20161118 BMCommission Meeting (Special)
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
November 18, 2016 - 2:45 PM
Mayor Philip Levine
Commissio ner John Elizabeth Aleman
Commissio ner Ricky Arriola
Commissio ner Michael Grieco
Commissio ner Joy Malakoff
Commissio ner Kristen Ro sen Gonzalez
Commissio ner Micky Steinberg
City Manager Jimmy L. Mo rales
City Attorney Raul J. Aguila
City Clerk Rafael E. Granado
Visit us at www.miamibeachfl.gov for agendas and video streaming of City Commission Meetings.
ATT ENT ION ALL LOBBYIST S
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach, entitled "Lobbyists," requires the
registration of all lobbyists w ith the Office of the City Clerk prior to engaging in any lobbying activity
w ith the City Commission, any City Board or Committee, or any personnel as defined in the subject
Code sections. Copies of the City Code sections on lobbyists law s are available in the Office of the
City Clerk. Questions regarding the provisions of the Ordinance should be directed to the Office of the
City Attorney.
To request this material in alternate f o rmat, sign language interpreter (f ive-day notice required), inf ormation on
access f or persons with disabilities, and/or any accommo dation to review any document or participate in any
city-sponso red proceedings, call 305.604.2489 and select 1 for English o r 2 f o r Spanish, then o ption 6; TTY
users may call via 711 (Florida Relay Service).
In order to ensure adequate public co nsideratio n, if necessary, the Mayor and City Commission may mo ve any
agenda item to an alternate meeting. In addition, the Mayor and City Commission may, at their discretion,
adjourn the Commission Meeting without reaching all agenda items.
AGENDA KEY
Presentations and Awards:Regular Agenda:
PA - Presentations and Awards R2 - Competitive Bid Repo rts
R5 - Ordinances
Consent Agenda:R7 - Reso lutions
C2 - Co mpetitive Bid Reports R9 - New Businesses & Commissio n Requests
C4 - Co mmission Co mmittee Assignments R10 - City Atto rney Reports
C6 - Co mmission Co mmittee Reports
C7 - Resolutio ns Reports and Informational Items
Page 1 of 28
AGENDA
1.CALL TO ORDER
CONSENT AGENDA
REGULAR AGENDA
R7 - Resolutions
R7 A A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING THE SIXTH AMENDMENT TO THE GENERAL FUND, ENTERPRISE
FUND, INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL
YEAR (FY) 2015/16.
2:46 p.m. Public Hearing Budget and Perf ormance Improvement
R7 B A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND, ENTERPRISE
FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL
YEAR (FY) 2016/17.
2:47 p.m. Public Hearing Budget and Perf ormance Improvement
R9 - New Business and Commission Requests
R9 A DISCUSSION REGARDING AFFORDABLE HOUSING DEVELOPMENT OPPORTUNITIES.
Commissioner Jo hn Elizabeth Aleman
R9 B DISCUSSION REGARDING PROPOSED RELOCATION OF THE STORMWATER PUMP
STATION ON SUNSET ISLAND NO. 4 WITHIN SUNSET LAKE PARK.
Capital Improvement Projects
Continued f ro m No vember 9, 2016 - R9 H
Notices
1.REQUEST TO HOLD A SPECIAL MEETING OF THE CITY COMMISSION.
2.ADVERTISEMENTS FOR THE NOVEMBER 18, 2016 SPECIAL COMMISSION MEETING.
Page 2 of 28
Resolutions - R7 A
COMMISSION MEMORANDUM
TO:Honorable Mayor and Members of the City Commission
FROM:Jimmy L. Morales, City Manager
DAT E:November 18, 2016
2:46 p.m. Public Hearing
SUBJECT:A RESOLUTI ON OF THE MAYOR AND CITY COMMI SSI ON OF THE CITY OF
MI AMI BEACH, FLORI DA, ADOPTI NG THE SI XTH AMENDMENT TO THE
GENERAL FUND, ENTERPRI SE FUND, INTERNAL SERVI CE FUND, AND
SPECI AL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2015/16.
RECOMMENDATION
Adopt the resolution amending the FY 2015/16 General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds budgets.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Sixth
Amendment to the General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue
Fund Budgets f or Fiscal Year (FY) 2015/16.
KEY INTENDED OUTCOMES SUPPORTED
Ensure Expenditure Trends Are Sustainable Over T he Long Term
Legislative Tracking
Budget and Perf ormance Improvement
ATTACHMENTS:
Description
Memo - FY15/16 Sixth Operating Budget Amendment
Resolution
Page 3 of 28
Mayor Philip Levine and Members of the City Commission
Jimmy L. Morales, City Manager
November 18, 2016
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SIXTH AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND, AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2015/16.
ADMINISTRATION RECOMMENDATION
Adopt the resolution amending the FY 2015/16 General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets.
COMPLIANCE WITH FLORIDA STATUTES
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for FY 2015/16 was approved on December 8, 2015, by
resolution 2015-29221. The Second Amendment was approved on January 13, 2016, by
resolution 2016-29263. The Third Amendment was approved on March 9, 2016, by resolution
2016-29315. The Fourth Amendment was approved on May 11, 2016, by resolution 2016-
29398. The Fifth Amendment was approved on July 13, 2016 by resolution # 2016-29490.
Section 166.241(4)(c.), Florida Statutes, requires that a municipality’s budget amendment must
be adopted in the same manner as the original budget.
Per Florida Statute 166.241, the City has 60 days following the end of the fiscal year to amend a
budget for that year. Proposed budget amendments represent the budget amendment required
by state law for funds, departments, or accounts that exceed their appropriated authority.
Based on a detailed analysis comparing third quarter FY 2014/15 actual expenditures to budget
which were distributed separately via Letter to Commission (LTC), all expenditures are within
FY2015/16 amended budgets per their appropriated authority. The only exceptions are listed
below and require a budget amendment per Florida Statute.
General Fund: Police, Fire, and the Department of Emergency Management
Special Revenue Funds: Normandy Shores
It should be noted that actual expenditures to date are preliminary in nature due to the fact that
the City’s financial records will not be closed until after the external auditors complete their
Page 4 of 28
Sixth Amendment to the FY 2015/16 General Fund, Enterprise, Internal Service and Special Revenue Funds Budgets
Page 2
review. Historically, this occurs in April, with the City’s Comprehensive Annual Financial Report
(CAFR) For the Year Ended September 30, 2016, usually available in May and the External
Auditor’s Report available in July. However, this analysis has considered all year -end entries to
date and adjusted for pending entries where appropriate.
PROPOSED AMENDMENTS TO THE GENERAL FUND
Preliminary year-end actual expenditures show that the following departments are projected to
exceed their amended budget. This variance is made up from savings in several department
budgets. The following departments require budget amendments.
Police – The department is preliminarily estimated to be above the amended budget by
approximately $311,000. The variance is primarily due to increased usage of Police
overtime and includes an allowance for expenditures that may post as the year-end
numbers are further finalized.
Fire – The department is projected to be $2.7 million above the amended budget primarily
due to personnel services costs being under budgeted for the fiscal year 2015/16. During
the budget development process, a salary projection model in the Eden financial system
was utilized to project personnel services costs, which included salaries and benefits for
both classified and unclassified personnel. The budget also includes an allowance for
expenditures that may post as the year-end numbers are further finalized.
Emergency Management – This account is preliminarily estimated to be above the
amended budget by approximately $347,000. This is primarily due to increases in
professional services resulting from augmentation of the E-911 call center in the
Department’s Public Safety Communications Unit (PSCU), as well as increased overtime
usage for training of call takers and dispatchers driven by filling positions that have been
vacant for an extended period of time. The budget also includes an allowance for
expenditures that may post as the year-end numbers are further finalized.
PROPOSED AMENDMENT TO THE SPECIAL REVENUE FUNDS
The City of Miami Beach currently offers certain programs and activities not supported through
the general operating budget, but by outside agency grants and self-supporting user fee
Amended Budget Projected
Variance
Projected v Amended
Budget % Over / (Under)
Expenditures 99,989,000$ 100,300,000$ 311,000$ 0.3%
Police
Amended Budget Projected
Variance
Projected v Amended
Budget % Over / (Under)
Expenditures 62,844,000$ 65,558,000$ 2,714,000$ 4.3%
Fire
Amended Budget Projected
Variance
Projected v Amended
Budget % Over / (Under)
Expenditures 9,218,000$ 9,565,000$ 347,000$ 3.8%
Emergency Management
Page 5 of 28
Sixth Amendment to the FY 2015/16 General Fund, Enterprise, Internal Service and Special Revenue Funds Budgets
Page 3
programs. These Special Revenue Fund Budgets include:
Resort Tax Fund;
7th Street Garage Operations;
5th & Alton Garage Operations;
Art in Public Places;
Tourism and Hospitality Scholarship Program;
Green/Sustainability Fund;
Waste Hauler Additional Services and Public Benefit Contribution Fund;
Education Compact Fund;
Red Light Camera Fund;
Emergency 911 Fund;
Information and Communications Technology Fund;
People’s Transportation Plan Fund;
Concurrency Mitigation Fund;
Miami Beach Cultural Arts Council;
Police Special Revenue Account;
Police Confiscation Trust Funds (Federal and State); and
Police Training and School Resources Fund
Residential Housing
Normandy Shores
Transportation Fund
All special revenue funds are projected to be at or under the amended budget, except for the
Normandy Shores budget, which is projected to be over budget by $13,000, primarily due to
repairs and maintenance.
Special Revenue Fund Above/(Below)
Amended Budget
Normandy Shores $13,000
CONCLUSION
The resolution amending FY 2015/16 budgets will allow amendments to the General Fund, and
Special Revenue Fund budgets to be enacted. This action is necessary to comply with Florida
Statute 166.241, which stipulates that the City has 60 days following the end of the fiscal year to
amend a budget for that year.
JLM/CGR
Page 6 of 28
Sixth Amendment to the FY 2015/16 General Fund, Enterprise, Internal Service and Special Revenue Funds Budgets
Page 4
SCHEDULE A
GENERAL FUND FY 2015/16
Amended Budget
6th Budget
Amendment
FY 2015/16
Revised Budget
REVENUES
Operating Revenues
Ad Valorem Taxes 140,446,000$ 140,446,000$
Ad Valorem Taxes- S Pte Costs -$ -$
Ad Valorem Cap. Renewal & Replacement 2,716,000$ 2,716,000$
Ad Valorem Taxes- Normandy Shores 147,000$ 147,000$
Other Taxes 23,940,000$ 23,940,000$
Licenses and Permits 29,558,000$ 29,558,000$
Intergovernmental 11,037,000$ 11,037,000$
Charges for Services 12,046,000$ 12,046,000$
Fines & Forfeits 2,157,000$ 2,157,000$
Rents and Leases 6,384,000$ 6,384,000$
Miscellaneous 12,588,000$ 12,588,000$
Resort Tax Contribution 36,609,000$ 36,609,000$
Other 22,926,000$ 22,926,000$
Fund Balance/ Retained Earnings 5,857,000$ 5,857,000$
Total General Fund 306,411,000$ -$ 306,411,000$
FY 2015/16
Amended Budget
6th Budget
Amendment
FY 2015/16
Revised Budget
APPROPRIATIONS
Department
Mayor and Commission 2,199,000$ 2,199,000$
City Manager 3,809,000$ 3,809,000$
Communications 1,748,000$ 1,748,000$
Budget & Performance Improvement 2,435,000$ 2,435,000$
Org Dev & Performance Initiative 603,000$ 603,000$
Finance 5,435,000$ 5,435,000$
Procurement 2,114,000$ 2,114,000$
Human Resources/Labor Relations 2,721,000$ 2,721,000$
City Clerk 1,455,000$ 1,455,000$
City Attorney 5,282,000$ 5,282,000$
Housing & Comm. Development 2,674,000$ 2,674,000$
Building 14,643,000$ 14,643,000$
Code Compliance 6,118,000$ 6,118,000$
Planning 4,274,000$ 4,274,000$
Tourism, Culture, and Econ. Development 3,936,000$ 3,936,000$
Parks & Recreation 30,812,000$ (800,000)$ 30,012,000$
Public Works 14,143,000$ (800,000)$ 13,343,000$
Capital Improvement Projects 4,945,000$ 4,945,000$
Police 99,989,000$ 311,000$ 100,300,000$
Fire 62,844,000$ 2,714,000$ 65,558,000$
Emergency Management 9,218,000$ 347,000$ 9,565,000$
Citywide Accounts-Other 12,261,000$ (1,772,000)$ 10,489,000$
Citywide Accounts-Operating Contingency 2,093,000$ 2,093,000$
Citywide Accounts-Normandy Shores 226,000$ 226,000$
Subtotal General Fund 295,977,000$ -$ 295,977,000$
TRANSFERS
Capital Renewal & Replacement 2,716,000$ 2,716,000$
Capital Investement Upkeep Account 315,000$ 315,000$
Info & Comm Technology Fund 395,000$ 395,000$
Pay-As-You-Go Capital Fund 2,400,000$ 2,400,000$
Capital Reserve Fund 2,000,000$ 2,000,000$
Reserve - Public Safety Radio System 500,000$ 500,000$
Building Reserve 2,108,000$ 2,108,000$
Subtotal Transfers 10,434,000$ -$ 10,434,000$
Total General Fund 306,411,000$ -$ 306,411,000$
Page 7 of 28
Sixth Amendment to the FY 2015/16 General Fund, Enterprise, Internal Service and Special Revenue Funds Budgets
Page 5
ENTERPRISE FUNDS FY 2015/16
Amended Budget
6th Budget
Amendment
FY 2015/16
Revised Budget
REVENUE/APPROPRIATIONS
Convention Center 10,737,000$ 10,737,000$
Parking 79,452,000$ 79,452,000$
Sanitation 21,177,000$ 21,177,000$
Sewer Operations 48,069,000$ 48,069,000$
Stormwater Operations 23,457,000$ 23,457,000$
Water Operations 35,017,000$ 35,017,000$
Total Enterprise Funds 217,909,000$ -$ 217,909,000$
INTERNAL SERVICE FUNDS FY 2015/16
Amended Budget
6th Budget
Amendment
FY 2015/16
Revised Budget
REVENUE/APPROPRIATIONS
Central Services 967,000$ 967,000$
Fleet Management 10,470,000$ 10,470,000$
Information Technology 16,277,000$ 16,277,000$
Property Management 9,557,000$ 9,557,000$
Risk Management 15,699,000$ 15,699,000$
Medical and Dental Insurance 28,961,000$ 28,961,000$
Total Internal Service Funds 81,931,000$ -$ 81,931,000$
SPECIAL REVENUE FUNDS FY 2015/16
Amended Budget
6th Budget
Amendment
FY 2015/16
Revised Budget
REVENUE/APPROPRIATIONS
Resort Tax 79,934,000$ 79,934,000$
Transportation 9,812,000$ 9,812,000$
People's Transportation Plan Fund 3,990,000$ 3,990,000$
7th Street Garage 2,795,000$ 2,795,000$
5th & Alton Garage 812,000$ 812,000$
Art In Public Places 340,000$ 340,000$
Tourism and Hospitality Scholarship Prgm 174,000$ 174,000$
Information and Communitation Tech Fund 395,000$ 395,000$
Education Compact 107,000$ 107,000$
Green/Sustainability Funds 399,000$ 399,000$
Residential Housing 773,000$ 773,000$
Red Light Camera Fund 1,416,000$ 1,416,000$
E-911 Fund 398,000$ 398,000$
Cultural Arts Council 1,478,000$ 1,478,000$
Normandy Shores 226,000$ 13,000$ 239,000$
Tree Preservation 111,674$ 111,674$
Police Confiscation Trust - Federal 454,000$ 454,000$
Police Confiscation Trust - State 532,000$ 532,000$
Police Special Revenue 75,000$ 75,000$
Police Training 41,000$ 41,000$
Police Crash Report Sales 30,000$ 30,000$
Waste Haulers Add Serv & Public Benefit 105,000$ 105,000$
Total Special Revenue Funds 104,397,674$ 13,000$ 104,410,674$
Page 8 of 28
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE SIXTH
AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND,
INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR (FY) 2015/16.
WHEREAS, the Administration has performed a projection of year-end revenues and
expenditures and it is anticipated that the General Fund will have an overall budget surplus; and
WHEREAS, although the General Fund is not projected to be over budget as a total; and
WHEREAS, the City of Miami Beach adopts the General Fund budget at the departmental
level; and
WHEREAS, Florida Statutes require that actual expenditures not exceed budget at the level
at which the budget is adopted; and
WHEREAS, a budget amendment is required for departments that are projected to
overspend their appropriation; and
WHEREAS, based on the preliminary year-end analysis, three General Fund department
budgets and one special revenue budget will need to be amended.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the sixth amendment to the FY 2015/16 General
Fund, Enterprise Fund, Internal Service Fund, and Special Revenue fund budgets is adopted as
set forth in Exhibit A.
PASSED AND ADOPTED this 18th day of November, 2016.
ATTEST:
Philip Levine, Mayor
Rafael E. Granado, City Clerk
APPROVED AS TO
FORM & LANGUAGE
& FOR DiECUTION
City Attorney Dote
t,
Page 9 of 28
GENERAL FUND
Exhibit A
FY 2015/16 6th Budget FY 2015/16
Amended Budget Amendment Revised Budget
REVENUES
Operating Revenues
Ad Valorem Taxes $ 140,446,000 $ 140,446,000
Ad Valorem Taxes- S Pte Costs $ $
Ad Valorem Cap. Renewal & Replacement $ 2,716,000 $ 2,716,000
Ad Valorem Taxes- Normandy Shores $ 147,000 $ 147,000
Other Taxes $ 23,940,000 $ 23,940,000
Licenses and Permits $ 29,558,000 $ 29,558,000
Intergovernmental $ 11,037,000 $ 11,037,000
Charges for Services $ 12,046,000 $ 12,046,000
Fines & Forfeits $ 2,157,000 $ 2,157,000
Rents and Leases $ 6,384,000 $ 6,384,000
Miscellaneous $ 12,588,000 $ 12,588,000
Resort Tax Contribution $ 36,609,000 $ 36,609,000
Other $ 22,926,000 $ 22,926,000
Fund Balance/ Retained Earnings $ 5,857,000 $ 5,857,000
Total General Fund $ 306,411,000 $ , $ 306,411,000
APPROPRIATIONS
Department
FY 2015/16
Amended Budget
6th Budget
Amendment
FY 2015/16
Revised Budget
Mayor and Commission 2,199,000 2,199,000
City Manager 3,809,000 3,809,000
Communications 1,748,000 1,748,000
Budget & Performance Improvement 2,435,000 2,435,000
Org Dev & Performance Initiative 603,000 603,000
Finance 5,435,000 5,435,000
Procurement 2,114,000 2,114,000
Human Resources/Labor Relations 2,721,000 2,721,000
City Clerk 1,455,000 1,455,000
City Attorney 5,282,000 5,282,000
Housing & Comm. Development 2,674,000 2,674,000
Building 14,643,000 14,643,000
Code Compliance 6,118,000 6,118,000
Planning 4,274,000 4,274,000
Tourism, Culture, and Econ. Development $ 3,936,000 3,936,000
Parks & Recreation 30,812,000 $ (800,000) $ 30,012,000
Public Works 14,143,000 $ (800,000) $ 13,343,000
Capital Improvement Projects 4,945,000 4,945,000
Police 99,989,000 $ 311,000 100,300,000
Fire 62,844,000 $ 2,714,000 65,558,000
Emergency Management 9,218,000 $ 347,000 9,565,000
Citywide Accounts-Other 12,261,000 $ (1,772,000) 10,489,000
Citywide Accounts-Operating Contingency $ 2,093,000 2,093,000
Citywide Accounts-Normandy Shores 226,000 226,000
Subtotal General Fund $ 295,977,000 $ 295,977,000
TRANSFERS
Capital Renewal & Replacement $ 2,716,000 $ 2,716,000
Capital Investement Upkeep Account $ 315,000 $ 315,000
Info & Comm Technology Fund $ 395,000 $ 395,000
Pay-As-You-Go Capital Fund $ 2,400,000 $ 2,400,000
Capital Reserve Fund $ 2,000,000 $ 2,000,000
Reserve - Publ ic Safety Radio System $ 500,000 $ 500,000
Building Reserve $ 2,108,000 $ 2,108,000
Subtotal Transfers $ 10,434,000 $ $ 10,434,000
Total General Fund $ 306,411,000 $ - $ 306,411,000
Page 10 of 28
Exhibit A
ENTERPRISE FUNDS
FY 2015/16 6th Budget FY 2015/16
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Convention Center $ 10,737,000 $ 10,737,000
Parking $ 79,452,000 $ 79,452,000
Sanitation $ 21,177,000 $ 21,177,000
Sewer Operations $ 48,069,000 $ 48,069,000
Stormwater Operations $ 23,457,000 $ 23,457,000
Water Operations $ 35,017,000 $ 35,017,000
Total Enterprise Funds $ 217,909,000 $ $ 217,909,000
INTERNAL SERVICE FUNDS
REVENUE/APPROPRIATIONS
FY 2015/16
Amended Budget
6th Budget FY 2015/16
Amendment Revised Budget
Central Services $ 967,000 $ 967,000
Fleet Management $ 10,470,000 $ 10,470,000
Information Technology $ 16,277,000 $ 16,277,000
Property Management $ 9,557,000 $ 9,557,000
Risk Management $ 15,699,000 $ 15,699,000
Medical and Dental Insurance $ 28,961,000 $ 28,961,000
Total Internal Service Funds $ 81,931,000 $ $ 81,931,000
SPECIAL REVENUE FUNDS
REVENUE/APPROPRIATIONS
FY 2015/16
Amended Budget
6th Budget
Amendment
FY 2015/16
Revised Budget
Resort Tax $ 79,934,000 $ 79,934,000
Transportation $ 9,812,000 $ 9,812,000
People's Transportation Plan Fund $ 3,990,000 $ 3,990,000
7th Street Garage $ 2,795,000 $ 2,795,000
5th &Alton Garage $ 812,000 $ 812,000
Art In Public Places $ 340,000 $ 340,000
Tourism and Hospitality Scholarship Prgm $ 174,000 $ 174,000
Information and Communitation Tech Fund $ 395,000 $ 395,000
Education Compact $ 107,000 $ 107,000
Green/Sustainability Funds $ 399,000 $ 399,000
Residential Housing $ 773,000 $ 773,000
Red Light Camera Fund $ 1,416,000 $ 1,416,000
E-911 Fund $ 398,000 $ 398,000
Cultural Arts Council $ 1,478,000 $ 1,478,000
Normandy Shores $ 226,000 $ 13,000 $ 239,000
Tree Preservation $ 111,674 $ 111,674
Police Confiscation Trust-Federal $ 454,000 $ 454,000
Police Confiscation Trust-State $ 532,000 $ 532,000
Police Special Revenue $ 75,000 $ 75,000
Police Training $ 41,000 $ 41,000
Police Crash Report Sales $ 30,000 $ 30,000
Waste Haulers Add Sery & Public Benefit $ 105,000 $ 105,000
Total Special Revenue Funds $ 104,397,674 $ 13,000 $ 104,410,674
Page 11 of 28
Resolutions - R7 B
COMMISSION MEMORANDUM
TO:Honorable Mayor and Members of the City Commission
FROM:Jimmy L. Morales, City Manager
DAT E:November 18, 2016
2:47 p.m. Public Hearing
SUBJECT:A RESOLUTI ON OF THE MAYOR AND CITY COMMI SSI ON OF THE CITY OF
MI AMI BEACH, FLORI DA, ADOPTI NG THE FIRST AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVI CE FUND AND
SPECI AL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2016/17.
RECOMMENDATION
Adopt the resolution amending the FY 2016/17 General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds budgets.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the First
Amendment to the General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue
Fund Budgets f or Fiscal Year (FY) 2016/17.
KEY INTENDED OUTCOMES SUPPORTED
Ensure Expenditure Trends Are Sustainable Over T he Long Term
Legislative Tracking
Budget and Perf ormance Improvement
ATTACHMENTS:
Description
MEMO - FY16/17 First Operating Budget Amendment
Resolution
Page 12 of 28
Mayor Philip Levine and Members of the City Commission
Jimmy L. Morales, City Manager
November 18, 2016
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2016/17
ADMINISTRATION RECOMMENDATION
Adopt the resolution amending the FY 2016/17 General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
GENERAL FUND ANALYSIS
The preliminary year-end analysis for FY 2015/16 shows that the General Fund has a
preliminary operating budget surplus of $4.5 million or 1.5 percent of the amended General
Fund operating budget. The detailed year-end analysis will be distributed by LTC on the
second week of December.
Adopted Budget as
amended through
November, 2016
Preliminary FY 2015/16
Year-End Difference
Revenues 306,411,000$ 301,576,000$ (4,835,000)$
Expenditures 306,411,000$ 297,018,000$ (9,393,000)$
Surplus/(Deficit)4,558,000$
FY15/16 General Fund Budget
The City’s financial policies require that an 11 percent Emergency Reserve is funded in the
General Fund and recommends that an additional 6 percent of optional Emergency
Reserves are also funded. As of the end of FY 201 5/16, the Emergency Reserve totaled
15.8 percent.
Position at 9-30-15 Requirement at 9-30-16 Difference Percent
11% Required Reserve 30,917,577$ 33,147,827$ (2,230,250)$ 10.3%
6% Optional Reserve 16,554,324$ 18,021,240$ (1,466,916)$ 5.5%
General Fund
Page 13 of 28
First Amendment to the FY 16/17 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 2
Allocating $2,230,250 of the year-end surplus will keep the 11 percent Emergency Reserves
fully funded to match the proportional growth in the General Fund budget during FY 2015/16.
This item will be reflected in the City’s Financial Statements and no ap propriation is
necessary in this budget amendment.
The City’s financial policies require that one-time revenues (such as the year-end surplus)
must be used for non-recurring expenses, and that at least half of the annual year -end
surplus must be allocated to the City’s Capital Reserve Fund. However, the Administration
recommends that the Capital Reserve transfer requirement be waived and instead allocate
funds to the 6 percent optional reserve .
Of the $4.5 million surplus, it is proposed to roll-over $851,000 into FY 2016/17 to cover
purchase orders that were encumbered, but not spent during FY 201 5/16 due to timing
issues between fiscal years.
Similarly, it is proposed to roll-over $241,000 for projects that were budgeted, but not
completed during FY 2015/16, to carry forward the appropriation for these projects into FY
2016/17.
The remainder of the year-end funds, $1,235,750, are proposed to be added to the 6
percent of optional Emergency Reserves .
Position at 9-30-15 Funding Proposal Total Funded Percent
11% Required Reserve 30,917,577$ 2,230,250$ 33,147,827$ 11.0%
6% Optional Reserve 16,554,324$ 1,235,750$ 17,790,074$ 5.9%
General Fund - Reserve Proposal
The following tables summarize the proposed changes in appropriations to the General
Fund:
Projected Surplus 4,558,000$
(excluding non-cash impact of losses on investments)
Changes in Expenditure Appropriations
Reserve - Encumbrances 851,000
Reserve - Set Aside for FY 2015/16 Projects in FY 2016/17 241,000
Reserve - Contribution for 11% Required Emergency Reserves 2,230,250
Reserve - Contribution for 6% Optional Emergency Reserves 1,235,750
Revised Net Surplus -$
Page 14 of 28
First Amendment to the FY 16/17 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 3
GENERAL FUND
FY 2016/17
Adopted
Budget
Carryforward
Encumbrances
from FY 2015/16
Carryforward
Appropriations
from FY 2015/16
Other
FY 2016/17
Amended
Budget
REVENUES
Operating Revenues
Ad Valorem Taxes 159,950,000$ 159,950,000$
Ad Valorem Taxes- S Pte Costs -$ -$
Ad Valorem Cap. Renewal & Replacement 662,000$ 662,000$
Ad Valorem Taxes- Normandy Shores 169,000$ 169,000$
Other Taxes 23,732,000$ 23,732,000$
Licenses and Permits 30,348,000$ 30,348,000$
Intergovernmental 11,439,000$ 11,439,000$
Charges for Services 12,174,000$ 12,174,000$
Fines & Forfeits $ 1,799,000 1,799,000$
Rents and Leases 6,426,000$ 6,426,000$
Miscellaneous 12,575,000$ 12,575,000$
Resort Tax Contribution 37,609,000$ 37,609,000$
Other 20,369,000$ 20,369,000$
Fund Balance/ Retained Earnings -$ 851,000 241,000 1,092,000$
Total General Fund 317,252,000$ 851,000$ 241,000$ -$ 318,344,000$
FY 2016/17
Adopted
Budget
Carryforward
Encumbrances
from FY 2015/16
Carryforward
Appropriations
from FY 2015/16
Other
FY 2016/17
Amended
Budget
APPROPRIATIONS
Department
Mayor and Commission 2,093,000$ 2,093,000$
City Manager 3,625,000$ 5,000 3,630,000$
Communications 1,995,000$ 1,995,000$
Budget & Performance Improvement 2,499,000$ 159,000 2,658,000$
Org Dev & Performance Initiative 629,000$ 629,000$
Finance 5,746,000$ 45,000 5,791,000$
Procurement 2,258,000$ 30,000 2,288,000$
Human Resources/Labor Relations 2,780,000$ 2,780,000$
City Clerk 1,560,000$ 2,000 1,562,000$
City Attorney 5,370,000$ 5,370,000$
Housing & Comm. Development 2,798,000$ 2,798,000$
Building 15,146,000$ 17,000 15,163,000$
Environment & Sustainability 1,064,000$ 59,000 1,123,000$
Code Compliance 5,845,000$ 102,000 5,947,000$
Planning 4,156,000$ 24,000 4,180,000$
Tourism, Culture, and Econ. Development 3,680,000$ 3,680,000$
Parks & Recreation 31,934,000$ 31,934,000$
Public Works 14,698,000$ 14,698,000$
Capital Improvement Projects 5,051,000$ 5,051,000$
Police 104,470,000$ 259,000 104,729,000$
Fire 71,938,000$ 71,938,000$
Emergency Management 9,509,000$ 9,509,000$
Citywide Accounts-Other 13,376,000$ 367,000 23,000 13,766,000$
Citywide Accounts-Operating Contingency 1,318,000$ 1,318,000$
Citywide Accounts-Normandy Shores 257,000$ 257,000$
Subtotal General Fund 313,795,000$ 851,000$ 241,000$ -$ 314,887,000$
TRANSFERS
Capital Renewal & Replacement 662,000$ 662,000$
Capital Investement Upkeep Account -$ -$
Info & Comm Technology Fund 395,000$ 395,000$
Pay-As-You-Go Capital Fund 2,400,000$ 2,400,000$
Capital Reserve Fund -$ -$
Building Reserve -$ -$
Subtotal Transfers 3,457,000$ -$ -$ -$ 3,457,000$
Total General Fund 317,252,000$ 851,000$ 241,000$ -$ 318,344,000$
Page 15 of 28
First Amendment to the FY 16/17 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 4
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FY 2016/17
BUDGET AMENDMENT
There are $1,806,000 of encumbrances in the Enterprise Funds, $257,000 in Internal
Service Fund encumbrances, and $766,000 in Special Revenue Fund encumbrances, for
goods or services which were procured in FY 201 5/16, but not yet received and expended,
which are recommended to be carried over to the respective FY 2016/17 operating budgets.
Similarly, it is proposed to carry forward appropriation of $116,000 in the Enterprise Funds,
and $3,092,000 in the Special Revenue Funds into FY 2016/17 for projects that were
budgeted, but not completed during FY 2015/16. Prior year appropriations fully fund the
encumbrances and projects.
ENTERPRISE FUNDS FY 2016/17
Adopted Budget
Carryforward
Encumbrances from
FY 2015/16
Carryforward
Appropriations from
FY 2015/16
Other
FY 2016/17
Amended
Budget
REVENUE/APPROPRIATIONS
Convention Center 11,038,000$ 11,038,000$
Parking 60,815,000$ 437,000 116,000 61,368,000$
Sanitation 20,624,000$ 262,000 20,886,000$
Sewer Operations 54,156,000$ 516,000 54,672,000$
Stormwater Operations 28,334,000$ 198,000 28,532,000$
Water Operations 34,402,000$ 393,000 34,795,000$
Total Enterprise Funds 209,369,000$ 1,806,000$ 116,000$ -$ 211,291,000$
INTERNAL SERVICE FUNDS FY 2016/17
Adopted Budget
Carryforward
Encumbrances from
FY 2015/16
Carryforward
Appropriations from
FY 2015/16
Other
FY 2016/17
Amended
Budget
REVENUE/APPROPRIATIONS
Central Services 1,015,000$ 1,015,000$
Fleet Management 9,547,000$ 50,000 9,597,000$
Information Technology 16,828,000$ 202,000 17,030,000$
Property Management 8,409,000$ 8,409,000$
Risk Management 17,580,000$ 5,000 17,585,000$
Medical and Dental Insurance 30,532,000$ 30,532,000$
Total Internal Service Funds 83,911,000$ 257,000$ -$ -$ 84,168,000$
SPECIAL REVENUE FUNDS FY 2016/17
Adopted Budget
Carryforward
Encumbrances from
FY 2015/16
Carryforward
Appropriations from
FY 2015/16
Other
FY 2016/17
Amended
Budget
REVENUE/APPROPRIATIONS
Resort Tax 86,722,000$ 221,000 1,510,000 88,453,000$
Transportation 10,187,000$ 461,000 797,000 11,445,000$
People's Transportation Plan Fund 3,766,000$ 42,000 3,808,000$
7th Street Garage 2,320,000$ 2,320,000$
5th & Alton Garage 771,000$ 771,000$
Art In Public Places 473,000$ 473,000$
Tourism and Hospitality Scholarship Prgm 184,000$ 184,000$
Information and Communitation Tech Fund 534,000$ 34,000 235,000 803,000$
Education Compact 235,000$ 235,000$
Sustainability Fund 350,000$ 30,000 380,000$
Residential Housing 771,000$ 771,000$
Red Light Camera Fund 1,516,000$ 1,516,000$
E-911 Fund 351,000$ 351,000$
Cultural Arts Council 1,679,000$ 350,000 2,029,000$
Normandy Shores 257,000$ 257,000$
Tree Preservation 90,000$ 90,000$
Police Confiscation 336,000$ 8,000 170,000 514,000$
Police Special Revenue 105,000$ 105,000$
Police Training 30,000$ 30,000$
Waste Haulers Add Serv & Public Benefit 70,000$ 70,000$
Total Special Revenue Funds 110,747,000$ 766,000$ 3,092,000$ -$ 114,605,000$
Page 16 of 28
First Amendment to the FY 16/17 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 5
CONCLUSION
The resolution amending FY 2016/17 budgets will allow the first amendment to the
departmental appropriations within the General Fund, Enterprise Funds, Internal Service
Funds and Special Revenue Fund budgets to be enacted. This action is necessary to allow
for the funding of encumbrances for good and services procured, but not yet received and
expended at the end of FY 2015/16, as well as projects that were budgeted in FY 2015/16,
but had not been expended or encumbered. The amendment also adds $3,466,000 to the
General Fund reserves.
JLM/CGR
Page 17 of 28
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST
AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND,
INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR (FY) 2016/17.
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds for Fiscal Year 2016/17 were approved on September 27,
2016, with the adoption of Resolution No. 2016-29579; and
WHEREAS, the preliminary year-end analysis for FY2015/16 shows that the General
Fund has an operating surplus of $4,558,000; and
WHEREAS, $851,000 was set aside from FY 2015/16 General Fund surplus for
encumbrances from FY 2015/16 for goods or services which had been procured, but not
received and expended at year end, that the Administration is recommending be carried over to
the FY 2016/17 operating budget; and
WHEREAS, there were also approximately $241,000 in projects in the General Fund
that were budgeted in FY 2015/16 and which have not yet been expended or encumbered and
the funding is recommended to be carried forward and spent in FY 2016/17, and
WHEREAS, there is $1,806,000 in Enterprise Fund encumbrances, and $257,000 in
Internal Service Fund encumbrances, and $766,000 in Special Revenue Fund encumbrances
from FY 2015/16 for goods or services which were procured in FY 2015/16, but not yet received
and expended, which the Administration also recommends be carried over to the respective FY
2016/17 operating budgets; and
WHEREAS, there were also approximately $116,000 in projects in Enterprise Funds,
and $3,092,000 in projects in Special Revenue Funds that were budgeted in FY 2015/16, and
which have not yet been expended or encumbered, which the Administration recommends to be
carried forward and spent in FY 2016/17; and
WHEREAS, prior year appropriations fully fund the prior year encumbrances and
projects; and
WHEREAS, it is proposed that $3,466,000 of the year-end surplus be reserved in the
General Fund Emergency Reserves; and
WHEREAS, the City's financial policies adopted pursuant to Resolution 2006-26341 and
Resolution 2002-24764 require that one-time revenues (such as the year-end surplus) must be
used for non-recurring expenses, and that at least half of each annual year-end surplus must be
allocated to the City's Capital Reserve Fund; and
WHEREAS, it is recommended that the Commission waive the policy that requires that
at least half of the FY 2015/16 year-end surplus be used to fund the City's Capital Reserve
Fund, and instead allocate funds to the 6 percent optional reserve.
Page 18 of 28
City Attorney ate
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public
hearing on November 18, 2016, the City Commission hereby waives the policy for FY 2015/16
requiring that at least half of the year-end surplus in the General Fund be used to increase
funding in the City's Capital Reserve Fund and, instead, allocates funds to the 6 percent
optional reserve; and, hereby adopts the first amendment to the FY 2016/17 General Fund,
Enterprise Fund, Internal Service Fund, and Special Revenue Funds budgets as set forth in
Exhibit "A."
PASSED and ADOPTED this 18th day of November, 2016.
ATTEST:
PHILIP LEVINE, MAYOR
RAPHAEL E. GRANADO, CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Page 19 of 28
Exhibit "A"
GENERAL FUND
REVENUES
Operating Revenues
FY 2016/17
Adopted
Budget
Carryforward
Encumbrances
from FY 2015/16
Carryforward
Appropriations
from FY 2015/16
FY 2016/17
Other Amended
Budget
Ad Valorem Taxes $ 159,950,000 $ 159,950,000
Ad Valorem Taxes- S Pte Costs $ $
Ad Valorem Cap. Renewal & Replacement $ 662,000 $ 662,000
Ad Valorem Taxes- Normandy Shores $ 169,000 $ 169,000
Other Taxes $ 23,732,000 $ 23,732,000
Licenses and Permits $ 30,348,000 $ 30,348,000
Intergovernmental $ 11,439,000 $ 11,439,000
Charges forServices $ 12,174,000 $ 12,174,000
Fines & Forfeits $ 1,799,000 $ 1,799,000
Rents and Leases $ 6,426,000 $ 6,426,000
Miscellaneous $ 12,575,000 $ 12,575,000
Resort Tax Contribution $ 37,609,000 $ 37,609,000
Other $ 20,369,000 $ 20,369,000
Fund Balance/ Retained Earnings $ - 851,000 241,000 $ 1,092,000
Total General Fund $ 317,252,000 $ 851,000 $ 241,000 $ $ 318,344,000
APPROPRIATIONS
Department
FY 2016/17
Adopted
Budget
Carryforward
Encumbrances
from FY 2015/16
Carryforward
Appropriations
from FY 2015/16
Other
FY 2016/17
Amended
Budget
Mayor and Commission $ 2,093,000 2,093,000
City Manager $ 3,625,000 5,000 3,630,000
Communications $ 1,995,000 1,995,000
Budget & Performance Improvement $ 2,499,000 159,000 2,658,000
Org Dev & Performance Initiative $ 629,000 629,000
Finance $ 5,746,000 45,000 5,791,000
Procurement $ 2,258,000 30,000 2,288,000
Human Resources/Labor Relations $ 2,780,000 2,780,000
City Clerk $ 1,560,000 2,000 1,562,000
City Attorney $ 5,370,000 5,370,000
Housing & Comm. Development $ 2,798,000 2,798,000
Building $ 15,146,000 17,000 15,163,000
Environment & Sustainability $ 1,064,000 59,000 1,123,000
Code Compliance $ 5,845,000 102,000 5,947,000
Planning $ 4,156,000 24,000 4,180,000
Tourism, Culture, and Econ. Development $ 3,680,000 3,680,000
Parks & Recreation $ 31,934,000 31,934,000
Public Works $ 14,698,000 14,698,000
Capital Improvement Projects $ 5,051,000 5,051,000
Police $ 104,470,000 259,000 104,729,000
Fire $ 71,938,000 71,938,000
Emergency Management $ 9,509,000 9,509,000
Citywide Accounts-Other $ 13,376,000 367,000 23,000 13,766,000
Citywide Accounts-Operating Contingency $ 1,318,000 1,318,000
Citywide Accounts-Normandy Shores $ 257,000 257,000
Subtotal General Fund $ 313,795,000 $ 851,000 $ 241,000 $ 314,887,000
TRANSFERS
Capital Renewal & Replacement $ 662,000 $ 662,000
Capital I nvestement Upkeep Account $ $
Info & Comm Technology Fund $ 395,000 $ 395,000
Pay-As-You-Go Capital Fund $ 2,400,000 $ 2,400,000
Capital Reserve Fund $ - $ -
Building Reserve $ $
Subtotal Transfers $ 3,457,000 $ - $ $ - $ 3,457,000
Total General Fund $ 317,252 000 $ 851,000 $ 241,000 $ - $ 318,344,000
Page 20 of 28
Exhibit "A"
ENTERPRISE FUNDS
REVENUE/APPROPRIATIONS
FY 2016/17 Carryforward Carryforward
Adopted Budget Encumbrances from Appropriations from
FY 2015/16 FY 2015/16
FY 2016/17
Other Amended
Budget
Convention Center $ 11,038,000 $ 11,038,000
Parking $ 60,815,000 437,000 116,000 $ 61,368,000
Sanitation $ 20,624,000 262,000 $ 20,886,000
Sewer Operations $ 54,156,000 516,000 $ 54,672,000
Stormwater Operations $ 28,334,000 198,000 $ 28,532,000
Water Operations $ 34,402,000 393,000 $ 34,795,000
Total Enterprise Funds $ 209,369,000 $ 1,806,000 $ 116,000 $ $211,291,000
INTERNAL SERVICE FUNDS
REVENUE/APPROPRIATIONS
FY 2016/17
Adopted Budget
Carryforward Carryforward
Encumbrances from Appropriations from
FY 2015/16 FY 2015/16
FY 2016/17
Other Amended
Budget
Central Services $ 1,015,000 $ 1,015,000
Fleet Management $ 9,547,000 50,000 $ 9,597,000
Information Technology $ 16,828,000 202,000 $ 17,030,000
Property Management $ 8,409,000 $ 8,409,000
Risk Management $ 17,580,000 5,000 $ 17,585,000
Medical and Dental Insurance $ 30,532,000 $ 30,532,000
Total Internal Service Funds $ 83,911,000 $ 257,000 $ $ 84,168,000
SPECIAL REVENUE FUNDS
REVENUE/APPROPRIATIONS
FY 2016/17 Carryforward Carryforward
Adopted Budget Encumbrances from Appropriations from
FY 2015/16 FY 2015/16
FY 2016/17
Other Amended
Budget
Resort Tax $ 86,722,000 221,000 1,510,000 $ 88,453,000
Transportation $ 10,187,000 461,000 797,000 $ 11,445,000
People's Transportation Plan Fund $ 3,766,000 42,000 $ 3,808,000
7th Street Garage $ 2,320,000 $ 2,320,000
5th & Alton Garage $ 771,000 $ 771,000
Art In Public Places $ 473,000 $ 473,000
Tourism and Hospitality Scholarship Prgm $ 184,000 $ 184,000
Information and Communitation Tech Fund $ 534,000 34,000 235,000 $ 803,000
Education Compact $ 235,000 $ 235,000
Sustainability Fund $ 350,000 30,000 $ 380,000
Residential Housing $ 771,000 $ 771,000
Red Light Camera Fund $ 1,516,000 $ 1,516,000
E-911 Fund $ 351,000 $ 351,000
Cultural Arts Council $ 1,679,000 350,000 $ 2,029,000
Normandy Shores $ 257,000 $ 257,000
Tree Preservation $ 90,000 $ 90,000
Police Confiscation $ 336,000 8,000 170,000 $ 514,000
Police Special Revenue $ 105,000 $ 105,000
Police Training $ 30,000 $ 30,000
Waste Haulers Add Sery & Public Benefit $ 70,000 $ 70,000
Total Special Revenue Funds $ 110,747,000 $ 766,000 $ 3,092,000 $ $114,605,000
Page 21 of 28
New Busine ss and Com mission Re quests - R9 A
COMMISSION MEMORANDUM
TO:Honorable Mayor and Members of the City Commission
FROM:Commissioner John Elizabeth Aleman
DAT E:November 18, 2016
SUBJECT:DISCUSSION REGARDING AFFORDABLE HOUSING DEVELOPMENT
OPPORTUNITIES.
Legislative Tracking
Commissioner John Elizabeth Aleman
Page 22 of 28
New Busine ss and Com mission Re quests - R9 B
COMMISSION MEMORANDUM
TO:Honorable Mayor and Members of the City Commission
FROM:Jimmy L. Morales, City Manager
DAT E:November 18, 2016
SUBJECT:DISCUSSION REGARDI NG PROPOSED RELOCATI ON OF THE STORMWATER
PUMP STATI ON ON SUNSET ISLAND NO. 4 WITHIN SUNSET LAKE PARK.
ANALY SIS
The stormwater pump station on Sunset Island No. 4 is being constructed at the park located at
located at 1400 W est 21 Street (Sunset Lake Park) and it is part of the Sunset Islands 3 & 4
Neighborhood Improvements Design Build Project.
On June 19, 2015 the Homeowner’s Association (HOA) requested the Pump Station be
designed and constructed on the west side of the park, not along Sunset Drive, and as f ar as
possible from the historic designated bridge.
The design was revised and the 100% plans were reviewed and approved by the City
Engineer’s Office on November 9, 2015.
Construction of the pump station is in progress with some of the pump station structures already
installed. The HOA observed that the location of the pump station structures and the outfall will
be approximately twelve (12) f eet from the west property line within Sunset Lake Park and
requested modification to the location of structures and outfall, so that the new location would be
at least fifty (50) feet away f rom the adjacent property line or as far east as possible.
The relocation of the outfall structure will require modification of the current regulatory permits.
Based on conversations with permitting staff at the Army Corps of Engineers the expected
processing time f or permitting may range f rom three (3) months to one (1) year.
The approximate cost of the redesign, permitting and construction of the remaining pump
station structures is between $140,000 to $200,000 and a time extension to be negotiated. City
staf f is seeking direction to utilize existing project contingency to cover the costs associated
with the HOA request to relocate the Pump Station.
On November 9, 2016, the Commission requested this item be heard again during the
November 18, 2016 Special Meeting and directed staff to provide pictures of the area where
the pump station is currently located.
Page 23 of 28
CONCLUSION
The Administration is seeking a recommendation on how to proceed.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
Legislative Tracking
Capital Improvement Projects
Page 24 of 28
Notices 1.
COMMISSION MEMORANDUM
TO:Honorable Mayor and Members of the City Commission
FROM:Jimmy L. Morales, City Manager
DAT E:November 18, 2016
SUBJECT:REQUEST TO HOLD A SPECIAL MEETI NG OF THE CITY COMMISSION.
ANALY SIS
See memorandum attached.
Legislative Tracking
Of f ice of the City Clerk
ATTACHMENTS:
Description
Memorandum
Page 25 of 28
)EACH MIAM
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139 Tel. 305-673-7010 Fax: 305-673-7782
Jimmy Morales, City Manager
Tel. 305-673-7010, Fax: 305-673-7782
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of he City Coin ission
FROM: Jimmy L. Morales, City Manager
DATE: October 25, 2016
suBJEcr:Request to Hold Special Meeting oft e City Commission
Per Florida Statute 166.241, the City is allowed to file a final budget amendment within
60 days (Nov. 29) of the end of the fiscal year (Sept, 30). The November 9th Commission
meeting date does not allow sufficient time for the Finance Department to capture and
record all FY 2015/16 year-end expenses in our financial system.
In order to comply with the statutory deadline, and allow for proper recording of the year-
end fiscal results, we are respectfully requesting that a Special Meeting of the City
Commission be convened on November 18, 2016 at 2:45 PM.
/jlm
Page 26 of 28
Notices 2.
COMMISSION MEMORANDUM
TO:Honorable Mayor and Members of the City Commission
FROM:Jimmy L. Morales, City Manager
DAT E:November 18, 2016
SUBJECT:ADVERTI SEMENTS FOR THE NOVEMBER 18, 2016 SPECIAL COMMISSION
MEETI NG.
Legislative Tracking
Of f ice of the City Clerk
ATTACHMENTS:
Description
Ads
Page 27 of 28
16NE I NEIGHBORS SUNDAY NOVEMBER G 2CrG
MIAMIHFR1LLU(OM
MIAMI BEACH
CITY OF MIAMI BEACH
NOTICE OF SPECIAL COMMISSION MEETING
and PUBLIC HEARINGS
NOVEMBER 16, 2016
NOTICE IS HEREBY given that the City Commission of the City of Miami Beach,
Florida, will hold a Special City Commission Meeting on Friday, November
18, 2016 at 2:45 p.m. in the Commission Chambers, Third Floor, City Hall, 1700
Convention Center Drive, Miami Beach, Florida, to discuss final budget amendments
for FY 15116, pursuant to Florida Statute 166.241.
Public hearings will be held by the Mayor and City Commissioners of the City
of Miami Beach, Florida, in the Commission Chamber, 3rd Floor, City Hall, 1700
Convention Center Drive, Miami Beach, Florida, on November 18, 2016, at the
times listed, or as soon thereafter as the matter can be heard, to consider:
2:46 p.m.
A RESOLUTION ADOPTING THE SIXTH AMENDMENT TO THE GENERAL FUND,
ENTERPRISE FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR (FY) 2015/16.
2:47 p.m.
A RESOLUTION ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND,
ENTERPRISE FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR (FY) 2016/17.
These Resolutions are being heard pursuant to Sections 166.041 and 166.241 FS.
inquiries may be directed to the Office of Budget & Performance Improvement at
305.673.7510.
INTERESTED PARTIES are invited to appear at this meeting, or be represented by
an agent, or to express their views in writing addressed to the City Commission,
c/o the City Clerk, 1700 Convention Center Drive, 1e Floor, City Hall, Miami Beach,
Florida 33139. These items are available for public inspection during normal
business hours in the Office of the City Clerk, 1700 Convention Center Drive,
1u' Floor, City Hall, Miami Beach, Florida 33139. This meeting, or any item herein,
may be continued, and under such circumstances, additional legal notice need not
be provided.
Pursuant to Section 286.0105, Fla. Stat., the City hereby advises the public that
if a person decides to appeal any decision made by the City Commission with
respect to any matter considered at its meeting or its hearing, such person must
ensure that a verbatim record of the proceedings is made, which record includes
the testimony and evidence upon which the appeal is to be based. This notice does
not constitute consent by the City for the introduction or admission of otherwise
inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not
otherwise allowed by law.
To request this material in alternate format, sign language interpreter (five -day
notice required), information on access for persons with disabilities, and/or any
accommodation to review any document or participate in any City- sponsored
proceedings, call 305.604.2489 and select 1 for English or 2 for Spanish, then
option 6; TTY users may call via 711 (Florida Relay Service).
Rafael E. Granado, City Clerk
City of Miami Beach
Ad No. 1232
Page 28 of 28