R7O-Rescind Resolution 2015-29124 Parking Attendants For City Parking Garages -E MIAMI BEACH
OFFICE OF THE MAYORAND COMMISSION MEMORANDUM
To: Jimmy Morales, City Manager
From: Jonah Wolfson, Commissioner
Date: October 14,2015
Re: Resolution to Rescind Resolution No. 2015-29124
Please place on the October 14,2015 City Commission Agenda a resolution to rescind Resolution
20ts-29124.
On September2,20l5,the Commissionvoted in favor ofthe Manager's recommendationto award
andnegotiatewith SP fortheprovisionofparking attendantspursuantto RFP 2015-146-YG, and, if
unsuccessful in negotiating an agreement with SP, to negotiate withLAZ (Item R7M).
However, ResolutionNo.20l5-29124 incorrectlyprovides that iftheAdminisfration is unsuccessful
in negotiating an agreement with SP, the Administration is authoizedto issue a new RFP. Thus,
Resolution 2015-29124 must be rescinded, and a new resolution passed to reflect the approved
motion to negotiate with SP, and, if unsuccessful, to negotiate wlthLAZ.
Further, pursuant to conversations with Staffand parking industry experts, it is my understanding the
City should not pay more than a combined annual total of $400,000 for the "management fee" and
"reimbursable expenses" portions of the contract. $400,000 is a fair and reasonable amount.
Accordingly, the new resolution should also provide that the combined annual total for the
management fee and reimbursable expenses shall not exceed $400,000.
Please feel free to contact me atx6437, if you have any questions.
JW
We are committed to providing ucellent public seruice and safety to all who live, work, antl ploy in our vibrant, tropical, historic community.
Agenda ltem R? O
Date toll/{f806
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, RESCINDING RESOLUTION NO.
2015-29124; AND ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS
PURSUANT TO REQUEST FOR PROPOSALS NO. 2015-146-yc (THE
RFP), FOR PARKING ATTENDANTS FOR CITY PARKING GARAGES;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP.RANKED PROPOSER, SP PLUS
CORPORATION, WITH THE COMBINED ANNUAL TOTAL OF THE
MANAGEMENT FEE AND REIMBURSABLE EXPENSES NOT TO
EXCEED $400,000; SHOULD THE ADMINISTRATION NOT BE
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH SP PLUS
CORPORATION, AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH LAZ. FLORIDA PARKING, LLC, WITH THE
COMBINED ANNUAL TOTAL OF THE MANAGEMENT FEE AND
REIMBURSABLE EXPENSES NOT TO EXCEED $400,000; AND
FURTHER DIRECTING THE CITY MANAGER TO PLACE THE
NEGOTIATED AGREEMENT ON THE OCTOBER 21, 2015 CITY
COMMISSION AGENDA FOR APPROVAL OF THE CONTRACT.
WHEREAS, the RFP was issued on April 21, 2015 with an opening date of July
10,2015 (the RFP); and
WHEREAS, a pre' proposal conference was held on April 27,2015: and
WHEREAS, the City received four (4) proposals from EYSA USA, LLC, LAZ
Florida Parking, LLC, Republic Parking System, lnc., and SP Plus Corporation; and
WHEREAS, on August 3, 2015 an Evaluation Committee appointed by the City
Manager convened to consider all proposals; and
WHEREAS, the Committee was provided an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Govemment Sunshine Law;
general information on the scope of services, references, and a copy of the proposal;
and engaged in a question and answer session after the presentation of each proposer;
and
WHEREAS, the Committee was instructed to score and rank the proposals
pursuant to the evaluation criteria established in the RFP; and
WHEREAS, the Committee's ranking was as follows: SP Plus Corporation, top-
ranked; Republic Parking System, Inc., second highest ranked firm; LAZ Florida
Parking, LLC, third highest ranked; and EYSA USA, LLC, fourth highest ranked; and
807
WHEREAS, Republic Parking System, lnc., was deemed non-responsive to the
RFP's Minimum Requirements; and
WHEREAS, as a result of Republic Parking System, lnc., being deemed non-
responsive and disqualified from consideration, LAZ Florida Parking, LLC, is the second
highest ranked firm; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings, the City Manager exercised his due diligence and is recommending that the
Administration be authorized to enter into negotiations with SP Plus Corporation, and
should the Administration not be successful in negotiating an agreement with SP Plus
Corporation, authorizing the Administration to negotiate with LAZ Florida Parking, LLC;
and
WHEREAS, on September 2, 2015, the City Commission adopted Resolution
No. 2015-29124 which incorrectly provided that should the Administration not be
successful in negotiating an agreement with SP Plus Corporation, the Administration
was authorized to issue a new RFP; and
WHEREAS, the purpose of this resolution is to rescind Resolution No. 2015-
29124, and have it correctly reflect the motion made and passed by the Mayor and City
Commission on September 2,2015; and,
WHEREAS, the Mayor and City Commission find that it is in the best interest of
the City for the Administration to enter into negotiations with SP Plus Corporation, with
the combined annual total of the Management Fee and Reimbursable Expenses not to
exceed $400,000, and should the Administration not be successful in negotiating an
agreement with SP Plus Corporation, authorizing the Administration to enter into
negotiations with LAZ Florida Parking, LLC, with the combined annual total of the
Management Fee and Reimbursable Expenses not to exceed $400,000.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby rescind Resolution No. 2015-29124; and accept the
recommendation of the City Manager pertaining to the ranking of proposals pursuant to
Request for Proposals No. 2015-146-YG for Parking Attendants for City Parking
Garages; and authorize the Administration to enter into negotiations with the top-ranked
proposer, SP Plus Corporation, with the combined annual total of the Management Fee
and Reimbursable Expenses not to exceed $400,000; should the Administration not be
successful in negotiating an agreement with SP Plus Corporation, authorize the
Administration to negotiate with LAZ Florida Parking, LLC, with the combined annual
total of the Management Fee and Reimbursable Expenses not to exceed $400,000; and
further direct the City Manager to place the negotiated agreement on the October 21,
2015 City Commission agenda for approval of the contract.
PASSED AND ADOPTED this _ day of October 2015.
808
ATTEST:
Rafael E. Granado, City Clerk Philip Levine, Mayor
809