R9A -Rescind Reso 2015-29124-Discuss Negotiations-Parking Attendants ContractE MIAMI BEACH
OFFICE OF TTIE MAYORAND COMMISSION
To: Jimmy Morales, City Manager
From: Jonah Wolfson, Commissioner
Date: September 30,2015
MEMORANDUM
Re: Resolution to Rescind Resolution No. 2015-29124 and Discuss Simultaneous
Nesotiations with LAZ Florida Parkine and SP Plus Corporation for the Parkine
Attendants Contract
Please place on the September 30,2015 City Commission Agenda a resolution to rescind Resolution
20t5-29t24.
On September 2,2015,the Commission voted in favor of the Manager's recommendation to award
andnegotiatewith SP fortheprovision ofparking attendants pursuantto RFP 2015-146-YG, and, if
unsuccessful in negotiating an agreement \ rith SP, to negotiate withLAZ, (Item R7M). However,
Resolution No. 2015-29124 inconectly provides that if the Administration is unsuccessful in
negotiating an agreement with SP, the Administration is authorized to issue a new RFP. Thus,
Resolution 2015-29124 must be rescinded, and a new resolution passed to reflect the approved
motion to negotiate urith SP, and, if unsuccessful, to negotiate withLAZ.
Further, I was recently advised by Staff that the total 2014 budgeted cost ofthe City's contract with
SP is $2,943,488. The following chart reveals the total annual cost of SP's current proposal is
$2,763,354.60 (not including reimbursable expenses). Even though LAZmade a mistake in their
proposal and listed the total cost of performing the contact at $2,699,532 (including reimbursable
expenses), rather than just their proposed management fee, this mistake reveals LAZ canperform the
contract for approximately 245k less annually than SP. This would save the City approximately
$1,225,000 over the 5 year contract term. This demonstrates why simultaneous negotiations with
both proposers would save the City money.
Clearly, SP has been significantly overcharging the City for parking attendant services.
Fortunately, the Commission is in a position to do what we were elected to do - save our residents
hard eamed taxpayer dollars wherever and however we can. For this reason, I would like to discuss
authorizing the Manager to enter into simultaneous negotiations with SP andLAZ for the parking
attendant contract to obtain the best service for the lowest total cost.
Please feel free to contact me atx6437, if you have any questions.
IW
We ore connilled lo providing exce/bnl public service ond safety to ol/ who /ive, wor( ond p/oy in our vibronl, lropical, hisloric connunily.
Agenda ltem R?A
Date O-k)'lJ1034
PARKING ATTENDANT COSTS
sP+
COST BREAKDOWN
rAI lt.l'Ll
Total Payroll Cost Attendant I
Total Payroll Cost Attendant II Supervisor
Parking Manager Cost
EICA Only Cost
Total Annual Payroll Cost
I zg,zoz Houns x $ts.sr 1,060,900.17
I z+,ozo.s xouns x $tg.ga 1,03s,s89.47
I Rrp $ss,ooo-$es,ooo 55.000.00
NATIONAL 7.55o/o 164,s88.96
2,3L6,O78.60
MANAGEMENT FEE
Total Annual Management Fee 447,276.00
TOTAL ANilUAL COST (Not Includino Relmbursablesl J2.763.35,4.60
REIMBURSABLE EXPENSES
Cost of Vehicle Leases
Repair and Maintenance of Vehicles
Gasoline for Vehicles
Time Clock Rentals
Mystery Shop Programs
MAP Cost
Uniforms
Garage Office Supplies
Signage
Office Copier Lease
Postage and Freight
Background Checks
CPR certification
Insurance Deductible
On the Job Traininq
Total Contract Reimbursable Cost ?
TOTAL ANNUAL COST (Including R.eimbursables)?
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lrltHf,IilIG
September 22,2015
Honorable Mayor Philip Levine
Members of the City Commission
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Re: RFP 2015-146-YG Parking Attendants for City Parking Garages ("RFP')
Honorable Mayor and City Commission:
This correspondence shall confirm that the amount of $2,699,532 listed in Appendix E of our
proposal includes the total cost of performing the contract, including payroll, management fees
and reimbursable expenses. This amount is based on the number of parking attendant hours
(153,783.5) provided in Addendum 3, Exhibit A of the RFP.
Further, this correspondence shall confirm that the Public Benefits listed in Tab 5 of our proposal
are to be provided at our sole cost and expense. The Public Benefits offered axe as follows:
o Computer Carts - 3 computer carts to be donated to Miami Beach Senior High School, and
replaced as necessary;
o Scholarship - $2,500 annual scholarship to a Miami Beach Senior High School graduating
senior, as determined by the principal and faculty. tn the alternative, a $2,500 annual
conkibution to an organization of the Mayor and City Commission's choice;
o Management Training Program - hire a graduating senior annually and train them in our
management training program (LAZ University); and,
o Summer Work Program - provide summer jobs for students seeking employment.
If I can be of any further assistance, please do not hesitate to contact me.
Sincerely,
, /t. /. ./ .:: /t , ,lL
Christopher B. Walsh
Regional Vice-President
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, RESCINDING RESOLUTION NO.
2015-29124; AND ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS
PURSUANT TO REQUEST FOR PROPOSALS NO. 2015-146-yc (THE
RFP), FOR PARKING ATTENDANTS FOR CITY PARKING GARAGES;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP.RANKED PROPOSER, SP PLUS
CORPORATION; SHOULD THE ADMINISTRATION NOT BE
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH SP PLUS
CORPORATION, AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH LAZ FLORIDA PARKING, LLC; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON GONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, the RFP was issued on April 21, 2015 with an opening date of July
10,2015 (the RFP); and
WHEREAS, a pre- proposal conference was held on April 27,2015; and
WHEREAS, the City received four (4) proposals from EYSA USA, LLC, LM
Florida Parking, LLC, Republic Parking System, lnc., and SP Plus Corporation; and
WHEREAS, on August 3, 2015 an Evaluation Committee appointed by the City
Manager convened to consider all proposals; and
WHEREAS, the Committee was provided an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law;
general information on the scope of services, references, and a copy of the proposal;
and engaged in a question and answer session after the presentation of each proposer;
and
WHEREAS, the Committee was instructed to score and rank the proposals
pursuant to the evaluation criteria established in the RFP; and
WHEREAS, the Committee's ranking was as follows: SP Plus Corporation, top-
ranked; Republic Parking System, lnc., second highest ranked firm; LM Florida
Parking, LLC, third highest ranked; and EYSA USA, LLC, fourth highest ranked; and
WHEREAS, Republic Parking System, Inc., was deemed non-responsive to the
RFP's Minimum Requirements; and
1037
WHEREAS, as a result of Republic Parking System, lnc., being deemed non-
responsive and disqualified from consideration, LAZ Florida Parking, LLC, is the second
highest ranked firm; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings, the City Manager exercised his due diligence and is recommending that the
Administration be authorized to enter into negotiations with SP Plus Corporation, and
should the Administration not be successful in negotiating an agreement with SP Plus
Corporation, authorizing the Administration to negotiate with LAZ Florida Parking, LLC;
and
WHEREAS, on September 2, 2015, the City Commission adopted Resolution
No. 2015-29124 which incorrectly provided that should the Administration not be
successful in negotiating an agreement with SP Plus Corporation, the Administration
was authorized to issue a new RFP; and
WHEREAS, the purpose of this resolution is to rescind Resolution No. 2015-
29124, and have it correctly reflect the motion made and passed by the Mayor and City
Commission on September 2,2015.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby rescind Resolution No. 2015-29124; and accept the
recommendation of the City Manager pertaining to the ranking of proposals pursuant to
Request for Proposals No. 2O15-146-YG for Parking Attendants for City Parking
Garages; and authorize the Administration to enter into negotiations with the top-ranked
proposer, SP Plus Corporation; should the Administration not be successful in
negotiating an agreement with SP Plus Corporation, authorize the Administration to
negotiate with LAZ Florida Parking, LLC; and further authorize the Mayor and City Clerkto execute an agreement upon conclusion of successful negotiations by the
Administration.
PASSED AND ADOPTED this _ day of September 2015.
ATTEST:
Rafael E. Granado, City Clerk Philip Levine, Mayor
1038
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, RESCINDING RESOLUTION 2015-29124; AND AUTHORIZING
THE ADMINISTRATION TO ENTER INTO SIMULTANEOUS NEGOTIATIONS WITH
LAZ FLORIDA PARKING, LLG AND SP PLUS CORPORATION PURSUANT TO
REQUEST FOR PROPOSALS NO. 2015.146-YG FOR PARKING ATTENDANTS FOR
clTY PARKING GARAGES (THE RFP) TO OBTATN THE BEST SERVTCE FOR THE
LOWEST TOTAL GOST; AND FURTHER DIRECTING THE CITY MANAGER TO
PLACE THE RESULTS OF THE NEGOTIATIONS WITH LAZ FLORIDA PARKING,
LLC AND SP PLUS CORPORATION ON THE OCTOBER 14, 2015, CITY
COMMISSION AGENDA FOR SELECTION OF A PROPOSER.
WHEREAS, the RFP was issued on April 21, 2015 with an opening date of July
10,2015 (the RFP); and
WHEREAS, a pre-proposal conference was held on April 27,2015; and
WHEREAS, the City received four (4) proposals from EYSA USA, LLC, LM
Florida Parking, LLC, Republic Parking System, Inc., and SP Plus Corporation; and
WHEREAS, on August 3, 2015 an Evaluation Committee appointed by the City
Manager convened to consider all proposals; and
WHEREAS, the Committee was provided an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law;
general information on the scope of services, references, and a copy of the proposal;
and engaged in a question and answer session after the presentation of each proposer;
and
WHEREAS, the Committee was instructed to score and rank the proposals
pursuant to the evaluation criteria established in the RFP; and
WHEREAS, the Committee' s ranking was as follows: SP Plus Corporation, top-
ranked; Republic Parking System, !nc., second highest ranked firm; LM Florida
Parking, LLC, third highest ranked; and EYSA USA, LLC, fourth highest ranked; and
WHEREAS, Republic Parking System, lnc., was deemed non-responsive to the
RFP's Minimum Requirements; and
WHEREAS, as a result of Republic Parking System, lnc., being deemed non-
responsive and disqualified from consideration, LM Florida Parking, LLC, is the second
highest ranked firm; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings, the City Manager exercised his due diligence and is recommending that the
Administration be authorized to enter into negotiations with SP Plus Corporation, and
1039
should the Administration not be successful in negotiating an agreement with SP Plus
Corporation, authorizing the Administration to negotiate with LAZ Florida Parking, LLC;
WHEREAS, on September 2,2015, the City Commission adopted Resolution
No. 2015-29124 which incorrectly provided that should the Administration not be
successful in negotiating an agreement with SP Plus Corporation, the Administration
was authorized to issue a new RFP; and
WHEREAS, the purpose of this resolution is to rescind Resolution No. 2015-
29124; and
WHEREAS, after reviewing the City Manager's recommendation, the Mayor and
City Commission find that it is in the best interest of the City for the Administration to
enter into simultaneous negotiations with LAZ Florida Parking, LLC, and SP Plus
Corporation to obtain the best service for the lowest total cost; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby rescind Resolution 2015-29124, and, pursuant to Request for
Proposals No. 2015-146-YG for Parking Attendants for City Parking Garages, authorize
the Administration to enter into simultaneous negotiations with LAZ Florida Parking, LLC
and SP Plus Corporation to obtain the best service for the lowest total cost; and further
direct the City Manager to place the results of the negotiations with SP Plus Corporation
and LAZ Florida Parking, LLC, on the October 14,2015 City Commission agenda for
selection of a proposer.
PASSED AND ADOPTED this day of September 2015.
ATTEST:
Rafael E. Granado, City Clerk Philip Levine, Mayor
1040
RESOLUTION TO BE SUBMITTED
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