LTC 395-2025 Procurement ReportsDocusign Envelope ID: 473EDBF4-5ABD-4077-BB9F-3DA32C53E216
M!A/V\1 BEACH
OFFICE OF THE CITY MANAGER
LTC #395-2025 LETTER TO COMMISSION
TO:
FROM:
DATE:
Honorable Mayor Steven Meiner �nd M� Commission
Eric Carpenter, City Manager �
September 19, 2025
SUBJECT: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via L TC, the following informational reports:
•city contracts expiring within the next 180 days;
•open market purchases exceeding $50,000 during the preceding month;
•projects awarded pursuant to job order contracts (JOC);
•purchases of playground and related equipment pursuant to Resolution 2019-30777;
•emergency purchases approved by the City Manager during the preceding month; and
•unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1.CITY CONTRACTS WITH RENEWALS OR EXTENSIONS EXPIRING IN THE NEXT 180 DAYS(See Attachment A). Pursuant to Resolution No. 2001-24332, the contracts listed in Attachment
A-1 have not been renewed or replaced and will expire within the next 180 days. Contracts already
renewed within 180 days can be found on the City's website at
http s://apps.miamibeachfl.gov/ContractAwards/. The contracts listed in Attachment A-2 are on a
month-to-month term.
2.OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those
purchases that are less than the amount established for formal bids. Section 2-395(4) of the City
Code requires that open market purchases over $50,000, up to the bid threshold amount, be reported
to the City Commission on a monthly basis. Below is a list of purchase orders for open market
purchases for the preceding month.
Department I ' Purchase Description Total Date Vendor Order No.
20253642 Transportation Consultant Services for Water $100,000.00 8/18/2025 KPFF, Inc. and Mobility Taxi Planning & Implementation
20253720 Police Ups/Battery Packs For $76,040.00 8/25/2025 BTU
Surveillance Cameras Coveraqe Research, LLC
3.PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. The
Mayor and City Commission awarded JOC services 1TB 2019-257-KB for general construction, 1TB
2023-096-KB for vertical, horizontal, and seawall construction projects, and 1TB and 2024-303-KB for
electrical and roofing projects. Below is a list of projects awarded pursuant to both JOC contracts for
construction and electrical services for the preceding month.
Docusign Envelope ID:473EDBF4-5ABD-4077-BB9F-3DA32C53E216
2
Project Title Department JOC No.Vendor Estimated Value
Bandshell Structural Facilities Harbour Contract AmountandFleet25-201-01andRoofRepairsManagement Construction,Inc.$313,035.79
Current Contract Amount
North Shore Park $110,204.53
Baseball Field Parks and 25-214-01 Lee Construction Supplemental No.1:
Scoreboard and Recreation Group,Inc.$64,155.65
Infrastructure Revised Contract Amount:
$174,360.18
Flamingo Park Harbour Contract AmountNeighborhoodSlowTransportation25-142-01 Construction,Inc.$921,879.60Streets2.0
Contract Amount
$432,717.09
Flood Mitigation and Facilities Supplemental No.1
Drainage Improvements and Fleet 25-016-01 Team $153,975.77
Contracting,Inc.Supplemental No.2forParkingGaragesManagement$247,487.80
Revised Contract Amount
$834,180.66
Building Department Facilities H.A.Contracting Contract AmountandFleet25-437-01FlooringProjectManagement Corp.$113,495.80
Current Contract Amount
Washington Avenue MXE South Florida $595,750.25
CCTV Project,GO Bond Police 24-334-01 Electrical Supplemental No.1
#57 Consultant,Inc.$47,120.13
Revised Contract Amount
$642,870.38
Marjory Stoneman Parks and Harbour Contract Amount
Douglass Park Restroom Recreation 25-369-01 Construction,Inc.$238,553.20
Renovations
Current Contract Amount
Facilities $518,225.26
Bass Museum Window and Fleet 22-215-01 Harbour Supplemental No.1
Replacement Management Construction,Inc.$250,990.11
Revised Contract Amount
$769,215.37
Current Contract Amount
Facilities $841,693.56
MBCC 40-Year Structural and Fleet 24-150-01 Team Supplemental No.1
Recertification Management Contracting,Inc.$82,314.75
Revised Contract Amount
$924,008.31
Original Contract Amount
$643,956.89
Supplemental No.1
$44,093.79
Soundscape Storage GO Parks and 23-488-01 Lee Construction Supplemental No.2
Bond #19 Recreation Group,Inc.$70,948.99
Supplemental No.3
$60,351.76
Revised Contract Amount
$819,351.43
Docusign Envelope ID:473EDBF4-5ABD-4077-BB9F-3DA32C53E216
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Project Title Department JOC No.Vendor Estimated Value
Current Amount
$280,462.01
Supplemental No.1
Greenspace Facility Facilities Lee Construction $86,239.35
and Fleet 24-411-01 Supplemental No.2RenovationsManagementGroup,Inc.$40,871.52
Revised Contract
Amount
$407,572.88
Replace &Repair Large Facilities Harbour Contract Amount:Pavers at the Veterans and Fleet 24-531-01 Construction,Inc.$54,857.27MemorialinPrideParkManagement
4.PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT.Resolution No.2019-30777
authorizes the City Manager,through standardization and waiver of competitive bidding
requirements,to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic),park benches and outdoor furniture,outdoor fitness equipment,
shade structures,recreational surfaces (safety surfaces,artificial turf,and hardcourt surfaces),and
lighting systems for all city parks facilities.Additionally,the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities.Below is a list of approved purchases and
manufacturers added for the preceding month.
@ el '@ -j
Purchase
Order No.
20253524
Description
Flamingo Park Football Field Turf Repair
Vendor
Turf Guys Miami LLC
Value
$56,133.00
Manufacturers/Suppliers Added
Nothing to Report.
5.EMERGENCY PURCHASES.Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency.The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs.Below is a list of emergency purchases approved
for the preceding month.
EPA No.Emergency Requestor
Nothing to Report.
Contractor(s)Estimated Value
6.UNAUTHORIZED PURCHASES.Section 2-393(a)of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code.Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Docusign Envelope ID:473EDBF4-5ABD-4077-BB9F-3DA32C53E216
4
Unauthorized Purchases
Nothing to Report.
7.CYBER SECURITY WAIVER PURCHASES Resolution No.2023-32733 exempts from the
competitive bid requirements the purchase of cybersecurity-related goods and services needed to
maintain critical IT infrastructure.The Resolution aims to safeguard the confidential and exempt
status of the city's cybersecurity systems and assets,as permitted by Florida law.The Resolution
requires that all purchases made pursuant to the Resolution be reported to the City Commission.
Below is a list of purchases for the preceding month.
Cyber Security Waiver Purchases
Purchase Description Vendor ValueOrderNo.
20253344 Licenses First Alert Monitoring Subscription Dataminr,Inc.$45,000.00
20253429 Integration Platform Snaplogic,Inc.$95,000.00
20253517 Network Switches CDWLLC $86,347.52
20253633 Modular Computer System CDWLLC $27,420.25
20253697 Cyderes Managed Services Cyderes Group,LLC $306,410.00
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Docusign Envelope ID:473EDBF4-5ABD-4077-BB9F-3DA32C53E216
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
EXPIRATION RENEWAL
PERIOD CONTRACT #CONTRACT DESCRIPTION VENDOR DATE OPTION(S)
LEFT
DECEMBER 2025 21-060-03 PREQUAL POOL FOR CISCO NETWORKING IRON BOW HOLDINGS,INC.12/7/25 2
EQUIPMENT
21-060-04 PREQUAL POOL FOR CISCO NETWORKING CONVERGEONE,INC.12/7/25 2
EQUIPMENT
21-060-05 PREQUAL POOL FOR CISCO NETWORKING SAXON BUSINESS SYSTEMS,INC.12/7/25 2
EQUIPMENT
18-024-01 COLLECTION/DISPOSAL RESIDENTIAL SOLID WASTE CONNECTIONS OF FLORIDA,INC.12/31/25
WASTE,BULK.
JANUARY 2026 17-163-01 UNDERWRITING SERVICES WELLS FARGO BANK,N.A.1/16/26 2
17-163-09 UNDERWRITING SERVICES STIFEL,NICOLAUS &COMPANY,INC.1/16/26 2
17-163-12 UNDERWRITING SERVICES PNC CAPITAL MARKETS,LLC 1/16/26 2
17-163-14 UNDERWRITING SERVICES J.P.MORGAN BROKER-DEALER HOLDING,1/16/26 2
INC.d/b/a J.P.MORGAN SECURITIES,LLC
21-187-04 GROUND MAINTENANCE SERVICES SFM LANDSCAPE SERVICES,LLC 1/17/26 2
PARKS/ATHLETIC FIELDS
22-042-01 WELLNESS SERVICES FOR ACTIVE EMPLOYEES PERSONIFY HEAL TH,INC.1/23/26 2
FEBRUARY 2026 22-122-02 ENGINEERING SRVS WATER&WASTEWATER CHA CONSUL TING,INC.2/7/26 2
SYSTEMS PROJECTS
22-122-05 ENGINEERING SRVS WATER&WASTEWATER 300 ENGINEERING GROUP,P.A 2/7/26 2
SYSTEMS PROJECTS
22-122-06 ENGINEERING SRVS WATER&WASTEWATER NOVA CONSUL TING,INC.2/7/26 2
SYSTEMS PROJECTS
22-122-07 ENGINEERING SRVS WATER&WASTEWATER STANTEC CONSULTING SERVICES,INC.2/7/26 2
SYSTEMS PROJECTS
22-094-01 MAINTENANCE/STREET LIGHTING ON ALL R &D ELECTRIC,INC.2/8/26
ROADS CMS LIMIT
22-094-03 MAINTENANCE/STREET LIGHTING ON ALL AUM CONSTRUCTION,INC.2/8/26
ROADS CMS LIMIT
22-397-02 PURCHASE &DELIVERY OF SPECIAL TY CONTENDER BOATS,INC.2/12/26 2
VEHICLES
22-168-04 CONSTRUCTION ENGINEERING/INSPECTION CHA CONSULTING,INC.2/12/26 2
(CEI)SERVICES
22-168-01 CONSTRUCTION ENGINEERING/INSPECTION STANTEC CONSUL TING SERVICES,INC.2/13/26 2
(CEI)SERVICES
22-168-05 CONSTRUCTION ENGINEERING/INSPECTION CALVIN,GIORDANO &ASSOCIATES,INC.2/13/26 2
(CEI)SERVICES
1 (A)Contract Automatically Renews for a 12 month period
unless cancelled by the City Party with a 90 day notice.1 of 2 9/4/2025
Docusign Envelope ID:473EDBF4-5ABD-4077-BB9F-3DA32C53E216
ATTACHMENT A-2
MONTH-TO-MONTH CONTRACTS
PERIOD CONTRACT #CONTRACT DESCRIPTION VENDOR
rbez05d+,rbz0::ii:
14-154-01
13-178
20-042-03
TURNKEY TROLLEY OPER &MAINT SERVICES
COMMERCIAL &RESIDENTIAL WASTE COLLECTION &
DISPOSAL
2 of 2
LIMOUSINES OF SOUTH FLORIDA,INC.
WASTE CONNECTIONS OF FLORIDA,INC.&
WASTE MANAGEMENT INC.OF FLORIDA
9/4/2025
GROUNDS MAINTENANCE FOR RIGHT OF WAY,PARKING BRIGHTVIEW LANDSCAPE SERVICES,INC.;
SUPERIOR LANDSCAPING &LAWN SERVICE,
INC.