2025 Management Agreement between Friends of the Bass Museum and the CMB for the Management and Operation of the Collins Park Rotunda �.<1 �t-j - .�?�� -�.�=;
Docusign Envelope ID:86FE384D-4DA7-4982-96DF-E3505FADC238
MANAGEMENTAGREEMFNTBETWEEN
THE Cf7Y pF MIAMI BEACH, PLURIUA
AND
FR(ENQS OF THE BASS MUSEtJM
FaR THE MANAGEMEN7 AND OPERATfON dF THE COLLINS PARK ROTUNDA
rHiS MANAGEMFNT AGRE�MENT (this 'AgreemenY') is effective as af the
��� �-�� ___ , 2025 {the "`Effeciive Date"), by and betwec�n the Cf�Y OF M�AM{ BEACN,
a'Fi�municipal corporation, having its principal office at C�ty H�ali, 170�J Convention Center
�rive, Miami Be�ch, Florida 33139(the"Cfty"), and FRIENDS C1�TH� QASS MIJSEUM,ING.,
a F�londa not for-profit carparaUon,whoce rurr�r�l address is 2100 Colfins Avenue,Miami Beach,
Fl. 33i39 ("The Friends"!.
RECtTALS
WHEREAS, the City is th3 cwner of the Colluis Park Rotunda(the"Rolunda"), locatad at
21Q0 Colins Avenue. City of fVliami Beach, Ftorida. 33139, an�i which is more particuiarly
described and depicted in Exhibit"A,"attached hereto and maCe a part hereof(the"�acility'):and
WFIEREAS, on Dece�tber 13, 2023, the Mayar an� C�ty Commission approved the
issuance af the tnvitation to Negoiiation (ITN) No. 2024-OD7-NQ for the Managemeni and
ppzration of the Coilins Park Rotunda;and
WWEREAS,pursuant to Resolution No 2U2432975,on Aprd 3. 2024,the Maycx and Gty
Commission accepted the recommendation of the City Manac�r to negotiate an Agreen�eni with
The Fnends further, requiring thaf the final Agreement be subject to approva! by the Mayor and
City Commission; and
WHEREAS, accordingiy, the City and The Friends have negotiated the foilowing
Ayreement,whereby tha C�ty wishes to engaye Tne Friends,and The Friends hereby accept such
engagement, ta provide management servicas for the Facility on the terms and conditions set
forth her�in
NOW TNEREFQRE: recogniziiig Ihe aforestated recitals as true and correct and
�ricarpurating hereir�, and in considerabon of !he rnutual covenants and coniiitions hereEn
c�ntained, ii �s agreed by the partie.s hereto as toliows:
SECTION 1. DEFINIT(ONS.
For purposes of this Agreement,the follow��ny lem�s have the meanings referred to m this
Section 1
"Buss Museum Aareernenf' - !h:.il certain �yrec;ment between tlie City and The Friands
tor the uperatian and management of itie f3ass Museum of Art dated as of October 1,2024
"Ci�"—as defii�ed in the`irs2 paragraph of this A�reement.
"Citx Corr�missi�n'—th�e yov2m�ng and legislative body af tne City
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ORd U5 21221q8tp.;�:1QS�/cy 13R:?
"City ManaQer" — the chief executive officer of the City, or such person who shali be the
City Manager's designee, as defined below and as may, from time to time, be authorized in writing
by the City Manager to act for him/her with respect to any or all matters pertaining to this
Agreement. City Manager's designee shall be the City's Tourism and Culture Director.
"Contract Year" — each one-year period beginning October 1st and ending September
30th.
"Effective Date" — provided that this Agreement has been executed by City and The
Friends, the date set forth in the first paragraph of this Agreement.
"EvenY' — all uses at the Facility which involve a scheduled show with a beginning and
ending time, typically all within the same day. With respect to a"Series" (as such term is hereafter
defined"), each show within the Series shall constitute an Event.
"Event Expenses" — any and all expenses incurred or payments made by The Friends in
connection with the occurrence of an Event at the Facility including, but not limited to, costs for
staffing, and costs relating to set-up and clean-up.
"Expiratian Date"—as defined in Section 2.1.
"Facilitv" — as defined in the Recitals of this Agreement, and as depicted in Exhibit "A"
hereto.
"Facility Rentals"—temporary use of the Facility at specific interval of time pre-determined
and agreed upon by The Friends.
"Fiscal Year" —each City fiscal year beginning October 1 st and ending September 30th.
"Governmental Reauirements" —all laws, ordinances, rules, regulations, statutes, policies
and procedures (including administrative guidelines), and other legal requirements of any
governmental body or authority or any agency thereof(including, without limitation, federal, State,
County, and Cityy.
�`Net Operation Loss/Profit"—with respect to a Fiscal Year, the excess, if any, of Operating
Expenses for such Fiscal Year over Operating Revenues for such Fiscai Year, in the case of a
loss; and the excess, if any, of Operating Revenues for such Fiscal Year over Operating Expenses
for such Fiscal Year, in the case of a profit.
"Operatinq Expenses" — any and all expenses and expenditures of whatever kind or
nature incurred, directly or indirectly, by The Friends in operating, managing, maintaining, and
promoting the Facility including, but not limited to: employee compensation, employee benefits,
supplies, materials, costs of any independent contractors, advertising costs, all costs of
maintaining the Facility (as required by this Agreement), marketing and public relations costs and
commissions, janitorial and cleaning expenses, dues and membership costs, amounts expended
to procure and maintain permits and licenses, sales taxes imposed upon rentals, professional
fees directly relating to the operation of the Facility, printing costs, Event Expenses, postage and
freight costs, equipment rental costs, computer equipment leases and line charges, telephone
and telecommunications services, artist and talent fees, show settlement charges, security
expenses, travel and entertainment expenses in accordance with The Friends' normal policies,
the cost of employee uniforms, safety and medical expenses, exterminator costs, costs relating
to the maintenance of signage, costs associated with compliance of Governmental Requirements,
all premiums for insurance carried by The Friends pursuant to Section 11, and all other costs of
operating the Facility. Operating Expenses shall not, however, include any costs of litigation
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between City and The Friends, or any costs that are specified in this Agreement as costs to be
paid by City. All Operating Expenses shall be determined in accordance with generally accepted
accounting principles consistently applied and recognized on a full accrual basis.
"Operatinq Revenues" — any and all revenues of every kind or nature derived from
operating, managing or promoting the Facility including, but not limited to: concession fees,
rentals, revenues from merchandise sales, advertising sales, equipment rentals, box o�ce
revenues, food service and concession revenues (However, if such revenues are collected in the
first instance by and retained by the concessionaire, only the amount of such revenues paid by
the concessionaire to The Friends shall be included as Operating Revenues), commissions or
other revenues from decoration and set-up, security and other subcontractors (However, if such
revenues are collected in the first instance by and retained by such subcontractors, only the
amount of such revenues paid by such subcontractors to The Friends shall be included as
Operating Revenues), revenues generated from separate agreements with The Friends
pertaining to the Facility, interest revenues, and any other miscellaneous operating revenues; all
as determined in accordance with generally accepted accounting principles consistently applied
and recognized on a full accrual basis. For the sake of clarity, the parties acknowledge that
revenues from the sale of tickets for Events at the Facility are not Operating Revenues but are
instead revenues of the promoter and/or performer of each such Event unless retained by The
Friends. To the extent that The Friends collects such ticket sale revenue on behalf of a promoter
and/or performer, and The Friends retains such ticket sale revenue as the source of funds from
which The Friends collects the rental charges and other event reimbursements owed by the
promoter and/or performer for use of the Facility, such charges and reimbursements shall be
Operating Revenues hereunder. Operating Revenues shall also not include any revenues from
name-in-title rights (i.e., the right to name the exterior or interior of the Facility or any portion
thereof, except as expressly set forth herein), and any signage related thereto, all of which are
specifically reserved to the City.
"Quarterlv/QuaRer(s)"—October 1 S�, January 1 S`,April 15'� and July 151 of each Fiscal Year.
"Series" — a sequence of Events which may or may not involve the same production
elements but can be characterized by a unifying theme and schedule.
"The Friends" — as defined in the first paragraph of this Agreement.
SECTION 2. TERM.
2.1 Initial Term. This Agreement shall be for an initial term of three (3) years,
commencing on the Construction Completion Date (as defined below) and ending on the third
anniversary thereof (the "Expiration Date") (the "Initial Term"), unless earlier terminated pursuant
to the provisions of this Agreement.
2.2 Renewal Term(s). The City and The Friends may agree to extend this Agreement
for one(1)additional term of two (2)years(the"Renewal Term") by agreeing to such extension in
writing not less than twelve (12) months prior to the expiration of the Initial Term or an exercised
Renewal Term. The Initial Term and any successive Renewal Terms, if agreed by the City and
The Friends, may collectively be referred to as the "Term".
2.3 Effective Date. The Friends hereby acknowledge that, as of the Effective Date, the
Facility is under construction with an anticipated completion date of Fall 2025. The Friends shall
not take possession of, nor occupy the Facility until receipt of written notification from the City
confirming that all necessary inspections have been completed and the required permits and/or
certificates, including without limitation a certificate of occupancy, have been issued (the
"Construction Completion Date"). The Friends shall include a provision in all contracts for Events,
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programs, and exhibitions booked prior to the issuance of the Certificate of�ccupancy allowing
termination of said third-party contracts by The Friends without cause and without financial
penalty. Without limiting the foregoing, The Friends shall be solely responsible for all costs,
claims, losses, and expenses resuiting from the cancellation or postponement of any Events
booked by The Friends prior to the issuance of the Certificate of Occupancy for the Facility. All
agreements entered into by The Friends and a third party shall be subject to this Section 2.3.
SECTION 3. OPERATION AND MANAGEMENT OF THE ROTUNDA.
3.1 General Scope and Management of the Facilitv. The City hereby engages The
Friends to operate, manage, maintain, promote and market the Facility during the Term, upon the
terms and conditions hereinafter set forth. The Friends accepts the engagement and agrees to
operate, manage, maintain, promote and market the Facility, at a minimum, in a manner and
quality consistent with the operation of The Bass Museum of Art per the Bass Museum
Agreement. Subject to the terms af this Agreement, The Friends shall be, as agent for the City,
the sole and exclusive manager of the City to operate, manage, maintain, promote and market
the Facility during the Term. In such capacity, exeept as otherwise expressly reserved under this
Agreement to the City, and/or except for such matters as are subject to the approval of the City
or City Manager, and The Friends shall have exclusive authority over the management and
operation of the Facility.
3.2 Permitted Uses and Parkinq. The Friends shall use the Facility solely and
exclusively as a venue for not-for-profit art-related events, special events, programming,
production, presentations, exhibitions and other cultural activities. The venue may also be used
as a performance venue, public auditorium, and facility for film/television/photographic/audio
productions, or any combination thereof, and for such ancillary uses as are customarily related to
such primary use including, without limitation, broadcasting, recording, filming, private functions
pursuant to a facility rental agreement approved by the City, in each case in conjunction with an
Event then being held; and sale of inerchandise related to any Event then being held. The Friends
shall be responsible for ensuring that any requisite special event permits, which the City of Miami
Beach may require for outdoor Events only are properly secured.
As the Facility does not include dedicated parking for the building. Patrons of Events may
park in public parking lots and garages if and to the extent available, upon paying the applicable
parking charges. No other uses shall be permitted without the prior written approval of the City
Manager, which approval may be granted or withheld in his sole discretion. Any such other use
which the City Manager approves must, however be in accordance with (i) the Articles of
Incorporation and other charter documents of The Friends; (ii)alI laws and regulations applicable
to not-for-profit entities; (iii) all applicable Governmental Requirements; and (iv) all ad valorem
tax-exempt uses of property under Chapter 196, Florida Statutes.
3.3 Prohibited Uses. It is understood and agreed that the Facility shall be used by The
Friends during the Term only for the stated purposes in Section 3.2, and for no other purposes or
uses whatsoever, without express written permission of the City Manager. Notwithstanding
anything contained in Section 3.2, or any other term or condition of this Agreement: (1) The
Friends will not make or permit any use of the Facility that, directly or indirectly, is forbidden by
any Governmental Requirement, or that may be dangerous to life, limb or property; and (2) The
Friends may not commit waste on the Facility, use the Facility for any illegal purpose, commit a
nuisance on the Facility, or allow any toxic, hazardous or dangerous substance to be brought into
the Facility or stored therein (other than small quantities of materials customarily used in the
operation of a live theatrical performance and production venue, which shall be used and stored
in compliance with Governmental Requirements). In the event that The Friends uses the Facility
for any purposes not expressly permitted herein, then the City, through its City Manager, may
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declare this Agreement in default and, in addition to all other remedies available to City, restrain
such improper use by injunction or other legal action, with or without notice to The Friends. The
Friends agree not to knowingly use the Facility for or to permit the operation of any offensive or
dangerous activity, nuisance, or anything against public policy. Except as may result from acts of
force majeure,The Friends agree that it will not allow the Facility to become unoccupied or vacant.
The Friends shall take appropriate precautions to prevent fire on the Facility, including, without
limitation, maintaining existing fire detection devices and extinguishing equipment at alf times.
3.4 Operational Rules for Facilitv.
3.4.1 Amplified Sound and Live Entertainment: THE FRIENDS SHALL ABIDE
BY THE MIAMI-DADE COUNTY NOISE ORDINANCE AND CITY OF MIAMI BEACH NOISE
ORDINANCE,ARTICLE IV OF THE CITY CODE. AMBIENT LEVEL FROM 11:00 PM —7:00 AM
NOT TO BE HEARD WITHIN 100 FEET. The Friends will only be permitted to use in-house audio
system in connection with any Events held at the Facility and, at all times, the sound levels may
not exceed 105dBC. Additionally, The Friends shall be responsible for ensuring that users of the
Facility do not use temporary sound equipment for any Event held at the Facitity.
3.4.2 Facilitv Hours of Operation and Required Events. The Rotunda will be
open to the public at least 1,512 programmed hours per year, Wednesdays to Sundays from 12:00
pm to 5:00 pm, and one night-time period every third Thursday of the month until 9:00 pm,
provided, however, that the City Manager shall have the discretion to extend the hours of
operation on a case-by-case basis to 11:00 pm on the weekends (Friday or Saturday) and to
12:30 am on New Year's Eve. Through partnerships with other organizations, the Facility's hours
of operation may be extended during more nighttime hours as needed. Any extension of the
hours of operation under this Subsection 3.4.2 shall be requested in writing to the City Manager
in advance of the scheduled Event; provided, however, The Friends may program additional
nights upon prior written notice to the City Manager or designee as long as The Friends adhere
to the following: (i) the agreed-upon hours of operation from 12:00 pm to 5:00 pm, and (ii} all
applicable Governmental Regulations, including but not limited to any noise ordinances.
3.4.3 Cessation/Suspension of Approved Use(s) and/or Business Activitv(ies).
Notwithstanding anything contained in this Agreement, and except for the Permitted Uses
expressly set forth in Section 3.2, and in the event that another particular use(s) and/or business
activity(ies} has(ve) been approved by the City Manager, and the City Manager thereafter, upon
reasonable inquiry, determines that the continuation of such use(s) and/or activity(ies) is(are), or
may be, inconsistent, contrary to, and/or detrimental to the Permitted Uses set forth in this
Agreement, and/or to the health, safety and/or welfare of the residents of and visitors to the City
of Miami Beach, then the City Manager, upon prior written notice to The Friends of same, may
revoke, suspend, and/or otherwise disallow the objectionable uses(s) and/or business
activity(ies), and The Friends shalt immediately cease and desist in providing, and/or continuing
with, said use(s) and/or business activity(ies)within the time period and in the manner prescribed
in the City, subject to such additional guidelines, as may be determined and established by the
City Manager, in his/her sole and reasonable discretion and judgment.
The Friends shall cause the Facility to be available and open on a year-round
basis, subject to closures for reasonable periods for rehearsal, set design, repairs, maintenance
and alterations. All Events and all uses shall conclude prior to 10:00 p.m. on weeknights, and
may be extended to 11:00 p.m. on weekends (Friday and Saturday) and 12:30 a.m. on New
Year's Eve, if approved in advance by the City Manager or designee, in writing; provided,
however, that The Friends' employees and/or contractors may be permitted to remain at the
Facility beyond 10:00 pm on weekdays or 11:00 pm on weekends, however, no later than midnight
in the event that same is necessary for purposes of taking down and/or dismantling a production,
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cleaning the Facility after a performance, etc,, so long as The Friends' activities at the Facility
during this time do not disrupt and/or negatively impact the surrounding neighborhood. In the
event of such disruption, the City Manager shail have the right to either strictly enforce the hours
of operation, or impose reasonable guidelines upon The Friends as a condition to keeping the
Facility open for the aforestated purposes (beyond 10:00 pm)THE FRIENDS
3.5 Third Partv Events. The City and The Friends agree and acknowledge that the
Facility will be primarily used by The Friends to provide top-quality cultural and art experiences to
the City's residents and visitors, but that The Friends may also, from time to time, rent the Facility
to third party presenters consistent with the terms herein. Except as otherwise provided herein
The Friends shall have the sole authority to approve or deny the scheduling of any Event in the
Facility and may refuse to book any type or category of Events for any reason whatsoever, so
long as the event is consistent with Section 4. of this Agreement and applicable Govemmental
Requirements. The Friends shall have no obligation to book any type or category of Events (or
specific Event) that are inappropriate or unprofitable, as reasonably determined by The Friends,
or which may in any way interfere with the day-to-day activities of area residents and businesses.
Notwfthstanding the preceding, or any other term or condition of this Agreement, the City Manager
shall have the right to prohibit certain Events or uses from occurring at the Facility, upon the City
Manager's reasonable determination that such Event or use might present unreasonable safety
concerns or violate (or otherwise not comply with) Governmental Requirements.
3.6 Citv Events. Subject to availability at the Facility, the City shall have the right to
use the Facility, or any part thereof, for the benefit of the community for such purposes including,
but not limited to, meetings, City-sponsored special events, Tourism and Cultural DepartmenYs
events, and other purposes, as deemed necessary by the City Manager or designee, in its sole
and absolute discretion, without the payment of any rental or use fee, except that the direct out-
of-pocket expenses incurred in connection with such uses shall be paid by the City. The City will
provide no less than thirty(30)days notice to The Friends of any request to use the Facility.
3.7 Rotunda Marketinq. The Friends shall create and implement consistent marketing
materials, including, but not limited to, public relations, social media campaigns, and paid
marketing outreach, to ensure that the Miami Beach residents in general are aware of programs
taking place at the Facility.
3.8 Riqhts of Entry in favor of the Citv. With prior reasonable, written notice,
representatives, contractors and employees of the City shall have the right to enter all portions of
the Facility to inspect same, to observe the performance of The Friends of its obligations under
this Agreement, to install, remove, adjust, repair, replace or otherwise handle any equipment,
utility lines, or other matters in, on, or about the Facility, or to do any act or thing which the City
may be obligated or have the right to do under this Agreement. Nothing contained in this
subparagraph is intended or shall be construed to limit any other rights of the City under this
Agreement. The City shall not unreasonably interfere with the activities of The Friends hereunder,
and the City's actions shall be conducted such that disruption of The Friends operation of the
Facility shall be kept to a minimum and there shall be no disruption of any Event by the City
pursuant to its right of entry under this Section 3.8.
3.9 Securitv. The Friends shall provide reasonable security to protect the Facility and
its equipment, materials and facilities, including any City equipment,furnishings, and fixtures used
by The Friends, and shall be solely responsibte to the City for any loss or damage to any City
equipment, furnishings, and fixtures so used by The Friends.
3.10 Si na e. Exterior messaging and marketing found on the front exterior of the
building will be controlled by The Friends and will list only Events taking place within the Facility,
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in addition to recognition of sponsors; provided, however, al� exterior signage shall be approved
by the City Manager or designee, which approval shall not be unreasonably withheld, conditioned
or delayed. The Friends shall provide, at its sole expense and responsibility, any required signs
within the Facility. All signage (whether interior, exterior, permanent and/or temporary) shall
comply with ail applicable Governmental Requirements and shall be maintained by The Friends
in good condition.
SECTION 4. SCOPE OF SERVICES.
The Friends shall manage the Facility in a manner consistent with the operations,
management, promotion, and marketing of other comparabVe first-class facilities, such as The
Bass Museum("Comparable Facilities"), and in accordance with the requirements set forth in ITN-
2024-007-ND. To ensure the continuous operation of the Facility, and commencing on the
Construction Completion Date, The Friends shall produce no fewer than 36 Events at the Facility
during each Contract Year of the Term. Each individual Event within a Series shall be counted
separately toward the 36-event requirement.
SECTION 5. ANNUAL REPORTING.
Within ninety (90) days after the end of each Contract Year, The Friends shall submit to
the City a detailed report ("Programmatic Annual Report") setting forth the following information:
i. The number of Events hosted during the previous Year, including the
charge to the public for the event, if any, and data as to each Event, such as the number in
attendance at each Event and feedback received, both solicited and unsolicited, as to each Event.
ii. The number of Facility Rentals and the charge for said Facility Rentals.
iii. The Events scheduled or anticipated for the upcoming Year and the number
of residents and visitors anticipated to be impacted.
iv. An annual management plan, which shall include the annual operating
budget for the then current Fiscal Year.
v. The Friends' anticipated operations for such Fiscal Year, including planned
operating and maintenance activities, anticipated capital improvements and capital equipment
purchases, and an anticipated budget therefore, anticipated Events at the Facility (to the extent
known at such time), and planned equipment and furnishings purchases.
vi. A detailed list of then-known major capital repairs anticipated for the
Facility, which will be the sole responsibility of the City.
SECTION 6. COMPENSATION TO THE CITY FOR USE OF THE FACILITY(USE FEE).
6.1 Base Use Fee. The Friends shall not pay the City any annual use fee for the right
to use the Facility in consideration of The Friends not for profit status and its investments in
programming, staffing, marketing and managing the Facility. All other amounts due hereunder
shall be paid to City in legal tender of the United States of America at the following address:
Tourism Cultural Development Department, 1755 Meridian Avenue Suite 500, Miami Beach,
Florida 33139, Attention: Lissette Arrogante, Director; or at such other place that City may
from time to time designate by notice in writing.
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6.2 Additional Fees and Charqe. The Friends shal{ pay all costs and expenses related
to Operating Expenses, except with respect to utilities for which the City is responsible, as more
specificaily set forth in Section 9.5 herein. The Friends hereby irrevocably and unconditionally
guarantees to the City that Operating Revenues shall at all times be sufficient to pay as and when
due all Operating Expenses and any and all other amounts that The Friends is obligated to pay
pursuant to this Agreement, and further covenants and agrees that if at any time there are
insufficient Operating Revenues to pay all of the foregoing amounts, as and when required, The
Friends shall immediately pay the difference from The Friends' own funds. This obligation is
absolute and unconditional and shall even apply if Operating Revenues are reduced or limited by
facts or circumstances not contemplated by the parties or for reasons beyond the parties'control.
The provisions of this Section 6.2 shall survive any termination or expiration of this Agreement.
6.2.1 Free Charitable Use.The Cultural Arts Council may issue up to six(6)rental
waivers per calendar year to qua�ified nonprofit organizations for use of The Rotunda. Venue
waivers are available for nonprofit arts organizations that will present performing arts activities in
Miami Beach. These performing arts activities include: theater, dance, music, cabaret, opera,
performance art, multi-disciplinary works and film. Venue waivers will cover rental fees for up to
four days per week. Venue waivers are funded by the Community Benefit fund and administered
by the Tourism and Culture Department following review and recommendation by the Miami
Beach Cultural Arts Council. Although City shall not owe a fee, rent or other payment strictly for
the Charitable Use, (1) City shall promptly (within ten (10) business days after receipt of invoice
thereof) reimburse The Friends for all actual costs incurred by The Friends to facilitate the
Charitable Use, including, without limitation, The Friend's standard charges for janitorial, clean-
up, crowd and traffic control, set-up and tear-down costs and fees and charges (including for
materials, labor and other services)directly necessitated by the occurrence of any Charitable Use;
(ii) The Friends shall retain exclusive rights to the operation of a�l concessions and other
operations at the Facility during any Charitable Use, including, without limitation, food and
beverage concessions and sales, including alcoholic beverages (but City Manager shall have the
right to prohibit the sale of alcoholic beverages during any Charitable Use) and all proceeds of
sales and concession operations shall be Operating Revenues (City shall have no right to retain
or reserve any portion thereof nor to operate in competition therewith); The Friends will ensure
that the pricing for any concessions shall not exceed the normal pricing therefor charged at
standard Events at the Facility; and (iii) any Charitable Use Event shall be scheduled in
accordance with The Friends' scheduling needs so as not to conflict with or impair The Friends'
ability to maintain its anticipated schedule of Events; but shall otherwise be scheduled at a time
convenient for the City, with The Friends reasonably cooperating with City in coordinating all
scheduling (but in any case, The Friends shall not be obligated to permit any Charitable Use
unless scheduling thereof was memorialized in writing signed by the parties in advance of the
Charitable Use Event); and(iv)City shall not be entitled to"roll over"or"carry forward"any unused
Charitable Use from a prior Fiscal Year, such that, in the event during any Fiscal Year no such
Charitable Use Event occurs for any reason, including reasons which were comp{etely outside
the parties' reasonable control, then, City shall be deemed irrevocably to have waived its right or
entitlement to the benefit of the Charitable Use Event that otherwise could have occurred during
the prior Fiscal Years}. The Friends shall have the right to promulgate reasonable rules from time
to time concerning the Charitable Use so long as they are consistent with the terms hereof and
rules imposed upon other Events at the Facility.
6.3 Sales Tax. The Friends shall pay and include any and all additional sums for
applicable sales and use tax, now or hereafter prescribed by State,federal or local law, concurrent
with and to the extent any sales tax is imposed in connection with any payment due hereunder
by The Friends.
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6.4 CaAita! Improvements. The Friends shall not be responsible for paying for any
capital improvements or infrastructure related to or for the Facility, which shall at all times be the
responsibility of the City.
SECTfON 7. RIGHTS RESERVED TO THE CITY
7.1 Riqhts of Entry. With prior reasonable, written notice, representatives, contractors
and employees of the City shall have the right to enter all portrons of the Facifity to inspect same,
to observe the performance of The Friends of its obligations under this Agreement, to install,
remove, adjust, repair, replace or otherwise handle any equipment, utility lines, or other matters
in, on, or about the Facility, or to do any act or thing which the City may be obligated or have the
right to do under this Agreement. Nothing contained in this subparagraph is intended or shall be
construed to limit any other rights of the City under this Agreement. The City shall not
unreasonably intertere with the activities of The Friends hereunder, and the City's actions shall
be conducted such that disruption of The Friends operation af the Facility shall be kept to a
minimum and there shail be no disruption of any Event by the City. Notwithstanding the foregoing,
the City shall have the right to enter the Facility at any time, without prior notice to The Friends,
in the event of an emergency, in the City's reasonable discretion, for the purpose of protecting the
Facility, preventing or mitigating damage, or responding to any condition that poses a threat to
health, safety or property. The City shall use reasonable effarts to notify the Friends as soon as
practicable following such entry.
7.2 Si na e. The City Manager shall have the right to direct The Friends to remove
any signage which, in the City Manager's sole discretion, does not serve or represent the interests
of the City.
SECTION 8. RECEIPTS AND DISBURSEMENTS• RECORDS AND AUDITS.
8.1 Receipts and Disbursements. The Friends shall establish and maintain in one or
more depositories, one or more operating, payroll and other bank accounts for the operation and
management of the Facility, as The Friends shall determine. All Operating Revenues collected
by The Friends from the operatian of the Facility shall be deposited into the accounts and ail
Operating Expenses shall be paid by The Friends from the accounts. Any amounts remaining in
the operating accounts upon expiration or termination of this Agreement for any reason, after
payment of all other amounts that The Friends is required to pay under this Agreement through
the date of expiration or termination, shalt be promptly paid to The Friends.
8.2 Records and Audits. The Friends shali keep fufi and accurate accounting books
and records relating to all Operating Revenues and Operating Expenses, all in accordance with
generally accepted accounting principles. The Friends shal!give the City such books and records
during reasonable business hours and upon reasonable advance notice. All books and records
shall be made available on-site at the Facility or electronically. The Friends shall keep and
preserve for at least three(3)years following each Fiscal Year, or for as long as such records are
required to be retained pursuant to Florida Public Records Law (whichever is longer), all sales
slips, rental agreements, purchase order, saies books, credit card invoices, bank books or
duplicate deposit slips, and other evidence of Operating Revenues and Operating Expenses for
such period. The City Manager shal! have the right at any time, and from time to time, to cause
independent auditors or the City's own accountants or auditors to audit all of the books of The
Friends relating to Operating Revenues, Operating Expenses, tickets and Events including,
without limitation, cash register tapes, credit card invoices, duplicate deposit tapes, and invoices.
No costs incurred by the City in conducting such audit shall be considered an Operating Expense
and all such audit costs and expenses shall be borne solely by the City.
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SECTION 9. ALTERATIONS. MAINTENANCE,AND REPAIRS.
9.1 Alterations. The Friends shall not make any permanent or structural additions,
improvements, or alterations(collectively, "Permanent Alterations")to the Facility without the City
Manager's or designee's prior written consent, which consent may be granted or withheld in the
City Manager's or designee's sole and absolute discretion. The Friends may make non-
permanent alterations which do not affect the Facility's infrastructure, structural components or
building systems, including HVAC,electrical or plumbing, (collectively,the"TemporaryAlterations"
and together with the PermanentAlterations,the"Alterations")deemed necessary by The Friends,
in its sole discretion, without the City Manager or City's consent; provided, however, The Friends
shall, at its sole cost and expense, restore the Facility to its original condition upon the expiration
or earlier termination of this Agreement. If The Friends fail to restore the Facility as provided in
the preceding sentence, the City may perform such restoration and recover the costs incurred
from The Friends.
The cost of all Alterations made by The Friends shall be borne solely by The Friends from
its own funds and shall not constitute Operating Expenses, unless otherwise agreed to by the City
under the category of Capital Improvements or Maintenance. Notwithstanding anything to the
contrary, however, The Friends shall not under any circumstances be permitted to make any
Alterations that: (i) affect the structural portions of the Facility, or (ii) fail to comply with any
applicable Governmental Requirements; or (iii} interfere in any material manner with the proper
functioning of any mechanical, electrical, plumbing, HVAC, life safety or other systems, facilities
or equipment of the Facility. Except as may expressly be required pursuant to Section 9.2, it is
understood by the parties hereto that The Friends shall not be responsible, nor required to pay
for, any other costs related to capital improvements or infrastructure(i.e. including, but not limited
to, plumbing and sewer lines, major electrical, structural, HVAC, roof, etc.) with regard to the
Facility.
The Friends shall obtain all required permits forAlterations performed by,through or under
The Friends and shall perform or cause to be performed such Alterations in compliance with all
Governmental Requirements. Under no circumstances shall The Friends make any Alterations
that incorporate any Hazardous Substances, including, without limitation, asbestos-containing
construction materials, into the Facility. Any request for City Manager's consent to any proposed
Alterations by, through or under The Friends shall be made in writing and shall contain plans or
other written materials describing the work in detail reasonably satisfactory to City Manager,
provided that architectural plans shall not be required unless required for the issuance of a
building permit. The City Manager shall provide or deny consent within twenty(20)business days
following receipt of The Friends' written request. The failure to provide or deny consent within
such twenty (20) business day period shall not be deemed a consent.
9.2 Maintenance bv The Friends. The Friends shall, at its sole cost and expense, have
sole responsibility for basic and routine maintenance to the Facility. The Friends shall, at its sole
cost and expense, and to the satisfaction of the City as required by this Agreement, keep and
maintain the Facility, and all improvements thereon, in good, clean, and sanitary order. The City
and The Friends herein agrees to be bound by the minimum maintenance standards set forth in
Exhibit"B" to this Agreement entitled "City of Miami Beach Minimum Specifications for the Collins
Park Rotunda." The Friends shall promptly notify the City of any maintenance required at the
Facility that is not the responsibility of The Friends.
9.3 Maintenance bv the Citv. Any repairs, capital improvements or replacements
above and beyond basic and routine maintenance shall be the responsibility of the City. The City
shall, at its sole cost and expense, have the sole responsibility for maintaining the grounds of The
Rotunda and surrounding park. Without limiting the foregoing, the City shall install and be
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responsible for the repair and replacement of any and all mechanical, electrical, piumbing, HVAC,
life safety, including fire prevention systems and alarms, or other systems, facilities or equipment
of the Facility
9.4 Personal Proqertx. A list of existing City-owned personal property included in the
Agreement for use by The Friends during the Term hereof is attached and incorporated herein as
Exhibit "C". The Friends hereby accepts such equipment in its "as-is" condition, and without any
warranty(ies). The Friends shall have the right, at the initial inventory and at any point thereafter,
to decline the use and responsibility for any existing City-owned personal property not useful for
its operation of the Facility and may turn such existing City-owned personal property over to the
City in the condition in which it was accepted.
9.5 Utilities. The City shall be solely responsibie for and shall pay(whether to the City
or directly to the utility) before delinquency, all charges for all water and sewer, and electricity
utilities used at the Facility. Any other utilities, including the connection of a phone line and
internet, shall be the responsibility of The Friends.
9.6 Procedure If Taxes Assessed. The Friends agrees to, and shail pay before
delinquency, all taxes and assessments of any kind assessed or levied,whether upon The Friends
or the Facility, by reason of this Agreement or by reason of any use(s) and/or activity(ies) of The
Friends upon or in connection with the Facility. The parties acknowledge that The Friends'
operation and use of the Facility is for public purposes, and therefore anticipate that, as of both
the Effective Date and Construction Completion Date, no ad valorem taxes should be assessed
by the Miami-Dade County Tax Appraiser. If, however, taxes are assessed by the Property Tax
Appraiser,The Friends has the right to terminate this agreement without penalty by providing thirty
(30j days' notice to the City; provided, however, The Friends shall be solely responsible for such
payment(s)which accrued during The Friends' use of the Facility.
SECTION 10. INDEMNIFICATION.
The Friends shall indemnify, hold harmless and defend (with counsel approved by the City
Attorney) the City, its officers, agents, servants and employees from and against any and all
claims, liabilities, demands, causes of action, costs and expenses (including reasonable
attorneys'fees at trial and all levels of appeal)of whatsoever kind or nature("Claims")arising out
of (i) errors, omission or negligent act or willful misconduct of The Friends, its agents, servants,
contractors, or employees; (ii)any default by The Friends under this Agreement; or(iii)any other
claim arising, directly or indirectly, from the operation or management of the Facility or any Event
held therein or rental or use of the Facility, including those Claims arising from the cancellation or
postponement of any Events as contemplated in this Agreement; provided that there is expressly
excluded from the foregoing obligations any Claims to the extent �esulting solely from the gross
negligence or willful misconduct of the City, its officers, agents (excluding The Friends),
contractors (excluding The Friends) and employees or the use of the Facility by the Gity, its
officers, agents (excluding The Friends), and employees, pursuant to Section 15 hereof. The
provisions of this Section 10. shall survive expiration or termination of this Agreement.
SECTION 11. INSURANCE REQUIREMENTS.
The Friends shall maintain, at The Friends sole cost and expense, the foliowing types of
insurance coverage at all times throughout the Term of this Agreement:
11.1 Generaf liability insurance with not less than the following limits:
• General aggregate $2,000,000
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• Products (completed operation
aggregate) $2,000,000
• Personal and advertising (injury) $1,000,000
• (Per occurrence) $1,000,000
• Fire damage $ 100,000
• Medical Expense $ 5,000
• �iquor Liability (aggregate) $2,000,000
• (Peroccurrence) $1,000,000
11.2 Workers Compensation Insurance shall be required under the Laws of the State of
Florida
11.3 Builder's Risk. The Friends shall carry Builder's Risk insurance during any period
of construction of Alterations or any other period of construction by, through or under The Friends.
The policies of insurance referred to above shall not be subject to cancellation or changing
coverage except upon at least thirty (30) days written notice to City and then subject to the prior
written approval of the City's Risk Manager. The Friends shall provide the City with a Certificate
of Insurance for each such policy, which shall name the City as an additional named insured. Ail
such policies shall be obtained from companies authorized to do business in the State of Florida
with an A.M. BesYs Insurance Guide (latest edition) rating acceptable to the City's Risk Manager,
and any replacement or substitute company shall also be subject to the approval of the City's Risk
Manager.
The Friends shall be the named insured under all such policies. The City shall be an
additionai insured, as its interests may appear, and all such insurance policies shall contain a
provision covering the indemnification liabilities hereunder.
The City shall maintain all fire hazard insurance, at its sole cost and expense. The terms
of insurance policies referred to in this Section 11. shall preclude subrogation claims against The
Friends, the City and their respective officers, employees and agents.
The ownership of the Facility and all buildings and real estate, all existing (and
replacements thereof) technical and office equipment and facilities, furniture, displays, fixtures,
vehicles and similar tangible property located at the Facility as of the Construction Completion
Date shall remain with the City. Any and all technical and office equipment and facilities, furniture,
displays, fixtures, vehicles and similar tangible property purchased by The Friends for use at the
facility shall remain property of The Friends. Any and all technical and office equipment and
facilities, furniture, displays, fixtures, vehicles and similar tangible property purchased by The
Friends through funds received from grants which were applied for solely by the City or in
partnership with the City for use at the facility shall remain property of the City. Ownership of and
title to all intellectual property rights of whatsoever value held in the City's name shall remain in
the name of the City. The ownership of data processing programs and software owned by the
City shall remain with the City, and the ownership of data processing programs and software
owned by The Friends shall remain with The Friends. The assets of the City as described herein
shall not be pledged, liened, encumbered or otherwise alienated or assigned. Notwithstanding
anything to the contrary contained in this Agreement, any personality, furnishings, and movable
equipment that is not a fixture and is not integral to the operation of the Facility purchased by The
Friends with outside funds, (funds which are not a part of Operating Revenue) and used at the
Facility shall be the sole property of The Friends. Ownership of and title to all intellectual property
rights of whatsoever value related to marketing and promotional materials, designs, slogans,
social media profiles, and web pages will remain the exclusive property of the City.
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11.4 All-Risks Property Insurance. All risks property insurance, containing a waiver of
subrogation rights which The Friends' insurers may have against the City and against those for
whom the City is in law responsible including, without limitation, its directors, officers, agents, and
employees, and (except with respect to The Friends' chattels). Such insurance shall insure
property of every kind purchased and/or maintained at the Facility, including the value of all
improvements instailed in the Facility, in an amount not less than the full replacement cost thereof
(new), with such cost to be adjusted no less than annually. Such policy shall include as additional
insureds the City.
SECTION 12. ASSIGNMENT/SUBLET.
12.1 Except as otherwise specifically provided in this Section 12. , The Friends may
not voluntarily or by operation of law, assign, encumber, pledge or otherwise transfer all or any
part of The Friends' interest in this Agreement or subcontract its management duties hereunder
without the City's prior written consent, which may be granted or withheld in City's sole and
absolute discretion. Any attempt by The Friends to assign all or any part of its interest and any
attempt to subcontract its management duties hereunder without first having obtained City's prior
written approval shall be void and of no force or effect. In the event of any assignment, transfer,
encumbrance or subcontract, The Friends shall nevertheless remain liable for all obligations
hereunder and the transferee shall be jointly and severally liable for all obligations thereafter
arising under this Agreement. Any transfer of a controlling interest in The Friends (whether in a
single transaction or multiple transactions)shall be considered an assignment of this Agreement.
The Friends specifically recognizes that the City selected The Friends to be the manager of the
Facility as a result of the City's evaluation of The Friends' specific qualifications and experience
in operating similar first-class facilities.
12.2 The provisions of subsection 12.1 above shall not prevent The Friends in the
performance of its management duties hereunder to grant licenses and rental agreements for
Events pursuant to an agreement to be approved by the City Manager; said agreement shall, at
a minimum, require that the City and The Friends be added as additional insureds under any
liability policies and shail indemnify the City and the Friends. Notwithstanding the foregoing, the
use of any third-party concessionaire for the facility shall require the City Manager's prior written
consent.
SECTION 13. PERMITS� LICENSES• TAXES• APPLICABLE LAWS.
The Friends agrees to obtain and pay for all permits and licenses necessary for the
conduct of its business, including a liquor or beer and wine license for the Facility, and agrees to
comply with all laws governing the responsibility of an employer with respect to persons employed
by The Friends. The Friends shall also be solely responsible for payment of any and all taxes
levied on the Facility and its operations. In addition, The Friends shall comply with all rules,
regulations and laws of the City; Miami-Dade County; the State of Florida; and the U.S.
Government now in force or hereafter to be adopted.
SECTION 14. FORCE MAJEURE.
No party will be liable or responsible to the other party for any delay, damage, loss, failure,
or inability to perform caused by"Force Majeure" if notice is provided to the other party within ten
(10) days of date on which such party gains actual knowledge of the event of "Force Majeure"
that such party is unable to perform. The term "Force Majeure" as used in this Agreement means
the following: an act of God, strike, war, public rioting, lightning, fire, storm, flood, explosions,
epidemics, pandemics, landslides, lightning storms, earthquakes, floods, storms, washouts, civil
disturbances, explosions, and any other cause whether of the kinds specifically enumerated
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above or otherwise which is not reasonabiy within the control of the party whose performance is
to be excused and which by the exercise of due diligence could not be reasonably prevented or
overcome(it being acknowledged that under no circumstances shall a failure to pay amounts due
and payable hereunder be excusable due to a Force Majeurej.
Neither party hereto shall be under any obiigation to supply any service or services if and
to the extent and during any period that the supplying of any such service or services or the
provision of any component necessary therefore shall be prohibited or rationed by any
Governmental Requirements.
In the event of substantial damage to or destruction of the Facility by reason of fire, storm
or other casualty or any eminent domain action or other regulatory action that, in either case, shall
render a substantial part of the Facility inoperable for a period of at least ninety (90j days or in
The Friends' or the City's reasonable opinion the Facility can no longer be operated in a
reasonably profltable manner as a result of the damages or action for a period of at least ninety
(90) days from the happening of the fire, other casualty or regulatory action, either party may
terminate this Agreement upon written notice to the other. Upon any such termination, the
provisions of Section 21.2 shall apply; and provided City shall receive the entire amount of all
insurance proceeds or eminent domain award for the Facility, as applicable, with The Friends to
receive any insurance proceeds or eminent domain award for their property located at the Facility.
SECTION 15. WAIVER OF INTERFERENCE.
The Friends hereby waives all claims for compensation for loss or damage sustained by
reasons of any interference with its operation and management of the Facility by any public
agency or official as a result of their enforcement of any laws or ordinances or of any of the rights
reserved to the City herein or due to loss of access to utilities or any other interference with The
Friends' operations. Any such interference shall not relieve The Friends from any obligation
hereunder unless such interference prevents The Friends from complying with the terms of this
Agreement, in which case, The Friends shall have no liability to the City for its failure to so operate
or manage the Facility, except to the extent that the conditions resulting in enforcement are
caused by the willful act or omission of The Friends.
SECTION 16. NO LIENS.
The Friends agrees that it will not suffer, or through its actions or anyone under its control
or supervision, cause to be filed upon the Facility any lien or encumbrance of any kind. In the
event any lien is filed, The Friends agrees to cause such lien to be discharged or bonded within
thirty (30) days therefrom, and in accordance with the applicable law and policy. If this is not
accomplished, the City may automatically terminate this Agreement, without further notice to The
Friends and secure the release of lien on behalf of The Friends. The Friends agrees to reimburse
the City for any costs associated with the payment and/or release of the lien within thirty(30)days
from receipt of the bill.
SECTION 17. NO IMPROPER USE.
The Friends will not use, nor suffer or permit any person to use in any manner whatsoever,
the Facility for any purpose in violation of any Federal, State, County, or municipal ordinance,
rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter
enacted or adopted. The Friends shall not use the Facility for any unlawful purpose and shall
comply with all laws, permitting, and licensing requirements now in force or hereafter adopted,
applicable to the Facility or the activities, uses, and/or business(es) conducted on the Facility.
The Friends agree not to knowingly use the Facility for or to permit the operation of any offensive
or dangerous activity, nuisance, or anything against public policy. Any criminal activity in the
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Facility knowingly caused by or knowingly permitted by The Friends shall result in automatic
termination of this Agreement. Except as may result from acts of force majeure, The Friends
agree that it will not allow the Facility to become unoccupied or vacant. The Friends shall take
appropriate precautions to prevent fire on the Facility. Fire detection devices and extinguishing
equipment will be provided and maintained by the City for the Facility, and The Friends agree to
retain such devices and equipment at the Facility.
SECTION 18. NO DANGEROUS MATERIALS.
The Friends agrees not to use or permit in the Facility the storage of illuminating oils, oil
lamps, turpentine, gasoline (except for small containers [5 gallons or IessJ for machinery),
benzene, naphtha, or other similar substances, or explosives or any kind, or any substance or
thing prohibited in the standard policies of fire insurance companies in the State of Florida.
SECTION 19. NO CLAIM AGAINST CITY OFFICERS EMPLOYEES INDIVIDUALS.
It is expressly understood and agreed by and between the parties hereto that all
individuals, employees, officers, and agents of the City are acting in a representative capacity and
not for their own benefit; and that neither The Friends nor any occupant shall have any claim
against them or any of them as individuals in any event whatsoever in conjunction with any acts
or duties which are reasonably related to the performance of their duties.
SECTION 20. DEFAULT.
20.1 Defaults. The occurrence of any one or more of the following events shali
constitute an event of Default:
20.1.1 The failure to make any payment required to be made as and when due,
which continues for more than ten (10)days afterwritten notice from the party to receive payment;
20.1.2 The failure or inability to observe or perform any of the covenants or
provisions of this Agreement, which continues for more than thirty (30) days after written notice
from the non-defaulting party; provided, however, if the nature of the failure is such that more than
such period is reasonably required for its cure, then the defaulting party shall not be deemed to
have committed an Event of Default if said party commences the cure within such period and
thereafter diligently pursues the cure to completion and actually completes the cure within an
additional ninety (90) day period; or
20.1.3 The assignment, encumbrance, pledge, or transfer of this Agreement,
whether voluntarily or by operation of law (i) The making by The Friends of any general
assignment for the benefit of creditors; (ii)the filing by or against The Friends of a petition to have
The Friends adjudged a Chapter 7 debtor under the Bankruptcy Code, or any Code or to have
debts discharged or a petition for reorganization or arrangement under any law relating to
bankruptcy (unless, in the case of a petition filed against The Friends, the same is dismissed
within sixty (60) days); (iii) the appointment of a trustee or receiver to take possession of
substanfially all of The Friends' assets located at the Facility or of The Friends' interest in this
Agreement, if possession is not restored to The Friends within sixty (60) days; or (iv) the
attachment, execution or other judicial seizure of substantially all of The Friends' assets located
at the Facility or of The Friends' interest in this Agreement, where the seizure is not discharged
within sixty (60)days.
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20.2 Remedies. If an Event of Defauit occurs, then in addition to any other remedies
available to the non-defaulting party, the non-defau�ting party may exercise the following
remedies:
20.2.1 Terminate this Agreement by written notice to The Friends, in which case
this Agreement shall terminate, and The Friends shall immediately surrender possession of the
Facility to City. Upon termination, City shall be entitled to recover from The Friends: (1)Operating
Expenses that remain unpaid through the date of termination; (2) all other amounts that The
Friends is required to pay under this Agreement through the date of termination.
20.2.2 Seek specific performance of any obligations hereunder or seek injunctive
relief; and
20.2.3 Exercise any other remedies available at law or in equity.
20.2.4 The various rights and remedies reserved to either party in this Agreement
or otherwise shall be cumulative and, except as otherwise provided by Florida law, either party
may pursue any or all of its rights and remedies at the same time.
20.3 Late Pavments. Any payment owed to any party under this Agreement that is not
received within ten (10)days following notice of such amount being due shall bear interest at the
rate of eighteen percent(18%) per annum ("Default Rate")from the date due until fully paid.
20.4 Not-For-Profit Status. IN THE EVENT THAT THE FRIENDS CEASES TO BE A
NOT-FOR-PROFIT CORPORATION, THIS AGREEMENT SHALL BE AUTOMATICALLY
TERMINATED.
SECTION 21. TERMINATION.
21.1 Termination for Convenience bv Either Partv. Either party reserves and retains the
right, at its sole option and discretion, to terminate this Agreement, without cause and without
penalty, with regard to the other party's rights and responsibilities with respect to the operation,
management, maintenance, promotion and marketing of the Facility, upon one hundred eighty
(180)days prior written notice to such other party.
21.2 Effect of Termination. In the event this Agreement expires or is terminated for any
reason: (1) All Operating Expenses and all other obligations for the period up to the date of
expiration or termination shall be paid using funds on deposit in the account(s) described in
Section 8.1 and to the extent such funds are not sufficient, The Friends shall pay all such amounts
from its own funds; (2)After all amounts referenced in subparagraph (1) have been paid, The
Friends may retain all remaining Operating Revenues (if any). Upon the expiration of this
Agreement or a termination for any reason, all further obligations of the parties hereunder shall
terminate except for any obligations which expressly survive such expiration or termination by
their terms. All of the foregoing reimbursement and the payment obligations are to be made within
thirty(30)days after the termination date. The provisions of this Section 21.2 regarding the above
reimbursement and payment obligations of the City shall survive the termination of this
Agreement.
21.3 Surrender of Facilitv. Upon termination or expiration of this Agreement The Friends
shall surrender and vacate the Facility upon the effective date of such termination or expiration of
this Agreement. The Facility and all equipment and furnishings owned by the City shall be
returned to the City, all property of The Friends shall be removed, and the Facility shall be returned
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to the City in broom clean condition and in compliance with all Governmental Requirements,
ordinary wear and tear, and casualty loss excepted.
SECTION 22. NOTICES.
All notices mailed electronically to either party shall be deemed to be sufficiently
transmitted.
The Friends:
FRIENDS OF THE BASS MUSEUM, INC.
2100 Collins Avenue
Miami Beach, Florida 33139
Attention: Silvia Karman Cubina
Ph: 305-673-7530
E-mail: scubina(a7thebass.orq
The City:
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Attention: City Manager
With copy to:
City of Miami Beach
Tourism and Cultural Development
1755 Convention Center Drive, Suite 500
Miami Beach, Florida 33139
Attention: Lissette Arrogante, Director
Ph: 305-673-7577
Email: lissettearrogante(a�miamibeachfl.qov
The Friends and the City may change the above mailing or e-mail addresses at any time upon
giving the other party written notification. All notices under this Agreement must be in writing.
SECTION 23. NO DISCRIMINATION.
In connection with the performance of the Services, The Friends shall not exclude from
participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race,
color, national origin, sex, age, disability, religion, income or family status.
Additionally, The Friends shall comply fully with the City of Miami Beach Human Rights
Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discrimination in employment (including independent contractors), housing, public
accommodations, public services, and in connection with its membership or policies because of
actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, age, disability, ancestry, height, weight, hair texture and/or
hairstyle, domestic partner status, labor organization membership, familial situation, or political
affiliation.
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SECTION 24. LIMITATION OF LIABILITY.
The City desires to enter into this Agreement only if in so doing the City can place a limit
on its liability for any cause of action for money damages due to an alleged breach by the City of
this Agreement, so that its liability for any such breach never exceeds the sum of$10,000. The
Friends hereby expresses his willingness to enter into this Agreement with The Friends' recovery
from the City for any damage action for breach of contract to be limited to a maximum amount of
$10,000, less the amount of all funds actually paid by the City to The Friends pursuant to this
Agreement.
Accordingly, and notwithstanding any other term or condition of this Agreement, The
Friends he�eby agrees that the City shali not be liable to The Friends for damages in an amount
in excess of$10,000, which amount shall be reduced by the amount actually paid by the City to
The Friends pursuant to this Agreement, for any action or claim for breach of contract arising out
of the performance or non-performance of any obligations imposed upon the City by this
Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in any way
intended to be a waiver of the limitation placed upon the City's liability as set forth in Section
768.28, Florida Statutes.
SECTION 25. NOT A LEASE.
It is expressly understood and agreed that no part, parcel, building, structure, equipment,
or space is leased to The Friends; that this Agreement is a management agreement and not a
lease; and that The Friends' right to operate and manage the Facility shall continue only so long
as The Friends complies with the undertakings, provisions, agreements, stipulations, and
conditions of this Agreement.
SECTION 26. MISCELLANEOUS.
26.1 VenuelWaiver of Jury Trial. This Agreement shall be governed by, and construed
in accordance with, the laws of the State of Florida, both substantive and remedial,without regard
to principals of conflict of laws. The exclusive venue for any litigation arising out of this Agreement
shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District
of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, CITYAND THE FRIENDS
EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY
CiVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
26.2 No Partnership or Joint Venture. Nothing herein contained is intended or shall be
construed in any way to create or establish the relationship of partners or a joint venture between
the City and The Friends. None of the officers, agents or employees of The Friends shalt be or
be deemed to be employees of the City for any purpose whatsoever.
26.3 Entire Aqreement. This Agreement and all Exhibits attached hereto contain the
entire agreement between the parties with respect to the subject matter hereof and supersedes
all prior agreements, understandings, proposals or other expressions of intent with respect
thereto. The Exhibits attached hereto are incorporated into and made a part of this Agreement.
No other agreements, representations, warranties or other matters, whether oral or written, will
be deemed to bind the parties hereto with respect to the subject matter hereof.
26.4 Written Amendments. This Agreement shall not be altered, modified or amended
in whole or in part, except in writing executed by each of the parties hereto. The City Manager,
on behalf of the City, shall have authority to approve any changes to this Agreement.
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26.5 Bindinq Upon Successors and Assigns No Third-Partv Beneficiaries.
26.5.1 This Agreement and the rights and obligations set forth herein shall inure
to the benefit of, and be binding upon, the parties hereto and each of their respective permitted
successors and permitted assigns.
26.5.2 This Agreement shall not be construed as giving any person, other than the
parties hereto and their successors and permitted assigns, if any, any legal or equitable right,
remedy or claim under or in respect of this Agreement or any of the provisions herein contained,
this Agreement and all provisions and conditions hereof being intended to be, and being, for the
sole and exclusive benefit of such parties and their successors and permitted assigns and for the
benefit of no other person or entity.
26.6 Section Headinqs and Defined Terms Counterparts. The headings contained
herein are for reference purposes only and shail not in any way affect the meaning and
interpretation of this Agreement. The terms defined herein include the plural as well as the
singular and the singular as well as the plural, and the use of masculine pronouns shall include
the feminine and neuter. Except as otherwise indicated, all agreements defined herein refer to
the same as from time to time amended or supplemented or the terms thereof waived or modified
in accordance herewith and therewith.
This Agreement may be executed in two or more counterparts, each of which shall be
deemed an original copy of this Agreement, and all of which, when taken together, shall be
deemed to constitute but one and the same agreement.
26.7 Severabilitv. The invalidity or unenforceability of any particular provision, or part
of any provision, of this Agreement shall not affect the other provisions or parts hereof, and this
Agreement shall be construed in all respects as if such invalid or unenforceable provisions or
parts were omitted.
26.8 Non-Waiver. A failure by either party to take any action with respect to any default
or violation by the other of any of the terms, covenants, or conditions of this Agreement shall not
in any respect limit, prejudice, diminish, or constitute a waiver of any rights of such party to act
with respect to any prior, contemporaneous, or subsequent violation or default or with respect to
any continuation or repetition of the original violation or default.
26.9 Certain Representations and Warranties.
26.9.1 The City represents, warrants, and covenants to The Friends the following:
(i) City has full legal right, power and authority to enter into and perform its obligations hereunder;
and (ii) this Agreement has been duly executed and delivered by the City and constitutes a valid
and binding obligation of the City, enforceable in accordance with its terms, except as such
enforceability may be limited by bankruptcy, insolvency, reorganization or similar laws affecting
creditors' rights generally or by general equitable principles.
26.9.2 The Friends represents and warrants to the City the following: (i) The
Friends has full legal right, power and authority ta enter into and perform its obligations hereunder,
and (ii) this Agreement has been duly executed and delivered by The Friends and constitutes a
valid and binding obligation of The Friends, enforceable in accordance with its terms, except as
such enforceability may be limited by bankruptcy, insolvency, reorganization or similar laws
affecting creditors' rights generally or by general equitable principles.
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DM US 212214640-2.099749 1363
26.10 Governinq Law. This Agreement will be governed by and construed in accordance
with the internal laws of the State of Florida,without giving effect to otherwise applicable principles
of conflicts of law. The parties further consent to Miami-Dade County, Florida, as the sole venue
for resolving any state court, federal court, or arbitration proceedings arising from or relating to
the perFormance or interpretation of this Agreement.
SECTION 27. THE FRIENDS'COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW.
Pursuant to Section 119.07Q1 of the Florida Statutes, if The Friends meet the definition of
"Contractor" as defined in Section 119.0701(1)(a), the Concessionaire shall�
a) Keep and maintain public records that ordinarily and necessarily would be required
by the public agency in order to perform the service;
b) Provide the public with access to public records on the same terms and conditions
that the public agency would provide the records and at a cost that does not exceed
the cost provided in this chapter or as othe►wise provided by law;
c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law;
and
d) Meet all requirements for retaining public records and transfer to the City, at no
City cost, all pubfic records created, received, maintained and/or directly related to
the performance of this Agreement that are in possession of The Friends upon
termination of this Agreement. Upon termination of this Agreement, the
Concessionaire shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. All records
stored electronically must be provided to the City in a format that is compatible with
the information technology systems of the City.
For purposes of this Article, the term "public records" shall mean all documents, papers,
letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or
other material, regardless of the physical form, characteristics, or means of transmission, made
or received pursuant to law or ordinance or in connection with the transaction of official business
of the City.
The Friends' failure to comply with the public records disclosure requirement set forth in
Section 119.0701 of the Florida Statutes shall be a breach of this Agreement.
In the event The Friends does not comply with the public records disclosure requirement
set forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole discretion,
avail itself of the remedies set forth under this Agreement and available at law.
SECTION 28. PROHIBITIONS REGARDING SALE OR USE OF EXPANDED POLYSTYRENE
FOOD SERVICE ARTICLES.
Pursuant to Section 82-7 of the City Code, as may be amended from time to time, effective
August 2, 2014, the City has prohibited the use of expanded polystyrene food service articles by
City Contractors, in connection with any City contract, lease, concession agreement or Special
event permit. Additionally, pursuant to Section 82-385 of the City Code, as may be amended from
time to time, no polystyrene food service articles will be allowed in the right-of-way, and no
polystyrene food service articles can be provided to sidewalk cafe patrons.
Expanded polystyrene is a petroleum byproduct commonly known as Styrofoam.
Expanded polystyrene is more particularly defined as blown polystyrene and expanded and
extruded foams that are thermoplastic petrochemical materials utilizing a styrene monomer and
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DM US 212214640-2A99749 1363
processed by any number of techniques including, but not limited to, fusion of polymer spheres
(expandable bead foam), injection molding,foam molding, and extrusion-blown molding(extruded
foam polystyrene).
Expanded polystyrene food service articles means plates, bowls, cups, containers, lids,
trays, coolers, ice chests, and all similar articles that consist of expanded polystyrene.
Additionally, Concessionaire agrees to comply (and ensure compliance by its vendors)
with Section 46-92(c)of the City Code, which states that it is unlawful for any person to carry�
expanded polystyrene product onto any beach or into any park within the City or for any business
to provide plastic straws with the service or delivery of any beverage to patrons on the beach,
The Friends agrees not to sell, use, provide food in, or offer the use of expanded
polystyrene food service articles at the Facility or in connection with this Agreement. The Friends
shall ensure that all vendors operating in the Facility abide by the restrictions contained in this
Section 28. A violation of this Section 28 shall be deemed a default under the terms of this
Agreement. This Section 28 shall not apply to expanded polystyrene food service articles used
for prepackaged food that have been filled and sealed prior to receipt by The Friends or its
vendors.
SECTION 29. E-VERIFY.
29.1 The Friends ("Consultant" for purposes of this Section 29. ) shall comply with
Section 448.095, Florida Statutes, "Employment Eligibility" ("E-Verify Statute"), as may be
amended from time to time. Pursuant to the E-Verify Statute, commencing on January 1, 2021,
Consultant shall register with and use the E-Verify system to verify the work authorization status
of all newly hired employees during the Term of the Agreement. Additionally, Consultant shall
expressly require any subconsultant performing work or providing services pursuant to the
Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify system to
verify the employment eligibility of all new employees hired by the subconsultant during the
contract Term. If Consultant enters into a contract with an approved subconsultant, the
subconsultant must provide the Consultant with an affidavit stating that the subconsultant does
not employ, contract with, or subcontract with an unauthorized alien. Consultant shall maintain a
copy of such affidavit for the duration of the Agreement or such other extended period as may be
required under this Agreement.
29.2 Termination Riqhts.
29.2.1 If the City has a good faith belief that Consultant has knowingly violated
Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Consultant for
cause, and the City shall thereafter have or owe no further obligation or liability to Consultant.
29.2.21f the City has a good faith belief that a subconsultant has knowingly
violated the foregoing Section 29.2.1, but the Consultant otherwise complied with such
subsection, the City will promptly notify the Consultant and order the Consultant to immediately
terminate the Agreement with the subconsultant. Consultant's failure to terminate a subconsultant
shall be an event of default under this Agreement, entitling City to terminate the Consultant's
contract for cause.
29.2.3 A contract terminated under the foregoing subsections is not in breach of
contract and may not be considered as such.
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Dh" US 212214640-?U99749 �363
29.2.4 The City or Consultant or a subconsultant may file an actian with the Circuit
or Caunty Court to challenge a termination under the foregoing subsections no later than 20
calendar days after the date on which the contract was terminated.
29.2.5 If the City terminates the Agreement with Consultant under the foregoing
subsections, Gonsultant may not be awarded a public contract for at least 1 year after the date of
termination of this Agreement.
29.2.6 Consultant is liable for any additional costs incurred by the City as a result
of the termination of this Agreement under this Section 29. .
SECTION 30. PEPSI AND RED BULL.
The City has entered into an agreement with PEPSI, effective July 1, 2422, through
June 30, 2032, and with Red Bull Distribution Company,effectiveApril 18, 2023, through June 30,
2027, to be the exclusive provider of non-alcoholic beverages and coffee products. The Friends
shall only sell PEPSI and Red Bull Distribution Company beverages at the Facility as listed in the
attached Exhibit"D" and as may be updated from time to time.
SECTION 31. THE FRIENDS'COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAWS.
The Friends agrees to comply with Section 787.06, Florida Statutes, as may be amended
from time to time, and has executed the Anti-Human Trafficking Affidavit, containing the
certification of compliance with anti-human trafficking laws, as required by Section 787.06(13�,
Florida Statutes, a copy of which is attached hereto as Exhibit"E".
SECTION 32. PROHIBITION ON CONTRACTING WITH A BUSINESS ENGAGING IN A
BOYCOTT.
The Friends warrants and represents that it is not currently engaged in, and will not engage
in, a boycott, as defined in Section 2-375 of the City Code. In accordance with Section 2-
375.1(2)(a) of the City Code, The Friends hereby certifies that The Friends is not currently
engaged in, and for the duration of the Agreement, will not engage in a boycott of Israel.
SECTION 33. PROHIBITION ON CONTRACTING WITH AN INDIVIDUAL OR ENTITY WHICH
HAS PERFORMED SERVICES FOR COMPENSATION TO A CANDIDATE FOR CITY
ELECTED OFFICE.
The Friends warrants and represents that, within two (2) years prior to the Effective Date,
The Friends has not received compensation for services performed for a candidate for City
elected office, as contemplated by the prohibitions and exceptions of Section 2-379 of the City
Code.
For the avoidance of doubt,the restrictions on contracting with the City pursuant to Section
2-379 of the City Code shall not aqplv to the following:
(a) Any individual or entity that provides goods to a candidate for office.
(b) Any individual or entity that provides services to a candidate for office if those same
services are regularly performed by the individual or entity in the ordinary course of
business for clients or customers other than candidates for office. This includes, without
limitation, banks, telephone or internet service providers, printing companies, event
venues, restaurants, caterers, transportation providers, and office supply vendors.
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DM US 212214640-2 099749.1363
(c) Any individual or entity which performs licensed professionai services (including for
example, legal or accounting services).
SECTION 34. PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF
CONCERN WHEN AN INDIVIDUAL'S PERSONAL IDENTIFYING INFORMATION MAY BE
ACCESSED.
The Friends hereby agrees to comply with Section 287.138, Florida Statutes, as may be
amended from time to time, which states that as of January 1, 2024, a governmental entity may
not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which
would grant the entity access to an individual's personal identifying information (PII), unless the
entity provides the governmental entity with an affidavit signed by an officer or representative of
the entity under penalty of perjury attesting that the entity does not meet any of the criteria in
Paragraphs 2(a)-(c)of Section 287.138, Florida Statutes: (a)the entity is owned by a government
of a foreign country of concern; (b) the government of a foreign country of concern has a
controlling interest in the entity; or(c)the entity is organized under the laws of or has its principal
place of business in a foreign country of concern (each a "Prohibited Entity"). A foreign country
of concern is defined in Section 287.138 (1)(c), Florida Statutes, as may be amended from time
to time, as the People's Republic of China, the Russian Federation, the Islamic Republic of Iran,
the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of
Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entity of
significant control of such foreign country of concern. Additionally, beginning July 1, 2025, a
governmental entity may not extend or renew a contract with a Prohibited Entity. The Friends
warrants and represents that it does not fall within the definition of a Prohibited Entity, and as
such, has caused an authorized representative of The Friends to execute the"Prohibition Against
Contracting with Entities of Foreign Countries of Concern AffidaviY', incorporated herein by
reference and attached hereto as Exhibit "F".
[SIGNATURE PAGE FOLLOWS]
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DM US 2i2214640-2 099749 1363
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EXHIBIT A
SITE PLAN AND LEGAL DESCRIPTION OF THE FACILITY
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LEGAL DESCRIPTION
A parcel of land bei�g a portion of CITY PARK,of THE OCEAN FRONT PROPERTY OF THE MIAMI BFACH
IMPROVEMENT COMPANY,according to the plat thereof,as recorded in Plat Book S,Page 7 of the Public
Records of Miami-Dade County,Florida,which is South of 22nd Street,and West of Collins Avenue,being more
particularly described as follows:
All of tha[part of said CITY PARK,contained within a circle havi�g a radius o(25.37 feet,whose center bears
5 62`14'44"W and is 187.08 feet from the intersection of the Centerlmes of 22nd Street and Collins Avenue.
LESS that portion of said circle,being external of a concentric circular curve,being offset 1.00 feet to the intenor
from the edge of said cirde and being bounded Northerly by a line bearing S 19"39'42"E from the center of said
circle and bei�g bounded Southerly by a line bearing 5 Ol't0'02"E from the center of said circle.
LESS that portion of said circle,being external of a concentric circular curve,being offset 1.00 feet to the interior
from the edge of said circle and being bounded Northeriy by a Iine bearing N 40°20'18"E(rom thP center of said
circle and being bounded Southerly by a line bearing N S8'49'S8"E from the center of said circle.
TOGETHER WITH
BEGINNING at the point on the edge of sa�d circfe,beanng N 85°09'34"W from the center of said cUcle;thence
N 70"24'S2"W,a distance of 10.51 feet;thence S 19'35'08"W,a dista�ce of 12.51 feet;thence N 70'24'S2"W,a
distance of 11.1I feet;thence N 19"35'08"E,a distance of 25.75 teet;thence N 70'2n'S2"W,a distance of 17.67
feet;thence N 19"35'08"E,a distancc of 20.00 feet;thence 5 70°24'S2"E,a distance of 17.67 feet;thence
N 19'35'08"E,a distance of 10.58 fect the�ce S 70'24'S2"E,a dista�ce of 11.17 feet;thence 5 19'35'08"W,a
dista�ce of 30.92 feet;Ihence 5 70'24'S2"E,a distance of 10.50 feet,to the point of intersection with the edge
of said circle,said point of i�tersection bears N 55"42'34"W from the center of said circle;thence Southwesterly
and Southerly,curving along said circle to the feft,through a central angle of 29�27'00",for an arc distance of
�3.04 feet,to the POINT Of BEGINNING.
Contai�ing 3,118 square feet,mare or less,by computations.
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EXHIBIT B
CtTY OF MIAMI BEACH
MINIMUM MAINTENANCE SPECIFICATIONS
FOR MAINTENANCE OF THE COLLINS PARK ROTUNDA
These minimum operating and maintenance standards are intended to be considered as a whole
and intended to provide an overall standard for the Facility. Individual discrepancies, as well as
deviations, from any individual standard shall not be considered a default of the Agreement; it is
the intention of the parties that this Exhibit is merely a guide and that The Friends is only expected
to use good faith efforts to endeavor to meet the standards set forth herein. In the event of a
conflict between the terms or conditions of the Agreement and the terms or conditions of this
Exhibit, the terms and conditions of the Agreement shall control.
PERSONNEL
The Friends shall have the sole responsibility to recruit and employ a full-time generai manager
and any necessary administrative and accounting personnel that are responsible for the overall
management and operation of the Facility.
THE FRIENDS shall have the sole responsibility to recruit and employ sufficient personnel to
maintain the foilowing functions:general and event security;janitorial, housekeeping and cleaning
for both event and non-event cleanup (including graffiti removal); painting and general overall
maintenance of the Facility to ensure that the Facility is being maintained consistent with other
Comparable Facilities.
The City shali have the sole responsibility for maintenance of capital systems, electrical systems,
plumbing; and air conditioner operation.
THE FRIENDS shall have the sole responsibility to recruit and employ personnel as it deems
necessary for the staging and coordinating of Events and productions.
THE FRIENDS shall maintain personnel policies that assure employment practices do not
discriminate on the basis of race, color, religion, military status, marital status, physical or mental
disability, national origin, age, gender, or sexual preference.
EMERGENCYPROCEDURES
THE FRIENDS shall assign an employee and a backup employee to act as an Emergency Liaison
to the City. This individual will be required to use good faith efforts to attend any and all meetings,
held by the City, that deal with emergency situations, such as extreme weather events, terrorist
acts, etc. The Liaison will serve as the point of contact during any emergency crisis.
THE FRIENDS shall develop and implement a Hurricane Preparedness Procedure, a copy of
which shall be provided to the City.
JANITORIAL, CLEANING AND HOUSEKEEPING
The Facility shall be reasonably clean and stocked with supplies (i.e. toilet paper, soap, etc.) at
all times. This includes general cleaning during non-event times, as well as during Events.
26 of 31
Restrooms are to be cleaned during Events and on a periodic basis during non-event times to
assure that they are in a functional and reasonabiy sanitary condition.
The City shall have the responsibility for Sanitation and Waste as it relates to emptying of the
dumpster and servicing trash receptacles within the park area. The dumpster will be serviced at
current service levels. Any additional dumpster services and the collection of and depositing of
trash within the Facility wifl be the responsibility of THE FRIENDS .
At the City's responsibility, treatment for pests and rodents (except termites) shall occur on a
Quarterly basis as needed to prevent infestation or as required by applicable Code.
Flooring shall be cleaned and polished on an as needed basis.
Windows shall be maintained in a reasonably clean condition and cleaned on an as-needed basis.
Entrance doors and mirrors shall be maintained in a reasonably clean condition and cleaned on
an as needed basis.
LANDSCAPING
The City shall maintain all exterior landscaping
EXTERIOR LIGHTING
The Facility shall remain illuminated regularly after dark. The City shall maintain all exterior
lighting.
EQUIPMENT MAINTENANCE AND GENERAL MAINTENANCE
Equipment shall be maintained in a good and workmanlike manner in order to maintain in full
force and affect all dealer's and manufacturer's warranties. THE FRIENDS shall develop an
annual schedule for equipment inspection and preventative maintenance.
Upon termination, cancellation, and/or expiration of the Agreement, THE FRIENDS shall provide
all records maintained in accordance with Section 8.2. All existing warranties that are transferable
will be transferred to the City.
THE FRIENDS shall post and maintain, as required by any applicable governmental code and/or
regulation, any and all required professionai licenses, certifications, andlor permits.
The City shall maintain and inspect all building safety systems including but not limited to: smoke,
fire, and CO detector systems, backup generator operation, emergency battery backup functions,
emergency lighting, emergency egress, special needs and blackout preparedness equipment. All
building safety systems shall be tested on at least an annual basis or as required by federal, state
or local codes and regulations and maintained in operating condition at all times.
The City shall develop and implement a plan for inspection and maintenance for the Facility's
HVAC systems. This shall include inspection of all NVAC controls on a Quarterly basis to verify
proper setting and operation as well as any adjustments and/or maintenance that may be
appropriate, including, but not limited to filter replacement, blower and/or heat exchanger, proper
operation of air intakes/vents, fan units, ducts, etc.
THE FRIENDS has the sole responsibility of maintaining the paint on the interior of the Facility.
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EXHIBIT C
CITY OF MIAMI BEACH OWNED PERSONAL PROPERTY INCLUDED IN THE AGREEMENT
1. Speakers & Subwoofers
2. Mechanically operated curtains at curtain wall
3. AV Rack
4. Track light fixtures
5. Linear LED lights
6. Exposed Can lights
7. Recessed Lights
8. Surface-mounted light fixtures
9. Suspended pipe grid far theatrical equipment
10. Reeessed Walk off Mats
11. AV System
1. Sony Laser Projector w/zoom lens
2. Bluetooth Receiver
3. Assisted listening system w/antennas,
4. Video matrix and video switch devices
5. Brightsign IQ player
6. Ipad Pro 13°
7. Dell Optiplex Desktop Mini Tower
8. Wireless Mic System and (2) handheld devices
9. Microphone Stand w/ boom
10. (2)Wired Micraphones
11. Marani 8-Channel Amplifier
12. Netgear POE Port Unified Core System and wifi access point
13. Unified Core Audi & Video Controller
14. Surface mounted tauch screen controller
15. Global cache controller
16. Metai Rack w/vent and wheels
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�
EXHIBIT D
PEPSI AND RED BULL PRODUCT LIST
Red Bull Product List Link: https:!/www.redbulldistributioncompany.com/products
Pepsi Product List: see attached 4-page PDF titled "2025 Pepsi Beverage Portfolio"
If The Friends choose to sell beverages subject to the exclusivity provisions in Section 30 of this
Agreement, they must purchase the products listed in this Exhibit D from the City's designated
distributors.
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�
�
�
4
EXHI�lT E
ANTi-HUMAN TRAFFICKING AFFIDAVIT
In accordance with Section 787.06 (13), Florida Statutes, the undersigned, on behalf of The
Friends hereby attests under penalty of perjury that The Friends does not use coercion for labor
or services as defined in Section 787.06, Florida Statutes, entitled "Human Trafficking".
I understand that I am swearing or affirming under oath to the truthfulness of the claims made in
this affidavit and that the punishment for knowingly making a false statement includes fines and/or
imprisonment.
The undersigned is authorized to execufe this afridavit on behalf of The Friends.
THE FRIENDS:
Friends of the Bass Museum, Inc., a Florida not-for-profit corporation.
/ �0� C.����� �, ''"�io�wtt ���'
--__'��
Name/Title:$' �0.. �` �,('�.�(' (Address) ��
State of ���711�
County of � �_
The ioregoing instrument was acknowledged before me by means of � physicai presence or u
online notarization� this �� da,l °f _ 2025 by
. . , ti /
____ , as , Q. ` , oT Friends of the
Bass Museum, Inc., a Florida not-for-profit corporation, known to me to be the person described
herei , or who produced as identification, and �vho did/did
not take an oath.
,,,,,��,,,,,, C.iCicCt�f3Z�'{"�u(C;
,�,,�v,�``„' Com�r�.:HN 34991t,
NOTARY PUBLIC: �"°`� "``
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��;�,���Expires��anuary 16,2027
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( ignature}
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(Print Name)
My commission expires: � �
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EXHIBIT F
PROHEBITtON AGAINS7 CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN
AFFIDAVIT
in accordance with Section 287.138, Fiorida Statufes, incorporated herein by reference, the
undersigned, an behaff ofi The Friends, hereby attests under penalty of perjury that The Friends
does nct meet any of the fo1lov�ing criteria in Paragraphs 2(a)-{c) of Section 287.138, Florida
Statutes: (aj The Friends is owned by a government of a foreign country of concern; (b) the
government of a foreign country of concern has a controlling interest in The Friends; or (c) The
Friends is organized under the !aws of or has its principai place of business in a foreign country
of concern.
l urderstanq that f am swearir�g or affirming under aath, under penaities of perjury, to the
truthfuiness of t�te ciaims made in this afifidavit and that the punishment for knowingly making a
false statement includes fines and/or imprisonment.
The undersigned i5 authorized to execute this affidavit on behalf of The Friends.
THE FF2�ENDS:
Frienas of iha Bass Priu eum, c., a 'a not-for-profit corporation.
` •��z�,k��L
�
ame�'Tit�e� � ' (Address) ��..()�
�/ \
�
St�ta c�
County af V�`ltCt�t/1i''1 `
The toreCoing i��strument was acknotNledged before me b means of � physical presence or ❑
����e otari��tion, this _� day of 2025 by
��.,(��� ���a as • , of Friends of the
I�
Bass {��i��eum, fnc., a Fiorida not-for-prafit corporation, knn���n ta me to be the t�erson described
herein, or who prnduced as identification, and who did/did
noT take �n oath.
t��s�uimH� �:YBi�tiFfdZ2i FUii;
N4TA�Y�UBf ' ` �:��''r:;�- Comm.�HN�4991u
=k"' °' 16�2027
��..�,_'��;Expir�s;Jarivary
__�__.�._ ��;�„�9!� N�t.�;�p�!.hiic -Sf�',`af Florida.
(Signatur�?
���ii 1� �:Q1�i iE� � ��
My .^.cmr*'�+ssian ex�ires: 1���
31 of 31
ATTACHMENT A
RESOLUTION&COMMISSION AWARD MEMO
RESOLUTION NO. 2025-33806
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO NEGOTIATE NO. 2024
OQ7-ND, FOR THE MANAGEMENT AND OPERATION OF THE COLLINS
PARK ROTUNDA; APPROVING THE MANAGEMENT AGREEMENT (THE
"AGREEMENT") BETWEEAI THE CITY AND FRIENDS OF THE BASS
MUSEUM, INC., ATTACHED TO THE CITY COMMISSION MEMORANDUM
ACCOMPANYING THIS RESOLUTION AS EXHIBIT A; AND FURTHER
AUTHt)RIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT.
WHEREAS, on December 13, 2023, the Mayor and City Commission approved the
issuance of the Invitation to Negotiate (ITN) No. 2024007-ND for the Management and
Operation of the Collins Park Rotunda; and
WHEREAS, on January 19, 2024, the City received a total of 2 proposals; and
WHEREAS, on February 2, 2024, the City Manager, via Letter to Commission No. 038-
2024, appointed an Evaluation Committee; and
WHEREAS, the Evaluation Committee convened on February 15, 2024 to review and
score the proposals; and
WHEREAS, the Evaluation Committee received an overview of the project, information
relative to the Ciry's Cone of Silence Ordinance and the Government Sunshine Law, general
infarmation on the scope of services, and a copy of each proposal; and
WHEREAS, the Evaluation Committee was instructed to score and rank each proposal
pursuant to the evaluation criteria established in the ITN; and
WHEREAS, the Evaluation Committee process resulted in the ranking of proposers as
follows: Friends of the Bass Museum, Inc. ("The Friends"}, as the top- ranked proposer, and
HZIP LLG, as the second- ranked proposer; and
�.
WHEREAS, on April 3, 2024, via Resolution 2024-32975, the Mayor and City
Commission authorized the Administration to negotiate a management agreement with The
Friends, providing that the final negotiated agreement be subject to the prior approval of the
Mayor and City Commission; and
WHEREAS, the Administration and the City Attorneys O�ce have drafted, negotiated
and finalized the Management Agreement with The Friends(the "Agreement"); and
WHEREAS, the Agreement is attached to the City Commission Memorandum
accompanying this Resolution as Exhibit"A;" and
WHEREAS, pursuant to the terms of the Agreement, The Friends shall use the Collins
Paric Rotunda for the following, in addition to such ancillary uses as are customarily related to
the following primary uses: (i} as a venue for not-for-profit art-related events, special events,
programming, production, presentations, exhibitions and other cultural activities, and (ii) as a
performance venue, public auditorium, and facility for film/television/photographic/audio
productions, and (iii)faciiity rentals; and
WHEREAS, the City and The Friends have negotiated the following essential terms: (i)
the Agreement is at no cost to the City, (ii) The Friends will not be responsible for the payment
of a use fee or rent, (iii) the City will pay for electric and water usage and The Friends will pay
for phone and internet costs, (iv} the Agreement is for an initial term of three years, with one 2-
year renewal option, (v) the commencement of the initial term of the Agreement is contingent
upon the Gity obtaining a Certificate of Occupancy for the Collins Park Rotunda, (vi) the Ciry
retains use rights for events and meetings without paying a use fee, but wilt pay out-of-pocket
expenses related to such use, (vii) The Friends will perform routine maintenance and maintain
the Facility in good, clean and sanitary order, (viii) the City is responsible for repairs and capital
improvements, (ix) the Agreement provides six annual rental waivers to qualified nonprofit
organizations for the use of the Collins Park Rotunda, and (x) The Friends will produce a
minimum of 36 events annually, with an estimated attendance of 50,000 visitors; and
WHEREAS, based upon The Friends' established record as a successful cultura� arts
partner, the City Manager recommends approving the Agreement in the form attached to the
City Commission Memorandum accompanying this Resolution as Exhibit A.
NQW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Invitation to
Negotiate No. 2024-007-ND, for the management and operation of the Gollins Park Ratunda;
approve the Management Agreement (the "Agreement") between the City and Friends of the
Bass Museum, Inc., attached to the Gity Commission Memorandum accompanying this
resolution as Exhibit A; and further authorize the City Manager to execute the Agreement.
PASSED and ADQPTED this��_day of J__�2025.
,�< .
s�
Steven Meiner, Mayor
ATTEST: ���� � � ����
�$.�ti' �..
Rafael E. Granado, City Clerk =�`� �c`5'�'%
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APPROVED AS TO
FORM & LANGUAGE
& F�R EXECUTION
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-t1,3) zou-'
y ttorney � - Date
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Procurement Re�quests -C2 Q
l�l1 I Al�l1 I B E A��
CC}MMISSIDN MEMORANDUM
TO: Honoraa4e Mayor and Members of the City Commission
FRf�M: Enc Carpenter. City Manager
QATE: July 23, 2025
71TLE: A RESOLUTI4N OF THE MAYOR AND GITY COMMISSIQN OF THE CITY OF
MIAMt BEAGH, FLORIDA, ACCEPTING THE RECUMMENDATION QF THE ClTY
MANAGER, PURSUANT TO It�VITATIQN TO h1EGt�TlATE NO. 2Q24-007-ND, FOR
TNE MANAGEMENT AND OPERATION C?F THE CULLINS PARK ROTUNDA;
APPROVWG THE MANAGEMENT AGREEMENT (THE "AGREEMENT")
BETWEEN THE CiTY AND FRIENDS OF THE BASS MUSEUM. INC., ATTACNED
TO TNE CITY C�MMISSICIN MEM�RAN(�UM ACCOMPANYING THIS
RESOLUTIUN AS EXHIBIT A; AND FURTHER AUTHQRIZING THE CITY
MANAGER TQ EXECUTE THE AGREEMENT. (TOURISM AND CULTURE
DEPARTMENT)
RECOMMENDATION
7he City Adm�nsstratian ("Adminisirat�on") reeommends that the Mayar and CEty Cammission
{"Gity Co�nmission"}approve the Resofution
BACKGROUND�/HtST�RY
Miami Beach`s Collins Park Cultural Q�strict is home to a rich tapestry of cultural. performing arts
and c�vic arganizations antt fa�ilities including the Miami Beach Regional Library, Miami Gity
Ballet. The Bass Museum af Art, the future Callins Park Cuitural Center, and the Cotiins Park
Rotunda (the "Rotunda"). The City of Miami Beach commissianed th� Rotunda in 1962 as an
auditorium for the adjacer�t library. The space has served variaus uses, incfuding a venue for art-
related special event actrvations. For example. in 2019, thraugh the City's Artist in Residence
pragram, the Rotunda served as a community meeting space ta discuss issues related to the
enuironment. In 2021, the Rotunda was temporarily used as an artist stud�o to produce a
c�ommunity-based public artwork that was cammissioned through The Bass M�seum of Art. Art
Basel has also programmed the space with site-specific art instailations.
The Rotunda is tn the process af being renavated under the management of the Office of Capital
Improvement Projects (C!P}. Un �ecember 13, 2023, the City Commission awarded !TB 2023-
321-DF, far the Collins Park Ratunda renovatio�s, with an anUcipated final completian date of
December 2425. The scope of work includes a camplete renovation of interior and ex2erior
systems, inearporating Americans with DisabiGUes Act (AQA� accessibility requirements, and a
new stand�alone building which will house restrooms and mechanical equipment.The renovations
are funded, in pari, through the Arts and Gu�ture General Obligatian Bond, as weil as a State of
Florida g�ant.
Qnce the space is renovated< �t is iniended to be used as a space ior art organizations and artists
to create, display and p�erform. Ir� anticipation of the completed renovations. on December 13,
2023, the Mayor and City Commiss�on authorized the issuance of ITN No. 2024-Q07-ND to
rec�ive and consider proposals far the management and op�ration af kt�e Collins Park Rotunda.
The gaal of the ITN process was to engage an arganization t�develop and implement active arts
or cultural uses far the Ratunda, while managing and aperating the faciVity as a first-class, high-
qua4ity, state-of-the-art venue. ITN respan 1Q9 of 1791e and received on January 29. 2024. The
City received two (2) proposals from Friends of the Bass Museum, Inc. and HZIP LLC. On
February 15. 2024,an evaluation committee appointed by the Ciry Manager convened to consider
the proposals received.
The evaluation process resulted in the ranking of proposers in the following order�
1st ranketi- Friends of the Bass Museum, Inc.
2nd ranked - HZIP LLC
ANALYSIS
Qn Apnl 3. 2024, via Resolution 2024-32975. the Mayor and City Commission author�zed the
Adm�nistration to negotiate a management agreement with Friends of the�ass Museum, Inc. The
Resolution provided that the final negotiated agreement be subject to the prior approval of the
Mayor and City Commission.
As directed by the City Commission, City staff proceeded to negotiate the terms of a management
agreement with Friends of the Bass Museum, Inc. The agreement outlines a three-year term,
with the option to renew far an additional two-year period, at no cost to the City. Under the
agreement, the Collins Park Rotunda will operate five days per week, from 12:00 p.m. to 5:00
p.m., and will host approximately 36 public programs annually, with an estimated attendance of
50,000 visitors.
The agreement fu�ther provides six (6) annual rental waivers to qualified nonprofit organizations
for the use of the Coll�ns Park Rotunda. These venue waivers are administered by the Cu►tural
Arts Counal and are designated specifically for nonprafit arts organizaUons presenting performing
aRs programming in Miam� Beach, mcluding theater, dance, music, cabaret, opera, performance
art, multi-disciplinary works. and film. The commencement of the agreement is contingent upon
the C�ty abtaining a Certificate of Occupancy for the Collins Parfc Rotunda.
The Collins Park Rotunda aligns with The Bass Museum's broader vision to establish a
comprehensive cultural campus within Collins Park. As a free public art pavilion offering rotating
exhibitions and ongoing programming—such as artist talks and live performances—the space is
intended to amplify the museum's mission of connecting international contemporary art with Miami
Beach's diverse audiences.
FISCAL tMPACT STATEMENT
The management agreement for The Rotunda was negotiated with The Friends of the Bass at no
cost to the City.
Does this Ordinance require a Business Impact Estimate?
(FOR QRDINANCES ONIY)
tf applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: https�l/www miamibeachfl qovlcity-halllcity-clerk/meetinq-noticesl
FINANCIAL INFORMATiON
CONCLUSION
110 of 1791
After reviewing the negotiation process and the proposal ftom Friends of the Bass Museum, Inc..
it is recommended that the Mayor and City Commission adopt the Resolution approving the
material terms of an agreement, pursuant to Invitation to Negotiate (ITN) 2024-007-ND for the
management and operation of the Collins Park Rotunda: and authorizing the City Manager and
City Clerk to execute an agreement with Friends of the Bass Museum, tnc
Appficab(e Area
South $each
Is this a "Res+denfs Riaht to Know" item, !s lhis item related to a G.O. Bond
Qursuant to City Code Section 2-17? Proiect?
No No
Was this As�enda Item initiallv reauested bv a lobbvist whichi as defined in Code Sec. 2-481
incfudes a c�rincic�a! enaaQed in labbvina? No
!f so, specify the name of lobbyistjs)and principal(s):
Department
Procurement
Sponsor(s1
Co-sponsor(s)
Condensed Title
Approve Management Agreement w/Bass Museum (ITN 2024-007-ND), Collins Park Rotunda.
TC(PR
Previous Action 1Fo�Citv Clerk lJse Onlv)
111 of 1791
_.e. . . � . , .. _. _,_.� .
. .�..- .:.�....__ . . .._ �.�y.ta::.. �c..a'-��- - -
MANAGEMENT AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FR(ENDS OF THE BASS MUSEUM
FOR THE MANAGEMENT ANQ OPERATION OF THE COL!!NS PARK ROTUNDA
7HIS MANAGEA4ENT AGREEMENT (this "Agreement") is effectwe as of the
, 2025 (the "Effective Date"), by and between the CITY OF MIAMI BEACH.
a Florida municipal corporation, having its principal office at City Hall, 1700 Convention Center
Drive, Miami Beach, F{orida 33139 (the"City"), and FRIENDS OF TH� BASS MUSEUM, INC.,
a Florida not-for-profit corporation,whose current address is 2100 Collins Avenue. Miam�Beach,
FL 33139 ("The Friends").
RECtTALS
WHEREAS, the City �s the owner of the Ca�lrns Park Rotunda(the 'Rofunda"), located at
2100 Gollins Avenue, Ciry of Miami Beach, Florida. 33139, and which is more particularly
descnbed and deprctet!fn Exhrbrt"A."attached hereto and made a part hereof(the"Facility"); and
WHEREAS, on December 13, 2023, the Mayor and City Commission approved the
issuance of the Invitation to Negotiation (ITN� No. 2024-407-ND for the Management and
Operation of the Collins Park Rotunda; and
WHEREAS, pursuant to Resolution No. 2024-32975, on April 3, 2024, the Mayor and City
Comm�ssion accepted the recommendation of tF►e City Manager to negotiate an Agreement with
The Friends further, requiring that the final Agreement be subject to approva! by the Mayor and
City Commission, and
WHEREAS accordingly, the Crty and The Fnends have negotiated the following
Agreement,whereby the City wishes to engage The Friends. and The Friends hereby accept such
engagement, to provide management services far the Facility on the terms and conditions set
forth herein.
NOW THEREFORE, recognizing the aforestated recitals as true and correct and
incorporating herein, and in consideration of the mutual covenants and conditions herein
contained. it is agreed by the parties hereto as foffows�
SECTtON 1. OEFtNtTtONS.
For purposes of thrs Agreement, the following terms have the meanings referred to m this
SecUon 1:
"Bass Museum Agreement" - that certain agreement between the Ciry and The Friends
for the operation and management of the Bass Museum of Art dated as of October 1, 2024
"C�" -as defined in the first paragraph of this Agreement.
"City Commission" -the goveming and legislative body of the City.
1 of 31
UM �s i+zzti.d.o-����ay ,,st;� 112 of 1791
OraR ContraCf n0 2<-0QT-01
"Citv Manaqer" - the chief executive officer of the Ciry, or such person who shall be the
City Manager's designee, as deflned below and as may, from time to time, be authorized in writing
by the City Manager to act for himlher with respect to any or all matters perta�rnng to this
Agreement. City Manager's designee shall be the City's Tourism and Culture Director.
"Contract Year" - each one-year period beginning October 1st and ending September
30th.
'Efiective Date" - provided that this Agreemeni has been executed by City and The
Friends, the date set forth �n the first paragraph of this Agre�ement.
"Event" - all uses at the Facility which involve a scheduled show with a beginning and
ending time, typically all within the same day. With respect to a`Series"(as such term is hereafter
defined"), each show within the Series shall constitute an EvenE.
"Event Expenses"-any and a(f expenses �ncumed or payments made by The Frrertds rn
connection with the occunence of an Event at the Facility mcluciing, but not limited to, costs for
sta�ing, and costs relating to set-up and clean-up.
"Expiratior+ Date"-as defined in Section 2.1.
"Facili " - as defined in the Recitals of thia Agreement. and as depicted in Exhibit"A"
hereto.
'Facility Rentals"-temporary u�e of the Faciliry at specific mtervaf of time pre-determined
and agreed upon by The Friends.
"Fiscal Year' -each City fiscal year beginn�ng Qctober 1st and ending September 30th.
"Governmenta!Requirements" -all laws,ordinances, rules, regulations, statutes, policies
and procedures (;ncluding administrative guideNnes), and other legal requirements of any
governmental body or authotity or any agency thereof{including, without limitation, federal, State,
County, and Ciry).
"Net Operation L ProfiC-with respect to a Fiscal Year, the excess, if any, of Operating
Expenses for such Fiscal Year over C?�erating Revenues for such Fisca( Year, in the case of a
loss:and the excess, if any. of Operat�ng Revenues for such Fiscal Year over Operating Expenses
for such Fiscal Year �n the case of a profit.
"Operatrng ExDenses' - any and a�� expenses and expendifures of whatever kind or
nature incurred. directly or mdirectly, by The Fne�ds in operating, managing, maintairnng. and
promoting ihe Fac�Gty induding, but not limited to: employee compensation, employee benefits,
supplies. materia{s, costs of any independent contractors. advertising costs, all costs of
maintaining the Faciliry !as required by this Agreement}, marketing and public relations costs and
commissions,janitorial and cleaning expenses, dues and membership costs, amounts expended
to proc�re and mamtain permits and licenses, sales taxes imposed upon rentals. professional
fees directly relating to the operation of the Faciliry, printing cosfs. Event Expenses, postage and
freight costs, equipment rental costs, computer equipment leases and line charges. telephone
and telecommurncations services, artist and tafent fees, show settlement charges, security
expenses, travel and entertainment expenses in accardance with The Friends' normal policies,
the cost of empfoyee uniforms, safety and rrtedical ezpenses. exierminaior costs, costs relating
to the maintenance of signage, costs associated w�th compliance of Govemmental Requirements.
aN premrums for rnsurance carried by The Fr�ends pursuant to Section 11, and all other costs of
operating the Facility. Operating Expenses shall not, however, include any costs of litigation
2of31
Dk1 u5 2 ��'464^v: ;99'a;f 'lG>
113 of 1791
��� �
w� r.,.,__��,��„��. ti�.:,,�
�:�
praft ConK�t no 24-U07-01
between City and 7he Friends, or any costs that are specified in this Agreement as costs to be
paid by City. All Operating Expenses shall be determined in accardance with generally accepted
accounting principles consistently appfied and recognized on a fu11 accrual basis.
"Operatinq Revenues" - any and al( revenues of every kind or nature de�ived from
operating, managing or promoting the Facitity including, but nat limited tp: concession fees,
renta(s, revenues fram merchandise safes, advertising sates. equ�pment rentafs, box o�ce
revenues, food service and concession revenues(Nawever, if such revenues are collected in the
first rnstance by and retai�red by the concess+onarre, anly tt►e amount of sirch rever�ues paid by
the co�cessianaire to The Friends shall be included as Operating Revenues�, commissions or
other rever�ues from d�coratioR and set-up, securiry and other subcontractors (Nowever, if such
revenues a�e collected in the first instance by and retained by such subcontractors, only the
amount of such revenues paid by such subcontractors to The Friends shall be included as
Operatin� Revenues), revenues generated from separate agreements with The Friends
pertaining io the Facility. interest revenues, and any ather m�scellaneous operating revenues; all
as determined in accordance with generally accepted ac�ountir�} principles consistently applied
and recognized on a full accrual basis. For the sake of c�arity, the part�es acknowledge that
revenues from the sale of tickets for Events at ther Facifity are nat Operating Revenues but are
instead revenues of the promoter and/or performer of each such Event unless retained by The
Friends. Ta the extent that The Friends cai(ects suct� t�cket sate rever�ue e►rt beha+f of a prornater
andior performer, and The Friends retains such ticket sale revenue as the source of funds from
which The Friends cottects the renta� ch�rges and other even� re�mbursemertts owed by the
promoter andlar performer for use of the Facility, such charges and reimbursements shal! be
Qperating Revenues hereunder Op�rati►�g Revenues sha!! also not inciude any revenues from
name-in-title rights (i.e., the right to rrame the exte�ior or interior af the Facility or any portion
thereof, except as expressiy set forth he�e,lna. and any s�gnage relate�cf thereto, all of which are
specifiCally reserved ta the C►ty.
"QuarterlY%Quatker�s��-C7�ober 1 st, J�►u2�ry 1 S`.Aprit 1'� and July 1 s�of each Fiscaf Year.
"Series" - a sequenc� of �vents which may ar may not invqtve the saRre productiort
elements but can be chara�te�ized by a unifying theme and schedule.
"The Friends"-as defined in the first paragraph of this Agreement.
SECTIQN 2. TERM.
2.1 tnitial Term. This Agreement shall be far an irntial term of three (3i years.
commencing on the Constructicu� Completion Date (as defined below) and ending on the third
anniversary thereof(tt�"Expirat�n Date') (the"IniUal Term"'}, unless earlier terminated pursuant
to the provisions of this Agcees�rtent.
2.2 Renewa! Term{S}. The City and The Friends may agree to extend this Agreement
for one(1}additionaf term of two (2}yea�s (the "Renewal Term")by agreeing to such extens+an in
writing not less than twelve (12} months prior t4 the expiration of the lnitial Term or an exercised
Renewaf Term. Tt�e lrrrtra� 7errrr artd any s�cr,essive Renewal Terms, if agreed by the Ciry and
The Fnends, may collectively be referred to as the"Term".
2.3 Effective Date. The�riends hereby acknawledge that, as of the Effective Date.the
Facility is under constructian with an anticipated completian date of Fall 2025. The Friends shall
not take passessian of, nor occupy the Facility until receipt of written natification from the Ciry
confirming that all necessary inspections have been completed and the required permits and/or
certificates, incluqing without limitation a certificate of occupancy, have been �ssued (the
"Gonstruct�on Completion Date"7 The Friends shall include a provision in all contracts for Events.
3of31
uti� �s z�z�,aaao-����as,3a:s 114 of 1791
_ .... ._._._ .. _,.....:,� ._,k:-.,�.��:,-.�,�,.:>�.,.�.,.�..�.�,r..,....�.....���t_..-�-_.�-��-�,�„�.�.�..,.�..�,.�,.
tkaR Convnct ra.24-007-Qt
programs, and exhibitions booked prior to the issuance of the Certificate of Occupancy allowing
termination of said third-party co�tracts by The Friends without cause and without financial
penalty. Without limiting the foregaing, The Friends shall be solely responsible for alt costs,
claims, losses, and expenses resuiting from the cancellation or postponement of any Events
booked by The Friends prior to the issuance of the Certificate of Occupancy for the Facifity. Ali
agreements entered into by The Fnends and a third party shall be subject to this Section 2.3
SECTION 3. OPERATION AND MANAGEMENT OF THE ROTUNDA.
3.1 General Scope and Manaqement of the FacilitY The City hereby engages The
Frfends to operate, manage, maintain. promote and market the Facility during the Term. upon the
terms and conditions hereinafter set forth. The Friends accepts the engagement and agrees to
operate, manage, maintain, promote and market the F�c,liky, at a minimum, in a manner and
quality consistent with the operation of The Bass Museum of Art per the Bass Museum
Agreement. Subject to the terms of this Agreement. The Fr►ends shall be, as agent for the Ciry,
the sole and exclusive manager of the City to �perate, manage, ma�ntain, promote and market
the Facility during the Term. In such capacity, except as otherwise expressly reserved under this
Agreement to the City, and/or except for such rnatters as are subjed to the approval of the City
or City Manager, and The Friends shall have exclusive authority ovef the management and
operation of the Facitity.
3.2 �ermrtted Uses ar�d Parkrnq. The Fr�ends sha!! use the Facility solely and
exclusively as a venue for not-fOr-proit art-related events, special events, programming,
productiorr, presentations, exh;bitions and other cultural ac�innties. The venue may also be used
as a performance venue, pubUc auditorium, at�d faality hx filmltelevisionlphotographic/audio
productions, or any combinat�on thereof. and for such ancillary uses as are customarily related to
such primary use includ�ng, without limitation broadcasting, recording, filming, private functions
pursuant to a facility rental agreem�nt approved by the City, in each case in conjunction with an
Event then being held;a�d sale of inerchandise related to any Event then being held. The Fnends
shall be responsible for ensuring that any requisite special event permits, which the City of Miami
Beach may require for outdoor Events only are proQer(y secured.
As the Faciqty does not irtdude dedicated parki�g fo�the bufld+r�g. Patrons of Events may
park in publ�c parking ta�s and ga�a�es �f and to the extent available, upon paying the applicable
parking Charges No other uses shg11 be permitted without the prior written approval of the City
Manager, wh`ch approval may be granteci or withheld in his sole discretion. Any such other use
which the City Manager approves must, however be in accordance with (i) the A�ticles of
Incorporation and other charter doc�ments of The Friends; (ii)all laws and regulations applicable
to not-for-profit e��fies (�ii� all applicable Governmental Requirements; and (iv) all ad valorem
tax-exempt uses of praperty under Chapter 196, Florida StatuteS.
3.3 Prohibited Uses It is understood and agreed that the Facitiry shalf be used by The
Friends during the Term only tor the stated purposes in Section 3.2, and for no other purposes or
uses wF�atsoever, without express written permission of the City Manager. Notwfthstarrd�r+g
anything contained in Section 3.2, or any other term or condition of this Agreement: (1) The
Friends wrH not rnake or permit any use oi the Facil�ty ihat, directly a indirec2ly, �s forb�dden by
any Governmental Requirement, or that may be dangerous to life, limb or prope�ty; and (2) The
Frie�ds may not commit waste on the Facility, use the Fac�lity for any illegal purpose, commit a
nuisance on the Faciliry, or allow any toxic, hazardous or dangerous substance to be brought into
the Faciliry or stored therein (other than small quantities of materials customarlly used in the
aperation of a live theatrical performance and production venue, which shall be used and stored
in compliance with Governmental Requ�rements). In the event that The Friends uses the Fac�liry
for any purposes not expressly permitted herein, then the City. through its City Manager. may
4of31
115 of 1791
DM lrS 11'tE14b40 t lxJ9?43 13fi3
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declare this Agreement in default and, in addition to all other remedies available to City, restrain
such improper use by injunction or other legal action, with or without notice to The Frie�ds. 7he
Friends agree not to knowingly use the Faciliry for or to permit the operation of any offensive or
dangerous activity, nuisance, or anything against public policy. Except as may result from acts of
force majeure,The Friends agree that it wi(I not a(low the Facitity to become unoccupied or vacant.
The Friends shall take appropriate precautions to prevent fire on the Facility, including, without
fimitation, maintaining existing fire detectron devrces artd extrngurshrrrg equrpment at a�!times.
3.4 Qperatronal Rules for Facility.
3.4.1 Amplified Sound and Live Entertainment: THE FRIENDS SHALL ABIDE
BY THE MIAMI-DADE COUNTY NOISE ORDINANCE AND CITY OF MIAMI BEACH NOISE
ORDINANCE,ARTICLE IV OF TNE CITY CODE. AMBIENT LEVEL FROM 11:00 PM—7:00 AM
NOT TO BE HEARD WI7HIN 100 FEET. The Friends will only be permitted to use in-house audio
system in cannection with any Events hefd at the Facility and, at all times, the sound levels may
not exceed 105dBC. Additionally, The Friends shall be responsible for ensuring that users of the
Facility do not use temporary sound equipment for any Event heki at the Faciliry.
3.4.2 Facilitv Hours of Operation and ReQuired EventB. The Rotunda will be
open to the pub(ic at(east 1.512 programmed hours per year, Wednesdays Eo Sundays from 72:00
pm to 5:00 pm, and one night-time period every third Thursday of the rho�th until 9:00 pm.
provided, however, that the Crty Marager shal! have the discretion to extend ihe hours of
operation on a case-by-case bas�s to 11:0� pm on the weekends (Friday or Saturday) and to
f2:3D am orr New Year's Eve. Th�ough partnerships with other organizations, the Facility's hours
of operation may be extended during more nightt�me hours as needed. Any extension of the
hours af�peration under this Subsection 3.4 2 shall be requested in writing to the City Manager
in advance of the scheduled Event: provided, however, The Frie�ds may program additional
nights upon prior written notice� the C�ty Manager or designee as long as The Friends adhere
to the following: (i) the agreed-upo� hours of operation from 12 00 pm to 5:00 pm, and (ii) all
applicable Governmertt8l Regulatiort6. including but not limited to any noise ordinances.
3.4,3 Cessation/Suspension of Ap�oved Use(s) and/or Business Activ�N(ies).
Notwrthstandirtg anything contained �n this Agreement, and except for the Perm+tted Uses
expressly set forth in Section 3 2. �►d in the eve�t that another particular use(s)andJor business
activity(ies� has(ve) beert approved by the Crty Manager, and the C+ty Manager thereafter, upon
reasanable inquiry, determines that th�continuation of such use(s)and/or activity(ies) is(are}, or
may be. +ncor�s+sient, contrary to. and/a detrimental to the Permitted Uses set forth in this
Agreement, andlor to the health, safety and/or welfare of the residents of and visitors to the City
of Miami Beach then the City Manager, upon prior written notice to The FnendS of Same, may
revoke, suspend, and/or othervvise disallow the ob�ectionable uses(s) and/or business
activiry(ies), and The Friends shall immediately cease and desist in providing, and/or continuing
with, said use(s)and/or business activity(ies)within the time period and in the manner prescribed
m the City, subject to such additional guidelines, as may be determined and established by the
City Manager, in his/her sole and reasonable discretion and judgment.
The Frfends sha11 cause the Faciliry to be available and open on a year-round
basis, subject to closures for reasonable periods for rehearsal, set design, repairs, maintenance
artd alterations. AI! Events and all uses shall conclude prior to 10�00 p.m. on weekrnghts, and
may be extended to 11:00 p.m on weekends (Fnday and Saturday� and 12:30 a.m on New
Year's Eve, if approved in advance by the City Manager or designee, in wnting; provided,
however, that The Friends' employees and/or contractors may be perm�tted to remain at the
Facility beyond 10�00 pm on weekdays or 11:00 pm on weekends, however, no later than midnight
in the event that same is necessary for purposes of taking down and/or dismantling a production,
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cleaning the Facility after a performance, etc., so long as The Friends' activities at the Facility
during this time do not disrupt and/or negatively impact the surrounding neighborhood. In the
event of such disruption, the Ciry Manager shall have the right to either strictly enforce tfie hours
of operation, or impose reasonable guidelines upon The Friends as a condition to keeping the
Faciliry open for the aforestated purposes (beyond 10:00 pm) THE FRIENDS
3.5 Third Part_y Events. The Crty and The Frrends agree and acknowfedqe that the
Facility will be primarily used by The Friends to provide top-quality cultural and art experiences to
the Crty's residents and vrsitors, but that 7he Frrends may also, from time to time, reni the Facility
to third party presenters consistent with the terms herein. Except as otherw�se provided herein
The Fr�ends shal! have ihe sole aufhority to approve or deny the scheduling of any Event in the
Facility and may refuse to book any type or category of Events for any reason whatsoever, so
long as the event is cansistent with Section 4 of this Agreement and applicable Governmental
Requirements. The Friends shall have no obligation to book any type or category of Events (or
specific Event)that are inappropriate or unprofitable, as reasonably determined by The Friends,
or which may in any way interfere with the day-to-day activities at area residents and bus�nesses.
Notwithstanding the preceding, or any other term o�condit�on of thisAgreement,the Ciry Manager
shall have the right to prohibit certain Events or uses from occurring at the Facitity, upon the City
Manager's reasonable determination that such Event or use might present unreasonable safety
concerns or viotate (or otherwise not comply with}Govemmentaf Requ�rements.
3.6 Crty �vents. Subject to avaffab�6ty at ihe FaciHty, the C+ty shal! have the right to
use the Facility, or any pa�t thereof. far the benefit of the community for such purposes including.
but noi limited to, meetinss, City-sponsored special events, Tourism and Cultural DepartmenYs
events, and other purposes. as deemed nec�ssary by the City Manager or designee, in its sole
and absolute discretion, without the payment of any rental or use fee. except that the direct out-
of-pocket expenses incurred in connection with such uses shall be paid by the City. The City will
provide no less than thirty (30)days nobce to The Friends of any request to use the Facility.
3.7 Rotunda Marketma, The Friends shalt create and implement consistent marketing
materials, including, but not limited to, public re(at�ons, socia( media campaigns, and paid
marketing outreach, to ensure that the Miami Beach residents in general are aware of programs
taking place at the Fapf�ty.
3.8 R�qhts of Entry +r: favc�r of the Gfty. Wrth �rior reasonable, writien not�ce,
representatives, contractors and ernployees of the City shall have the right to enter all portions of
the Fac,lity to ir�spec! same, to observe the performance of The Friends of its obligations under
this Agreement, to install, remove. ad�ust, repair. replace or othen�vise handle any equipment,
utility lines, or other matters in, on, or about the Facility, or to do any act or thing which the City
may be obligated or have the right to do under this Agreement. Nothing contained in this
subparagraph Is intended or shall be construed to limit any other rights of the Ciry unde� this
Agreement. The City shatl not unreasonably mterfere with the activities of The Friends hereunder.
and the C�ry's actions shall be conducted such that disruption of The Fnends operation of the
Facility shall be kept fo a minimum and there shatt be no disruption of any Event by the City
pursuant to its right of entry under this Section 3.8.
3.9 Securi . The Friends shall provide reasonabfe security to protect the Facility and
tis equrpment, materials and facilii�es, including any City equipment, fumishings. and fixtures used
by The Friends, and shall be solely responsible to the Ciry for any loss or damage to any Ciry
equipment, furrnshings, and fixtures so used by The Friends.
3.10 Siqnaqe. Exterior messaging and marketing found on the front exte��or of the
building will be controlled by The Fnends and will list only Events taking place within the Facility,
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in addition to recognition of sponsors; provided, however, aii exterior signage shall be approved
by the City Manager or designee, which approval shall not be unreasonably withheld, conditioned
or delayed. The Fnends shall provide, at its sole expense and responsibility, any required signs
within the Facility. All signage (whether interior, exterior, permanent and/or temporary) shall
comply with all aRplicable Governmental Requirements and sha(f be maintained by �'he Friends
in good condition
SECTION 4. SG�PE OF SERVICES.
The Fr�ends shall manage the Facil�ty in a manner consistent with the operations,
rrtanagement, pror►�otron, and markefing of other comparable first-class facilities. such as The
Bass Museum("Comparable Facilities"},and in accordance with the requirements set forth in 17N-
2024-007-ND. To ensure the continuous operation of the Facility, and commencing on the
Construction Completion Date, The Friends shall produce no fewer than 36 Events at the Facility
during each Contract Year of the Term. Each individual Event within a Series shall be counted
separately toward the 36-event requirement.
SECTION 5. ANNUAL, REPORTING.
Within ninety (90) days after the end of each Contract Year, The Frtends s�tal! submit to
the Ciry a detailed report ("Programmatic Annual Report"1 setting forth the bNowing info�mation�
i. The number of Events hosted during the previous Year, including the
charge to the pub►ic for the event, if any, and data as to each Event, such as the number in
attendance at each Event and feedback received,both solicited and unsoliated. as to each Event.
ii. The number of Faci�ty Rentals and the charge for said Faciiity Rentats.
iii. The Events scheduled or anticipated for the upcoming Year and the number
of residents and visitors antic�pated Oa be fmpacted.
�v. An annual mana�ement plan, which shall include the annual operating
budget fo�Uie tf�en cwrent Fiscat Year.
v. The Fnends'artticipated operations ior such F�scal Yea�. inGuding planned
operating and maintenance activiUes. anUcipated capital improvements and capital equipment
purchases, and an anticrpated budgei therefore, ant;cipafed Events at the Facility (to the extent
known at such time), and planned equipment and fumishings purchases.
vi. A detailed list of then-known major capital repairs anticipated for the
Faciliry, which will be the sole respansibility of the City.
SECTION 6. COMPENSATION TO TME CITY FOR USE C)F 7NE FACtLITY(USE FEE).
6.1 Base Use Fee. The Fnends shall not pay the C�ty any annual use fee for the nght
to use the Facifity in consideration of i'he Friends not for p�ofrt status and +ts rnvestments rn
programming, staffing, marketing and managing the Facility. All other amounts due hereunder
shall be pard to Crty in feqal tender of the Unrted States of America ai the follow�ng address�
Tourism Cultu�al Development Department, 1755 Meridian Avenue Suite 500, Miami Beach,
Florida 33139, Attention: Lissette Arrogante, Director ar at such other place that City may
from time to time designate by notice in writing.
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6.2 Additionai Fees and Charqe. The Fnends shall pay all costs and expenses related
to Operating Expenses, except with respect to utilities for which the City is responsibie, as more
specifically set forth in Se�tion 9.5 herein. The Friends hereby irrevocably and unconditionally
guarantees to the City that Operating Revenues shall at all times be sufficient to pay as and when
due all Operating Expenses and any and all other amounts that The Friends is obtigated to pay
pursuant to this Agreement, and further covenants and agrees that if at any time there are
insufficient OperaUng Revenues to pay aft of the foregoing amounts, as and when requrred, The
Friends shall immediately pay the difference from The Friends' own funds. This obligation is
absolute and unconditional and shatl even apply ri Operatrng Revenues are reduced a limiied by
facts or circumstances not contemplated by the parties or for reasons beyond the parties'control.
The pravisions of this Sect�on 6.2 sha11 survive any termination or expiration of lhis Agreement.
6.2.1 Free Charitable Use The Cultural Arts Council may issue up to six(6)rental
waivers per calendar year to quafified nonprofit organizations for use of The Rotunda Venue
waivers are available for nonprofit arts organizations that will present performing arts activities in
Miami Beach. These perfoRning arts activities include: theater, dance, music, cabaret, opera,
performance art, multi-disciplinary works and film. Venue waivers w�ll cover rental fees for up to
four days per week. Venue waivers are funded by the Commun�ty Benefit fund and administered
by the Tourism and Culture Department folbwing review and recommendation by the Miami
Beach Cuftural Arts CounciL A(though City sha11 not owe a fee, rent or ather payment strrctty for
the Charitable Use, (1) City shall promptly iw�th�n ten (10j business days al� receipt of invoice
thereo� rermburse The Fnends for al� �ctual costs incumed by The Frier�ds to facrlitate the
Charitable Use, including, without fimitatron, The Friend's standard charges for janitorlal, clean-
up, crowd and traffic control, set-up and tear-down costs and fees and charges (including far
materials,labor and oth�r services}diredly necessitated by tfie occurrence of any Charitable Use;
(ii) The Fnends shall retain exclusive rights to the operation of all concessions and other
operations at the Facil�ty du�ing any Char�table Use, includ�ng, without limitation, food and
beverage concessions and sales, including alcoholic beverages (but City Manager shall have the
right to prohibit the sak of alcoholic beverages c#►ring any Ch�itable Use) and all proceeds of
sales and concession c�perat�ons shall be Operat�g Revenues {City shatl have no right to retain
or reserve any portion thereof nor to operate m competition fherewith}; The Friends wi(( ensure
that the priqng for any concessions shalt not exceed the normal pricing therefor charged at
standard Evertts at the Facitity; and iiii) any Char�table tlse Event shatl be scheduted rn
accordance with The Ftiends scheduling needs so as not to conflict with or �mpair The Fnends'
ab�t�ty to mamtarn rts anticipated schedule of Ever►ts; but shall otherwise be scheduled at a time
convernent for the Ciry, w�tfi The �riends reasonably cooperating with City in coordinating all
schedul�ng (but in any case, The Fnends shall not be obligated to permit any Charitable Use
unless schedu(ing thereof was memorialized �n wr�ting signed by the parties in advance of the
Chantable Use Event); and(iv)City shall not be entitled to"rol►over"or"carry forvvard"any unused
Charitable Use from a prior Fiscad Year, such that, in the event during any Fiscal Year no such
Charitable Use Event occurs far any reason, inGuding reasons which were completety outside
the parties' reasonable control, then, City shall be deemed irrevocably to have waived its right or
entitlement to the benefit of the Charitab�e Use Event that otherwise could have occurred during
the prior Fisca(Years}. Tf�e Friends shafl have the right to promutgate reasonable rules from time
to time concerning the Charitable Use so long as they are consistent with the terms hereof and
n.�les imposed upon other Events at the Facil+ty.
&.3 Sales Tax. The Frier�ds shaA pay and include any and al! addit,onal sums for
applicable sales and use tax, now or hereafter prescribed by State, federal or local law,concurrent
with and to the extent any sales tax is imposed in connection with any payment due hereunder
by The Fnends
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6.4 Caaitaf Improvements. The Friends shal! not be responsibie for paying for any
capitai improvements ar infrastructure related to or for the Facility, which shall at alf times be the
responsibi(ity Qf the City.
SECTION 7. RIGHTS RES�RVEO TO THE CITY.
7.1 RiQhts of EntrY With prior reasonable, wntfen notice. representatives, contractors
and employees of the City shall have the right to enter all portions of the Facility to inspect same,
to observe the performance of The Friends of its obtigations urtder this Agreemerrt, to rnsta�t,
remove, adjust, repair, replace ar athervvise handle any equipment. utitity lines, or other matters
in, on, ar about the Facifrty, or to do any act or thrrx� which the City rnay be obligated or have the
right ta do under this Agreement. Nothing contained in this subparagraph is intended or shall be
constr+�ed to lirr�it any ather �ights of the CiTy under ihis Agreement. The City shall not
unreasonably interfere with the activities of The Friends hereunder. and the Ciry's actions shall
be conducted such that disruption of The Friends operafian of the Facility shall be kept to a
minimum and there shall be no disruption of any Event by the City. Notwithstanding the foregoing,
the City shall have the right ta enter the Facility at any time, withaut prior notice to The Friends,
in the event of an emergency, in the City's reasonabfs discret�on, for the purpase of protecting the
Facility, preventing or mitigating damage. or r�sponding to any condition that poses a threat to
health, safety or proparty. The City shall use reasonabte efforts ta notify the Friends as soan as
practicable following such enkry.
7.2 Si na e. The City Manager shall have the right to direct The Friends ta remove
any signage whrch, rn the City Manager's sole discretron dues not serve or represent the interests
of the City
SECTION 8. RECEIP7S�A►�„O DISBURSEMENTS; RECORDS AND AUOITS.
8.1 Receipts and D�sbursements. 7he�siznds shal!establ�sh and maintain in one or
more depositories. one or more operating, payrall and other bank accounts for the operation and
management �f the Faciliiy, as The Friends shall determine. Alf Operating Revenues collected
by The FrGends from the ope�atio�t of the Facil�ty stsall be deposited irtto the accounts and all
4peraking Expenses sha11 be paid by The Fnends froKn the accounts. Any amounts remaining in
the o�erating accaunts upon expi�atian or terminat�on of this Agreement for any reason, after
payment �all other amotjrtt�that The Friends �s required to pay under this Rgreement through
the date af expiratian or termin�tion. sh�be promptly paid ta The Friends.
$.2 ReC�rds and AudttS. The Friends shall keep full and accurate accounting books
and records relatirtg to a!! Qperafing Revenues and Operating Expenses, 811 in accordance with
generally accepted account�ng principles The Friends shall give the City such boaks and records
during reasonable business t�c�urs and upon reasonable advance notice. Ali books and records
shall be made available c�-aite at the Faciliry or electronically. The Fnends shall keep and
preserve far at least th�ee (3)years following each F�scal Year, or for as lo�g as such records are
required to be retained pursuant to Fforida Public Reco�ds Law (whichever is fongerj, af( sa(es
slips, rental agre�ments, purchase order, sales books. credit card invoices, bank books or
duplicate deposit slips, and other evidence of Operating Revenues and fJperating Expenses €or
such p�riod. The City Manager shall have the right at any time, and from time to time, to cause
independent auditars o� the City's own accountants or audrtors to audii a�l ol the books of The
Friends relating to �perating Revenues. Operating Expenses, tickets and Events including,
without&mitation, cash regrsier tapes, credii card�nvoices, dupl;cate depos�t Eapes, and invoices.
No costs incurred by the City in conducting sueh audit shapl be considered an Operating Expense
and a!1 such audit costs and expenses shall be borne solely by the City.
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�,n,� us z��z,aaao-�;,�s�a��:�a 120 of 1791
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SECTION 9. ALTERATIONS MAINTENANCE AND REPAIRS.
9.1 Alterations. The Friends shall not make any permanent or structural additions.
improvements, or alterations (collectively, "Permanent Alterations")to the Facility without the City
Manager's w designee's prio�written consent, which consent may be granted or withheld in the
City Manager's or designee's sole and absolute discretion. The Fnends may make non-
permanent aiterations which do not affect the Faality's rnfrastructure. structural componeRts or
building systems, including HVAC,electrical or plumbing, (collectively,the"Temporary Alterations"
and together with the Permanent Alterations, the"Alierations")deemed necessary by The Friends.
in its sole discretion, without the City Manager or City's consent provided, however, The Friends
shaJl, at�is sole cost and expense, restore the Facility to its original condition upon the expiration
or eartier termination of this Agreement. If The Friends fail to restore the Facility as provided in
the preceding sentence, the City may perform such restoratio� and recover the costs incurred
from The F�iends.
The cost of all Alterations made by The Fnends shall be borne solely by The Friends from
its own funds and shall not constitute Operating Expenses. unless ofherwise agreed to by the City
under the category of Capital (mprovements or Maintenance. Notwithstanding anything to the
contrary, however, The Friends shall not under any circumstances be permitted to make any
Atterations that: (i) affect the structurat portiorts of the Facrlrty, or �ri) fan! to compJy with any
applicable Govemmental Requirements, or jni) intertere �n �y matenal manner with the proper
functioning of any mechanical, e�ecTncal. plumbrng. HVAG lifie safety or other systems. facilities
or equipment of the Facility. Except as may expressfy be required pursuant to Section 9.2, it is
understood by the paRies hereto that The Fnends shall not be responsible, nor required to pay
far, any other costs related to capital improvements or infrastructure(i.e. including, but not limited
to, plumbing and sewer lines, major efedrical, struciural, HVAC, roof, etc.) with regard to the
Facility.
The Fnends shaH obtain aU required permita for Alterations performed by,through or under
The Friends and shall perform or cause to be performed such Allerations in compliance with all
Governmental Requirements Under no circumsiances shail The Frrends make arty Alterations
that �ncorporate any Hazardous Subsiances. incl�ing. without IimitaUon, asbestos-containing
constructfort materia�s, into the Facrlrty Arty request ior City Manager's consent to any proposed
Alteraiior►s by, through Or under The Friends shs�) be made in writing and shall contain plans or
other written materials describing the work in detail reasonably satisfactory to City Manager,
provided tt� architectural pians shaH not be required unless required for the issuance of a
building permit. The City Manager shall provide or deny consent within twenty(20)business days
following receipt of The Friends' written request. The failure to provide or deny consent within
such twenty (201 buainess day period shall not be deemed a consent.
9.2 Maintenance bY The Fnends. The Friends shall, at its sole cost and expense, have
sole responsibility for basic�d routine mamtenance to the Facitity. The Fnends shafl, at its sofe
cost and expense, and to the satisfaction of the City as required by this Agreement, keep and
maintain the Facifity, and all rmprovemeRts thereon, rn good, clean, ar�d sanitary order 7he City
and The Friends herein agrees to be bound by the minimum maintenance standards set forth in
Exhibrt"B"to t�tis Agreerr►ent entitled "Ciry of Miami Beach Minimum Specifications for the Collins
Park Rotunda." The Fnends shall promptly notify the City of any maintenance required at the
Facility that is not ihe responsibility of The Friends.
9.3 Maintenance bv the Citv. Any repairs, capital improvements or replacements
above and beyond basic and routine maintenance shall be the responsibiliry of the City. The City
shall, at its sole cost and expense, have the sole responsib�lity for maintairnng the grounds of The
Rotunda and surrounding park. Without limiting the foregoing, the Ciry shafl install and be
10 of 31
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responsible for the repair and replacement of any and all mechanical, electrical, plumbing, HVAC,
life safety, including fire prevention systems and alarms, or other systems, facilities or equipment
of the Facility
9.4 Personal Property. A list of existing City-owned personaf property inc(uded in the
Agreement for use by The Friends dunng the Term hereof is attached and incorporated herein as
Exhibit "C". The Friends hereby accepts such equipment in �ts "as-is"condition, and wrthout any
warranty(ies). The Fnends shall have the right, at the initial inventory and at any point thereafter,
to decfine the use and responsibrl+ty for any exrsting City-owned persona!property not usefu! for
its operation of the Facility and may turn such existing City-owned personal property over to the
City in the condition in which it was accepted.
9.5 Ut�lit�es The City shall be solely responsible for and shall pay(whether to the Ciry
or directly to the utility) before delinquency, all charges for aN water and sewer, and electricity
utilities used at the Facility. Any other utilities, including the connection of a phone line and
mternet, shall be the responsibility of The Friends.
9.6 Procedure If Taxes Assessed. The Fr�ends agrees fo, and shatf pay before
delinquency, all taxes and assessments of any kind assessed or levied,whether upon The Friends
or the Faci(ity, by reason of this Agreement or by reason of any use(s) artd/or activity(ies)o(The
Friends upon or fn connection with the Facility The parties acknowledge that The Friends'
operation and use of the Facility rs tor publfc purposes, and therefore anticipate that, as of both
the Effective Date and Construction Completion Date, no ad valorem taxes should be assessed
by ihe Miami-Dade County Tax Apprais�er. tf, however, t�ces are assessed by the Property Tax
Appraiser,The Friends has the right to t�minate this agreement without penalty by providing thirty
(30) days' notice to the City. provided. however The Fnends shali be solely responsible fo�such
payment(s1 which accrued du�ing The Friends' use of the Facility
SECTION 10. INDEMNIFICATION.
The Friends shall indemn�fy, ho(d F�arm(ess and defend(with counsef approved by the City
Attomey j the Ciry, its officers, agents, servants and employees from and against any and all
claims, tiab�ities, demands, causes �f adion, oosts and expenses (including reasonable
attorneys'fees at trial and all levels of appeal)of whatsoever kind or nature("Claims")arising out
of(i) errors, omrssron or r�egligent aci or w�llful misconduct of The Friends, its agents, servants.
contractors,or employees; (ii}any defauit by The Friends under this Agreement; or(iii j any other
claim arrsing, directly or indiredly, �r�m the operation or management of the Facility or any Event
held therein or rental or use of the Facility, including those Claims arising from the cancellation or
postponement of any Events as cantemplated in this Agreement; provided that there is expressly
excluded from the foregoing oblgations any Claims to the extent resulting solely from the gross
negligence or willful misconduct of the City, its officers, agents (excluding The Friends).
contractors (excluding The Friendsj and employees or the use of the Facifity by the City, its
officers, agents (excluding The Friends), and employees. pursuant to Section 15 hereof. The
provisions of this Section 10 shafl survive expiration or terminatron of thrs Agreement.
SECTfQN 11. INSURANCE REQUlREMENTS.
The Fnends shall mainJain, at The Fnends sole cost and expense, the following types of
insurance coverage at all times throughout the Term of this Agreement:
11 1 General liabiliry insurance with not less than the following limits:
• General aggregate $2.000,000
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Draft Contract no 24-407-0t
• Products (completed operation
aggregate) $2,000,000
• Personal and advertising (injury� $1,000,000
• 1 Per occuRence) S 1,000.000
• Fire damage $ 100.000
• Medical Expense $ 5,000
• Liquor Liability (aggregate) $2,000,000
• (Peroccurrence) $1,000,000
11.2 Workers Compensation Insurance shall be required under the Laws of the State of
Florida
11.3 Builder's Risk. The �riends shall carry Burldet''s Risk insurance durir�g any perrod
of construction of Alterations or any other period of constructio� by, through or under The Friends.
The polic�es of insurance referred to above shalt not be subject to cancellation or changing
coverage except upon at least thirty (30) days wntten notice to City and then subject to the prior
written approval of the City's Risk Manager The Friends shall provide the C�ty with a Cert�cate
of Insurance for each such policy, which shall name the City as an add'�tional named i�sured. All
such policies shall be obtained from compan�es authorized to do bus�ness in the State of Florida
with an A.M. BesYs Insurance Guide (latest edition►rating acxepiable to the City's Risk Manager,
and any replacement or substitute company shall also be subject to the approval of the Ciry's Risk
Manager.
The Fnends shall be the named insured under all such policies. The City shall be an
add+trona� insured, as +ts rnteresis ►rray �pear. arrd a�l such insurance policies shall contain a
provision covering the mdemnification liabitities hereur�der.
The Ciry shaH maintain all ftte hazard i�surance, at its sole cost and expense. 7he terms
of insurance policies referred to in tl�s Section 11. shall preclude subrogation claims against The
Friends, the City and their respective officers, empbyees and agents.
The ownership of the Facil�ty and all buildings and reaf estate, arr existing (and
replac�ments thereof} technical �d office equipment and facilities, furniture, displays, fixtures,
vehicles atx! s�mifar tangibte property tocated at the Facrtity as of the Construction Completron
Date shall rema�n with the City. Any and aU technical and office equipment and facitities,furniture,
disprays, frxtunes, vehicles and similar taregible property purchased by The Friends for use aT the
facility shall remain property of The Friends. Any and atl technical and office equipment and
facilities, furnifure, dia�lays, fixtures. vehicles and similar tangible property purchased by The
Friends through funda received from grants which were applied for solely by the City or in
partnership with the C�ty for use at the facility shall remain property of the Ciry. Ownership of and
title to all intellectual property rights of whatsoever value held in the City's name shall remain in
the name of the City. The ownership of data processing programs and software owned by the
City shall remain with the City, and the ownership of data processing programs and soffware
owned by The Friends shall remain with The Friends. The assets of the City as described herein
shall not be pledged, (iened, e�cumbered or othervuise afienated or assigned. Notwrthstanding
anyth�ng to the contrary contained in this Agreement, any persanality, furnishings, and movabfe
equrpment that is not a frxture and rs not rntegraf to the operatron of the Facilrty purchased by The
Fnends with outside funds, (funds which are not a part of Operating Revenue) and used at the
Facil+ty shal!be ihe sole prop�rty of The Friends. Ownership of and tii)e to all intellectual property
rights of whatsoever value related to marketing and promotional matenals, designs, slogans,
social med�a profiles, and web pages will remain the exclusive property of the City.
12 of 31
un+ vs z�zz�asaaz rss?as•:�s�
123 of 1791
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Oraft Contract no 24-0Q7-0f
11.4 All-Risks Properry Insurance. All risks property insurance, containing a waiver of
subrogation rights which The Friends' insurers may have against the City and against those for
whom the City is in law responsible including, without limitation, its directors, officers, agents, and
employees, and (except with respect to The Friends' chattels). Such insurance shal! insure
property of every kind purchased and/or mafntained at the Faci(ity, incfucling the value of atl
improvements installed in the Facility, in an amount not less than the full replacement cost thereof
(new).with such cost to be adjusted no fess than annualfy. Such poficy shalf incfude as addrtronal
insureds the C�ty.
SECTION 12. ASSIGNMENTISUBLET.
12.1 Except as otherwise specifically provided in this Section 12 , The Friends may
not voluntar+ly or by operation of law, assign, encumber, pledge or otherwise transfer all o� any
part of The Fr�ends' interest in this Agreement or subcontract its management duties hereunder
without the City's prior written cons�nt, which may be granted or withheld in City's sole and
ab€olute discretion. Any attempt by The Friends to asaign all or any part of �ts interest and any
attempt to subcontract its management dut�es hereunder w�thout fust hav�ng obtained City's prior
written approval shall be void and of no force or effect. In the event ofi any assignment, transfer,
enc�mbrance or subcontract, The Friends shall nevertheless remain liable for all obligations
hereunder and the transferee shall be jo�ntfy and severalfy iiabie for aN obligations thereaRer
arising under this Agreement. Any transfer of a controli�ng �nterest in The Friends (whether in a
sing(e transaction or muttiple transacuans) shall be oonsrdered an assignment ot thfs Agreement.
The Fnends spec�cally recognizes that the City selected The Friends to be the manager of the
Facrtity as a resuli oi thc City's evaluaiion of The Friends'specific qualifica6ons and experience
in operati�g similar first-class FaGilities
12.2 The provisions of subsection 12 1 above shall not prevent The Friends in the
performance of its management duties hereunder to grant I�censes and rental agreeme�ts for
Events pursuant to an agreement to be approved by the C�ty Manager; said agreement shall, at
a minimum, require that the City and The Friends be added as additional insureds under any
liability policies and shall it'xlemnify the City and the Friends. Notwithstanding the foregoing, the
use of any third-party concessionaire for the facilfty shall require the City Manager's prior written
consent.
SECTfON 13. PERMtTS: ucEkSE�; �ax�s;aP�i�caBi� z.�aws.
The F�iends agrees to obta�n and pay for all perm�ts and licenses necessary for tne
conduct of its business, including a liquor or beer and wine ticense for the Faciliry, and agrees to
comply with all lawa governing the responsibility of an employer with respeCt to persons employed
by The Friends 7he Friends shall also be solely responsible for payment of any and all taxes
levied on the Facility and its operations. In addition, The Friends shall comply with all rules.
regulations and laws of the Ciry; Miami-Dade County; the State of Florida; and the U.S.
Government now in force or hereafter to be adopted.
SECTION 14. FORCE MAJEURE.
No party w�ll be tiable or responsible to the other party for any delay, damage. Ioss. failure,
or inabitrry to perform caused by"Face Ma�eure'if notice is provided to the other party within ten
(10) days of date on which such party gains actual knowledge of the event of "Force Majeure"
that such p�arty is unable to perform. The term"Force Majeure" as used in this Agreement means
the following: an act of God, strike, war, public noting. lightning, fire, storm, flood, explosions.
epidemics, pandemics. landslides. lightning storms, earthquakes, floods, storms, washouts, civil
disturbances, explosions, and any other cause whether of the kinds specifically enumerated
13of31
DM U5 2'111�ti4�-t�9y7a� 13ti3 124 of 1791
_ _ _ ,_:.. .,,. ,�.. ,....:�z:��:..
:�:.�.....�
Dr'aft Cot�tract no 24-007-Qt
above or otherwise which is not reasonably within the control of the party whose performance is
to be excused and which by the exercise of due diligence could not be reaso�ably prevented or
overcome(it being acknowledged that under no circumstances shall a failure to pay amounts due
and payable hereunder be excusable due to a �arce Majeure).
Neither party hereto shall be under any obligation ta suppfy any service or services if and
to the extent and during any per+a! that the supplyrng oi any such serv+ce or services or ihe
provision of any component necessary therefore shall be prohibited or rationed by any
Governmental Requirements.
In the event of substantial damage to or destruction of the Faciliry by reason of fire, storm
or other casualty or any eminent domain action or other regulatory action that, in either case, shall
render a substantial part of the Facility inoperable for a period of at least ninety (90) days or in
The Friends' or the Ciry's reasonable opinion the Faciliry can no longer be operated in a
reasonably profltable manner as a result of the damages or xt�on for a period of at least ninery
(90) days from the happening of tfie fire, other casua(ty or rogu(atory action, either party may
terminate this Agreement upon written notice to the other Upon any such termination, the
provisions of Section 21.2 shaN apply; and provided Crty shall reoeive the entire amount oi al!
insurance proceeds o�eminent domain award f�tt�e Facility, as applicable. with The Friends to
recerve any rnsurance proceeds or erninent doma+n award for iheir properfy bcated at ihe Facility.
SECTlON 15. WAlVER OF lNTERFERENCE.
The Friends hereby waives a11 cfaims for compensation for loss or damage sustained by
reasons of any inte►ference with its c�peration and management of the Facility by any public
agency or oificial as a result of their enforcement of any laws or ordinances or of any of the nghts
reserved to the City herein or due to loss of access to ut►lities or any other interference with The
Friends' operations My suCh interference shall not relieve The Fnends from any obligation
hereunder unless sucft interference prevenfs The Friends from comptying witt� the terms of this
Agreement, in which case, The Friettds shall have no liability to the City for its failure to so operate
or manage the Facifity. except to the extent that the conditrons resulirng m eniorcemer�t are
caused by the willful act or omission of The Friends.
SECTiON 16. NO L�IS.
The Fnends agrees that �t w�ll not suffer, or through its act+ons or anyone under its control
or supervision, cause to be filed upon tfie Facility any lien or encumbrance of any kind. In the
event any lien ia ftled, The Fr�ends agrees to cause such lien to be discharged or bonded within
thirty (30) days the+refrom. and in accordance with the applicable law and policy. If this is not
accomplished, the City may automatically terminate th�s Agreement, wRhout further notice to The
Friend5 and secure the release of lien on behalf of The Friends. The Friends agrees to reimburse
the City for any costs associated wrtt�the payment and/or release af the lien wrthir�thirry(30)days
from receipt of the bill.
SECTION 17. NO IMPROPER USE.
The Friends will not use, nor suffer or permit any person to use�n any manner whatsoever.
the Facihty for any purpose in vblation of any Federal, State, County, or municipal ordinance,
rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter
enacted or adopted. The Friends shall not use the Facility for any unlawfut purpose and shall
comply with all laws, permitting, and licensing requirements now in force or hereafter adopted,
applicable to the Facility or the activities, uses, and/or business(es) conducted on the Faciliry.
The Friends agree not to knowing(y use the Facility for or to permit the operation of arty of�ertsrve
or dangerous activity, nu�sance, or anything against public policy. Any criminal activ�ty in the
14 of 31
Ght „5 2,«'s64�)�� _.,.'43 '3b3
125 of 1791
� � . � ,. . , ,�. �_< ,� �.,..�,�.�,,,,..,�..�,...�.,,..,.R�.�
praA Contraci no 24-OQ7-01
Faciliry knowingly caused by or knowingiy permitted by The Friends shall result in automatic
termination of this Agreement. Except as may result from acts of force majeure, The Friends
agree that it will not allow the Facility to become unoccupied ar vacant. The Friends shall take
approp�iate precautions to prevent fire on the Facility. Fire detection devices and extinguishing
equipment will be provided and maintained by the City for the Faci(ity, and The Friends agree to
reta�n such devices and equipment at the Fac�lity.
SECTION 18. NO DANGEROUS MATERIALS.
The Fnends agrees not to use or permit in the Facility the storage of itluminating oils, oil
lamps, t�rpentine, gasoline (except for small containers j5 gallons or lessJ for machinery),
benzene, naphtha, or other similar substances, or explosives o� any kind, or any substance or
thing prohibited in the standard policies of fire insurance compartfes in the State of Florida.
SECTION 19, NO CLAIM AGAINST CITY OFFICERS. EMPLOYEES INDIVIDUALS.
It is expressly understood and agreed by and between the parties hereto that all
individuals, emp(oyees, officers, and agents of the City are acting in a r�presentative capacrty and
not for their own benefit; and that neither The Friends nor any occupant shall have any claim
against them or any of them as rndrvrduafs rrt arty ev�nt ovhatsoever iR c�oryunciion w�th any acts
or duties which are reasonably related to the perio�tnance of tt�eir duties.
SECTIQN 20. DEFAULT. �
20.1 Defaults. The occurrence of �ny one or more of the following events shall
constitute an event of Default:
20.1.1 The taihxe to make arty payment reqWred to be made as and whe� due,
which continues for more than ten(10)days aRN written notice from the party to receive payment;
20.1.2 The fail�re or inabifity to observe or perform any of the covenants or
prov�s�ons of 1h�s A�reement, which continues for more than thirty (30) days after written notice
from the non-defautting parry; provided, hov�eve�, rf the nature of the fai�ure is such that more than
such period is reasonady requ�red for �ts cure, then the defaulting party shall not be deemed to
have comrr►itted an Event oi Deiault �i said party commences the cure within such period and
thereafter c3itigently pursues the cure to completion and actually completes the cure within an
additiona! ninety(90) day period; or
20.1.3 The assiflnment, encumbrance, pledge. or Vansfer of this Agreement,
whether voluntarily or by operation of law (i) The making by The Fnends of any general
assignment for the benefit of cxeditors; (ii)the filing by or against The Friends of a petit�on to have
The Friends adjudged a Ct�apter 7 debtor under the Bankruptcy Code, or any Code or to have
debts discha�ged or a petition for reorganization or arrangement under any law relating to
bankruptcy (unless, in the case of a petition fi(ed agarnst The Frrends, the same rs drsmrssed
within sixty (60) days�; (iii) the appointment of a trustee or receiver to take possession of
substantiafiy ait of The Frrends' assets located at the Facrliry or 4f The Friends' inieresi in this
Agreement, if possession is not restored to The Friends within sixty (60) days; or (iv) the
attachment, execution or other jud,cia! seizure of substantially all of The Friends' assets located
at the Facility or of The Friends' interest in this Agreement, where the seizure is not discharged
within sucty (60)days.
15of31
�ti+ us z�2��a�au z��.�as ��sa 126 of 1791
.. .. ,. . . .... . ,�. , .a�.�.. . . 4r ,;,�..tir. e _.�x..maM,..,sz<.:w....,;,,..<,+�,.*�.�..�sa.+..a�.0 -cwaaaw.�.
Oiaft Cormact na 2<-OQ7.Q/
20.2 Remedies. If an Event of Default occurs, then in addition to any other remedies
available to tfie non-defaulting party, the non-defauMting party may exercise the foliowing
remedies�
20.2.1 Terminate this Agreement by written noticc to The Friends, in which case
this Agreement shall terminate, and The Friends shail immediately surrender possession of the
Facifity to City. Upon ferminafion, City shaft be entitied to recover from The Friends: (t)Operating
Expenses that remain unpaid through the date of terrnination; (2) all other amaunts that The
Friends rs required to pay under thts Agreement through ttte date of termination.
20.2.2 Seek specifrc p�rformance of any obligaiions hereunder or seek injunctive
relief; and
20.2.3 Exercise any other remedies ava�lable a#law or in equity.
20.2.4 The various rights and remed�es reserv�!�either party in this Agreement
or atherwise shall be cumulative and, except as othe�wise prov"rclad by Florida law, either party
may pursue any or all of its rights and remedies at the same time
20.3 Late Pavments. Any payment owed to any party under this P�greement that is not
received within ten (10}days following notice of sueh amounE be�ng due shatl bear inter�st at the
rate of eighieen pereent (?BQ/o} per annum ("Defauft Rate")� tt�e date due u»�f fu!!y Aaid.
20.4 Not-For-Profrt Status !N TNE EVENT Ti�AT THE FRtENDS CEASES TO BE A
NOT-FOR-PROFIT CORPORATION. THIS AGREEMENT SHALL BE AUTOMATICALLY
TERMlNA7ED.
SECTION 21. TERNltNAT10N. �```.''`"�` �
21.1 Terminatipn for Conven�ence by Either Partv. Either party reserves and retains the
right, at its sole option ar�d d�scretion, to terminate this Agreement, without cause and without
penalty, w�ttt r�a�d ta the ather pa►ty"s rights and responsibilities with respect to the operation,
management, maintena+�ce, pramoticn and rn�tketit�g of the Faci(ity. upon one hundred e�g�ty
(180)c�ys prior written notice to suCh other perty.
21.2 Effect of Termir�tion. In the event this Agreement expires or is terminated for any
reasan; (t j Rit Qperating Expetises and al� other obligatrons for fhe period up to the daie of
expiration or terrr�inatian shall be paid �sing funds on deposit in the account(s) described in
Sect?on 8.1 and to tltie extent such#unds are not sufficient.7he Friends shall pay all such amounts
from its own funds: (2}After �I{ amounts referenced in subparagraph (1) have been paid. The
Friends may retain al{ remaining Operating Revenues (if anyj. Upon the expiration of this
Agreement or a termination for any reason, all further obligations of th� parties hereunder shall
terminate except for any obligat�ons which expressty survive such expiration or termination by
their terrns. AU of the foregoing reimbursement and the payment obfigafians are to be made within
thiRy(3Q)days aft�r the termination date. The provisions of this Section 21.2 regarding the above
reimbursement and payment obtigations of the C�ty shaft survive the Fermination of this
Agreement,
21.3 Surrender of Facilitv. Upon termination o�expiration of this Agreement The Friends
shatl surrender and vacate the Facility u�an the etfect;ve daie af such termination or expiration of
this Agreement. The Facility and all equipment and furnishings owned by the City shall be
returned to ihe City, al)property of The Friends shail be removed, and the Facifity shall be returned
16 of 31
nn,� i;s:�iz2�asac:��a� r�.�s3 127 of 2791
aar�co.r,�o-act�0 2a-oa�-or
to the City in broom clean cond�tion and in compliance with ail Governmental Requirements,
ordinary wear and tear. and casualty loss excepted.
SECTION 22. NOTICES.
All notices mailed electrorncally to either party shall be deemed to be sufficiently
transmitted.
The Friends:
FRIENDS OF THE BASS MUSEUM, INC.
2100 Collins Avenue
Miami Beach, Florida 33139
Attention: Silvia Karman Gubina
Ph: 305-673-7530
E-mail� scubinatt�thebass.org
The City: �
Crty of Mramr 8each
1700 Convention Genter Drive
Miami 8each, Florida 33139
Attention: City Manager �
With cQpy ta: '�����.. �
. +���
City of Miam� Beach �"'" '�f Y
Tou�ism and Culhual Developme�t
1755 ConvenGon Center Onve. Suite 500
Miami Beach. Fkxida 33139
Attention: Lissette ArraganDe, Drrector
Ph. 305-673-7577
Email: lissettearroaante�miamib�fl gov
The Friends and the City may change the above mailing or e-mail addresses at any time upon
giving the o�her party written notificatic�n. All notices under this Agreement must be in writing.
SECTION 23. NO DISCRIMtNATION.
In connect�on v�nth the peiformance of the Services, The Friends shati not exclude from
participation in, deny the benefrts of, or subject to discrimination anyone on the grounds of race.
cofor, national origin. sex, age, drsability, religron, rncome or famrty siatus.
Add�tionally, The Fr�ends sha!! comply fully with the City of Miami Beach Human Rights
Ordinance. codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discrimination in employment (including independent contractors), housing, public
accommodations, public services, and in connection with its membership or policies because of
actual or perceived race, color, national origin. religion, sex, intersexuality, gender identiry, sexual
orientation, marital and familial status, age, disabiliry, ancestry, height, weight, hair texture and�or
hairsryle, domestic partner status, labor organization membership, famihal situation, or pofitical
affiliation.
17of31
Ghl US 2'22?4G4C-2 u99?a9'?63
128 of 1791
Qraft Contract no 24-007-01
SECTION 24. LIMITATION OF LIABILITY.
The City desires to enter into this Agreement only if in so doing the City can place a limit
on its liabiiity for any cause of action for money damages due to an alleged breach by the City of
this Agreement, so that its liability for any such breach never exceeds the sum of$10,000. The
Friends hereby expresses his willingness to enter into this Agreement with The Friends'recovery
from the City for any damage action for breach of contract to be limited to a maxrmum amount of
$10,000, less the amount of all funds actually paid by the City to The Friends pursuant to th�s
Agreement.
Accordingly, and notwithstanding any other term or condition of this Agreement. The
Friends hereby agrees that the Ciry shalf not be liable to The Friends for damages in an amount
in excess of $10,000, which amount shall be reduced by the amount actually paid by the City to
The Fnends pursuant to this Agreement, for any action or daim tor breach of contract arising out
of the performance or non-performance of any obligatio�s imposed upon the City by this
Agreement. Nothing contained in this p8ragraph or elsewhete � this Agreement is in any way
intended to be a waiver of the limitation placed upon the City's liability as set forth in Section
768 28. Florida Statutes.
SECTtON 25. NOT A�EASE.
!t rs expressJy understood and agreed that no part, parcel, building. st�udure, equipment,
or space is leased to The Friends: that this Agreement is a management agreement and not a
lease: and that The Friends' right ta ope�a�e and manage the Facility shalt continue only so long
as The Friends complies with the undertakings, provisians, agreements. stipulations, and
conditions of this Agreement.
SECTION 26. MISCELUNEOUS.
26.1 VenueMfawer Qf J�Tnal. Th�s Agreement shall be govemed by, and construed
in accordance with, the laws of the State of Ffor�da,both substantive and remediaf, without regard
to pnnc�pals of corlflict of laws. The exclus�ve venue for any litigation arising out of this Agreement
shalf be Miam�Dade County. Ftorida. rf in state court.and the U.S Drstrict Court, Souihern Drstrict
of FlorKia, if in federal c�u�t. BY ENTERING INTO THIS AGREEMENT, CITY AND THE FRIENDS
EXPRESSZY WAIVE ANY RIGH7S El7HER PARTY MAY HAV� TO A TRIAL BY JURY pF ANY
CIVIL�ITIGATION RELATED TO OR ARISING OUT OF, THIS AGREEMENT.
26.2 No Partnership or Jo�nt Venture. Nothing herein contained is intended or shall be
construed in any way to create or establish the relationship of partners or a joint venture between
the City and The Fnerxis. None of the officers, agents or employees of The Fnends shall be o�
be deemed to be employees of the City for any purpose whatsoever.
26.3 Entire Aareement. This Agreement and all Exhibits attached hereto contain the
entire agreement between the parties with respect to the subject matter hereof and supersedes
all prior agreements, understandings, proposals or other expressions of intent with respect
thereta. The Exh+brts attached hereto are rncor�ratecf fnto and rrtade a part of this Agreement.
No other agreements, representations, warranties or other matters, whether oral or written, will
be deemed to b�nd the pa�t�es hereto with respect io fhe subject matter hereof.
26.4 Wntten Amendments. This Agreement shall not be altered, modified or amended
in whole or in part, except in writing executed by each of the parties hereto. The City Manager,
on behalf of the City. shall have authority to approve any changes to this Agreement.
18of31
Dht L'3 21ZZt.sfi4;;-„�qy;49'�363
129 of 1791
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26.5 Bindinq Unan Successors and Assiqn$iNo Third-Party Beneficiaries.
26.5.1 This Agreement and the �ights and obiigations set forth herein shalf inure
to the benefit af, and be binding upon, the parties hereto and each of their respective permitted
successors and permitted assigns.
26.5.2 This Agreement shatl not be construed as giving any persan, other than the
parties hereto and their successo�s and permitted assigns, if any, any legal or equitab(e right,
remedy or ctaim under or in respect of this Agreerrrent or any Q€the provrsions herein contained,
thrs Agreement and afl provisians and conditbns hereof being intended to be, and being, for the
sQte and exclusive benefit of such pariies and the�r successors and Aermitted assigns and for the
benefit of no other person or entity.
26.6 Section Headings and Defined Terms Courrterparts. The headings contained
herein are far reference purposes only and shall nat in any way afiect the meaning and
interpretafian of this Ag�eement. The terms defined herein itticlude the piu�ai as w�li as the
singular and the singular as well as the plu�al, and the us� of mascul�ne pronouns shaN include
the feminine and neuter. Except as otherwise �ndicated, alf agreemenis defined herein refer to
the same as from tirne to time amended or su¢plemented or the terms tt�eof waived or modified
in accordance her�with and therewith.
This Agreement may be ex�cute:� rn twa or rnore c�rernterparts, each t� which shall be
deemed an originaf copy of this Ag�eernent, and alt of which. when taken together, shall be
deerned ta carrstitute but one ar�d the same agreemeni.
26.7 Severabilitv. The �nvalidity or unefrforceability of any particufa� provision, or part
of any provision, of this Agraement shall nat affec; the ather provis�ans or parts hereof, and this
Agreement shall be aanstruec! in ail respec� as if such invalid or unenforceable provisions o�
parts were omitted
26.8 Nan-Waive�t. A fai►ure by e�fher parfy to take any aciion with respect to any defauit
or violation by the other of any of the terms, covenants, or conditions of this Agreement shall not
in any r�spect limtt, �eludice. dfminish. or cansUtute a waiver of any rights of such party to act
with regp�ct to any prior, contempa�aneous, or subsequent violation or default or with respect to
any carrtint�ation or repetition of the cx�g�nal vrolativn or default.
26.9 �rtarn Reqresera#atians arrd Warranties.
26.9.1 The Gty re:�resents,warrants, and covenants to The Fnends the follpwing:
(i)City has ful!legal right, pawer and authoriry to enter into and perform its obligatians hereu�der,
and (ii)this Agreement has �een duly executed and delivered by the City and constitutes a valid
and binding obligation of the Giky, enfarceable in accardance with its terms, except as sueh
enforceability may be limited �y bankruptcy, insolvency, reorganizati�n or s+milar laws afFecting
creditors'rights generally or by general equitable principfes.
26.9.2 The Friends represents and warrants ta the City the Folfowrng: (i) The
Friends has full legal right, power and authority ta enter into and perform its obligations hereunder.
and (ii)th�s Agreement has been dufy executed and de�ivered by The Friends and constifutes a
valid and binding obligation of The Friends, enforceable in accordance with its t�rms, except as
such errforceabr?rty may be lrmited by bankruptcy, insolvency, reorganization ar similar laws
affecting creditors' righis generally or by general equitable principles,
19 of 31
c��n us z�«aa�,�-l.�s�o� i�a 130 of 1791
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orort conoracc�0 2s-oo�-0f
26.14 Governina Law, This Agreement will be govemed by and construed in accordance
with the internal laws of the State of Flonda,without giving effect to otherwise applicable pnnciples
of conflicts of law The parties further consent to Miami-Dade County, Flonda, as the sole venue
for resoiving any state court, federal court, or arbitraUon proceedings arising from or relating to
the perf'ormance or interpretation of this Agreement.
SECTION ZT. THE FRIENDS'COMPLIANCE WITH FL4RIDA PUBLfC REC�RDS U�W.
Pursuant to Sectfon 719.Q701 of ihe Florida Statufes. �f The Fnends meet the definition of
"Contracto�'as defined in Section 119.0701(1)(a), the Concessianaire shall:
a) Keep and maintain public records that ordinar�ly and necessarily would be required
by the public agency in order to perform the service:
b) Provide the public with access to public records on the same terms and conditions
that the public agency would provide the reco�ds and at a cost that dces not exceed
the cost provided in this chapter or as o�herw�se provided by law;
c) Ensure that public records that are exempt or confide�tial and exempt from public
records disctosure requirements are not disclosed exoept as authorrzed by �aw;
and
dj Meet alf requirerttents ior retaintng pub��c records and trar►sfer to ihe Ciry, at no
City cost, atl public records created,rece�ved. ma�ntained andJor directly related to
the performance of th;s Agreement that are in possession of The Friends upon
termination of th�s A�eement. Upon terminatio� of this Agreement, the
Concessionaire shall clestroy any dupl�cate public records that are exempt or
confidential and exempt from public records disclosure requirements. All records
stored electronically must be provided to the City in a format that is compatible with
the information technology systems of t!�City.
For purposes of this Article, the term `pubNc records"sha(t mean ati documents, papers,
letters, maps, books. tapes, photo�aphs, films, sound recordings, data processing software, or
other maferiaf, regardfess of the physrcal form, c�taracterrstres, or means oi transmission, made
or received pursuant to law or ordinance or in connection with the transaction of official business
of the City.
The Friends' failur+e to com�r with the public records disclosure requirement set forth in
Section 119.0701 of the Florida Statutes shall be a breach of this Agreement.
In the event The Fnends does not comply with the public records disclosure requirement
set forth in Section 119 0701 of the Florida Statutes, the City may, at the Ciry's sole discretion,
avail itself of the remedres set foRh under tF��s Agreement and availabte at taw
SECTtON 28. PROHIBITiO1VS REGARDING SALE OR USE OF EXPANDED POLYSTYRENE
FOOD SERVICE ARTICLES.
Pursuant to Section 82-7 of the City Code,as may be amended from time to time, effective
August 2, 2014, the City has prohibiked the use of expanded polystyrene food service articles by
City Contracto�s, in connection with any Ciry contract, lease. concession agreement or Speaal
event permii. Additionally, pursuant to Section 82-385 of the Ciry Code, as may be amended from
time to time, no polystyrene food service articles will be allowed in the right-of-way, and no
polystyrene faod service articles can be provided to sidewalk cafe patrons.
Expanded polystyrene is a petroleum byproduct commonly known as Styrofoam.
Expanded po(ysryrene is more particutarfy defined as blown polystyrene and expanded and
extruded foams that are thermoplastic petrochemical matenals utilizing a styrene monomer and
20 of 31
CiM �5 2t22?464G2 099'4S '363
131 of 1791
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araA cawact no zt-ouT-o,
processed by any number of techrtiques including, but not limited to, fusion of polyme� spheres
(expandable bead foam),injection molding,foam molding,and extrusion-blown molding(extruded
foam polystyrene}.
Expanded potystyrene foad service artic%s means ptates, bowts, cups, containers. tids,
trays, coolers, ice chests, and all similar artrcles that cansist of expanded polystyrene.
Additionally, Concessianaire agrees to camply (and ensure c.ompliance by its vendors)
with Sectian 46-92(c1 ot the Grty Gode, which states thai it is unlavuful for any person to carry�
expanded polystyrene product onto any beach or inta any park within the City or for any business
to provide plastic siraws with the service or delivery of any beverage to patrons on the beach.
The Friends agrees not to sell. use, provide fa�� rn, or offe� the use of expanded
palystyrene fpod service articles at the Fac�lity or in connedion with this Agreement. The Fnends
shail ensure that all vendors operating in the Facility abide by the restrictions contained in this
Section 28, A vialation of this Section 28 sh�l! be daemed a defau(t under the terms of this
Agreement. This Section 28 shall not apply to expanded polystyrene food senrice articles used
for prepackaged food that have been filted and seafed prfor to re�oerpt by The Frrends or rts
vendors.
SECTlON 29. E-VERIFY.
29.1 The Friends ("Consutta�t' for p�rposes of this Section 29. ) shall comply with
Section 448.095, Flonda Statutes. "Em�loyment E�igibility" ("E-Verify Statute"), as may be
amended from time to time. Pursuant to the E-Venfy Statut�, commencing on January 1, 2021,
Con&ultant shal! register with and use the E-Verifyr system to verify the work authorization status
of all newiy hired employees dunng the Tefm af the Agreement. Additionally, Consuitant shall
expressly require any subcanst�ltant perform�ng wortc crr providing services pursuant to the
Agreement to Gkew� util+ze the U.S. Departmerrt of Home�ar�d Security's E-Verrfy system to
verify the empfoyment eiig�b�l�ty �' a�l new empbyees hired by the subconsuftant during the
contract Term. ff Consultant en�s into � c�ntract with an approved subconsultant, the
subcar�sultant must provide the Consuttant w�th ar� affidavit stating that the subconsuftant does
not empioy, crx►ha�ct vsrith, o�subaantract with an unauthorized al�eR. Consultani shall ma�ntain a
copy�f such affidavit ftu the durart�of the Agreernent or such other�xtended period as may be
requrretf tx�der this Agre�em�nt.
29.2 Termination Riqhts�.
29.2.1 If the Ciry t►as a gaad faith belief that Consultant has knowingly violated
Seetion 448.09{1}, Flot'ida 5tatutes, the Ciry shaf! terminate this Agreement with Consultant for
cause, and the City shat!Ehe��fter have or owe no further obligation or liab�lity ta Consultant.
29.2,2 if the City has a good faith befief that a subconsultant has knowingiy
violated the foregoing Section 29.2.f, but the Consuttant otherr,vrse complied with such
subsection, the City will promptly notify the Cans�itant and order the Consultant to immediately
terminate the Agreement wrth the subconstrltarti. Car�su�tant's failure to terminate a subconsultant
shall be an event of default under this Agre�ment, entitling City to terminate the Consultanfs
contract for cause.
29.2.3 A contract terminated under the foregoing subsections is not in breach of
contract and may not be considered as such.
21 of 31
uM �s���z�asao-zu�s��s��a 132 of 2791
Draft Conuact no 2a-0O7-0t
29.2.4 The City or Consultant or a subconsultant may file an action with the Circuit
or Counry Court to challenge a termination under the foregoing subsections no later than 20
calendar days after the date on which the contract was terminated.
29.2.5 If the Ciry terminates the Agreement with Consultant under the foregoing
subsections, Consultant may not be awarded a public contract for at least 1 year after the date of
termination of this Agreement.
29.2.6 Consuttant is iiable for any addrtionaf costs incurred by the Cfty as a result
of the termination of this Agreement under this Section 29. .
SECTION 30. PEPSI AND RED BULL.
The City has entered into an agreement w�th PEPSI, efFective July 1, 2022, through
June 30, 2032. and with Red Bull Distribution Company,effec�ive April 18. 2023, through June 30,
2027, to be the exclusive provider of non-alcoholic beverages and coffee products. The Friends
shall only sell PEPSI and Red Bull Distribution Cornpany beverages at the Facility as listed in the
attacheti Exhibit "D" and as may be updated from time to time.
SECT(ON 31. THE FRtENOS`COMPLIANC�tIYfTH ANTi-HUMAN TRAF�fCKING LAWS.
The Frrends agrees to comply w�th Section 787.06, Flor+da Siatutes. as may be amended
from time to time, and has exeCuted the Anti-Human Trafficking Affidavit, containing the
certification of compliance with anti-human trafficking laws, as required by Section 787.06(13),
Florida Statutes. a copy of which �s att�ched hereto as Exhibit"E"
SECTION 32. PROHI ON CONTRACTIN� WITH A ��SINESS ENGAGING IN A
BOYCOTT.
The Fnends warsants and reptesents that�is not currentty engaged In,and will not engage
in, a boycott, as defined in Section 2-3T5 of the City Code. tn accordance with Section 2-
375.1(2)(a) of the C�ty Code, The Friends hereby certifies that The Fnends is not currently
engaged in, and lior the duration of the Agreement w�l rtot engage+n a boycott of Israel.
SEC7fpN 33. PROHIBITION ON CONTRACTIMG WlTH AN lND1VIDUAL OR ENTITY WHICH
HAS PERFORMED SERVICES FOR COMPENSATtON T4 A CANDiDATE FOR GITY
ELECTED OFFICE.
The Friends warrants and represents that, with�n two (2)years prior to the Effective Date,
The Friends has not receiveti compensation for services performed for a candidate for City
elected office, as contemplated by the prohibitions and exceptipns of Section 2-379 of the City
Code.
For the avoidance of doubt, the restrictrons on cor�tractrrrg with the City pursuant to Seciion
2-379 of the City Code shall not apply to the following:
(a) Any individual or entity that prov�qes goods to a candidate for office.
(b) Any individual or entity that provides services to a candidate for office if those same
services are regularly performed by the individual or entity in the ordinary course of
business for clients or customers other than candidates for ot�ice. Th�s includes, without
limitation, banks, telephone or internet service providers, printing companies, event
venues, restaurants, caterers, fransportation providers, and oftice supply vendors.
ZZof31
Dn+ us z�z2�asao 2 e':�5�a9 s3�a 133 of 1791
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4rart conaact no aa-�t]r-ot
(c) Any individual or entity which performs licensed professional services (including for
examp4e, legal or accounting senricesy.
SEGTION 34. PROHIBIfiION AGAINS7 CONTRACTING WITH FOREIGN COUNTRIES OF
GONC�RN WHEN AN INQiViDUAL'S PERSONAL IDENTIFYtNG (NFORMATtON MAY BE
ACCESSED.
The Friends hereby agrees to comply with Sectian 287.138, Florida Statutes, as may be
amended from time ta time, which states that as of January 1, 2024, a governmental entity may
not accept a bid on. a proposal far. ar a reply ta. or enter :nta, a contract with an entity which
would grant the entity access to an individual's personal �dentifying information (p11), unless the
entity provides the governmental entity with an affidavit sfgned by an officer ar representative of
the entity under penalty of perjury attesting that the enpty c�oes not meet any of the criteria in
Paragraphs 2(a}-(c)of Section 287.138, Flonda Statutes: (a)tf�e entity is owned by a government
of a foreign country af concern; (b} the gavernment af a foreign country of concem has a
contro(fing interest in the entity; or (c)the entity �s organized under the laws of or t�as its prrrrcrpar
place af business in a fareign country of concern {each a "Prohibited Entity"}. A foreign country
of concem is defrned irt Sectron 28�.438 {1)tc), Florrda Statutes as may be amer�ded from time
to time, as the People's Republic of Ch�na, the Russ+an Federation, the Islamic Republic of Iran,
the Democratic People`s Repub�ic of Korea, ihe Republic � Cuba, the Venezuelan regime of
Nicolas Madura, or the Syrian Arab R�public, �ncluding any agency of or any other entity of
significant control of such foreign ca�Mty of concerr Additionally, beginning July 1, 2025, a
governmental entity may not extend omr renew a contract with a Prohibited Entity. The Friends
warrants and represents that it does nat fall within the definition of a Prohibited Entity, and as
such, has caused an authotizsd representa�ive of Th�Fnends to execute the"Prohibition Agamst
Contracting with �ntities of �oteign Countr�s of Corn�!rn Affidavit", incorporated herein by
reference and attached hereto as Exhibit"F".
fSiGNA7URE PAGE F4LLOWS)
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23 of 31
4�F.1 u�z�z:•a�o-<��s�a��<�v 13d of 1791
DraR CoMract no 24-007-0 t
IN WITNESS WHEREOF, the parties hereto have caused their names to be signed and
their seals to be affixed ali as af the Effective Date.
Attest. CITY OF MIAMI BEACH
By:
Rafaei E. Granada, City Clerk Eric T. Carpenter, P E., City Manager
FRiENDS OF THE BASS MUSEUM, INC.
By
Signature , its
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24 of 31
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EXHIBIT A
SITE PLAN AND LEGAI. DESCRIPTION OF THE FACILITY
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�c,�►�oexaiar�oN
A parcel ot land b�in`a portion o(CIIY VARK,of TNE OCEAN FRONT DiIOPERTY OF THE MUMI BEACN
1MVROYfMENT tOMPANY,attOrdln�to t�+e ptat thereof,ss retorded in Plit Book 5,Pa�e 7 of Me Publk
tiecords of Mfami-Oade Cou�ty,Flonda,wh�th�s South of 22rtd Street,and West of Collins Avenul,bemg morc
partKula�fy dexnbed as fotbws:
All of that part of sa�d CITY PARK,contained within a circk havir�a radius ot 25 37 feet,whox centrr bears
5 62'ld'49�W i�K LB7.OS f�l�ffOfT1!h!�ftLlfflCL�W1 O�tI1!GMLlf1MlS Of ZIRA S<<!!i 711d COIIinS AVlRU!
LfSS that portia+of sa�d urck,be+ng externai o(a concentric circular curve,bemg oNxt 1 OO leet to the interar
kom the ed�e oi said drck and be�nQ boun4ed Northerfy by a line bea�m�5 19'39'42"E from the center ol sa�d
urcie and be�n`bounded Southe.ty by a ti�e bearin�5 oi't0'02"f(rom the center p/said crrcfe.
LESS that poRion of said circie,bein4 erternal of a concentric ti►wlar curve,being offset 1.00 feet to the mterror
from Me ed�e of said cirde and bNr�bout+ded No�tfieAy by s��ne beari�N 40'IO'18'f from tne cente.of said
circle anE be�ng bounded Southerly by a Nr+e beann�N 58'49'SS"E from tAe ce�ter of ssid circle.
TOGETMfR W�TH
BFGINNlNG n the point on the ed;e of sa�d urcte,beanng N 85'09'34"W hom the center of sa�d cucle;thence
N 70'24'S2"W,a distance of 10.51 feet;thrnce S l4'35'08"W,a distance ot 12.51 feet;thence N 70'24'52°W.a
distsnce ot 11.17 feet,thence N 19'35'OS"E,a disUnce of 25 75 feet;tfience N 7�'24'S2'W,a distance of 17 6)
feet,tAa►ce N t9'35'08"E,a aistancr o(20 UQ teet,thente S 70'1�'S2'f,a d�spnte of 1�67 feet,thente
N 19'35'�"E,a distance of 10.58 feet;thence S 70'24'S2"E,a distance of 11 17 feet;thence 5 19'35'OS"W,�
dlstance of 30.92 feet;thence S 70'2�'S2"E,a distance of t0 50 feet,to the point of intersect�on w�th the edge
of sa�d t�rcle,said point of�rttersectwn bears N 55'4Z'34"W hom the center of sarQ u�c1e;thence SauMwesttrty
and Scwtheriy,wrvmg alo�g sa�d cirde to the+eh,through a cenkral angk of 29'j27'W",tor an ar�distance of
13 04 feet,ro the PO�NT OF 8£GINNING.
Conta�nmg 3,118 squ�re feet,mnre or le�s,by computat+ont.
25of31
136 of 1791
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EXHIBIT B
CITY OF MIAMI BEACH
MINIMUM MAINTENANCE SPECIFiCATIONS
FQR MAtNTENANCE tJF�HE CCl�L1NS PARK ROTUNDA
7hese mrn+mum operating and mair�tenance star�dards are intended to be considered as a whole
and intended to prpvide an overal! standard for the Facility. Individual discrepancies, as well as
deviations, from any individual standard shaii not be considered a defauit of the Rgreement; it is
the intention of the parties that this Exhibit is merely a guide and that The Friends is only expected
to use good faith efforts to endeavor to meet the standards set forth herein. In the event of a
conflict between the terms ar conditions of the Agreement and the terms ar conditions of this
Exhibit, the terms and conditions af the Agreement shall control.
PERSONNEL
The Friends shall have ihe sole responsibiiity to recruit and employ a full-time general manager
and any nec�ssary adminrstrative and acr,ounFing personne! ihat are responsible far the overall
management and operatian of the Faciiiry
THE FRIENDS shall have the sale responsibility to recruit and employ sufficient personnel to
maintain the following functions:general and event security;janitorial, hausekeeping and cleaning
far both event and non-event cleanup (including gratfiti removal}; painting and general overall
maintenance of the Faciliry to ensure that the �acility is being maintained consistent with other
Comparable Facilities.
T�e Ciry shaft have the soie responsibitity for maintena�ce of capitat systems, electrical systerns,
plumbing; and air conditioner operation.
THE FRIENDS shall have the sale responsibility to recruit and employ pe�sonnel as it deems
necessary for fhe staging and coordinating of Events and productians.
TNE FRIEN�S shall maintain personnel policies that assure employment practices do not
disGnminate on the basis of race, color, religion, military status, marital status, physical or mental
disability, national origin. age. gender, or sexual prefe�ence.
EMERGENCY PROCEDURES
THE FRIENOS shali assign an employee and a backup employee to act as an Emergency Liaison
to the Giry. Th�s individual wil!b�required io use goad faith ef#orts to attend any and all meetings.
hefd by the City, that deal with emergency situations, such as extreme weather events, terrorist
acts, etc. The Liaison will serve as the point of contact during any emergency crisis.
THE FRIENDS shall develop and implement a Hurricane Preparedness Pracedure. a copy of
which shall be provided to the City.
JANITORIAL, CLEANING ANO H�USEKEEPiNG
The �acrrity shalt be reasonab�y c►ean and stocked with s�rp�lies {�.e toilet paper, soap, etc ) ai
a11 times. This includes general cleaning during non-event times, as well as during Events.
26 of 31
137 �f 1791
_ _ . . , t�.---- �..._.�..._...�.�,..�„�.
Restrooms are to be cfeaned during Events and on a periodic basis dunng non-event times to
assure that they are in a functional and reasonably sanitary condition.
The City shall have the responsibility for Sanitation and Waste as it relates to emprying of the
dumpster and servicing trash receptacles within the park area. The dumpster wift be servrced at
current service levels. Any additional dumpster services and the collection of and depositing of
frash within the Facility wilt be the responsibility of THE FRIENDS .
At the Grty's responsrbility, treatment for pests and rodents (except termites) shall occur on a
�uarterly basis as needed to prevent infestation or as required by applicable Code.
Flooring shall be cleaned and polished on an as needed basis.
Windows shall be maintained in a reasonably clean condition and cleaned on an as-needed basis.
Entrance doors and mirrors shatf be ma�ntained in a reasonabfy ctean condition and cleaned on
an as needed basis
LANDSCAPING
The City shall maintain all extenor landscaping
EXTERIOR LIGHTING
The Facility shall remain iltummated regufarly after dark. The City shaft maintain alt exterior
lighting.
EQUIPMEN7 MAINTENANCE AND GENERAL MAINTENANCE
Equipment shall be maintained in a good and workmanlike manner in order to maintain �n full
force and affect al! dealer's and manufacturer's wananties. THE FRIEN�S shall develop an
annual schedule for equipment inspection and preventative maintenance.
Upon termination, cancellation, and/or expiration of the Agreement, THE FRIENDS shall provide
all records maintained in accordance with Section 8.2. All existing warranties that are transferable
will be transferred to the Ciry.
THE FRfENDS shatf post and marntarn, as requrred by any app�+cab�e governmental code and/or
regulation, any and all required professional licenses, certifications, and/or permits.
The City shall maintain and inspect all building safety systems including but not limited to: smoke,
fire, and CO detector systems. backup generator operation, emergency battery backup functions,
emergency lighting, emergency egress, special needs and blackout prepared�ess equipment. All
building safery systems shall be tested on at least an annual basis or as required by federal, state
or local codes and regulations and maintained in operating condition at all times.
The City sf�all deve(op and impfement a ptan for inspection and maintenance ior the Facrlity's
HVAC systems. This shall include inspection of all HVAC controls on a Quarterly basis to venfy
proper settrng and operation as wel! as any adfustments and/a maintenance ihat may be
appropriate, including, but not limited to filter replacement, blower andlor heat exchanger, proper
operatran of air rntakes/ver�is, fan uniis, ducts, eic.
THE FRIENDS has the sole responsibiliry of maintaining the paint on the interior of the Facility.
27 of 31
138 of 1791
EXHIBIT C
CITY OF MIAMI BEACH OWNED PERSQNAL PROPERTY INCLUQED IN THE AGREEMENT
1. Speakers & Subwaofers
2. Mechanicaily operated curtains at curtain wail
3. AV Rack
4. Track light fixtu�es
5. Linear LED lights
6. Exposed Can lights
7. Recessed lights
8. Surface-mounted iight fixtures
9. Suspended pipe grid for theatrical equipment
1Q. Recessed Waik off Mats
11. AV System
1. Sony Laser Projector w/zaom Iens
2. Biuetoath Receiver
3 Assisted listening system w!antennas,
4. Video matrix and video switch devices
5. Brightsign IQ player
6. Ipad Pro 13"
7. Dell C�ptip{ex Deskt�p Mini Tower
8. Wireless Mic System and (2) handheld devices
9. Microphane Stand w/ boom
10. (2)Wired Microphanes
11. Marani 8-Ghannel Ampfifier
12. Netgear POE Port Unified Cor� System and wifi access point
13. Unified Gore Audi 8 Video Controller
14. Surface mounted tauch screen controller
15. Global cache cantrolfer
16. Metal Rack w/vent and wheels
28of31
139 of 1791
EXHl81T D
PEPSI AND RED BULl PRODUCT �tST
Red Bull Praduct List Link: https//www redbuildistributtoncompanv.con'Nprotiucts
Pepsi P�oduct List: see attached 4-page PDF titled"2025 Pepsi Beverage Portfolio"
29af31
140 af 1791
EXHIBIT
ANTI-HUMAN TRA�FICKING AFFIDAVIT
In accordance with Section 787.06 (13), Florida Statutes, the undersigned, on behalf of 7he
Friends hereby attests under penalty of perjury that The Friends does not use coercion for labor
or services as defined in Section 787.06, Florida Statutes, entitfe-d`Human Tra�cking".
I understand that I am swearing or affirming under oath to the truthfulness of the claims made in
this affidavit and that the punishment for knowingly making a false statement includes fines and/or
imprisonment.
The undersigned is authorized to execute this a�davit on behalf af The Friends.
THE FRIENDS:
Fnends of the Bass Museum. Inc., a Florida not-for-profd corporation.
Name�tte: (Address)
State of __
County of _
The foregoing instrument was acknowledged before me by means of ❑ physical presence or O
online notarrzation, thrs day ot 2025 by
, as , of Friends of the
Bass Museum. Inc.. a Florida not-for-profit corporation, known to me to be the person described
herein, or who produced as identrfrcation, and who drd/did
not take an oath.
NOTARY PUBLIC:
(Signature)
(Pnnt Name)
My commission expires:
30 of 31
141 of 1791
_ : __ .... __.m_.� ,.-_,,...,,.�__�..,..�:F.�,......,_...,,.
EXNIBIT F
PRONIBITION AGAINS7 CONTRACTING WITH FOREIGN COUNTRIES OF CONC�RN
AFFIDAVIT
!n accordance with Section 287.138, Flor�da Statutes. incorporated herein by reference, the
undersigned, on behalf of The Friends, hereby attests under penalty of perjury that The Fnends
does not meet any of the following criteria in Paragraphs 2(a�(c) of Section 287.138. Fbrida
Statutes: (a) The Fnends is ow�ed by a government of a foreign country of concern; (b) the
government of a foreign country of concern has a controlling interest in The Friends; or (c) The
Friends is organized under the laws of or has its principal place of business in a foreign country
of concem.
I understand that I am swearing or affirming under oath, under penalties of perjury, to the
truthfulness of the claims made in this affidavit and that the punishment for knowingly making a
false statement inciudes fines and/or imprisonment.
The undersrgned is authorized to execute this a�davit on behalf of The Friends
THE FRIENDS:
Fnends of the Bass Museum. Inc., a Florida not-for-profit corporation.
NamelTitVe: � (Address)
Sfate of
Counry of
The foregoing instrumeni was acknowlecfged before rrte by means of O physica! �resence or I�
online notarizatio�, this _ day of 2025 by
, as , of Friends of the
Bass Museum, Inc., a Florida not-for-profit corporation, known to me to be the pe�so�desc�ibed
herein. or who produced � as �dentification, and who didldid
not take an oath.
NOTARY PUBI�IC:
(Signature)
(Print Narrie)
My commission expires:
31 of 31
142 of 1791
�
�
;
RESOLUTION NO. 2024-33445
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE CITY MANAGER AND CITY CLERK TO NEGOTIATE AND
EXECUTE CHANGE ORDER N0. 1 TO THE CONTRACT BETINEEN THE
CITY OF MIAMI BEACH, FLORIDA AND AVR CONTRACTORS, CORP.,
PURSUANT TO ITB-2023-321-DF, FOR CONSTRUCTION SERVICES AT
THE COLLINS PARK PERFORMING ARTS VENUE — ROTUNDA, WITH
SAID CHANGE ORDER IN THE NOT TO EXCEED AMOUNT OF 52.1
MILLION, PLUS A 10% OWNER'S CONTINGENCY, AND 300
CALENDAR DAYS INCREASE IN THE PROJECT CONSTRUCTION
TIME, TO ADDRESS UNFORESEEN STRUCTURAL DEFICIENCIES
AND REPAIRS TO THE EXISTING SANDCAST PANELS AROUND THE
EXTERIOR OF THE BUILDING, WATERPROOFING TO ADDRESS
WATER INFILTRATION AND REPAIRS TO THE EXTERIOR
STRUCTURAL WALLS, SUBJECT TO THE APPROVAL OF THE
SECOND CAPITAL BUDGET AMENDMENT TO THE FY2025 CAPITAL
BUDGET.
WHEREAS, designed by Herbert A. Mathes, the Collins Park Rotunda("Rotunda")
was completed in 1961 and originally functioned as a reading room and auditonum for
the local Miami Dade County Library; and
WHEREAS, the Rotunda's distinctive cylindrical form is clad in textured sand cast
concrete panels, created by artist Albert Vrana; and
WHEREAS, these panels, which encircle the building, feature an abstract design
called The Story of Man. Vrana crafted the panels by casting concrete into wet sand which
he molded by hand; and
WHEREAS, in the 1990s, the library and the walkway connected to the Ratunda
were demolished; and
WHEREAS, the building became uninhabitable after the removal of its plumbing,
HVAC, electncal systems, and all intenor finishes during the library demolition; and
WHEREAS, the building has not been used since then, except for a few events
through special event permits; and
WHEREAS, on April 26, 2017, the City Commission directed the Administration to
proceed with the Cultural Arts Council's plan to convert the Rotunda into a perfonning
a�ts space; and
WHEREAS, the City contracted M.C. Ha►ry Associates to design an addition and
connection that would seamlessly integrate with the existing structure; and
�
WHEREAS, the soope of woric consists of renovating the interior of the existing
1,960-square-foot Rotunda, which will include selective demolition, new interior finishes,
and upgrades to mechanical, electrical, and ADA systems within the existing structure,
and an 895-square-foot addition features an entrance lobby and restrooms; and
WHEREAS, the project also includes the installation of new exterior glazing and
doars, a new roofing system, accessible extenor concrete walkways, pedestrian-scale
exterior LED lighting, as well as landscaping and irrigation improvements; and
WHEREAS, the new design aims to support various functions, enhance
accessibility, and ensure a thoughtful, aesthetic integration with the original Rotunda
building; and
WHEREAS, to engage a contractor for the renovation and addition, ITB 2023-321-
DF was issued on August 24, 2023, and AVR Contractors, Corp("AVR")was selected as
the lowest responsive and responsible bidder and a contract was awarded on January
26, 2024, with a construction cost in the amount of $2,237,664.50 plus a 10% owners
contingency of$223,766.45 for a total of$2,461,430.95; and
WHEREAS, upon issuance of all required permits, Notice to Proceed ("NTP")with
construction was issued on April 1, 2024, and mobilization to the site for commencement
of construction work began on April 8, 2024; and
WHEREAS, constn�ction is cuRently underway and is approximately 25%
complete; and
WHEREAS, on June 12, 2024, while perfortning intenor framing at the Rotunda,
AVR encountered water infiltration at the interior perimeter of the existing Rotunda
building as a result of heavy rainfall; and
WHEREAS, the Facilities and Fleet Department ("Facilities"), responsible for
maintenance of the existing building, engaged a roofing contracto� to address a
suspected roof leak; and
WHEREAS, an assessment by roofing contractor, A�J Roofing, Corp. concluded
that the roof was not the source of the water infiltration; they identified areas along the
building perimeter where water was entering the building through the exterior walls,
behind the sand cast panels; and
WHEREAS, the water that entered the building damaged the new materials and
finishes that were being installed as a part of the renovation of the Rotunda; and
WHEREAS, Facilities contacted consultants Wood/O'Donnell 8 Nacca�ato
Structural Engineers ("WON"), who were already under contract to provide the
professional services required far the 40/10 year rece�tification of the existing building;
a�d
WHEREAS, further investigation by WC?N revealed significant structural issues
with the panels and their connections to the building, including cracks, spalling, and
corraded anchars, which required repair; and
WHEREAS, these panels, exposed to the elements near the ocean for 62 years,
have experienced extensive deterioration and WON has expressed concem that panels
could dislodge from the building's faCade; and
WHEREAS, several cancrete columns, tie beams and edge of slabs behind the
panels are cracked and spalled, requiring repair as well; and
WHEREAS, to ensu�e the building's structural integnty, WON has provided
preliminary construction documents and details for the replacement of the damaged
connectors; and
WHEREAS, all 162 sand cast panels will have to be remaved from the building's
fa�ade to replace the connectors, repair the panels, repair the canc�ete wall and beams,
and appfy proper waterproofing to the exterior masonry walls; and
WHEREAS, these structural and waterproofing repairs are currently not part of the
scope for the renovativn and addition to the Rotunda; and
WHEREAS, the project was initially exp�cted to be substantially complete in
February 2025 and an extension of the project construction period will be required to
complete the additional scope of worlc; and
WHEREAS, AVR has provided a proposal to remove the panels, repair the
damage to the panels, replace the connectors with new stainless-steel anchors, repair
the masonry wa(Is and calumns, waterproof the existing concrete masonry walls and
reinstall the panels at a construction cost of $2.16 million; and
WHEREAS, this change order is subject ta final negotiation with the contractor in
the not to exceed amount of $2,100,000 plus 1Q% owner's cantingency for a total of
$2,310,Q00, and
WHEREAS, the total impact to the project cost includes the change order, 10%
owne�'s contingency, additional constn.tction administration services and project
management fees resulting in an additional project cost of$2.64 million; and
WHEREAS, the cost of the repairs exceeds the existing project contingency and
will require allocation af additional funds; and
t
s
WHEREAS,AVR has estimated that these structurai artd watet�proofing repairs wi0
increase the construction time by 3Q0 calendar days; and
WHEREAS, Gity staff has reviewed the preliminary estimate and scope and find
them appropriate; and
WNEREAS, the final proposai shaii be negotiated upan completian of the
constructian doeuments by WON; and
WHEREAS, Cha�ge Order No.1 will be negotiated and�nalized, not to exceed an
amount of$2.1 million, plus a 10% owner's contingency, and an increase in the contract
time not ta exceed 300 c�lendar days; and
WHEREAS, tt�Admirnstratian �ammends tfiat the Mayor and City Commission
approve Change Order No. 1
NOW, THEREFORE, BE IT DULY RE50�VED BY THE MAYOR AND CITY
COMMiSS10N OF 7HE CITY OF MIAMI BEACH, FLORIDA, that the Mayar and City
Commission hereby approve and authorize the City Manager and City Clerk to execute
Change Order No. 1 to the contract between the City of Miami Beach. Florida and AVR
Contractors,Corp.,pursuant to ITB-2023-321-DF,for Canstruction Services at the Collins
Park Pe�forming Arts Venue - Rotunda, with said change arder in the not to exceed
amount of$2.1 millian, plus a 10°!0 owne�s contingency, and 30Q calendar days increase
in the project construction time, to address unforeseen structural deficiencies a�d repairs
to the existir�g sandeast panels arourtd the exterior of the building, waterproofing to
address water infittratian and repairs to the exterior structural walls, subject to the
approval of the second Capital Budgst Amendment to the FY2Q25 Gapital Budget.
PASSED and ADt?PTED this // day of_+������!'' , 2024.
.
ATTEST:
Steven Meiner, Mayor
r�F�; � - �Q24
___.___�_ �_ ------__ APPROVED AS TQ
Rafael E. Granado, Grty Glerk .. FORM 8��ANGUAGE
_c;�;., <<- �F�,
s `N��.3a+^�p,�`�`:~ I r 2'-�(Z��"
�,,�;, � �'� Ci ttomey Date
.�f,���V
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Resolutians - R7 G
l�/11 Al��1i BEA�H
CQMMISSION MEMORANDUM
TC? Honorable Mayor and Members of the G�ty Commission
FRQM: Eric Carpente�, City Manager
LATE: December 11, 2024
TITIE: A RESC}LUTION OF THE MAYC>R AND CITY CC?(41MISSION OF THE GITY OF
MIAMC BEAGH F�ORIC?A. APPROVING AND AUTHORIZING THE CITY
MANRGER AND ClTY CLERK TO NEGdTIATE ANQ EXECUTE CHANGE ORDEF2
NCJ 1 TC} THE Ct�NTRACT BETWEEN THE C1TY OF MIAMI BEACM, FLC�RIDA
AND RVR CC3NTRRCTORS. CC?RP,. PURSUANT TO ITB-2023-321-QF, FQR
CQPiSTRUCTION SERV{GES AT 7HE COLLINS PARK PERFURMING ARTS
VENUE - R4TUNDA. WITN SA#D CNANGE QRDER (hi THE NOT TQ EXCEED
A11�OUNT OF $2 1 M(LLIC}N, PLUS A 1(3°ta p4'VNER'S GONTINGENCY, AND 300
CALENDAR DAYS INCREpSE IN TNE PROJECT CONSTRUGTION TIME. TO
AC3DRESS UNFQRESEEN STRUCTURA�C3EFICIENCfES AND REPA{RS TO THE
EXISTING SANDCA�T PANELS AR�UND THE EXTERIC}R OF THE BUiLDING,
WATERPROC}FING TQ ADDRESS WATER fNFILTRATION AND REPAIRS TO
TNE EXTERl4R STRUGTURAL WALLS, SUBJECT TQ THE APPRQVAI OF THE
SECt�ND CAPITA� BUDGET Af�tENDti1ENT TO TNE FY 2d25 CAPITA� BUDGET
RECOMMEN DATION
The Adminrstration recommends that the Mayar and Crty Gommiss�on (G�ty Gomm+ssion} adopt
the Reso{ution.
BACKGROUND/NISTORY
Des�gned by NerbeR A. P�att�es, the Coilins Park Rotunda (Ratunda)was comp{eted in 196t and
o�ig�nally funct�oned as a read�ng roam and audito�ium for the local Miami Dade County Library.
The Rotunda's distinctive cylindncal form is cled in tex#ured sand cast concrete panels, created
by arkist Albert Vrana. These panefs,which encircle the budding,feature an abstraGt des�gn cailed
The Story oF Man. Vrana crafted the par�el� by casting cancrete into wet sand which he moided
by hand
tn the 1990s, the library and the walkway connecting to the Rotunda were demohshed. leaving
trie Rotunda. However, the�building became uninhabitable after the removai of �ts plumbing.
HVAC. etectnca! systems, and all intenar finishes during the hbrary demolition The building has
not been used since tt�en, except for a few ever+ts through special event p�rmits
Qn Apr�l �6, 2017. the City Commission directed the Administratian to proceed with the Cuiturai
arts Councii 's plan to canvert the Ratunda into a performing arts space. The Gity contracted M C.
Harry Associates to des►gn an addition and connection that wrauld seamiessly �ntegrate with the
existing structure The seope of wark cansNsts of renovating the interiar of the exist�ng 1.960-
squ�re-foot Rotsanda, whieh w�li �nclude selectiue demofitian, new intenor firnshes. and upgrades
to mechanicai. electrical, and ADA systems w►th�n the ex�st�ng structure An 895-square-foot
addit�on features an entrance lobby and restraams The prajeci alsa includes the instailation of
new exterior giazing and doors, a new raofing system. accessibie exteriar concrete �,valkways,
Page 734 of 1452
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`.s - - �.... �'
pedestr�an-scaie exterior �.EQ I�ghting, as well as iandscaping and irrigation improvements The
new design aims to s�pport various €unctions, enhar�ce accessib�lity. and ensure a thoughtfuf,
aesthetic �ntegration�.vith the originaf Rotunda bu�ld�ng.
To engage a cantractor for the renavation and addit�on. ITB 2023-321-DF was ►ssued on August
24 2023 AVR Contracto�s, Corp (AVR� was s�lected as th� lowest responsive and responsible
b�dder and a contract was awarded an January 26, 2024 w�th a construction cast in the amount
of�2,237,664.50 pfus a 14°�0 owners contingency of$223.766 45 for a total of$2,461.430 95.
Upon issuance of afl requ�red permits, Ncatice to Proceed (NTP)with construct�on was issued an
Apri! 1, 2024, and mobilizat�on ta the s�te for commeneement of construction work began on Aprii
8, 2024 Construct�on !s currently underway and is approx�mateiy 25°�� complete.
ANA�YSIS
C�n June 12, 2024. while performing �nterior framing at the Rotunda. AVR encountered water
infiltration at the intenor perimeter of the existing Ratunda bu�ldmg as a result of neavy ra�nfall.
The Faalit�es and Fleet �epartment (Facilities}. responsibfe for maintenance of the ex�sting
bu�iding, engaged a rc�ofing c�ntracto�to address a suspected roof leak.
An assessment by roafing contractor, A S J Raofing, Corp concluded tfi�at the roof was not the
source of the water infiitraUon They Identified areas along khe bu�iding perimeter where water
�vas entenng the bui(ding thraugh the exterior wails, behind the sand cast panels The water that
entered the bwiding darnaged the new materials and finishes that were being installed as a part
of the renovation of tf�e Rotunda.
Facdities co�tacted consultants Waodr'O'Donnel{ 8 Naccarato Structural Engineers (WOtV}, who
were already under �ontract ta pravide the professional services reqwred for the 40i1Q year
recertification of the existing bu�lding �u�ther�nuesUgation by WON revealed sign�hcant structural
issues with the panets and the�r connectians to the buildFng, incfudmg cracks, spall�ng. and
corroded anchors, whrch requi�ed repair See attached report mcluding photos (Exh�bit A►. These
panels, expased to the alements near the ocean for 62 years, have expenenced extensive
deterEorat4on and WQN has expressed concern that panels could disiodge from the build�ng's
fa�ade.
Several concrete cotumns, fie beams and edge af slabs behind the panels are cracked and
spalled. requ�r+ng repair as +n�ell. 7o ensure the building"S StfuCtuf81 rltt@9flty, WON has prov�ded
prelim�nary canstruct�on documents and details far the replacement of the damaged connectors
All 162 sand cast panels will have ta be removed hom the buifdmg's fa�ade to replace the
eonnectors.repa�r the panels, repair the concre4e waN and beams,and apply proper waterproofing
to the extenar masonry waNs.
The extent of the structu�al issues and darnages on the panels and their connections io the
bu�lding were not evident dur�ng the des�gn of the renovat�on project, and only became noticeable
after the June 2424 rain event and water i�fittration wh�ch led to fu�ther investigations. The
�enauation and add�t�on to tt�e Rotunda pro�ect anly ineluded minor spall repairs at the battom of
the panels The structural and v�+aterpraofmg repairs to the build�ng, and the removal, repa�r and
reinstailation of the panels were not part of the scope for the renavat�an pra�ect.
The project was irnt�ally expected to be substantialiy campiete in February 2025. An extension of
the pro�ect construction �erit�d will be requrred t�comp{ete the additianal scope of work
Fage 735 af 1452
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6
COST
AVR has provided a proposal (Exhib�t B)to remove the panels. repair the damage to the panels,
replace the connectors with new sta�nless-steel anchors, repair the masonry walls and columns.
wate�proof the ex�sting concrete masonry wails and re�nstali the panels at a construction cast of
$2.160,277 This change order �s sub�ect to final negobatbn w�th the contractor m the not to
exceed amount of$2.100,000 plus 10% owner's contmgency for a totai of$2,310.000
The total impact to the pro�ect cost inGudes the change order, 10°io owner's conUngency,
addifional construdion admirnstration serv�ces and pro�ect management fees resulting m an
add�t�onal pro�ect cost of$2,640.000.
AVR has estimated that these structurai and waterproofing reRairs will increase the construction
t�me by 300 calendar days
Gty staff has rev�ewed the prehminary estimate and scope and find them appropriate for the level
of development of the construction documents, and the contractor's mitial concept of the means
and method for executmg the wark WON has rev�ewed the docume�ts and suggests further
negotiat�ons of the cost based on possible effiGencies in means and methods, and the final
documents The final proposal shall be negobated upon complet�on of the c�struction documents
by WON
Change Order No 1 will be negotiated and finalized, not to exceed an amount of$2,100.000, plus
a 10°ia owner s conUngency. and an increase m the contract time not to exceed 300 calendar
days
FISCAL IMPACT STATEMENT
The total amount of the Change Order is$2,100,000, plus a 10°�0 owner's cont�ngency, for a
grand total of$2,310,000
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE)was pubiished on:
See BIE at: h�s '"www.miamibeachfl.gov!c�ty�halldaty-Clerk/meeting-noUces/
FINANCIA� INFORMATION
Sub�ect to the 2''' Cap�tal Budget Amendment to the FY2025 Capital Budget.
CONCLUSION
The Adm�n�straUon recommends that the C�ry Commission approve the resoiuUon
Aaplicable Area
M�ddle Beach
Is this a "Residents Riqht to Know" item, Is th�s item related to a G.O. Bond
pursuant to City Code Section 2-17? Pro�ect?
Page 736 of 1452
Yes No
Was this As�enda Item initialiy requested bv a lobbvist which as defined in Cade Sec 2-481
inciudes a o�incipal enqaqed in lobbv+nq? No
If so, spec�fy the n�me of iabbyist(s 1 and pnncapal(s j:
Department
Cap�taf Improvement Projects
Sponsor(sl
Co-sponsar(s)
Gondertsed Title
Execute Change Order 1. Collins Park Performing Arts Venue - Rotunda Pro�ect CIP
Page 737 of 1452
EXHIBIT A
waao e
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;.,.;i Ei�rr. c+c >E IEES'i 4t'
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.e+�[ ,:5h M�R64, f�t�J'a"6 p �
�t4I ��V ua�»y �'£ :iE -
]�S sFt 1»44 ^ !v:,=:;.M �..�...,e.,.�,...8,�,�.,< a«a �:,..�-..�.�a .
:R.'��;t�qv_
.�+'Mn'�IF*t� .ri�
. �. .x,,�, FE iE
July 30, 2024 ,�., °� '`
.. �
. ;. � �
� � ��..,�,� r� �E
Ms. Olga Sanchez, E.l., G.G.C., LEED AP ;�
Senior Facilities Capital Praiects Coordinator „ ,
CMty of Miam�Beac�
�acilities Management D�vision
Facilrties and Fleet Managerneni Department
1833 Bay Road
Miam� Beach, Fionda 33139
Via emad olgasanchezCz�m�amibeachfl Qov
Ce; uo}e�t��ate.hei4��arn�t��chf1 gov
Reference Rotur�da Bu�ld►ng at Coia�ns Park
Praposed Structural Repa�rs far Rec�rtifieatian
Exterior Art Paneis
M�ami Beach, Fionda
Dear Qlga
As you know, as part of our engineering services far structural repa�rs in preparation for
structural Recertiflcation af the Rotunda Buflding, we have conducted observat�ons of the
exterior precast concrete art panels that clad the building.
Also, as you know, there ►s an an-gomg project through the CIP affice to renovate the interior of
Fhe buitd�ng and add an exte�ior entry and semi-attached restrooms {W!OSN �s not currently
involved in that project). While conductrng the work of that proJeci, it was discovered that there
ts mO+s#ure�ntrvs►on �nio the bu�ld�ng s �nteriar. We urtderstand mat some water test�ng was
conducted and that it confirmed mo�sture �ntrus�an in the area af the ex�st,ng entry and in oiher
locaiions. W/08,N was not invgtved in the test�ng and has no2 been provided a report relative
to that testing
Qur recent observatro�s of the panels revealed the fo{low�ng
• Except for two ful!-he►ghi windows and ihe exasting entry, the exter�or of the build�ng is
clad w�th precast concrete art panels There are ttrree horizontal rows of panels The
tops and bottoms of the panels are supported (gravity) antl anchored (w►nd)by steel
angte/pla�te brackets anchored to concrete members �n the bu�ld►ng and with anchor
rods/threa�ied ms�rts to the panels.
Rage 738 of 1452
EXHIBIT ,a
�
�
. There is considerable carrasion at mast of the brackets and ancho� rods/mserts along
the bottoms of the panels (above the reflectmg pool) There is a lesser, but still
significant, degree of corrasion of the brackets at the tops (at roof level) of the panels.
The brackets at the intermediate levels are not sufficiently accessible to accurately
assess their eonditions.
. The bottoms of the bottom row of panels (above the reflecting pooi) are spalled for
much of the perimeter of the building due to corrasion of the anchor rods/inserts and
corrosion of the panel reinforcement. There are a few other locations of spalled
concrete and physical damage There is also some concrete spalling at the tops of the
panels (at roof level�.
. There is an approximate 2-inch gap between the extenor face of the building and the
baeks of the panels. It appears that the roofing m the area above the existing entry may
have previously extended over the gap. The current roofing does not span the gap In
ofher areas, there is no firm evidence that the roofing ever extended over the gap.
Some of the jolnts between panels were previously caulked (although it is now, in poor
condition}. Most joints, however. are not caulked Therefore, rainwater is persistently m
cantact with the exteriar face of the building wall (behind the panels), the backs of the
panels, and the support/anchor brackets.
. !t appears that there may be an original damp-proofing material on the exterlor face of
the building wall (CMU and concretej. Currently, this can only be observed by looking
into the 2-inch gap Ther�fare, observatMon is very restncted.
Ma�or issues and concerns
- Water intrusion inta a �ewly renavated and sensitive space.
- Acceleration of structural detenoration due ta water intrusion.
- Corrosion of suppart brackets, anchor rods and inse�ts at the top and bottom of the panel
installation.
- Uncertainry of the condit�ons of the twa intermediate rows of brackets.
- Concrete spalling at the bottoms of the panels and to a lesser degree spalling at the tops
of the panels. Uncertainty of the conditions of the panels at the two intermediate rows of
brackets.
- Preservation of the art for some period rnto the future.
Act�on Aitematives Retative ta the Art Panels
1 Panels Remain �n Place
a Shore and brace exist�ng panels for work.
b. SequenUally remove all brackets. anchors, and inaerts at the top and bottam of the
panel �nstaAation. Replace with sta�nless steel brackets and anchors.
c Anehor the paneVs at the two intermediate jo�nts with iarge-diameter(I�kely 1"+/-
d�ameter} stainless steel rods Th�s v�nll require driiling through the faces of the panels.
�nserting sleeves, and mserting epaxy adhesive, followed by insertion of rods and
patching of the faces of the panels. The ex�sting intermediafe supportr'anchor brackets
Page 739 of 1452
�.,��� . kw��.��.�.,��:��...af�. ��,��,��,�m,�,.r.�.��� ... _�,,. ���,�.��..w,�.���,.4���_,�,. .. .��_ ._ _
EXHIBIT A
�
�
�,v�l! rematn �n �lace ,,���th ?he likel� prospect of future carro��ar� ar�C damage tc the
paneis j.
d Repair concrete spaAs where accessible at the tops and bottoms of the paneis and at
other visible lacatbns
e. Patch, repair. and restore the faces of the art panels (by artlarch�tectural conservator)
f We recommend the City consutt wrth a waterproof'ing consu�artt. We assume.
however,that at the least the Cit�r wauld want to extend the roofing over the gap along
the Qefimeter af the roof. The Gty cr�ay aiso warrt ta c�ns�der cauikmg the p�nts
between the paneis(could be set back from the faces of the panels to mirnm�ze
vissbilRy}.
2 Remove and Replace Paneis
a R�move all exksting panets(progressing frcxn fop to battom). Lay Ranels out
(considerable space requ�red)on the ground(with appropnate support as may be
required� Th�City may want to hure�art handieringger for rerr�wng and re�laciRg
the paneis
b. Remove all existing bradcets, anct�ors, and inserts Repa�r spalkd corscrete As may
be accessible whrle on the ground, patch and restare art surface as requ�red, These
fundions w�A be mare eas�ly accompirshed an the graund as opposed to on the
buld►ng.
c Prepare new starnless-steel txackets. anchors, and snserts.
d In c�rrsutt with a waterproofing cansuftant, apply a waterproofing system to the exposed
ext�eria�face of the buFiding. Consider extending the rc>ofing over tt�e gap at the roof
level and consider caulkmg the panel aomts. To possibly provide some�xotectwn to the
panels themselves, it may be des�rable to apply a cfear. Ixeathable sealer to the backs
and/ar frants af the panels
e. Re-install panels wnth new stainless steel bradcets throughoui.
AltemaEive 2 wil! obwausly prov�de the mare rel�able and langer-lasting results There �s a risk,
however, of damage ta the paneis dunng the hand6ng It shou{d be expected that aftemative 2
wiil have a higher initial constructian cost.
Please let us know Et yau'c! hke to d�scuss these �ssues further Please let us knaw how the
City woutd fike to proceed.
5mcerely
WOOD/p'DpNNELL 8 NACCARATQ
D��c��as s. wot�d
Douglas S Wood, P E . FRSE
Pnnc�pal
Page 740 of �452
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� '�
" �vR Cantraetors Corp.
� ,� .�
November 19, 2024
larisa Vargas, Projeet Manager
City of Miami Beach
UffiCe of Capital tmprt�v�ment Pro�ects (CiP)
1700 Convention Center Drive, Miami Beach, FL 33139
RE: Estimate# 3Q78- R-Art Panels Restoratian and Waterproofing at Collins Park Rotunda
This p�ice i�based on the preliminary drawings from Wood/O'donneis Nacarata, dated
1Qj25/2024. Sheets S-(�0, 5-001, S-002, 5-100, S-i�l& S-1Q2 prov�ded by GP.
These are progress drawings, therefore,they are issued prior ta completion of the structural
design; and as such, are incamP�ete by nature for the comprehensive scope of the project.
Allawances for structural efements requ�red due to the comptetion.
�VR Contractors is treating this ch�nge otder as an as-built project s�nce nobody knows what
are the existing conditions behind the existing precast fa�ade pane+s. Any further exte�t of
concrete repairs wili be deterrnined later after Engineer examine the exposed cancrete
structura!members
�rsc�e dces not indude:
� Special Inspector cost
• P@rrvlits
Project Estimated Duration: 10— 12 Months.
I See attached breakdown.
1302 NE 125"'Street Su�te -A Nv�tt�M�dmi, fl 33161
PH 305-98287?0 atv r �z��,v_r����� ra� tu��.c�m; r_v�ta��ayrco�tracto��cqm
rag o T�52 _
.-„„,..,��,.�.,..,�.,, ,��.�W�.,�. . ����..Y-.�._,.��...,.. �u . ,. ..�.,,,�,.r. ;�,.,s ,...,,,� �,:...:... ,._ ,., -r.... ..... .... .. ..�,. .. . � .., . . _
AVR Contractors Corp.
. _ _._
_ ___ _—-----
General Conditions �
. _ _ --
i S 25,coo.00 Shop Drawing(Structurai Sree��fahr catlon of structural steel �
- - ---�_ �.-
; 2 _ i_ z5.eoo.00 Temporary Fence and Pr�vacy Screen
� a S i5,coo.00 + Portable Toitet,Garbage Dumpster and Storage Conta�ner
� a S ao,000.00 Buitding Risk&Pollution PoUcies
-- -- - - --. _ _----.._...___ ___
' S S 2o,coo.00 ! Liab�liry Insurance
s S 33.coo.00 ' Bond
�._.. _._ _ _._._� _---------- _
7 S 3,00c.00 landscapmg Maintenance
s 5 io,coe oo Pnmavera-ConstrucUon work schedule
F - _ -_--- —,-- .._ _----___ ___--_ ______
i y s ioo.000 0o Exte�ded Office Costs
r - --- --- _ _ __ ___ _- ---- __ _ - --
i S 271,000.00 , Sub-total
� -- - - -- -- ---
� Demolition and Temporary Protection
- - - - -- --
��11 3 28.COQ00 BUmp Lift Rerital 1C rnonth
-
--------___---_ --
� i, 2 S 3,24G.00 � Pool ProtecUon(appruximate 90 sheet oi plywood) �
I i3 S i,�2o.00 1 Pool Protection hand ra,l(approximate 140 2X4)
. ---- - -- --- ---_ ----- _
� la S so.�cc oo Shooti��k, bracing,scaffolding and equ�pment/toots(all structural work by AVR Cont.)
_.-._ - - _...
_ __ _-------__
!� s2,3so.00 � Sub-totat
- __.. __ __
_ �_ ------. -
Site Work
--- - .-_ --�� __.. -- _ _
16 S 3 00o U0 I H�ot Ftash�ng Neplace SS.
, _ --. --r -- - ----_ __ __ _ -------_
� I Supervision,man power and materiats for demoli;ion,construction,spalling
1� ; E 365,000.00 � restauraUon oefore apply water proofing;patching concrete member);cutting,
; extraction�dniting for reconnection on new position 656 anchor bolts for panets
� � connecUon. (164 Panels x 4 Bolts ea)
, _ , __ __ _- ----- _ _ ___.__ __
' ia � f a,2oo.0o Epoxy anchor -use two component epoxy base-use Hilti HY-200(is discontinued--
' �e:�t:�c�ment H?T-HY 100 cost HD)for 656 anr.hor bolts connect.r.r to pane(s
I
,-T - . __ _______ ------ _ _ ___ _ _-----
is i 3 5�,000 0� Water Proofing around Rotunda area(Block WaIU Concrete Water Proofing sikalastic
� HLM 5000 GC(This price is based in 25 mobit�Lations)
r ----_..---___ .
__..--__-----..--- ---__ ----
20 :� E i3v,o0u W Mate-�_a;; r�eta!connection,structurat steet-stainless steel,anchor bolts,threaded �
' rods,��uts,washers �
_ __ _ - -------- _ __----
2i ! S 1.u25.000 oa Artist repair and Art riggers.
�- - . _ 1 --___ -----
__--- - --- -- ----
� t i.sae.2uo.00 Sub-total
S 2,009,560.00 Total
S is+� � �uo P ? `�,�
� s2,iso,2�.0o a d Totat
__. _ _ .
� _ -
� , -------- -- ---
Ricardo vera '
President AVR Con ractors Corp
1301 Nt 115'fi Street. Surte-A. North Miami, fl 33161
PH 305-98287'Oealtiarez � rror,�t�s�; rvera�avrcontractors.com
RESOLUTION NO. 2024-32975
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMAAENDATION OF THE
CITY MANAGER PURSUANT TO iNVITATION TO NEGOTIATE (ITN) NO.
2024-007-ND, FOR MANAGEMENT AND OPERATION OF THE COLLINS
PARK ROTUNDA; TO NEGOTIATE A MANAGEMENT AGREEMENT WITH
FRIENDS OF THE BASS MUSEUM, INC.; AND FURTHER REQUIRING THAT
THE FINAL AGREEMENT BE SUBJECT TO APPROVAL BY THE MAYOR
AND CITY COMMISSION.
WHEREAS, on December 13, 2023, the Mayor and City Commission approved the
issuance of the Invitation to Negotiate (ITN) No. 2024-007-ND for Management and Operation ••
of the Collins Park Rotunda; and
WHEREAS, Invitation to Negotiate No. 2024-007-ND (the "ITN") was released on
December 15, 2023; and
WHEREAS, a voluntary pre-proposal meeting was held on January 9, 2024; and
WHEREAS, on January 29, 2024, the City received two (2) proposals from Friends of
the Bass Museum, Inc. and HZIP LLC; and
WHEREAS, on February 2, 2024, The City Manager, via Letter to Commission No. 038-
2024, appointed an Evaluation Committee consisting of the following individuals: Ray Breslin,
President, Collins Park Neighborhood Association; Cynthia Casanova, Assistant Director, Parks
and Recreation Department; Lissette Garcia, Director, Tourism and Culture Depa�tment; David
Martinez, Director, Office of Capital Improvement Projects; and Elizabeth Miro, Interim Director,
Facilities and Fleet Management Depa�tment; and
WHEREAS, the Evaluation Committee convened on February 15, 2024, to review and
score the proposals; and
WHEREAS, the Evaluation Committee received an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general
information on the scope of services, and a copy of each proposal; and
WHEREAS, the Evaluation Committee was instructed to score and rank each proposal
pursuant to the evaluation criteria established in the ITN; and
WHEREAS, the Evaluation Committee process resulted in the ranking of proposers as
follows: Friends of the Bass Museum, Inc., as the top-ranked proposer; and HZIP LLC, as the
second-ranked proposer; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings and analysis, the City Manager concurs with the Evaluation Committee and
recommends that the Mayor and City Commission authorize the Administration to negotiate a
management agreement with Friends of the Bass Museum, Inc.; and further require that the
final agreement be subject to approval by the Mayor and City Commission.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, .FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pursuanf to Invitation to
Negotiate No. 2024007-ND for Management and Operation of the Collins Park Rotunda; to
negotiate a management agreement with Friends of the Bass Museum, Inc.; and further require
that the final agreement be subject to approval by the Mayor and City Commission
PASSED AND ADOPTED this 3 day df a�' � 2Q�4.
.} .
,
./°`./i�-�-�"' (/
Steven Meiner, Mayor
ATTEST:
AAR 0 8 2024
Rafael E. Granado, City Clerk APPROVED AS TO
FORM& LANGUAGE
���,�...., & FOR EXECUTION
,,
�� ��==�'f '�cti"y, �- a e-a-4
t
; � � � ; City Attomey � Date
_ `IN(ORP OflATED: g
� i ;y
•s,2�,� .�:
,�
,,
�CH 2 ��
"''���u,,,...�'--�.--
`
Comoetitive Bid Reports-C2 A
MIANIIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: April 3,2024
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PURSUANT TO INVITATION TO NEGOTIATE (ITN)
NO. 2024-007-ND, FOR MANAGEMENT AND OPERATION OF THE
COLLINS PARK ROTUNDA; TO NEGOTIATE A MANAGEMENT
AGREEMENT WITH FRIENDS OF THE BASS MUSEUM, INC.; AND
FURTHER REQUIRING THAT THE FINAL AGREEMENT BE SUBJECT TO
APPROVAL BY THE MAYOR AND CITY COMMISSION.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to negotiate an agreement, pursuant to Invitation to Negotiate (ITN) No. 2024-
007-ND, with Friends of the Bass Museum, Inc. for the management and operation of the
Collins Park Rotunda. The Resolution requires that the negotiated agreement be subject to
approval by the Mayor and City Commission.
The solicitation is currently under the cone of silence.
B�GKGROUNDlHISTORY �
Miami Beach's Collins Park Cultural District is home to a rich tapestry of cultural, performing arts
and civic organizations and facilities including the Miami Beach Regional Library, Miami City
Ballet, The Bass Museum of Art, the future Collins Park Cultural Center, and the Collins Park .
Rotunda (the "Rotunda"). The City of Miami Beach commissioned the Rotunda in 1962 as an
auditorium for the adjacent library. The space has served various uses, including a venue for art-
refated special event activations. For example, in 2019, through the Cit}rs Artist in Residence
program, tfie Rotunda served as a community meeting space to discuss issues related to the
environment_ In 2021, the Rotunda was temporarily used as an artist studio to produce a
community-based public artwork that was commissioned through The Bass Museum of Art. Art
Basel has also programmed the space with site-specific art installations.
The Rotunda is in the process of being renovated under the management of the Office of
Capital Improvement Projects (CIP). On December 13, 2023, the City Commission awarded
ITB 2023-321-DF, for the Colfins Park Rotunda renovations, with an anticipated completion
date of December 2024. The scope of woric includes a complete renovation of interior and
Page 26 of 1445
1,
exterior systems, incorporating Americans with Disabitities Act (ADA) accessibiliry
requiremerrts, and a new stand-alone building which will house restrooms and mechanical
equipment. The renovations are funded, in part,through the Arts and Culture General Obligation
Bond, as well as a State of Florida grant.
Once the space is renovated, it is intended to be used as a space for art organizations and
artists to create, display and perform. In anticipation of the completed renovations, on
December 13, 2023,the Mayor and Ciry Commission authorized the issuance of ITN No. 2024-
007-ND to receive and consider proposals for the management and operation of the Collins
Pa�lc Rotunda. The goal of the ITN process was to engage an organization to develop and
implement active arts or cultural uses for the Rotunda, while managing and operating the facility
as a first-cfass, high-quality,state�f-the-art venue.
ANALYSIS
On December 15, 2023, the ITN was issued and bid notices were sent to firms registered in
the e-procuremer�t system as well as interested firms, including local arts and culture �
organizations identified by staff.
Twenty�ight (28) prospective bidde� accessed the advertised solicitation. A voluntary pre-
proposal corrference was held on January 9, 2024, to provide information to proposers
submitting a response. One (1.)addendum was issued. ITN responses were due and received
on January 29, 2024. The City received two (2) proposals from Friends of the Bass Museum,
Inc. and HZIP LLC.
On February 2, 2024,the City Manager appointed the Evaluation Committee as shared via LTC
# 038-2024. The Evaluation Committee convened on February 15, 2024 to consider the
proposal received. The Committee was comprised of Ray Breslin, President, Collins Park
Neighborhood Association; Cynthia Casanova, Assistant Director, Parks and Recreation
Departmerrt; Lissette Garcia Arrogante, Director, Tourism and Culture Department; David
Martinez, Director, O�ce of Capital Improvement Projects; and Elizabeth Miro, Interim Director,
Facilities and Fleet Management Department. The Committee was provided an overview of the
purpose of the solicitation, irTformation relative to the City's Cone of Silence Ordinance, and the
Govemment Sunshine Law. The Committee was also provided with general information on the
scope of services anci a copy of each proposal. The Committee was instructed to score and
rank each proposal pursuant to the evaluation criteria established in the ITN. The evaluation
process resulted in the ranking of proposers as indicated below(see Attachment A).
1st ranked— Friends of the Bass Museum, Inc.
2nd ranked—HZf P LLC
The Evaluation Committee unanimously deemed Friends of the Bass Museum, Inc. the best
quali�ed firm to manage and operate the Collins Park Rotunda. The Evaluation Committee
noted that the Bass's curatorial experience and track record, its sound financial management
and operational strengths,as well as its geographic pro�amity to the Collins Paric Rotunda makes
the Friends of the Bass an ideal candidate. As proposed by the Friends of the Bass Museum,
the curatorial vision for the Rotunda would be one of solo artist projects, immersive installations,
and art-and-technology art commissions. The Friends of the Bass would follow a rigorous
curatorial research approach while ensuring, as with successful public art, that the programs are
of character appropriate for visitors of all ages and backgrounds. The proposal includes thirty-
Page 27 of 1445
six (36) annual activations, including 1,512 hours of programming annualiy consisting of
exhibitions, performances, artists' projects, musical events, educational programs, talks, and
other cultural events to be be overseen by The Bass' Director of Special Events 8� Public
Programs. The Evaluation Committee also noted that Friends of the Bass Museum, Inc. is
proposing free-of-cost programs to Miami Beach residents and visitors. In addition,the Rotunda
would be open to special events and-rental opportunities. The proposed�hours of opera6on fo�
the Rotunda would be 12 noon to 6 pm from Wednesdays to Sundays; and evening hours every
third Thursday and during special events.
A summary of the top-ranked firm follows:
Friends of the Ba$� Museum, Inc.
Friends of the Bass Museum, Inc. (The Friends of the Bass) is a local business located in
Miami Beach, Florida that has ,been registered in the State of Florida as a not-for-profit
corporation since 1980. Since 2008, the Friends of the Bass has led The Bass Museum's
rapid institutiona{ growth and refocused its mission and programs to reflect Miami Beach's
emergence as an intemational art destination. The City has been satisfied with its managemerit
and operation efforts of the Bass.
SUPPORTING SURVEY DATA
According to the 2022 Miami Beach Community Satisfaction Survey, only 64.7% of
respondents agree that museum exhibits and cultural organizations provide enough diverse art
and cultural activity.Activation of the Rotunda could serve to increase art and cultural offerings.
FINANCIAL INFORMATION
The Collins Park Rotunda management agreement with the selected cultural entity will be
compensated on an agreed-upon, fixed rrranagement fee. It is anticipated that the setected operator
will be responsible for all operational and general maintenance costs, and the City will be responsible
for major capital improvements only. However, financial considerations will be negotiated with the
selected firm and presented to the Mayor and City Comnvssion for approval.
CONCLUSION
Based on the foregoing, it is recommended that the Mayor and Cif�r Commission approve the
Resolution authorizing the Administration to negotiate a management agreement with Friends of
the Bass Museum, Inc., the top-ranked proposer, provided that the final agreement be subject
to approval by the Mayor and City Commission.
LOBBYIST DISCLOSURE
In accordance with Resolution No. 2023-32857, adopted by the City Commission on
December 13, 2023,the foltowing info►mation has been provided by the Administration:
1. Was the Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
inciudes a principal engaged in lobbying? No.
2. If so, specify name of lobbyist(s)and principal(s): Not applicable.
Aaplicable Area
South Beach
Page 28 of 1445
Is this a"R sidents Rig�t DQe�this item utilize G.O.
to Know" item. Qursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Prosperity - Market and promote Miami Beach as a world class a�ts, culture, and quality
entertainment destination.
Legislative Trackina
Tourism and CulturelProcurement
ATTACHMENTS:
Description
❑ Attachment A
o Resolution
Page 29 of 1445
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Page 30 of 1445
ATTACHMENT B
ADDENDA AND ITN SOLICITATION
M I AM I B EAC H PROCUREMENT DEPARTMENT
1755 Meridian Avenue,3�d Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
ADDENDUM N0. 1
INVITATION TO NEGOTIATE N0. 2024-007-ND
FOR MANAGEMENT AND OPERATION OF THE COLLINS PARK ROTUNDA
January 22, 2024
This Addendum to the above-referenced ITN is issued in response to questions from prospective proposers, or other
clarifications and revisions issued by the City.The ITN is amended in the following particulars only(deletions are shown
by strikethrough and additions are underlined).
I. RESPONSES TO QUESTIONS RECEIVED:
Q1:On the City's website,the Rotunda is called a"performing arts space". Is this accurate?Is this the preferred
intended use? Or is the City open to a multi-disciplinary and/or visual arts use? If so, will this website entry be
revised?
A1:The website entry will not be revised. However,the City is open to multi-disciplinary andlor
visual arts use.
Q2: The application calls for specific programming-how specific? For what period of time? One year? In light
of the fact that we have about two weeks to submit, it is challenging to contact artists and performers and get
specifics, dates,and budgets in place.
A2: The City understands that the proposals will be at the conceptual level,therefore you may
present programming examples i.e., episodic monthly lecture series, quarterly exhibitions,
performances, andlor educational programming with an approximate budget.
Q3: Regarding above programming date question: should we present programming for one year?As of what
date? December 2024?
A3: Yes,you can present programming for one calendar year. No need to be specific as to the
exact start date.
Q4: Can you give us more information on the market analysis question?
A4: The proposer must conduct their due diligence as it pertains to the target audience,
stakeholders, and competing venues. Research and analyze the target market, including
competitors,partners,patrons,and other stakeholders.Provide a marketing plan for the facility
and the proposed use(s). The proposer must submit information that describes its approach
to a successful venue. The proposer should describe its marketing and promotional concepts
to attract visitors and guests who will take advantage of Miami Beach's unique position.
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; ADDENDUM N0.1 ��
' INVITATION TO NEGOTIATE N0.2024-007-ND
; FOR MANAGEMENT AND OPERATION OF THE COLLINS PARK ROTUNDA
M I A M I B E AC H PROCUREMENT DEPARTMENT
1755 Meridian Avenue,3�d Floor
Miami Beach,Florida 33139
www.m ia m i bea ch fl.g ov
Any questions regarding this Adtlendum should be submitted in writing to the Procurement Department to the attention
of the individual named below,with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov
Contact: Telephone: Email:
Natalia Del ado 305-673-7000 ext. 26263 NataliaDel ado miamibeachfl. ov
Proposers are reminded to acknowledge receipt of this addendum as part of your ITN submission.
Si ce ly,
ist da
ro ement Contracting Manager
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'' INVITATION TO NEGOTIATE N0.2024-007-ND
x FOR MANAGEMENT AND OPERATION OF THE COLLINS PARK ROTUNDA
MIAMI BEACH
Invitation to Negotiate (ITN)
2024-007-N D
Management and Operation of the Collins Park Rotunda
TABLE OF CONTENTS
SOLICITATION SECTIONS:
0100 INSTRUCTIONS TO RESPONDENTS
0200 GENERAL CONDITIONS
0300 PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT
0400 PROPOSAL EVALUATION
APPENDICES:
APPENDIX A VENUE FLOOR PLAN
� ;_ ��
SECTION 0100 INSTRUCTIONS TO RESPONDENTS 8�GENERAL CONDITIONS
1.GENERAL.This Invitation to Negotiate(ITN)is issued by the City of Miami Beach, Florida(the"City"), as the means
for interested parties (prospective proposers) to submit proposals for the City's consideration in evaluating
qualifications to select a firm with whom it may negotiate an agreement for the purpose noted herein.
The City utilizes Periscope S2G (formally known as BidSync) (www.periscopeholdinqs.com or www.bidsvnc.com)for
automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any
addendum to this ITN. Any prospective proposer who has received this ITN by any means other than through
Periscope S2G must register immediately with Periscope S2G to assure it receives any addendum issued to this ITN.
Failure to receive an addendum may result in disqualification of proposal submitted.
2. BACKGROUND. The City of Miami Beach owns the Collins Park Rotunda (commonly known as the "Rotunda").
The Rotunda was commissioned in 1962 as an auditorium for the then-adjacent library.The library was located in what
is now Collins Park at 21St Street and Collins Avenue. Although the library has since been relocated, the Rotunda
remains in Collins Park. Figure 1 is a general illustration of the location of the Rotunda, Collins Park and the general
area.
Figure 1 —Collins Park Rotunda General Area.
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The Rotunda is not currently in use as it is in the process of being renovated. Renovations are scheduled to begin in
January 2024,with an anticipated completion date of December 2024. The scope of work of the renovations includes
the complete interior remodeling and exterior improvements of the 2,000-square-foot building, including building
improvements, air conditioning system, life safety systems, interior finishes, window systems, doors, and a new
accessible access ramp, among other features. A new stand-alone building will be added adjacent to the Rotunda,
containing restrooms, a small utility closet, and mechanical equipment.
The space has served various uses, including a venue for art-related special event activations. For example, in 2019,
through the City's Artist in Residence program, the Rotunda served as a community meeting space to discuss issues
related to the environment. In 2021, The Rotunda was temporarily used as an artist studio to produce a community-
based public artwork that was commissioned through The Bass. As well, Art Basel has programmed the space with
site-specific installations. Once the space is renovated, it is envisioned the facility will be used for the programming,
production, presentation, and exhibition of arts and cultural disciplines.
3. PURPOSE. In anticipation of the Rotunda renovations, this ITN is being issued to solicit proposals from public or
private (not-for-profit or for-profit) entities to activate the Rotunda by developing and implementing arts and cultural
��
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uses for the facility,which should focus on high-quality programs that meet the interests of residents,visitors,tourists,
businesses, and the general public. The selected management company will also manage and operate the facility.
Through this ITN and resulting agreement,the City has several overall operational goals for the selected management
company, as summarized below.
1. Provide ongoing arts and cultural events,with a City goal of a minimum of twenty-five(25)events annually.
2. Work with non-profit organizations to coordinate programming at the facility.
3. Provide free community events.
4. Maintain and safeguard the City's capital investment in the facility by exercising the highest standards of
maintenance and preservation and, as the need arises, make or recommend capital improvements.
5. Manage day-to-day operations of the facility.
6. Oversee and provide superior services to users,patrons,and visitors attending the facility,thereby maximizing
customer satisfaction as exhibited by an industry-wide positive image.
7. Produce or attract new events and promote the facility to maximize usage during daytime and evening hours.
8. Actively solicit, promote, or co-promote the facility and any proposed program(s)/services.
9. Create a comprehensive strategic plan for the future of the facility.
10. Achieve all objectives, consistent with best industry practices and all applicable laws and ordinances.
11. Expand programming of eventslfunctions in the public space in Collins Park and adjacent public properry.This
ability will not be granted as part of the Management Agreement but will require the issuance of a special
event permit from the City. However, more comprehensive events that generate a more significant economic
impact for the area are desired.
3.1 Interested Parties. Interested parties are invitetl to submit proposals in accordance with Section 0300. In
accordance with the instructions of Section 0300, interested parties should provide detailed information
demonstrating their experience in managing and operating a cultural facility. Specific scope proposals are not
requested at this time. Responsive proposals will be evaluated in accordance with Section 0400. The City
Manager may recommend negotiations with one or more firms per Section 0100, Sub-section 12, or may
recommend rejecting all responsive proposals. Contract negotiations to determine terms, conditions, scope,
insurance/bond requirements, and costs will commence with the selected proposers as authorized by the City
Commission in accordance with Section 0100, Sub-sections 12 and 13.
This ITN is under the cone of silence pursuant to Section 2-486 of the City Code.All communications
and questions are to be directed to the procurement contracting officer identified in Sub-section 6
below.
4. SCOPE OF SERVICES REQUIRED. The foregoing represents the major areas of responsibility for the selected
management company. Notwithstanding,the City reserves the right to, by mutual agreement, add or delete the scope
of services provided by the selected management company. The successful proposer shall manage and operate the
Collins Park Rotunda in accordance with policies approved by the City. The successful proposer shall be responsible
for all day-to-day functions and operations of the Collins Park Rotunda and shall operate the Rotunda at all times in
the public interest and in accordance with the highest professional and ethical standards, including but not limited to
the following:
Management
• The successful proposer shall prepare and submit annual budgets for the Rotunda operation. The proposer
shall also maintain a system of internal controls to ensure that the Rotunda is used effectively and efficiently.
The successful proposer shall keep complete and accurate accounting records relating to its activities at the
Rotunda in accordance with generally accepted accounting principles.
• The successful proposer shall report and provide regular reports to the City Manager or designee(s). The City
shall make periodic inspections of the Rotunda and equipment to determine that they are properly maintained.
The successful proposer will be required to make any improvements in cleaning or maintenance methods as
required by the Management Contract.
• It is the intention of the City that service and artistic programming is of the highest quality attainable. The
successful proposer will maintain the standard of operations, quality of service, maintenance, and physical
appearance of the Rotunda as a first-class cultural facility. All areas of the Rotunda are to be kept clean,
orderly,attractive,and sanitary at all times and in strict accordance with the applicable laws,ordinances, rules,
and regulations as well as the standards of the City.
• The successful proposer shall consistently endeavor to improve the operation of the Rotunda to develop the
most efficient and highest quality of service to the customers, minimize operating costs, and increase the
quality of maintenance and security.
• The successful proposer shall consistently endeavor to improve the operations of the Rotunda to be more
sustainable and implement innovative and effective practices to improve the sustainability of the building.
• The successful proposer shall implement strategies and initiatives that support the City's sustainability
initiatives, including but not limited to Plastic Free MB, food waste diversion, energy efficiency, energy
benchmarking, and energy and water conservation.
• The successful proposer shall be responsible for negotiating all rental rates, fees, and charges for services
provided at the Rotunda and executing and performing all contracts, use agreements, licenses, and other
agreements.
• The successful proposer shall establish an effective system of communication that encourages linkages and
collaborative efforts between the Rotunda,the City of Miami Beach,the Greater Miami Convention and Visitors
Bureau (GMCVB),and other segments of the arts,culture, and hospitality industry, including the Miami Beach
Visitors and Convention Authority (MBVCA) and the Miami Beach hotel intlustry and other visitor industry
segments.
• The successful proposer will have oversight responsibility over any and all sub-contractors and
concessionaires, as set forth in the Management Contract. The successful proposer will also negotiate future
sub-contractor agreements to be approved by the City.
• The successful proposer will undertake the Rotunda information technology functions and maintain systems
in state-of-the-art conditions.
• At the conclusion of the term of the negotiated agreement, the successful proposer shall be responsible for
returning the Rotunda and City-owned Furniture, Fixtures, and Equipment (FF&E) to the City in the same
condition in which they were provided, except for normal wear-and-tear.
� The successful proposer shall abide by all applicable local, county, state, and federal laws pertaining to its
operation and shall secure all licenses and permits necessary forthe operation of the Rotunda.The successful
proposer shall be responsible for and pay all federal, county, city, and state taxes arising as a result of the
Management Contract, including those levied against the City.
• The successful proposer shall negotiate and execute all agreements to use the Rotunda space for events.
The City shall have the right to reject the character of services and require that undesirable practices be
discontinued or remedied. Failure of the successful proposer to take appropriate action after notification from
the City and a reasonable opportunity to cure may result in the cancellation of the Management Contract at
the City's discretion.
• The successful proposer shall thoroughly train and closely supervise all employees to be aware of and practice
high standards of cleanliness, courtesy, and service.
• The successful proposer shall thoroughly train and closely supervise all employees to follow best management
practices for the proper separation and disposal of waste and recyclable materials.
• Employees shall always maintain a professional appearance consistent with the requirements of the
Management Contract.
• The successful proposer shall not employ any person who does not conduct him or herself in a business-like
and professional manner and shall promptly take appropriate disciplinary action against employees who do
not meet this standard, up to and including termination.Any employee so terminated shall not be re-employed
at the Rotunda without the City's written consent, as specified in the Management Contract.
... i_ � � `.
Maintenance and Repair
• The successful proposer shall be responsible for maintenance and operational costs. The successful
proposer will maintain the facility's interior, exterior,and existing building systems in good condition, including
the execution of non-capital repairs and maintenance. The successful proposer shall also be responsible for
informing the City of degraded conditions and for preparing an annual Capital Improvement Program listing
projects with a recommended capital budget for consideration by the City. The successful proposer is further
responsible for taking all actions necessary to ensure compliance with and maintain the validity of all warranty
documents for the Rotunda.
• The successful proposer shall maintain a neat and orderly operation at all times and shall be responsible for
or oversee vendor contracts. The successful proposer shall make available all areas of the Rotunda under its
control for examination at any time by the City or an authorized representative thereof.
• No signs or advertising identifying the successful proposer or its subcontractors shall be placed on the
premises without the written consent of the City Manager or designeelauthorized representative.
• No alterations or additions shall be made to the Rotunda, or any part thereof,without first having obtained the
written consent of the City Manager or designee/authorized representative.Authorized alterations or additions
shall become the property of the City at the expiration date/or termination of the Agreement.
• The successful proposer shall not remove any fixtures, furniture, or equipment furnished to the Rotunda
without the express written permission of the City.
Marketinq and Promotion of The Rotunda
� The successful proposer will collaborate with the City to maximize the marketing and promotion of the
Rotunda. Brand awareness, social media response metrics, and visitation levels will be the responsibility of
the successful proposer
• The successful proposer will establish and maintain a positive relationship with Miami Beach anchor(s) and
presenting cultural organizations and work collaboratively to cross-promote and program cultural activities.
• The successful proposer will maintain and promote the City's intemational brand-name status through the
press, the travel industry, and marketing efforts.
4.1. City Retained Rights.At a minimum,the City intends to maintain the following rights with respect to any resulting
agreement and the scope of work provided by the selected management company.
• Work in mutual accord with the Rotunda management company/general manager to ensure the highest quality
of services and facilities.
• Appoint a City Manager representativeldesignee to oversee general manager obligations, including the
Rotunda Management Contract.
• Receive and review independent audits of the Rotunda financial statements.
� Receive and review customer survey research completed by the Rotunda management.
• Review, approve, and budget capital projects for repair/replacement at the Rotunda, in conjunction with the
Rotunda management team.
• Monitor overall management company performance through an annual performance audit.
• Review the Rotunda rental rates, policies, and other arrangements necessary for the operations of the
Rotunda.
• Review and monitor all revenue from the operation of the Rotunda by the successful proposer and monitor all
operating expenses within a budget developed by the successful proposer and approved by the City.
• Provide all initial buildings,facilities, and FF&E in good working order(to be inventoried at the time of contract
signing).
• Review and approve the Rotunda's purchase of all necessary on-site equipment and replacement items of
major capital equipment in accordance with the recommended and approved capital improvement plan.
• Make periodic inspections of the facilities and FF&E to determine that they are being maintained neat and
orderly. The City reserves the right to modify its functional role with respect to administering the operations of
the Rotunda at any time, subject to the terms of the contract.
4.2.SustainabilitylResiliency Requirements. Three ordinances were adopted to support the City's waste reduction
and recycling goals, promote environmental health, protect wildlife, and conserve resources. In conjunction with
these ordinances, the city launched the#PlasticFreeMB campaign and a certification program for businesses to
pledge to reduce and/or remove certain types of plastics from their establishments.
• Ordinance 2017-4068 Prohibits the sale and use of expanded polystyrene (also known as Styrofoam)within
the City. It includes parks, beaches, city-owned facilities, sidewalk cafes, special event permits, city marinas,
unencapsulated docks, buoys, platforms, piers, and boat ramps.
• Ordinance 2018-4205 extends the existing single-use plastic straw/stirrers ban from beaches to all city
properties, including marinas, parks, piers,docks, boat ramps,and sidewalk cafes(as well as contractors and
special events permittees). The ordinance does not allow for biodegradable or compostable plastics as
substitutes
• Ordinance 2018-4208 prohibits the use/distribution of single-use carry-out plastic bags on the right of way
and to sidewalk cafe patrons.
The City of Miami Beach is committed to protecting its natural resources and mitigating its environmental impact.
The City established a climate action goal to achieve net zero greenhouse gas emissions by 2050.The successful
proposer should strive to minimize its greenhouse gas emissions by implementing energy and water efficiency
and waste minimization strategies.
5.ANTICIPATED ITN TIMETABLE.The tentative schedule for this solicitation is as follows:
ITN Issued December 15, 2023
Pre-Proposal Meeting January 9,2024, at 3:00 pm ET
Join on your computer or mobile app
:-� .• ,. �s .���� t,; ���:a,�;
Or call in (audio only)
+1 786-636-1480 United States, Miami
Phone Conference ID: 608 465 358#
Deadline for Recei t of Questions Janua 15, 2024, at 5:00 m ET
Responses Due January 29,2024, at 3:00 pm ET
Join on your computer or mobile app
.-� f t,� ,r ,
Or call in (audio only)
+1 786-636-1480 United States, Miami
Phone Conference ID: 595 461 82#
Evaluation Committee Review TBD
Tentative Commission A roval TBD
Contract Ne otiations Followin Commission A roval
6. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact: Telephone: Email:
Natalia Del ado 305-673-7000 x26263 NataliaDel atlo miamibeachfl. ov
`�� � � �� •� -� • • • ' .�• • �-. �•
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The Proposal title/number shall be referenced on all correspondence. All questions or requests for clarification must
be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0100-5.
.
All responses to questions/clarifications will be sent to all prospective proposers in the form of an addendum.
7. PRE-PROPOSAL MEETING OR SITE VISIT(S). A pre-proposal meeting or site visit(s) may be scheduled.
Attendance for the pre-proposal meeting shall be via web conference and recommentled as a source of information
but is not mandatory. Proposers interested in participating in the Pre-Proposal Meeting must follow these steps:
Join on your computer or mobile app
Click her_e_to�oin_the meetiny
Or call in (audio only)
+1 786-636-1480 United States, Miami
Phone Conference ID: 608 465 358#
Proposers who are participating should send an e-mail to the contact person listed in this ITN expressing their intent
to participate.
8. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
proposers are not binding on the City and will be without legal effect,including any information received at pre-submittal
meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications
considered necessary by the City in response to questions. Only questions answered by written addenda will be
binding and may supersede terms noted in this solicitation.Addendum will be released through Periscope S2G. Any
prospective proposer who has received this ITN by any means other than through Periscope S2G must register
immediately with Periscope S2G to assure it receives any addendum issued to this ITN. Failure to receive an
addendum may result in disqualification of proposal. Written questions should be received no later than the tlate
outlined in the Anticipated ITN Timetable section.
9.CONE OF SILENCE. This ITN is subject to, and all proposers are expected to be or become familiar with, the City's
Cone of Silence Requirements, as codified in Section 2-486 of the City Code. proposers shall be solely responsible
for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any
and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-
compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact
named herein with a copy to the City Clerk at rafaelqranado(�a miamibeachfl.qov
10. ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal, the City reserves the right to
require additional information from proposers (or proposer team members or sub-consultants) to determine:
qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial
capability(including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each
of their last two complete fiscal years).
11. PROPOSER'S RESPONSIBILITY. Before submitting a response, each proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements,and/or
failure to make such evaluations, investigations, and examinations,will not relieve the proposer from any obligation to
comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis
for any subsequent claim whatsoever for any monetary consideration on the part of the proposer.
12.DETERMINATION OF AWARD.The City Manager may appoint an evaluation committee to assist in the evaluation
of proposals received. The evaluation committee is advisory only to the city manager. The city manager may consider
the information provided by the evaluation committee process andlor may utilize other information deemed
relevant. The City Manager's recommendation need not be consistent with the information provided by the evaluation
committee process and takes into consideration Miami Beach City Code Section 2-369, including the following
considerations:
�'_ `_
(1)The ability, capacity and skill of the proposer to perform the contract.
(2)Whether the proposer can perform the contract within the time specified, without delay or
interference.
(3)The character, integrity, reputation,judgment, experience and efficiency of the proposer.
(4)The quality of performance of previous contracts.
(5)The previous and existing compliance by the proposer with laws and ordinances relating to the
contract.
The City Manager may recommend to the City Commission the proposer(s) s/he deems to be in the best interest of
the City or may recommend rejection of all proposals. The City Commission shall consider the City Manager's
recommendation and may approve such recommentlation. The City Commission may also, at its option, reject the
City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of
the City, or it may also reject all Proposals.
13. NEGOTIATIONS. Following selection,the City reserves the right to enter into further negotiations with the selected
proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected
proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by
proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an
Agreement has been agreed to; approved by the City; and executed by the parties.
14. E-VERIFY. As a contractor you are obligated to comply with the provisions of Section 448.095, Fla. Stat.,
"Employment Eligibility." Therefore, you shall utilize the U.S. Department of Homeland Security's E-Verify system to
verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall
expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize
the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees
hired by the subcontractor during the Contract term.
15. PERISCOPE S2G (FORMERLY BIDSYNC� The Procurement Department utilizes Periscope S2G, Supplier-to-
Government electronic bidding (e-Bid) platform. If you would like to be notified of available competitive solicitations
released by the City you must register and complete your vendor qualifications through Periscope S2G, Supplier-to-
Government www.bidsvnc.com/Miami-Beach. Registration is easy and will only take a few minutes. For detailed
instructions on how to register, complete vendor qualifications and submit electronic bids visit
https://www.miamibeachfl.pov/citv-hall/procurement/for-approval-how-to-become-a-vendor/.
Should you have any questions regarding this system or registration, please visit the above link or contact Periscope
S2G, Supplier-to-Government at support .bidsync.com or 800.990.9339, option 1,option 1.
16. HOW TO MANAGE OR CREATE A VENDOR PROFILE ON VENDOR SELF SERVICE (VSS). In addition to
registering with Periscope S2G, the City encourages vendors to register with our online Vendor Self- Service web
page, allowing City vendors to easily update contacts, attachments (W-9), and commodity information. The Vendor
Self-Service(VSS)webpage(https://selfservice.miamibeachfl.qov/vssNendors/default.aspx)will also provitle you with
purchase orders and payment information.
Should you have any questions and/or comments,do not hesitate to submit them to vendorsupport an.miamibeachfl.gov
17. SUPPLIER DIVERSITY. In an effort to increase the number and diversity of supplier options in the procurement
of goods and services, the City has established a registry of LGBT-owned businesses, as certified by the National
LGBT Chamber of Commerce(NGLCC)and small and disadvantaged businesses,as certified by Miami-Dade County.
See authorizing resolutions here.
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If your company is certified as an LGBT-owned business by NGLCC, or as a small or disadvantaged business by
Miami-Dade County, click on the link below to be added to the City's supplier registry (Vendor Self-Service) and bid
system(Periscope S2G,Supplier-to-Government).These are two different systems and it is important that you register
for both.
Click to see acceptable certification and to register: https://www.miamibeachfl.qov/city-hall/procurement/how-to-
become-a-vendor/.
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SECTION 0200 GENERAL CONDITIONS
FORMAL SOLICITATIONS TERMS &CONDITIONS-GOODS AND SERVICES. By virtue of submitting a proposal
in response to this solicitation, proposer agrees to be bountl by and in compliance with the Terms and Conditions for
Services(dated 10.27.2022), incorporated herein,which may be found at the following link:
https:l/www.miamibeachfl.qov/citv-hall/procurement/standard-terms-and-conditions/
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SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1.ELECTRONIC RESPONSES(ONLYI. Proposals must be submitted electronically through Periscope S2G(formerly
BidSync) on or before the date and time indicated. Hard copy proposals or proposals received through email or
facsimile are not acceptable and will be rejected.
A proposer may submit a modified proposal to replace all or any portion of a previously submitted proposal until the
deadline for proposal submittals. The City will only consider the latest version of the bid.
Electronic proposal submissions may require the uploading of attachments. All documents should be attached as
separate files in accordance with the instructions included in Section 4, below. Attachments containing embedded
documents or proprietary file extensions are prohibited.It is the Proposer's responsibility to assure that its bid,including
all attachments, is uploaded successfullLr.
Only proposal submittals received, and time stamped by Periscope S2G (formerly BidSync) prior to the proposal
submittal deadline shall be accepted as timely submitted. Late bids cannot be submitted and will not be accepted.
Proposers are cautioned to allow sufficient time for the submittal of bids and uploading of attachments. Any technical
issues must be submitted to Periscope S2G (formerly BidSync) by contacting (800) 990-9339 (toll free) or
S2G@periscoqeholdings.com.The City cannot assist with technical issues regarding submittals and will in no way be
responsible for delays caused by any technical or other issue.
It is the sole responsibility of each Proposer to ensure its proposal is successfully submitted in BidSync prior
to the deadline for proposal submittals.
2. NON-RESPONSIVENESS. Failure to submit the following requirements shall result in a determination of non-
responsiveness. Non-responsive proposals will not be considered.
1. Bid Submittal Questionnaire(submitted electronicallv).
3. OMITTED OR ADDITIONAL INFORMATION. Failure to complete and submit the Bid Submittal Questionnaire
(submitted electronically) with the bid and by the deadline for submittals shall render a proposal non-
responsive. With the exception of the Bid Submittal Questionnaire(completed and submitted electronically),the City
reserves the right to seek any omitted information/documentation or any additional information from proposer or other
source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant
individuals, client information, financial information, or any information the City deems necessary to evaluate the
capacity of the proposer to perform in accordance with contract requirements. Failure to submit any omitted or
additional information in accordance with the City's request shall result in proposal being deemed non-responsive.
4. ELECTRONIC PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist
the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed
in accordance with the tabs,and sections as specified below.The electronic submittal should be tabbed as enumerated
below and contain a table of contents with page references. The electronic proposal shall be submitted through the
"Line Items"attachment tab in Periscope S2G.
� = Cover Letter and Table of Contents
1.1 Cover Letter and Table of Contents. The table of contents should indicate the tabs, sections with tabs, and
page numbers to facilitate the evaluation committee's review. The cover letter must be signed by a principal or
a ent able to bintl the firm.
Ex erience and Qualifications
2.1 Organizational Chart: An organizational chart depicting the relationship and reporting hierarchy for all firms,
principals and personnel involved in the proposal. The organizational chart should include the scope of
responsibility for the prime proposer, its personnel, and any sub-contractor and its personnel.
2.2 Similar Experience of Proposer: Provide a listing of projects within the last 5 years where the prime proposer
andlor its principals have provided services similar to those described herein. Similar services are defined as
the management of cultural facilities, smaller performance and exhibition spaces, and other public venues.The
determination of similarity shall be solely at the City's discretion. For each similar project, provide the following:
a. project name and scope of services provided;
b. name of individuals that worked on the referenced project that have been included in Section 2.1 above.
c. name of client;
d. client project manager and contact information; and
e. term of the engagement.
2.3 Similar Experience of Sub-consultant(s)ISub-contractor(s): Summarize projects where the sub-
consultant(s)/sub-contractor(s) andlor its principals have provided services similar to the services defined
herein. For each project provide the following:
a. project name and scope of services provided;
b. name of individuals that worked on the referenced project that have been included in Section 2.1 above;
c. name of client;
d. client project manager and contact information; and
e. term of the engagement.
2.4 Evidence of Prior Working Experience: If sub-consultant(s)/sub-contractor(s) are included in the proposal,
submit evidence that the proposed team has successfully collaborated on prior projects. For each project,
submit the project description, agency name, agency contract, contact telephone&email, year(s), and term of
en a ement.
A roach and Methodolo
Submit a detailed business plan that identifies the major elements of the bidder's approach and methodology
proposed to accomplish the desired goals of this solicitation as stated herein.The business plan should be arranged
in the following manners to facilitate review by the Evaluation Committee.
1. Executive Summary: Provide a concise overview of the business plan, summarizing the key points and
goals. Highlight unique selling propositions, target market, and financial projections.
2. Concept: Explain the concept and purpose of the operations. Describe the planned events, the venue's
intended uses, and the overall atmosphere the proposer aims to create. Describe the proposer's overall
philosophy and approach to the facility's development, use, management, and operation. Describe any
proposed initiatives specific to a proposed management approach for the facility, focusing primarily on how
the proposer plans to accomplish the City's goals and objectives. This should include a description of the type
of proposed uses and the content of any proposed programming (proposers should be aware that any
ro osed content should be suitable for a munici al venue .
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3. Market Analysis: Provide details on the target market, including competitors, partners, patrons,and other
stakeholders. Provide marketing approach for the facility and the proposed use(s), including, at a minimum,
the proposer's approach to a successful venue. The marketing approach should describe its marketing and
promotional concepts to attract visitors and guests who will take advantage of Miami Beach's unique position.
4. Marketing and Sales Strategy: Detail how the proposer will promote the venue and attract clients. This may
involve advertising, social media, partnerships with event planners, and other promotional tactics. Outline
pricing strategy and any special packages or services offered.
5. Venue Layout and Facilities: In general terms, describe the intended layouts of the venue, including event
spaces, seating capacities,amenities, and any technical equipment that will be utilized for events (sound
systems, projectors, lighting, etc.). Note: Outdoor projection of sound will not be allowed without prior approval
of the City.
6. Operational Plan: Explain the day-to-day operations of the venue. This includes staffing requirements, roles
and responsibilities, and operating hours.
7. Financial Projections: Provide general detailed financial projections for the first three years of operation.
Include projected revenue,expenses,and profitability.This section should also cover startup costs,funding
sources, and a break-even analysis. The proposer should also provide a plan that will maximize revenue to
the City and how it intends to generate new local business.
8. Risk Assessment and Mitigation: Identify potential risks impacting operational success, such as changing
market trends, economic downturns,or regulatory challenges. Discuss plans to mitigate these risks.
9. Sustainability and Compliance: Include information about the operation's environmental sustainability
efforts and any regulatory or legal compliance requirements that will be met.
10. Timeline. Provide a detailed timeline for the commencement of operations from the date the facility is turned
over to the selected operator following renovations.
Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the
Evaluation Committee to com lete a full review.
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SECTION 0400 PROPOSAL EVALUATION
1. EVALUATION COMMITTEE. An Evaluation Committee, appointed by the City Manager, may
meet to evaluate each Proposal in accordance with the qualitative criteria set forth below. In doing
so, the Evaluation Committee may review and score all proposals received,with or without requiring
presentations. it is important to note that the Evaluation Committee is advisory only and does not
make an award recommendation to the City Manager or the City Commission. The City Manager
will utilize the results to take one of the following actions:
a. In the event that only one responsive proposal is received, the City Manager, after a
determination that the sole responsive proposal materially meets the requirements of
the ITN, may,without an evaluation committee,recommend to the City Commission that
the Administration enter into negotiations; or
b. The City Manager may recommend that the City Commission authorize negotiations or
award a contract to one or more firms in accordance with Section 0100,Sub-section 12;
or
c. The City Manager may recommend that the City Commission short-list one or more firms
for further consideration by the Evaluation Committee; or
d. The City Manager may recommend to the City Commission that all firms, if more than
one (1) responsive submittal is received, be rejected.
2. PRESENTATIONS BY SHORT-LISTED FIRMS. If a short-listing of firms responding to this ITN
is approved, the short-listed firms may be required to make presentations to and be interviewed by
the Evaluation Committee. In further considering the short-listed firms,the Evaluation Committee will
utilize the criteria set forth in Sub-section 4 below.
3. TECHNICAL ADVISORS. The City, at its discretion, may utilize technical or other advisers to
assist the evaluation committee or the City Manager in evaluating proposals.
4. EVALUATION CRITERIA. Responsive, responsible proposals will be evaluated in accordance
with the following criteria:
� .
Experience and Qualifications 60
Approach and Methodology 40
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Veterans Preference 5
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5. QUALITATIVE CRITERIA. The Evaluation Committee shall review responsive, responsible
proposals and assign points for the qualitative factors only. The Evaluation Committee shall not
consider quantitative factors (e.g. veteran's preference) in its review of proposals. The Evaluation
Committee shall act solely in an advisory capacity to the City Manager. The results of the Evaluation
Committee process do not constitute an award recommendation. The City Manager may utilize, but
is not bound by, the results of the Evaluation Committee process, as well as consider any feedback
or information provided by staff, consultants or any other third-party in developing an award
recommendation in accordance with Section 0100, Sub-section 12. In its review of proposals
received, the Evaluation Committee may review and score all proposals, with or without conducting
interview sessions, in accordance with the evaluation criteria.
6. QUANTITATIVE CRITERIA. Procurement Department staff will assign points for the quantitative
criteria. Veterans' Preference points will be assigned in accordance with Section 2-374 of the City
Code
7. DETERMINATION OF FINAL RANKING. The sum of the evaluation criteria points will be
converted to rankings in accordance with the example below:
Qualitative Points 82 .74 80
Committee Quantitative Points 5 5 0
Member 1 Total 87 7g gp
Rank 1 3 2
Qualitative Points 82 85 72
Committee Quantitative Points 5 5 0
Member 2 Total 87 g0 72
Rank 1 2 3
Qualitative Points 90 74 66
Committee Quantitative Points 5 5 0
Member 2 Total 95 79 66
Rank 1 2 3
It is important to note that the results of the proposal evaluation process in accordance with Section
0400 does not represent an award recommendation. The City Manager will utilize the results of the
proposal evaluation process,and any other information she deems appropriate,to develop an award
recommendation to the City Commission,which may differ from the results of the proposal evaluation
process and final rankings.
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APPENDIX A
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VEN U E FLOOR PLAN
ITN 2024-004-N D
Management and Operation fo the
Collins Park Rotunda
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3�d Floor
Miami Beach, Florida 33139
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fi Atl�usted grade�ilaotlfGradeJ]): ].375' lo[Area. 148,000(Park Lot OrIyJ;Total 469,200 41 separate chart to�a breaktlow� (
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ATTACHMENT C
SUNBIZ 8 PROPOSAL RESPONSE TO ITN
1�
��_ � tJl!!'f��'' U/
,�'i���'..org �.:���«��,�r������_r��� r�
„� .,,
�oartmenl of State / Division of Cor r i n / Search Records / r h FEI/EIN Number /
Detail by FEI/EIN Number
Florida Not For Profit Corporation
FRIENDS OF THE BASS MUSEUM, INC.
Filing Information
Document Number 750600
FEI/EIN Number 59-2017511
Date Filed 01/14/1980
State FL
Status ACTIVE
Princi�al Address
2100 COLLINS AVENUE
MIAMI BEACH, FL 33139
Changed: 03/22/2011
Mailing Address
2100 COLLINS AVENUE
MIAMI BEACH, FL 33139
Changed: 03/22/2011
Registered Agent Name&Address
CUBINA, SILVIA KED
2100 COLLINS AVENUE
MIAMI BEACH, FL 33139
Name Changed: 10/08/2008
Address Changed: 03/22/2011
9fficer/Director Detail
Name 8 Address
Title President
LIEBERMAN, DIANE
846 Lincoln Road,4th Floor
Miami Beach, FL 33139
Title Chairman
LINDEMANN, GEORGE L
4500 BISCAYNE BLVD SUITE 200
MIAMI, FL 33137
Title Executive Director
Cubina, Silvia K
2100 COLLINS AVENUE
MIAMI BEACH, FL 33139
Title Treasurer
BULLRICH, CLARA
1111 BRICKELLAVENUE
2802
MIAMI, FL 33131
Title Secretary
PARESKY GOULD, LAURA M
410 South Hibiscus Drive
MIAMI BEACH, FL 33139
Annual Reports
Report Year Filed Date
2022 01/12/2022
2023 01/20/2023
2024 01/27/2024
Document Images
O1'27i2024--ANNUAL REPORT View imaye in PDF format
___ __.. .
C'20l2023—ANNUAL REPORT View image in PDF format
_^� 12/2022--ANNUAL REPORT View image in PDF format
��1;25/2021--ANNUAL REPORT View image in PDF format
L�28/2020--ANNUAL REPORT View image in PDF format
01 08/2019--ANNUAL REPORT View image in PDF format
O1 r12/201 B--ANNUAL REPORT View image in PDF format
01;13/2017—ANNUAL REPORT View image in PDF format
C2:12/2016--ANNUAL REPORT View image in PDF format
�t t6/20�5--ANNUAL REPORT View image in PDF format
�)t:14l2014--ANNUAL REPORT View image in PDF format
0 t 23l2013—ANNUAL REPORT View image in PDF format
G2'07/2012--ANNUAL REPORT View image in PDF format
03�22/2011--ANNUAL REPORT View image in PDF format
Ot;11/2010--ANNUAL REPORT View image in PDF format
01 30/2009--ANNUAL REPORT View image in PDF format
10i08/2008—ANNUAL REPORT View image in PDF format
05�15/2008--ANNUAL REPORT View imaye in PDF format
0��27/2007--ANNUAL REPORT View image in PDF format
07I03l2006--ANNUAL REPORT View image in PDF format
05105/2005--ANNUAL REPORT View image in PDF format
()5/13/2004--ANNUAL REPORT View image in PDF format
05i20/2003--ANNUAL REPORT View image in PDF format
02/18/2002--ANNUAL REPORT View image in PDF forma�
03,%02/2001--ANNUAL REPORT View image in PDF format
01/25/2000--ANNUAL REPORT View image in PDF format
03/01/1999--ANNUAL REPORT View image in PDF format
03/10/1998--ANNUAL REPORT View image in PDF format
04/09/1997--ANNUAL REPORT View image in PDF format
Ot/31/1996--ANNUAL REPORT View image in PDF format
_ _
01;27/1995--ANNUAL REPORT View image in PDF lormat �
BID SUBMITTAL QUESTIONNAIRE
Solicitation No: Solicitation Title:
BID NUMBER PROJECT TITLE
BIDDER'S NAME�Friends of The Bass Museum,Inc.
NO.OF YEARS IN BUSINESS:60 NO.OF VEARS IN BUSINESS LOCALLY:60 NO.OF EMPLOVEES:35
OTHER NAME(S)BIDDER HAS OPERATED UNDER IN THE LAST 10 YEARS:The Bass
81DDER PRIMARV ADDRESS(HEADQUARTERS):2�00 Collins Avenue
CITY:Miami Beach
STATE:FL ZIP CODE�33139
TELEPHONE NO.:305.673.7530
TOLL FREE NO.:NIA
FAX NO.:788 485 1528
BIDDER LOCALADDRESS:2100 Collins Avenue
CITY�Miami Beach
STATE:FL ZIP CODE:33139
PRIMARY ACCOUNT REPRESENTATNE FOR THIS ENGAGEMENT�.Silvia Kartnan Cubina
ACCOUNT REP TELEPHONE NO.:305.673.7530
ACCOUNT REP TOLL FREE NO.:N/A
ACCOUNT REP EMAIL�scubina@thebass.org
FEDERAL TAX IDENTIFICATION NO.-59-2017571
By virtue of submitting a bid, bidder agrees: a) to complete and unconditional acceptance of the terms
and conditions of this document and the solicitation, including all addendums specifications,
attachments, exhibits, appendices and any other document referenced in the solicitation c) that the
bidder has not divulged, discussed, or compared the proposal with other bidders and has not colluded
with any other bidder or party to any other bid; d) that bidder acknowledges that all information
contained herein is part of the public domain as defined by the State of Florida Sunshine and Public
Records Laws; e) if bid is accepted, to execute an appropriate City of Miami Beach document for the
purpose of establishing a formal contractual relationship between the bidder and the City of Miami
Beach, Florida, for the performance of all requirements to which the bid pertains; and f) that all
responses, data and information contained in the bid submittal are true and accurate.
The individual named below affirms that s/he: is a principal of the applicant duly authorized to execute
this questionnaire, and that the contents of said document(s)are complete, true, and correct to the best
of his/her knowledge and belief.
Name and Title of Bidder's Authorized Signature of Bidder's Authorized
Representative: Representative:
Silvia Karman Cubina, Executive Director& Silvia Karman Cubina
Chief Curator
After issuance of solicitation, the City may release one or more addendum to the
solicitation, which may provide additional information to bidders or alter solicitation
requirements. The City will strive to reach every bidder having received solicitation
through the City's e-procurement system. However, bidders are solely responsible for
assuring they have received any and all addendum issued pursuant to solicitation. This
Acknowledgement of Addendum section certifies that the bidder has received all
addendum released by the City pursuant to this solicitation. Failure to obtain and
acknowledge receipt of all addenda may result in proposal disqualification.
Enter Initial Enter Initial Enter Initial to
to Confirm to Confirm Confirm
Recei t Recei t Recei t
SKC Addendum 1 SKC Addendum 6 SKC Addendum 11
SKC Addendum 2 SKC Addendum 7 SKC Addendum 12
SKC Addendum 3 SKC Addendum 8 SKC Addendum 13
SKC Addendum 4 SKC Addendum 9 SKC Addendum 14
SKC Addendum 5 SKC Addendum 10 SKC Addendum 15
If additional confirmation of addendum is required, submit under separate cover.
All bidders must disclose the name(s) of any officer, director, agent, or immediate
family member (spouse, parent, sibling, and child) who is also an employee of the City
of Miami Beach. Further, all bidders must disclose the name of any City employee who
owns, either directly or indirectly, an interest of ten (10%) percent or more in the bidder
entit or an of its affiliates.
1 NIA NIA
2
3
4
5
6
At time of request by the City, bidder shall request that Dun 8 Bradstreet submit
its Supplier Qualifier Report directly to fhe City, with bid or within three (3) days
of request. Bidder shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report (SQR) directly to the City. No proposal will be considered without
receipt (when requested), by the City, of the SQR directly from Dun & Bradstreet. The
cost of the preparation of the SQR shall be the responsibility of the bidder. The bidder
shall request the SQR report from D8B at:
https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?
storeld=11696
Bidders are responsible for the accuracy of the information contained in its
SQR. It is highly recommended that each bidder review the information
contained in its SQR for accuracy prior to submittal to the City and as early as
possible in the solicitation process. For assistance with any portion of the SQR
submittal process, contact Dun 8� Bradstreet at 800-424-2495.
Project No. BID NUMBER
Project Title PROJECT TITLE
Bidder shall submit at least three (3) references for whom the bidder has completed
work similar in size and nature as the work referenced in solicitation. Bidder may
submit additional references as part of its bids submittal.
Reference No.1
Firm Name: Coastal Construction
Contact Individual Name and Title: Thomas C. Murphy, Co-President
Address: 5959 Waterford District Drive Ste 200 Miami, FL 33126
Telephone: 305.559.4900
Contact's Email: tcmurphy@coastalconstruction.com
Narrative on Scope of Services Provided, Project Budget, and Project Dates:
Coastal Construction guided the museum's 2017 building expansion from 2015-2017. The
project budget was $10.5M.
Reference No.2
Firm Name: Sadie Coles Gallery
Contact Individual Name and Title: c/o Ugo Rondinone, Artist
Address: 1 Davies St, London W1 K 3DB, United Kingdom
Telephone: +44 20 7493 8611
Contact's Email: info@sadiecoles.com
Narrative on Scope of Services Provided, Project Budget, and Project Dates:
Acquisition, installation and maintenance of Ugo Rondinone's Miami Mountain, on long
term view since 2016 with a project budget of$1.5M.
Reference No.3
Firm Name: Fredric Snitzer Gallery
Contact Individual Name and Title: c/o Hernan Bas, Artist
Address: 1540 NE Miami Court Miami, FL 33132
Telephone: 3054488976
Contact's Email: office@snitzer.com
Narrative on Scope of Services Provided, Project Budget, and Project Dates:
Execution of Hernan Bas' exhibition entitled The Conceptualists, on view at the museum
from December 4, 2023 - May 5,2024. The project budget is $218,000.
CANCE�LATION
Has bidder ever been debarred, suspended or other legal violation, or had a contract
cancelled due to non-performance by any public sector agency?
� YES � NO
If answer to above is "YES," bidder shall submit a statement detailing the reasons that
led to action(s):
Pursuant to Resolution 2020-31519, the City is tracking the Small and Disadvantaged
Businesses, as certified by Miami-Dade County that have been certified as Small or
Disadvantaged Business by Miami-Dade County.
Does bidder possess Small or Disadvantaged Business certification by Miami-Dade
County?
� YES p� NO
Pursuant to Resolution 2020-31342, the City is tracking the utilization of LGBT owned
firms that have been certified as an LGBT Business Enterprise by the National Gay
and Lesbian Chamber of Commerce (NGLCC).
Does bidder possess LGBT Business Enterprise Certification b the NGLCC?
� YES � NO
APPENDIX A, 44 C.F.R. PART 18 — CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned Contractor certifies, to the best of his or her knowledge, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the
Lobbying Disclosure Act of 1995).Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such
failure.
The undersigned Contractor certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any. In addition, the Contractor understands and
agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and
disclosure, if any.
By virtue of submitting bid, bidder certifies or affirms its compliance with the Byrd Anti-Lobbying
Amendment Certification.
Name and Title of Bidder's Authorized Signature of Bidder's Authorized
Representative: Representative:
Silvia Karman Cubina, Executive Director& Silvia Karman Cubina
Chief Curator
The Contractor acknowledges that:
(1) This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt.
3000. As such the contractor is required to verify that none of the Contractor, its principals
(defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded
(defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
(2)The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart
C and must include a requirement to comply with these regulations in any lower tier covered
transaction it enters into.
(3) This certification is a material representation of fact relied upon by the City. If it is later
determined that the Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt.
3000, subpart C, in addition to remedies available to the City, the Federal Government may
pursue available remedies, including but not limited to suspension and/or debarment.
(4)The Contractor agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2
C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract
that may arise from this offer. The Contractor further agrees to include a provision requiring
such compliance in its lower tier covered transactions."
By virtue of submitting bid, bidder certifies or affirms its compliance with the Suspension and
Debarment Certification.
Name and Title of Bidder's Authorized Signature of Bidder's Authorized
Representative: Representative:
Silvia Karman Cubina, Executive Director 8� Silvia Karman Cubina
Chief Curator
Pursuant to Section 2-486 of the City Code, all procurement solicitations once
advertised and until an award recommendation has been forwarded to the City
Commission by the City Manager are under the "Cone of Silence." The Cone of
Silence ordinance is available
at https://library.municode.com/fl/miami beach/codes/code of ordinances?
nodeld=SPAGEOR CH2AD ARNIISTCO DIV4PR S2-486COS1
Any communication or inquiry in reference to this solicitation with any City employee or
City official is strictly prohibited with the of exception communications with the
Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to
matters of process or procedure regarding the solicitation. Communications regarding
this solicitation are to be submitted in writing to the Procurement Contact named herein
with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov .
By virtue of submitting bid, bidder certifies that it is in compliance with the Cone of
Silence Ordinance, pursuant to Section 2-486 of the City Code.
Pursuant to City Resolution No.2000-23789, the Bidder shall adopt a Code of Business
Ethics prior to executing a contract with the City. The Code of Business Ethics shall be
submitted to the Procurement Department with its response or within three (3) days of
request by the City. The Code shall, at a minimum, require the Bidder, to comply with
all applicable governmental rules and regulations including, among others, the conflict
of interest, lobbying and ethics provision of the City Code. In lieu of submitting Code of
Business Ethics, bidder may indicate that it will adopt, as required in the ordinance, the
City of Miami Beach Code of Ethics, available at http://www.miamibeachfl.gov/citv=
hall/procurement/procurement-related-ordinance-and-procedures/
Bidder will submit firm's Code of Business Ethics within three (3) days of request by
the City?
� YES � NO
Bidder adopts the City of Miami Beach Code of Business Ethics?
p� YES � NO
� � � �iST�
This solicitation is subject to, and all bidders are expected to be or become familiar
with, all City lobbyist laws, including lobbyist registration requirements and prohibition
on campaign contributions, including:
• Lobbyist Registration Requirements sections 2-397 through 2-485.3 of City
Code
(https://library.municode.com/fl/miami beach/codes/code of ordinances�
nodeld=SPAGEOR CH2AD ARTVIISTCO DIV3L0)
• Campaign Contribution Requirements sections 2-487 and 2-488 of City Code
(https://library.municode.com/fl/miami beach/codes/code of ordinances?
nodeld=SPAGEOR CH2AD ARTVIISTCO DIVSCAFIRE)
By virtue of submitting bid, bidder certifies or affirms that they have read and
understand the above Lobbyist Registration & Campaign Contribution Requirements.
The Non-Discrimination ordinance is available at:
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nodeld=SPAGEOR CH2AD ARTVIPR DIV3COPR S2-375NSCCOREWA
By virtue of submitting bid, bidder agrees it is and shall remain in full compliance with Section
2-375 of the City of Miami Beach City Code.
The Fair Chance Ordinance No. 2016-4012 is available at:
https://library.municode.com/fl/miami beach/codes/code of ordinances?
nodeld=SPAGEOR CH62HURE ARTVFACHOR
By virtue of submitting bid, bidder certifies that it has adopted policies, practices and standards
consistent with the City's Fair Chance Ordinance. Bidder agrees to provide the City with
supporting documentation evidencing its compliance upon request. Bidder further agrees that
any breach of the representations made herein shall constitute a material breach of contract,
and shall entitle the City to the immediate termination for cause of the agreement, in addition to
any damages that may be available at law and in equity.
Please refer to Section 287.133(2)(a), Florida Statutes, available at:
https://www.flsenate.gov/Laws/Statutes/2012/287.133
By virtue of submitting bid, bidder agrees with the requirements of Section 287.133, Florida
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Pursuant to City of Miami Beach Ordinance No. 2011-
3748, https://library.municode.com/fl/miami beach/codes/code of ordinances�
nodeld=SPAGEOR CH2AD ARTVIPR DIV3COPR S2-
374PRPRPRVECOGOCOSE the City shall give a preference to a responsive and
responsible bidder which is a small business concern owned and controlled by a
veteran(s) or which is a service-disabled veteran business enterprise, and which is
within five percent (5%) of the lowest and best bidder, by providing such bidder an
opportunity of providing said goods or contractual services for the lowest responsive
bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of
two (2) or more bidders which are a small business concern owned and controlled by a
veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid
pursuant to an ITB, RFP, RFQ, ITN or oral or written request for quotation, and such
bids are responsive, responsible and otherwise equal with respect to quality and
service, then the award shall be made to the service-disabled veteran business
enterprise.
Is the bidder a service-disabled veteran business enterprise certified by the State of F/orida�
� YES � NO
Is the bidder a service-disabled veteran business enterprise certified by the United States
Federa/Government?
� YES � NO
5��:�`i��i 1t� - �t:,2iJA� �u_ , :_ _ .. , , �...< ��.� : ��.... �.� ; : � �: ..,�:��..:
AN�J EMPL�YF�S �NlTF� ���11�ST1�' PA�T�l�RS
When awarding competitively solicited contracts valued at over $100,000 whose contractors
maintain 51 or more full time employees on their payrolls during 20 or more calendar work
weeks, the Equal Benefits for pomestic Partners Ordinance 2005-3494 requires certain
contractors doing business with the City of Miami Beach, who are awarded a contract pursuant
to competitive bids, to provide "Equal Benefits" to their employees with domestic partners, as
they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida; and the
Contractor's employees located in the United States, but outside of the City of Miami Beach
limits, who are directly performing work on the contract within the City of Miami Beach.
Does bidder provide or offer access to any benefits to employees with spouses or to spouses
of employees?
p� YES � NO
Does bidder provide or offer access to any benefits to employees with (same or opposite sex)
domestic partners or to domestic partners of employees?
� YES � NO
Please check all benefits that apply to your answers above and list in the "other" section any
additional benefits not already specified. Note: some benefits are provided to employees
because they have a spouse or domestic partner, such as bereavement leave; other benefits
are provided directly to the spouse or domestic partner, such as medical insurance.
Bidder Provides for Bidder Provides for gidder does not
BENEFIT Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Bidders cannot offer a benefit to domestic partners because of reasons outside your control,
(e.g., there are no insurance providers in your area willing to offer domestic partner coverage)
you may be eligible for Reasonable Measures compliance. To comply on this basis, you must
agree to pay a cash equivalent and submit a completed Reasonable Measures Application with
all necessary documentation. Your Reasonable Measures Application will be reviewed for
consideration by the City Manager, or his designee. Approval is not guaranteed and the City
Manager's decision is final. Further information on the Equal Benefits requirement is available
at http://www.miamibeachfl.gov/city-hall/procuremenUprocurement-related-ordinance-and-
procedures/
... . ; . , ; .,
+,J�....�.,....a �':..:� : , ;:.� ... ;x��:�iJ 7 .}�, � �.��a i 4,.:7`.� •..,�i��w � ,`v,i�`4�'4 �i. �� �....: i'a.i��`a lw i :��i� �� v i'�'.r.�4 tt�:l�.
(J� GOODS QR SERVICES FROM MISSISSlPPI
Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida prohibits the
purchase of goods or services sourced in Mississippi. Are any of the products for
which the applicant is seeking to be prequalified sourced in Mississippi?
� YES � NO
If yes, explain.
Bid #2024-007-ND- '�` � r
Management and Operation f C
of the Collins Park Rotunda
B /"1 V V
Cover Letter
January 11, 2024
Dear Members of The Rotunda Selection Committee:
The Bass, Miami Beach's contemporary art museum, proposes annexing the Collins Park Rotunda to
the museum and providing exciting, multidisciplinary cultural programming in the space,year-
round.The Rotunda will host immersive artist's projects, performances, and special events—free-of-
cost to Miami Beach's residents and visitors for a total of more than 1,512 hours annually.
Aligning with The Bass' mission to "create connections between international contemporary art and
its diverse audiences" and "share the power of contemporary art with experiences that excite,
challenge and educate",the museum's curatorial,education and special events staff will present
exhibition and public programming.The ethos of The Rotunda, however, will be one of generosity.
Via partnerships and collaborations,the museum will create a space for other arts organizations
across Miami-Dade and internationally,to perform, present and create. It is with this spirit that The
Bass will further integrate the arts into the everyday life of those who live, work, and play in Miami
Beach, meeting them where they are with inspiring,artful moments, whether they are strolling
through Collins Park by chance or visiting the museum.
The Bass' Pritzker Prize-winning architect Arata Isozaki's original 1990s vision was to create a
cultural arts campus throughout Collins Park, anchored by the museum.The Bass has taken initial
steps to achieve this vision by investing in public art in Collins Park such as with Ugo Rondinone's
Miami Mountain;Sylvie Fleury's Eiernity Now; Lawrence Weiner's SHELLS USED TO BUILD ROADS
POURED UPON SHELLS USED TO PAY THE WAY,AT THE LEVEL OF THE SEA;and Too Much I Once
Lamented, a sound piece by Susan Philipsz,among others, currently permanently installed in Collins
Park. Plans are in place to install Etel Adnan's Painting Into Space a monumental,vibrant mural as
part of the new addition. Furthermore,The Bass is drawing inspiration from this"Isozaki campus"
concept as part of the upcoming GO Bond project, in what will mark the museum's third major
expansion in two decades.
The Bass is a major stakeholder of the neighborhood, and, with the Collins Park Neighborhood
Association,spearheaded efforts to hire Perkins&Will Architects to enhance urban planning and
wayfinding design for the neighborhood.To this end,The Rotunda will serve as a natural anchor on
Collins Avenue and a gateway into the Collins Park neighborhood. By accessing Collins Avenue
walkers-by,The Rotunda will increase the museum's engagement with visitors in Miami Beach and
also allow for the dissemination of information on the rest of Collins Park cultural stakeholders as
wetl as The Bass programs.
In 2017,The Bass submitted a proposal to the City of Miami Beach Commission for the Management
and Operation of the Collins Park Rotunda. Since then,The Bass' Board of Trustees have been in full
enthusiastic support of The Rotunda project and are committed to providing the governance,
financial oversight and fundraising efforts for this new endeavor. Our proposal reiterates and
doubles down on The Rotunda project,as well as the museum's long term and steadfast
commitment to Miami Beach and specifically the Collins Park Neighborhood.
Sincerely,
/ ,�/ !,�
�'� ` /� � � /'�"'/�,�i7"'/
� � � ' ,�7�.. � � ,
-�Silvia Karman Cubina
Executive Director&Chief Curator
The Bass
THE 8A55 MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 1
www.thebass.org
Bid #2024-007-ND- � � �
Management and Operation
of the Collins Park Rotunda
B /"1 V V
Table of Contents
Tab 1: Cover Letter and Table of Contents.......................................................................................1
Tab 2: Experience&�ualifications..................................................................................................3
1. Organizational Chart........................................................................................................3
2. Similar Experience of Proposer....................................................................................... 4
3. Similar Experience of Sub-consultant(s)/Sub-contractor(s)...........................................7
4. Evidence of Prior Working Experience.............................................................................7
Tab 3:Approach and Methodology..................................................................................................8
1. Executive Summary.........................................................................................................8
2.Concept and Purpose......................................................................................................8
3. Market Analysis...............................................................................................................9
4. Marketing and Sales Strategy.........................................................................................9
5.Venue Layout and Facilities............................................................................................ 10
6.Operational Plan..............................................................................................................10
7. Financial Projections....................................................................................................... 11
8. Risk Assessment and Mitigation..................................................................................... 12
9. Sustainability and Compliance........................................................................................12
10.Timeline.........................................................................................................................13
THE BASS MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 2
www.thebass.org
Bid #2�24-���-N�- T H E
Management and Operation
of the Collins Park Rotunda
B /"1 V V
Experience and Qualifications
Organizational Chart
ORGANIZATIONAL CHART FY 2023-2024 T H E
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SILVIA KARMAN CUBINA, Executive Director&Chief Curator
Since 2008, Cubina, with the Board of Trustees, has led The Bass' rapid institutional growth and
refocused its mission and programs to reflect Miami Beach's emergence as an international art
destination.As Executive Director&Chief Curator, Cubina oversees all aspects, plans and goals of
the museum, with particular affinities for fundraising,grant writing,fiscal oversight, community
outreach, relationship building and, of course,the museum's overall curatorial vision.
SABRINA ANICO, Director of Communications
Anico directs and oversees the implementation of strategic communications for the museum,tasked
with developing campaigns that support the fundraising,education, exhibitions and event goals for
the institution. She enjoys more than 20 years of arts and cultural marketing, communication and
sales experience, specializing in brand strategy, event marketing and audience development for
multi-million-dollar expansion projects, including Miami Beach anchor organizations The New World
Center, Miami Beach Convention Center and Faena Forum.
GRACE CASTRO, Director of Special Events& Public Programs
Castro oversees the sales,planning,and production of venue rental events and internal events,
public programs and fundraising events.Her holistic 25+year nonprofit experience includes
management roles in events,communications,fundraising, sponsorship,and quality assurance for
organizations such as Children's Home Society, Alonzo Mourning Charities, Miami-Dade Beacon
Council and annual events like the South Beach Wine& Food Festival and the Miami International
Film Festival.
KYLEE CROOK, Director of Education
During her 11-year tenure, Crook has established, managed, and expanded educational programming
at The Bass, having started as an intern in 2011. Crook was named one of the Miami Foundation's
THE BASS MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 3
www.thebass.org
Bid #2�24-0��-N�- T H E
Management and Operation
of the Collins Park Rotunda
BASS
2013-2014 Miami Leaders, serves on numerous grant panels and has administered several major
programs as part of Creativity in the Community, including a three-year Kellogg Foundation grant
program which under Crook's leadership expanded the museum's outreach programming by 178%,
and the STEAM Plus in-school outreach program and most recently, a reinvigorated art and literacy
community program.
IVA KOSOVIC DUVIN, Director of Development
Prior to The Bass, Duvin served as VP Advancement and Community Engagement at Frost Science,
where she provided strategic leadership in community engagement and philanthropic support.
Duvin spent ten years with New World Symphony's Advancement Department and oversaw the
Executive Committee of Friends of NWS. In addition, Duvin served as an integral part of the team
that managed the opening of the New World Center, NWS's Frank Gehry-designed home, unveiled in
2011. Duvin has served on several committees including Miami City Ballet, Coconut Grove Cares and
No More Tears. She is a member of the Arts Leadership Council for University Hospitals of Cleveland
and sits on the Board of the Miami Girls Foundation. She regularly serves as a grant panelist for the
Florida Department of State, Division of Cultural Affairs.
ISABELLA OLIVA, Operations Manager
After graduating from Bryn Mawr College, Oliva completed an internship with The Bass' Registrar of
Collections&Exhibitions and was hired as a Guest Services Associate. She was later promoted to
Senior Guest Service Associate where she worked closely with the then Operations Manager and
took on this role once he departed from The Bass. Manages overall operations and is responsible for
the effective and successful management of labor, productivity and safety measures as established
and set forth by the Directors and Board. Is the museum representative for all regulatory issues,
complying with in-house policies and applicable city and state laws. Manages a team of Guest
Services Associates and ensures positive guest experience.
JEAN ORTEGA, Deputy Director
During his 15-year tenure, Ortega has helped steer the museum through the 2008 financial crisis,
two construction projects including the renovation and reopening, Association of Art Museums 10-
year reaccreditation, and the COVID-19 pandemic. He is responsible for generating and maintaining
the annual budget and all aspects related to finance, insurance and Human Resources. Ortega was
instrumental in the creation and implementation of the museum's Strategic and Diversity, Equity,
Accessibility& Inclusion (DEAI) Plans.
DR.JAMES VOORHIES, Curator
Voorhies joined The Bass in 2023. He is responsible for curating exhibitions, overseeing design and
production of publications, organizing artist commissions and managing the permanent collection.
Previously,Voorhies was Executive Director of the Tony Smith Foundation. He has also held the
endowed directorship of the Carpenter Center for the Visual Arts at Harvard University where he
curated 20 exhibitions, organized over 50 public programs,and edited two books. Among his
writings and books,Voorhies is author of Postsensual Aesthetics: On the Logic of the Curatorial,
which will be published by MIT Press in February 2023.Voorhies has curated more than 75
exhibitions and site-specific commissions and organized 150 public programs.
Similar Experience of Proposer
In 2024,The Bass celebrates 60 years of excellence in cultural programming (exhibitions,
performances and cultural program partnerships). Over the past two decades,The Bass has
executed two successful expansions, reopening in 2017 with zero debt, with a third underway with
the GO Bond and has retained much of the same executive and Board leadership. Program and
exhibition attendance is back to pre-COVID-19 levels and the museum's on-site and off-site program
suite and professional staff has grown exponentially,delivering on its mission and vision.The
Rotunda programming will be aligned with The Bass's curatorial vision and proven track record of
artistic excellence led by Executive Director&Chief Curator Silvia Karman Cubina for the past fifteen
years;and recently, by Curator Dr.James Voorhies and Associate Curator of New Media Art Claudia
THE BASS MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 4
www.thebass.org
Bid #2024-007-ND- � � �
Management and Operation
of the Collins Park Rotunda
BASS
Mattos.This will be achieved by museum-originated exhibitions and artists' projects,as well as
through partnerships with other arts organizations.
Bios
Silvia Karman Cubina
Since 2008, Silvia Karman Cubina has held the position of Executive Director&Chief
Curator of The Bass in Miami Beach. During her tenure, Ms. Cubina led a $12 million
institutional transformation, complete with a building renovation by Pritzker Prize-
winning architect Arata Isozaki and David Gauld.Throughout this time, the museum's
annual budget and full-time staff quadrupled and the Board grew from three
members to thirty. Prior to The Bass, Ms. Cubina was the Director of The Moore
Space, Miami,from 2002-2008. She also held the position of Adjunct Curator at
INOVA,the Institute of Visual Arts at University of Wisconsin- Milwaukee.
Ms. Cubina has curated numerous exhibitions, lectured extensively,and has
participated in grant panels and award selection committees, including serving as a
juror for both the Guggenheim Museum's Hugo Boss Award 2006 and the 2008
Biennale de Lyon. In 2007, she was a finalist for the Walter Hopps Award for
Curatorial Achievement and a fellow in the Center for Curatorial Leadership (CCL)
fellowship program. Ms.Cubina served on the Knight Foundation National Arts
Advisory Board and, in 2012, she was awarded the distinction of Chevalier de I'Ordre
des Arts et Lettres by the French Ministry of Culture. In 1997,she was the Puerto
Rico commissioner to the Bienal de Sao Paolo.
In her role as Chief Curator of The Bass, Ms.Cubina has organized more than 30
major exhibitions including: Where Do We Go From Here:Selections from la Coleccion
Jumex(2009), Isaac Julien: Ten Thousand Waves(2011), Ugo Rondinone: good
evening beauiiful blue(2017),The Haas Brothers: Ferngully(2018), Haegue Yang: In
the Cone of Uncertainiy(2019) and Mickalene Thomas: Better Nighfs(2019), all
while at The Bass; Jim Lambie: Paradise Garage(2004), Miami Calling...Jonathan
Monk (2005), Allora &Calzadilla: Clamor(2006) and Kalup Linzy(2008) during her
time at The Moore Space;and Pepon Osorio: Door to Door(2002).
Married and a mother of two, Ms. Cubina is fluent in English,Spanish and French;
proficient in Italian.
Dr.James Voorhies
Dr. James Voorhies is Curator of The Bass, Miami Beach's contemporary art museum,
where he is responsible for curating long-term and temporary exhibitions,
overseeing design and production of publications, organizing artist commissions and
public programs,and managing the permanent collection.
Previously, Dr.Voorhies was Executive Director of the Tony Smith Foundation where
he initiated research programs dedicated to placing the legacy of the modernist
artist in dialogue with contemporary art and design, including the Tony Smith
Catalogue Raisonne Project—a multi-publication project to be published by MIT
Press.
He served in academic leadership positions at California College of the Arts in San
Francisco from 2016 to 2021. Before these posts, he held the endowed directorship
of the Carpenter Center for the Visual Arts at Harvard University from 2013 to 2016
where he curated 20 exhibitions, organized over 50 public programs, and edited two
THE BASS MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 5
www.thebass.org
Bid #2024-007-ND- � � �
Management and Operation
of the Collins Park Rotunda
B /"1 V V
books. He also lectured for Harvard's Department of Art, Film,and Visual Studies and
Graduate School of Design.
From 2010 to 2013 he taught art history and critical theory at Bennington College in
Vermont. He served as Director of Exhibitions at Columbus College of Art and Design
in Ohio from 2006 to 2011.
Among his writings and books, Dr.Voorhies is the author of the recent Postsensual
Aestheiics:On the Logic of the Curatorial, published by MIT Press in 2023. His book
Beyond Objecthood: The Exhibition as a Critical Form since 1968 was published by
MIT Press in 2017.
Dr. Voorhies holds a PhD in modern and contemporary art history from Ohio State
University. He has curated more than 75 exhibitions and site-specific commissions
and organized 150 public programs. He is based in Miami Beach and New York City.
Claudia Mattos
Claudia Mattos is a curator, writer,and researcher whose interests include the
intersections of art, global politics,and emergent technologies;art as a tool of
critical pedagogy;global histories of new media art and performance;and global
contemporary art with a particular interest in Latin America,the Caribbean,
Southwest Asia, North Africa, and their diasporas.
This year, Claudia served as a Curator-in-Residence at SOMA, Mexico City. In 2022,
she was a Researcher-in-Residence at the National Museum of Modern and
Contemporary Art,Seoul, South Korea. And in Fall 2019, Claudia was a Curator-in-
Residence with the Shanghai Curators Lab organized between the Shanghai
Academy of Fine Arts and the Shanghai Biennial.
In her most recent institutional role, Claudia served as Assistant Curator of Media
Arts and Live Events at The Baltimore Museum of Art, where she curated exhibitions
of works by Lizzie Fitch/Ryan Trecartin and the New York collective DIS. She
previously held positions at Performa, New York, and Locust Projects, Miami.She has
contributed to curatorial research and writing at The Whitney Museum of American
Art; Independent Curators International; Institute of Contemporary Art, Miami;and
the Rubell Family Collection, among others.
She earned an MA in Art History from The Courtauld Institute of Art, London;and a BA
in Art History and Visual Studies from Cornell University, Ithaca, NY.
1)
a. Presentation of Hernan Bas: The Conceptualists Exhibition at The Bass
b.Silvia Karman Cubina, Dr. James Voorhies, Claudia Mattos, Sofia Dotta
c. Hernan Bas(artist)
d. Frederic Snitzer Gallery, (305) 448-8976
e. Exhibition on view: December 4, 2023-May 5, 2024
2)
a. Presentation of Naama Tsabar:Perimeters Exhibition and Live Pertormance Series at The Bass
b.Silvia Karman Cubina,former Curator Leilani Lynch, Sofia Dotta
c. Naama Tsabar(artist)
d.Shulamit Nazarian Gallery Los Angeles, (310) 281-0961
e. Exhibition on view: November 28, 2021 - May 29,2022
3)
a. Presentation of Haegue Yang:In the Cone of Uncertainty Exhibition at The Bass
THE BASS MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 6
www.thebass.org
Bid #2024-007-ND- � � r
Management and Operation C
of the Gollins Park Rotunda
B /"1 V V
b. Silvia Karman Cubina,former Curator Leilani Lynch, Sofia Dotta
c. Haegue Yang (artist)
d. Galerie Chantal Crousel, +33 1 42 77 38 87
e. November 2, 2019-April 5, 2020
The curatorial vision of The Rotunda will be one of solo artists projects, immersive installations and
art-and-technology art commissions.These immersive installations, as seen in places like Team Lab
in Tokyo; Superblue in Miami;and assume vivid astro focus (avaf)from Brazil;are similar to many
past exhibitions and projects at The Bass, including: Pascale Marthine Tayou's Welcome Wall,
(2017), a wall with 75 LED lights with the word "welcome" in 75 languages; Mickalene Thomas's
Better Nights(2019-2020), a four room functional nightclub and exhibition; Paola Pivi's Lies(2018-
2019), an entire room covered in 92 television screens showing 40,000 images and sound sourced
from local participants; Ugo Rondinone's Miami Mouniain(2016,a monumental public sculpture;and
Alex Israel's AI collaboration with Snapchat (2021-2022).The Rotunda will be programmed following
rigorous curatorial research, while also ensuring that, as with successful public art,the programs are
of a character appropriate to visitors of all ages and backgrounds.The museum has a solid track
record in working with artists to produce new art commissions and currently has a $1.25M grant
awarded by the Knight Foundation to commission new works in art and technology.
Regarding Public Programs, Grace Castro,the Director of Special Events& Public Programs,and
Kylee Crook,the Director of Education, will develop a program of approximately 36 annual
activations consisting of performances,talks and cultural events in addition to the museum's robust
offerings,which currently include Creativity in the Community,Teen Takeover, monthly Third
Thursdays&.Family Days,and more.This will be achieved with museum-originated events as well as
through new partnerships with other cultural organizations as well as existing community, nonprofit
and corporate partnerships with organizations such as the Miami Beach Cultural Arts Council,
Miami-Dade County Public Schools, our neighboring hotels at The W and The Setai, Bal Harbour
Village, among others.Additionally,The Bass was awarded a$400,000 grant from the Art Bridges
Foundation to make art accessible to all and is an applicant for the National Endowment for the Arts'
(NEA) ArtsHERE grant, a new initiative aimed at boosting arts participation for underserved groups.
As an AAM- (American Alliance of Museums)accredited and AAMD- (American Alliance of Museum
Directors) affiliated museum,The Bass follows the highest standard of excellence,ethics and
program quality in the field.These standards are applied holistically throughout all areas of museum
functions(curatorial, education,financial, governance,facility, human resources, and others) and by
extension, will be applied to all aspects of programming and operations for The Rotunda.
Linked below are examples of The Bass'experience in commissioning and exhibiting contemporary
art of excellence in recent years, as well as the museum's 60th Anniversary Season Brochure,
featuring a breadth of multidisciplinary exhibition,education and public programming:
. The Bass 60�h Anniversary Season Brochure
• Ugo Rondinone: Miami Mountain
• Mickalene Thomas: Better Nights
• Paola Pivi:Art With a View
• Alex Israel x Snapchat
• Naama Tsabar: Perimeters
Similar Experience of Sub-consultant(s)/Sub-contractor(s�-Not applicable.
Evidence of Prior Working Experience-Not applicable.
THE BASS MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 7
www.thebass.org
Bid #2024-007-ND- T � r
Management and Operation I C
of the Collins Park Rotunda
B /"1 V V
Approach and Methodology/Business Plan
Executive Summary
The Bass seeks the Management and Operation of the Collins Park Rotunda to develop and present
multi-disciplinary cultural programs including exhibitions, artists projects, performances, concerts
and educational activities,spanning 1,512 hours of annual,free-of-cost admission to Miami Beach
residents and visitors.The museum's curatorial experience and track record, its sound financial
management and operational strengths,as well as its geographic proximity to The Rotunda make
The Bass an ideal candidate for this project. Moreover,The Bass is eager to create program
collaborations with cultural partners in the neighborhood,throughout Miami-Dade County, nationally
and internationally.The Rotunda will contribute to Miami Beach's offerings and reputation as a world
class destination for the arts,all year round. Further details on unique selling propositions,target
market and financial projections are addressed within this proposal.
Concept and Purpose
Much like Miami Mountain,The Rotunda will engage Miami Beach residents and visitors—even
people who are perhaps not motivated to enter a museum—with a surprise and unexpected taste of
art.The Rotunda will achieve indoors what Miami Mountain does outdoors:delight the public with
the awe of colors and scale, serve as a gateway to more artistic experiences in the neighborhood
and/or, simply, provide a joyful selfie moment.
The curatorial vision of The Rotunda will be one of solo artists projects, immersive installations, and
art-and-technology art commissions.These immersive installations,as seen in places like Team Lab
in Tokyo;Superblue in Miami; and AVAF/Assume Vivid Astro Focus from Brazil;and similar to many
past exhibitions at The Bass, such as: Pascale Marthine Tayou's Welcome Wall, (2017), a wall with 75
LED lights with the word 'welcome" in 75 languages; Mickalene Thomas's Better Nights(2019-
2020), a four room functional nightclub and exhibition; Paola Pivi's Lies(2018), an entire room made
of 194 screens with 40,000 images and sound sourced from local participants; and Alex Israel's AI
(artificial intelligence) collaboration with Snapchat(2021).The Rotunda will be programmed
following rigorous curatorial research,while also ensuring that as with successful public art,the
programs are of a character appropriate to visitors of all ages and backgrounds.The museum has a
solid track record in working with artists to produce new art commissions and currently has a
$1.25M grant awarded by the Knight Foundation to commission new works in art and technology.
On the public programming side,the Director of Special Events& Public Pragrams will supervise a
program of 36 annual activations consisting of performance,talks and cultural events.This wilt be
achieved with museum-originated events as well as through partnerships with other cultural
organizations.
Additionally,The Bass was awarded a$400,000 grant from the Art Bridges Foundation to make art
accessible to all and is an applicant for the National Endowment for the Arts' (NEA) ArtsHERE grant, a
new initiative aimed at boosting arts participation for underserved groups.
The Bass will continue its educational and programmatic activities designed to draw in all levels of
our diverse surrounding community of locals and tourists to create a space for learning and engaging
conversations. Visitors are exposed to co�temporary art of excellence both within the museum and
outdoors, and will be exposed to a similar caliber with The Rotunda's programming.This public
programming will reach the museum's local community, which comprises of diverse audiences
across Miami-Dade County, including its 70% Latinx/Hispanic representation. Both the museum's
exhibiting and collecting programs aim to provide artistic experiences that are relevant to the social
and cultural context of the region and reflect the spirit and international character of Miami Beach
specifically, which is 65% Latinx/Hispanic, 26% White,7% Black and 2% Other.
THE BASS MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 8
www.thebass.org
Bid #2024-007-ND- T � r
Management and Operation � C
of the Collins Park Rotunda
B /"1 V V
The Rotunda will be open to the public at least 1,512 programmed hours per year—an impactful
offering for residents and tourists of Miami Beach.The Rotunda open hours will mimic the museum's
regular hours: 30 hours a week from 12-6pm; one night-time period per month until 9pm; and during
Summer one nighttime period per week until 9pm;for a total of 123 hours a month and 132 hours
during Summer months.Through partnerships with other organizations,The Rotunda may be open
during more nighttime hours as needed.The Bass plays a key role in contributing to Miami Beach's
cultural tourism and image as an international arts destination in several ways, including serving as
a cultural attraction, generating revenue, providing educational opportunities, establishing cultural
identity, promoting community engagement, and increasing international recognition.
Market Analysis
The Bass stays ahead of the curve by staying attuned to its audience needs, which have shifted
rapidly in the past two years.To ensure its programs, offerings,and marketing communications stay
relevant,the museum relies on cutting-edge digital engagement analytics, comprehensive reviews,
and insightful surveys.The museum uses these ranges of digital survey tools to receive ongoing
feedback from its visitors and program participants.This feedback is carefully analyzed by the
museum administration to inform future programming decisions.The Bass also regularly surveys
students,teachers, and parents to evaluate its educational programs and gauge demand for in-
person educational activities.
The museum was invited by the Art Bridges Foundation to participate in their COVES(Collaboration
for Ongoing Visitor Experience Studies) initiative,to better understand the makeup of its audiences.
COVES has a tested approach method,which helps institutions better understand their visitors and
is a data management resource for participating institutions to make informed decisions based on
audience feedback.This prestigious opportunity is supported by an Art Bridges Foundation grant.
As Miami Beach's contemporary art museum,The Bass enjoys a unique position as a major cultural
arts anchor within the immediate geography. In an effort to expand community access to
contemporary art at all levels,the museum has often partnered with cultural market competitors
over the years, including corporate and nonprofit arts organizations such as Art Basel: Miami Beach,
New World Symphony, Miami City Ballet, Wolfsonian FIU,South Beach Jazz Festival and The Ritz
Carlton,among others.The Bass lends artwork, offers venue space for public programs,and co-
presents a number of activities year-round,demonstrating its commitment to audience sharing and
expanding access to art,while amplifying Miami Beach's position as a top cultural tourism
destination.
Marketing and Sales Strategy
The primary objective of The Rotunda is providing the community with cultural programming by The
Bass and select partners—free of cost—however, we are open to special events and rental
opportunities. A comprehensive Communications Plan for The Rotunda folds into the museum's
annual strategic marketing and communications plan that is developed to align with the objectives
and values of the City of Miami Beach and the Greater Miami Convention and Visitors Bureau
(GMCVB), as well as integrating with other segments of the arts, culture, hospitality, restaurant,
hotel and visitor industry.
The plan will be developed by the Director of Communications, Sabrina Anico,who has previously
spearheaded successful rebranding campaigns for major Miami Beach cultural facilities including
the Miami Beach Convention Center, Faena Forum and New World Symphony.The Communications
team of four will develop and deploy digital marketing, public relations, outdoor media,direct mail,
social media and graphic design efforts,as well as lead media and press relations with year-round
support from the museum's PR firm, Sutton PR (New York, London, Hong Kong, Singapore, Paris,
Miami).
THE BASS MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 9
www.thebass.org
Bid #2024-�0�-N�- T H E
Management and Operation
of the Collins Park Rotunda
B /"1 V V
The Bass Communications Department would also be responsible for conceptualizing and executing
a new brand suite for The Rotunda, including logos,creative guidelines and marketing materials,as
well as a press announcement and long-term media plan for the facility.
The museum places sponsored content and paid media campaigns in outlets that promote the
resources housed on the website(lesson plans, virtual galleries, recorded programs), sharing
content with a wide audience.The Bass also extends beyond the building and leverages both paid
and earned media opportunities in traditional and digital communication channels, including
strategic analysis of website traffic and SEO tactics, high-quality creative content and consistent
communications,to foster diverse audience development, growth and engagement at a local,
regional,and international level. By utilizing custom audience tools, highly targeted campaigns are
developed to maximize reach and resources with meticulous attention to audience behaviors and
analytics.To assess the effectiveness of its strategies,The Bass analyzes web traffic data,
evaluates content placement and performance, and examines social media engagement for trends.
Under the purview of The Bass,The Rotunda would also benefit from a communications toolbox that
educates and excites audiences for a diverse new array of program offerings.
Venue Layout and Facilities
The Bass will work with MC Harry Associates throughout the process of finalizing design details and
construction of The Rotunda,to adapt the design to the program and ensure flexibility and maximum
functionality. Furthermore, upon very cursory inspection of the design addendum, we can assure the
City that there will be savings in the construction of the space,for example,the elimination of
details such as wood panel slat wall coverings,tile floor coverings and a simplification of the lighting
system.
The desired venue layout of the 1,270 sq ft main space (1,963.5 sq ft total space) will be flexible and
will vary on a per-project basis, depending on the placement of elements in each art project. One
project may entail only the use of walls as in a video projection or a mural in the round,for example;
and another may create an immersive installation placing objects and sculptures throughout the
space.Amenities for said projects may include restrooms, a catering prep station, audio/visual tech
station space and some onsite storage.
Capacities will be subject to exhibition needs and are estimated to be: 211 for standing only, 158 for
mix of standing and sitting as well as theater style,141 for reception style with dance floor, 105 for
round table layout,70 for classroom style layout and 36 for U-shape/hollow square layout.
Regardless of the layout there will be a moveable front desk/kiosk that will serve as a greeting
station for visitors and will contain educational and informational materials, as well as materials of
other cultural endeavors in Collins Park.
Operational Plan
In 2019,the museum underwent a comprehensive strategic planning process. We hired Chora
Creative, leaders in the field of art institutional planning,and completed a plan with multiple years of
financial modelling that allows for program growth and will extend to The Rotunda as a major
component of program development and audience engagement.This plan was revised in 2022,to
adapt to post COVID realities and will be further revised in 2025 in preparation for The Bass' new
building expansion program.
The Bass has optimal operational capacity and effectiveness needed for day-to-day maintenance
and upkeep of the of facilities of The Rotunda.The eass's geographic proximity to The Rotunda and
its trained staff will ensure the highest level of quality and upkeep, as well as the possibility of quick
response in case of emergency. Led by Deputy Director Jean Ortega, who has been at the museum
for fifteen years, and Operations Manager Isabella Oliva and her team of four,the museum will
THE BASS MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 10
www.thebass.org
Bid #2024-007-ND- � � r
Management and Operation t
of the Collins Park Rotunda
BASS
ensure that the day-to-day maintenance, repairs and emergencies are handled professionally and
promptly.The Rotunda will be open from 12 noon to 6pm from Wednesdays to Sundays;and
nighttime hours every third Thursday and during special events. Every day,the maintenance team
will open the museum one hour before opening time and clean and inspect the premises.At opening
time,a Guest Services Associate (GSA)will open the doors to the public and remain in attendance
throughout the day.This person will also be charged with closing and locking the space every day.
The museum's General Liability Insurance policy, including Workers Compensation Insurance and
Volunteer and D&0 and art insurance,will extend to The Rotunda. Other operational policies will also
be in place on day one, including the museum's Human Resources policy; Hurricane Preparedness
plan; Diversity, Equity,Accessibility& Inclusion (DEAI) Plan;Strategic Plan;Collections Management
Policy and Collections Plan; Bylaws;and Code of Ethics.
In The Rotunda,the museum's trained Guest Services Associates(GSAs) will serve as gallery
attendants and have a dual role—guarding the art and the spaces and also serving as docents or"art
concierges" who train in exhibitions and performances and engage with the public to make them
feel welcome and comfortable.The majority of GSAs are bilingual in English and Spanish.
Financial Projections
A refined operational and program budget will be in place prior to the inauguration of The Rotunda
that will allow for immediate occupation and programming.The museum's Deputy Director Jean
Ortega is responsible for the museum's finances and The Rotunda financial ledger will be
independently tracked and readily available for review by the City Manager and reflected in the
museum's annual audited statement. Furthermore,the museum's Director of Development, Iva
Kosovic, will work with the Executive Director and Development Manager to identify and solicit
funds to program the space.
A preliminary budget is outlined below:
� � � . .
Revenues
---._____ _ _ _ _._ _--_
4'use�_irn Adrnissions S�C�.000 C�C� SC�3.000 00 56��.1�0 C�
Foundation Income $50,Q00.00 $52�50d.Q0 $55,125.40
Stat� of �lorida 56�.60i0,Q0 572;Q�0.00 5�5,5�1.50
Expenses
Initial Costs $30,000.00 ljtilities A� $(16,OOO.QO} -$16,800.00 -$17,640.00
r�surance 5 (�.QQ0.00; -5-1.2��0 ��0 -5-1.�110 00
Alarm monitoring $ {2,OOd.00} -$2�100.40 -$2,2a5.r00
'4ti�i__i 5 {3.b0U.00; -53.7�.L�0 -53.9r9.00
' Staff $ (8,000.00} -$8,400.00 -$8�820.00
Si�nage Si10.000_L�O; -510,5OOQ0 -511,0�5.00
Lighting $(50,000.00} -$52,500.00 -$55,125.00
�ro ramin cost5 $j85,d00 0OI -58�,25Q.G0 -593.?12.50
$30,000.00 $0.00 $�0.00 $0.00
THE BA55 MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 11
www.thebass.org
Bid #2024-���-N�- T H E
Management and Operation
of the Collins Park Rotunda
B /"1 V V
Exhibition number one(Fall 2024)
$50,000
Exhibition number two(Summer 2025)
$25,000
Exhibition number three (Fall 2025)
$50,000
Exhibition number four(Summer 2026)
$25,000
Risk Assessment and Mitigation
The Bass would carry the lowest risk in its oversight of The Rotunda because it would become an
annex of the museum—which has an established reputation of maintaining prudent fiscal controls
through strong organizational leadership, Board oversight, performance of annual audits, strategic
capability and fundraising proficiency.At the museum,the Deputy Director„ in collaboration with the
Executive Director,generates and maintains the annual budget and all aspects related to finance,
thus ensuring the on-site management of day-to-day finances.The Bass is annually awarded
multiple grants from the City,County and State at the highest levels and further is entrusted by the
City of Miami Beach to manage the STEAM Plus in-school artist-in-residence program.The Executive
Director and Director of Development craft an annual plan that details earned and contributed
revenue streams, as well as operating and program budgets in consultation with The Board of
Trustees.The Board Finance Committee maintains budget oversight and guidance and meets
quarterly to review and approve current organizational financial reports.After approval,finance
reports are presented to the full Board of Trustees,also on a quarterly basis.At the close of the fiscal
year,the museum works with a CPA firm to conduct an audit of financials. Financial statements
available to funders at Guidestar.org demonstrate prudent fiscal controls.
The Bass'Strategic and DEAI Plans emphasize the museum's commitment to continual
development, expansion and diversification of its audiences.The Bass incorporates audience
feedback and engagement data into its programmatic planning process to create a high-quality and
enriching contemporary art experience for the Miami Beach community.The communications team—
and entire museum management team—frequently reviews reports and data produced by industry
leaders such as the American Atliance of Museums(AAM)and the Association of Art Museum
Directors(AAMD)to identify trends,determine what people expect from museums and adjust
operational costs accordingly, if necessary. Based on these findings,the museum is making
strategic adjustments to its offerings and outreach.The education department is diversifying its
roster of teaching artists and volunteers to better reflect the community it serves,while the
programming department is offering expanded on-site and outreach activities and events to meet
the growing demand for enriching experiences.
Sustainability and Compliance
With The Bass' American Alliance of Museums(AAM) accreditation—along with oversight from the
City of Miami Beach—the museum is always in line with regulatory or legal compliance regulations
and could adjust to any future regulatory changes. Equipment that will be procured and installed as
part of day-to-day operations and programming is internet, alarm,specialized art lighting and AC
equipment including a possible projector and speakers,depending on program needs.The Bass
adheres to all laws, insurance regulations,and abides by a strong number of operations policies,
including a Hurricane Preparedness Plan.
THE BASS MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 12
www.thebass.org
Bid #2024-007-ND- � u C
Management and Operation n G
of the Collins Park Rotunda
V �"'1 V V
Detailed Timeline
July 1, 2024(or date of award notification)
• Draft and sign contract with City of Miami Beach
• Meet with The Rotunda architect/contractor to become familiar with the new space design
and initiate conversations about construction timetable and related issues
• Confirm and contract first two exhibitions/artists projects
. Develop Communications plan with Sutton PR for Rotunda inauguration on Sunday,
December 1,2024
September 1, 2024
• Finalize Communications plan; Sutton begins long-lead PR efforts in conjunction with City of
Miami Beach Marketing department
October 1, 2024
. Approve final FY24-25 Rotunda budget
• Install applicable lighting,furnishings and equipment,etc.
November 1,2024
• Install first Rotunda project
Sunday, December 1, 2024
• Inauguration of Rotunda,first project
Special events(2024)
Dec 1: Rotunda Inauguration
Dec 4:The Bass'Annual Art Week Celebration
Dec 19:Culture Crawl/Third Thursday activation
Dec 29: Family day activation
Dec(TBD): Monthly Tour
Special events(2025)
Jan 3:The Bass x South Beach Jazz Festival
Jan 16: Culture Crawl/Third Thursday activation
Jan 26: Family Day activation
Jan (TBD): Monthly Tour
Feb 2:Annual "Art Outside" Community Picnic
Feb 20: Culture Crawl/Third Thursday activation
Feb 23: Family Day+Global Arts Project Artscape Concert Series
Feb(TBD): Monthly Tour
Mar 20:Culture Crawl/Third Thursday activation
Mar 30: Family Day+Global Arts Project Artscape Concert Series
Mar(TBD): Monthly Tour
Apr 17: Culture Crawl/Third Thursday activation
Apr 27: Family Day+Global Arts Project Artscape Concert Series
Apr(TBD): Monthly Tour
May 1: Weekly Summer Thursday activation
May 8:Weekly Summer Thursday activation
May 15: Culture Crawl/Third Thursday activation
May 22:Weekly Summer Thursday activation
May 25: Family Day+Global Arts Project Artscape Concert Series
May 29: Weekly Summer Thursday activation
May(TBD): Monthly Tour
THE BA55 MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 13
www.thebass.org
Bid #2024-007-ND- � �j C
Management and Operation n C
of the Collins Park Rotunda
B A V V
Jun 5: Weekly Summer Thursday activation
Jun 12: Weekly Summer Thursday activation
Jun 19: Culture Crawl/Third Thursday activation
Jun 26: Weekly Summer Thursday activation
Jun 29: Family Day+ Global Arts Project Artscape Concert Series
Jun (TBD): Monthly Tour
Jul 3: Weekly Summer Thursday activation
Jul 10: Weekly Summer Thursday activation
Jul 17:Culture Crawl/Third Thursday activation
Jul 24: Weekly Summer Thursday activation
Jul 27: Family Day+Global Arts Project Artscape Concert Series
Jul 31: Weekly Summer Thursday activation
Jul (TBD): Monthly Tour
Aug 7:Weekly Summer Thursday activation
Aug 14:Weekly Summer Thursday activation
Aug 21: Culture Crawl/Third Thursday activation
Aug 28:Weekly Summer Thursday activation
Aug 31: Family Day+Global Arts Project Artscape Concert Series
Aug (TBD): Monthly Tour
Sep 4:Weekly Summer Thursday activation
Sep 11: Weekly Summer Thursday activation
Sep 18: Culture Crawl/Third Thursday activation
Sep 25: Weekly Summer Thursday activation
Sep 28: Family Day+Global Arts Project Artscape Concert Series
Sep(TBD): Monthly Tour
Oct 16: Culture Crawt/Third Thursday activation
Oct 26: Family Day activation
Oct (TBD): Monthly Tour
Nov 20: Culture Crawl/Third Thursday activation
Nov 30: Family Day activation
Nov (TBD): Monthly Tour
Dec 3:The Bass'Annual Art Week Celebration
Dec 18: Culture Crawl/Third Thursday activation
Dec 28: Family Day activation
Dec (TBD): Monthly Tour
THE BASS MUSEUM OF ART
2100 Collins Avenue
Miami Beach,FL 33139 Page 14
www.thebass.org