2025 Sponsorship Agreement Between Hued Songs, Inc. and the CMB for The Juneteenth Experience Z,U2� - 33 ►I �
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187650C28E
SPONSORSHIP AGREEMENT
THE JUNETEENTH EXPERIENCE
151S SPONSORSHIP AGREEMENT (the "AgreemenY') is made and entered into this
day of June , 2025 ("Effective Date"), by and between the City of Miami Beach,
Florida, a Florida municipal corporation, with offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139(the"City"), and Hued Songs, Inc., a Florida not-for-profit corporation, with
offices at 4974 SW 135'h Avenue, Miramar, Florida 33027 ("Event Organizer").
WITNESSETH:
WHEREAS, the City desires to sponsor the 2025 "The Juneteenth Experience" (the
"Event"), as more particularly described in Exhibit A attached hereto and incorporated herein by
reference;
WHEREAS, the Event will be a multidisciplinary celebration of Juneteenth, the country's
second Independence Day;
WHEREAS, Juneteenth, also known as Freedom Day, celebrates the emancipation of
those who were enslaved in the United States;
WHEREAS, the Event has been steadily growing into one of the most anticipated
Juneteenth events in Miami-Dade County(the"County") since its inception in 2021;
WHEREAS,the Event will take place on June 19, 2025 at the City's iconic Colony Theatre
(the"Event Site");
WHEREAS, the Event will mark the fifth annual "The Juneteenth Experience" produced in
partnership with Miami New Drama 8 the City at the Colony Theatre;
WHEREAS, from soulful melodies to gospel rhythms and classical arrangements, the
performance will weave together a powerful tapestry of sound, spoken word, and dance paying
homage to Juneteenth's spirit of liberation and freedom;
WHEREAS, Event Organizer centers local Black and Brown artists and offers the County's
diverse Black communities spaces to feel culturally affirmed, celebrate community and gain more
representation in the arts while ensuring all audiences are, and feel, welcome;
WHEREAS, Event Organizer applied for sponsorship funding through the FY 2025 Miami
Beach Special Event Sponsorship Program, under the Community Engagement Category,
designed to provide financial assistance to special events in the City;
WHEREAS, on June 24, 2024, the Mayor and City Commission adopted Resolution No.
2024-33113, accepting the recommendation of the Tourism and Culture Department for the
approval of a sponsorship, in a recommended award amount of$16,483.00, for the Event; and
WHEREAS, the City's sponsorship funding for the Event is to be paid directly to Event
Organizer, as more particularly set forth herein, to offset expenses for producing and
presenting the Event.
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187B50C28E
NOW,THEREFORE, in consideration of the mutual promises and covenants made herein,
City and Event Organizer agree as follows:
10. Recitals. The above recitals are true and correct and are incorporated by reference
herein.
11. Term. The term of this Agreement(the"Term")will commence on the Effective Date set forth
above, and shall expire following the conclusion of the Event and Event Organizer's
completion of all of its obligations hereunder, unless terminated earlier in accordance with
this Agreement.
12. Event. Event Organizer shall be solely responsible for producing and promoting all aspects
of the Event, including securing private sponsors and vendors to participate in the Event.
The Event Organizer has advised the City that the Event shall be known and promoted
under the title of"The Juneteenth Experience". Event Organizer shall be responsible for the
conduct and operation of the Event and will provide the appropriate personnel to conduct
the Event in a safe manner. The City is under no obligation to fund subsequent Events.
Event Organizer shall be responsible for any and all compensation that may be due to any
and all performers, entertainers, vendors, organizations, event sanctioning bodies, vendors
and participants, and the City shall have no responsibility, obligation or liability therewith. The
City shall not be responsible or liable to competitors for prize money payments, or to any third
pa►ty for any aspect of the production of the Event. Further, the City shall not be a party to
any independent contracts that the Event Organizer may enter into with other organizations,
contractors, or participants in the Event and/or supporting activities, nor shall the City be
liable to such third parties. Event Organizer shall not represent that it is an agent, official,
authorized representative, or employee of City.
13. Sponsorship Fundinq. Subject to Event Organizer's compliance with its obligations under this
Agreement, City is responsible for the following:
a) Subject to Event Organizer's compliance with its obligations under this Agreement and an
annual appropriation of funds at the City Commission's sole discretion, City shall provide
Event Organizer with sponsorship funding for the purposes specified herein, in the amount
of$16,483.00 for the Event; provided, however, that no more than 15 percent(15%)of the
City's total sponsorship contribution may be disbursed in advance of the Event. All
remaining cash contributions shall be made on a reimbursement basis, following the
conclusion of the Event, and following Event Organizer's submission, and the City's
acceptance, of the Final Report.
14. Warranties. Event Organizer warrants and represents that it has all necessary rights,
authority, licenses and permits necessary to enter into this Agreement, to grant the rights
and licenses herein granted, and to carry out its responsibilities as set forth herein. Event
Organizer shall utilize the sponsorship benefits to conduct and operate the Event in a safe
and respectful manner, in accordance with all applicable laws, and without endangering
others or violating their rights.
15. �onsorship Benefits. In consideration of the City sponsorship funding described in this
Agreement, and the mutual promises made herein, Event Organizer shall provide
sponsorship benefits to the City which, at a minimum, shall include the sponsorship
requirements set forth in Section 18 and in Exhibit B to this Agreement, attached hereto and
incorporated herein by reference.
2
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187850C28E
16. Public Benefit Proqram. Event Organizer shall provide a public benefit program to be made
available to City of Miami Beach residents. The EvenYs public benefit program sha�i include
the following, wherever permissible and applicable within the Event footprint:
F. Miami Beach residents will receive a $15 discount on all tickets purchased using a
promotional code provided by the Event Organizer and the Colony Theatre.
17. Final Report. The Event Organizer shall provide, within thirty (30)days of the completion of
the Event, a final report ("Final Report"), detailing the following:
• Third-party verification of Event outcomes including, without limitation, event
attendance figures with proven method of collection, media impressions generated by
the event, photos, and videos of the event;
• The implementation of the public benefit program described in Section 16, including
statistics relating to how many residents, seniors, and children were served, and how
this program was marketed and communicated to the residents;
• All supporting documentation required under Section 13 for the payment of the
sponsorship funds;
• Vendor and community feedback; and
• Any additional supporting information related to the Event that the City Manager, or his
designee, may reasonably request.
18. Sponsorship Reauirements
The following is a list of publicity and credit requirements for events or programs receiving
financial or in- kind support from the City of Miami Beach (if applicable):
F. Prominently display City of Miami Beach logo in all media and promotional marketing
materials related to the Event/program including, but not limited to, advertisements,
brochures, websites, e-mails, newsletters, banners, posters, event programs, and
other print and/or electronic publications in a manner where the City logo is displayed
before sponsors of lesser value, and placed in the most prominent position amongst
sponsors of the same level. Event Organizer will also tag the City on all Event-related
postings on digital distribution platforms, also referred to as social media platforms.
Event Organizer's Event-related postings shall include high quality content relevant to
the Event and its target audiences.
G. Live announcement(s)during the event by emcee.
H. Operate within the requirements of all City of Miami Beach existing sponsorships
including the non-alcoholic pouring rights agreement with PepsiCo who is granted
exclusivity in ALL non-alcoholic beverage categories with the exception of hot tea,
dispensed hot coffee and hot cocoa, and Red Bull who is granted exclusivity in the
Energy Drink category. As well, all soda and water must be served in non-plastic
containers.
3
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187B50C28E
I. All complimentary tickets provided by an event/event producer shall be
consistent with the City Commission established policy for the distribution of tickets
and the City's Administrative Guidelines for Distribution of any tickets and must be
sent to the attentian of the Director of the Tourism and Culture Department, located
at 1755 Meridian Avenue —5"' Floor, Miami Beach, FL 33139.
J. No press releases, public announcements or public disclosures relating to this
sponsorship or its subject matter, including but not limited to promotional or
marketing material, shall be made public by Event Organizer without the prior written
consent of the City. Event Organizer shall cease using all logos or other city marks
upon the expiration of the Term. Additionally, the City reserves the right to require the
removal of its logo/marks from any promotional materials. This paragraph shall
survive the expiration of this Agreement.
19. Event Organizer is responsible for the following:
A. Event Organizer shall arrange for vendor concessions inside the enclosed area of the
Event Site. All sales of soft drinks or other beverages must be in compliance with the
City's beverage contract. Event Organizer will collect all proceeds from Event
concessions. City shall have no responsibility, obligation or liability relating to vendor
concessions. Event Organizer shall be solely responsible for ensuring that all vendors'
services are provided in accordance with all applicable laws, including,without limitation,
all food service, food handling, and alcoholic beverage and license regulations.
1. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of
the City Code, as may be amended from time to time, Event Organizer shall not sell,
use, provide food in, or offer the use of expanded polystyrene food service articles (as
defined in City Code Section 82-7) within the Event Site or otherwise in connection
with the Event. A violation of this section shall be deemed a default under the terms of
this Agreement. Notwithstanding the above, this section shall not apply to expanded
polystyrene food service articles used for prepackaged food that have been filled and
sealed prior to receipt by Event Organizer.
2. Additionally, Event Organizer agrees and acknowledges that, pursuant to Section 82-
8 of the City Code, as may be amended from time to time, Event Organizer shall not
sell, use, provide food in, or offer the use of single-use plastic beverage straws or
single-use plastic stirrers (as defined in City Code Section 82-8) within the Event Site
or otherwise in connection with the Event. A violation of this section shall be deemed
a default under the terms of this Agreement. Notwithstanding the above, the
requirements of Section 82-8 shall not restrict Event Organizer from providing a
beverage with, or offering the use of, a single-use plastic beverage straw or single-use
plastic stirrer to an individual with a disability or medical condition that impairs the
consumption of beverages without a single-use plastic beverage straw or single-use
plastic stirrer.
3. Event Organizer agrees to comply with Section 46-92(c) of the City Code, which
provides that it is unlawful for any person to carry any expanded polystyrene product,
single-use plastic beverage straw, or single-use plastic stirrer onto any beach or park
within the City. It is also unlawful for any business to provide single-use plastic
4
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187B50C28E
beverage straws or single-use plastic stirrers with the service or delivery of any
beverage to patrons on any beach within the City. Notwithstanding the above, the
provisions in Section 46-92(c) that pertain to single-use plastic beverage straws and
single-use plastic stirrers shall not apply to a person or patron with a disability or
medical condition that impairs the consumption of beverages without a single-use
plastic beverage straw or single-use plastic stirrer.
Event Organizer hereby agrees and acknowledges that, pursuant to Section 82 of the
City Code, as may be amended from time to time, Event Organizer shall adhere to
City prohibition regarding the sale or use of expanded polystyrene food service
articles, single use plastic beverage straws, and single-use plastic stirrers.
B. Event Organizer shall be responsible for handling all media vendors and organizations
and will be solely responsible for handling all issues relating to the media vendors.
C. Event Organizer shall retain any and all rights to the Event, including any rights
associated with Event-related apparel and/or product sales.
D. Event Organizer shall keep the City apprised, on a monthly basis, of its progress with
respect to the activation of the Event. City, at its sole discretion, may monitor and
conduct an evaluation of Event Organizer's implementation of the Event. Event
Organizer agrees to cooperate with City to promptly address any deficiencies or
concerns the City may have in connection with the Event.
E. Event Organizer hereby grants City a non-exclusive license and right to use the title of the
Event or any photographic, video, audio or other footage of the Event, in connection with
any City produced publication, including the City produced magazine or any City media
outlets, such as MBTV. This section shall survive the termination or expiration of this
Agreement.
F. Event Organizer shall purchase and obtain all required Event Insurance policies for the
following coverages:
i Commercial General Liability Insurance with minimum �imits of:
a. $1,000,000.00 per occurrence;
b. $1,000,000.00 general aggregate;
c. $1,000,000.00 products/completed operations;
d. $1,000,000.00 personal and advertising injury.
ii Liquor Liability Insurance with a minimum limit of$1,000,000.00.
iii Host Liquor Liability Insurance with a minimum limit of$1,000,000.00
iv Products/Completed Operations in the amount of at least$1,000,000.00; and
v Personal and Advertising Injury in the amount of at least $1,000,000.00 per
occurrence
The above policies shall cover the City, and all participants, no later than 10 days prior
to the Event. Event Organizer shall provide a Certificate of Insurance evidencing such
5
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9080-05187B50C28E
coverage to the City's Risk Manager no later than 10 days prior to the Event. All
insurance policies shall name City as additional insured and Certificate Holder, as
follows:
City of Miami Beach, Florida
1700 Convention Center Drive
Miami Beach, Florida 33139
G. Compliance with Special Events Permit and Applicable Law. Event Organizer shall
obtain a►I applicable federal, state, and local approvals, permits and licenses relating to
the Event and any activities related thereto. Event Organizer shall maintain its good
standing in accordance with the laws of the State of Florida and the City of Miami Beach
Code of Ordinances ("City Code"), and shall comply with any federal, state, county or
City Code requirement applicable to Event Organizer or to the Event Organizer's
operation its business or other activities in the City of Miami Beach, including, without
limitation, obtaining any Certificate of Use or Business Tax Receipt(s) that may be
required for any business activity, timely making payment of all taxes, fees or charges
that may be due to the City. Event Organizer shall promptly take corrective action to
correct any City Code violation or notice of violation issued by any governmental agency
with jurisdiction over Event Organizer. Further, Event Organizer agrees to comply with
the terms and conditions of any lease, contract, or other grant agreement that Event
Organizer may have separately entered into with the City, if any("Other City Contracts").
Any failure by Event Organizer to comply with any provision of the City Code applicable
to Event Organizer, or any breach or default by the Event Organizer of any covenant or
other term or condition contained in any Other City Contracts (after the passage of any
applicable natice and cure provision set forth therein), shall, at the option of the City, be
considered an event of Default(as such term is defined more fully below), in which event
the City shall be entitled (but in no event required) to apply all rights and remedies
available to the City under the terms of this Agreement by reason of an Event Organizer's
breach or failure to comply with said obligations.
H. Indemnification. Event Organizer shall indemnify and hold harmless the City and its
officers, employees, agents, and contractors, from and against any and all actions
(whether at law or in equity), claims, liabilities, losses, expenses, or damages, including,
without limitation, attorneys'fees and costs of defense, for personal, economic, or bodily
injury, wrongful death, or loss of or damage to property, which the City or its officers,
employees, agents, and contractors may incur as a result of claims, demands, suits,
causes of action or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance of this Agreement by Event Organizer or its officers,
employees, agents, servants, partners, principals or contractors, or Event Organizer's
use of the Event Site, including, without limitation, any claim that any aspect of the Event
infringes upon any third-party's existing copyrights, trademarks, trade names, or other
intellectual property or proprietary rights. Event Organizer shall pay all claims and losses
in connection therewith and shall investigate and defend all claims, suits, or actions of
any kind or nature in the name of the City, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Event Organizer expressly understands and agrees that any insurance
protection required by this Agreement, or otherwise provided, shall in no way limit its
obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its
officers, employees, agents, and contractors as herein provided.
6
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9080-05187BSOC28E
20. Events of Default, Termination of Aqreement for Cause, and Remedies.
A. The following shall constitute events of default:
i. Any material misrepresentation, written or oral, made by Event Organizer and/or
its representatives to City.
ii. Failure by Event Organizer to timely perform and/or observe any of the terms and
conditions of this Agreement.
iii. Insolvency or bankruptcy on the part of Event Organizer.
B. The occurrence of any event of default by Event Organizer may, at the sole option of City,
operate as an automatic forfeiture of any rights or benefits conferred under this
Agreement, and accordingly, City reserves the right to revoke the fee waivers,
discontinue the funding provided for herein, or request the return of sponsorship funds.
C. In the event that Event Organizer is in default of any of its obligations under this
Agreement, Event Organizer shall be liable for all damages, costs and expenses arising
out of or related to its default. In the event of a default, City reserves the right to pursue
any and all legal remedies available to it, including, but not limited to, termination of this
Agreement for cause,which termination may be effected upon ten(10)days written notice
to Event Organizer. In the event of any such termination, City shall have no further
obligation or liability to Event Organizer.
21. Assignment. Event Organizer shall not assign its rights or obligations under this Agreement
without the City's consent. Any purported assignment in violation of this section shall be void
and shall constitute an event of defau�t hereunder.
22. Audit and Inspections. Event Organizer shall keep accurate and complete books and records
of all receipts and expenditures relating to this Agreement, in accordance with generally
accepted accounting principles, and shall retain such books and records for at least four (4)
years after completion of the Event. At the request of the City, Event Organizer shall provide
the City (and/or its designated representatives) reasonable access to its files, records and
personnel during regular business hours for the purpose of making financial audits,
evaluations or verifications, program evaluations, or other verifications concerning this
Agreement, as the City deems necessary. Furthermore, the City may, at its expense, audit or
have audited, all the financial records of the Event Organizer related to this Event.
23. Inspector General Audit Riphts.
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the
Office of the Inspector General which may, on a random basis, perform reviews, audits,
inspections and investigations on all City contracts, throughout the duration of said
contracts. This random audit is separate and distinct from any other audit performed by or on
behalf of the City
B. The Office of the Inspector General is authorized to investigate City affairs and
empowered to review past, present and proposed City programs, accounts, records, contracts
and transactions. In addition, the Inspector General has the power to subpoena witnesses,
administer oaths, require the production of witnesses and monitor City projects and programs.
7
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187650C28E
Monitoring of an existing City project or program may include a report concerning whether the
project is on time, within budget and in conformance with the contract documents and
applicable law. The Inspector General shall have the power to audit, investigate, monitor,
oversee, inspect and review operations, activities, performance and procurement process
including but not limited to project design, bid specifications, (bid/proposal) submittals,
activities of the Event Organizer', its officers, agents and employees, lobbyists, City staff
and elected officials to ensure compliance with the Contract Documents and to detect fraud
and corruption. Pursuant to Section 2-378 of theCity Code, the City is allocating a percentage
of its overall annual contract expenditures to fund the activities and operations of the Office
of Inspector General.
C. Upon ten (10) days written notice to the Event Organizer, the Event Organizer shall makeall
requested records and documents available to the Inspector General for inspection and copying.
The Inspector General is empowered to retain the services of independent private sector
auditors to audit, investigate, monitor, oversee, inspect and review operations activities,
performance and procurement process including but not limited to project design, bid
specifications, (bid/proposal) submittals, activities of the Event �rganizer, its officers,
agents and employees, lobbyists, City staff and elected officials toensure compliance with the
contract documents and to detect fraud and corruption.
D. The Inspector General shall have the right to inspect and copy all documents and records in the
Event Organizer's possession, custody or control which in the Inspector General's sole
judgment, pertain to performance of the contract, including, but not limited to originalestimate
files, change order estimate files, worksheets, proposals and agreements from and with
successful subcontractors and suppliers, all project-related correspondence, memoranda,
instructions, financial documents, construction documents, (bid/proposal) and contract
documents, back-change documents, all documents and records which involve cash, trade or
volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel
records and supporting documentation for the aforesaid documents and records.
The Event Organizer shall make available at its office at all reasonable times the records,
materials, and other evidence regarding the acquisition (bid preparation) and performanceof this
contract, for examination, audit, or reproduction, until three (3) years after final payment
under this contract or for any longer period required by statute or by other clauses of this
contract. In addition:
i. If this contract is completely or partially terminated, the Event Organizer shall
make available records relating to the work terminated until three(3)years after any
resulting final termination settlement; and
ii. The Event Organizer shall make available records relating to appeals or to litigation
or the settlement of claims arising under or relating to this contract until such
appeals, litigation, or claims are finally resolved.
E. The provisions in this section shall apply to the Event Organizer, its officers, agents,
employees, subcontractors and suppliers. The Event Organizer shall incorporate the
provisions in this section in all subcontracts and all other agreements executed by the Event
Organizer in connection with the performance of this contract.
8
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187B50C28E
F. Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they be
construed to impose any liability on the City by the Event Organizer or third parties.
24. No Discrimination: Event Organizer also accepts and agrees to comply with the following
Special Conditions:
A. Event Organizer hereby agrees that it will comply with Title VI of the Civil Rights Act of
1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color,
national origin, handicap, or sex.
B. Event Organizer hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, and as amended from time to time,
prohibiting actual or perceived discrimination in employment, housing, public
accommodations, or public services on the basis of race, color, national origin, religion,
sex, intersexuality, gender identity, sexual orientation, disability, marital status, financial
status, age, ancestry, height, weight, domestic partner status, labor organization
membership, familial situation, or political affiliation.
C. The City endorses the clear mandate of the Americans with Disabilities Act of 1990(ADA)
to remove barriers, which prevents qualified individuals with disabilities from enjoying the
same employment opportunities that are available to persons without disabilities.
D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504
and prohibits discrimination on the basis of disability and requires that sponsorship
recipients provide equal access and equal opportunity and services without discrimination
on the basis of any disability.
25. Florida Public Records Law:
A. Event Organizer shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
B. The term "public records" shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, Ietters, maps, books, tapes, photographs, films, sound
recordings, data processing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or ordinance
or in connection with the transaction of official business of the City.
C. Pursuant to Section 119.0701 of the Florida Statutes, if Event Organizer meets the
definition of"Contractor"as defined in Section 119.0701(1)(a), Event Organizer shall:
i. Keep and maintain public records �equired by the City to perform the
service;
9
Docusign Envelope ID:C2C14FBC-1 F65-4F2F-90B0-05187650C28E
ii. Upon request from the City's custodian of public records, provide the
City with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not
exceed the cost provided in Chapter 119, Florida Statutes or as
otherwise provided by law;
iii. Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed, except
as authorized by law, for the duration of the contract term and following
completion of the Agreement if Event Organizer does not transfer the
records to the City;
iv. Upon completion of the Agreement, transfer, at no cost to the City, all
public records in possession of the Event Organizer or keep and
maintain public records required by the City to perform the service. If
the Event Organizer transfers all public records to the City upon
completion of the Agreement, Event Organizer shall destroy any
duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If Event Organizer keeps
and maintains public records upon completion of the Agreement, the
Event Organizer shall meet all applicable requirements for retaining
public records. All records stored electronically must be provided to the
City, upon request from the City's custodian of public records, in a
format that is compatible with the information technology systems of the
City.
D. Request For Records; Noncompliance.
i. A request to inspect or copy public records relating to the City's
contract for services must be made directly to the City. If the City does
not possess the requested records, the City shall immediately notify
the Event Organizer of the request, and Event Organizer must provide
the records to the City or allow the records to be inspected or copied
within a reasonable time.
ii. Grantee's failure to comply with the City's request for records shall
constitute a breach of this Agreement, and the City, at its sole
discretion,may: (1)unilaterally terminate the Agreement; (2)avail itself
of the remedies set forth under the Agreement; and/or (3) avail itself
of any available remedies at law or in equity.
iii. A Grantee who fails to provide the public records to the City within a
reasonable time may be subject to penalties under s. 119.10.
E. CIVIL ACTION.
i. If a civil action is filed against a Grantee to compel production of public
records relating to the City's contract for services, the court shall
assess and award against Event Organizer the reasonable costs of
enforcement, including reasonable attorneys'fees, if:
10
pocusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187650C28E
a. The court determines that Event Organizer unlawfully refused
to comply with the public records request within a reasonable
time; and
b. At least 8 business days before filing the action, the plaintiff
provided written notice of the public records request, including
a statement that Event Organizer has not complied with the
request, to the City and to Event Organizer.
ii. A notice complies with subparagraph (1)(b) if it is sent to the City's
custodian of public records and to Event Organizer at Event
Organizer's address listed on its contract with the City or to Event
Organizer's registered agent. Such notices must be sent by common
car�ier delivery service or by registered, Global Express Guaranteed,
or certified mail, with postage or shipping paid by the sender and with
evidence of delivery, which may be in an electronic format.
iii. A Grantee who complies with a public records request within 8
business days after the notice is sent is not liable for the reasonabfe
costs of enforcement.
F. IF EVENT ORGANIZER HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES,TO EVENT ORGANIZER'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
AT7ENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIYE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO(a�MIAMIBEACHFL.GOV
PHONE: 305-673-7411
24. Entire Agreement. This Agreement shafl constitute the entire agreement between the parties,
and supersedes afl prior negotiations, representations, or agreements either written or ora1.
No warranties, inducements, considerations, promises or other references shall be implied or
impressed upon this Agreement that are not exp�essfy addressed herein.
25. Governinq Law and Attornev's Fees. This Agreement shall be governed as to performance
and interpreted in accordance with the laws of the State of Florida.Any claim or dispute arising
out of the terms of this Agreement shall be litigated in Miami-Dade County, Florida. BY
ENTERiNG {NTO THIS AGREEMENT, THE CIT`( AND EVENT ORGANIZER EXPRESSLY
WAIVE ANY RIGHTS E{THER PARTY MAY HAVE TO A TRAIL BY JURY OF ANY CIVIL
LITIGATION RELATED T�, OR ARISING OUT�F, THIS AGREEMENT. In the event of any
dispute which arises out of this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees and costs, including bankruptcy and/or appeal if any.
26. Scope. It is expressly understood and agreed that this Agreement is for the duration of this
Event only and that Event Organizer has no right or priviiege other than that expressly
provided herein.
11
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9080-05187650C28E
27. No Partnership or Agency. Event Organizer agrees that nothing herein contained is intended
or should be construed as in any way creating or establishing the relationship of partners or
joint venturers between City and Event Organizer. In no event shall Event Organizer
represent to any third party that it is acting as an agent, representative or on behalf of City for
any purpose or in any manner whatsoever.
28. City's Riqht to Suspend Activities or Remove Persons from Event Site. The City Manager shall
have the authority to suspend all or any part of the activities of Event Organizer when, in the City
Manager's sole judgment and discretion, such activities may be or are detrimental to the public or
to the City, or if the City has reason to believe any law or ordinance is being violated by Event
Organizer, its agents or employees. City reserves the right,through the City Manager,to suspend,
or terminate, use of the Event Site if visitors become unruly, and to reject any sponsor,
presentation, material or item which is or may be, in the sole opinion of the City Manager,
hazardous, offensive, immoral or disparaging to the image of the City, or to any person or group
of persons.The decision of the City Manager in such regard shall be final,binding,and conclusive.
29. Termination for Convenience.
a. The City may terminate this Agreement at any time, at the sole and absolute discretion of the
City Manager, for any reason or no reason, and for the City's convenience. Termination shall
be effective upon written notice from the City Manager to the Event Organizer. Should the City
terminate the Agreement, the Event will be discontinued.
b. Event Organizer may terminate this Agreement, and no longer conduct the Event, as long
as Event Organizer provides written notice to the City no later than June 19, 2025. If the
Event Organizer elects not to seek an extension of the Term, this Agreement will
automatically terminate as provided in Section 11.
30. Amendment. No modification amendment or alteration of the terms or conditions contained
herein shall be effective unless contained in a written document executed by the parties
hereto, with the same formality and of equal dignity herewith.
31. Notice. Whenever any party desires to give notice to any other party, it must be given by written
notice sent by registered United States mail,with return receipt requested, addressed to the party
for whom it is intended at the place designated below and the place so designated shall remain
such until they shall have been changed by written notice in compliance with the provisions of this
Section. For the present, the parties designate the following as the respective places for giving
notice:
CITY:
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Attn: City Manager
EVENT ORGANIZER:
Hued Songs, Inc.
4974 SW 135�h Avenue
Miramar, Florida 33027
12
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187B50C28E
32. Corporate Status. This Agreement shall automatically terminate if, within thirty (30) days from
execution of this Agreement, Event Organizer does not provide City with proper documentation
evidencing that Event Organizer is registered to do business in the State of Florida.
33. Event Orqanizer's Cornpliance with Anti-Human Traffickinq Laws. Event Organizer agrees to
comply with Section 787.06, Florida Statutes, as may be amended from time to time, and has
executed the Anti-Human Trafficking Affidavit, containing the certification of compliance with
anti-human trafficking laws, as required by Section 787.06(13), Florida Statutes, a copy of
which is attached hereto as Exhibit C.
34. Prohibition on Contractinq with a Business Engaging in a Bovcott. Event Organizer warrants
and represents that it is not currently engaged in, and will not engage in, a boycott, as defined
in Section 2-375 of the City Code. In accordance with Section 2-375.1(2)(a)of the City Gode,
Event Organizer hereby certifies that Event Organizer is not currently engaged in, and for the
duration of the Agreement, will not engage in a boycott of Israel.
35. Prohibition on Contractinq with an Individual or Entity Which Has Performed Services for
Compensation to a Candidate for City Elected Office. Event Organizer warrants and
represents that, within two (2) years prior to the Effective Date, Event Organizer has not
received compensation for services performed for a candidate for City elected office, as
contemplated by the prohibitions and exceptions of Section 2-379 of the City Code.
For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section
2-379 of the City Code shall not applv to the following:
A. Any individual or entity that provides goods to a candidate for office.
B. Any individual or entity that provides services to a candidate for office if those same
services are regularly perFormed by the individual or entity in the ordinary course of
business for clients or customers other than candidates for office. This includes, without
limitation, banks, telephone or internet service providers, printing companies, event
venues, restaurants, caterers, transportation providers, and office supply vendors.
C. Any individual or entity which performs licensed professional services (including for
example, legal or accounting services).
36. Prohibition Aqainst Contractinq with Foreign Countries of Concern when an Individual's
Personal Identifyinq Information May Be Aceessed. Event Organizer hereby agrees to comply
with Section 287.138, Florida Statutes, as may be amended from time to time, which states
that as of January 1, 2024, a governmental entity may not accept a bid on, a proposal for, or
a reply to, or enter into, a contract with an entity which would grant the entity access to an
individual's personal identifying information (PII), unless the entity provides the governmental
entity with an affidavit signed by an officer or representative of the entity under penalty of
perjury attesting that the entity does not meet any of the criteria in Paragraphs 2(a)-(c) of
Section 287.138, Florida Statutes: (a)the entity is owned by a government of a foreign country
of concern; (b)the government of a foreign country of concern has a controlling interest in the
entity; or(c) the entity is organized under the laws of or has its principal place of business in
a foreign country of concern (each a "Prohibited Entity"). A foreign country of concern is
defined in Section 287.138 (1)(c), Florida Statutes, as may be amended from time to time, as
the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the
13
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187650C28E
Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of
Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entity of
significant control of such foreign country of concern. Additionally, beginning July 1, 2025, a
governmental entity may not extend or renew a contract with a Prohibited Entity. Event
Organizer warrants and represents that it does not fall within the definition of a Prohibited
Entity, and as such, has caused an authorized representative of Event Organizer to execute
the "Prohibition Against Contracting with Entities of Foreign Countries of Concern AffidaviY',
incorporated herein by reference and attached hereto as Exhibit D.
The remainder of this page is intentionally left b/ank
14
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187650C28E
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this Agreement on the date written below.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
C�� —
By: � . r �
Rafael E. Granado Eric T. Carpent r, P.E.
City Clerk „�j,tX,Manager
_�,��'�4 ��.C;G,,,,
. , ; ,
Da �" �,;;�"'"�.�.
�INCORP�RATED.•` �
,;� � :^:
q
FOR EVENT ORGANIZER "''���H 2���__��
NUED SONGS, INC.
ATTEST: �
. �y.
Mohiuddin Ahmed Kunya Rowley, Executive Artistic Director
Print Name/Title Print Name/Title
07/07/2025
Date
APPROVCD AS TO
FORM & Lf�NGUACC
& FOR EXECUTION
���U�}-�-��i,v- Ob(�ZS
�lCity Attorncy�.'� U�ale
15
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187B50C28E
EXHIBIT A
EVENT DETAILS
Event Organizer shall praduce, oversee and promote the Event, "The Juneteenth
Experience" on Miami Beach. The Event shail take place at the Colony Theatre on June 19,
2025. The Event shall consist of a performance that uses soulful melodies, gospel rhythms
and classical arrangements to weave together a powerful tapestry of sound, spoken word
and dance that pays homage to Juneteenth's spirit of liberation and freedom. The Event
performance shall be substantially similar to the priar "The Juneteenth Experience"
perFormances that were held in and around Miami-Dade County in 2021, 2022, 2023 and
2024 in partnership with the City.
16
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9080-05187650C28E
EXHIBIT B
SPONSORSHIP/MARKETING BENEFITS:
o Event Organizer shall have a robust marketing plan with local and national reach.
o Should the name not appear in the logo lockup,the Event must recognize the City
of Miami 6each as a top tier partner in all announcements, posts, coverage and
other, where event name is used.
o City name recognition/logo to be prominently displayed on promotional
materiais including press releases, and all printed (stage banners, programs,
site signage), social and digital collateral.
o No press releases, public announcements or public disclosures relating to this
sponsorship or its subject matter, including but not fimited to promotional or
marketing material, shall be made public by the Event without the prior written
consent of the City.
o The Parties agree not to use the other Party's name or Event names in
any promotional material or public announcement without prior
written or oral consent of the other.
o Event Organizer agrees to make every effort to make themselves available for
photo calls and/or interviews with press or broadcasting agents with a minimum
of twenty-four(24) hours' notice to any media event.
o Event Organizer shall offer the City an oppartunity for City representatives ta
speak at all press conferences and ribbon cutting events.
o Event Organizer shall make City aware of all press events with at least twenty-
four(24) hours' notice.
o Event Organizer shall provide the City with all video and photography captured
by Event Organizer, or its designated production team, from the Event, for
archival and promotional purposes, and grants City a non-exclusive license to
the City for its use.
o City shall have the right to station two (2) photographers and two(2)video operators
within the Event Site, including in any space dedicated to Event media personnel.
o Event Organizer shall provide the City with up to four (4) VIP tickets (if available) to
be contested away on City owned social media /digital channels.
o Event Organizer shall provide working passes for all City Marketing and
Communications staff who wiil be working the event. City to provide a confirmed list
of individual names no {ater than seven (7)days before the Event date.
o Event Organizer shall tag @miamibeachnews (IG, Twitter} or
@CityofMiamiBeachGovernment(FB) in all social media posts
o Event Organizer shall promote the Event on all Event Organizer owned social and
digital channels, starting at least one month prior to Event start date.
o Event Organizer shall make dedicated City, non-sales specific, spotlight Instagram
posts.
o Event Organizer shaN make dedicated City, non-safes specific, spotlight Tweets on
Twitter.
o City name recognition/logo on step � repeat banners.
17
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187B50C28E
Marketing Sample
. .
t
. .
._� .� ., -
, ,
�
•`^ . �1
. ,
�+�� ' �
�
'��` - �
�S �. ` ;,,,.
! ,�- ;� ,,, �,�
, , ,,� ::,�
r�
a , ��' 4t3.� �
�~����t "�' � . ..... `. ''
'� �� ��s� `rr� ,: - . . .-.
�+4 ��.�, "'�C r
. r` �' � ,.;�
�� � �� � �
�� !1. ,
' �� , � � k � :
. � �.,�' . ' f.
i , . ,� # ��
� . ��1, j� ' � � 'J�':��• •. :a��� � +
t d
'., �i� ►rn �,� r F.�',. � .. � �,t,:.�� t.-�i ..�... ;.
`I�� ��;• � - ` TO PURGNA�C TtCKETS:
� . Huedsongs.org/�uneteenih
, � ���'�tiy'�'� :��� �
18
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9080-05187650C28E
EXHIBIT C
ANTI-HUMAN TRAFFICKING AFFIDAVIT
In accordance with Section 787.06 (13), Florida Statutes, the undersigned, on behalf of Event
Organizer hereby attests under penalty of perjury that Event Organizer does not use coercion for
labor or services as defined in Section 787.06, Florida Statutes, entitled "Human Trafficking".
I understand that I am swearing or affirming under oath to the truthfulness of the claims made in
this affidavit and that the punishment for knowingly making a false statement includes fines and/or
imprisonment.
The undersigned is authorized to execute this affidavit on behalf of Event Organizer.
EVENT ORGANIZER:
HUED SONGS, INC., a Florida not-for-profit corporation
PO Box 630464 Miami, FL 33163
Name/Title: Kunya Rowley, Executive Artistic Director (Address)
MA
State of �� Texas
County of ����� Dallas
The foregoing instrument was acknowledged before me by means of❑ physical presence or E�
online notarization, this �th day of �uly , 2025 by
Kunya Rowley as Executive Artistic Director of HUED SONGS,
INC., a Florida not-for-proflt corporation, known to me to be the person described herein, or who
produced DRIVER LICENSE as identification, and who did/did not take an
oath.
NOTARY PU LIC� \��"����PaY'I��p�ae�'!i,� Mohfuddln Ahmed
� "? f 't �o\
_ ;_
=�� � � '�= ID NUMBER
(Signature) ;���"� ^� �/� ��soa4��,
, ��
��%i��F OF��+�Q� COMMISSION EXPIRES
Mohiuddin Ahmed ��`�"��i�i�iiiiim�`�`����\ August 20.2028
(P�int Name) Electronically signed and notarized online using the Proof platform.
My commission expires: 08�20/2028
19
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187850C28E
EXHIBIT D
PROHIBITI�N AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN
AFFIDAVIT
In accordance with Section 287.138, Florida Statutes, incorporated herein by reference, the
undersigned, on behalf of Event Organizer, hereby attests under penalty of perjury that Event
Organizer does not meet any of the following criteria in Paragraphs 2(a}-(c) of Section 287.138,
Florida Statutes: (a) Event Organizer is owned by a government of a foreign country of concern;
(b) the government of a foreign country of concern has a controlling interest in Event Organizer;
or (c) Event Organizer is organized under the laws of or has its principal place of business in a
foreign country of concern.
I understand that I am swearing or affirming under oath, under penalties of perjury, to the
truthfulness of the claims made in this affidavit and that the punishment for knowingly making a
false statement includes fines and/or imprisonment.
The undersigned is authorized to execute this affidavit on behalf of Event Organizer.
EVENT ORGANIZER:
HUED SONGS, INC., a Flo�not-for-profit corporation
�t� PO Box 630464 Miami, FL 33163
Name/Title: Kunya Rowley, Executive Artistic Director (Address)
MP
State of ��� Texas
County Of ���� Dallas
The foregoing instrument was acknowledged before me by means of ❑ physical presence or d
online notarization, this 7th day of �u�Y 2025 by
Kunya Rowley , as Executive Artistic Director , of HUED SONGS,
INC., a Florida not-for-profit corporation, known to me to be the person described herein, or who
produced DRIVER LICENSE as identification, and who did/did not take an
oath.
N�TARY UBL���
� ��������a��ulh�,iib�.
�/< �e��� MohiuddinAhmed
(Signature) �'� %'�-
;�: f � �:�
ID NUMBER
Mohiuddin Ahmed ��a � `� P,',� �3,�Q�U;�
(Print Name) /�j��F/(OIFq\\�+�\�\\ COAug S�o,�oze ES
My commission expires: os/2o/2o2a
Electronically signed and notarized online using the Proof platform.
20
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187650C28E
RESOLUTION NO. 2024-33113
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATIONS OF THE TOURISM AND CULTURE
DEPARTMENT, AND APPROVING THE SPECIAL EVENT
SPONSORSHIP FUNDING FOR THE FISCAL YEAR 2024/2025 FOR
EIGHT (8) SPECIAL EVENT ORGANIZERS, IN THE TOTAL AMOUNT
OF $324,157, TO PROVIDE FINANCIAL ASSISTANCE TO MIAMI
BEACH-BASED SPECIAL EVENTS; AND FURTHER AUTHORIZING
THE INTERIM CITY MANAGER AND T H E CITY CLERK TO EXECUTE
THE SPONSORSHIP AGREEMENTS WITH THE EIGHT (8) SPECIAL
EVENT ORGANIZERS.
WHEREAS, the Miami Beach Special Event Sponsorship Program (the "Program")
was created in June 2021 to assist the City in the review of event sponsorship and fee waiver
� requests; and
WHEREAS, the Program process is formalized and allows the Administration to
properly analyze and budget special event sponsorship requests; and
WHEREAS, the City's current sponsorship process is codified within Section 12-7 of
the City Code, which provides that "in considering approval of a Sponsorship for an event,
the City Commission may consider.
i. whether the event organizer has exercised good-faith, diligent efforts to apply for
grant funding that may be available from the City's Visitor and Convention Authority
("VCA").or Cultural Arts Council (" CAC");
ii. the Event organizer's history and performance in delivering quality Events;
iii. any benefits being directly provided to the general public with respect to the Event,
such as free or discounted tickets to persons residing in the City of Miami Beach,
seniors, veterans, or member of disadvantaged groups;
iv. whether the event is accessible to the general public (either as a ticketed event or
otherwise);
v. the demonstrable economic impacts associated with the Event;
vi. the demonstrable media commitments secured by the Event organizer for the Event;
or
vii. the efforts undertaken by the Event organizer to mitigate any quality of life impacts
associated with the Event, including noise, littering, traffic or parking impacts
associated with an Event"; and
WHEREAS, sponsorship requests are generally to be reviewed well in advance of the
date of each event, either as part of the City Commission' s annual budget process, or through
applications to the VCA or CAC; and �
WHEREAS, any sponsorships request that falls outside of the standard review
process is subject to the Finance and Economic Resiliency Committee (FERC) advisory
review, as well as a heightened 5/7th5 approval requirement by the City Commission; and
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187650C28E
WHEREAS, the Program addresses these elements and provides a platform for
event organizers to apply for City sponsorship in advance, and allows the Administration
time to do a proper due diligence and budget planning for the fiscal year; and
WHEREAS, since its inception, the Administration has witnessed an increased
interest in the Program, both from producers of large-scale events and community event
organizers. To date, the Tourism and Culture Department (TCD) has managed three cycles of
the Program.At the July 26,2023, City Commission meeting, the Mayor and City Commissioners
voted to approve the revisions to the Special Event Guidelines via Resolution No. 2023-32701.
The approved revisions included the bifurcation of the Special Event Sponsorship Program, to
allow the Program to be independent from the guidelines; and
WHEREAS, at the September 12, 2023 City Commission meeting, the Mayor and
City Commission voted via Resolution No. 2023-32745 to amend and restate the City's
Special Event Sponsorship Program requirements by (1) creating two distinct event
sponsorship categories, including minimum requirements and evaluation criteria, for
"Major Special Events" and "Community Engagement events," and an evaluation
process to review and score sponsorship requests based upon weighted criteria, and (2)
establishing maximum sponsorship funding amounts per event; and
WHEREAS, accordingly, in its third year, the program applications opened on
January 1, 2024, and closed February 29, 2024. The program is hosted at:
MBEventSponsorship.gosmart.org. For each cycle, applicants who meet the requirements
are scored by a review panel and subsequently approved by the Mayor and City Commission;
and
WHEREAS, for the category of Major Special Event, eleven (11)event organizers
opened the application, six (6) event organizers completed the application, and five (5)
event organizers were qualified for review. For the category of Community Engagemerrt
Everrt, nine(9)event or�ganizers opened the application, and five(5)event organizers completed
the applic�tion and qualfied for review; and
WHEREAS, the ten (10) applicants who met all requirements, including deadlines,
were reviewed, and scored by a panel consisting of City staff, and members of the
Greater Miami Convention and Visitors Bureau and the Miami Beach Visitor and
Convention Authority. Incomplete applications were disqualified, and applicants were
invited to apply during the next session, which launches on January 1, 2025, and will
close on February 28, 2025; and
WHEREAS, application scoring included an extensive review process that
reviewed non-profit status, length of event, history of event, hotel room block (when
applicable), whether attendees are regional, national and/or international,
resident/community benefit, marketing, and public relations exposure, utilization of local
venues, tax documentation, and more. Applicants were required to have a mandatory
dollar for dollar ($1 to $1) match and demonstrate this match through cash, other
matching sponsorships, and/or in-kind contributions; and
WHEREAS, according to the Special Events Sponsorship Program, an application
must score at least 65% on the Sponsorship Score Card for the administration to
recommend that the sponsorship be awarded. Only eight (8) met the threshold and one
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187850C28E
event subsequently withdrew their proposal for 2025. Based on these guidelines, the
administration is making the following funding recommendations:
• Miami Fashion Week in an amount of$70,300;
• Miami Beach Holiday Festival in an amount of$82,888;
• Queen & King of the Court Miami Beach in an amount of$74,575;
• Miami Takeover in an amount of$33,883;
• Simchas Bais Hashoeiva(SBH)in an amount of$15,485;
• 2024 Miami Beach World Open in an amount of$14,250;
• MUNDO Miami Beach in an amount of$16,293; and
• The Juneteenth Experience in an amount of$16,483; and
WHEREAS, the Administration recommends the approval of the Miami Beach
Special Event Sponsorship recommendation for Fiscal Year 2025, in an amount not
to exceed $324,157 for the eight(8) aforementioned events.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby accept the recommendations of the Tourism and Culture
department, and approve the special event sponsorship funding for the fiscal year
2024/2025 for eight (8) special event organizers, in the total amount of$324,157, to
provide financial assistance to Miami Beach-based special events; and further
authorize the Interim City Manager and t h e City Clerk to execute the sponsorship
agreements with the eight (8) special event organizers.
PASSED and ADOPTED this � day of .1G►t,( ,2024.
ATTEST: �
� ��� - 3 2024 teven Meiner, Mayor
'r�i�B���� ,
p
Rafael E. Granado, City Clerk :�`� ����c�.y�,,z
��� s
�INCORP�RAIED� =
's,�. � � -
'�„_
APPROVED AS TO �4�� "^�"
' ctij..2E'i
FORM8� LANGUAGE �������"���````
8� FO EXECUTION
�l�st z.�z�
City Attomey �� Date
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9080-05187650C28E
Resolutions -C7 AE
NI I ANI I B EAC M
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Interim City Manager Rickelle Williams
DATE: June 26, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMiSSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATIONS OF THE
TOURISM AND CULTURE DEPARTMENT, AND APPROVING THE SPECIAL
EVENT SPONSORSHIP FUNDING FOR THE FISCAL YEAR 2024/2025 FOR
EIGHT (S) SPECIAL EVENT ORGANIZERS, IN THE TOTAL AMOUNT OF
$324,157, TO PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH-BASED
SPECIAL EVENTS; AND FURTHER AUTHORIZING THE INTERIM CITY
MANAGER AND THE CITY CLERK TO EXECUTE THE SPONSORSHIP
AGREEMENTS WtTH THE EIGHT(8)SPECIAL EVENT ORGANIZERS.
RECOMMENDATION
The Administration recommends the approval of the Special Event Sponsorship Program
recommendations for fiscal year 2024/2025 for eight (8) special event organizers in the total
amount of$324,157.
BACKGROUNDIHISTORY
The Miami Beach Special Event Sponsorship Program (the"Program")was created on June 23,
2021, via Resolution No. 2021-31742 to assist the City in the review of event sponsorship and
fee waiver requests. The Program process is formalized and allows the Administration to properly
analyze and budget special event sponsorship requests.
The Program is available for events held in Miami Beach. The purpose is to provide financial
assistance and in-kind support to high-quality local festivals, special events, community events,
or programming that promote community engagement and elevates Miami Beach as a world-
class tourist destination. �
The City of Miami Beach considers special events that:
• provide unique and engaging experiences that increase resident quality of life;
• increase tourism by hotel rooms block contract(s)and targeted tourist attendance;
• promote Miami Beach as a national and international tourist destination;
• accessible to the general public; and
• sfrengthens Miami Beach by enha�cing the City's Cultural Events.
The City's current sponsorship process is within the Ciry Code:
Section 12-6 of the City Code defines a sponsorship as any contract, grant, or other commitment
by the City to fund an event, either through:
• A cash or in-kind contribution, in any amount; or
• A reimbursement for City special event-related costs(police,fire, sanitation); or
• A waiver of special event permit fees(including user fees,admin fees,and square footage
fees), in excess of$25,000.
Page 816 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187B50C28E
Section 12-7(c) of the City Code provides that "in considering approval of a Sponsorship for an
event, the City Commission may consider:
• whether the event organizer has exercised good-faith, diligent efforts to apply for grant
funding that may be available from the City's Visitor and Convention Authority ("VCA") or
Cultural Arts Council ("CAC");
• the Event organizer's history and performance in delivering quality Events;
• any benefits being directly provided to the genera( public with respect to the Event, such
as free or discounted tickets to persons residing in the City of Miami Beach, seniors,
veterans, or members of disadvantaged groups;
• whethe� the event is accessible to the general public (either as a ticketed event or
otherwise); the demonstrable economic impacts associated with the Event;
• the demonstrable media commitments secured by the Event organizer for the Event; or
the efforts undertaken by the Event organizer to mitigate any quality-of-life impacts
associated with the Event, including noise, littering, traffic, or parking impacts associated
with an Event.
In Section 12-7 of the City Code, sponsorship requests are generally to be reviewed well in
advance of the date of each event, either as part of the Ciry Gommission's annual budget process,
or through applications to the VCA or CAC. Any sponsorship request that falls outside of the
standard review process is subject to Finance and Economic Resiliency Committee ("FERC")
advisory review, as well as a heightened 5/7ths approval requirement by the City Commission.
The Special Event Sponsorship Process addresses these elements and provides a platform for
event organizers to apply for city sponsorship in advance and allows the Administration time to
do proper due diligence and budget planning for the fiscal year, while also allowing for
opportunities to curate a fiscal year of engaging, unique, entertaining, educational, and fun
community events to benefit Miami Beach residents, businesses, visitors and culture.
ANALYSIS
Since its inception, the Administration has witnessed an increased interest in the Program, both
from producers of large-scale events and community event organizers. To date, the Tourism and
Culture Department (TCD) has managed three cycfes of the Program. At the July 26, 2023, City
Commission meeting the Mayor and City Commissioners voted to approve the revisions to the
Special Event Guidelines via Resolution No. 2023-32701. The approved revisions included the
bifurcation of the Special Event Sponsorship Program, to allow the Program to be independent
from the guidelines.
At the September 12, 2023 City Commission meeting, the Mayor and City Commission voted via
Resolution No. 2023-32745 to amend and �estate the City's Special Event Sponsorship Program
requirements by (1) creating two distinct event sponsorship categories, including minimum
requirements and evaluation criteria, for "Major Special Events" and "Community Engagement
events," and an evaluation process to review and score sponsorship requests based upon
weighted criteria, and (2)estabfishing maximum sponsorship funding amounts per event.
The Program reviews non-profit status, length of event,history of event,hotel room block, number
of attendees, residenUcommunity benefit, marketing, and public relations exposure, and more.
Applicants are required to have a mandatory dollar for dollar ($1 to $1) match and demonst�ate
this match through cash, other matching sponsorships, and/or in-kind contributions.
Accordingly, in its third year, the program applications opened on January 1, 2024, and closed
February 29,2024.The program is hosted at: MBEventSponsorship.gosmart.org. Far each cycle,
applicants who meet the requirements are scored by a review panel and subsequently approved
by the Mayor and City Commission.
For the category of Major Special Event, eleven(11)event organizers opened the application, six
Page 817 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187BSOC28E
(6} event organizers completed the application, and five (5) event organizers were qualified for
review. For the category af Cammunity Engagement Event, nine (9)event organizers opened the
application, and five (5) event organizers completed the application and qualified for review.
During the months of February and March the ten (10j applicants who met all requirements,
including deadlines, were reviewed, and scored by a panel consisting of City staff, and members
of the Greater Miami Convention and Visitors Bureau and the Miami Beach Visitor and Convention
Authority. Incomplete applications were disqualified, and applicants were invited to apply during
the next session. which iaunches on January 1. 2025, and wil{ close on February 28, 2025.
The application scoring process included an extensive review of non-profit status, length of event,
history of event, hotel room bfock (when applicable), whether attendees are regional, national
and/or international, residenVcommunity benefit, marketing, and public relations exposure,
utilization of local venues, tax documentation, and more. Applicants were required to have a
mandatory dollar for dollar ($1 to $1) match and demonstrate this match through cash, other
matching sponsorships, and/or in-kind contributions.
According to the Special Events Sponsorship Program, an application must score at least 65%
on the Sponsorship Score Card for the administration to recommend that the sponsorship be
awarded. Only nir►e (9) met the threshold. However. one event, Miami Beach Sail Grand Prix,
advised they would not move forward with a 2025 event.
Based on the aforementioned, the administration is making the following funding
recommendations for eight(8)special events for Fiscal Year 2025:
__ ----j ___
--7------ �T � �a�wnrd�a
�P�M��+�Y �pp�ca+t N�e �t�rt wame �rnc OrM � �
_— - _ �- � �� J_ ltaw �___AwMd
The Fasnan Sta � !
E � M�ar'�Fa . *!rw Z3 '� '� I
� Me,ur iy��Ti, « � llC du'Miam, � � ( $,'.�.�'Ct �i �%d Y'7^,� .G`; �
Fast�w�Ntaek' � rY�wk 2(324
Miarrn Beacn �
Mnpr Specwl Evertt Meam�Mus�t FeSZnal Motiday FesUva( �2�22. S1t1Q.OQ0 � 87 25 f$2.888
of Li ts
�h+�+6 Km� ����110-13
Mafa SSpeecw�Evam Sport,wi.Irne.r,at�o+,al oi crve Caar 2025 f 1ou.aoo 78.5 Y7a.575
M�am�Besch
am �
Mapr Specwl Event M1aru Takec�lLC M�am+Ta�2(}Z 5 � 550.000 � 72 3333 533.883
---_.._._..__ _ —
Swnchas Bars —---�---
Cortvrwn+ryErgagtment �iq��� M��a � Qtt 21. I 520.006 BI.5 515.485
Ewem j 202a i
(SBM1
10dd Miami
��'�E���� Pro Footvoltep Tau 8each Wortd � 2024� I 520.000 75 f142`.�
I
Cantnunty En�aQertient Mwtm pa�e CdFege MUtiDO ian 25. �� �.�5 516.2�3
Euem Fa.rxiatwx+ Mi�n+Beacn 2025
Com++iurwty EryRaEje�ne�t Thr luneteenth )une 18-19,
`�� h��; 4 I f?p.ppp y6.75 f16,.783
� c , �E�,eoce ( 2Ct25 i_ ____ � (
Event Descriptions provided in aqplications:
Miami Music Festival - Miami Beach Holiday Festival of�ights will turn an entire block on Ocean
Dnve into interactive displays with vibrant pro}ections accampanied by live musical performances.
Miami Beach Holiday Festival of Lights uses state-of-the-art projection mapping, a technological
innovation that overlaps video onta all surfaces. turning ordinary buildings into interactive
displays. Holiday-themed graphics will be projected across five consecutive buildings highlighting
the unique Art Deco architecture to create a delightful light and music experience. MMF will
present three performances each day, featuring MMF's talented singers and orchestra alongside
beloved holiday characters. The visual elements projected onto the building will be holiday-
themed and customized to the rhythm of each song. allowing the performers to interact with the
graphics behind them. This event is designed with families in mind and is freely accessible to the
public.
Page 818 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187650C28E
Sportworx International - Queen & King of the Court is a beach volleyball concept where each
round five teams compete in a timed elimination race. One match consists of three rounds of 15
minutes. After each round, the team with the least number of points is eliminated. If there is more
than one team with the lowest number of points, the team with longest stay advances to the next
round. If the longest stay is also equal, the team that reached that longest stay first continues to
the next round. The Queen 8 King of the Court Beach Volleyball Event stands as a pinnacle of
athletic excellence, bringing together the world's foremost beach volleyball players, including
esteemed World and Olympic champions.
The Fashion Shows LCC dba "Miami Fashion Week" - The culmination to Miami Fashion
Week. this event is a grand finale event that will encapsulate the essence of style, creativity. and
cultural celebration. The event's vision entails a fashion show, headlined by a renowned designer,
serving as the crowning jewel of this illustrious week-long event. Following the captivating runway
presentation, attendees will be treated to a mesmerizing music concert by an international
performing artist, further elevating the ambiance, and offering an unforgettable experience for all
who attend. This closing extravaganza aims to not only showcase the pinnacle of fashion
excellence but also to foster community engagement and appreciation for the arts within Miami
Beach. Their goal is to leave a lasting impression on both attendees and participants alike,
contributing to the cultural vibrancy and economic prosperity of our beloved city.
Miami Takeover LLC - In its 16th year, the Miami Takeover Weekend has become a signature
yearly travel event for the mature urban traveler (30-52). This year the weekend event is
scheduled to take place July 26th through July 29th and its purpose is to bring together like
minded mature urban travelers and provide them with a stress-free travel getaway in Miami
Beach, one of the worid's ideal vacation destinations, centered around entertainment, peer
networking,and community service. The weekend festivities kick-off with an afternoon networking
meet and greet for weekend travelers. Three additional social and community service events are
planned during the remainder of the weekend highlighted by a cultural exchange music and arts
festival that features live performances of Go-Go which is the adopted o�cial music of the city of
Washington, DC.
Pro Footvolley Tour— Pro Footvolley Tour presents 2024 Miami Beach World Open. This is an
international footvolley competition with the top national teams competing including Brazil, Israel,
Argentina, and Team USA.
Hued Songs—Hued Songs presents the 4th annual multidisciplinary, inclusive perFormance and
production of The Juneteenth Experience. B�inging Black joy and artistry to citizens across Miami-
Dade County. The June 19, 2025, performance of the Juneteenth Experience at Miami Beach's
iconic Colony Theatre culminates a month-long celebration of community activations and
performances across Miami-Dade County.
Bais Menachem —Simchas Bais Hashceiva (SBH)is a joyous Jewish holiday celebration It is an
annual event that has become a beloved tradition in Miami Beach. Rooted in cultural significance,
Simchas Bais Hashceiva began in ancient times and was celebrated in the temple in Jerusalem.
This event is a time for community members to come together in unity and celebration, embodying
the spirit of shared joy and cultural vibrancy. In its 5th year, the Simchas Bais Hashoeiva of Miami
Beach transforms 40th street between Royal Palm and Prairie into a lively cultural hub. The focal
point of the celebration is a dynamic main stage featuring energetic live music acts that captivate
and engage attendees. The event offers a unique and immersive experience with seating
arrangements, spaces for mingling, and dancing spread throughout the blocked-off section of
40th street.
Miami Dade College Foundation - MUNDO Miami Beach aims to ignite the ciry's cultural scene
with an electrifying one-day event at the iconic Miami Beach Bandshell. Inspired by the renowned
Globalfest New York, this festival promises to immerse attendees in a vibrant tapestry of sounds,
rhythms, and traditions from around the wo�ld. With a diverse group of a�tists and interactive
Page 819 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187B50C28E
workshops, the festival invites both locals and tourists to experience the nchness of global music
�ight in the heart of North Beach. The festival boasts a carefully curated lineup of artists
representing a myriad of musical genres and cultural backgrounds, with an emphasis on those
from Latin America. Beyond the music, this Festival serves as a platform for community
engagement and cuttural exchange through in school workshops by visiting artists that invite
students to connect with diverse expressions and foster cross-cultural understanding and
appreciation.
FISCAL IMPACT STATEMENT
The amount awarded for e�ght (8) special events for FY 2024/2025 is $324,157 from the Special
Event Sponsorship Program.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ON�Y)
The Business Impact Estimate (BIE)was published on . See BIE at:
https i'www_m�am�beachfl qov�aty-hall;�at�r-clerk,meetinq-notices�
FINANCIAL INFORMATION
Funding is allocated in the Resort Tax Fund 160-0380-000349-25-406-548-00-00-00-
CONCLUSION
The Administration recommends the approval of the Special Event Sponsorship Program
recommendations for Fiscal Year 2025 for eight (8) special event organizers in the total amount
of$324,157.
Applicable Area
Citywide
Is this a "Residents Ripht to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Proiect?
No No
Was this Aqenda Item initially requested by a lobbvist which, as defined in Code Sec. 2-481.
includes a principal enqaqed in IobbV�ng? No
If so, specify the name of lobbyist�s) and pnnc�pal(s):
Department
Tourism and Culture
Sponsortsl
Co-saonsons►
Page 820 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187650C28E
Miami Beach Classical Music Festivai
1440 Ocean Dnve
M�am�Beach,FL 33134
February 29, 2024
Letter of Intent
M�ami Beach Holiday Festival of Lights
On behalf of the Miami Beach Classical Music Festival (MMF), I am thrilled to submit our letter of intent
for the Miami Beach Holiday festival of Lights to be considered for funding through the City of Miami
Beach Special Events Sponsorship Program. The Miami Beach Holiday Festival of Lights is an ambitious
and innovative family-friendly event that aims to transform an entire city block on Ocean Drive into a
magical holiday experience of interactive projection displays and live musical performances.
From December 18-22, 2024, MMF will present three performances each day, featuring MMF's talented
vocaf and instrumental performers alongside beloved holiday characters, including Santa Claus, The
Grinch, and Elsa. The live musical performances span a diverse range of genres and honor worldwide
holiday traditions,al�owing attendees to revel in the joyous sounds of the season. MMF's projections will
create an audiovisual narrative where cues from live singers trigger the holiday-themed video projections
on the buildings behind them.
The Miami Beach Holiday Festival of Lights uses state-of-the-art projection mapping, a technological
innovation that overlaps video onto all surfaces, turning ordinary objects - such as buildings - into
interactive displays. Every surface becomes a canvas, with graphic projections that play off the unique
architectural features of 5 consecutive buildings to create a delightful light and music experience. Similar
to the Lyon Festival of Lights, a moveable image such as Santa Claus and their reindeer can fly from one
building to the next.
Media Links:
2023 Miami Beach Holiday Festival of Lights Highlight Video:
htt�s 1.,�vimeo.com/�03052430?share=copv
o Santa's Entrance:
https./r'vimeo.com/916986876?share=copv
o Instagram Recap Reel:
https.11www.instaQram.comlreel
o Deco Drive News Segment:
httqs://vimeo.com;916986620?share=cop�
o Miami Beach Classical Music Festival's webpage for Immersive Opera Experiences:
http5�;"�riww miarn��mu5icfe�>[iv�.�! �orn,��r�.,.,er��v� ope�a ,�xpF� «-ntc'_,
Previous Experience
Since its 2013 inception, the Miami Beach Classical Music Festival (MMF) has been proud to establish
Miami as a premier destination for elite young classical musicians to train and perform at a fraction of the
cost of professional companies while maintaining professional-level performances.
In ten seasons, MMF has established itself as one of the fastest growing and most important classical
music festivals in the country, presenting 30+ public events each year, including fully staged operas,
Page 822 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187B50C28E
Miami Beach Classlcal Music Festival
1440 Ocea�Drive
rvtiami Beach,FL 33139
�ymphon�c �:_onc�>r,;, ch�n�r�vr music recitals, and masterclasses where our highly talented students are
front and center.
In June 2022, MMF presented the worid's first fully immersive opera production in a theater setting using
state-of-the-art pro�ection mapping technology, immersing the audience within the scenes of the opera.
This production of Oas Rheingold marked the first time projectio� mapping was used for live opera, a
significant achievement for the industry.
MMF has delved into the technolog�s possibilities, creating audiovisual concerts in different venues
which have garnered immense praise and have sparked a strong desire for more projection activations in
the community. In May 2023, MMF secured the G.O. Bond for the purchase of cutting-edge projection
mapping equipment. The acquisition of top-of-the-line projection mapping equipment allowed MMF to
create awe-inspiring and immersive events at a fraction of the usual expense. Traditionally, the costs
associated with renting such advanced equipment limit the accessibiliry of these extraordinary
experiences.However,with the support of the GO bond,MMF was able to bring these extravagant events
to the City of Miami Beach at a much more affordable price.
During MMF's lOth Anniversary Season in July 2023,MMF featured an awe-inspiring trifecta of immersive
performances: 2 full operas and 1 symphony.The response from attendees was overwhelming,leading to
sold-out venues and a palpable buzz that extended far beyond the confines of the performance spaces.
Social media platforms were ablaze with excitement as attendees shared their exhilarating experiences,
spreading the word like wildfire.
In February 2023, MMF presented its first outdoor projection mapping concert at The Betsy Hotel,where
MMF designed Vatentine-themed graphics to accentuate the building's architectural features, turning a
static structure into a dynamic canvas for visual art and storytelling.The projections were combined with
live MMF singers helping the building come alive with images that shift and change in time with the music.
After the immense success of this event, MMf presented the first Miami Beach Holiday Festival of lights
in December 2023.The performances took place throughout three weekends in three different locations:
Lincoln Road's Euclid Oval,The Gabriel South Beach Hotel,and The Betsy Hotel(and 4 adjacent buildings).
Each event drew over 3,000 attendees and solidified MMF's reputation as a driving force in redefining the
boundaries ot live performance, leaving audiences eagerly anticipating the next groundbreaking
endeavor.
Social and Community Impact
The M�ami Beach Holiday Festival of Lights serves as a dynamic catalyst in enhancing Mlami Beach's
reputation as a premier tourist destination. By blending live, family-friendly musical performances with
captivating visuals in an iconic outdoor setting,the festival creates an unforgettable cultural experience.
By offering a groundbreaking fusion of technology and artistry,the festival elevates Miami Beach's image
as a sophisticated artistic destination.The innovative projection mapping technology showcases the city's
commitment to embracing cutting-edge experiences, resonating with modern travelers seeking both
cultural enrichment and technological marvels. As one of the few cities worldwide to employ this
technology on a grand scale, Miami Beach will emerge as an innovator in blending visual arts with
entertainment.This distinct appeal will draw tourists seeking exclusive experiences that only a handful of
destinations can provide.
Page 823 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187650C28E
� ^.��,,�, �s.�a r•Uassical Music Festival
1440 Ocean Orive
'•+�am�Beach,Fl.33139
The festival's open and family-friendly nature will draw in visitors from nearby cities and states,
encouraging repeat attendance each year.Not to mention,the free,outdoor nature of the festival reduces
barriers for access and allows attendees of all ages and backgrounds to experience the cutting-edge
technology. The festival's unique audiovisual appeal will catch the attention of any onlookers on Ocean
Drive, drawing large crowds and garnering attention through media coverage, social media posts, and
word-of-mouth. By hosting an event of this caliber, the City of Miami Beach will elevate its appeal as a
cultural epicenter, drawing visitors from around ihe world who are seeking unique and enriching travel
experiences.
The festival's cultural components during the Holiday season are a major draw, offering an immersive
journey into the spirit of the season.With diverse themes appealing to all ages,from traditional carols to
iconic holiday characters, attendees can expect a magical atmosphere that resonates with families and
individuals alike. The prospect of experiencing such a unique and immersive holiday festival in a vibrant
city becomes a powerful motivation for travelers,further enhancing Miami Beach's allure.
I appreciate your time and consideration of our application. In seeking your support through the Special
Events Sponsorship Program, MMF aims to make the Miami Beach Holiday Festival of Lights a hallmark
event that not only entertains but also contributes to the cultural vibrancy of our city. I believe that this
festival will highlight Miami Beach as a city at the forefront of technological innovation while fostering
community spirit and enhancing the holiday experience for residents and visitors alike.
Thank you for considering our organization for this opportunity.
Sincerely,
�UUr1�GlJ\ `�
Michael Rossi
Artistic Director and Founder
mross+@miamimusicfest�vaLcom
305-403-4251
Page 824 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9080-05187850C28E
Sub�ect: Letter of Intent for Queen 8 King of the Court Beach Volleyball Event 2025
Dear Sir/Madam,
I am writing to express our sincere interest in applying for sponsorship from the City
of Miami Beach as part of the Special Event sponsorship program for our upcoming
Queen 8 King of the Court Beach Volleyball Event, scheduled to take place in 2025.
Our organization is dedicated to promoting community engagement, physical activity,
and the spirit of friendly competition The Queen � King of the Court Beach Volleyball
Event aligns perfectly with the vibrant and active lifestyle that characterizes the City
of Miami Beach. We aim to bring together athletes and spectators alike to celebrate
the sport of beach volleyball while fostenng a sense of camaradene within the
communiry.
By partnering with the City of Miami Beach through your SpeGal Event sponsorship
program, we anticipate creating a memorable and successful event that will not only
showcase the ciry as a hub for sports and recreation but also contribute to the local
economy through increased tourism and business engagement.
We are committed to working closely with the City and its designated officials to
ensure the event is organized seamlessly. adheres to all necessary regulations, and
aligns with the values and vision of Miami Beach. Our goal is to establish a long-
lasting partnership that benefits both the community and the City.
Thank you for considering our application We look fon�vard to the possibitity of
partnering with the City of Miami Beach to make the Queen 8 King of the Court
Beach Volleyball Event a tremendous success.
Sincerely,
Wilco Nijland
CEO Sportworx
�
SPORTWOR�
Page 825 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187B50C28E
FASHIQN
WEEK�
LourdesFernandez Velasco
Executive Managing Director
Miami Fashion Week/The Fashlon Shows LLC
2125 Bistayne Boulevard Third Floor
Miami,FL 33137
lourdes@miamifashionweek.com
786-334-4510
Department of Tourism and Cuhure Office
Ciry of Miam�Beach
1755 Meridian Avenue, Sth Fioor,Suite S00
Miami Beach, FL 33139
Phone: 305-673-7577
www.miamibeachfl.org
Feb 29th,2024
To whom it may concern,
I am writing to express our organizaoon's intent to seek sponsonhip funding from the City of Miami Beach for the
upcoming Miami Fashion Week event scheduled to take place in November 2024.Our orgarnzadon, The Fashion
Shows,LLC,is dedicated to promoting the fashion industry in South Florida and fostering economic growth through
cultural events.
Miami Fashion Week has become a staple in our region's cultural calendar,attracting designers,fashion
enthusiasts,and industry professionals from around the world.The event showcases the unique style and creativity
that Miami is renowned for,while also providing a platform for emerging designers and local talent to gain
exposure on a global scale.
As we plan for Miami Fashion Week 2024,we are seeking financial support from the City of Miami Beach to ensure
the success and sustainability of the event.Sponsorship funding will be utilized for various aspects of event
production,including venue rental,marketing and promotion,logistics,and talent.
In return for your sponsorship,we are committed to promoting the City of Miam�Beach as a premier destination
for fashion and culture.Your support will be prominently recognized through branding opportunities,media
exposure,and acknowledgments before,during,and after the event.Addihonally,we welcome the opportunity to
coflaborate on promotio�al initiatives that highlight the city's vibrant atmosphere and diverse community.
Page 826 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187B50C28E
FASH ION
WEEK�
We believe that a partnership between Miami Fashion Week and the Gty of M�ami Beach for M�am� Fashion Week
November 2024 wili not only benefit our respecrive entities but also contribute to the continued growth and
prosperity of our city's thriving fashion industry.
We are ezcited about the possibility of working rogether and are available to discuss the details of sponsorship
opportunities at your earliest convenience.Thank you for considering our request,and we look forward to the
opportunity to showcase the best of Miami Beach's fashion scene with your support.
Sincerely.
Lourdes Fernandez-Velasco
Executive Managing Director
The Fashion Shows LLC/Miami Fashion Week
Page 827 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187B50C28E
l�RA:EFQRTHEFtITUFrt
28 February 2024
2025 USA Sail Grand Prix in Miami Beach
Dear Sandra and team at the Miami Beach Tounsm and Culture Department
Followmg several conversations w�th local stakeholders over the past few months, including the Greater
Miami Convention a�d Visdors Bureau (GMCVB), I am formally wnting to fet you know about our mtent
to bnng our gbbal sailing event to M�ami Beach m 2025 We are looking to host the event in April
depending on the con6rm the available dates with the local agencies and government.
SaiIGP �s a thrilling, high speed global championship. raced in the heart of the most icornc cities and
venues m the world We are driven by purpose, racmg for a better future and champloning a wortd
Powe�ed by NatureTM.
As one of the fastest-growing sports property �n the world and the leadmg sustainable sport property.
SadGP is extremely interested in adding Miam� Beach to our calendar SaiIGP wdl bnng excitement.
economic impact and global media exposure to your city,while also delivenng one of the most urnque
events on the global sports calendar.
We are also proud to defiver sign�cant commumty impact at everywhere we race through our SaiIGP
Insp�re Program which we will worMc with local youth organizat�ons and the city to engage 500+ youth
dunng our race week,providing opportun�ties for local students to leam about the sport and how STEM
education plays a cntical role.
We are the first climate positive sports championship and are supported by a host of blue-ch�p
organizations including Rolex, Orade. Mubadala and NEAR Our goal in Miam� Beach is to create an
opporturnty to host the most sustamable sports event ever to be hosted locally We w�ll worMc w�th the
govemment. local agencies and busmesses to create the bluepnnt for future events to lead in clean
energy and be as sustainable as possible.
We are cuRently bwldmg our calendar for 2025 and based on our various discuss�ons with cities around
the globe and our existing muki-year commitments,we would be lookmg at raang on one of the following
the weekends based on local feedback.
• 12- 13 Apnl
• 26-27 Apnl
I understand that the events ca4endar for M�am� Beach in 2025 Is fiUmg up and so we look forward to
working with you to understand the next steps in makmg this excdmg opportun�ty a realiry
My team in Guntur Dwiarmem (Strategic Lead. Hast Venues> a�d Elizabeth Benesh (Regional Event
Director. USA)are on hand to work Gosely with you and your team.
We look forward to welcommg you in our#RacefortheFuture.
Yours sincerely,
Julien di Biase
Chief Operating Officer. SaiIGP
Page 828 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187650C28E
�il.l�tf "TAkEO�"F.R X CITti OF �ll.-�`11 BF..1C'H LE"1�"TER OF 1\TF:\"T
Suppurt from the City c�f Miami Beach is reyuested for ThE� .1liumi Tukeo��er
bi��E�kenrl, an annual three-day e�ent that's held every year in July (this year, from
Jul�� ?bth - 2yth) for up«ardly mobile professionals that are equally enthused by
entrepreneurship, entertainment, and the spirit of community�. This signature
weekend pro��ides tra��el enthusiasts with a post-COVID I y evperience primed on
relaxation, communication, and communit� collaboration themed around the arts
and culture c�f Washington, DC and its ot�icial Go-Go music— all �hile enjoying
the beautiful beachcs and sights of�Miami Veach �reater Miami-Dade County.
Receipt of the Miami Beach Special F�ent Sponsorship Grant will allo� us to
enhance our current marketing and prvmotion budget and allow� for both direct
tourist and current Miami Beach residents to experience the culture of the real
Washington, DC and the music and culture that sustained and grew the BIPOC
population of the area for decades betore gentrification changed the landscape of
the city and the impact of the culture.
Page 829 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187B50C28E
� 2024 Pro Footvollex Tour Letter of Intent for Event on Miami Beach(FL1
� !� /�4��7�►. � �
3 ' �
' " � ��
._ �"► � _._.. .. ...
-,
-- � � .C' C
�� , � �
. ...
:i � - .�
�� �it !�'/ �
. . � _ �=a
,
' � "` �.;� w`' ��b r:�. . i"r�"t
The Pro Footvolley Tour is intent on producing another mtemat�onal professional fooNolley event, in 2024,
partnenng with the City of Miami Beach as the host sponsor The Tour has a history of successful events in the past.
with the City of Miam�Beach. and would like to once again have the privilege of producing another ezciting
competifion wiM the World's top fooNolley athletes once again.
Brazil&Israel Fooriofley National Teams
Footvoliey is an extremely popular sport bath m Brazil and Israei A Worid Gass internaUonal footvolley event w�th
top athletes from Brazd, and Israel,would only strengthen the economic.tourism,cuttural,and diplomatic ties City of
Miami Beach have w�th each country Matches wdl be broadcast on N both in the US and abroad
History of Success with events on Miami Beach(FLi
-2009 Bud L�ght Lime South Beach Open beautiful stadium on Lummus Park
-2413 SWOL'Fight Against Racism'wYth Jerome Boateng oi Germany's WC Winning Team(Lummus Park)
-2017 World Footvoiley Classic sponsored by Ciry of Miami Beach(13th Street 1 Lummus Park)
-2018 Worid Footvolley Classic sponsored by Ciry of Mlam� Beach(held at North Beach Bandshell)
-2021 Mlam�Beach Summer Ser�es sponsored by C�ty of M�am�Beach �held at North Beach Bandsheil,
2024 Miami Beach Wo�1d Ooen
Pro FooNolley Tour eageriy waits on the C�ty ot Miam�Beach to once aga�n agree to becommg a vaivabie nost
partner for the 2024 World Open. The internat�onal teams that have confirmed interest are Brazll, Israel,Arge�tina.
Germany, Spain,and Team USA.
Page 830 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-9060-05187B50C28E
� �� The Juneteenth Experience 2025: Letter of Intent
s �. �s
To the City of Mlami Beach Commission:
This letter is to express our intent to create a new, annual tradition within the City of
M�ami Beach- The Juneteenth Experience. First launched in 2021, The Juneteenth
Experience is a multidisciplinary celebration of our country's second independence day,
Juneteenth, and has been steadily growing into one of the most anticipated Juneteenth
events in Miami-Dade County and it has been an honor to have it produced with the
beautiful city of M�ami Beach.
Juneteenth—also known as Freedom Day—celebrates the emancipation of those who
were enslaved in the United States. Building on three sold-out Juneteenth Experience
performances in 2021, 2022, and 2023, Hued Songs is crystallizing a strong Juneteenth
tradition across Miami-Dade with a multidisciplinary Juneteenth
performance/celebration. 2025 will mark the fifth annual Juneteenth Experience,
produced in partnership with Miami New Drama 8� the City of Miami Beach at the
Colony Theatre.
While certainly this performance honors an important day in our history, it champions
tenets of equity across a multitude of issue areas. Access to the arts is an equity issue.
Despite 1/4 of South Florida's population identifying as Black, only a handful of
Black-led and -centered a�ts organizations means they're insufficiently represented.
Hued Songs centers local Black and Brown artists and offers Miami's highly-diverse
Black communities spaces to feel culturally a�rmed, celebrate their community and gain
more representation in the arts—while ensuring all audiences know they are welcome,
even if they don't share that lived experience.
Our goal is to grow this performance and experience into a city-wide artistic celebration
of this impo�tant and grounding holiday. With your support, we can get there.
Thank you in advance for your consideration.
Kunya C Ro�s�!ey
Executive Art�st;c D�rect�r. Hued Songs
Page 831 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187B50C28E
���s ���,�c� �n� on�n n��
In Memory of: np�� ��ty
Rabb�Eliyahu Akiva L�pskar,a"h ��v �xn�n �i7� �n7z �ix��� n���� �Z yx�e�� n����
Rabbi Yisroel Duchman, a'h �"y �709�� �1Y O°rl f1"1��'1 �] h]��v i�r`!x n�����
February 20th 2024
Ms Lissette Arrogante
City of Miami Beach
Special Events
Dear Ms Arrogante,
On behalf of Congregation Bais Menachem, we are excited to formally exp�ess our i�tent to seek Special
Event Sponsorship funding for the upcoming Simchas Bais Hashoeiva celebration, a unique and culturally
significant event that has become a regular and integral part of Miami Beach's diverse cultural landscape.
The event is a testament to our commitment to celebrating cultural diversity,fostering unity, and
providing the community with unique and enriching experiences. Over the years,this event has grown to
become a symbol of shared celebration, drawing attendees from various backgrounds to participate in the
festivities.
Our request for Special Event Sponsorship funding is rooted in the belief that with the support of the
Miami Beach City Commission,the "Simchas Bais Hashoeiva"event can reach greater heights and
continue to contribute significantly to the cultural vibrancy of our city.
We recognize and appreciate the City Commission's dedication to supporting events that enrich the
cultural tapestry of Miami Beach. If our application is accepted, we assure you that the funds will be
utilized judiciously to ensure the success of the celebration. We believe that with your support,the
"Simchas Bais Hashoeiva" celebration will continue to be a source of pride for Miami Beach, attracting
cultural tourists and further establishing our city as a welcoming destination for diverse celebrations.
Sincerely,
�
'�� ��� ,'�, �` �'�-
Shmulie Shmotkin
444 WEST 40''" STREET/P.O.BOX 402743 • MIAMI BEACH. FL 33140 • 305-673-4444 •baismenachemC�gmail.com
Page 832 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187650C28E
"r�� <.
�
�,
Dear City of Miami Beach,
C?n behalf of Live Arts Miami (lAM} at Miami Dade CoNege, i am writing this letter of intent to
request funding through yaur Communrty Engagement Events Application - FY 24J25 for
MUNDO Miami Seach.
live Arts Miami is an action-driven, people-centered platfarm fQ� powerful performances,
impactful community programs and (earning experiences that spark dialogue, rafse awareness
around pressing issues,and open mi�ds and hearts+n all who take part. LAM is a pface for
artists, community members, and st�dents to come together as one.
MUNDO Miami Beach aspires ta kindle the cultural spirit of the city through an exhilarating
o�e-day extravaganza held at the icnnic Miami Beach Bandshell on January 25, 2025. Drawing
inspiration from the acclaimed GlobalFest New York, this festival guarantees to submerge
participants in a dynamic tapestry of inelodies, beats, and customs from ac�oss the glabe.
Boasting a diverse array of performers and hands-on workshops,the event extends a warm
invitation to both locals and tourists, encouraging them to revel i�the opulence of g{obal music
right in the heart of North Beach.
The festival prides itself on a thoughtfufly curated lineup featuring artists who represent an
array of musical genres and culturai roots, with a particular focus on those hailing from Latin
America. Beyond the musical experience, this festival functions as a conduit for community
involvement and cultural interchange through on-site workshops conducted by visiting artists.
These workshops extend invitations to students,fostering connections with diverse expressions
and cultivating crass-cultural understanding and appreciation.
We are in discussions with GlobalFest New York, which has been producing an amazing event of
outstanding caliber since 2003, to create a partnership to benefit MUNDO Miami Beach. 7his
partnership would take advantage of routing opportunities for the high caliber artists already in
New York for GlobalFest, by featuring them in the MUNDO Miami Beach lineup while already in
the United States.
We look fo�ward bfinging this project ta life! Thank you for your consideration.
Regards,
r,i, ...
Kathryn Garcia
Executive and Artistic Director
live Arts Miami
Freedom Tower, Sixth Floor,600 Biscayne Boulevard, Miami, FL 33132
Page 833 of 1862
Docusign Envelope ID:C2C14FBC-1F65-4F2F-90B0-05187650C28E
MIAMI BEACH ���� ;
Sponsorship Agreement-The Juneteenth Exeperience
Hued Songs,Inc. Tourism and Culture Department
Lissette Garcia Arrogante 8/5/2025�2:1 ��i�R�rnandez '"4it 025 � 5:07 PM EDT
Type 1-Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation.
Type 2-Any other contract,amendment,change order,or task order that does not result from a procurement-issued competitive solicitation.
Type 3-Independent Contractor Agreement(ICA) Type 6-Tenant Agreement
Type 4-Grant agreements with the City as the recipient Type 7-Inter-governmental agency agreement
Type 5-Grant agreements with the City as the grantor x Type 8-Other.
The City desires to sponsor"The Juneteenth Experience" (the "Event"), a multidisciplinary celebration of Juneteenth, also known as
Freedom Day,the emancipation of those who were enslaved in the United States.The Event took place on June 19,2025 at the City's
iconic Colony Theatre and consisted of a performance that uses soulful melodies,gospel rhythms and classical arrangements to weave
together a powerful tapestry of sound,spoken word and dance that pays homage to Juneteenth's spirit of liberation and freedom.
�F'l�5 �S Y'Q �r O -�c;r t 1"�t: Y�'•� i ,��','�-F� �i_c_C�i�l'1 li I� h r<� I i c' ✓1
On June 24,2024,the Mayor and City Commission adopted Resolution No.2024-33113,accepting the recommendation of the Tourism
and Culture Department for the approval of a sponsorship,in a recommended award amount of$16,483.00 for the 2025 Event.The
funding for the Special Event Sponsorship Program is budgeted in the FY 2025 Resort Tax Budget.
One-time N/A One-time
Grant Funded: Yes No State Federal Other:
Initial
1 $16,483.00 160-0380-000349-25-406-548-00-00-00- Yes x No n�
��
Z Yes No
3 Yes No
4 Yes No
1.For contracts longer than five years,contact the Procurement Department.2.Attach any supporting explanation needed.3.Budget
approval indicates approval for the current fiscal year only. Future years are subject to City Commission approval of the annual
adopted operating budget.
City Commission Approved: x Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
2024-33113 C7 AE 6/26/2024
If no,explain why CC approval is not required:
Legal Form Approved: x Yes No If no,explain below why form approval is not necessary:
Procurement: Grants:
i
Budget: ' Information Technology:
���,qy'd, Q�qy�.�� S/12/2025� 8:�4 AM EDT
Risk Management: Fleet&Facilities:
�
i
Human Resources: ; Other:
�