2025-2026 FY Grant Agreement for Afterschool Enrichment at Miami Beach Fienberg-Fisher K-8 Center School Docusign Envelope ID:588C19BO-FDBD-4D53-AE2C-834A16E0B8B8
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MIAM BEACH
CITY OF MIAMI BEACH
FISCAL YEAR 2025-2026
GRANT AGREEMENT
FOR AFTERSCHOOL ENRICHMENT AT
MIAMI BEACH FIENBERG-FISHER K-8 CENTER SCHOOL
This GRANT AGREEMENT (hereinafter the "Agreement") is made and entered into this
10/7/2025 19:30 AM 94 of , 2025 by and between the City of Miami Beach, Florida
(hereinafter the"City'), and Winsome Designs, Inc., a Florida corporation (hereinafter the 'Grantee").
This Agreement is effective October 1, 2025, the"Effective Date."
The provision of services under this Agreement is strictly conditioned upon both the full execution of
this Agreement by all parties and the prior issuance of an approved and open purchase order by the
City (a "Purchase Order").
ARTICLE I / GRANT DESCRIPTION
GRANTEE: WINSOME DESIGNS, INC.
GRANTEE CONTRACT ADMINISTRATOR: Winsome Bolt
ADDRESS: 1190 NE 86TH STREET
EMAIL ADDRESS: winsomebolt@gmail.com
CITY, STATE, ZIP: Miami, Florida, 33138
PHONE, FAX, E-MAIL: (305)305 9141
GRANT AMOUNT: NOT TO EXCEED $10,000.00
PROJECT DESCRIPTION: See Exhibit 1 hereto and incorporated herein
GRANT PROJECT BUDGET: See Exhibit 2 hereto and incorporated herein
GRANT TERM: October 1, 2025—April 16, 2026
EXPENDITURE DEADLINE: April 16, 2026
PROJECT COMPLETION DATE: April 16, 2026
FINAL REPORT DEADLINE: April 30, 2026
FINAL REIMBURSEMENT REQUEST DEADLINE: July 15, 2026
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
�r �os os
OxuSigned by: Oci"Ttke,
itfekti. - ar By: vuf�a a�Y�Oe� �a'r�SFado, City Clerk Eric T. CarpeP.E., City Manager
10/7/2025 I 9:30 AM EDT
Date
FOR GRANTEE: WINSOME DESIGNS, INC.
Federal Id No. 65-1080775
ATTEST:
o«uslgn.d by:
ATTEST: By: ( tA Soot` beitt
9/29/2025 112:59 PM E.
Name: Lead Instructor/Designer
Date:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
�Ity Attorney Date
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ARTICLE II/GENERAL CONDITIONS
1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a
municipal corporation organized under the laws of the State of Florida. The City has delegated the
responsibility of administering this Grant to the City Manager or the City Manager's authorized designee
(the "City Contract Administrator").
2. PROJECT DESCRIPTION: The City has delegated the responsibility of administering the
project(the"Project")described in the Project Description set forth in Exhibit 1 (the"Project Description")
to the Grantee. The Grantee may only use the Grant for the purposes that are specifically described in
the Project Description. Any modification to the Project Description shall not be effective unless
approved by a written amendment to this Agreement signed by the City and Grantee. Grantee agrees
that all funding provided by the City pursuant to this Agreement will be used exclusively for goods or
services to be provided within the City of Miami Beach.
3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum amount
payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant
Amount as set forth in Article I of this Agreement. Grantee agrees that should available City funding be
reduced, the amount payable under this Agreement will be reduced at the sole option of the City of
Miami Beach. All of Grantee's expenditures are subject to the terms of this Agreement and as specified
in the Grant Project Budget, attached hereto as Exhibit 2 ("Project Budget"). Line-item changes to the
Project Budget shall not exceed ten percent(10%)per category. Any modification to the Project Budget
(including, but not limited to, a line-item change below ten percent(10%))shall not be effective unless
approved, in writing, by the City and Grantee. Any request by Grantee to modify the Project Budget
shall be made in writing, using City approved forms, detailing and justifying the need for such changes.
Notwithstanding the foregoing, no modification to the Project Budget shall exceed the Grant Amount
set forth in Article I of this Agreement.
4. REPORTS:This Grant has been awarded with the understanding that the activities and services
contemplated under the Project Description will mutually contribute to the enhancement of services
available to students at Miami Beach Fienberg-Fisher K-8 Center As a condition of disbursements of
grant funds, and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must
submit quarterly reports to the City Contract Administrator by the following dates: January 15(h, April
15", and the final report by July 151h.
New Grant awards will not be released to the Grantee until all Final Reports for previously awarded
grants are received. The City may withhold any future payments of the Grant, or the award of any
subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such
reports do not meet the City's reporting requirements. Any reports may be disseminated by the City
without the prior written consent of the Grantee. All quarterly reports must be submitted on the Grant
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Quarterly Status Report Form,attached hereto as Exhibit 3 and incorporated herein., detailing Grantee's
compliance at the time of a partial reimbursement request.
5. REIMBURSEMENT REQUESTS: Grantee shall submit reimbursement requests to the City on
a quarterly basis by the following dates: January 15'1, April 15th, and the final reimbursement request
by July15th. Additional ad hoc reimbursement requests may be submitted to the City at any time during
the Grant Term, however, the City may require Grantee to submit an interim written report detailing its
compliance at the time of such request. All reimbursement requests must be made after expenditures
have occurred. All reimbursement requests for funds must be submitted on both the Grant
Reimbursement Request Form, attached hereto as Exhibit 4 and incorporated herein, and Smartsheet
form, as provided in the instructions attached hereto as Exhibit 4.1 and incorporated herein. All
reimbursement requests must be submitted prior to July15th, 2026. Grantee shall provide the City with
copies of all receipts, invoices, cancelled checks (with copies of both front of back) and proof of
expenditures of Grant monies. Grantee shall provide the City with and shall categorize all receipts,
invoices, cancelled checks, and other documentation, according to the categories set forth in the grant
budget. Invoices and checks must be directly related to expenses for Grant-funded activities taking
place within the 2025-2026 Fiscal Year. For the avoidance of doubt, all reimbursement requests shall
include the following: (1) the fully completed Grant Reimbursement Request Form; (2)the Smartsheet
form: (3)an accompanying comprehensive quarterly report, which report shall clearly detail the number
of students, classes and student interactions, broken down by school and grade level; and(4)any other
supporting documentation required under this Section 5.
A. Supplies and Equipment. The City may. in its sole discretion, elect to directly purchase all
supplies and equipment necessary for Grantee to complete the Project("Supplies and Equipment")on
behalf of Grantee, using funds from the appropriate line item(s)of the Project Budget, or permit Grantee
to purchase the Supplies and Equipment. Whether or not the City has elected to directly purchase the
Supplies and Equipment will be indicated in the Project Budget. Any purchases of Supplies and
Equipment by the City shall be charged against the total Grant Amount, and will reduce the balance of
the Grant Amount accordingly. Grantee shall pick up all Supplies and Equipment ordered by the City at
an address to be provided by the City Contract Administrator. In addition, Grantee shall comply with the
Ordering, Delivery and Return Guidelines attached hereto as Exhibit 5 and incorporated herein.
All Supplies and Equipment,whether purchased by Grantee or directly by the City,shall remain property
of the City at all times. Any non-consumed Supplies and Equipment, whether purchased by Grantee or
directly by the City, shall be returned to the City at the end of the Term or upon earlier termination of
this Agreement. If Grantee fails to return any non-consumed Supplies and Equipment, the City may
deduct the cost of the missing Supplies and Equipment from the final payment due to Grantee, or
otherwise bill the Grantee for same.
B. Reimbursement for Supplies and Equipment purchased directly by Grantee is contingent
upon receipt of a list of received items and a matching packing slip. In instances where a physical
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packing slip is unavailable, an email confirmation of product receipt from Grantee, matching the invoice
details, shall be provided.
6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth
in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no
obligation to provide financial support of any type whatsoever in excess of the total Grant Amount. Cost
overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to
the Grantee once the Mayor and City Commission have approved the grant award, and once all parties
have executed this Agreement.
7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used
for the following expenditures: remuneration of City employees for services rendered as part of a project
funded by this Grant; debt reduction; social and/or fundraising events; cash prizes; lobbying or
propaganda materials; charitable contributions; or events not open to the public.
8. NO GUARANTEE OF FUNDING: This Agreement is approved for the duration of the Term with
no guaranteed renewal options. If invited to apply for the following year, Grantee agrees to provide the
City with a funding request for the Project,which will include a line-item budget for the requested amount
of Grant funds (the"Funding Request") no later than March 1s'of the following fiscal year. Upon receipt
of the Funding Request and the City's receipt of funds for the Project, the City will advise whether the
Project is approved. Each approved Funding Request and corresponding renewal term will be
memorialized, in writing, in the form of an amendment to the Agreement executed by the City and
Grantee or the execution of a new agreement between the City and Grantee.
Notwithstanding the foregoing, Grantee acknowledges that the receipt of this Grant does not
imply a commitment on behalf of the City to continue to provide funding beyond the term specified in
this Agreement.
9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's
designee may monitor and conduct an evaluation of the Project under this Grant, which may include,
with or without limitation, visits by City representatives to Grantee's offices and/or the site of any project
funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel; and/or requests for submittal of additional documentation
or written reports, prior to the Project Completion Date, evidencing Grantee's progress on the Project.
10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to
this Agreement in an account with a bank or savings and loan association that is located in Miami-Dade
County. The Grantee shall provide the City with the name of the bank or savings and loan association,
as well as the name and title of all individuals authorized to withdraw or write checks on Grant funds.
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11. ACCOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take place
during the City's fiscal year for which the Grant is approved (October 1 —September 30). The Grantee
shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in
conformance with reasonable accounting standards. These books and records, as well as all
documents pertaining to payments received and made in conjunction with this Grant, including, without
limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal year
for which they are approved and retained in Miami-Dade County in a secure place and in an orderly
fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in in this
Agreement. These books, records, and documents may be examined by the City, and/or its authorized
representatives, at the Grantee's offices during regular business hours and upon reasonable notice.
Furthermore, the City may, at its expense,audit or have audited, all the financial records of the Grantee,
whether or not purported to be related to this Grant.
Grantee costs or earnings claimed under this Agreement may not also be claimed under
any other Agreement from the City of Miami Beach or from any other entity.Any claim for double
payment by Grantee shall be a material breach of this Agreement.
12. INSPECTOR GENERAL AUDIT RIGHTS:
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established
the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections
and investigations on all City contracts, throughout the duration of said contracts. This random audit is
separate and distinct from any other audit performed by or on behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and empowered
to review past, present and proposed City programs, accounts, records, contracts and transactions. In
addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the
production of witnesses and monitor City projects and programs. Monitoring of an existing City project
or program may include a report concerning whether the project is on time, within budget and in
conformance with the contract documents and applicable law. The Inspector General shall have the
power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance
and procurement process including but not limited to project design, bid specifications, (bid/proposal)
submittals, activities of the Grantee , its officers, agents and employees, lobbyists, City staff and elected
officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant
to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract
expenditures to fund the activities and operations of the Office of Inspector General.
C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested
records and documents available to the Inspector General for inspection and copying. The Inspector
General is empowered to retain the services of independent private sector auditors to audit, investigate,
monitor, oversee, inspect and review operations activities, performance and procurement process
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including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the
Grantee, its officers, agents and employees, lobbyists, City staff and elected officials to ensure
compliance with the contract documents and to detect fraud and corruption.
D. The Inspector General shall have the right to inspect and copy all documents and records in
the Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to
performance of the contract, including, but not limited to original estimate files, change order estimate
files, worksheets, proposals and agreements from and with successful subcontractors and suppliers,
all project-related correspondence, memoranda, instructions, financial documents, construction
documents, (bid/proposal) and contract documents, back-change documents, all documents and
records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid documents
and records.
E. The Grantee shall make available at its office at all reasonable times the records, materials,
and other evidence regarding the acquisition (bid preparation) and performance of this contract, for
examination, audit, or reproduction, until three (3) years after final payment under this contract or for
any longer period required by statute or by other clauses of this contract. In addition:
i. If this contract is completely or partially terminated, the Grantee shall make available
records relating to the work terminated until three (3) years after any resulting final
termination settlement; and
ii. The Grantee shall make available records relating to appeals or to litigation or the
settlement of claims arising under or relating to this contract until such appeals, litigation,
or claims are finally resolved.
F. The provisions in this section shall apply to the Grantee, its officers, agents, employees,
subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all
subcontracts and all other agreements executed by the Grantee in connection with the performance of
this contract.
G. Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they be construed
to impose any liability on the City by the Grantee or third parties.
13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit
line in all publications related to this Grant: "This Project is funded in whole or in part by a grant
from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude future
grant funding from the City, in the same manner as if Grantee defaulted under this Agreement.
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14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify, defend and hold harmless the
City and its officers, employees, agents, and contractors, from and against any and all actions(whether
at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation,
attorneys'fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of
or damage to property, which the City or its officers, employees, agents and contractors may incur as
a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of,
relating to, or resulting from the performance of this Agreement by the Grantee or its officers,
employees,agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses
in connection therewith and shall investigate and defend all claims, suits,or actions of any kind or nature
in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,
judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees
that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit
its obligation, as set forth herein, to indemnify, defend and hold harmless the City or its officers,
employees, agents, and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the
Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by
any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof,
which, when totaled with all other claims or judgments paid by the government entity arising out of the
same incident or occurrence, exceed the sum of$300,000 from any and all personal injury or property
damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of
the Grantee entity.
15.ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported
assignment will be void, and shall be treated as an event of default pursuant to this Agreement.
16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all applicable
Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of
Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if
fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated
herein by reference as if fully set forth herein.
17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply with any
of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate
this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5)
calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee
under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately
repay to the City all portions of the Grant which have been received by the Grantee, as of the date that
the written demand is received.
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If Grantee has failed to expend any Grant funds by the Expenditure Deadline, Grantee must
request an extension of the Expenditure Deadline, in writing, from the City Manager. Grant funds which
are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the
City Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida.
Furthermore, the City reserves the right, at its sole and absolute discretion, to immediately
discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any
required written report. In the event of discontinuation of the Grant or at the close of the Project, any
unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has
agreed in writing to alternative use of the unused/unexpended Grant Funds.
Notwithstanding anything to the contrary herein, and irrespective of whether the City has
exhausted any other remedies under this Agreement or applicable law, the City Contract Administrator
may, for the City's convenience and without cause, terminate this Agreement at any time. Such
termination shall occur upon written notice from the City Contract Administrator to the Grantee and shall
be effective thirty (30) days after Grantee's receipt of the notice. Additionally, if the City Contract
Administrator determines, in their sole discretion, that a public health, welfare or safety concern exists,
the City Contract Administrator may, by verbal or written notice to the Grantee, either (i) immediately
suspend all or any part of the services under this Agreement for a specified period, or(ii)terminate this
Agreement effective immediately or on a stated date. If the Agreement is terminated for convenience,
the City shall pay Grantee for all services satisfactorily performed up to the date of termination, including
any non-cancellable expenses, only if such expenses were previously approved in writing by the City.
Except as provided in the preceding sentence, upon termination of this Agreement, the City shall be
discharged from any and all liabilities, duties and terms arising out of, or by virtue of, this Agreement.
These provisions shall not waive or preclude the City from pursuing any other remedies that
may be available to it under the law or in equity.
18. INSURANCE REQUIREMENTS: The Grantee shall maintain the below required insurance in
effect prior to the execution of the Agreement and for the duration of the Agreement. The maintenance
of proper insurance coverage is a material element of the Agreement and failure to maintain or renew
coverage may be treated as a material breach of the Agreement, which could result in withholding of
payments or termination of the Agreement.
A. Workers' Compensation Insurance for all employees of the Grantee as required by Florida
Statute Chapter 440 and Employer Liability Insurance with a limit of no less than $1,000,000 per
accident for bodily injury or disease. Should the Grantee be exempt from this Statute, the Grantee and
each employee shall hold the City harmless from any injury incurred during performance of the
Agreement. The exempt Grantee shall also submit a (i)written statement detailing the number of
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employees and that they are not required to carry Workers' Compensation insurance and do not
anticipate hiring any additional employees during the term of this Agreement, or(ii)copy of a Certificate
of Exemption.
OR An exemption letter from the state of Florida for organizations with fewer than four employees in
their books. This letter will be requested annually.
B. Commercial General Liability Insurance on an occurrence basis, including products and
completed operations, property damage, bodily injury and personal & advertising injury with limits no
less than $1,000,000 per occurrence, and $2,000,000 general aggregate (to be attached as Exhibit 6).
C. Automobile Liability Insurance covering any automobile, if Grantee has no owned
automobiles, then coverage for hired and non-owned automobiles, with limit no less than $1,000,000
combined per accident for bodily injury and property damage. Optional based on the scope of work.
OR If no business vehicle, Grantee shall provide proof of personal auto insurance (to be attached as
Exhibit 7).
D. Professional Liability (Errors & Omissions) Insurance appropriate to the Grantee's
profession, with a limit no less than $2,000,000.
Additional Insured - City of Miami Beach must be included by endorsement as an additional insured
with respect to all liability policies (except Professional Liability and Workers'Compensation)arising out
of work or operations performed on behalf of the Grantee including materials, parts, or equipment
furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed
in the form of an endorsement to the Grantee's insurance.
Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not
be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services.
Waiver of Subrogation—Grantee agrees to obtain any endorsement that may be necessary to affect
the waiver of subrogation on the coverages required. However, this provision applies regardless of
whether the City has received a waiver of subrogation endorsement from the insurer.
Acceptability of Insurers — Insurance must be placed with insurers with a current A.M. Best rating of
A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds(i.e.
FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance
business in the State of Florida.
Verification of Coverage — Grantee shall furnish the City with original certificates and amendatory
endorsements, or copies of the applicable insurance language, effecting coverage required by this
Agreement. All certificates and endorsements are to be received and approved by the City before work
commences. However, failure to obtain the required documents prior to the work beginning shall not
waive the Grantee's obligation to provide them. The City reserves the right to require complete, certified
copies of all required insurance policies, including endorsements, required by these specifications, at
any time.
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CERTIFICATE HOLDER MUST READ:
City of Miami Beach
c/o Exigis Insurance Compliance Services
P.O. Box 947 Murrieta, CA 92564
Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent,
EXIGIS, at:
Certificates-miamibeach c(�riskworks.corn
Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or
other special circumstances.
Compliance with the foregoing requirements shall not relieve Grantee of his liability and obligation under
this section or under any other section of this Agreement.
The Grantee is also solely responsible for obtaining and submitting all insurance certificates for any
sub-contractors.
Compliance with the foregoing requirements shall not relieve the Grantee of the liabilities and
obligations under this section or under any other portion of this Agreement.
The Grantee shall not commence any work and or services pursuant to this Agreement until all
insurance required under this section has been obtained and such insurance has been approved by the
City's Risk Manager.
19. FLORIDA PUBLIC RECORDS LAW:
A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes,
as may be amended from time to time.
B. The term "public records' shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data
processing software, or other material, regardless of the physical form, characteristics, or means of
transmission, made or received pursuant to law or ordinance or in connection with the transaction of
official business of the City.
C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of
"Contractor" as defined in Section 119.0701(1)(a), the Grantee shall:
i. Keep and maintain public records required by the City to perform the service;
ii. Upon request from the City's custodian of public records, provide the City with a copy
of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes or as otherwise provided by law;
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iii. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law, for the
duration of the contract term and following completion of the Agreement if the Grantee
does not transfer the records to the City;
iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records in
possession of the Grantee or keep and maintain public records required by the City to
perform the service. If the Grantee transfers all public records to the City upon
completion of the Agreement, the Grantee shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure
requirements. If the Grantee keeps and maintains public records upon completion of
the Agreement, the Grantee shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the City, upon request
from the City's custodian of public records, in a format that is compatible with the
information technology systems of the City.
D. REQUEST FOR RECORDS; NONCOMPLIANCE
i. A request to inspect or copy public records relating to the City's contract for services
must be made directly to the City. If the City does not possess the requested records,
the City shall immediately notify the Grantee of the request, and the Grantee must
provide the records to the City or allow the records to be inspected or copied within a
reasonable time
ii. Grantee's failure to comply with the City's request for records shall constitute a breach
of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the
Agreement;(2)avail itself of the remedies set forth under the Agreement;and/or(3)avail
itself of any available remedies at law or in equity.
iii. A Grantee who fails to provide the public records to the City within a reasonable time
may be subject to penalties under s. 119.10.
E. CIVIL ACTION
i. If a civil action is filed against a Grantee to compel production of public records relating
to the City's contract for services, the court shall assess and award against the Grantee
the reasonable costs of enforcement, including reasonable attorneys' fees, if:
a. The court determines that the Grantee unlawfully refused to comply with the public
records request within a reasonable time; and
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b. At least 8 business days before filing the action, the plaintiff provided written notice
of the public records request, including a statement that the Grantee has not
complied with the request, to the City and to the Grantee.
ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of public
records and to the Grantee at the Grantee's address listed on its contract with the City
or to the Grantee's registered agent. Such notices must be sent by common carrier
delivery service or by registered, Global Express Guaranteed, or certified mail, with
postage or shipping paid by the sender and with evidence of delivery, which may be in
an electronic format.
iii. A Grantee who complies with a public records request within 8 business days after the
notice is sent is not liable for the reasonable costs of enforcement.
F. IF THE GRANTEE HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADOMIAMIBEACHFL.GOV
PHONE: 305-673-7411
20. E-VERIFY:
A. Grantee shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E-
Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute,commencing
on January 1, 2021, Grantee shall register with and use the E-Verify system to verify the work
authorization status of all newly hired employees during the Term of the Agreement. Additionally,
Grantee shall expressly require that any approved sub-contractor performing work or providing services
pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify
system to verify the employment eligibility of all new employees hired by the subcontractor during the
contract Term. If Grantee enters into a contract with an approved subcontractor, the subcontractor
must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract with,
or subcontract with an unauthorized alien. Grantee shall maintain a copy of such affidavit for the
duration of the subcontract or such other extended period as may be required under this Agreement.
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B. TERMINATION RIGHTS.
i. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1),
Florida Statutes, the City shall terminate this Agreement with Grantee for cause,and the
City shall thereafter have or owe no further obligation or liability to Grantee.
ii. If the City has a good faith belief that a subcontractor has knowingly violated the
foregoing Subsection 20(A), but the Grantee otherwise complied with such subsection,
the City will promptly notify the Grantee and order the Grantee to immediately terminate
the agreement with the subcontractor. Grantee's failure to terminate a subcontractor
shall be an event of default under this Agreement, entitling City to terminate this
Agreement for cause.
A contract terminated under the foregoing Subparagraphs(B)(i)or(B)(ii)is not in breach
of contract and may not be considered as such.
iii. The City or Grantee or a subcontractor may file an action with the Circuit or County Court
to challenge a termination under the foregoing Subparagraphs (B)(i) or (B)(ii) no later
than 20 calendar days after the date on which the contract was terminated.
iv. If the City terminates the Agreement with Grantee under the foregoing Subparagraph
(B)(i), Grantee may not be awarded a public contract for at least 1 year after the date of
termination of this Agreement.
v. Grantee is liable for any additional costs incurred by the City as a result of the termination
of this Agreement under this Section 20
21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51%
or more of its board membership complete the City's training for board members, if all three of the
following apply: 1)the agency is a non-profit; 2)the agency has an annual operating budget of less than
$5 million; and, 3) the grant award is for $25,000 or more in City funds. The Board Training must be
completed within the last two years prior to the receipt of City funds.
22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when
delivered to the City, addressed to the City Contract Administrator (as identified in Section 23 of this
Agreement), via certified letter and email. Any notices required under this Agreement will be effective
when delivered to the Grantee in writing and addressed to the Grantee Contract Administrator at the
physical address or email address listed in Article I.
23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests
for reimbursements to be submitted to Grants Management Department listed below:
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Dr. Leslie Rosenfeld, Chief Education and Performance Officer
LeslieRosenfeld c(Dmiamibeachfl.gov
1700 Convention Center Drive
Miami Beach, Florida 33139
ARTICLE III /MISCELLANEOUS PROVISIONS
24. PUBLIC PURPOSE: The Grant awarded herein is the result of a finding by the City, based
on representatives, documents, materials and other information supplied by Grantee, that the Grantee
is performing a public purpose through the programs, projects, and/or services recommended for
support. As such, use of Grant funds for any program component not meeting this condition will be
considered a breach of the terms of this Agreement and will allow the City to seek remedies including,
but not limited to, those outlined in this Agreement.
25. NO DISCRIMINATION: The Grantee also accepts and agrees to comply with the following
Special Conditions:
A. Grantee hereby agrees that it will comply with Title VII of the Civil Rights Act of 1964
(Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States Code,
beginning at Section 2000e, prohibiting employment discrimination based on race, color, religion, sex
and national origin.
B. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting
discrimination in employment (including independent contractors), housing and public
accommodations, public services and in connection with its membership or policies on account of actual
or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation,
marital and familial status. age, disability, ancestry, height, weight, hair texture and/or hairstyle,
domestic partner status, labor organization membership, familial situation, or political affiliation.
C. The City endorses, and Grantee shall comply with, the clear mandate of the Americans
with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with
disabilities from enjoying the same employment opportunities that are available to persons without
disabilities.
D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504
and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal
access and equal opportunity and services without discrimination on the basis of any disability.
26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and
construed in accordance with, the laws of the State of Fiorida, both substantive and remedial, without
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regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this
Agreement shall be Miami-Dade County, Florida. if in State court, and the U.S. District Court, Southern
District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND
GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY
OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
27. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants,
conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit,
modify or waive either party's right thereafter to enforce or compel strict compliance with every term,
covenant,condition or other provision hereof.
28.CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for
convenience of reference only and should not be deemed or construed as in any way limiting or
extending the language or provisions to which such captions may refer.
29. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special
conditions and exhibits, represents the whole and total agreement of the parties. No representations,
except those contained within this Agreement and its attachments, are to be considered in construing
its terms. No modifications or amendments may be made to this Agreement unless made in writing
signed by both parties. The City Manager, on behalf of the City, shall be authorized to execute
amendments to this Agreement; however, any changes to the Grant Amount shall require approval by
the Mayor and City Commission.
30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR GRANTEE'S
EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS BACKGROUND
SCREENING REQUIREMENT) In accordance with Sections 943.0542, 984.01, 39.001 and 1012.465,
Florida Statutes and Chapters 430, 435, and 402, Florida Statutes, as applicable, employees,
volunteers, contractors, and subcontracted personnel who work in direct contact with children or who
come into direct contact with children must complete a satisfactory Level 2 background screening prior
to commencing work pursuant to this Agreement.
Level 2 Background screenings must be completed through the City of Miami Beach, Human
Resources Department. Grantee agrees to complete Level 2 Background screening prior to initiating
any work related to this Agreement, unless the City Contract Administrator approves an alternative
process.
In compliance with F.S. 1012.467(8), Grantee shall ensure all contracted personnel and vendors display
a mandatory photo identification badge provided by Miami-Dade County Public Schools (M-DCPS)
whenever on school premises (if applicable) and a City issued ID while on private or charter school
premises.
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31. FORCE MAJEURE:
A. A"Force Majeure" event is an event that(i) in fact causes a delay in the performance of
the Grantee or the City's obligations under the Agreement, and (ii) is beyond the reasonable control of
such party unable to perform the obligation, and (iii) is not due to an intentional act, error, omission, or
negligence of such party, and (iv) could not have reasonably been foreseen and prepared for by such
party at any time prior to the occurrence of the event. Subject to the foregoing criteria, Force Majeure
may include events such as war, civil insurrection, riot, fires, epidemics, pandemics, terronsm,
sabotage, explosions, embargo restrictions, quarantine restrictions, transportation accidents, strikes,
strong hurricanes or tornadoes, earthquakes, or other acts of God which prevent performance. Force
Majeure shall not include technological impossibility, inclement weather, or failure to secure any of the
required permits pursuant to the Agreement.
B. If the City or Grantee's performance of its contractual obligations is prevented or delayed
by an event believed to be Force Majeure, such party shall immediately, upon learning of the occurrence
of the event or of the commencement of any such delay, but in any case within fifteen (15) business
days thereof, provide notice ("Force Majeure Notice"). The Force Majeure Notice shall include the
following: (i) the occurrence of an event of Force Majeure, (ii) the nature of the event and the cause
thereof, (iii) the anticipated impact on the Agreement, (iv) the anticipated period of the delay, and (v)
what course of action such party plans to take in order to mitigate the detrimental effects of the event.
The timely delivery of the Force Majeure Notice is a condition precedent to allowance of any relief
pursuant to this Section; however, receipt of a Force Majeure Notice shall not constitute acceptance
that the event claimed to be a Force Majeure event is in fact Force Majeure under this Agreement, and
the burden of proof of the occurrence of a Force Majeure event shall be on the requesting party.
C. No party hereto shall be liable for its failure to carry out its obligations under the
Agreement during a period when such party is rendered unable, in whole or in part, by Force Majeure
to carry out such obligations. The suspension of any of the obligations under this Agreement due to a
Force Majeure event shall be of no greater scope and no longer duration than is required. The party
shall use its reasonable best efforts to continue to perform its obligations hereunder to the extent such
obligations are not affected or are only partially affected by the Force Majeure event, and to correct or
cure the event or condition excusing performance and othen,vise to remedy its inability to perform to the
extent its inability to perform is the direct result of the Force Majeure event with all reasonable dispatch.
D. Obligations pursuant to the Agreement that arose before the occurrence of a Force
Majeure event, causing the suspension of performance, shall not be excused as a result of such
occurrence unless such occurrence makes such performance not reasonably possible. The obligation
to pay money in a timely manner for obligations and liabilities which matured prior to the occurrence of
a Force Majeure event shall not be subject to the Force Majeure provisions.
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E. Notwithstanding any other provision to the contrary herein, in the event of a Force
Majeure occurrence, the City may, at the sole discretion of the City Manager, suspend the City's
payment obligations under the Agreement, and may take such action without regard to the notice
requirements herein. Additionally, in the event that an event of Force Majeure delays a party's
performance under the Agreement for a time period greater than thirty (30) days, the City may, at the
sole discretion of the City Manager, terminate the Agreement on a given date, by giving written notice
to Grantee of such termination. If the Agreement is terminated pursuant to this section, Grantee shall
be paid for any Services satisfactorily performed up to the date of termination: following which the City
shall be discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this
Agreement. In no event will any condition of Force Majeure extend this Agreement beyond its stated
term.
32. GRANTEE'S COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAWS: Grantee agrees
to comply with Section 787.06, Florida Statutes, as may be amended from time to time, and has
executed the Anti-Human Trafficking Affidavit, containing the certification of compliance with anti-human
trafficking laws, as required by Section 787.06(13), Florida Statutes, a copy of which is attached hereto
as Exhibit 8 and incorporated herein.
33. PROHIBITION ON CONTRACTING WITH A BUSINESS ENGAGING IN A BOYCOTT:
Grantee warrants and represents that it is not currently engaged in, and will not engage in, a boycott,
as defined in Section 2-375 of the City Code. In accordance with Section 2-375.1(2)(a) of the City
Code, Grantee hereby certifies that Grantee is not currently engaged in, and for the duration of the
Agreement, will not engage in a boycott of Israel.
34. PROHIBITION ON CONTRACTING WITH AN INDIVIDUAL OR ENTITY WHICH HAS
PERFORMED SERVICES FOR COMPENSATION TO A CANDIDATE FOR CITY ELECTED OFFICE:
Grantee warrants and represents that, within two (2)years prior to the Effective Date, Grantee has not
received compensation for services performed for a candidate for City elected office, as contemplated
by the prohibitions and exceptions of Section 2-379 of the City Code.
For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2-379 of
the City Code shall not apply to the following:
A. Any individual or entity that provides goods to a candidate for office.
B. Any individual or entity that provides services to a candidate for office if those same
services are regularly performed by the individual or entity in the ordinary course of business for clients
or customers other than candidates for office. This includes, without limitation, banks, telephone or
internet service providers, printing companies, event venues, restaurants, caterers, transportation
providers, and office supply vendors.
C. Any individual or entity which performs licensed professional services (including for
example. legal or accounting services).
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35. PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN
WHEN AN INDIVIDUAL'S PERSONAL IDENTIFYING INFORMATION MAY BE ACCESSED: Grantee
hereby agrees to comply with Section 287.138, Florida Statutes, as may be amended from time to time,
which states that as of January 1, 2024, a governmental entity may not accept a bid on, a proposal for,
or a reply to, or enter into, a contract with an entity which would grant the entity access to an individual's
personal identifying information(PII), unless the entity provides the governmental entity with an affidavit
signed by an officer or representative of the entity under penalty of perjury attesting that the entity does
not meet any of the criteria in Paragraphs 2(a)-(c)of Section 287.138, Florida Statutes: (a) the entity is
owned by a government of a foreign country of concern; (b) the government of a foreign country of
concern has a controlling interest in the entity; or(c) the entity is organized under the laws of or has its
principal place of business in a foreign country of concern(each a"Prohibited Entity"). A foreign country
of concern is defined in Section 287.138(1)(c), Florida Statutes, as may be amended from time to time,
as the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic
People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the
Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign
country of concern. Additionally, beginning July 1,2025, a governmental entity may not extend or renew
a contract with a Prohibited Entity. Grantee warrants and represents that it does not fall within the
definition of a Prohibited Entity, and as such, has caused an authorized representative of Grantee to
execute the "Prohibition Against Contracting with Entities of Foreign Countries of Concern Affidavit",
incorporated herein by reference and attached hereto as Exhibit 9.
36. AFFILIATING AGREEMENT: The City and Miami-Dade County Public Schools entered into
that certain Affiliating Agreement for Services On-Campus dated June 1, 2025 (the "Affiliating
Agreement"), attached hereto as Exhibit 10 and incorporated herein. Grantee hereby confirms it has
reviewed the Affiliating Agreement. Grantee shall comply with the terms and conditions of the Affiliating
Agreement while on Miami-Dade County Public School premises (if applicable) and similar terms and
conditions as may be required by any private and charter schools.
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EXHIBIT 1
PROJECT DESCRIPTION AND
GENERAL PROJECT TIMELINE
BACKGROUND/DESCRIPTION OF NEED
At the May 24, 2023 Finance and Economic Resiliency Committee meeting, members unanimously
supported the allocation of a S10,000 grant for art education at Miami Beach Fienberg Fisher K-8 for
the 2023-24 school year. At the December 14, 2022 City of Miami Beach Commission meeting, the
Commission approved the referral to the Finance and Economic Resiliency Committee by
Commissioner Kristin Rosen Gonzalez to discuss a S10,000 grant for Miami Beach Fienberg Fisher K-
8 after-school enrichment.
After follow-up discussions with the Commissioner's Office, the request by Sunflower Society to provide
art education at Miami Beach Fienberg Fisher K-8 may best be accomplished through a direct
partnership with the Winsome Art Program. The Winsome Art Program provides the art teachers,
curriculum, and supplies for the art education historically supported by Sunflower Society.
PROGRAM DESCRIPTION
Winsome Designs in Miami provides unique art classes which foster creativity, reduce stress, and
embrace wellness through mindful art experiences.
Funds under this grant will be used to support the Sunflower Society's free after-school art classes at
Miami Beach Fienberg Fisher K-8 Center promoting the use of recycled materials and helping students
to learn about conserving the environment. Examples include reducing their environmental footprint and
promoting sustainable behaviors including energy and water conservation, waste reduction and
recycling.
This year's program theme is Art Explorer: Creating Worlds with Mixed Media
LOCATION
Miami Beach Fienberg-Fisher K-8 Center. 1420 Washington Ave Miami Beach, FL 33139
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GRANT ACTIVITIES
Activity Activity Description Description of Service Recipients No. Service
Name Recipients
A 10-week per semester after-
Fabric, paper, Nature items to school journey where students Up to 30
Discover inspire curiosity&creativity become creative explorers using students per
texture mixed media to sculpt their own semester
imaginative world.
A 10-week per semester after-
Paint, tissues, magazine school journey where students Up to 30
Color cutouts inspired by global art become creative explorers using students per
Collage forms mixed media to sculpt their own semester
Magic imaginative world.
A 10-week per semester after-
Surreal mixed media inspired school journey where students Up to 30
Dreamscape by dreams become creative explorers using students per
mixed media to sculpt their own semester
imaginative world.
A 10-week per semester after:-
Build Cityscapes with school journey where students Up to 30
City of the cardboard and paint become creative explorers using students per
future mixed media to sculpt their own semester
imaginative world.
A 10-week per semester after-
Using clay, wire and found school journey where students Up to 30
Sculpt it object become creative explorers using students per
small mixed media to sculpt their own semester
imaginative world.
A culminating celebration of
10 weeks of imagination and Up to 30
Gallery day inspiration that expresses Transforming artworks into an students per
their unique art perspectives immersive showcase, where each semester
student's work tell a story of growth
GOALS/OUTCOMES
Outcome Measure Target Reporting Deadline
To enhance creative Pre/Post student self- Students show
expression, visual literacy, assessment with increased
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and confidence through instructor observation confidence and
exploratory art-making with and guidance engagement and Quarterly
mixed media participation in
final exhibit event.
STAFFING
Position Title Description/Responsibili Budget Level 2 M-DCPS
ties to Grant Program Description Backgrou CONTRACTOR/VEND
nd OR BADGE— Exp
Cleared — Date CITY ISSUED ID
Exp date BADGE FOR
PRIVATE/CHARTER
SCHOOLS
Designs and delivers
mixed media arts To be Vendor to provide a
curriculum for 16-week In-house/W- completed scan of their M-DCPS
program (Tues/Thurs); 2 Personnel: upon the Contractor Badge
Lead Art Instructor leads instruction and oAdministrati
execution upon the execution of
manages student of this this agreement and
engagement and i agreemen their confirmed Level 2
• oversees the final t eligibility
student reflections
Vendor to provide a
Assists lead artist with To be scan of their M-DCPS
setup/cleanup, student In-house/W- completed Contractor Badge
Assistant Teaching support, materials and 2 Personnel: upon the upon the execution of
Artistic
Artist documentation. Support execution this agreement and
Gallery Day of this their confirmed Level 2
agreemen eligibility
Vendor to provide a
Communicates with 1099 To be scan of their M-DCPS
Program lead Artist on contractors: completed Contractor Badge
Artistic
Support/Administrat curriculum, tracks fees/service upon the upon the execution of
ion attendance, manages s execution this agreement and
supplies and support I of this their confirmed Level 2
event logistics agreemen eligibility
I t
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GENERAL PROJECT TIMELINE
OVERVIEW
Afterschool Enrichment Program for Miami Beach Fienberg Fisher K-8 Center students.
Schedule:
Thursdays - Miami Beach Fienberg Fisher K-8 Center(3:15pm —4:15pm)
Fall 2025 Semester Dates: October 7, 2025 — December 18, 2025
Spring 2026 Semester Date: February 3, 2026 —April 16, 2026
'Each Semester is 10 weeks/ 1 Day a Week on Thursdays @ FFK-8)
PROGRAM DATES:
Fall 2025 Semester Dates (10 weeks) Spring 2026 Semester Dates (10 weeks)
Week 1: October 7-9 Week 1: February 3-5
Week 2: October 14-16 Week 2: February 10-12
Week 3: October 21-23 Week 3: February 17-19
Week 4: October 28-30 Week 4: February 24-26
Week 5: November 4-6 Week 5: March 3-5
Week 6: November 11-13 Week 6: March 10-12
November 11 - Veterans Day Week 7: March 17-19
Week 7: November 18-20 Spring Break
Fall Break Week 8: March 31-April 2
Week 8: December 2-4 Week 9: April 7-9
Week 9: December 9-11 Week 10: April 14-16
Week 10: December 16-18
Winter Break
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EXHIBIT 2
PROJECT BUDGET
Organization Name: Winsome Designs, Inc.
Number of Classes/Interactions: 10 per semester
Budget Line Item Description Project Budget
In-house/W-2 Personnel: Program coordinator's duties:
Administration attendance, communication, reporting, $2,000
(Coordinator) event support-$1000fIat fee per
semester
In-house/W-2 Personnel:
Artistic Assistant Teaching Artist- 40hrs @ $2,400
JAssistant Teaching) $30/hr-$1,200 per semester
1099 contractors: Artistic
fees/services I Lead Teaching Artist 20/hrs @ $60/hr $1,200
1099 contractors/Fees: !
Technical N/A N/A
Travel N/A N/A
Supplies/materials/Printing: Mixed media art supplies (paper, paint,
Consumable (_City to glue, collage, markers, clay, etc);
purchase; or x Grantee to printing for Gallery day (signs, $3,800
purchase. certificates, labels)
Supplies/materials: Non- Shared tools: scissors, glue, guns,
Consumable brushes,storage bins(reusable in future $600
programs)
License Fees (tech software,
image licenses, copyrighted N/A N/A
curriculum)
Personal Protection
Equipment N/A N/A
TOTAL $10,000
/'1os
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EXHIBIT 3
CITY OF MIAMI BEACH
GRANT QUARTERLY STATUS REPORT FORM
GRANT PROJECT No.:
GRANTEE NAME:
GRANTEE ADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
E-MAIL ADDRESS:
REPORT PERIOD:
O Oct. 1 - Dec. 31 Jan. 1 —Mar. 31 0 Apr. 1 —Jun. 30 C Jul. 1 -Sept.30
Due Jan. 15 Due Ap. 15 Due Jul. 15 Due Oct. 15
GOALS/OUTCOMES.
Outcome Measure Target Accomplishments
To-Date
PROBLEM ENCOUNTERED:
OTHER NOTABLE ITEMS:
Grantee
Report Prepared By:
Name Signature/Date
City of Miami Beach
Report Reviewed By:
-------- --------- ----Name Signature/Date
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EXHIBIT 4
CITY OF MIAMI BEACH
GRANT REIMBURSEMENT REQUEST FORM
GRANT PROJECT No.:
GRANTEE NAME:
GRANTEE ADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
E-MAIL ADDRESS:
REQUEST No.
Amount of Assistance:
Less Previous Total Disbursements:
Balance Available:
Funds Requested This
Disbursement:
Certification of Payment: I certify that the above expenses were necessary and reasonable for
the completion of the Project and in accordance with this Agreement. I further warrant and
represent that these expenses have not been, and will not be, covered by any other third party
funding source, including under any other separate agreement between the City and Grantee.
Grantee
Report Prepared By:
Name Signature/Date
City of Miami Beach
Report Reviewed By:
Name Signature/Date
Page 26
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EXHIBIT 4.1
SMARTSHEET REIMBURSEMENT GUIDELINES
Please use your unique Smartsheet form to submit all eligible expenses for reimbursement. Be sure to
provide all required information and attach supporting documentation for timely processing.
Follow these instructions to accurately complete your reimbursement request.
d KEEP IN MIND:
The City's fiscal year runs from October
. a 1st to September 30th.
"ob.0 Oine.w.M.+ww a MOO Parr...• Q1 (Oct 1 -Dec 31}
r<M1.pr/y<ne.dr both.•«iKen..nrStV1 hoof of'Of. Q2(Jan 1 -Mar 31)
Q3(Apr 1 -Jun 30)
1...: -„,,, --,::.aorna Ne• Q4(Jut 1-Sep 30)
„<Iw w•
.,Caf
...d the molar/a fndn'a.<,.un.load u.d•N nur.c,an<,awn de wit Or uba
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1, Reporting Period:
• Click the "Select"dropdown menu.
Choose the relevant reporting period for your expense from the options provided. This
usually refers to the month or quarter when the expense occurred or when you are
submitting it.
2. Category:
Click the "Select"dropdown menu.
Choose the appropriate category that best describes your expense.
3. Date: I IMPORTANT. Ensure this date faits
Click on the calendar icon or the date field. 1 within the "Reporting Period" you
Select the specific date when the expense occur; selected in Step 1.
4. Merchant/Payee:In the text field, enter the name of the business or person from whom you made the
purchase or to whom you paid money. For example, "Amazon," "Jane Smith "Office
Depot" etc.
5. Amount Claimed:
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In the text field, enter the exact monetary amount you are claiming for reimbursement.
Do not include currency symbols (like "S") and enter only the numerical value (e.g.
25.50).
6. Upload Receipt/Invoice/Stub & Proof of Payment:
This is a crucial step. You need to provide documentation for your expense.
You have two options:
• Drag and drop files here: Locate your digital receipt(s), invoice(s), stub(s), or
proof of payment on your computer and drag them directly into the dotted box
area.
• Browse files: Click on "browse files" to open a file explorer window. Navigate to
where your files are saved, select them, and click"Open" or"Upload."
IMPORTANT: Ensure you upload both a receipt/invoice/stub and proof of
• payment(if separate, like a credit card statement showing the transaction)
for each expense, as stated on the form.
• A proper invoice from a service provider MUST include: Unique Invoice Number,
Full Legal Name/Professional Business Name (if applicable), Address, Contact
Details,Transaction date, Itemized description of services, Unit rate(e.g. $/hour),
Line-item total, Total amount due.
• Every expense must be accompanied by proof of payment with the specific debit
entry highlighted for verification.
Accepted Proofs of Payment:
Bank Statement: Showing the deduction for the transaction/expense.
Credit Card Statement: Showing the charge.
Canceled Check: A copy of the front and back of a cleared check.
Payroll Report/Stub: personnel expense submissions must include a clear record
of payment dates and amounts made to employees, along with the relevant bank
statement showing these transactions.
7. Description:
In the large text box, provide a clear and concise description of the expense. Explain
what the expense was for, why it was incurred, and any other relevant details that clarify
its business purpose. For example, "Purchase of cardstock for visual aids"
8. Send me a copy of my responses (Optional):
If you would like to receive an email copy of your submitted form for your records, check
this box.
9. Submit:
c. Once you have reviewed all the fields and ensured all information is accurate and
complete, click the "Submit" button to send your reimbursement request.
Page 28
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EXHIBIT 5
SUPPLIES AND EQUIPMENT
ORDERING, DELIVERY& RETURN GUIDELINES
This Exhibit 5 outlines the terms and conditions for ordering and delivery of Supplies and Equipment
between the City and Grantee.
If, pursuant to the Purchase Order, the City has elected to directly purchase Supplies
and Equipment under this Agreement, Grantee shall comply with the following:
Supply List Submission: Grantee must send a comprehensive list of all Supplies and Equipment
needed for the upcoming school year to the Education and Performance Initiatives Division ("EPI")
between October 1st and October 15th of each calendar year. This list must accompany each item with
a description indicating its color, size, type, number, and include a purchase link when available.
Bulk Ordering Period: EPI will place bulk orders for most Supplies and Equipment between October
15 and October 30. provided Grantee selects their supplies from the City approved vendor list.
Delivery Timeline: All bulk orders placed within the specified period will be delivered to the Grantee on
or after November 1st of the same calendar year, unless delayed by delivery services.
Partner Responsibilities: Upon delivery, Grantee shall be solely responsible for:
- Receiving: accepting delivery of all ordered Supplies and Equipment.
• Counting: accurately counting and verifying the quantity of all items received against the packing
slip or order list.
• Inspection: thoroughly inspecting all received items for any damage, defects, or malfunctions.
• Reporting Discrepancies: Grantee must report any missing, broken, malfunctioning,or otherwise
incomplete items in an order to ER within fifteen (15) calendar days of the delivery date. Such
reports must be made in writing to education(a@miamibeachfl.gov and
nazarethduartecmiamibeachfl.qov.
Returns Process: If a return is necessary due to damage, incorrect items, or other valid reasons, the
Grantee is responsible for initiating the process within 15 calendar days of receipt.The process include
the following: (1) Grantee shall request a return from EPI, providing specific details about the item(s)
and reason for return,(2)once the return is approved by EPI,Grantee is then responsible for packaging
the items securely and sending them back directly to the supplier as instructed.
Receipt Confirmation: Within five (5) days of receipt of any Supplies and Equipment, Grantee shall
email all packing slips, organized by date, as a single PDF file to educationmiamibeachfl.qov and
nazarethduarte a-miamibeachfl.qov. In instances where a physical packing slip is unavailable, Grantee
shall provide an email confirmation of product receipt matching the invoice details.
Limitation of Liability: The City will not be liable for any missing, broken, malfunctioning, or otherwise
incomplete items in an order if Grantee fails to report such discrepancies within the fifteen(15)calendar
day period as specified above.
II. If, pursuant to the Purchase Order, Grantee will be purchasing Supplies and Equipment
directly, the Grantee shall comply with the following:
Ordering:Grantee shall timely order all Supplies and Equipment needed for the upcoming school year.
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Partner Responsibilities: Upon delivery, Grantee shall be solely responsible for:
• Receiving: accepting delivery of all ordered Supplies and Equipment.
• Counting:accurately counting and verifying the quantity of all items received against the packing
slip or order list.
• Inspection: thoroughly inspecting all received items for any damage, defects, or malfunctions.
• Processing returns: processing any returns.
Reimbursement: Reimbursement for Supplies and Equipment is contingent upon receipt of both the
invoice or receipt and the applicable proof of payment as outlined in Section 6 of Exhibit 4.1 (Accepted
Proofs of Payment).
Page 30
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EXHIBIT 6
COMMERCIAL GENERAL LIABILITY INSURANCE CERTIFICATE
(to be attached)
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ACO CERTIFICATE OF LIABILITY INSURANCE DATE(MMIODIYYYY)
`� 09/05/2025
- THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORM TEON ONLY AND COWERS NO Itla-WTS UPON-THE CERTIFIC Tfl-IOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(1es) must have ADDITIONAL INSURED provisions or be
endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A
statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTAer
PRODUCER NAME:
Hiscox Inc. PHONE g.�t: (888)202-3007 F
5 Concourse Parkway No):
E-MAIL cOntect®hIscox.com-
Suite 2150 ADDRESS: —
Atlanta GA,30328 INsuRERJ5)AFFORDING COVERAGE NAIC•
INSURER A: Hiscox Insurance Company Inc 10200
INSURED INSURER B:
Winsome Designs INSURER C:
1190 NE 86th Street
Miami,FL 33138 INSURER 0:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
AWL SUER POLICY EFF I POLICY EXP
I,L SR TYPE OF INSURANCE wan enro POLICY NUMBER (MMIDD/YYYYI IMINOOIYYYY)4 LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE s 2,000,000
DAMAGETORENTED 100 000
CLAIM'S-MACE _x
OCCUR PREMISES(Ea oo unrOsa S) S
MED EXP(Any one parson) S 5,000
A - Y Y P100.114.932.8 02/22/2025 02/22/2026 PERSONAL a AD/INJURY $ 2.000,000
GERI-AGGREGATE UMYT APPLIES PER: GENERAL AGGREGATE S 2.000,000
^
II X S POLICY❑JFECa& 7 LOC PRODUCTS-COMPIOP AGG S SIT Gen.I5199.
OTHER S
AUTOMOBILELIABIUTY EOMBBIINNEODISINGLE LIMIT i-S
istiki
ANY AUTO BODILY INJURY(Per person) S
ALL OWNED SCHEDULED BODILY INJURY(Per accident) S
AUTOS AUTNONOOWNEO PROPERTY DAMAGE S
{HIRED AUTOS AUTOS aLP.r __i_jo n11 -
I _ S
UMBRELLA LIAR OCCUR EACH OCCURRENCE S
EXCESS LIAR 1 CLAIMS-MADE AGGREGATE S
j DEO RETENTION S S
I WORKERS COMPENSATION PERRUTE I I RI-
'AND EMPLOYERS'UABIUTY YIN
ANYPROPRIETOR/PARTNERIEXECUTIVE NrA E.L.EACH ACCIDENT S
OFFICER/MEMBER EXCLUDED? El
(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE:S
If Yes.descnbo undo
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 1 S
A Professional Liability Y P100.113.565.8 02/22/2025 02/22/2026 Each Claim:S t,000,000
Aggrogalo'S 1.000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IACORD 101,Additional Remarks Schedule,may be attached If more space Is required)
City of Miami Beach do HR Department/Risk Management Division are an additional insured waiver of subrogation attached
CERTIFICATE HOLDER CANCELLATION
City of Miami Beach Go Exigis Insurance Compliance Services
P.O.Sox 947 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Murrieta,CA 92564 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
L Q 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:D98E6666-CEDA-47D6-B4B2-B54FAFDF6916
ACORD DATE(MIWODlYYYY)
CERTIFICATE OF PROPERTY INSURANCE 09/05/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
PRODUCER CONTACT
NAME:
Hiscox Inc. PHONE 844-357-0403 FAX
5 Concourse Parkway E C No.EaU [AIc,No)_
Suite 2150 ADDREss: contact@hiscox,com
Atlanta GA,30328 PRODUCER
GU3TOMER ID:
INSURER(S)AFFORDING COVERAGE NAIC
INSURED INSURER A: Hiscox Insurance Company Inc. 10200
Winsome Designs INSURER B:
1190 NE 86th Street
Miami.FL 33138 INSURERC:
INSURER D:
INSURER E:
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
LOCATION OF PREMISES!DESCRIPTION OF PROPERTY(Attach ACORD 101.Additional Remarks Schedule,if more space is required)
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION COVERED PROPERTY LIMITS
LTR DATE(MMIDDIYYYY) DATE(MMIODIYYYY)
I PROPERTY BUILDING $
CAUSES OF LOSS DEDUCTIBLES X PERSONAL PROPERTY S $5.000
BUIEING
BASIC BUSINESS INCOME S
BROAD P100.114.932.8 02/22J2025 02/22/2026 — EXTRA EXPENSE
CONTENTS S
A X SPECIAL $500 RENTAL VALUE S
EARTHQUAKE BLANKET BUILDING S
WINO BLANKET PERS PROP S
FLOOD BLANKET BLDG A PP $
_ S
S
INLAND MARINE TYPE OF POLICY S
CAUSES OF LOSS S _
NAMED PERILS POLICY NUMBER S
S
CRME S
TYPE OF POLICY
S
I BOILERS MACHINERY/ S
�--�EQUIPMENT BREAKDOWN
S
S
SPECIAL CONDITIONS I OTHER COVERAGES(ACORD 101.Additional Remarks Schedule,may bo attached if more space Is required)
City of Miami Beach Go HR Department/Risk Management Division are an additional insured waiver of subrogation attached
CERTIFICATE HOLDER CANCELLATION
City of Miami Beach do Exigis Insurance Compliance Services
P.O.Box 947 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Murrieta.CA 92564 THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
1995-2015 ACORD CORPORATION. All rights reserved.
ACORD 24(2016/03) The ACORD name and logo are registered marks of ACORD
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EXHIBIT 7
AUTOMOBILE LIABILITY INSURANCE CERTIFICATE
(to be attached)
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EXHIBIT 8
ANTI-HUMAN TRAFFICKING AFFIDAVIT
In accordance with Section 787.06 (13), Florida Statutes, the undersigned, on behalf of Grantee hereby
attests under penalty of perjury that Grantee does not use coercion for labor or services as defined in
Section 787.06, Florida Statutes, entitled "Human Trafficking".
I understand that I am swearing or affirming under oath to the truthfulness of the claims made in this
affidavit and that the punishment for knowingly making a false statement includes fines and/or
imprisonment.
The undersigned is authorized to execute this affidavit on behalf of Grantee.
GRANTEE:
`V,'�l 0-)t tk- a -('j , a
Name/Title: (Address)
State of F t
County of M «nt - DADE
The foregoing instrument was acknowledged before me by means of lg physical presence or Li online
notarization, this O day of Sti PT>r n-(.l R 202 S by
W %ri soft•E S.30%-sT as of
, a known to m)to be the person
described herein, or who produced as identification, and who
did/did not take an oath.
NOTARY PUBLIC:
(Signature) Anne.MerieTrkun
" kx Comm.:M203426
Expires:Jan:18,2026
A^"J,a -r R' I R L 5 r A tJ '' � No!aryPublic-Slateof Flopda
(Print Name)
My commission expires: I
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EXHIBIT 9
PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN
AFFIDAVIT
In accordance with Section 287.138, Florida Statutes, incorporated herein by reference, the
undersigned, on behalf of Grantee, hereby attests under penalty of perjury that Grantee does not meet
any of the following criteria in Paragraphs 2(a)-(c) of Section 287.138, Florida Statutes: (a) Grantee is
owned by a government of a foreign country of concern; (b) the government of a foreign country of
concern has a controlling interest in Grantee; or (c) Grantee is organized under the laws of or has its
principal place of business in a foreign country of concern.
I understand that I am swearing or affirming under oath, under penalties of perjury, to the truthfulness
of the claims made in this affidavit and that the punishment for knowingly making a false statement
includes fines and/or imprisonment.
The undersigned is authorized to execute this affidavit on behalf of Grantee.
GRANTEE: �.
G-6V1 , a
Name/Title: (Address)
State of S `-
County of M kt.44 - biLl
The foregoing instrument was acknowledged before me by means oft41 physical presence or O online
notarization, this t O ' day of Sr FY t w t;ti z 202 5_ by
► tis Rotrr as of
,a to to be the
person described herein, or who produced siaentification, and
who did/did not take an oath.
NOTARY PUBLIC:
(Signature)
ANNC. ' PA-ARtt 'VRk .1A'
(Print Name) :�*Y!•v%,
Anne•MarleTrtslan
°� Comm.:HH2O3426
My commission expires: \/! 4/2� ' '�' Ea re
' e, d a;Ja16,2026
Noiiy Slate of Flotida
Page 34
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EXHIBIT 10
AFFILIATING AGREEMENT (M-DCPS IF APPLICABLE
(to be attached)
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RESOLUTION NO. 2023-32686
RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RESCINDING RESOLUTIONS NO. 2016-29660,
2018-30259, 2019-31014, 2020-31481, 2021-31537, 2022-32064, 2022-32139,
2023-32632, RELATING TO THE CITY'S FREE AFTERSCHOOL ENRICHMENT
PROGRAMS AT MIAMI BEACH PUBLIC SCHOOLS AND CONSOLIDATING
ALL OF THE CITY-FUNDED PROGRAMS CREATED BY THE ABOVE
•REFERENCED RESOLUTIONS WITHIN THIS SINGLE AUTHORIZING
RESOLUTION, SUBJECT TO THE FUNDING ALLOCATIONS AUTHORIZED
FOR EACH SCHOOL, AS SPECIFIED IN EXHIBIT A TO THE COMMISSION
MEMORANDUM .ACCOMPANYING THIS RESOLUTION; APPROVING
FUNDING FOR THE ABOVE REFERENCED AFTER SCHOOL PROGRAMS, IN
THE TOTAL AMOUNT OF $122,525.77 FOR FY24 AND EACH YEAR
THEREATER; 'FURTHER, PROVIDING THAT IF ANY SCHOOL DOES NOT
UTILIZE ITS ENTIRE ALLOCATION OF FUNDS FOR AN AFTERSCHOOL
PROGRAM APPROVED BY THIS RESOLUTION, THE CITY MANAGER MAY
AUTHORIZE ANY UNSPENT FUNDS FOR THAT SCHOOL TO BE USED FOR
• ANOTHER AFTERSCHOOL PROGRAM AT SUCH SCHOOL, UP TO THE
TOTAL AMOUNT ALLOCATED FOR THAT SCHOOL; ACCEPTING THE
RECOMMENDATION 'OF THE CITY MANAGER AND WAIVING, BY 5/7T"
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, IN
ACCORDANCE WITH SECTION 2-367(E) OF THE CITY CODE, AS TO THE
SELECTION OF ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS
CONTEMPLATED UNDER THIS RESOLUTION, FINDING SUCH WAIVER TO
BE IN THE CITY'S BEST INTEREST; FURTHER, AUTHORIZING THE CITY
CLERK AND CITY MANAGER TO EXECUTE ALL APPLICABLE
AGREEMENTS WITH SERVICE PROVIDERS SELECTED BY THE CITY
MANAGER AND-SCHOOL SITE PRINCIPAL; AND FURTHER AUTHORIZING
THE 'CITY CLERK AND CITY MANAGER TO EXECUTE ANNUAL
AGREEMENTS WITH THE SERVICE PROVIDERS DESCRIBED IN EXHIBIT A
SUBJECT TO AN ANNUAL ALLOCATION OF FUNDS DURING THE CITY'S
ANNUAL BUDGET PROCESS.
WHEREAS, the City of Miami Beach through the Office of Education and Performance
Initiatives provides free afterschool STEM (Science Technology Engineering Mathematics)
enrichment at Miami Beach Fienberg Fisher K-8 and Miami Beach Biscayne Beach Elementary;
and
WHEREAS, on December 14, 2016 Resolution No. 2016-29660 was passed to support a
.partnership with Common Threads programming and an amount not to exceed $ 18,925.77; and
WHEREAS, on April 26, 2017, the City Commission directed staff to survey members of
the community with children in a Miami Beach public school to determine what educational
enhancements were needed, and present findings to the Finance and Citywide Projects
Committee; and
WHEREAS, in May 2017,.the City Administration developed and conducted an education
enhancement survey to gather input on potential enhancements, and received 374 community
responses; and
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WHEREAS, on April 11, 2018, the Mayor and City Commission adopted Resolution No.
2018-30259, approving recommendations made by the Finance and Citywide Projects Committee
("FCWPC")to implement educational enhancements and activities in the City's public schools for
the 2018-2019 school year and subsequent school years including afterschool activities at
Biscayne Beach Elementary School and Miami Beach Fienberg/Fisher K-8 Center, in an amount
not to exceed $60,000; and
WHEREAS, since the April 11, 2018 City Commission meeting, the afterschool
enrichment program was expanded to Miami Beach Senior High School ("MBSHS"), without
increasing the approved funding, in the amount of$60,000; and
WHEREAS, at the October 16, 2019 the City Commission meeting, MBSHS Rock
Ensemble program was added as an afterschool enrichment program in an amount not to exceed
$10,000; and
WHEREAS, on October 16, 2019 the City Mayor and Commission passed Resolution No.
2019-31014 to amend Resolution No.•2018-30259 expanding the scope of afterschool activities
currently funded by the City, in the annual amount of $60,000, to include Miami Beach Senior
High school as a participating school.
WHEREAS; on November 18, 2020 Resolution No. 2020-31481 was passed to amend
Resolution No. 2019-31014 and Resolution No. 2018-30259, in order to expand the scope of
afterschool activities currently funded by the City, in the annual amount of $60,000, to include
Speech and Debate at Miami Beach Senior High School, in an additional amount not to exceed
$3,600.00 per year; and
WHEREAS; on January 13, 2021, Resolution No. 2021-31537 was passed to authorize
the City to accept donations to support the City of Miami Beach afterschool Rock Ensemble
enrichment program, to be utilized by the City of Miami Beach's afterschool enrichment Rock
Ensemble program at Miami Beach Senior High School, and appropriate said donations to the
. City's Education Compact Fund for use exclusively to support the City's Rock Ensemble
afterschool enrichment program; and
WHEREAS; on March 9, 2023 Resolution No. 2022-32064 was passed and adopted to
provide funding for the Miami Beach Senior High School Rock Ensemble afterschool program,
• through a grant to Young Musicians Unite, Inc. for the 2021-22 school year, in an amount not to
exceed $30,000; and authorized the City Manager and City Clerk to execute a grant agreement
for the 2021-22 school year, retroactive to the beginning of the school year (August 23, 2021 );
and further authorized funding for subsequent school years, in an amount not to exceed $30,000
per fiscal year, subject to funding approval during the City's annual budgetary process; and
WHEREAS; on May 4, 2023 Resolution No. 2022-32139 amend Resolution No. 2021-
31537, which authorized the City to accept donations in support of the City of Miami Beach's
afterschool enrichment Rock Ensemble program At Miami Beach Senior High School (the
"Program"); said amendment approving and authorizing Young Musicians Unite, Inc. to accept
donations in support of the Program (in lieu of the City accepting such donations), provided that
all donations made to the Program shall be dedicated for the exclusive use and benefit of the
Program, per the terms of the agreement between the Young Musicians Unite, Inc. and the City;
and
2
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WHEREAS,on June 28,2023 the City Commission approved Resolution No.2023-32632,
a grant In the total amount of$10,000 to the Winsome Bolt Art Program,as part of the Sunflower
Society, to provide art education at Miami Beach Fienberg Fisher K-8 during the 2023-24 school
year and allocated a $10,000 grant for art education programming at Miami Beach Fienberg
Fisher K-8 as part of the City's budget process annually; and
WHEREAS, the unique needs of each participating school make it challenging, if not
impossible, for anyone other than the City's Chief Education Officer, in collaboration with each
appropriate school site principal, to identify the appropriate service provider for each school;and
WHEREAS, each afterschool enrichment class is fundamental in encouraging critical
thinking, sparking creativity, and setting the foundation for a career in growing fields and ensuring
Miami Beach educational enrichment programming is accessible; and,
WHEREAS, as student bodies change, so do the interests of those student bodies,
making it challenging to guarantee the annual use of funds identified for specific programs at
specific schools.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve the rescinding Resolutions No. 2016-29660, 2018-30259, 2019-31014,
2020-31481, 2021-31537, 2022-32064, 2022-32139, 2023-32632 relating to the City's free
afterschool enrichment programs at Miami Beach public schools and consolidating all of the City-
funded programs created by the above referenced resolutions within this single authorizing
resolution, subject to the funding allocations authorized for each school, as specified in Exhibit A
to the Commission Memorandum accompanying this Resolution; approve funding for the above
referenced after school programs, in the total amount of$122,525.77 for FY24 and each year
thereafter; further, provide that if any school does not utilize its entire allocation of funds for an
afterschool program approved by this Resolution, the City Manager may authorize any unspent
funds for that school to be used for another afterschool program at such school, up to the total
• amount allocated for that school; accept the recommendation of the City Manager and waive, by
5/7t vote, the formal competitive bidding requirement, in accordance with Section 2-367(e)of the
City Code, as to the selection of all future afterschool service providers contemplated under this
Resolution, finding such waiver to be in the City's best interest; further, authorize the City Clerk
and City Manager to execute all applicable agreements with service providers selected by the
City Manager and school site principal; and further authorize the City Clerk and City Manager to
execute annual agreements with the service providers described in Exhibit A subject to an annual
allocation of funds during the City's annual budget process.
PASSED and ADOPTED this -70 day of N 2023.
ATTEST:
JUL 2.8 2023 Dan Gelber, Mayor
Rafael E. Granado, City Clerk ,,,,,,, APPROVED AS TO
• P,'...... y FORM&LANGUAGE
& FOR EXECUTION
•
IRcORP03ATEDh
l• cN 20'^�- City Attorney Date
•
3
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Resolutions-C7 I
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: July 26,2023
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, RESCINDING RESOLUTIONS NO. 2016-
29660, 2018-30259, 2019-31014, 2020-31481, 2021-31537, 2022-32064, 2022-
32139, 2023-32632, RELATING TO THE CITY'S FREE AFTERSCHOOL
ENRICHMENT PROGRAMS AT MIAMI BEACH PUBLIC SCHOOLS AND
CONSOLIDATING ALL OF THE CITY-FUNDED PROGRAMS CREATED BY
THE ABOVE REFERENCED RESOLUTIONS WITHIN THIS SINGLE
AUTHORIZING RESOLUTION, SUBJECT TO THE FUNDING
ALLOCATIONS AUTHORIZED FOR EACH SCHOOL, AS SPECIFIED IN
EXHIBIT A TO THE COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION; APPROVING FUNDING FOR THE ABOVE REFERENCED
AFTER SCHOOL PROGRAMS, IN THE TOTAL AMOUNT OF $122,525.77
FOR FY 24 AND EACH YEAR THEREAFTER; FURTHER, PROVIDING
THAT IF ANY SCHOOL DOES NOT UTILIZE ITS ENTIRE ALLOCATION OF
FUNDS FOR AN AFTERSCHOOL PROGRAM APPROVED BY THIS
RESOLUTION, THE CITY MANAGER MAY AUTHORIZE ANY UNSPENT
FUNDS FOR THAT SCHOOL TO BE USED FOR ANOTHER
AFTERSCHOOL PROGRAM AT SUCH SCHOOL, UP TO THE TOTAL
AMOUNT ALLOCATED FOR THAT SCHOOL; ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 517TH
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, IN
ACCORDANCE WITH SECTION 2-367(E) OF THE CITY CODE,AS TO THE
SELECTION OF ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS
CONTEMPLATED UNDER THIS RESOLUTION, FINDING SUCH WAIVER
TO BE IN THE CITY'S BEST INTEREST; FURTHER, AUTHORIZING THE
CITY CLERK AND CITY MANAGER TO EXECUTE ALL APPLICABLE
AGREEMENTS WITH SERVICE PROVIDERS SELECTED BY THE CITY
MANAGER AND SCHOOL SITE PRINCIPAL; AND FURTHER
AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE
ANNUAL AGREEMENTS WITH THE SERVICE PROVIDERS DESCRIBED
IN EXHIBIT A SUBJECT TO AN ANNUAL ALLOCATION OF FUNDS
DURING THE CITY'S ANNUAL BUDGET PROCESS.
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RECOMMENDATION
The Administration recommends that the Mayor and the City Commission authorize the City
to execute annual agreements with service providers as described in Appendix A, subject to
an annual allocation of funds during the City's annual budget process.
BACKGROUND/HtSTQRY
As part of an ongoing effort to enrich the lives of youth in the community, the City of Miami
Beach has launched a free Miami Beach After-School Enrichment Program (ASEP)to three
Miami Beach schools in hopes of improving student self-esteem, providing a positive
environment for kids and inspiring children to build their natural curiosity through hands-on
learning.
The unique needs of each participating school make it challenging to preselect providers
without ongoing collaboration between the City's Chief Education Officer and each
appropriate school site principal annually. Each afterschool enrichment class is fundamental
in encouraging critical thinking, sparking creativity, setting the foundation for a career in
growing fields,and ensuring Miami Beach educational enrichment programming is accessible.
In January 2008, the City of Miami Beach entered into an Education Compact with Miami-
Dade County Public Schools to enhance learning opportunities for youth. The Compact
reflects the desire of the Miami Beach community to support excellence in the City's public
schools and currently addresses and supports the following priority areas: Teacher
Recruitment/Retention; Communication; Parental Involvement/Family Support; Youth and
Community Engagement; Health and Well-Being; Student Achievement; Safety; and
Technology.
On April 15, 2015, the Mayor and the City Commission adopted Resolution No. 2015-28997,
which directed the Administration to expand the Compact to address the following areas:
Early Learning; Extracurricular/Choice Offerings; and Afterschool Programming.
On December 14, 2016, the Mayor and the City Commission adopted Resolution No. 2016-
29660 to support a partnership with Common Threads programming in an amount not to
exceed$ 18,925.77.Common Threads offers youth and families hands-on cooking programs
and nutrition education.
On April 11, 2018, the Mayor and City Commission adopted Resolution No. 2018-30259,
approving recommendations made by the Finance and Citywide Projects Committee ("
FCWPC")to implement educational enhancements and activities in the City's public schools
for the 2018-2019 school year and subsequent school years including afterschool activities at
Biscayne Beach Elementary School and Miami Beach Fienbery(Fisher K-8 Center, in an
amount not to exceed $60,000.
On October 16, 2019 the Mayor and Commission passed Resolution No. 2019-31014 to
amend Resolution No. 2018-30259 expanding the scope of afterschool activities currently
funded by the City, in the annual amount of $60,000, to include Miami Beach Senior High
school as a participating school to support the Miami Beach Senior High School Rock
Ensemble in an amount not to exceed$10,000.
On November 18, 2020 Resolution No. 2020-31481 was passed to amend Resolution No.
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2019-31014 and Resolution No. 2018-30259, in order to expand the scope of afterschool
activities currently funded by the City, in the annual amount of$60,000,to,include Speech and
Debate at Miami Beach Senior High School, in an additional amount not to exceed $3,600.00
per year.
On January 13, 2021, Resolution No. 2021-31537 was passed to authorize the City to accept
donations to support the City of Miami Beach afterschool Rock Ensemble enrichment
program, to be utilized by the City of Miami Beach's afterschool enrichment Rock Ensemble
program at Miami Beach Senior High School, and appropriate the said donations to the City's
Education Compact Fund for use exclusively to support the City's Rock Ensemble
afterschool enrichment program.
On March 9, 2023 Resolution No. 2022-32064 was passed and adopted to provide funding
• for the Miami Beach Senior High School Rock Ensemble afterschool program, through a
grant to Young Musicians Unite, Inc. for the 2021-22 school year, in an amount not to exceed
$30,000; and authorize the City Manager and City Clerk to execute a grant agreement for the
2021-22 school year, retroactive to the beginning of the school year(August 23, 2021 ); and
further authorize funding for subsequent school years, in an amount not to exceed $30,000
per fiscal year, subject to funding approval during the City's annual budgetary process.
At the June 28, 2023, City Commission meeting the City Commission approved Resolution
No. 2023-32632, a grant in the total amount of$10,000 to the Winsome Bolt Art Program, as
part of the Sunflower Society, to provide art education at Miami Beach Fienberg Fisher K-8
during the 2023-24 school year and allocate a$10,000 grant for art education programming at
Miami Beach Fienberg Fisher K-8 as part of the City's budget process annually.
ANALYSIS
The Afterschool program continues to expand and provide enrichment to Miami Beach youth.
By engaging students around the subjects of Science, Technology, Engineering, Art, and
Math, the Afterschool program aims to spark an interest and life-long appreciation of the arts
and sciences in children from an early age.
As student bodies change, so do the interests of those student bodies, making it challenging
to guarantee the annual use of funds identified for specific programs at specific schools.
SUPPORTING SURVEY DATA
49%of residents indicated satisfied or very satisfied with public schools in Miami Beach
FINANCIAL INFORMATION
Funding approved in prior resolutions. No new funding requested. See Appendix A.
Applicable Area
Not Applicable
Is this a"Residents Right Does this item utilize G.O.
to Know"item,pursuant to Bond Funds?
City Code Section 2-14?
No No
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Strategic Connection
Prosperity-Be known for(K-12)educational excellence.
Legislative Tracking
Education and Performance Initiatives
ATTACHMENTS:
Description
o Resolution
o Appendix A-Afterschool Reso Tracker Chart
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EXHIBIT A
Reso No. Title Amount(S) Service Provider
2016-29660 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA, $18,925.77 Common Threads
ACCEPTING THE RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY AFFAIRS
COMMITTEE TO SUPPORT A PARTNERSHIP WITH COMMON THREADS,A NATIONAL NON-PROFIT
ORGANIZATION,WHICH TEACHES CHILDREN,FAMILIES,AND TEACHERS TO COOK FOR A HEAL
THIER LIFE;APPROVING A PARTNERSHIP WITH COMMON THREADS;REFERRING THIS MATTER
TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO IDENTIFY FUNDING FOR A
PARTNERSHIP WITH COMMON THREADS;AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT FOR A PARTNERSHIP WITH COMMON THREADS,AFTER FUNDING APPROVAL,
IN AN AMOUNT NOT TO EXCEED$18,925.77.
2018-30259 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA, 560,000 Selected Annually for Biscayne
ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE Beach Elementary and Miami
TO IMPLEMENT THE FOLLOWING EDUCATIONAL ENHANCEMENTS 1N THE CITY'S PUBLIC Beach fienberg Fisher K-8
SCHOOLS FOR THE 2018-2019 SCHOOL YEAR AND SUBSEQUENT SCHOOL YEARS,SUBJECT TO
APPROVAL OF A BUDGET AMENDMENT FOR FY 2017-2018 AND FUNDING APPROVAL IN EACH
SUBSEQUENT FISCAL YEAR DURING THE CITY'S BUDGETARY PROCESS:(I)AFTERSCHOOL
ACTIVITIES AT BISCAYNE ELEMENTARY SCHOOL AND FIENBERG/FISHER K-8 CENTER,IN AN
AMOUNT NOT TO EXCEED$60,000;(II)READING TUTORS FOR STUDENTS WHO ATTEND SOUTH
POINTE ELEMENTARY SCHOOL NORTH BEACH ELEMENTARY SCHOOL,BISCAYNE ELEMENTARY
SCHOOL,FIENBERG/FISHER K-8 CENTER,AND NAUTILUS MIDDLE SCHOOL IN AN AMOUNT NOT
TO EXCEED$50,000;(III)MATH TUTORS FOR STUDENTS WHO ATTEND NAUTILUS MIDDLE
SCHOOL AND MIAMI BEACH SENIOR HIGH SCHOOL IN AN AMOUNT NOT TO EXCEED$20,000;
(IV)MENTAL HEALTH SERVICE EXPANSION AT SOUTH POINTE ELEMENTARY SCHOOL,NORTH
BEACH ELEMENTARY SCHOOL,BISCAYNE ELEMENTARY SCHOOL FIENBERG/FISHER K-8 CENTER,
AND NAUTILUS MIDDLE SCHOOL,IN AN AMOUNT NOT TO EXCEED$60,000;AND(V)COLLEGE
PREPARATION PROGRAM AND MATERIALS FOR 500 MIAMI BEACH SENIOR HIGH SCHOOL
STUDENTS,IN AN AMOUNT NOT TO EXCEED$12,500;FURTHER,AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE ANY AND ALL REQUIRED AGREEMENTS AND
DOCUMENTS TO IMPLEMENT THE EDUCATIONAL ENHANCEMENTS;FURTHER,AUTHORIZING
THE REDUCTION IN FUNDING,TO AN AMOUNT NOT TO EXCEED$35,000,OF THE VOLUNTARY
PREKINDERGARDEN(VPK)PROGRAM FOR THE 2018-2019 SCHOOL YEAR;AND FURTHER
AUTHORIZING THE CITY MANAGER TO MODIFY AND/OR TERMINATE THE AGREEMENT WITH
THE SCHOOL BOARD OF MIAMI-DADE COUNTY,FLORIDA FOR THE VPK PROGRAM,AS
APPLICABLE.
2019-31014 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Selected Annually
FLORIDA,AMENDING RESOLUTION NO.2018-30259 EXPANDING THE SCOPE OF AFTERSCHOOL
ACTIVITIES CURRENTLY FUNDED BY THE CITY,IN THE ANNUAL AMOUNT OF$60,000,TO
INCLUDE MIAMI BEACH SENIOR HIGH SCHOOL AS A PARTICIPATING SCHOOL.
2020-31481 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, $3,600 Selected Annually for Miami
FLORIDA,AMENDING RESOLUTION NO.2019-31014 AND RESOLUTION NO.2018-30259,IN Beach Sr.High
ORDER TO EXPAND THE SCOPE;OF AFTERSCHOOL ACTIVITIES CURRENTLY FUNDED BY THE CITY,
IN THE ANNUAL AMOUNT OF 560,000,TO INCLUDE SPEECH AND DEBATE AT MIAMI BEACH
SENIOR HIGH SCHOOL,IN AN ADDITIONAL AMOUNT NOT TO EXCEED$3,600 PER YEAR.
2021-31537 A.RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Submitted Annually by Young
FLORIDA,APPROVING AND AUTHORIZING THE CITY TO ACCEPT DONATIONS TO SUPPORT THE Musicians Unite
CITY OF MIAMI BEACH AFTERSCHOOL ROCK ENSEMBLE ENRICHMENT ROGRAM,TO BE UTILIZED
BY THE CITY OF MIAMI BEACH'S AFTERSCHOOL ENRICHMENT ROCK ENSEMBLE PROGRAM AT
MIAMI BEACH SENIOR HIGH SCHOOL,AND APPROPRIATE THE SAID DONATIONS TO THE CITY'S
EDUCATION COMPACT FUND FOR USE EXCLUSIVELY TO SUPPORT THE CITY'S ROCK ENSEMBLE
AFTERSCHOOL ENRICHMENT PROGRAM.
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EXHIBIT A
Reso NO. Title Amount($) Service Provider
2022-32064 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, $30,000 Young Musicians Unite,Inc.
FLORIDA,ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY
COMMITTEE TO PROVIDE FUNDING FOR THE MIAMI BEACH SENIOR HIGH SCHOOL ROCK
ENSEMBLE AFTERSCHOOL PROGRAM,THROUGH A GRANT TO YOUNG MUSICIANS UNITE,INC
FOR THE 2021-22 SCHOOL YEAR,IN AN AMOUNT NOT TO EXCEED$30,000;AND AUTHORIZING
THE CITY MANAGER AND CITY CLERK TO EXECUTE A GRANT AGREEMENT WITH YOUNG
MUSICIANS UNITE,INC,RETROACTIVE TO THE BEGINNING OF THE 2021-2022 SCHOOL YEAR
(AUGUST 23,2021);AND FURTHER AUTHORIZING FUNDING FOR SUBSEQUENT SCHOOL YEARS,
IN AN AMOUNT NOT TO EXCEED$30,000 PER FISCAL YEAR,SUBJECT TO FUNDING APPROVAL
DURING THE CITY'S ANNUAL BUDGETARY PROCESS.
2022-32139 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Submitted Annually by Young
FLORIDA,AMENDING RESOLUTION NO.2021-31537,WHICH AUTHORIZED THE CITY TO ACCEPT Musicians Unite,Inc
DONATIONS IN SUPPORT OF THE CITY OF MIAMI BEACH'S AFTERSCHOOL ENRICHMENT ROCK
ENSEMBLE PROGRAM AT MIAMI BEAC'ri SENIOR HIGH SCHOOL(TH£"PROGRAM"};SAID
AMENDMENT APPROVING AND AUTHORIZING YOUNG MUSICIANS UNITE,INC.TO ACCEPT
DONATIONS IN SUPPORT OF THE PROGRAM(IN LIEU OF THE CITY ACCEPTING SUCH
DONATIONS),PROVIDED THAT ALL DONATIONS MADE TO THE PROGRAM SHALL BE DEDICATED
FOR THE EXCLUSIVE USE AND BENEFIT OF THE PROGRAM,PER THE TERMS OF THE AGREEMENT
BETWEEN THE YOUNG MUSICIANS UNITE,INC.AND THE CITY.
2023-32632 A RESOLUTION OF THE MAYOR ANC)COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA, $10,000 Selected Annually
ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY
COMMITTEE,MADE AT ITS MAY 24,2023 MEETING,AND APPROVING A GRANT IN THE TOTAL
AMOUNT OF$10,000 TO THE WINSOME BOLT ART PROGRAM,AS PART OF THE SUNFLOWER
SOCIETY,TO PROVIDE ART EDUCATION AT MIAMI BEACH FIENBERG FISHER K-8 DURING THE
2023-24 SCHOOL YEAR;AUTHORIZING THE CITY CLERK AND CITY MANAGER.TO EXECUTE THE
CITY'S STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOING;AND DIRECTING
THE ADMINISTRATION TO ALLOCATE A 510,000 GRANT FOR ART EDUCATION PROGRAMMING
AT MIAMI BEACH FIENBERG FISHER'K-8 AS PART OF THE CITY'S BUDGET PROCESS ANNUALLY.
Total Funds for Afterschool Programming:15122,525.77 1
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RESOLUTION NO. 2023-32632
A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE, MADE AT
ITS MAY 24, 2023 MEETING, AND APPROVING A GRANT IN THE
TOTAL AMOUNT OF $10,000 TO THE WINSOME BOLT ART
PROGRAM, AS PART OF THE SUNFLOWER SOCIETY, TO PROVIDE
ART EDUCATION AT MIAMI BEACH FIENBERG FISHER K-8 DURING
THE 2023-24 SCHOOL YEAR; AUTHORIZING THE CITY CLERK AND
CITY MANAGER TO EXECUTE THE CITY'S STANDARD GRANT
AGREEMENT WITH RESPECT TO THE FOREGOING; AND DIRECTING
THE ADMINISTRATION TO ALLOCATE A $10,000 GRANT FOR ART
EDUCATION PROGRAMMING AT MIAMI BEACH FIENBERG FISHER K-
8 AS PART OF THE CITY'S BUDGET PROCESS ANNUALLY.
WHEREAS, on April 11, 2018, the Mayor and City Commission adopted
Resolution No. 2018-30259, approving recommendations made by the FCWPC to
implement free afterschool activities at Biscayne Elementary School and Fienberg/Fisher
K-8 Center; and
WHEREAS, the City of Miami Beach through the Office of Education and
Performance Initiatives provides free afterschool STEM (Science Technology
Engineering Mathematics)enrichment at Miami Beach Fienberg Fisher K-8 and Biscayne
Beach Elementary; and
WHEREAS, historically, free afterschool enrichment at both Miami Beach
Fienberg Fisher K-8 and Biscayne Beach Elementary has been provided successfully to
students at these public schools; and
WHEREAS,the Sunflower Society was founded in 1971, as a non-profit charitable
organization dedicated to helping children, families and individuals who have special
needs; and
WHEREAS, funds approved will support Sunflower Society's free after-school art
classes at Miami Beach Fienberg Fisher K-8 Center for the art teachers through Winsome
Bolt's Winsome Art Program for the 2023-2024 school year; and
WHEREAS, at the December 14, 2022 City of Miami Beach Commission meeting,
the Commission approved the referral to the Finance and Economic Resiliency
Committee to discuss a $10,000 grant for Miami Beach Fienberg Fisher K-8 after-school
enrichment; and
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WHEREAS, at the May 24, 2023 Finance and Economic Resiliency Committee
meeting, the Committee members unanimously supported the allocation of a $10,000
grant for art.education at Miami Beach Fienberg Fisher K-8 for the 2023-24 school year.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Finance and Economic Resiliency
Committee, made at its May 24, 2023 meeting, and approve a grant in the total amount
of$10,000 to the Winsome Bolt Art Program, as part of the Sunflower Society, to provide
art education at Miami Beach Fienberg Fisher K-8 during the 2023-24 school year;
authorize the City Clerk and City Manager to execute the City's standard grant agreement
• with respect to the foregoing; and direct the Administration to allocate a $10,000 grant for
art education programming at Miami Beach Fienberg Fisher K-8 as part of the City's
budget process annually.
PASSED and ADOPTED this 0, day of Iun� , 2023.
ATTEST:
l�l _ �. 2C23 Dan Gelber, Mayor
•
Rafael E. Granada, City Clerk
- ti'' ,
• Sponsored by Commissioner Kristen Rosen Gonzalez , ,
:IHCORP ORA ED
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTT,IOON
(Thr
City Attorney Date •
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Resolutions-C7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak,City Manager
DATE: June 28,2023
SUBJECT:A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND ECONOMIC RESILIENCY COMMITTEE, MADE AT ITS MAY
24, 2023 MEETING, AND ALLOCATING A GRANT IN THE TOTAL AMOUNT
OF $10,000 TO THE WINSOME BOLT ART PROGRAM AS PART OF THE
SUNFLOWER SOCIETY,TO PROVIDE ART EDUCATION AT MIAMI BEACH
FIENBERG FISHER K-8 DURING THE 2023-24 SCHOOL YEAR; AND
FURTHER, AUTHORIZING THE CITY CLERK AND CITY MANAGER TO
EXECUTE THE CITY'S STANDARD GRANTAGREEMENT WITH RESPECT
TO THE FOREGOING; AND FURTHER, DIRECTING THE CITY
ADMINISTRATION TO ALLOCATE A $10,000 GRANT FOR ART
EDUCATION AS PART OF THE CITY'S ANNUAL BUDGET PROCESS
ANNUALLY.
RECOMMENDATION
The Administration will be submitting a budget amendment at the June 2023 Commission
meeting to amend the FY2023 budget to support art education at Miami Beach Fienberg Fisher
K-8 to ensure programming begins in the 2023-24 school year.
BACKGROUND/HISTORY
At the May 24, 2023 Finance and Economic Resiliency Committee meeting, members
unanimously supported the allocation of a $10,000 grant for art education at Miami Beach
Fienberg Fisher K-8 for the 2023-24 school year with direction to also send a budget
amendment to the June 2023 Commission meeting. At the December 14, 2022 City of Miami
Beach Commission meeting, the Commission approved the referral to the Finance and Economic
Resiliency Committee by Corrrrissioner Kristin Rosen Gonzalez to discuss a $10,000 grant for
Miami Beach Fienberg Fisher K-8 after-school enrichment.
After follow-up discussions with the Commissioner's Office, the request by Sunflower Society
to provide art education at Miami Beach Fienberg Fisher K-8 may best be accomplished
through a direct partnership with the Winsome Art Program. The Winsome Art Program
provides the art teachers, curriculum,and supplies for the art education historically supported by
Sunflower Society.
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ANALYSIS
Per Resolution 2018-30259, the City of Miami Beach through the Office of Education and
Performance Initiatives provides free afterschool STEM (Science Technology Engineering
Mathematics)enrichment at Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary
in partnership with FROST Science and Florida International University (FIU). FROST
Science provides two days of afterschool programming each semester including classes on
Inventive Engineering and Playing with Physics. FIU provides three days of afterschool
programming in the Exploration of Science. Science Exploration topics include methods for
analyzing DNA, engineering air-propelled rockets, marine and animal camera rigs, examining
plankton species, microplastics and more.
Historically,free afterschool enrichment at both Miami Beach Fienberg Fisher K-8 and Biscayne
Beach Elementary has been provided successfully to students at these public schools.
The Sunflower Society was founded in 1971, as a non-profit charitable organization dedicated
to helping children, families and individuals who have special needs. Recently the focus of the
programs has been on after-school folk art that includes green art for a green community and
environmental education to teach children and youth to recycle materials, plant seeds in school
and community gardens, and teach children to conserve water by painting rain barrels. The
children and youth incorporate the concepts of a green community by creating art from materials
that would otherwise become waste and build robots and models of green cities of the future in
an annual art exhibit at the Miami Beach Botanical Garden.Activities proposed are painting and
design for rain barrels, flowerpots, and recycle bins. In addition,the children will create puppets
and story lines for puppet shows, a comic book with characters and a collection of stories about
children and how they save our planet from pollution and waste.
Funds are being requested to support Sunflower Societys free after school art classes at
Miami Beach Fienberg Fisher K-8 Center promoting the use of recycled materials and helping
students to learn about conserving the environment. Examples include reducing their
environmental footprint and promoting sustainable behaviors including energy and water
conservation, waste reduction and recycling. The funds requested for Fall 2023 will pay for the
art teachers through Winsome Bolt's Winsome Art Program.
There are two art instructors and volunteer assistants. The art teachers are Winsome Bolt and
Denise Marlow who have been involved with Sunflower Society for the past fifteen years.
Winsome Bolt is a folk artist with experience in the private sector as well as in the community
setting. In 1986 she became director of Jet Silk Screen and designed interiors for clients such
as Aussie Rags in Bal Harbor, Luke Campbell, Jackson Memorial Hospital, and the sports
department of the Miami-Dade School system. Denise Marlow is a self-taught folk artist that
specializes in wood and metal cuttings. Her experience in community programs include the
Center for Family and Child Enrichment instructing young ladies in a group home to tap into their
emotions through art.
A direct partnership with the Winsome Art Program supported by the Sunflower Society will
allow Miami Beach youth attending Miami Beach Fienberg Fisher K-8 access to free art
classes.
SUPPORTING SURVEY DATA
49%of residents are satisfied and extremely satisfied with public schools in Miami Beach
Page 342 of 1808
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FINANCIAL.INFORMATION
• FY2023: $10,000
FY 2024: $10,000 annually
Applicable Area
Not Applicable
Is this a"Residents Right Does this item utilize G.O.
to Know" item.pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Prosperity-Be known for(K-12)educational excellence.
Legislative Tracking
Education and Performance Initiatives
Sponsor
Commissioner Kristen Rosen Gonzalez
Page 343 of 1808
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EDUCATION AND ECONOMIC ACCESS —
OEc f_ . AFFILIATING AGREEMENT
1450 NE 2nd Avenue, Suite 428, Miami, Florida 33132
Ph: (305)995-1307
Affiliating Agreement for:
CITY OF MIAMI BEACH
SCHOOL(S): Miami Beach FienbergiFisher K-8 Center, Biscayne Beach Elementary
8/20/25 - VENDOR
Date Signed Off: Name of the individual that signed the agreement
9/10/25 - CENTER PRINCIPAL(s)
Date Signed Off: • List all principals on the agreement
REGION OFFICE DESIGNEE
9/10/25 • Mr. Manuel S. Garcia, Central Region Director
Date Signed Off: . Ms. Miriam Stewart, North Region Director
Digda7lyaignrdtyEiixabelAL •• Ms. Robin Atkins, South Region Director
Sulu
lncalbn-Otfce d RettAnd
Benefit rManagemenl MS. ELIZABETH L. SOTO
Dec 202 S 09..100.4 J'22.04'00'
Sign/Initial & Date Risk Compliance Coordinator
9112-Risk&Benefits Management
Digitally signed by Karla Cejas
Karla C e j as Date:2025.09.12 12:04:40
-0400 ASSOCIATE GENERAL COUNSEL
Sign/Initial & Date 9014-Office of The General Counsel
/,r'l,/rt fro sp. 9/10/2025 DR. LINDA A.AMICA-ROBERTS
t•*�1 " ' tote Assistant Superintendent
9044-Office of Education and Economic Access
, I�s f�5
y —1 DR. MICHAEL LEWIS (or Designee)
Sign/Initial & Date Deputy Superintendent
9714-School Leadership and Performance
DR. JOSE L. DOTRES(or Designee)
Sign/Initial& Date 9011 -Superintendent of Schools
For any clarifications/questions/concerns,please contact:
Ms. Daphne Saint-Preux
dselntpreuxs.dadeschools.net
305-995-4759
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'I'IIE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA
AFFILIATING AGREEMENT FOR SERVICES
AT
El ON-CAMPUS
0 OFF-CAMPUS
Instructions: Complete this form for agreements between Miami-Dade County Public Schools,public
agencies and private businesses to offer educational programs.
This Affiliating Agreement is entered into on this as of 14 day of At gust ,20 25 by and
Between City of Miami Beach , 1700 Convention Center Dr.
Name of-Organization Addtcss
Mi amBeach.FL 33139 ,hereinafter referred to as the Organization and The School Board of Miami-
(nyiSWteU.ipCnc!c
Dade County,Florida,hereinafter referred to as School Board forms Fleeberg Fisher K-BIBiscayne Beach Elementary .
Distnci Sc'nnol(S)/Dcp.rtmont
TERMS OF AGREEMENT
The agreement shall commence on 10/12025 and shall terminate on 6/5/2026 .In
the event of an issue involving health, safety or welfare of Program participants, The School Board may
terminate the Agreement immediately.
Will Student Data be shared with Organization? LI Yes wl No
School Years which data will be shared: N/A . In the event the
data is not available prior to natural termination of the Agreement this provision, the Data Sharing Exhibit
and the parental consent shall govern the sharing of data and survive the termination of this Agreement.
NATURE OF ORGANIZATION'S SERVICE
This organization recognizes district requirements and the common interest needed to
Imp ement a safe and secure atter school program that prove•es qua I y s u•en ins ruction
ana fa-curncurar activities that inspire T`e p sstcai and Intel ectuai growth of enrolled
stuaestts.IJrogrammtng is provld€d "daCtdi1 a sdFiait 6r staderitglf fides.
ORGANIZATION SCHOOL BOARD OF MIAMI-DADE COUNTY FLORIDA
Or.Leslie Rosenfeld.Chief Education Officer Urea A m, Robec(s.PhD. ,Assist*St.oeciaeedeit
Contact Person Contact Person
(305)673 7000 (305)9951307
Phone Number Phone Number
leslierosenleld@miamibeachlt.gov _ lamica(uljdeschoots.nol _ ____�
Email Address Email Address
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Otgwzalwn Name
Page 2 of 8
DESCRIPTION OF WHAT THE SCHOOL BOARD WILL PROVIDE
(See Section 1 of Attachment which is attached hereto and incorporated herein by reference.)
DESCRIPTION OF WHAT THE ORGANIZATION WILL PROVIDE
(See Section 2 of Attachment which is attached hereto and incorporated herein by reference.)
The Organization agrees it shall provide supervision and security for all students participating in their program
and/or who are under the Organization's care throughout the duration of the program. The Organization agrees
the School Board has no responsibility for supervision or care for students throughout the duration of the
program.
If Organization provides services on Campus, Organization shall complete a Facilities Usage Agreement,
available at http:Lllinancialaffairs.dadcschools.net/#!/fullWidth/1667 and provide a copy of the executed
Facilities Usage Agreement to the school site principal prior to beginning performance.
If Organization provides childcare services, including but not limited to before and after-school childcare,
Organization shall complete the Department of Children and Families(DCF)licensing questionnaire,available
at https://www.myflfamilies.com/servicc-programs/child-care/child-care-licensure.shtml, and provide the
school site principal with a copy of DCF's response notifying the Organization of its need(or exemption)for a
DCF childcare license prior to beginning performance.
CANCELLATION
This agreement may be terminated by either party by giving thirty(30)days written notice to the other party.
In the event that a danger to student health, safety or welfare exists,at the sole discretion of the School Board.
this contractual agreement will be terminated immediately.
WRITTEN NOTICE DELIVERY
Any notice required or permitted to be given under this agreement by one party to the other party shall be in
writing and shall be given and deemed to have been given immediately if delivered in person to the recipient's
address set forth in this section or on the date shown on the certificate of receipt if placed in the United States
mail,postage prepaid, by registered or certified mail with return receipt requested, addressed to the receiving
party as set forth below.To the Organization as set forth in page I of this Agreement. As to the School Board
to the Superintendent of Schools,General Counsel,and the contact person as set forth in page 1 to 1450 NE 2
Avenue, Miami,Florida 33132.
INDEMNIFICATION
To the fullest extent permitted by law,the Organization shall indemnify,hold harmless,and defend the School
Board,and its employees("Indemnitces") from and against all claims, liabilities,damages,and losses,arising
out of,resulting from or incidental to Organization's performance under this Agreement or to the extent caused
by negligence,recklessness,or intentional wrongful conduct of the Organization or other persons employed or
utilized by the Organization in the performance of this Agreement. In the event of a third-party claim, the
Organization agrees, at its own expense, and upon written request by the School Board, to defend any suit,
action or demand brought against the School Board on any claim or demand arising out of, resulting from,or
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Organization Name
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incidental to Organization's performance under this Agreement.The remedy provided to the lndemnitees by
this indemnification shall be in addition to and not in lieu of any other remedy available under the Agreement
or otherwise. This indemnification obligation shall not be diminished or limited in any way by any insurance
maintained pursuant to the Agreement otherwise available to the Organization. The provisions of this Section
are intended to require the Organization to furnish the greatest amount of indemnification allowed under Florida
law. To the extent any indemnification requirement contained in this Agreement is deemed to be in violation
of any law,that provision shall be deemed modified so that the Organization shall ho required to furnish the
greatest level of indemnification to the Indenmitees as was intended by the parties hereto. Failure to honor a
request by the School Board for complete indemnification constitutes a material breach of this Agreement and
may result in immediate termination of not only this Agreement, but any and all other Agreements that the
parties may have together, at the sole option of the School Board. If the Organization is a state agency or
subdivision as defined in section 768.28, Florida Statutes, nothing herein shall be construed to extend the
Organization's liability beyond that provided in section 768.28,Florida Statutes.
GOVERNING LAW&VENUE
This agreement shall be construed in accordance with the laws of the State o f Florida.Any dispute with respect
to this agreement is subject to the laws of Florida, venue in Miami-Dade County. Each party shall be
responsible for its own attorney's fees and costs incurred as a result of any action or proceeding under this
agreement.
REGULATIONS&ORDINANCES
'The Organization shall comply with all applicable laws,ordinances,codes,policies,rules and regulations of
the United States Center for Disease Control and Prevention, School Board, Federal, State, and Local
governments for performance of any services under this Agreement.Organization attests it is not owned by
the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal
Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern
does not have a Controlling Interest in the entity.I hereby attest that all services provided to students are free
of charge and will not be billed to parents or guardians or any third party.
DISCLOSURE
DISCLOSURE OF EMPLOYMENT OF CURRENT AND FORMER SCHOOL BOARD
EMPLOYEES
Pursuant to School Board Policy 6460 Business Code of Ethics, which may be accessed at
www.neola.com/miamidade-fl Organizations are required to disclose the names of any of their current and future
employees who serve as agents, principals, subcontractors, employees, or consultants, to work on this
Agreement for the Organization,and who are currently employed or have been employed by the School Board
within the last two (2)years. Such disclosures will be in accordance with current School Board Policies as
listed below.Written approval by the Superintendent for the use of current or former School Board employees
(within the last two years)is mandatory prior to using funds obtain from this Agreement to subsidize the current
or former School Board employee's services.
NAME LIST OF POSITIONS DATES EMPLOYEE HELD POSITION
WA NIA NJA
NIA WA N/A
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Or ini:4*n Name
Page 4 _of 8
DISCLOSURE OF AFFILIATION WITH DISTRICT COMMITTEES,TASK FORCE,ASSOCIATIONS
Organizations entering into an Agreement with School Board must be in conformance with the MDCPS Conflict
of Interest policies available at www.dadeschools.net Organization must disclose the names of any of its
company directors or officers who serve on any School Board Committees,Task Force or Associations. Does
the Finn or any Employee, Agent, or Associate of the Organization (Director's, Officers,etc.) serve or have
served within the past two(2) years on a Miami-Dade County Public Schools District Committee,Task Force,
Association?
ONo OYes If answer is yes please complete the following: Name of Director(s)or Officer(s)
Employee Name Current Firm Name of MDCPS Committee,Task
Title Force
Association
N/A N/A N/A
N/A N/A N/A
FORCE MAJEURE
If,as a result of an act of forte majeure,including without limitation,an act of God,war,internal unrest and
upheaval, hurricane or natural disaster, hurricane warning or hurricane watch issued by the US National
Weather Service,tropical storm watch or tropical storm warning issued by the US National Weather Service,
riot,labor dispute,strike,threat thereof;intervention of a government agency or instrumentality,pandemic,
epidemic, public health emergency, local, state or national emergency declarations, or other occurrence
beyond the reasonable control of either Party,either School Board or Organization is hindered in performing
its obligations hereunder or is thereby rendered unable to perform its obligation hereunder, then, in such
event, that Party shall have the right,upon notifying the other of the occurrence of force majeure as herein
defined,to suspend or postpone performance of the activity until the event of the force majeure has passed.
In the event that either Party is unable to perform for a period in excess of six(6)months at any time after
the commencement date of this Agreement,the other Party may,at its option terminate the Agreement.In the
case that conditions improve and warrant the resumption of activities and deployment of services, School
Board and Organization would have at least one(1)month to coordinate the resumption of activities per this
Agreement and/or will collaborate together to prepare a contingency plan to ensure continuity of services.
CONFIDENTIALITY OF STUDENT RECORDS
Organization understands and agrees that it is subject to all School Board policies relating to the
confidentiality of student information. Organization acknowledges and agrees to comply with the Family
Educational Rights and Privacy Act("FERPA") and all state and federal laws relating to the confidentiality
of student records. If Organization receives student data Organization shall abide by all Data Sharing terms
and conditions attached hereto and incorporated herein.
ACCESS TO RECORDS/FLORIDA'S PUBLIC RECORDS LAWS
Organization understands the broad nature of these laws and agrees to comply with Florida's Public Records
Laws and laws relating to records retention. The Organization shall keep and maintain public records required
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by the School Board to perform the service.The Organization shall keep records to show its compliance with
program requirements. Organizations and subcontractors must make available,upon request of the School
Board,a Federal grantor agency,the Comptroller General of the United States,or any of their duly authorized
representatives,any books,documents,papers,and records of the Organization which are directly pertinent to
this specific Agreement for the purpose of making audit, examination, excerpts, and transcriptions. Upon
request from the School Board's custodian of public records, provide the School Board with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not
exceed the cost provided in this chapter or as otherwise provided by law.Organization shall ensure that public
records that are exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the contract term and following completion of the
contract if the Organization does not transfer the records to the public agency.The Organization shall retain all
records for five(5)years after final payment is made or received and all pending matters are completed pursuant
to Title 34,Sections 80.36(b)(1).Upon completion of the contract,transfer,at no cost,to the School Board all
public records in possession of the Organization or keep and maintain public records required by the School
Board to perform the service. If the Organization transfers all public records to the School Board upon
completion of the contract, the Organization shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements.If the Organization keeps and maintains
public records upon completion of the contract, the Organization shall meet all applicable requirements for
retaining public records.All records stored electronically must be provided to the School Board,upon request
from the School Board's custodian of public records, in a format that is compatible with the information
technology systems of the School Board.
IF TILE ORGANIZATION HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT,CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305-
995-1128,prr(i4dadcschools.net,and 1450 NE 2 Avenue,Miami,Florida 33132.
BACKGROUND SCREENING
In accordance with the requirements of§1012.465, §1012.32 and §1012.467, Florida Statutes,and School
Board Policies 8475, 1121.01,3121.01 and 4121.01 as amended from time to time Organization agrees that
Organization and all of its employees who provide or may provide services under this Contract will complete
criminal history checks,and all background screening requirements,including level 2 screening requirements
as outlined in the above-referenced statutes and School Board Policies prior to providing services to The School
Board of Miami-Dade County.
Additionally, Organization agrees that each of its employees, representatives, agents, subcontractors or
suppliers who is permitted access on school grounds when students are present,who has direct contact with
students must meet level 2 screening requirements as described in the above-referenced statutes and School
Board Policies.
A Non-Instructional Contractor who is exempt from the screening requirements set forth in §1012.465,
§1012.468 or §1012.467, Florida Statutes, is subject to a search of his or her name or other identifying
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information against the registration information regarding sexual predators and sexual offenders maintained by
the Department of Law Enforcement under§943.043 and the national sex offender public registry maintained
by the United States Department of Justice.
Further, upon obtaining clearance by School Board, Organization shall obtain a Florida Public Schools
Contractor badge, which shall be worn by the individual at all times while on School Board property when
students are present.
Organization agrees to bear any and all costs associated with acquiring the required background screening--
including any costs associated with fingerprinting and obtaining the required photo identification Florida Public
Schools Contractor badge. Organization agrees to require all its affected employees to sign a statement, as a
condition of employment with Organization in relation to performance under this Agreement,agreeing that the
employee will abide by the heretofore described background screening requirements,and also agreeing that the
employee will notify the Organization/Employerofany arrest(s)or conviction(s)of any offense enumerated in
School Board Policies 8475, 1121.01, 3121.01 and 4121.01 within 48 hours of its occurrence. Organization
agrees to provide the School Board with a list of all its employees who have completed background screening
as required by the above-referenced statutes and who meet the statutory requirements contained therein.
Organization agrees that it has an ongoing duty to maintain and update these lists as new employees are hired
and in the event that any previously screened employee fails to meet the statutory standards. Organization
further agrees to notify the School Board immediately upon becoming aware that one of its employees who
was previously certified as completing the background check and meeting the statutory standards is
subsequently arrested or convicted of any disqualifying offense. Failure by Organization to notify the School
Board of such arrest or conviction within 48 hours of being put on notice and within five(5)business days of
the occurrence of qualifying arrest or conviction,shall constitute grounds for immediate termination of this
Agreement.
Parties fiirther agree that failure by Organization to perform any of the duties described in this section shall
constitute a material breach of the Agreement entitling the School Board to terminate this Agreement
immediately with no further responsibility to make payment or perform any other duties under this Agreement.
INSURANCE
If the Affiliating Agreement is for Educational Services at On-Campus Locations,prior to commencing the
services under this agreement, the Organization shall obtain and maintain without interruption Commercial
General Liability Insurance with limits of no less than$300,000 per occurrence. If the Organization provides
transportation services of students under this agreement, the Organization shall obtain and maintain without
interruption Automobile Liability Insurance with limits of no less than$300,000 combined single limit."The
School Board of Miami-Dade County,Florida"shall be shown as certificate holder and additional insured with
regard to the liability insurance.As evidence of the insurance coverage,the Organization shall furnish a fully
completed certificate of insurance signed by an authorized representative of the insurance company providing
such coverage.The evidence of insurance shall provide that the Board be given no less than thirty(30)days
written notice prior to cancellation.The Notice of Cancellation shall be by Endorsement in the policies.Until
such time as the insurance is no longer required to be maintained by the Organization, the Organization shall
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OreAnfreiion Nunc
Page 7 of 8
provide the Board with renewal or replacement evidence of the insurance no less than thirty(30)days before
the expiration or termination of the insurance for which previous evidence of insurance has been provided.If
the Organization is a state agency or subdivision as defined by section 768.28, Florida Statutes, the
Organization shall funrish, upon request, written verification of the liability protection in accordance with
section 768.28,Florida Statutes. if the Organization retains Student Data Organization shall maintain Cyber
Liability insurance with limits of not less than S1,000,000 for each wrongful act,and Liability for security or
privacy breaches, including loss or unauthorized access to the Board's data;Costs associated with a privacy
breach, including consumer notification,customer support/crises management,and costs of providing credit
monitoring services; Expenses related to regulatory compliance, government investigations, fines, fees
assessments and penalties;Costs of restoring,updating or replacing data; Privacy liability losses connected to
network security,privacy, and media liability"insured versus insured" exclusion prohibited. The insurance
provided by the Company shall apply on a primary basis.Any insurance,or self-insurance,maintained by the
Board shall be excess of,and shall not contribute with,the insurance provided by the Organization.
Verification of Coverage:Proof of the required insurance must be furnished by the Organization to The School
Board's Risk Management Department by Certificate of Insurance within thirty(30)days of the date of this
Agreement. To automate this process, the School Board has partnered with a third-party administrator. to
collect and verify insurance documentation through CTrax software services.
The Organization is required to e-mail a current COI to: riskcontracts@dadeschools.net
Email subject should read"INSERT ORGANIZATION NAME"COI
Include in the body of the e-mail the information below so your vendor account may be created in CTrax.
Organization Representative Name
Organization Representative Phone number "
Organization Representative Email
The above insurance requirements may only be amended or waived via written approval of the Office of Risk
and Benefits Management.
SURVIVAL
The Parties acknowledge that any of the obligations in this Agreement, including but not limited to
Organization's obligation to indemnify and defend the School Board and the obligation to maintain student
records confidential,will survive the term,termination,and cancellation of the Agreement.Accordingly,the
respective obligations of the Organization under this Agreement,which by nature would continue beyond the
termination, cancellation or expiration of this Agreement shall survive such termination, expiration or
cancellation.
ENTIRE AGREEMENT
It is understood and agreed that this Agreement, Sections 1 and 2 and all Exhibits referenced contain the
complete understanding and agreement of the patties. No stipulation, agreement or understanding shall be
valid or enforceable unless contained in this Agreement. No representations or statements made by any
employees,agents,or representatives of either party shall be binding on either party as a warranty or otherwise,
except as expressly set forth herein.Organization represents that the individual signing this Agreement on its
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0/Oil.all.N3Ille
Page_ 8 of 8
behalf has the authority to do so and to so legally hind the party.Organization represents that the execution,
delivery and performance of this Agreement by the Organization has been fully and validly authorized by all
nccessaty corporate action.
tai
lMAJV•
Organization Representative Signature Ds Fos Date
Eric T_Carpenter, P.E., City Manager
Prin •ame&Title
THE SC 4 0 BOARD OF M I-DADE CO Y, FLORIDA
Bueno
— Designee `( 1IOt I ZOZS
/ w s�gnee Signature Date
s attached surplus signature page
Chief Administrator/Region Director Signature Date
see attached surplus signature page
Principal/OriginalingDcnartment Signature Date
14Mi0n dns 4M tTn rs
rupwnnn1r
D.Ir:IO2S.09.11 OOlifO 0100
Risk Management Signature Date
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
Karla Cejas Digitally signed by Karla Cejas
Date:2025.09.12 12:03:14-04'00'
General Counsel Signature Date
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
yac;Nej-- ( fr(f?c
AA City Attorney(V- Date
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MIAMI-DADE COUNTY PUBLIC SCHOOLS
0
0
Education and Economic Accc ss -- Contracted Services
AFFILIATING AGREEMENT SURPLUS SIGNATURE PAGE
NORTH REGION
Name of Vendor/Organization: City of Miami Beach
North Region Office Superintendent's �le J /
Signature or Designee: I 'look
TODAY'S DATE: q I IO1 25
Name of School: Biscayne Beach Elementary Name of School: Miami Beach Fionberg/Fisher K-8
Location No: 0321 Location No:0761
Principal's Name:Karen D,Villalba-Belusic Principal's Name: Mary Murphy
,Q i j
Principal's Signature: R 4 J ,[1i Principal's Signature: t
Date: 9-in-,?O/5 Date: ! I L
Namoo/School: Name of School: ___._ _________.__ .____
Location No: Location No:
Principal's Name: Principal's Name:
Principal's Signature: _ Principal's Signature:
Date: - Date:
Name of School: Name of School:
Location No: Location No:
Principal's Name: Principal's Name:
Principal's Signature: Principal's Signature:
Dale:_. Date:
Nmne of School: __. _., Name of School: _....
Location No: Location No:
Principal's Name:— Principal's Name:
Principal's Signature: Principal's Signature:
Date: Date:
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/�
". wys+ �,JypMf cO6.MIAMI-DADE COUNTY PUBLIC SCHOOLS I''
Education and Economic Access-Contracted Services
AFFILIATING AGREEMENT ATTACHMENT
SECTION 1
(Description of What the M-OCPS School Site Will Provide}
The M-DCPS school site shall provide:
• Classroom space and designated rooms as available and approved by the principal, for
after school program implementation during the school year and/or summer.
Any additional schools, please refer to Attachment A.
School Name Number List Common Areas
of Rooms
Biscayne Beach Elementary 1 Classroom for Moonligthers (TUE)
Biscayne Beach Elementary 1 Classroom for FROST (WED)
Biscayne Beach Elementary 1 Classroom for Snapology (Thu)
Biscayne Beach Elementary 1 Classroom for FIU (Thu)
Miami Beach Fienberg Fisher K-8 1 Classroom for Winsome Art(Tue&Thu)
Miami Beach Fienberg Fisher K-8 1 Classroom for Young Musicians Unite(Wed)
Miami Beach Fienberg Fisher K-8 1 Classroom for Frost (TUE)
Miami Beach Fienberg Fisher K-8 1 Classroom for FIU (Wed)
Miami Beach Fienberg Fisher K-8 1 Classroom for Moonlighters (Thu)
Miami Beach Fienberg Fisher K-8 1 Classroom for Snapology (Tue)
• Ensure the organization completes the Facilities Usage Agreement Application Process
https://financialaffairs.dadeschools.net/#!/fullWidth/1667
• The district/region will provide an alternate school site(s)within the organization's
service location; at any time the school site(s)listed become unavailable for services.
• Provide information and support to ensure that an application for afterschool snacks are
coordinated and provided by Miami-Dade County Public Schools - Department of Food and
Nutrition. (Please contact Ms. Patricia Prida at pprida(a.dadeschools.net)
• The school site principal will assign a liaison to meet with the organization regarding
monthly attendance and quarterly academic report card parent meetings.
Organization Name: City of Miami Beach (CBO/FBO Initials
Section 1 Page 1
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD203.86B8-4B13-A5C6-E66B0444E161
• vrovioe me organization wan me following M-DCPS parental consentforms must be included in the
organization's parental consent/registration documentation:
o Exhibit A: Permission for Release of Records and/or Information from Records
Form (FM-1867E)
o txhrbit ts: Lonsent Forrn for Mutual exchange of irlfolnlaiiun (FM-2128)
o Exhibit C: Media Release Parental Consent Form (FM-7489)
o Exhibit D: Parent/Guardian Consent Form for Virtual Services of School Volunteers Form
(FM-7784)
o Exhibit E: M-DCPS Disclosure Form
M-DCPS numbered forms(FM-xxxx)can be accessed via https://forms.dadeschools.netl#!/
• Only make available materials provided by the organization for after school recruitment which
specifies that the organization is "not an affiliate" of Miami-Dade County Public Schools. (i.e.,
flyers, brochures, etc.)
• During school and CBO's hours of operation all school sites must have a School Security
Monitor on-site. The principal will ensure that the organization hires and compensates an M-
DCPS staff member to serve in the capacity of a security monitor during the after school
program.
• Principal will ensure and request evidence that the organization's staff have been fingerprinted
and cleared through Miami-Dade County Public Schools.
• Principal will ensure that the organization is wearing their Florida Schools Contractor badge and
obtain a copy of FM 6994.
• Principal must request DCF Licensing response notifying if the organization is eligible for
certification or exemption.
• Summer 305 Teacher Deployment (if applicable)
o M-DCPS deployed teachers are provided solely for the purpose of delivering instruction
and not to participate in or supervise any of the Organization's own acitvities.
o Provide the organization with curriculum training information; in order to support the
intervention and enrichment lessons to students during the summer program.
o Provide curriculum and materials for teachers to provide intervention and enrichment
lessons during the summer program.
Please include additional terms to this agreement here:
Organization Name: City of Miami Beach (CBO/FBO Initials
Section 1 Page 2
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusig�Envelope ID:633AD283-B6BIVI1HIV11�EUH4u�6i,uUNTY PUBLIC SCHOOLS
E , Education and Economic Access- Contracted Services
CO' • AFFILIATING AGREEMENT ATTACHMENT s 41, . t.
SECTION 2
(Description of What the Organization Will Provide)
The Organization shall provide:
After-school and/or summer services for students free of charge. Any additional schools,
please refer to Attachment B.
• SY indicates School Year and S indicates Summer.
Name of School SY Days of Services Time of Student Maximum
S (Weekdays) Program Qualifications Number of
(Grades) Students
Miami Beach Fienberg Fisher K-8 0 SY Tuesdays 3:15 PM - 2-8 100
• S 4:15PM
Biscayne Beach Elementary 51 SY Tuesdays 3:15 PM - 2-5 30
• S 4:15 PM
Miami Beach Fienberg Fisher K-8 0 SY Wednesdays 2:05 PM - 2-8 90
111 S 3:05 PM
Biscayne Beach Elementary SI SY Wednesdays 2:05 PM - 2-5 30
g 3:05 PM
Miami Beach Fienberg Fisher K-8 4 SY Thursdays 3:15 PM - 2-8 90
• S 4:15PM
Biscayne Beach Elementary 0 SY Thursdays 3:15 PM - 2-5 60
• S 4:15 PM
SY
•S
1.SY
■ s
• SY
• S
• All summer programs will end two weeks prior to the opening of schools.
• The organization will work with the district/region for an alternate location(s); should the
locations) becomes unavailable. (CBO/FBO Initials_)
Organization Name: City of Miami Beach (CBO/FBO Initials )
Section 2 Page 1
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID.B33AD283-B668-4813-A5C6-E6680444E161
• The organization will be responsible for applying for the Facilities Usage Agreement
and completing the process through Facilitron, For more information, please visit:
https://financialaffairs.dadeschools.net/#1lfullWidth/1667
(CBO/FBO initials )
o Please Note: If the school will be used on days and times not included in this agreement
(ie; Saturdays, Evenings, Field Trips)a separate Facilities Usage Agreement is required.
Operations
• The organization will only use the rooms, dates, and times allocated by the principal and follow
CDC, state and federal guidelines for space utilization and the number of students.
• The organization will assume the responsibility of cleaning materials and sanitizing all areas
being used before and after program services.
• The organization will provide and distribute PPE equipment if needed.
• The organization will provide supervision of students until the school site staff facilitator reports to
the after-school program.
• The organization will arrive prior to dismissal to provide supervision to students for the after school
program during dismissal.
• The organization will review emergency protocols with the school site(s)administration.
• The organization ( will /swill not) be transporting students for the after school
program. (CBO/FBO Initials )
• Utilize Miami-Dade County Public Schools Department of Food and Nutrition After Schools
Meals Program to provide dailysnacks. (Please contact Ms. Patricia Prida at
2prida a(�dadeschools.net)
• The organization will be responsible for the assessment supply fee, if applicable.
• The organization will provide all materials, supplies, and equipment needed for program
implementation.
• Submit for approval to the school administrator/designee notification two weeks in advance of
upcoming field trips and events for the participants. In accordance to Miami-Dade County Public
Schools Board Policy 2340, all documentation must be completed and approved by the school site
principal.
• All field trips and/or events are at no additional cost to program participants.
• The organization will provide a minimum two-week notification and based on principal's approval
the students in the program may participate in events/ceremonies.
• Comply with the Family Educational Rights and P-ivacy Act(FERPA), as well as all State of Florida and
Federal laws relating to the confidentiality of student records.
Organization Name: City of Miami Beach (CBO/FBO Initials
Section 2 Page 2
Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docuslgn Envelope ID:B33AD283-136B8-4B13•A5C6-E6690444E161
Personnel
• The organization will be responsible for the selection, hiring, and compensation of all staff
members for the after school program.
• The organization will be responsible for the hiring and compensation of an M-DCPS staff
member serving in the capacity of security monitor during the CBO's hours of operation.
o When security and/or custodial staff is needed, the organization will assume
responsibility for payment via the aforementioned Facilities Usage Agreement.
• Ensure all staff hired by our organization, have been fingerprinted and cleared by M-DCPS
Fingerprinting Office prior to beginning any work assignment. Pursuant to Florida Statue
1012.466 Background Screening Requirements for Certain Non-instructional School District
Employees and Contractors.
o M-DCPS Fingerprinting Office: https://personnel.dadeschools.neU#!/fullWidth/12101
o If an CBO/FBO employee is also an M-DCPS employee, a Fingerprint Clearance
Letter can be obtained for said employee in lieu of securing a contractor badge for
him/her.To obtain this letter, please send a request via email to Mr. Joshua
Garfinkle(Executive Director, M-DCPS Office of Fingerprinting)at r I
Lgarfinkleaa.dadeschools.net. (CBO/FBO Initials(�. )
• The organization must obtain a Florida Public Schools Contractor badge, which shall be
worn by individuals at all times while on School Board Property when students are present.
• Any questions concerning fingerprinting/vendor badges should be directed to-
M-DCPS Department of Personnel Services and Fingerprinting
1450 NE 2nd Ave, Suite 150
Miami, FL 33132
305-995-7473
Contact Information:https://personnel.dadeschools.net/#`/fullWidth/12105
• The organization must notify the school site principal(s)within 48 hours of any personnel
changes, which includes new staff or removal of staff at the school site location(s).
(CBO/FBO Initials _)
• The following individuals will be performing services at the location(s)identified on this
agreement.
o Provide the first and last name with the school site location of each staff member
below:
Student Participation
• The organization will be responsible for the recruitment of students for participation into the program
from each school.
• The organization will not collect ELC subsidies from parents for students participating in their free
after school/summer program. (CBO/FBO Initials t
• The organization wilt provide recruitment materials for their program which specifies that the
organization is "not an affiliate" of Miami-Dade County Public Schools(i.e., flyers, brochures, etc.)
Organization Name: City of Miami Beach (CBO/FBO Initials
Section 2 Page 3
Docusign Envelope IDS 588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-B688-4B13-A5C6-E6680444E161
• The organization will collaborate with the parents of participating students regarding attendance
and academics:
o monthly attendance parent meetings
c quarterly academic report card parent meetings
(CBO/FBU Initials ,r( )
• The organization will meet with school site liaison regarding the monthly attendance and
quarterly academic report card parent meetings.
• Will provide the school and the participating students with the agency's LATE PICK-
UP policies and procedures. (attach consent policies/procedures form)
• The organization will assume the responsibility of obtaining the following consent forms
from each participating student's parent/guardian:
o Exhibit A: Permission for Release of Records and/or Information from Records
Form (FM-1867E)
o Exhibit B: Consent Form for Mutual Exchange of Information(FM-2128)
o Exhibit C: Media Release Parental Consent Form (FM-7489)
o Exhibit D: Parent/Guardian Consent Form for Virtual Services of School Volunteers Form
(FM-7784)
o Exhibit E: M-DCPS Disclosure Form
• DCPS numbered forms (FM-xxxx)can be accessed via https://forms.dadeschools.net/#a
• If M-DCPS staff will accompany students on any field trips, submit for approval to the school
administrator/designee notification two weeks in advance of upcoming field trips and events for
participant. In accordance to Miami-Dade County Public Schools Board Policy 2340, all
documentation must be completed and approved by the school site principal. Required Field Trip
Documentation herein incorporated under Exhibit G.
Insurance/Liability/Licensing
• The organization must provide the district with a valid commercial general liability insurance
policy that includes automobile coverage. The organization must provide their worker's
compensation policy or exemption letter. (CBO/FBO Initials )
• The organization will assume the responsibility of providing the Department of Risk
Management with a current valid Certificate of Insurance on a yearly basis.
(CBO/FBO Initials
• The organization must provide a copy of the Jessica Lunsford Affidavit(FM-6994)to the
school site(s)and district. (attached FM 6994)(CBO/FBO Initials )
• The organization will be responsible to complete the DCF Licensing process by the Department
of Children and Families https://www.myfltamilies.com/services/child-family/child-care/about-
child-care-licensure (CBO/FBO Initials
• Upon completion of the DCF Licensing process, the organization will provide the school site
principal with a copy of the response,notifying the organization of their need (or exemption)for
a DCF License. (CBO/FBO Initials
Organization Name: City of Miami Beach (CBO/FBO Initials
Section 2 Page 4
Docusign Envelope ID 588C19B0-F0BD-4053-AE2C-834A16E0B8B8
I)ocesIgn Envelope 10.033AD283-B688-4B13-A5C6-E6660444E161
Data Sharing (if applicable]
• Please refer to the M-DCPS Data Sharing Terms&Conditions section, if applicable to this program
• Data required for outside funding agency: Any of the below data points may be acquired from the
M-DCPS Office of Assessment, Research and Data Analysis for all after-school participants.
However, a fee may be assessed should the data analysis request exceed more than one
programming days'worth of effort. Student ID#must be included with request.Programming staff
cannot correct IDs that do not match.All data processing will be completed within reasonable
timelines depending on the time of year of the request.
• Quarterly grades for students participating in the program(at the conclusion of each grading
period).
• Quarterly attendance including excusedfunexcused absences,tardies, and out-door
suspensions.
• Un-weighted/weighted GPA for all high school students in semester 1 and 2.
• Graduation withdrawn senior date.
▪ Spring SAT scores for juniors.
▪ Florida Assessment of Student Thinking(FAST)Assessments
- PM1, PM2, PM3
• Scale Scores Percentile Rank, Achievement Level
Summer 305 Teacher De•to ment Pros ram if a. •licable
• The organization will adhere to summer program reporting guidelines.
• The organization will participate in the curriculum training; in order to support the intervention
and enrichment lessons to students during the summer program.
• The organization will partner with Miami-Dade County Public Schools to implement a summer camp
curriculum model consisting of core content materials.
• The organization will utilize M-DCPS deployed teachers only to deliver instruction outlined by
M-DCPS. Staff from the organization must remain with the teacher. M-DCPS deployed teachers are
provided solely for this purpose and not to supervise arrival, dismissal,or any of the Organization's
other activities.
▪ The organization will adhere to summer program reporting guidelines.
• The organization will provide a space(s)for M-DCPS teacher(s)to provide intervention and
enrichment lessons to students during the summer program.
• The organization's staff will assist M-DCPS teachers,when necessary,with supervision and
instruction during the intervention and enrichment lessons to students during the summer program.
• The organization will provide a storage space to secure M-DCPS intervention/enrichment materials
provided by teachers.
• The organization will share and provide weekly rosters with the following information to M-
DCPS teacher:(sample attachment provided)
- Student Name
- Student ID Number
• School Name
- Student Grade Level
• To collaborate with Miami-Dade County Public Schools to facilitate programmatic data and
evaluation needs relevant to the project plan's deliverables and outcomes or for data required from
the Office of Assessment, Research and Data Analysis for all after-school participants please refer
to M-DCPS Data Sharing Terms & Conditions section
Organization Name: City of Miami Beach (CBO/FBO Initials ___)
Section 2 Page 5
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docuslgn Envelope ID:B33AD283-66B8-4B13-A5C8-E86B0444E181
• If M-DCPS staff will accompany students on any field trips, submit for approval to the school
administrator/designee notification two weeks in advance of upcoming field trips and events for
participant. In accordance to Miami-Dade County Public Schools Board Policy 2340, all
documentation must be completed and approved by the school site principal. Required Field Trip
Documentation herein incorporated under Exhibit G.
Please include additional terms to this agreement here:
Organization Name: City of Miami Beach (CBO/FBO Initials
Section 2 Page 6
Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docuslgn Envelope ID:B33AD283-B6B8-4B13-A5C6-E6680444E161
EXHIBIT A
TO
AFFILIATING AGREEMENT
RELEASE OF RECORD AND/OR INFORMATION FROM RECORDS
FOR COMMUNITY/FAITH-BASED ORGANIZATION
[Consisting of 4 pages including this title page]
Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
I,.
Docusign Envelope ID:633A0283-136B8-4B13-A5C6•E66B0444E161
I '
... Miami Dade County Public Schools
Permission for Release of Records and/or Information from Records
Student's Name: DOB:
Records to be released: [Please check appropriate item(s)). •
Psychological Report Test Scores Attendance Information
Grades Health/Medical Records Other(Specify) ••
The record(s) indicated above is/are :o be released to: {
Agency Contact Person
1
Address
The purpose for this release is:
I hereby grant permission for the release of the above record(s) and this release Is to be in effect until
(Date).
ti
Signature of Parent or Eligible Student (Date) (j
(
School/Agency Releasing/Requesting Records Signature of Authorized Personnel
Title (Date)
Miami-Dade County Public Schools is subject to the Family Educational Rights and P'ivacy Act of 1974 Codified at
20 U.S.C. §1232 g.Therefore,all documents contained in a student's educational records,except those specifically
waived, are accessible to the parents or eligible student.•
Personally identifiable information may be transferred to a third party only on the condition that it will not be
released to any other parties without obtaining the consent of the parent or eligible student.
A COPY OF THIS AUTHORIZATION SHALL BE AS VALID AS THE ORIGINAL
FM-1867E Rev.(C1.20)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusrgn Envelope ID:B33AD283-B688-4B13-A5C6-E66804/4E161
Co"—. Miami-Dade County Public Schools
LEKOL LETA MIAMI-DADE COUNTY
Pemisyon Pou Bay Dosye e/oubyen Enfomasyon ki nan Dosye Lekdl Ia
Non Elk/ Dat Li fet:
Dosye Nou Kapab Bay: (Tanpri tcheke sa k apwopriye ye)
Rape Sikolojik Ane Eskole
Rezilta Tes Dosye sante/medikal
Prezanslabsans Lot dosye
Dosye sa a/yo nou gen dwa pase Ii/yo bay:
Ajans Reprezantan
Adres
Rezon pou pemisyon sa a:
Sa a se pemisyon m ki pemet yo bay dosye sa a/yo - Pemisyon sa a/yo valab jiska
(Dat la)
Siyati paran ou byen elev elijib la (Dat Ia)
Lekol /ajans k ap bay/Resevwa dosye a
Siyati anplwaye ki gen otorizasyon
Tit (Oat la)
Sistem Lake! (Leta) Miami-Dade County opere sou baz yon Iwa ki pwoteje dwa ak vi prive
fanmi. Kidonk, tout dokiman ki nan dosye yon elev, elev sa a oubyen pa ran Ii gen dwa we
Amwenske li to slyen pou aksepte Ii peril dwa sa a.
Enfomasyon pesonel sou yon elev, pesonn pa andwa we yo, amwenske li resevwa
konsantman elev la oubyen paran
KOPI OTORIZASYON SA A AP VALAB MENM JAN AK ORIJINAL LA
FM-1867H Rev.(01.20)
Docusign Envelope 10:583C t 980-FD8D-4053-AE2C-834A 16E08888
Dacuslgn Envelope ID:B33AD283-B6B8 4B13-A5C6-E6680444E161
a
Miami-Dade County Public Schools1.0 vw 6drfc� rm,
• r L;udlas Publicas del Condado Miami-Dade
Autorizacion de entrega de expedientes e Information
Nombre del/de la alumno/a: Fecha de necimiento:
Documentos requeridos: (par favor marque el espacio apropiadol
Informs Sicolegico Asistencia escolar
Resultado de las pruebas Boletfn de calificaciones
Fxpediente Medico Otro lespecifique)
El/los documentolos senalado/os saran entregados a:
Agencia Personal Autorizado
Direction
La informacl6n sera suministrada con el objetivo de:
Por este medio autorizo que los documentos o las copies de los mismos seen entregados. Este autorizaci6n sera
v3lida haste !fecha).
Firma del padre/madre, tutor o estudiante elegible (fecha)
Escuela/Agencia que emite/recibe los documentos Firma del personal autorizado
Cargo (fecha)
Las Escuelas Publicas del Condado de Miami-Dade cumplen con la ley publics del Derecho de Familia y fa Privacidad,
de 1974 Codificado en 20 U.S.C. §1232 g. Por to tanto, todos los documentos incluldos en el expediente escolar
del estudlante, con le exception de aquellos documentos a los cuales se ha renunciado, pueden ser revisados por
los padres,tutores o estudlantes elegibles.
UNA COPIA DE ESTA AUTORIZACION SERA TAN VALIDA COMO LA ORIGINAL
FM•1867S Rev.(0'-20)
Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:833AD283-8668.4B13-A5C8-E66B0444E161
EXHIBIT B
TO
AFFILIATING AGREEMENT
CONSENT FOR MUTUAL EXCHANGE OF INFORMATION
FOR COMMUNITY/FAITH-BASED ORGANIZATION
[Consisting of 4 pages Including this title page]
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-8888-4B13-A5C6-E86B0444E181
MIAMI-DARE COUNTY PUBLIC SCHOOLS
CONSENT FORM FOR MUTUAL EXCHANGE OF INFORMATION
Date
Student's Name
Date of Birth ID#
I hereby authorize the mutual exchange of records pertaining to my child or myself,
, between the MIAMI-DADE COUNTY PUBLIC SCHOOLS and the
following agencies (include all schools, physicians, psychologists, hospitals, clinics, etc., that have had
significant contact with your child):
Name Address
The specific records to be disclosed pertain to:
•
▪ The purpose for making these records available is:
• The receiving party will not disclose the information to any other party without signed consent.
•
I certify that I am the parent or legal guardian of the child named above or that I am a student of majority age
and have the authority to sign this release.
Name(print) Signature
Address City,State Zip Code •
Please return this form to:
FM-2128B Rev.(01-20)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-B688-4813-ASC6-E66B0444E161
ESCUELAS PUBLICAS DEL CONDADO MIAMI-DADS
•
Ati amtpade'Cc unit Pubic Serots
CARTA DE CONSENTI IIENTO PARA EL INTERCAMBIO MUTUO DE INFORMACION <,.
(CONSENT FORM FOR MUTUAL EXCHANGE OF INFORMATION)
Fecha
s.
.Nombre del estudiante
Fecha de nacimiento Numero de identidad
Can la presente carta autorizo el intercambio de informacion en referencia a mi hijo o mi persona,
, entre las Escuelas Publicas del Condado de Miami-Dade
(MIAMI-DADE COUNTY PUBLIC SCHOOLS) y las siguientes agencias (incluyendo escuelas, medicos,
sicologos,hospitales, cl nicas, etc., que han tenido que ver con su hijo/hija):
Nombre Direcclon
. Los documentos espec ficos divulgados conciemen:
• La razon de tener estos documentos disponibles es:
. La(s) persona(s) que reeiba(n) estos documentos no divulgara(n) la informacion con otras personas
ylo agendas sin su consentlmiento.
Hago constar que soy el padre o tutor legal del Wino cuyo Hombre se menciona arriba o que soy un estudiante
mayor de edad y estoy autorizado para firmar esta carta de autorizacion.
Nombre Firma
Direction Ciudad,Estado Codigo postal
S rvase devolver esta carta a:
FM-2128S Rev,(01-20)
Docusign Envelope ID:588C19130-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:833AD283-8688-4B13-A5C6-E6680444E161
tr7."1—._, LEKOL PTBLIK MIYAMI
Mmnuo,ae county wecc sehoo4e
• FNM KONSANTMEN POU ECHANJ EMFNMASYON
(CONSENT FORM FOR MUTUAL EXCHANGE OF INFORMATION)
Dat
Nom elev
Dat li fet ID#
Mwen otorize ke yo fe echanj enfomasyon sou dosye pitit mwen ou dosye pa-m,
, ant Lekbl Leta Miami-Dade Konti ak ajns sa yo mete (tout lekel,
dokte,sikolbg, klinik,esetera, ki to an afe avek pitit ou):
Nom Adres.
Dosye yo kapab kite moun we yo,se dosye ki gen rapb ak:
Dosye yo kapab kite moun we yo, se dosye ki gen rapb ak:
• Moun ki resevwa dosye ya p'ap kite okenn lot moun we yo san yon konsantman siyen.
Mwen setifye ke se mwen ki paran ou gadyen timoun, non ekri anro,fbm sa a ou swa mwen se yon
elev ki maje e ke mwen gen otorite ou siyen pemisyon sa a.
Non Siyali
Adres
Sil you ple, retounen four sa bay.
FM•2128H Rev.(0:.20)
Docusign Envelope ID:588C1980-FDBD-4D53-AE2C-834A16E0B8B8
Docuslgn Envelope ID:B33AD283-86B8-4B13-A5C8-E6680444E161
EXHIBIT C
TO
AFFILIATING AGREEMENT
MEDIA RELEASE PARENTAL CONSENT
FOR COMMUNITY/FAITH-BASED
ORGANIZATION
[Consisting of 4 pages including this title page]
Docusign Envelope ID:588C 1960-FDBD-4D53-AE2C-834A16E0B8B8
Docuslyn Envelope ID:B33AD283-8688-4B13-A5C6-E8880444E161
MIAMI-DADE COUNTY PUBLIC SCHOOLS
MEDIA RELEASE PARENTAL CONSENT FORM
(Date)
Dear Parent:
Please be advised that during the year your child may be photographed, videotaped, or
interviewed at various school sponsored events. With your consent, the photograph,
video or interview may be reproduced and released for use in the media, i.e.,
newspapers, brochures, videos, television, the Internet, and Miami-Dade County Public
Schools websites and social media platforms such as Facebook, Twitter, etc.
Please indicate your preference below.
(Student's Name) (Student's ID)
1r=�
Yes. My child's photograph/video/interview may be reproduced and
released for use in the media. •
No. My child's photograph/video/interview may not be reproduced and
released for use in the media.
(Signature) (Date)
Return this signed form to:
CONTACT PERSON:
SCHOOL NAME:
SCHOOL TELEPHONE:
FM-7489E Rev.(08-19)
Docusign Envelope LD:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:633AD283-B5B9-4B13-A5C6-E66B0444E161
ESCUELAS PGSLICAS DEL COHDADO MIAMI-DADE
FORMULARIO DE CONSENTIMIENTO PATERNO A LOS MEDIOS DE
COMUNICACION I:^
(Fecha)
Estimado/a padre/madre o tutor/a: •
Por la presente le advertimos que durante el curs°escolar, posibtemente a su nino/a se •
le tome una fotografia, se le haga una grabacion de video o se le entreviste en diversos
eventos auspiciados por la escuela. Con su consentimiento, se podra reproducer y
publicar la fotografia, video o entrevista para ser entregada a los medios •de
comunicacibn,p. ej., periodicos, folletos, videos, television, o para su use a traves de la
Internet y de las paginas web de las Escuelas P tblicas del Condado Miami-Dade y en
plataformas de medios sociales como Facebook, Twitter, etc.
Por favor, indique su preferencia a continuation.
(Nombre del estudlante) (Numero de identification del estudiante)
r Si. La fotografia/video/entrevista de mi hijo/hija puede ser reproducida
y publicada pare ser utilizada por los medios de comunicacibn.
ag No. La fotografla/video/entrevista de mi hijo/hija no puede ser
reproduclda ni put:Acada para ser utillzada par los medios de
comunicacion.
(Firma) (Fecha)
Devuelva este formulario a:
PERSONA DE CONTACTO:
NOMBRE DE LA ESCUELA:
, TELEFONO DE LA ESCUELA:
FM-1489S Rev.(05-19)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33A0283-8688-4813-A5C8-E85B0444E181
LEKOL LETA MIAMI-DADE COUNTY
FOM KONSANTMAN PARAN POU PIBLIKASYON NAN MEDYA
is
(Dat)
Che Paran: • •
Silvouple n ap avize w, pandan ane a nou kapab pran foto pitit ou a, anrejistre !i nan
videyo, oubyen fe entevyou avek Ii nan dives evenman !eked la ap patwone. Si ou bay
konsantman ou, nou ka repwodui oubyen pibliye foto, videyo oubyen entevyou yo nan
medya tankou, jounal, bwochi, videyo, televizyon, Entenet, ak sit Entenet Lekol Leta
Miami-Dade County ak platfom medya sosyal tankou Facebook,Twitter, eks.
Silvouple chwazl preferans ou anba a.
(Non Elev la) (Nimewo Idantifikasyon Elev la)
Wi. Nou ka repwodui e pibliye foto/videyo/entevyou pitit mwen an pou
itilize yo nan medya.
Non. Nou pa dwe repwodui e pibliye foto/videyo/entevyou pitit mwen an pou
itilize yo nan medya.
(Siyati) (Dat)
Siyen fbm sa a e retounen Ii bay:
MOUN POU W KONTAKTE:
NON LEKOL LA:
TELEFON LEKOL LA:
FM-7489H Rev.(08-19)
Docusign Envelope ID 588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-8688-4813-A5C6-E6680444E161
EXHIBIT D
TO
AFFILIATING AGREEMENT
PARENTAL CONSENT FOR VIRTUAL SERVICES
FOR COMMUNITY/FAITH-BASED
ORGANIZATION
[Consisting of 4 pages including this title page]
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docuslgn Envelope ID:B33AD283-8688-4B13-A5C6-E8680444E161
' !`•t lilZi
MIAMI-DADE COUNTY PUBLIC SCHOOLS
PARENTAL CONSENT FORM FOR
VIRTUAL SERVICES OF SCHOOL VOLUNTEERS
Dear Parent/Legai Guardian:
Please be advised that during the year your child may have the opportunity to receive
volunteer services, i.e. tutoring/mentoring, virtually utilizing M-DCPS school volunteers.
It is understood that the school volunteers providing services have successfully registered
and completed a background screening process pursuant to M-DCPS' School Volunteer
Program policies and procedures as outlined in Board Policy 2430.01.
Student's Name Student's 7-Digit ID Number
YES, the student listed above may receive virtual services from an M-DCPS school
volunteer. I understand that the visual and/or auditory presence of an adult(age 18 and
above)family member or a school staff member must be maintained at all times during
these virtual sessions.
NO, the student listed above may not receive virtual services from an M-DCPS school
volunteer.
Parent/Guardian Signature Date
Email Best Contact Number
Return this signed form to:
SCHOOL NAME:
SCHOOL CONTACT PERSON/TITLE:
EMAIL OF CONTACT PERSON:
SCHOOL TELEPHONE:
FM-7784E Rev.(08-21)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
DocusIgn Envelope ID:B33AD283-B6B8-4B13-A5C6-E66a0444E161
1
ESCUELAS PUBLICAS DEL CONDADO MIAMI-DADE
FORMULARIO DE CONSENTIMIENTO DE LOS PADRES PARA
SERVICIOS VIRTUALES POR VOLUNTARIOS ESCOLARES
-Estimado padre(tutor legal:
Por favor, tenga en cuenta que durante el ado su hijo puede tener la oportunidad de recibir
servicios voluntaries,es decir, instruccion individual/asesoramienlo, utilizando virtualmente a
voluntaries de las escuelas M-DCPS.Se entiende que los voluntarios de la escuela que
prestan servicios se han registrado con exito y han aprobado un proceso de investigacion de
antecedentes de conformidad con las pol(ticas y procedimientos del Programa de Voluntarios
Escofares de las M-DCPS comp se describe en la Politica de la Junta 2430.01.
Nombre del estudiante No. Identificacion de 7 digitos
Si,el estudiante mencionado anteriormente puede recibir servicios virtuales de un
voluntario de las Escuelas M-DCPS. Entiendo que la presencia visual y/o auditiva de un
miembro de la familia adulto(de 18 anos o mas) o un miembro del personal de la
escuela debe mantenerse en todo momento durante estas sesiones virtuales.
C NO,el estudiante mencionado anteriormente no puede recibir servicios virtuales de un
voluntario de las Escuelas M-DCPS.
Firma del padre/tutor Fecha
Correo electronico Numero telefonico
Devuelva este formularlo firmado a:
NOMBRE DE LA ESCUELA:
PERSONA CONTACTADA/TITULO:
CORREO ELECTRONICO:
TELEFONO DE LA ESCUELA:
FM-7784S Rev (08-21)
Docusign Envelope ID 588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docuslgn Envelope ID:833AD283-B6B8-4B13-A5C6•E6680444E161
LEKOL LETA MIAMI-DADE COUNTY
FOM KONSANTMAN PARAN POU
SEVIS VITYEL VOLONTE NAN LEKOL
•
Che Paran/Gadyen Legal:
N ap fe w konnen pandan ane a pitit ou a ka gen posiblite pou benefisye sevis volonte tankou
leson patikiiye/pwogram akonpayman(konseye), vityel/sou entenet atrave pwogram volonte lekdl
M-DCPS la.
Nou vie ou konnen volonte lekbl k ap bay sevis yo enskri e yo konplete avek sikse yon pwosesis
verifikasyon dapre regieman ak pwosedi Pwogram Volonte Lekbl M-DCPS Ia jan Regleman
2430.01 Komisyon Konsey Ia endike.
Non Elev la Nimewo ID Elev is
C WI, elev ki endike anwo a ka resevwa sevis vityel nan men you volonte nan,lekbl M-DCPS.
Mwen konprann prezans vizyel ak/oswa yon adlit(ki gen 18 an ak plis) oubyen yon manm
fanmi k ap koute, oswa you manm pami anplwaye lekbl yo dwe prezan tout tan pandan
sesyon vityel sa yo.
C NON, elev ki endike anwo a pa ka resevwa sevis vityel nan men yon volonte nan lekbl M-
DCPS.
Siyati Paran/Gadyen Dat
Imel Adres ou Meye nimewo telefbn pou kontakte w
Siyen e remet torn sa a bay:
NON LEKOL LA:
NON KONTAK LEKOL LA/TIT:
IMEL KONTAK LEKOL LA:
#TELEFON LEKOL LA:
FM-7784H Rev.(08-21)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docus!gn Envelope ID:833A0283-B688.4B13-A5C6-E6680444E161
EXHIBIT E
TO
AFFILIATING AGREEMENT
INFORMATION RELEASE AND TRANSPORTATION DISCLOSURE FORM
FOR COMMUNITY/FAITH-BASED ORGANIZATION
[Consisting of 4 pages including this title page]
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docuslgn Envelope ID.033AD283•B6B8-4013-A5C6 E66B0444E161
J�pLC Cps .'J,OwC`0\
/' MIAMI-DADE COUNTY PUBLIC SCHOOLS
DISCLOSURE FORM.
Dear M-DCPS Parent,
It has come to our attention that you are interested in your child participating in
program/services provided by . It is
Name o1 Organization/Compan/
important to understand that the program/services provided by
is not organized, contracted, staffed
Name of Organization/Company
and/nor hosted by The School Board of Miami-Dade County, Florida. Transportation, if
any, is being arranged and provided solely by the organization. Any information that you
are sharing is being done so through a third-party or private organization.Any forms that
you are asked to complete are those of that third party organization and not that of M-
DCPS. As a parent you must review these forms carefully as you may be waiving certain
legal rights for you and/or
Student/Participant's Name
Parent/Guardian's Name:
Print First and Last Name
Parent/Guardian's Date:
Parent's Signature
Student/Participant's Date:
SludenVPartiapant's Signature
Docusign Envelope ID: 588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-8688.41313-A5C6-E66B0444E161
71).11
ESCUELAS PUBLICAS DEL CONDADO MIAMI-DADE
FORMULARIO DE DIVULGACION
Estimado padre de familia de las M-DCPS,
Hemos tenido conocimiento de que usted esta interesado/a en que su hijo/a participe en el
programa/los servicios proporcionados por
Name of Organization/Company(Nombre de la Organizacion/Empresa)
Es importante entender que el programa/los servicios proporcionados por
Name of Organization/Company(Nombre de la Organizacion/Empresa)
no estan organizados, contratados, atendidos por el personal de las M-DCPS ni auspiciados
por La Junta Escolar del Condado Miami-Dade, Florida (The School Board of Miami-Dade
County, Florida). El transporte, si estuviese disponible, seria coordinado y proporcionado
unicamente por dicha organizaciOn/empresa. Cualquier informacibn que usted comparta se
hace a traves de un tercero u organizaciOn pr:vada. Todos los formularios que se le pida a
usted completar pertenecen a dicha organizaciOn de terceros y no pertenecen alas Escuelas
Publicas del Condado Miami-Dade (Miami-Dade County Public Schools, M-DCPS). Como
padre de familia, usted debe revisar dichos formularios cuidadosamente, ya que pudiese estar
renunciando a ciertos derechos legales para usted y/o
Student/Participant's Name(Nombre del estudiante/participante)
Nombre impreso del padre/madre/tutor:
Firma del padre/madre/tutor: Fecha:
Firma del estudiante/participante: Fecha:
Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-B6B8-4B13-A5C6-E6680444E161
FOM DEKLARASYON LEKOL LETA
,.�:•- MIAMI-DADE COUNTY
Che Paran M-DCPS,
Yo fe nou konnen ou enterese pou pitit ou a patisipe nan pwogram/sevis oganizasyon/konpayi sa
a ofri
Oganizasyon/Konpayi
Li enpotan pou w konprann, pwogram/sevis
oganizasyon/Konpayi
ofri yo se pa Komisyon Konsey Lekol Miami-Dade County, Florid ki oganize,fe kontra, anboche
anplwaye e/oswa prezante yo. Si gen transpo, se oganizasyon an selman ki fe aranjman epi ki
ofri li. Nenpot enfomasyon w ap pataje se atrave yon oganizasyon endepandan oubyen prive w
ap kapab fe sa. Nenpot fom yo mande w ranpli se tom oganizasyon endepandan sa a e yo pa
fom M-DCPS. Kam yon paran,ou dwe revize tom sa yo avek anpil atansyon paske ou ka renonse
ak seten dwa legal pou ou e/oswa pou
Non Pitit ou a
Enprime Non Paran/Gadyen an:
Siyati Paran/Gadyen an: Dat:
Siyati Elev/Patisipan an: Dat:
Docusign Envelope ID:588C19B0-FDBD-41)53-AE2C-834A16E0B8B8
EXHIBIT G
TO
AFFILIATING AGREEMENT
STUDENT FIELD TRIP FORMS
FOR COMMUNITY/FAITH-BASED ORGANIZATION
[Consisting of 20 pages including this title page]
Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
REGION USE ONLY
/ Stamp Da(e Received
II\ FIELD TRIP REQUEST PACKET
(All forms In this packet must be completed)
PRE-APPROVED BY: BOARD POLICY 2340 CI FHSAA U i
PERMISSION IS REQUESTED TO PARTICIPATE IN A FIELD TRIP. DATE
In-County ❑ Out-of-County U1 Out-of-State ❑ Out-of-Country U
DESTINATION ADDRESS
DATES OF TRIP:(Include departure/return time)FROM TO
NAME OF SCHOOL GROUP(Band,Debate,etc.)
NAME OF SCHOOL GROUP SPONSOR SPONSOR'S SIGNATURE_
Number of Students in Group Number of Students Participating in Trip
Cost to Each Student Provision for Those Unable to Pay
Means of Funding Trip
Check box If Title 1 Funds are being used 0 (Refer to Title 1 Funds Handbook-http://ehendbooks.dadeschools.net/poticlesl135.pdf)
#of Teachers #of Parents =Total#Chaperones Additional Personnel'
('Paraprofessional Assistant,Nurse,Interpreter for the Deaf and Hard of Hearing,etc.,are not to be counted as chaperones;however,they are responsible
for supervising the student to wtdch they are assigned.)
PARENT PERMISSION SLIPS for participating students found In this packet must be on fete in the Office of the Principal prior to the field trip.
~ s rY SW ,K *mob
ti?§1 A W slf F L 1pe� #mod 9ll, -s> `'Ki0- ,:l :-uc ¢t A -r•f. 4" 4:
Check box if Field Trip is Water Related 11 (Refer to Water Safety Manual for Requirements httpl/ehandbooks.dadeschools.netlpollc!es1102,pdf)
MUST Complete FM-6614 if box is checked •
PURPOSE FOR TRIP(Include objective,invitation and itinerary)
TRANSPORTATION: 'Private Vehicle—MUST Complete FM-6298(Name of Driver)
"Bus Company
Airline(Name of Carrier)
Other(Specify)
`Valid Driver's License verified?Yes No By Whom?
(Private Vehicle Only)
"Approved Private School Bus and Chartered Bus vendor verified by using the Department of Procurement Management Services website
at Jltlpl/orocurement.dadeschQpls,net1tietdJrps.asp A printed copy reflecting vendor approval must be attached for review.
PRINCIPAL'S SIGNATURE SCHOOL
REGION SUPERINTENDENT DATE
(Return to school for submission fo District Operations,Division of Athletics and Activities.)
• FORWARD ONE COPY OF THIS PAGE TO THE CAFETERIA MANAGER OF YOUR SCHOOL.
• FOR IN-COUNTY OR PRE-APPROVED TRIPS,FORWARD ONE COPY OF THIS PACKET TO THE REGION FOR REVIEW.
• FOR OUT-0E-COUNTY(NOT PRE-APPROVED),THIS PACKET MUST BE FORWARDED TO THE REGION FOR REVIEW AND APPROVAL.
• FOR OUT-OF-STATE(NOT PRE-APPROVED)AND OUT-OF-COUNTRY TRIPS,THIS PACKET MUST BE FORWARDED TO THE REGION AND THE DIVISION OF
ATHLETICS AND ACTIVITIES(MAIL CODE:9723)FOR REVIEW AND SUBMISSION FOR BOARD APPROVAL.
DISTRICT OPERATIONS,DIVISION OF ATHLETICS AND ACTIVITIES USE ONLY
Assistant Superintendent Date
Deputy Superntendent/Chief Operating Officer Date
FM-2431 Rev.(02-24)
Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
Board Policy 2340
APPROVED OUT-OF-COUNTY/OUT-OF-STATE TRIPS"
2023-2024
A. CLUBS AND ORGANIZATIONS AFFILIATED WITH NATIONAL ASSOCIATIONS.'
1. American Automobile Association(AAA)School Safety Patrol
2. Business Professionals of America/Career Education Clubs of Florida(BPA/CECF)
3. Distributive Education Clubs of America(DECA),an Association for Marketing Students
4. Family,Career and Community Leaders of America(FCCLA)
5. Fine Arts: Alliance for Young Artists and Writers Scholastic Art Awards, Florida Art Education Association Conference,
Florida Music Educators Association Conference, International Thespian Society, Music Educators National Conference,
National Art Education Association,National Dance Education Organization,Southeastern Theatre Conference
6. Future Business Leaders of America-Phi Beta Lambda,Inc.(FBLA)
7. Future Educators of America(FEA)
8. Health Occupations Students of America(HOSA)
9. Junior State of America(JSA)
10. National Academy Foundation(NAF)
11. National Forensic League,Florida,Forensic League,Catholic Forensic League
12. National Youth Crime Watch
13. SkilisUSA
14. Special Olympics
15. Southern Association of Student Councils(SASC)
16. Student African American Brotherhood(SAAB)
17. Student Against Destructive Decisions(SADD)
18. Technology Student Association(TSA)
19. The National Future Farmers of America Organization(FFA)
20. United States Department of Agriculture(USDA)Ambassadors
21. National Service-Based Organizations(e.g.,National Honor Society,Interact,Leo Club,and Key Club International)
22. Parent Teacher Association/Parent Teacher Student Association(PTA/PTSA)
B. CURRICULUM/ACTIVITIES-RELATED ORGANIZATIONS"
1. Advanced academic/gifted student contests
2. Close-Up Program
3. College and University Tours
4. Columbia Scholastic Press Association Convention,Columbia University
5. Junior Reserve Officers'Training Corps(JROTC)
6. The Junior Cadet Leadership Challenge(JCLC)Summer Camp for JROTC
7. Magnet Programs(Theme-based)
8. Performing Groups(e.g.,music groups,visual art exhibitions, theatrical groups,dance troupes, speech and debate teams,
and festivals)
9. Museums,Zoological Centers and Nature Preserves
10. Odyssey of the Mind
11. National High School Model United Nations(NHSMUN)
12. Sea Camp(Big Pine Key,FL);John Pennekamp State Park(Key Largo,FL)-Refer to Water Safety Manual for
Requirements-http://ehandbooks.dadeschools.net/policies/102.pdf
13. State and national academic conferences,fairs,competitions,and tournaments(e.g.,invitational forensic tournaments)
14. Yearbook Seminars
C. GENERAL INTEREST ACTIVITIES
1. Busch Gardens
2. Busch Gardens Grad Day/Universal Studios Grad Bash(for high school seniors only)
3. Universal Gradventure(for 8th graders only)
4. Cape Canaveral/Kennedy Space Center
5. Disney Animal Kingdom
6. Epcot Center
7. Events sanctioned by the Florida High School Athletic Association(FHSAA)
8. Everglades National Park
9. Related performing and visual arts events(e.g.,New York,NY;Los Angeles,CA)
10. Related historical environs and special events(e.g.,Atlanta,GA;Boston,MA;Chicago, IL;New Orleans, LA; New York,NY;
Philadelphia, PA; Williamsburg and Jamestown, VA; Los Angeles, CA, Seattle, WA; Washington, DC; Eatonville, FL; St.
Augustine,FL;Tallahassee, FL;Tampa,FL)
11. Sea World
12. Broward,Collier,Palm Beach,and Monroe County sites/events
13. Legoland(Winter Haven,FL)
• Pre-approval does not indicate that funding is supplied The approval of out-of•county/out-of-state trips will be contingent on the advisement of local
health departments and the conoition of field trip locations.Schools must include the vendor's reimbursement policy In the field trip packet for parent/
guardian permission.
" Trip designations for these everts may change yearly.Trips outside of the United States require School Board approval. Schools sponsoring student
travel outside the United States must complete the United States Government Travel Registration form online.The approval of out-of-country trips will
be contingent on the advisement of health departments and the condition of field trip locations Schools must include the vendor's reimbursement
policy in the field trip packet for parent/guardian permission.
FM-2431 Rev.(02-24)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
.JAW} MIAMI-DADE COUNTY PUBLIC SCHOOLS
1 / FIELD TRIP ROSTER
List all eligible student participants. Those eligible students who are not participating in the field trip should be indicated
by an asterisk(').
NAME OF SCHOOL -.
NAME OF SCHOOL GROUP
DESTINATION
DATE(S)OF TRIP: FROM TO
PRINCIPAL'S SIGNATURE DATE
NAME OF STUDENT . ID# GRADE STUDENT ADDRESS TELEPHONE
NUMBER
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.14.
15.
16.
17.
18.
19.
20.
Page_et
FM-2431 Rev. (02-24)
Docusign Envelope ID.588C1980-FDSD-4053-AE2C-834A16E08888
NAME OF STUDENT ID# GRADE STUDENT ADDRESS TELEPHONE
NUMBER
21.
22.
23.
24.
25.
26.
27. — 1
28.
29.
30.
31. — — —
32. ,
33.
34.
36.
36.
37. �._
38. �-
39.
40.
Page of
FM-2431 Rev.(02-24)
Docusign Envelope ID: 588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
7.4 MIAMI-DADE COUNTY PUBLIC SCHOOLS
Qyr�`iy FIELD TRIP CHAPERONE AND ACCESSIBILITY PERSONNEL LIST
!NSTRUCTIONS f I
Chaperones must be 21 years of age or older. List below all persons who will serve as chaperones,including M-DCPS
employees.Also,please list accessibility personnel(Paraprofessional Assistant,Nurse,Interpreter for the Deaf and Hard of
Hearing). Refer to Field Trip Handbook for Adult/Student Ratio-http:f/ehandbooks,dadeschools.net/policies/131.pdf
Any person who is not employed at the school sponsoring this trip must have prior clearance from the M-DCPS School
Volunteer Program at Level I or Level II as appropriate for the trip(list the volunteer number in the space provided). Refer to
School Volunteer Program Information link-https://www.enciagemiamidade.net/community-school-volunteers
NAME OF SCHOOL !�
NAME OF SCHOOL GROUP
DESTINATION
DATE(S)OF TRIP: FROM TO
NAME GENDER PHONE VOLUNTEER VOLUNTEER
NUMBER/ LEVEL
EMPLOYEE NUMBER
1-
2.
3.
4.
5.
6.
7.
8. — —
Alternate Chaperone
9.
Alternate Chaperone
10.
%Paraprofessional Assistant,Nurse,Interpreter for the Deaf and Hard of Hearing,etc.,are not to be counted as chaperones;however,they are responsible
for supervising the student to which they are assigned.)
The sponsor's and principal's signatures below indicate that the volunteer information has been
verified and that all volunteers listed are cleared at Level II for overnight field trips that involve
hotel/overnight accommodations and at least Level I for all other field trips.
Sponsor's Signature Date
Principal's Signature Date
Region Superintendent's Signature Date
(For overnight field trips that involve hotel/overnight accommodations;
FM-2431 Rev.(02-24)
Docusign Envelope ID:588C19130-FD8D-41D53-AE2C-834A18E0B8B3
Division of Athletics and Activities
MIAMI-DADE COUNTY PUBLIC SCHOOLS
>•��:; PARENT PERMISSION FORM--FIELD TRIP
.tR d,
Field trips are not mandatory.They are designed to enhance curriculum,to encourage student participation in extra-curricular activities,and
to servo as community service protects.
SECTION I.IDENTIFYING INFORMATION
SCHOOL DATE
STUDENT'S NAME I.D.NO. GRADE/FIR
SECTION II.NOTIFICATION TO PARENT
is planning a field trip for to
School Group Sponsor Name Name of School Group Destination
The purpose of the trip is
TRANSPORTATION:Private Vehicle Bus Aktttte Other
Name of Genies Please Specify
This trip will be chaperoned by_ _ Cost to each student$
(Total Number of Chaperones)
I understand that if l am unable to pay for the cast of this trip, and I want my child to participate,where appropriate,my child will be given an
opportunity to raise funds through authorized fund-salsing activities,or be given assistance in identifying another funding source.(This provision does
not apply to activities not directly related to classroom Instruction,e.g.,Grad Bash,football games,banquets.etc.)
DATE(S)OF TRIP:(Include departure/return time)FROM TO
—The above time schedule and/or personnel may be changed due to unforeseen circumstances.
PLEASE KEEP THE TOP PORTION FOR YOUR INFORMATION.
RETURN THE BOTTOM PORTION TO THE TEACHER.
SECTION III,PARENTIGUARDIAN'S WRITTEN PERMISSION TO PARTICIPATE IN ACTIVITY
I hereby give permission for my child Student I.D.No.
(Child's Name)
to participate in the field trip to —
(Destination)
DATE(S)OF TRIP:(Include departure/return time)FROM TO
I have completed the EMERGENCY CONTACT INFORMATION in Section IV(see below).
SIGNATURE OF PARENTIGUARDIAt4 DATE_
SECTION IV.EMERGENCY CONTACT INFORMATION
1.Name of parentiguerdlan
2.ParenuGuardian Phone No(s).Home_ Business Cell __-
3,1n case parenUguarrlin.a»not be reacinee,please contact. Rdolionehip Teteplone No.
4.Please list any insurance policy covering your chid _ Policy No.
5.Plv/siciar,s Name Tektplwtta No.
5.Only if applicable,complete the following: a.My chid has the following medical problem.
h.My chid takes the ietlovticcg medications;egutacty:
(Proper Medical form 112702 Is on file at the school)
c,My child has the following allergies:
I AUTHORIZE MEDICAL TREATMENT FOR MY GN.tLD IN CASE OF ACCIDENT OR ILLNESS WHILE ON THE TRIP.
PARENT/GUARDIAN SIGNATURE _DATE
FM-2431 Rev.(02-24)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
FOR SECONDARY SCHOOLS ONLY:
SECTION V.TEACHER NOTIFICATION OF ACTIVITY
Field Trip Destination Dates of Trip: FROM TO
Name of School Group School Group Sponsor Name
PERIOD 1 PERIOD 5
• PERIOD 2 PERIOD 6
PERIOD 3 PERIOD 7
PERIOD 4 PERIOD 8
FM-2431 Rev.(02-24)
Docusign Envelope ID:588C1980-F08D-4D53-AE2C-834A16E08888
1-otl'•i:.A.
MIAMI-DADE COUNTY PUBLIC SCHOOLS
FORMULARIO DE AUTORIZACION PARA PADRES -EXCURSIONES
Las excursiones no son obligatorias. Las mismas son planificadas a fin de realzar el programa de estudlos, alentar is
participation de los estudlantes en actividades extracurriculares y servlr como proyectos de serviclos a to comunidad.
SECCION I.DATOS DE IDENTIFICACION
ESCUELA FECHA
NOMBRE DEL(DE LA)ESTUOIANTE_ NO.DE IDENTIFICACION GRAM
SECCION IL NOTIFICACION A LOS PADRES
planea una excursion con a
Nombre del(de la)patrocinador(a) (Nombre del Gnupo) (Destino)
El proposito de la excursion es
1RANSPORTE:Vehiculo Privado Omnibus Aerolinea Otro_
(Nombre de Ia compafila) (Par favor,especllique)
Eska excursion sera supetvisada par Costa par estudiante S
(Numero de Chaperones)
Erdiendo que al deseo que rat ht(o(a)participe y no puedo pager el costo de eats excursion,cuando sea posrbte,a mi hijo(a)se le dara is oportunidad
de recaudar tondos medlante actNldadee de recoleccion de tondos o se le asistlr3 en la Identiflcacien de otras fuentes de recursos finanderos (Este
medlda no se apllca a las actividades qua no se relacionen directamente con la Instruction que se realize en las autos,coma par ejemplo,Ia noche de
los graduados o"Grad Bash',los juegos de futbol y los banquetes,etc.)
Al
FECHA:(Incluirhora de salida y/legada) DE A->a norario o el personal pueden ser camblados por circunstancias imprenistas-
PARA QUE SE MANTEGA INFORMADO(Al POR FAVOR CONSERVE LA PORCION SUPERIOR
II POR FAVOR DEVUELVA IA PORCION INFERIOR A LA ESCUELA
SECCION III.AUTORIZACION DE PADRES/TUTORES PARA QUE EL(LA)ESTIJDIANTE PARTICIPE EN LA EXCURSION
Le day to autcrizacidn pars que ml hila(a} No.de ldentificaddn
Nombre del(de Ia)nlflo(a)
participe en la excursion a
Destino
FECHA:(Incluic hors de sa lda y iegada) DE A
He Ilenado los datos SOBRE A QUIEN LLAMAR EN CASO DE EMERGENCIA de la SecciOn IV(a continuaciOn).
FIRMA DEL PADRE/DE LA MADRE 0 TUTOR(A) FECHA
SECCION IV.DATOS SOBRE A QUIEN LLAMAR EN CASO DE EMERGENCIA
1.Nombre del padre/de la more o tutor(a)
2.No.de telefono del podro/de la madre o tutor(a) Casa Empleo _ Ceivlar —
3.Silos padres o tutor(a)no pueden serlocalizados,por favorcamuniquense con Relation No.do teleiono
4.Pdlra(s)de eeguro que cubrsn a eu hijo(a) No,de P61124(0)
5.Nombre del msdlco No.de leIetono
5.Uene to slguiente solemenle sl aplica a su hijo(a): a.Mi hljo(a)tiene el slguiente prob'.ema medico:
b.Mi bijo(a)tome Ian eiguterees medicfias con regulandad:
(Et correspondleate termulerio medico 2702 esti arcNvado en la escuela)
C.MI hijo(a)Ilene las elguiontee ateroiae:
At1TOR12o A DUE SE DE TRATAMIENTO MEDICO A Mt 11130(A)EN DASD of ACCi0ENTE O ENFERME0A0^MENTRA SC ENC'UE14TRE EN ESTE VIA3E
FIRMA DEL PADRE/DE LA MADRE 0 TUTOR(A) _ _FECHA_ -_
FM-2431 Rev.(02-24)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
MIAMI-DADE COUNTY PUBLIC SCHOOLS
•
FOM PEMISYON - PWOMNAD
`' •��� Pwomnad pa obllgatwa.Yo let you amelyore kourikouloum non,pou ankouraje elOv yo patisipe nan ekstra aktivite
akadernik,a pou s8vl Mtn pwojo.
SEKSYON I.IDANTIFYE ENFOMASYON
LEKOL _ DAT
NON ELEV LA NO.I.D. NIVO ANE ESKOLE/ED TAN
SEKSYON II.NOTIFIKASYON POU PARAN
iap planitye you pwornnad pou Pon
Pworesernon pahvone GwouptStle Destination
Bi pwomnad sa a se
TRANSPOTASYON:Machin Prive Bis Avyon Lot
Non Konpayi Espesifye
Pwomnad sa a ap gen siveyan A chapewon L ap koute chak timoun
(Pwotese/PatanlToude-endike konbyen)
Mwen konprann si m pa ka peye pou pwomnad sa a,a mwen vie pitit mwen patisipe,IO li apwopriye,n ap otri pitit mwen an opotinite
pou Ii kolekte lajan atrave aktivite pou kolekte ton lekol la otorize,oubyen nan bay asistans nan idantitye lot sous pou fon.(rezevasyon
sa a pap aplike pou aktivite ki pa dirckteman relate ak enstriksyon klas,pa egzanp,sware gradyasyon,jwOt foutbOl,bank&,eks.)
Dat N ap Derape Dat N ap Retounen
—Le ki make anwo a eJoubyen moun yo kab chanje akoz you sikonstans enprevi—
SILVOUPLE KENBE POSYON ANWO A POU ENFOMASYON.
RETOUNEN POSYON ANSA A BAY PWOFESE A.
SEKSYON III.PEMISYON PARANJOADYEN A LEIKRI POU PATISIEPE NAN AKTIVITE
Mwen bay pemisyon pou pitit mwen No.I.D.
(ATon Timoun nan)
patisipe ran pwomnad
(Destination)
Dat N ap Derape Oat N ap Retounen
Mwen ranpll ENFOMASYON KONTAK IJANS la nan Seksyon IV(we anba a).
SIYATI PARAN/GADYEN DAT__
SEKSYON IV.ENFOMASYON KONTAK IJANS
1.Non paranlgadyen
2.No.Telefon paranlGadyen(yo)Kay: Biznls tetefon celulair
3.An ka nou pa ka Jwenn paran/gadyen an,sllvouple kontakto Rolasyon ak elev la No.Telefon _ I
4.Silvoupte site nenpdt asirans Id kouvri Of on No.Kontra_
5.Non dokte Ii_ No.Telefon
s.Ranpil by ki suivyo,setsi yo apllkab: a.Pith mwen an gen pwobiem medikal sa yo:
b.PIM mwen an pran medikaman sa yo regityeman:
(BonJan lam ntodikal PM-2702 nan doklman telcel la)
C.Pill'mwen an gen aleji sa yo:
M OTORIZE TRETMAN MEDIKAL POU PITIT MWEN AN KA AKSIDAN OUBYEN MALADI PANDAN U NAN PWOMNAD LA
SIYATI PARANIGADYEN DAT
FM-2431 Rev.(02-24)
Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
1-"
WATER RELATED FIELD TRIP PACKET
(All forms In this packet must be completed)
Date Requested:_
School: Principal:
Address: Telephone:
Requesting Person: Title:
No.of Students: No.of Chaperones: Dates of Field Trip:
NOTE: Requests must be submitted to the Department of Safety and Energy Management and the Office of Risk
Management at least three weeks(15 working days)prior to the trip. Tho request should be submitted during the planning
stage.
•
ACTIVITY(IES)PLANNED FOR THIS FIELD TRIP-PLEASE CHECK APPROPRIATE BOXES
a y
IN WATER ACTIVITIES ON WATER ACTIVITIES UNDERWATER ACTIVITIES
rRecreational aquatic field trip Canoeing lL Paddle Board M Snorkeling
Aquatic environment field trip Kayaking j Sailing Scuba activities
Field trip to swimming pool Dive Boat
.. ._BISCAYNE NATURE CENTER FOR ENVIRONMENTAL EDUCATION NEAR WATER ACTIVITIES
0 Discovery Laboratory activity only fl Beach clean up •
0 Coastal Hammock Strand activity only I t Docked vessel •
LI Coastal Ecology activity only ri Dry I l Wet
DMangrove Swamp activity only
ISea Grass Meadow activity
Description of planned activities:
COMMERCIAL VESSELS
Name of Vessel: Address:
Contact Person: Title:
Telephone: Cell:
REVIEWED AND APPROVED BY THE OFFICE OF RISK MANAGEMENT
SIGNATURE
DATE OF (APPROVED/DISAPPROVED TO SCHOOL SITE ADMINISTRATOR):-_
FM-6614 Rev.(08-22)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
REGION USE ONLY
Stamp Date Raceiota
FIELD TRIP REQUEST PACKET
(All forms In this packet must be completed)
PRE-APPROVED BY: BOARD POLICY 2340 f' FHSAA
PERMISSION IS REQUESTED TO PARTICIPATE IN A FIEI-O TRIP. DATE
In-County Out-of-County Out-of-Stater. Out-of-Country[f
DESTINATION ADDRESS
DATES OF TRIP:(Include departure/return time)FROM TO
NAME OF SCHOOL GROUP(Bend,Debate, etc.)
NAME OF SCHOOL GROUP SPONSOR SPONSOR'S SIGNATURE
Number of Students in Group Number of Students Participating in Trip
Cost to Each Student Provision for Those Unable to Pay
Means of Funding Trip
Check box if Title 1 Funds are being used (Refer to Title 1 Funds Handbook-http://ehandbooks.dadeschools.netMolicies/135,pdf)
#of Teachers #of Parents =Total#Chaperones Additional Personnel*
('Paraprofessional Assistant,Nurse,Interpreter for the Deaf and Hard of Hearing,etc.,are not to be counted as chaperones;however,they are responsible
for supervising the student to which they are assigned.)
PARENT PERMISSION SLIPS for participating students found In this packet must be on file in the Office of the Principal prior to the field hip.
s a' ri it7Z t?(� aid +swlni� aB4-**02�a�ftr 7104,(01.1atersi
Check box if Field Trip is Water Related F(Refer to Water Safety Manual for Requirements htto:l/ehandbooks.dadeschools.net/pollcies/1 O2.pdf)
MUST Complete FM-6614 if box is checked
PURPOSE FOR TRIP(Include objective,invitation and itinerary)
TRANSPORTATION: Private Vehicle—MUST Complete FM-6298(Name of Driver)
"Bus Company
Airline(Name of Carrier)
Other(Specify)
*Valid Driver's License verified?Yes No By Whom?
(Private Vehicle Only)
"Approved Private School Bus and Chartered Bus vendor verified by using the Department of Procurement Management Services webslte
at)ittra://prozrement.dadeschools.net/Reld lios.aso A printed copy reflecting vendor approval must be attached for rev;ew.
PRINCIPAL'S SIGNATURE SCHOOL
REGION SUPERINTENDENT DATE
(Return to school for submission to School Operations,Division of Athletics,Activities and Accreditation,rf applicable)
• FORWARD ONE COPY OF THIS PAGE TO THE CAFETERIA MANAGER OF YOUR SCHOOL.
• FOR IN-COUNTY OR PRE-APPROVED TRIPS,FORWARD ONE COPY OF THIS PACKET TO THE REGION FOR REVIEW
• FOR OUT-OF-COUNTY(NOT PRE-APPROVED),THIS PACKET MUST BE FORWARDED TO THE REGION FOR REVIEW AND APPROVAL.
• FOR OUT-OF-STATE(NOT PRE-APPROVED)AND OUT-OF-COUNTRY TRIPS,THIS PACKET MUST BE FORWARDED TO THE REGION AND THE DIVISION OF
ATHLET1CS/ACTIVITIES AND ACCREDITATION(MAIL CODE: 9723)FOR REVIEW AND SUBMISSION FOR BOARD APPROVAL.
SCHOOL OPERATIONS,DIVISION OF ATHLETICS/ACTIVITIES AND ACCREDITATION USE ONLY
Assistant Superintendent Date
Deputy Superintendent/Chief Operating Officer Date
FM-6614 Rev.(08-22)
Docusign Envelope lD.588C19BO-FOBD-4053-AE2C-834A16EOB8B8
•
•
Board Policy 2340 •
APPROVED OUT-OF-COUNTY/OUT-OF-STATE TRIPS"
2022-2023
A. CLUBS AND ORGANIZATIONS AFFILIATED WITH NATIONAL ASSOCIATIONS"
1. American Automobile Association(AAA)School Safety Patrol
2. Business Professionals of America/Career Education Clubs of Florida(BPAICECF)
3. Distributive Education Clubs of America(DECA),an Association for Marketing Students
4. Family,Career and Community Leaders of America(FCCLA)
5. Fine Arts: Alliance for Young Artists and Writers Scholastic Art Awards, Florida Art Education Association Conference,
Florida Music Educators Association Conference, International Thespian Society, Music Educators National Conference,
National Art Education Association,National Dance Education Organization,Southeastern Theatre Conference
6. Future Business Leaders of America-Phi Beta Lambda,Inc.(FBLA)
7. Future Educators of America(FEA)
B. Health Occupations Students of America(HOSA)
9. Junior State of America(JSA)
10. National Academy Foundation(NAF)
11. National Forensic League,Florida,Forensic League,Catholic Forensic League
12 National Youth Crime Watch
13. SkilIsUSA
14. Special Olympics
15. Southern Association of Student Councils(SASC)
16. Student African American Brotherhood(SAAB)
17 Student Against Destructive Decisions(SADD)
18. Technology Student Association(TSA)
19. The National Future Farmers of America Organization(FFA)
20. United States Department of Agriculture(USDA)Ambassadors
21. National Service-Based Organizations(e.g.,National Honor Society,interact,Leo Club,and Key Club International)
22. Parent Teacher Association/Parent Teacher Student Association(PTA/PTSA)
B. CURRICULUM/ACTIVITIES-RELATED ORGANIZATIONS"
1, Advanced academic/gifted student contests
2, Close-Up Program
3. College and University Tours
4. Columbia Scholastic Press Association Convention,Columbia University
5. Junior Reserve Officers'Training Corps(JROTC)
6. The Junior Cadet Leadership Challenge(JCLC)Summer Camp for JROTC
7. Magnet Programs(Theme-based)
8. Performing Groups(e.g.,music groups,visual art exhibitions, theatrical groups,dance troupes, speech and debate teams,
and festivals)
9. Museums,Zoological Centers and Nature Preserves
10, Odyssey of the Mind
11. National High School Model United Nations(NHSMIJN)
12. Sea Camp(Big Pine Key,FL);John Pennekamp State Park(Key Largo,FL)-Refer to Water Safety Manual for
Requirements-bttp://etandbooks,dadeschools.net/policies/102.Pd(
13. State and national academic conferences,fairs,competitions,and tournaments(e.g.,invitational forensic tournaments)
14. Yearbook Seminars
C. GENERAL INTEREST ACTIVITIES
1. Busch Gardens
2. Busch Gardens Grad Day/Universal Studios Grad l3ash(for high school seniors only)
3. Universal Gradventure(for 8'^graders only)
4. Cape Canaveral •
5. Disney Animal Kingdom •
6. Epcot Center
7. Events sanctioned by the Florida Nigh School Athletic Association(FHSAA)
8. Everglades National Park
9. Related performing and visual arts events(e.g.,New York,NY;Los Angeles,CA)
10. Related historical environs and special events(e.g.,Atlanta,GA;Boston,MA;Chicago,iL;New Orleans,LA;New York, NY;
Philadelphia, PA; Williamsburg and Jamestown, VA; Los Angeles, CA; Seattle, WA; Washington, DC; Eatonville, FL; St.
Augustine,FL;Tallahassee,FL;Tampa,FL)
11. Sea Worid
12. Broward,Collier,Palm Beach,and Monroe County sites/events
13. Legoland(Winter Haven,FL)
Pre-approval does not Indicate that funding is supplied.The approval of outof-county/out-of-state trips will be contingent on the advisement of local
health departments and the condition of field trip locations.Schools must include the vendors reimbursement policy in the field trip packet for parent/
guardian permission_
'• Trip designations for these events may change yearly.Trips outside of the United States requite School hoard approval. Schools sponsoring student
travel outside the United States must complete the United States Government Travel Registration Corm online.The approval of out-of-country trips will
be contingent on the advisement of health departments and the condition of field trip locations.Schools must Inciude the vendors reimbursement
policy in the held trip pocket for parent/guardian permission,
FM-2431 Rev.(OR-22)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E088B8
l MIAMI-DADE COUNTY PUBLIC SCHOOLS
110, FIELD TRIP ROSTER
-
II List all eligible student pal licipanls. i hose eligible sluue.lts wnu are not participating in the field trip should be indicated
by an asterisk("),
NAME OF SCHOOL
NAME OF SCHOOL GROUP
DESTINATION
DATE(S)OF TRIP: FROM TO
PRINCIPAL'S SIGNATURE DATE
NAME OF STUDENT ID# GRADE STUDENT ADDRESS TELEPHONE
- -- NUMBER
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
•
14.
15.
16.
17.
18.
19.
20.
Page of
FM-8614 Rev.(08-22)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
NAME OF STUDENT ID# GRADE STUDENT ADDRESS TELEPHONE
NUMBER
21.
22.
23. •
24.25.
!I
26.
27.
28.
29.
30.
31. — ——
3
32.
33.
34.
35.
36.
37.
38.
39.
40.
Page of
FM-6614 Rev.(08-22)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
MIAMI-DADE COUNTY PUBLIC SCHOOLS
FIELD TRIP CHAPERONE AND ACCESSIBILITY PERSONNEL LIST
INSTRI JCTIONs
Chaperones must be 21 years of age or older. List below all persons who will serve as chaperones,Including M-DCPS
employees.Also,please list accessibility personnel(Paraprofessional Assistant,Nurse, Interpreter for the Deaf and Hard of
Hearing). Refer to Field Trip Handbook for Adult/Student Ratio http://ehandbooks.dadeschools.neVpolicies/131.odf
Any person who is not employed at the school sponsoring this trip must have prior clearance from the M-DCPS School
Volunteer Program at Level I or Level II as appropriate for the trip(list the volunteer number in the space provided). Refer to
School Volunteer Program Information link-https:i/www.eneaoemiamidade.neticommunity-school-volunteers
NAME OF SCHOOL
NAME OF SCHOOL GROUP
DESTINATION
DATE(S)OF TRIP: FROM TO
NAME GENDER PHONE VOLUNTEER VOLUNTEER
NUMBER/ LEVEL
EMPLOYEE NUMBER
1.
2.
3.
4.
5.
6.
7.
8.
Alternate Chaperone
9.
Alternate Chaperone
10.
'(Paraprofessional Assistant,Nurse,Interpreter for the Deaf and Hard of Hearing,etc.,are not to be counted as chaperones;however,they are responsible
for supervising the student to which they are assigned.)
The sponsor's and principal's signatures below indicate that the volunteer information has been
verified and that all volunteers listed are cleared at Level II for overnight field trips that involve
hotel/overnight accommodations and at least Level I for all other field trips.
Sponsor's Signature Date
Principal's Signature Date
Region Superintendent's Signature Date
(For overnight field trips that Involve hoteVovernight accommodations)
FM-6614 Rev.(09-22`,
Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
/r;r,wxrOc.
�e
MIAMI-DADE COUNTY PUBLIC SCHOOLS
PARENT PERMISSION FORM --FIELD TRIP
Field trips are not mandatory.They are designed to enhance curriculum,to encourage student participation In extra-curricular activities,and
to serve as community service projects.
SECTION I.IDENTIFYING INFORMATION
SCHOOL DATE
STUDENT'S NAME I.D. NO. GRADE/HR
SECTION II.NOTIFICATION TO PARENT
is planning a field trap for to
School Group Sponsor Name Name of School Group Destination
The purpose of the trip is
TRANSPORTATION: Private Vehicle Bus Airline Other
Name of Carrier Please Specify
This trip will be chaperoned by Cost to each student$
(Total Number of Chaperones)
I understand that If I am unable to pay for the cost of this trip, and I want my child to participate,where appropriate,my child wilt be given an
opportunity to raise funds through authorized fund-raising activities,or be given assistance in Identifying another funding solace.(This provision does
not apply to activities not directly related to classroom Instruction,e.g.,Grad Bash,football games,banquets,etc.)
DATE(S)OF TRIP:(Include departure/return time)FROM TO
—The above time schedule and/or personnel may be changed due to unforeseen circumstances.—
PLEASE KEEP THE TOP PORTION FOR YOUR INFORMATION.
RETURN THE BOTTOM PORTION TO THE TEACHER.
SECTION III.PARENT/GUARDIAN'S WRITTEN PERMISSION TO PARTICIPATE IN ACTIVITY
I hereby give permission for my child Student I.U.No.
(Child's Name)
to participate in the field trip to
(Destination)
DATE(S)OF TRIP:(Include departure/return time)FROM TO
I have completed the EMERGENCY CONTACT INFORMATION in Section IV(see below).
SIGNATURE OF PARENT/GUARDIAN DATE
SECTION IV._EMERGENCY CONTACT INFORMATION _
1.Name of parentiguardtan
2.Parent/Guardian Phone No(s).Home Business Cat
3.In case parent/guardian cannot be reached,please contact: Relationship Telephone No.
4.Please list any insurance policy covering your child Policy No.
S.Physician's Name Telephone No.
5.Only If applicable,complete the following: a.My child has the following medical problem:
b.My child takes the following medications regularly.
(Proper Medical form$2702 is on fie al the school)
c.My child has the following atergies:
I AUTHORIZE MEDICAL TREATMENT FOR MY CHfLD IN CASE OF ACCIDENT OR ILLNESS WHILE ON THE TRIP.
PARENT/GUARDIAN SIGNATURE DATE
FM-6614 Rev.(08-22;
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
FOR SECONDARY SCHOOLS ONLY:
SECTION V.TEACHER NOTIFICATION OF ACTIVITY
Field Trip Destination Dates of Trip:FROM TO
Name of School Group School Group Sponsor Name
PERIOD 1 PERIOD 5
PERIOD 2 PERIOD 6
PERIOD 3 PERIOD 7
PERIOD 4 PERIOD 8
FM-6614 Rev.(08-22)
imommumi
Docusign Envelope ID:538C1980-FOBD-4D53-AE2C-834A16E0B888
MIAM1-DADS COUNTY PUBLIC SCHOOLS
FORMULARIO DE AUTORIZACION PARA PADRES -EXCURSIONES
V
Las excursiones no son obligatorias. Las mismas son planificadas a fin de reaizar el programa de estudios, alentar la
participacIOn de los estudiantes en actividades extracurriculares y servir como proyectos de servicios a la comunidad.
SECCION I.DATOS DE IDENTIFICACION
ESCUELA FECHA
NOMBRE DEL(DE LA)ESTUDIANTE NO.DE IDENTIFICACION GRADO
SECCION II.NOT(F(CACION A LOS PADRES
planea una excursion con a
Nombre del(de Ia)patrocinador(a) (Nombre del Grupo) (Destino) !1
El propesito de la excursion es_
7RANSPORTE:Vehiculo Privado omnibus Aerclinea Otro
(Nombre de la comparlfa) (Pot favor,especifique)
Esta excursion sera;supervisada por Costo por estudiante$
(Numero de Chaperones)
Enttendo que sl deseo qua rat hilo(a)parttctpe y no puedo pager et costa de esta excutslOn,cuaruto sea pos(hte,a mt tvjo(a)se to dare la oportunldad
de recaudar tondos mediante acllvidades de recoleccibn de tondos o se le asislire en la identificaclOn de otras Fuentes de recursos f nancleros (Esta
medida no se aplica a las activldades que no se reladonen directamente con la Instrucddn que se realize en las aulas,coma por ejemplo,la noche de
los graduados o'Grad Bash",los juegos de ftitbol y los banquetes,etc.)
U � i
FECHA:(Incluir ham de selida yllegada) DE A
—El horado o el personal pueden ser cambiadoa por circunstanclas imprevistas—
PARA QUE SE MANTEGA►NFORMADOfA)POR FAVOR CONSERVE LA PORCION SUPERIOR
POR FAVOR DEVUELVA LA PORCION INFERIOR A LA ESCUELA 7
SECCION IiI.AUTORIZACION DE PADRESITUTORES PARA QUE EL(LA)ESTUDIANTE PARTICIPE EN LA EXCURSION
Le cloy la autorizacibn pars que rni hijo(a) No.de Identificacion
Nombre del(de la)nillo(a)
participe en(a excursion a
Destino
FECHA:(Incluir hard dusalidaylegada) DE A
He Ilenado los datos SOBRE A QUIEN LLAMAR EN CASO DE EMERGENCIA de la Seccibn IV(a continuaci6n).
FIRMA DEL PADRE/DE LA MADRE 0 TUTOR(A) _FECHA
SECCION IV.DATOS SOBRE A QUIEN LLAMAR EN CASO DE EMERGENCIA
Ir --il
1.Nombre del padre/de la madra o tulor(a)
2.No,de telefono del padre/de la madre o iulor(a) Casa — Empleo Celular _
3.Si los padres o tutor(a)no pueden ser loeaazadoe,por favor comuniquense con Reraddn No.de telefono
4,Pollza(a)do aeguro quo cubren a su hlio(n)_ No.de Pdllza(s)
5.Nombre del medico No.de teiefono
5.Llene to saguiente aolamente sI aplice a au hijo(a): a,Mi hijo(a)acne cl alguiente problema medico:
b,14 hijo(a)torra las stgulentes meololnas con rogu)artdad:
(El carrespondlente formul(0o medko 2702 est$archivado en la escuda)
c.Mi trip(a)Ilene as sigulentes alerglae
AUTORIZO A QUE SE DE TRA'tAMlENTO MEDICO A MI HiJO(A)EN CASO DE ACCIDENTS 0 ENFERMEDAD MiENTRA SE ENCUENTRE EN ES7E ViAJE
FIRMA DEL PADRE/DE LA MADRE O IIJTOR(A) FECHA
FM-6614 Rev.(08-22)
Docusign Envelope ID:588C l 980-FDBD-4O53-AE2C-834A f 6E08888
>�•rr MIAMI—DADE COUNTY PUBLIC SCHOOLS
FOM PEMISYON — PWOMNAD
ay `"/ Pwomnadpa obli atwa.Yo fat pou amel ore kourikouloum nan,
9y pou ankouraJe elav yo palisipe n an ekstra aktivite
akademik,e pou stvl kbm pwojg.
SEKSYON I.IDANTIFYE ENFOMASYON
LEKOL DAT
NON ELEV LA _NO.1.0. NIVO ANE ESKOLE/ED TAN
SEKSYON Ii.NOTIFIKASYON POU PARAN
iap planitye you pwornnad pou _Pon
Pwofese/non Dahvone Gwoupisijo Destination
Bi pwomnad sa a se _
TRANSPOTASYON:Machin Prive Bis _Avyon Lot
Non Konpeyl Espesirye
Pwomrrad sa a ap gen slveyan A chapewon !,ap haute chak timoun
(Pwotesb/Parar#Toude.endike konbyen)
Mwen konprann si m pa ka peye pou pwornnad sa a,a mwen vie pitit mwen patisipe,lA II apwopriye,n ap otri pltlt mwen an opatinite
pou Ii kolekte tajan atrav8 aktivite pou kolekte ton Iekal la otorize,oubyen nan bay asistans nan idantitye lot sous pou fon.(rezevasyon
sa a pap aplike pou aktivite ki pa dirakteman relate ak enstriksyon klas,pa egzanp,sware gradyasyon,jwet foutbbl,banke,eks.)
Dat N ap Derape Dat N ap Retounen
—Le Id make anwo a eroubyen mown yo kab chanje akoz yon aikonstans enprevi—
SILVOUPLE KENBE POSYON ANWO A POU ENFOMASYON.
MRETOUNEN POSYON ANOA A BAY PWOFESE A.
SEKSYON ill.PEMISYON PARAN/GADYEN A LEIKRI POU PATISIEPE NAN AKTIVITE
Maven bay pernisyon pou pkit mwen No.I.D.
(ATon Timoun nan)
patisipe nan pwomnad
(Destination)
Dat N ap Derape Dat N ap Retounen
Mwen ranpli ENFOMASYON KONTAK IJANS la nan Seksyon IV(we anba a).
SfYATI PARAN/GADYEN DAT
S(_KSYON IV.ENFOMASYON KONTAK IJANS
�.Non paran/gadyen
2.No,1 elefon paran/Gadyen(yo)Kay: Biznis telefon celulair
a An ka nou pa ka jwenn paranigadyen an.silvouple kontakte Relasyon ak eli v la No.Telefon
4.Slivauple site nenp*t asirans kl kouvri pith on No.Konya
E.Non dokte II No.Telefon
kanpff by ki strict yo,sets;yo apfikab: a.Pith mwen an gen pwabl8m medlkat sa ya:
b.Piiit mwen an pran medikaman se yo regiyeman:
(Borgan fom medikal#FM-2702 nan dokiman laical la)
a P;tif mwen an gen afe(i sa yo:
M OTORIZE TRETMAN MEDIKAL POU PITIT MWEN AN KA AKSIDAN OUBYEN MALADI PANDAN U NAN PWOMNAD LA.
SIYATI PARANIGADYEN DAT
FM-6614 Rev,(08-22)
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID,B33A0283-B6B84B13-A5C8-E66B0444E161
Occasion Envelop°ID:08F9108•8390.4F5641084.00F9e8C09681
Daruagn En torope 10 3fnCeiFr-117o4-IDa7.auF6 ai.77.1wCfMR
JESSICA MJNSFORD AFFIDAVIT-COMMUNITY.RASED ORGANIZATIONS
BEFORE ME,the undersigned authority,personally appeared !i htpirrr •
(agency representative)
Who,being duly sworn,deposes and states as(climes:
1. I nm Hunan Resources D6awr . of the 0h of lAlnml beach
(office title) (agency)
2. I am duly authorized to make this swain statement as behalf of the Agency.
3. By low,due to the nature of the Agency's hu*incas,all of the Agency's employees who are
permitted receaf to school grounds when students ore present or who come into direct
contact with stndeute arc required to sul,rnit to a slate and national criminal history check
for licensing at edict purposes. Spcctfieally,Ihcae Agency empinyccs undergo a"Level 2
Background Screening."as defined by Seclinns In12.32 and 4.1 ,04,Florida Statutes.
4• All Agency emptuyes offering service to the students rif Miami-Dade ('aunty School
Board have undergone and passed the Level 2 Background Screening within the lust five
years.
5. All such licenses ur oilier certificates are cm-rem and in good standing.
6. lithe Agency receives notification from any of its employers or anyone with whom it has a
contract that he or the has been unested,the Agency will notify the.lianii•r)ade County
Schaal Hoard immediately.
FURTHER AFFIAN'I'SArail NOT.
1 do hereby swear drat the facts slated in this Affidavit arc true and cone(to the best of my
e
knowled ,infnrmntion and belief. ^+��gr-0.tdU via,
Moan Atpitut j.•a,S6 _ •
(aVitty,RtpR'hen6rt i vc)
SWORN TO nod SUBSCRIBED before me thin is__ day of August ,2024
by Marla Alpitor Ile/She ISO personally known to me or❑bus produced
n n . ,. _ -_ us identification(.
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Print Notary Name
My Commission Expires:
FM-5994(05 06)
Docusign Envelope ID:588C19B0-FDBD-4053-AE2C-834A16E0B8B8
Oocusign Envelope ID:B33AD283-B6BB-41313-A5C6-E66B0444E161
MIAMI BEACH HUMAN RESOURCES DEPARTMENT
Risk Management&Benefits Division
1700 Convention Center Drive,3r°Floor
Miami Beach,Florida 33139
Phone:(305)673-7524
www.miamibeachil.gov
CITY OF MIAMI BEACH
CERTIFICATE OF SELF-INSURANCE
GENERAL&AUTOMOBILE LIABILITY
This is to certify that pursuant to the authority granted by Florida Statute 768.28,the City of Miami
Beach maintains a formal program of self-insurance for General Liability and Automobile Liability
coverage. The City of Miami Beach's self-insurance program operates with the limits of sovereign
immunity which are$200,000 per person and$300,000 each occurrence.
WORKERS'COMPENSATION
The City of Miami Beach is designated by the State of Florida as a Self-Insured Public Entity for
Workers'Compensation. All City of Miami Beach employees are provided this coverage in
accordance with Florida Statute 440,and any other relevant statutes.
SCOPE OF COVERAGE
In general,the self-insurance program provides a scope of coverage for the City of Miami Beach
which is essentially the same as that which would be afforded through the purchase of commercial
insurance. This includes physical damage or loss to items in the City's care,custody,or control.
DATES OF COVERAGE: CONTINUOUS COVERAGE(NO EXPIRATION DATE)
Certifiedti by:
,/i�Larc V,Fevalior
Certificate Holder:
The School Board of Miami-Dade County FL
Marc Chevalier,Risk Manager,Human 1501 NE end Avenue,
Resources Department Room 335
Miami,Florida 33132
Re:Affiliating Agreement for Afterschool Services with Miami-
Dade County Public School
CC:Summer Jarmin,City of Miami Beach Housing&Community
Services
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-B688-4813-A5C6-E6GB0444E161
Ron DeSantis
State of Florida Governor
Department of Children and Families
Shevaun L.Harris
�'��� Secretary
v,w�,
51vrRl\MIII L SCUM
August 22,2023
City of Miami Beach Afterschool Enrichment
Leslie Rosenfeld
1700 Convention Center Dr
Miami Beach, FL 33139
Dear Dr.Rosenfeld,
The Department received your licensure questionnaire describing the operation and activities of your
afterschool program located at:
Biscayne Beach Elementary[E11MD0471) 800 77`h St,Miami Beach,FL 33141
Fienberg/Fisher K-8[E11MD0472] 1420 Washington Ave,Miami Beach,FL 33139
Nautilus Middle School[E11M00473] 4301 N Michigan Ave,Miami Beach,FL 33140
North Beach Elementary[E11MD0474] 4100 Prairie Ave,Miami Beach,FL 33140
Miami Beach Sr. High(E11MD0475] 2231 Prairie Ave,Miami Beach,FL 33139
South Point Elementary[E11M00476] 1050 4th St,Miami Beach,FL 33139
Treasure Island Elementary[E11MD0477] 7540 E Treasure Dr,North Bay Village,FL 33141
Based on a review of your questionnaire and the additional Information provided,it has been determined
that your program meets the criteria for exemption from licensure pursuant to 65C-22.008(3)(b),Florida
Administrative Code(F.A.C.).
65C-22.008(3)Exemptions:A school-age child care program is not required to be licensed as long as the
program complies with the minimum background screening requirements provided in Sections 402.305
and 4023055,F.S,and if the program demonstrates that conditions of one of the following criteria outlined
in paragraphs(a)-(e)below,are met.
(b) Instruction/Tutorial Programs. The program is not designated as a Gold Seal Quality Care
provider and has a single instructional/tutorial purpose and that purpose is the only service that
the program provides.Some examples of these programs include,but are not limited to,tutoring;
a computer class;a ballet class;a karate class;baseball instruction or other sport;the program
cannot provide any service beyond the instructional and tutorial/academic activity;and:
1. Does not cater,serve or prepare meals. The program may choose to provide drinks and ready-
to-eat snacks that are individually pre-packaged and do not require refrigeration.
2. Does not advertise or otherwise represent that the program has attributes of child care,as
defined in section 402.302(1),F.S.
3. Enrollment information shall clearly define the duration of the instructional sessions.Session
time may not exceed two hours.If tutoring is provided in multiple academic areas, the total
combined session times cannot exceed three hours per day.
4. Does not contract to deliver a school readiness program pursuant to section 1002.88,F.S.
2415 North Monroe Street, Suite 400,Tallahassee, Florida 32303-4190
Mission:Work in Partnership with Local Communities to Protect the Vulnerable, Promote Strong and
Economically Self-Sufficient Families,and Advance Personal and Family Recovery and Resiliency
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelops ID:B33AD283-86B8-4813-A5C6-E6580444E161
5. Does not provide transportation directly or through a contract or agreement with an outside
entity,during the hours of operation for the purposes of field trips.
Your afterschool program is not required to be licensed at this time. However,all personnel as defined in
s.402.302 Florida Statutes (F.S.) are required to meet background screening requirements through the
Department pursuant to ss.402.305 and 402.3055.
65C-22.O08(4) School-age exempt providers shall submit prior to operating and upon request of the
Department,an Attestation of Compliance with background screening requirements, and providers must
attest that the program continues to operate in the manner as presented to the Department for the
exemption determination.Prior to any changes in operation,the program shall submit a written notification
to the Department outlining the proposed changes for a redetermination.Failure by a program to comply
with such reporting,providing required verifications,and screening requirements shall result in the loss of
the program's exemption from licensure.
Please be advised that this exemption Is not transferrable to another owner or any other location. If you
discontinue the operation of your program,please notify the Office of Child Care Regulation,2415 North
Monroe Street,Suite 400,Tallahassee,Florida 32303.
We hope this Information was helpful. If you have additional questions regarding this determination,
please feel free to contact the Office of Child Care Regulation at(850)488-4900.
Thank you,
Aad rua 7avutack
Andrew Warnock
Operations and Management Consultant II
Cc: Ann Gleeson,Program Analyst
Laurie loasil,Regional Safety Program Manager
lan Fleary,Licensing Supervisor
Patrick Karch,Licensing Supervisor
Yadira Hernandez,Licensing Supervisor
Louis Hitch ins,Licensing Supervisor
Carmencita Smiley,Licensing Supervisor
Marie Cayemitte,Administrative Assistant
Docusign Envelope lD:588C19BO-F0BD-4D53-AE2C-834A16EOB8BS
Oocusign Envelope ID:B33AD283•B6B8-4B13-A5C8-E66d0444E161
The City of Miami Beach
Dismissal Procedures
• Dismissal procedure:
o Staff will escort youth to outside courtyard area per school site principal
preference and wait outside with youth for parent/guardian pick up or other
dismissal option per parental permissions
o Pick-ups will be conducted outside in a curbside style and will have designated
areas between the hours of 2:00-5:00 pm.
o All authorized adults will need to show their ID and must be on the child's
authorized pick-up to be able to pick-up the child.
o The following protocols will be implemented during afternoon pick-up at the
designated curbside drop-off area:
■ The employee will check for the authorized Identification and record the
name of the person picking up the child.
• Once authorization is confirmed, the employee will release the child to
the authorized person.
• Children will remain within the school gated area until release by staff.
• Late Pick-up:
o Children who are not picked up within the designated time will be taken to the
Main School Office.
o Parent/Guardian will be contacted to promptly pick up the child.
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docuslgn Envelope ID:833A0283-8666-4B13-A5C6-E66B0444E161
ATTACHMENT A
SCOPE OF PROGRAM
OVERVIEW
Afterschool Enrichment Program for Biscayne Beach Elementary and Miami Beach Fienberg
Fisher K-8 School students.
Proposed Modules
Schedule:
Wednesdays- Miami Beach Fienberg Fisher K-8 Center(2:05pm—3:05pm)
Thursdays-Biscayne Beach Elementary(3:15pm—4:15pm)
Fall 2025 Semester Dates: October 7,2025—December 18, 2025
Spring 2026 Semester Date: February 3, 2026—April 16, 2026
*Each Semester is 10 weeks/1 Day a Week Wednesdays @ FFK-8& Thursdays @ BBES)
Fall Semester Themes:
Week 1: Build a tower
Week 2: Kaleidoscope
Week 3: Light in the Deep
Week 4: Balloon Car
Week 5:Tech to Protect
Week 6: Rocket Racers
Week 7: Plankton Race
Week 8: DNA Bracelets
Week 9: Strawberry DNA
Week 10: Dancing Jellyfish
Spring Semester Themes:
Week 1:Create Your Own Planet
Week 2: Testing PH
Week 3: Venus Volcanoes
Week 4: Create your own Coral Reef
Week 5: Anemometer
Week 6: CAST Fishing Game
Week 7: X-ray Playdoh
Week 8: Buyoant Boat
Week 9: Design a deep-sea creature
Week 10: Static Stars
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Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docuslgn Envelope ID:B33AD283-88B8.4B13-A5C6-E6680444E181
Contact:
Nicholas Ogle
Assistant Director, Education Outreach &BBC Operations
College of Arts, Sciences& Education
Florida International University
3000 NE 151st St-ACI 315
Miami, FL 33181
0: (305)919-5568 C: (786)683-4069
Email: nogle@fiu.edu
PROGRAM DATES:
Fall 2025 Semester Dates(10 weeks) Spring 2026 Semester Dates(10 weeks)
Week 1: October 7-9 Week 1: February 3-5
Week 2: October 14-16 Week 2: February 10-12
Week 3: October 21-23 Week 3: February 17-19
Week 4: October 28-30 Week 4: February24-26
Week 5: November 4-6
Week 6: November 11-13 Week 5: March 3-5
November 11 - Veterans Day Week 6: March 10-12
Week 7: November 18-20 Week 7: March 17-19
Fall Break Spring Break
Week 8: December 2-4 Week 8: March 31-April 2
Week 9: December 9-11 Week 9: April 7-9
Week 10: December 16-18 Week 10 April 14-16
Winter Break P
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Docusign Envelope ID:588C19B0-FDBD-4053-AE2C-834A16E0B8B8
Docusign Envelope ID:833AD283-B6a8-4813-A5C6•E6680444E161
ATTACHMENT A
SCOPE OF PROGRAM
FIU CASE—City of Miami Beach
2025-2026 After school Enrichment Program Overview
Students will use the engineering design process
Build a tower to model a tower that can withstand natural
disaster impact.
Students will learn about basic concepts of
Kaleidoscope reflection and symmetry to create their own
kaleidoscopes
Students will learn about wavelengths and
Light in the Deep absorption of light to learn how deep sea
creatures use different colors for adaptations in
the deep sea.
Students will have an introduction to physics in
Balloon Car this lesson learning about kinetic and potential
energy as they create a miniature car.
In this activity students will learn about how
Marine Scientist collect data using waterborne
Tech to protect cameras by creating their own waterborne
camera.
21
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Students learn about drag, lift, and aeronautical
Rocket Racers concepts while creating their own rocket and
launching them.
Students learn about the 2 types of Marine
Plankton Race Plankton in the sea,they will be introduced to
microscopes s they observe plankton slides and
use critical thinking to engineer a plankton of their
own.
Students learn about the building blocks of DNA
DNA Bracelets as they sequence their own genetic code bracelet?
DNA material will be reinforced this second week
Strawberry DNA as the students will be extracting DNA from
strawberries in this hands on activity!
Students will be learning about the phylum
Dancing Jellyfish Cnidaria, and what makes a jellyfish a jellyfish in
this craft activity!
Students will learn what the planets are
comprised of and what it takes to make your own
Create your own Planet In this hands-on activity. Students will create their
own planet based on atmosphere, flora and
fauna.
Students will be learning about how to measure
ph and the difference between basic and acidic
Testing PH substances while using ph strips to be food
scientists for the day.
22
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Docusign Envelope ID:B33A0283-86B8-4813-A5C6-E66BO444E161
Students will fern about the atmosphere of the
Venus Volcanoes planet venus and about basic reactions while
making their own volcano explosion.
Students will learn the basic anatomy of a coral
Create your own Coral Reef and the importance of reefs to our ecosystem
while they create their own clay models.
Students will learn how to calculate wind speed
and learn why recording variables as wind speed
Anemometer is important in a place like South Florida as they
create their very own anemometer
Student will learn about how scientists use pit
CAST fishing game tags to monitor behavior of different species of big
game fish in the Everglades
Xray Playdoh Students will learn the anatomy of the human
body while creating their own diagram.
Students will learn the concept of buoyancy as
Buoyant Boat they race to see who can engineer the strongest
boat?
Students will learn what it takes to survive in the
deep by creating their own deep-sea creature.
Design a deep-sea creature Students will learn about the different adaptations
and morphology real deep-sea creatures contain
to survive in their habitat.
Students will learn the basics of electricity and the
Static Stars basic principles of atoms, charges, protons,
neutrons and electrons.
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Docusign Envelope ID:B33A0283.86B6-4B13-A5C6-E66B0444E161
•
CMB Afterschool I Fall 2025 I Astronomy: To Infinity&Beyond!
Launch into the outer orbits of our universe to explore the extreme environment of space.
Students will discover the pull of gravity on other planets,temperatures that can vaporize
rock, and stars so big that millions of Earths could fit inside them.Then,they will land back
on Earth using their coding skills.
Week 1: Pre-assessment and Astrobotany Exploration
Objective: Pre-assess student knowledge.Then,students will explore the differences in soil
composition between the Moon, Mars, and Earth and understand how these differences
affect plant growth.They'll begin a long-term experiment by planting lima beans in various
soil types.
Week 2:Atmospheric Composition&Weather on Other Planets
Objective: Students will explore the different gases that support life on Earth by modeling
Earth's atmospheric composition using pom-poms. Then,they will learn about the extreme
and diverse weather conditions on other planets in our solar system.
Week 3: Outer Planets&Gravity Exploration
Objective: Students will delve into the outer orbits of space,focusing on the vast distances
between objects in our solar system.They will explore the unique characteristics of the outer
planets and investigate the concept of gravity through interactive demonstrations and
activities.
Week 4: Space Gloves&Astronaut Training
Objective: Students will learn about the complexity of space gloves and the challenges
astronauts face when completing tasks in space.They'll try on simulated "space gloves" and
attempt a fine motor skills challenge, gaining insight into how astronauts prepare and train
for life and work in space.
Week 5: Rocket Reactions
Objective: Students will explore the power of chemical reactions by designing and launching
their own model rockets. Using Alka-Seltzer tablets as the propellant, they'll experiment with
different variables to understand how gas production can generate thrust and motion.
Week 6:Asteroids, Comets&Cosmic Collisions
Objective: Students will uncover the remains of the early solar system by learning about the
formation of asteroids and comets. They will then investigate the impact of these celestial
objects through hands-on experiments that simulate asteroid and comet collisions with
planetary surfaces.
!-'1-III '-11-' ; ':'A. ")`• IQA !I\A t)17`;(;II.Nit:I
1101 Biscayne Boulevard,Miami,FL 33132 1305.434-9600
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:033AD283-B8B8-4B10-A5C6-E66B0444E161
Week 7: Life Cycle cii a liar
Objective: Students will explore now stars are born, live, and die by creating a 3D diagram
that illustrates the stages of a star's life cycle.Through this creative project,they'll gain a
deeper understanding of stellar evolution,from nebula to supernova or black hole.
Week 8: Space Landers&Precision Landing Challenge
Objective: Students will learn about the vital role space lenders play in exploring the universe
and the importance of precision in landing spacecraft.They will apply these ccncepts by
practicing their own precision landing skills,attempting to land a ball on a target mat.
Week 9: Exploring the Moon with Robotics and Coding
Objective: Students will learn how scientists plan to use technology to explore the Moon's
surface. Inspired by NASA's Lunar Terrain Vehicles from the Artemis missions,students will
practice coding and controlling Sphero robots to simulate lunar exploration.
Week 10: Plant Growth Wrap-Up&Program Reflection
Objective: Students will conclude their long-term planting experiment by observing and
discussing their plants'growth.They will also complete a final evaluation to reflect on what
they have learned throughout the program.
CMB Afterschool I Spring 2026 I Inventive Engineering
Explore engineering through engaging hands-on experiences that spark curiosity about how
engineers imagine the world around us. From investigating environmental engineering
through understanding hurricane-ready buildings to testing circuits through electrical
engineering,this module will allow students to think creatively and innovatively to design,
create, and iterate.
Week 1: Pre-assessment and Introduction the Engineering Design Process
Objective: Pre-assess student knowledge. Students will explore what engineers do and begin
using the engineering design process.They'll create STEM maker notebooks to record their
designs, ideas, and reflections throughout the program.
Week 2:Sustainable Civil Engineering
Objective: Students will learn how civil engineers design sustainable infrastructure by
creating blueprints for eco-friendly homes and constructing paper pipelines to simulate
rainwater collection systems.
Week 3: Engineering for Extreme Weather
Objective:Students will investigate how structures can withstand natural disasters by
designing and testing hurricane-proof buildings using various materials and techniques.
PHIL.LIP& PATRICIA FROST MUSEUM OF SCIENCE
1101 Biscayne Boulevard,Miami,FL 33132 1305-434-9600
Docusign Envelope ID.588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:833AD283-8588-4813•A5C6-E6680444E161
Week 4: Coding
Objective: Students will be introduced to basic coding logic and apply it by programming a
simulated Mars rover to navigate a planetary surface, combining computer science with
space exploration.
Week 5: Marine Engineering
Objective: Students will discover the principles of buoyancy and design by building boats
that can float and hold weight.They'll test their designs to see which floats best under
increasing loads.
Week 6: Electrical Engineering
Objective: Students will explore the basics of circuits and energy flow by building their own
working flashlights using conductive pathways, batteries, and bulbs—highlighting practical
electrical engineering applications,
Week 7:Aerospace Engineering—Flight
Objective: Students will investigate the forces of flight by building and testing rubber band
helicopters.They'll explore how different payloads affect flight performance and stability.
Week 8:Aerospace Engineering—Space
Objective: Students will apply engineering and design skills to construct and test space
rovers capable of navigating uneven terrain, simulating real-world challenges of planetary
exploration.
Week 9: Mechanics(Biomedical Engineering)
Objective: Students vr:ll explore biomechanics by designing and building mechanical arms.
This activity models how engineers create assistive devices for people with mobility
limitations.
Week 10: Environmental Engineering (Solar Power)&Program Reflection
Objective: Students will learn how solar energy can be harnessed for transportation.They'll
build solar-powered cars and observe how energy from the sun is converted into motion.
They will also complete a final evaluation to reflect on what they have learned throughout the
program.
& PATRICIA FROST MUSEUM 01-SCIENCE
1101 Biscayne Boulevard,Miami,FL 33132 i 305.434-9600
Docusign Envelope ID:588C19B0-FDBD-4053-AE2C-834A16E0B8B8
Docusign Envelope ID:B33A0283-B688-4B13-A5C6-E66130444E161
MOONL 1GH I 1 k �'
FABL .AB
2025- 2026 Miami Beach Public Schools
S.T.E.A.M. After School
Exploring Technology Through Sound
PROGRAM OVERVIEW
The 10-week Sound Exploration program—followed by the advanced 10-week Advancing
in Sound& Technology series—Invites students to discover the science, art, and
technology of sound. Through a STEAM-based approach,learners engage with the
physics of sound waves,the design of audio systems, and the creative possibilities of
sound in storytelling, music, and innovation.
In the first session, students explore the fundamentals of sound—vibration, pitch,
frequency, and waveforms—through hands-on experiments and interactive tools. They
work with microphones, speakers,and audio apps to visualize and manipulate sound,and
begin learning how to record, edit,and safely share their creations. Activities include
coding simple sound-based games, designing instruments, and investigating how sound
is used in communication and digital media.
The second session,Advancing In Sound& Technology, builds on these foundations with
deeper explorations into audio engineering, digital music production, acoustic design,
sound synthesis, and voice-based Al technologies. Students investigate how sound
impacts fields such as medicine, architecture, entertainment,and robotics—connecting
their learning to real-world innovations.
Throughout both programs, students are encouraged to create their own sound-based
projects,from podcasts and musical compositions to sound-reactive installations. The
experience nurtures creativity, strengthens digital literacy, promotes responsible digital
citizenship, and inspires a new understanding of how sound shapes the way we
experience the world.
1
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FALL SESSION 10-Week STEAM Program Outline
Week 1:Wllr t i:.,Hurl,i•:
Explore the fundamentals of sound and vibration.
• Investigate how sound is made through vibrations
• Experiment with pitch,volume, and tone using tuning forks and rubber bands
• Discuss how our ears interpret sound
Week 2:Vistioli.cinci utn+
Make sound waves visible through creative experiments.
• Use salt on a speaker to show vibration patterns(Chladni plate demo)
• Explore wave forms with string and slinkies
• Draw sound wave patterns and match to audio clips
Week 3: Mi+:rt•:hit cf+ririd c.rrs.nr
Use coding and microcontrollers to explore sound detection.
• Program Micro:bit to detect volume changes with the sound sensor
• Display sound levels visually on the LED screen
• Create a "sound meter" project
WHF:k it: hrtrn
Learn the basics of electrical circuits and conductivity.
• Build simple paper circuits using copper tape and LEDs
• Test everyday materials for conductivity
• Understand open vs. closed circuits
Week 5: n+rr -i ; r t-1'+ Pioject•-
Combine sound and light In a working prototype.
• Build a sound-based alarm using a Micro:bit, buzzer, and LEDs
• Program an alert that activates with loud sound
• Test and refine circuit design
Week intro to Makes MiiL;ev
Turn anything Into a musical interface.
• Explore how Makey Makey works with Scratch
• Use conductive objects (fruit,foil,clay) to trigger sounds
• Create a "banana piano" or interactive beat machine
Blend art,storytelling, and circuitry.
• Design and paint a thematic poster(e.g., animals, instruments)
• Embed conductive paths using copper tape
• Use Makey Makey to trigger sound effects with touch
2
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-B6B8-4B13-A5C6-E66B0444E161
Invent a helpful tool that uses sound as feedback.
• Brainstorm real-world needs(e.g., reminder alarm, sensory toy)
• Prototype a device using Micro:hit, buzzer, LEDs, or Makey Makey
• Sketch design, map components, and begin building
wizek 9. Tps?
Iterate and improve student inventions.
• Gather peer feedback and document design changes
• Improve sound clarity,wiring, or code
• Add creative touches or functions
1h/r,p tr Ind Sfi.jt, --sr.
Celebrate and share learning through a final presentation.
• Display projects for families or classmates
• Prepare speaking points:What does your invention do?What did you learn?
• Reflect on the journey of designing with sound and circuits
2025-Fall Budget: 10 Weeks(2 days per week)
2 STEAM Educators(In-School Facilitation) $1,400
STEAM Educators Activity Planning+Prep $850
Materials+Pre-Fabrication of Custom Kits/Parts $2,500
Hotspot+Connection $850.00
Total: $5600.00
3
Docusign Envelope 4D:588C1912,0-F41430-4D53-AE2C-834A16E0B8B6
Docusign Envelope ID:833A0283-8688.4813-A5C6•E6660444E161
F sUNu sLs ON. 10-Week STEAM Program Outline
Explore how sound enhances stories and emotions.
• Listen to soundscapes and audio dramas
• Identify mood,setting, and sound cues
• Begin scripting a short sound-based story
4eek 2: I ligit:{I Audit Editft .
Learn how to capture and modify sound.
• Record voice clips, effects, and music using tablets or computers
• Edit with Audacity, GarageBand, or online tools
• Add layers of sound to student stories
V.:>rk is 11ttr t:,
Discover how music is created with code and software.
• Experiment with loops, beats, and samples in Chrome Music Lab
• Explore rhythm and tempo
• Compose short digital music pieces
Week 4: 50/1 m1 :i
Unpack how electronic music is made.
• Play with virtual synthesizers or simple tone generators
• Learn about waveforms(sine, square,sawtooth)
• Build a basic tone-making device(e.g.,piezo speaker on Micro:bit}
Week S:Wear;,i,ie
Make sound interactive with movement and touch.
• Design a wearable that responds with sound(e.g.,clapping glove,sound-reactive
wristband)
• Use conductive fabric,thread, or sensors
• Prototype wearable ideas using craft materials and circuits
Week
Explore the role of sound in emerging technologies.
• Learn how Al tools like Alexa/Siri understand voice
• Try out speech-to-text tools
• Build a simple program that responds to a sound trigger
week 1: scum'& tii8 lAi,.
Design solutions to noise-related challenges.
• Test materials for soundproofing
• Explore acoustic design (e.g., classrooms, theaters, studios)
• Redesign a space for better sound control
4
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B888
Docusign Envelope ID:B33AD283.8688.4813-A5C6-E66B0444E161
Weet: R: C.-,rrnlri
Investigate how sound is used In design and communication.
• Explore examples: crosswalk signals, museum exhibits,theme parks
• flesign your own public sound system(alerts, ambiance,or guiriance)
• Prototype with speakers or sound chips
W. et.•. a: 1'r ,(f-,r t1 'ref,,
Build and refine a student-designed sound innovation.
• Finalize idea: podcast, interactive music,wearable tech, public sound project, etc.
• Build,test, and document changes
• Prepare for final presentation
vJ .4,1t1 '4r r i i it! `it .,.•..
Celebrate creativity and innovation with a public display.
• Set up interactive project stations
• Present ideas and problem-solving process
• Reflect on how sound can solve problems, tell stories, and inspire
2026-Spring Budget: 10 Weeks(2 days per week)
2 STEAM Educators(In-School Facilitation) $1,400
STEAM Educators Activity Planning+Prep $850
Materials.r.Pre-Fabrication of Custom Kits/Parts $2,500
Hotspot.r.Connection $850.00
Total: $5600.00
This follow-up program provides students with a deeper understanding of technology,its
applications,and the skills necessary to navigate the digital world.Through interactive activities,
discussions,and hands-on projects,students will continue to develop their critical thinking,
problem-solving,and digital literacy skills.
The program is designed as 10 self-contained learning experiences that can scaffold for students that
participate in every session but are not required in order to participate in the next session.This allows for
the flexibility of participation In the after-school setting.
Contact:
Daisy Nodal
Director of Education
admin moonlighterfablab.org
305.699.2041
www.moonlighterfablab.org
About: Moonlighter FabLab is a 501(c)3 non-profit S.T.E.A.M. Learning Center and Fabrication Lob in Miami
Beach.Florida dedicated to empowering makers of all ages with the skills.tools,and opportunities to shape a
better future. For over 8 years.it has provided an open and accessible space for developing and testing new
projects that bridge academic inquiry and economic opportunity.
5
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-86B8-4B13-A5C6-E6680444E161
6
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33A0283-8688-4813-A5C6-E6680444E161
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1700 Convention Center Drive, Miami Beach, FL 33139 June 30th, 2025
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2025-2026 AFTERSCHOOL S.T.E.A.M ENRICHMENT PROPOSAL
The purpose of this document is to establish an agreement between the City of Miami Beach and Snapology of
Miami Beach registered as Snap Miami LLC ("Snapology"), an MOPS certified vendor 6523581, for the delivery of
S.T.E.A.M. (Science,Technology,Engineering,Art &Math) Afterschool Enrichment Programs every Tuesday from
3:15 PM-4:15 PM at Miami Beach Fienberg Fisher K-8(1420 Washington Ave,Miami Beach,FL 33139)during the
full academic year 2024-2025.
The Snapology Approach
Snapology is built on the philosophy that children learn best through play. When children are actively engaged in
interactive learning activities, their creativity flourishes and they show a greater interest in school. Snapology
provides a fun, hands-on learning experience engaging children using LEGO° bricks, K'Nex, and technology. Our
programs are designed to reinforce core S.T.E.A.M and literacy competencies at different grade levels teaching
engineering and coding concepts by designing,creating,and inventing.Our activities offer students an environment
to learn 21st-century skills enabling them to explore solutions through hands-on"playful"learning.
About Snapology
Snapology's mission is to provide children an opportunity to engage in activities that will stimulate their creativity
and spark an interest in learning.Snapology is the most comprehensive and inclusive Educational Support Vendor in
Miami focused entirely on S.T.E.A.M. providing the broadest curriculum of youth programs for all spectrums of
learning needs (special, neuro-typical, gifted children). We have partnered with over three thousand schools and
community centers to deliver hands-on S.T.E.A.M focused activities for children ages 2-14. We also bridge the
generational gap by offering senior wellness programs that connect seniors to their children/grandchildren and
allow for engaging fun and social activities. Originally founded by two sisters with strong backgrounds in math and
science,the extensive curriculum of 70 programs totaling over 1,000 hours of curriculum,is curated by an advisory
panel of professionals with expertise in child development, robotics, engineering, educational administration, and
child psychology. Over the last decade, Snapology has grown organically by franchising to over 120 US cities and 17
international markets receiving#1 enrichment franchise awards multiple years in a row.Snapology of Miami Beach
is a licensee of Snapology serving beautiful South Florida.
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283.86B8-4513-A5C6-E6500444E161
447ap m
MI/\MI BEACH
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Proposed Program 21ST CENTURY
The proposed program(s) showcases 5napology's philosophy of bringing our SKILLS
partners the perfect blend of academic enrichment, social development,and HOW TODAY'S STUDENTS
fun. It's specifically designed to inspire our students and develop their 21st N CANH STGM0ETMTIRVKE T
Century Skills. It includes some structured, instruction-based activities andlem"N,,K
creative ones. (See Appendix for details). L,"tr,l I,,w,Nn, I,,,,,,,",,.,
400.14,
Program Resources • y—s
Snapology will bring all class materials needed for children to work in pairs +1�+
with an interactive based activity consistingAge`*".""'""""primarily of LEGOa bricks, K-Nex
buildingtools, Sna olo
p gy's proprietary KITS, tablets, and other tools
necessary to create themed-based robotic designs. The instructor will work c"'""'""""'"" s,,,,,
�with the students to follow the curriculum and guide the activity building up AL
along with the setup/cleanup of the session.see Curriculum Mopping and Program
Descriptions(Appendix 1&2)
2025-2026 Program Fee Agreement
Snapology is committed to building a strong and fruitful partnership with the City of Miami Beach to offer our
top-rated S.T.E.A.M curriculum to its young learners. Snapology proposes running weekly S.T.E.A.M programming
every Tuesday from 3:15-4:15 PM for 2nd-5th graders at a discounted fixed fee of$225/session up to 15 kids
($15/participant per session).See details below:
#of Cost per Total
Semester Time Cohorts #of Students Sessions session Cost
Fall: Oct 7th-Dec 16th 3:15-4:15 PM 2nd-5th Graders 15 10 $225 $2,250
Spring: Feb 3rd-Apr 14th 3:15-4:15 PM 2nd-5th Graders 15 10 $225 $2,250
Promotion
Snapology will produce flyers, connection letters, summary reports and any relevant pictures or videos that
showcase what the students are learning.
Cancellations
Snapology will make every reasonable attempt to deliver the proposed program as outlined. Both parties reserve
the right to cancel the arrangement by written notification no later than two weeks before the date of the
session.
Insurance and Other Requirements
Snapology will issue a certificate of liability insurance to put on file if required. Additionally, Snapology staff
assigned to you has background clearances.
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:833AD283-B6B8.4813•A5C6-E66B0444E161 �
Snapology► n N`.�!
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Acceptance
Upon acceptance of this proposal,please sign below.
City of Miami Beach Snapology of Miamii Beach
—Snap Miami LLC
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By: By: 1�}">Z9.1(
Name: Name: Nicole Adams
Title: Title: Owner
Date: Date: 6/30/25
APPENDIX 1—PROPOSED PROGRAM DESCRIPTIONS
Bot Builders- Students will begin to develop their computational thinking skills by playing with modular,
robotic cubes known as Cubeletstl! Imagine this - every way a student snaps the magnetic cubes together
creates a unique robot, but what really matters is how they figure out the perfect robot recipe to solve a
challenge. They will work In small teams to figure out how to create energy-efficient lighthouses, racer
bots,maze-solvers,goofy animals,and so much more!The possibilities are endless!
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Junior PTA I<nex (Planes,Trains,and Automobiles)- In Snapology's PTA,your little learners will go on a land,
air and sea adventure and explore the importance of transportation,building cars,airplanes,boats,and more.
They will experience working alongside a partner and learning within a group setting which provides a
valuable opportunity for meaningful social interactions. Get ready for your child to come home with a whole
new set of transportation facts!
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Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docuslgn Envelope ID:B33AD283•B688-4813•A5C6-E66B0444E161
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Jr. Scientists — All About Animals w/ Knex- All About Animals invites your little zoologists to analyze the
differences between vertebrate and invertebrate,construct their way through the butterfly and frog life cycle,
build reptiles, and examine the differences and similarities between insects and arachnids such as spiders
using K'NEX° pieces.Your child will too busy exploring the animal world building fishes,snakes and whales to
realize they are gaining critical social,motor,and developmental skills!
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Planes, Trains, and Automobiles(PTA) Robotics- In Snapology's Planes,Trains,and Automobiles,your learners
will explore the importance of transportation, build models of cars, trains, boats, and more.Most importantly,
they will experience important social interactions while working with a partner and learning with the group. Get
ready for your child to come home with a whole new set of transportation facts!
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Junior Engineers - This program will give your student opportunities to build functional LEGO° DUPLO°
models of spinning tops, amusement park rides, robotic dogs, see-saws and so much morel As your learner
works alongside other little engineers, they will be learning the importance of teamwork and how
collaboration is an essential component of engineering and design.
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Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-8688-4B13-A5C6-E6680444E181
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Foundational Engineering: Machines&Contraptions—This program gives your student the tools they need to
understand mechanical movement and the importance of simple machines. They will see these moving parts
up-close as they follow instructions to build various machines and contraptions, then use the models to
develop new design ideas, test out physics concepts, and play games and compete with their partners and
classmates I
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RoboPets Robotics- Children will begin to explore the world of robotics as they build simple animal models
that teach the fundamentals of robotic design. Whether learning about sensors while building a fish or
alligator or discovering ways that gears and wheels and axles create movement while building robotic dogs or
frog,your child is sure to have a great time!
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KinderBots -Children will begin to explore the world of robotics as they build simple models that teach the
fundamentals of robotic design. Whether learning about sensors while building drills and magic wands or
discovering ways that gears and pulleys create movement while building helicopters and robotic dogs, your
child is sure to have a great time!
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Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283"B6B84B13•A5C6•E66B0444E161
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Amusement Park Adventures(APA)-Design your own amusement park in this super fun program!
In Snapology's Amusement Park Engineering class, students will become engineers of their own amusement
park rides learning the core physics and engineering concepts of their favorite fast, dropping and spinning
carnival rides! Experience how centripetal and centrifugal force, potential and kinetic energy, gravitational
force and angular momentum apply to the engineering used to make a ride thrilling!
Can you design the next Disney World?
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Gamebots Robotics — Calling all garners! Students will learn about gear ratio, sensors, programming, and
pulleys as they create fun to play games. Whether creating a robotic hockey player, pinball machine,or a ring
toss,your child Is sure to have fun building,learning,and playing.
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Creature Creators -Your animal lover will create their own animal inspired robotic models in conjunction
with Lego City. Students will learn about gear ratio, sensors, simple machines, and programming as they
build insects, dolphins,gorillas, and much more. Your child Is sure to have a wild time as they build,learn,
and playl
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Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Dacuslgn Envelope ID:B33AD283-86884813-A5C6-E6680444E161
4iapology Esm„ /� I !r\iv.IRC /- Hn o,w,.c.
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Mega Machine Robotics-In Snapology's Mega Machine Robotics class,your child will create some of their
favorite motorized vehicles and machines! Students will learn about gear ratio, sensors, pulleys, cranks,
and programming as they build trucks, space rovers, helicopters, and much more. Your child is sure to
have fun as they build,learn,and play.
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Combat Robots-Do you think your child can build the strongest and most agile robot?Can their robot win
a head-to-head combat mission?Your child will discover basic strategies for building sturdy structures and
then apply that knowledge to build a robot for friendly competition. They should be prepared to have
tons of fun!
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EV3 Robotics-There has been a devastating earthquake in the fictional town of Dalto,CA.Can you save the
town? Students in this class will learn how to build and program an autonomous robot using LEGO°
Mindstorms® EV3 technology.Their new skills will be used to solve real-world problems and help the town
after a natural disaster. Students will program and modify their robot to complete challenges set up on a
large game board modeled after the town of Dalto, CA. (Prior robotics experience is not necessary.
Beginners are welcome.
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Hybrid: Science Projects/Experiments- Our hybrid program incorporates engineering through fun
hands-on LEGO building with S.T.E.A.M activities that integrate science, technology,and art concepts(Get
ready for an exhilarating journey filled with fun, interactive experiments where we reiterate concepts
about energy,rotation,force and so much more!
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-8668-4813-A5C6-E66B0444E161
iiii‘Snap m
MIAMI BEACH °��
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Potato Experiment-Students will be able to have a blast with science through positive,creative Interaction
with this Potato Battery Experiment! Use potatoes to light an LED clock(or light bulb)as they learn how a
battery works in a simple circuit and how chemical energy changes to electrical energy.Learn more about
electrical energy to better understand the concepts of voltage,current and resistance.
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Fall 2025(10 sessions every Tuesday)
10/7/25
10/14/25
10/21/25
10/28/25
11/4/25
11/11/25
11/18/25
11/25/25-No Class Thanksgiving Week
12/2/25
12/9/25
12/16/25
Spring 2026(10 sessions every Tuesday)
2i3/26
2/10/26
2/17/26
2/24/26
3/3/26
3/10/26
3/17/26
3/24/26-No Class Spring Break
3/31/26
4/7/26
4/14/26
Docusign Envelope ID:588C19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-06B8-4B13-A5C6-E6600444E181 ecid f ao
4napoIogy IAMIBFACH411.
‘F 'as
Nazareth Duarte
1700 Convention Center Drive, Miami Beach,FL 33139 June 30th, 2025
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. , ENRICHMENT . •
2025-2026 AFTERSCHOOL S.T.E.A.M ENRICHMENT PROPOSAL
The purpose of this document is to establish an agreement between the City of Miami Beach and Snapology of
Miami Beach registered as Snap Miami LLC("Snapology"), an MOPS certified vendor 6523581,for the delivery of
S.T.E.A.M. (Science,Technology,Engineering,Art &Math) Afterschool Enrichment Programs every Thursday from
3:15 PM- 4:15 PM at Biscayne Beach Elementary School (800 77th St, Miami Beach, FL 33141) during the full
academic year 2024-2025.
The Snapology Approach
Snapology is built on the philosophy that children learn best through play. When children are actively engaged in
interactive learning activities, their creativity flourishes and they show a greater Interest in school. Snapology
provides a fun, hands-on learning experience engaging children using LEGO° bricks, K'Nex, and technology. Our
programs are designed to reinforce core S.T.E.A.M and literacy competencies at different grade levels teaching
engineering and coding concepts by designing,creating,and inventing.Our activities offer students an environment
to learn 21st-century skills enabling them to explore solutions through hands-on"playful"learning.
About Snapology
Snapology's mission is to provide children an opportunity to engage in activities that will stimulate their creativity
and spark an interest in learning.Snapology is the most comprehensive and inclusive Educational Support Vendor in
Miami focused entirely on S.T.E.A.M. providing the broadest curriculum of youth programs for all spectrums of
learning needs (special, neuro-typical, gifted children). We have partnered with over three thousand schools and
community centers to deliver hands-on S.T.E.A.M focused activities for children ages 2-14. We also bridge the
generational gap by offering senior wellness programs that connect seniors to their children/grandchildren and
allow for engaging fun and social activities. Originally founded by two sisters with strong backgrounds in math and
science, the extensive curriculum of 70 programs totaling over 1,000 hours of curriculum,is curated by an advisory
panel of professionals with expertise in child development, robotics, engineering, educational administration, and
child psychology. Over the last decade, Snapology has grown organically by franchising to over 120 US cities and 17
international markets receiving#1 enrichment franchise awards multiple years in a row.Snapology of Miami Beach
is a licensee of Snapology serving beautiful South Florida.
Docusign Envelope ID:588C19B0-FDBD-41)53-AE2C-834A16E0B8B8
Docusign Envelope ID:833A0283•B6B8-4813-A5ce-E8880444E161 ivE 6,
Snapoiogy
MIAMI BEACH 41&.
�FHENI
Proposed Program 21 S T CENTURY
The proposed program(s) showcases Snapology's philosophy of bringing our SKILLS
partners the perfect blend of academic enrichment, social development, and HOW TODAY'S STUDENTS
CAN STAY COMPETITIVE
fun. It's specifically designed to inspire our students and develop their 21st IN A CHANGING 10B MARKET
Century Skills. It includes some structured, instruction-based activities and '""n,=+u', J"„..-,S"„
creative ones.(See Appendix for details). c,iu.,irm"n"g Into.m.:.." ne.m m�
Program Resources • 4,4101/4
Snapology will bring all class materials needed for children to work in pairs °
u,u.b.•,m.n
•
with an interactive based activity consisting primarily of LEGO° bricks, K-Nex 4ffbr,M,,!„„,Y
building tools,Snapology's proprietary KITS,tablets,and other tools necessary ,,,,„„",,.„„ r«""°,",
to create themed-based robotic designs. The instructor will work with the up
students to follow the curriculum and guide the activity building along with C()]
the setup/cleanup of the session. See Curriculum Mopping and Program Descriptions
(Appendix 1&2)
2025-2026 Program Fee Agreement
Snapology is committed to building a strong and fruitful partnership with the City of Miami Beach to offer our
top-rated S.T.E.A.M curriculum to its young learners.Snapology proposes running weekly S.T.E.A.M programming
every Thursday from 3:15-4:15 PM (TBD) for 2nd-5th graders at a discounted fixed fee of $450/session up to 30
kids($15/participant per session).Any additional kid thereafter continues to be at$15/each.See details below:
Semester Time Cohorts #of #of Cost per Total
Students Sessions session Cost
Fall:Oct 9th-Dec 18th 3:15-4:15 PM 2nd-5th Graders 30 10 $450 $4,500
Spring:Feb 5th-Apr 16th 3:15-4:15 PM 2nd-5th Graders 30 10 $450 $4,500
Promotion
Snapology will produce flyers, connection letters, summary reports and any relevant pictures or videos that
showcase what the students are learning.
Cancellations
Snapology will make every reasonable attempt to deliver the proposed program as outlined.Both parties reserve
the right to cancel the arrangement by written notification no later than two weeks before the date of the
session.
Docusign Envelope ID:588C 19B0-FDBD-4D53-AE2C-834A16E0B8B8
Docusign Envelope ID:B33AD283-B6B8-4B13-A5C6•E6880444E161 O�4k `�'ME 0
0 n
Snapology t,,; ; A. /\./I\ BEACH Iht 4:
Insurance and Other Requirements
Snapology will issue a certificate of liability insurance to put on file if required. Additionally, Snapology staff
assigned to you has background clearances.
Acceptance
Upon acceptance of this proposal,please sign below.
City of Miami Beach Snapology of Miami Beach—Snap Miami LLC
By: By: \ 11i4: &.
Name: Name: Nicole Adams
Title: Title: Owner
Date: Date: 6/30/25
APPENDIX 1—PROPOSED PROGRAM DESCRIPTIONS
Bot Builders- Students will begin to develop their computational thinking skills by playing with modular,
robotic cubes known as Cubeletss! Imagine this - every way a student snaps the magnetic cubes together
creates a unique robot, but what really matters is how they figure out the perfect robot recipe to solve a
challenge. They will work in small teams to figure out how to create energy-efficient lighthouses, racer bots,
maze-solvers,goofy animals,and so much more!The possibilities are endless!
4 la, [1 , i
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Sphero- Introduces children to the exciting world of robotics and coding using Sphero's app-enabled
robotic balls. Through engaging, hands-on activities, they learn key programming concepts such as
sequencing, loops, conditionals, and variables while applying them to real-world problem-solving
challenges. It encourages creativity and critical thinking as they program their Sphero robots to navigate
obstacle courses, complete missions,and even participate in friendly competitions.With engaging topics
like storytelling, maze navigation, STEM-based challenges, and team-based games, the Sphero program
builds coding confidence and fosters essential 21st-century skills in an interactive and engaging learning
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Artie Robot-This fun program combines creativity with coding as children learn to program Artie 3000,a
friendly drawing robot that brings code to life through art. Using simple block-based coding and
progressing to more advanced JavaScript or Python (as appropriate by age group), they will develop
essential programming skills while directing Artie to create shapes, patterns, and custom artwork. This
engaging curriculum encourages both logical thinking and artistic expression as students tackle coding
challenges, solve problems, and collaborate on creative designs. Ideal for learners who enjoy both STEM
and the arts,Artie offers a unique and balanced STEAM experience that's as educational as it is fun.
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mBot Robotics- Students will dive into the exciting world of robotics and coding with mBot, a
beginner-friendly robot designed to teach core concepts of engineering, electronics, and programming.
Through hands-on challenges, students will build, customize, and program their own robots using
drag-and-drop coding in mBlock, learning how sensors, motors, and logic work together in real-world
applications. This program fosters creativity,critical thinking, and teamwork — all while having tons of fun
bringing their robots to life!
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Circuit Boards&Electricity Exploration-Get ready to spark curiosity!In this hands-on program,students will
explore the exciting world of electric circuits by building their own circuit boards using batteries, switches,
wires, and lights.They'll learn how electricity flows, experiment with open and closed circuits,and discover
the real-world applications of electrical engineering.This engaging program introduces key STEM concepts in
a safe and age-appropriate way—perfect for inspiring future inventors and engineers!
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VEX Robotics: Build, Code, Compete! In this hands-on robotics program, students will explore the exciting
world of engineering and coding using VEX IQ kits. They'll learn how to brainstorm, plan, build, test, and
refine robot designs to complete real-world challenges. Using block-based coding platforms 'ike VEXcode IQ
Blocks, students will program their creations and gradually progress to more advanced text-based coding.
Along the way, they'll develop key STEM skills such as critical thinking, teamwork, and
problem-solving—perfect for both beginners and budding engineers!
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Junior PTA Knex(Planes,Trains, and Automobiles)- In Snapology's PTA,your little learners will go on a land,
air and sea adventure and explore the importance of transportation,building cars,airplanes,boats,and more.
They will experience working alongside a partner and learning within a group setting which provides a
valuable opportunity for meaningful social interactions.Get ready for your child to come home with a whole
new set of transportation facts!
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Jr. Scientists — All About Animals w/ Knex- All About Animals invites your little zoologists to analyze the
differences between vertebrate and invertebrate,construct their way through the butterfly and frog life cycle,
build reptiles, and examine the differences and similarities between insects and arachnids such as spiders
using K'NEX'pieces. Your child will too busy exploring the animal world building fishes,snakes and whales to
realize they are gaining critical social,motor,and developmental skills!
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will explore the importance of transportation, build models of cars, trains, boats, and more.Most importantly,
they will experience important social interactions while working with a partner and learning with the group.Get
ready for your child to come home with a whole new set of transportation facts!
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Junior Engineers - This program will give your student opportunities to build functional LEGO° DUPLO°
models of spinning tops, amusement park rides,robotic dogs,see-saws and so much more! As your learner
works alongside other little engineers, they will be learning the importance of teamwork and how
collaboration is an essential component of engineering and design.
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Foundational Engineering: Machines&Contraptions—This program gives your student the tools they need to
understand mechanical movement and the importance of simple machines. They will see these moving parts
up-close as they follow instructions to build various machines and contraptions, then use the models to
develop new design ideas, test out physics concepts, and play games and compete with their partners and
classmates!
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that teach the fundamentals of robotic design. Whether learning about sensors while building a fish or
alligator or discovering ways that gears and wheels and axles create movement while building robotic dogs or
frog,your child is sure to have a great time!
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KinderBots -Children will begin to explore the world of robotics as they build simple models that teach the
fundamentals of robotic design. Whether learning about sensors while building drills and magic wands or
discovering ways that gears and pulleys create movement while building helicopters and robotic dogs, your
child is sure to have a great timel
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Amusement Park Adventures(APA)-Design your own amusement park in this super fun program!
In Snapology's Amusement Park Engineering class,students will become engineers of their own amusement
park rides learning the core physics and engineering concepts of their favorite fast, dropping and spinning
carnival rides! Experience how centripetal and centrifugal force, potential and kinetic energy, gravitational
force and angular momentum apply to the engineering used to make a ride thrilling!
Can you design the next Disney World?
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pulleys as they create fun to play games. Whether creating a robotic hockey player, pinball machine,or a ring
toss,your child Is sure to have fun building,learning,and playing.
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Creature Creators -Your animal lover will create their own animal inspired robotic models in conjunction
with Lego City. Students will learn about gear ratio,sensors, simple machines, and programming as they
build insects, dolphins, gorillas, and much more. Your child is sure to have a wild time as they build,learn,
and play!
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Mega Machine Robotics-In Snapology's Mega Machine Robotics class,your child will create some of their
favorite motorized vehicles and machines! Students will learn about gear ratio,sensors, pulleys, cranks,
and programming as they build trucks, space rovers, helicopters, and much more. Your child is sure to
have fun as they build,learn,and play.
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Combat Robots-Do you think your child can build the strongest and most agile robot?Can their robot win
a head-to-head combat mission?Your child will discover basic strategies for building sturdy structures and
then apply that knowledge to build a robot for friendly competition.They should be prepared to have tons
of fun!
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EV3 Robotics-There has been a devastating earthquake in the fictional town of Dalto,CA.Can you save the
town? Students in this class will learn how to build and program an autonomous robot using LEGO°
Mindstorms°EV3 technology.Their new skills will be used to solve real-world problems and help the town
after a natural disaster. Students will program and modify their robot to complete challenges set up on a
large game board modeled after the town of Dalto, CA. [Prior robotics experience is not necessary.
Beginners are welcome.
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Hybrid: Science Projects/Experiments- Our hybrid program incorporates engineering through fun
hands-on LEGO building with S.T.E.A.M activities that integrate science, technology,and art conceptsl Get
ready for an exhilarating journey filled with fun, interactive experiments where we reiterate concepts
about energy,rotation,force and so much morel
Potato Experiment-Students will be able to have a blast with science through positive,creative interaction
with this Potato Battery Experiment) Use potatoes to light an LED clock(or light bulb)as they learn how a
battery works in a simple circuit and how chemical energy changes to electrical energy.Learn more about
electrical energy to better understand the concepts of voltage,current and resistance.
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APPENDIX 2:SCHEDULE
Biscayne Beach Elementary School Session Dates
Fall 2025(10 sessions every Thursday) Spring 2026(10 sessions every Thursday)
10/9/25 2/5/26
10/16/25 2/12/26
10/23/25 2/19/26
10/30/25 2/26/26
11/6/25 3/5/26
11/13/25 3/12/26
I 11/20/25 3/19/26
11/27/25-No Class Thanksgiving Week 3/26/26-No Class Spring Break
12/4/25 4/2/26
12/11/25 4/9/26
12/18/25 4/16/26
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' RESOLUTION NO.' 2023-32686
• L
RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RESCINDING RESOLUTIONS NO. 2016-29660,
2018-30259, 2019-31014; 2020-31481, 2021-31537, 2022-32084, 202232139,
2023-32632,RELATING TO THE CITY'S FREE AFTERSCHOOL ENRICHMENT
PROGRAMS AT.MIAMI BEACH PUBLIC SCHOOLS AND CONSOLIDATING
ALL OF THE 'CITY-FUNDED PROGRAMS CREATED BY THE ABOVE
REFERENCED RESOLUTIONS WITHIN THIS SINGLE AUTHORIZING
RESOLUTION, SUBJECT TO THE FUNDING ALLOCATIONS AUTHORIZED
FOR EACH SCHOOL, AS SPECIFIED.IN EXHIBIT A TO THE COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION; APPROVING
FUNDING FOR THE ABOVE REFERENCED AFTER SCHOOL PROGRAMS,IN
THE TOTAL AMOUNT OF '$122,525:T7 FOR FY24 AND EACH YEAR
THEREATER; FURTHER, PROVIDING THAT IF ANY SCHOOL DOES NOT
UTILIZE ITS ENTIRE ALLOCATION'OF FUNDS FOR AN AFTERSCHOOL
. PROGRAM APPROVED BY THIS RESOLUTION, THE CITY MANAGER MAY
AUTHORIZE ANY UNSPENT FUNDS FOR THAT SCHOOL TO BE USED FOR
ANOTHER AFTERSCHOOL PROGRAM AT SUCH SCHOOL, UP TO THE
TOTAL AMOUNT ALLOCATED FOR' THAT 'SCHOOL; ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 51TH
VOTE; ' THE FORMAL :COMPETITIVE BIDDING REQUIREMENT, IN
'ACCORDANCE WITH'SECTION 2-367(E) OF THE CITY CODE, AS TO THE
SELECTION OF. 'ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS
CONTEMPLATED UNDER-THIS RESOLUTION, FINDING SUCH WAIVER TO
BE.IN THE CITY'S BEST INTEREST; FURTHER, AUTHORIZING THE CITY
CLERK AND . 'CITY 'MANAGER TO EXECUTE ALL APPLICABLE.
• AGREEMENTS WITH SERVICE -PROVIDERS SELECTED BY THE CITY
MANAGER AND'SCHOOL SITE PRINCIPAL; AND FURTHER AUTHORIZING
THE 'CITY CLERK AND' CITY MANAGER TO EXECUTE ANNUAL
• AGREEMENTS WITH THE SERVICE-PROVIDERS DESCRIBED IN EXHIBIT A
SUBJECT TO AN ANNUAL ALLOCATION OF FUNDS DURING THE CITY'S
ANNUAL BUDGET PROCESS. •
WHEREAS,'the'City of'Miami Beach through the Office of Education and Performance
. Initiatives provides free,afterschodl STEM (Science Technology Engineering Mathematics)
enrichment at Miami Beach•Plenberg'Fisher K-8 and Miami Beach Biscayne Beach Elementary;
and '
WHEREAS,on December 14,2016 ResolUtion No.2016-29660 was passed to support a
partnership with Common Threads programming and an.amount not to exceed$ 18,925.77;and
WHEREAS,on April 26,2017,the City Commission directed staff to survey members of
the community'with children in a Miami Beach public school to determine what educational
enhancements were needed, and present findings to the Finance and Citywide Projects
Committee; and
•
WHEREAS,In May 2017,the City Administration developed and conducted an education
enhancement survey to gather Input on potential enhancements, and received 374 community
responses;and '
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•
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WHEREAS, on April 11. 2018. the Mayor and City Commission adopted Resolution No.
2018-30259,approving recommendations made by the Finance and Citywide Projects Committee
("FCWPC")to implement educational enhancements and activities In the City's public schools for
the.2018-2019 school year and subsequent school years including afterschool activities at
Biscayne Beach Elementary School and Miaml•Beach Fienberg/Fisher K-8 Center, in an amount
notto exceed$60,000;'and •
• WHEREAS, since the April 11, 2018 City Commission meeting, the afterschool
•enrichment program was expanded to Miami Beach Senior High School ("MBSHS"), without
increasing the approved funding, in the amount of$80,000;and
WHEREAS, at the October 16, 2019 the City Commission meeting, MBSHS Rock
Ensemble program was added as an afterschool enrichment program in an amount not to exceed
$10,000; and
WHEREAS,on October 18,2019 the City Mayor and Commission passed Resolution No.
2019-31014 to amend Resolution No.•2018-30259 expanding the scope of afterschool activities
currently funded by the City, in the annual amount of$60,000, to Incr'ude Miami Beach Senior
High school as a participating school.
•
WHEREAS; on November 18, 2020 Resolution No. 2020-31481 was passed to amend
Resolution No. 2019-31014 and Resolution No. 2018-30259, in order to expand the scope of
afterschool activities currently funded by the City, in the annual amount of$60,000, to include
Speech and Debate at Miami Beach Senior High School, in an additional amount not to exceed
$3,600.00 per year;and .
•
WHEREAS; on January 13, 2021, Resolution No. 2021-31537 was passed to authorize
the City to accept donations to support the City of Miami Beach afterschool Rock Ensemble
enrichment program, to be utilized by the City of Miami Beach's afterschool enrichment Rock
Ensemble program at Miami Beach-Senior High School, and appropriate said donations to the
. City's Education Compact Fund for use exclusively to support the City's Rock Ensemble
afterschool enrichment program;and
. 'WHEREAS;on Maroh 9, 2023 Resolution No. 2022-32064 was passed and adopted to
provide funding for the Miami Beach Senior High School Rock Ensemble afterschool program,
through a grant to Young.Musicians:Unite, Inc.for the 2021-22 school year, in an amount not to
exceed $30,000; and authorized the City Manager and'City Clerk to execute a grant agreement
• tor the 2021-22 school year,.retroactive to the beginning of the school year(August 23, 2021 );
and further authorized funding for subsequent school years, In an amount not to exceed$30,000
per fiscal year,subject to funding approval during the City's annual budgetary process;and
. WHEREAS; on May 4, 2023 Resolution No. 2022-32139 amend Resolution No. 202.1-
31537, which authorized the City to accept donations in support of the City of Miami Beach's
afterschool enrichment Rock Ensemble program At Miami Beach Senior High School (the
"Program"); said amendment approving and authorising Young Musicians Unite, inc. to accept
donations in support of the Program(in lieu of the City accepting such donations), provided that
all donations made to the Program shall be dedicated for the exclusive use and benefit of the
Program, per the terms of the agreement between the Young Musicians Unite, Inc.and the City;
and
2
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WHEREAS,on June 28,2023 the City Commission approved Resolution No.2023-32632,
a grant In the total amount of$16,000 to the Winsome Bolt Art Program;as part of the Sunflower
Society,to•provide art education.at Miami Beach Fienberg Fisher K-8 during the 2023-24 school
year and allocated a $10,000.grant•for art education programming at Miami Beach Fienberg
Fisher K-8-as part•of the City's budget process annually;and •
WHEREAS,,the unique.needs of each participating.school make it challenging, If not
impossible, for'anyone other than the City's Chief Education Officer, In collaboration with each
appropriate school site principal,to identify the appropriate service provider for each school;and
. . . . .WHEREAS. each afterschool enrichment class Is fundamental in encouraging critical
thinking;sparking creativity;arid setting the foundation for a career ingrowing fields and ensuring
Miami.Beach educational enrichment programming is accessible; and,
' . WHEREAS, as student bodies change,•so do the interests of those student bodies,
making it challenging.to guarantee the annual use of funds'identifed for specific programs at
specific schools.. .
NOW, THEREFORE, BE IT 'DULY .RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve the rescinding'Resolutions No.-2015-29660, 2018-30259, 2019-31014,
2020-31481, 2021-31537, 2022-32064, 2022-32139, 2023-32632 relating to the'City's free
afterschool enrichment programs at Miami Beach public schools and consolidating all of the City-
. funded programs created by the above referenced resolutions within this single authorizing
resolution,subject to the funding allocations authorized for each school,as specified in Exhibit A
to the Commission Memorandum accompanying this Resolution;approve funding.for the above
referenced after school programs, in the total amount of$122,525.77 for FY24 and each year
thereafter;further,.provide that if,any school does not utilize its entire allocation of funds for an
afterschool program approved by this Resolution,the City Manager may authorize any unspent
., funds for that.school to be used for another afterschool program at such•school, up to the total
• amount allocated for that school; accept the recommendation of the City Manager and waive;by
. • 5/7t vote,the formal competitive bidding requirement,in accordance with Section 2-367(e)of the
City Code, as to the selection of all future'afterschool service providers contemplated under this
Resolution, finding such waiver to be-in the City's'best interest; further, authorize the City Clerk
and City Manager to execute all applicable agreements with service providers selected by the
City Manager and school site principal;,and further authorize the City Clerk and City Manager to
execute annual agreements with the service providers described In Exhibit A subject to an annual
aliocation of funds during the City's annual budget process.
PASSED and ADOPTED this 2& day of 11/ 2023.
ATTEST:
„ •77//' . • - ,c22--,---...., .
' `" Jul 2 8,2023 ; 'Dan Gelber, Mayor
Rafael E.Granado, City Clerk , .e ,„ . ' • APPROVED AS TO
' �y'%. FORM&LANGUAGE
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CORP ORATE()) i .
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Resolutions-Cl I
MIAMI•BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayorand Members of the City Commission
FROM: Aline T.Hudak,City Manager
DATE: July 26,2023
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, RESCINDING RESOLUTIONS NO. 2016-
29660, 2018-30259, 2019-31014, 2020-31481, 2021-31537, 2022-32064, 2022-
32139, 2023-32632, RELATING TO THE CITY'S FREE AFTERSCHOOL
ENRICHMENT PROGRAMS AT MIAMI BEACH PUBLIC SCHOOLS AND
CONSOLIDATING ALL OF THE CITY-FUNDED PROGRAMS CREATED BY
THE ABOVE REFERENCED RESOLUTIONS WITHIN THIS SINGLE
AUTHORIZING RESOLUTION, SUBJECT TO THE FUNDING
ALLOCATIONS AUTHORIZED FOR EACH SCHOOL, AS SPECIFIED IN
EXHIBIT A TO THE COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION;APPROVING FUNDING FOR THE ABOVE REFERENCED
AFTER SCHOOL PROGRAMS, IN THE TOTAL AMOUNT OF $122,525.77
FOR FY 24 AND EACH YEAR THEREAFTER; FURTHER, PROVIDING
THAT IF ANY SCHOOL DOES NOT UTILIZE ITS ENTIRE ALLOCATION OF
FUNDS FOR AN AFTERSCHOOL PROGRAM APPROVED BY THIS
RESOLUTION, THE CITY MANAGER MAY AUTHORIZE ANY UNSPENT
FUNDS FOR THAT SCHOOL TO BE USED FOR ANOTHER
AFTERSCHOOL PROGRAM AT SUCH SCHOOL, UP TO THE TOTAL
AMOUNT ALLOCATED FOR THAT SCHOOL; ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 517TH
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, IN
ACCORDANCE WITH SECTION 2-367(E)OF THE CITY CODE,AS TO THE
SELECTION OF ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS
CONTEMPLATED UNDER THIS RESOLUTION, FINDING SUCH WAIVER
TO BE IN THE CITY'S BEST INTEREST; FURTHER, AUTHORIZING THE
CITY CLERK AND CITY MANAGER TO EXECUTE ALL APPLICABLE
AGREEMENTS WITH SERVICE PROVIDERS SELECTED BY THE CITY
MANAGER AND SCHOOL SITE PRINCIPAL; AND FURTHER
AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE
ANNUAL AGREEMENTS WITH THE SERVICE PROVIDERS DESCRIBED
IN EXHIBIT A SUBJECT TO AN ANNUAL ALLOCATION OF FUNDS
DURING THE CITY'S ANNUAL BUDGET PROCESS.
Page 466 of 1588
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SECoMMENnATION
The Administration recommends that the Mayor and the City Commission authorize the City
to execute annual agreements with service providers as described In Appendix A, subject to
an annual allocation of funds during the Citys annual budget process.
•
BACKGROUND/HISTORY
As part of an ongoing effort to enrich the lives of youth in The community, the City of Miami
Beach has launched a free Miami Beach After-School Enrichment Program(ASEP)to three
Miami Beach schools in hopes of Improving student self-esteem, providing a positive
environment for kids and inspiring children to build their natural curiosity through hands-on
learning.
The unique needs of each participating school make it challenging to preselect providers
without ongoing collaboration between the City's Chief Education Officer and each
appropriate school site principal annually. Each afterschool enrichment class is fundamental
in encouraging critical thinking, sparking creativity, setting the foundation for a career in
growing fields,and ensuring Miami Beach educational enrichment programming is accessible.
In January 2008, the City of Miami Beach entered into an Education Compact with Miami-
Dade County Public Schools to enhance teaming opportunities for youth. The Compact
reflects the desire of the Miami Beach community to support excellence in the City's public
schools and currently addresses and supports the following priority areas: Teacher
Recruitment/Retention; Communication; Parental involvement/Family Support; Youth and
Community Engagement; Health and Well-Being; Student Achievement; Safety; and
Technology.
On April 15,2015,the Mayor and the City Commission adopted Resolution No.2015-28997,
which directed the Administration to expand the Compact to address the following areas:
Early Learning;Extracurricular/Choice Offerings;and Afterschool Programming.
On December 14,2016,the Mayor and the City Commission adopted Resolution No.2016-
29660 to support a partnership with Common Threads programming in an amount not to
exceed$18,925.77.Common Threads offers youth and families hands-on cooking programs
and nutrition education.
On April 11, 2018, the Mayor and City Commission adopted Resolution No. 2018-30259,
approving recommendations made by the Finance and Citywide Projects Committee ("
FCWPC")to implement educational enhancements and activities in the City's public schools
for the 2018-2019 school year and subsequent school years including afterschool activities at
Biscayne Beach Elementary School and Miami Beach Flenberg/Fisher K-8 Center, in an
amount not to exceed$60,000.
On October 18, 2019 the Mayor and Commission passed Resolution No. 2019-31014 to
amend Resolution No. 2018-30259 expanding the scope of afterschool activities currently
funded by the City, in the annual amount of $60,000, to include Miami Beach Senior High
school as a participating school to support the Miami Beach Senior High School Rock
Ensemble in an amount not to exceed$10,000.
On November 18, 2020 Resolution No. 2020-31481 was passed to amend Resolution No.
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2019-31014 and Resolution No, 2018-30259, in order to expand the scope of afterschool
activities currently funded by the City,in the annual amount of$60,000,to include Speech and
Debate at Miami Beach Senior High School,in an additional amount not to exceed$3,600.00
peryeer.
On January 13,2021, Resolution No.2021-31537 was passed to authorize the City to accept
donations. to support the City of Miami Beach afterschool Rock Ensemble enrichment
program,to be utilized by the City-of Miami Beach's afterschool enrichment Rock-Ensemble
program at Miami Beach Senior High School,and appropriate the said donations to the City's
Education Compact Fund for use exclusively to support the City's Rock Ensemble
afterschool enrichment program.
On March 9, 2023 Resolution No.2022-32084 was passed and adopted to provide funding
for the Miami Beach Senior High School Rock Ensemble afterschool program, through a
grant to Young Musicians Unite, Inc.for the 2021-22 school year,in an amount not to exceed
$30,000;and authorize the City Manager and City Clerk to execute a grant agreement for the
2021-22 school year, retroactive to the beginning of the school year(August 23, 2021 );and
further authorize funding for subsequent school years, in an amount not to exceed $30,000
per fiscal year,subject to funding approval during the City's annual budgetary process.
At the June 28, 2023, City Commission meeting the City Commission approved Resolution
No.2023-32632,a grant in the total amount of$10,000 to the Winsome Bolt Art Program,as
part of the Sunflower Society, to provide art education at Miami Beach Fienberg Fisher K-8
during the 2023-24 school year and allocate a$10,000 grant for art education programming at
Miami Beach Fienberg Fisher K-S as part of the City's budget process annually.
ANALYSIS.
The Afterschool program continues to expand and provide enrichment to Miami Beach youth.
By engaging students around the subjects of Science, Technology, Engineering,fArt,he and
Math,the Afterschool program aims to spark an interest and life-long appreciation
and sciences in children from an early age.
As student bodies change,so do the interests of those student,bodies, making it challenging
to guarantee the annual use of funds identified for specific programs at specific schools.
SUPPORTING SURVEY DATA
49%of residents indicated satisfied or very satisfied with public schools in Miami Beach
FINANCiALINFQRMATION
Funding approved in prior resolutions.No newfunding requested.See Appendix A.
Applicable Area
Not Applicable
Is this a"Residents Right Does this item utilize G.O.
to Know"item.pursuant to Bond Funds?
City Code Section 2-14?
No No
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Strategic Connection
Prosperity-Be known for(K-12)educational excellence.
Legislative Tracking
Education and Performance I nitiatives
ATTACHMENTS.
Description
o Resolution
o Appendix A-Afterschool Reso Tracker Chart
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EXHIBIT A
Rasa No Title Amount L) rcrv?ce Provider _
2016-29660 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLOR104, $28,925.77 rcommon Threads
ACCEPTING THE RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY AFFAIRS ++
COMMITTEE TO SUPPORT A PARTNERSHIP WITH COMMON THREADS,A NATIONAL NON-PROFIT
ORGANIZATION,WHICH TEACHES CHILDREN,FAMILIES,AND TEACHERS TO COOK FOR A HEAL
THlER LIFE;APPROVING APARTNERSHIP WITH COMMON THREADS;REFERRING THIS MATTER
TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO IDENTIFY FUNDING FOR A
.PARTNERSHIP WITH COMMON THREADS;AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT FOR A PARTNERSHIP WITH COMMON THREADS,AFTER ft/NDING APPROVAL,
IN AN AMOUNT NOT TO EXCEED$18,925.77.
2018-30259 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OFMtAMI BEACH,FLORIDA, S50,000 Selected Annually for Biscayne
ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE Beach Elementary and Miami
TO IMPLEMENT THE FOLLOWING EDUCATIONAL ENHANCEMEI,ITS IN THE CITY'S PUBLIC Beach Flenberg Fisher K-B
SCHOOLS FOR THE 2018-2019 SCHOOL YEAR AND SUBSEQUENT SCHOOL YEARS,SUBJECT TO
APPROVAL OF A BUDGET AMENDMENT FOR FY 2017-2028 ANb FUNDING APPROVAL IN EACH
SUBSEQUENT FISCAL YEAR DURING THE CTTY'S BUDGETARY PROCESS:(I)AFTERSCHOOL
ACTIVITIES AT BISCAYNE ELEMENTARY SCHOOL AND FIENBERG/FISHER K-B CENTER,IN AN
AMOUNT NOT TO EXCEED S60,000;(II)READING TUTORS FOR STUDENTS WHO ATTEND SOUTH
POINTE ELEMENTARY SCHOOL,NORTH BEACH ELEMENTARY SCHOOL,BISCAYNE ELEMENTARY
SCHOOL,FIENBERG/FISHER K-8 CENTER,AND NAUTILUS MIODLE SCHOOL,IN AN AMOUNT NOT
TO EXCEED$5D,000;(ill)MATH TUTORS FOR STUDENTS WHO ATTEND NAUTILUS MIDDLE
SCHOOL AND MIAMI BEACH SENIOR HIGH SCHOOL,IN AN AMOUNT NOT TO EXCEED$20,000;
(IV)MENTAL HEALTH SERVICE EXPANSION AT SOUTH POINTE ELEMENTARY SCHOOL,NORTH
BEACH ELEMENTARY SCHOOL,BISCAYNE ELEMENTARY SCHOOL,FIENBERG/FISHER K-S CENTER,
AND NAUTILUS MIDDLE SCHOOL,IN AN AMOUNT NOT TO EXCEED$60,000;AND(V)COLLEGE
PREPARATION PROGRAM AND MATERIALS FOR S00 MIAMI BEACH SENIOR HIGH SCHOOL
STUDENTS,IN AN AMOUNT NOT TO EXCEED'$12,500;FURTHER,AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE ANY AND ALL REQUIRED AGREEMENTS AND
DOCUMENTS TO IMPLEMENT THE EDUCATIONAL ENHANCEMENTS;FURTHER,AUTHORIZING
THE REDUCTION IN FUNDING,TO AN AMOUNT NOT TO EXCEED$35,000,OF THE VOLUNTARY
PREKINDERGAROEN(VPK)PROGRAM FOR THE 201B•2019 SCHOOL YEAR;AND FURTHER
AUTHORIZING THE CITY MANAGER TO MODIFY AND/OR TERMINATE THE AGREEMENTWViTN
THE SCHOOL BOARD OF MIAMI-DADE COUNTY,FLORIDA FOR THE VPK PROGRAM,AS
APPLICABLE.
2029.31024 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Selected Annually
FLORIDA,AMENDING RESOLUTION NO.2018-30259 EXPANDING THE SCOPE OF AFTERSCHOOL
ACTIVITIES CURRENTLY FUNDED BY THE CITY,IN THE ANNUAL AMOUNT OF$60,000,TO
INCLUDE MIAMI BEACH SENIOR HIGH SCHOOL AS A PARTICIPATING SCHOOL
202031481 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, $3,600 Selected Annually for Miami
FLORIDA,AMENDING RESOLUTION NO.2019-31014 AND RESOLUTION NO.2028-30259,iN Beach Sr,High
ORDER TO EXPAND THE SCOPE;OF AFTERSCHOOL ACTIVITIES CURRENTLY FUNDED BY THE CITY,
IN THE ANNUAL AMOUNT OF S60,000,TO INCWOE SPEECH AND DEBATE AT MIAMI BEACH
SENIOR HIGH SCHOOL,IN AN ADDITIONAL AMOUNT NOT TO EXCEED$3,600 PER YEAR.
2021,3153-7 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Submitted Annually by Young
FLORIDA,APPROVING AND AUTHORIZING THE CITY TO ACCEPT DONATIONS TO SUPPORT THE Musicians Unite
CITY OF MIAMI BEACH AFTERSCHOOL ROCK ENSEMBLE ENRICHMENT ROGRAM,TO BE UTILIZED
BY THE CITY OF MIAMI BEACH'S AFTERSCHOOL ENRICHMENT ROCK ENSEMBLE PROGRAM AT
MIAMI BEACH SENIOR HIGH SCHOOL,AND APPROPRIATE THE SAID DONATIONS TO THE CITY'S
EDUCATION COMPACT FUND FOR USE E)(CLUSIVELY TO SUPPORT THE CITY'S ROCK ENSEMBLE
,AFTERSCHOOL ENRICHMENT PROGRAM, - t
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EXHIBIT A
Reso No;. Tula Amount(Si Service Provider'
2022-32064 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, $30,000 Young Musicians Unite,Inc.
•
FLORIDA,ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESIUENCY
• COMMITTEE TO PROVIDE FUNDING FOR THE MIAMI BEACH SENIOR HIGH SCHOOL ROCK
ENSEMBLE AFTERSCHOOL PROGRAM,THROUGH A GRANT TO YOUNG MUSICIANS UNITE,INC
FOR THE 2021-22 SCHOOL YEAR,IN AN AMOUNT NOT TO EXCEED$30,000;AND AUTHORIZING
THE CITY MANAGER AND CITY CLERK TO EXECUTE A GRANTAGREEMENT•WITH YOUNG
} MUSICIANS UNITE,INC,RETROACTIVE TO THE BEGINNING OF THE 2021-2022 SCHOOL YEAR
(AUGUST 23,2021);AND FURTHER AUTHORIZING FUNDING FOR SUBSEQUENT SCHOOL YEARS,
i I IN AN AMOUNT NOT TO EXCEED$30,000 PER FISCAL YEAR,SUBJECT TO FUNDING APPROVAL
1 J)IJRING THE GTY'S ANNUAL BUDGETARY PROCESS.
2022.321.39 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CEIY OF MIAMI BEACH, N/A Submitted Annually by Young
FLORIDA,AMENDING RESOLUTION NO.2021-31537,WHICH AUTHORIZED THE CITY TO ACCEPT Muslclans Unite,Inc
DONATIONS IN SUPPORT OF THE CITY OF MIAMI BEACH'S AFTERSCHOOL ENRICHMENT ROCK
ENSEMBLE PROGRAM AT MIAMI BEACH SENIOR HIGH SCHOOL(THE"PROGRAM");SAID
AMENDMENT APPROVING AND AUTHORIZING YOUNG MUSICIANS UNITE,INC.TO ACCEPT
DONATIONS IN SUPPORT OF THE PROGRAM(IN LIEU OF THE CITY ACCEPTING SUCH
DONATIONS),PROVIDED THAT ALL DONATIONS MADE TO THE PROGRAM SHALL BE DEDICATED
FOR THE EXCLUSIVE USE AND BENEFIT OF THE PROGRAM,PER THE TERMS OF THE AGREEMENT
BETWEEN THE YOUNG MUSICIANS UNITE,INC.AND THE CITY. _
2023-32632 A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA, . 510,000 Selected Annually
ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESIDENCY
COMMITTEE,MADE AT ITS MAY 24,2023 MEETING,AND APPROVING A GRANT IN THE TOTAL
AMOUNT OF S10,000 TO THE WINSOME BOLT ART PROGRAM,AS PART OF THE SUNFLOWER
SOCIETY,TO PROVIDE ART EDUCATION AT MIAMI BEACH FIENRERG FISHER K•8 DURING THE
2023.24 SCHOOL YEAR;AUTHORIZING THE CITY CLERK AND CITY MANAGER.TO EXECUTE THE
CITY'S STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOING;AND DIRECTING
THE ADMINISTRATION TO ALLOCATE•A$10,000 GRANT FOR ART EDUCATION PROGRAMMING
AT MIAMI BEACH FIENBERG FISHER(-8 AS PART OF THE CITY'S BUDGET PROCESS ANNUALLY.
1 Total Funds for After shoot ProgrammIngJS122,525.77
•
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1 V 1 I Al V 1 I BEACH Contract/Document Routing Form
CMB WINSOME ART FFK-8 AFTER SCHOOL ENRICHMENT 2025-2026
Contractor -�Pequesent '
WINSOME DESIGNS,INC. EDUCATION&PERFORMANCE INITIATIVES
Department Director Name iiiiirtsnatzire ACM Name&5'gnature
DR.LESLIE ROSENFELD �'e JASON GREENE ja,Seitk, (;yq,f pu,
194B24CA93D744F 2118893138C446F.
nt Type(Select One)
Type 1-Contract,amendment,change order or task order resulting from a procurement-issued competitive solicitation.
Type 2—Other contract,amendment,change order or task order not resulting from a procurement-issued competitive solicitation.
Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement
Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement
X Type 5-Grant agreements with the City as the grantor Other:
Brief Summary&Purpose(attach memo if additional space is necessary) \'
This agreement allows WINSOME DESIGNS,INC.to provide free visual arts after school programming to students at Miami
Beach Fienberg-Fisher K-8 Center for the 2025-2026 school year.Afterschool programming for 2025-2026 will also be
provided by FROST Science Museum,FIU,Moonlighters and Snapology.In June of 2023 the Mayor and Commission signed
Reso 2023-32632 which approves a grant in the total amount of$10,000 to the Winsome Bolt Art Program,as part-of the
Sunflower Society,to provide art education at Miami Beach Fienberg Fisher K-8 during the 2023-24 school year.In July 2023
the Mayor and Commission signed Reso 2023-32686 which consolidated all Afterschool Enrichment Resolutions,approving
funding for$122,525.77(budget breakdown on pages 8&9 of Reso)for Fiscal Year 2024 and each year thereafter with the
authorization of the City Manager and City Clerk to execute any and all required agreements to implement the educational
enhancements.
OriginalTer Renew-aTPeriods "- Totafferm(Origirrr Renewals)
October 1,2025-June 5,2026
Fundin• is sub ect to Cit Commission a.•rova of annua ••:r i • bud•e
Erg Information"
Grant Funded: Yes X No j State Federal • Other:
•st-&Funding Source
". : c • Reytire Enhancement
1 $10,000 177-6881 000343-12-400-592-00 00-00- t- Yes X No
1.For contracts longer than five years,contact the Procurement Department. 2.Attach a • .},porting explanation needed.
3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of
annual adopted operating budget.
City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
2023-32632 and
2023-32686
If no,explain why CC approval is not required:
Legal Form Approved: X Yes No If no,explain below why form approval is not necessary:
Procurement: NA Grants: NA
-7--Doe-u6ronea by.
Budget:Tameka Otto-Stewart nformation Technology: NA
w o Sft w
Risk Management:Marc Chevalier n,9�., E1463 Fleet&Facilities: NA
vLOIY(, t,t volAtx
Human Resources: "NA-BC5EDB298740403 Other: NA