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20171018 AM1MIAMI BEACH City Gommission Meeting ADDENDUM MATERIAL 1 City Hall, Commission Chambers, 3'd Floor, 1700 Convention Center Drive October 18,2017 Mayor Philip Levine Commissioner John Elizabeth Alem6n Commissioner Ricky Arriola Commissioner Michael Grieco Commissioner Joy Malakoff Comm issioner Kristen Rosen Gonzalez Commissioner Micky Steinberg City Manager Jimmy L. Morales City Attorney Raul J. Aguila City Clerk Rafael E. Granado Visrt us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings. ATTENTION ALL LOBBYISTS Chapter 2, Article Vlt, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the registration of all lobbyists with the City Clerk priorto engaging in any lobbying activitywith the Gity Commission, any City Board or Committee, or any. personnel as defined in the subject Code sections. Copies of the City Code sections on lobbyists laws are available in the City Clerk's office. Questions regarding the provisions of the Ordinance should be directed to the Office of the City Attorney. ADDENDUM AGENDA G4 - Commission Gommittee Assiqnments C4 N REFERRAL TO THE NEIGHBORHOOD/COMMUNITYAFFAIRS COMMITTEE TO DISCUSS THE CITY'S CONTRACT WITH DANNY BERRY'S BASEBALL CAMP, INC., FOR YOUTH BASEBALL PROGRAMMING. Commissioner Kristen Rosen Gonzalez Addendum added on 10/1 312017 C4 O REFERRAL TO NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE - DISCUSSION REGARDING WHY PRAIRIE AVENUE, LEADING TO MIAMI BEACH SENIOR HIGH SCHOOL FROM THE NORTH, HAS BEEN NARROWED DOWN TO BARELY FIT TWO LANES OF TRAFFIC. Commissioner Kristen Rosen Gonzalez Addendum added on 10/1 312017 C4 P REFERRAL TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE REGARDING'CROWD FUNDING'' FOR A LOG CABIN SALVAGE-REPLACEMENT/RENOVATION PROJECT. Office of the City Manager Commissioner Ricky Arriola Addendum added on 10i1312017 1 Addendum 1, October 18,2017 Commission Meeting C7 - Resolutions C7 AD A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE CHILDREN'S CANCER CARING CENTER'S REQUEST FOR A WAIVER OF RENTAL FEES FOR THE MIAMI BEACH CONVENTION CENTER IN AN AMOUNT NOT TO EXCEED $3,750.00 FOR THE CHILDREN'S CANCER CARING CENTER ANNUAL HOLIDAY EXTRAVAGANZA BENEFITTING CHILDREN WITH CANCER. fourism, Culture, and Economic Development Addendum added on 10/'1112017 C7 AE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RE-AFFIRMING THE CITY'S COMMITMENT TO DESIGN AND CONSTRUCT VETERAN'S PARK ON THE SITE OF THE P LOT, ACROSS FROM THE CONVENTION CENTER AND CITY HALL; RE-AFFIRMING THE COMMITMENT FOR A GREEN PARK, MEMORIAL TO U.S. VETERANS, AND FURTHER AUTHORIZING ANNUALLY NO MORE THAN FOUR INDEPENDENTLY PRODUCED EVENTS IN THE PROPOSED PARK, WHICH EVENTS MUST INCLUDE THE DESIGN MIAMI EVENTS IN CONJUNCTION WITH ART BASEL. Office of the City Attorney Mayor Philip Addendum added on 10/1312017 R7 - Resolutions R7 N A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE FINDINGS AND WRITTEN RECOMMENDATION OF THE CITY MANAGER WITH RESPECT TO THE INDIAN CREEK DRIVE/STATE ROAD (SR) A1A, 26 STREET 10 41 STREET - FLOODTNG M|T|GATTON PROJECT (THE "PROJECT"), AND CERTIFYING A VALID PUBLIC EMERGENCY PURSUANT To SUBSECTIONS 287.055(3)(a)(1) AND (9XcX6), FLORIDA STATUTES; AND, AS PERMITTED PURSUANT TO SUBSECTION 2-367(e) OF THE CITY CODE, WAIVING, BY 5/7TH VOTE, THE COMPETITIVE BIDDING REQUIREMENT, FINDING FURTHER THAT THE BEST INTEREST OF THE CITY WOULD BE SERVED BY SUCH WAIVER; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO NEGOTIATE AND FINALIZE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH RIBBECK ENGINEERING, APPROVED PURSUANT TO RESOLUTION NO. 2016-29456, FOR THE PROJECT; SAID AMENDMENT lN THE AMOUNT OF $1 ,056,347.77 PLUS A $158,452.17 OWNER'S CONTINGENCY, FOR A TOTAL AMOUNT OF $1 ,214,799.94,FO PROVIDE FOR THE PREPARATION OF THE FINAL SET OF THE "ULTIMATE PHASE" CONSTRUCTION PLANS FROM 25TH TO 26TH STREET, AND 26TH TO 41ST STREET, INCLUDING SIDESTREETS ALONG THE ENTIRE PROJECT LIMITS, WITH THE CONSTRUCTION PLANS TO INCLUDE ROADWAY, TRAFFIC CONTROL PLANS, SEAWALL, DRAINAGE, SIGNING AND PAVEMENT MARKIN GS, LIGHTING AN D S IGNALIZATION COMPON ENTS, AN D RELATED IMPROVEMENTS. Public Works Addendum added on 1011312017 2 Addendum 1, October 18,2017 Commission Meeting R9 - New Business and Commission Requests R9 W MOTION TO REPEAL AND RESCIND RESOLUTION NO. 2017-30019, WHICH AMENDED THE OCEAN DRIVE SIDEWALK CAFE DESIGN GUIDELINES TO REQUIRE THAT ALL FURNITURE AND OTHER ELEMENTS ASSOCIATED WITH SIDEWALK CAFES LOCATED ON OCEAN DRIVE BETWEEN sTH AND 1sTH STREETS BE MOVED TO THE WEST PART OF THE SIDEWALK. Commissioner John Elizabeth Aleman Addendum added on 10/1 312017 R9 X DISCUSSION REGARDING MIAMI-DADE COUNTY'S CONNECTIVITY. RESOLUTION ON TRANSIT Office of the City Attorney Mayor Philip Levine Addendum added on 10/1 312017 3 THIS PAGE INTENTIONALLY LEFT BLANK 4 Commission Committee Assignments - C4 N MIAMI BEACH COMMISSION MEMORANDUM TO: Horprable Mayor and Members of the City Commission FROM: Commissioner Kristen Rosen Gorzalez DATE: October 18,2017 SUBJECT: REFERRAL TO THE NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE TO DISCUSS THE CITY'S CONTRACT WITH DANNY BERRY'S BASEBALL CAME INC., FOR YOUTH BASEBALL PROGRAMMING, ANALYSIS Please place on the October 18,2017 Consent Agenda, a referral to the Neighborhood/Conrnunity Affairs Committee to discuss the City's contract with Danny Berry's Baseball Canp, lnc., for Youth Baseball Prograrming. Legislative Tracking Commissioner Kristen Rosen Gonzalez 5 THIS PAGE INTENTIONALLY LEFT BLANK 6 Commission Committee Assionments . C4 O MIAAAIBEACH COMMISSION MEMORANDUM TO: Honorable Mayor ard Members of the City Commission FROM: Commissioner Kristen Rosen Gorualez DATE: October 18,2017 SUBJECT: REFERRAL TO NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE - DISCUSSION REGARDING WHY PRAIRIE AVENUE, LEADING TO MIAMI BEACH SENIOR HIGH SCHOOL FROM THE NORTH, HAS BEEN NARROWED DOWN TO BARELY FIT TWO LANES OF TRAFFIC. ANALYSIS Please place on the October 18,.2Q17 Consent Agenda, a refenal to Neighborhood/Comrrunity Affairs Committee a discussion regarding why Prairie Avenue, leading to Miami Beach Senior High School from the north, has been narrowed down to barely fit two lanes of traffic. Please see attached email. Legislative Trackino Commissioner Kristen Rosen Gonzalez ATTACHMENTS: Description D ernail 7 Cardillo, Lilia From: Sent: To: Subject: Granado, Rafael Friday, October L3,20L7 8:52 AM Cardillo, Lilia FW: Prairie avenue and Beach High r\AiAMIBHAf;ffi Rafael E. Granado, Esq., City Clerk OFFICE OF THE CITY CLERK 1700 Convention Center Drive, Miami Beach, FL 33139 Tel : 305-67 3-7 41 1 rafaels ranado@miamibeachfl.q ov We are committed to providing excellent public service ond safety to oll who live, work ond play in our vibrant, tropical, historic community. From: Kristen Rosen Gonzalez fmailto:kristen@rosengonzalez,com] Sent: Friday, October 13, 2017 B:50 AM To: Granado, Rafael Subject: Fwd: Prairie avenue and Beach High Can you please place this email on the agenda as a referral to Neighborhood's? Ikisten Rosen Gonzalez Miami Beach Commissioner 305-965-4725 Begin forwarded message: From: Aimee Hershkowitz <Ehershko@gmail.com> Date: October 73,2017 at8:23:25 AM EDT T o : Kristen Rosen G onzalez <latsten@ro s eneonzalez Subject: Prairie avenue and Reach High I{i Ikisten. Thanks for taking this on @ I have a very important question for everyone who lives on Miami Beach and has a child who attends Miami Beach Senior High. Can someone/anyone please tell me why Prairie Avenue leading all the way up to the school from the north has been narrowed down to a sliver of road barely wide enough for two lanes of traffic?? Prairie Avenue is a hot mess. There are NO painted street lines, there is NO bike lane, the asphalt is chopped up like a country dirt road, there is NO sidewalk for our children to walk on as they approach the school, MAJOR construction is going on EVERYDAY exactly at pick up time to make it a DISASTER to try to get to the school. And if all that isn't that enough, there are ZERO flashing school zone lights on Prairie Avenue as you approach the school. As we all know school starts insanely eady in the moming and many kids have to walk and ride bikes in the dark, there 8 have been numerous instances whele kids are walking on this sliver of the street in the dark and can't be seen ancl have come incredibly close to being rundown.This is a potentially disastrous situation, Whyhas this been allowed to happen??? Prairie aveflue barely exists on the stretoh south of 41st stroet leading to the ONLY high school on the Beach. Thank you, Aimed Hershkowitz 9 THIS PAGE INTENTIONALLY LEFT BLANK 10 MIAMI BEACH TO: FROM: DATE: SUBJECT: REFERRAL TO THE FINANCE COMMITTEE REGARDING "CROWD FUNDING" REPLACEM ENT/RENOVATI O N PROJ ECT. RECOMMENDATION The Administration is Reconrnending Referral of this item to the Finance and Citytvide Projects Conrnittee. ANALYSIS On July 26,2017, City Cornn*ssion accepted the Finance and Citywide Projects Conmittee's (FCWPC) reconrnendation regarding the Log Cabin structure located at 8128 Collins Avenue. These reconrnendations were: o Staff will collaborate with Daniel Ciraldo of the Miami-Dade Preservation League to further investigate the Log Cabin's historical significance within the context of the conrrunity. o Adninistration will work with the City's Grants Departrnent to identify potential funding opportunities available for restoration including the State Department's Divlsion of Historical Resources (DHR), nanely the DHR's Special Category Grants. o Property Managenrent Division to revisit feasibility of successfully relocating the Log Cabin and further explore the option to build an in-kind structure whlle salvaging key elenrents of the Log Cabin that renrain in fair condition today (i.e. treated interior logs and coral rock fireplace). The result of the Miami-Dade Preservation League research of the Log Cabin's historical significance within the context of the conrnunity was presented to the FCWPC on Septenrber 20,2017 and will be included as part of the Commission discussion item on October 18,2017. Results of the feasibility study relocating the Log Cabin and the option to build an in-kind structure white salvaging key elements of the Log Cabin that rennin in fair mndition today were presented to FCWPC at lhai sane meeting. The study by Douglas Wood Associates (DWA) determined that relocation of the existing structure is not feasible because of the poor condition, and estinated that approxinately fifty percent (507d of the existing structure could be salvaged and a replacernent structure constructed for between $750,000 and $1 million. DWAs assessnent .lhdicafes that'restoration'of this building is not feasible. The closest one auld come to'restaration' would be to re@nstruct foundations and stemwalls with new nnteials (unless histoical designation is achieved and flmd design requirements waived)..., remnstruct the exterior lq walls with new materials, and reconstruet the floor and roof using existing mateials, supplenented with new materials as required;' FCWPC requested that staff further evaluate the cost of salvaging and storing appropriate parts of the structure as well as obtaining specifications and costs for building a similar log cabin using a log cabin kit approach and the salvaged npterials and to bring these estinrates to the October 13, 2017 FCWPC meeting. The administration has obtained the cost estinnte for salvaging and storing appropriate parts of the structure of approxinntely $275,000 and is still working with DWA to develop specifications and costs estinrates for the reconstruction using a log cabin kit approach. ldentification of Potentia! Funding Opportunities Available for Restoration The Administration has identified potential funding opportunities for the Log Cabin project. Potential State funding sources include the Historic Preservation Special Category grants program, Snnll Matching grant program, Florida Recreation Developnrent Assistance Program, Land and Water Conservation Fund and the Cultural Facilities grant program. Other potential grants include Miani-Dade County Capital Developnent Grants program, the National Trust for Historic Preservation and Save Arnerica's Treasures. Given the high cost, and the fact that nost grants will require natching funds, the Administration continues to erplore other fundinq options. Commission Committee Assignments - C4 P COMMISSION MEMORANDUM Hororable Mayor and Members of the City Commission Jimmy L. Morales, City Manager October 18,2017 AND FOR A CITYWIDE PROJECTS LOG CABIN SALVAGE- 11 Crowdfunding The concepts of crowdfunding have been around for sonp tirne to fund myriads of personal and non-profit type endeavors. However, as outlined in the attached CityLab article, this approach is beginning to be enbraced by local governrnents, particularly for projects that are conrnunities see as irnportant for their neighborhoods. Given the expressions of local con@rns for the Log Cabin previously epressed by the conmunity, this rnay be an option to provide sonre portion of the funding For a Log Cabin Salvage-ReplacenenVRenovation Project. KEY INTENDED OUTCOMES SUPPORTED Enhance Beauty And Mbrancy Of Urban And Residential Neighborhoods; Focusing On Cleanliness, Historic Assets, ln Select Neighborhoods And Rede\elopnent Areas Legislative Tracking Office of the City Manager Sponsor Commissioner Ricky Arriola ATTACHMENTS: Description o CityLab Crordfunding Article 12 Now City Governnr.ents Are Crowdfunding, Too - Citylab Pagelofll if **TT:t#*t.sr.{i ttf,l {,}" '{f. tr ^t+" ruI b":;t $r{ Fifi CIT\'LA13 wiYlv.citylab.com Thank you fzr printing content from ruwut).citylab.com. If you enjoy this piece, then please checkback soon for our latest in urban-centric jowrnalism. & e:ttatti:li I':; g & cnj rllWirt- \\il.lil;j'S4&,.:1;L*., ::= 'I'hc lUse of Public-Sector Crtrrrdftirrcling VIR6IT{IA PELLEY SEP I5,2017 lllustration by Madison McVeigh/Citylab https:#wr,vw.citylab.com lli{el?}17109/the-rise-of-public-sector-crowdfundingl539244l l$/1312017 13 Now City Governments Are Crowdfunding, Too - Citylab Page2of1l Around the country, local governments are soticiting donations for everything from dog parks to public defenders. ls this a practical response to budget cuts or a sign that pubticty funded services are in trouble? Earlier this year, when the new sheriff of Travis County in Texas announced that her officers would not cooperate with federal immigration investigators (part of an ongoinq battle over sancfuarv citv issues). Texas Governor Gree Abbott retaliated bv_ J J 9 J slashing the county's criminal justice funding. The remaining $1.5 million in state grants for 20L7 would have helped maintain programs for veterans, sex workers, and parents struggling with substance abuse. Concerned about the loss of those programs, constituents called state Rep. Eddie Rodriguez for help. To try to make up for the governor's cuts, Rodriguez and a local nonprofit, the Austin Community Foundation, lar.rnched the crowdfunding campaign Travis County #StrongerTogether in February.By May, they'd raised more than $150,000, which will cover court program costs from October to mid- November. It has been nearly a decade since companies such as GoFundMe and Kickstarter started providing online fundraising platforms where interested people can help fund myriad projects, such as films, new technologies, teachers' classroom supplies, friends' medical bills, and even one couple's honeymoon. More recently, local governments have been getting in on the action. And despite the unpopularity of state and city tax hikes, it appears that many people are happy to fork over money to the government when they're able to dictate where it goes. It trppcars that rtrlllv people :rrc h:rppy to firrli ovcr mon€\'to thc govcflrmcnt n'hcn thcr're able to dictatc u'hcrc it grres, https:/iwww.citylab.com/lifel2017l}9lthe-rise-of-public-sector-crowdfun dingl539244/l0lt3l20t7 14 Now City Governments Are Crowdftlnding, Too - Cit"vlab Page3of11 Either on their own or via the goverrunent-specific crowdfunding platform Citizinvestor, which launched in2072, governments have run successful campalgns big and small. In2015,51 people donated more than $80,000 to the city of Fort Lauderdale, Florida, for a swanky dog park. The mayor of Central Falls, a city of one square mile in Rhode [sland that declared bankruptcv in 201,1, raised money for new trash bins in a local park in 2013. In May, St. Louis' Treasurer Tishaura Jones reached just over half of her goal of $25,000 to remove a Confederate monument from Forest Park. (It was taken down in June.) lVorkers took down a Confederate stafue in St. Louis' Forest Park. The city keasurer raised money for its removal on GoFundMe before a local museum stepped in. (Ieff Roberson/AP) https://ww*'.citylab.com/life/2017/A9/the-rise-of-public-sector-crowdfundingl539244/ 1AlfinA17 15 Now City Govemments Are Crowdfunding, Too - Citylab Page4of11 It's ^t--ot |ust.{rout the }Ioncv Contributing to crowdfunding campaigns gives donors a sense of direct control about how their money is being used, experts who have sludied crowdfunding say. Paying taxes, on the other hand, might feel like throwing dollars into an abyss. Donors may get a sense of ownership about a project, and satisfaction that they're making their communities a better place, whether they're assisting neighbors with mental health and substance abuse problems, as contributors to Travis County #StrongerTogether did, or heiping to install a prkle! or trash cans in their city. Plus, in many cases, it's a tax write-off. "Donations to government projects that are defined as'public purpose,' according to IRS publicationl77l,, are allowable federal income-tax deductions," says Joy Randels, CEO of Citizinvestor. "The exception to this rule would be if a donation were intended to benefit a particular individual, and we don't accept those types of projects. ... The funds [raised via Citizinvestor] are never transferred to an individual, but to the municipalTty." Crowdfunding is a "ridiculously simple" means of money collection compared with an in-person exchange of cash or checks, or requesting bank routing numbers, says Elizabeth Gerber, an engineering professor at Northwestern University who has written about crowdfunding. Plus, it's a broadcasting tool that allows individuals, groups/ and cities to publicize their needs. Gerber says, in fact, that many of these campaigns are more about visibility than cash. "We see that a lot in our research: people using crowdfundi.g as a marketing campaign to raise awareness about an issue." Getting the word out about the dire situation of the public defenders' office in New Orleans was the impetus for a 2015 campaign launched by Derwyn Bunton, chief public defender of Orleans Parish. Sharp budget cuts had meant staff furloughs, hiring freezes, and the controversial decision to turn away cases, putting indigent defendants on waiting lists for court representation. https://www.citylab.com/lifel2\17lj9lthe-rise-of-public-sector-crowdfundingl539244l 1011312017 16 Now City Govemments Are Crowdfunding, Too - Citylab Page5ofl1 "The idea was really more symbolic than anything, and we weren't sure what to expect," Bunton says now. "We wanted to highlight that this is kind of ridiculous-that this is a political entity guaranteed by the Constitutiory but we couldn't do what we're called upon to do." Because the defenders couldn't ethically handle their bulging caseloads, Bunton says, they were forced to start refusing cases "at the top end" -in other words, the most serious (and therefore time-consuming) cases involving murder and other capital crimes. "()ovcrnment isn't supposecl to bc atxrut doing n'hat the people r{th the most rnoneyrant to s€c.' Which meant that clients who might be guilly of rape or murder could not constitutionally be held indefinitely while waiting for a lawyer, so would have to be released. Raising awareness about that, Bunton says, "also impressed upon local leaders to do something." The campaign generated enormous media attentiory including a segment onLastWeekTonight with John Oliaer, which helped the office raise $100,000-or $85,000 more than its goal. The money was welcome, but the publicity was just as important. "It captured the attention of stakeholders who released additional funding from the state, and the city council and mayor's office also stepped in with additional resources," Bunton says/ adding that local restaurants held fundraisers as well. https://www.citylab.com/lifel2\17l}9lthe-rise-of-public-sector-crowdfundingl539244l 10113t2017 17 Now City Governments Are Crowdfunding, Too - Citylab Page6of11 Public Defenders: Last Week Tonight with John Oliver (HBO) The attention generated by a crowdfunding campaign can end up bringing in far more money than the stated campaign goal, after the fact. Ethan Mollick, an associate professor of management and entrepreneurship at the University of Pennsylvania's Wharton School,looked at more than 60,000 Kickstarter campaigns in a studv published last vear and concluded that everv dollar raised in a successful campaign translated to $2.46 of additional revenue. But Gerber points out that for every hugely successful campaign, there are dozens that fail to catch on. Crowdfunding tends to be labor-intensive, and the average refurn on inveslment is low. "It appears super-easy, but it's kind of like the Gold Rush," Gerber says. "[That] was laborious, and few people profited." https://www.citylab.com/life/2017 /}9/the-rise-of-public-sector-crowdfundingl5392441 1011312017 18 Now City Governments Are Crowdfunding, Too - Citylab Page8ofll Put simply, the digital landscape allows more voices to be heard, Randels says. "Generally, with town hall meetings held in the middle of the day, government officials hear from the same constifuents all the time, so they're not getting a broad view." Sometimes, citizens also use the sites to proactively fund a project that has stalled out for months or years. "It would be great if taxes would cover everything we want, but they don't," Randels says" "So making a tax-deductible donation and getting something you want in return does make a big difference to people." https://www.citylab.com/lifel20I7l09lthe-rise-of-public-sector-crowdfundingl539244/t0lt3l20t7 19 Now City Governments Are Crowdfunding, Too - Citylab Page9ofll Goycrnment bv l(iclistartcr J Generally, crowdfunding has a democratizrng effect because the barriers to participation are low, Mollick says. He notes that many successful projects have benefited the social good, such as campaigns to provide resources for literacy centers, parks in disadvantaged areas, and food deserts. On the other hand, handing decision-making over to Kickstarter comes with its own risks. "Government isn't necessarily supposed to be about doing what the people with the most money want to see," Mollick says. Governments are supposed to weigh priorities systematically to determine what constituents most need and where that need is greatest, and they're responsible to all their voters-those who make crowdfunding donations and those who don't. *il'ith crowdftinding, c\rn thoug{r lots of peoplc cirn mirlie :r big clifl'crence, it still tcnds to be people il'ith nloneyto give who ilill bc the ones giring it." You might give money to rehab the park in your neighborhood because your neighbor started a campaigry and you have $10 to spare. But there may be other parks in other neighborhoods you don't know about that need the rehab more, and are less likely to pull in donations. "So whether the ability to target your funds is a good or bad thing is an open question," Mollick says. "It's nice to have people do this sort of stufl but it's hoped that this would not just be for those areas that are making an end-run around goverrunent. With crowdfunding, even though lots of people can make a big difference, it still tends to be people with money to give who will be the ones giving it." https://www.citylab.com/lifel2017l}9lthe-rise-of-public-sector-crowdfundingl539244l 10/13/2017 20 Now City Governments Are Crowdfunding, Too - Citylab Page 10 of 1 1 Governments also risk becoming dependent on outsourcing some functions to their constituents, Mollick says. "Readily available crowdfunding may change investment patterns by governmen! for better or worse. On the negative side, it could result in goverunent pullback from needed services, or make it so that some services are only available to segments of communities that pay for them." Or, more positively, crowdfunding could spur responsible public-private parfirerships, he speculates. Public-service crowdfunding is likely to grow as the idea spreads and citizens become more savvy about engaging with their governments this way. New Orleans' Bunton says the support he received, locally and intemationally, for his campaign renewed his staff's faith that citizens understand the importance of public defenders in the legal system. "It showed us that if you get your message out, folks can be educated about it," he says. When asked if he'd ever launch another campaign, he responds, "I would do it again in a heartbeat." *CORRECTION: Ileighborly has a municipal-bond inaestment model, so indiztiduals who use it are inrsestors, not donors. The story has been updated to reflect this. About the Author Yirginia Pelley Y @vIRGINIAPELLEY / i\ FEED Virginia Pelley is a Tampa-based freelance joumalist who has written f.or Al lazeera America, TheWashington Post, and WCE Motherboard. Citylab is committed to telling the story of the world's cities: how they work, the challenges they face, and the solutions they need, https://www.citylab.com/lifel2017l}9lthe-rise-of-public-sector-crowdfundingl539244l 101t312017 21 THIS PAGE INTENTIONALLY LEFT BLANK 22 Resolutions - C7 AD MIAMIBEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of tfe City Commission FROM: Jimmy L. Morales, City Manager DATE: October 18,2017 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE CHILDREN'S CANCER CARING CENTER'S REQUEST FOR A WAIVER OF RENTAL FEES FOR THE MIAMI BEACH CONVENTION CENTER IN AN AMOUNT NOT TO EXCEED $3,750.00 FOR THE CHILDREN'S CANCER CARING CENTER ANNUAL HOLIDAY EXTRAVAGANZA BENEFITTING CHILDREN WITH CANCER. RECOMMENDATION Administration recomrnends the Mayor and City Conrnission authorize the waiver of the Miand Beach Convention Center rental fees for the Children's Cancer Caring Center Holiday Extravaganza in an annunt not to exceed $3,750.00. ANALYSIS The Children's Cancer Caring Center is a not-for-profit organization that operates with a mission of raising funds to support pediatric oncology research and a free total care program for children regardless of race, color, or ethnic origin afflicted with cancer; to adn$nister and nraintain free ancillary prograns that alleviate the suffering and anguish of these children and their families; and to educate individuals and groups to the profound needs of cancer stricken children. Each year, the Children's Cancer Caring Center hosts a holiday party known as the Children's Cancer Caring Center Holiday Extravaganza for Children with Cancer. Last year, the event took place at the Fillrnore on Sunday, Decenber 18,2016. This yeal the event producer is looking to host the event at the Miami Beach Convention Center on Sunday, Decenber 17, 2017 with a load-in on Saturday, Decenber 16, 2017 . The Children's Cancer Caring Center is requesting the waiver of rental fees for the Miani Beach Convention Center in an amount not to exceed $3,750.00. Legislative Tracking Tourism, Culture and Economic De\elopment 23 THIS PAGE INTENTIONALLY LEFT BLANK 24 Resolutions - C7 AE MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor ard Members of the City Commission FROM: Raul J. Aguila, City Attorney DATE: October 18,2017 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RE-AFFIRMING THE CITY'S COMMITMENT TO DESIGN AND CONSTRUCT VETERAN'S PARK ON THE SITE OF THE P LOT, ACROSS FROM THE CONVENTION CENTER AND CITY HALL; RE-AFFIRMING THE COMMITMENT FOR A GREEN PARK, MEMORIAL TO U.S. VETERANS, AND FURTHER AUTHORIZING ANNUALLY NO MORE THAN FOUR INDEPENDENTLY PRODUCED EVENTS IN THE PROPOSED PARK, WHICH EVENTS MUST INCLUDE THE DESIGN MIAMI EVENTS IN CONJUNCTION WITH ART BASEL. RECOMMENDATION Pursuant to the request of Mayor Philip Levine, the above-referenced Resolution is submitted for consideration by the City Commission at the October 18,2017 Conrnission neeting. Legislative Tracking Office of the City Attorney Soonsor Mayor Philip Levine ATTACHMENTS: Description o Resolution 25 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND GITY COMMISSION OF THE CITY oF MtAMt BEACH, FLORIDA, RE-AFFIRM|NG THE CITY'S GOMMTTMENT TO DESIGN AND GONSTRUCT VETERAN'S PARK ON THE SITE OF THE P LOT, ACROSS FROM THE CONVENTION GENTER AND CITY HALL; RE-AFFIRMING THE GOMMITMENT FOR A GREEN PARK, MEMORIAL TO U.S. VETERANS, AND FURTHER AUTHORIZING ANNUALLY NO MORE THAN FOUR INDEPENDENTLY PRODUCED EVENTS IN THE PROPOSED PARK, WHICH EVENTS MUST INGLUDE THE DESIGN MIAMI EVENTS IN CONJUNGTION WTH ART BASEL. WHEREAS, the City of Miami Beach has committed to the designing and constructing of Veteran's Park on the site of the existing "P Lot', located west of Convention Center Drive, between 18th Street and 19th Street (the "Park"); and WHEREAS, the Mayor and Gity Gommission hereby reaffirms its commitment to the vision of creating the Park and, speciflcally, to use the Park as a green park area for the public, to incorporate a memorial for U.S. Veterans, and to permit four independently produced events, per year, which events must include Design Miami ll, LLC's use of the Park during Art Basel; and WHEREAS, Design Miami ll, LLC has successfully held its annual Design'Miami show at the above-referenced parking lot since 2010; and WHEREAS, consistent with the Plan, the Mayor and City Commission believe it is in the City's best interest and desires to allow Design Miami to continue to use the Park for the next len yea1s, in conjunction with the Art Basel event taking place in the City's renovated Convention Center. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND Ctry COMMISSION OF THE Clry OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby re-affirm the City's commitment to design and construct Veteran's park on the site of the P Lot, across from the Convention Center andCity Hall; re-affirm the commitment for a green park, memorial to U.S. Veterans, and further authorize annually no more than four independently produced events in the proposed park, which events must include the Design Miamievent in conjunction with Art Basel. PASSED and ADOPTED this ATTEST: day of October, 2017. Philip Levine, Mayor APPROVED AS TO FORM & LANGUAGE Rafael E. Granado, City Clerk FOR '#u/,r 26 Resolutions - R7 N MIAAAI BEACH TO: COMMISSION MEMORANDUM Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: October 18,2017 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE FINDINGS AND WRITTEN RECOMMENDATION OF THE CITY MANAGER W|TH RESPECT TO THE tNDtAN CREEK DR|VE/STATE ROAD (SR) A1A, 26 STREET TO 41 STREET - FLOODTNG MTTTGATTON PROJECT (THE "PROJECT"), AND CERTIFYING A VALID PUBLIC EMERGENCY PURSUANT TO SUBSECTIONS 287.055(3)(a)(1) AND (9)(c)(6), FLORIDA STATUTES; AND, AS PERMITTED PURSUANT TO SUBSECTION 2- 367(e) OF THE CITY CODE, WAIVING, BY 5/7TH VOTE, THE COMPETITIVE BIDDING REQUIREMENT, FINDING FURTHER THAT THE BEST INTEREST OF THE CITY WOULD BE SERVED BY SUCH WAIVER; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO NEGOTIATE AND FINALIZE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH RIBBECK ENGINEERING, APPROVED PURSUANT TO RESOLUTION NO. 2A16-29456, FOR THE PROJECT; SAID AMENDMENT lN THE AMOUNT OF $1,056,347,77 PLUS A $158,452.17 OWNER'S CONTINGENCY FOR A TOTAL AMOUNT AF $1,214,799.94, TO PROVIDE FOR THE PREPARATION OF THE FINAL SET OF THE "ULTIMATE PHASE" CONSTRUCTION PLANS FROM 25TH TO 26TH STREET, AND 26TH TO 4,1ST STREET, INCLUDING SIDESTREETS ALONG THE ENTIRE PROJECT LIMITS, WITH THE CONSTRUCTION PLANS TO INCLUDE ROADWAY TRAFFIC CONTROL PLANS, SEAWALL, DRAINAGE, SIGNING AND PAVEMENT MARKINGS, LIGHTING AND SIGNALIZATION COMPONENTS, AND RELATED IMPROVEMENTS. RECOMMENDATION The Administration recomnpnds approving the Resolution. ANALYSIS At its March 9, 2016 neeting, the City convnission approved Resolution 2016-29332 approving an agreernent between the City and Florida Departnent of Transportation (FDOT) for the cost sharing of a construction project on lndian Creek Drive from 26th to 41st Streets. The infrastructure improvernents will include a new storm water drainage system, pump station and seawall. The existing roadway, curbs, gutters and sidewalks will be elevated to neet new flood elevation requirenents. Driveways, light poles, signals, signage and pavenent narkings will be replaced to nratch the new roadway alignrnent and configuration. At the June 8, 2016 meeting, the City Conrnission authorized the award of a professional service agreenrnt with Ribbeck Engineering, lnc. The total sum of the contract for this engineering firm and subcontractor was $407,851 which consists of developing a Design Criteria Package (DCP) and conceptual plans for approxinately 0.85 miles of lndian Creek Drive. The conceptual plans are required as reference to the DCP and will be perforned in accordance with FDOT design requirerrrents. The DCP will include FDOT design criteria as well as City of Miami Beach contract requirements necessary by the Design-Build Firm to properly submit. Continuing with the initiative to protect residents from tidal flooding within the City of Miami Beach, the City Conrnission approved revisingthe scope of work from Ribbeck Engineering, lnc., for the preparation of a set of lnterim construction plans from 25th to 26th street and 26th to 41st Street including side streets along the entire project limits on April 26, 2A17 by adopting Resolution 2017-29839 and authorilng Anrendnrent No. 1 in the arnount of $949,489.11. The approxirnate length of roadway for this expanded project scope is 1.7 miles. The construction plans will include detailed roadway, traffic mntrol plans and analysis, seawall plans, drainage analysis and plans, signing, pavenent narkings and signalization components. The interim construction plans were required in order to construct a72" n:ain trunk along lndian Creek Drive as well as to provide drainage inprovenents along the aforementioned side streets by upsizing the existing drainage lines to 24 inches. 27 ln furtherance of the initiative to epedite the construction of the ultinate phase and protect residents from tidal flooding, the Public Works Departnrent requested an additional scope of work from Ribbeek Engineering, lnc., for the preparation of a set of conplete signed and sealed construction plans from 25th to 41st Street, including side streets along the entire Project limits of approxinately 1.7 miles of roadway. The construction plans will include detailed roadway, traffic control plans and analysis, seawall plans, drainage analysis and plans, signing, pavement narkings, lighting and signalization conponents, and related inprovernents, and the scope will include a design variations rnemorandum and reports including crash data analysis and benefit cost ration which are required on FDOT projects, and which will adhere to FDOT design criteria as well as City of Miani Beach contract requirernents. Most importantly, these conplete plans will allow the project to be put out to bid rather than designlbuild contracting, which is a preferable nrethod to FDOT. This will help strengthen the case that rnust be presented to Tallahassee to obtain the additional funding that we believe will be necessary. These plans will also include the electrical and mechanical design of the pump station which will reduce the time and cost of tenporary pumps necessary during tidal events. The cost proposal of the Anrendnent No. 2 is in the anpunt of $1,056,347.77 for the preparation of Ultinnte construction plans, plus a contingency of fifteen percent (15%) ($158,452.17) that has been added, for a total arnount of $1,214,799.94. CONCLUSION The Administration recornmends approving the Resolution. Legislative Tracking Public Works ATTACHMENTS: Descriplion o Form Appro\ed Resolution a Amendnent 28 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE FINDINGS AND WRITTEN REGOMMENDATION OF THE CIry MANAGER WITH RESPECT TO THE INDIAN CREEK DR|VE/STATE ROAD (SR) A1A,26 STREET TO 4{ STREET - FLOODING MITIGATION PROJECT (THE "PROJECT"), AND CERTIFYING A VALID PUBLIC EMERGENCY PURSUANT TO SUBSECTIONS 287.05s(3XaX1) AND (9XcXO), FLORIDA STATUTES; AND, AS PERMITTED PURSUANT TO SUBSECTION 2-367(e) OF THE CITY GODE, WAIVING, BY 5/7THS VOTE, THE COMPETITIVE BIDDING REQUIREMENT, FINDING FURTHER THAT THE BEST INTEREST OF THE CITY WOULD BE SERVED BY SUCH WAIVER; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO NEGOTIATE AND FINALIZE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH RIBBECK ENGINEERING, lNG.; SAID AMENDMENT tN THE AMOUNT OF ${,056,347.77 PLUS A $158,452.17 OWNER'S CONTINGENCY, FOR A TOTAL AMOUNT OF $1,214,799.94, TO PROVIDE FOR THE PREPARATION OF THE FINAL SET OF COMPLETE SIGNED AND SEALED CONSTRUCTION PLANS FROM 25TH TO 26TH STREET, AND 26TH TO 41ST STREET, INCLUDING SIDESTREETS ALONG THE ENTIRE PROJEGT LIMITS, WITH THE CONSTRUCTION PLANS TO INCLUDE ROADWAY, TRAFFIC CONTROL PLANS, SEAWALL, DRAINAGE, SIGNING AND PAVEMENT MARKINGS, LIGHTING AND SIGNALIZATION COMPONENTS, AND RELATED IMPROVEMENTS. WHEREAS, on September 27,2015, the City experienced severe tidal flooding caused by King Tides of 1.12 feet above mean high water, in the area of lndian Creek Drive, frorn 26th to 41't Streets, which severely impacted both pedestrian and vehicular traffic for several days; and WHEREAS, to avoid continued tidal flooding and severe flooding caused by high intensity rainfall events, the City, in conjunction with FDOT, must implement, as expeditiously as possible, infrastructure improvements which will include a new storm water drainage system, pump station, and seawall; and WHEREAS, at its March 9, 2016 meeting, the City Commission adopted Resolution No. 2016-29332, approving an agreement between the City and Florida Department of Transportation (FDOT) for the cost sharing of a construction project on lndian Creek Drive from 26th to 41st Streets, for certain infrastructure improvements that will include a new storm water drainage system pump station and seawall; improvements to the existing roadway, curbs, gutters and sidewalks, which will be elevated to meet new flood elevation requirements; and improvements to driveways, light poles, signals, signage and pavement markings, which will be replaced to match the new roadway alignment and configuration; and WHEREAS, atthe June 8, 2016 meeting, the City Commission authorized the award of a Professional Service Agreement with Ribbeck Engineering, lnc., in the amount of $407,851, with a scope of services which consists of developing a Design Criteria Package (DCP) and conceptual plans for the design build construction of approximately 0.85 miles of lndian Creek Drive, with the conceptual plans and DCP to be developed in accordance with FDOT design requirements and City of Miami Beach requirements; and 29 WHEREAS, the Administration continues to believe that the findings certified in Resolution No. 2016-29332 continue to exist, and that given the current condition of lndian Creek Drive, and the periodic flooding and closure of the road due to said flooding issues, there are extensive existing and potential future community hardships, including serious impacts to quality of life issues, to justify the necessity of beginning construction on lndian Creek Drive immediately; and WHEREAS, the conditions in the area are so drastic and will only worsen if the work is postponed in order to go through a three (3) to six (6) month competitive procurement process; and WHEREAS, on April 26,2A17, in furtherance of the initiative to protect residents from tidal flooding within the City of Miami Beach, the Mayor and City Commission approved Resolution No. 2017-29839, authorizing Amendment No. 1 to the Agreement with Ribbeck Engineering, lnc., to provide for an expanded scope of work for the preparation of a set of interim construction plans frorn 25th to 26th Street and 26th to 41st Street, including side slreets along the entire Project limits of approximately 1.7 miles of roadway; with such interim plans to adhere to FDOT design criteria as well as City of Miami Beach contract requirements; and WHEREAS, in Resolution No. 2017-29839, due to the foregoing tidal flooding conditions and the urgent need for completion of the Project, and due to the fact that Ribbeck Engineering was already performing work on the Project, the City Manager, in assessing the totality of factors giving rise to this situation, certified to the City Commission, and the City Commission accepted, that a public emergency existed and that it was in the best interest of the City to waive competitive bidding, as the City would greatly benefit from utilizing Ribbeck to avoid coordination problems and construction delays; and WHEREAS, the City's funding agreement with FDOT stipulates that the Project shall be implemented in two (2) construction phases, namely (1) the lnterim Phase (which is currently underway), and which includes the underground drainage construction component, including drainage pipes ranging in size up lo 72 inches in diameter, drainage structures, the pump station structure and roadway drainage system reconstruction; and (2) the "Ultimate Phase," which includes the roadway reconstruction component, raising the roadway and harmonization to final grade; and WHEREAS, with respect to the Ultimate Phase design and construction work, FDOT and the City previously contemplated for the Ultimate Phase portion of the Project to be completed by a design-build team selected through a competitive bid procurement process; and WHEREAS, the project lnterim Phase has been under construction for almost one year, and due to lessons learned during this process, as well as unique conditions and constraints applicable to this Project, FDOT and City staff believe that, rather than proceed with a design/build construction methodology, the Ultimate Phase work would be better accomplished by first completing the design plans for the Project, and then selecting a contractor, via an Invitation to Bid process, to perforrn the construction work; and WHEREAS, in furtherance of the initiative to expedite the construction of the Ultimate Phase and protect residents from tidal flooding within the City of Miami Beach, the Public Works Department has requested an additional scope of work from Ribbeck Engineering, lnc., for the preparation of a set of Ultimate Phase construction plans from 25th to 41st Street, including side streets along the entire Project limits of approximately 1.7 miles of roadway; the final construction plans will include detailed roadway, traffic control plans and analysis, seawall plans, drainage analysis and plans, signing, pavement markings, lighting and signalization 30 components, and related improvements, and the scope will include a design variations memorandum and reports including crash data analysis and benefit cost ratios which are required on FDOT projects, and which will adhere to FDOT design criteria as well as City of Miami Beach contract requirements; and WHEREAS, the Ultimate Phase construction plans are required in order to be able to complete the electrical and mechanical design of the pump station which will reduced the time and cost of temporary pumps. Only the design and construction of the pump station structures were included as part of the interim design; and WHEREAS, the cost proposal for the Ultimate Phase scope of services, including final construction plans, is in the amount of $1,056,347.77, plus an Owner's Contingency of fifteen percent (15o/o), in the amount of $158,452.17, for a total amount of $1,214,799.94 for the Ultimate Phase work; and WHEREAS, a scope of work is attached as Exhibit 1, and the proposed hours of effort for the work is attached as Exhibit 2 thereto, and provides that Ribbeck Engineering and subcontractors will perform the work under the same hourly rates and percentages for overhead and profit as in its contract with FDOT; and WHEREAS, due to the foregoing tidal flooding conditions and the urgent need for the completion of the Project, and due to the fact that Ribbeck Engineering is already performing work on the Project, the City Manager, in assessing the totality of factors giving rise to this situation, believes there is ample support to find and ceftify to the City Commission that the public emergency, as certified in Resolution No. 2016-29332 and Resolution No. 2017-29839 continues to exist, and that it is in the best interest of the City to waive competitive bidding, as the City would greatly benefit from utilizing Ribbeck to avoid coordination problerns and construction delays; and WHEREAS, the City will be funding the design costs set forth in this Amendment No. 2, at its sole expense, pursuant to the cost-sharing agreement with FDOT; and WHEREAS, the proposed Amendment No. 2 is attached as Exhibit "C" to the Commission Memorandum accompanying this Resolution. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the findings and written recommendation of the City Manager with respect to the lndian Creek Drive/State Road (SR) A1A, 26th Street to 41st Street - Flooding Mitigation Project (the "Project"), and certifying a valid public emergency pursuant to Subsections 287.055(3XaX1) and (9XcX6), Florida Statutes; and, as permitted pursuant to Subsection 2-367(e) of the City Code, waiving, by 5/7ths vote, the competitive bidding requirement, finding further that the best interest of the City would be served by such waiver; authorizing the City Manager or his designee to negotiate and finalize Amendment No. 2 to the Professional Services Agreement with Ribbeck Engineering, approved pursuant to Resolution No. 2016-29456, for the Project; said Amendment No. 2 in the amount of $1,056,347.77 plus a $158,452.17 Owner's Contingency, for a total amount oI $1,214,799.94, to provide for the preparation of the final set of complete signed and sealed construction plans from 25th to 26th street, and 26th to 41st slreet, including sidestreets along the entire project limits, with the construction plans to include roadway, traffic control plans, seawall, drainage, signing and pavement markings, lighting and signalization components, and related improvements. 31 PASSED AND ADOPTED this 18th day of October,2017. ATTEST: Mayor Philip Levine Rafael Granado, City Clerk -APPROVED AS TOr.ORM & LANGUAGE & FOB EXECUTION 4{#i#';;''''' 32 AMENDMENT NO.2 TO THE AGREEMENT FOR ENGINEERING DESIGN SERVICES FOR THE |NDIAN CREEK DRTVETSTATE ROAD (SR) AlA, 26 STREET TO 41 STREET . FLOODING MITIGATION PROJECT This Amendment (Change Order) No. 2, is made and entered as of this 15 day of August_, 2017 by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the state of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139 ('City), and RIBBECK ENGINEERING, lNC., having its principal offices at 14335 SW 120 St. #205, Miami, Florida 33186 (hereinafter referred to as Consultant). WHEREAS, on September 27,2015, the City experienced severe tidal flooding caused by King Tides of 1.12feet above mean high water, in the area of lndian Creek Drive, from 26rh to 41"tStreets, which severely impacted both pedestrian and vehicular traffic for several days; and WHEREAS, to avoid continued tidal flooding and severe flooding caused by high intensity rainfall events, the City, in conjunction with FDOT, must implement, as expeditiously as possible, infrastructure improvements which will include a new storm water drainage system, pump station, and seawall; and WHEREAS, at its March 9, 2016 meeting, the City Commission adopted Resolution No. 2016-29332, approving an agreement between the City and Florida Department of Transportation (FDOT) for the cost sharing of a construction project on lndian Creek Drive from 26th to 41st Streets, for certain infrastructure improvements that will include a new storm water drainage system pump station and seawall; improvements to the existing roadway, curbs, gutters and sidewalks, which will be elevated to meet new flood elevation requirements; and irnprovements to driveways, light poles, signals, signage and pavement markings, which will be replaced to match the new roadway alignment and configuration; and WHEREAS, at the June 8, 2016 meeting, the City Commission authorized the award of a Professional Service Agreement with Ribbeck Engineering, lnc., in the amount of $407,851, with a scope of services which consists of developing a Design Criteria Package (DCP) and conceptual plans for the design build construction of approximately 0.85 miles of lndian Creek Drive, with the conceptual plans and DCP to be developed in accordance with FDOT design requirements and City of Miami Beach requirements; and WHEREAS, the City Manager continues to believe that the findings certified in Resolution No.20't6-29332 continue to exist, and that given the current condition of lndian Creek Drive, and the periodic flooding and closure of the road due to said flooding issues, there are extensive existing and potential future community hardships, including serious impacts to quality of life issues, to justify the necessity of beginning construction on lndian Creek Drive irnmediately; and WHEREAS, the conditions in the area are so drastic and will only worsen if the work is postponed in order to go through a three (3) to six (6) month competitive procurement process; and WHEREAS, on April 26,2017, in furtherance of the initiative to protect residents from tidal flooding within the City of Miami Beach, the Mayor and City Commission 33 approved Resolution No. 2017-29839, authorizing Amendment No. 1 to the Agreement with Ribbeck Engineering, lnc., to provide for an expanded scope of work for the preparation of a set of interim construction plans from 25th to 26th Street and 26th to 41st Street, including side streets along the entire Project limits of approximately 1.7 miles of roadway; with such interim plans to adhere to FDOT design criteria as well as City of Miami Beach contract requirements; and WHEREAS, in Resolution No. 2017-29839, due to the foregoing tidal flooding conditions and the urgent need for completion of the Project, and due to the fact that Ribbeck Engineering was already performing work on the Project, the City Manager, in assessing the totality of factors giving rise to this situation, certified to the City Commission, and the City Commission affirmed, that a public emergency existed and that it was in the best interest of the City to waive competitive bidding, as the City would greatly benefit from utilizing Ribbeck to avoid coordination problems and construction delays; and WHEREAS, pursuant to the City's cost sharing agreement with FDOT for the Project, FDOT provided the City with notice of its concurrence to use of FDOT funds for its portion of the costs associated with the scope of work that Ribbeck Engineering performed under Amendment No. 1; and WHEREAS, the City's funding agreement with FDOT stipulates that the Project shall be implemented in two (2) construction phases, namely (1) the lnterim Phase (which is currently underway), and which includes the underground drainage construction component, including drainage pipes ranging in size up 1o 72 inches in diameter, drainage structures, the pump station structure and roadway drainage system reconstruction; and (2) the "Ultimate Phase," which includes the roadway reconstruction component, raising the roadway and harmonization to final grade; and WHEREAS, with respect to the Ultimate Phase design and construction work, FDOT and the City previously contemplated for the Ultimate Phase work to be executed by a design-build team selected through a competitive bid procurement process; and WHEREAS, the project lnterim Phase has been under construction for almost one year, and due to lessons learned during this process, as well as unique conditions and constraints applicable to this Project, FDOT and City staff believe that, rather than proceed with a design/build construction methodology, the Ultimate Phase work would be better accornplished by first completing the design plans for the Project, and then selecting a contractor, via an lnvitation to Bid prooess, to perform the construction work; and WHEREAS, in furtherance of the initiative to expedite the construction of the Ultimate Phase and protect residents from tidal flooding within the City of Miami Beach, the Public Works Department is requesting an additional scope of work from Ribbeck Engineering, lnc., for the preparation of a set of Ultimate Phase construction plans from 25th to 41st Street, including side streets along the entire Project limits of approximately 1.7 miles of roadway; the construction plans will include detailed roadway, traffic control plans and analysis, seawall plans, drainage analysis and plans, signing, pavement markings, lighting and signalization components, and related improvements, and the scope will include a design variations memorandum and reports including crash data analysis and benefit cost ratios which are required on FDOT projects, and which will adhere to FDOT design criteria as well as City of Miami Beach contract requirements; 34 and WHEREAS, the Ultimate Phase construction plans are required in order to be able to complete the electrical and mechanical design of the pump station which will reduced the time and cost of temporary pumps. Only the design and construction of the pump station structures were included as part of the interim design; and WHEREAS, the cost proposal for the Ultimate Phase scope of services, including final construction plans, is in the amount of $1,056,347.77 , plus an Owner's Contingency of fifteen percent (15%), in the amount of $158,452.17, for a total amount of $1,214,799.94 for the Ultimate Phase work; and WHEREAS, a scope of work is attached as Exhibit 1, and the proposed hours of effort for the work is attached as Exhibit 2 thereto, and provides that Ribbeck Engineering and subcontractors will perform the work under the same hourly rates and percentages for overhead and profit as in its contract with FDOT; and WHEREAS, due to the foregoing tidal flooding conditions and the urgent need for completion of the Project, and due to the fact that Ribbeck Engineering is already performing work on the Project, the City Manager, in assessing the totality of factors giving rise to this situation, believes there is ample support to find and certify to the City Commission that the public emergency, as certified in Resolution No. 2016-29332 and Resolution No. 2017-29839 continues to exist, and that it is in the best interest of the City to waive competitive bidding, as the City would greatly benefit from utilizing Ribbeck to avoid coordination problems and construction delays; and WHEREAS, the City will be funding the design costs set forth in this Amendment No. 2, at its sole expense, pursuant to the cost-sharing agreement with FDOT. NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and other good valuable consideration, the sufficiency of wfribh is hereby acknowledged, the City and Consultant hereby agree to amend the Agreement as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. 2. MODIFICATIONS. l. Article 1, Section 1.1 of the Agreement, as amended, is hereby further amended to include ProCon Engineering, lnc. and MEP Engineering Consultants, as an approved Sub-consultant for the Project, as part of the Definition for Consultant. ll. Article 7, Section 7.1 of the Agreement, as amended, is hereby further amended as follows: ln addition to the Consultant's "Lump Sum" fee specified for the Services under the Agreement, and the additional "Lump Sum" fee for the Services authorized in Amendment No. 1, the City shall pay the Consultant, for the "Ultimate Phase'' scope of Services in this Amendment No. 2 to be performed 35 as part of the Basic Services, the lump sum amount of $1,056,347.77 , for an overall contract amount of $2,327,370.69 collectively for the project. ln addition, the City has established a separate "Owner's Contingency" or "City's Contingency" for the Ultimate Phase, in the amount of $158,452.17, for the City's use as set forth herein, for a total amount (including Owner's Contingency) in the amount of $2,572,140.05. Owner's Contingency shall be available to the City, at the sole drscretion of the Contract Administrator, to cover and/or defray Additional Services, additional expenses relative to design and construction of the Project not included in or reasonably inferable from the scope of work, or for additional changes or adjustments to work items deemed desirable by the City to be included as part of the Contract Docurnents, or for additional costs expressly chargeable to the City or for which the City is responsible pursuant to the Contract Documents. The Consultant shall have no entitlement whatsoever to any amounts in the Owner's Contingency, and the City is under no obligation to assign any monies from the Owner's Contingency to the Consultant. Use of funds from Owner's Contingency shall be requested through the Additional Services process described in Article 5 and must be approved in writing by the Contract Administrator or City Manager prior to initiating any related work. Any unused amounts in the Owner's Contingency shall accrue solely to the City. Consultant shall have no entitlement what so ever to any' unused Owner's Contingency amounts, lll.Schedule A of the Agreement, as amended, is hereby further amended to include the following, as part of the scope of services (Basic Services): ln addition to the Scope of Services described in Schedule A of the Agreement and Amendment No. 1, the Consultant shall perforrn the following work as part of the Basic Services, as set forth below and as delineated herein as follows: Task #10: Prepare set of plans and design documents for lntent to Bid (rTB) Roadway Analysis and Plans:. Roadway full reconstruction analysis and plans . Final cross sections. Final Quantities and Cost Estimate. Surnmary of Pay ltems. Surnmary of Quantitieso lntersection grading details. Traffic Control Plans for final construction. Back of sidewalk profiles and special driveway profiles o Roadway analysis and detail production for harmonization details of 32 properties including grading . Field reviews for harmonization of 32 properties 36 Drainage Analysis and Plans:. Design of 112 additionalStrom Drain.. Plans production of 112 additional drainage structures placed in cross sections.o 7 Summary of drainage structures sheets.o 13 additional drainage details: (1) type C modified, (2) manhole riser, (3) manhole riser in line, (4) driveway inlet single, (5) driveway inlet double, (6) trench drain, (7) best management practice, (8 111) additional pump station details, (12) pipe bedding & (13) manatee grate. . Drainage analysis for property harmonization (yard drains) SWPPP sheets.. Drainage Maps. Drainage Report for final conditions Signing and Pavement Markings Analysis and Plans: . Signing and pavement markings analysis and plans for final roadway reconstruction as per MUTCD and FDOT criteria. Signalization Analysis and Plans:r Signalization analysis and plans for final roadway reconstruction for the following intersections: (1) lndian Creek Dr. at 29 Street, (2) lndian Creek Dr. at 3900 Block, and (3) lndian Creek Dr. at 41 Street. Task #'|,1 - Post Design Services for Roadway, Drainage, SPM and Signalization Plan Revisions to RFG Plan Sets for the following cornponents: . Roadway and Traffic Control Plansr Drainage. Signing and Pavement Markingsr Signalization Shop Drawing Reviews:. lncludes reviewing shop drawings for roadway, drainage, signing, and signalization items. Request for information:r lncludes providing responses to RFI from the contractor during construction. Field Reviews:r lncludes field reviews for construction activities. Task #12 - Supplemental #3 to Task #1 Additional meetings and Management coordination trom 61281201 7 through 03/30/201 8 Project General Task:o Additional hours to cover attended meetings from 06/2812017 (not covered by previously approved hours) to 313012018. Meetings includes: 37 . Progress and Coordination Meetings with City of Miami Beach. Progress and Coordination Meetings with Florida Department of Transportation (FDOT). Coordination meetings with required discipline reviewersr Coordination meetings with key stakeholders.. Coordination with Geotechnical, Surveyor, Structure and Environmental Consultants providing services to the City of Miarni Beach. Task #13 - Electrical Design and Plans for Pump Station Design Phase Scope Of Services:. Prepare electrical drawings and specifications for client's submittal to agencies.. Meetings with the Client during design: Not to exceed four (4).e Visit site to gather information and to verify existing conditions. Scope of work will be as follows:. Engineer/Design/Specify electric power system to power three (3) new 80 HP 15,000 GPM each pumps with their own Variable Frequency Drive (460v 3a 60 hertz), (1) 4 HP (480v 3o 60 hertz) electric actuator for Sluice gate and Control Panel.. Engineer/ Design/ Specify a quick connect for a temporary portable generator to power pump station in case normal power is lost.. Engineer/Design/Specify new electric service from FPL furnished and installed pad mounted step down transformer. ProCon will provide required transformer rating to FPL.. Engineer/Design/Specify grounding for new electric service as required.r Prepare electrical quantity take off as required by FDOT from transformer to loads.. Engineer/Design/Specify controls for the pumps and sluice gate with the support of pump manufacturer.. Engineer/Design/Specify for a new stand-by generator with belly fuel tank to fully power pump station in case normal power is lost in lieu of a quick connect for a portable generator. (Add Alternate). Bidding Phase Scope Of Services:. Attend Pre-Bid Meeting: Not to exceed one (1).o Respond to RFI's.. Preparation of addenda (if required),. Meeting to discuss bids. Construction Phase Scope Of Services:r PROCON shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions or programs, these being the sole responsibilities of the Contractor.. PROCON shall not be responsible for the Contractor's failure to carry out the work in accordance with the contract documents. 38 The sole responsibility of PROCON will consist of the following:. Drawing revisions for building department (if required).. Respond to RFI's.. Review shop drawings and equipment documentation as submitted by the Contractor Task #14 - Supplemental to Task #5 - Lighting Post Design Services Project General Task:. Additional hours to cover Lighting Post Design Services. Respond to RFI's. o Review shop drawings and equipment documentation as submitted by the Contractor Task #15 - Structural Supplemental for Additional work lnterim I - lndian Creek Drive from 25 Street to 26 Street & Collins Avenue:. Mast arm analysis for 4 new mast arms at 26 Street & lndian Creek Drive intersection (regular single arms).. Overhead sign structure with flashing beacons (replacing the current one right before the sharp curve along lndian Creek Drive). Temporary signals at 26 Street & lndian Creek Drive during reconstruction (span wire hanging from 4 wood poles).. Temporary light pole foundations at 26th Street & lndian Creek Drive.. Light pole foundations for decorative lighting from 25th Street to 41st Street. Footings require four different designs, spread footing with pilaster behind barrier wall, spread footing under sidewalk over utilities pipes, drilled shaft with 3' offset behind barrier wall, and conventional drilled shaft.. Modify drainage pump structure design and plans to 4 separate precast structures. Ultimate 2 - lndian Creek Drive from 26 Street to 41 Street:o 2 mast arms (single arm) at lndian Creek Drive and 29th Street. 1 mast arm (single arm) at 39th Street midblock crossing. Modification to signals at 41 Street and lndian Creek Drive. Analysis of two existing mast arms (New mast arms are not anticipated).. New barrier retaining wall with moment slab over existing steel sheet pile walls located between 34th and 35th Street, 35th and 36th Street, and 36th and 37th Street. lV, Schedule E of the Agreement is hereby deleted and superseded by the amended Schedule E project schedule attached as Exhibit "A" hereto. Notwithstanding the Tenn, as defined in Article 2, Section 2.7, of the Agreement, or as amended by Amendment No. 1, Con'sultant shall complete the Services authorized in this Amendment No. 2, within the timeframe established in the amended Schedule E, attached hereto, and Consultant shall adhere to all tirnelines and/or deadlines, as set forth in the amended Schedule E attached hereto. 39 V. Additional schedules and terms applicable to Tasks 10 through 15 described herein, are included in Exhibit "B" attached hereto. 3. RATIFICATION OF AGREEMENT. This Amendment No. 2 shall solely apply to the "Ultimate Phase" scope of Services for the Project. Except as specified herein, the terms and conditions set forth in the Agreement, as amended by Amendment No. 1, are in full force and effect and remain unchanged. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 40 IN WITNESS No.2 to be executed set forth above. FOR CITY: ATTEST: WHEREOF, the parties hereto have caused this Amendment in their names by their duly authorized officials as of the date first CITY OF MIAMI BEACH, FLORIDA Rafael E. Granado, Gity Glerk Philip Levine, Mayor By: By: Date FOR CONSULTANT: ATTEST: Date RIBBECK ENGINEERING, INC President Prini Name Date Secretary Print Name Date APPBOVEDASTO FOHM & I.ANGUAGE &FoR ?(ECffiON&*0rl p-r:'^tJ ry**ry p--nf Ddo 41 Exhibit "A" sIc t!atE(o finrr tom utotooi{isa tte.msr 6taq k$(i, tD!lgt? t &r bSrT b041, I & hrorGtt s!*tar I tta &Nn, &&t? s I dr hild7 b&1, ,Si t Bt h$,l, h0{1, 2SS tdi h&{n7 k!*!7 ?s$ 6&r. trtr:ri hl8$il S&rr Iaesill MIAC,, ? 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O lnt€nt to Bid Plans tor Drainage lmprov€menls along SB A1A,/lndian Creek Drive frem South ol25tft Slrsct lo 4'l$t Straet 42 Exhibit "B" September l,2An Mr. Giancarlo Pefla, P.E,, CGC Civil Engineer IiI City of Miami Beach Public Works Department 1700 Convention Center Drive Miami Beach, FL 33139 RE: SR AlA/lndian Creek Drive from 25th Street to 41't Street Flood Mitigation Project * Intent to Bid (ITB) Roadway Reconstruction Design & Plans Preparation Scope of Wor* & Fee Estimate Dear Mr. Pefla: For your review please find enclosed the scope of work and fee estimate for the following tasks: . ITB Design and Plans Preparation o Post-Design Services . Project Management, Coordination and Meetings. The fee presented also includes all sub-consultant work such as rniscellaneous structural, lighting and electrical design. 14335 SW 120th Street Suile 2t)S Miami. FL 33t86 * Pbone. 305.383.5909 " Fax. 305.383.5979 " CeI.305.319.1397 * cribbeck&gmail.coni Transportetion. 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PRIME CONSULTANT lndian Creek Drive from 28lh Street to 41st- Post Design Seryices Mimi-Dade 42922*2-58-O1 Cm C Sblt Clessr-ticaUo 'sH Pro,i.c! Manegar er Proj.ct Enginocr Proioct Etrginoo,Sr. Enginorr En!in6aa lflran Sr. DasiCnar sbtl Clr3rl. liqlion 7 Bhtt cl.s3L lic.iion I 8Ln Clrssi- ,lcrilcn 3 Sbt Cl.ssi- ,lc.tioo ,o SElt cll63i- lE.ton ll Fim-s65.00 s58 00 356 00 360 m s31.00 325 00 s0 00 30.00 s0.00 so 00 s0.00 L P,oied General Tesks l. Roadway i. Utililies i- Sld!r6s '. siigning and Marking l. Slgnallz.tion r. Lighllng 0. Laodsc.p6 Arch[*ure T6bl a!, HouB 80 552 28 0 E2 60 0 0 80 110 5 0 ,6 12 0 0 0 tlo 0 16 12 0 0 0 110 0 16 12 0 0 0 55 0 I 0 0 0 109 5 0 1? 12 0 0 0 5a 3 0 6 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 223 t{3 113 a,o o o 0 ToEl Sai Coat tr4,195.00 t8.294.00 s8.ooE.oo $4.320.o0 $,4,13!.00 s1,800.00 s0.00 io.00 s0.00 so oo s0 00 SALARY RELATEO COSTS: OVERHEAO: OPERATING MRGIN: FGCM (F€ciilllos Capilal Cost Money): EXPENSESI SUBTOTAL ESTIMA?ED FEE: GR,ANO TOTAL ESTIUATEO FEE: 201 7_08_1 1-lndranCreek-F.e-Post-O6ign Pag€4d3 66 E oF fD Nrotr) (o N o No O(o c o oo@ IU o =o ----.--(Dtrg o lt a t+ -.-. cD(9-i+ro-aiir =@cfri EgEEF- f, D cd (o o @ (o O o lDe =l:o3 (r I $c t lir o o bgocz) )co if o t t o O E EE rr(!c!g EEcto=9:i-E t, ct,o c.t i.: "l-oc-?iqr? av) 0) .o C'\t 6E5BF- CG o o o o o o Oy =Eof I\ o o o o o tE OEz= UN o O o o EDas{ EE$ro 3Eea6tr c! @ N(q-o(\l- to r.i'c! o, la,.i !$ EE53F:E (\3 o q,(\c o Oe =Cof cc c o (o (f,c o b.9o'Ez= $o c (o $O o o p o BStrg o (E E g) € .d (o \t EE -o6F- C 6 c @sf N CO o o Oe =E:off- c (f @ @ o o EEOcz= C o to .t O o $rG: =EiD;6rxg'= o- .v:! 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Ribbeck Engineering Inc" 14335 SV/ 120 St. #20s Miami, FL 33186 Re: New Purnp Station at Lrdian Creek Dr. and 32'd Street, Miami Beach. Proposal/Contract for Electrical Engineering Design and Construction Phase Services. Dear Carlos: We are pleased to submit the following proposaVcontract for professional services in connection with the above named project. ProCon Engineering, lnc. proposes to furnish the professional seryices outlined below for Ribbeck Engineering Inc, hereinafter refened to as the Client of the scope outlined below for the fee stipulated herein. I. BASIC SERVICES A. DESIGN PHASE SCOPE OF SERVICES 1. Prepare electrical drawings and specifications for client's submittal to agencies. 2. Meetings with the Client during design: Not to exceed four (a). 3. Visit site to gather information and to veriftexisting conditions. 4. Scope of work will be as follows: a) EngineerlDesign/Speci$ electric power system to power three (3) new 80 HP 15,000 gpm each pumps with their own Variable Frequency Drive (460v 3a 60 hertz), (l) 4 HP (480v 3a 60hertz) electric actuator for Sluice gate and Control Panel. b) Engineer/ Design/ Speciff a quick connect for a temporary portable generator to power pump station in case normal power is lost. 7240 S.W.39'h Terr. Miami, Florida 33155 Tel.305-262-7630 Fax. 305-266-7798 E-mail: proconengineers@bellsouth.netMebsite: rwr.w.ProConEngineers.net 76 c) EngineerlDesign/Specift new electric service from FPL fumished and installed pad mounted step down tansformer. ProCon will provide required transformer rating to FPL. d) Engineer/Design/Specifr grounding for new electric service as required. e) Prepare electrical quantity take offas required by FDOT from transformer to loads. D EngineerlDesign/Speciff controls forthe pumps and sluice gate withthe support ofpump manufacturer. * g) EngineerlDesign/Specify for a new stand-by generator with belly fuel tank to fully power pump station in case normal power is lost in lieu of a quick connect for a portable generator. (Add Altemate). B. BIDDING PHASE SCOPE OF SERVICES 1. Attend Pre-Bid Meeting: Not to exceed one (1). 2. Respond to RFI's. 3. Preparation ofaddenda (ifrequired). 4. Meeting to discuss bids. C. CONSTRUCTION PI{ASE SCOPE OF SERVICES PROCON shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions or programs, these being the sole responsibilities of the Contractor. PROCON shall not be responsible for the Contractor's failure to carry out the work in accordance with the contract documents. The sole responsibility of PROCON will consist of the following: 1. Drawing revisions for building departrnent (if required). 2. Respond to MI's. 3. Review shop drawings and equipment documentation as submitted by the Contractor 77 for conformance with the design documents. 4. Construction site visits/meetings and preparation of minutes: Not to exceed fourteen (14). 5. Prepare record documents from red-marked drawings provided by Contractor. It ADDITIONAL SERVICES Additional services are not included in the basic services and shall only be provided if authorized by the Client in writing. Additional services shall include, but not be limited to the following: 1. The design of alternates in the contract documents or evaluation of substitutions proposed bythe Client or contactor. 2. The preparation of equipment pre-purchase specifications for the project. 3. Field inspections or meetings beyond those specified herein.4. Prepare record drawings other than purely based on information as provided by the contractors. 5. Construction cost estimates, other than engineering opinions of probable construction cost. 6. Special consultants, including but not limited to, Structual Engineers, Civil Engineers, Architects, etc. 7. Hidden or concealed conditions requiring additional design or consulting services.8. Evaluating information related to and/or attending meetings with Client, Owner, contractor, subcontractor, or other design professionals not specifically addressed in the Basic Services. 9. Making revisions to plans, drawings, specifications or other documents when such revisions are: (a) inconsistent with approvals or instructions previously provided by the Client; or (b) required by the enactment or revisions of codes, laws or regulations subsequent to the original preparation of such documents. 10. The evaluation of substitutions or voluntary altemates proposed by the Client, Owner and/or contractor. 11. Providing services required due to changes in the Project including, but not limited to, size, quality, complexity, the Client's request to trim the design for Project budgetary pulposes, or the Client's schedule adjustments or design preference. L2. Providing consultation and/or furnishing services related to replacement of construction work, whether or not related to the Basic Services, damaged by fire or other cause beyond the reasonable control of PROCON during construction, and fumishing services related to the replacement of such damaged work. 13. Providing consultation and/or furnishing services related to the default of the construction contractor, defects or deficiencies in the work by such contractor, or 78 failure of performance of either the Client, Owner, or construction contractor under the contract for construction. 14. Providing consultation and/or furnishing services pursuant to Client's request in preparing documents for alternate or sequential bids. 15. Providing consultation and/or fumishing services related to future facilities, systems, and equipment, when not speciflcally included in the Basic Services. 16. The re-performance of Basic Services and/or providing of additional services, of any nature, due to hidden or concealed conditions of the Site. 17. Providing prolonged contract administration and construction phase services as a result ofowner delaying the construction phase because ofscope changes, budget constraints or any other reason, or providing services to the Client during the Project bid phase which arise due to reasons outside PROCON'S control. 18. Providing any other services not otherwise specified within the Basic Services or any Change Order. 19. The evaluation, design or coordination of value engineering items proposed by client, owner, contractors or any other parties related to the project. 20. Commissioning of Electrical Systems. 21. Additional design efforts for dividing the project into separate phases or projects. 22. If the project is suspended for the convenience of the Client or Owner for more than six (6) months and then the project is resumed, PROCON shall be entitled to further compensation for Proj ect Resumption expenses. 23. Extended services during the design phase as a result of Client or Owner delaying the design phase because of scope changes or budget constraints. 24. This proposal is made with the understanding that we reserve the right to submit a revised proposal if any requisite is further added by ary govemmental agency having jurisdiction over this project. 25. Any comments from Code Enforcement officials not directly related to our scope of design work which requires any additional work from PROCON. M. SERVICES NOT INCLTJDED 1. Civil Engineering. 2. ArchitecturalEngineering. 3. StructuralEngineering. 4. MechanicalEngineering. 5. Fire detection and suppression Engineering. IV. FEES TO BE PAID Project will be done on a fixed fee basis. 79 The amount of the fee to include the above services including Add Altemate but excluding reimbursables is $52,250 broken down as follows: Design Phase Services $24,000 *Add Altemate $12,000 Bidding Phase Services: $ 2,250 Construction Phase Services: $14,000 *Add altemate for the engineering/design of a stand-by generator to automatically power pump station if and when norrnal (FPL) power is lost in lieu of a quick connect for a portable generator. Invoices will be sent monthly to the Client by ProCon for work completed during that month. The invoice amount will be determined on a percent of completion of the project during the calendar month, The costs of blueprinting, reproductions, Fed-Ex and special messenger services will be billed at our cost and are not included in the fees quoted herein except for providing to Client three (3) sets of signed and sealed drawings. PROCON Engineering Inc. will complete the engineering and design of this project no later than 6 weeks afterreceipt of notice to proceed from Client. V. ASSUMPTIONS 1. Client will furnish PROCON floor plan and site plan in AutoCad files for this project. 2. Client will provide PROCON with electrical requirernents and manufacturer specifications for each new machine or piece of equipment to be installed in the project area. 3. No UPS system. 4. No special grounding requirements. 5. Any testing services required during the design phase by PROCON will be arranged and paid for by Client. PROCON will provide in writing the required testing scope and evaluation and review of the test results for compliance with the required scope. 80 VI. GENERAL CONDITIONS 1. Payments shall be rnade by the Client within thirty (30) days of the statement date or within 5 days of Client receiving payment. vtI. If the scope of the project changes after this proposal is submitted, we reserve the right to submit a revised proposal based on the revised scope of work. All govemmental fees shall bepaid bythe owner/client. The Client shall allow ProCon the right to terminate the agreement with five days notice in writing if the Client fails to perform its obligations as outlined in this Contract. ProCon may, after five days written notice to Client, suspend services under this agreement until ProCon has been paid in full all amounts past due for services, expenses and charges. ln any action, suit or proceeding to enforce or interpret the terms of this contract, or to collect any amount due hereunder, the prevailing party shall be entitled to reimbursement for all costs and expenses reasonably incurred in enforcing, defending or interpreting its rights hereunder, including, but not limited to, all collection and court costs and all attomey's fees, whether incurred out of court, in the trial, on appeal, at bankruptcy, or administrative proceedings. AGREEMENT BY THE CLIENT The Client agrees to assist ProCon - at no cost to ProCon - by furnishing available pertinent information and any other data relative to the performance of the services for the project. The Client shall designate a person to act as the Client's representative with respect to the services to be performed under this agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define the Client's policies and decisions with respect to materials, equipment, elements and systems pertinent to ProCon's services. The Client shall allow ProCon the right to terminate the agreement with five (5) days notice in writing if the Client fails to perform its obligations as outlined in this contract. lnvoices will be sent monthly to the Client by ProCon for work completed during that month. The Client recognizes that time is of the essence with respect to payment of ProCon's invoices, and that timely payment is a material part of the consideration of this agreement, The invoice amount will be determined on a percent of compietion of the project during the calendar month. The Client recognizes that time is of the essence with respect to payment of ProCon's invoices, and thattimelypayment is a material part of the consideration of this agreement. ProCon may, after five (5) days written notice to Client, suspend services under this agreement until ProCon has been paid in full all amounts past due for services, expenses zrrd charges. 2. 3. 4. 5. 6, l. 2. J. 4. 5. 81 VIII. ACCEPTANCE Acceptance of this proposal may be indicated by signature of a duly authorized official of the Client in the space provided below. One signed copy of this proposal retumed to PROCON will serve as the notice to proceed. Should this proposal not be accepted within a period of thirry (30) days from the above date, it shall become null and void. The Client recognizes that time is of the essence with respect to payment of ProCon's invoices, and that timely payment is a material part of the consideration of this agreement. lnvoices shall be paid within thirty (30) days of the invoice date or within 5 days of Client receiving payment. Thank you for the opportunity to submit this proposaVcontract. Sincerely, Femando President LEED@ AP Agreed to this day of_,2017. RIBBECK ENGINEERING, INC Signature Name Title z:\proposals\ribbeck engineering; inc\nerv pump station at indian crcek dr. and 32nd st. 8.01. I 7.doc 82 ooo,E oo .9ooo c,o o- E)tr E, =I lo +t l(o(EF o E co E -g CL EL o It nt Jo IE F. 83 N oN N @ to o ID0)oo UJo eF o)c.E E .9)Jvoo C)c .oEc a oI El coo6.8tc ob 0)!o,5 -l c) 8 e-'(L(I o(l, E :-'lJcl EItI ,2o EE.5(!c EIcl3l I I I o g =a! 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I E o 6z 4 E ! 2 _q o I'6 IU i I:l q q q q o o e: co E z E.E 4 E E D E o g .t(.) q c 9 o E*3 ,E E .Eg: g E6 6 E o o g i I, a d _E8E6 E!ia!P; PE<i E U 95 E 'a o E L ag 6 a € oF,Iisa = Itt, o di Eg E 8 E9 o E t e6 ,ot E a e 6 n 96 New Business and Commission Requests - R9 W MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Commissioner John Elizabeth Aleman DATE: October 18,2017 SUBJECT: MOTION TO REPEAL AND RESCIND RESOLUTION NO. 2017-30019, WHICH AMENDED THE OCEAN DRIVE SIDEWALK CAFE DESIGN GUIDELINES TO REQUIRE THATALL FURN]TURE AND OTHER ELEMENTS ASSOCIATED WITH SIDEWALK CAFES LOCATED ON OCEAN DRIVE BETWEEN sTH AND 15TH STREETS BE MOVED TO THE WEST PART OF THE SIDEWALK. ANALYSIS See attached nenprandum. Legblative Tracking Conrnissioner John Elizabeth Alennn ATTACHMENTS: Description o Mermrandum 97 To: OFFICE OF THE MAYOR AND COMMISSION cc: COMMISSION MEMORANDUM Mayor Philip Levine Members of the City Commission Jimmy Morales, City Manager Raul J. Aguila, City Attorney Rafael Granado, City Clerk Commissioner John E. Alemdn October 18,2017 MOTION TO REPEAL AND RESCIND RESOLUTION NO.2O17.3OOf 9, WHICH AMENDED THE OCEAN DRIVE SIDEWALK CAFE DESIGN GUIDELTNES TO REQUIRE THAT ALL FURNITURE AND OTHER ELEMENTS ASSOCIATED WITH SIDEWALK CAFES LOCATED ON OCEAN DRIVE BETWEEN sfr AND 15TH STREETS BE MOVED TO THE WEST PART OF THE SIDEWALK. From: Date: Subject: At the October 18,2017 City Commission meeting, I intend to propose a motion to repeal and rescind Resolution No. 2017-30019 (attached hereto), which was adopted by the City Commission on September 25, 2017. Resolution No. 2017-30019 amended the Ocean Drive Sidewalk Cafe Design Guidelines ("Design Guidelines") to require that all furniture and other elements associated with sidewalk cafes located on Ocean Drive between Sth and 15th Streets be moved to the west part of the sidewalk. Prior to the adoption of the subject Resolution, the Design Guidelines included an exception to the general rule that all furniture and other elements of a sidewalk cafe must be moved to the west part of the sidewalk. Specifically, this exception (which was recommended in the Ocean Drive Ten Point Plan) allowed for the retention of sidewalk cafe furnishings on the east side of the sidewalk in limited instances, in the event that relocating furnishings to the west side of the sidewalk would not be feasible due to the layout of a particular property and/or other related factors. 98 RESOLUTION NO. 2017_30019 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CtTy OF MIAM! BEACH, FLORIDA, AMENDTNG THE OGEAN DRIVE SIDEWALK CAFE DESIGN GUIDELINES TO REQUIRE THAT ALL FURNITURE AND OTHER ELEMENTS ASSOCIATED WITH SIDEWALK CAFES LOCATED ON OCEAN DRIVE BETWEEN 5TH AND 15TH STREETS BE MOVED TO THE WEST PART OF THE SIDEWALK. WHEREAS, Ocean Drive is a unique, historic, and highly significant promenade containing hotels, restaurants, and retail establishments, which serve tourists and residents alike; and WHEREAS, on September 27,2016, and pursuant to Resolution No.2016-29590, the Mayor and City Commission adopted the Ten Point Plan for Ocean Drive between 5h and 1Sth Streets (the "Ten Point Plan'); and WHEREAS, on October 14,2016, the Mayor and City Gommission adopted Resolution No. 2016-29606, adopting the City of Miami Beach Ocean Drive Sidewalk Cafe Design Guidelines ("Design Guidelines") for sidewalk cafes located on Ocean Drive between Sth and 15s Streets; and WHEREAS, the Design Guidelines establish design standards intended to ensure the compatibility between sidewalk caf6 furnishings and Ocean Drive's historic architecture; and WHEREAS, the Design Guidelines require that, with limited exceptions, all sidewalk elements of a sidewalk cafe must be moved to the west part of the sidewalk, abutting each respective property; and WHEREAS, specifically, the Design Guldelines contain an exception (which was recomrnended in the Ten Point Plan) allowing for the retention of sidewalk caf6 furnishings on the east side of the sidewalk in limited instances, in the event that relocating furnishings to the west side of the sidewalk would not feasible due to the layout of a particular property and/or other related factors; and WHEREAS, the sidewalk caf6 furnishings currently located on the east side of the sidewalk intenupt the continuous 5'-0" wide pedestrian path, and adversely impact pedestrian safety, security and ADA access; and WHEREAS, accordingly, the Mayor and City Commission desire to amend the Design Guidelines to remove the current exception and require that all sidewalk cafe furniture and other elements associated with sidewalk cafes located on Ocean Drive be relocated to the west side of the sidewalk. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby amend the Ocean Drive Sidewalk Cafe Design Guidelines to require that all 99 furniture and other elements associated with sidewalk cafes located on Ocean Drive between Sth and 1Sth Streets be moved to the west part of the sidewalk. pAssED and ADoprED this a{ arv ot 9rlt,,tful ,2017., T:\AGENDA\2017\9 -- west eide of sidewalk - RESO,docx APPROVED AS TO FORM & LANGUAGE Philip Levi 100 Resolutlons - R7 O COMMISSION MEMORANDUM Honorable Mayor and Members of the City Commission Jimmy L. Morales, City Manager September 13,2017 AAIAMI BEACH TO: FROM: DATE: SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING THE OCEAN DRIVE SIDEWALK CAFE DESIGN GUIDELINES TO REQUIRE THAT ALL FURNITURE AND OTHER ELEMENTS ASSOCIATED WITH SIDEWALK CAFES LOCATED ON OCEAN DRIVE BETIVEEN sTH AND 15TH STREETS BE MOVED TO THE WEST PART OF THE SIDEWALK. RECOMMENDATION The Administration recomrnends that the City Commission adopt the Resolution. ANALYSIS OnSeptember27,2016, the Mayorand City Commission adopted the Ten Point Plan for Ocean Drive between sth and 15th Streets (Resolution No. 2016-2g5g0). On October 14,2016, the Mayor and City Conrnission adopted a Resolution approving Ocean Drive Sidewalk Caf6 Design Guidelines ("Design Guidelines"). These guidelines are specific to all sidewalk caf6 operations located on Ocean Drive between 5h and 15th Streets (Resolution No. 2016-29606). On February 8, 2017, the Mayor and Gity Commission adopted a Resolution allowing the Historic Preservation Board to review and approve umbrella fabric colors not specifically listed in the Design Guidelines (Resolution No. 2017 -297 52). The Design Guidelines require that, with limited exceptions, all sidewalk caf6 elements lncluding umbrellas, tables, chairs and menu boards, be moved to the western portion of the sidewalk, abutting each respective property. Specifically, the Design Guidelines contain an exception (which was recommended in the Ten Point Plan), allowing for the retention of sidewalk caf6 furnishings on the eastern portion of the sidewalk in limited instances, in the event that relocating furnlshings to the west side of the sidewalk would not be feaslble due to the layout of a particular property and/or other related factors, There are four sidewalk caf6s that have been approved to retain furnishings within the eastern portion of the sidewalk. These furnishings interrupt the continuous 5'-0" wide pedestrian path and adversely irpact pedestrian safety, securlty and ADA access. The subJect Resolution would amend the adopted Ocean Drive guidelines by rermving this exemption, allowing for sidewalk cafes to be Iocated on the western portion of the sidewalk only, This is consistent with the intent of the Design Guidelines to ensure conpatibility between sidewalk caf6 furnishings, the pedestrian experience and Page 1972 of 2353 101 Ocean Drive's historic architecture, CONCLUSION The Administration recommends that the City Conrnission adopt the Resolution KEY INTENDED OUTCOMES SUPPORTED Revitalize Key Neighborhoods, starting with North Beach And ocean Drirns Legislative Tracking Office of the City Manager Sponsor Commissioner Ricky Arriola ATTACFIMENTS: Description o Ocean Driw Sidewalk Cafe Amendment Reso Page 1973 of2353 102 New Business and Commission Requests - R9 X MIAMIBEACH COMMISSION MEMOR^ANDUM TO: Honorable Mayor ard Members of the City Commission FROM: RaulAguila,CityAttorrey DATE: October 18,2017 SUBJECT: DISCUSSION REGARDING MIAMI-DADE COUNTY'S RESOLUTION ON TRANSIT CONNECTIVITY. ANALYSIS Please place a discussion on the October 18,2017 Commission Agenda, regarding Miani-Dade County's Resolution on transit connectivity. Legislative Tracking Office of the City Attorney Sponsor Mayor Philip Levine 103 THIS PAGE INTENTIONALLY LEFT BLANK 104