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C7A-Submit Applications To Various Funding AgenciesCOMMISSION ITEM SUMMARY Condensed Title: Kev lntended Outcome Supported: 1) Enhance external and internal communication from and within the City; 2) and 3) Ensure comprehensive mobility addressing all modes throughout the City; 4) lmprove cleanliness, city beaches; 5) N/A; 6) Maximize the Miami Beach brand as a world-class destination. emergency/hurricane preparedness as excellenVgood; 2) and 3) "lmprove traffic" and "lncrease and improve public transportation" were both among the top ten recommendations of how to best improve the quality of life in Miami Beach; 4) The City's efforts to "address homelessness" was a key driver for resident respondents in how they view the City as a place to live, view city government on meeting expectations and if they would recommend the City as a place to live; "A lot of homeless" was rated amongst the top five things that have a negative impact on the quality of life on Miami Beach. Based on the Census Count (January, 2012), the number of homeless in Miami Beach has decreased from 239 in FY 2004105 to 106 in FY 2012113; 5) The Fire Department has experienced more than a 9% increase in number of pre-hospital care calls for service from 14,865 in 2001 to 16,243 in 2011 ; and 6) The typical resident visited Ci areas 58 times during 2012, an increase from 47 times in 2009. Item Summary/Recommendation : A Resolution approving and authorizing the City Manager or his designee to apply for, accept, and appropriate funding (including matching funds and any related city expenses), and execute any and all documents or agreements in connection with grants and funding requests from the following sources: 1) State Farm, Good Neighbor Citizenship Company Program, in the approximate amount of $100,000; 2) Florida Department of Transportation (FDOT) for the State Transportation lnnovation Councll lncentive Program; 3) Florida Department of Transportation for The Accelerated lnnovation Deployment Demonstration Program; 4) Miami-Dade County Homeless Trust, in the approximate amount of $100,000 for the City's Homeless Outreach Program; 5) Miami-Dade County for FY 2015116 Emergency Medical Services grant funds in the approximate amount of $20,000; and, 6) Florida Junior Golf Council for qrant funds in the amount of $4,000. Financial lnformation: Financial lmpact Summary: N/A Grant Name/Project State Farm/Good Neighbor Citizenship Company Program Funding Agency will determine apply/award amount FDOT/ State Transportation lnnovation Council lncentive Program Funding Agency will determine apply/award amount FDOT/ Accelerated I nnovation Deployment Demonstration Program MDC Homeless TrusVHomeless Outreach $16,000/Communi ty Services FY 15/16 Operating Florida Junior Golf Council/Normandy Shores Youth Golf Judy Hoanshelt, Grants Officer, Office of Budget and Performance lmprovement _-Assistant City Manager MIAMIBEACH o:;iruT-K204 MIAMIBEACH City of Miomi Beoch, 1700 Conveniion Cenler Drive, Miomi Beoch, Florido 33I39, www.miomibeochfl.gov COMMISSI N MEMORANDUM TO:Mayor Philip Levine and Members the City mission FROM: Jimmy L. Morales, City Manager DATE: October 14,2015 SUBJECT: A RESOLUTION OF THE MA AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO APPLY FOR, ACCEPT, AND APPROPRIATE FUNDING (INCLUDING MATCHING FUNDS AND ANY RELATED CITY EXPENSES), AND EXECUTE ANY AND ALL DOCUMENTS OR AGREEMENTS IN CONNECTION WITH GRANTS AND FUNDING REQUESTS FROM THE FOLLOWING SOURCES: 1) STATE FARM, GOOD NEIGHBOR CITIZENSHIP COMPANY PROGRAM, IN THE APPROXIMATE AMOUNT OF $100,000; 2) FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE STATE TRANSPORTATION INNOVATION COUNCIL INCENTIVE PROGRAM; 3) FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE ACCELERATED INNOVATION DEPLOYMENT DEMONSTRATION PROGRAM; 4) MIAMI-DADE COUNTY HOMELESS TRUST, !N THE APPROXIMATE AMOUNT OF $64,000, FOR THE CITY'S HOMELESS OUTREACH PROGRAM; 5) MIAMI-DADE COUNTY, IN THE APPROXIMATE AMOUNT OF $2O,OOO FOR THE FY 2015116 EMERGENCY MEDICAL SERVICES GRANT; AND, 6) FLORIDA JUNIOR GOLF COUNCIL IN THE APPROXIMATE AMOUNT OF $4,OOO. ADMINISTRATION RECOMM ENDATION Adopt the Resolution. ANALYSIS 1. Approval to submit an application to State Farm for the Good Neiqhbor Citizenship Companv Grant Prooram. in the approximate amount of $100.000. The State Farm Youth Advisory Board started in 2006 and has funded more than $28.6 million youth-lead service-learning projects to solve issues important to State Farm and communities across the United States. lf funded, the City will implement the Youth Lead Empower Act During Emergency Response Situations (Y-LEADERS) program. This program will engage and empower high school students, while focusing on natural and social disaster related issues and activities. The program is also designed to increase students' knowledge and skills related to disaster awareness, preparedness, response, recovery; scholastic proficiency; increased leadership; civic engagement; and, cultural competency skills. This program 205 Commission Memorandum Page 2 will provide experience and a sense of safety and security, so that young participants are equipped to lead and educate in a variety of diverse critical circumstances and act appropriately in order to strengthen the preparedness capabilities as a whole community. Through the Y-LEADERS program, the students will educate, train, and engage their families, peers, and community members. Participants will also have a direct connection and ability to bring vital information and resources to their families and community members that will strengthen their ability to become disaster informed and prepared. The program is also designed to increase a young person's leadership abilities and understanding. The City intends to applyfor $100,000, and this grant does not require matching funds. This project supports the key intended outcome to enhance external and internal communication from and within the City. 2. Approval to submit an aoplication to Florida Department of Transportation for The State Transportation lnnovation Council lncentive Proqram. The State Transportation lnnovation Council (STIC) is the leadership platform in every State to identify critical needs, find best solutions, and to get them into practice quickly. Their role is to help facilitate the deployment of innovations and engage the various stakeholders within the State. Funds are provided through the Florida Department of Transportation. The City intends to apply for funding for the ITS program, which intends to relieve traffic congestion by implementing Demand Management and Parking Management Systems to include Adaptive Signal Control Technologies and Travelers lnformation Systems. As part of the Demand Management System, the City plans to retrofit intersections with Real Time Adaptive Signal Control Technology. The project also plans to address the monitoring of corridors by installing pantilt-zoon (PTZ) cameras on high traffic and high incident zones as well as install travel{ime devices along arterial roadways. This grant does not require matching funds. This project supports the key intended outcome to ensure comprehensive mobility addressing all modes throughout the City. 3. Approval to submit an application to Florida Department of Transportation for The Accelerated lnnovation Deplovment Demonstration Prooram. The Federal Highway Administration (FHWA) Accelerated lnnovation Deployment (AlD) Demonstration grant program provides incentive funding for eligible entities to accelerate the implementation and adoption of innovation in highway transportation. Projects eligible for funding shall include proven innovative practices or technologies, including infrastructure and non-infrastructure strategies or activities, which the applicant or subrecipient intends to implement and adopt as a significant improvement from their conventional practice. Funds are provided through the Florida Department of Transportation. The City intends to apply for funding for the lTS program. The City intends to apply for funding for the ITS program, which intends to relieve traffic congestion by implementing 206 Commission Memorandum Page 3 Demand Management and Parking Management Systems to include Adaptive Signal Control Technologies and Travelers lnformation Systems. As part of the Demand Management System, the City plans to retrofit intersections with Real Time Adaptive Signal Control Technology. The project also plans to address the monitoring of corridors by installing pantilt-zoon (PTZ) cameras on high traffic and high incident zones as well as install travel-time devices along arterial roadways. This grant does not require matching funds. This project supports the key intended outcome to ensure comprehensive mobility addressing all modes throughout the City. 4. Approval to submit an application to the Miami-Dade Countv Homeless Trust in the aoproximate amount of $64.000 for the Citv's Homeless Outreach Prooram. The U.S. Department of Housing and Urban Development (U.S. HUD) has issued a Notice of Funding Availability (NOFA) for its Continuum of Care Program, which is the primary Federalfunding source for homeless assistance programs. All current U.S. HUD funded projects with program funding expiring in calendar year 2016 must request renewal funding through this competitive process. The Miami-Dade County Homeless Trust serves as the applicant for U.S. HUD NOFA funds on behalf of the Miami-Dade County Continuum of Care (MDCoC) system. The MDCoC system encompasses all of Miami- Dade County, including all municipalities. All local entitlement jurisdictions are part of the MDCoC system, and the "Collaborative Application" will contain projects submitted by project applicants. The City has received these funds since 2003 to support the salaries of Homeless Outreach staff in the City's Housing and Community Services Department. As such, the City intends to apply for continuation of funding, in the approximate amount of $64,000, through this collaborative application. A match of at least 25o/o is required, and matching funds in the amount of $25,000 are available from the Housing and Community Services Department FY 2015/16 Operating Budget. This project supports the key intended outcome to improve cleanliness. 5. Approval to submit an application to Miami-Dade Countv for FY 2015/16 Emerqencv Medical Services (EMS) Countv qrant funds throuqh the State of Florida. Department of Health. in the approximate amount of $20.000 to improve and expand pre-hospital emergencv services The Florida Department of Health is authorized by chapter 401, Part ll, Florida Statutes to provide grants to Boards of County Commissioners for the purpose of improving and expanding emergency medical services. These grants are awarded only to Boards of County Commissioners, but may subsequently be distributed to municipalities and other agencies involved in the provision of EMS pre-hospital care. Miami-Dade County makes these funds available to cities within the County; the level of funding is based on each Fire Department's call volume. The funds are derived by the State from surcharges on various traffic violations and funds must be used solely to improve and expand prehospital EMS. The City intends to apply for funding in the approximate amount of $20,000 to support the Fire Department's pre-hospital Emergency Medical Services (EMS); funds may be requested for EMS materials, supplies, training, equipment, and reference library materials. This grant does not require matching funds. 207 Commission Memorandum Page 4 6. Approval to submit an application to Florida Junior Golf Council for qrant funds in the amount of $4.000 to offer vouth from the Normandv Shores Park Youth Center qolf instruction The Normandy Shores Golf Course Youth Clinic was founded in 2008, and is a youth program started in conjunction with the re-opening of the Normandy Shores Golf Course. The mission of the program is to impact the lives of young people by providing learning facilities and educational programs that promote character development and life- enhancing values through the game of golf. Research shows that the primary reason more children (and especially economically disadvantaged children) do not play golf is because of: (1) the lack of places that welcomed them, (2) transportation challenges, and (3) lack of affordability. The Normandy Shores Golf Course Youth Clinic is a way to bring golf to youth who otherwise would not be exposed to the game and its positive values. The goal of the program is to establish a quality and self-sustaining golf learning program that will provide youth with an avenue to learn the fundamentals of golf along with the values of the game of golf including rules, etiquette, history, tradition, and respect. Additionally, the program is committed to provide ongoing access to each graduate as a way to complete and achieve our goal. The City intends to apply for funding to support the Normandy Shores Golf Course Youth Clinic; funds may be requested in the approximate amount of $4,000 for golf instruction, course access and/or practice range facility access, life skills training/curriculum, golf equipment, transportation provided for participants, snacks, clothing, and fees. This grant does not require matching funds. This project supports the key intended outcome to maximize the Miami Beach brand as a world class destination. CONCLUSION A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing the City Manager or his designee, to apply for, accept, and appropriate funding (including matching funds and any related City expenses), and execute any and all documents or agreements in connection with grants and funding requests from the following sources: 1) State Farm, Good Neighbor Citizenship Company Program, in the approximate amount of $100,000; 2) Florida Department of Transportation for the State Transportation lnnovation Council lncentive Program; 3) Florida Department of Transportation for The Accelerated lnnovation Deployment Demonstration Program; 4) Miami-Dade County Homeless Trust, in the approximate amount of $64,000, for the City's Homeless Outreach Program; and, 5) Miami-Dade County, in the approximate amount of $20,000, for the FY 2015/16 Emergency Medical Services grant; and, 6) Florida Junior Golf Council in the amount of $4,000. JLM/JWJMH T:\AGENDA\20 1 S\OctobeAGrants Memo.docx 208 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND C!ry GOMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO APPLY FOR, ACCEPT, AND EXECUTE ANY AND ALL DOCUMENTS OR AGREEMENTS IN CONNECTION WITH GRANTS AND FUNDING REQUESTS FROM THE FOLLOWING SOURCES, AND AUTHORIZING THE APPROPRIATION OF SUCH FUNDS (INCLUDING MATGHING FUNDS AND ANY RELATED CITY EXPENSES): 1) STATE FARM, GOOD NEIGHBOR CITIZENSHIP COMPANY PROGRAM, IN THE APPROXIMATE AMOUNT OF $100,000; 2l FLORIDA DEPARTMENT OF TRANSPORTATION, STATE TRANSPORTATION INNOVATION COUNCIL !NCENTIVE PROGRAM; 3) FLORIDA DEPARTMENT OF TRANSPORTATION,ACCELERATED INNOVATION DEPLOYMENT DEMONSTRATION PROGRAM; 4) MIAMI-DADE COUNry HOMELESS TRUST, IN THE APPROXIMATE AMOUNT OF $64,000, FOR THE CITY'S HOMELESS OUTREAGH PROGRAM; 5) MIAMI-DADE COUNTY, FY 2015116 EMERGENCY MEDICAL SERVICES GRANT, !N THE APPROXIMATE AMOUNT OF $20,000; AND, 6) FLORIDA JUNIOR GOLF COUNCIL, IN THE APPROXIMATE AMOUNT OF $4,000. WHEREAS, City staff has requested the approval of the City Commission to submit an application to State Farm for the Good Neighbor Citizenship Company Grant Program, for funding in the approximate amount of $100,000, the details of which are follows: o The State Farm Youth Advisory Board started in 2006 and has funded more than $28.6 million youth-lead service-learning projects to solve issues important to State Farm and communities across the United States. o lf funded, the City will implement the Youth Lead Empower Act During Emergency Response Situations (Y-LEADERS) program This program will engage and empower high school students, while focusing on natural and social disaster related issues and activities. o The program is also designed to increase students' knowledge and skills related to disaster awareness, preparedness, response, and recovery; scholastic proficiency; increased leadership; civic engagement; and cultural competency skills. . This program will provide experience and a sense of safety and security, so that young participants are equipped to lead and educate in a variety of diverse critical circumstances and act appropriately in order to strengthen the City's preparedness capabilities as a whole community. 209 . Through the Y-LEADERS program, the students will educate, train, and engage their families, peers, and community members. . Participants will also have a direct connection and ability to bring vital information and resources to their families and community members that will strengthen their ability to become disaster informed and prepared. . The program is also designed to increase a young person's leadership abilities and understanding. . The City intends to apply for $100,000, and this grant does not require matching funds. . This project supports the City's key intended outcome of enhancing external and internal communication from and within the City; and WHEREAS City staff has requested the approval of the City Commission to submit an application to Florida Department of Transportation for the State Transportation lnnovation Council lncentive Program, the details of which are follows: o The State Transportation lnnovation Council (STIC) is a leadership platform established in every State to identify critical needs, find best solutions, and to effectuate such solutions quickly. . STIC's role is to help facllitate the deployment of innovations and engage the various stakeholders within the State. o Funds are provided through the Florida Department of Transportation. o The City intends to apply for funding for the ITS program, to relieve traffic congestion by implementing Demand Management and Parking Management Systems to include Adaptive Signal Control Technologies and Travelers lnformation Systems. . As part of the Demand Management System, the City plans to retrofit intersections with Real Time Adaptive Signal Control Technology. o The project also plans to address the monitoring of corridors by installing pan-tilt-zoon (PTZ) cameras on high traffic and high incident zones as well as install travel-time devices along arterial roadwaYs. . This grant does not require matching funds. . This project supports the City's key intended outcome of ensuring comprehenslve mobility addressing all modes throughout the City; and WHEREAS City staff has requested the approval of the City Commission to submit an application to Florida Department of Transportation for the Accelerated lnnovation Deployment Demonstration Program, the details of which are follows: . The Federal Highway Administration (FHWA) Accelerated lnnovation Deployment (AlD) Demonstration grant program provides incentive funding for eligible entities to accelerate the implementation and adoption of innovation in highway transportation. 210 . Projects eligible for funding shall include proven innovative practices or technologies, including infrastructure and non-infrastructure strategies or activities, which the applicant or subrecipient intends to implement and adopt as a significant improvement from their conventional practice. . Funds are provided through the Florida Department of Transportation. . The City intends to apply for funding for the ITS program, to relieve traffic congestion by implementing Demand Management and Parking Management Systems to include Adaptive Signal Control Technologies and Travelers I nformation Systems. o As part of the Demand Management System, the City plans to retrofit intersections with Real Time Adaptlve Signal Control Technology. . The project also plans to address the monitoring of corridors by installing pan{ilt-zoon (PTZ) cameras on high traffic and high incident zones as well as install traveltime devices along arterial roadways. . This grant does not require matching funds. . This project supports the City's key intended outcome of ensuring comprehensive mobility addressing all modes throughout the City; and WHEREAS, City staff has requested the approval of the City Commission to submit an application to the Miami-Dade County Homeless Trust, for funding in the approximate amount of $64,000 for the City's Homeless Outreach Program, the details of which are follows: . The U.S. Department of Housing and Urban Development (U.S. HUD) has issued a Notice of Funding Availability (NOFA) for its Continuum of Care Program, which is the primary Federalfunding source for homeless assistance programs. o All current U.S. HUD funded projects with program funding expiring in calendar year 2016 must request renewalfunding through this competitive process. . The Miami-Dade County Homeless Trust serves as the applicant for U.S. HUD NOFA funds on behalf of the Miami-Dade County Continuum of Care (MDCoC) system. o The MDCoC system encompasses all of Miami-Dade County, including all municipalities. o All local entitlement jurisdictions are part of the MDCoC system, and the "Collaborative Application" will contain projects submitted by project applicants. o The City has received these funds since 2003 to support the salaries of Homeless Outreach staff in the City's Housing and Community Services Department. . As such, the City intends to apply for continuation of funding, in the approximate amount of $64,000, through this collaborative application. 211 . A match of at least 25o/o is required, and matching funds in the amount of $25,000 are available from the Housing and Community Services Department FY 2015116 Operating Budget. o This project supports the City's key intended outcome of improving cleanliness on the City's beaches; and WHEREAS, City staff has requested the approval of the City Commission to submit an application to Miami-Dade County for FY 2015116 Emergency Medical Services (EMS) County grant funds, in the approximate amount of $20,000, through the State of Florida Department of Health, to improve and expand pre-hospital emergency services, the details of which are follows: o The Florida Department of Health is authorized by chapter 401, Part ll, Florida Statutes to provide grants to Boards of County Commissioners for the purpose of improving and expanding emergency medical services. . These grants are awarded only to Boards of County Commissioners, but may subsequently be distributed to municipalities and other agencies involved in the provision of EMS pre-hospital care. . Miami-Dade County makes these funds available to cities within the County; the level of County funding is based on each Fire Department's call volume. . The funds are derived by the State from surcharges on various traffic violations, and such funds must be used solely to improve and expand prehospital EMS. . The City intends to apply for funding in the approximate amount of $20,000 to support the Fire Department's pre-hospital Emergency Medical Services (EMS). Such funds may be requested for EMS materials, supplies, training, equipment, and reference library materials. o This grant does not require matching funds; and WHEREAS, City staff has requested the approval of the City Commission to submit an application to Florida Junior Golf Council for grant funds in the amount of $4,000 to offer golf instruction to youth at the Normandy Shores Park Youth Center, the details of which are follows: . The Normandy Shores Golf Course Youth Clinic was founded in 2008, in conjunction with the re-opening of the Normandy Shores Golf Course. o The mission of the program is to impact the lives of young people by providing learning facilities and educational programs that promote character development and life- enhancing values through the game of golf. . Research shows that the primary reason more children (and especially economically disadvantaged children) do not play golf is because of (1) the lack of places that welcomed them, (2) transportation challenges, and (3) lack of affordability. 212 . The Normandy Shores Golf Course Youth Clinic is a dynamic approach to bringing golf to youth who otherwise would not be exposed to the game and its positive values. o The goal of the program is to establish a high-quality and self-sustaining golf learning program that will provide youth with an avenue to learn the fundamentals of golf along with the values of the game of golf including rules, etiquette, history, tradition, and respect. o Additionally, the program is committed to provide ongoing access to each graduate as a way to complete and achieve our goal. o The City intends to apply for funding to support the Normandy Shores Golf Course Youth Clinic. Funds may be requested in the approximate amount of $4,000 for golf instruction, course access, and/or practice range facility access, life skills training/curriculum, golf equipment, transportation provided for participants, snacks, clothing, and fees. o This grant does not require matching funds. . This project supports the City's key intended outcome of maximizing the Miami Beach brand as a world class destination. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission of the City of Miami Beach, Florida hereby approve and authorize the City Manager or hls designee to apply for, accept, and execute any and all documents or agreements in connection with grants and funding requests from the following sources, and authorize the appropriation of such funds (including matching funds and any related City expenses): 1) State Farm, Good Neighbor Citizenship Company Program, in the approximate amount of $100,000; 2) Florida Department of Transportation, State Transportation lnnovation Council lncentive Program; 3) Florida Department of Transportation, Accelerated lnnovation Deployment Demonstration Program; 4) Miami-Dade County Homeless Trust, in the approximate amount of $64,000, for the City's Homeless Outreach Program; 5) Miami-Dade County, FY 2015116 Emergency Medical Services grant, in the approximate amount of $20,000; and 6) Florida Junior Golf Council, in the amount of $4,000. PASSED and ADOPTED this day of 2015. Philip Levine, Mayor ATTEST: Rafael E. Granado, City Clerk JLM/JWJMH F :\ATTO\KALN\RESOLUTI ON S\G rants Reso October 20 1 5.docx APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION RL06,,\- to(altJ----- : CitY Attorney uole \"r{L 213