C7L-RFP For Website Design Development And ImplementationCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The MayorAnd City Commission Of The City Of Miami Beach, Florida, Accepting
The Recommendation Of The City Manager Pursuant To Request For Proposals (RFP) No. 2015-
163-LR For Website Desiqn,t and lm tion.
lntended Outcome Su
Enhance External and lnternal Communication From and Within the City.
Data (Surveys, Environmental Scan, etc: N/A
Item Summarv/Recommendation:
The Administration issued RFP 2015-163-LR to seek the proposals from qualified firms to update
the City's website with a new design that represents the prestige of our vibrant City and to replace
the existing proprietary website Content Management System (CMS) with a non-proprietary open
source CMS. The sites that need to be redesigned and implemented include:
www.miamibeachfl.qov, and www.mbculture.com. The RFP was approved for issuance by the
City Commission on April 15, 2A15. The RFP was released on April 17, 2015. A pre-proposal
conference to provide information to the proposers submitting a response was held on April 24,
2015. On June 1 ,2015, the City received proposals from: Ameex Technologies Corporation, Civic
Resource Group lnternational lncorporated, lnfinite Computer Systems, Just Program LLC
dba/Solodev, and XomaTech Enterprises LLC.
On July 8,2015, the Evaluation Committee appointed by the City Manager convened to consider
the responsive proposals received. The Committee was instructed to score and rank the proposals
received pursuant to the evaluation criteria established in the RFP. The results of the evaluation
committee process were presented to the City Manager for his recommendation to the City
Commission.
After reviewing the submission and the Evaluation Committee's rankings of proposals received, the
City Manager notes that Solodev received the greatest numberof first place votes of all Proposers.
Additionally, Ameex scored well under the qualifications section and also had a lower cost than
Solodev. Therefore, the City Manager recommends that the Mayor and the City Commission,
pursuant to RFP No. 2015-163-LR, for Website Design, Development and lmplementation,
authorize the Administration to enter into negotiations with the two firms tied as top ranked
proposers, Ameex Technologies Corporation and Just Program LLC dba/Solodev; and, further
authorize the Mayor and City Clerk be authorized to execute an Agreement upon conclusion of
successful negotiations by the Administration.
RECOMMENDATION
ADOPT THE RESOLUTION.
Ad Board Recommendation:
Financial lnformation :
Source of
Funds:
Amount Account
1 TBD 550-0640-000312 (FY 1 5/1 6)
OBPI
2
Total TBD
Financial lmpact Summarv:
Glerk's Office
Alex Denis, Extension 6641
R Website Design, Development and
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City of Miomi Beoch, 'l ZO0 Convention Center Drive, Miomi Beoch, Florido 33I39, www.miomibeochfl.gov
TO:Mayor Philip Levine and Members flf the City Q
FROM: Jimmy L. Morales, City Manager
DATE: October 14,2015
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CIry
MANAGER PERTAINING TO THE RANKING OF THE PROPOSALS RECEIVED,
PURSUANT TO REQUEST FOR PROPOSAL NO. 2015-163-LR (THE RFp), FOR
WEBSITE DESIGN, DEVELOPMENT AND IMPLEMENTATION; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT
UPON CONGLUSION OF SUCCESSFUL NEGOTTATIONS BY THE
ADMINISTRATION.
ADMI NISTRATION RECOMM EN DATION
Adopt the Resolution.
FUNDING
Account Number FY 15116: 550-0640-000312
Amount: $200,000
BACKGROUND
The Administration issued RFP 2015-163-LR to seek the proposals from qualified firms to
update the City's website with a new design that represents the prestige of our vibrant City
and to replace the existing proprietary website Content Management System (CMS) with a
non-proprietary open source CMS. The sites that need to be redesigned and implemented
include: www. miam ibeachfl.qov, and www. m bculture. com.
RFP PROCESS
The RFP was approved for issuance by the City Commission on April 15,2015. The RFP was
released on April 17,2015. A pre-proposal conference to provide information to the proposers
submitting a response was held on April 24,2015. On June 1,2015, the City received
proposals from: Ameex Technologies Corporation, Civic Resource Group lnternational
lncorporated, lnfinite Computer Systems, Just Program LLC dba/Solodev, and XomaTech
Enterprises LLC.
On May 28,2015, the City Manager appointed an Evaluation Committee (the "Committee")
consisting of the following individuals:
. Leah Einwalter, Web & Social Media Specialist, City of Sunny lsles Beach. Lisa Merced, E-Government Administrator, lnformation Technology Department, City of
Miami Beacho Amanda Carballo, Public lnformation Specialist, Communications Department, City of
Miami Beach. Jose Suarez, Division Director, lnformation Technology Department, City of Miami
Beach
313
Commission Memorandum - RFP 2015-163-LR for Website Design, Development and lmplementation
October 14,2015
Page 2
Alternates:
. Francisco Quintana, System Support Manager, lnformation Technology Department,
City of Miami Beach. Sergio Morales Rodriguez, E-Government Administrator, lnformation Technology
Department, City of Miami Beach
The Committee convened on July 8, 2015 to consider the proposals received. The Committee
was provided an overview of the project, information relative to the City's Cone of Silence
Ordinance and the Government Sunshine Law. The Committee was also provided general
information on the scope of services, references, and a copy of each proposal. The
Committee was instructed to score and rank the proposal pursuant to the evaluation criteria
established in the RFP.
The evaluation process resulted in the following:
Based on the rankings above a tie resulted between Ameex Technologies Corporation and
Just Program LLC dba/Solodev. A brief summary of the firms and their proposal is provided
below for informational purposes.
Ameex Technologies Gorporation ("Ameex") was established eight years ago and is
headquartered in the State of lllinois. They have experience in developing websites for both
public and private sector clients using content management systems like Drupal, Joomla,
WordPress, Ektron, SharePoint and Magento. Ameex has proposed using Drupal as the open
source content management system for this project. Ameex has a D&B rating of three (3) for
low risk. Ameex submitted a price of $94,920 for the required scope of work.
RFP 201 5-1 63-LR Website
Design, Development and
lmplementation
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Just Program LLC
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XomaTech Enterorises LLC
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314
Commission Memorandum - RFP 2015-163-LR for Website Design, Development and lmplementation
October 14,2015
Page 3
Just Program LLC dba/Solodev ("Solodev") an internet software and website development
company in Florida has been in business for nine years. lt has implemented content
management systems for both the public and private sector clients. Solodev has proposed
Wordpress as the open source content management system for this prolect. Solodev has a
D&B rating of three (3) for low risk. Solodeve submitted a price of $200,000 for the required
scope of work.
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing the submission and the Evaluation Committee's rankings of proposals
received, the City Manager notes that Solodev received the greatest number of first place
votes of all Proposers. Additionally, Ameex scored well under the qualifications section and
also had a lower cost than Solodev. Therefore, the City Manager recommends that the Mayor
and the City Commission, pursuant to RFP No. 2015-163-LR, for Website Design,
Development and lmplementation, authorize the Administration to enter into negotiations with
the two firms tied as top ranked proposers, Ameex Technologies Corporation and Just
Program LLC dba/Solodev; and, further authorize the Mayor and City Clerk be authorized to
execute an Agreement upon conclusion of successful negotiations by the Administration.
CONCLUSION
The Administration recommends that the Mayor and the City Commission, approve the
resolution accepting the recommendation of the City Manager, pursuant to Request for
Proposal (RFP) No. 2015-163-LR, for Website Design, Development and lmplementation.
JLM/MT/ASiAD
T:\AGENDA\201S\October 14\Procurement\RFP 201 5-163-LR Website Design, Development and lmplementation - Memo.doc
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RESOLUTION TO BE SUBMITTED
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