Resolution 2025-33851 2025-33851
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION
OF THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY
COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION) AND
WAIVING, BY 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENT, IN ACCORDANCE WITH SECTION 2-367 OF THE CITY CODE,
FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND
AUTHORIZING THE CITY ADMINISTRATION TO NEGOTIATE AND ENTER
INTO AN AGREEMENT WITH WEBAUTHOR.COM, LLC FOR THE ONGOING
HOSTING AND MAINTENANCE OF THE CITY'S PRE-KINDERGARTEN
REGISTRATION AND MANAGEMENT SYSTEM FOR FAMILIES AND
PROVIDERS, IN AN ANNUAL AMOUNT NOT TO EXCEED $24,000.00 FOR
BASE SERVICES FOR A THREE-YEAR INITIAL TERM OF THE AGREEMENT;
WITH THREE (3) ONE-YEAR RENEWAL OPTIONS, AT THE CITY'S OPTION
AND SUBJECT TO FUNDING APPROVAL; AND FURTHER AUTHORIZING
THE CITY MANAGER TO FINALIZE AND EXECUTE THE AGREEMENT.
WHEREAS, at the January 15, 2020 City Commission meeting, a referral was made to
the Finance and Economic Resiliency Committee ("FERC") to discuss the funding of an Early
Childcare Pilot Program; and
WHEREAS, at its July 17, 2020 meeting, FERC recommended to fund an Early Childcare
Pilot Program for implementation in the 2021-2022 school year, with funding in the amount of
$250,000 to be appropriated from Fiscal Year 2022 funds; and
WHEREAS, on July 29, 2020, the Mayor and City Commission adopted Resolution No.
2020-31375, authorizing a Prekindergarten Pilot Program for the 2021-22 school year; and
WHEREAS, on December 1, 2021 City adopted Resolution No. 2021-31935 authorizing
the City Administration to fund the initial costs associated with automating the Prekindergarten
Pilot Program, from unused program funds previously budgeted for fiscal year 2022, in an amount
not to exceed $25,000; and
WHEREAS, the City issued RFLI 2021-346-ND to secure professional services for the
development and implementation of a Prekindergarten Registration and Management System;
and
WHEREAS, on February 16, 2022, the City executed a Contract with WEBAUTHOR.COM
LLC for a Pre-Kindergarten (PreK) Registration and Management System for Families and
Providers, pursuant to RFLI 2021-346-ND; and
WHEREAS, this system, delivered via a Software as a Service (SaaS) model, provides a
critical customized online portal that enables Miami Beach families to apply to the City's Pre-K
Scholarship program and allows early childcare providers to register and manage their
participation; and
WHEREAS, the initial agreement established a fixed fee of $25,000 for the first year,
including an immediate payment upon portal production and subsequent monthly hosting fees of
$1,250.00; and
WHEREAS, the City of Miami Beach PreK Scholarship Program expanded and required
additional automation that was not originally covered by the Contract executed on February 16,
2022; and
WHEREAS, on August 28, 2023, Amendment No. 1 was executed as the City of Miami
Beach Pre-K Scholarship Program expanded, requiring additional automation not covered by the
original contract. This amendment modified the monthly hosting fee from $1,250 to $2,000 and
addressed additional work and services required by the program's expansion; and
WHEREAS, in December 2024,Amendment No. 2 further extended the agreement for an
additional year, from October 1, 2024, to September 30, 2025, with the monthly hosting fee at
$2,000; and
WHEREAS, at its June 11, 2025, meeting, the Finance and Economic Resiliency
Committee (FERC) recommended a significant modification to the Early Child Care Pre-
Kindergarten Program commencing in School Year 2026-2027; and
WHEREAS, the proposed modification involves: (i) allocating scholarship funds of up to
$440,000 to serve up to 220 eligible four-year-old children with scholarships of up to $2,000; and
(ii) reallocating $220,000 to serve up to 220 eligible three-year-old Miami Beach residents with
scholarships of up to $1,000. This recommendation also included (iii) a budget enhancement of
approximately $100,000 for additional scholarships, to be considered as part of the FY 2026
budget process; and
WHEREAS, said expansion including three-year-olds represents a substantial increase in
the program's scope and complexity; and
WHEREAS, following FERC's recommendation, the Mayor and City Commission adopted
Resolution No. 2025-33714 on June 25, 2025, formally accepting these proposed modifications.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission
accept the written recommendation of the City Manager (as further set forth in the City
Commission Memorandum accompanying this Resolution) and waive, by 5/7th vote, the formal
competitive bidding requirement, in accordance with Section 2-367 of the City Code, finding such
waiver to be in the best interest of the City, and authorize The City Administration to negotiate and
enter into an agreement with Webauthor.com, LLC for the ongoing hosting and maintenance of
the City's Pre-Kindergarten Registration And Management System for families and providers, in
an annual amount not to exceed $24,000.00 for base services for a three-year initial term of the
agreement; with three (3) one-year renewal options, at the City's option and subject to funding
approval; and further authorize the City Manager to finalize and execute the Agreement.
PASSED AND ADOPTED this .3 day of � �6Pr
.
ATTEST:
t�� � � �l���teven Meiner, Mayor
��t�e����.
�����������c�''�- APPROVED AS TO
:���''' ti'-;
Rafae E. Granado, City Clerk _ ,����. - FORM & LANGUAGE
: : �°' �"'� ': �:
: �.IkcO�°�ok�fE�; : 8� FOR EXECUTION
%�, �c�:
�,-9•. 3a� •�,
,,,°,QcH 26 1__
,,.,,.........- �J z�l�o t ts'
Attorney � Date
Resolutions - C7 B
MIAMIBEA� H
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the Ciry Commission
FROM: Eric Carpenter, City Manager
DATE: September 3, 2025
TITLE: A RESOLUTION OF THE MAYOR AND CITY GOMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF
THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION)AND WAIVING, BY 5/7TH
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, IN
ACCORDANCE WITH SECTION 2-367 OF THE CITY CODE, FINDING SUCH
WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND AUTHORIZING THE
CITY ADMINISTRATION TO NEGOTIATE AND ENTER INTO AN AGREEMENT
WITH WEBAUTHOR.COM, LLC FOR THE ONGOING HOSTING AND
MAINTENANCE OF THE CITY'S PRE-KINDERGARTEN REGISTRATION AND
MANAGEMENT SYSTEM FOR FAMILIES AND PROVIDERS, IN AN ANNUAL
AMOUNT NOT TO EXCEED $24,000.00 FOR BASE SERVICES FOR A THREE
YEAR INITIAL TERM OF THE AGREEMENT; WITH THREE (3) ONE-YEAR
RENEWAL OPTIONS, AT THE CITY'S OPTION AND SUBJECT TO FUNDING
APPROVAL; AND FURTHER AUTHORIZING THE CITY MANAGER TO FINALIZE
AND EXECUTE THE AGREEMENT
RECOMMENDATION
Accepting the written recommendation of the City Manager and waiving, by 5/7th vote, the formal
competitive bidding requirement, in accordance with section 2-367 of the City code, finding such
waiver to be in the best interest of the City and authorizing the City Administration to negotiate
and agree with WEBAUTHOR.COM, LLC in an annual amount not to exceed $24,000.00 for base
services in the three-year initial term of the agreement; with three (3) one-year renewal terms, at
the City's option and subject to funding approval; and further authorizing the City Manager to
finalize and execute the agreement upon conclusion of successful negotiations.
BACKGROUND/HISTORY
On February 16, 2022, the City of Miami Beach entered into a Professional Senrices Agreement
with Webauthor.com, LLC for a Pre-Kindergarten (PreK) Registration and Management System
for Families and Providers, pursuant to RFLI 2021-346-ND (Exhibit A). This system, delivered via
a Software as a Service (SaaS) model, provides a critical customized online portal that enables
Miami Beach families to apply to the City's Pre-K Scholarship program and allows early childcare
providers to register and manage their participation. The initial agreement established a fixed fee
of $25,000 for the first year, including an immediate payment upon portal production and
subsequent monthly hosting fees of$1,250.00.
On August 28, 2023, Amendment No. 1 (Exhibit B)was executed as the City of Miami Beach Pre-
K Scholarship Program expanded, requiring additional automation not covered by the original
contract. This amendment modified the monthly hosting fee from $1,250 to$2,000 and addressed
additional worlc and services required by the program's expansion.
211 of 1750
In December 2024, Amendment No. 2 (Exhibit C) further extended the agreement. This
amendment modified Section 3 of the Agreement, extending it for an additional year, from October
1, 2024, to September 30, 2025, with the monthly hosting fee at $2,000.
ANALYSIS
Given the customization of the City's PreK Scholarship Program in partnership with
Webauthor.com, LLC's a waiver of competitive bidding is justified and is in the best interest of the
City for the following reasons:
1. Webauthor is the sole operational platform for the City's Pre-K registration and
management. It serves as the primary interface for both families applying to the program
and providers registering and invoicing to the City for services. Any interruption or
transition to a new system would severely disrupt Pre-K program operations, potentially
impacting hundreds of families and providers, especially given the current timing relative
to the upcoming 2026-27 School Year.
2. The system was specifically configured and customized to meet the unique specifications
outlined in the City's RFLI 2021-346-ND. This includes specialized modules for provider
registration, family applications (available in English and Spanish), and an internal web
application for City staff to manage the program, including a lottery process.
3. The City licenses access to Webauthor's internet-based portal and underlying code, which
is proprietary to Webauthor.com, LLC. Transitioning to a new system would require
developing or acquiring entirely new software, migrating all historical data, and rebuilding
integrations; both impractical and costly.
4. Continuing the City's partnership with this vendor allows for system updates and
enhancements which are necessary for future functionality without disrupting the core
service or requiring frequent re-bidding.
FISCQL IMPACT STATEMENT
FY26 - $24,000
Does this Ordinance require a Business Impact Estimate?
{FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: https:l/www.miamibeachfl.qov/city-hall/city-clerk/meetinq-notices/
FINANCIAL INFORMATION
011-0332-000349-12-400-582-00-00-OQ-
CONCLUSION
Applicable Area
Citywide
212 of 1750
Is this a "Residents Riqht to Know" item, Is this item related to a G.O. Bond
pursuant to Citv Code Section 2-17? Proiect?
No No
Was this Aqenda Item initially requested bv a lobbyist which, as defined in Code Sec. 2-d81,
includes a principal enqaqed in IabbYing? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Education and Performance Initiatives
Sponsar(s)
Co-sponsor(s)
Condensed Title
Accept Rec/Waive Bid, City's Pre-K System - Agreement w/ Webauthor.com, LLC. EPI 5/7
Previous Action (For Citv Clerk Use Onlv)
213 of 1750
OocuSign Envelope ID 084EAF4B-5A44-47C8-BA05-F3F9598FE843
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH
AND
WEBAUTHOR.COM, LLC
FOR
PREK REGISTRATION AND MANAGEMENT SYSTEM FOR FAMILIES AND
PROVIDERS, PURSUANT TO RFLI 2021-346-ND
This Professional Services Agreement ('Agreement") is entered into this day of
z/i6/zozz � 5:zaZ�n+ Es��Effective Date"), between the CITY OF MIAMI BEACH, FLORIDA, a
municipal corporation organized and existing under the laws of the State of Fforida, having its
principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 (the "City'), and
WEBAUTHOR.COM, LLC, a Florida limited liability company, whose address is 2737 Misty Oaks
Circle, Royal Palm Beach, FL 33411 ("ConsultanY').
SECTION 1
DEFINITIONS
Agreement: This Agreement between the City and Consultant, including any exhibits
and amendments thereto.
City Manager: The chief administrative officer of the City.
City Manager's
Designee: The City staff member who is designated by the Ciry Manager to administer
this Agreement on behalf of the City. The City Manager's designee shall be
the Organizational Development Performance Initiatives Department
�irector.
Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an
independent contractor, and not an agent or employee of the City.
Services: All services, work and actions by the Consultant performed or undertaken
pursuant to the Agreement.
Fee: Amount paid to the Consultant as compensation for Services.
Proposal Documents: Proposal Documents shall mean City of Miami Beach RFLI 2021-346-ND
for PreK Registration and Management System for Famifies and Pr�viders,
together with all amendments thereto, issued by the City in contemplation
of this Agreement RFLI and the Consultant's proposal in response thereto
("Proposal"), all of which are hereby incorporated and made a part hereof;
provided, however, that in the event of an express conflict between the
Proposal Documents and this Agreement, the following order of precedent
shall prevail: this Agreement; the RFLI; and the Proposal.
1
214 of 1750
DocuSign Envelope ID D84EAF4B-5A44-47C8-BA05-F3F9598FE843
Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305)
673-7000, Ext. 6435; and fax number(305) 673-7023,
SECTION 2
SCOPE OF SERVICES
2.1 In consideration of the Fee to be paid to Consuitant by the City, Consultant shall provide
the work and services described in Exhibit "A" hereto {the `Services").
Although Cansultant may receive a schedule of the available hours to provide its Services, the
City shall not control nor have the right to control the hours of the Services performed by the
Consuliant; where the Services are performed; when the Services are performed, including how
many days a week the Services are performed; how the Services are performed, or any other
aspect of the actual manne�and means of accomplishing the Services provided. Notwithstanding
the foregoing, all Services provided by the Consultant shall be performed in accordance with the
terms and conditions set forth in Exhibit "A" and to the reasonable satisfaction of the City
Manager. If there are any questions regarding the Services to be performed, Consultant should
contact the following person:
Dr. Leslie Rosenfeld
Chief Learning Development O�cer
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
lesiierosenfeld@miamibeachfl.gov
2.2 Consultant's Services, and any deliverables incident thereto, shali be compieted in
accordance with the timeline and/or schedule in Exhibit "B" hereto.
SECTION 3
TERM
The term of this Agreement ('Term") shall commence upon execution of this Agreement by all
parties hereto (the Effective Date set forth on p. 1 hereo�, and shall continue for a period of one
(1)year from the date the portal goes into production ("initial term"), with a one-year renewal term
and a subsequent renewal term for a period not to exceed July 31, 2024(collectively, the"renewal
terms"), to be exercised at the City Manager's sole option and discretion, by providing Consultant
with written notice of same no less than thirty (30) days prior to the expiration of the initial term or
renewal term, as applicable. The initial term and applicable renewai terms shall be collectively
referred to herein as the "Term".
2
215 of 1750
DocuSign Envelope ID D84EAF4B-5A44-47C8-BA05-F3F9598FE843
Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines,
schedules, dates, and/or performance milestones for completion and delivery of the Services, as
same is/are set forth in the timeline andlor schedule referenced in Exhibit "B" hereto.
SECTION 4
FEE
4.1 In consideration of the Services to be provided, Consultant shaii be compensated on a
fixed fee basis, in the amount of $25,000.00, for a total first year amount not to exceed $25,000.
00.
4.2 The $25,000 first year fees are to be paid with an immediate payment of Ten Thousand
Doliars ($10,000) upon the poRal being placed into production (estimated time = 3 months from
Agreement execution} with an additional One Thousand Two Hundred and Fifty Dollars
($1,250.00) hosting fee invaiced each month commencing when the portal is put into production.
Billing for any partial months shall be prorated.
4.3 During any approved renewal terms, the City will be charged hosting fees, in the amount
of One Thousand Two Hundred and Fifty Dollars ($1,250.00) per month.
4.5 INVOICING
Upon receipt of an acceptable and approved invoice, payment(s) shall be made within forty-five
(45) days for that portion (or those portions) of the Services satisfactorily rendered (and
referenced in the particular invoice).
Invoices shall include a detailed description of the Services (or portions thereof} provided, and
shall be submitted to the City at the following address:
Dr. Lesiie Rosenfeld
Chief Learninq Development Officer
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
leslierosenfeld(c�miamibeachfl.qov
SECTION 5
TERMINATION
5.1 TERMINATION FOR CAUSE
If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants,
agreements, or stipulations material to this Agreement, the City, through its City Manager, shall
thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to
terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of
this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default
remains uncured after ten (10}days, the City may terminate this Agreement without further notice
to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities,
duties, and terms arising out of, or by virtue of, this Agreement.
3
216 of 1750
DocuS�gn Envelope ID D84EAF4&5A44-47C&BA05-F3F9598FE843
Notwithstanding the above, the Consultant shaii not be relieved of liability to the City for damages
sustained by the City for any breach of the Agreement by the Consultant. The City, at its sole
option and discretion, shali be entitled to bring any and all legal/equitable actions that it deems to
� � in its best interest in order to enforce the City's rights and remedies against Consultant. The
City shall be entitled to recaver all costs of such actions, including reasonable attQrneys' fees.
5.2 TERMINATION FOR CONVENIENCE fJF THE CITY
THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS
C�NVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY
TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH
7ERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS
FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. ADDITIONALLY,
IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY CONCERN, AS
DETERMINED BY THE CITY MANAGER, IN 7HE CITY MANAGER'S SOLE
DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR WRITTEN
NOTIFICATION TO CONSUL7ANT, MAY IMMEDIATELY SUSPEND THE SERVICES
UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE ALTERNATIVE,
TERMINATE THIS AGREEMENT ON A GiVEN DATE. IF THE AGREEMENT IS
TERMINATED FOR CONVENIENCE BY THE C17Y, CONSULTANT SHALL BE PAID
FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF
TERMlNATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM
ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE
OF, THIS AGREEMENT.
5.3 TERMINATION FOR INSOLVENCY
The City also reserves the right to terminate the Agreement in the event the Consultant is placed
either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors.
In such event, the right and obligations for the parties shall be the same as provided for in
Section 5.2.
SECTION 6
INDEMNIFICATION AND INSURANCE REQUIREMENTS
6.1 INDEMNIFICATION
Consultant agrees to indemnify, defend and hoid harmless the City of Miami Beach and its
officers, employees, agents, and contractors: from and against any and all actions (whether at
law or in equity), claims, liabilit'res, losses, and expenses, including, but not limited to, attorneys'
fees and costs, for personal, economic or bodily �njury, wrongful death, loss of or damage to
property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions
or other wrongful conduct of the Consultant, its officers, employees, agents, contractors, or any
other person or entity acting under Consultant's control or supervision, in connection with, related
to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To
a
217 of 1750
DocuSign Envelope ID. D84EAF4&5A44-47C&BA05-F3F9598FE843
that extent, the Consuitant shall pay ail such claims and losses and shali pay all such costs and
judgments which may issue from any lawsuit arising from such claims and losses, and shali pay
ali costs and attorneys' fees expended by the City in the defense of such claims and Iosses,
including appeals. The Consultant expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the Consultant shafl in no way
limit the Consultant's responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided.
The parties agree that one percent (1%) of the total compensation to Consultant for performance
of the Services under this Agreement is the specific consideration from the City to the Consultant
for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this
indemnification shal( survive termination or expiration of this Agreement.
6.2 INSURANCE REQUIREMENTS
The Consultan; shall maintain and carry in full force during the Term, the following insurance:
1. Consultant General Liability, in the amount of$1,000,000; �
2. Consultant Professional Liability, in the amount of$200,000; and
3. Workers Compensation 8� Employers Liability, as required pursuant to Florida Statutes.
The insurance must be furnished by insurance companies authori2ed to do business in the State
of Florida. All insurance policies must be issued by companies rated no less than "B+" as to
management and not less than "Class VI" as to strength by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent.
Timely renewal certificates will be provided to the City as coverage renews. The insurance
certificates for General Liability shall include the City as an additional insured and shall contain a
waiver of subrogation endorsement. Consultant's insurance shall be primary and not contributory
for direct claims ansing out of the Agreement under the Commercial General Liability policy. If the
Professional Liability coverage is provided on a claims made basis, then such insurance shall
continue for (3) years following the expiration or termination of the Agreement.
Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior
to any work and/or services commencing)and will be kept on file in the Office of the Risk Manager.
The City shall have the right to obtain from the Consultant specimen copies of the insurance
policies in the event that submitted certificates of insurance are inadequate to ascertain
compliance with required coverage.
The Consultant is also solely responsible for obtaining and submitting all insurance ce�tificates
for any sub-consultants.
Compliance with the foregoing requirements shal� not relieve the Consultant of the liabilities and
obligations under this section or under any other portion of this Agreement.
The Consultant shall not commence any work and or services pursuant to this Agreement until all
insurance required u�der this section has been obtained and such insurance has been approved
by the City's Risk Manager.
5
218 of 1750
DocuSign Envelope ID:D84EAF4B-5A44-47C&BA05-F3F9598FE843
sEcr�oN �
LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER
This Agreement shall be canstrued in accordance with the laws of the State of Florida. This
Agreement shall be enforceable in Miami-Dade County, Fforida, and if legal action is necessary
by either party with respect to the enforcement of any or all of the terms or conditions herein,
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering
into this Agreement, Consultant and the City expressly waive any rights either party may have to
a tnal by jury of any civil litigation related to or arising out of this Agreement.
SECTION 8
LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a limit,on the
City's liability for any cause of action, for money damages due to an alleged breach by the City of
this Agreement, so that its liability for any such breach never exceeds the sum of $10,000.
Consultant hereby expresses its willingness to enter into this Agreement with ConsultanYs
recovery from the City for any damage action for breach of contract to be limited to a maximum
amount of$1Q,000.
Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant
hereby agrees that the City shall not be liable to the Consultant for damages in an amount in
excess of$10,000 for any action or claim for breach of contract arising out of the performance or
non-performance of any obligations imposed upon the City by this Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a
waiver of the limitation placed upon the City's liability, as set foRh in Section 768.28, Florida
Statutes.
SECTIQN 9
DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWSIPATENT RIGHTS; COPYRIGHT;
AND CONFIDENTIAL FINDINGS
9.1 DUTY OF CARE
With respect to the performance of the Services contemplated herein, Consultant shall exercise
that degree of skill, care, efficiency and diligence normally exercised by reasonable persons
and/or recognized professionals with respect to the performance of comparab(e woric and/or
services.
9.2 COMPLIANCE WITH APPLICABLE LAWS
In its performance of the Services, Consultant shall comply with all applicable laws, ordinances,
and regulations of the City, Miami-Dade County, the State of Florida, and the federal government,
as applicable.
6
219 of 1750
DocuSign Envelope ID D84EAF4B-5A44�7C&BAO�F3F9598FE843
9.3 PATENT RIGHTS; CQPYRIGH7; CONFIDENTIAL FINDINGS
To avoid confusion, any and ail services defined in Exhibit "A" or anywhere else in this
Agreement are being de(ivered in a Software as a Service (Saas) — sometimes called Cloud
Computing model, wherein the City receives access to an Internet based po�tal, in accordance
with Exhibit "A", sub}ect to their continued payment of all fees specified in this Agreement.
Notwithstanding anything found here or elsewhere in this Agreement, the City hereby
acknow(edges that they have no right to see, inspect, copy, vr use any and all of Consultant's
proprietary code used to provide the SaaS services. Webauthor will not use servicemarks,
trademarks, symbols, text, data, copyrighted material, or graphical elements that are provided by,
or that is the intellectual property of, City outside af the portal without the Citi's express written
permission. Al� inteflectual p�operty provided by, or an behalf of the Ciiy or data that is entered
on the poRal by City is warranted to be free of all copyright and trademark infringement.
Furthermore, City certifies that all City supplied data and inte(lectual property meets their own
confidentiality and security requirements.
Notwithstanding the foregoing, Consultant hereby acknowledges and agrees that all information
or data that is provided by or on behalf of the City or entered on the portal by the City or its users
(coflectively, "City Property°)are intended or represented for ownership by the City and Consultant
shall not have a claim to said City Property upon completion or early termination of this
Agreement. Further, Consultant shall not make public andlor disseminate the City`s Property
without the prior written consent of the City Manager, excepting any information, records, etc.
which are required to be disclosed pursuant to Court Order and/or Florida Public Records Law.
SECTION 10
GENERAL PROVISIONS
10.1 AUDIT AND INSPEC7fONS
Upon reasonable verbal or written notice to Consultant, and at any time during normal bus�ness
hours(i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and
as often as the City Manager may, in his/her reasonable discretion and judgment, deem
necessary, there shall be made available to the City Manager, and/or such representatives as
the Ciry Manager may deem to act on the City's behalf, to audit, examine, andl or inspect, any
and ali other documents andlor records relating to all matters covered by this Agreement.
Consultant shall maintain any and all such records at its place of business at the address set
forth in the "Notices" section of this Agreement.
10.2 INSPECTOR GENERAL AUDIT RIGHTS
(A} Purs�ant to Section 2-256 of the Code of the City of Miaml Beach, the City has established
the O�ce of the Inspector General which may, on a random basis, perform reviews, audits,
inspections and investigations on all City contracts, throughout the duration of said
contracis. This random audit is separate and distinct from any other audit performed by
or on behalf of the City.
{B) The Office af the Inspector General is authorized to investigate City affairs and
7
220 of 1750
DocuSign Envelope ID D84EAF4B-5A44�7C8-BA05-F3F9598FE&43
empowered to review past, present and proposed City programs, accounts, records,
contracts and transactions(. In addition, the Inspector General has the power to subpoena
wifiesses, administer oaths, require the production of witnesses and monitor City projects
and programs. Monitoring af an existing City project or program may inciude a report
concerning whether the project is an time, within budget and in conformance with the
contract documents and applicable law. The fnspector General shall have the power to
audit, investigate, monitor, oversee, inspect and review operations, activities, performance
and procurement process including but nat limited to project design, bid specifications,
(b�dlproposal) submittals, activities of the Consultant, its afficers, agents and employees,
lobbyists, City staff and elected officials to ensure compliance with the contract documents
and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City
is allocating a percentage of its overall annual contract expenditures to fund the activities
and operations of the Office of Inspector General.
(C} Upon ten (10) days written notice to the Consultant, the Consultant shall make all
requested records and documents available to the Inspector General for inspection and
copying. The (nspector General is empowered to retain the services of independent
private sector auditors to audit, investigate, rnonitor, oversee, inspect and review
operations activities, performance and procurement process including but not limited to
project design, bid specifications, (bid/proposa[) submittals, activities of the Consultant its
officers, agents and employees, lobbyists, City staff and elected o�cials to ensure
compliance with the contract documents and to detect fraud and corruption.
(D) The Inspector General shal{ have the right to inspect and copy all documents and records
in the ConsultanYs possession, custody or control which in the Inspector General's sole
judgment, pertain to performance of the contract, including, but not limited to original
estimate flles, change order estimate files, worksheets, proposals and agreements from
and with successful subcontractors and suppliers, all project-related correspondence,
memoranda, instructions, financiai documents, construction documents, (bid/proposal)
and contract documents, back-change documents, al( documents and records which
involve cash, trade or volume discou�ts, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid
doc�ments and records.
(E) The Consultant shali make available at its office at all reasonable times the records,
materials, and other evidence regarding the acquisition (bid preparation}and performance
af this Agreement, for examination, audit, or reproduction, until three (3) years after �nal
payment under this Agreement or for any longer period required by statute or by other
clauses of this Agreement. In addition:
i. If this Agreement is completely or partially terminated, the Consultant shall make
available records relating to the work terminated until three (3} years after any
resulting final termination settlement; and
8
221 of 1750
DocuSign Envelope ID D84EAF46-5A44-47C&BA05-F3F9598FE843
ii. The Consultant shali make availabie records relating to appeals or to litigation ar
the settlement of claims arising under or relating to this AgrEement until such
appeals, (itigation, or ciaims are finally r�solved.
(F) The provisions in this section shall apply to the Consultant, its o�cers, agents, employees,
subcontractors and suppliers. The Consultant shall incorporate the provisions in this
section in afl subcontracts and all other agreements executed by the Consultant in
connection with the performance of this Agreement.
(G} Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they
be construed to impose any liability on the City by the Consultant or third parties.
10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING
Consultant shall not subcontract, assign, or transfer all or any por�ion of any work and/or service
, under this Agreement without the prior written consent of the City Manager, which consent, if
given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor
any term or provision hereof, or right hereunder, shall be assignable unless as approved
pursuant to this section, and any attempt to make such assignment (uniess approved) shall be
vaid.
10.4 PUBLIC ENTITY CRIMES
Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR
7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with
the City's Procurement Division.
10.5 NO DISCRiMINATlQN
In connection with the perfo�mance of the Services, the Consultant shall not exclude from
participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race,
color, national origin, sex, age, disability, re�igion, income or family status.
Additionally, Consultant shall comply fully with the City of Miami Beach Human Rights
Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discrimination in employment, housing, public accommodations, and public services
on account of actual or perceived race, color, nationai origin, religion, sex, intersexuality, gender
identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight,
domestic partner status, Iabor organization membership, familial situation, or politicat affiliation.
10.6 CONFLICT OF INTEREST
Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade County
Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County
Code, as may be amended from time to time; and by the City of Miami Beach Charter and Code,
as may be amended from time to time; both of which are incorporated by reference as if fully set
forth herein.
Consultant covenants that it presently has no interest and shall not acquire any interest, directly
or indirectly, which could conflict in any manner or degree with the performance of the Services.
9
222 of 1750
DocuSign Envelope ID D84EAF48-5A44-47C&BA05-F3F9598FE843
Consuitant further covenants that in the pe�Formance of this Agreement, Consultant shall not
employ any person having any such interest. No member of or delegate to the Congress of the
United States shali be admitted to any share or part of this Agreement or to any benefits arising
therefrom.
10.7 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBUC RECORDS LAW
(A) Consuitant shall comply with Florida Public Records !aw under Chapter 119, Florida
Statutes, as may be amended from time to time.
(B) ?he term 'public records" shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound
recardings, data pracessing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or ordinance
or in connection with the transaction of official business of the City.
(C) Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition
of°Contracto�' as defined in Section 119.0701(1)(a), the Consultant shall:
(1) Keep and maintain public records required by the City to perform the service;
(2) Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow the records to be inspected or copied within
a reaso�able time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes or as otherwise provided by law;
(3) Ensure that public records that are exempt or confidential and exempt from public
records discVosure requirements are not disclosed, except as authorized by law,
for the duration of the contract term and following completian of the Agreement if
the Consu{tant does not transfer the records to the City;
(4) Upon completion of the Agreement, transfer, at no cost to the City, all public
records in possession of the Consultant or keep and maintain public records
required by the City to perform the service. {f the Consultant transfers all pub{ic
records to the City upon completion of the Agreement, the Consultant shall destroy
any duplicate pubfic records that are exempt or confidential and exempt from public
records disclosure requirements. If the Consultant keeps and maintains public
recards upon comp(etion of the Agreement, the Consultant shall meet all
applicable requi�ernenis for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's custodian
of public records, in a farmat that is compatible with the information technology
systems of the City.
(D) REQUEST FOR RECORDS; NONCOMPLIANCE.
(1) A request to inspect or copy pubiic records relating to the City's contract for
services must be made directly to the City. If the City does not possess the
requested records, the City shall immediately notify the Consultant of the request,
and the Consultant must provide the records to the City or allow the records to be
inspected or copied within a reasonable time.
t�
223 of 1750
DocuSign Envelope ID D84EAF4B-5A44-47C&BA05-F3F9598FE843
(2) Consuitant's failure to comply with the City's request for records shaii constitute a
breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally
terminate the Agreement; (2) avail itself of the remedies set forth under the
Agreement; and/or(3) avail itself of any av8ilable remedies at law or in equity.
(3) A Consultant who fails to provide the public records to the City within a reasonable
time may be subject to penalties under s. 119.10.
(E) CIVIL ACTION.
(1) If a civil action is filed against a Consultant to compel production of public records
relating to the City's contract for services, the court shall assess and award against
the Cansultant the reasonable costs of enforcement, including reasonable
attorneys' fees, if:
a. The court defermines that the Consultant unlawfully refused to comply with
the public records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written
notice of the public reco�ds request, including a statement that the Consuftant
has not complied with ihe request, to the City and to the Consultant.
(2) A notice compiies with subparagraph (1)(b) if it is sent to the City's custodian of
public records and to the Consultant at the Cansultant's address listed on its
contract with the City or to the Consultant's registered agent. Such notices must
be sent by common caRier delivery service or by registered, Global Express
Guaranteed, or certified mail, with postage or shipping paid by the sender and with
evidence of delivery, which may be in an electronic format.
(3) A Consultant who Complies with a public records request within $ business days
after the notice is sent is not liable for the reasonable costs of enforcement.
(F> IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEIIAENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANAD4, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO(a�M1AMIBEACHFL.GOV
PHONE: 305-673-7411
ii
224 of 1750
DocuSign Envelope ID D84EAF46-5A44-47C8-BA05-F3F9598FE843
10.8 FORCE MAJEURE
(A) A 'Force Majeure" event is an event that (i} in fact causes a delay in the performance of
the Consultant or the City's abligations under the Agreement, and (ii) is beyond the
reasonable control of such party unable to perform ihe obligation, and (iii) is nat due to an
intentionaf act, error, omission, or negligence of such party, and (iv) could not have
reasonably been foreseen and prepared for by such party at any time prior to the
occurrence of the event. Subject to the foregoing criteria, Force Majeure may include
events such as war, civil insurrection, riot, fires, epidemics, pandemics, terrorism,
sabotage, explosions, embargo restrictions, quarantine restrictions, transportation
accidents, strikes, strong hurricanes or tornadoes, earthquakes, or other acts of God
which prevent performance. Force Majeure shall not include technological impossibility,
inclement weather, or failure to secure any of the required permits pursuant to the
Agreement.
(B) If the City or Cansultant's performance of its contractual oblig,ations is prevented or
delayed by an event believed by to be Force Majeure, such party shall immediately, upon
learning of the occurrence of the event or of the commencement of any such delay, but in
any case within fifteen (15) business days tfiereof, provide notice: {i) of the occurrence af
event of Force Majeure, (ii} of the nature of the event and the cause thereof, (iii) of the
anticipated impact on the Agreement, (iv) of the anticipated period of the delay, and (v)of
what course of action such party plans to take in order to mitigate the detrimental effects
of the event. The timely delivery of the notice of the occurrence of a Force Majeure event
is a condition precedent to allowance of any relief pursuant to this section; however,
receipt of such notice shall not constitute acceptance that the event claimed to be a Force
Majeure event is in fact Force Majeure, and the burden of proof of the occurrence of a
Force Majeure event shall be on the requesting party.
(C) No party hereto shall be liable for its failure to carry out its obligations under the Agreement
during a pendd when such party is rendered unable, in whole or in part, by Force Majeure
to carry out such obligations. The suspension of any of the obligations under this
Agreement due to a Force Majeure event shall be of no greater scope and no longer
duration than is required. The party shall use its reasonable best efforts to continue to
perform its obligations hereunder to the extent such obligations are not affected or are
only partially affected by the Force Majeure event, and to correct or cure the event or
condition excusing performance and otherwise to remedy its inability to perform to the
extent its inability to perform is the direct result of the Force Majeure event with all
reasonable disp8tch.
(D) Obligations pursuant to the Agreement that arose before the occurrence of a Force
Majeure event, causing the suspension of performance, shall not be excused as a resu(t
of such occurrence unless such occi�rrence makes such performance not reasonably
possible. The obligation to pay money in a timely manner for obfigations and liabilities
which matured prior to the occuRence of a Force Majeure event shall not be subject to the
Force Majeure provisions.
(E) Notwithstanding any other provision to the contrary herein, in the event of a Force Majeure
occurrence, the City may, at the sole discretion of the City Manager, suspend the City's
payment obligations under the Agreement, and may take such action without regard to the
notice requirements herein. Additionally, in the event that an event of Force Majeure
12
225 of 1750
DocuSign Envelope ID:D84EAF48-5A44-47C8-BA05-F3F9598FE843
delays a party's performance under the Agreement for a time period greafer than thirty
(30) days, the City may, at the sole discretion of the City Manager, terminate the
Agreement on a given date, by giving written notice to Consultant of such termination. If
the Agreement is terminated pursuant to this section, Consultant sha(I be paid for any
Services satisfactorily performed up to the date of termination; following which the City
shall be discharged from any and afl liabilities, duties, and terms arising o�t of, or by virtue
of, this Agreement. In no event will any condition of Force Majeure extend this Agreement
beyond its stated term.
10.9 E-VERIFY
(A) To the extent that Consultant provides fabor, supp(ies, or services unde�th�s Agreement,
Consultant shall camply with Section 448.095, Florida Statutes, "Employment Eligibility"
("`E-Verify Statute"), as may be amended fram time to time. Pursuant to the E-Verify
Statute, commencing on January 1, 2021, Consultant shall register with and use the E-
Verify system to verrfy the work authorization status of all newly hired employees during �
the Term of the Agreement. Additionally, Consultant shall expressly require any
subconsultant performing work or providing services pursuant to the Agreement to
likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the subconsultant during the contract
Term. If Consu(tant enters into a contract with an approved subconsuliant, the
subconsultant must provide the Consultant with an affidavit stating that the subconsultant
does not employ, contract with, or subcontract with an unauthorized alien. Consultant
shall rnaintain a copy of such a�davit for the duration of the contract or such other
extended period as may be required under this Agreement.
(B) TERMINATiON RIGHTS.
(1) If the City has a good faith belief that Consultant has knawingly viofated Section
448.09(1), Florida Statutes, which prohibits any person from knowingly employing,
hiring, recruiting, or referring an alien who is not duly authorized to work by the
immigration laws or the Attomey General of the United States, the City shall
terminate this Agreement with Consultant for caUse, and the City shall thereafter
have or owe no further obligation or liability to Consultant.
(2) If the City has a good faith belief that a subconsultant has knowingly violated the
foregoing Subsection 10.9(A), but the Consultant otherwise complied with such
subsection, the City will promptly notify the Consultant and order the Consultant to
immediately terminate the contract with the subconsuftant. Consultant's failure to
terminate the contract with the subconsuitant shall be an eve�t of default under
this Agreement, enfitling the City to terminate this Agreement for cause.
(3} A contract terminated under the foregoing Subsection (B)(1) or (B){2) is not in
breach of contract and may not be considered as such.
(4) The City or Consultant or a s�bconsultant may file an action with the Circuit or
County Court to challenge a termination under the foregoing Subsection (B)(1} ar
(B){2) no later than 20 calendar days after the date on which the contract was
terminated.
13
226 of 1750
DocuSign Envelope ID:D84EAF4&5A44�7C&BA05-F3F8598FE843
(5) If the City terminates the Agreement with Consultant under the foregoing
Subsection (B}(1), Consuftant may not be awarded a public contract for at least 1
year after the date of termination of this Agreement.
(6) Consultant is liable for any additional costs incurred by the City as a resu(t of the
termination of this Agreement under this Section 10.9.
SECTION 11
NOTICES
All notices and communications in writing required or permitted hereunder, shall be delivered
personally to the representatives of the Consultant and the City listed below or may be mailed
by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized
overnight delivery service.
Untik changed by notice, in writing, all such notices and communications shall be addressed as
follows:
TO CONSULTANT: Mario Radrigues
Webauthor.com, LLC
2737 Misty Oaks Circle
Royal Palm Beach, FL 33411
TO CITY: Dr. Leslie Rosenfeld
Chief Leaming Development Officer
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Notice may also be provided to any other address designated by the party to receive notice if such
alternate address is prc�,�ided via U.S. ceRified mail, return receipt requested, hand delivered, or by
overnight delivery. In the event an altemate rotice address is properiy provided, notice shall be sent
to such alternate address in addition to any other address which notice would otherwise be sent,
unless other delivery instruction as specifically pravided for by the party entitled to notice.
Notice shall be deemed given on the date of an acknowiedged receipt, or, in all other cases, on the
date of receipt or refusal.
SECTION 12
MISCELLANEOUS PROYISIONS
12.1 CHANGES AND ADDITIONS
This Ag�eement cannot be modified or amended without the ex�ress written consent of the
parties. No modification, amendment, or alteration of the terms or conditions contained herein
14
227 of 1750
DocuSign Envelope ID:D84EAF48-5A44-47C&8A05-F3F9598FE843
shali be effective unless contained in a written document executed with the same formality and of
equal dignity herewith.
12.2 SEVERABILITY
if any term or provision of this Agresment is held invalid o� unenforceable, the remainder of this
Agreement shall not be affected and every other term and provision of this Agreement shall be
valid and be enforced to the fullest extent permitted by faw.
12.3 WAIVER OF BREACH
A p�rty's failure to enforce any provision of this Agreement shall not be deemed a waiver of such
provision or modification of this Agreement. A party's waiver of any breach of a provision of this
Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed
to be a modification of the terms of this Agreement.
12.4 JOINT PREPARATION
The parties hereto acknowfedge that they have sought and receive� whatever competent advice
and counsel as was necessary for them to form a full and comp{ete understanding of all rights
and obligations herein and that the preparation of this Agreement has been a joint effort of the
parties, the language has been agreed to by parties to express their mutual intent and the resulting
document shall not, solely as a matter of judicial construction, be construed more severely against
one of the parties than the other.
12.5 ENTIRETY OF AGREEMENT
The City and Consultant agree that this �s the entire agreement betweer, the parties. This
Agreement supersedes all prior negotiat+ons, correspondence, conversations, agreements or
understandings applicable to the matters contained herein, and there are no commitments,
agreements or understandings conceming the subject matter af this Agreement that are not
contained in this document. Title and paragraph headings are for convenient reference and are
not intended ta confer any rights or obligations upon the parties to this Agreement.
(REMAINDER OF THIS PAGE LEFT INTENTIONA�LY BLANK]
15
228 of 1750
DocuStgn Envelope ID. D84EAF4&5A44�t7C8-8A05-F3F9598FE843
IN VYITNESS WHEREOF, the parties hereto have caused this Agreement io be executed
by their appropriate offic�ais, as of the date first entered above.
F R CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
DocuSpned by- Docu3iq�ed by: DS OocuSlQn�d by:
�
gy: I��.t,(, �. G�'a�.a.d,e QG�n.a. fi � H _ ,��
C�t�/ IC1►CyeFB`t4�,� �I�IViclfi���� 82�CA41D7MF
2/16/2022 I 6:24 PM EST
Date:
FOR CONSULTANT: WEBAUTHOR.COM, LLC
ATTEST:
DocuSipmd by� DacuSigned by
�n S�/, U I��t.q,1'l0 KD�t,S
gy, tf/ cn,c,.
�iv�t�c �c�t��x�cxxx Mario Rodrigues, CEO
Print Name and Titie Print Name and Titie
Ld Schneider, C0o
Date: z�14/zozz � 11:40 AM E5T
� � '�
;1i-'r'��.J :`cJ t1.J
F;>1!�1 & tA.^.�-�UAGE
:� �... ' . .- .. _'i.�r��
���`� ��(Z��ZZ
� ��
�t�, —� :i�Jtt;
!� r • �
F:ATTOlTORG/Agreements/Professional Services Agreement 2021 modified 01-12-2021
i6
229 of 1750
DocuSrgn Envetope ID D84EAF4B-5A44�7C8-BA05-F3F9598FE843
EXH/B/T A - SCOPE OF SERVICES
The City acknowiedges that any and a11 services defined below (or anywhere elsewhere in this
Agreement) are being delivered in a Software as a Senrice (SaaS) modei wherein the City
receives access to an Internet based portai subject to their continued payment of all fees specified
in this Agreement. Beyond that the City receives no rights beyond on-going access to the portal
and their continuing rights to any content they add to the portal (which is always the City's
property).
Webauthor wiil configure a web portal specifica(ly for the City of Miami Beach that will contain tfie
appropriate FLEX madules in order to meet the specifications outlined for the PreK Registration
and Management System for Families and Providers. Webauthor agrees to provide access to
the Portal to an unlimited number of users throughout the duration of the Term of the
Agreement. Overall services,include:
• Initial set-up and configuration services required to build, test and deploy the PreK Portal.
• Site administrator training
• Deployment of SuppoR module that enables the internal ticketing system (for ongoing
communication between Webauthor and site administratars for questions, changes, etc.
• Deployment of Administration madule where client site administrators manage user
access, {ogin and password requirements.
• Cloud hosting technology and support to ensure continuous web-based access to the
Portal far a!I users
• Second Level Support as needed
• Providing any updates as well as general and emergency maintenance of Webauthor's
underlying code, as well as periodic upgrades or enhancements to all portals, including,
but not limited to the Portal.
• Providing sufficient and secure storage and maintenance of infarmation that is contained
within the Portal, ar within a third-party server or database utilized by Webauthor(such as
Amazon Web Services).
• Providing a right and license to access the Portal to obtain, store, manage, maintain and
deposit client information.
Per the PREK REGISTRATION AND MANAGEMENT SYSTEM FOR FAMLIES AND
PRO\'IDERS, RFLI 2021-346-ND, the statement of work is as follows:
The Services shall be performed in accordance with the terms and conditions set forth in the
Technology/Security overview, attached hereto as Exhibit A-1, and compliance requirements set
forth in Exhibit A-2 attached hereto.
1) PreK Yendor/Providers Web Portal. Online web application to allow early childcare providers
to register in the program.
• Providers should be able to create an account with individualized login information.
• Providers should be able to fill out an application in the portal.
• Providers should receive an email with a confirmation number after application submittal.
17
230 of 1750
DocuSign Envelope 10. D84EAF4B-5A44�7C8-BA05-F3F9598FE843
• Providers shouid be able to sign contracts with the City.
• Providers should receive an alert when the contract is executed.
• Providers should be able to upload the completed vendor registration application and W9.
• Once the application is executed, vendor form, and w9 complete, afl three are transmitted to
pracurement to issue vendor #with email sent to provider upon clearance.
• Providers should receive a copy of the executed confirmatory letter in their account for each
child registered to them.
• Portal should be a platform for direct invoicing.
• Portal should allow providers to manage notification settings.
2) PreK Familiss Web Portal. Online web appfication for residents to apply to the childcare
program.
• Families should be able to create an account with individualized login information.
• Families should be able to fill out an application in the portal. Application should be available in
English and Spanish. '
• Families should receive an email with a confirmation number after application submittal. Email
confirmation template shoufd remind families to apply separately to the partner school of their
choice.
• Families should receive announcements about upcoming lottery time with IinK to view.
• Families should be able to upload documents. Separate sections far residency documents and
child age documents shall be provided
• Families should be able to see the application status. Po�tal should incfude a bar that visualfy
shows the progress in increments (eg, "documents received" "documents cleared" "contract
signed°).
• Families should receive a notification in the portal and via email and text when the documents
have cleared.
• Families should receive a notification in the portal and via email and text when the contract with
the provider is ready for signature.
• Families should receive a copy of ths executed confirmatory letter in their account.
• Portal should allow families to manage notification settings.
• Families should receive reminder notification via email or text if application is incomplete.
• Families should receive notification via email or text when documents have not been submitted
by preliminary deadline.
3) Internal Web l�pplicatian for City Staff to Manage the Program:
• Lottery process is required to rank all families' applications to ensure a fair selection. in the
absence of this functionality, the system should allow the applicant list to be exported/imported in
orde� to run the random process on an extemal system. (List should be in CSV format}
• Family should receive lottery results thro�gh the automated system (in addition to being posted
online) so that families know their number immediately and via text, if possible.
• Famiiies should receive email with instructions ta upload documents.
- Alert Ciry Miami Beach staff when an application is ready for review.
• Families should receive notification in portal and via email and text when document is approved.
� Create confirmatory letter to be signed with Docusign.
• Review Providers invoices.
• Review Providers invoices, automate invoice creation in Munis(ERP), and payables email
notification.
18
231 of 1750
DocuSign Envelope ID: D84EAF4B-5A44�7C&BA05-F3F9598FE843
4) Required Integrations:
• Azure AD for Authentication
• Docusign for electronic signature
• Munis for invoice automation payables emaii notification
• City of Miami Beach emplayees wiil be able to generate reports for certain fields of input
to be determined by the City
[REMAINDER OF THIS PAGE IS INTENTI4NALLY LEFT BLANK]
ty
232 of 1750
DocuSign Envelope ID D84EAF4B-SA4447C&BA05-F3F9598FE843
EXH/BlT B - PROJECT APPROACH AND TlMlNG
Webauthor.com, LLC uses the Agile methodology. which focuses on iterative and collaborative
development. During the buildout phase, conversations are ongoing and iterative and
Webauthor expects the City to access the system and take an active collaborative approach in
configuration.
Months 1 —2
Project Kickoff call
• City share as much background detail on current process (i.e. workflows, current forms,
spreadsheets, etc.)
• Review requirements to ensure understanding of workflow and needs.
Webauthor team review the background and context of all materials
Webauthor begins portal buildout
Webauthor sets up a meeting to:
• Walk through the initial work (prior to which Webauthor will share a number of tutorial
Videos that address basic portal overview, navigation, tools)
• Cover Admin module and Support module
• Discuss what the City is now able to manage within portal and discuss next steps left in
configuration
Months 3-5
• Key elements of the above process are repeated as continued conflguration occurs.
• Testing is iterative
• Training on portal tool set for site administrators continues based on support ticket
requests or general themes that are needed.
• The City is responsible for client support and training to its end users.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
�p
233 of 1750
DocuSign Envelope ID D84EAF4&5A44-47C8-BA05-F3F9598FE843
EXHiBIT A-1
�'
e au oro
Technolagy/Security
Overview
December 2021
Webauthor.Com, LlC .aw;� .tiei:aut"o���m
234 of 1750
DocuSign Envelope ID D84EAF46-SA44-47C&BA05-F3F9598FE843
y;�;_�autho�r
WEBAUTHOR TECHNOLOGY/SECURITY OVERVIEW
The Webauthor platform utilizes the best technology from Microsoft, Amazan, Adobe, and others. In add;tion to our
server-side technology, we develop applications written in HTMLS and jQuery.We can deploy those applications to many
platforms, including web browsers, telephony systems(IVR), mobiie(iPhone,Android, etc.), and others.
Webauthor outsources data center services to Amazon Web Services (AWS), which has been rated as the Besi Cloud
Infrastructure as a Service provider in the warld for several years. In a recent analysis of all Cloud Infrastrudure providers,
Gartner stated that AWS as the "furthest completeness of vision"and the "highest ability to execute."
Together with AWS,we provide security for all of our applications at several different levels. Each is important, but when
cons;dered together they provide our clients with the most practical cost-benefit proposition for all of our hosted
�pplications.
AWS Security
Data Securitv—Data that our end-users upload(documents, videos, or any type of file), as well as our database backups,
are stored on Amazon S3. That means that all data is stored on multiple devices across multiple facilities. The service is
designed to sustain concurrent device failures by quickly detecting and repairing any lost data. Our services are designed
to provide 99.999°�durability of objects over a given year.
Phvsical Securitv—AWS data �enters are housed in nondescript faci{ities. Physical access is strictly controlled both at the
perimeter and at building ingress points by professional security staff utilizing video surveillance, intrusion detection
systems, and other electronic means. Authorized staff must pass two-factor authentication a minimum of two times to
access data center floors. All visitors and contractors are required to present identification and are signed in and
continually escorted by authorized staff.
AWS only provides data center access and information to employees and contractors who have a legitimate business need
for such privileges.When an employee no longer has a business need for these privileges, his or her access is immediately
revoked, even if they continue to be an employee of Amazon or Amazon Web Services. All physica!access to data centers
by AWS employees is logged and audited routinely.
Fire Detection and Suppression - Automatic fire detection and suppression equipment have been installed to reduce risk.
The fire detection system utilizes srnoke detection sensors in all data center environments, mechanical and electrical
infrastructure spaces, chiller rooms, and generator equipment rooms. These areas are protected by either wet-pipe,
double-interlocked pre-adion,or gaseous sprinkler systems.
Power-The data center efectrical power systems are designed to be fully redundant and maintainable without impact to
operations, 24 hours a day, and seven days a week. Uninterruptible Power Supply (UPS) units provide backup power in
the event of an elettrital failure fc;r critical and essential loads in the facility.Data centers use generators to provide backup
power for the entire facility.
Climate and Temperature-Climate control is required to maintain a constant operating temperature for servers and other
hardware, which prevents overheating and reduce5 the possibility of service outages. Data centers are conditioned to
maintain atmospheric conditions at optimal ievels. Personnel and systems monitor and control temperature and humidity
at appropriate levels.
Pcge z
4Ve`�a�:,t`'or.Coa^"'; LLC—Ta�"�no'n?y d� ����P��, .
235 of 1750
DocuSrgn Envelope ID D84EAF4B-SA44-47C8-BA05-F3F9598FE843
�'�y��i�authQ�'
Availabilitv- Data centers are buiit in clusters in various global regions.All data centers are oniine and serving customers;
no data center is "cold." In case of failure, automated processes move customer data traffic away from the affected area.
Core applications are deployed in an N+1 configuration so that in the event of a data center failure, there is sufficient
capacity to enable traffic to be load-balanced to the remaining sites.
Our hosting services include various instances of aur code and data storage within multiple geographic regions and across
multiple availability zones within each AWS region. Each availability zone is designed as an independent failure zone. This
means that availability zones are physically separated within a typical metropolitan region and are located in fower-risk
flood plains �specific flood zone categorization varies by Region). In addition to discrete uninterruptable power supply
(UPS) and onsite backup generation facilities, each AWS data center is each fed via different grids from independent
utilities to further reduce single points of failure. Availability zones are all redundantly connected to multiple tier-1 transit
providers.
The AWS Compliance Program enables one to feel comfortable with the robust security in place and helps AWS streamline
their campliance�ith industry and government requirements for security and data protection.The IT infrastructure that
AWS provides is designed and managed in alignment with best security practices and a variety of IT security standards,
including:
• SOC 1/SSAE 16/ISAE 34Q2 (formerly SA5 70 Type II)
• SOC 2, SOC 3
• FISMA, DIACAP, and FedRAMP
• PCI DSS Level 1
• ISO 27001
• ITAR,a�d FIPS 140-2
Since one cannot physically touch our servers or walk through the AWS data centers, how can a client have confidence
that the right security controls are in place? The answer lies in the third-party certifications and evaluations that AWS has
undergone. AWS has achieved ISO 27001 certification and has been validated as a Level 1 service provider under the
Payment Card Industry (PCI) Data Security Standard (DSS). They undergo annual SOC audits and have been successfully
evaluated at the Moderate level for Federal government systems as well as DIACAP Level 2 for DaD systems. Each
certification means that an auditor has verffied that specific security controls are in place and operating as intended.
Application Securi
Electranic5ecurity—VVebauthor standard configuration used by most of our clients ensures high level security since only
Webauthor and select AWS technical network operations center staff have electronic access to servers. We have a
dedicated firewall in place to help provide additional electronic protection with all non-essential ports to all of our servers
blocked.
Mem6er Security—All Webauthor applications have the ability to have client administrator control over those who have
access to their individual web sites —we call end-users "members." Each client determines what set of inember controls
exist on their own application and some advanced services may require extra technology provisioning or additional custom
development. A robust membership module can be turned on that provides finite control over who gets access to a site,
which portions of the site,and what they can and cannot have access to when on each individual site.
This begins by letting an individual site administrator determine how, and if, a new member can be added to the site. This
control can be as casual or comprehensive as a client wants with the full range of control available out of the box in our
member admin module. Once a member requests membership,the administrator can assign that member to an unlimited
number of stand-alone or interconnected "g�aups". A group can consist of as many individual members, departments,
sub-groups,or any other configuration a client wants.
aoy�3
V�:eaa�.,tnor com, �lC—?ec^^;;'�;;a^�i ';e_;:�i;:
236 of 1750
DocuSign Envelope ID D84EAF4B-5A44-47C8-BA05-F3F9598FE843
�'��: auth�r
This group capability means that access to pages, documents, information, and whole sections of a web site can be
cantrolled in very granular fashion. Once the proper groups are assigned ta each member,that member is able to access,
see, and use oniy the portions of a site for which they have authorization.
fn all of our applications, if a particular part of a site is not available to that individual member, they never even see
information on that part —it simply does not appear for thern (it is not simpfy grayed out as in a menu structure). As far
as an excluded member is concerned, that portion of the site or the information they don't have access to simply does
not exist.
Membership is further controlled through E-mail names and passwords that are unique for each member. We even go to
the extent that individual member passwords are hashed in our database so that no one, not even a Webauthor system
administrator, can find a password on our system. If a password is forgotten a valid member can use the built-in tools to
have a new, temporary password mailed to their valid member E-mail address and then using the temporary password
they can log into the site and select a new passNvord that is then hashed in our database. This and other measures that
are built inta"User/Member Administration"assure the highest level of application-level security.
Genero/Provisions - All data on our site is time and date stamped, and that capability allows a system administrator to
monitor the usage of each site. Standard capabilities allow virtually every page on the site to have a history or to show
who accessed a page and what they did on the page. This fortune 100 capability is not common from smaller, less
experienced Internet development companies, but our development standards demand this sort of high-level capability.
Webauthor uses Pingdom to provide external real-tirne monitoring of all of our web sites from many different worldwide
locations(New York,San Francisco,Chicago,London,Calgary, Newark,Charlotte,Vienna, Milan,Zurich, Prague,etc.). Our
sites are checked every few minutes �4x7 — if ANY anomaly is noted, the affected sites are then monitored in real-time.
On discovery of the first error at a site,our monitoring service immediately sends E-mails and texi messages to Webauthor
technical staff.
We afso use Chartbeat to provide real-time views into the usage of our app4ications. We can see the number of users
currently using each application, the sections of the site they are visiting, and what actions they are currentty using
(reading, writing,or idle).
Someone from We6author is always"on-call"to receive these notices but due to the hosting provider we use,the multiple
servers we run our web sites on, the dynamic load balancing we have in place, and the real-time monitoring of our sites
other than for scheduted maintenance we virtually never see a site down.
f'uyr 4
V�r'�.^.as::~ar c�r^. LLC—Tec��oE�gv an�SecuntY
237 of 1750
DocuSign Envelope ID D84EAF4&5A44-47C8-BA05-F3F9598FE843
ExHiaiT a-z
�bauthor.
HIPAA
Summary
Our platform is hosted securefy in a Virtua! Private C{oud at Amazon's Web Services (AWS). For HIPAA
and FERPA compiiance, we further secure ynur data inside the already secure VPC by encrypting data
during iransit at all points, at rest (by default), and enforcing strict rules around your data.
More Detail
Since HIPAA and HITECH impose requirements related to the use and disclosure of Protected Health
Information (PHI}, appropriate safeguards to proteci PHI, individual rights, and administrative
responsibilities are provided. As an Amazon Web Services (AWS) business associate Webauthor will use
the secure, scalable IT components provided by AWS to architect the application in alignment with HIPAA
and HITECH compliance requirements.AWS enables covered entities and their business associates subject
to HlPAA to securely process, store, and transmit PHI.
The HIPAA Security Rule includes addressable implementation specifications for the encryption of PHI in
transmission ("in-t�ansiY') and in storage ("at-rest"} and our implementation will meet those
requirements.
Instances that customers use to process, store, or transmit PHI are run on "Dedicated Instances", which
are instances that run in a private cloud network on hardware dedicated to a single customer. Dedicated
Instances are physically isolated at the host hardware level from instances that are not Dedicated
Instances and from instances that beiong to other AWS accounts.
Network traffic containing PHI is encrypted i� transit to and from all server instances.This applies to both
private traffic in the internal network and public traffic. Traffic is encrypted with TLS protocols. Data
containing PHI within application servers is processed in memory and never persisted to disk. However,
disks on appfication servers are encrypted. Database servers also encrypt all data persisted to disks.
Encryption is at both the application level and the device block ievel using Elastic Block Storage devices.
Amazon Virtual Private Cloud offers a set of network security features well-aligned to architecting for
HIPAA compliance. Features such as stateless network access control lists and dynamic reassignment of
instances into stateful security groups afford flexibility in pratecting the instances from unauthorized
network access. Flow Logs provide an audit trai} of accepted and rejected connections to instances
processing, transmitting or storing PHI.
�ata stored an 53 is encrypted both in the application before transmission and stored with encrypied in
place on S3. All connections to 53 are via encrypted transport (HTTPS). Private 53 endpoints within the
private cloud network have all packets traverse only private paths within the network— never going over
public (internet} route5.
All encryption keys used within applicaiions are themselves encrypted by a set of master keys. These
master keys are stored and managed by Amazon Key Management Service (KMS). KMS provides
authenticated and authorized access to the master keys, and afl access attempts are logged to provide an
audit trail for the key chain. Application and database encryption uses AES256.
1—Webouthor com
238 of 1750
DocuSign Envelope ID D84EAF4B-5A44-47C&BA05-F3F9598FE843
EXHIBITA-2
�bauthor
Auditing, Backups, and Di�aster Recovery are an integral part of the architecture af this 5olution.
logging - Ail network traffic fiow is logged en�rypted and stored in 53. All server logs are encrypted
and stored in 53.This provides a chain of events that can be used for auditing purposes. The flows and
logs are stored, in triplicate, acr�ss separate distinct data-centers, many miles apart, each with their
own power, cooling and network access points, to mitigate the impact af natural disasters.
Backups-All PH! and application data are backed up by two separate mechanisms. Data resided in a
re(ational database that is backed-up every 5 minutes, via transaction log shipping. Full backups are
performed daily. Each of those backups are immediately shipped (encrypted) to 53 storage. 53
provides triple redundancy, across three data-centers. A secondary backup via block level storage
snapshot is also performed on a regular basis and stored to S3.
Disaster recovery involves maintaining highly avaitable systems, keeping both the data and system
replicated off-site, and enabling continuous access to both.All server instances have block-level snapshot
backups available at any time.These snapshots are stored in 53.This allows for rapid launch of new server
instances in case of a failure of one, and even two, individual data-centers or AWS zones. Once
replacement servers are launched, databases can be recovered from S3 via snapshot or backup file.
Z—Webauthor tom
239 of 1750
DocuSign Ernelope ID Dt34EAF4B-5A44-47C8-BA05-F3F9598FE843
RESOLUTION NO. 2021-31935
A RESOLUTION OF THE AAAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY
ADMINfSTRATION TO FUND THE INITIAL COSTS ASSOCIATED WITH
AUTOMATING THE PREKINDERGARTEN PILOT PROGRAM, FROM
UNUSED PROGRAM FUNDS PREVIOUSLY BUDGETED FOR FISCAL
YEAR 2022, IN AN AMOUNT NOT TO EXCEED $25,000.
WHEREAS, on December 9, 2015, the City Commission passed and adopted
Resolution No. 2015-29222, authorizing the City Manager to negotiate an agreement (the
"AgreemenY')with Miami-Dade County Public Schools ("M-DCPS"), for the City to provide
funding to M-DCPS for one prekindergarten classroom ("VPK") at each of the following
schools: Biscayne Beach Elementary School and Miami Beach Fienberg-Fisher K-8 (the
"CMB VPK classrooms'); and
WHEREAS, CMB and M-DCPS executed the Agreement, dated Febn�ary 10,
2016; and
WHEREAS, the prekindergarten services offered at Biscayne Beach Elementary
School and Fienberg-Fisher K-8, under the terms of the Agreement, serve the City of
Miami Beach resident children from the following four targeted schools: Biscayne Beach
Elementary School, Miami Beach Fienberg-Fisher K-8, North Beach Elementary School,
and Miami Beach South Pointe Elementary School; and
WHEREAS, these services have been offered pursuant to the Registration and
Lottery Procedures for school years 2016/17, 2017/18, 2018/19, 2019/20, 2020/21, and
2021/22; and
WHEREAS, at the January 15, 2020 City Commission meeting, a referral was
made to the Finance and Economic Resiliency Committee("FERC`)to discuss the funding
of an Early Childcare Pilot Program; and
WHEREAS, at its July 17, 2020 meeting, FERC recommended to fund an Ea�ly
Childcare Pilot Program for implementation in the 2021-2022 school year, with funding in
the amount of$250,000 to be appropriated from Fiscal Year 2022 funds; and
WHEREAS, the details of FERC's recommendation for the Eariy Childcare Pilot
Program are outlined as follows:
1. Eligibility requirements for all Miami Beach child applicants and Miami Beach
partner childcare providers:
A. child must be 4 years old on or before September 1 of enrollment school
year; and
B. child's parentllegal guardian must be a resident of the City af Miami Beach
upon submission of application and throughout the year of Program
participation 2021-2022;
240 of 1750
DocuSign Envelope ID:D84EAF4&5A44-47C8-BA05-F3F9598FE843
2. Eligibility requirements for ali partner childcare providers:
Ea�iy childcare center must meet Florida Statutes applicabie sections to be
eligible to offer prekindergarten as a public school provider, nonpublic school
provider or faith-based provider:
A. be licensed as a childcare facility under Section402.305, Florida Statutes,
family day care home under Section 402.313, Florida Statutes, or large
family childcare facility under Section 402.313, F.S.; or
B. be licensed exempt under Section 402.3025(2), Florida Statutes(nonpublic
schools) or Section 402.316, Florida Statutes (for faith-based providers),
and
1. hold a Gold Seal Quality Care designation under Section 402.289,
Florida Statutes;
2. each agency must apply for Gold Seal with Department of Children
and Families or be accredited by an accrediting association that is
a member of:
a. National Council for Private School Accreditation
b. The Florida Association of Academic Nonpublic
Schools;
3. The requested funding for the prekindergarten stipend, in the amount of$250,000,
was contemplated to be distributed as follows: $250,000 would be available to
eligible applicants and equally apportioned among eligible children, in an amount
not to exceed $2,700 per child, for maximum houriy rate of$6.00 per hour, and up
to 2.5 hours for 180 days; and
WHEREAS, on July 29, 2020, the Mayor and City Commission adopted Resolution
No. 2020-31375, authorizing a Prekindergarten Pilot Program fo�the 2021-22 school year;
and
WHEREAS, on January 5, 2021, the City conducted a camputerized lottery to
determine the order in which applicants would be screened to determine eligibility based
on residency status af the primary parenUguardian and age of the applicant child; and
WHEREAS, as of May 3, 2021, agreements have been executed with 15
Prekindergarten providers to partner with the City to expand PreK access to Miami Beach
families during the 2021-22 school year; and
WHEREAS, as of May 3, 2021, 104 prekindergaRen applicants have been cleared
to participate in the Program; 17 applicants have opted out or are not participating for
various reasons including their preferred school is not a partner provider, their child is not
age eligible, or their selected public school does not require a parental fee contribution;
the remaining 87 applicants have been cleared to participate with 76 having signed
confirmatory letters of participation; and the remaining 11 are still pending Prekindergarten
provider selection due to their child's wait list status at their preferred school or other
reasons; and
WHEREAS, at the March 17, 2021 City Commission meeting, a referral was made
to the Finance and Economic Resiliency Committee (FERC) to discuss the extension
2
241 of 1750
DocuSlgn Envelope ID: D84EAF4&5A44-47C8-BA05-F3F9598FE843
WHEREAS, at the March 17, 2021 City Commission meeting, a referral was made
to the Finance and Economic Resiliency Committee (FERC)to discuss the extension
of the funding for the Earfy Childcare Prekindergarten Pilot Program to the 2022-23 school
year; and,
WHEREAS, on April 30, 2021, FERC members voted unanimously to support the
extension of the City's Prekindergarten Pilot Program for the 2022-23 school year, at an
amount of$250,000, for approximately 92 Miami Beach youth, at$2,700 per chifd for 180
days of service, at$6.00 per hour for an additional 2.5 hours a day; and further authorizing
the appropriation of funding for the Program in Fiscal Year 2023; and
WHEREAS, on May 12,2021, the Mayor and City Commission adopted Resolution
No. 2021-31712, authorizing the extension of the Prekindergarten pilot Program for the
2022-23 school year; and
WHEREAS,the Administration wilt fund, from Fiscal Year 2022, Program services
for the months of August and September 2022, in the amount of $37,260, and
� approximately$179,010 of the$211,140 allocated from October 2021 through June 2022;
and,
WHEREAS, the Administration is requesting to utilize $25,000 of the remaining
$32,130, previously approved to fund the Program payments to the prekindergarten
service providers for school year 2021-2022, and budgeted in fiscal year 2022, in order to
fund the initial costs associated with the automation process of the Prekindergarten Pilot
Program, which automation will pravide a more streamlined and secure application
process for families and providers, and a more e�cient Program management process for
the City Administration.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the City Administration to fund the initial costs associated
with automating the Prekindergarten Pilot Program, from ur,used program funds
previously approved for schoof year 2021-2022 and budgeted in fiscal year 2022, in an
amount not to exceed $25,000.
PASSED and ADOPTED this 8 day of �°C. . 2021.
ATTEST: -�`�^�`8����"'�
_-.�- �c��,
='�';.�-�;;1�--�.:';�',
;�'�"� ;
'1t;�o�,r�ORATEa ;
; ,�;,� �= Dan Gelber, Mayor
'�� ��-_, •�._
'��-��`-1 26,+
Rafael . Granado, City Clerk
DEC 1 3 2021
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
3 (�v" �
City Attomey�� Da+e
242 of 1750
DocuSign Envelope ID D84EAF48-SA44�7C8-BA05-F3F9598FE843
Resolutions -C7 J
N�IAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor ar�i Members of the Ciry Commission
FROM: Alina T. Hudak, City Manager
DATE: Decernber 8, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA,AUTHORIZING THE CITYADMINISTRATION
TO FUND THE INITIAL COSTS ASSOCIATED WITH AUTOMATING THE
PREKINDERGARTEN PILOT PROGRAM, FROM UNUSED PROGRAM
FUNDS PREVIOUSLY BUDGETED FOR FISCAL YEAR 2022, IN AN
AMOUNT NOT TO EXCEED $25,000.
RECOMMENDATION
Administration is seeking approval to automate the application process for Miami Beach families
and PreKindergarten providers for the Prekinderga►ten Pilot Program for the 2022-23 school
year and each year thereafter. If approved the request would utilze unused funds in the FY22
PreKindergarten budget allocation in an amount not to exceed $25,000 in year one and $15,000
each year thereafter.
BACKGF�QUND/HISTORY
At the January 15, 2020 City Commission meeting, a referral was made to the Finance and
Economic Resiliency Cammittee (FERC) to discuss the funding of an Eariy Childcare
Prekindergarten Pilot Program. At its July 17, 2020 meeting, FERC recommended to fund an
Eariy Chitdcare Prekindergarten Pilot Program for implemerrtation in the 2021-22 school year,
with funding in the amourrt of $250,000 to be allocated in Fiscal Year 2022. At the July 29,
2020 Commision meefing, via Resolution 2020-31375 a Prekindergarten Pilot Progr�n for the
2021-22 school year was authorized.
The details of the FERC recommendation for the Early Chi{dcare Prekindergarten Pilot
Program included the follawing:
- Eligibility requirements for all Miami Beach child applicants include child must be 4 years old
on or before September 1 of enrollment school year to enroll or have a birthday that aligns to
public school Prekindergarten enrollmerrt; and,
- Chikl's parerrt/legal guardian must be a residerrt of the City of Miami Beach upon submission
of applica�ion and throughout the year of program participation; �d,
- Earfy childcane centers must meet Florida Stahrtes applicable sections to be eligible to offer
Pr�ekindergarten as a public school provider, nonpublic school provider or faith-based provider
and be licensed as a childcare facility under s.402.305, F.S, family day care home under
s.402.313, F.S., or large family childcare facility under s.402.313, F.S.; or be licensed exempt
Page 411 of 1357
243 of 1750
DocuSign Envelope ID d84EAF48-5A44-47C8-BA05-F3F9598FE843
under applicable statutes. All providers must have a Department of Chiidren and Families
identification number(DCF); and,
- The requested funding in the amount of $250,000 for Preldndergarten stipend will be
distributed to the provider morYthly as a reimbu�semer�t in an amount not to exceed $2,700 per
child for a maximum houriy rate of $6.00 per t�ur up to 2.5 hours per day for 180 days of
service.
As of May 3, 2021, the Office of Organizational Development Performance I nitiatives had
executed agreemerrts with the below fifteen (15) Prekindergarten providers to partner with the
City to expand PreK access to Miami Beach families during the 2021-22 school year.
Gan Katan (Miami Hebrew)
Temple Beth Sholom Innovative School
Rainbow I rrtergeneraafional Leaming Center(Littfe Havana Activities)
Yeshiva Elementary, tnc.
Toras Emes Academy
Lehrman Community Day School
MDCPS Miami Beach South Pointe Elemerrtary
MDCPS North Beach Elemer�tary �
Landow Yeshiva School (Lubavitch)
VPvi's Child C�e
Muss Family Montessori School at Temple Emanu-EI (Lev Mor�tessori)
Miami Children's Museum Ea�ly Childhood I rzstitute
Kinde�iand 4 Kidz
Biscayne Park Elementary
Super Y Academy
Addifionally, the number af applications was adjusted to 104 total applicarrts due to tw�o duplicate
applications. Of the original 1 Q4 applicaMs, seventeen (17) have apted out or are not
participating for various reasons including thei� preferred school is not a partner provider, their
child is not age eligible, or tt�eir selected public school does not require a parental fee
coritribution. The remaining 87 applicants had been cleared to participate with 78 having signed
cor�firmatary letters of participation. The remaining nine (9} �e still pending PreK provider
selection due to their child's wait fist status at their prefemed school or otfier neasons.
Based on the number of eligible applicar�ts, it is anticipated the City will utilize �proximately
$179,010 of the original budget allocation during the 2021-22 school year betvaeen October
2021 - June 2022 and $37,260 forAugust 2022 and September 2022 totalling $216,270.
ANALYSIS
At the March 17, 2021 City Comrnission meeting, a referral was made to the Finance and
Economic Resiliency Committee (FERC) to discuss the extension of the funding for the Early
Childcare Preldndergarten Pilot Program to tt�e 2022-23 school year. At the April 30, 2021
Finance and Economic Reiliency Committee meeting, members voted unanimousty to support
the ex#er�sion of the City's Pre{dndergarten Pilot program for the 2022-23 school year at an
amou�rt of $250,000 for appro�amately 92 Mi�ni Beach youth at $2,700 per child for 180 days
of service at $6.00 per hour for an addfional 2.5 hours a day. Fundir� for the program will be
allocated in Fiscal Year 2023 with approximately 30 days of funds available at $37,260 in Fiscal
Page 412 of 1357
244 of 1750
DocuSign Envelope ID D84EAF4&5A44-47C8-BA05-F3F9598�E843
Year 2022 to cover service dates in August and September 2022.
At the May 12, 2021 Commission meebng, per Resolution 2021-31712, the extension of the
Early Childcare Prekindergarten Pilot Program for the 2022-23 schooi year was approved in an
amourrt not to exceed $250,000 for up to 92 Mlami Beach children. As of November 3, 2021,
78 Miami Be�ch families are participating in tfie program for the 2021-22 school year between
October 2021 and June 2021 with an approximate utiliration of $179,010 of the $211,140
allocated for that timeframe. As such, the $32,130 remaining could be used to support the
automation of the program.
The Office of Organizational Development Performance Initiatives in collaboration with the
Procuremerrt Departmerrt and Information Technology Departmer►t forma(ly solicited Letters of
Interest from qualified consultants that would be able to provide database and automation
services for the Cit�s Prekindergarten (PneK) Pilot Program.
Tt� w�ebsolution requested is to manage the applicafions intake for families and providers who
want to join the Cit�s PreKindergarten Pilot Program, as well as allow staff to marrage the
application process for all stages: irit�ce, clearance, accpetance and corrtracts.
The application modules will include:
- Customer facing web pottal for vendors/providers
- Customer facing web portal for families
- I ntemal web app{ication for city staff to manager the PreK Program
Beiw�r is a d�aipion of�e PreK lbndorlPrnvider ww�eb porhai application requiremerris�at wiQ alfaw early childare praviders
and fam�ies b regis�er in�e prcx,�am beginning wilh the ae�a�on of an indivi�i�ed aooamt
• Providers shm�ld be able�fil out an applira�an in �e portal.
• Providers sho�d receive an ema�1 wi�i a ca�rma6on number afier app{ic�on submi4al.
• Provider�shadd be able ffi sign contrac�with tr�e Ciiy.
• Providers should reoeive�alert when 1he oontrac;t is e�aea�ed.
• Provider5 should be abfe b upbad�te canple4ed vendor regisb�aion apaic;a6a�and N1�.
• Onoe 1i�ap�ir�is e�aea�ied,ver�dor form,and w9 canplebe,�l�ree�e hansrni�d b proa�rement b issue v�endor#
wi�em�l sent b�prwider t�on dearar�oe.
• Providers st►ould reoeive a cop�y of tlie e�aea�ied conirma6xy let�r in iheir acoour�for each d�ld regislered b 6�em.
• Po�hal should be a plalfiorm kx dired irnroidng.
• Portal sho�d�iow providers b manag�ee no6�ati�seffings.
. PreK Farrilies VUleb Pottai. On4ine web�plic�fon 1br resider�s b�ply m tie cfiildqre prograrn.
• Famir►es�be able b cre�e an acoou7t wifi individualized login ir�xmation.
• F�n��es st�uld be able��I�out an ap�ic�on(n �e pa�ll.appl�on sha�d be ava'lable in Er�glish a�,d sp�sn.
• Families shauld receiwe an email wi�a cort6mia6on number aAer applic�n submii�l. Email corr�rmation iamplaie shoufd
remind famifies m aPp�Y�Y�Ihe pertr�er school of tl�eir choice.
• Fam�ies shoukl receive anno�x�oemer�about upooming 4a�ery bme wilh iink�view.
• Families sho�f be�le b upload documems.
o Need�ai�sec�a�s fa r�derx,y doame��d d�ld at,�e doa�rnent�.
• Fam�ies sho� be able b see �a�lica�on s�tus.Patal �ould �dude a bar �at visuafly �ows the progress in
inaemems(eg,°doaxn�ls received'"�a�mer�deared"'oontad�gned"j.
� Families should reoeive a no�ication in ihe porial and via em�aif and�xt when 4�e documents have dear�ed.
• Families sho�dd neoeiv�e a na�ficaGon in ihe por�l and via erna�l and�ext when�e am�ad wi��e provi�r is �ady for
Page 413 of 1357
245 of 1750
DocuSign Envelope ID. D84EAF48-5A44�7C8-8A05-F3F9598FE843
�gnatiu�e.
� Famifies st�ould receive a c�r ofi Ihe e�earled conirmamry leti�er in lheir aocour�
• Patal s�u1d allaw fami(ies b mar�age nati�p�on�tlings.
• Familie.s should reoeive reminder nc�fic�tion�na email or�ext if application is incompfete.
� Fam�ies should receive noGfication via email or bxt when doaimen�have not been submii�ed by pneliminary deadline.
Aclyditior�fly,4��bma6on vu�l allow staff b mar�age G�program ar�indude the�liowir�g iea�res:
• Loth�y process is required b r�k all f�nilies'applicatior�s b ensure a�ir selection. h�e a�of�is functior�ality, lhe
sysle�n sho�d �I�nr t�e a�lic�t list to b e e�orb�(mpor�ed in ade� b run �e rartdom process on a n e�dem�a!
s�rs�em.(List shou�be in CSV 16�maQ
• F�n�+sftould receive loi�ry r�esul�ffvough fhe aubmated system (in addition b being pos�d or�ine)so 9rat families f�ow
tl�eir number immeda�ely and via hext,if possible.
• Famiiies�ou(d r�ceive ema+1 with ir�ais b upload doalm�.
• Alert City Miami Beach s�ff when an applira�on is ready for retiew.
• Famifies shot�d receive no6fir,a�on in po�ai and via email and �act when doa�nent is ap�xov�ed. •
• Cr�e co�rmatxy le4er b be signed wi6i Doa�sign.
• Revuew Providers invoices.
SUPPORTINS SURVEY DATA
Achieve K-12 Educational Excellence
49.1% of residents indicated satisfied or very satisfied for the quality of public schools on Miami
Beach
41.9% and 38.1% respectively of resider�ts between ti� ages of 18-34 and 35-44 were
satisfied or very saasfied with the value they received for the city taxes paid. This per�cern is
lower than the overall average citywide at 44.3% and significantly lower than residents age 55-64
and 65+ at 47.5% and 61.5% satisfied/very satisfed respectively.
FINANCIAL INFORMATION
$15,000 FY23
$25,000 FY22 (budgeted in FY22 as part of the Prekindergarten Pilot Program allocation of
$250,000)
Amount(suAccourrt(s):
CONCLUSION
City administration reviewed nine applica�ons and interview�ed three aQplicarrts in response to
RFLI 2021-346-ND� Administration is recommerxiing the selection of Webautrwr.com, LLC.
to provide a PreK registration and managemerrt system for families and providers of the City of
Miami Beach's Prekindergarten Pilot Program.
Aoolicable ArQ�
Page 414 of 1357
246 of 1750
DocuSign Envelope ID D84EAF48-5A4447C8-BA05-F3F9598FE843
Not Applicable
�hi�_.a "Residents R�g�t Does this item utilize �.0.
to Kn�r" item�n�o Bond Funds?
� Code Section 2-14?
No No
Strategic Connection
Prosperity- Be known for(K-12)educational excellence.
Legtslative Trackina
Organirational Development Performance Initiatives
ATTACHMENTS:
Description
o Resolution 2020-31375
o LTC January 2021
o Resolution
Page 415 of 1357
247 of 1750
DocuS�gn Envelope ID D84EAF48-5A44-47C&BA05-F3F9598FE843
RESOLUTION NO. 2020-31375
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MiAAAI BEACH, FLORiDA, ACCEPTINC THE
RECOMMENDATION OF THE FINANCE AND ECONOMIC
RESILIENCY COMMITTEE, AT iTS JULY 17, 2020 MEETING, TO
FUND Afd EARLY CHILDCARE PILOT PROGRAAA FOR MIAMI
BEACH RESIDENTS FOR THE 2021-2022 SCHOOL YEAR, IN AN
AMOUNT NOT TO EXCEED $250,000, TO BE ALLOCATED
FROIIA THE CtTY'S BUDGET FOR FISCAL YEAR 2022; AND
FURTHER AUTHORIZING THE CITY AAANAGER AND CITY
CLERK TO EJCECUTE ANY REQUIRED AGREEMENTS AND
DOCUMENTS TO IMPLEMENT THE PROGRAM.
WHEREAS, on December 9, 2015, the City Commission passed and
adopted Reso(ution No. 2015-29222, authorizing the City Manager to negotiate an
agreement (the "AgreemenY') with Miami-Dade County Public Schools ("M-
DCPS"), for the City to provide funding to M-DCPS for one prekindergarten
classroom ("VPK") at each of the following schools: Biscayne Beach Elementary
School and Miami Beach Fienberg/Fisher K-8 (the °CMB VPK classrooms"); and
WHEREA►S, CMB and M-DCPS executed the Agreement, dated February
10, 2016; anci
WHEREAS, the prekindergarten services offered at Biscayne Etementary
School and Fienberg/Fisher K-8 Center, under the terms of the Agreement, served
the City of Miami Beach resident children from the fol(owing four targeted schools:
Biscayne Beach Elementary School, Miami Beach Fienberg/Fisher !�-8, North
Beach Elementary School, and Mfiami Beach South Pointe Elementary Schoof,
following the Registration and Lottery Procedures for school years 2016/17,
2017/18, and 2018/19; and
WHEREAS, on ApRI 11, 2018, the Mayor and City �ammissfon adopted
Resolution No. 2018-30259, approving the reduction in funding for the CMB VPK
classrooms during the 2018-2019 school year, by approving the removal the CMB
VPK c[ass at Miami Beach Fienberg/�isher K-8, and providing funding for fifty
percent (50%) �f personnel costs for the CMB VPK class at Biscayne Beach -
Elementary School, in an amount not to exceed $35,000, with M-DCPS funding
the nemaining costs; and
WHEREA�, on June 26, 2018, the parties executed Amendment No. 1,
memorializing that the CMB VPK class at Biscayne Beach Elementary Schoo{
woufd be providing the VPK program for the four targeted Miami Beach schools;
and
WHEREAS, the Agreement expired on June 30, 2019; and
F'age 416 of 1357 ��
� 248 of 1750
DocuSgn Envelope ID D84EAF48-SA44�7C8-BA05-F3F9598FE843
WHEREAS, the Administration and MDCPS agreed to extend the
Agreement to continue the CMB VPK program at Biscayne Beach Elementary
School for the 2019-2020 school year, with fwo (2) additional one-year extensions,
upon mutual agreement of tt�e parties, with the City continuing to contribute an
amount not to exceed $35,000 per school year, and
WHEREAS, M-DCPS agreed to fund the portion of the costs to operate the
CMB VPK classroom, which will not be funded by CMB for the 2019-2020 school
year and subsequent years; and
WHEREAS, at the January 15, 2020 City Commission meeting, a referral
was made to the Finance and Economic Resi(iency Committee ("FERCu) to
discuss the funding of an Eatiy Childcare Pilot Program; and
WHEREAS, at its July 17, 2020 meetfng, FERC recommended to fund an
�arly Childcare Pilot Program for implementation in the 2021-2022 school year,
with funding in the amount of$250,000 to be allocated from Fiscal Year 2022; and
WHEREAS, the details of F'ERC's recommendation for the Early Childcare
Pilot Program are outlined as follows:
1. Eligibility requirements for all Miami Beach child applicants and Miami
Beach partner childcare providers:
a. Child must be 4 years old on or before September 1 of enrollment
school year to enro11;
b. Child's parenblegal guardian must be a resident of the City of
Miami Beach upon submission of application and throughout the
year of program particlpation 2021-2022.
2. Eligibility requirements for all partner childcare providers:
Earty childcare center must meet Florida Statutes applicable sections to
be eligible to offer prekindergarten as a publlc school provider, nonpublic
schoof provider or faith-based provider.
1. Be licensed as a childcare facility under s.402.305, F.S., family day
care home under s. 402.313, F.S., or large family childcare facility
under s.402.313, F.S.; or
2_ Be licensed exempt under s. 402.3025(2), F.S. (nonpubllc schools)
nr s. 402.316, F.S. (for faith-based providers), and
a. Ho{d a Gold Sea�Quality Care dasignation under s. 402.281,
F.S,;
b. Each agency must apply for Gold Seal with Departmer�t of
Children and �amilies;
c. Or be accredited by an accrediting association that is a
member of
i. National Council for Private School Accreditation
ii. The Florida Association of Academic Nonpublic
Schools
. 2
Page 417 of 1357
249 of 1750
DocuS�gn Envelope ID D84EAF4&SA44-4iC8-BA05-F3F9598FE843
3. The requested funding in the amount of $250,000 for prekindergarten
stipend will be distributed as foflows: $250,000 funds will be available to
eligible appiicants and equally apportioned among eligible children in an
amount not to exceed $2,700 per child, for maximum hour(y rate of $6.00
per hour, up to 2.5 hours for 't 80 days.
PIOW, THEREFORE, BE (T RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby accept the recommendation of the Finance and Economic
Resiliency Commfttee, at i�s July 17, 2020 meeting, to fund an early childcare pilot
program for Miami Beach residents for the 2021-2022 school year, in an amount
not to exceed $250,000, to be allocated from the City's budget for Fiscal Year
2022; and further authorize the City Manager and City Clerk to execute any
required agreements and documents to (mplement the program.
PASSED and ADOPTED this a�1 day of July 2020.
ATTEST: �
Dan Gelber, Mayor
A�i� 2a�
N�N��\�1a��,��1
Rafael E. Granado, City Clerk _- i e ,
s��Pr,n..... , c�,�,.
,,
�.._ �:. ;
� ��,� s .
� �.14CORP� OR�ITED' s
5�4��t �,�f� 'ti�}
y4��_..�,..�i��J_=
'a,��j�"��_
''�,,,,,,,.,.;--
APP D AS 70
F & GUAGE
O ECUTION
��
. Aaonwr� oN.
3
Page 418 of 1357
250 of 1750
DocuS�gn Envelope ID D84EAF4B-5A44�7C8-8A05-F3F9598FE843
MIA1Mf � ��� �
OFFICE OF THE CITY MANAGER
NO. LTC # LETTER TO COMMISSION
Ta: Mayor Dan Geiber and Members of the City Cammission
From: Raui Aguila, Interim City Manager pocuSfgned by:
�..�1 J. A���1..
Date: January 5, 2021 28308240F92845D
Subject: Prekindergarten Pilot Program Lottery Resuits and Next Steps
The purpose of this Letter to Commission is to update you on the status of the City of Miami
Beach's Prekindergarten (PreK) Pilot Program for Miami Beach residents for the 2021-2022
school year, approved at the July 29, 2020 Commission meeting. The Prekindergarten Pilot
Program will expand hourly access to high quality PreK providers by providing up to $2,700 to
eligible Miami Beach families.
A computerized lottery was held on Tuesday, January 5, 2021 to place all resident applicants
in a numerical order for stipend receipt. Results from the lottery have been posted on the
City's website including family name, confirmafion number, and lottery number (Attachment
A). There are 106 Miami Beach residents who submitted applications to receive the PreK
stipend of which approximately 92 will be selected. There are currently eighteen (18)
Prekindergarten provider partners (Attachment B)who registered to join the City in its effort to
expand access to quality eariy childhood education.
The PreK website located at www.miamibeachfl.gov/prek provides an overview of the
program, lottery results, and provider information (Attachment C). Staff from the Office of
Organizational Development Performance Initiatives (Education) will contact family applicants
over the next several weeks in the order of selection by the computerized lottery process to
verify residency and child age until all funds are exhausted.
Additionally, the administration held several informational sessions for interested Miami Beach
families and PreK providers from September through December 2020. Miami Beach
providers were also contacted directly to inform them of this opportuniry.
We will continue to support our vision of being a prosperous city with a special flavor of arts,
culture, education, and business with management objectives of being known for (K-12)
educatianal excellence.
If you have any questions, please feel free to contact me or Dr. Leslie Rosenfeld, Chief Leaming
and Development Officer.
ta nts
H� DR�
Page 419 of 1357
251 of 1750
DocuS�gn Envelope ID D84EAF48-5A44-47C&BA05-F3F9598FE843
Attachment A
PreK Lottery Results
. . . .
1 Kalos Devorah 66f40d65
2 Fellig Menachem cOb701a0
3 Robins Sondra Oc312bd5
4 Strauss Vanessa a377941f
5 Gheron Geraldine e275f762
6 Crocetti Nicole 3295af2e
7 Bonasera Giuseppe f6f274c4
8 Bitran Mercedes 9333c8e3
9 Johnston Julianna e476da77
10 Ustinova Aleksandra 561727cf '
11 Cifuentes Danny 21d26c36
12 Jacob Rivka bOc455a1
13 Berman Elizabeth 619bafdb
14 Levin Zmira 68416ac6
15 Greenberg Alexandra 80e6400f
16 Magarinos Beatriz 477317b6
17 Gonzalez-Black Cristian 7a7413e3
18 Hoberman Rochel 687f2fb9
19 Sandhaus Shayna 64d58e11
20 Loeb Tamar d8527407
21 Georgieva Zhasmina 3b11a4bc
22 Rodriguez de Almei Alexis 5123f955
23 Jukef Jared 33298c79
24 Silver Rachel de76f37e
25 Setton Natalia Z54dbfOc
26 Medina Adriana 84c3c8c6
27 Victor Natallia 57af027d
28 Zweig Sarah cb6a334f
29 Socias Herraiz Anna ef4ab9df
30 Mercer Olga dd36820b
31 Castillo Emma 5044dd39
32 Weinstein Jordan 8b107183
33 Schwarz Adam 3584bbbd
34 Ech chouikh Kawtar 309a8e59
Page 420 of 1357
252 of 1750
DocuS�gn Envelope ID D84EAF48-5A44-47C8-BA05-F3F9598FE843
35 Acevedo Honoria c5ff728e
36 McQuillen Keith 823ca242
37 O'Neal Austin 3905bcc0
38 Stern Hadas 568b5000
39 mann shraga 04598f89
40 Woinerman Daniel 5892b7a6
41 Segovia Cesar e92a750a
42 Ernandez Heather 7ae87349
43 Putrera Yasely b964eb52
44 ZAHAV AIVDRES 14bd7145
45 Krinsky Menachem d55e5ce0
46 Straz Jamie a15742$6
47 Bayzman Yitta c4f45956 '
48 Bacheikov Alisa cc8af37f
49 Horowitz Bracha 22dOf167
50 Melton Sarah 8abSf176
51 Kalos Shira 56898878
52 Damico Alyssa e649f583
53 Mallmann Marina 743a1e5f
54 Schaefer Joseph 70d1a728
55 Shifman Devorah bd1a5533
56 Galindo Re�tegui Jenifer ba99692a
57 Haris �uentes Brigitta 66fd4fe0
58 Putnam Desiree 6e0e9a6f
59 Ferra Luis 40fe3f04
60 Plotzker Miriam a45b9731
61 Dodson Avram ecc2e966
62 Tueros Nilma a791f143
63 Heiss Bronwyn ffcc6c89
64 Zweig Efchanan 8757a131
65 mann shraga 52b33e73
66 troy mark affOb75d
67 Duchman Roza 113db909
68 Santos Luisa e92a79cd
69 Neuhaus Rivky 9e35eeea
70 Koonin Allie 75f8b720
71 Castano Ibet 9225ab94
Page 421 of 1357
253 of 1750
DocuS�gn Envelope ID D84EAF4B-5A44�37C8-BA05-F3F9598FE843
72 Marquez Veronica 515658b2
73 Mimani Anuradha d311e564
74 Levin tmira 5dd5b9b1
75 Magazine Joseph Oec3fec2
76 de uriarte Pedro c3c88f77
77 Newberg Jessica b319d28f
78 Ostroff Amy 4323ccc1
79 Nagler Daniel 44b8a600
80 Hoberman Shlomo ad5f9fc2
81 Acuna Vanessa 56acOScd
82 gheron geraldine 178c13f5
83 Elefant Hadassa ad9c2cOb
84 Waks Ester 18bcfe15
85 Jakob Tzvie Hershey 3b616644
86 Greenberg Yehoshua eee4aa40
87 Gorin Isaac a70be40e
88 BLANCO ARIANNA Oedb27d5
89 SHOR JESSICA f40e3c8a
90 Recinos Mildret 50aacafa
91 Lee Nancy 09c4dc74
92 Alesso Bendisch Franziska 90cdf8e7
93 Jungreis Moshe 9df3f11a
94 Mallmann Marina e6c1ea67
95 Jjiggins Jay 588a0fae
96 Mok Schneider Wendy 01809f03
97 Hecht Bracha b21c1b2f
98 Weiss Hov�ard a9�80e0b
99 Rubin Leah ecb79a9a
100 Vega Christiane 6eca9a3f
101 Leuchter Joseph 8ee3cc26
102 Banayan Yehuda c73b4860
103 Hacker Joseph c879fdda
104 Halberstam Menachem dlbcfa8a
105 Cojocaru Aureliu 8c23444e
106 Sommer Jill dd023a91
Page 422 of 1357
254 of 1750
DocuSign Envebpe ID:D84EAF4B-5A44�7C8-BA05-F3F9598FE843
Attachment B
Prekindergarten Provider Partners
� . .
Gan Katan 7055 Bonita Dr Miami Beach, FL 3314I
- - - ------ _ . _ . _ --
Hebrew Academy Preschool 2400 Pine Tree Dr. Miami Beach, Florida 33140
,-__-_ _ _-------.._---__._
' Kid's Choice Learning Center Miami Beach 1211/1219 Marseille Drive Miami Beach, FL
� 33141
Ki dn erland 4 Kidz �7830 Carlyle Ave Miami Beach 33141
_ ___ _-------_-____�_ _.., - ---- -----
Landow YeShiva School 17330 NW 7th Ave Miami Florida 33169
----- - -__. __-- -- -- -_ .-- --- -
Lehrman Community Day School INC 727 Lehrman Drive Miami Beach, FL 33141 !
__ -- -_ _ - - -- -___�.
M-DCPS Miami Beach South Pointe
Elementary School 1050 4th Street Miami Beach, FL 33139
M-DCPS North Beach Elementary School 4100 Prairie Avenue Miami Beach, FL 33140
Miami Children's Museum Early Childhood _v_ _____ -_
Institute 980 MarArthur Causeway Miami, Florida 33132
. __ _ __.. _ _._. -- __ .-- ----� _ .
� Muss Family Montessori School at Temple 1701 Washin on Avenue, Miami Beach,
! Emanu-EI Florida 33139
- -. _.._ -_
' Rainbow Intergenerational Learning Center 833 6th Street Miami Beach FL 33139
Raindrop Chi(d Care Center 1420 Washington Ave Miami Beach, FI 33139
Super Y Academy � 3905 Alton Road Miami Beach, FL 3314d
i Temple Beth Sholom Innovative School 4144 Chase Avenue- Miami Beach, Florida-
33140
-- ---- -- _._ __-- -- -- -
The Shul's Child Enrichment Center 9540 Collins Avenue 5urfside, FL 33154
----- - - ---__ -__ �
Toras Emes Academy 1051 N. Miami Beach Blvd, North Miami Beach
� FL 33140
Vivi's Child Care 759 83rd St Miami Beach, FL 33141
Yeshiva Elementary, Inc. � 7902 Carlyle Ave, Miami Beach, FL, 33141 -
13300 Memorial Hwy, Miami FL 33161
Page 423 of 1357
255 of 1750
DocuSgn Envelope 10 D84EAF4&5A44�7C&BA05-F3F9598FE843
Attachment C
Cit of 141iami Beach PreK Website
� . ,., � .
miamibeachfl.gov/prek � �
_ _ {! . � E.�y� . C _+.. ,��.
W,� � , '��
, ., 1 :
g � k` Li
� ' .
� {� ����i���`
� "a
�� .�If R'`-_._.—�
S, '
'"_-+a., �s` 1 �` .
...._�..�..�.. .. ..is.�:.ae< �.�... '_ .�. .... ... _ ......_ .
.-.. .... .:1•....F�r�.LIdL6h.�i�:yL...�+1M1rY'.a .•F.: a� .
�.,.,..._..�,,..,-._. ... - ..�, .,j+...,r.�.�r:.,a.+•u...r.�[��..�� ti
�.....�.._.�_.. . . ,... � ._ ...-.._.. ._....._.a:...
. �
��+c;e..a'.+a.r_.rr c:�ti
... <.. . . .L�� ,u ......S._. :'J:'..
•�J�:. �...�. ...f.� C+bri�L:� . .•I:Y.i r�.^ ............_.i..r� �
u�✓4•w.�4�s..w��a�e.�.ru�.f��.�c+'awr.tx+.�i`�a..:)ItiC:'..� �
qww�l.:::.q�.�c.`J.�u.��.r.w�Wu+�c��.�.+a���ft��t•1.K�.c k..��arval�cr�(.�:.�`i�
.<w���+�._ . .wrl.u�i:e....r+.t.tivLdw.�.:.�sV.lkr�aa+.
..w..s�2 0.�.✓::.w�.:K'-.�u✓���Ct.yw�C<:.�1L��i.:..1,i•..�:a.G!.w.:�..rc_..:..
�tf�•�.�wtr
kequira0 Documentation:
brlelCAOfY[�nYtllirtA�ry-V�rwsw�.0 hrfafQYR�_4�..1ev:3�featd.��
.,_ �., :J yr��aa.�u m��eW...J Ja.+..w��.�W�..v.a
w0ea�.��,~w�.�:�Nw...�..�:..�.:,t , �o�oa.Uvunta�reO:reru.<'.eetwrae
ar.n�ri�u:a�J.....�1w�+inM Oqa'wU'YV�a.MW4�ta�+iR
h�v�f�/twflr/M4u�tT{Vr�♦ KtK
. •xcr+mva.mqk�ruar-.vaars» • »aro•rrte:y�ov+�wo:<accx-a.r
. �ytt►+xiO.:a<aR�r.l�siyvryJawav Sif/a�JWNOh¢]'�6�nfItYC:6t6A
•ota�+Jl eG!�S r.�q/�y a�a.!Y:.l:Oy M
L..:w•5,..:a:✓AdJRw..vP.:Jw. a�tt:.[tlsst.�:eara2aevur�.�.�wa�
�`-Vr.:'.)IrLL`.:��..I�an�rr.iar�.ano tYLti. 'Ti
.J.Y.i.�s.M.�ti4.�..�1.aw.e�nfrL.�3]in�i • M�DC���OtCOWCI�<��[11��lr� .
• 1l77�41//Ncr�WtsDil r.fa'JGG�LYlWTN1 ,
• fJ1Vun�0+ • •AMY4S1MtJL!Y'1NfV<�:C�IY..i1P1V
� . w�a-.-� uax sun.
. Mc.�:r'aw.r. . r1.a.co.caS�aK7N�arceun
. lY�ark'Jtal� A�ciY4[rn�[:T 2�6T".c.a'_4.
• Uyt�"�W.i..�Vt . i.�[eF[qaaaa�'��'.��ut:ffst
� OF9R'r Y.�L\v�^�L r�c0.� di>✓y L�3r��V1:]1a:IG'C"��^(�9
. LCUt'a.l�'.^„L-.
M�:. ..�...�.7....v..........i..,...�....,.,_
d:!��u:5[h,�.6:c..s i,,..., ,.. .. _..,._..
Lv�.�a..0 _wn..♦ .Iw+,.. _ a..�afo�
L.y.+vr...�.,r�[w.-..a.wx..a:�La M���.w...�Lu.h-..�eM..4�r.tu]Yf.....
�'�'":.�t.-.• ...L�4.,ew�7111�4r:c.f:.a.i.:�C..uO�..+L��.�.Uc.c
.....ro.s.�i L..in W 2s!f...0 SJ.a..s..n.:.uw�.�r..+�.4!�rau.-�.w�Lu.,K�J�s1.1
r�VM.Ca��.1Y e�.ua�4..M�3��te.frl✓iw LuLi.Wll1 I�W St�`6��
M Gfl.�.::�.�wc 11..1a�.r�..w.�+v++�r JF�..�r.r 4+�s1+ns.G3�wr w r..:n i.��.w.
�yY�.rt.r.p/�tylitYr.�ar1lnuneaCliY�G+F�.�iiqa..
�waTv..Y�s�w��t�.vYv�a..Wtl++.ls+�.J�L]rc-..�zuJ�u..t�.F..y.•.i��w�ra�lw.
r.H�u::-J:Yw¢�trs✓,.i4Sacru..lJWfw��.4l.+v.. W4�n.�e:."W'-L
Tv 4i-aw 1:Mt4'J NOr.sN wi r n p.n:Y ayM ti A:t[���W!+[�H hW L 4.v J i u..4��•
R�@1 Tw J!�'w 1v90.�w Y s�r-��w'+LL J..vv:L�W
f•�n..a Ics MwaY��:.ac w:.�.'v..a�w!��.rJ fi�I�tV 1tiy..a�uWy Ir./.J�.<r�aw.sl�i
�...r:+k.`n.v t�a:.:J N aws�.y(...�w 1L CO..r ei.••o..�..:.�.Lv r�u 25 ha+:m Nr 4
.7:.r. ......-.L'3A.� �_�. �..�._ e�.._ ... _... .......c�_.
Page 424 of 1357
256 of 1750
DocuSign Envelope ID. 11165B28-227E�1F6-AOCO-ABDI6FOFEOAA
AMENDMENT NO. 1 TO THE WEBAlJ7HOR AGREEMENT
BETWEEN
THE CITY OF M1AM1 BEAGH, FLORIDA
AND
PREK REGISTRATION AND MANAGEMENT SYSTEM FOR FAMILIES AND
PROVIDERS, PURSUANT TO RFL12021-346-ND
This Amendment No. 1 ("Amendment") to the Professional Services Agreement (the
°ContracY), dated February 16, 2022, by and between the City of Miami Beach, Florida, a
municipal corporation organized and existing under the laws of the State of Florida, having
its principal place of business at 1700 Convention Center Drive, Miami Beach, Florida
33139 (°Cit�'), and WEBAUTHOR.COM, LLC, a Flonds Ifmited liability company, whose
address is 2737 Mis p�k l Ro I I �each, FL 33411 "Consultant" , is entered
into this day of�I�g�z���� •4��� �� "Effective Date")(and hereby amends the
Contract as follows:
• RECITALS
WHEREAS, on December 1, 2Q21 City executed Resolution No. 2021-31935
authorizing the City Rdministration to fund the initial costs associated with automating the
Prekindergarten Pilot Program, from unused program funds previously budgeted fo�fiscal
year 2022, in an amount not to exceed $25,000; and
WHEREAS, on February 16, 2022, the Ciry executed a Contract with
WEBAUTHOR.COM LLC,to configure a web portal specifically for the City of Miami Beach
that will contain the appropriate FLEX modules in order tv meet the specification outline
for the PreK Registration and Management System for Families and Providers.
WEBAUTHOR.COM LLC agreed to provide access Eo the Portal to an unlimited number
of users through the duration of the Term of the Agreement; and
WHEREAS, the City of Miami Beach PreK Scholarship Program has expanded and
requires additional automation, as specified in Exhibit 1, that was not originally covered
by the Contract executed on February 16, 2022; and
WHEREAS, this Amendment seeks to modify the r�riginal monthly hosting fee during
any approved renewal term period from $1,250 to$2,000, and pro�ide the additional work
and services described in Exhibit 1; and
NOW THEREFORE, in consideraEion of the mutual promises and conditions
contained herein, and other good and valuable cansideration, the sufficiency of which is
hereby acknowledged,the City and WEBAUTHOR.COM, LLC hereby agres to amend the
WEBAUTNOR.COM, LLC as follows:
1. ABOVE RECtTALS
The above recitals are true and correct and are incorporated as part of this
Amendment
2. MODIFICATIONS,
The Agreement is hereby amended (deleted items struck through and Inserted ltems
underl(ned) as fol{ows:
Pagc 1 of S
257 of 1750
DocuSign Envelope ID: 11165828-227E-41F6-AOCO-ABDI6FOFEOAA
5ection 4 is hereby modi�ed as follows:
(A) 4.3 Durin�any approved renewal terms, the Citv will be char�ed hostin�fees, in
the amount of , . Two
Thousand Dollars ($2,0001 per month.
(B) 4.4 As of October 1, 2023, in consideration of the Fee to be paid to Consuftant by
the Citv,Consultant shall provide the work and services described in Exhibit"1" hereto
(the "Services") in addition to the services described in the A►�reement, including all
exhibits thereto.
3. RATIFICATION,
Except as amended herein, all other terms and conditions of the Agreement shall
remain unchanged and in fuN force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement,the provisions of
this Amendment shall govern. •
[THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLI�
Page 2 of 5
258 of 1750
DocuSign Envelope ID: 11165B28-227E-41F6-AOCO-ABDI6FOFEOAA
tN WITNESS WHEREOF the part�es hereto have cause� th�s Amendment ta be
executed by thetr a�propnate off�e�als, as af the date first entered abave.
FOR CITY: ClTY OF MlAM! BEACH, FLORIDA
ATTEST:
n«osq„w�,: � ,—�
; ,
� �,�� i ,� i ;�-{.
By � _
. � a ;
--- - - _. �_. _� . _ . _ _ _ _
a���°p"�'�nado, City Cierk lina T. Nudak, Cit�r Manager
8/28/2023 � 4:07 PM EDT
_. ...__._.
v�:`�
FOR CONTRACTOR: WEBAUTNOR.COM, LLC
ATTEST:
ox�sry�.e ey
�y� ----- — _M.a�yie I�o�s ____
FF��3:.�:.. . ._.. ,
Ld Schne�der� GOO ��_ Mar+o Rar�nc��es, CEO
Pr�ni Name and T�tle Prmt Name and Tftle
-- . . . . _._..__.___ ___
aate
APFROVED AS TO
�ORM 8� LANGUAGE
8 FOR EXECUTION
� �� f, I� 23
�City Attomey/�' Da e
Page 3 ot 5
259 of 1750
DocuSign Envelope ID 11165828-227E-41F6-AOCO-ABDI6FOFEOAA
� EXH1BtT!
Additionai PreK Automation Needs:
2.Add a button for the Providers to notify us once they've finished sending POs(invoices)
like"Last Invoice of the Year" >"Yes/No"
A.When a famify switches from "Not Enrolled by Provider"and they've clicked on a new
provider the status should update to"return to lottery number assigned"
9. If no invoice give the option to se(ect"No Invoice" for that month and add a reason in the
comments.
12. Give admins the ability to contro! lottery numbers for people moving off the waitlist,or
the ability to assign lottery once the waitlist has opened.
20. Biocking out certain holidays for Providers'invoicing system to that they don't
accidentally charge for national holidays
21.Add a column with"amount remaining"on irnoicing page/as an optian under the
Providers tist
22.Add to Parent/Family Applications:
a. My child is in PreK for XXXXX Year
b. list requirements agaln to be eligible
23.Add a feature for invoicing that counts down the schoot days for Providers and Admins
showing the remaining school days
24.Add a feature tf�at sends an automatic email to applicant's once they have submitted a
completed application
Per our conversation on 1u(y I0,2023,the remaining items can be ccmpleted prior to the
Amendment executicn.As requested by WebAuthor,tickets have been submitted to the
system.Any items not completed prior to the Amendment execution will be implemented as
part of the Amendment.
1.Add Education email to receive emails being sent to Providers (PO Numbersj
3.Add dEtails to the Workflow summary chart with notes on the last action/dates and
student�ame next to the (ottery number
5.Automatically send out surveys for Providers and Families at the start of May of each
year.
6.Automatically send out emails to Families once switched to "Won Lottery"status
7. Automatically review documents for Cevel 1 applfcation check:
a. Birthday
b. Proof of Family
c. Proof of Miami Beach residency
S. Monthly Invaice reminder, and notification if the invoice is missing.
10. Provider application reminder to enroll(Annually—if they want to keep partnering with
us)
il.Add a button for Providers to upload their tuition agreements with families(it should
attach to the first invoice), right now Providers get an email notificatlon to upload would
prefer to also have a place in their po�taf where they can view and make uploads.We need
to be abJe to reject uploads and add comments—The Provider be able to add a new one.
13.When the PO is c�eated M-DCPS will apen the correct mailing address and remit the
number so that team dves not have to change orders
Page 4 of 5
260 of 1750
DocuSgn Envelope ID 11165828-227E-41F6-AOCO-ABDI6FOFEOAA
14. Ensure all POs have the text in all CAPS for the Names and PO descriptions.This wil)help
when we pull the data for the vendor campaign contributions report, it's coming back with
lowercase for POs.
15.When we add a Close PO Date an automatic emaii is sent to a Provider to let them know
the child is no longer attending school/participating in the program at that lacation.
16.When we add a Close PO Date an automaiic emall is sent to a Fami(y to let them know
the child is no longer attending 5choo{/participating in the program at that location.
17. If a PO is ctosed WebAuthor remaves the closed PO so it does not appear in WebAuthor,
has it archived.
18.System lets Providers invoice in lune aher the Iast day of schoal.
19.Providers have the option to upload the school calendar when applying
Page 5 of 5
261 of 1750
LaZ � - 3 ► 935
Docusign Envelope ID:99812883-EAAt-d24C-8734-3B92BC861771
Docuspn EnveWpe 10:C6952B7&SE4F-4118-A827-E52C9F3E10D4
AMENDMENT NO. 2 TO THE WEBAUTHOR AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
PREK REGISTRATIDN AND MANAGEMENT SYSTEM FOR FAMILIES AND
PROVIDERS, PURSUANT TO RFLI 2021-346-ND
This Amendment No. 2 ("Amendment') to the Professbna� Servfces Agreement (the
'Contract"), dated February 16, 2022, by and between the City of Miami Beach, Flonda, a
muniapal corporation organized and existing under the laws of the State of Florida, having
its principal place of business at 1700 Convention Center Drive, Miami Beach, Florida
33139 ("City"), and the WEBAUTHOR.COM, LLC, a Flonda limited liability oompany,
whose address is 2737 Misty Oaks Circle, Royal Palm Beach, FL 33411 ("Consuttant"), is
entered into this day of . 2024 ("Effective Date") and hereby
amends the Contract as Follows:
' RECITALS
WHEREqS, on December 1, 2021, City executed Resolution No. 2021-31935
authorizing the City Administration to fund the initial costs ass�iated with automati�g the
Prekindergarten Pilot Program, from unused program (unds previously budgeted tor fiscal
year 2022, in an amount not to exceed$25,000; and
WHEREAS, on February 16. 2022, the City executed a Contract w�th
WEBAUTHOR.COM LLC, to configure a web portal specifically for the City of Miami Beach
that will contain the appropriate FLEX modules in order to meet the specification outline
for the PreK Registradon and Management 5ystem for Familfes and Providers.
WEBAUTHOR.COM LLC agreed to provide access to the Pprtal to an unlimited number
of users through the duration of the Term of the Agreement; and
WHEREAS, the City of Miami Beach PreK Scholarship Program has expanded and
requires additional automation, that was not originalty covered by the Contract executed
on February 16, 2022; and
WHEREAS, on August 28, 2023,the City executed Amendment No. 1 to modify the
originai monthly hosting fee during any approved renewal term period from $1,250 to
$2,000, and provide the additiona►work and services; and
WHEREAS, this Amendment seeks to extend the agreement by an additional yea�
(October 1, 2024 — September 30, 2025), with WEBAUTHOR.COM LLC to continue
services with a monthly hosting fee of$2,000.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the su�ciency of which Is
hereby acknowledged, the City and WEBAU7HOR.COM, LLC hereby agree to amend the
Agreement as follows�
Page 1 of 3
262 of 1750
Docusign Envetope ID:99812883-EAA1�24C-8734-3892BC861771
Dowslpn Envdope ID:C895287B-SE,F-4149-A927-E52C8F3E1004
1. ABOVE RECiTALS,
The above recitals are true and correct and are incorporated as part of this
Amendment
2. AAODIFICATIONS,
The Agreement is hereby amended(deleted item5 struck through and inserted items
underlined)as follows:
(A) Settion 3 is hereby modified as foibws:
TERM
The term of this A�reement ("Term" shall commence upon execution of this
Agreement bv ail parties hereto (the Effective Date sei forth on P.1 hereof), and
shall continue for a aeriod of one tl! vear from the date the portai Roes into
prod�ction ("initial term"), with a one-vear r newal term and a subseauent
renewal term for a aeriod not to exceed September 30, 2025 (collectivelv, the
"renewal terms"l,to be exercised at the Citv Manat�ers sole optlon and�(_scretion,
bv arovidinR Consultant with written notice of same no less than thirty(301 days
prior to the expiration of the initial term or renewal te�m as aaplicable.The initfal
term and aaalicable rene�val terms shall be collectively referred to herein as the
'Term".
3. iZA71FICATION.
Except as amended herein,all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisidns of this Amendment and the Agreement, the provisions of
this Amendment shall govern.
(fHE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLYJ
Page 2 of 3
263 of 1750
Docusgn Envelope ID:99812863-EAA1�24C-B734-3892BC861771
Ooasipn Emrelnpe l0:C6952B78-SE�F�144-A827-E52C@F7EIOOt
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to tre
execuled by their appropnate oKcials, as of the date first entered above.
FOR CIT : CITY OF MIAMI BEACH, FLORIDA
ASTEST: �„�„�,�,- os
Ica�,(, 6r � � - � �
By: F,,e���,� '- ,� ��
Rafael E.Granado, City Clerlc E c Carpenter Cfty Mana �'�
Date
FOR CONTRACTOR: WEBAUTHOR.COM, LLC
ATTEST:
w„„w: .a�.a s,
By; [����
F . iFE0./iEBSC86�F7.._
Pernr Borman Mario Rodriaues.CEO
Pnnt Name and Title Print Name a�d Title
11/4/2024 ( 10:44 AM EST 11j1j20Z4 � 10:30 AM EDT
Date
APPROVED AS TO
FORM 8 LANGUAGE
8 FOR EXECUTION
��'�tr{ir—' �01b Z�
`„�C�ty AKomey �' Date
j,a
Page 3 0(3
264 of 1750
Docusign Envelope ID:99812883-EAA1-424C-8734-38928C861771
Dowsign Envelope!0�C69528�&SE4F-4149-A927-E52CBF3E1004
RESOLUTION NO. gpZ��1935
A RESOLUTION OF THE NIAYOR ANO CITY COMMISSION OF THE
CITY OF MW�AI BEACH. FLORtDA. AUTWORfZiNG THE CITY
ADMINISTRATION TO FUND THE INITIAL COSTS ASSOCIATEO WITH
AUTOAAATING THE PREKINDERGARTEN PILOT PROGRAM, FRONI
UNUSED PROGRAM FUNDS PREVlOUS�Y BUDGETED FOR FISCAL
YEAR 2022� lN AN AMOUNT NOT 70 EXCEED$25�000.
WHEREA3, on December 9, 2015, the Ciry Commission passed and adopted
Resolution No.2015-29222,authorizing the City Manager to negotiate an agreement(the
`Agreement')with Miami-Dade County P�lk Schools('M-DCPS°),fcr the City to provide
fu�ding to M-DCPS for one prekindergarten Gassroom ('VPK') at each oi the fotlov►ring
sc�ools: Bisqyne Beach Elementary School and Miami Beach Fienberr�Fisher K-8 (the
'CMB VPK classrooms');and
WHEREAS, CMB and M-DCPS executed tfie Agreement, dated February 10,
2016; and
WHEREAS, the prekindergarten services offered at Blscayne Beach Elementary
School and Flenberg-Fisher K-6, under the terms of the Agreemer�t, serve the City ot
Miami Beach resident children from the following four targeted schools: Biscayne Beach
Elementary School, Miami Beach Fienberg-Fisher K-8, North Beach Elementary School,
and Miami Beach South Pointe Elem�tary School; and
WHEREAS, these services have been offered pursuant to the Registration and
Lottery Procedures for school years 201�17,2017I18, 2d18l19, 2019/20, 2020/21, and
2021/22;and
WHEREAS� at the January 15, 2020 City Commissbn meeting, a referral was
made to the Finance and Economic Resifiency Committee('FERC')to dlscuss the funding
of an Earty quldcare Pibt Program; and
WHEREAS, ffi its July 1T, 2020 meedng, FERC r�ecomme�ded to fund an Eariy
C�itdcare Pibt Program for impiementation in the 2021-2022 school year,with funding in
the amount af 5250,000 to be appropriated from Fiscal Year 2022 funds;and
WHEREAS, the details oi FERCs recommendatian for the Ea+iy Childcare Pilot
Program are outlined as foNows:
1. EligibiKty requirements for aN Miaml Beach chfld applicants and Miami Beach
partrier childcare providers:
A. child must be 4 years oid on or before September 1 of enrollment school
year;and
B. child's parenVlegal guardian must be a resident of the City of Miami Beach
upon submission of applica�on and throughout the year of Program
participatlon 2021-2022;
265 of 1750
Docusign Envelope ID 99812883-EMt-424C-8734-38928C861771
Dowsipn Envelope 10:C89S287B-SE4F�1��A927-E52C9F3Etd04
2. Eifgibility requirements for ali paRner childcare providers:
Earty childcare center must meet Florida Statutes applicable secUons to be
eligible to offer prekindergarten as a public school provider, nonpublic school
provider or faith-based provider.
. A. be licensed as a childcare facility under Secction402.305, Florida Statutes,
famity day care home under Section 402.313, Florida Statutes, or large
famity childcare fad�ty under Section 402.313, F.S.; or
B. be lioensed axempt under Sectfon 402.3025(2),Florida Statutes(nonpublic
sc��ools) or Sect�on 402.316, Fiorida Statutes (fw faith-based providers�
and �
1. hold a Gold Seal Quatity Care designation under Section 402.281,
Florida Statutes;
2. each egency must apply for Gold Seal with Depa�tment of Chiidren
and Families or be accredited by an accrediting assoaatlon that is
a member of:
a. National Council for Private 5chool Acaeditadon
b. The Flor�a Association of Academlc Nonpubilc
Schoois;
3. The requested funding for the prekinrlergarten stipend,in the amount of$250,000,
was contemplated to be distributed as folbws: $250,000 would be avapable to
eligible appllcants and equalty appartioned among eligible children, i� an amount
not to exceed$2,700 per child,for maximum hourly rate of$6.00 per hour,end up
to 2.5 hours for 180 days;and
VYHEREAS,on July 29,2020,the Mayor and City Commission adopted Resolution
No.2020�31375,authorizing a Prekindergarten Pilot Program forthe 2021-22 school year,
and
VYHEREAS, on Ja�uary 5, 2021, the City conducted a oomputerized lottery to
determine the ordet in which applicants would be scxeened to determine eligibility based
on residency status of the primary parent/guardian and age of the applicant child; and
� WHEREAS, as of May 3, 2021, agreements have been executed with 15
Prekindergarten providers to paRner with the City to expand PreK access to Miami Beach
families during the 2021-22 school year, and
WHEREAS, as of May 3,2021, 104 prekindergarten applica�ts have been cleared
to partic'tpate in the Program; 17 applicants have opted out or are not partldpatlng for
varfous reasons fnduding their preferred school IS not a partner provider,their chlld is not
age eligible, or their selected public school does not require a parental 1ee contribution;
the remaining 87 appiicants have been cleared to partiapate with 76 having slgned
confirmatory letters ot partidpation;and the remaining 11 are still pending Prskindergarten
provider selecdon due to their child's wait list status at their preferred school or other
reasons;and
WHEREAS,at the Ma�ch 17,2021 City Commissi�meeting,a referral was mada
to the Finance and Economic Resilfency Committee (FERC)bo discuss tt�e exte�sion
2
266 of 1750
Docusign Envelope�D:99812883-EAAt-424G8734-3892BC861771
Docusipn Em�slopa ID:C8652979-SE4F�1�8-A927-E52C9F3EtOW
WHEREA3,at the March 17,2021 City Commission meeGng,a refe�ral was made
to the Finance and Eamomic Resiliency Committee (FERC}to discuss the e�ctension
of the funding for the Earty ChNdcare Prekindergarten Pilot Program to the 2022-23 school
year, and,
WHEREAS, on Aprii 30, 2021, FERC members voted unanimousry to support the
extensfan of the Cfty's Prekindergarten Pilot Program for the 2022-23 school year, at an
amount of$250,000,for approximately 92 Miami Beach youth, at$2,700 per child for 180
days af service,at$6.00 per haur for an additbna12.5 hours a day,and further authorizing
the appropria�on of furtding for the Program in Fiscal Year 2023;and
WHEREAS,on May 12,2021,the AAayor and City Commission adopted Resolution
No. 2021-31712, suthorging the extenslon of the Prekindergarten Pilot Program for the
2022-23 school year, and
WHEREAS,the Administradon will fund,from Fiscal Year 2022,Program services
for the months of August and September 2022, in the amount of $37,260, and
approximately$179,010 of the$211,140 aUocated from October 2021 through June 2022;
and,
WHEREAS, the Administration is requestlng to utiltze $25,000 of the remafning
$32,130, previously approved to fund the Program payments to the prekindergarten
service providers for school year 2021-2022,and budgeted in fiscal year 2022, in orde�to
fund the init�l costs associated with the automatlon process of the Prekindergarten Pilot
Program, which automation wiq provide a more s�lined and secure applicatlon
process for familie�and provfders,and a more efficient Prograrn management process for
the City Administraaan.
NOW, THEREFORE, BE IT RESOtVED BY THE MAYOR ANO Ct7Y
COMMI3310N OF THE C1TY OF AAIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Ciry Adminlstratlon to fund the initfal costs associated
with automaGng the Prekindergarten Pilot Program, from unused program funds
previously approved for school year 2021-2022 and budgeted in flscal year 2022, in an
amount not to exceed $25,000.
PASSED and ADOPTED thls 8 day of QL° • 2021.
ATTEST: �����
1=s... �'�
J�' �
_ '�uco�e ou1E �
..i; �_s pen G@Ibs�. MaYOf
.�,���N���+
Rafael . Granado, City Cle�ic
DEE 1 3 2�1
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
3 Y�� ��v`�
City Attomey�,,,1 �e
267 of 1750
Oocusign Envelope(p:ggg12883-EAA1�24C-B734-38928C661T71
Ootuslgn Emiebpe tD:C6952878-SE4F�149-A927-E52C9F3EtOD4
Bg�tutions-C7 .l
Nt1AMIBEACI�
COMMISSION AAEAAORANDUAA
TO: Horto�able Nlayr�r and Members ot the Cfty Commfssion
FROM: Allna T. Hudak City Manager
DATE: December 8,2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA.AUTHORIZING THE CITYADMINlSTRATION
TO FUND 1'HE INITIAL COSTS ASSOClATED WITH AUTOMATING THE
PREKfNDERGARTEN PILOT PROGRAM, FROM UNUSED PROGRAM
FUNDS PREVtOUSLY BUDGETED FOR FfSCAL YEAR 2022, IN AN
AMOUNT NOT 1'O EXCEED$25,000.
$�C MMENDATtON
Adrr�nistra�on is seeldng approv�to auboma�be the app�prvicess for Mlami Beach fam�ies
artd PreKtndergar�en providers for the Prekfnde�gmfien Pibt Program fo►the 2022-23 school
year and each year tt�reafter. If approv�ed the request wouEd utIt�e unused f�mds fn the FY22
PreKirtderg�en bt�dget aN�ocation in an amou�not to ex+ceed$25,t}00 in year one and$15,OUQ
each year thereafter.
�C�GBOUNDMI370RY
Ai the January 15, 2020 Ciiy Commtssion meeUng, a referral was made to the F(nance and
Economic Resillency Commit�ee (�ERC) � discuss the funding of an Eariy Childcane
Preldndergarten P(i�ot Program. At fts Juty 17,2020 meeti�g, FERC recommended tc fund an
Eariy Ci�idcare PnefdndergaRen P8� Pmgram for fmptemenfation in fhe 2021-22 sc�oi year,
witfi funding fn the amount of$250,Q00 to be allocated in Fisc� Year 2022. At the Juty 29�
2020 Commision mee�r�, via Resoludon 2Q20-31375 a P�+eldnderqarbe� Pilot Program for the
2021-22 school y+e�was a�ttw►iaed. .
The dehejls of the FERC recommendalion for the Earfy Chlldc�re Preldnderga�ten Pliot
Program induded tfie folfowing:
- EfigibtHty requirements for�1 Mfami Beach c�ild a�pl(cant� fnclude c�d rnust be 4 years oid
on or bef�re Sep�ember 1 af e�vo�rt�rx school year m erxoli or hav�a a birthday tl�d afigns Oo
pubNc sctao!P�eldndergarten enr�limer�and,
' - ChJld's p�er�/legaf gua�dt� rriust be a r�esideM of the Ciry of Miami Beach upon submisslon
of applicalion and throughaut the year of prog►am p�tic)pa�tion;and,
- E�1Y dilldcare cenGers must meet Florida Stat�es a�plir�le 5ec�ons to be e{igfble G� offer
Preidndergarben as a public sc�ool provider, nonpubl� school prov+der or faittrbased provider
and be licensed as a ch�dc�re facitity under s.402.305, F.S, family day cxre home ur�er
s.402.313, F.S., or Iarr�e fmnily chi{dcare facility under s.402.313, F.S.; or be I'ice�ed exempt
Page 411 of 1357
268 of 1750
Docusign Envelope 10�94812883-EAAI�Z4C-6734-3892BCB61771
Dooudpn Emalope ID:Cb852H7B�5E4F�4f48-A927-E52C9F3E7004
under applicabfe s�es. Atl pmv(ders must heve a Departrnent oi Ct�ldren �d Farniqes
kier�dtic�tlon rximber(DCF');and,
- The r�quested fundfng In the amotxlt of s250,000 for Preldnderg�0en s�pend wlp be
dlsMbuOeci �o ihe provider mor�ty as a r+eimbursement fn an amo�t not� e�aceed $2,700 per
chiid far a ma�dmum ho�iy rate of $6.00 per hour up Ta 2.5 hows per day for 1 SO deys of
setvEce.
As of May 3, 2021, the Office of Organ�diorial Developmerrt Performance I� had
execuGed egr�eemenls v� the bebw flfDeen (15) Preldndergarbsn providers bo partner wlth the
C[ty to e�and PreK access b�AAtami Beacti famives during the 2021-22 schoa!y�ear-
Gan Katsrt(AlMarni Hebrew)
Temple 8eth Sho{om lrmovativ�e Sc.�aol
R�nbow I r�e�ge�r�ior�al Learr�tng Cen6er(Little Havana Activi�es)
Yeshiva Elementary, I nc.
Tora� Emes Academy
, Letvman Commur�ty Day Schnol
MDCPS N�ni Beach South Poir�e Elerr�r�ry
MDCPS North Be�Elemerthary '
Lsindow Yeshiva School(Lubavitt�)
Vivl's Chitd Car�e
Muss Fam(!y Montessori Schooi at Temple Emanu-EI(Lev Mon6essorQ
Mfami Chiid�n's Muse�an Ear1y Chiidhood InstltuEe
Kinderiand 4 Kidz
Biscayne Park Elementary
Super Y Academy
Additi�onally.the number af applications was adjustsd b� 104 b�tad applica�s due to two dupi�a0e
appik�dlons. Of the o�igirel 104 appflc�ts, sevsnteen (17) t�ve opted out o� are not
paticfpatlng for various reasons Including ttreir pr+afemed schooi is rot e partr�r pnovider, tf�tr
child is not age eligible, or tlieir selecLed pubiic school doea not requlre a pare�rtal fee
contribu�on. The remaining 87 appli�trad been cleared b particlp�e with 78 travfng signed
cortfirrnatary letters of par�cfpation. The remaining nine (9) gre st�l pending PreK provider
selectlon due to tfieir c�u7d's�t Its!s�us ad fhefr prefemed sctrool or ott�er reasons.
8ased on the number of eligible applicarrts. ft is antldpated ttte City wfll uh7ize a�Prwdmabely
$179,010 of the orfgtnal budget albcation during the 2021-22 school year between Octiaber
2021 -June 2022 and$37,260 for August 2022 and September 2022�otaili�g$216,270.
ANALY318
At tt� Manch 17, 2A21 City Commisslon meeting, a refenai vvas rr�de to the Fi�nc.e and
Economic Resiliency Committee (FERC)to discuss ttre ex�ertsbn of the funding for the Ear1y
Childc�e Pr�slandergaar�en PNot Program to the 20Y1-23 sct�ol year. At the Apr� 30, 2021
Fir�ance and Ecorarnic ReNiency Committee meetlng, members wbed u�aNmausy L�suppoR
the e�der�sbn of the Cih/s Prefdnde�gar�en Pflot p�gram for the 2022-23 school y�ear at an
amouM of$250,000 for appro�dmately 92 Ntl�nl Beach ya�th�32,700 per chtid for 180 day5
of service at$6.00 per hour fof an additlonal 2.5 hours a d8y. Ftmdir�fo�tt�e progr'em wNl be
�d in Fisc�i Year 2023 witlt appr�ximabely 30 days of tunds avaitable at$37,260 in Fi�af
Page 412 of 1357
269 of 1750
Docusign Envetope ID:99812883-EAA1-424G8734-38928C861771
Doaulqn Envelope 10:C895287�5E4F-tt49-A927-E5�G8F3E10CYt
Year 2022 tio cover servlce da�es in Aug�st and Sepbember 2022.
At the AMay 12, 2021 Comm�slon mee�ng, per Resalutlon 2021�1712, the e�enston of the
E�1y Ch(idc�re Preidnderg�ben Plbt Pmgram for the 2022-23 school year was approved (n an
amo�nt not t�e�aceed �250,000 for u�to 92 Mlemi Beach ch[idren. As of November 3,2021,
78 Miamf Beach farid�s are particfpattng ln tt�e p�ogram for the 2021-22 scl�ooi year betwes�
Oc�ober 2021 ar�d June 2021 wfth � appro�dma�e utllization af $179,010 of the $211,140
afioc�bed for that tfinefr�me. As such, the $32,130 rema(nl� could be used to s�port the
aw�omatlon of t!�progcam.
The Office of Organizgtlot�d Developmefrt Pe�fomtance ini�atives In cotiaboratior� wfth ttroe
Procuement Departrnert and I�ormation Technobgy Depmtmert formally sofici�ed Lett�ers of
lrtberest from quail�ed c�nsultar� thai would be abEe bo provide dat�base and au6omatlon
servlces for the Citys Prefdndergar�en(PreK)Pqot Program.
The w�sohttlon reqt�stied is�o mar�ge tl�te appticadons inhalae for farnt�e.s and providera who
vv�rt b join the CEh/s PreKlndergarten Pflot P�ogram, as w+efl as �bw staff �o manage the
a�P(i�on proc�ss for all stages: intalae,cleararxe,atxPetance and cor►tracts.
The�pilca�an modules w81 indude:
-Cus�omer fac�ng web partai for vendorslproviders
-Cusbnrer f�ing web port�for fami{'ies
-I neemal web appQcaiion for cfly smFf to manager tt�e PreK Pragram
Be�w�a desaipfm vf�e PreK�IPrv�er web Pa�e�P6ca��tmtwfl e6ow eariy dnldcare provicl�s
end�b�er in�e progr�m be�rx�ng vri��e areaion oF�ir�ivld�l'med a000sa�t
• Providas shrndd be�le b�out an epplidon� Qte porbl.
• Pro�ers sha�d rdoeiue�emai wi�a c�6rtrraion ntanber aAer app�a6a��r�d.
• Pmuid�s sitould be ebf9 b s�n aontac�v+r�t t�e Cdy.
• PrWiderB sho�a reoehie en 8lertwt�en Q�e oa�act�eaaeat�d.
• Prvudders st�Id be�le b t�laad Qie canplel�d v��appGCa6on and W9.
• OnOe fie eppdf�On ts eo�aAed,v�da i�xm,8nd w9 oomple4�,aa�are�rr�ed b proaRemer�b lssue vendor#
wilt�7 sentb p�vufder�On dearanoB.
• Prwfders shald reoesue a copy dfie e�a�ed aon�y te�er�9�ir accamttor ead��1ti rer,�ed b O�em
• Por�d siw�d be a pia�or►n tor cfrt�inwica�g.
• Portal�a/d�ow prvulders b m�age no�aBon semt�gs.
. Prs1C F�Nkb Partal. OnAne web e�6ca6on�resd�b eppiy b fie dnl�e program.
• F�illle�s sho!!d be e�ble�D aeats� aooaaltwlQt 6ldnridtm9�d b�n ki�rrr�Bon.
• Far�es s�d ae a�e m�a��, �on�, r� �.��d�e�+e�,�sn�,d s�n.
• r-arnies stw�d��ena�i w�fi a mnQrma�n rx,mber�a�on s�rr�.Err�aa oor�rmebn�rr�ata should
re�r�rxi ierrt�ies m a�/sepeta�y b 9�e per�ter s�of0��hoioe.
• �arn�should reoeiue ar�totr+oet►�Is ebaGu��g lol�ry�rre w�k�t�view.
• Farr�'�es sf�uld be�ie b uploed doa�nenl�
• Faian�es shadd�� a�n s�dltrs.Po�I st�ou�d k�d�e a bar 4�t vis�y shows t�e pro�ess tn
e�aerrmr�(eg,ldoa�mrer�reoei�ed�doapt�fs deaed'borfractsigned�.
• FamAeg st�a�d recelve a�n h fie por�i end via em� and�dvrt� �e doaurten�ha�e deared.
• Faru'Ges st�ttld teod�e a rm6�Caion in fte portal and�a�nai ar�d 9�dwhen�e ca�ad wi�fie p�er Is r�dy 1br
Page 413 ot 1357
270 of 1750
Docusrgn Envebpe ID:99812883-EAA1-424C-BT34-3B928CB61771
Ooc�uipn EnvNope 10:C8952878�E4f�149-A927-E52C8F3EtOD4
�•
• Fe�es shouVd reo�u+e a oopyr of t� e�a�4ed aoninn�ry I�(n It�fr aooa;aK
• Por�1 sh�id eMow� b m�ge r�a6ort se�s.
• Fan�es st�d reoeiw r�r�a6on�ia�T a�ad�a�4ic�on�s inoompie�.
� Famaies sho�d reoeh�e n�ca��Aa em�a�udwhen doaunen�fmv�r�atb�rr s�n�d by pre�ary dea�rre.
Ad�y,�e�n w!I alaw stalFFb rt�e O�e pro�n and'u�dude Q�e fofowng tee�res
• Lomery prooess is required b ra�c a�farn�ied a�lic�b ens�e a feir s�ed�n.k�4�e at�oe af t�is�tie
'ys�n shaid �aw the �card I�t to b e e��or�mporbd� ader b nn the �dom p�oess an a n e�dert�l
sys0em.(IJst�utd be In CSV iamaQ
• Farr�y sha�id reoeiue la�ery restG��vough Ore aubma�d sys�m(�n�b beirx,�pos�ed onGne)so Qmtfa�niGes Ivww
�eir rxunbe�imrnedm�ly ar�v'ra�O ff poss�
• Farn�ees shadd r+eodve em�wiri ir�tx�or�s b t�pioad docienen�.
• AlertCi�r 1liami B�s�fvvhen an ap�6on!s r�dy�r r�a. �
� faRu'�es sho�necriue no�6r�a6on�portal artd via emaii and O�Qrvhen doaunetdis appr�ued.
• Glea�oor�rtr�y le�r b be si��eci wih Daa�ign.
• F�e�uiew Pr�aridecs�tiwioea
SUPPORTiNG 8URVEY DATA
Achiev�e K-12 Edt�catlorcal Excellen�
49.196 af residerrts ir�dicaGed sa�sfle�or very saBsfied for tfie quatity of�blic schools on Miaml
Bsaich
41.9°�, and 38.196 raspec�ivety af resider�ts between the ages of 18-34 and 35-04 were
satisf�ed or v�ery satisfied with the v�ue they rscei�ed for tlie cny taxes pald. This percertt is
bwer Than tt�e over�i av�erege citywtde�44.3%and significa�r bvv�er than residents age 5.5-64
artd 65+at 47.5q6 and 61.5%satlsfledMery satissfied respecdvely.
FINANCIAL IN�QRMATION
$15,OD0 FY23
$25,�0 FY22 (budge�ed in FY22 as part of the Preldrxier�garben Pi�t Program allocatlon of
$250,000)
/►mour�t(s}IAccaurrt(s):
CONCLUSION
Cit�r admWstr�tlon revlewed Nne appl�atlons and inb�rview�ed It�ee a�pG�nts in r�ponse b
RFLI 2021�346-ND. Administratlon fs recommending the selec�on of Webau�wr.com, LLC.
to pro�ride a PreK registra�on�d management sys�em for families and providers of the City of
Miamt Beach's Preldndergarban P�ot Program.
�ollcable Ac�
Page 414 af 1357
�71 of 1750
Docusign Ernelope ID:99812883-EAAt�24C-8734-3892BCB61771
Doasign Er►velope IQ C6952B7B-5E4F�1�9-A927-E52t�F3E10D4
NO�Appl�Ceb�e
Ic thls a"Residottle�Rt�M Daes thla item utll�e a.0.
t�Knaw"Ibm.ana�ant!o Bol�Funds7
C�y Code Saetlon 2-14?
No No
Stratealc Connedbn
Pmsperity-Be Iv�oMm for(K-12)edu�tiorral e�aceqenoe.
Leoklstive Tradcina
Orgar�tlo�l Devebpment Perfom�ance I rutiativ+es
ATTACHMENTS•
De�alptton .
o Resotution 202a31375
o LTC January 2021
o ResoluUon
�ea�sot��
272 of 1750
Docusgn Envebpe ID:49812883-EAA1r424C-BT34-38926CB6177?
Doauiqn Eriv�elope ID:(:6952878-5E4F-{t49-A927-E52C9F3EtOp4 .
RESOLUTION NO. 2p2p��376
A RESOLUTION OF THE MIAYOR AND CITY COAAMl3310N OF �
THE CITY OF OAIAMt BEACH, FLORIDA� �ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND ECONOMtC
� RESILIENCY COAIIMITTEE, AT RS JULY 17, 2020 MEETING� TO
FUND AN EARLY CHILDCARE PtLOT PROGRAA� FOR M1AM!
BEACH RESIDENTS FOR THE 2021-Z022 SCHOOL YEAR� IN AN
AAAOUNT NOT ?O EXCEED $260�000� TO BE ALLOCATED
FROM THE CITY'S BUDGET FOR FISCAL YEAR 2022; AND
FURTHER AUTHORIZING TNE CITY MANAGER AND CtTY
. CLERK TO EXECUTE AMY REQUIRED AGREEMENTS AND
DOCU�AENTS TO tMPLEII�NT THE PROGRA80.
WHEREAS, on Decsmber 9, 2015, the City Commisslon passed and ,
adop�ted Resolution No. 201�29222, authortrJng the City Manager to negotlaete an
a�reement (the "Agreement") wfth Mlami-0ade Cour�ty Public Schools ("AA-
DCPS"), for the City to provide funding to M-DCPS for orre preklndergarten
dass�oom ('VPK') at each of the followinfl sd�wols: Btscayne Beach Elementary
School and Miami Beach FienberglFfaher K-8(the'CMB VPK dassrooms'; and
WHEREA8, CMB and M-DCPS executed the Agreemertt, dated February
10, 2016; actd
WHEREAS, the prekinde�rten services affered at Biscayne Element�ry
Sc�ool and FlertberglFisher K-8 Cer�er,under the terms of tt�e Agreement,served
the City of Miami Beadi res�dent chlldren fmm tt�e foaowing four tar�geted schools:
Btscayne Beach Elementary Sd�ooi, Miami Beach Flenber+�IFisher K-8, North
Beach Elementary School� and Miaml Beach South Pointe Eleme�ry Schoof,
to�owing the Regfstratfon and Lottery Procedures ftx schoof years 2016l17,
2017H 8, and 2018/19; and
WHE�tE/13, on April 11, 2018, the AAayor and City Commtssion adopted
Reso!L�ton No. 201&30259, approvEng the reducti�on In furtding for the CMB VPK
dassrooms during the 201&2019 school year, by approving the removal the CMB
VPK ciass at Miami Beach Fienber�/Flaher K-8. and providing funding for flfty
pet�Certt (SO°k) of petsonrtel costs for the CMB VPK class et Bisceyne Beach .
Elemertt8ry School, in an amourrt not b� exoeed $35,000, with M-DCPS funding
the r+emalning oosts;and
WHEREAS, on June 26, 2018. the parties executed Amendmerit No. 1,
memo�talizing that the CMB VPK class at Biscayne B�ch Elemerttary SchooS
wou[d be providtng the VPK program for the four targeted Miami Beach schools;
and �
YVHEREA3, the Agreement expiied on June 30,2019; and
Page 418 of 1357 �
273 of 1750
Docusgn Envebpe ID:9981Z883-E/1A1-424C-B734-3B92BCB61771
Doasiq�EnvNope l0:C6952B7B5E4F�14�A927-E52C9F3EtOD4
WHEREAS, tfie Adminlatratbn and MDCPS sgree� bo exbend the
. Agneement to corrtfnue the CMB VPK proqram at Bisr�yne Beach Elemerrtary
School for tE�e 2019-2020 school year,with iwo(2)additional one-year extensions,
upon mutuai agreemerrt of tt�e par�es, v� the City con�nuing bo contribute an
amouRt not to exceed $35,000 per school year, and �
YVHEREA3, M-DCPS agreed bo tund the portfon of the costs to operate the
CMB VPK classrnom,which wip not be funded by CMB for the 2019-2020 school
year and s�sequ�t years; and
WHEREA3, et the January 15, 2020 Cfty Commisslon meeting, a referral
was made to the Finance end Economlc RestUency Committee (°FERC°) bo
discuss the funding of an Earty Chl�cars Pilot Program; and
WHEREAS, at its JuJy 17, 2020 meeting, FERC recommended to iund an
Ear1y Childcare Pilot Program for implementatbn in the 2021-2022 school year,
with funding In the amouM of$250�000 to be aUocatied from Fscal Year 2022;and
WHEREAS, the deteils of FERC's recommendat�n f�r the Ear1y Chiidcare
Pifot Prc�gram are outlined as fo{(ows:
1. Etiglblltty requireme�s for all Mam[ Beach c�lld applicar�ts and flAlamf
Beach partner chikicare prvvidera:
a. ChAd must be 4 ye�ars old on or before Septiember 1 of enrollmerrt
school year b�en�ll; �
b. Child's parantllegal guardlan must be a residerrt of the City of
Miaml Beach upon submIaslon of app8cation and thrnughout the
year of progr�n partidpa�on 2021-2022.
2. Eligibflity requlrements for all partner chiidcare prvviders:
Ear1y chlldcare oenber must meet Fiorida Statutes appqcabte sedions to
be eJigtble to offer preklndergarten as a public schoal prov(der,nonpublic
school pmvlder or faith-based provider.
1. B8 Iloensed as a ct�ildcane facllity under s.4Q2.305, F.S., family day
care home under s. 402.313, F.S., or IarBe famil�► chlidcare facility
under s.402.313� F.S.; or
2. Be Ilcensed exempt under s. 402.3025(2), F.S. (nonpublic achools)
or s. 402.316. F.S. (tor faith-basad Providers), and
a. Hold a Gofd Sea(QuaAty Care designa�on under s. 402.281,
F.S,;
b. Each agency must apply for Gold Seai with Departrnent of
Chlldren and Families;
c. Or be acx�edited by an acccediting assocta�on that is a
member of
f. Natlorral Counc�l for Prnrete School Aax�edit�tbn
N. The Florida Association of Academic Nonpubiic
Schools
. 2
Pege 417 of 1357
274 of 1750
Docusign Envelope ID:99812883-EAA1-424C-8734-3892BC$61771
DoauiQn Envslope ID:�87�SE4F�118-A927-E52C9F3E1004
3. The�requested funding In the amourrt of $250,000 for prelclndetgarten
stlpend will be distrlbuted as follows: $250,000 funda wtii be availabfe bp
eUgible app(Icar�ts and equelly eppo�ioned among eligibie children In an
amount not to exc�ed $2,700 per chlid� for maxlmum hou�ly rate of$6.00
par hour, up bo 2.5 hours far 180 days.
NOW� THEREFORE, BE 1T RESOLVED BY THE MAYOR AA1D C1TY
COAAAAlSSlON OF TNE CITY OF AAWA� BEACH� FLORtDA, that the Mayor and
City Commissbn hereby aocept the recommendation of tfie Finance and Econamtc
ReslUency Commtttse�at its July t7,2020 mee�ng.to fttnd an early ch(idc�re pilot
program for Mismt Beacti restdents for the 2021-2022 sct�ool year, ln an emount
not to exceed $250�000, to be allocated fivm the Citys budget fcx Flscal Year
2022; and fiuther autho�ize the C(tyy Man�er and City Clerk to execube any
. required agneemerrts and documerrts to lmplemerrt the prng►am.
PASSED and ADOPTED thls �1 day of July 2420.
ATTEST: �
Dan Gelber, May�or
Au� � -
Rafael . Granado, City Cier{t r,B� .
3��, .
��COA� OIGTE� -
� '��
��N��
' APP .D A8 TO
. a �
0 oN �
. �,�o
� �r� oals
3
Page 418 of 1357
275 of 1750
Docus�gn Envelope ID:99812&83-EAA1-424C-8734-38928C861771
Oou+�fpn Envebpe I0:C6852B7B�5EIF-4148-A927-E32C9F3E/0D4
1 V 1I�! Y 11 ��A��
OFFICE OF THE CITY MANAGER
No. LTC x LETTER TO COMMISSION
To: Mayor Dan Gelber a�d Membera of the City Commission
From: Raul Aguila, Interim City Manager °oci�qnad°'"
�,�1 J. A��A..
Dete: Jenuery 5, 2021 zawes�aFoxe�so...
SubJed: � Prekinderparten Pibt Prc�Qram Lotbery Results and Next Steps
The purpose of this Letter to Commission is to upda0e you on tt�e status of tlie City of Miamf
Beach's Prek�ndergarten(PreiQ Pdot P�gram for Miami Beach residents for the 2021-2022
schoo!year, approved at the July 29,2020 Commission meeting. The PreJdndergarten Pibt
Program wiU expa�hourty axess to high quatity PreK prvvide�s by providing up to$2,700 to
eflgible(uC�ami Beach fam(ISes.
A computeri¢ed lottery was held on Tuesday,Janusry 5, 2021 to place a!I resident applicants
in a numerical oRier br stipend receipt Resutts from the Iottery have been posted on the
Cit�s website indudine famlly name,oonfama�on number, and lotbery number(Attachment
A). There are 106 AAiami Beach res�eMs who Bubm�ted applicatiorts to receMe ttu PreK
stipend of which approx�matety 92 wip be seleded. There are cuRer�tly eighteen (18)
Prekindergarten provider partners(Atfachment B)who register�ed to jan the City in its eftort to
e�and access to quality earty childhood education.
The PreK website located at www.mtamibeadtfl.gov/prek provldes an overview of the
program, lotbery results,artd provider infortnatlon(Attachment C). Stai�from the Offioe of
Organ¢a�ortaf Development PerFormance InitlaGv�es(Education�will contact famity appficaMs
over the next several weeks ln the order of selection by the computeri�ed lottery process to
ver�fy rEsidency and child age until all furtds are exhausted.
Additionallyy,the administra�on held several ir�formational sessions for interested Miami Beach
families and PreK providets from September through December 2020. NAfaml Beach
providers werB also contaded diredty to inform them o(this opportunity.
We wil)coMinue to support our vision of being a prosperous dty with a special flaw�of arts,
cutture.education. and business with managemerrt objec�ves of being known for(K-12)
educational exceflence.
H you have any questions, please feel free to cantad me or D�. Leslie Rosenfeld, Chiet Leamin�
and Development Officer.
�
M� p�
Page 419 of 1357
276 of 1750
Docusign Envelope ID:99812883-EAA1-424C-6734-3B92BCB61771
Docuslpn Envdope ID:C695287&5E4F�1�&A927-E52C9F3EtOD1
Attachment A
PreK Lottery Resufts
. . - . �
1 Kalos Devorah 66f40d65
2 Felitg Menachem cOb701a0
3 Robins Sondra Oc312bd5
4 Strauss Vanessa a377941f
5 Gheron Geraldine e275f762
6 Crocetti Nicote 3295af2e
7 Bonasera Giuseppe f6f274c4
8 Bitran Mercedes 9333c8e3
9 lohnston� Julianna e476da77
10 Ustinova Aleksandra 561727cf
11 Cifuentes Danny 21d26c36
12 Jacob Rivka bOc455a1
13 Berman Elizabeth 619bafdb
14 Levin Zmira 68416ac6
15 Gree�berg Alexandra 80e6400f
16 Magarinos Beatriz 477317b6
17 Gonzalez-Black Cristlan 7a7413e3
18 Hoberman Rochel 687f2fb9
19 Sandhaus _ Shayna 64d58e11
20 Loeb Tamar d8527407
21 Georgieva Zhasmina 3blia4bc
22 Rodriguez de Almei lexis 5123f955
23 Jukel Jared 33Z98c79
24 Silver Rachel de76f37e
25 Setto� Natalia 254dbfOc
26 Medina Adriana 84c3c8c6
27 Victor Natallia 57af027d
28 Zweig Sarah cb6a334f
29 Socias Herrai2 Anna ef4ab9df
30 Mercer Olga dd36820b
31 CastiUo " Emma 5044dd39
32 Weinstein Jordan 8b107183
33 Schwan � Adam 3584bbbd
34 Ech chouikh Kawtar 309a8e59
Page 420 of 1357
277 of 1750
Dacusign Envebpe ID:99812883-EAA1-424C-B734-38928CB61771
Doatsign Fsv�elope ID:C6952B78-5E4F�149�A927-E52C9F3E1004
35 Acevedo Honoria c5ff728e
36 McQu(llen Keith 823ca242
� 37 O'Neal Austin 3905bcc0
38 Stern Hadas 568b5000
39 mann shraga 04598f89
40 Wolnerman Daniel 5892b7a6
41 Segovia � Cesar e92a750a
42 Er�andei Heather 7ae87349
43 Putrera Yasely b964eb52
44 ZAHAV ANDRES 14bd7145
45 Krinsky Menachem d55e5ce0
46 Straz Jamie 81574286
47 Bayzman Yitta c4f45956
48 Bacheikov Alisa cc8af37f
49 Horowitz 8racha 22dOf167
50 Melton Sarah Sab5f176
51 Kalos Shira 56898878
52 Damica Alyssa e649f583
53 Malimann Marina 743a1e5f
54 Schaefer loseph 70dia728
� 55 Shifman Devorah bd1a5533
56 Galindo Reategui Jenifer ba99692a
57 Haris Fuentes Brigitta 66fd4fe0
58 Putnam Desiree 6e0e9a6f
59 Ferra Luis 40fe3f04
50 Plottker Miriam a45b9731
61 Dodson Avram ecc2e966
62 Tueros Nilma a791f143
63 Heiss Bronwyn ffcc6c89
64 Zweig Efchanan 8757a131
65 mann sh�aga 52b33e73
66 tr�y mark affOb75d
67 Duchman Raza 113db909
68 Santos Luisa e92a79td
69 Neuhaus Rivky 9e35eeea
70 Koonin Allie 75f8b720
71 � Castano Ibet 9225ab94
Page 421 of 1357
278 of 1750
Docusign Envefope ID:99812883-EAA1-424C-8734-38928CB61771
Doarslgn Ernelope ID:CSD5287B-SEIF�t�9-A927-E52C8f7E10D4
72 Marquez Veronica 515658b2
73 Mimani Anuradha d311e564
74 Levin Zmira 5dd5b9b1
75 Magazine � Joseph Oec3fec2
76 de uriarte Pedro c3c88fl7
77 Newberg Jessica b319d28f
78 Ostroff Amy 4323ccc1
79 Nagler Daniel 44b8a600
80 Hoberman Shfomo ad5f9fc2
81 Acuna Vanessa 56acO5cd
82 gheron geraldine 178c13f5 '
83 Elefant Hadassa ad9c2cOb
84 Waks Ester 18bcfe15
85 �akob Tzvie Hershey 3b616644
86 Greenberg Yehoshua eee4aa40
87 Gorin Isaac a70be40e
88 BLANCO ARIANNA Oedb27d5
89 SHOR JESSICA f40e3c8a
90 Recinos Miidret SOaacafa
91 l.ee Nancy 09c4dc74
92 Alesso Bendisch Franziska 90cdf8e7
93 lungreis Moshe 9df3flla
94 Mallmann Marina e6clea67
95 Jjiggins Jay 588a0fae
96 Mok Schneider Wendy 01809f03
97 Hecht Bracha b22c1b2f
98 We(ss Howa�d a9180e0b
99 Rubin Leah ecb79a9a
100 Vega Christiane 6eca9a3f
101 Leuchter Joseph 8ee3cc26
102 Banayan Yehuda c73b4860
103 Hacker Joseph c879fdda
104 Halberstam Menachem dlbcfa8a
105 Cojocaru Aurel(u 8c23444e
1� Sommer lill dd023a91
Page a2't of 1357
279 of 1750
Docusign EnveloQe ID:99812883-EAAt�24C-8734-3B928C861771
Doaiilpn Ernelope IQ C69S297�6EIF�ti9-A927-E52C8f9EtOD�
Attachment B
Prekindergarten Provider Partners
•..
Gan Katan 7055 8onfta Dr Miam(8each, Fl 33142
Hebrew Academy Preschool 2400 Pinc Tree Dr.Mlaml Beach, Florida 33140
Kid's Choice Leaming CeMer Mfami Beach • '1211/1219 Marxtlk Drive Miaml Beach,FL
33141
Kinderland 4�dz 7830 Carlyte Ave Mlami eeach 33141
Landow Yeshiva School � 17330 NVV 7th Ave Miami Florfda 33169
Lehrman Community Day School INC 727 Lehrman Drive M(ami Beach,FL 33241
M-DCPS Mlaml Beach South PoIMe
Elementary School 1050 4th Street Miami Beach, FL 33139
M-0CPS North Beach Elementary Schaol 4100 Prairle Avenue Miami Beach,FL 33140
Miami Children's Museum Early Childhood
Instltute 980 MacArthur Causeway Miami,Fbrida 33132
Muss Fam(ly Montesso�i School at Temple 1701 Washington Avenue,Miami Beath,
Emanu-EI �o��33�g
Ralnbow InUergeneratfonal leaming Center 833 6th Street Miami Beach FL 33139
Raindrop Chiid Care Center 1420 Washingto�Ave Miaml Beach,Fl 33139
Su�r Y Academy 3905 Alton Road Miami Beach,Fl 33140
Temple Bett�Shobm Inno�rative School 4144 Chase Avenue-Miami Beach,Florida-
33140
The Shul's Ch(td EnMthment Center 9540 Collins Avenue Surfside,FL 33154
Toras Emes Academy 1051 N.Miami Beach Bivd,North Mfami Beach
FL 33140
Vivi's Child Care 759 83rd St Miami Beach,FL 33141
Yeshfva Elementary,Inc. 7902 Carlyle Ave,Miaml Beach,FL,33141-
13300 Memo�ial Hwy,Miami FL 33162
Page 423 of 1357
280 of 1750
Docusign Envelope ID:99812883-EAA1-424C-8734-3892BC861771
DoeuslQn Ernebpe ID:C8B52B78-5EIF-4149-AB27-E52C8F3E1004
Attachment C
Ci of Miami Beach PreK Website
iamibeachfl:'gov/prek� ,
�_ _ L 9 _ � - l�
. .� 1, ''� � �
r,
�. s; C � - .
� "��
..iA �p1___.A
�
r
,
�.�,��..,;..� ...�,._..ti�..�.......�>.:t�_�._ , .
_.........d..:o:._.a,�,a....._........_.�..,�.....,._.:::'
�,..,.�......7��..ar.wais�...w4r.'--- -r.aw+..n++.+.u.1
/�dtiY�NM�y�Wa+r\YYr��.N��Y W/��.�1�/1.�Ws�/yw
- rri++wrJ�M�7�Nw.Iuiy..���l�t/� �
�
: F:
VO�o0'1�b n til a��c
�a..na•o..at�su...twrowu.r+�+1w.�a��r�ss.�.s�+�o
w.r�4�W�r.nr�.��1}t\rf�yw��T1t 4.h.��Grr�+Y.wrrJ�+
Cq✓H+►4Y.i�ujr II.��ri��w�����wS1�V�L'.tii�
IwAu{rs�rvJl�u✓�I�wr�Ylw��Y1�fY�e4At ifv�Wl�Wi.M�r
w.Crw.r..a�l•—_�- •+�.�rr.�r��1�a�u_�.+.i..�rl��wJ�w�r
w�...w� Lvasr�aW�Mw�r(�A�M�.u.a..w��LNr1..alw•-.
�/�.�•�W� '
��hQ�OC3�t�LtlO/�:
I��V�O���d�YO�rd'�Atirlrl ��f�13�T�M�YVJ�iOYI�Y►V
wr+�lrl��iN��.���i��r/ � rr�
• �so�.+�w....��a..o..�►aa . s�we��awrrws.s�noa
.a�i.a...w+r� rsrq��rsr�as�o�a
� �ifWrll.d��rN�J� �t .
• LVHs��fmAtsatY�O+/�Y�aC u�Ve/�rdi�►1YOOI��OWI
. �1tA'OO�riYs+40Aa�'� • 101��1�IM�O��wl.f�r
u�r..t..us✓�w.ra..�w.o.a.n. �"�w�.rraar�.sn�or
�irV��ib'-'-- � ��O�a. �{fe.i�w�ti�r+t�wY�'Y�N
_— �C�C�I�L
....r...ra.��.-...a�r..w�..naw� . uw�a�/a�as�wr�a.�w�ar. ,
• IYa�1/R.pO\GSl1Y1 ��irY��r►�Y�\ �
. 41/r.��t �LWf�W1��tN�O(1�M1�I�/�
• Y�..sT • 1mfa7l
. Os�ar!@e, • s'��i�+�/�R�art�ae
. 1fO���r M !'O���IasY R'.4I\�
. �rjm� •Of�o/�Y�1C1�IdwWl�•
• OVW�IAIF'/AM� �O�lt'L��1�O�f�i�QiY61
. 1�I�
+r�---- -"-.s.��r..�r.r.w.r
•..• •
wtw h E11o�et�to be.vrNc RovW.n �
4 b..�an o�►..R W n.���r rr.N����.��.rr+urK wti,.��...U�.
4r�titi�Rf6�H•1�:M�>Wi�I��Y+'�wL�4v.•r.rW.W��rIJ-11rr�
a-•.�b.y Nii 1�►r4wY+�+4�M�41 L h'Y YY:�6I�YY a.���.Y�.�
' WrvrbdnWlDlrriY�lww.�YW.r\�Ir4wv.A�iVJr•�••��•
�.w.-s.w...r.+-.w r.�r.r..�.r a�w.ua n.sy-'
tiM�-,•� '"".►rlS•y�I�.JN�YV�r�+sr��.00Lir+Hrdl�.�rrr
Y� _.•�S�O���v/YY�IYOJwi�wr..
1�OM M/Y��M���W�I���/sr�Y fI✓r��.��..�Y��a�r�1�.�
1�v.�o�alia�r.4.L�r►.uvfll.4�.-�y -- -
►Aia�1AY'I�vlwr�rY�1i�Y�NILIYiWrYV.�LW�f�1.Jtl
A�T►�M V h�rir M�Oe.Vti.r O.�
�M/iMiJ•OI+M-.�"-"� u�/���WIVA'V��WAN/MJr��.+\�
M V���ir4b6r�r1JIl��I�rM�J��Y(CY�r�J�r.��14 ts u�S�l�w���.YIO
�La.�.�..�...�Y�O/w.�.�..u��r.�rr..+�..�rs...b.rw..�r.�o—•
.......'�.a itc..y...:.�W a�4L�J�.-_�-�z.a✓�a.��._(Se.+.a.��..
Page 424 of 1357
281 of 1750
Docusign E�velope ID:99812883-EAA1-424C-8734-38926C861771
Doauslpn Erntlope 10:C6�52B7B-SEIF�t49-A927-E52C9F3EtOD4
MIAMIBEACH � � - � � � � � � �
�
Amendment No.2 Webauthor PreK 24-25
:,,..,��.� � �•
Webauthor.com,LLC Educatlon and Periormance initiatives
�. �� �pes� � • K
DR.LESUE ROSENFELD ){�SpN GREENE
Zi�aee�,3ecaaas
�. �. �
Type 1-Contrad,amendmenL chan6e otder or task order resulH from a procurcment-issued competitive solic'aatio�.
X Type 2-Other contract,amendmen�chan6e orde�or task arder not resulting firom a praurement iswed competrtive soUutauon
Type 3-IrtQeyendent Contractor Asreemenc(IU) Type 6-Tenant a6reeme�t
Type d-Gnnt agreements whh the C1ty u tAe recipieM Type 7-Inter-Eovemme�Ul a`ency a�reement
Type S-Grant agreemenu wRh the Gry as che gnntor Other:
z_-�i
Thls Amendment No.2 is to extend the curtent agreement with WEBAUTHOR.COM LLC for the 2024-2025 and 20251026
sthool year.Qn February 16,2022,the Gry e�cuted a Contract with WEBAUTHOR.COM llC,to conflgure a web portal
specMicaily for the City of Mlami Beach that wUl contain Me approprlate FLDc modules in order to meet the spectfication
outifne fa the PreK RegisVatfon and Management 5ystem for famltks and Providers.WEBAUTMOR.�OM LL�agreed Lo
pro+ride xcess to the Portal to an unUmlud number of users through the duratfon of Me Tertn of d►e Agreement.The Ory of
Miami Beach PreK SMolarship Prognm Au expanded and requira additio�Wt automatWn,az specified in Exhlblt 1 of
Amendment No.1,that was executed on August 28,2023,not origlnally covered by tfie CortVact executed on february 16.
2022.Reso 2021-31935 authorizes the Q to fund the cosu aswclated with the PreK pr am.
•�i� � - ' ,t.::• tu 'la.�i- Q?�,"�f�"1!5'
October 1,2023 for 1 year
GrantFunded: Yes X No State Federal Other:
:L' ,u � :l:ll� �t.'..w��
1 52a,o00 011-0332-000349-12-400-582-00-UO-00-i i ves x rvo
� Yes No
l.For contracts bnger than five years,co�taa the Procurement DepartmerK. 2.Attxh arry supporUng explanatlon needed.
3.Budget approval indkates approval for current Rsnl year only. Future yean are wbject to Gry Commiuion apprwal of
annual ado o eratin bud et
1R;+:r'
Commissio� X Yes No Resolution Mo.: CC Agenda ttem No.: CC Meeting Date:
• proved: 2021-31935,202431375 C7J 12/8/21
If no.�ptain why CC approva!is not required:
egal Fam Approve� X Yes No If no,expbin bebw why torm approval is not necesssry:
.,•,,,.1
Procurement: NA Grants: NA
BudgerTameka Otto- Information Tech�olagy: NA
Stewart
Risk Ma�agement: ,�E,� Fieet&fadCrties: N�1
Human Resources: NA Othet:
282 of 1750