol (FTP) or the
Public Purchase Website. This reduction would require a change to the City Code.
Eliminate newspaper advertisements for bids under $300.000: The City Code
requires that bids shall be published once in at least one official newspaper having
general distribution in the city and at least five working days preceding the last day
set for the receipt of proposals. Most bidders today, rather than relying on newspaper
advertisements, rely on electronic bid notification systems. The City uses one such
system, Public Purchase, to advertise all competitive solicitations. Florida statutes
only require that bids for construction over $300,000 be advertised. This reduction
would require a change to the City Code.
Service Enhancements
The adopted enhancements found in Attachment B reflect services that our residents and
businesses identified as important to them during the 2014 Community Satisfaction Survey
or priorities identified at the City Commission retreat on May 29,2015.
Highlights of the $4.2 million of enhancements funded across allfunds to address priorities
in the City's Strategic Plan include:
lmprove traffic and mobility by adding an additional police motor unit and expanding
the Freight Loading Zone program throughout the city
lncrease public safety by supporting the State Attorney's Human Trafficking Task
Force and implementing a License Plate Reader system on MacArthur Causeway
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Page I
lmprove policing culture by reimbursing ten police recruits to complete Police
Academy training instead of only hiring certified officers with previous experience
Enhance beautification by creating an Urban Forestry Tree Preservation program,
developing a GIS tree inventory, and participating in the Fairchild BotanicalGardens
Million Orchid project
Enhance programming for various recreation programs as follows: additional
inclusionary aides to meet the demand for special need children to be enrolled in
summer camps; funding for a second season of Little League Baseball; expansion of
elderly programming from North Shore Park Youth Centerto two additional locations
in central and south beach; an increase in year-round level of service citywide for
youth programming with new educational and cultural programs and at additional
sites; the addition of Nautilus Middle School as an additional site for teen
programming; the enhancement of special community events such as Winter
Wonderland and Cupid's Carnival with additional rides and activities; meeting
increasing demand for elderly programs and events by increasing funding for the
Senior Enhancement Transportation Service program.
Preserve infrastructure by increasing pay-as-you-go funding from the General Fund
for capital projects from $1.4 million to $2.4 million
lncrease response times for addressing high priority citizen issues/complaints by
adding two parttime positions to the newly created Rapid Response Team
Enhance a more proactive code compliance environment by adding three Code
Compliance Officers in the Entertainment District to augment the existing two
positions added in FY 2O14115.
Enhance opportunities for persons with disabilities by partially funding the para-
rowing program at the Shane Rowing Center
Expand the "Can on Every Corner" initiative by an additional 100 locations
Maintain plan review turnaround time within current targets (Residential - 7 days;
Commercial - 21 days) while absorbing the staffing impact of assigning building
inspectors to the Convention Center project
Enhance preventive maintenance of storm water and sewer infrastructure
lmprove disaster preparedness by backing up City technology data/systems in an
out-of-region data center
Enhance homeless outreach in Lummus Park by converting two part-time positions
to full-time positions that were added inFY 2014115
Add support for the Miami-Dade Gay & Lesbian Chamber of Commerce consistent
with City support for three other local chambers of commerce
Several ad min istrative enhancements includ i ng : enhance organizational capacity by
creating a Fellowship program to hire entry-level city attorneys; streamline records
management activities across the organization; improve code compliance oversight;
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improve quality of 911 calls using off-site certified reviewers; improve oversight of
bond issuance and debt management function; increase oversight of HUD funded
capital activities; meet increasing demand for administrative support of the City's five
Land Development Review Boards; expedite procurements activity; reduce backlog
of engineering projects; address 21 percent increase in street light inventory; provide
adequate oversight of contracted grounds maintenance services; meet increasing
demand for GIS programming and support; enhance oversight of tourism, cultural,
and economic development programs; enhance capacity to develop and maintain
mobile applications and web-based applications
Additional enhancements added mid-year during FY 2014115 include the following:
. lmprove traffic and mobility by expanding the City's trolley system from the existing
North Beach Loop to include a Mid Beach Loop, a South Beach Loop, and a Collins
Link
o lncrease public safety by adding six new lifeguard stands to the existing 29 locations
o Enhance parking lot cleanliness by adding a roving crew to address illegal dumping,
litter, and other deficiencies
. lmprove educational excellence by developing an internship program with Florida
lnternational University for 18-24 interns annually to gain real-life, hands-on work
experience
A list of potential additional enhancements requested by departments but not recommended
by me in the Adopted Budget can be found in Attachment C. While many of these potential
enhancements are important and should be considered over time, they were considered a
lower priority than those included in the FY 2015/16 Adopted Budget and Work Plan.
lncreased Use of Resort Taxes to offset Tourism Eligible Expenses in Genera! Fund
Based on an outside consultant study conducted in2O10 using FY 2OOTlOA actual costs, it is
estimated that there are approximately $50.5 million in eligible resort tax expenditures in the
General Fund. However, $8.8 million of these costs were estimated as being addressed by
dedicated funding pursuant to the Miami-Dade County Convention Development Tax
interlocal agreement, thereby resulting in approximatelv $41.7 million in eliqible ResortTax
expenses in the General Fund.
These include expenses associated with police officers serving entertainment areas; a
portion of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced
code compliance provided to respond to evening entertainment area violations and statfing
of special events; other code compliance activities in tourism and visitor related
facilities/areas; Tourism and Culture Department and the CulturalArts Council; museums
and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of
revenues); Memorial Day and other special event costs; homeless services; July 4th; Visitor
Centerfunding; holiday lights; Jewish Museum; Miami Design Preservation League (MDPL);
Orange Bowl; monuments; etc.
The total adopted Resort Tax Fund transfer to the General Fund for FY 2015/16 is
approximately $36.6 million.
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VALUE OF SERVICES FOR TAX DOLLARS PAID
Between FY 2OOTlOB and FY 2014115, the General Fund absorbed almost $51 million in
reductions (almost 17 percent of the $244 million FY 2011112 General Fund budget) and
eliminated 295.5 fulltime and 11 parttime positions across all funds.
Further, a total of approximately $20 million in employee "give-backs" were achieved
between FY 209gl10 and FY 2011112, through a combination of freezing cost of living
adjustments for all employees for two and one-half years, elimination of merit increases for
all employee except members of the Fraternal Order of Police (FOP) and lnternational
Association of Firefighters) IAFF, increased contribution to pension for all employees except
members of FOP and IAFF, pension plan changes for the Miami Beach Employees
Retirement Plan, increased contributions for take-home vehicles by FOP members for 18
months, reduced holiday pay for IAFF members, and increased contributions to health
insurance by members of the FOP and IAFF for 18 months. ln addition, the FY 2012113
budget included $918,000 in employee "give-backs", the FY 2013/14 budget included $4.6
million, and the FY 2014115 included $1.9 million. Combined with approximately $22.4
million in employee "give-backs" achieved between FY 2009110 and FY 2014115, this
represents $78.7 million in combined "givebacks" and reductions over 8 years.
All of the givebacks achieved, except the 18 month increased contribution to health by FOP
and IAFF and the increased contributions for take-home vehicles by FOP members for 18
months, represent ongoing, recurring savings to the City and the employee givebacks
contribute significantly towards the City's strategic goal (key intended outcome) to control
payroll costs.
Although the economy appears to have stabilized, the impact of the recent recession
impacted both property tax revenues as well as pension costs. Therefore, the City's strategy
continues to consider the long term financial sustainability of the City. Beginning with the
development of the FY 201gl10 budget, a strategy was developed to address short-term,
mid-term and long-term financial needs.
. Strategies to address short-term financial needs included ongoing efficiencies and
wage concessions by employees.. Mid-term financial sustainability was addressed by pension concessions from current
employees in the Miami Beach Employees Retirement Plano Longer term financial sustainability is enhanced by the pension plan restructures that
have been put in place for employees in the City's retirement plans. For example, for
General Employees, the plan restructure proposed for new employees is projected
by the City's actuary to reduce the City's annual required contribution by almost $1
million in FY 2012113, with additional reductions annually as the number of
employees in the Miami Beach Employees Retirement Plan hired after October 1,
2010 continues to increase. Further, additional pension plan reform
recommendations were developed by the City's Budget Advisory Committee (BAC)
for the Fire and Police Pension Plan for consideration as part of the FY 2013114
adopted budget. While the specific BAC recommendations were not implemented,
the pension reform agreed upon by IAFF and FOP generated savings is in excess of
the BAC recommendations: $5.6 million in the first year, $1.9 million in the second
year, and $140 million net present value over 30 years.
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With the proposed $1.2 million in efficiencies incorporated in the AdoptedWork Plan
and Budaetfor FY 2015/16, the 9 vear total of reductions and emplovee qivebacks is
approxi matelv $80 million.
Genercl Fund
FY 2015/16 9-Yeor Tolol
S lmpqcts FT PT S lmpocts FT PT
Public Sofetv {$8,O2I ,O95 {7\.Ol L0
Coerotions I773.OOO)t$6.899.867 {66.01 {2 3.0
Adm inistrotive Support 1438.750ll ($3,685,444 (3 3.41 t.o
Econ & Culturol Dev ts1 .235.426 17.O)
Citywide t$1 ,619.6a2
Subtoto $ {r ,2 r 1 ,z5o)l$21 ,461 ,47A (185.4)l.21 .O
Tronsfers l$23,168,966
Totol s(t,2tr,75ol 5144,630,44 (r 85.41 (21.o'
lnlernol Seryice Funds ($3,871,22s 1s7.1\
Enierorise Funds ($3,65i.02r (s 3.ot t0.o
GRAND TOTAL REDUCTIONS slt,21r,7sol s ls2,rs2,6a6 (29s.s)(r r.ol
Estimoud Employee Givebocks
GRAND TOTAL REDUCTIONS AND
t$27,833,360)
$(r,2r r,7so)s 179,986,0451 (2es.s)(r r.o)
The 2015 Environmental Scan conducted as part of the strategic planning process showed
that the average daily population in the city has grown 36.5 percent from 2004 to 2014.
Much of this increase consists of additional tourists (88 percent), seasonal residents (59
percent), and non-tourist beach visitors (85 percent). Having over one-third more people in
the city over the last ten years, without an offsetting increase in budget can result in services
becoming degraded over time. The chart below shows the General Fund budget and
General Obligation Bond Debt Service budget divided by the average daily population from
2007 to 2014. The chart shows that the average daily population has grown faster than the
budget and that the FY 2013114 amount is 13 percent below the FY 2006107 amount.
General Fund and G.O. Debt Budget by Average Daily Population 2007 - 2014
200641 2007-08 2008-09 2009-10 2010-11
Nq!q: Average Daily Population for FY 2014-15 not available tr GF Exp per ADp r GO Debt per ADpuntil end of calendar year
Despite the 36.5 percent qrowth in averaqe dailv oopulation and tourism, the Citv's position
count has remained relativelv flat as shown in the chaft below. The overall position count is
62 positions or 2.9% less in FY 2015/16 than it was nine vears aqo in FY 2006/07.
1,305
I
158
2,300
2,200
2,1@
2,@
1,9@
1,8@
L,1oo
t,@0
1,500
1,4@
1,3@
1,2@
1.1@
1,@
9m
8m
1N
@
5@
4m
3@
2@
Adopting Final Budgets
September 30, 2015
Page 12
Position Gount FY 2006/07 to FY 2015116
2OO9/!0 20r0/!t 2i7rlr2 2072/73
I General Fund I Other Funds
2073/74 2015h6
ADOPTED FY 2015/16 ENTERPRISE FUND BUDGETS
Enterprise Funds are comprised of Sanitation, Water, Sewer, Stormwater, Parking, and
Convention Center Departments. The FY 2015/16 Enterprise Funds Budget is $212.5
million. This represents an increase of $32.7 million (18 percent) from the FY 2014115
budget of $179.8 million, primarily due to:
o Water reflects a 5 percent rate increase from $4.43 to $4.65 per thousand gallons
primarily to cover debt service on approximately $35 million in capital improvements
to the water system. The monthly water bill for a customer that consumes 5,000
gallons a month will increase $1 .10 and 1 1 ,000 gallons a month will increase$2.42.
. Sewer reflects a 9 percent rate increase from $7.55 to $8.23 per thousand gallons
primarily to pass on a 9 percent increase of fees charged by Miami-Dade Water and
Sewer Department (WASD) to treat the City's wastewater, to cover debt service on
approximately $t 8 million in capital improvements to the sewer system, support an
enhancement of two positions to enhance preventive maintenance program to the
sewer infrastructure system. The monthly sewer bill for a customer that consumes
5,000 gallons a month will increase $3.35 and 11,000 gallons a month will increase
$7.37.
. A $21 million increase in Parking rate fee revenue to modify driver behaviorto better
manage parking demand through financial incentives and to fund several
transportation initiatives such as:the expanded Trolley system including North, Mid,
and South trolleys as well as a Collins Link; the lntelligent Transportation System
and Parking Management System; three additional Parking Garages in North and
Middle Beach as well as on Washington Avenue; an enhancement to expand
loading zone enforcement from the entertainment district to citywide to minimize
double parking and promote smooth traffic flow; and an additional sanitation crew
added during FY 2014115 to enhance parking lot cleanliness.
159
Adopting Final Budgets
September 30, 2015
Page 13
. A Stormwater enhancement of $79,000 for two positions to enhance preventive
maintenance program to the storm water infrastructure system.
. A Sanitation enhancement of $132,000 to expand the "can on every corne/' initiative
by adding 100 more litter cans across the city.
ADOPTED FY 2015/16 INTERNAL SERVICE FUND BUDGETS
lnternal Service Funds are comprised of the Central Services, Fleet Management,
lnformation Technology, Risk Management, Medical & Dental and Property Management
Divisions. The FY 2015116 lnternal Service Fund budget is $80.4 million, or 2.5o/o, more
than FY 2014115. lnternal Service costs are completely allocated to the General Fund and
Enterprise Fund departments, Special Revenue Funds, and the Risk Management Fund
reimburses the General Fund for the cost of legal services.
ADOPTED FY 2015/16 RESORT TAX FUND BUDGET
The FY 2015116 Resort Tax budget is $78.6 million, an increase of $15.7 million or 25
percent from FY 2014115. This increase reflects the continued increase in resort tax
revenues and the anticipated implementation of an additional 1 percent resort tax to pay for
the Convention Center Renovation project.
r New enhancement of $1OO,OOO for the July 4th event in North Beach.
. Maintains $542,000 to support the initiative to provide better service at beachfront
restrooms by adding attendants to the beachfront restrooms in Lummus Park and 21st
street on weekends, holidays, and special events and $200,000 to deploy an interim
lntelligent Transportation System (lTS) solution for major special events and high impact
periods.
. $36,609,000 (a $2.5 million increase) is provided to the General Fund to support new
and continuing tourism eligible expenditures such as more proactive code enforcement,
cleanliness index, park ranger program, homelessness at Lummus Park, hurricane and
disaster preparation equipment, increased support for the Miami Beach Botanical
Garden, public safety programs such as ocean rescue, police services on Lincoln Road,
Ocean Drive/Lummus Park, Collins Avenue, Washington Avenue, ATV officers,
Boardwalk security, special traffic enforcement and special event staffing; and fire
rescue units in tourist and visitor areas. The funding also supports code compliance
services to respond to evening entertainment areas and provides for a portion of the
operational costs of the Tourism and Cultural Development.
. Maintain $3 million for enhancing the outcomes from major events such as Memorial
Day, including management, Goodwill Ambassadors.
. The contribution to the Miami Beach Visitor and Convention Authority will increase from
$2.4 million to $2.67 million based on the legislated funding formula.
160
Adopting Final Budgets
September 30, 2015
Page 14
Maintain $350,000 is provided to continue the local Miami Beach marketing campaign, to
be matched with funds from the Greater Miami Convention and Visitors Bureau, the
Miami Beach Visitor and Convention Authority, and the CulturalArts Council.
lncrease from $230,000 to $300,000 for enhanced holiday decorations.
$200,000 contribution to help otfset expenses of the Miami Beach Bowl or equivalent
event.
The first of a 15 year annual contribution of $1 million to Mount Sinai Medical Center to
fund the design and construction of a new Emergency Room facility.
The contribution to the greater Miami Convention and Visitors Bureau remains flat at
$5.4 million pending contract negotiations expected to result in a performance-based
contract.
Estimated debt issuance costs of $2.1 million associated with the planned Resort Tax
revenue bonds for the redevelopment of the Miami Beach Convention Center.
CONCLUSION
ln summary, the adopted millage rate decrease of 0.1 1 14 mills meets the remaining millage
rate goal to lower the millage rate to the level in FY 2009110 as property values have
increased over time. ln addition, the adopted millage rate does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. The FY 2015116 Budget includes service level
enhancements that address high priority needs of the City as identified through the strategic
planning process and 2014 Community survey.
The Administration recommends adoption of the attached Resolution which establishes final
budgets for General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and lnternal
Service, and Special Revenue Funds for FY 2015116.
Attachments
JLM/JW ^AD\-.
161
r^f. -e.I^-^-
---
City of Miomi Beoch, 1700 Convention Cenfer Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov
Jimmy L. Moroles, City Monoger
Iel 305473-701 0, Fox: 305-673-77 82
September 30, 20.l5
Honoroble Moyor Philip Levine ond Members of the City Commission:
I om pleosed to tronsmit the Adopted Work Plon ond Operoting Budget for Fiscol Yeor (FY)
2O15/16, commencing on October 1,2015 ond ending on September 30, 2016, including the
Adopted Work Plon, the Adopted Operoting Budget, the Adopted Copitol Budget, ond the
ossocioted Copitol lmprovement Progrom for FY 2016/12 through FY 2019/20. The totol
Adopted Generol Fund Operoting Budget is $300.3 million, which is $20.3 million or 7.2 percent
more thon the FY 2014/15 odopted budget of $280.0 million.
Further, Generol Fund reserve levels os of September 30, 2014 tor the I I percent emergency
reserye ond the 6 percent contingency gool were o totol of $43.6 million. The I I percent Generol
Fund emergency reserve requirementfor FY 2015/16, bosed on the odopted operoting budget (net
of copitol tronsfers ond reserves) is $32.,l million. This results in $l,l.5 million (or 4.0 percent)
ovoiloble for odditionol contingency, if there ore no odditionol chonges in fund bolonce, ond no
odditionol tronsfers mode.
Buogfi H'EHUIF*ITS
. ', Ilh.' nr'2A16116 budggr- *rct il"t $t.2 mlllbn d rcda*tons/cfftciancles as
rrmll, at 54,2 rt$bn of *tvlco qtholr,anwntt to addrccs priortfiec ln the
Citlr's Snatqk Plan
. lhc ado@ miltage rtltc dectwsc ol O.lll4 mitls m@tt the remoining
millogc goal to bwer the millage nou 1o the level in fl 2OO4rllO as propefiy
fhe adopted millage tste results in a slight prcpefi tax decrcdse to medion
or average properfy owners that qualify for the homesleod exemprton and
the Save Our Homes cap.
The adopted propefi tax levy is onty $4 million mone in FY 2Ol5/t6 than ir
was nine years ago in FY 2006/07. Overall posilion counl is still2.9 percent
less than in FY 2006/07.
162
FY 20.l5/16 Adopted Work Plon ond Budget Messoge
Poge A-2
The City's Adopted Operoting Budget in totol for FY 2015/16 is $576.7 million including the
Generol Fund, Generol Obligotion Debt Service, Enterprise Funds, Speciol Revenue Funds ond
Tronsfers to the Redevelopment District. This omount is net of lnternol Service Funds ond lnterfund
Tronsfers.
The City of Miomi Beoch hos experienced significont chonge in the lost severol yeors, due to
chonges in property tox legislotion, property volues thot first increosed ond then declined, ond
increosing pension plon contributions due to the downturn in the investment morket.
ln FY 20]0/l I the city's opprooch to oddressing the then deficit of $32 million included o
distribution of the shortfoll between toxpoyers ond employees. Toxpoyers hod their tox rote
increosed from 5.9,l23 to 6.5025, on increose of 0.5902 mills. The gool of the Commission hos
been to bring them bock to thot level os properiy volues increose over time. lt should be
remembered thot betweenFY 2009/,l0 ond FY 20,l0/ll volues declined by $2.6 billion driving
the need for on increose in the milloge.
ln FY 20,l 1/12 the City took its first step in thot direction with o reduction in the milloge rote of
0.0486 mills. The milloge rote for FY 2012/13 reduced the milloge by on odditionol 0.,l062 mills.
ln the FY 2013/14 budget, the milloge rote wos reduced 0.2314 mills ond in the FY 2014/15
budget the milloge rote wos reduced 0.0926 mills. Over four yeors, this reduction represented 81
percent of the gool to get bock to o milloge rote of 5.9123. The remoining gool for milloge
reduction is 0.I I .l4.
For FY 2015/16, the Administrotion proposes o totol combined milloge rote for the City of Miomi
Beoch of 5.9.l23, which represents o decreose of 0..lI l4 mills. This omount meets the remoining
millooe rote oool to lower the millooe rote to the level in FY 2009/10 os orooertu volues hove
increosed over time. ln oddition, the odopted milloge rote does not result in o property tox
increose to medion or overoge properV owners thot quolify for the homesteod exemption ond the
Sove Our Homes coo.
As shown in the toble below, in prior yeors the City of Miomi Beoch significontly reduced tox rotes
os property volues increosed. Between FY 1999/00 ond FY 2009/10, totol combined City of
Miomi Beoch property tox rotes declined opproximotely 2.8 mills. ln FY 2007/08 olone, the
milloge rote declined by opproximotely I .8 mills, with onnuol sovings to the overoge homesteoded
property of over $AOO.
163
FY 2015/16 Adopted Work Plon ond Budget Messoge
Poge A-3
Property Volue, Milloge ond Property Tox Levy
Toxoble
Volues Chort
Toxoble
Property Volues
{billions)
Fino l,/Revise
d Toxoble
Vo lues
(billions)
Millose Rotes Tox Lew {in millions)
Totol
Combined
Citywide
Millooe
Gnerol
Fund,/RD
A Millooe
TotolTox Levy
includlnq Debl
Generol
Fund Totol
(including S.
Pointe, ond
Renercl &
Renlocementl
FY 1997 /98 $ 6.46 $ 6.40 9.2 tOO 7.4990 $ s7.4s $ 4678
FYt99B/99 $ o.sz $ 6.87 8 9830 7.4990 $ 6037 $ 44.66
FY t 999 /OO $ 766 $ 7.54 8 6980 7 4990 $ otzq $47 36
FY2000/o1 $ e.:z $ a.zz 8 5550 7.3990 $ 6e0B $ 49.75
FY2OO\ /O2 $ 940 $ e.22 I 3760 7 2990 $ zs sz $ stsz
FY2002/03 $0.56 $0.41 8.3220 7.2990 $ 84 8t $ 6r os
FY2003 /04 $209 $I .85 B.1730 7 2990 $ ss:q $ 68.12
FY2004/O5 $4.04 $3.86 8.1730 7.4250 $10.74 $ 79.3 8
FY2OOS/06 $745 $715 8.0230 7.4810 $35.91 $r .69
FY2006/07 s 2274 $ 22.26 7 6730 7.3740 $68 38 $40 3l
FY2007 /OB $ 2685 $ zo tt 5.8970 5.6555 $50 42 $25 33
FY2008/09 $ 2690 $ 258e 5.8930 5 6555 $50 59 $25 94
FY2OO?/0 $ ztzo $1')24 5.9)23 5 6555 $38.70 $5.73
tY20 o/$ 22.10 $ 20.97 6 5025 6.2155 $36 55 $214
FY20 t/2 $ 2198 $ 20]s 6.4539 6. I 655 $34.7 5 a 1.29
FY20 2/3 $ 2307 $ 2202 6 3477 6 0909 $39 10 $4.32
FY20 3/4 $ 24.66 $ 23.64 6tt63 5.8634 $43 26 $7.41
FY20 4/5 $ 27tO $ 2627 6 0237 5.7942 $55 10 $27.76
FY2O s/6 $ :ozo 5 9123 5.7092 $72 39 $43.16
Further, olthough the City increosed the operoting tox rote by 0.56 mills in FY 201O/11, the City's
odopted combined milloge rote is now the some os in FY 2009/10 ond rote remoins
opproximotely 2.8 mills lower or 337", thon it wos in FY 1999/OO. As o result the odopted
property tox levy is only $4 million more in FY 2015 16 thon it was in FY 2006 -
TOTAL COMBINED MILLAGE
rc.om
9.m@
&mm
7.mo
5.mm
5.mm
4.mm
3.mm
2.mm
1.00@
0.mm
o
oc,o!0G
164
FY 20,l5/1 6 Adopted Work Plon ond Budget Messoge
Poge A-4
Property Volues ond Tox Levy
GE 240
= 220
t 200-9 180.il 160FE 140E 120E tooo
303
!o
202
E
o10;
o
f019
'07 '08 '09 '10 '11
I Propefty Values
'12 ',13 ',14 '15 '16
---r-Tax Levy including Debt
Todoy's Generol Fund Operoting Budget olso reflects greoter diversificotion of revenues since FY
2006/07. The Adopted Work Plon ond Budget includes $SO.O million in resort toxes to fund
tourism-eligible expenditures ond o $8.4 million tronsfer of Porking Operotions Fund yeorend
surplus. ln lorge port due to these olternotive sources, propefi lo,x revenues represent less
than half (47.7 perceni) of the total funding for the General Fund budget, os
compored to 59 percent in FY 2006/07, o significont reduction over the post severolyeors.
Between FY 2OO7/08 ond FY 20]4/15, the Generol Fund obsorbed olmost $5] million in
reductions (olmost 1Z percent of the $244 million FY 201 1/12 Generol Fund budget) ond
eliminoted 295.5 full+ime ond I I port-time positions ocross oll funds. Combined with
opproximotely $27.8 million in employee "give-bocks" ochieved between FY 2OO9/10 ond FY
2014/15, this represents 578.7 million in combined "aivebacks" and reduclions over
I years.
Goneral Fund
FY 201/Ul5 Adopt3d E-Yoar Total
S llmacts FT PT 3 lmDacts FT PT
)ublic Safety (3.0 (s8 021 095'(71 0 10
)mEtions ($6.126.867',(66.0 (23.O
\dministEtive Suomrl (60.o00''1.0 (s3.246.694',(33.4 10
:con & Cultural Dev (s1 235 426',17ll
($1 .619.642
Subtota $ (60.000 (20 (s20 249 724 1A5 4 (2'1 0'
fransfers ($23.168.966
Tota 3 {60.000't2.o 3 (/(l.4't8-690 (1E5.4 (21.O'
ntornal Seruice Funds ('19.0 (s3 a71 225 157 1
interoriso Funds ($3.65'1.021 (53.0 10.0
GRAND TOTAL REDUCTIONS $ (60.000 (21.0 S {50-9rl(l.935 r295-5 t11-O',
rd Elrployeo Givobacks *
rora REDUcrrors nno e rvEiffi
(3't.900.000 ($27.833.360
$ {,t.950.000 t21.O t t7a.771.2s6 {295-5 Itt-o'
The adopted FY 2Ol5'6 General Fund budget adds Sl.2 million in efficienqr
reductions.
165
FY 20.l5/l 6 Adopted Work Plon ond Budget Messoge
Poge A-5
Of note, the FY 2015/16 Generol Fund Budget is obout $62.6 million (26 percent) more thon the
FY 2006/02 budget, despite pension contribution increoses of $29.3 million during the some
period. lnflotion from October, 2006 through June, 201 5, o similor period, wos opproximotely 1 8
percent. This reflects o significont decreose ocross oll other expenditures during thot time period.
At this point, onnuol contributions to the City's two pension plons olone represent more thon $SZ.l
million (17 percent) of the totol Generol Fund budget. As o result, pension reform continues to be o
high priority for the City. During FY 201 4/15 bolh pension boords voted to decreose the
investment rote of return for their plons to more conservotive ossumptions over the next severol
yeors. The impoct to the FY 2015/16 Budget from the onnuol required contribution (ARC) for both
plons is $2.9 million. lt should be noted thot the ARC for both funds would hove been much less
without the chonge in the investment rote ossumptions. The funded net position os o percentoge of
totol pension liobility is 76 percent for the Fire ond Police plon ond 77 percent for the Generol
Employees plon.
As in post yeors, the Adopted Work Plon ond Budget wos developed through on intensive review
process with our City Commission. Preliminory budget informotion wos provided ot the
Commission Retreot on Moy 29'h ond in meetings with the Finonce ond Citywide Proiects
Committee (FCWPC) on June 3rd, July I st, ond July 17th. Additionol discussions were held ot o
Budget Workshop on September 16, 20,l5.
GENERAT FUND CURRENT SERVICE tEVEt BUDGET DEVETOPMENT
The Generol Fund is the primory source of funding for the moiority of City services. Revenues ore
derived from od volorem property toxes, fronchise ond utility toxes, business license ond permit
fees, revenue shoring from vorious stotewide toxes, user fees for services, fines, rents ond
concession fees ond interest income. Additionolly, intergovernmentol revenues from Miomi-Dode
County ond Resort Toxes contribute funding for tourist-reloted octivities provided by Generol Fund
deportments.
The firststep in preporing the FY 2O15/16 budgetwos on evoluotion of CurrentService Level (CSL)
revenues ond expenditures. CSL revenues represent the omount of revenues thot would be
generoted bosed on existing tox rote, fees ond chorges, CSL expenditures represent the
expenditures ossocioted with providing the some level of service next yeor os in the current budget
yeor.
At the Strotegic Plonning Retreot on Moy 29, 2015, the Commission wos briefed regording the
preliminory Generol Fund Current Service Level (CSL) budget. The CSL represents the cost of
providing the some level of services os in the prior yeor ond serves os the boseline of funding for
the budget process.
166
FY 20.l5/16 Adopted Work Plon ond Budget Messoge
Poge A-6
Property toxes comprise 46% of the totol Generol Fund revenue ond ore o key driver of CSL
revenues. The Property Approiser provided the preliminory 2015 property volues on June l, 20,l5.
The Commission wos briefed regording the updoted CSL budget ot the June 3'd Finonce & Citywide
Profects Committee. The preliminory 2015 property volues increosed 12.0%, which resulted in on
increose of $,l4.6 million in Generol Fund property tox revenues.
CSL revenues were estimoted to increose $tO.t million due to on $,l4.6 million increose in
property tox revenues (ossumed keeping the operoting milloge rote the some), o $2.6 million
increose in non-property tox revenues including on increose in the Resort Tox contribution of $.l.7
million for items odded in mid-yeor ond onnuolized items from FY 2014/15, ond o decreose in
prioryeor seFoside (one-time revenue) of $,I.6 million. These figures do not ossume odditionol
contributions from the Resort Tox or Porking Funds.
CSL expenditures were estimoted to increose $12.5 million due to the following:
. Higher pension contributions of $2.5 million os both pension boords voted to lower the
investment rote ossumption
. 0-2% merit poy: $2.2 million
. Spike in leove poyouts from retirements, DROP, ond seporotions from the city: $l.2 million
. Annuolized costs for items odded during FY 20.l4/15 such os $.l.64 million for the new
londscoping controct, $534,000 for PC replocement from 5 to 3 yeors, $332,000 for
body comero mointenonce, ond $249,000 for Energov permitting softwore mointenonce.
. Annuolized costs for items odded mid-yeor including $802,000 for stoffing of 6 new
lifeguord stonds, $285,000 for enhonced tuition reimbursement progrom, $283,000 for
pre-employment bockground checks, $276,000 for license plote reoder on MocArthur
Cousewoy, $204,000 for odditionol windstorm insuronce, $,l28,000 for security guords
on 4n floor of Ciiy Holl ond ot Housing & Community Services, ond $105,000 for
Executive Services Progrom.
. Other miscelloneous cost increoses to CSL include $2.l0,000 for higher generol liobility
legol fees ond workers comp legol fees bosed on trend, $160,000 for outside legol
counsel for lobor negotiotions ond Wotson lslond, $152,000 for octuory ond pension
ottorney for lobor negotiotions, ond $tS4,000 for electricity for new streetlights (21%
increose in inventory) ond irrigotion costs from recently completed copitol proiects.
. These expenditure figures do not ossume odditionol sovings from potentiol efficiencies or
reductions.
The preliminory CSL bosed on June 1 't property volues hod o revenue increose of $ I 6. 1 million ond
on expenditure increose of $12.5 million for o net surplus of $3.6 million. At the June 3rd Finonce
ond Citywide Prolects Committee meeting, direction wos given to ossume o milloge rote reduction
of 0.0552, which represented holf of the remoining milloge rote gool. The milloge rote reduction
reduced the proiected CSL surplus to $2.5 million.
167
FY 20,l5/l 6 Adopted Work Plon ond Budget Messoge
Poge A-7
APPROACHES TO BAIANCE
At theJuly 1u Finonce ond Citnvide Proiects Committee meeting, direction wos given regording the
proposed Milloge Rote, enhoncements ond efficiencies for the Operoting Budget, ond chonges to
the Copitol Budget.
Theimpoctof thechongefromtheJune 1'tpreliminorytoxoblevolues ol 12.0 percenttotheJuly l't
certified toxoble volues thot increosed 13.3 percent wos colculoted ot $,l.2 million. The Committee
voted to reduce the combined milloge rote by the remoinder of the milloge rote gool, 0.,lI l4 mills,
which reduced the surplus by $l,l million. The proposed milloge rote wos reduced lron 6.0237
to 5.9123 ond is now the some os it wos in FY 2009/10 prior to the milloge rote increose in FY
2010/11 of 0.5902.
On July I st, the Committee occepted the recommended reductions/efficiencies except for the
recommended reduction in City Clerk - Centrol Services lor $27,.l00 to eliminote printing of
Commission meeting ogendos, Commission committee ogendos, Lond Use Boords ogendos, ond
onnuol Budget documents. The updoted sovings from the recommended reductions/efficiencies
totols $1,211,750.
The Committee olso recommended occepting the proposed odditions ond service enhoncements
with the following chonges listed below:
. Remove $
.l00,000 for the Climote Action Plon in Building-Environmentol Monogement
. Remove $,l50,000 for the North Beoch Morketing funds in Tourism, Culture, & Economic
Development (funded by Resort Tox)
. Offset 50 percent ($5S,OOO1 of the Assistont Director in Tourism, Culture, & Economic
Development from Resort Tox funding
. Offset the $220,000 cost of the Urbon Forestry Tree Preservotion Progrom in Public Works
by budgeting the fee revenue ossocioted with the new progrom
. Add $200,000 for OuFo[Region Doto Center in lnformotion Technology
. Add $500,000 in o reserve to offset the future cost of the Public Sofeiy Rodio proiect in
Emergency Monogeme nt / 9-1 -1
Following the July 1't meeting, on odditionol sovings of $,I30,000 wos identified in the Currenl
Service Level Budget from funding the Fire Boot in FY 2014/'15 insteod of FY 2015/16.
At the July 17k Finonce ond Citpvide Proiects Committee meeting, the following two chonges were
mode to the list of proposed odditions ond service enhoncements:
. Add $45,000 for one of two requested positions for the City Attorney Fellowship Progrom
. Reduce Porking's Looding Zone Progrom request from I 2 to 8 positions (Porking Fund)
168
FY 20,l5/1 6 Adopted Work Plon ond Budget Messoge
Poge A-8
The updoted recommended enhoncements totoled $3,869,000, which wos offset by $530,000
from odditionol Resort Tox contribution for tourism-eligible enhoncements. The remoinder of the
surplus totoling $102,750 wos ploced into Generol Fund-Contingency in Citywide.
After the July 17th Finonce Committee meeting, on enhoncement wos odded consisting of three
Code Complionce Officers in the Entertoinment District to ougment the existing two positions odded
during FY 2014/15. These positions would be ossigned olong Oceon Drive, Espofrolo Woy, ond
the southern portion of Collins Avenue ond Woshington Ave. ln the lost four yeors, twenty{hree
odditionol ordinonces hove been implemented ond coseloods hove olmost doubled since FY
2010/1,l . The cost of this enhoncement is offset by odditionol contribution from Resort Tox.
At the first public heoring on the FY 2015/16 budget on September ,l0,2015, the Commission
opproved turo odditionol enhoncements os follows:
. Add $55,000 to convert two port-time positions to full+ime positions in the Homeless
Outreoch progrom for Lummus Pork odded in FY 201 4/15.
. Add $25,000 in support for the Miomi-Dode Goy & Lesbion Chomber of Commerce
consisfent with Ciry support for three other locol chombers of commerce.
The $55,000 for the Homeless progrom positions wos offset by Resort Tox revenue ond the
$25,000 for the Miomi-Dode Goy & Lesbion Chomber of Commerce wos offset by $25,OOO of the
odditionol $102,750 budgeted in Generol Fund - Contingencies.
The following poge shows the vorious chonges mode through the budget process.
169
FY 2015/16 Adopted Work
Poge A-9
Plon ond Budget Messoge
Preliminory CSL surplus
-bosed on June I st volues
Milloge rote reduction
-50% of remoining milloge rote gool
3,600,000
(l ,.l00,000)
Updoted CSL surplus
Recommended enhoncements
Addltionol Resort Tox contribution
Recom mended reductions/efficiencies
Chonge in toxoble volues
-bosed on July I st volues
Additlonol Milloge rote reduction
-Remoinder of milloge rote gool
Reserve for Public Sofety Rodio proiect
Sovings to CSL from Fire Boot
Additionol Contingency
After Julv lTth Finonce Committee
Code Officers for Entertoinment District
Additionol Resort Tox Contribution
At First Public Heoring on September l1th
Conversion of positions for Homeless Progrom
Additionol Resort Tox Contribution
Support to Miomi-Dode Goy & Lesbion Chomber of Commerce
Reduction in Generol Fund Contingency
Totol surplus/(shortfoll)
2,5OO,OOO
(4,',| 09,000)
770,000
1 ,211 ,750
'1,200,000
(l ,l 00,000)
(500,000)
.l30,000
1102,75O]l
(240,000)
240,000
(55,000)
55,000
(25,000)
25,000
170
FY 20,l5/,l6 Adopted Work Plon ond Budget Messoge
Poge A-10
Efficiencies ond Reductions
City deportments continue to be prooctive in identifying odditionol efficiencies to their current
service level progroms ond services. As with the preporotion of budgets for the lost eight yeors,
deportments ore continuing to onolyze their budget from two perspectives: 1) reviewing for
potentiol efficiencies, reorgonizotions to reduce cost, etc., without odversely impocting services;
ond 2) performing o modified zero-bosed onolysis of eoch deportment budget, identifying potentiol
service reduction olternotives versus core functions. As port of the FY 2015/16 budget process,
the Finonce & Citywide Proiects Committee requested thot deportments submit lists of potentiol
reductions/efficiencies totoling 5 percent of their FY 2014/15 budgets. The lists were reviewed
extensively by the City Monoger, Executive Teom, Deportment Directors, ond the Budget Office. At
their July 1't meeting, the Finonce & Citywide Proiects Committee occepied $.l,2,l1,750 of the
recommended reductions/efficiencies recommended by stoff. ln oddition to the summory below, o
list of the odopted reductions/efficiencies con be found in Attochment A.
. Move the elevotor section from Building to Public Works: The elevotor section currently
operotes from the Building Deportment ond hos onnuol offsetting revenue. lt hos been
determined thot this revenue is not restricted for building enforcement purposes. As such,
the function ond offsetting revenue con be moved to Public Works ond result in o net
sovings to the Generol Fund of $658,000.
. Eliminote the Ethics Hotline: This reduction eliminotes the Ethics Hotline funded during FY
2013/14,but not implemented. The recommended opprooch is to leveroge the existing FBI
corruption hotline which is currently odvertised on the City's website ond MBry. The FBI
corruption hotline is preferoble to on internol ethics hotline becouse it offers o potentiol
whistleblower greoter protection from on independent low enforcement ogency. The City
currently hos o police officer ossigned to the FBI public corruption investigotion tosk force.
ln oddition, the Miomi-Dode County Office of the lnspector Generol hos o "Report Froud"
phone number ot 305-529-2593.
. Eliminote the Green Teom: This $l,l5,000 reduction eliminotes the "Green Teom" funded in
FY 20.l3/14, but not implemented. These positions were plonned to increose the City's
monitoring of woste runoff pending the City obtoining some level of iurisdiction thot ensured
the enforcement outhority over greose trops by a2-20,l5. DERM hos not relinquished the
outhority for the City to hove full iurisdiction over greose trop investigotions ond penolties so
these positions were never filled.
. Reduce lnvestment Advisory Services fees: Due to o newly negotioted controct, the custodiol
fees ond orbitroge costs for the lnvestment Advisory Services fee con be reduced $202,000
without impocting service levels.
171
FY 20.l5/.l6 Adopted Work Plon ond Budget Messoge
Poge A-1 1
Reduce medicol shelter beds budget: ln the post, clients with medicol impoirments hove
been ploced in o medicol shelter bed insteod of o normol shelter bed, resulting in odditionol
costs. Shelters hove become increosingly ADA compliont resulting in less of o need for
speciolized medicol beds. The recommended reduction ol $27,450 is not onticipoted to
hove o negotive effect os the remoining funding in the progrom budget is expected to meet
the onticipoted need for medicol beds. This need is onticipoted to continue to decreose
over time.
Reduce criminol bockground checks budget: The recommended reduction hos no impoct
due to new criminol bockground check controct costs being $4,800 less thon prior controct.
Accelerote olonned imolementotion of Virtuol Desktoo lnfrostructure: The imolementotion of
Virtuol Desktop lnfrostructure wos plonned for o limited implementotion in FY 20,l6/17 ond
this reduction of $,l00,000 occelerotes the rollout to FY 20.l 5/16. Select users thot ore
scheduled to hove their PC's reploced will use Dell Virtuol Desktop lnfrostructure insteod of o
troditionol PC. There moy be initiol chollenges ond lessons leorned os port of the initiol
rollout, but there is potentiol for substontiol long{erm sovings.
Estimoted onticipoted sovings from Telecom Audit: A telecom oudit hos been initioted during
FY 201 4/15 lhot is onticipoted to result in sovings from billing errors, etc. The lost oudit
wos performed 1997. The oudit is onticipoted to hove o minimol impoct to users. lT stoff is
impocted os there is on omount of effort ond lobor thot is involved. The more effort thot lT
ond the selected vendor put forth, the more likely thot sovings ore found. However, the
lobor committed to doing this reduces the work copocity for other prolects. The
recommended reduction of $50,000 reflects o reolistic sovings torget thot could increose to
os much os $25o,ooo.
Eliminote distribution of solicitotion documents vio CD's: The City Code requires thot os port
of the bid solicitotion process, bidders ore required to poy $20 per CD to pick up copies of
the construction documents. This $,l,500 reduction will result in distribution of construction
documents vio o File Tronsfer Protocol (FTP) or the Public Purchose Website. This reduction
would require o chonge to the City Code.
Eliminote newspoper odvertisements for bids under $300.000: The City Code requires thot
bids sholl be published once in ot leost one officiol newspoper hoving generol distribution
in the city ond ot leost five working doys preceding the lost doy set for the receipt of
proposols. Most bidders todoy, rother thon relying on newspoper odvertisements, rely on
electronic bid notificotion systems. The City uses one such system, Public Purchose, to
odvertise oll competitive solicitotions. Florido stotutes only require thot bids for construction
over $300,000 be odvertised. This reduction would require o chonge to the City Code.
172
FY 20,l5/,l6 Adopted Work Plon ond Budget Messoge
Poge A-'12
Service Enhoncements
The odopted enhoncements found in Attochment B reflect services thot our residents ond businesses
identified os importont to them during the 20,l4 Community Sotisfoction Survey or priorities
identified ot the City Commission retreot on Moy 29, 201 5.
Highlights of the $4.2 million of enhoncements funded ocross oll funds to oddress priorities in the
City's Strotegic Plon include:
. lmprove troffic ond mobility by odding on odditionol police motor unit ond exponding the
Freight Looding Zone progrom throughout the ciiy
. lncreose public sofety by supporting the Stote Attorney's Humon Trofficking Tosk Force ond
implementing o License Plote Reoder system on MocArthur Cousewoy
. lmprove policing culture by reimbursing ten police recruits to complete Police Acodemy
troining insteod of only hiring certified officers with previous experience
. Enhonce beoutificotion by creoting on Urbon Forestry Tree Preservotion progrom,
developing o GIS tree inventoy, ond porticipoting in the Foirchild Botonicol Gordens
Million Orchid prolect
. Enhonce progromming for vorious recreotion progroms os follows: odditionol inclusionory
oides to meet the demond for speciol need children to be enrolled in summer comps;
funding for o second seoson of Little Leogue Boseboll; exponsion of elderly progromming
from North Shore Pork Youth Center to two odditionol locotions in centrol ond south beoch;
on increose in yeor-round level of service citywide for youth progromming with new
educotionol ond culturol progroms ond ot odditionol sites; the oddition of Noutilus Middle
School os on odditionol site for teen progromming; the enhoncemeni of speciol community
events such os Winter Wonderlond ond Cupid's Cornivol with odditionol rides ond
octivities; meeting increosing demond for elderly progroms ond events by increosing
funding for the Senior Enhoncement Tronsportotion Service progrom.
. Preserve infrostructure by increosing poy-os-you€o funding from the Generol Fund for
copitol projects from $ I .4 million to $2.4 million
. lncreose response times for oddressing high priority citizen issues/comploints by odding
two port-time positions to the newly creoted Ropid Response Teom
. Enhonce o more prooctive code complionce environment by odding three Code
Complionce Officers in the Entertoinment District to ougment the existing two positions
odded in FY 20.I 4/15.
. Enhonce opportunities for persons with disobilities by portiolly funding the poro-rowing
progrom ot the Shone Rowing Center
i Expond the "Con on Every Corner" initiotive by on odditionol ,l00 locotions
173
FY 2015/16 Adopted Work Plon ond Budget Messoge
Poge A-13
. Moinioin plon review turnoround time within current torgets (Residentiol - 7 doys;
Commerciol - 21 doys) while obsorbing the stoffing impoct of ossigning building inspectors
to the Convention Center proiect
. Enhonce preventive mointenonce of storm woter ond sewer infrostructure
. lmprove disoster preporedness by bocking up City technology doto,/systems in on out-of-
region doto center
. Enhonce homeless outreoch in Lummus Pork by converting two port-time positions to full+ime
positions thot were odded in FY 2014/ 15
. Add support for the Miomi-Dode Goy & Lesbion Chomber of Commerce consistent with City
support for three other locol chombers of commerce
. Severol odministrotive enhoncements including: enhonce orgonizotionol copocity by
creoting o Fellowship progrom to hire entryJevel city ottorneys; streomline records
monogement octivities ocross the orgonizotion; improve code complionce oversight;
improve quolity of 9l I colls using off-site certified reviewers; improve oversight of bond
issuonce ond debt monogement function; increose oversight of HUD funded copitol
.octivities; meet increosing demond for odministrotive support of the City's five Lond
Development Review Boords; expedite procurements octivity; reduce bocklog of engineering
prolects; oddress 21 percent increose in street light inventory; provide odequote oversight of
controcted grounds mointenonce services; meet increosing demond for GIS progromming
ond support; enhonce oversight of tourism, culturol, ond economic development progroms;
enhonce copocity to develop ond mointoin mobile opplicotions ond web-bosed opplicotions
Addltionol enhoncements odded mid-yeor during FY 20,l 4/15 include the following:
. lmprove troffic ond mobllity by exponding the City's trolley system from the existing North
Beoch Loop to include o Mid Beoch Loop, o South Beoch Loop, ond o Collins Link
. lncreose public sofety by odding six new lifeguord stonds to the existing29locotions
. Enhonce porking lot cleonliness by odding o roving crew to oddress illegol dumping, litter,
ond other deficiencies
. lmprove educotionol excellence by developing on internship progrom with Florido
lnternotionol University for 18-24 interns onnuolly to goin reolJife, honds-on work
experience
A list of potentiol odditionol enhoncements requested by deportments but not recommended by me
in the Adopted Budget con be found in Attochment C. While mony of these potentiol
enhoncements ore importont ond should be considered over time, they were considered o lower
priority thon those included in the FY 2015/16 Adopted Budget ond Work Plon.
174
FY 20,l5/l 6 Adopted Work Plon ond Budget Messoge
Poge A-14
lncreosed Use of Resort Toxes to offsel Tourism Eligible Expenditures in the
Generol Fund
Bosed on on outside consultont study conducted in 20'10 using tY 2007/08 octuol costs, it is
estimoted thot there ore opproximotely $SO.S million in eligible resort tox expenditures in the
Generol Fund. However, $8.8 million of these costs were estimoted os being oddressed by
dedicoted funding pursuont to the Miomi-Dode County Convention Development Tox interlocol
ogreement, thereby resulting in approximotely $41.7 million in eligible Resort Tox expenses in the
GenerolFund.
These include expenses ossocioted with police officers serving entertoinment oreos; o portion of fire
rescue services from Fire Stotions 1 & 2; oceon rescue services; enhonced code complionce
provided to respond to evening entertoinment oreo violotions ond stoffing of speciol events; other
code complionce octivities in tourism ond visitor reloted focilities/oreos; Tourism ond Culture
Deportment ond the Culturol Arts Council; museums ond theoters (Gorden Center, Boss Museum,
ond Colony Theoter); golf courses (net of revenues); Memoriol Doy ond other speciol event costs;
homeless services; luly 4'h; Visitor Center funding; holidoy llghts; Jewish Museum; Miomi Design
Preservotion Leogue (MDPL); Oronge Bowl; monuments; etc.
The totol odopted Resort Tox Fund tronsfer to the Generol Fund for FY 20,l 5/16 is opproximotely
$36.6 million.
ln 20.l4, the City of Miomi Beoch conducted its fifth set of comprehensive stotisticolly volid
community sotisfoction surveys. The Community Survey wos designed to receive both resident ond
business input on quolity of life, city services, ond toxes; ond to identify key drivers for
improvement.
The 20,l4 survey built on previous surveys in thot mony questions osked in previous studies were
included in the 20,l4 study so comporisons could be exomined over time. Residents ond business
owners were brutolly honest in their rotings; nonetheless 4 out of 5 residents ond business owners
would recommend the City of Miomi Beoch, ond Residents rote the quolity of life os very high.
Responses to mony questions in the survey ore highly correloted, i.e., if troffic is on issue (os it is to
o moiority of residents), then rotings of other City services ore influenced. Residentiol rotings for
quolity of life ond City services were down from 20,l2, olthough still high ol77 percent, with the
percentoge of residents who would recommend Miomi Beoch os o ploce to live trending up ot 81
percent. Unlike the residentiol survey, the overoll snopshot of business rotings of the City were, on
the whole, not significontly different from the 20.l2 rotings, with o substontiol number of services
received positive rotings ronging fromTO percent to 95 percent of businesses.
175
FY 2015/16 Adopted Work Plon ond Budget Messoge
Poge A-15
These results indicote generol feedbock ond input from our residents ond businesses on their level of
sotisfoction with the services we provide, os well os refined priority oreos for the orgonizotion to
focus on, ond octionoble recommendotions for improvements to our services.
Detoiled survey results ore ovoiloble on the City's website ond the FY 2015/16 Citywide Work
Plon con be found in Attochment E.
PREl,llER. NEIGHBORHOODS
Beouty of Neighborhoods
Enhoncing the beouty ond vibroncy of urbon ond residentiol neighborhoods is o Key lntended
Outcome in the City's strotegic plon. The FY 2015/16 Budget includes funding to provide
odequote oversight of the Urbon Forestry Tree Preservotion Progrom ond enforcement of the Tree
Preservotion Ordinonce No. 20l 4-3904 thot wos opproved by Commission on November ,l9,
2O14by odding three positions in Public Works.
The new positions would enhonce the City's obility to enforce the tenonts
of the Tree Preservotion Ordinonce, provide Tree Work Permits more
expeditiously, ond improve comploint ond inspection request turnoround
times. Under the new Ordinonce, the City will be enocting its own tree
preservotion progrom ond be 100 percent responsible for issuing ond
enforcing tree work permits ond tree reloted code violotions os delegoted
by Miomi Dode County.
Also included ore one-time funds to creote o GIS Tree lnventory to ollow for the proper monitoring,
mointenonce, ond enhoncement of the citywide urbon forest. The citywide GIS inventory would
enhonce the City's obility to properly schedule ond trock tree/polm mointenonce, monitor
problemotic trees, ond ensure replocement of tree conopy in oreos with insufficient conopy
coveroge.
Code Enforcement
The FY 2015/16 Budget includes funding to enhonce o more prooctive code complionce
environment by odding three Code Complionce Officers in the Entertoinment District to ougment the
existing two positions odded in FY 20.l 4/15. These positions would be ossigned olong Oceon
Drive, Espofiolo Woy, ond the southern portion of Collins Avenue ond Woshington Ave. ln the lost
four yeors, tweniy-three odditionol ordinonces hove been implemented ond coseloods hove olmost
doubled since FY 2010/11. This enhoncement helps oddress the declining rotings regording the
oppropriote level of code enforcement in the 20.l4 Community Survey 162% conpored to 71% in
2005).
176
FY 20,l5/.l6 Adopted Work Plon ond Budget Messoge
Poge A-16
Culturol ond Recreotionol Activities
Severol enhoncements ore included in the FY 2015/16 Budgei thot support the City's KIO for
enhoncing culturol ond recreotionol octivities.
Progromming for vorious recreotion progroms will be increosed os follows: odditionol inclusionory
oides to meet the demond for speciol need children to be enrolled in summer comps; funding for
the second seoson of Little Leogue Boseboll; exponsion of elderly progromming from North Shore
Pork Youth Center to two odditionol locotions in centrol ond south beoch; funds to increose the
yeor-round level of service citywide for youth progromming with new educotionol ond culturol
progroms ond ot odditionol sites; funding to odd Noutilus Middle School os on odditionol site for
teen progromming; odditionol funds to enhonce speciol community events such os Winter
Wonderlond ond Cupid's Cornivol with odditionol rides ond octivities; ond more funding to meet
the increosing demond for elderly progroms ond events by increosing funding for the Senior
En honcement Tronsportotion Service progro m.
Opportunities for persons with disobilities will be enhonced through the City's contribution for the
poro-rowing progrom ot the Shone Rowing Center. The Miomi Beoch Wotersports Center is o not-
for-profit orgonizotion thot runs o premier rowing club with over 250 members, mostly oll Miomi
Beoch residents. The Center hos recently undertoken o poro-rowing progrom which teoches people
with disobilities how to row ond provides o troining focility for competitive poro-rowers ond hove
been designoted os Porolympic Sport Club by the US Olympic Committee.
The City will olso porticipote in the Foirchild Botonicol Gordens Million Orchid Prolect os one of
severol municipolities thot would begin to receive os mony os ,l50 orchids throughout the next 3
yeors storting os soon os October,20l5. Foirchild Tropicol Gordens proposes to introduce
millions of notive orchids into the South Florido within the next five yeors.
Cleonliness
Cleonliness of our City continues to be o priority for our residents ond businesses. The City uses o
quontitotive index to ossess the impoct of these efforts ond results hove shown significont overoll
improvement in the lost nine yeors. ln FY 20,l3/14,87.2 percent of public oreos citywide were
roted os cleon or very cleon compored to 65.2 percent in FY 2005/06.
The City's strotegic plon includes key intended outcomes (KlOs) to improve cleonliness in high troffic
oreos ond city beoches, ond to moximize deployment of trosh cons citylvide. The FY 2015/16
budget includes funding to expond the "con on every corner" initiotive by odding ,l00 more trosh
cons ocross the City. During FY 20.l 4/15, the City Commission opproved enhoncing porking lot
cleonliness by odding o roving crew to oddress illegol dumping, litter, ond other deficiencies.
The FY 2014/15 Budget included severol enhoncements thot support cleonliness including: the
creotion of two new indexes to improve the cleonliness ond oppeoronce of city porking goroges
ond public restrooms; severol initiotives to improve the cleonliness ond oppeoronce of the City's
177
FY 20.l5/16 Adopted Work Plon ond Budget Messoge
Poge A-17
porking goroges; ond the oddition of ottendonts ot beochfront restrooms in Lummus Pork ond 2,l"
Street on weekends, holidoys, ond speciol events.
Pedestrion Sofetv
The 20,l4 Community Survey showed o decreose in the odequocy of street lighting from 78 percent
in 2009 to 65 percent in 20,l4. ln oddition, elevoting wolkobility ond pedestrion sofety is o key
intended outcome in the City's strotegic plon. The FY 20,l5/.l6 Budgetwill oddress the 2l percent
increose in street light inventory from recently completed copitol proiects by odding two positions in
Public Works. These positions will conduct preventive mointenonce, repoirs, ond rebuilding for
londscope up-lighting.
The FY 2O1 5/16 Copitol Budget includes Renewol & Replocement
funding of $300,000 for o new Street Lighting progrom for
neighborhoods os well os $333,000 eoch from Quolity of Life funds in
North, Mid, ond South Beoch for touristeligible oreos. The new progrom
will increose pedestrion sofety by implementing Lighting ond Crime
Prevention Through Environmentol (CPTED) improvements throughout the
city.
INFRASTRUCTURE
Storm Droinooe
The 2014 Community Survey identified storm droinoge os o key issue for residents. Only 25% of
residents roted storm droinoge os excellent or good compored to 2009 144%l ond 2012 137%1.
lnterestingly, neorly nine out of ten residents ,37%) cloimed they would support the City spending
tox dollors to oddress rising seo levels. During FY 20,l3/14, two new committees were formed to
oddress the City's current ond future droinoge issues, the Moyor's Blue Ribbon Ponel on Flooding
ond Seo Rise ond the Flooding Mitigotion Committee.
The City's strotegic plon includes o KIO to ensure relioble stormwoter monogement ond resiliency
ogoinst flooding through short ond long-term solutions oddressing seo-level rise. The FY 2014/15
Budget included funding for severol positions to implement dozens of plonned stormwoter proiects
over the next five yeors to help convert the city's droinoge system from o grovity-bosed system to o
pumped system. The FY 2015/16 Budget includes two positions in the Public Works deportment to
enhonce preventive mointenonce to the stormwoter infrostructure system thot would focus on
mointenonce of the storm sewer moins.
During FY 20,l 4/15, the City entered into o portnership with Horvord University on o multi-yeor
study of odoptive strotegies for the impocts of seo level rise for coostol communities in South
Florido. ln oddition, the City of Miomi Beoch hosted the 6'h Annuol Southeost Florido Climote
Leodership Summit in October, 2014.
178
FY 2015/1 6 Adopted Work Plon ond Budget Messoge
Poge A-18
The City hos completed construction of 3 out of 4 pump stotions in the West Avenue neighborhood
ond upgroded oll 3 pump stotions in the Sunset Horbour neighborhood. Ihe City olso completed
the pump stotion on Crespi Boulevord ond upgroded the design of the Venetion lslonds, Lower
North Boy Rood os well os Polm ond Hibiscus neighborhood proiects. The Stormwoter Revenue
Bond Series 2015, will be the first of three $.l00 million bond issues to continue to oddress high
priority stormwoter copitol prolects.
Troffic Flow
ln the 20,l4 Community Survey, troffic wos identified os the number one problem for residents os
only 16% roted troffic flow os excellent or good. Positive rotings for troffic flow hove been
declining since 2005, when 36% of residents felt troffic flow os positive. The City's strotegic plon
includes o KIO to ensure comprehensive mobility oddressing oll modes throughout the city.
Ihe FY 2015/16 Budget includes on odditionol motor unit in Police, which
results in o 50 percent increose in stoffing to oddress troffic issues, improve
enforcement, ond provide odditionol visibility.
To oddress troffic chollenges resulting from commerciol looding the FY
2015/16 Budget includes on exponded looding zone enforcement
progrom in Porking to reduce obstruction of troffic (double porking) on
moior thoroughfores. The scope of the progrom exponds enforcement from
the entertoinment district to oll oreos of the city.
lncreosing mobllity through trolleys or locol bus circulotors hos been o priority over the lost two
yeors. ln the 20,l4 Community Survey, neorly holf of residents ,49%l cloimed they would ride
trolleys or locol bus circulotors. During FY 2014/15, the City Commission voted to expond the
City's trolley system from the existing North Beoch Loop to include o Mid Beoch Loop, o South
Beoch Loop, ond o Collins Link.
The FY 2014/15 Budget included funding to promote o bicycle sofety compoign to help reduce
occidents in the community. An odditionol initiotive for bicycle sofety included in the FY 2015/16
Copitol Budget is to point severol existing ond plonned bicycle lones green to help seporote bike
ond outo troffic on busy streets.
The FY 2014/15 Budget included funding for deployment of on interim lntelligent Tronsportotion
System (lTS) solution for moior speciol events ond high impoct periods. The long+erm ITS solution is
proiected to cost opproximotely $14.5 million, of which o $4.5 million motch is included in the FY
2015/16 Copitol Budget ond $,l0 million hos been requested through o Tronsportotion lnvestment
Generoting Economic Recovery flGER) gront from the U.S. Deportment of Tronsportotion.
Build ond Mointoin PrioriDr lnfrostructure
Two of the lowest roted issues for residents in the 2014 Conmunity
Survey were rood conditions (32 percent sotisfoction) ond sidewolk
conditions (50 percent sotisfoction). The FY 2015/16 Copitol
179
FY 20.l5/16 Adopted Work Plon ond Budget Messoge
Poge A-19
Budget includes Renewol & Replocement funding of $500,000 for o new Povement ond Sidewolk
progrom.
The FY 2015/16 Budget includes on increose in Generol Fund Poy-As-You-Go (PAYGO) funding for
copitol prolects from $.l.4 million to $2.4 million. The odditionol funding will help oddress
pressing needs such os: neighborhood prolect costs thot hove increosed over time; stormwoter
prolects thot ore generoting o need for obove ground funds; replocement of $,I.7 million in PTP
funding reprogrommed for the enhonced trolley system; pork proiects in non-tourist oreos; ond
seowoll proiects.
ln oddition, two positions will be odded in the Public Works deportment to enhonce preventive
mointenonce to the sewer infrostructure system thot would focus on mointenonce of the sewer
moins.
PUBTIC SAFETY
Accountobilitv
The FY 2015/16 Budget includes 50 odditionol body-worn comeros funded from Federol ond Stote
Confiscoted Trust funds. The Body-Worn Comero progrom in the Police Deportment wos initioted in
FY 201 4/15 with the ocquisition of .l00 comeros to improve tronsporency ond occountobiliV by
recording police officers' interoctions with the public. Body-worn comeros ore on importont tool
thot will be on integroted port of the City's problem-solving ond community-engogement strotegy,
helping to increose both trust ond communicotion between the police ond the community.
Additionol body comeros ore onticipoted to be purchosed ond put on the street over the next three
yeors. The City hos olso opplied for o U.S. Deportment of Justice gront for 264 body-worn
comeros ond ossocioted costs.
Public Sofetv
To support the KIO in the strotegic plon to enhonce public sofety ond emergency preporedness,
during FY 20.l 4/15 the City Commission opproved odding six new lifeguord stonds to the existing
29 ot the following locotions:
. Between 64th ond 53rd Streets
. Between 30th ond 2lst Streets
. Belween 46th ond 4l st Streets
. Between 53rd ond 46th Streets
. Between 69th ond 64th Streets
. 4th Street Beoch
The FY 2015/16 Budget odds o License Plote Reoder (LPR) system on MocArthur Cousewoy. The
City hos successfully used police vehicles equipped with LPR system for the post two yeors to
180
FY 20,l5/16 Adopted Work Plon ond Budget Messoge
Poge A-20
recover siolen vehicles ond to moke mony felony ond misdemeonor orrests. This enhoncement
would complement the fixed LPR system thot is onticipoted to be instolled on the Venetion
Cousewoy during FY 20,I 4/15.
A Detective position will olso be ossigned to porticipote on the Stote Attorney's Office's Humon
Trofficking Tosk Force. Miomi Beoch hos experienced o significont number of crimes ossocioted
with humon trofficking ond porticipotion on the tosk force would ollow MBPD occess to odditionol
resources to oddress this growing problem in the city, stote, ond region.
Policino Culture
The FY 2015/16 Budget includes on enhoncement thot ollows the Police deportment the obility to
occess o pool of quolified condidotes thot could be hired os police officers by reimbursing ten
police recruits to complete Police Acodemy troining supervised by o Troining Advisor. For the lost
15 yeors, MBPD hos only hired certified police officers with previous experience or ocodemy
certificotion, which hos resulted in limiting hiring to oppliconts thot hove been iroined with vorying
level of quolity ond/or tronsferred from other iurisdictions. This enhoncement wos recommended by
o study conducted by the Police Executive Reseorch Council in 2014 ond supports the KIO in the
City's strotegic plon to reform policing culture with customer service emphosis.
EDUCATION EXCETLENCE
Achieve Educotionol Excellence
During FY 20.l4/15 the City Commission opproved the development of on internship progrom with
Florido lnternotionol University for 18-24 interns onnuolly to goin reol-life, hondson work
experience while contributing their tolents on beholf of the community.
MANAGEMENT & SERVICE DETIVERY
Gluoliw Customer Service
The City's strotegic plon includes o KIO to build ond enhonce o universol culture of high quolity
customer service, The FY 2015/16 Budget includes on enhoncement to increose response time for
high priority citizen comploints regording o wide ronge of issues by odding two port-time positions
to the Ropid Response Teom creoted during FY 2014/15. These positions would complement two
existing full+ime positions to work in teoms of two to expeditiously oddress citizen
issues/comploints.
An odditionol enhoncement will improve the quolity of 9l I colls by controcting out the review of
recorded colls to ensure thot proper protocol ond procedures ore being odhered to by 91i
operotions. Utilizing off-site certified reviewers to evoluote recorded 9l I colls is onticipoted to
provide more occurote ond importiol review of 9l I operotor performonce.
181
FY 20,l5/l 6 Adopted Work Plon ond Budget Messoge
Poge A-21
Building /Development-Reloled Processes
The FY 2015/16 Budget includes on enhoncement consistent with the KIO in the strotegic plon to
improve building/development review services. One position ond three controctuol positions for
mechonicol, electricol, ond plumbing inspections ot the Convention Center ore included to mointoin
plon review turnoround time within current torgets (Residentiol - 7 doys; Commerciol - 21 doys)
while obsorbing the stoffing impoct of ossigning building inspectors to the Convention Center
proiect. The moiority of the stoffing costs ore onticipoted to be offset by odditionol revenue from the
Convention Center proiect.
Finonciol TronsoorencY
During FY 2014/15, the City lounched on interoctive finonciol tronsporency portol, which provides
the public with unprecedented occess to fiscol informotion. The portol provides online occess to the
budget ond disploys multiple views of current ond historic revenue ond expenses down to the fund,
deportment, ond oblect code level. This powerful visuolizotion softwore tronsforms volumes of row
doto into octionoble insight ond informotion, enobling better onolysis ond understonding of the
City's budget ond how toxpoyer money is ollocoted. To occess the plotform, visit:
h ttos : / /m i o m i beoc h f I . ooe n o ov. com,/tro n soo ren cv
Sirenqthen lnterno! Controls
Severol odministrotive enhoncements thot support the KIO in the strotegic plon to strengthen internol
controls ore included in the FY 2015/16 Budget such os:
. lmprove disoster preporedness by bocking up City technology doto/systems in on outof-region
doto center.
. Address recent oudit findings by increosing oversight of HUD funded copitol octivities, perform
inspections of work sites, ensure Federol Dovis-Bocon complionce, ond ensure the integrity of
copitol proiect costs by odding o position in Housing & Community Services.
. lmprove oversight of bond issuonce ond monitoring function by odding o Deputy Finonce
Director position. This function is onticipoted to grow significontly given the number ond
complexity of onticipoted bond issues.
. Enhonce deportment oversight ond succession plonning by odding on Assistont Director position
in the Tourism, Culture, & Economic Development deportment.
o lmprove coordinotion ond oversight of deportmentol occreditotion, stoff certificotion, troining,
equipment mointenonce, ond customer service levels by odding on odministrotor position in the
Code Complionce deportment.
182
FY 20,l5/1 6 Adopted Work Plon ond Budget Messoge
Poge A-22
. Provide odequote oversight of controcted grounds mointenonce services by odding two
positions thot would ensure thot the City receives the highest quolity work product from
controctors in the shortest omount of time.
o lmprove procurement coordinotion, controct monogement, ond complionce with procurement
guidelines by odding o position in the lT deportment.
Streomline Deliverlr of Services
Severol odministrotive enhoncements thot support the KIO in the strotegic plon to streomline the
delivery of services through oll deportments ore included in the FY 2015/16 Budget such os:
. Streomline the process of record storoge, complionce, mointenonce, ond destruction of public
records orgonizotion-wide by odding o position in the City Clerk's Office.
. Enhonce orgonizotionol copocity by creoting o Fellowship Progrom to provide opportunities for
new ottorneys to goin procticol experience in the public sector.
. Meet increosing demond for GIS progromming ond support by odding o Senior GIS Anolyst
position in the Public Works deportment.
. Expedite procurements for City deportments by odding two positions in the Procurement
deportment.
. Reduce the bocklog of proiects ond enhonce the obility to perform in-house engineering by
odding on engineering position in the Public Works deportment.
. Develop ond mointoin mobile opplicotions ond web-bosed opplicotions by odding o position in
the lT deportment.
. Meet increosing demond for odministrotive support of the City's five Lond Development Review
Boords by odding on odministrotive position in the Plonning deportment.
ln FY 20,l 4/15, the City begon the Munis/Energov technology proiect to reploce its existing ERP
ond permitting ond licensing system over the next three yeors. This key proiect includes funding for
o full business process review (BPR) of oll functionol oreos of the new systems prior to the
commencement of implementotion octivities. The gool of the BPR is twoJold: (1) moke business
operotions more efficient ond effective; (2) ond more effectively utilize technologicol investments. ln
this monner, the new systems will be oligned with improved processes offering the greotest
opportunity to improve the City's business operotions. As port of the proiect kickoff lost yeor, the
outhor of Extreme Government Mokeover spoke to over 300 porticiponts regording innovotive
opprooches ond tools to streomline processes. Mony positive process chonges ore onticipoted os
the Munis/Energov proiect progresses during FY 20,l 5/16 ond FY 20.l 6/17.
183
FY 20.l5/1 6 Adopted Work Plon ond Budget Messoge
Poge A-23
Since FY 2005/06, the onnuol budget hos included funding specificolly for lnformotion &
Communicotions Technology Projects. Eoch yeor, deportments propose proiects which ore then
reviewed ond prioritized by the lT Steering Committee, which is comprised of the Assistont City
Monogers, the Chief Finonciol Officer, the Fire ond Police Chiefs, the lT Director, ond the Budget
Director.
Funding for the FY 20,l5/16 odopted proiects totols $395,000 ond is funded by o tronsfer
$395,000 (some omount os FY 2O14/15lr from the Generol Fund to the lnformotion
Communicotions Technology Fund. Below is o summory of the odopted proiects.
Video Server ond Loss Prevention ($.l0,l.000): This proiect would purchose locol
enterprise storoge for the Communicotions Deportment to oddress multiple points of
foilure thot hove resulted in the loss of video records ond files. For exomple,
recently o City Vision show thot wos 90% complete wos lost becouse the current
externol disk drives ond multiple seryers ore not supported by the City's internol
redundont methods. The need for this proiect is exocerboted by the higher storoge
requirements needed for high definition video.
New World Product Enhoncements ($20.000): This proiect would provide the following
enhoncements for the Police Deportment, Fire Deportment, Porking Deportment ond Code
Enforcement
. Server migrotion (PD, Fire, EMGT, Code & Porking) - To complete o seryer
build to support the New World System Aegis opplicotion suite on o new
set of Microsoft Windows seryers. New World strongly odvises this
enhoncement for Miomi Beoch, given the plonned move to CAD Enterprise
ond Records Enterprise over the next yeor os Miomi Beoch's current
environment is of risk.
. eMobile Enhoncement for Geo-verificotion (PD, Fire, EMGT, Code &
Porking) Allows geo-verificotion functionolity within Mobile Field
Reporting prior to merging to Aegis Records. This functionolity would ollow
the system to verify the oddress while the officer is filling out the report
bosed on the geogrophicol locotion. This is criticol with regord to UCR
reporting, investigotive seorch results, crime onolysis ond force deployment.
. New World Conversion Script to Consolidote Globol Jockets (PD, Fire,
Code & Porking) - Since the beginning of the New World Proiect in 2008,
user's inexperience with the system ond its functionolity resulted in
duplicotion of thousonds of globol iockets when merging police reports. This
conversion would eliminote or significontly reduce duplicote iockets ond
doto in order to streomline investigotive seorch results ond doto onolysis.
of
&
184
FY 20,l5/,l6 Adopted Work Plon ond Budget Messoge
Poge A-24
Residentiol Housing Progrom System ($,l4.000): This proiect would oddress the
need to monoge work orders, property mointenonce, ond tenont complionce needs
for the five residentiol, multiJomily building ocquired by the City during FY
201 4/1 5.
Further, the following proiects do not require funding, but ore plonned to be under development
next yeor with in-house stoffing resources:
ADA Feotures in Cleonliness Assessment Progrom: This proiect would odd ADA
feotures to the current Cleonliness ond Appeoronce Assessmeni Progrom to creote o
Wolkobility index. This informotion would help identify ADA issues thot do not
require construction ond con be oddressed in-house in o short time frome before
they become liobility issues to the City ond/or generote comploints by pedestrions
such os low or obstructing tree limbs, beoch mots thot ore not level or covered in
sond, ond obstructed sidewolks.
Automoted Benefit Poyments: This proiect would outomote the current lobor-
intensive monuol process of producing benefit reports for retirees resulting in o more
efficient, occurote, ond time-soving process.
Finolly, the following previously opproved prolect onticipoted to be completed using in-house
stoffing resources hos not been oble to be oddressed in o timely monner due to the current
worklood of the GIS division ond is recommended to be controct out.
lnformotion Reporter Web Applicotion: The purpose of the proiect is to provide o
site selection tool for potentiol businesses. The tool will odd GIS functionolity to the
Economic Development website to include informotion reloted to retoil spending
potentiol, populotion density, troffic counts, commerciol leose rotes/soles, etc.
The remoinder of the funding would be used to poy $49,000 for the finol yeor of debt service for
the CAD RMS proiect ond to odd $86,000 to Contingency.
VATUE OF SERVICES FOR TAX DOTLARS PAID
Between FY 2007/08 ond FY 20] 4/15, the Generol Fund obsorbed olmost $5] million in
reductions (olmost 1Z percent of the $244 million FY 201 1/12 Generol Fund budget) ond
eliminoted 295.5 full+ime ond I I port-time positions ocross oll funds.
Further, o totol of opproximotely $20 million in employee "give-bocks" were ochieved between FY
2009/10 ond FY 20,l1/12, through o combinotion of freezing cost of living odlustments for oll
employees for two ond oneholf yeors, eliminotion of merit increoses for oll employee except
members of the Froternol Order of Police (FOP) ond lnternotionol Associotion of Firefighters) IAFF,
increosed contribution to pension for oll employees except members of FOP ond IAFF, pension plon
chonges for the Miomi Beoch Employees Retirement Plon, increosed contributions for toke-home
185
FY 2015/l 6 Adopted Work Plon ond Budget Messoge
Poge A-25
vehicles by FOP members for l8 months, reduced holidoy poy for IAFF members, ond increosed
contributions to heolth insuronce by members of the FOP ond IAFF for l8 months. ln oddition, the
FY 2012/13 budget included $9,l8,000 in employee "give-bocks", the FY 20,l3/14 budget
included $4.6 milllon, ond the FY 2014/15 included $,l.9 million. Combined with opproximotely
$Zl.A million in employee "give-bocks" ochieved berween FY 2009/10 ond FY 20.l 4/15, this
represents 578.7 million in combined "givebacks" and reductions over S rrears.
All of the givebocks ochieved, except the I8 month increosed contribution to heolth by FOP ond
IAFF ond the increosed contributions for toke-home vehicles by FOP members for l8 months,
represent ongoing, recurring sovings to the City ond the employee givebocks contribute significontly
towords the City's strotegic aool (key intended outcome) to control poyroll costs.
Although the economy oppeors to hove stobilized, the impoct of the recent recession impocted both
property tox revenues os well os pension costs. Therefore, the City's strotegy continues to consider
the long term finonciol sustoinobility of the City. Beginning with the development of the FY
2OO9/10 budget, o strotegywos developed to oddress short{erm, mid-term ond long{erm finonciol
needs.
o Strotegies to oddress short-term finonciol needs included ongoing efficiencies ond woge
concessions by employees.
. Mid-term finonciol sustoinobility wos oddressed by pension concessions from current
employees in the Miomi Beoch Employees Retirement Plon. Longer term finonciol sustoinobility is enhonced by the pension plon restructures thot hove
been put in ploce for employees in the City's retirement plons. For exomple, for Generol
Employees, the plon restructure proposed for new employees is proiected by the City's
octuory to reduce the City's onnuol required contribution by olmost $l million in FY
2012/13, with odditionol reductions onnuolly os the number of employees in the Miomi
Beoch Employees Retirement Plon hired olier October 1,2010 continues to increose.
Further, odditionol pension plon reform recommendotions were developed by the City's
Budget Advisory Commitlee (BAC) for the Fire ond Police Pension Plon for considerotion os
port of the FY 2013/14 odopted budget. While the specific BAC recommendotions were
not implemented, the pension reform ogreed upon by IAFF ond FOP generoted sovings is in
excess of the BAC recommendotions: $5.6 million in the first yeor, $,l.9 million in the
second yeor, ond $t40 million net present volue over 3O yeors.
With the adopted Sl.2 million in efficiencies incorporated in the Adopted Work
Plan and Budget for FY 2Ol5-16 the 9 rrear total of reductions and emolovee
givebacks is opproximately 98O million.
186
FY 20.l5/l 6 Adopted Work Plon ond Budget Messoge
Poge A-26
Genersl Fund
Ft 20t5lt6 9-Yeor fotql
5 lmpqcts FT PT 5 lmmcls FT PT
Public Sofety {$8.021.095t t71.O 1.0
3pero iions l773,OOO)l$6,899,867)166.0 {23.0)
Adm inistrotive Support 1438,750)1s3,685,4441 {33.4 l.o
Econ & Culturol Dev t$1 .235.4261 117.O
Citvwide t$l .619.6421
Subioiol $ {1 .21 1 .7501 Is21 .461 .4741 1185.4 t21 .O',
Tro nsfers {$23.168.9661
Totol s|r,211,7501 s144,630,4,0'(r Es.4 (2r.ol
lniernol Seryice Funds I$3.871 .225'.57.1
Enlerorise Funds {$3.651 .O2l {53.0 10.0
GRAND TOTAT REDUCTIONS s(r,2r r,7501 s 152,752.6a6't295.51 r r.ol
Eslimqled Employee Givebocks
GRAND TOTAL REDUCTIONS AND GIVEBACKS
t$27.833.360'.
$(r,21 1,75()1 I {79,9A5,0,45](29s.s)t t.o'
The 20.l5 Environmentol Scon conducted os port of the strotegic plonning process showed thot the
overoge doily populotion in the city hos grown 36.5 percent from 2OO4 to 2014. Much of this
increose consists of odditionol tourists (88 percent), seosonol residents (59 percent), ond non+ourist
beoch visitors (85 percent). Hoving over one-third more people in the city over the lost ten yeors,
without on offsetting increose in budget con result in services becoming degroded over time. The
chort below shows the Generol Fund budget ond Generol Obligotion Bond Debt Service budget
divided by the overoge doily populotion from 2007 to 2014. The chort shows thot the overoge
doily populotion hos grown foster thon the budget ond thot the FY 2013/14 omount is '13 percent
below the FY 2006/07 omount.
Generol Fund ond G.O. Debr Budget by Averoge Doily Populoiion 2OO7 - 2014
0-
2@-
t,6m
l,4m
1,2@
LOm
m
m
2007{8
!g!9: Average Oaily Population for FY 2014-15 nol available
until end o{_cale-ndar year
2009-10 2010-11
r GF Exp p€r ADP t GO Debt per ADP
7017-12
Desoite the 36.5 oercenl orowth in overooe doilv oooulotion ond tourism. the Cifv's oosition count
hos remoined relotively flot os shown in the chort below. The overoll position count is 62 positions
or 2.9% less in FY 2015 16 lhon it wos nine yeors ogo in FY 2006 ' -
187
FY 2015/16 Adopted Work Plon ond Budget Messoge
Poge A-27
Position Counf fY 2@6107 to FY 2OI 5116
til
2,1@
2,@
1,Am
1,@
1,5m
1,3@
1,2@ .
1,1@ I
1,@
9@
sml
7m
m
5@
lil
1@
2009/rO 20t0h1 20rr/72 2012/13
I General Fund I Other Funds
2073/74 2Or4/75 2015/L6
ANATYSIS OF PROPERTY VATUES IN MIAMI BEACH
On July 1,2015, the City received the "2015 Certificotion of Toxoble Volue" from the Property
Approiser's Office stoting thot ihe toxoble volue for the Ciiy of Miomi Beoch is $30.2 billion
including $267.0 million in new construction. The preliminory 20'15 volue represents on increose
of $3.6 billion or ,l3.3 percent more thon the July 1 ,2014, Certificotion of Toxoble Volue ol $27.1
blllion.
The comporotive ossessed volues for the Miomi Beoch Redevelopment Agency City Center
redevelopment district increosed from $4.2 billion to $4.8 billion on increose of $635 million or o
15.2 percent increose over 20,l4 certified volues. Citywide volues excluding City Center increosed
fron $22.9 billion to $25.9 billion, on increose of $3.0 billion or 12.9 percent. Volues outside the
City Center oreo determine Generol Fund revenues.
COMPARATIVE ASSESSED VALUES
Jon. 1 2O14 Volue {in billions)
% C6o.
Jon. ,l,2015
Volue (in
billionsl
Chonge |rom2O14
Volue fBudoet'l
As of July l, 2014
(For 2014/15
Budoet)
Revised Volue
(For 2014/15
Proieclion,|
Chonge in
2014
Volues
As of July 1 , 2015
lFor 2015/16
Budoetl
$
lin billionsl % Chq
Totol Citywide $ 27.r03€$ za.zztz (0.8326)-3.1%$ 30.6979 $ 3.5941 13.3%
RDA - City Ctr s 4.1867 $ 3.e049 $ (0.2818)-6.70/"$ 4.821 6 $ 0.6349 15.2%
Citywide Net of
CiV Cenier $ zz.gtzt $ 22.3663 $ (0.5508)-2.4o/o $ 25.8763 $ 2.9592 12.97"
188
FY 20.l5/16 Adopted Work Plon ond Budget Messoge
Poge A-28
Determining the Operoling Milloge Levy
The first building block in developing o municipol budget is the estoblishment of the volue of one
mill of toxotion, wherein the mill is defined os $].00 of od volorem tox for eoch $],000 of
property volue. For the City of Miomi Beoch, the volue for eoch mill is determined by the 2015
Certificotion of Toxoble Volue ond hos been set ot $30.7 million. Florido Stotutes permit o discount
of up to five percent for eorly poyment discounts, delinquencies, etc. Therefore, the 95 percent
volue of the mill is $29.,l million. Net of Center City RDA tox increment ovoiloble to the Generol
Fund, the volue of one mill ot 95 percent is $25..l million.
lmpocts of Chonges in Property Volues
For FY 2015/16, the odopted operoting milloge rote for generol City operotions is 57092, which
is 0.0850 less thon in FY 2014/15. Bosed on the July '1, 2O15, Certificotion of Toxoble Volue,
5.7092 mills would generote opproximotely $143,162,000 in generol tox revenues, on increose
of $15,403,000 over FY 20.l 4/15 budgeted property tox revenues Citywide (Generol Fund ond
City Center RDA).
Further, the Jonuory 1,2014, tox roll Citywide declined by $832.6 million between the July l,
2Ol4 voluotion ond the July 1,2015 voluotion due to oppeols, odiustments, etc., which is port of
the reoson thot the FY 2015/16 "rolled-bock rote" is significontly less thon the FY 2014/15
current milloge rote, The volue of the oreo outside of City Center RDA declined by olmost $550.9
million.
Stote legisloled Operoling Milloge R.equiremenfs
Further, pursuont to recently enocted Stote legislotion, the City moy elect to opprove milloge rotes
obove the rolled-bock rote up to the constitutionol cop of l0 mills subiect to the following votes by
the Commission or referendum:
. Option l: A moiority of the opprovol of the Commission Milloge is required to opprove o
milloge up to 6.61 12 (equivolent to .l.96 percent increose in property tox revenues). The 1.96
percent increose is the stote per copito personol income goin for the prior colendor yeor.
. Option ll: A two+hirds opprovol (5 of 7 votes) of the Commission is required to opprove o
milloge up to 7.2723 (equivolent to o l0% increose in the od volorem revenues obove Option
r).
. Option III: A unonimous opprovol of the Commission or referendum is required to opprove o
milloge obove 7.2723 up to the 10 mill cop
The odopted operoting milloge rote of 5.7092 therefore requires o molority opprovol l4 ol7 votes)
of the Commission.
189
FY 201 5/16 Adopted Work Plon ond Budget Messoge
Poge A-29
Determining the Voted Debt Service Milloge leyy
The generol obligotion debt service poyment for FY 2015/16 is opproximotely $5.9 million.
Bosed on theJuly 1, 20,l5 Certified Toxoble Volue from the PropertyApproiser, these bonds would
require the levy of o voted debt service milloge of 0.203,l mills. This represents o decreose of
0.0264 mills.
Combining the Operoting ond Voted Debt Seryice Milloge levy
At the July 31 , 2015, Commission meeting, the Commission reduced the combined milloge by
0..l I l4 mills to meet the remoining milloge rote gool to lower the milloge rote to the level in FY
2OO9/10 os property volues hove increosed over time. ln oddition, the odopted milloge rote does
not result in o property tox increose to medion or overoge property owners thot quolify for the
homesteod exemption ond the Sove Our Homes cop.
llluskoted below is o comporison of the combined milloge rotes ond od volorem revenues to the
CityofMiomi BeochforFY20l4/15ondFY20l 5/16(preliminory) includingRDA. Theodopted
operoting milloge rote is 0.0850 less thon in FY 201 4/15 ond the debt service milloge rote is
O.0264lessthoninFY20l4/15. lntheGenerol Fund,0.l083millsof thetotol operotingmilloge
continue to be dedicoted to renewol ond replocement, resulting in opproximotely $2.7 million in
renewol ond replocement funding.
% lnc/(Decl
City of Miomi Beoch Milloge Rotes
Operoting
Copitol Renewol & Replocement
Sub-totol Operoting Milloge
Debt Service
Totol
fY 6107
7.1920
0. I 820
'.-: I
?( t4lts ryiivr6
l; l:' .'
5.6859 S. 00q
o.to83'o.ICIg3
lncl(Dec)
-0.0850
0.0000
From From
7.3740
o.2990
s.7e42 raro.%,-o.o8so
o.229s Orc3t -0.0264
-1.5% -22.6%
11.5% -32.1%
7.6730 6.0237 5.9t23 -O.r r 14 1.8% -22.9%
lmpoct on Homesteoded Properties
Amendment I0 to the Stote Constitution took effect on Jonuory I , .l995 ond limited the increose in
ossessed volue of homesteoded property to the percentoge increose in the consumer price index
(CPl) or three percent (3%), whichever is less. For 20,l4, lhe CPI hos been determined to be 0.8
percent ond therefore, the increose is copped ot 0.8% for increosed volues os of Jonuory 1,2O15.
Overoll, bosed on the homesteoded properties in the Jonuory 1 , 2014 homesteod volues os of July
1, 2014 voluotion, the medion volue of homesteoded property in Miomi Beoch lor 2014 wos
$,l43,680, ond the overoge $35,l,,l89. Applying the increose to the morket volue of oll existing
homesteoded properties from the 20,l4 tox roll, ond the 0.8 percent CPI odlustment, the impoct of
the milloge rote odiustment to homesteoded properties would be os shown in the following toble.
190
FY 20.l5/1 6 Adopted Work Plon ond Budget Messoge
Poge A-30
Homesteoded Properties
FY 2014/15
FY 20r 5/16
with O.8% CP!
Medion Averoge Medion Averoge
2Ol4 Preliminqry Toxqble Volue $ 143,680 $ 3St,t8g 5 14/.,829 $ gS3,ggg
City of Miomi Beoch
Operoting
Voted Debt
Totol Miomi Beoch
$ ass
33
$ z,oss
8l
$827
29
$ z,ozt
72
$ 866 $ 2,116 $ 8s6 $ 2,Oe3
$ Chonge in Tqxes
Operoiing
Voted Debt
Tonol Miomi Beoch
$(6) $
(4t
(14)
(91
$ no) $ t231
* Source: Miomi-Dode County Property Approiser's - 201 4overogemedion-homesteod+esidentiol-volues file
lmpoct on Non-Homesteqded Propedies
The onnuol increose in morket volue of o non-homesteod property is copped ot l0 percent (does
not opply to school milloges). The city-wide overoge increose in property volues is .l3.3 percent.
The property volue of individuol properties moy increose up to, but not more thon l0 percent
(excluding the school milloge portion of the property tox bill). However, on individuol property
owner moy see o higher thon I O percent increose if there is o chonge in ownership of o copped
property resulting in o reset of the cop. Another potentiol foctor, if opplicoble, would be the volue
of new construction which could contribute to o property volue increose of higher thon l0 percent.
Overlopping Jurisdictionol Operoting ond Debr Service Milloges
City of Miomi Beoch property owners must olso poy property toxes to Miomi-Dode County, the
Miomi-Dode County School Boord, the Children's Trust, the South Florido Woter Monogement
District, Okeechobee Bosin, Everglodes Proiect, ond the Florido lnlond Novigotionol District. These
toxing outhorities represent 71 percent of o Miomi Beoch property owner's tox bill.
The countywide tox rote for Miomi-Dode County decreosed by 0.002,l mills lo 4.6669; the librory
tox rote is flot ot 0.2840 mills; ond the debt service milloge is the some ot 0.4500 mills.
The tox rote for the Miomi-Dode School District decreosed trom 7.9740 to 7.6120 mills. The
Children's Trust milloge is mointoined ot 0.5000 mills. As o whole, the milloge rotes for the South
Florido Woter Monogemeni Districl, Okeechobee Bosin, Everglodes Proiect, ond Florido lnlond
Novigotionol District decreosed from 0.4182 mills to 0.3896 mills.
191
FY 20,l5/1 6 Adopted Work Plon ond Budget Messoge
Poge A-31
With the odopted rotes for FY 20.l 5/16, the Miomi Beoch portion of the tox bill is opproximotely
30 percent of the totol 6ill. Of note. the County milloge is 0.9851 mills less thon their millage in FY
2006 ' os compored to the City's milloge which is 1.7607 mills less thon the City milloge in FY
2006 -. Further, the School Boord milloge is only 0.4930 below the FY 2006/07 milloge rote.
The significont difference in the totol overlopping milloge rote is o direct result of the City's effort to
keep the milloge rotes os low os possible. A summory of the tox rote chonges is provided in the
following toble.
OVERTAPPI NG TAX MI 1IAGE F( 6107 FY t4/t5 Ff tstl6 Vorionce
from
FY t4lt5
Voriqnce
from
FY 6107
o/o oJ
FY t5lt6
Toiol
Citv of Miqmi Beoch
Operotino 7.192C 5.6859 5.6009 -0.0850 '1.591 I
Copitol Renewol & Replocement 0. I 82C 0. r 08:0.r083 0.0000 .o.o737
Subtotol Ooerolinq Millsqe 7.3740 5.7942 lt.7ur2 -o.o850 -1.6648
Voted Debt Service 0.299C o.229!0.203r -o.0264 -0.0959
Totol 7.6730 5.0237 5.9123 -o.l I t4 -1.7607 3OY"
Miomi Dode Counfy
Counhnaride 5.6r 5C 4.669C 4.66,69 -0.002r -0.9481
Librorv 0.486C o.284C o.2uc o.oooc -o.2020
Debt Service 0.285C 0.450c 0.450c 0.000c 0. I 650
subtotol 6.3860 5.4030 5.4@9 -o.oo2r -o.985r 27"/"
School Boord 8.roso 7.974A 7.6120 -o.3620 -o.4930 38Y"
Children's Trust o.422C o.500c 0.500c 0.000c 0.0280 3/"
Cther 0.736C o.4187 0.389C -0.0291 -o.3464 2Y"
Totol 23.3220 20.3194 t9.8I48 -o.5046 -3.so72 lOOo/"
lmpoct of Combined Tox Rotes of Overlopping Jurisdictions on Homesteoded
Properties
The medion ond overoge Jonuory l, 2014 toxoble volues of $143,680 ond $351,,l89,
respectively, will increose by 0.8% CPI in FY 2015/16 due to the Sove Our Homes Cop which
only ollows toxoble volues to increose by 3.0% or CPl, whichever is lower.
Applying the odopted combined milloge rotes to the medion ond overoge toxoble volues results in
o decreose of $5,l for the medion ond o $l2l decreose for the overoge. These decreoses include
o $10 decreose in property toxes for the medion ond o $23 decreose for the overoge from the
reduction in milloge in the City of Miomi Beoch's portion of the property tox bill.
192
FY 20,l5/l 6 Adopted Work Plon ond Budget Messoge
Poge A-32
Medion properties would poy opproximotely $2,869 for oll toxing iurisdictions combined, while
the overoge toxes generoted would be opproximotely $7,0,l5 per homesteoded property. Of
these toxing iurisdictions, the highest component is the Miomi-Dode School Boord, ot $.l,.l02 for o
medion volue property, ond $2,695 for on overoge volued property.
The following toble provides exomples of chonges in property toxes for homesteoded properties
using the odopted tox rotes ond potentiol chonges from 20,l4 volues.
lmpoct on Homesleoded Properties Assuming
Chonges in Tqxoble Vqlue from Jqnuory l,2Ol5
fY 20t4lt5
FY 20t5lt6
with O.8% CPI
Medion Averooe Medion Averoge
2Ol3 Preliminory Toxoble Volue $ t43680 $ 35t,t89 I t482e $ 353199
City of Miomi Beoch
Operoting
Voted Debt
Totol Miomi Beoch
Miomi Dode County
Schools
Other
$ 833 $ 2,035
33 8t
$ azz $ z,ozt
29 72
$ eoo $ z,r ro $ aso $ z,ocs
776
1 ,146
132
1,897
2,800
323
782
1,102
129
1,912
2,695
315
Totol $ z,szo $ z,tso $ z,aos $ z,ors
Chonge in Toxes
City of Miomi Beoch
Operoting
Voted Debt
Totol Miomi Beoch
Miomi Dode County
Schools
Other
$ (6) $ (r4)
t4l lel
$ (to) $ (23)
6 15
(44], (r05)
{31 r8'l
Totol s (51)$ (r2r)
As with the City of Miomi Beoch milloge rotes, impocts of the combined iurisdictionol milloge rotes
for non-homesteoded properties ore bosed on the individuol property volues.
193
FY 20,l5/,l6 Adopted Work Plon ond Budget Messoge
Poge A-33
The City's onnuol copitol budget contoins copitol proiect commitments opproprioted for Fiscol Yeor
(FY) 201 5/16lCopitol Budget). Preporotion of the Copitol Budget occurred simultoneously with the
development of the FY 201 5/16 - FY 2019/20 Copitol lmprovement Progrom (ClP) ond FY
201 5 / 16 Operoting Budget.
The Copitol Budget for FY 2015/16 totols $lSl.Z million ond is opproprioted on September 30,
2015. New bond issuonces ore onticipoted in the Foll of 2015, to finonce the Convention Center
proiect including RDA, Resort Tox, ond Porking bonds. ln oddition, depending on cosh flow,
Woter ond Sewer bonds moy be issued in the Spring of 2016.
Quolity of Life funds from the third penny of Resort Tox were increosed by 50 percent during FY
2014/15 due to the releose of the resort tox pledge from the RDA bonds os port of the RDA
extension. This increose in funding is reflected in the FY 2015/16 Copitol Budget.
Proiects will oddress mony needs in different oreos of the City including: neighborhood
enhoncements such os londscoping, sidewolk restorotion; troffic colming; roodwoy ond bridge
resurfocing ond reconstruction; woter, sewer, ond droinoge system improvements; pork
construction, renovotion ond upgrodes; renovotion of seowolls; porking lot ond goroge renovotion,
construction/renovotion of public focilities; ond vehicle replocement. For o detoiled listing of oll
copitol proiects, pleose refer to the Adopted FY 20,l5/,l6 - 20.l9/20 Copitol lmprovement Plon &
FY 201 5/16 Cooitol Budoet document.
ln FY 2005/06, the City estoblished o finonciol gool of funding ot leost 5 percent of the Generol
Fund operoting budget os tronsfers for copitol proiects ond copitol proiects contingency. The
purpose of this gool wos multi-foceted:
l. To provide flexibility in the operoting budget thot would ollow the budget to be reduced
without impocting services during difficult economic times;
2. To ensure thot the City funded needed upkeep on our Generol Fund focilities, ond rightof-
woy londscoping, lighting, etc.
3. To provide o mechonism to oddress odditionol scope of smoll new proiects prioritized by
the community ond the Commission insteod of hoving to deloy these for o lorger Generol
Obligotion Bond issue; ond
4. To provide contingency funding so thot proiects where bids were higher thon budgeted did
not hove to be deloyed, especiolly during o heoted construction morket where deloys often
leod to further increoses in costs.
194
FY 2015/16 Adopted Work Plon ond Budget Messoge
Poge A-34
Enterprise Funds ore comprised of Sonitotion, Woter, Sewer, Stormwoter, Porking, ond Convention
Center Deportments. The FY 20,l5/16 Enlerprise Funds Budget is $212.5 million. This represents
on increose of $32.7 million (18 percent) from the FY 2014/15 budget of $129.8 million,
primorily due to:
. Woter reflects o 5 percent rote increose from $4.43 to $4.65 per thousond gollons
primorily to cover debt service on opproximotely $35 million in copitol improvements to the
woter system. The monthly woter bill for o customer thot consumes 5,000 gollons o month
will increose $ I .l 0 ond I I ,000 gollons o month will increose $2.42.
. Sewer reflects o 9 percent rote increose from $2.55 to $8.23 per thousond gollons
primorily to poss on o 9 percent increose of fees chorged by Miomi-Dode Woter ond Sewer
Deporfment (WASD) to treot the City's wostewoter, to cover debt service on opproximotely
$ I 8 million in copitol improvements to the sewer system, support on enhoncement of two
positions to enhonce preventive mointenonce progrom to the sewer infrostructure system.
The monthly sewer bill for o customer thot consumes 5,000 gollons o month will increose
$S.SS ond I ,l,000 gollons o month will increose $7.52.
. A $,l8.9 million increose in Porking rote fee revenue to modify driver behovior to better
monoge porking demond through finonciol incentives ond to fund severol tronsportotion
initiotives such os: the exponded Trolley system including North, Mid, ond South trolleys os
well os o Collins Link; the lntelligent Tronsportotion System ond Porking Monogement
System; three odditionol Porking Goroges in North ond Middle Beoch os well os on
Woshington Avenue; on enhoncement to expond looding zone enforcement from the
entertoinment district to citywide to minimize double porking ond promote smooth troffic
flow; ond on odditionol sonitotion crew odded during FY 20,l 4/15 to enhonce porking lot
cleonliness.
o A Stormwoter enhoncement of $29,000 for two positions to enhonce preventive
mointenonce progrom to the storm woter infroslructure system.
. A Sonitotion enhoncement of $,l32,000 to expond the "con on every corner" initiotive by
odding ,l00 more litter cons ocross the city.
lnternol Service Funds ore comprised of the Centrol Services, Fleet Monogement, lnformotion
Technology, Risk Monogement, Medicol & Dentol ond Property Monogement Divisions. The FY
2015/16 lnternol Service Fund budget is $80.4 million, or2.57", more thon FY 2014/15. lnternol
Service costs ore completely ollocoted to the Generol Fund ond Enterprise Fund deportments, ond
the Risk Monogement Fund reimburses the Generol Fund for the cost of legol services.
195
FY 20,l5/1 6 Adopted Work Plon ond Budget Messoge
Poge A-35
The FY 2015/16 Resort Tox budget is $78.6 million, on increose of $,l5.2 million or 25 percent
from FY 2014/15. This increose reflects the continued increose in resort tox revenues ond the
onticipoted implementotion of on odditionol 'l percent resort tox to poy for the Convention Center
Renovotion proiect.
. New enhoncement of $.l00,000 for the July 4s event in North Beoch.
o Mointoins $542,000 to support the initiotive to provide better service ot beochfront restrooms
by odding ottendonts to the beochfront restrooms in Lummus Pork ond 2lst street on weekends,
holidoys, ond speciol events ond $200,000 to deploy on interim lntelligent Tronsportotion
System (lTS) solution for molor speciol events ond high impoct periods.
. $36,554,000 lo $2.47 million increose) is provided to the Generol Fund to support new ond
continuing tourism eligible expenditures such os more prooctive code enforcement, cleonliness
index, pork ronger progrom, homelessness of Lummus Pork, hurricone ond disoster preporotion
equipment, increosed support for the Miomi Beoch Botonicol Gorden, public sofety progroms
such os oceon rescue, police services on Lincoln Rood, Oceon Drive/Lummus Pork, Collins
Avenue, Woshington Avenue, ATV officers, Boordwolk security, speciol troffic enforcement ond
speciol event stoffing; ond fire rescue units in tourist ond visitor oreos. The funding olso
supports code complionce services lo respond to evening entertoinment oreos ond provides for
o portion of the operotionol costs of the Tourism ond Culturol Development.
. Mointoin $3 milllon for enhoncing the outcomes from moior events such os Memoriol Doy,
including monogement, Goodwill Ambossodors.
. The contribution to the Miomi Beoch Visitor ond Convention Authority will increose from $2.4
million lo $2.67 million bosed on the legisloted funding formulo.
. Mointoin $350,000 is provided to continue the locol Miomi Beoch morketing compoign, to be
motched with funds from the Greoter Miomi Convention ond Visitors Bureou, the Miomi Beoch
Visitor ond Convention Authority, ond the Culturol Arts Council.
. lncreose from $230,000 to $SOO,OO0 for enhonced holidoy decorotions.
. $200,000 contribution to help offset expenses of the Miomi Beoch Bowl or equivolent event.
. The first of o 15 yeor onnuol contribution of $l million to Mount Sinoi Medicol Center to fund
the design ond construction of o new Emergency Room focility.
. The contribution to the greoter Miomi Convention ond Visitors Bureou remoins flot ot $5.4
million pending controct negotiotions expected to result in o performonce-bosed controct.
o Estimoted debt issuonce costs of $2.,l million ossocioted with the plonned Resort Tox revenue
bonds for the redevelopment of the Miomi Beoch Convention Center.
196
FY 20,l5/,l6 Adopted Work Plon ond Budget Messoge
Poge 4-36
Although the development of our budget this yeor hos been chollenging, through rigorous review
ond good leodership, the Adopted Work Plon ond Budget for FY 2015/16 is bolonced ond
enobles the City of Miomi Beoch to continue delivering outstonding, enhonced services to our
residents, businesses ond visitors ond continuing structurol enhoncements to ensure the long{erm
sustoinobility of the City.
The odopted milloge rote decreose of 0.,lI l4 mills meets the remoining milloge rote gool to lower
the milloge rote to the level in FY 2009,/10 os property volues hove increosed over time. ln
oddition, the odopted milloge rote does not result in o property tox increose to medion or overoge
property owners thot quolify for the homesteod exemption ond the Sove Our Homes cop. The FY
2015/16 Budget includes service level enhoncements thot oddress high priority needs of the City
os identified through the strotegic plonning process ond 20,l4 Community survey.
I would like to thonk Moyor Philip Levine ond the Members of the Miomi Beoch City Commission for
your continued guidonce, support ond leodership with the budget process ond in helping to
occomplish so much on beholf of our residents ond for the entire Miomi Beoch community.
I would olso like to thonk oll stoff from throughout the City who hove worked hord over the lost yeor
to respond to chonges in priorities from the new City Commission. I would porticulorly like to thonk
my Assistont City Monogers, Chief Finonciol Officer, ond oll Deportment ond Division Directors. I
oppreciote oll of us working together towords developing o bolonced budget thot will help improve
our community. ln porticulor, I would like to recognize ond thonk John Woodruff, Budget Direcfor;
Tomeko Oito Stewort, Budget Officer; Richord Aiomi, Georgette Doniels, Notosho Dioz, Senior
Budget Anolysts; Louren Wynn, Budget Anolyst; Kotherine Gonzolez, Senior Monogement
Consultont; Froncis Fronces, Executive Office Associote; ond Dr. Leslie Rosenfeld, Chief Leorning
Officer.
197
FY 2015/16 Adopted Work PIon ond BudgetMessoge
Poge A-37
ATTACHMENTS - TABTE OF CONTENTS
ATTACHMENT A Adopted Reductions ond Efficiencies
ATTACHMENT B Adopted Additions ond Service Enhoncements
ATTACHMENT c i::i:lijjJ::.' ond Service Enhoncemenrs NoT TNCLUDED in
ATTACHMENT D FY 201 5/16 Contiscoted Trust Fund Budgel
ATTACHMENT E FY 20.l 5/16 Cityv'ride Work Plon
A-39
A-41
A-4s
A-47
A-49
198
FY 2015/16 Adopted Work Plon ond Budget Messoge
Poge A-38
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201
FY 2015/16 Adopted Work Plon ond BudgelMessoge
Poge A-41
ATTACHMENT B
ADOPTED FY 2OI5lI5 ADDITIONS AND SERVICE ENHANCEMENTS
Reque5t YFt 2
lmpoct
Totol
fT PT
lina
Mointoin plon review turnoround time within currenf iorgeis (Residentiol - / doys; Commerciol - 2l
doys) while obsorbing the stoffing impoct ol ossigning building inspectors to the Convention Center
proiect. This enhoncement would odd o Senior Building lnspector position ond ihree controcluol
inspector positions for mechonicol, electricol, ond plumbing inspections ot the Convention Center.
Costs for this enhoncement ore onticipoled to be offset by $500,000 in odditionol revenue in yeor
one ond $450,000 in yeor two.
Anticipoted offsetting revenue
5 t 2,000
t-500 0001
;*ffi
528,000
{r'50 0001
l.o
rnaiatgmort
----+o07€o+ffi
ilhr.Alh*rw
Enhonce orgonizolionol copociiy by creoting o Fellowship Progrom to hire one entryJevel oitorney
os on independenl controctor from schools such os the University of Miomi ond FlU. This progrom
would provide opportunities for new oitorneys to goin procticol experience in the public sector while
building proficiency ond developing skills.90,000 40.000 1.0
, jEld,k ..:lxtta"'
Streomline the process of record storoge, complionce, mointenonce, ond destruction of public
records orgonizotion-wide by odding o Records Monogement Speclolist position. This
enhoncement would help ensure regulotory complionce, reduce operoting cosis, control the creotion
ond growh of records, ond reduce the risks of Iiobilities ossocioted with document disposol. This
position is onticipoted to identify subsiontiol sovings in excess of the position costs by proociively
ossisting deportments develop ond streomline their records monogement systems by reviewing
records currently in storoge to delermine which should be retoined ond which should be destroyed
consistent with stotutory requirements.62,O00 73,000 1.0
|Y tonooa,
lncreose response time for high priority citizen comploints regording o wide ronge of issues by
odding two port-time posilions to the Ropid Response Teom. These positions would complement two
existing full-time positions to work in teoms of two to expeditiously oddress citizen
issues/comploints.36,000 36.000 2.0
Enhonce o more prooctive code complionce environment by odding three Code Complionce
Officers in the Enterioinment District to ougment the existing two positions odded in FY 2014/15.
These positions would be ossigned olong Oceon Drive, Espofiolo Woy, ond the southern portion of
Collins Avenue ond Woshingfon Ave. ln the lost four yeors, iwenty{hree odditionol ordinonces
hovebeenimplementedondcoseloodshoveolmostdoubledsinceFY2Ol0/11. IFUNDFROM
RESORI IAXI 240,000 189,000 3.0
lmprove coordinotion ond oversight of deportmentol occrediioiion, stoff certificotion, troining,
equipment mointenonce, ond customer service levels by odding o Code Complionce Administrotor
position. This position oddresses the Crowe Honaroth Audit's recommendoiions for increosed
superuision ond orgonizotionol efficiency. IFUND FROM RESORT TAn 69.000 82,000 l.o
Emrnnavkiiiiirmsnr/'9r11-.1',. . i )
lmprove quolity of 9l I colls by implementing Quolity lnsuronce to review recorded colls to ensure
thot proper prolocol ond procedures ore being odhered to by 91 I operotions. Utilizing off-site
certified reviewers lo evoluote recorded 9l I colls would provide on occurote ond importiol review
of 9l I omrotors oerformonce.27.OOO
Fmm ::,:;ar.a:
lmprove oversight of bond issuonce ond monitoring function by odding o Depuiy Finonce Director
position. This function is onticipoted to grow significontly given he number ond complexiiy of
onticipoted bond issues.I 10.000 r 33,000 1.0
buralro&.Gd,lrl,nily.5€rtic.6 : ]
Address recent oudit findings by increosing oversight of HUD funded copitol octivities, perform
inspections ofwork sites, ensure Federol Dovis-Bocon complionce, ond ensure the integrityof
copitol proiect costs by odding o Housing ond Community Development Copitol Prolects
Coordinolor position.93,000
w$ia
I 12,000 1.0
lhrs enhoncement converts two port-lrme Lose Worker Ils, lncluded os on enhoncement in the lY
2014/15 budget, to full-time positions. lt will enoble outreoch workers in the iorgeted outreoch
oreo of Lummus Pork ond surrounding oreos to continue the engogement ond subsequent
^l^^^-^^r ^[ L^-^l^"- ^^.-^^. i^ "L^l]^- tE, lf,ln FDnAt DFCAaT T AYI 55,000 6r,000 t.0
202
FY 2015/16 Adopted Work Plon ond BudgetMessoge
Poge A-42
ATTACHMENT B
ADOPTED FY 2OI5lI6 ADDITIONS AND SERVICE ENHANCEMENTS
Request Reommnded
Enhqncomenl
Yet z
lmDod
Tolul
tr PT
For*r & .lbli*ii&X1X1l :i
Enhonce progromming for vorious recreoiion progroms os follows: $54,000 for inclusionory oides
to meet the demond for speciol need children to be enrolled in summer comps; $18,000 for the
second seoson of Little Leogue Boseboll; $ I 0,000 to expond elderly progromming from North
Shore Pork Youth Cenler to two odditionol locotions in cenlrol ond south beoch; $25,000 io
increose the yeor-round level of seruice ciiywide for youih progromming with new educotionol ond
culturol progroms ond ot odditionol sites; $6,000 to odd Noutilus Middle School os on odditionol
site for teen progromming; $35,000 to enhonce speciol communiiy events such os Winier
Wonderlond ond Cupid's Cornivol with odditionol rides ond octivities; ond $15,000 to meet the
increosing demond for elderly progroms ond events by increosing funding for the Senior
E^L^^---^^) T,^^.^^*^ri^- q-^,i-^ ^, ^.^-163.000 163.000
Enhonce opportunities for persons with disobilities by portiolly funding the poro-rowing progrom ot
the Shone Rowing Center. The Miomi Beoch Wotersports Cenier is o not-for-profit orgonizotion thot
runs o premier rowing club with over 250 members, mostly oll Miomi Beoch residents. They hove
recently undertoken o porcrowing progrom which ieoches people wlth disobilities how to row ond
provides o troining focility for competiiive poro-rowers. They hove been designoted os Porolympic
Sport Club by the US Olympic Commitfee, ond hove olreody quolified two members to the notlonol
poro-rowing teom. The progrom hos grown in populoriiy ond needs finonciol ossislonce in order to
not hove to turn rowers owoy. /FUND FROM RESORT TAXI 85,000 85.000
Poriicipoie in the Foirchild Boionicol Gordens Million Orchid Proiect os one of severol municipolities
thot would begin to receive os mony os 'i50 orchids throughout the next 3 yeors storting os soon os
October, 201 5. Foirchild Tropicol Gordens proposes to introduce millions of notive orchids into
ihe South Florido within the next five yeors. This enhoncement would provide funding for the
Gordens to propogote seedlings for reintroduction . IFUND FRO|{ RESORT TAn 50,000 s0,000
Br-
Meet increosing demond for odministroiive support of the Ciiy's five Lond Development Review
Boords by odding on Office Associote V position. The number of opplicoilons received ond public
record requesis hove increosed substontiolly ond with the future outlook of upcoming construciion
proiects the need hos orisen for o dedicoted odminislrotive resource to hondle the increose in
worklood.59.000 66.000 1.0
Reduce crime by odding o License Plote Reoder (LPR) system on MocArthur Cousewoy os well os
two odditionol potrol vehicles ond two portoble kits. The Ciiy hos successfully used police vehicles
equipped with LPR system for the post two yeors to recover stolen vehicles ond to moke mony felony
ond misdemeonor orrests. This enhoncement would complement the fixed LPR system thot is
onticipoted to be instolled on the Venetion Cousewoy during tY 2O14/15.IFUND FROM RESORI
TAXI 276,OOO
Provide support fo the Stote Aitorney's Office's Humon Trofficking Tosk Force by ossigning o
Delective position to portlclpote on the tosk force. Miomi Beoch hos experienced o significont
number of crimes ossocioted with humon hofficking ond porticipotion on the tosk force would ollow
MBPD occess to odditionol resources to oddress this growing problem in the ciiy, stoie, ond region.98.000 126,000 1.0
Enhonce the pool of quolified condidotes thoi could be hired os police officers by reimbursing ten
police recruits to complete Police Acodemy troining supervised by o Troining Advisor (Police Officer
position). For the lost 15 yeors, MBPD hos only hired certified police officers wilh previous
experience or ocodemy ceriificotion, which hos resulted in limiting hiring lo oppliconis thoi hove
been troined with vorying level of quolity ond,/or trons{erred {rom other iurisdictions. This
enhoncement would serve os o pilot initiotive to include ten quolity oppliconts thot hove recently
completed full ocodemy troining. Recommended by PERF study in 2014.189,000 r83,000 't.0
ddress trotlic congestion by odding o Motor Unit consisting of one Sergeont ond tour Police
rfficer positions. This unit would work ohernoon shifts io focus on rush hour troffic ond enhonce
rBPD's obility to oddress troffic issues, improve enforcement, ond visibility. Enforcement octivity by
is unit is oniicipoted to offset o portion of ihe cost of this enhoncement. Costs would h. ^+f..r h-
restimoted$ll0.000inrevenue. RecommendedbylheTronsporlotion,Porking,&Bicycle
>destrion Focilities Commiltee.
Anticipoted oflsetting revenue
1,287,000
l220.ooo1
645,000
il 10,0001
5.0
FraErmer,
Sring deportmeniol stoffing in-line with notionol productivity benchmorks, reduce sioff turnover rote
>f 63% over lost two yeors, ond expedite procurements for City deportments by odding two
)rocurement Controcting Officer positions.r 20,000 *:r 46,000 2.0
203
fY 2015/16 Adopted Work Plon ond Budget Messoge
Poge A-43
ATTACHMENT B
ADOPTED FY 20T5lI6 ADDITIONS AND SERVICE ENHANCEMENTS
Resort Tox Revenue
lmpoct from lnternol Service Funds
Sovings from proposed reductions (for PAYGO)
Net lmpoct to Generql Fund
229,000
(1,000,000)__TE3tEoeo-
the bocklog of proiects ond enhonce the obility to perform in-house engineering by odding
Civil Engineer position. This position would be split funded os follows: 30% Generol Fund, 30%
Stormwoter, 20% W oler, 20% Sewer.
Address the 2l% increose in skeet light invenlory from recently completed copitol proiects by
hi/o Street Light Technicion I positions. These positions would conduct preveniive
repoirs, ond rebuilding for londscope uplighting.
odequote oversight of controcted grounds mointenonce seryices by odding two Field
lnspector positions. The City conlrocts for grounds mointenonce services to oll city rights of woy,
municipol buildings, porking focilities, Lincoln Rood, ond coostol oreos for o totol of 292 sites.
These positions would ensure ihot the City receives the highest quolity work product from controctors
in the shortest omount of time. Monitoring includes mowing, edging, weeding, trimming of
232,O00
odequote oversight of the Urbon Forestry Tree Preservotion Progrom
Tree Preservotion Ordinonce No. 20,l 4-3904 thot wos opproved by Commission on November I 9,
20l4by odding two Field lnspector posilions ond o Field Supervisor position. Under the new
Ordinonce, the City will be enocting ils own lree preservotion progrom ond be .l00% responsible
lor issuing ond enforcing lree work permits ond hee reloied code violotions os delegoted by Miomi
County. This progrom will result in o lorge increose in iree-reloted office ond field inspection
ond requires o more speciolized skill-set including lnternotionol Society of Arboriculture
certificotion. The new positions would enhonce the City's obility to enforce the tenonts o{ the Tree
Preservotion Ordinonce, provide Tree Work Permits more expeditiously, ond improve comploint or
222,000
Allow for the proper moniforing, mointenonce, ond enhoncement of the citywide urbon forest by
creoting o GIS Tree lnventory. The ciiywide GIS inventory would enhonce the City's obility to
properly schedule ond trock tree/polm mointenonce, monitor problemotic trees, ond ensure
of tree conopy in oreos with insufficient
increosing demond for GIS progromming ond support by odding o Senior GIS Anolyst
position. This enhoncement would ollow the GIS division to oddress o bocklog of proiects for
Enhonce deporlment oversight ond succession plonning by odding on Assistont Director position.
The position would odd oversighi of numerous lorge controcts ond ogreements ond ossist the
Director odminister eight funcfions including Tourism & Conventions, Entertoinment, Culiurol Affoirs,
Convention Center, Sponsorships & Advertising, Economic Development, Redevelopment Agency,
ond Asset Monoqement. IFUND 50% FROM RESORI I
eesnty buses, light pele bsnne+q en line qds; print medie; ete, e urrently the €iiy bsdgets
sppreximstely $ 'l I 9,000 fer merketing serees ell funds, Reeemmended 6), /Veler's B/ue Ri66en
P-enel-e++le+A+eeeh +UND+ROIA4ESOPT+A$
lncreose Poy-AsYou-Go (PAYGO) funding for copitol proiects from $ I .4 million to $2.4 million.
This enhoncement would help oddress pressing neds for odditionol PAYGO funding such os:
neighborhood project costs thot hove increosed over time; stormwoter proiects thot ore generoting o
need for obove ground funds; replocement of $,l.7 million in PTP funding reprogrommed for the
enhonced holley system; Lighting ond Crime Prevention Through Environmeniol (CPTED)
improvements in non-tourist oreos; pork proiects in non-tourist oreos; ond seowoll proiects.
204
FY 2015/16 Adopted Work Plon ond BudgetMessoge
Poge A-44
ATTACHMENT B
ADOPTED FY 2OI5lI6 ADDITIONS AND SERVICE ENHANCEMENTS
Requesi f$r2
lmpqct
folol
EnhonGem6ni FT PT
lmonnqtfirn Iactinebgy
lmprove procurement coordinotion, controct monogemeni, ond complionce with procurement
guidelines by odding on lnformotion Technology Speciolist I position. The $60,000 cost of the full.
time position would be oflset by $52,000 of iemoorory services funds.8,000 r9,000 1.0
lmprove disoster preporedness by bocking up City technology doto/sysfems in on out-of-region doto
cenier. This enhoncement would be phosed in over three yeors. Yeor one would be $200,000
including o $40,000 onetime chorge. Yeor two would be $ I 25,000 ond recurring costs
fiereofter would be $75,000.200.000 175.000
)evelop ond mointoin mobile opplicotions ond webbosed opplicotions by odding o Senior Systems
\nolyst position. ln oddition to mointoining current opplicotions, this position would ossist City
Jeportments odd opplicotions thot would streomline their service delivery.71,000 84,000 r.0
Totol lnternol Service Fundr 279.OOA s279,OOO s278,OU 2.O o.o
E:ilimoled lmDod io fbacoaGrql hra s2irP
Expond Freight Looding Zone (FLZ) progrom throughout ihe City by odding one h,ve Porking
Operotions Superuisors ond seven b* full-time Porking Enforcement Speciolist I positions. The FIZ
progrom hos been successfully implemented during FY 2014/15 in the enlertoinment district due to
strict ond contingent enforcement to minimize double porking ond promote smooth koffic flow.
Proiected revenue is onticipoted to offset oll costs in yeor one by $90,000 $64!0O ond by
$252,000 $26f?0OO in yeor two.
Anticipoted offsetting revenue
548,000
(612,000)
,ft i*'
319,000
l57',l oool
8.0
sfi*mumfr ' . .: ..lL; ..i.." 'r,.r.txtti',' I ll.r a a r,r& rf, il:'lli lii.llx
Reduce the bocklog of proiects ond enhonce the obility to perform in-house engineering by odding
o Civil Engineer posilion. This position would be split funded os follows: 30% Generol Fund, 30%
Stormwoter, 20% Y,l oler, 20% Sewer.22,500 27,000 0.3
Enhonce prevenlive moinienonce progrom to the storm woter infrostrucfure system by odding two
Municipol Worker ll positions. These positions would focus on preventive mointenonce of the storm
sewer moins.79,000 96,000 2.0
5c\raor"' ':.,r.i'
leduce the bocklog of proiects ond enhonce the obility to perform in-house engineering by odding
: Civil Engineer position. This position would be split funded os follows: 30% Generol Fund, 30%
itormwoter, 20% Y'l oter, 20% Sewer.r5,000 r8,000 o.2
inhonce preventive mointenonce progrom to the sewer infrostruclure system by odding two
\4unicipol Worker ll positions. These positions would focus on preventive mointenonce of the sewer
no i ns.79,000 96.000 2.O
'rl'a::' ,0n
:xpond the "Con on Every Corner" initiotive by on odditionol 100 locolions. The current inventory
r 32,000
d*ar
Reduce the bocklog of proiects ond enhonce the obility to pe#orm in-house engineering by odding
o Civil Engineer position. This posiiion would be split funded os follows: 30% Generol Fund, 30%
Stormwoter, 20o/" Y'l oler, 20% Sewer.15,000
253,OO0
18,000 o.2
lolol Enterpnse iunds s274,500 000 12.7 o.o
205
FY 2015/16 Adopted Work Plon ond BudgetMessoge
Poge A-45
ATTACHMENT C
POTENTIAI FY 2OI5lI6 ENHANCEMENTS NOT INCUDED IN ADOPTED BUDGET
Requesl Yeor 2
lmooct
Totol
FIIPI
Buildinc-Envilonmeniol rulonaoemenl
Meet the mitigotion needs of future construction prolects by funding o feosibility study for the
creotion o Mitigotion Bonk within the City limits os po* of the City's Sustoinobility Plon. This
enhoncement would reduce the costs of relocotion of mongroves to o bonk outside the city, while
olso orovidino more flexibilitu, IONE-TIMEI 75,000
Cor:rmunicolions
Produce odditionol progromming, feotures, public service onnouncements, ond troining videos by
odding o Medio Assistont position. Demond for video services to support deportmentol initiotives
continues to increose thot connot be met ot the current service level.57,000 67,000 1.0
Enhonce clericol ond odministrotive support by odding on Office Associote lV position.
Communicotions is the only deportment without o full-time odministrotive support position ond the
new OAIV would free up operotions stoff to oddress their core duties.51.000 60,000 1.0
EmensencY }lqnoqemonY9- | - I
Meet federolly mondoted interoperobility rodio requirements (P25) by replocing the curreni public
sofety rodio system, which is ot end of life. There ore three options under considerotions,
subscribing to the Miomi-Dode County rodio system, ioining with the City of Hioleoh ond/or
other municipolities to purchose o rodio system, or purchosing o rodio system for the City's sole
use. TUSA Consulting is currenily working with Emergency Monogement to explore these
options. The new system will likely need to be funded in FY 20,l6/17 ond the costwould likely
be finonced over ten yeors using the City's equipment loon. |ONE-I/MEI 5,000,000
lmprove the efficiency of public sofety onswering points (PSAP) coll-toking ond provide ouiomotic
coll distribution in oddition to remole deployment copobilities by upgroding VIPER with Automotic
Number lnformotion ond Automotic Locotion lnformotion Controller. This upgrode would permit
the PSAP to receive messoges texted to 9l I ond improve the occurocy of locotion informotion for
colls oriqinotino from cell phones. IONE-TIME)440,000
Support the new Emergency Operotions Center Shorepoint site ond other informotion technology
systems by odding on lnformotion Technology Speciolist I position.6l ,000 72,000 1.0
Enhonce 9l I informoiion by replocing the current coll recording system with o new VPI System
thot coptures ond integrotes CAD informotion ossocioted with 9 I I colls. The current recordings
solution is used to review colls by dispotch ond coll tokers os well os provide oll recordings for
public records request. The VPI solution would ollow the coll center to record, onolyze, evoluote
ond improve the quolity of the emergency coll toker ond dispotcher ond provides the obility to
quickly redoct the oppropriote informotion when providing recordings requested for public
records request. The VPI solution integrotes with the Computer Aided Dispotch softwore ond
Emergency Medicol Dispotch softwore to provide screen shots or video recording of key strokes
ot ihe time of the coll which is helpful when recreoting on incident to inform the
evoluotor/investigotor of the oppropriote steps token. This solution is fully interoperoble with the
obillty to support Next Gen 9 I 1 phone systems ond hos the obility to record oll iext messoging,
videos, locotion, ond number informotion provided to the 911 dispotch phone system. (ONE-
TtME)9 r ,000
Conduct o teosibility to ossess the City's current ond tuture CAD needs ond select o replocement
system. The CAD system is used to initiote public sofety colls for service, dispotch, ond mointoin
the stotus of responding resources in the field. The current system is ot end of life ond mony new
feotures ore now ovoiloble such os: outomotic oddress verificotion, reol-time GPS unit locotions,
instontoneous informotion such os preplons, hozords, wonts ond worronts, ond integrotion with
GIS moooino. IONE-TIMEI 1,500,000
lmprove security ond coordinotion by developing ond implementing o moster plon to integrote
the City's exisiing disperote devices ond informotion systems in order to monitor ond conhol them
through o comprehensive user interfoce ot the Cit'y Worning Point. Systems would include video,
occess conirol, onolytics, microwove network, porking opplicotions, hoffic monitoring, intrusion
detection. etc. IONE-TIMEI r,500,000
206
FY 2015/16 Adopted Work Plon ond BudgetMessoge
Poge 4-46
ATTACHfiIENT C
POTENTIAT FY 20I5lI6 ENHANCEMENTS NOT INCUDED IN ADOPTED BUDGET
Requesl Year 2
lmoocl
Totol
FT PT
lmprove occess control, osset trocking, ond credentioling of personnel ossigned to incidents ond
events. This system would ollow for trocking of personnel such os volunteers, CERT Teom
members, mutuol oid responders, ond others to ensure sofety ond focilitote finonciol
reim bu rsement for Federol ly Declo red Disosters. (ONE-TI ME)28,000
Fire
Mointoin effective response times for EMS honsport units in North Beoch by odding o second
RescueUnitconsistingof l3FireFighterpositionstoFireStotion#4. A20'l 5studybythe
lnternotionol City/County Monogement Associotion Center for Public Sofety Monogement
recommends the deployment of o second rescue unit bosed on current ond future demond. Stotion
4 hos high demond in certoin blocks which is on por with demond blocks in the sourthern portion
of the city ond plonned redevelopment in the oreo will drive demond higher over time. This unit
would olso be crossJroined to stoff the new Fire Booi.1,205,000 'r,409,000 I3.0
Police
Support the newly reconstituted Intelligence Unit, currently stoffed with two positions. by odding
fwo Detective positions. The posiiions would be ossigned o ronge of intelligence ond security-
reloted tosks. including sergeont-ot-orms security duties to support the Moyor ond Commission,
VIP protection for visiting dignitories, threot ossessments ond reloted investigotions, security ond
intelligence onolysis for mo jor events, support to the FBI Joint Terrorism Tosk Force, the
Deportment of Homelond Security, the US Secret Service, ond lioison with low enforcement with
privote security portners on oll motters offecting the security of Miomi Beoch.r94,000 25 r ,000 2.O
lncreose public sofety in the Entertoinment District by odding two pokol squods mode up of two
Sergeonis ond twelve Police Officers. The new squods would provide coveroge seven doys o
week with one overlop doy (Fridoy or Soturdoy). The squods would be deployed primorily on
Oceon Drive, Woshington Avenue, Collins Avenue, ond on the beoch.r,865,000 1,724,000 14.0
lncreose pohol ovoilobility by odding three Detention Officers to provide seven doy o week
coveroge on oll shifts. This enhoncement would optimize stoffing by mointoining ot leost one
position ot police heodquorters while one is ovoiloble to tronsport prisoners to the County ioil.
Cunently, police officers ore often needed to bockfill this function which results in o loss of potrol
services.299,OOO 204,OOO 3.0
Jourism, Gulturul, & Economic Developmienl
lncreose oversight ond complionce of I4l controcts, leoses, ond concession ogreements by
odding o Leosing Speciolist position. This enhoncement would oddress the current stoffing level
of two employees, which eoch ore responsible for over Z0 conlrocts eoch.71,000 83.000 1.0
Totol Generol Fund Enhoncements sl2,437,OOO $3,870,000 35.O o.o
Enhonce development ond odminishotion of new colloborotion softwore (Microsoft Shorepoint)
for use throughout the orgonizotion. The softwore wos ocquired during FY 2014/15 ond lT does
not currently hove dedicoted stoff time or necessory koining to build out the system to its full
lmprove the security of the City's network to mointoin complionce with mondoted PCl, Red-Flog,
Federol guidelines ond prooctively oddress the proliferotion of sophisticoted security issues
lmprove the efficient delivery of property monogement support ond odminishotive services by
on Office Associote lV position. Property Monogement tronsitioned to o controct service
model during FY2014 ond FY20l5 which requires more odmininstrotive support in the oreos of
procurement, occounts poyoble, ond generol
207
FY 2015/16 Adopted Work Plon ond Budget Messoge
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Miomi Beqch Police Deportment
Confiscotions - Federql & Stqte Funds
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FEDERAL FUNDS:
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Orqonizotionol Development Trovel & Ott-site testinq /l),o{Jl)
Troininq Suoplement to suoolement LETTF 70,ooo
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Articuloted Aeriol Work Plotform Troiler 35,00c
Totql Funds 1607l 3t 7,OOO
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217
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING
FINAL BUDGETS FOR THE GENERAL, G.O. DEBT
SERVICE, RDA AD VALOREM TAXES, ENTERPRISE,
INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS
FOR FISCAL YEAR 2015116.
WHEREAS, the City Manager's adopted Fiscal Year (FY) 2015116 General Fund
operating budget totals $300,354,000 and the total adopted operating budget for FY 2015116
net of transfers is $576,695,000 including the General Fund, General Obligation Debt Service
Fund, Transfers to the Redevelopment District Ad Valorem Taxes, Enterprise Funds, lnternal
Service Funds, and Special Revenue Funds as shown in composite Exhibit "A"; and
WHEREAS, the proposed Enterprise Fund budgets total $212,499,000; and
WHEREAS, the budget for lnternal Service Funds, which are wholly supported by
transfers from the General Fund, Enterprise Funds, and the Redevelopment District, is
$80,370,000; and
WHEREAS, the proposed Special Revenue Fund budgets total $101,643,000; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscation Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhoods, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds following a request
to the City of Miami Beach City Commission, and only upon appropriation to the Miami Beach
Police Department by the City of Miami Beach City Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "8") which states that this request complies with the provisions
of Section 932.7055 of the Florida Statutes and the Guide to Equitable Sharing of Federally
Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budget for FY 201512016 in the amount
of $552,000 shall be funded from State Confiscated Funds in the amount of $317,000, and
Federal Justice Confiscated Funds in the amount of $235,000, as reflected in the attached
Exhibit "B"; and
WHEREAS, funds in the amount of $552,000 are available in the Police Confiscation
Trust Fund; and
218
WHEREAS, the City of Miami Beach is authorized to assess $2.00 from court costs for
criminal proceedings for expenditures for Criminal Justice Education degree programs and
training courses for officers and support personnel of the Miami Beach Police Department
pursuant to Section 938.15 of the Florida Statutes; and
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to
Section 938.15 of the Florida Statutes, in the amount of $41,000, as reflected in the attached
Exhibit "C"; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "C") which states that this request complies with the provisions
of Sections 938.15 and 943.25 of the Florida Statutes and the guidelines established by the
Division of Criminal Justice Standards and Training; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $41,000
for those purposes as authorized pursuant to Section 938.15 of the Florida Statutes, and the
$41,000 shall be expended from the Police Training and School Resources Fund for education
degree programs and training courses for officers and support personnel of the Miami Beach
Police Department; and
WHEREAS, Section 705.105 of the Florida Statutes sets forth the procedure for
unclaimed evidence which is in the custody of the Miami Beach Police Department and
permanently vests in the Miami Beach Police Department sixty (60) days after the conclusion of
the criminal proceeding; and
WHEREAS, $75,000 has been in the custody of the Miami Beach Police Department
Property and Evidence Unit in excess of the statutory period set forth in Section 705.105 of the
Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department,
and have now been placed in the Police Special Revenue Account Fund, as provided by
Resolution No. 90-19931, adopted on March 7, 1990; and
WHEREAS, the Miami Beach Police Department seeks to purchase those items
identified on Exhibit "D" with the funds in the Police Special Revenue Account Fund; and
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor
and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual
and performing arts in the City of Miami Beach for the enjoyment, education, cultural
enrichment, and benefit of the residents of, and visitors to, the City of Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on
June 3, 1998, identifying the following program areas for the CAC: cultural arts grants;
marketing; facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year
shall be adopted by the Mayor and City Commission; and
219
WHEREAS, accordingly, the CAC recommends a $'1,264,000 budget allocation for FY
2015116 to continue implementation of its programs; and
WHEREAS, CAC was created to develop, coordinate, and promote the performing and
visual arts of the City of Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of the residents of, and visitors to, the City; and
WHEREAS, from December 2014 through June 2015, the Cultural Affairs staff and CAC
conducted its application and review process for its FY 2015/16 Cultural Arts Grant Programs;
and
WHEREAS, grants panelists, comprised of the CAC members for CAC grant programs
and both Miami Beach Visitors Convention Authority and CAC members for the joint Cultural
Tourism grant program, yielded 47 viable applications, requesting a totalof $970,000; and
WHEREAS, the CAC, at its regular meeting on July 9, 2015, reviewed the grant
panelists' recommendations and unanimously supported the recommended Cultural Arts
awards totaling $798,000 for FY 2015116, as more specifically identified in the 2015-16 "City
Administration Recommendation" column on Exhibit "E," attached hereto; and
WHEREAS, the City Manager has reviewed the recommended CulturalArts awards and
concurs with same; and
WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was
created pursuant to Chapter 67-930 of the Laws of Florida, and Sections 102-246 through 102-
254 of the Code of the City of Miami Beach; and
WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year
shall be presented to the Mayor and Commission; and
WHEREAS, the MBVCA has recommended approval of the proposed work plan and
budget for FY 2015116, in the amount of $2,976,000, to continue implementation of its programs
as shown in Exhibit "F".
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSTON OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby adopt final budgets for the General,
G.O. Debt Seryice, RDA Ad Valorem Taxes, Enterprise, lnternal Seryice, and Special Revenue
Funds for Fiscal Year 2015/16 as shown in composite Exhibit "A" (Total Revenues and
Expenditures by Fund and Department), Exhibit "B" (Confiscated Trust Funds), Exhibit "C"
(Police Training & School Resources Fund), Exhibit "D" (Police Special Revenue Account),
Exhibit "E" (Cultural Arts Council Grants), and Exhibit "F" (MBVCA).
PASSED and ADOPTED this 30th day of September, 2015.
ATTEST:
Philip Levine, Mayor
APPROVED AS TO
FORM & IANGUAGE, & FOI?,€XEGUTION
,*-.-(.- U, l-- ilnlo
@E-
Rafael E. Granado, City Clerk
220
FUNCTION/DEPARTTAENT
GENERAL OPERATING REVENUES
Ad Volorem Toxes
Ad Volorem- Souih Pointe Cosh
Ad Volorem'Copitol Renewl & Repl.
Ad Volorem- Normondy Shores
Oher Tqxes
licenses ond Permils
lntergryernmentrol
Chorges lor Seruices
tines & Forfeiti
Reents & Leosss
Miscelloneous
Resod Tox Conlribufion
Oiher- Non operoting Revenue
5ub-fcrol
G.O. DEBT SERVICE FUND
Ad Volorem Toxes
Other
5ub-fo|€l
fUND TOTAI
RDA FUND-Ciy nF only
AD VALORE'A TAXIS
Properiy Toxe* RDA City Cenler Inet)
FUND TOTAT
ENTERPRISE FUNDS
Convenlion Cenler
Porking
Sonitotion
S6wer Operolions
Siorm Wolsr
Woler Opsroiionr
FUND TOTAL
NTERNAL SERVICE fUNDS
Cenkol Seryices
Fleel Monogemeni
lnformotion Technology
Property Monogement
Rirk Monogeneni
Medicol & Dentql lnsuronce
FUND TOTAL
SPECI,AL REVENUE FUNDS
Educoiion Compocl
Resorl Tox
Art in Public Plocss
Tourism & Hospitolity Scholorships
Cuhurol Arts Council
Sustoinoblity
Woste Houler
Normondy Shoras
5th & Alton Goroge
7th St. Goroge
Trcnsporiction
Tree Preseryolion
Paople's Tronsporlolion Plon
Police Confiscotion
Police Sp*iol Rryenuer
Poilce Troining
R€d Light Com8ro
Residediol Houring
Emergency 9-l-l
lnformotion & Technology
FUND TOIAL
TOTAL AtL FUNDS
[ess Tronsfers
GRAND TOTAL. ALL FUNDs
EXHIBIT A
Revenue Summory
by Fund qnd Mqior Cotegory
G.O. DEBT SPECIALGENERAT SERVICE RDA ENTERPRISE REVENUES
$ r40,446,000
2,7't6,OOO
117,0@
23,940,000
29.558,000
I 1,032,000
12,o46,O00
2,'t 57,000
6,384.000
I 2,588,000
36,609,000
22,726,OOO-5--36AEZF66-
-f---F25,0-60-
T-50fi57m6- -$----33r3,od0-
-T--5;i-13-p66-
lNTERNALTOTALS SERVICE
$ r40,446,000
2,7t6,OOO
117,O@
23,940,0@
29,558,000
l r,037,000
12,046,000
2,157,OOO
6,384,000
12,588,000
36,609,000
22,726,000-I--36d3-tIo-o--
-f---3Fa5p-do-
T-fi67'dffi-
-I---73;Tr3p-66-
$ 10,237,000
77,584,0@
2 l, I 04,000
46,996,W
20,985,000
35.093,000-fr?Fmmr-a--212u-tr7FE@
$ 967,000
10,417,OOO
't5,258,000
8.62 t,000
I 5,6 1 6,000
28,961,000$ 80.370.000
I 07,000
78,63 r,000
277,OO0
174,OOO
1,264,000
399,000
68,000
226,OOO
I I 2,000
2,795,000
9,26 1,000
90,000
3,896,000
552,000
75,000
4,t,000
1,416,000
766,0@
398,000
395,000
T-OI6A5Eo- -r-mi7Z5IOO-
TSoo-=a 6- T-Bffi66- T?i;iTEIoo- -T.nT,E.frF- 3-i6iZ3E0- -3-64-ffi6- -3-T638;6m-
221
EXHIBIT A
Totol Expendilures by Fund ond Deporlment
Fiscol Yeor 2Ol5/16
G.O. DEBT
FUNCTION/DEPART'IAENT GENERAT SERVICE RDA EMERPRISE R,EVENUES TOTALS SERVICE
$2,@e,o0o
l2O,s74,OOO
ORG DEV & PERFORMANCE INITIATIVE 603,000
MAYOR & COrvtMtSStON
ADMINISTRATIVE SUPPORT SERVICES
CIry MANAGER
COtltI UNICATIONS
BUDGET & PERFORMANCE IMPROV
Educotion Comprct
fINANCE
PROCUREMENT
$2,009,000
3,652,000
1,745,000
2.435.O00
5,38s,000
2,1 12,000
1,455,000
5,282,OOO
SPECIAT
I 07,000
395,000
766,ooo
399,000
28,63 r.000
277,000
t7r',000
1,264,000
ss,2s2,@o
$r r4542pOO
s2Zs,55r,mO
INTERNAL
I 5,258,000
I 5,61 6,000
28.96 1,000
967,O00
8,621,000
\0,447,0W
INTORMATION TECHNOI.OGY
II Tech
HUMAN RESOURCES/IA8OR REIATIONS 2,685,000
Risk Monogement
Medicol & Denlol lnsuronce
CTTY CERK
Cenlrol SeMces
CITY ATTORNEY
ECONO'VTIC DEV. & CUITURAI ARIS
Economic Derelopmenl
REAI. ESTATE, HOUSING & COM,/VI. DEV. 72'I,O@
1,312,000
14,065,000
4,260,000
3,936,000
5,936,000
64 t,000
30,76 1,000
I 4,358,000
4,945,000
99,605,000
62,741,OO0
8,957,000
Homeless Seryices
Residentiol Housing
BUIIDING
Susioinobilily
PIANNING
Cuhurol Arts
TOURISM & CUTTURAT DEV
CONVEMION CENTER
Resorl Tox
Art in Public Plocos
Tourism & Hospitolity Scholorships
Culturol Aris Courcil
OPERAIIONS
CODE COMPI.IANCE
COMMUNIry SERVICES
PARKS & RECREATION
PUBLIC WORKS
Propedy Monogemenl
Sonitotion
Sewr
Stormwoie.
Woter
Woste Houler
Normondy Shores
Tree Preseryolion
CAPITAI. IMPROVEMENT PROJECIS
PARKING
5th & Alton
Zth Sheet Goroge
fEET MANAGEMENT
TNANSPORTATION
People's Tronsportolion Plon
PUBUC SAFETY
POUCE
Police Confiscotion
Police Speciol Revenues
Police Troining
R6d Light Comoro
FIRE
Emergency Monogemenl
E9r I
10,737,000
2 l, I 04,000
16,996,OOO
20,985,000
35,093,000
77,584,OO0
68,000
226,0W
90,000
I r 2,000
2,795,OO0
9,261,000
3,896,000
$r73,785,000
552,000
75,000
41,o00
1,416,000
398,000
222
CIIYWIDE ACCI$Normondy Shorcs
CITWVIDE AcclrcPeroting Contingrnry
CIIYWDE ACCISOtheT
TronsErs
Copitol lnvestmsnt Upkop tund
lnlo & Comm Technology fund
Euilding Resere
Poy<:yougo Copilol
CAPTIAL RENEWAI & REPLACEMEM
G.O. DEBT SERVICE
RDA-City TIF lrcnrf.r only
City Conisr
TOTAT. ALL FUNDS
less Trcnsfurs
GNAND TOTAL. AU ]UNDs
EXHIBIT A
fotol Expenditures by Fund ond DePqrtmenl
Fiscol Yeqr 2Ol5/16
G'O. DEBT SPECIAL INYERNAI
GENERA!SERvlcrnDAENTERPR|SEREvENuEsroIALssERvlcE;: -Tizi-itm-
226,0N
l,t 00,000
10,993,0m
31s,000
395,000
2,608,000
2,400,000
2,7t6,OOO
23,1 13,000
$5,925,O00
23,t t3,Oq,
-$5oo,g-E@-_s58ffi-5r5;i1-,ooo--TriFm--Ei6i;643m-_3e, T6F,6F
'$66,839,000@_
223
EXHIBIT B
Miomi Beoch Police Deporlmenl
Confiscotions - Federql & Stqfe Funds
FY 20 I 5I 16 BUDGET
FEDERAL FUNDS:
Federql Funds - (603)
STATE FUNDS:
Stqte Funds - (6071
Totol Federol & Stote Funds 552,OOO
FYI6
Request
Orqonizotionol Development Trovel & Otf-site testing /o,ooo
Iroininq Supplement to supplement LETTF 70,000
Bulletproof Vest Portnership 60,000
Groffiti erodicotion throuqh Teen Job Corp.25,000
Gym Equipmeni 10,000
Iotol Funds (6O3)235,OOO
FYT6
Requesl
Costs connected with the prosecution/processing of torteitures.20.000
Crime Prevention initiotives & School Lioison Proiects ZU,UUU
AR Rifle Proorom/initiotive- Citv's motch for reimbursement of rifles ot $500.I5,OUU
15% ol Stote Funds collected
drug ond crime prevention
Drooroms.
in FYl4 to be used for drug obuse treotment,
educotion ond non-profit community bosed
29,000
Chief's Conference Room Uoorode 28,000
CID lnterview Room Audio Video Recordinq 60,uou
MBPD Focilities Securitv Comero Svstem Upqrodes I0,000
Articuloted Aeriol Work Plotform Troiler 35,000
Totol Funds (6071 3I7,OOO
224
EXHIBIT B
CERTIFICATION
l, DonielJ. Ooles, Chief of Police, City of Miomi Beoch, do hereby certify thot the
oforementioned proposed reguest for expenditures from the City of Miomi Beoch Police
Confiscotion Trust Fund, for fie FY 2015/16 fiscol yeor providing funds for expenditures,
complies isions of Seclion 932.7055,/)(o), Florido Siofufes, ond the Guide
erolly Forfeited Property for low Enforcement Agencies.
fr4iomi Beoch Police Deportment
8/, t ',
225
EXHIBIT C
Miqmi Beoch Police Deportment
Police Troining ond School Resources Fund
FY 2OI 5116 BUDGET
Educotion of police personnel ot vorious schools, conferences, $4l,OOO
ond workshops; purchose of troining ond operotionol supplies
226
EXHIBIT C
CERIIFICATION
l, DonielJ. Ootes, Chief of Police, City of Miomi Beoch, do hereby ceilify thol the
oforementioned proposed request for expenditures from the City of Miomi Beoch Police
Troining & School Resources Fund, for the FY 2015/16 fiscol yeor, to provide funds for
rhe educotion o[ police personnel ol vorious schools, conferences, ond workshops ond for
the purchose o[ troining ond operotionol supplies, is in occordonce with the guidelines
estoblished by the Division of Criminol Justice Stondords ond Troining, os provided by
Section 938.15 ond 9432L Florido Stolutes.
J. Ootes
of Police
Dote
227
EXHIBIT D
Miomi Beoch Police Deportment
Speciol Revenue Accounl
FY 2OI 5116 BUDGEI
Community Activities
Low Enforcement Equipment ond Supplies
Focilities Mointenonce
$50,000
$2o,ooo
$5,ooo
TOTAL-7516
228
EXHIBIT E
Culturol Gronts
f Receiving Fresh Air Funds {$2000 included in oword omounl)
229
EXHIBIT "F"
MBVCA FY 2OI5I2OI6 WORKPTAN AND BUDGET
ADMIN ISTRAT! ON RECOM MEN DATION
Adopt the Budget
ANALYSIS
BACKGROUND
The Miami Beach Visitor and Convention Authority (MBVCA) was created and exists pursuant to Chapter 57-930
of the Laws of Florida and Sections !02-246 through, and includingT02-254 of the Code of the City of Miami
Beach (CMB).
According to Sec. LO2-251, the MBVCA is to .take "all necessary and proper action to promote the tourist
industry for the city, including but not restricted to causing expert studies to be made, promotional programs,
the recommendations and development of tourist attractions and facilities within the city, and to carry out
programs of information, special events, convention sales and marketing, advertising designed to attract
tourists, visitors and other interested persons." The MBVCA also has the duty of making all necessary rules and
regulations forthe efficient operations of the authority.
The MBVCA is a seven-member authority. Each member is appointed by the City of Miami Beach Commission,
with the goal of encouraging, developing and promoting the image of Miami Beach locally, nationally and
internationally as a vibrant community and tourist destination. To this end, the MBVCA strategically focuses its
funding investments in a balanced manner, fostering outstanding existing programs, stimulating new activities,
and encouraging partnerships. The MBVCA is committed to a careful, long-term plan for allocation of resources
to build the uniqueness of Miami Beach as one of the world's greatest communities and tourism destinations.
A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually based
on 5% of the 2% Resort Tax, less 4% tor administrative allowance. On an annual basis the MBVCA must provide
the City with a budget, on City forms, based on this projection as outlined in Sec. 702-252, before October 1't.
The MBVCA normally budgets funding below the City's projection, as the collection of funds can differ
substantially from projection, such as the result of unanticipated problems like an airline strike, terrorism,
economic issues or storms. ln 2008, revenue collections came in 548,000 under estimated projection, and in
200L the revenue collection was down approximately 5300,000 from projection. When and if there are
unallocated funds remaining at the end of the budget year, those funds are either rolled over and allocated in
the next budget year, or retained in MBVCA accounts for future reserves, endowment funding, to address any
funding reductions in future years; in 2001, by statute, the MBVCA began investing into the creation on an
endowment fund.
The MBVCA is required by law to maintain reserve bank accounts in approved public depositories, with sufficient
reserves to cover one year of funding, which it does. Reserves are maintained to pay grant recipients
(contracted) for the previous program funding cycle, and to ensure that sufficient funds can be invested to
stimulate tourism in the future. The level of reserves was modified in 2011 in order to maximize the value and
impact of tourism directed funds.
The MBVCA submits an annual Program of Work to the CMB as required by Sec. L02-287, and is audited
annually by the City of Miami Beach as required in Sec. L02-28L. MBVCA audits have been positive for the past
15 years.
230
EXHIB'T OF'
MBVCA FY 2015/2016 WORKP1AN AND BUDGET
FY 2014/2015 REVIEW/TOURISM ADVANCEMENT PROGRAM fiAP)
The MBVCA Tourism Advancement Program (TAP) was established to promote Miami Beach as a sophisticated
tourist destination by increasing the number of visitors; through enhancement of visitors' experiences; through
the allocation of funds granted to events or programs that bring visitors to the CMB and strengthen the CMB
brand. ln fiscal Vear 20L4/2015, the MBVCA funded TAP in nine categories, including: Cultural Tourism, Film
lncentive, lnitiatives, Major One Time Special Event, North Beach lncentive, Special Events Recurring, Special
Projects, Special Projects Recurring, and Tourism Partnerships. ln 20L4, the MBVCA continued to fund
investments, utilizing funds rolled over from several years past.
A total of s1,252,330 was awarded in FY 2oL4l2OL5, compared to $1,681,122.33 in tY 20L3120L4. The decrease
in awards reflects several rescinded events. Grants funded in partnership with the CMB are critical, branded
tourism-related programs, such as the South Beach Wine & Food Festival and Winter Music Conference, both
examples of events whose beginnings in Miami Beach stem from grants provided bythe MBVCA-events, which
could be recruited by other destinations
FY 2015/2016 TOURISM ADVANCEMENT PROGRAM
The MBVCA strategically focuses funding to maximize tourism and brand, to improve Miami Beach by focusing
on events and projects that generate significant publicity, strengthen brand and increase tourism (generating
critical resort taxes for Miami Beach). The Board pdys significant attention to marquee events.
Review process:
For over a decade, the MBVCA has used a multi-level review process for its grant program; the process is
reviewed annually. The process includes a mandatory pre-proposal staff conference regarding MBVCA policies
and procedures and TAP. During the interview, MBVCA administration advises each potential applicant
regarding the eligibility and appropriateness of the proposed project and defines the grant category best suited
to the potential applicant. Once it is determined that the project is eligible, MBVCA administration will continue
to provide further detail of the process, including required attachments and meeting dates. All grant formats
and policies are available on the MBVCA website. By Florida law, all MBVCA meetings are advertised and open
to the public; all records are public records.
Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and effectiveness. ln FY
20!2/2013, the MBVCA implemented changes to its funding caps and declining scale. The new declining scale
and funding caps allowed the MBVCA to diversify their funding into other areas and initiatives as requested by
the City administration and/or the Board. lnFY 20L5/2015 the MBVCA voted to maintain the criteria in place for
the Major One Time Special Event and Special Events Recurring grant categories requiring a total of 350 hotel
room nights to be contracted, from the original 250 hotel room nights required, and the media impressions up
from 500,000 to a required 1,000,000. The viewership criteria remained at 1,000,000. Grant applicants need to
meet two of the three criteria in place for each of the MBVCA grant categories.
The MBVCA guidelines and application process places emphasis on defining and measuring the economic impact
of each event, as well as considering the impact and value of marketing, publicity and television
origination/viewership. Questions concerning the economic impact of the program, including requiring an
explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are calculated
and where they are contracted, are also required as part of the application, as are the event's or organization's
publicity plan, community and residential involvement, or special residents' considerations. The application
requires contract confirmation for hotel room blocks; media contract agreements and/or viewership contracts
to be attached to the completed application; that data must be confirmed before and after funding is awarded.
Standardized recap sheets and point systems have been developed to give each applicant a score that rates
potential success. Using this tool, the MBVCA can better evaluate the applicant's long-term commitment to the
231
EXHIBIT "F"
MBVCA FY 2015/20T6 WORKPTAN AND BUDGET
community, commitment to brand enhancement, value to tourism, and economic impact. The MBVCA votes on
each specific and individual grant, and evaluates the grant request, funds available and possible extenuating
circumstances after a formal presentation is made by the grant applicant. A question and answer period follows
with further discussion as needed.
RECURRING PROJECTS:
The MBVCA has a current policy in place to fund recurring projects on a declining scale. The declining scale
encourages recurring events to recruit corporate and private sponsorship and, therefore, not solely rely on
MBVCA funds as a means of sustaining the event year after year. The award category establishes funding caps
for recurring events, funding that can be reduced based on the maximum request for the specific grant category.
Below is the current scale, implemented in"FY'2012/13; applicable to non and for profit agencies.
Year 1 lnitial Grant Award
Year 2 No more than 80% of Elieible Request
Year 3 No more thanTOo/o of Eligible Request
Year 4 No more than 50% of Eligible Request
Year 5 New Cycle Begins
CATEGORIES:
Tourism Advancement Program funds are currently awarded in nine categories, including: Cultural Tourism, Film
lncentive, lnitiatives, Major One Time Special Event, North Beach lncentive, Special Events Recurring, Special
Projects, Special Projects Recurring, and Tourism Partnerships. The MBVCA has developed pre-eligibility criteria
for grants within these categories. The criteria allow staff to determine eligibility and the appropriate grant
category. Applicants must meet two of three of the criteria noted.
Grant Categorv Hote! Room Nishts lmpressions Viewership
CulturalTourism 200 s00,000 1,000,000
Film lncentive*250 N/A N/A
lnitiatives**N/A N/A N/A
Major One Time Special
Event
350 1,000,000 1,000,000
North Beach lncentive 75 200,000 500,000
Special Events Recurring 350 1,000,000 1,000,000
Special Proiects 2,500 2s0,000,000 15,000,000
Special Projects
Recurrine
2,500 250,000,000 15,000,000
Tourism Partnerships 200 500,000 5,000
(visitors/attendees/oa rtici pa nts)
+ lndustry specific eligibility criteria in place for this program
** lnitiatives are specifically targeted towards organizations chosen by the MBVCA to carry out the designated initiative
232
EXHIBIT'F'
MBVCA FY 2015/2016 WORKPTAN AND BUDGET
Budget
Budget (TAP) FY 20L4/2075:
The MBVCA has budgeted$L,862,245 for FY 2075/20L6 for'its Tourism Advancement Program which reflects
630/o of the total budget. This grant funding reflects an increase of S156,245 from FY 2OL4l2Ot5. This increase is
due to an increase in the total number of new grants being requested'
o The Tourism Partnerships category is budgeted at 5109,245, reflecting 4% of the total budget for FY
2OL5/20L6. The category currently includes applicants at the maximum request cap of 530,000' Four
applications are anticipated to be received.
. The CutturolTourism category, a joint grant with the City's Cultural Arts Council (CAC) is budgeted at
.S3O,OOO with the"CAC contributing an additional S30,OOO. A total of two applicants are expected, each at
a 530,000 request.
o The Mojor one Time Speciot Event category, representing 8% of the total budget, is budgeted at
S225,OOO inFY 2OL512015, which reflects a decrease from FY 20L4120L5. The MBVCA expects five new
events to apply at a maximum request of 545,000. The MBVCA works tirelessly to stimulate and recruit
new events and is willing and prepared to fund valuable tourism and brand related events' ln fact, the
MBVCA works with all partners, city leadership and media to solicit appropriate new projects. New
applicants are expected to include Beach Bear Weekend, Maison d' Objet, Seed Conscious Plant Based
Food and Wine Festival, and the Serena Williams Live Ultimate Run South Beach.
o The Speciol Events Recurring category, reflecting 25% of the total budget, has been calculated at
5736,000 for Fy 2Otsl2OtG based on the established declining scale and the number of applicants
anticipated to return.
o The Speciot Projects category is budgeted at S27O,OO0 with three applicant expected at the maximum
request of590,000 representing 9% ofthe total budget.
o The Special Projects Recurring category is budgeted at 52142,000 and represents 7L% of the total budget.
Anticipated applicants include the Orange Bowl Marketing Campaign; South Beach Comedy Festival;
Miami Marathon and Half Marathon and Tropical 5K; the Food Network South Beach Wine and Food
Festival; the Miami lnternational Film Festival; FUNKSHION Fashion Week Miami Beach; and Winter
Music Conference. These events, recruited and sustained by the MBVCA, are all marquee events and
annually fillthe City's hotel rooms.
o The Film tncentive category is budgeted at S3O,OOO for FY 20L5120L6, which represents 1% of the
budge! budgeting for a total of 1 possible applicant.
o The North Beoch tnitiative lncentive category is budgeted at 520,000 for FY 20L5/2015, representing 1%
of the budgeq in anticipation of 2 applicants at the maximum request of S10,000 each.
Destination Marketing
The Destination Marketing allocation reflects a 2% of lhe total budget for FY 20L4/2015. This allocation provides
for the additional placement of stories and press releases on the PR Newswire.
New lnitiatives
The MBVCA expects to support new initiatives in FY 2015120L6. Strategic plans, goals and initiatives are
developed through consultation, the result of ongoing communications with the Mayor, Commission and City
Administration. Some of these initiatives include the Worldoutcames Marketing Plan and the continued
support of The Customer and You - Certificate Program in Service. The category is budgeted for FY 20!5/2016
at $130,000, representing4% oflhe total budget.
233
EXHIBIT "F"
MBVCA FY 201512016 WORKPTAN AND BUDGET
Public Relations I nitiative
ln FY 20L312O74, the MBVCA put out a Request for Qualifications (RFQ) for a P.R. agency of record
to enhance Miami Beach's image. The MBVCA selected Hill & Knowlton/SAMCOR to support the MBVCA efforts
by continuing increasing brand awareness through strategic media outreach to consumer and travel trades,
major event recruitment, and business and corporate communications programs. There is an allotment of
5250,000, representing 8% of the total budget, towards this effort.
The current contract with H+K runs through August 30, 2015 in FY 20L512016. Objectives include increased
public relations or tourism related activities in CMB, recruitment of new events and meetings, and improvement
of CMB global reputation. CMB leaders have been active participants in planningand in oversight. H+K has an
extensive presence in the US and internationally. The agencyis ability to network and leverage its global
relationships is crucial to the growth of the 'Miami Beach' brand.
H+K created and distributed a total of 15 press releases during their first year as agency of record, garnering
2,97'J,,443,2!9 media impressions and 12 press releases during their second year, generating 3,913,34L,910
media impressions. ln their third year, H&K generated 2,783,369,818 media impressions to date, through the
issuance of 13 press releases.
During their fourth year, H&K has developed and released a total of 12 press releases, generating a total of
2,033,516,567.00 media impressions, valued at S S21,130,462.94.
Visual Memoirs Proiect
The MBVCA issued an RFP for qualified entities to record, catalogue and warehouse personal and eyewitness
accounts of the history of the City of Miami Beach in FY 201L12OL2. The deliverables included a recorded
detailed history of Miami Beach through personal interviews, creating collateral materials about the history of
Miami Beach and identifying comprehensive exhibit concepts that can be implemented to execute a
comprehensive visual memoir library and promotional campaign.
The Miami Design Preservation League in partnership with Close-Up Productions, was awarded a one year
contract on October 7,}OLL in the amount of 521,000, and the contract was renewed in FY 207212073for an
additional 521,000, which represents L% of the total budget. A total of forty interviews were conducted during
the Project's first year.
The exhibit opened to the public daily for its initial run from mid-October through late November 20L2, free of
charge from 10:00am until 4:30pm and reopened during Art Deco Weekend 2013. The documentary played on a
loop in the lecture hall portion of the Art Deco Welcome Center. Seating was also placed near the screen and
accommodated approximately 25 people at a time with standing room in the back. A total of twelve interviews
have been conducted as of July 2013 with another eight interviews to be completed by September 20t3.
An educational component was developed for FY 20L212013 that included a video and guide for Miami Beach
Middle Schools.
ln FY 20L312014, the videos were prepared for archival as part of a statewide university consortium. MDPL also
collaborated with various institutions to create links to the online materials.
At the end of FY 2OL4|2OL5, MDPL and Close-Up Productions will have conducted and transcribed a total of 75
interviews.
234
EXHIBIT "F"
MBVCA FY 201512016 WORKPTAN AND BUDGET
ln FY 20L512016 MDPL is proposing to conduct an additional 15 interviews with full transcripts as well as
coordinating and presenting the visual Memoirs material at the MDPL Deco Museum. ln addition to their
scheduled interviews, MDPL is also proposing the development of a digital promotional portal showcasing the
video archive with links highlighting other Miami Beach historical resources, housed at institutions in Miami
Beach and Miami Dade County. The "Windows on Miami Beach" portal is expected to generate local interest
and support through school contests and online displays created by students and joint curating displays by
portal partners; offer daily and weekly calendars of partners' events; develop social media linkages that drive
people to the new website and its resources; provide easier access to the interviews, educational videos and
curricula produced by the Visual Memoirs Project; increase patronizing of museums and historic sites on Miami
Beach, and promote Miami Beach as a tourist destination through historic and artistic connections. The FY
207512076 is budgeted at s30,000 which is 1% of thetotal budget.
lTlAPl Development
The MBVCA wishes to provide visitors with timely and relevant information about the City of Miami Beach, its
public and private attractions, services, hotels, businesses, and events in order to enhance visitors (and
residents) experience. Visitors to Miami Beach - all visitors worldwide - are increasingly using technology to
navigate cities or make decisions about leisure experiences, dining, parking, entertainment and travel in general.
Worldwide, technology is king. Many visitors already use the free Miami Beach Wi-Fi service to access the
information they need at locations around town.
Miami Beach visitors and residents are using smartphones and tablets to communicate and acquire information
to make these kinds of decisions on-the-go. lt is now critical for these visitors and residents to have access to
mobile applications (Apps)that can help them obtain the information they need to make a timely and informed
decisions. The FY 2OL5/2OLG is budgeted at 520,000 which is 1o/o of the total budget.
The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation with
area experts, and subsequent to a public meeting sponsored by the MBVCA, as a situational analysis. The
MBVCA released an RFP inJanuary 2O!2and awarded a oneyearcontracttoJust Program LLCdba Solodevon
May 22, 2012. Ihe purpose of the RFP was to develop a Miami Beach-focused web-based digital content
management system (CMS) and modifiable database to support 3'd party mobile applications via an application
programming interface (APl).
Currently, the API is fully functional with 230 different categories of businesses each averaging 90 different
services and amenities. Web and App developers will be able to use these attributes to create new and exciting
experiences for their end-users. A fully functional mobile App for the MBVCA API for both iPhone and Android
platforms.
We have allocated S2O,OO0 or l% of the overall budget in FY 20L512016, to add additional categories to expand
the API data to include local non-business information that can be useful in app development such as beach
access roads, public restrooms, and life-guard stands. A total of $55,000 has been allotted to market and
promote the API/App to App developers in the FY 2075120t6, representing 2% of the total budget.
Research and Development
The MBVCA will develop a Strategic list of major events worldwide after consulting with all partners and as the
result of on-going communications. We expect to investigative some of these events with the intention of
making a discovery that can lead to the development of new major event for the destination. The MBVCA has
budgeted 57,500 of the total budgeted towards this effort.
235
EXHIBIT'F'
IYIBVCA FY 2015/2016 WORKPTAN AND BUDGET
Proiected Cash Flow Reserve
The MBVCA has budgeted S2,OOO of the total budget, in the cash flow reserve for FY 20L5120L6. The City of
Miami Beach allots resort tax payments to the MBVCA a month after its collection. Therefore, as a fiscal
responsibility, the MBVCA has built in a 52,000 projected cash flow reserve to its budget to ensure that all grants
awarded will have the necessary funds to be reimbursed upon proper request and documentation.
FY }OLSl2OL6 Administration and Overhead
The MBVCA's administration and benefits costs are budgeted at 5361,255 for the FY 201512015. This figure
represents L2%ofthetotal budget. TheoverheadallocationisbudgetedatSlg5,000whichreflectsT%otthe
overall budget. The increase from FY 2OL4/2OLS is attributed to the cloud information hosting and redundancy,
and staffing a full office. The total administration and overhead is 18% of the total budget.l
FY 2014/2015 Rollover
A total of 5300,000 will be rolled over from FY 2OL4|2O15 into the FY 20L5/20L5 MBVCA budget to fund special
projects. This rollover of funds is primarily from the grants that were either not awarded and/or were rescinded
for noncompliance.
CONCLUSION
At their August 27,2OLS meeting, the MBVCA Board recommended the Mayor and City Commission adopt the
MBVCA Budget for FY 2OL5/2016 in the amount of 52,975,000 as reflected in Exhibit A.
t This is below the non-profit industry standard of 20% (Source: BBB)
236
EXHIBIT ''F''
MIAMI BEACH VISITOR AND CONVENTION AUTHORIW
FY 2otsl2076
ADOPTED BUDGET PROPOSED
FY2014.2015 FY2015.2016 VARIANCC
Unrestricted
Rollover
Projected Resort Tax
TOTAL REVENUES
EXPENDITURES
Administration & Benefits
Operating Expenses
Capital
Total Administration
GRANTS - Tourism Advancement Program
Tourism Partnerships
Cultural Tourism
Major One Time Special Event
Special Events Recurring
Special Projects
Special Projects Recurring
Film lncentive
North Beach lncentive
Total Tourism Adv. Program
Ma rketi n g/PR/Tech nology
Marketing/Communications and PR RFP
visual Memoirs
API Marketing
lT Development
Total
Other
Destination Marketing
I nitiatives
R&D
Projected Cash Flow Reserve
Total other
TOTAL
s 3ss,000
s 2,410,000
5 300,000
S 2.676.000
s (3ss,ooo
s (2,110,000
s 2,76s,000 s 2.976.000 s 211,000
s
s
s
325,000
185,800
3,000
s 361,2ss
s 19s,000
S 3,ooo
s 36,2ss
s 9,200
s
s 513,800 s ss9,25s s 45,455
s 120,000
s 3o,ooo
s 362,000
S 57o,ooo
s 119,920
s 334,080
S 3o,ooo
s 30,000
s 109,24s
s 30,000
s 22s,000
S 736,000
s 270,000
5 442,000
S 3o,ooo
s 20,000
s 10,7ss
s
s 137,000
S 66,000
s (1s0,080
s 707,920
s
s (10,000
S 1,696,000 7,862,24s5 5 L66,245
s 2s0,000
s 21,000
s s0,000
s 10,000
s 2s0,000
s 3o,ooo
s 6s,ooo
s 20,000
s
s (e,ooo
s 1s,000
s 10,000
s 331,000 s 36s,000 5 34,000
s 39,200
s 183,000
S
s 2,000
5 so,ooo
5 130,000
s 7,s00
S 2,ooo
(10,800
53,000
(7,s00
s
s
s
s
224,200S s 189,s00 s (34,700
s 2,76s,000 s 2,976,000 S 211,ooo
237
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