Sponsorship Agreement between Bais Menachem, Inc. and the CMB for 2025 Simchas Bais Hashoeiva Docusign Envelope ID:3007283C-DC55-456D-S6F3-56343F3AEA88 ��� ' ��� u
SPONSORSHIP AGREEMENT
2025 SIMCHAS BAIS HASHOEIVA
THIS SPONSORSHIP AGREEMENT (the"AgreemenY') is made and entered into this 1 day
of September , 2025, with an effective date of October 9, 2025 ("Effective Date"), by and
between the City of Miami Beach, Florida, a Florida municipal corporation, with offices at 1700
Convention Center Drive, Miami Beach, Florida 33139 (the "City"), and Bais Menachem, Inc., a
Florida not-for-profit corporation,with offices at 444 West 40`h Street, Miami Beach, Florida 33140
("Event Organizer").
WITNESSETH:
WHEREAS, the City desires to sponsor the 2025 Simchas Bais Hashoeiva (the "EvenY'),
as more particularly described in Exhibit A attached hereto and incorporated herein;
WHEREAS, the Event is an annual joyous Jewish holiday celebration that has become a
beloved tradition in Miami Beach and is rooted in cultural significance that began in ancient times,
being celebrated in the temple in Jerusalem;
WHEREAS, the event is a time for community members to come together in unity and
celebration, embodying the spirit of shared joy and cultural vibrancy;
WHEREAS, the focal point of this community celebration is a main stage featuring live
music acts that captivate and engage attendees;
WHEREAS, the Event includes a street closure of 40th Street between Royal Palm and
Prairie Avenues;
WHEREAS, Event Organizer shall produce, promote and hold the Event;
WHEREAS, Event Organizer applied for sponsorship funding through the FY 2026 Miami
Beach Special Event Sponsorship Program, under the Community Engagement Category,
designed to provide financial assistance to special events in the City;
WHEREAS, on April 23, 2025, the Mayor and City Commission adopted Resolution No.
2025-33613, accepting the recommendation of the Tourism and Culture Department for the
approval of a sponsorship, in a recommended award amount of$18,040.00, for the Event; and
WHEREAS, the City's sponsorship funding for the Event is to be paid directly to Event
Organizer, as more particularly set forth herein, to offset expenses for producing and presenting
the Event.
NOW,THEREFORE, in consideration of the mutual promises and covenants made herein,
City and Event Organizer agree as follows:
1. Recitals. The above recitals are true and correct and are incorporated by reference
herein.
2. Term. The term of this Agreement(the"Term")will commence on the Effective Date set forth
above, and shall expire following the conclusion of the Event and Event Organizer's
completion of all of its obligations hereunder, unless terminated earlier in accordance with
this Agreement.
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3. Event. Event Organizer shall be solely responsible for producing and promoting all aspects
of the Event, including securing private sponsors and vendors to participate in the Event.
The Event Organizer has advised the City that the Event shall be known and promoted
under the title of the "Simchas Bais Hashoeiva". The Event Organizer shall be responsible
for the conduct and operation of the Event and will provide the appropriate personnel to
conduct the Event in a safe manner. The City is under no obligation to fund subsequent
Events.
Event Organizer shall be responsible for any and all compensation that may be due to any
and all performers, entertainers, vendors, organizations, event sanctioning bodies, vendors,
and participants, and the City shall have no such responsibility, obligation, or liability. The
City shall not be responsible or liable to competitors for prize money payments, or to any third
party for any aspect of the production of the Event. Further, the City shall not be a party to
any independent contracts that the Event Organizer may enter into with other organizations,
contractors, or participants in the Event and/or supporting activities, nor shall the City be
liable to such third parties. Event Organizer shall not represent that it is an agent, official,
authorized representative, or employee of City.
4. Sponsorship Fundinq. Subject to Event Organizer's compliance with its obligations under this
Agreement and an annual appropriation of funds at the City Commission's sole discretion,
the City shall provide Event Organizer with sponsorship funding for the purposes specified
herein, in the amount of$18,040.00 for the Event; provided, however, that no more than 15
percent(15%)of the City's total sponsorship contribution may be disbursed in advance of the
Event. All remaining cash contributions shall be made on a reimbursement basis, and sha�l
only be made once the following the following conditions have been met: (a) the Event has
concluded; (b)the Event Organizer has submitted the Final Report,and the City has accepted
same; (c) the Event Organizer is registered to do business in Florida.
5. Warranties. Event Organizer warrants and represents that it has all necessary rights,
authority, licenses and permits necessary to enter into this Agreement, to grant the rights
and licenses herein granted, and to carry out its responsibilities as set forth herein. Event
Organizer shall utilize the sponsorship benefits to conduct and operate the Event in a safe
and respectful manner, in accordance with all applicable laws, and without endangering
others or violating their rights.
6. S�onsorship Benefits. In consideration of the City sponsorship funding described in this
Agreement, and the mutual promises made herein, Event Organizer shall provide
sponsorship benefits to the City which, at a minimum, shall include the sponsorship
requirements/benefits set forth in Section 9 of this Agreement and in Exhibit B, attached
hereto and incorporated herein.
7. Public Benefit Proqram. Event Organizer shall provide a public benefit program (the "Public
Benefit Program")to be made available to City of Miami Beach residents. The Event's Public
Benefit Program shall include the following, wherever permissible and applicable within the
Event footprint:
The Event is free and open to the public.
8. Final report. The Event Organizer must provide, within 30 days of the completion of the
Event, a final report(the "Final ReporY'), detailing the following:
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• Third-party verification of Event outcomes including, without limitation, event
attendance figures with proven method of collection, media impressions generated by
the event, photos and videos of the event;
• The implementation of the Public Benefit Program, including statistics relating to how
many residents, seniors, and children were served,and how this program was marketed
and communicated to the residents;
• All supporting documentation required under Section 4 for the payment of the cash
sponsorship; and
• Vendor and community feedback.
9. Sponsorship Requirements.
The following is a list of publicity and credit requirements for events or programs receiving
financial or in- kind support from the City of Miami Beach (if applicable):
A. Prominently display City of Miami Beach logo in all media and promotional marketing
materials related to the Event including, but not limited to, advertisements, brochures,
websites, e-mails, newsletters, banners, posters, event programs, and other print
and/or electronic publications in a manner where the City logo is displayed before
sponsors of lesser value, and placed in the most prominent position amongst sponsors
of the same level. All marketing materials shall be subject to the approval of the City
Manager's designee prior to dissemination.
B. Live announcement(s)during the event by emcee.
C. Operate within the requirements of all City of Miami Beach existing sponsorships,
including the non-alcoholic pouring rights agreement with PepsiCo who is granted
exclusivity in ALL non-alcoholic beverage categories with the exception of hot tea,
dispensed hot coffee and hot cocoa, and Red Bull who is granted exclusivity in the
energy drink category. As well, all soda and water must be served in non-plastic
containers.
D. All complimentary tickets provided by an event/event producer shall be consistent
with the City Commission established policy for the distribution of tickets and the City's
Administrative Guidelines for Distribution of any tickets and must be sent to the
attention of the Director of the Tourism and Culture Department, located at 1755
Meridian Avenue—5t`' Floor, Miami Beach, FL 33139.
E. No press releases, public announcements or public disclosures relating to this
sponsorship or its subject matter, including but not limited to promotional or marketing
material, shall be made public by Event Organizer without the prior written consent of
the City. Event Organizer shall cease using all logos or other city marks upon the
expiration of the Term. Additionally, the City reserves the right to require the removal
of its logo/marks from any promotional materials. This paragraph shall survive the
expiration of this Agreement.
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10. Event Orqanizer is resqonsible for the followinq:
A. Event Organizer shall arrange for vendor concessions inside the enclased area of the
Event Site. All sales of soft drinks or other beverages must be in compliance with the
City's beverage contract. Event Organizer will collect all proceeds from Event
concessions. Gity shall have no responsibility, obligation or liability relating to vendor
concessions. Event Organizer shall be solely responsible for ensuring that all vendors'
services are provided in accordance with all applicable laws, including, without limitation,
all food service, food handling, and alcoholic beverage and license regulations, including
the following.
1. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of
the City Code, as may be amended from time to time, Event Organizer shall not sell,
use, provide food in, or offer the use of expanded polystyrene food service articles(as
defined in City Gode Section 82-7) within the Event Site or otherwise in connection
with the Event. A violation of this section shall be deemed a default under the terms of
this Agreement. Notwithstanding the above, this section shall not apply to expanded
polystyrene food service articles used for prepackaged food that have been filled and
sealed prior to receipt by Event Organizer.
2. Additionally, Event Organizer agrees and acknowledges that, pursuant to Section 82-
8 of the City Code, as may be amended from time to time, Event Organizer shall not
sell, use, provide food in, or offer the use of single-use plastic beverage straws or
single-use plastic stirrers (as defined in City Code Section 82-8)within the Event Site
or otherwise in connection with the Event. A violation of this section shall be deemed
a default under the terms of this Agreement. Notwithstanding the above, the
requirements of Section 82-8 shall not restrict Event Organizer from providing a
beverage with, or offering the use of, a single-use plastic beverage straw or single-use
plastic stirrer to an individual with a disability or medical condition that impairs the
consumption of beverages without a single-use plastic beverage straw or single-use
plastic stirrer.
3. Event Organizer agrees to comply with Section 46-92(c) of the City Code, which
provides that it is unlawful for any person to carry any expanded polystyrene product,
single-use plastic beverage straw, or single-use plastic stirrer onto any beach or park
within the City. It is also unlawful for any business to provide single-use plastic
beverage straws or single-use plastic stirrers with the service or delivery of any
beverage to patrons on any beach within the City. Notwithstanding the above, the
provisions in Section 46-92(c) that pertain to single-use plastic beverage straws and
single-use plastic stirrers shall not apply to a person or patron with a disability or
medical condition that impairs the consumption of beverages without a single-use
plastic beverage straw or single-use plastic stirrer.
4. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82 of the
City Code, as may be amended from time to time, Event Organizer shall adhere to
City prohibition regarding the sale or use of expanded polystyrene food service
articles, single use plastic beverage straws, and single-use plastic stirrers.
B. Event Organizer shall be responsible for handling all media vendors and organizations
and will be solely responsible for handling all issues relating to the media vendors.
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C. Event Organizer shall retain any and all rights to the Event, including any rights
associated with Event-related apparel and/or product sales.
D. Event Organizer shall keep the City apprised, on a monthly basis, of its progress with
respect to the activation of the Event. City, at its sole discretion, may monitor and
conduct an evaluation of Event Organizer's implementation of the Event. Event
Organizer agrees to cooperate with City to promptly address any deficiencies or
concerns the City may have in connection with the Event.
E. Event Organizer hereby grants the City a non-exclusive license and right to use the title of
the Event or any photographic, video, audio or other footage of the Event, in connection
with any City-produced publication, including the City produced magazine or any City
media outlets, such as MBTV. This section shall survive the termination or expiration of
this Agreement.
F. Event Organizer shall purchase and obtain all required Event Insurance policies for
General Liability coverage in the amount of at least $1,000,000.00 General Aggregate;
$1,OOQ,000.00 Products/Completed Operations; $1,000,000.00 Personal and
Advertising Injury; at $1,000,000.00 per occurrence, covering City, and all participants,
no later than 10 days prior to the Event, and Event Organizer shall provide a Certificate
of Insurance evidencing such coverage to the City's Risk Manager. Event Organizer shall
also provide liquor liability insurance, in the amount of $1,000,000.00, and Host liquor
liability insurance, in the amount$1,000,000.00.
The above policies shall cover the City, and all participants, no later than 10 days prior
to the Event. Event Organizer shall provide a Certificate of Insurance evidencing such
coverage to the City's Risk Manager no later than 10 days prior to the Event. All
insurance policies shall name City as additional insured and Certificate Holder, as
follows:
City of Miami Beach, Florida
1700 Convention Center Drive
Miami Beach, Florida 33139
G. Event Organizer shall obtain all applicable federal, state, and local approvals, permits
and licenses relating to the Event and any activities related thereto. Event Organizer
shall maintain its good standing in accordance with the laws of the State of Florida and
the City of Miami Beach Code of Ordinances ("City Code"), and shall comply with any
federal, state, county or City Code requirement applicable to Event Organizer or to the
Event Organizer's operation its business or other activities in the City of Miami Beach,
including, without limitation, obtaining any Certificate of Use or Business Tax Receipt(s)
that may be required for any business activity, timely making payment of all taxes, fees
or charges that may be due to the City. Event Organizer shall promptly take corrective
action to correct any Gity Code violation or notice of violation issued by any governmental
agency with jurisdiction over Event Organizer. Further, Event Organizer agrees to
comply with the terms and conditions of any lease, contract, or other grant agreement
that Event Organizer may have separately entered into with the City, if any ("Other City
Contracts"). Any failure by Event Organizer to comply with any provision of the City
Code applicable to Event Organizer, or any breach or default by the Event Organizer of
any covenant or other term or condition contained in any Other City Contracts (after the
passage of any applicable notice and cure period set forth therein), shall, at the option
of the City, be considered an event of Default(as such term is defined more fully below),
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in which event the City shall be entitled (but in no event required) to apply all rights and
remedies available to the City under the terms of this Agreement by reason of an Event
Organizer's breach or failure to comply with said obligations.
H. Event Organizer shall indemnify and hold harmless the City and its officers, employees,
agents, and contractors, from and against any and all actions (whether at law or in
equity), claims, liabilities, losses, expenses, or damages, including, without Iimitation,
attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful
death, or loss of or damage to property, which the City or its officers, employees, agents,
and contractors may incur as a result of claims, demands, suits, causes of action or
proceedings of any kind or nature arising out of, relating to, or resulting from the
performance of this Agreement by Event Organizer or its officers, employees, agents,
servants, partners, principals or contractors, or Event Organizer's use of the Event Site,
including, without limitation, any claim that any aspect of the Event infringes upon any
third-party's existing copyrights, trademarks, trade names, or other intellectual property
or proprietary rights. Event Organizer shall pay all claims and losses in connection
therewith and shall investigate and defend all claims, suits, or actions of any kind or
nature in the name of the City, where applicable, including appellate proceedings, and
shall pay all costs, judgments, and attorneys' fees which may issue thereon. Event
Organizer expressly understands and agrees that any insurance protection required by
this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth
herein, to indemnify, hold harmless, and defend the City or its officers, employees,
agents, and contractors as herein provided.
11. Events of Default, Termination of Aareement for Cause, and Remedies.
A. The following shall constitute events of default:
i. Any material misrepresentation, written or oral, made by Event Organizer and/or
its representatives to City.
ii. Failure by Event Organizer to timely perform and/or observe any of the terms and
conditions of this Agreement.
iii. Insolvency or bankruptcy on the part of Event Organizer.
B. The occurrence of any event of default by Event Organizer may, at the sole option of City,
operate as an automatic forfeiture of any rights or benefits conferred under this
Agreement, and accordingly, City reserves the right to revoke the fee waivers,
discontinue the funding provided for herein, or request the return of sponsorship funds.
C. In the event that Event Organizer is in default of any of its obligations under this
Agreement, Event Organizer shall be liable for all damages, costs and expenses arising
out of or related to its default. In the event of a default, City reserves the right to pursue
any and all legal remedies available to it, including, but not limited to, termination of this
Agreement for cause, which termination shall be effective upon ten (10) days written
notice to Event Organizer. In the event of any such termination, the City shall have no
further obligation or liability to Event Organizer.
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12. Assiqnment. Event Organizer shall not assign its rights, interests or abligations under this
Agreement without the City's prior written consent. Any purported assignment in violation of
this section shall be void and shall constitute an event of default hereunder.
13. Audit and Inspections. Event Organizer shall keep accurate and complete books and records
of all receipts and expenditures relating to this Agreement, in accordance with generally
accepted aceounting principies, and shall retain such books and records for at least four (4)
years after completion of the Event. At the request of the City, Event Organizer shall provide
the City (and/or its designated representatives) reasonable access to its files, records and
personnel during regular business hours for the purpose of making financial audits,
evaluations or verifications, program evaluations, or other verifications concerning this
Agreement, as the City deems necessary. Furthermore, the City may, at its expense, audit or
have audited, all the financial records of the Event Organizer related to this Event.
14. Gity's Riqht to Suspend Activities or Remove Persons from Event Site. The City Manager shall
have the authority to suspend all or any part of the activities of Event Organizer, upon verbal or
written notice to Event Organizer,when, in the City Manager's sole judgment and discretion, such
activities may be or are detrimental to the public or to the City, or if the City has reason to believe
any law or ordinance is being violated by Event Organizer, its agents or employees. The City
reserves the right through the Ciry Manager, to suspend or terminate use of the Event Site if
visitors become unruly, and to reject any sponsor, presentation, material or item which is or may
be, in the sole opinion of the City Manager, hazardous, offensive, immoral or disparaging to the
image of the City, or to any person or group of persons.The decision of the City Manager in such
regard shall be final, binding, and conclusive.
15. Termination for Convenience.
A. The Event Organizer may conduct the Event for the Term of this Agreement, unless the City
Manager decides to terminate the Event, at the City Manager's sole and absolute discretion,
for any reason or no reason whatsoever, for the convenience of the City. The City Manager
shall notify the Event�rganizer, in writing,of the City's termination of this Agreement.
B. The Event Organizer may elect, during the Term of this Agreement, to terminate this
Agreement and no longer conduct the Event. If the Event Organizer elects to terminate
this Agreement, the Event Organizer shall notify the City in writing prior to commencement
of the Event. If the Event Organizer elects not to conduct the Event or elects not to seek
an extension of the terms of this Agreement, this Agreement will automatically terminate.
16. Notice. Whenever any party desires to give notice to any other party, it must be given by written
notice sent by registered United States mail,with return receipt requested, addressed to the party
for whom it is intended at the place designated below and the place so designated shall remain
such until they shall have been changed by written notice in compliance with the provisions of this
section. For the present, the parties designate the following as the respective places for giving
notice:
CITY:
City of Miami Beaeh
1700 Convention Center Drive
Miami Beach, Florida 33139
Attn: City Manager
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EVENT ORGANIZER:
Bais Menachem, Inc.,
c/o Shmulie Shmotkin
444 West 40" Street
Miami Beach, Fiorida 33140
17. Insqector General Audit Riqhts.
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established
the Office of the Inspector General which may, on a random basis, perform reviews, audits,
inspections and investigations on ail City contracts, throughout the duration of said
contracts. This random audit is separate and distinct from any other audit performed by
or on behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and
empowered to review past, present and proposed City programs, accounts, records,
contracts and transactions. In addition, the Inspector General has the power to subpoena
witnesses, administer oaths, require the production of witnesses and monitor City projects
and programs. Monitoring of an existing City project or program may include a report
concerning whether the project is on time, within budget and in conformance with the
contract documents and appficable iaw. The inspector General shall have the power to
audit, investigate, monitor,oversee, inspect and review operations,activities, performance
and procurement process including but not limited to project design, bid specifications,
(bid/proposal)submittals,activities of Event Organizer, its officers,agents and employees,
lobbyists, City staff and elected officiafs to ensure compliance with the contract documents
and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City
is allocating a percentage of its overall annual contract expenditures to fund the activities
and operations of the Office of lnspector General.
C. Upon ten (10) days written notice to Event Organizer, Event Organizer shall make alf
requested records and documents available to the Inspector General for inspection and
copying. The Inspector General is empowered to retain the services of independent
private sector auditors to audit, investigate, monitor, oversee, inspect and review
operations activities, performance and procurement process including but not limited to
project design, bid specifications, (bid/proposal) submittals, activities of Event Organizer
its officers, agents and employees, lobbyists, City staff and elected officials to ensure
compliance with the contract documents and to detect fraud and corruption.
D.The Inspector General shall have the right to inspect and copy all documents and records
in Event Organizer's possession, custody or controt which in the Inspector General's sole
judgment, pertain to performance of the contract, including, but not limited to original
estimate files, change order estimate files, worksheets, proposals and agreements from
and with successful subcontractors and suppliers, all project-related correspondence,
memoranda, instructions, financial documents, construction documents, (bid/proposal)
and contract documents, back-change documents, alf documents and records which
involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid
documents and records.
E. Event Organizer shall make available at its office at all reasonable times the records,
materials, and other evidence regarding the acquisition (bid preparation)and performance
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of this Agreement, for examination, audit, or reproduction, until three (3) years after final
payment under this Agreement or for any longer period required by statute or by other
clauses of this Agreement. In addition:
i. If this Agreement is completely or partially terminated, Event Organizer shall make
available records relating to the work terminated until three (3) years after any
resulting final termination settlement; and
ii. Event Organizer shall make available records relating to appeals or to litigation or
the settlement of claims arising under or relating to this Agreement until such
appeals, litigation, or claims are finally resolved.
F. The provisions in this section shall apply to Event Organizer, its officers, agents,
employees, subcontractars and suppliers. Event Organizer shall incorporate the
provisions in this section in all subcontracts and all other agreements executed by Event
Organizer in connection with the performance of this Agreement.
G. Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they
be construed to impose any liability on the City by Event Organizer or third parties.
18. Event Organizer's Compliance with Florida Public Records Law.
A. Event Organizer shall comply with Florida Public Records law under Chapter 119,
Florida Statutes, as may be amended from time to time.
B. The term "public records" shall have the meaning set forth in Section 119.011(12),
which means all documents, papers, letters, maps, books, tapes, photographs, films,
sound recordings, data processing software, or other material, regardless of the
physical form, characteristics, or means of transmission, made or received pursuant to
law or ordinance or in connection with the transaction of official business of the City.
C. Pursuant to Section 119.0701 of the Florida Statutes, if Event Organizer meets the
definition of"Contractor" as defined in Section 119.0701(1)(a), Event Organizer shall:
1. Keep and maintain public records required by the City to perform the service;
2. Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow the records to be inspected or copied within
a reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes or as otherwise provided by law;
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law, for
the duration of the contract term and following completion of the Agreement if Event
Organizer does not transfer the records to the City;
4. Upon completion of the Agreement,transfer, at no cost to the City, all public records
in possession of Event Organizer or keep and maintain public records required by
the City to perform the service. If Event Organizer transfers all public records to the
City upon completion of the Agreement, Event Organizer shall destroy any
duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. If Event Organizer keeps and maintains public
records upon completion of the Agreement, Event Organizer shall meet all
applicable requirements for retaining public records. All records stored
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electronicaily must be provided to the City, upon request from the City's custodian
of public records, in a format that is compatible with the information technology
systems of the City.
D. Request For Records; Noncompliance
1. A request to inspect or copy public records relating to the City's contract for
services must be made directly to the City. If the City does not possess the
requested records, the City shall immediately notify Event Organizer of the
request, and Event Organizer must provide the records to the City or allow the
records to be inspected or copied within a reasonable time.
2. Event Organizer's failure to comply with the City's request for records shall
constitute a breach of this Agreement, and the City, at its sole discretion, may: (1)
unilaterally terminate the Agreement; (2)avail itself of the remedies set forth
under the Agreement; and/or(3)avail itself of any available remedies at law or in
equity.
3. Event Organizer who fails to provide the public records to the City within a
reasonable time may be subject to penalties under s. 119.10.
E. Civil Action.
1. If a civil action is filed against Event Organizer to compel production of public
records relating to the City's contract for services, the court shall assess and
award against Event Organizer the reasonable costs of enforcement, including
reasonable attorneys' fees, if:
a. The court determines that Event Organizer unlawfully refused to comply with
the public records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that Event
Organizer has not complied with the request, to the City and to Event
Organizer.
2. A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of
public records and to Event Organizer at Event Organizer's address listed on its
contract with the City or to Event Organizer's registered agent. Such notices must
be sent by common carrier delivery service or by registered, Global Express
Guaranteed, or certified mail, with postage or shipping paid by the sender and
with evidence of delivery, which may be in an electronic format.
3. Event Organizer who complies with a public records request within 8 business
days after the notice is sent is not liable for the reasonable costs of enforcement.
F. IF EVENT �RGANIZER HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
EVENT ORGANIZER'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
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MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO@MIAMIBEACHFL.GOV
PHONE: 305-673-7411
19. E-Verifv.
A. Event Organizer shall comply with Section 448.095, Florida Statutes, "Employment
Eligibility" ("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-
Verify Statute, commencing on January 1, 2021, Event Organizer shall register with and
use the E-Verify system to verify the work authorization status of all newly hired employees
during the Term of the Agreement, provide an affidavit stating that Event Organizer does
not employ, contract with, or subcontract with an unauthorized alien, or, upon the City's
written request, otherwise demonstrate Event Organizer's compliance with Section
448.095 as described therein. Additionally, Event Organizer shall expressly require any
subcontractor performing work or providing services pursuant to the Agreement to utilize
the U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract Term, as
applicable. If Event Organizer enters into a contract with an approved subcontractor, the
subcontractor must provide Event Organizer with an affidavit stating that the subcontractor
does not employ, contract with,or subcontract with an unauthorized alien. Event Organizer
shall maintain a copy of such affidavit for the duration of the Agreement or such other
extended period as may be required under this Agreement.
B. Termination Riqhts.
1. If the City has a good faith belief that Event Organizer has knowingly violated Section
448.09(1), Florida Statutes, the City shall terminate this Agreement with Event
Organizer for cause, and the City shall thereafter have or owe no further obligation or
liability to Event Organizer.
2. If the City has a good faith belief that a subcontractor has knowingly violated the
foregoing Subsection 3(A), but Event Organizer otherwise complied with such
subsection, the City will promptly notify Event Organizer and order Event Organizer to
immediately terminate the Agreement with the subcontractor. Event Organizer's
failure to terminate a subcontractor shall be an event of default under this Agreement,
entitling City to terminate Event Organizer's contract for cause.
3. A contract terminated under the foregoing Subsection (B)(1) or(B)(2) is not in breach
of contract and may not be considered as such.
4. The City or Event Organizer or a subcontractor may file an action with the Circuit or
County Court to challenge a termination under the foregoing Subsection (B)(1) or
(B)(2) no later than 20 calendar days after the date on which the contract was
terminated.
5. If the City terminates the Agreement with Event Organizer under the foregoing
Subsection (B)(1), Event Organizer may not be awarded a public contract for at least
1 year after the date of termination of this Agreement.
6. Event Organizer is liable for any additional costs incurred by the City as a result of the
termination of this Agreement under this Section.
20. No Discrimination: Event Organizer also accepts and agrees to comply with the following
Special Conditions:
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A. Event Organizer hereby agrees that it will comply with Title VI of the Civil Rights Act of
1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color,
national origin, handicap, or sex.
B. Event Organizer hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, and as may be amended from time
to time, prohibiting discrimination in employment (including independent contractors),
housing, public accommodations, public services, and in connection with its membership
or palicies because of actual or perceived race, color, national origin, religion, sex,
intersexuality, gender identity, sexual orientation, marital and familial status, age,
disability, ancestry, height, weight, hair texture and/or hairstyle, domestic partner status,
labor organization membership, familial situation, or political affiliation.
C. The City endorses the clear mandate of the Americans with Disabilities Act of 1990(ADA)
to remove barriers, which prevents qualified individuals with disabilities from enjoying the
same employment opportunities that are available to persons without disabilities.
D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504
and prohibits discrimination on the basis of disability and requires that sponsorship
recipients provide equal access and equal opportunity and services without discrimination
on the basis of any disability.
21. Event Orqanizer's Compliance with Anti-Human Trafficking Laws.
Event Organizer agrees to comply with Section 787.06, Florida Statutes, as may be amended
from time to time, and has executed the Anti-Human Trafficking Affidavit, containing the
certification of compliance with anti-human trafficking laws, as required by Section 787.06(13),
Florida Statutes, a copy of which is attached hereto as Exhibit C.
22. Prohibition on Contractinq with a Business Enqaqinq in a Boycott.
Event Organizer warrants and represents that it is not currently engaged in, and will not engage
in, a boycott, as defined in Section 2-375 of the City Code. In accordance with Section 2-
375.1(2)(a) of the City Code, Event Organizer hereby certifies that Event Organizer is not
currently engaged in, and for the duration of the Agreement, will not engage in a boycott of
Israel.
23. Prohibition Qn Contractinq With An Individual Or Entitv Which Has Performed Services For
Compensation To A Candidate For Citv Elected Office.
Event Organizer warrants and represents that, within two (2) years prior to the effective date of
the Agreement, Event Organizer has not received compensation for services performed for a
candidate for City elected office, as contemplated by the prohibitions and exceptions of Section
2-379 of the City Code.
For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2-
379 of the City Code shall not apply to the following:
A. Any individual or entity that provides goads to a candidate for office.
B. Any individual or entity that provides services to a candidate for office if those same
services are regularly performed by the individual or entity in the ordinary course of
business for clients or customers ather than candidates for office. This includes, without
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limitation, banks, telephone or internet service providers, printing companies, event
venues, restaurants, caterers, transportation providers, and office supply vendors.
C. Any individual or entity which performs licensed professional services (including for
example, legal or accounting services).
24. Prohibition Aqainst Contractinq With Foreiqn Countries Of Concem When An Individual's
Personal Identifyinq Information May Be Accessed.
Event Organizer hereby agrees to comply with Section 287.138, Florida Statutes, as may be
amended from time to time, which states that as of January 1, 2024, a governmental entity
may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity
which would grant the entity access to an individual's personal identifying information (PII),
unless the entity provides the governmental entity with an affidavit signed by an officer or
representative of the entity under penalty of perjury attesting that the entity does not meet any
of the criteria in Paragraphs 2(a)-(c) of Section 287.138, Florida Statutes: (a) the entity is
owned by a government of a foreign country of concern; (b) the government of a foreign
country of concern has a controlling interest in the entity; or(c) the entity is organized under
the laws of or has its principal place of business in a foreign country of concern (each a
"Prohibited Entity"). A foreign country of concern is defined in Section 287.138 (1)(c), Florida
Statutes, as may be amended from time to time, as the People's Republic of China, the
Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea,
the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic,
including any agency of or any other entity of significant control of such foreign country of
concern. Additionally, beginning July 1, 2025, a governmental entity may not extend or renew
a contract with a Prohibited Entity. Event Organizer warrants and represents that it does not
fall within the definition of a Prohibited Entity, and as such, has caused an authorized
representative of Event Organizer to execute the"Prohibition Against Contracting with Entities
of Foreign Countries of Concern Affidavit", incorporated herein by reference and attached
hereto as Exhibit D.
25. Entire Agreement. This Agreement shall constitute the entire agreement between the parties,
and supersedes all prior negotiations, representations, or agreements either written or oral.
No warranties, inducements, considerations, promises or other references shall be implied or
impressed upon this Agreement that are not expressly addressed herein.
26. Governinq Law and Attornev's Fees. This Agreement shall be construed in accordance with
the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County,
Florida, and if legal action is necessary by either party with respect to the enforcement of any
or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie
in Miami-Dade County, Florida. BY ENTERING INTO THIS AGREEMENT, THE CITY AND
EVENT ORGANIZER EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO
A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS
AGREEMENT. In the event of any dispute which arises out of this Agreement, the prevailing
party shall be entitled to reasonable attorney's fees and costs, including bankruptcy and/or
appeal, if any.
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27. Scope. it is expressiy understood and agreed that this Agreement is for the duration of this
Event only and that Event Organizer has no right or privilege other than that expressly
provided herein.
28. No Partnership or Aqency. Event Organizer agrees that nothing herein contained is intended
or should be construed as in any way creating or establishing the relationship of partners or
joint venturers between City and Event Organizer. In no event shall Event Organizer represent
to any third party that it is acting as an agent, representative or on behalf of City for any
purpose or in any manner whatsoever.
29.Amendment. No modification, amendment or alteration of the terms or conditions contained
herein shall be effective unless contained in a written document executed by the parties
hereto, with the same formality and of equal dignity herewith.
30. Extent of Aqreement. This Agreement represents the entire and integrated Agreement
between City and Event Organizer and supersedes all prior negotiations, representations, or
agreements either written or oral.
31. Corporate Status: This Agreement shall automatically terminate if, within thirty (30) days from
execution of this Agreement, Event Organizer does not provide the City with proper
documentation evidencing that Event Organizer is registe�ed to do business in the State of Florida.
The remainder of this page is intenfionally/eft b/ank
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IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this Agreement on the date written below.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
�� � ���
By: � '
Rafael E Granado Eric T. Carpe ter
City Clerk l'� ,, City Manage
..� - . E:9 '��,,,
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Date . ��� .��
:INCOR�ORATED �
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FOR EVENT ORGANIZER: "�•�Ff,�►1� MENACHEM, INC.
Dig�ally sgnea Oy Shmule S�moUc'in
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ATTEST: � � � - e=enm�ra�aa�amaye�re��+vs�vdr.ca�.
� � I�, ;�"r a�e�anupe�iqrNng suoMr.cH=snmaK
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. . , . � '� - oeie�mzs.oe.oi os�z3�is-oa•oo•
B'/.
Shmulie Shmotkin,Program Director
Print Name/Title Print Name/Titie
Date
APPROVED AS TO
FORM 8� LANGUAGE
& FOR EXECUTION
I � (� 5
�;,,�City Attomey ��� Da e
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EXHIBIT A
EVENT DETAILS
Event Organizer shall produce,oversee and promote the Event. The Event shall be an annual
joyous celebration of the Simchas Bais Hashoeiva Jewish holiday. The Event has become a
beloved tradition in Miami Beach rooted in cultural significance that began in ancient times
and was celebrated in the temple in Jerusalem. The Event will take place on October 9,
2025 in Miami Beach on 40th Street between Royal Palm and Prairie Avenues. The Event is
a time for community members to come together in unity and celebration, embodying the
spirit of shared joy and cultural vibrancy. The focal point of this community celebration shall
be a main stage featuring live music acts that captivate and engage attendees.
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EXHIBIT B
SRONSORSHIP/MARKETING BENEFITS:
o Event Oganizer shall prepare and finalize a robust marketing plan with a copy of the plan to be
supplied to the City of Miami Beach Office of Marketing & Communications upon execution of
the Agreement.
o Shouid the name not appear in the logo lockup, the Event must recognize the City of Miami
Beach as a top tier partner in all announcements, posts, coverage and other, where event
name is used.
o City name recognition/logo to be prominenUydisplayed on promotionai materials including press
releases, and all printed (stage banners, programs, site signage), social and digital
collateral.
o No press releases, public announcements or public disclosures relating to this sponsorship
or its subject matter, including but not limited to promotional or marketing material, shall be
made public by the Event�rganizer without the prior written consent of the City.
o The Parties agree not to use the other Party's name or Event names in any promotional
material or public announcement without prior written or oral consent of the other.
o Event Organizer agrees to make every effort to make themselves available for photo calls
and/or interviews with press or broadcasting agents with a minimum of twenty-four (24)
hours' notice to any media event.
o Event Organizer shall offer the City an opportunity for City representatives to speak at all
press conferences and ribbon cutting events.
o Event Organizer shall make City aware of all press events with at least twenty-four (24)
hours' notice.
o Event Organizer shall provide the City with all video and photography, captured by Event
Organizer, or its designated production team, from the Event, for archival and promotional
purposes, and grants City a non-exclusive license to the City for its use.
o City shall have the right to station two (2) photographers and two (2) video operators within the
Event Site, including in any space dedicated to Event media personnel.
o Event Organizer shall provide the Gity with up to four (4) VIP tickets (if available) to be contested
away on City owned social media/digital channels.
o Event Organizer shall provide working passes for all City Marketing and Communications staff who
will be working the event. City to provide a confirmed list of individual names no later than seven
(7)days before the Event date.
o Event Organizer shall tag @miamibeachnews (IG, Twitter) or @CityofMiamiBeachGovernment
(FB) in all social media posts
o Event Organizer shall promote the Event on all Event Organizer owned social and digital channels,
starting at teast one month prior to Event start date.
o Event Organizer shall make dedicated City, non-sales specific, spotlight Instagram posts.
o Event Organizer shall make dedicated City, non-sales specific, spotlight Tweets on Twitter.
o City name recognition/loga on step &repeat banners.
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EXHIBIT C
ANTI-HUMAN TRAFFICKING AFFIDAVIT
In accordance with Section 787.06 (13), Florida Statutes, the undersigned, on behalf of Event
Organizer hereby attests under penalty of perjury that Event Organizer does not use coercion for
labor or services as defined in Section 787.06, Florida Statutes, entitled "Human Trafficking".
I understand that I am swearing or affirming under oath to the truthfulness of the claims made in
this affidavit and that the punishment for knowingly making a false statement includes fines and/or
imprisonment.
The undersigned is authorized to execute this affidavit on behalf of Event Organizer.
EVENT ORGANIZER:
Bais Menachem, Inc., a Florida not-for-profit corporation.
Name/Title: (Address}
State of
County of
The foregoing instrument was acknowledged before me by means of � physical presence or ❑
online notarization, this day of 2025 by
, as , of Bais Menachem,
Inc., a Florida not-for-profit corporation, known to me to be the person described herein, or who
produced as identification, and who did/did not take an
oath.
NOTARY PUBLIC:
(Signature)
(Print Name)
My commission expires:
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EXHIBIT D
PROHIBITION AGAINST CONTRACTING WITH F4REIGN COUNTRIES OF CONCERN
AFFIDAVIT
In accordance with Section 287.138, Florida Statutes, incorporated herein by reference, the
undersigned, on behaif of Event Organizer, hereby attests under penalty of perjury that Event
Organizer does not meet any of the following criteria in Paragraphs 2(a)-(c)of Section 287.138, Florida
Statutes:(a)Event Organizer is owned by a government of a foreign country of concern;(b)the government
of a foreign country of concern has a controlling interest in Event Organizer; or (c) Event Organizer is
organized under the laws of or has its principal place of business in a foreign country of concern.
i understand that I am swearing or affirming under oath, under penalties of perjury, to the
truthfulness of the claims made in this affidavit and that the punishment for knowingly making a
false statement includes fines and/or imprisonment.
The undersigned is authorized to execute this affidavit on behalf of Event Organizer.
EVENT ORGANIZER:
Bais Menachem, Inc., a Florida not-for-profit corporation.
Name/Title: (Address)
State of
County of
The foregoing instrument was acknowledged before me by means of � physical presence or ❑
online notarization, this day of 2025 by
, as , of Bais Menachem,
Inc., a Florida not-for-profit corporation, known to me to be the person described herein, or who
produced as identification, and who did/did not take an
oath.
NOTARY PUBLIC:
(Signature)
(Print Name)
My commission expires:
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RESOLUTION NO. 2025-33613
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, F�ORIDA, APPROVING AND AUTHORIZING THE SPECIAL
EVENT SPONSORSHIP FUNDING FOR THE FISCAL YEAR 2026 FOR TEN (10)
SPECIAL EVENT ORGANIZERS IN THE TOTAL AMOUNT OF $399,912 TO
PRAVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH-BASED SPECIAL
EVENTS;AND FURTHER AUTHORI?JNG THE CITY MANAGER AND CITY CLERK
TC) EXECUTE THE SPONSORSHIP AGREEMENTS RELATED TO THE
APPROVED FUNDS.
WHEREAS, the Miami Beach Special Event Sponsorship Program (the "Program") was
created in June 2021 to assist the Gity in the review of event sponsorship and fee waiver requests;
and
WHEREAS, the Program process is formalized and allows the Administration to properly
analyze and budget special event sponsorship requests; and
WHEREAS, the City' s current sponsorship process is codified within Section 12-7 of the City
Code, which provides that "in considering approval of a Sponsorship for an event, the City
Commission may consider:
i. whether the Event Organizer has exercised good-faith, diligent effo�ts to apply for grant
funding that may be available from the City's Visitor and Convention Authority VCA")
or Cultural Arts Council ("CAC");
ii. the Event Organizer's history and performance in delivering quality Events;
iii. any benefits being directly provided to the general public with respect to the Event,
such as free or discounted tickets to persons residing in the City of Miami Beach;
iv. seniors, veterans,or member of disadvantaged groups;whether the event is accessible
ta the general public(either as a ticketed even#or othervvise);
v. the demonstrable economic impacts associated with the Event;
vi. the demonstrable media commitments secured by the Event organizer for the Event;
ar
vii. the efforts undertaken by the Event organizer to mitigate any quality of life impacts
associated with the Event, including noise, littering, traffic or parking impacts
associated with an Event; and
WHEREAS, sponsorship requests are generally to be reviewed well in advance of the date of
each event, either as pa�t of the City Commission' s annual budget process, or through applications
to the VCA or CAC; and
WHEREAS, any sponsorships request that falls outside of the standard review process is
subject to the Finance and Economic Resiliency Committee (FERC) advisory review, as well as
approval by 5/7 of the vote by the City Gommission; and
WHEREAS, the Program addresses these elements and provides a platform for Event
Organizers to apply for City sponsorship in advance, and allows the Administration time to do a proper
due diligence and budget planning for the fiscal year; and
WHEREAS, since its inception, the Administration has witnessed an increased interest in the
Program, both from producers of large-scale events and communiry event organizers; and
Docusign Envelope ID:3007283C-DC55-456D-86F3-5B343F3AEA88
WHEREAS, at the July 26, 2023, City Commission meeting, the Mayor and City
Commissioners voted to approve the revisions to the Special Event Guidelines via Resolution No.
2023-327Q1, with the approved revisions including the bifurcation of the Special Event Sponsorship
Program, to allow the Program to be independent from the guidelines; and
WHEREAS, at the September 12, 2023 City Commission meeting, the Mayor and City
Commission adopted Resolution No. 2023- 32745 to amend and restate the City's Special Event
Sponsorship Program requirements by (1) creating two distinct event sponsorship categories,
including minimum requirements and evaluation criteria, for"Major Special Events" and "Community
Engagement Events", and an evaluation process to review and score sponsorship requests based
upon weighted criteria, and (2)establishing maximum sponsorship funding amounts per event; and
WHEREAS, accordingly, in its fou�th year, the Program applications opened on January 1,
2025, and closed February 28, 2025; and
WHEREAS, for the category of Major Special Event, thirteen (13) event organizers opened
the application, and nine (9) event organizers completed the application, while for the category of
Community Engagement Event, ten (10) event organizers opened the application, and six (6) event
organizers completed the application and qualified for review; and
WHEREAS, the fifteen (15) applicants who met all requirements, including deadlines, were
reviewed, and scored by a panel consisting of City staff, and members of the Greater Miami
Convention and Visitors Bureau and the Miami Beach Visitor and Convention Authority; and
WHEREAS, application review included an extensive review process that reviewed non-profit
status, length of event, history of event, hotel room block (when applicable), whether attendees are
regional, national and/or international, residenUcommunity benefit, marketing, and public relations
exposure, utilization of local venues, tax documentation, and more; and
WHEREAS, applicants were required to have a mandatory dollar for dollar ($1 to $1) match
and demonstrate this match through cash, ather matching sponsorships, and/or in-kind contributions,
and according to the Special Events Sponsorship Program, an application must score at least 65%
on the Sponsorship Score Card for the Administration to recommend that the sponsorship be
awarded; and
WHEREAS, only ten (10) met the threshold, and based on these guidelines, the
Administration made the fallowing funding recommendations:
• Miami Fashion Week in an amount of$72,750;
• Miami Beach Holiday Festival in an amount of$88,250;
• Queen 8 King of the Court Miami Beach in an amount of$77,750;
• Miami Takeover in an amount of$45,667;
• GroundUp Music Festival in an amount of$44,125;
• Simchas Bais Hashoeiva (SBH) in an amount of$18,040;
• Bike 4 Friendship in an amount of$13,440;
• Orchids and Arts Festival in an amount of$3,740;
• The Juneteenth Experience in an amount of$18,400;
• Miami Beach Safsa Festival in an amount of$17,750; and
WHEREAS, the Administration recommends the approval of the Miami Beach Special Event
Sponsorship recommenda#ion for Fiscal Year 2026, in an amount not to exceed $399,912 for the ten
(10)aforementioned events.
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NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MlAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby approve and authorize the Special Event Sponsorship funding for the Fiscal Year 2026 for ten
(10)Special Event�rganizers in the total amount of$399,912 to provide financial assistance to Miami
Beach-based special events; and further authorize the City Manager and City Clerk to execute the
sponsorship agreements related to the approved funds.
PASSED and ADOPTED this o�3 day of r��l , 2Q25.
ATTEST:
.� •
� � ven Meiner, Mayor
APR 2 9 Z�2�
Rafael E. Granado, City Clerk
{�`P��B�cyti�
� : ° �
� `•.IN(OAP ORAiE6,: s
�s,ti7i�•. i��'?� APPROVEC AS TO
9i4'j••..�.•'�°�:` FORM 8 LANGUAGE
`�CH 2�=j b XECUTION
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f�22IZoZT
Clty Albmry� W4
3
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Resalutions-G7 Y
��11A1�/11 BEACH
COMMISSION MEMORANDUM
TO: HonorabEe Mayor and Members af the City C4mmission
FROM: Eric Carpenter, Gity Manager
DATE: Aprii 23, 2025
TITLE: A RESOIUTiON OF THE MAYOR AND CiTY COMMISSION OF THE GITY OF
MIAMI BEA�H, F�ORIDA, AGCEPT{NG TNE RECOMMENDATIONS C1F THE
TOURISM ANQ CULTURE QEPARTMENT, AND APPROVING THE SPECIA�
EVENT SPONSORSHIP FUNDING FOR TNE FlSCAL YEAR 2026 FOR TEN (10)
SPECIAL EVENT QRGANIZERS tN THE TOTAL AMOUNT OF $399,912 70
PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH-BASED SPECIAL
EVENTS:AND FURTHER AUTNOR{ZING THE CITY MANAGER AND GITY CLERK
TO EXECUTE THE SPONSORSNIP AGREEMENTS RELATED TO THE
APPROVEDFUNOS.
RECOMMENDATION
The Adm�nistratian recommends the approvai af the Miami Beach Special Event
Sponsarship recommendations for fiscal year 2025/2026 for ten (10) special event
organizers in the total amount of $399,912.
BACKGRQUNQIHISTORY
7he Miami 8each Special Event Sponso�ship Program (the "Program") was created on June
23, 2021, via Resalution N a.2€�21-31742 to assist the City in the review of event
spo�sorship and fee waiver r�quests The Program process is farmalized and allows the
Admirnsiration ta properly analyze and budget special event spo�sarship requests
The Program �s avaiiable far events held �n Miarn� Beach The purpose is to provide financ�al
ass�stance and in-kind su¢port to hEgh-qualiry lacal festivals, speciai events, community
events, or p�ogramming that promate com�stunity engagement and elevates Miami Beach as
a wo�ld-class tounst destinafion.
The City of MRami Beach considers special evenls that�
• provide unique and engaging expenences that increase resident quality of life;
• increase taurism by hotel roams block eor�tract(s�and targeted tourist attendance:
• promote Miami Beach as a national and interna#ianal tounst destinatian;
+ accessible to the general public; and
• strengthens Miam� Beach by enhanc�ng the City's Cultural Events
The City's eurrent sponsorshep pracess is within the City Cade
Section 12-6 af the City Code defines a sponsorsh'rp as any contract, grant, or other
commitment by the C►ty ko fund an event, either through:
936
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• A cash or in-kind contribution, i�any amount; or
• A reimbursement for City special event-related cosis(police, fire, sanitation); or
. A waiver of special event permit fees (induding user fees, admin fees, and square
footage fees), in excess of$25.000
Section 12•7(c) oi the City Code provides that "in considering approval of a Sponsorship for
an event, the City Commission may consider:
• whether the event organizer has exercised good-faith, diligent effo�ts to apply
for grant funding that may be available from the Ciry's Visitor and Convention
Authonry ("VCA')or Cultural Arts Council ("CAC');
• the Event organizer's history and performance in delivenng quality Events;
• any benefits being directly provided to the general public with respect to the
Event, such as free or discounted tickets ta persons residing in the City of
Miami Beach, seniors, veterans, or members of disadvantaged groups;
• whether the event is accessible to the general public(either as a ticketed
event or otherwise); the demonstrable economic impacts associated with the
Event;
• the demonstrable media commitments secured by the Event organizer for the
Event; or the efforts undertaken by the Event organizer to mitigate any quality-
of-life impacts associated with the Event, including noise, littenng, traffic, or
parlcing impacts associated with an Event.
In Section 12-7 of the City Code. sponsorship requests are generally to be reviewed well in
advance of the date of each event, either as part oi the City Commission's annual budget
process, or through applications to the VCA or CAC. Any sponsorship request that falls
o�tside of the standard review process is subject to Fi�ance and Economic Resiliency
Committee("FERC")advisory review,as well as a heightened 5/7ths approval requirement by
the City Commission
The Special Event Sponsorsh�p Process addresses these elements and provides a platform
for event organizers to apply for aty sponsorship m advance and atlows the Adm�rnstration
time to do proper due diligence and budget planning for the fiscai year,while also allowing for
opportunities to curate a fiscat year of engaging, unique, entertaining, educational, and fun
community events to benefit Miami Beach residents, businesses, visitors and culture
ANALYSIS
Since its inception, the Administration has witnessed an increased interest in the Program,
both from producers of large-scale events and communiry event organizers. To date, the
Tounsm and Culture Department(TCD)has managed four cyGes of the Program At the July 26,
2023. Ciry Commission meeting the Mayor and Ciry Commissioners voted to approve the
revisions to the Special Event Guidelines v��Resolution No.2023-327�1 The approved revisions
included the bifurcation of the Special Event Sponsorship Prog�am, to allow the Program to be
independent from the guidelines
At the September 12, 2023 City Commission meeting, the Mayor and Ciry Commission
voted via Resolution No. 2023-32745 to amend and restate the City's Special Event
Sponsorship Program requirements by (1) creating two distinct event sponsorship
categones, induding minimum requirements and evaluation criteria, for"Major Special
Events" and "Community Engagement events," and an evaluation process to review
937
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and score spansorship requests based upon weighted criteria, and (2) establishing
maximum sponsorship funding amounts per event.
The Program reviews non-profit status, 4ength of event, history of event,hotel room block, number
of attendees, residenUcommunity benefit, mariceting, and public relations exposure, and more.
Applica�ts are required to have a mandarory dollar for dollar ($1 to $1) match and demonstrate
this match through cash, other matching sponsorships, and/or in-kind contributions.
Accordingly, in its fourth year, the program applrcations opened on January 1, 2025, and
closed February 28, 2d25. The program is hosted at:
MBEventSponsorship.gosmart.org. For each cycle, applicants who meet the requirements
are scored by a revisw pane{and subsequently approved by the Mayor and City Commiss�on.
For the category of Major Special Event, thirteen (13) event organizers opened the
application, nine (9) event organizers completed the application. For the category d
Cammunity Enyagement Event, ten (10) event cxganizers opened the applic:atio�, and six (6)
event o�izers c�ompleted the application and quadified for reviaw. During the months of
February and March the fifteen (15} applicants who met all requirements, including
deadlines, were reviewed, and scored by a panel consisting of Ciry staff, and members
of the Greater M�ami Convention and Visitors Bureau and the M�ami Beach Visitor and
Convention Authonty. Incomplete applicatio�s were disqualified, and appficants were
invited to apply dunng the �ext session, which launches on January 1, 2026, and will
close on February 28, 2Q2fi.
Application review included an extensive review pro�cess that reviewed non-profit status,
length of event, history of event, hotel room block (when applicablej, whether attendees
are regional, national andlor international, residenUcommunity benefit, marketing, and
public relations exposu�e, utilization of IocaM venues, tax documentation, and more.
Applicants were required to have a mandatory dollar for dollar ($1 to $1 j match and
demonstrate this match through cash, other matching 5ponsorships, and/or in-kind
contributions.
According to the Special Events Sponsorship Program, an application must score at
least 65°!0 on the Sponsorship Score Card for the administration to recommend that the
sponsorship be awarded. Only ten (10) met the threshold. Based on these guidelines,
the administration is making the following funding recommendations:
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Event Descriptions provided in applications are listed below by category.
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Commu�itv Enaas�ement Cates�ory
Hued Songs—Hued So�gs presents the 6th annual production of the m�ltidisciplinary,
inciusive performance of The Juneteenth Experie�ce, b��ging Black joy a�d artisUy to citizens
across Miami-Dade County. The June 18& 19, 2026 performances of the Juneteenth
Expenence at Miami Beach's icon�c Colony Theatre culminate a month-long celebration of
community activations and performances across Miami-Dade County, start�ng on May 20 with a
muttidisc�plinary performance at Green Space Miami.
Bais Menachem—SBH (Simchas Bais Hashoeiva), a�oyous Jewish holiday celebration, is an
annual event that has become a beloved Vadition in Miami Beach. Rooted in cultural
significance, Simchas Bais Hashoeiva began in ancient times and was celebrated in the temple
in Jerusalem. This event is a time for commurnty members to come together in unity and
celebration, embodying the spirit of shared joy and cuttural vibrancy. Now in its 6th year, SBH of
Miami Beach transforms 40th St between Royal Palm and Prai�e mto a lively cultural hub. The
focal po+nt of the celebration is a dynamic ma�n stage featunng energetic live music acts that
captivate and engage attendees. 7he event oi�ers a unique and immersive expenence with
seating arrangements, spaces for m�ngling, and dancing sp�ead throughout the blocked-off
section of 40th St.
Miami Beach Saisa Festival -Miam� Beach Salsa Fest has been the official Hispanic Heritage
celebrat+on of the City af Miam� Beach. This year the event is planned for the date of September
27th, 2025. The event will have live salsa orchestras, live children's dance showcases, s�ngers,
authentic dances from different Latin countries, Latin food, and much more. Miami Beach Salsa
Fest will also feature free salsa dance classes for the public and satsa DJ's. Guaranteed seating
will be offered for Seniors and children. Also, the event hopes to bring a big-name artist to make
the event even more s�ccessful with the hetp ot these funds from the City of Miami Beach.
Miami Beach Orchids and Arts Festival -The Orch�ds 8�Arts Fes�val, scheduled for May 3-4,
2026, promises a weekend dedicated to celebrating orchids. Hosted by the Miami Beach Orchid
Society the festival will feature orchid and art exhibits, musical performances, dance
showcases, educational sessions, and a vibrant vendors market. Emphasizing our Florida
native orchid species, the festival aims to raise awareness about the importance of preserving
our delicate ecosystems. The festival takes place at the Miami Beach 8otarncal Garden, 2000
Convention Center Dnve, Miami Beach, FL 33140. Festival hours are 10 am� pm daily.
Bike 4 Frie�dship - Bike 4 Friendship is an annual cycling event that promotes inclusivity,
communiry engagement, and economic prosperity in Miami Beach. Benefiting Fnendship Circle
of Mramf Beach and North Dade, the event raises cntical funds for programs supporting chiidren,
teens, and young adutts wrth d�sab�lities. A mi��mum of 120 cyclists w�ll participate,joined by at
least 240 supporters, inGuding family members, volunteers, and communiry members. The ride
tollows a scenic route along the Miami Beach Boardwalk, showcasing the city's waterfront
beauty. Follownng the nde,partiupants and supporters wili gather for a post-nde Family Fun Day,
featunng a BBQ and camival. The event fosters awareness, strengthens community bonds,and
encourages active lifestyles. By b�ngmg together loca� and visiting cyciists. Bike 4 Fnendsh�p
contributes to Miami BeaCh's vibrant, inclusive, and philanthropic spirit while providing a lasting
benefit to indiv+duals with disabilities and their families.
Maior Special Event
Miami Music Festival -Miami Beach Holiday Festival of Lights wiil tum an entire block on
Ocean Dnve �nto �nteractive displays with vibrant projections accompanied by I�ve musical
perfonnances and a fesUve hol�day village. The fest�val uses state-of-the-art pro�ection mapp�ng,
a technolog�cal innovation that ove�faps video onto all surfaces, tuming o�dinary buildings into
interactive displays. Holiday-themed graphics will be pro�ected across 5 consecutive buildings
highlighting the unique Art Deco architecture to create a delightful light and music experience.
MMF will present three performances each day, featunng MMF's talented singers and orchestra
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afongside beloved holiday characters, including Santa Claus, The Gnnch, and Elsa. The v�sual
elements pro�ected onto the building will be holiday-themed and customized to the rhythm of
each song. allowing the performers to interact with the graphics behind them.
Sportworx Internationai -Queen 8 King of the Court is a spectacular beach voileybail concept
where each round five teams compete in a timed elimination race. O�e match consists of three
rou�ds of 15 minutes. In between rallies there is a maximum of 8 seconds After each round, the
team with the least number of points is eliminated. If there is more than one team with the
lowest number of points, the team wrth fongest stay advances to the next round. If the longest
stay is alsa equal, the team that reached that longest stay first continues to the next round. The
Queen & King of the Court Beach Volleyball Event stands as a pi�nacle of athletic excellence,
bnnging together the worfd's foremost beach volleyball players, inGuding esteemed Worid and
Olympic champions.
The Fashion Shows lCC dba "Miami Fashion Week" -The grand finale of M�am� Fash�on
Week 2025—a spectacular event that embodies sryte. creativity, and cultural celebration. Our
visio� features an extraordinary fashion show. headlined by a celebrated designer, which w�ll
senre as the highlight of th�s presUgious week-long celebration. After the stunning runway
showease, attendees will be treated to an exh�larating concert by a renowned intemational
artist, enhancing the evening's atmosphere and ensuring an unforgettable experience for
everyone involved. Thrs closmg event not only aims to spotlight the pinnacle of fashion but also
seeks to engage the community and nurture an appreciation for the arts within Miami Beach.
We believe this enchantmg even�ng will leave a memorable mark on attendees and participants
alike, contributing significantly to the cultural nchness and economlc vitality of our chenshed
city.
Miami Takeover l�C - In its 17th year, the Miami Takeover Weekend has become a signature
yearly travel event for the mature traveler(30-52j. Next year the weekend event is scheduled to
take place July 24th through July 27th, 2026 and its purpose �s to bnng together like minded
mature travelers and provide them with a stress free travel getaway�n M�ami Beach, one of the
worid's ideal vacation destinations, centered around entertainment, peer networking, community
serviee and the opportunity to expose travelers to Washmgton, DC cufture through the power of
live music performances and personal interaction. The weekend festivities kick-off with an
aftemoon networlcing meet and greet for weekend traveler�. Three additional social and
cammunity service events are planned during the remai�der of the weekend high{ighted by a
cultural exchange music and arts festival that features live performances of Go-Go which is the
adopted offic�al music of the city of Washington, DC.
GroundUp Mu�ic Festival -The New York Times named the GroundUP Music Festival Miami
Beach as one of the"Top 10 Definitive Moments of the Decade" in mus�c. The 10th annual
GroundUP Music Festival Miami Beach will take place o� March 13-15, 2026, at the Miami
Beach BandshelL Each year at the festfvaL five-time Grammy-winners Snarky Puppy, accla�med
by Rolling Stone Magazine as"one of the most versatile bands on the planet,"affer da�ly
masterclasses with other fesGval artists and play daily sets including a"Family D�nner' set each
night. The Family Dinne�sess�ons featunng Snarky Puppy playing with a diverse array of music
�cons as guests with the ba�d, and there w�ll aiso be full mus�c sets by other re�owned artists
TBA from all over the world, as wefl as Snarky Puppy sets and daily warlcshops, masterclasses,
and other interactive opportunit�es for the a�dience and artists to mearnngfully engage with each
other(with hundreds of free and heavily discounted tickets to local students and seniors).
FISCA� IMPACT STATEMENT
The amount awarded for spec�al eve�t sponsorsh�p program for FY 2025l2026 �s$399.912. The
Spec,al Event Sponsorship program recurring budget of$400,OOQ was adopted in the FY 2025
budget process#160-038�-000349-25-406-548-QO-00-00-
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Does this Ordi�ance reauire a Business Im�act Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE)was published on:
See BIE at: https:/lwww.miamibeachfl.qovlcitv-halUcity-clerklmeetinq-notices/
FINANCIAL INFORMATION
CONCLUStON
The Administration recommends the approval of the Miami Beach Special Event Sponsorship
recommendations for fiscal year 2025/2026 for ten (10) special event organizers m the total
amount of�399,912. The Special Event Sponsorship program recurring budget oi$400,000 was
adopted in the FY 2025 budget process.
The Program recommended funds will provide financial assistance and in-kind support to ten
(10) dynam�c, impactful events. Together with annual contractual events (such as South Beach
Wine 8� Food Miami Beach Pride, and the Hyundai Air 8 Sea Show), these special event
sponsorships will support quaGty and well-financed events. In addition, the events w�ll assist in
promoting tourism and economic and cultural development efforts that should positively impad
Miami Beach.
Applicable Area
Citywide
Is this a "Residenta Riaht to Know" item, Is this item related to a G.O. Bond
pursuant to CiN Code Sectlon 2-17? Pro'ect?
No No
Was this Aqenda Item initiallv reauested bv a lobbvist which, as defined in Code Sec. 2�d81,
includes a principal en�aqed in labbyin�? No
If so, specify the name of lobbyist(s)and pnncipal(sj:
Department
Tounsm and Culture
Saonsorlsf
Co-s�onso�Is)
Condensed Titte
Accept ReclApprove FY 2026 Special Event Sponsorship Funding, MB-Based Events TC
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Previous Action (For Citv Cleric Use Ontvl
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GroundUP Music Fe�t'�t���1��mi Be�ch-
LOI for����i�t Event Sponsorship Funding
We�especrtutly request Speciat Event Sponsorship Funding�n the amount of$50,000.
Who are"We"?
f am Paul Lehr, 3`°generation Miami Beach resident and native, musician since the age of
six,former CEO of the Nationa( Foundation for Advancement in the Arts/YoungArts,and co-
founder and CEO of the 501 c3 GroundUP Music Foundation which has produced the
annuat GroundUP Music FesUval at the Miami Beach Bandshell since 2017. My co-founder
and ArtisUc D�rector�s M�chael Leag�e,who�s the bandleader of the 5 T�me GrammyAward
Winning music collective Snarky Puppy,acclaimed by RottingSiane Magazine as"one of
the most versatile bands on the ptanet:'and has bee�featured on the r.c�vers of lazz
T�n�es and The New York Times SundayArts Sec[ion and has a chapter ded�cated to him by
the Random Nousc retease"the New Face af lazz."
GroundUP brings Art�sts from att over the wortd,and a worldwide(and tocal)audience,to
Miami BeachlNorth Beach:
With diversity at rts heart,GroundUP began presenting its annual GroundUP Music Festivat
�n Miami Beach�n February, 201�. Since 2017, approximately 70%of the 20,000+festival
attendees have travelted to Miami Beach/North Beach for GroundUP from outs�de the state
of Flonda, from all other 49 US States and 55{countrres. The Rhythm Foundation founders
have repeatedly credited GroundUP with being the most important cultural tounsm event
rn North Beach and at the Bandshell,and the impact of th�s cultural tounsm has played a
rnaJ�r role in the re-vitalization of the Miami Beach Bandshelt,a culturat focat point of the
neighborhood.
GroundUP has also supported thousands of music students and pre-professianals from alt
across South Florida includ�ng from partner schoals/programs: Miami Beach High and
other Miamf-Dade County public schools.Young Musicians Unite,Live Modern Schoot of
Music,Guitars Over Guns. Miami Music Project, New Wortd Schoot of the Arts,Unive�s�ty of
Miami Frast Schoot of Music, etc.
GroundUP's inctusion of wortd artists from more than 40 countnes to date,and the diverse
audience fram alt over the world mixed w�th the residents of Miami Beach and oiher South
Ftondians, fosters a diatogue encouraging muivat respect for the diverse values and
musicat traditions of att peopte and broadens our understanding of ou�setves�n the context
of our targer socie.ry.
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Reputat�on for Excetlence,Malor Med�a CoveFage:
GroundUP Music Festivat Miam�Beach has developed the reputat�on as one of the best
and most un�que music festivals in the country, and�ts reputat�on for exceltence has
garnered significant media attention attesting to its significant wortdwide, national,and
local draw. Indeed,as part of its decade-m-review on the most important and impactful
events in the Arts, The New York Times named GroundUP as one of the"Top 10 Definitive
Mome�ts of the Decade"in music. GroundUP was the onfy South Florida event to receive
recognition on any of The New York Times"best-of decade-in-review lists" Additionally,
NPR's nat�onaily syndicated show Jazz Night in America with Christian McBride(WGBO/
Lincoln Center)aired a speciat segment ded�cated to GroundUP,SiriusXM's staUons
regularty feature GroundUP's annuat fesUval music sets, and each year, NPR's Global
Viltage show,which is syndicated on more than 480 NPR stations around the country,airs
sets throughout the year from prior Miami Beach GroundUP Music Festivats,w�th
attribution to both GroundUP and M�ami Beach in every segment.
GroundUP also regularly receives slgnificant focat media attenUon,and has been
repeatedly named by the Miami New Times as"one of the 10 best music events"and
prominentty featured each year in The Miami Heratd. In the rnost recent Muck Rack
Report from 2024,GroundUP Miami Beach generated in excess of 500 Mittion media
impressions, all focused on GroundUP and its'spectacular Miami Beach location and
further establishing Miami Beach as a center of cultural excetlence and divers�[y.
lust Some of Ou�Artists(Spannin�multiple mus�c��nres,from latz to Rock to Hip-Hop,to
Rap,to Btues,to Ctassical,to Fusion,to World,and so much more�:
Rather than artist selection being driven by social media numbers or statistics on number
of t�ckets svld or name recognition/draw or fitting w�thm a particular genre,artists are
curated by Arnstic D�rector M�chael League based onty on the�r mus�cal drversity and
universal excellence in their craft. As descnbed by The Miami Herefd cover article,
GroundUP regularly features"a wildly eclectic range of stellar and hard to define
artiats."In addrtion to the annual hosting and attendance of 5 time Grammy Award
Winn�ng Artist Snarky Puppy, previous art�sts include:guitar legends John Scofietd and B�tl
Fnsell and Enc Gates, Rock legends Uving Cotour(2x Grammy Winners and frequent tour
openers for the Rolling Stones►,Jeff Tweedy(Wilco), Nai Patm(H�atus Ka�yote},Madison
Cunningham,Jacob Collier, Lows Cato(Musical D�rector of Late Show with Stephen
Go(bert), Kimbra, Michael McDonald,Chris Potter,Esperan�a Spalding,Tank 8�the Bangas,
Lita Downs, Chnstian Scott aTunde Ad�uah,Brian Blade, Cecile McLonn Salvant, Lalah
Hathaway, Chris Thile(NPR's Live From Here�,The Wood Brothers,Bela Fleck,Robert
Glasper, Emily Estefan,Buika,Eliades Ochoa(Buena Vista Social Club),and many more.
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Sa�d the taie two-t�me Rock&Rott Nall of Fame legend and GroundUP artis2 David Crost�y,
"you'tt meet and mteract with artists and fans from all over the world. I don't think you'tl get
a better shat at heanng real mus�c than at this festival. it witt knock your socks off."
�lnique Intematianal Appeal,Setting&Guiding Principles:
The Festival was founded on the principte of curating an enriching experience for the
artists, residents, students, and audience. GroundUP shatters the barriers between art�sts
and audience/students. In a rypical festival, artists rema�n in their trailer until showtime
and then depart after their shaw,practically inaecess�ble to the students and attendees.At
GroundUP,artists remain for the entire festival and hang-aut with the audience to
experience the other peffarming artists and to part�cipate�n �ntimate masterctasses and
other unlquely personat interactions with the audience. Moreover,many artists arnve
befQre the fest�val and offer mentorship experiences at partner venues for underserved
students/aspmng musicians and others with trad+Uonally limited exposure to the arts.
Gra�ndUP pravides hundreds af free and heavily discaunted tickets to Miami Beach
seniors and students as welt to students and others throughout M�ami-Dade County.
GroundUP's Malor Economic&C�lturat Annual Impact(since 2017).
According to the tatest GMVCB Report from GroundUP Music Festivat Miami Beach 2024,
GroundUP's annuat economic and cultural�mpact on M�am� Beach/North Beach inctudes:
• S4 Million-locat economlc impact
• 4�200-hotet room rnghts
• 1,070-Supported Locat labs
• 500 Million - Media lmpressions inctuding major natronat coverage annging attenUon to
the North Beach neighborhood and Miam�Beach as a center of culturat and artistic
excettence
• Tourists from aU 50 U5 States and from 55 countnes from around the wortd
. Renowned Programming by artists avaitabte at steepty discounted prices for the local
res�dents for wh�ch peopte travel from alt over the wortd, l�te�atly,to expenence.
W1th Appreciation:
As CEO and co-founder of Gro�ndUP Music Foundation and GroundUP Mus�c Festival
Miami Beach,and as a native and resident af Miami Beach, Miami Beach is in my view the
Ideat location for these programs and attracting a local,national, and intemationat
audience,and it is my hope and mtention to keep GroundUP Festival in Miarni Beach as a
ma�or annual culturat event and draw for the City that is so rich with and npe for cultura!
exceltence. I appreciate att yo�do for our City and our arts and culture,and I give you my
sincere thanks for all of your past and continued support.
947
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_�� The Juneteenth Experience 2026
'"` � Letter of Intent
To the Cdy of M�am;Beach Comm�ss�on
7h�s�etter�s to exrxess our intent to create a new,annual vadiLon withi�the Crty of
Miam�Beach-The Juneteenth Experience T026 First launched m 2021,The
Juneteenth Expene�ce is a multidisc�pbnary ceiebratwn of o�r ccwntry s second
independence day.Juneteentfi,and has been steadiiy growing�nto one o/the m�t
anUcapated Juneteen!h events ui Miami-Dade Gounty and it has been an honor[o heve
�t produced w�tn the beautrful aty ot M�am�8each.
Ju�eteentt�-aGso cnown as Freedom Day�-cetebrates the emanc�pation o1 those who
were enstaved in the United States &nld�rtg on three sold-0ut.luneteertth Expene.r�ce
performa�cea from 2021 to 2024,Nued Sorgs Is crystall�zmg a stro�g Juneteenth
traditio�across Miarni-pade with a muRidisc�plinary Junete�e�th performancr.!
celebratron.2025 w�ll mark the fifth annual Juneteenth ExQene�+ce,producetl�n
partnership with Miaru New Orama 8 tha CRy ot M�am�Beach at the Colo�y Theatre.
Whi1e certamly th�s pe�farmance honars an important day�n our h�story,it champions
te�ets af equity across a multit�de oI�ssue areas Access to the arts is an epurty issue.
Despite tt4 afi 5outh Flonda's populati��denUtymg as 81adc,onty a handfW of
Black-led a�d-centered arts orgamraGons�eans they'ro�nsutfiaently repr�ented
Hued Scangs centers bcal Black and 8rvwn artists and oRers M+amPs highly-diverse
Blsck cammunities spaces to feel cutturally afirmed,celebrate thei►comrnuniry and gam
moro reFxeaentatian m the attg-wh�le e�sumg all aud�ertces krww titey are welcome,
even if they da�'t shsre that lived expe�ence
Our goaf Fs to grow thFs pertormance and expenence�nto a aty-w�de art�ahc celebrat�on
of thls important arsd ground�ng hdWay �th your suoport we can get Mere.
Thank you m advance Ior your consideration.
Kunya C. Rowley
Exec�teve ArUsllC DuetXOr,Mued Songs
``�
�
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` I
s�J/ // ,a� MWn+�se�th Uassial Music FestMl
. J ,f � 'F
14t0 OCli�D��ve
�""' a"; • '" , ;� M�ami 8each,F:33139
February 28,2025
letter of Intent
Miami Beach Ho�iday Festrval of Ughts
On behalf of the Miami Beach Classical Music Festival(MMF), I am thrilled to submit our letter of�ntent
for the Miami Beach Holfday Festival of Lights to be consfdered for funding through the City of Miami
Beach Spec�al Events Sponsorship Program. The Miami Beach Nol�day Festival of Lights is an ambit►ous
and innovative family-friendly evenc that aims to transform an entire city block on Ocean Dnve into a
mag�cal hohday expenence of interactive p�o�ec6on displays, live mus�cal performances, and a handay
village
From December 10-14,2025, MMF will present three performances each day,featur�ng MMF's tafented
vocal and instrumental performers alongside beloved holiday charaders, inciuding Santa Claus, The
Gnnch, and Elsa. The five mus�cal performances span a diverse range of genres and honor worldw�de
holiday traditions,allowing attendees to revel in the�oyous sounds of the season.MMF's pro�ections will
create an aud�ovisual narrat�ve where cues from live singers trlgger the holiday-themed video pro�ections
on the bu�ldings behfnd them
The M�am� Beach Holiday Fest�val of Lights uses state-of-the-art projection mapping, a technologicai
innovation that overlaps video onto all surfaces, turning o�dinary objects - such as buildings into
interactive displays. Every surface becomes a canvas, w�th graphic projections that play off the unique
archrtectural features of 5 consecutive buildings to create a delightful hght and music expenence Similar
to the Lyon Festrval of Lights,a moveable �mage such as Santa Claus and their reindeer can fly from one
bu�lding to the next.
Media Links:
� Miam�Beach Holiday Festival of Lights Highbght Video:
htt�s,�lv�mec� �ornlyUiU�143U�>h��e�copy
., Santa's Entrance�
http�;;jv�rne�� .vrn�'9 1 59868 76?Shdr2=CODY
Instagram Recap Reel:
f!�'P�!/wwav ,r_hid�rd'n COm�;c>fl
� Deco Dnve News Segment:
ht�ti 11 vun��.� .���10935620�Shdre-coPY
� Miam�Beach Holiday Festival of Lighu webpage�
https;j.j,www mlam�mus�cfest•va!Com,lholid�yfestwalOflighis
Previous Experience
S�nce rts 2013 �ncept�on, the M�ami �each Class�ca� Mus�c FesUval (MMF) has bPen proud ro establish
Mlami as a premier destinaton for elite young dass�cal musivans to train and pe!form at a fracUon of the
cost of professional companies while maintaining professional-level performances.
949
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�l MianN 6each Clsssical Muslt festhral
+������ '` 14dU Oce�n Dnve
n"� Miam�Beach,�l 33139
in twelve years, MMf has estabtished itseli as one of the fastest growing and most important ctassical
music festrvais �n the counLry, presentmg 30+ pubiic events each yea�, includmg fully staged operas,
symphonic concerts,chamber music recitals, and masterclasses where our highly tatented students are
front and center.
tn lune 2Q22,MMF presented the worid's first fuify immenive opera producvon�n a theater setUng using
state-of-the-art projettion mapping technology,immersing the audience within the scenes of the opera.
This production of Das Rhe�ngoid marked the first time projeRion mapping was used for live opera, a
sigrnficant achievement for the i�dustry. MMf has delved into the technology's possi6ilities, creating
audiovisual concerts in different venues which have garnered immense praise and have sparked a strong
desire for more projettion activahons in the community.
in May 2023, MMF secured the G.O. Bond for the purchase of cutting edge pro�ection mapping
equipment.The acquisiiion of top-of-the-line projection mapping equipment allowed MMf to create awe-
inspiring and immersive events at a fraction of the usual expense.Traditlonally,the costs associated with
renting such advanced equipment limit the accessibility of these extraordinary experiences. However,
with the support of the GO bond, MMF was able to bring these extravagant events to the Ciry of Miami
Beach at a much more affordable price
Du�ng MMF's 2023 and 2024 Seasons in July, MMF presented an mspiring trifecta of immersrve
performances each year: two full operas and one symphony. The response from attendees was
overwhelming, leading to sold-out venues and a palpabfe buzz that extended far beyond the confines of
the performance spates.Social media platforms were ablaZe w�th excitement as attendees shared their
exhilarating experiences,spreading the ward like wi�dfire.
In February 2023,MMF presented its first outdoar projecUon mapping concert at The Betsy Hotel,where
MMF designed Valentine-themed graphics to accentuate the building's architectural features, t�ming a
statit structure into a dynamic canvas for visuai art and storytelling.The projettions were combined with
live MMF singers helping the buiiding come alive with images that shift and change in time with the music.
After the immense success af this event,MMF presented the first Miami Beach Holiday Festival of Lights
in Oecember 2023.The performances took place throughout three weekends in three different locations:
li�coln Road's Euctid Qval,The Gabriei South Beach Hotel,and The Betsy Hotel(and 4 adjacent buildingsj.
Each event drew over 3,000 attendees and solidified MMF's reputation as a driving force in redefining the
boundaries of live performance, leavmg audiences eagerfy antic�paUng the next groundbreaking
endeavor.In Oecember 2024,the festwal retumed with even more excrtement,adding a charm�ng holiday
village cornplete with vendors,a 20 foot Christmas tree,and a 12-foot Menorah,further enhancing the
festive atmosphere and drawing an even larger crowd to celebrate the season in Mfam�Beach.
Social and Communiq Impact
The Miami Beach Noliday F�stival of lights setves as a dynan�ic catalyst in enhancing Miami Beach's
reputation as a prernier tounst desUnaUon. By ble�d�ng live,family-fnendly m�sical performances with
capt�vating visuais in an�con�c outdoor sett�ng,the fesUval creates an unforgettabte cultural experience.
By offenng a groundbreaking fusion of technology and artistry,the fesiival elevates Miami 8each's image
as a soph�sticated artistic destinaUon.The innovative praject�on mappmg technology showcases the uty's
commitment to embracing cutUng edge expenences, resonaUng with modem travelers seeking both
950
Docusign Envelope ID:3007283C-DC55-456D-86F3-56343F3AEA88
Mis�M bcach Claasinl Music Festhnl
� y' , f 1140 0cean Dr ve
�+ ��^��*�' � _ • � Miam�ecach,F�33139
cultural enrichment and technological marvels As one of the few cities worldwide to employ this
technology on a grand scale, Miami Beach will emerge as am m�ovator m blending visual arts with
entertainment.Th�s dist�nct appeal will draw tourists seeking exclusive erperiences that only a handful of
destinations can provide.
The festwal's open and family-friendly nature w�ll draw in visrtors from nearby cihes and states,
erxouraging repeat attendance each year.Not to mention,the free,outdoor nature of the festrval reduces
barners for access and allows attendees of all ages and backgrounds to experience the cutting-edge
technology. The festival's unique audiowsual appeal will catch the attentlon of any onlookers on Ocean
Dnve, drawing large crowds and garnering attention through media coverage, social media posts, and
word-of-mouth. By hosting an event o(this caliber,the City of Miami Beach will elevate its appeal as a
cultural ep�center, drawins visitors from around the world who are seekmg umque and enrKhmg travel
experiences.
The festival's cultural components dur�ng the Hol�day season are a ma�or draw, offenng an immersive
journey into the spirit of the season.With diverse themes appealing to all ages,from traditional car�ls to
iconic holiday characters,attendees can expect a magical atmosphere that resonates with families and
mdrviduals alike. The prospect of expenenung such a umque and immersive holiday festival m a vibrant
city becomes a powerful motivation for travelers,f�rther enhancing Miami Beach's allure.
I appreuate your time and consideration of our application. In seeking your support through the Special
Events Sponsorship Program, MMf aims to make the Miam� Beach Holiday Festival of Liehts a hallmark
event that not only enterta�ns but alw contributes to the cultural vibrancy of our city. I believe that this
festrval will highlight Miami Beach as a uty at :he forefront of technolog�cal innovation wh�le fostenng
community spirit and enhancing the holiday experience for residents and visitors alike.
Thank you for considering our organization fo�this opportunity.
Sincerely,
I'I�tll�l� `�
M�chael Rossi
Artistic Director and Founder
mro5y��r-��amim�s�de�strla� eorr�
305-903-9251
951
Docusign E�velope ID:3007283C-DC55-45BD-86F3-5B343F3AEA88
� ���( ,� [ 1 l�� t�
Y� E�"�� E��:�T�� : � 1 .
Jeannette Dorfman
Chairman& C:oordinator,Orchids& Ans Fcstiva)
Miam� Beach Orch�d Soc�ery
, , _ .�; _
February ?fi, 2025
City of�tiami E3each Speciai F:vent Sponsorship Program
Miami Beach City Hall
1700 Convention Ccntcr 1?rivc
Miami Beach, Fl_ 33139
Subject: Letter of Intent for Specisl Event Sponsorship Funding—Orchids& Arts Festi�•at
Dear Sponsorship Committee,
On behalf uf thc Orchids& Arts Festival and the �liami Beach Orchid Society(�160S), I am
plcascd to submit this Lcttcr of[ntent tu apply for Spccial Evcnt Sponsonhip funding undcr;hc
Community Engagement F.vent category.The Orchids& Arts Fe�dvxl is a celebration of
oature,culture.and communiry,providing an immersive exp�:riencc that showcascs orchids,
the 9rts,and environmental conse��ation while actively engagin�'�tiami Rrach residcn�i and
v�stturs.
Event (h�erview
• Event tiame:Orchids& Arts Festival
• Eveat Location: :1�liami Bcach Botanical Garden
• F:vent Dates: �tay Z-3,202b
. Estimated Attend�nce: 1,00O- attendecs over the course of the festival (m�nimum 500
pc.�r day)
• Communfty Enga�ement: Educationai workshops,cultural programming,and
environmental initiatives
• TarRet Audience: Miami Bcach r��iJents, familics, horticulture enthus�ast,,artists,and
v�sitors
Organizxtional Background
l�hc :Miami Beach Urehid Societ} ('.�1BUS)w;is Cuundc�t in 2U23 w promote orchid
appreciation,conservation,and education The festival scrves as :�tBOS's pnmary fundraicing
cvc:nt, ,uppurung�ur edutxtiun�l programming an�i cuntributing w thc �ti�mi Beach
Botanical Garden's(�1BBG►orchid curatio��nd collection expansion Additionally, w•e arc
952
Docusign Envelope ID:3007283C-DC55-45BD-86F3-5B343F3AEA88
dt��l�apin� �iBOK---1�liymi Beach Urchid Kids, an►n�uaticc tu tntruciucc chil�3rcn tc.� th�
beauty� and science af orrh�,d;throu�h interactive wc�rk�hop;and acti���ties_
4iROS was f'ounded hy members of thr �liami Brach GYrden Cluh and the Miami Br�ch
Garden Conservancy. two�rganiTations�iccpl� r�>otcd in Miami Bca�h'� hc�nicultura( and
cultural histvr�� Thr<►arden C'lub, established ►n 1926, promutes plant rultivytion,student
men[orship,and city bexutificxtian,whi(e the Conse:van�y�, ti>unded in 1996, managcs the
`Tiami Beach Bntaniral C:ardcn, a hub for et��ironmental educati�n,sust9inabilih�, and
artistic�xpression.
Alignment with Special F;vent Sponsorship Criteria
"I�hc Orchids& :1rts Eesti�At meets and cxceeds the critena outiincd fur thc Communih
Engagement E:vent categc�n�
I Economic Impact(2Q points)
The fectival supports Miami Beach`� pusition a�an internationat cultural
destinsttion by attracting orchid lovers, artists.ynd environment�l ad�ocates
fn�m aeruss South Flor�da an�i t�eyc�nd.
- l_oca( vendors, artists,and small businesse, hcnctit from increased ex�cnure and
participati�m.
2 F,�ent AttendancN(20 points)
� Projected attendance: 1,QO0+ attenders thr<�ughou< <f�e event, surpas�in�rhe
rcyuirc�! 200-persun daily minimum.
Aud�enrc engagcment i� tracked�ia surveys,social media imprescions,di�;ital
marketing anat�ties,xnd inter�ctive programming feedback.
3 Resident,Social. �nd Community Impact(20 puints)
Exelusive resident benefits: �liami Beach residcnts rcceive multi-day passes
fur the price of a single-da� ticket.
Thc festi�al of�fer. free educationat programmin� for local scho<�I.and familicr,
ti�stering en��ironmental awareness and orchid consen•ation.
Diversitv aod inclusion: Thc e�cnt attract,a broad dcmo�raphic .ind
collatx�ratcs uitl:local grtiits,schools,and non-profits
� titarketing and ('�mmunication (20 points)
1 cumprehensive m�rketing str9te�� includr;sucial mediY eampxigns,
intluencer partner�hips,press releases.community outreach.and local media
covcrage.
The fesuval ii prurnot4ci thrv��;h coll�borations Nith the�1is�mi Be�ch
Botanicel Garden,:Niemi Beuch C'hamber of Commerce,and cultural
or�aniaarians.
� Budgeting and Accounting(20 points►
Thc te,u�al adheres t<, strirt fiscal aversiRht,cn�uring a clear, achie�ublr
budget w�th prcwf ot matching funds nt a 1:1 ratia.
f�inancial sustainabzht4� i; r.int�7rccci through sponsorships.�•endor fees,and
ticket salrs
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Funding Request
w'e respe,�ctfully request SS000 in Spectal F.vent Sponsorship fund�ng to support event logisncs,
cducational programming, markcnng,and cuitural cngagcmcnt ctlo�ts. Thcsc funds will cnhancc
thc festi�al's reach and impact while cnsuring accessibility for Miami Reach residcnts.
Thc OrcYids& Arts Festival rcpresents a cultural aod environmental pillar in our
community, fos[cnng cducat�on,conscrvation,and artistic cxpresyon. Wc apprcc�atc thc
op�rtunity to seek funding through thi�esteemed program and laok forward w the possibility cf
coilaburddng with the City of Miami F3each to funher ennch our city's vibrant cultural
landscapc.
Please let us knuw the next steps in the applicat�on process, and we wcicome the opportuniry to
discuss our proposal furthcr.
Thank you f'or your t�mc and cons�dcration.
Smccrciy.
Jeannett�Dorfman
Chairtnan & Coordinator, Orchids& Arts Fcst�val
Miam� &:ach(hchid Soc;�cty
r.s , _1�� ,,�rr ,
954
Docusign Envelope ID:3007283C-DC55-45BD-86F3-58343F3AEA88
Ac.`t000vAR N[:SiCA L�..c
540 tiW l66`" A�c
Pembroke Fines, FL. 33028
melina.ialsa(ti;gmaiLcom
305-321-IQ87
2/19,25
City nf Niami Beach Tourism and Cutture Dep�rtmeat
1755 Mcndian :'1vc. Suite 5t)O
Miami Beaeh, FL. 33 t 34
To Whom It'.Nay Concern�
t hope this letter of intent finds you well. 1 am writing to express my productiUn wmpany°s
strong interest in producing and hosung the upcaming Mixmi BeYch Salsa F'estival on
Septembcr 27�',2Q25 in partnership with AYIIDA of Miam� Be;ach and the Nispanic Affairs
Committee of Mi�mi Beach at the Miam� Aes�ch Bandshell. As an avid advocate af Latin culture
and vihrant Hispanic community of Miami E3each, l am excited about the apportuniry to bcing
this dynam�c and cclebratory cvent agam ta�/�ami Bcach. We have reserved the date already at
the Miami Beach Handshell.
Th�s tesuvai is intended lo showcase for ten years�n a row in Miami Beach the rich cultural
heritage of salsa music and dance, attracting both local residents and internati�na)visitors.
Miami Bcach,known for its divcrsc cultural influcnc;cs and (i�cly cntcrtainmcnt sccnc, is thc
perfect backdre�p for this event,and we aim to celebrate the art form in a way that brings together
pcople of all ages,backgrauncis,and sk�lf Icveis.
Throughout the festival,we plan tv ofTer an excwng lineup af salsa pc.�formances, free salsa
lessQns for the c�mmunity, and live mus�c by renowncd art�sts from aruund thc world as well as
la;al artists. Additionally, we hope to feature local vendors, food,and art,creating a vibrant and
inclusivc aunnspherc for all attcndecs to enjay. We cnvts�on th►s event to not anly celebrate latin
musi�;but aiso to highlight M�am� Rcach as a glabai hub for cultural exchange and artistic
expre:;si�n.
W'e are honared to have collaboratc for more than ten years with the C►ry Miami Beach and the
Miami Ae:ach Bandshell in making this event a success and fook farward ta the next ten years.
Thank you far your consideratton. 1 lcwk forward ta your response and the poss�biliry of working
tugcthcr to bring this unforgcllablc ccicbrat�un af Ladn Culturc to Miami Rcach.
V4'artrt regards,
Melinx Atmudovar CED Almot�ovar Musica Li.0
t305-321-1087
955
Docusign Envelope ID:3007283C-DC55-45BD-86F3-5B343F3AEA88
FASH ION
WEEK;
Lo.,�tles Fernander-Velasco
Executive Manag�ng Diredor
M ami Fasn�on Week/The Fashion Shows LLC
212�Biscayne Boulevard Third Floor
M am�,fL 33137
louroes�miamifash�onwcek.com
786-334-4510
`�1 ar^i 8each,`rt�C'or•,�,�ss�on
1755 Mer�d�an Avenue,Sth Floor,Su�te 500
Miami Beach,FL 33'39
phone 305-673 7577
www.m am�beachfl.or9
Feb 27th,2025
To whom it may concern,
� a�n wnong tc formally express our mtent�o seek sponsorsh�p fo�M�ami Fash�on 1lVeek 2025,wh�c� �s
schedulec to take piace from October 21 st to 26th.Th�s prem�er event prom�ses tc be a significan�
platform for showcasmg the vibrant fasn�on�ndustry,enhanc�ng M�am�Beach s reputat�or as a globa!
�ash�or hub.and cortnb�ting to the local economy
M�am� Fash�on Week s recogn�zea as one of the most mNuent�al fash�on events m the Unrted States
an�ar,racts desiyne.s,buye.s.anci med�a From around the worid In 2024,the evert drew over 20,OOG
atte�dees,induding industry leaders and fashio�enthusiasts This year,we anticipate even 9reater
participation,wrth plans to Feature oesigne.s from diverse oackg.ounds,highbghting the nch cultural
tapestry af ovr commun�;y.
Fashior �s not�nly an art form hut also a key�ndi�st-y th�t Sigrnfirantly contributes to the local
etunvrny�.gy sNu�,so�i��y M��r„� Fas�ror WeeK.lhe M�arm Beacf�Gty Con,rniss�on ca��plap a wtal role
m psefmohn9 icu�l businesse�,d*tr..�ct��y�v�rism,an�!supE�r)rting*he�reat:ve economy ihe event
956
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FASH ION
WEEIC
��iu�.�itlr�s a��n�,��,r c�FiE�or�,•r._,, �.. � � � � � ti shoe�tase:hei� Ialen?.uitin•�tely
fostermg economic growth an�; �.�-r, �.�.3� , �� v.i'n n'r �r-�r7�.,r�ty
We bel�eve that�a partne�ship with the M�a�n� Beach Gty Cvmn,;ss�ori would not o��ly elev-�te!he event
but�Iso aliqn with the aty S commrtment ro promo~�ng arts,cult���e,an�economic-development.
T��nk you for considenng our request.We Irek fo�warn to the opportu�,�ry to collabo�ate w th the
M�am�Beach C ry and create a memo�abie event
Sincerely,
Lourdes Fernandez-Velasco
Executrve Managir9 D�rector
The Fash an Shows LLC!Miami Fashion Week
957
Docusign Envelope ID:3007283C-DC55-45BD-86F3-5B343F3AEA88
� � � � � �,.
� �
- � � � / l�.
Subject: Letter of Intent -Specia! Event Sponsorsfiip Funding Request for Miami
Takeover Weekend 2026
Dear Hanorabie Members of the City of Miami Beach,
This letter serves as a formal expression of intent to request Special Event Sponsorship
funding from the City of Miami Beach for the Miami Takeover Weekend 2026. Buildmg
on our track record of 17 years of prev�ous events in Miam� Beach, we are committed to
delivering an exceptional cuttural expenence that will significantly enhance taurism and
economic activity within Miami Beach.
The M�am� Takeover Weekend 2026 is designed to attract a diverse audience of 35-50
year-old travelers, offering a unique blend of cultural immersion, entertainment, and
community engagement. This event will expose visitors and Miami Beach residents
to DC culture and Go-Go music, reeently des�gnated the official music of Washington
D.C., while showcasing the vibrant offerings of Miami Beach.
Funding from the City of Miami Beach will be instrumentaf in amplifying the weekend's
activations and maximizing its impact. Specifically, these funds will enable us to:
• Enhance Cuttural Programming: Expand the scope and quality of our cultural
programming, ineluding live mus�c performances, art installations, and interactive
exhibits, attracting a wider audience and enriching the visitor experience.
• Strength@n Community Engagament: Facilitate greater engagement between
attendees and local businesses through initiatives like the "Miami Takeover
Passport,"which will offer exclusive discounts and promotions.
• Expand Mariceting and Outreach: Increase our marlceting and outreach efforts
to attract a larger number of domestic and intemational travelers, thereby
baosting tourism and economic activity.
• Implement Sustainability Initiatives: Support ttie execution of our
camprehensive sustainability plan, ensuring the event rninim�zes its
environmenta� �mpact and afigns with the city's commitment to environmental
stewardship.
• Improve Event Infrastructure: Enhance the evenYs infrastructure, inGuding
staging, sound and lighting, to create a more immersive and engaging
experience for attendees.
The M�ami Takeove�Weekend 2026 is pro�ected to generate substanUal economic
benefits for Miami Beach, including increased hotel occupancy, revenue for local
businesses, and tax revenue for the city. Our proven track record, with previous events
958
Docusign Envelope ID:3007283C-DC55-458D-86F3-5B343F3AEA88
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generabng over �1.5 million in ho�el room revenue and $17G.000 in resort fees, room,
and occupancy taxes, demanstrates our ability to deliver a significant retum on
investment.
We are confident that the Miami Takeover Weekend 2026 wi I be a resounding success,
further solidifying Miam� Beach's reputation as a premier des;ination for cultural events
and tounsm. We laok forward to the opportunity to d�scuss our proposal in greater det��l
and partnRr wrth thc� City c�f Miami Beac_h to makP th�c Rvent a rwaliry
Thank you far your cansideration.
Sincerely,
Antwoine McCoy� Genera! Partner and co-faunder
Miami Takeover�LC
959
Docusign Envelope ID:3007283C-DC55-456D-86F3-56343F3AEA88
Subject: Letter of Intent for pueen & King of the Court Beach Volleyball Event 2026
Dear SirlMadam,
I am wnting to express our sincere interest in applying for sponsorship from the City
of Miami Beach as part of the Special Event sponsorship program for our upcoming
Queen 8 King of ihe Caurt Beach Volleyball Event, scheduled to take place in 2026.
Our organizaUan is dedicated ta promoting community engagement, physical activity,
and the spirit of friendly competiLon.The Glueen & King of the Court Beach Volleyball
Event a(igns perfectly with the vibrant and acOve lifestyle that characterizes the City
of Miami Beach. We aim to bring together athletes and spectators alike to celebrate
the spart of beaeh volleyball while fostering a sense of camaraderie within the
communiry.
8y partnering with the City of Miami Beach through your Speaal Event sponsorship
program, we anticiRate creating a memorable and successful event that will not only
showcase the city as a hub for sports and recreation but also contnbute to the local
economy through increased tourism and business engagement.
We are committed to working cfosely with the City and its designated officials to
ensure the event is orgarnzed seamlessly, adheres to all necessary regulations, and
ahgns with the values and visian �f Miami Beach. Our goal is to establish a
longlasting partnership that benefits both the community and the City.
Thank yau far cons�denng our applicat�on. We laok forvvard to the possibility of
partnenng with the City of Miami Beach to make the Queen & King of the Court
Beach Volleyball Event a tremendous success.
Sincerely,
Wilco Nijland
CEO Sportwo�c
SPQRT�IV`C�R�
960
Docusign Envelope ID:3007283C-DC55-45BD-86F3-56343F3AEA88
MIAMI BEACH
2025 Simchas Bais Hashoeiva-Sponsorship Agreement
Bais Menachem,Inc. Tourism and Culture
DocuSi ned b : DocuSi ned b :
Lissette Garcia Arrogante 9/3/2025 � 1: 1 fR�11i��nande 9/3/2025�4:1 PM EDT
Type 1-Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation.
Type 2-Other contract,amendment,change order,or task order not resulting from a procurement-issued competitive solicitation.
Type 3-Independent Contractor Agreement(ICA) Type 6-Tenant Agreement
Type 4-Grant agreements with the City as the recipient Type 7-Inter-governmental agency agreement
Type S-Grant agreements with the City as the grantor x Type 8-Other:
Pursuant to Resolution 2025-33613,the Mayor and City Commission accepting the recommendation of the Tourism and Culture
Department for the approval of special event sponsorships for ten(10)special event organizers in FY 2026,including$18,040.00
for the Simchas Bais Hashoeiva (the "EvenY') and authorized the City Manager and City Clerk to execute the sponsorship
agreements related to the approved funds.The Event will take place primarily on 40th Street between Royal Palm and Prairie
Avenues(the"Event Site"),on Miami Beach,on Thursday,October 9,2025.Funding from the Resort Tax Fund is subject to the
City Commission approval of the FY 2026 opereting budget.
One-time N/A One-time
Grant Funded: Yes x No State Federal Other:
�al
1 $18,040.00 160-0380-000349-25-406-548-00-00-00- Yes x rvo ��
z Yes No
3 Yes No
q Yes No
1. For contracts longer than five years,contact the Procurement Department.2.Attach any supporting explanation needed. 3.
Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of the
annual adopted operating budget.
City Commission Approved: x Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
2025-33613 C7 Y 4/23/2025
If no,explain why CC approval is not required:
Legal Form Approved: Yes No If no,explain below why form approval is not necessary:
Procurement: Grants:
Budget: L Information Technology:
�iuM�.�A. �b �ic�w�/2025 � 5:1 PM EDT
Risk Management: Fleet&Facilities:
Human Resources: Other: