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Services Agreement between the CMB and Rectrac, LLC d/b/a Vermont Systems Docusign Envelope ID:C814EA02-F9A6-4856-9B08-176E893E2E62 �v � � �" �` 5�� v Docus�gn Envebpe!D:DDCE9681-C9C8-4Q45-84U5-5F805916F465 �,,� ��`i kMC>N I �;Y�1 F M� SERVICES AGREEMENT tlHs Services A�reement is entered into on November 6 2025("Effective Date")by and between RECTRAC,LLC d/b/a VERMqNT SYSTEMS, a Delaware limit�d liability cam��ny having its�rinci�al address 7t 12 Market Place,EsSex Junction, vl 05452("V5," "litensar,""we,""our,"pr"us")and the custorr�er identified in Section i below("Customzr," "Licensee," "you"ar"your"j(each a"Party,"and,callettively,tl�e"Parties"). fhis Services Agreement,mcluding ali attachments,schedules,exhibits or Rddend�referenctd her�in,sMall callectiveiy compnse th�"AgreemEnt"between you and us.7erms nat defined below shall have the meanin�s as set forth in Section i of the Terms of$ervice. _ _- ---___ _____ _______ __ . --_ ---- ___ . � � 1.CUSTQMER INFORMaTlON ; __ _ . _ ___ ___ _� �__ _ _... _ ---- --._ _ , Customer Name(lega!Entity) � _ _ Doing tiusCness As{i�pplicabie) I � City oi Miami Qeact�, fl _ _ i J Q�fice Address _ ___.___._ _ � ----- �.---__ _ _---- � t 100 Cnnvention Center Drive Miam►geach,FL 33139 ` Business Adtlress i usine��ss is�oeat�ew eer o fier t a�n f e o ice a ress f__.� _—._----- �Lus om�t---r s�tnera on or a ma ers un er Genera Contact y�r�GeneraE Contact Em � rhe Agreement} � Pbone , __, ___ __ _.__--- _._._ _ _.- - __ _ . _ ___ Melody Percz ! �US-861-�616 ex2668 f inelodyperez@miamibeachfl.Rqv �s orr�e s � �g o� ac or � �n��ma er--t�s T"-- ' Billing Contact ---��BiilingCaitact Emaii�--___.�_. � under the Agreement ; phone __--- VS Sales Executiva ��e�ive � V5 Sa es�ecutive Emal( �_ � Phone _ - _ __ ____._ Apnl Leafey � gp2-z76-5330 aprdl�a vermontsysCerns.com �-v^--��- i_______ --- ___..___..______._._ ..-- _.__ ___ i __.___. __ __ � ------ 2.TERMQPTIONS Initial Term:36 months. The Initial Term wil!cornmence an the contract executian date anci wili end 36 consecutive mqnths IaCer.This does noY apply to the f:OLi increase. Renewal Term(s):]2 months.Uniess Custorn�rovides wNtten notice of canceilation at least 90 ciays pnor to the end of the annuai maintenance cycle,the Agreement w111 automaticail��renew for another 12 month term. MIDTERM CANCELATIONS WIIL NOT 8E ACCEPTEO. Saftware Maintenance ar�d Support fees are bitled arinually and wiil be based an the effectivedate afthis Agreemer7t. CUSTQMER also has the option a4�hoasing a biiling cycte that ali�,+is wrth their fiscal year begmninP: iQ 1 " 'Pustomer MUST enter a c�aCe i/usrry�thrs optian.7Pre uivoice muy Ge pr��arr�d iJ rt�e eontraec's ejfr.c rive dn te und mvintennnce cyc%start date ore mare thQn a rnnnfh poaR 3. SERVICES&FEES Serv�ce�and Fees are set fartM m Estimate No.EST 04U858.Ati Fees will be due 3a days faliowing invo�ce reeeipt. Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Doc�sign Envekrpe ID:DDGE9S81-C9C8-4Q45-8405-SF8d5916F4B5 �, 11�� {�'MC)N 1 �;Yti I F M�; 3,a TAIt EXEMP7lON.The custamer needs to mark che�propnate box. ____ _. -.__ __.--___..__.__.__�_.. __----- -- u Y� ' Yes we are exempt.tf ves, le s rnwde�.�r f" ate nr oth._�Gu,�rrentatitm. _.�_..____�{__ _._._._._ ._....___._ . _.._ .,_. ._._._._ ______._._______v__.______ ---_� _._____.__---.. � i Na,wc are not exempt. �, .._.. i. _-- .__�________.__�__�.___.__�______ _____ A. PAYMENT SERVICES _ _ _ __ __ _ _---_. _ _ ___ . _ _. __. 3 �Induded Cusiome�is selecs�ng VS tu prowde Paymc�t Se.v�c��s and wdt r:nter lnto a separare 5ub-Merchant Agreement with us,as the payment facilitator. --- _..___ __.. _.�v_ ___ �___.�---__. __ ._ _--- ---.- -___ __ . � ___. X Not Induded Custamer will be hantfiing its aw�payment prncessing and payment services an its ow�or through another th�rd-party payment�ervices provider We consider these services to be Thnd-PartyServices tor + � whick�we are not responsible or habfe. ; : ______ __ ___ i._ �_____� _ __.._ _ _.__ _____ __ _ ___�. __. _ ------ --_._____ � __ __; 5. HQSTING r7 Custamer Is Customer is chnosing tn host its awn data locaNV,on its own servers. YS is not Ilable for luss of Fbfting Its Own Custc�mer Qata ar any tiahility resukting from Customer's decision ta hnst Its own data. Data �( v5 is Nosting Custpmer pata v5�s hositng Custamer Data on VS-cont�o�led servers Terms refate to bata Nost�ng wiU apply. 6.TERMS qF SERVICE C.usiamer has received,understands and a�rees to the VS Terms af Serv�ce, 7. PRfVACY&SECURITY Custorner has received,understands anci a�rees ta the VS P�IVJC�(_SldtCtttt'flt. $. ADDIT1QNAl ADDENDA The foliowing Addenda are incfuded and made part of this Agreement; • Terms of Service • Service Level Agreement(Sohw3rei Docusign Envelope ID:C814EA02-F9A6-4B56-9608-176E893E2E62 Qocusign Emelope ID:DDCE96'81-C9C8-4045-8405-5F8Q5916F465 � �� E��N � ;�Y�� :�� (�t City InYtlal:_;,,,,�,� • Fstirnate�ro.E57 UOt)858 Vendor Initiai �i PH that certam City of Miami E3each Aadendurn- General, attached hereto and incorporated herem�y refergnce Custorner has read,understands and agrees to the terms of ihe Agreement as set forth herein an this 21 st day of October �2pZ5("Effective Date"�. � Customer: � Vermont Systems: I � ___ _ __.__. _ _ ________--- _____. . ___. _____._ __ _.---_.—.__� City of Miami Beach,Fl } i RecTrac,LLC d/bJa Vermont Systems �-� � s+ynsany: �.GC., � �� :�.. r��- J ..tr-.^�' .__.__.._. .__�__._.e.___ ..__.._ .._._ . ��F'1&'��QQ�{i..,,_ _ ....._.'_'-_-�..-_.._._._..._.____.____.._.___._._ gy;Eric r Ga�penter (print Name) By.PatrickHayden its:President Date: 10/9/2025 Its:City Manaqe� �Title)(��fe: APPROVED AS TO FORM & LANGUAGE � FQR EXECUTIC►N ��4��1�-�� ; � t� City Attorney Date �-) Docusign Envelope ID:C814EA02-F9A6-465B-9B08-176E893E2E62 Dor.uslgn Envebpe I0:pQCE9Fi81-C9G9-44a5-H4Q5-5F6d5916F485 �/ b [:.i�.��I Y � .�7 t � I E�t`�F t:� ��n�s o� s��v�c� 1� DEFINITIQNS.Capitaliaed terms used but not atherwise defined in these Terms of Serv�ce wil!have the meanin� ascribed ta such ter�ys in the Services Agreement pr othc:r applicable Addenda "Addend��m"Ur"Addenda"mr�.�n;a document added trj the�Agreernent containing new ar suppleme�ita�te�ms. "Agreement"means the Services Agreemr;nt and any attachrnents,schedules or exhi6its refere�tced therein, whieh cc�uld inciude the Qrder Scl�edule,Priv�cy Policy, (erms of Service,Service Level Agrrement,Statement a� Work,Sub-Merchant Agreement,or any later-si�n�d Addenc�a. "B(Uing Period"means the peripd of t�me covered by a smgte recurring tlues fee fof Services. Recurring fees wil! 4e based on contract executian date.Unless otherwise noted,a Billing Pe�iod wiA be billed in advance and will cove�a period r�f ane(1)year. "Cardholder Data"�s a subset uf Customer Data and generally includes a Patron's name,billRn�address,uedit card nun�ber,expiration dafe and CVV code, "Gonfidential Informatian"means any and all infc�nnation rlisclosed by either party to thrr nthe�which is n�arked"canfidentfal"or"proprietary"or which the recipient knows or has reason to know�s regarded by tht: cJisclasing party as such,inctuding intonnat�an disclosed arally "Confidential Informafion"daes not i��clude any information Yhat tMe recetving party can demanstrate by its written records:(a)was known to it prior ta its disclosure hereunder by the disclosing party;{b`is or ber,omes known through na wrongful act of the receiving party; (c}has been rightfully rece�ved from a third party authonz�d ta make such a disclosure;(d)is indepei�dently devr.loped by the recetvin�party;(e)has been approved for release with the disclos�ng party's prior written au[horization;or Cf)has been disclosed by court order qr as atherwise requlred by law,provtded that tt,e pany required to disclose the information pravides prornpt advance notice to enable the other party to seek� protective arder ar otherwise prevent such disclvs��re. "Customer"is a V�custamer. The Customer is the individual,business entity,non-profit,military branch,pr mumc��ality contfac_ting with us tc�ra�ceive Services as more sUe�ificaUy ldentified�n the Servic.es Agreement. Ciastomer may also be�eferred ta�n thE Agreement as"you,""you�'or"I.icensee." "Customer Data"is Che contPnt, infonn��Unn ar data which yc�u,your�n�i Users and/or your Patrons enter intG the Softwar��tsoclated with our Services fustomer fiata may include Patr��n Gata,aman�;other type;a1 data "Effective Qate"shatl have the meanin�as sei forth m the Services Agreenient "End llsers'"art�yu��r a+�thorizecl users ot the S�hware assuciatrd with aur Service-s I l�osti>licenses assouateci with a Custamer's concurrcrnt Fnd Users wiU be listed in[he Order Schedule. "Fees" me�n any and alf fees assuclated witta the use r�f our Serv�ces, includmg�buk��ot Ibiuted to)5ottware Fees,Nostin�;Fees,5upport Fees,any fees assotiated with vur Payment 5ervices,and/or any fees assa<:iated with PrnFessi�n71 Servites,as well as any ather fees or char�;e�permrtted hy the Agreemr�nt. Fees may be recurnn�;,n�an iecurring,or one-time,as more sperrtk:ally descrlbed in the t?rder Schedule.Une-tnne ites R ti;THet 1 r;�c,lt�..Ali nghts rese�wcd t.aa1 it�is�<�t+M.+tth 2025 Docusign Envelope ID:C814EA02-F9A6-4656-9808-176E893E2E62 Docusign Envelope I(? DDCE9681-C9C8-4445-84U5-5F80591SF485 ,„�� VEC�NIC��1T S�fST�M�; (hardweuc,traming on s�te,etc j will he billy d an an as-used basis "Fut1y Executed"means when all parties have signed the a�reements. "tiardware"iYieans thE cc�mputer eywpn�c�i�t,pamt af sale tErrrnnals,or otMer techn�cal hardware distrihuted hy us or by a reseller an our h�halt.Hardware rri�y contaln firrnwnre ar software. "Hosting Fees"mean the fees associated wrth the hostin�of Custamer Data can aur VS-controlled servers and SySYf t715. "Initial Term"�s the irntial terrn for Services,as described in the Services Agreement. "Intellectual Prr�perty Rights"means al!patenfs,r;ghis to inver�tions,utdity models,copyri�ht and related rights,tradernarks,service��arks,crade,busrness and domain names,n�hts rn trade dress or get-up,rights in �oadw+ll or ta sue for passin�off,unf�ir com�aetition rtghts,rights in desi�ns,nghts m computer sohware, d�tabase rights,moral rights,ngh[s in confidential information(includinp,know-ht�w arid trade seuets)and any ather;ntellectual property rights,�n each case whether registered or unregistered�nd indud'rng aN application+, (ur and renewals or extensions ai such nghts,arid all sim�lar or equivalent r�ghts or forms af protectEon m any part of tbe w�rld. "Negat(ve Acerual"accurs where the total liabihties assr�ciated with y�ur accauni exceed the total available funds in the account during a grven remit cytle. "Order Schedule"means the schedule u�the Agreement which iternizes and descnbes the Services we are w+lfing ta pravrde to you and any specific fees yau are agreeing to pay us for such Services.Quotes and Annual Maintenance tnvaices are considered the"order schedule." "patran(s�"mean(5�the��idividuais who purchase yaurproducts and/or servrces and who atherwrse mieract with the 5oftware associated w�th r��,r 5ervrces.Patrr�ns are your cussorners,clients or members. "patron Data" means inforniat�on a�iout Patrons entered mto the Software by yau,your C:nd Users c,� your Patrons.Patron Data rnay include(but is�at limitedtoj perspnally identifiable mformation and/or Cardhoider Data. "Payment 5enrites"means the payme�t and billing-related servites that we may provide to you under the A�reement.Payment Services m�y be descnned in the Order Schetiule or tr�a separate Addendum,and your reeeipt af Nayment Services requ�rHs that you enter into a separate Sub merchant Agreement with us. "Professional Services"are any professionat servic.es provided outside of our init�a!unconf�gured mstall of the Software associated with ow 5erv�ces. Professional services neay�nclude consulting,custom devclopmentwork, implementation,supplemental car onsite training, remate training,or pro�ects which generally fall autside the scope of the Agreernent.Unless otherwise aqreed,Prafessional Services will be documented under a separate StatemNnt af Work and signed by the C�arties. "Services" mean any and all af those produc.ts and/or services offered by us to you under the Agreement. Services may include prc�duets or services r�lated to sohware,hostinq,hardware,�rrtiplernentat�on,suppprt, trainin�and/ar payments A sp�_�:�fic item�xatian of Services c�n be found in the C�rtier 5cheduMe. "Senricex Agreement"means th�contr�ct b�tweer�y�c�and ers far Servites. The Services AgreQrnent,together ; �,'ikMC T rh�.,!!.0 A1!riNhlfi+C+er vvd I�st f�v�san March,�0?5 Docusign Envelope ID:C814EA02-F9A6-4B58-9608-176E893E2E62 �ocusign Envetope ID:DDCE9687-C9C8-4045-8405-5F805916F4B5 ;i s v�Rn��Nr sYs r�Ms with any attachments,schedules or exhibits referenced therc+�n,is broadly referred ro as the"Agreement" between you and us. "Software"means our proprietary technology soRware and any and all associated madules,websites,third party integrations and/Ur n�obilc appliCatiuns(if applicable). "5okware Fees"rnean those fees associated w�th your access to and use of uur Software or any compone�t thereof.Sohware Fees are charged annually unless otherwise agreed upan and as specificalty described in the Order Schedute "Splash Page"means the mam landing pa�e for WeUI rac. The Splash Page will have 6uttons, imagcs,and links to other areas within WebTr�� R's thc starting page from which a customer wdl navigate to all other progr,ms, ava�lable activities,classes,etc. "Suh-Merchant Agreement"means our Sub-Merchant Applicati�n and Agreement and Payment Service Ternu and Condrtions,wh�ch Rovern the terms and cnndmons under which we are willing to provide our Payment Services. "Support Fees"mean those fees associated with our Support Oesk,whiCh enables tustomer support through live channels iike phone and chat.We may charge Su��port Fees monthly or annually or as mare speafically descriL•ecl in the Order$chedulc "Renewa)Term"means the penod whirh immediately follaws the expiration of the Initial Term,as described�n ihe Services A�reement. "Team"mctudes VS's employees,officers,directors,owners,attorneys,affiliates or representatives. °Term"means the term for Services and includes both the Initwl Term and any Renewal Terms,as appGcable "VS"means RecTrac,LLC d/b/a Vermont Systems and its subsidianes,successors and assigns.VS's business address is 12 Market Ptace,Essex Junction,VT 05452.VS may also be referred to in the Agreement as"t.Kensor." "we,""our,"or°us." 2) ACCEPTANCE. You accept the terms of the Agreement when you(a)cllck-sign your atceptance to an online version of the Services Agreement;(b)sign a hardcopy of the Services Agreemenr,and/or(c)access the 5ervices or otherwise accept the benefits of Services You cxpressly acknowledge that the person accepting the Agreement on your behalf has the ��roper legal authority to b�nd you as the Customer. 3) GRANi Of RIGNTS. a) Grant of Rights by V5.Uppn the Effective Date,and sub�ect to yaur timely paymE�nt r�f Fees and rpmaii�inp;iri comphance wittr the Agreement,we grant to yau a limitec!term,worldw�de,non excluslve,non-transferrable, non-assignablc license to aaess and use our Services,including the Sottwaie,durin�the ferm solely for thr lawful operauon of your businrss The licensed n{;hts desa�bed here�n shall be Imuted to End Users authonzed by you tc�actess ai�d use the Sukware,and yuur P�7trons who have a legitimate nKht to access and use your products and/or services l he licensed nghts conferred herem do not constitute.�sale and do not comey to you or any thud party�ny riqht of ownership in ar to uui ServKes,induding the Sohware,or any of our Intellectual Property Rights Upon termination of the Agreement for any reason,any riRhts granted 6y us to you will u R1RetTrac,l LC Nt ri�;hts reservPd I ast�easlon Ma�ch)U25 Docusign Envelope ID:C814EA02-F9A6-4B5B-9808-176E893E2E62 Docus�gn Envelope ID:DDCE9681-C9C8-4D45-84Q5-5F8059i6F485 �, v�Rc�uN�� sv� r�Ms autom�tically s�nd without norice termi�ate The mefhod and means of prov�ding the Servires shall I�e underaur exe4usive cantrol,man�gement and su�ervision,althou�h we wi1M try to g�ve your spec�fic requests due con�ide�ratt�n.Any ri�hts not s��Ncifically�;rantc c1 un�ler the Agr�ernent are expressly rerserv�d. b) Grant of Rights by Customer.Upon the fffective Date,and suhject to our remaining in ce�m�liance with the �greernent,yoi��;rant tt�us a limited term,worldwide,nan exclusive license to access and use your CusTamer f)�ta(in�Iudin�any Ratror7 Data,as applicabie�tu cleliv�r,rnanitor and rnaintain the Servlces in accordancr.r wrth the Agreemr�ric t�ny r�ghts not specif+calfy gr7nted uncier ttt�Agrezment are expressly resWrved. c} Excess Use.Vve wEll provide yc,G�wiih thr:numlrer af authonzed End Usen c�ensEs as set forth tn Che Order Schedule to access�nd use the 5oftware.Yau shaU havH aaess to funcUonafit�es in the Softwr#re that can generdt�reports�ndicating tl7e nurnber of authonred�nel Users accessing the SofCwa�•e at ai�y given Ume. In the ev�nt that tire riumhPr of cpnct�rrpnt End Users exceeds the nurnher pf alloc�-�ted lirenses descnbc>d �n the qrder Schedule("'Exress Use"),w�wdl notify you by email�boul suc.h E_xcess Use and, �f you do nat reduce the Fxcess Use w�tMin 30 days of such notice,you wlil be required tc�pay far any Fxcess Use with additionai licenses,which shail be described in a new inva�ce��nd which wlll autc�rnatiraliy u{�date the Order Schedule. dJ Drahibited Use.Ycru shaU not usr our Services in violatic�n of the iavu,whether locai,state or Federal(incluJin� but not limited to the CAN-SPAM Act,the 7elephone Cpr�surria>r Protect�an Act,the Da-Nat-Cali Implementation Act,the Americans with Disabilities Act,ar any consumer protection statute);to intentianaMly bypass a securiry mechanisrn m the System�sj;to reverse-engineer the 5y�t�rn(s},ar any cc�rnponent thereof,regardless caF the reasan why;in a way that adversely�mpacts the availability,reUabiHty or stabillty of tlie System(s1,or any com�onent thereaf;to intentionally transmit material��smg th�System(s►which contams v+ruses, f rojan horses,worms or soirie oth�r harniful computer pragram;tta send un4alicited advertising, markt�ting or prornotional materials,whether!�y email or text,without rl�e recipient's Iegaily�valid consent;to cornmit fraud; to transmit material that infringes on tl7e intel{ectual property rFght of otbers;to transmit material that is harassing,diseriminatary,defarnatary,vulgar, pornographic.ar harmful to others;ar In violation�f this Agreement. v�ofatian of th�s Prohibited Use policy may result�n immediate suspensian�r discontinuation of Services,or legal actian,which could result m civil damages or criminal punishment. 4} 7E�tM;TERMiNATION, a� Term.You will t�e ol�Ifgated to the Terrn as descnt�ed in ihe,Sf�rwces A�rcaerner�t,�netudinR any auto-renewal prc�vis�ons. b) Termination for Cause.Prior to expiration of the Initia!lerrn,either you ar we may tc�+minate tlie Agreement fbr cause(aj upon 30 days wntten notice to the other party of a material breach if such hrrach remains uncureci at the expiratian c�f such peri<�d;(b�if the oth�r p�rty becorr��s the subject of e petitlon in bankrupCcy or any other proce�c�ing relating Cc��n�.r�lvency, recE•ivership, I'ic�uiciat�on pr asaignment for the benefit oi creditor5;or (c)if the ather party disso�ves or ceases to do busmess m the ardinary course. If our termination of the AbreerYient is for cause,then yau sh�ll remain liable for any Fees covering the remaind�r of the Initial Term,nr�7 Renewal Term,as appGcable,after the effective d�te of surh tr rmmation. Termination br�ause will not preclude the non�k�reaehu�g pa�ty from exercisi►tg any�th�+r nghts or remedies permitled by I�w. c� Ter�nination farCnnvenierite�WithoutCause�.Either Party rnay term�nate without cau�e after the imtial term has encied and ti�e Renewa!terrn ha4 be�un and should ya�i choose tp tenrnnate oiue ye,u are In a Renewal Term,provide a 91}day advance written notite af intent tc�contel 6efore the end oi the annual mamtenance cycle date,and services will cease per the annu�I mamtenance date.MIDTERM CANCEtATIQNS WILL NOT BE ACCEPTED. �1) termination Notice.Far term�nailnn to be cUnsi�iered_�*ttect�ve,you rnust send your t�rmineUon not�ce v1a erflai!to Acc<.�untsRcceivable@vermontsystern5 co�7�or by wnting to: Vern�4nt SysSems,Inc. .zt 12 Ntarke�t r�ace,Essex luncCl��n,VTOSA`�2 W�WlLI NOT ACCEPT TEKMINATION NOTICES QR REI.�UEST VIA_PHC)NE CAEL OR PHQNE ME55AGES.All TERMINA7ION_NUTICE$MUST BE IN WRITIN�, J �lkrc irar..LlC AN nght�reservefl LriS(rev�z�on Mnrcl�1025 Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Docusign Envelc�pe ID:DD�E9881-C9C8-4045-8405-SF8Q5916F4B5 ,�;,► v i� ��r�� > r �r��-� 5} F�ES;PAYMENT TERMS. a) Payment of Fees You agree to�ay us�tl F�es perr��itt�d by ther RgreernEnt. I-eFs far specific Services are de�cribed in the Order Sched��le and will be biUed annually,or as you and we may decide All Fees are basecl on ServicPs provided, nnt�n your actual usage.Except as permitted by the Agreement,all Fees paid are nan- r-efundable. bE fee Commencement. Upan the co�tract'S exeG�.�fion,the mifial irrvoice for th€�nitware subscnption and hostin�will he issued,and payme�►t wiii be due.Cantrac.ts are considered fuliy executed when 6oth parties have signed. �7 C?ue date;Late�ees;lnterest. Payment is�lue wittim 30 days fcom the date yAu recewe our involce(the"Due Uate"M,then we�n�y rharge you a late fee u�to�`�4,of the rotal Invoice Ail payments are due in U.S.dollars. Unpaid balances_owed to us_wil!accrue_mtere�t�t th_e rate o,f 1.5%�per mn�th, d► Errar Reporting.Piease renort any errors th�t yau see on an mvaice imrnediately.if you do not clispute a charge within 30 days aFter�eceiving it,you will be considered to have accepted the charge. Invoices are sent to t he contrct pe rson pn file.YQU ARE RESPONSIBLE fUN Kttl�ING Alt CONI AC7 INFQRMATIt?N CIJRRCNT. P) COIT Increase t�fter the fIRST tWfIVE(12)MQN7HS nf the�mtial lerm,all Fees shall be subject to a cost of living and technology("CQM T")enhancernent incre�se nat tu Pxceed five percent(5°k►ar the�a��regate changc in the CPI(Consumer Priee la�dex�, VS reserves the righi t�apply the COIT enhancement to any fees after the FIR57 7WtlV[ (12}MpNT115 c>f the init�al term ANU at tht�,tart af each Renewal Terrn,in its soie and absolute discret�on. f! Breach tor Non-Payment of fees.Payment not rnade withm 30 days of the[aue aate w�ii result i�an automatic hreach of the Agreernent and start the clock an a 2Q-day penod in which to cure.If payrnent�s>tiil nat received by th�525t day after the scheduled D�e pate,we reserve the right to auspend Services until all outstanding�ees are G�a�d.Continued non•payment af Fees more than 6fl days after the Due Date wili result in a default under the Agreement anc�wi{i be considered senously dei�nc;uent �r�the event af default,ail payments otherwise dur to us under the��reement will be acceler�ted ar�ri will k�e cemsicic�red due ancl payable hy yiau�mn�ed�ately,as at the date af default.We sha�l have�o abqgaaa��to rel�asH any nf yaur Custoiner Qata um�l aU�utstanding fees <�rc��aid ira ful4.WE RESEkVE T'Nf RIGNT TO T/�KE LEGA�ACTION ON ALL SERIOUSLY[1FI IN(ZUEN7 ACCQUNTS. g� tax�es. If you are a tax,exempt organization,fhen this prov�sion daes not appty,We have no ob6gation to pay your taxes�nder any circumstances.Taxes may include value-added tax(VAT),a goods and service tax(GST�,a sales tax,ar use or withholding taxes assessed by a locai,state,federal,pravincial or fore��n government e�tity fcollectiv�ly,""(axes"�. P{ease make sure that you have taken appropriate steps t��ay your taxes. h► We are abligated to comply with all valid tax liens ar levies assaciated wrth your business. If we must pay Taxes on y�ur beha{f,yc�u sgree to Indernnify us ipr any such payments with�n 30 days frorn your recelpt of a special tax-rela#e�l invc�ice. 6� MC?UIFICi4TIQNS. aj Changing the Order Schedule.You rnay add ar remove Serv�ces during the Terrn at any tirne provided that we agree to sucV�ch�nges.We reseroe the right to ehan�e our(ees and/crr intr�duce new charges at any t�me with at lea;t 3U days priar notic�to you,which natice rnay he pravided by email, Regardless�f whether our discussipn with ypu akrt�ut chan�es�n Services oecurr�d verbally c�r in writFng,we will dpcuinent any Serv�ce clian�es in an updated invoice wMich we wiU send to ypu for review.If you disagree with the Service change,as reflected in the Inuaice,please nati4y us immediatc>ly. Vf you pay the updatcd invoice,accept the benefits of a�y added Services,�ar fail t��abject tu the updat�d�nvo�ce wlth+n 14 days after you receive it,we will consider you to have accepted the chan�es,whieh wEll be considered a val�d rnodificaiion of any OrdQr Schedule then in �alace �wh�Ch will,in tu�n,update the Agr�ement automatically►. b} Other Changes to the Agreemen4. Except as otherwisP described in tM�s Section, nc�madification of the �greement will be binciinE;unless in writing and manually sip,ned by an autharizFd representative af the paRies. � t�Rc-c 1 rac,I.11 AU nghts rese+ved !�5t rews�on Niarch L02S Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Uocusign Envetope ID:DDCE96H1-C9C6-A(}45-H4�5-SFES05916F465 �/. S/ cFS1vI�1�[ 1 � T� 1 �!�`Ia3 7) Ct1STOMER C?ATA. a} Custor»er Gata Generaily.You represent and warrant that you own ar have apR�rUp�iate rights t4�I)of yc�t�r Customer Data.Yau shail have snle responsihility tor the accuracy,qudlity,inte�rity,legality,�eli�bility, apprc�pnateness,and intell�rtual prpperty ownership ar nghts to use af all Custamer Data(including Patrnn Rata,as appl�cabl�), Except as spec�ficaihy�ravided for in the Agreempnt,we Shail not be respansib�e or li�bl� for the deletion,correction,destruction,damage,Icass ar failure to stare any c�4 your Customer�ata, b) Open Qatabase Connectivity�ORBC):V5 wiil support estabfishing an O[}BC canrMectio��in enviror�inents where� allawed{such as VS Wremium Ctaud Nosting} Th�database schema ean be printed runnin�the"RecTrac Q�ctionary Ustinq"rPport fr�m within the ftecl rac applicatian. Current en#ity relatio�iship d�agrams are alsa availabie(ean be at:cessed vi�a VS FTP site). No oth€r ODBC support sernces wi{I be p�ovided by VS,suth as but not limtted to deuelo�ment assistance and development trc�ubleshooting. c) Hosting Obiigations.Mostin�af t"ustamer Data on VS-cnntmlled servers and systems daes not come standard with all Agreements;Customers must specihcaliy contracE tor hosting serviees and pay ail assoc.iated Nosting Fees. IF VS CUSTOMER C?OES N(1T SELECT VS's HC�S7ING SERVICES,AND INSTEAD CHOOSE Tn HQST CUSTQMER OATA ON ITS nWN SYSTEM5 AND SERVlCES,TNEN WE MAKE NQ WARRANTIES ANQ QISCLAIM l�Ll UABlLITY FISSOCIATED WITM SUCH CUSTOMER DATA C1R CUSTQMER'S OWN HI�STiNG ACTIVITtES,IN[ll1DiNG(BU7 NOT LIMfTED T0)�NUQENTS RESUIiING fN DATA HRE!�CN,MlSAPPR(7PRIATIC?N O€ CU5IOMER DA1A,VI�LATI(7N� pF PRIV�CY RI(�NT5,ANDJ(?R ANY aTHER SITUATIUN RESULTING IN QAMAGES OR MONETARY 1055�RISING OItT GF OR k[L�ITING Tn THE HOSTlNG OR STORAGE Of CU57QMER DATA $} SPLASH PA6E.Except for the tempiatF we provicte,We clisdaim all liability with respect to the WebTrac spiash Uage u�ciuding(t�ut not limited ta)cartip{iance with Section SOS of the Itehabikltation Act af 1473,as amended(29 U.S.C.§ 794d},and its implementing regulations set forth at TiYie 36,Cflde af Federal Regulations,part 1194,the Americans witt�Dis,�bilities Act,nr any other applicable federal ar state laws or regulations rel�ting to accessibiliky ior persons witM disabilities. 4) WARpWARE.We shall have n�obligation to provide yau with th�HardwarQ necessary ta access our 5eroices or use our 5aftware.Any Hardware used must compiy with our minimum system req��rements. If we choose to provide you with Hardware,a description of such Hardware and pncing will be descnbed Mn your Order Schedule. In the absence ot specified pnr.�ng,we��iay pravide yau with t�ardware ai our then-current market rates. Full payment for Hardware and any refated third-party snftware is due followuig delivery.The verification process must be completed so that all payments can be+n�de within 3Q days c�f delivery.Any VS-supplied Hardware will fnclude warrantieti from the manufacturer or d�stributar,as applicdble,for�specific period.We affer no warranties on tiardware. 10j INSTAlLATIpN;TRAINING We wIU�xruvide an initial unconfigured install of the Software as part ot the Fees yti�u pay (�r Services.Subsequent installat�Qns or software co+�figuration will be subjett to additional charges on a"t�me and materials" basis at our standard rates,Based upon nn a mutually�greed implementation plan,we will provide trah�ii��and setup sefvices ai our standard rates(�lus expenses• If any are ir�curred). Implementation and Trainm� may be perfarmed remotely ar pn-site. We also qffe�access tcr online tratning matenals,including user reference manualti, mstaUation plannmg guides, report listm�s,"FasTrac"how-to videos,online help,and 'a sample trainmg datat�ase with tutorials. Vou may request follow-up or additinnal tramings at our then current hourly rates,ancl subject ta scheduling availabdity.Unless we agree otherwise,any aciditional training will occur online(remote).Y�u may request on-site trainin�at aur then-current day rates,subject to scheduling av�ilability For Qn-site training, you will be respansible far all VS expenses assat�ate�l wrth travt�l,lod�ii�g,meals and ather�iecessary expenses assac��red to the pro�ect.If schedul�d trainma is cancelled wrth less than three(3)weeks'notice,yau will be respansible for any travel expense losses,p�us an addit�onal r�schedulingjcancellation fee of 10%of the price per schedulF�d block r�f time/mirnmum$125.�0.4n-site and/or remote training booked over a weekend Qr hphday may be sub�ect to addrtional charges. „ �7Rec i rac,t lC Ali nght�reservecl. last�eviS�u��Ma�ch.r0;'S Docusign Envelope ID:C814EA02-F9A6-4B5B-9608-176E893E2E62 Qac�sign Envelope iq DDCE968t-G9C8-4QQ5-8405-5F805916F4B5 ,,;/ ' V�F�M{J N T :��1� �f�l�a lij Cl}STt]MER SUPPpRT, a) All Cuscc�rric�rs in�,aod standin�wil�receive aniine su�t{�ort and access to�VS sup�tort clocumentation libr�ry. Online suppnrt+ndude�g at:r.ess to an anline knUwled�e datahase,support videas accessible tt�rough the VS website,e•Mearning cantent and the ability to partfcipate at no addrtional cost+n periodic live web�nars offered frQm time tc�time by V5.The VS suppori documentatipn library is acc.essible through the VS website and includes access tca user reference manuais,installati�n pianning guides,report listings,anhne help,and a sample trau�irtg ciatabase wrth tutarials.C:ustomers can print�ny nurnber of copies needed to train staff and manage their business oper�tion.Custprners can access support channels online,24 hours a day, 7 days a wePk.VS's standard support services are included with Custamer's payment of Snftware Fees. Additionally,our custamers wi11 receive access to nur award-winning"Support Desk,"includes phane and chat support with�live V5 suppart�tgent. G�storners rer.ewing su�part stiall be responsibie for paying Support Fees as desc.ribed in the Order 5chedute. The Support Desk is Upen for call�in pnane support five(5)days a week,Monday thrnugh Friclay,8 am ET to 8 pm ET; real-time chat suppc�rt�.s avaiiable five(51 days a week,Monday thraugh Fnday,8 am ET to S pm f.T. Support inciudes nnli�e parta!case creati�a,eniail assistaitce and call bac:k services,and Custamer ability to �artake in remote in live supperrt servites via 2o�nr,Micrasoh Tearns or E�eyond Trust when applicable b) Customer Support Not Provided.We do nat provide the follawing customer support servires as part of the Abreement:{aj Usage of atter�hours emer�ency support,8 pm E7 to 8 am ET,Monday through Friday,and Saturday,Sunday anc!halidays, 24 haurs, 7 days a we�k;(b)travel and out-of- packet expenses for instaliatio�� nd on-s`rte trainin6 servkes; (c)teiephone suppUrt related to computer hardware,operating systems, netwarking,teinstallation and tonfiguration of applir,ation software(mdutling VIC►,point of-sale har�fware,and access controi hardware;(d)telephone support and/or trai��ing as a substttute far on-site trainin6 or dassroom training�(ef V5 applicati��n software WAN access configurdtlon;(f}customized discovery, tustom programming, development,and maintenance;(g)+nterfaces to expart or fmpprt data fr�m or to other a{�plicati�n saftware databases;�nd(hj extended dedicated support to�mplemer�t or change certain tunctians,such as switch�ng frQm cash to accrual accuunting or customizing WebTrac.spVash page;(i)performing periodit VS software updates if database is on-premises;(j)purchase Instaliatian or configuration af SSl certificates tor on- premises conNgurations;and(k)d�ta entry or database management.V5 may provide some of these Services under a separate en�;agernent,the terms of which should t,e agreed upcin antl elocumented m a s�gned Statement�f Wnrk. ci Remote Access Autharization.We will prav�d�y�u wrth onga+ng support for the proper funcuoning of our Services,indudmg the Sohware,wt�ich we may pr�vide or make avaiiable through remote access to yc�ur technolU�y systen�s.Remote Access will be made availeble�f needed upon reUuest By usi�g our Serv�ces,ar accessing our Sofiware,you ex�ressly autharize us ta atcess your techno�ogy systems remotely,if needed,for the fimrted purpose of provicl�ng you with iny support relevant tn aur Services.Yall shali be solely liability for the cost,interoperability,proper functio�in�,and security of a��y remate access faciliYies ur methods usr�d by you,and we shall not be d�emed to be i�i violation of our obligations to you,nor in breach of the Agreement,a� the resutt of aur inability ta ren�otely access yaur technolagy systems. We agree to use commerc�aily reasonable zfforts to conrply w�th any of your pubiished security-related protqcols when remotely accessing your technology systems. 12M PAYMENT SERVICES.To be eiigible for Payment�ervices,you must complete our Sub�Merchant Application and subm�t it tn VS Company underwriting for approval.Once aceepted,your Sub-Merchant Application will convert to a Sub-Merch�nt�greement,�nr.lusive of the 5ub•Mer�hant Ap�licatian and Agreement(SMAA)and our Paymer�t „� I�JRQCfraC,�LC Alt righCs reservetl last revis�o��MArch�6Z5 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 D�cus�gn Enveiope ID:ODCE96$t-C9C8-4p4S-84Q5-SF805916f485 �;r► V� ��M��P�1 � �'�;� r�. M� Srrvi�:e Terms and(:anditions,whir.#r shail br_cansidered part of che F�greement. 13) PR4FESSIQNAL SERVICES.We reserve the ri�ht to�rowdc you with an estimate nf fees for Professianal Services based on the approximate number of hours we think wil!be reasonat�ly required to cc+mplete an enga�ement, multiphed by a fixed hourly rate. If we underestimate the f�es For Professianal Services based on work actually per�ormed,you wili b�respansible for any cost overruns at the same hourly raYe.We wlll invoice you separately for cost overnrns.To help yau track and pian for any cost overrun�.,we wilf track aur ar.tuai Prufessi�nai Service hours and,u�on written request,pruvide you with a wrekly nme re�rt.Any specific details of an engagement fpr Profes$ional S�ervices shauld be desc�ibed in a Statement c�f Wark and signed by the parties.Any fees far Prpfessianai Services will be considered part af the Fees owed under the Agrecrment. 1�4) CUS70M I3EVELQPMENT While we welcome any s+a�estiq�s or comments you mipht have ahout how we can improve our prc�ducts and services,we do not custom devefop our Services(including the Saftware)to suit the business needs of any particular client.We wiU consider all sug�ested improvements t4 the Services,and,as we detern��ne,w�U incorporate any appraved items te�our dev€lupment rGadmap.If there is a feature ar functianality that you would Iike to see added tp our Services,anc!you would like the proJcct com�leted an a certain timeline, you ra�r rnake a custom devetapment request and,based an our staffing and nther considerations,we will scope the project and provide you with a written quote wMich yau can accept ar reject.Custom development work will be considered a separate en�agement for Professional Services and will be billed outside of the Agreement C.ustom deuelopment work sha�l n�t be considered work-for-hire.We will c�wn and contrpl any product outcome of the en�agement and we reserve the r�ght ta�ncor�a�r�te any n�w fe�ture ar functic�nality int�aur targer produet nr service offerings. 15)QWNER5HIP RIGNTS. a} What Belongs to V5.We reserve all title and interest ta c�ur Intellectual Property Rights We alone own our I�telledual Prr�pnrty Ri�hts,in addition ta any su�estions, ideas,enhancement requests,feedback, recammendat�on�,or other mformation provided by yt�u or any other parry refatmg to our 5c�rviees !n addition, we r�tain all rights,titte ancf interest+�and tn our Software and any splash page clesigns that we may create and(ar maintain on your behalf and license ta yau.The Vermont Systems`",V5'"and VS Payments""names and Iogos are registered trademarks af Yermn�t Systcros and na rigMt or license is granted tv use them without our express written perm�ssion, bj What Belongs ta Custamer.With the exception of Patron�ata(which remains the property of individual Patronsj,you reserve all rights,title and interest to your Custamer Data. You own all rights,tide and i�terest to Cuskomer trademarks,service marks and other intellectua{prt�perty We reserve the rlght to withhold, remove and/ar discard your Customer�ata wrthout notice for any breach,u�cluding withaut (imitatian,your non- payment nf f��ns. 1E+)CONFIQENTIALITY.A party(the °Receiving Party"�shaH not disclose the disclosing party's(the"pisclosing Party"J Canfidential Infcrrmation to any person c�r entity,exc�pt to the Rrceiving Party's employees wha have a need to knaw the Confidential Information rtor the Receivmg Party tci exerase its nghts or�erform its obligations under the Agreement. Notwithstanciing the forep,oin�,each pa�ly may disdose Confidential Information to the timited extent requ�red (a)in order to comply with the arder of a court or ather Fovernmental body,or as otherwise necessary to comply with applicable law, pravidcd that the party makin�the disclosure pursuant to the order shall first have give+�written not�ce to the other party and made a reasonable effort to obtain a protective order;or{b)to estabiish a party's rights unsier this Agreement, including ta makr requirecf cc�urt filings. Each Party's oblig�tipns c�f non- disdosure with regard to Confidential Information�re effective as of ihe EffecUve Date and will explre one year afier the termination af the Agreement;provided,however,with rc�spect tn any Coniidential Information that constitutes a t�ade secr�t(as determined under applicable law),wch obl�gations of non-disdosure wdI surv�ve the terminaUon u �SJRkcTfTC,GIC A�!ri�ht5r��rvad Iasl�Pwsl4rn Marrh?425 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Qa:usig�Envelape IQ:DDCE9fi81-G9CH�l045-8405-SF605916F4B5 �,�/ V E F�M C�I�1 1 SY�r E M:� or expiration oF thc:Agreemeni for<rs lang as such Confide�fial I�formation remains subject to trade secret prc�tection under appiirable law. 17) PRpTECTION OF EDUCATIONAL INFORMATION.We understand and acknawledge that i�t the performance of aur Sernces,we may have access tr�private;�nd confidenhai infarmakian regardmg studc:nts, parents,gu�rt��.-�ns,faculty, �ionara, empioyees, staft, alumni lcc�llectively, "Ecfucational Inforr�Wat�on"j that rnay be coverc:d by the federal Famdy EducaUonal Rights and Privacy Act("FERPR"),or similar state laws.We will no[disclose,copy,or madify any f ducafional Infiarmation without yaur prior wriiten consent,or unless oit►erwise required by law.We will noiity you if we becorne aware af a p4ssibie unauthonzed disclasure ar use of Educatiarial infarm�tion. 18y CUENT RESPQNSIBIUTY.You sfiali t�e responsible for�II liab�hties aris�ng aut�f yo��r acts and nmissions includinR any usc:of Verme�nt Syst�m's Software,prnducts,and Hosting Serviees. 19) UMITED WARRANTIES.We represent and warrant that(aJ we own the appropriate rights to license and/ar sualicense o�r Services(including the Software);{b)the Services(including the 5oftware}w�fl canform with any then- availabie published specifications,(c)to the best of our knowledge,our Software is iree af any wruses,7rajan horses, malware,spyware,ransomware or other harrnful cude;and(d}thz�t there have been na violatians of copynghts or patent rights in connectlan with tl��Services{inctuding the 5oftware)off�red.We rlo not warrant that the Services (including the Software)will be entirely Eree from defect or�rror.EXCEPT AS 5PECIFICAIIY STATEQ IiERE1N, THE S�f.RVICES(INCLUDING tHE SOFTWARt)ARE BEING PROVIQEG C)N AN"AS IS" BASIS,WITHOUT WARRANTY OF ANY KIN�. EACN PAR tY HEREBY E?(PRESSIY DISCIAlMS ALL C�THER WARRANTtES,WHt�NER EXPRESS OR IMP�IED.No advice ar inforrnation,whether written or oral,abtained from us,or any memher nf our Team,will create any warranty not expressly rnade.If you are a Califomia resident,yau waive Cahfornia Civil Code§1541.,which says:"A general release daes not extend t�claims which the creditor does not knaw nr>uspect to exist m his favor at the tinie of executing the release,wrhich if known by him i»ust have m��teriaUy affected his settlement with the debtor." 20f IfMITATIONSbF LIABfIITY. a) EXCLU5IVE REMEDY.YOUR E?tCLUSIVE REMEUY F�R ANY FAllllRE OF QUR UBIIGATtQNS UNQEli THE AGREEMENT SNALL BE Y4UR RIGHT TU TFRMINA7E TNE AGREEMENT FnR CAUSE AND WITHOUT PENAL7y,AND ANY CREDITS WMICH MAY 6E DUE UNDER AN APPUCABLE SERVICE LEVEI AGREEMkN"( {IF A SERVICE IEVEL AGREEMENT IS QFFERE�AS PART OF ThiE AGREEMENT}. b) EXCLUDED C�AMAGES.IN NC7 EVEN T SHALL WE BE UABtF QR RESPON51E3LE TG YUU FQR ANY TYPF UF INCIDENTAL, PUNITIVE, INDIRE(:T OR CQNSEC1UEN�IAt DAMAGES, IN('IUDING BU�i NOT LIMIfEU tU, LC75T REVENUE, LUST PRCIF�TS�,RfPIACEMENTGQODS,LQSSQF TECHNOLOGY,RIGNTSORSERVl�'rS,LOS50F dATA,QRlNTERRUPTION OR 1055 qF 115E QF SERVICES C}R EQUIPMkNt, EVEN IF ADVISEq OF 7NE PO5SlBIlITY Of SUCH DAMAGES, WNETNER AR151NG UNRER A TNEORY C}i C.(�NTRAC"t, T(7Ri {iNCLUDING NEGLtGENCEj, STRICT UABIUTY dR t7TNf RWISE. c) DAMAGES CAP.IN NO EVENT SHAII C)UR LIABIl11Y TO YOU�R ANY THIRD PART"Y IN ANY CIRCUM57ANCES EXCEED 7NE AMOUNT OF FEES YOU ACTUA�LY PAIp TO US FOR SERVKES IN 7HE iNREE (3� MON7N PERIOD DIRECTCY PRIO�t TO THE ACTION 6IVING RISE TQ ALLEC�ED IIADIUTY. d) TIME IIMITATIGIN, YOU FURTHER AGREE THAT ANY CLAIM WHIC,H VOU MAY NAVt AGAINST US MUST BE F14[� WfTHIN FIVE(5)YEARS IN ACCC}RbaNCE WI fN Fl(�RII?A S1ATE S7ATUiES,AFTER SUCfi CLnIM AROSE, QTliERWISE 1NE CtA1M SHALI BE NERMANENTLY BARREIJ. e) MATERIAtITY.THE LIMITATIONS IN ihilS SECTIC)N ARE A MATER�AL BASI5 DF TIiE BARGAIN,AND THt TE(ZMS OF iHE At�i2EEMENi WOUID BE DIFFERENT WITHOUTSUCN LIMITATIONS.TNE UMITAIIUNS IN THIS SECTIUN ARE (NTENDER Tp APPLY WITNC7UT REGARQ TC� WMETNER QTM[R PROVISIONS OF THE AGREEMENT NAVE BEEN f�REAfHEd C}R HpVE PRQVEN INEFFECTIVE MUITIPLE CLAIMS WILL NOT EPIIARGE ANY DAMAGES CAP DESCRIBEQ HEREIN. „ �N�crrae,LLC Allrlghts�eserv��d. t.ari YpvlS�nn llrcrmber 20?4 Docusign Envelope ID:C814EA02-F9A6-465B-9B08-176E893E2E62 Oocus�gn Envefo(�e ID:DDCE9581-C9G8-40A5-8405-5Fd05916F4B5 � U�(S��1�� `T � 4 C �.`} 21) HOID NARMlE5S. Tc�the extent permitied by Idw,you agr�e to hulcl us harmi�ss a�ain5t any claim,suit,demand or proceeding("Claim"�that arises Frnm yUur a�tions,yaur use or misuse,af the Services(inc.luding,but not lirmted to, the Sohwarej;y�ur breat.h trf the Agrkement c>r thesEr Terms nf 5�rv�ce;or your infrin�en�ent on sartrea�e i:lse's rights,includin�but noC Grnited to,2hird party�nEeilectuai pro�erty rights 22} pISPUTE RESOLUTION.Many concerns can be rc:soNed by c�Uing us at(877a$�3-ST51.If a d�spute cannot bc� resolvc d Inforrnally,this Dispute R�Solution provision expl�ins hqw t;laims(whett�er Gy you a�ainst us,or by ua a�afnst yc,u)will be resolved. a} De��iteon "'Claim"means any current ar future ela�m,dispute r�r rontroversy re�ating in any way tU a�ar A�reernent.Claim irtciudes(a)initial clalms,tounterclaims,tross-claims and thrrd•party claims,�b)claims based upon cantract,tc�rt,Fraud,statute,regu{atran,comrnon Giw and equity;�and(r)r.laims by�r against any third party using ar providing any product,service or benefit in connection with our Agreement or the Software. b► Gaim Notice. Eiefore beg�nning a iawsuit, rn�d�atlon ar arbitratian,you and we agree ta send a notice(a"Ciaim Notrce"►to each party against whcam a Clairn is asserted The Cia�m Nouce will give yau and us a chance ta resolv�our dispute informaHy or 1n mediation. l h�Cfaim Notice must describe th�Ciaim and state the speciflc relief demanded. Notice tc�you may be sent to your current rna�ling adclress or emaii address on file. Vc�u must provide your name,address and phone number in your Claim Natice.Your Claim Notice must be sent to Vermont Systems,Inc.,AT"TN tegal,12 fvlarket Place,Essex lunction,VT 05452 r) Mediation.Before beginrnng medRation,you ur we must first send a Claim Notice. Within 30 days after sending �r receivin�a Claim Natice,yau nr we may submit the Gaim fo�mediat�on. Mediation fees will be splil eq��ally, and the Ic�catian for rTiedi�tion�haN be mutuatly decided between yau and us.All mediatlan-related communtc7t�ons ara confidential,madrr�issible in court anci not subject to discovery.Ail apphcab�e statutes oi hmitations wdf k�e tolled unTil termination of the mediaUon EitMer ynu nr we may termin�te the mediati�n at any tlnie.Thc ;ubrt�i55ion or failttr@ to 5ubmit�Clalnt k0 mediation will�tot dffBCt your qr our ri�ttts to elect ark�itration. d) Arbttration. Ycau ar we may el�rct ta resolve��ny flaim by mdivitfual bindin�;arbrt�ation. f his election may be made by the party asserting the Claim ar the party defendin�the Ciaim.Cla4ms will be decided by one neutral arbitrator who wUl be a ret�red�udrcial off�cer or an attorney with at least 1U years of experience; howeve�,if we both agree,we may select another persan with different qualifications. If arb�trat�on is choyen by any party, neither you nor we will have the right tq litipate that ctaim m cc�urt or have a jury trial on that claim. Further, you ancl we will not have the right to partiupatr in a representative capacity or as a member of any class pertaining tp that cfaim.The arbitrator's dec�sions are enfprceable as any c�urt order�nc�are subject to very limited review by a caurt.Tite drbitrator's riecisian will be fi�al and binding.Before beginning arbitration,you or 4ve must First send a Clairn Notii,e.The party eletting arbitration must choose tn arbitrate either before lAMS or AAA. T"17is arbltration provision is gaverried by the FAA.You will be responsible Fa�payin�your share of any arbitraCion fees(including fihng,administrative,h�arin�or other fees►.We wi11 k�e responsible Fpr our arbitration fees 23) NpTIGES;GOVERNlNG LAW;IURISDICTION. a) General.Whom you are contractinp;with iinder this Agreement,wham you shnuld direct noUces to under this Agreement,what law wi1!appiy in any lawsuit ansin�out af this Agreement,and wt�ich coun can adjud�cate ariy such lawsuit tu this Agreement�re as fc�llows: f�lR�cYr�c,i tf AN n�ht.sresn�veti I ast r�vis�on MaK1�?(�25 Docusign Envelope ID:C814EA02-F9A6-4658-9808-176E893E2E62 IIocus�gn Emelo�IQ DQCE9681-G9C,8-4445-8d05-5F805y16F4B5 . _ _ � �RecTrac,L1C dJb/a W hom you are �Vermont Systems Corltracting I with: � --- -- - -._._.__ __�_.�__._ Nntites tt� 1.l Md�'kE?E Vl�ce � ��- � b�sent tc� Essex lunct�oh,V 1 05451. le a a7yermurrtsyst�rns com Governing Vertnqnt law is: Courts St�tecouersof having C.h�lEenden C.aunry, � e�lusive VerrnUn[,nr the �unsdittian US District Court fcN �re Verrn�nt �_----------- --�-------� .�,_._. ___ b� Man�er of Giving Notke.Except as otherwise specified in th�s Agreement,all notices,permissians and approv�is hereunder shaU be in v�enting and sha�lf be deemed to have been given upon(a)personai delivery;(bj the second business day after maifing;�cj the second business day aher sending by confirmed tacsimile;or(d)the first business day after sending by ernaii(provided emai!shall nat be sufficient far notices of terminat�on or an iiidemnifiabie daim►.Notices to you shall be addresseci to the deslgnated contact person identifled in the Services Agreement at th€ernail address or physical address listed. c) Agreement to Governing Law and lurisdiction.Each party�grees to the a��f�cdble governing law above without regard to chaice nr canflicts ot Iaw rules,and to the exclusive�urisdictl�n of the appficabie caurts above. dt Waiver of lury TriaL Each party hereby waives any right to a jury trial in cannectlon with airy action or bti�ation in any way arising out of ar related to thi�Agreement. 2A}GENERAL PR4VISIdNS. a) Privacy Rights.Vou are reqwred to eomply wikh our privacy S�at�rii��nC,which may be revised from time to tMme, <and wh�ch is expressly huc�rpor�ted into the Agreement. b) Minimum System Requirements/Interoperability. It is your res�onsibility ro ensure your c�mputer systems, internet connections,IT infrastrurture,�reripherais,systems,se�vers,mnbile devices and/or workstations compiy with the minimum system requirements necessary ta reCeive our Servltes.We shall not be respons�bie for any internei speed pr can�tectiviry Issues at yaur locatian,or nther prnblems related tv yvur technabgy equipn�ent,including third-party internet service or your I i�fifrastructure.You shall be required to camply with our technicai specifications. c) Referenee.Vou agree that,with�n 30 days of ti�e Effective Date,we may issue a new business press release about our busmess association and post your(ogo and a brief description of your busine�s on o�r website. d) lndependent Cantractor Rela4ianship.Uu►legal retati�nship wrth you is Chat of an independent contractor.the Agreeme�t does not form a partnership,franchise,joint venture,employment,agency and/nr fiduciary relationship between you and us. e} Non-Discrimination Endarsement.We�hall iiat ctisrnmm�te in our employment practices and will render all Serwces under the Agreement withaut regard ro race,cnlor�relfgion,sex,sexual orientation,age,national c>ri�in,veter7n"s siatus,palRical afflliation,or disabilities.Specif�cally,we will abide by the reryuirements c�f Tide Vlf c�f the Civil Ri�;hts Act of 1964,as amendeci by the Equal Cniployment Opportunity Act of 1972,the Vietnam Era Veteran's Re�djustment Assistance F�ct of 1974;Title IX e�f the Educahc�n AmendmenCs of 1972,and Che Fa�r t�ousing Act af 14Ei8,as amended. t) Export Controls ThE•Servites and any derivahves therepf rnay be sub�ect to expnrt I�ws and ret;ulahons of the linited SCates and other jurisetktions. Each p�rty represents that it fs not named on the Unites�States t6 «1RecTrtu,ltt aIl��hts reserved I_as�revlsi�n M�rch 1025 Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Dacusign Envelcape ID:ODGE9Ei81-C9C$�l445-84US-5F805916F485 �averrrment's�ieniec!-party list.AdditionaUy,you shail not perinit End Us�rs to accpss ar use the Subs�npti<m Services while lac�ted in a Unite�d States embargo�d country(currentfy Cuba,fran,North Karea,Sudan,Syna or Crimea),or in violation of any U�nted 5tates exporC law or re�ulation. g� Anti-Bribery.You agree that neither yaur empioyees,agents or representatives have recelved or t�een offered any illegal or imprpper bribe,kickback,�ift,ar thin�of value from us,or�ny mernber of�ur Team,in connection with the Agreement. 1f you learn of any uiolation nf the aboue restrictic�ns,you agree to E7rom�tly n�t�fy us. h) legal Advice.Ali Professianal Services and ather�nfarn�atian provided to you�n the noi mal course of our busmess relatianship should be considered for informational pu�poses on►y and is not to be taken as Iegai adv�ce. Ynu are advised ko speak wrth yerur owr�indepc>�dent counxei ahout all n»tters�f a leg�+l nature. i) Waiver;Cumulative Remedies. No failure or�elay byeither party in exercismg any nghts under the A�reement shaU constitute a wafvef of that right Qther than as ex�ressly stated herein,th� rernedies provided m the Agreement are m addition ta,and not exdusive,of any ot her remedies ot a party�t law ar�n equity �► Assignment. Nefther party rnay ass�An any of its rights or nbligat�ons hereu�der;whether by aperahUn of law or otherwise,with��ut the pnor written consent�f the other party(not to be unreasonably withheld} Nutwithstandin�the faregoing,we may ass�gn this Agreement in its entirety without your conse.nt,to aur affiliates Qr in cc�nnection with a merger,acquisrtian,corpa�ate reorgamiation,or sale of all or substant�ally all c�f our assets nat involving one of yQur direct campetitors.Subject to the faregaing,tMe Agreement shall bind and mure to the benefii c,f ikre parties,their respective sutcessprs and perr7�itted assigns. k) Force Majeure.We shall not be in defau{t under any provision of the Agreernent or be liable for any delay, failure�f performance,or interruption in Services�including the Sohware)resulting,directly or indirectly,frorn causes beyond our reasanable ccantrol,induding but not I�mited to any of the folfowing:earthquake,lightning or ather acts of God;fire nr explosion;electricaM faulis;vandalisnr,rable cut;water,tturricanes;fire;f►ooding; severe weather tonditions;actians af govPrnrnental or military autharities;national emergency;insurrectian, riats or war,terrorism or cYvil disturbance;strikes,lock-outs,work st�ppages�r other►abor difficult�es;suppGer failure; shartage;or telecamrnunicatian a�ather mternet provider failure. i� Survivability Even if you terminate the AgrePment with us,the follawing sectic�ns af the A,greement wil�st�ll apply:Terms af Serv�te Secfion(Flostmg Ob6gations);(Conf�dentiafity);(Protectian of Educarional Information►; Umlted Warranties);(Limitati<>ns of li�bilities1;(Client Respons�biliUes);(Dispute Re�olution);(NoUce;Govemm� Law;Ju��isdittian};(Legal Advice);(Force Majeure�;and(Entire Agreement;Pri�rity of Documents�. m) Severa611ity.The invaliciity or unenfarceat�ility of any provision of the Agreement will not affect the validity ar enfarceabi�ity of the ather prov�sions of thP Agreement,wh�ch provisions will remain in full force and effect.ff any provisfon af th�s Agreement shall lae deemed unenforceabte by reason of its extent,ciuration,scope c�r otherw�se,then the pa��ties conternplate that the caurt making such determination will alter such provisions so that it is enforceci and will enforce it;n its altered form for aU purposes ccaniemplated by the Agreement. n► Headings.The boided headrngs contained in the Agreement are for convenience of refer�nce only,shall nat be deerned to f�e a part af the Agre�ment and shaU n�t be referred to in connection w�th the construction or inie�pretation of the Agreement. ��1 Cot�struction.For purposes ot the Agreement,wherever the context requires,the singular shalf mclude the plural,and vice versa;the mascuhne gender shaU include the feminine and neuter gender,and vice versa;and "and"shall include"ar,"and vice versa.Any rule of construct�on ta the effect that ambiguities are to be resolved aga�nst the drafting party shal!not be appGed in the construction or interpretatlon of the Agreement. p) Entire Agreement;Priority of Dacuments.The Agreement(�ndudin�these Terms of Servicej and any additianal terms or Addenda,as appl�catalF,make up the entire A�reement and supersede all priar agreements, representations,and understandings.All additional terrns and/ar Addenda will be considered incorporated inta the Agreen�ent when you agree to them.If th�re�s an actual canflict or direct mconsistency between any of the atiachments,schedules or exhibits referenced m the Services A�reempnt,then the follawmg shall be the �riaritization of documents that shoufd be deemed to contral and govern;flrst,any later signed Adeienda or Staternent of Work(as applicable);then the ServiGes Agreement;then the Service level Agreement(as applicablej;then the 7erms of Service;then the Privacy Policy. q} Electronie Signature,The Agreen�ent may be executed in a+�y number c�f counterpans,each of which whe.n executed shafl be cieemed an oNgin�I, but such cc�unterpa�ts tagether shalM constitute nne ancS the sarne instrument.Delivery of executed counterparts by emdll,PDF,or�ther electran�c delivery method shall be c ffectwe as delivery.E�ectronic signaCures,includ�ng any click sign process,will!�e deemed as original te ��Ret l r�c,t.li Alf r�4;h t c rnc.>�ved t;�St i�visi�n Mdi�h?0?5 Docusign Envelope ID:C814EA02-F9A6-465B-9608-176E893E2E62 Oocusigr�Envetope tD:C3DCE968t-C9C8-4QQ5-Ei405-5F605y16F465 r} Consent ta Qo Business Electronicaliy. Qy signing the 5erwces Agreement,you coment to�!o husiness electromcaily,whlth means that you a�rPe that aii VS aqr�e�n�ents and F�olic i�s, including amendments th�reto and documents refer�nced therEin,as weli as any notices,�nstructlans,or any other comrnunications reKarding transactions and your agretyments witt�VS m�y be presented,delrvere�,stored,rptr�eved,and transrrritted electronically. Yau must keep us�nfarmed of any r.hange in your electronic or mailing address or other cc�ntact information.Your�lectronir 4ignature,including,without limitatian clirking"Agree and Continue"oP"I Accept" ar an action of similar meanln�or sign�ficance,shall be the lega!eyuivalent of your manual signature.Vou may withdraw your cansent to doing business electronically at any time by cor�tactmg us and withdrawm�your conient.N4wever,any communications or transactions taetween us before yc�ur witt�drawal of such consent,wrll be valid arrd binding, 25) HOS7ING SERVICES a} HOSTtNG SERVICE5. Custor»er 1s�dd;ng V�s Nosting Services to the s�ite of products and serv+ces that it �s receiving from VS,as refiected in the(?rde� 5ched�ile � Customer is gettinc�itandard Host�ng Customer�s getiing Premium Hosting VS STANDARD HOSTING SERVICE-SlA. VS PREMIUM N4STING SfRYICE• SLA. VS V5 Standard Nostmg Service Levei Prem+um Nosting Se.rv�ce Level Agreement Ag�eement(SLA)tan he found here: . (St_A)can be found here:`' , e wfzrch rT�ay wh,ch rr�ay be revised from time be rev�s�d from t4n�e to t�me and which t�,trn,e, and wh�ch are expr�ssly irrcorporaic�c} are expressly�ncorporaC�d iritc�the ;nCn ihe Agreeme��t Agree�nPrrt. h} HQSTfNfa OBliGATIQN5.�f Customer chooses us fn�F�asting Serv�ces,and we actuatfy stQte Gustamer pata on a v5 eontGotted systr_m or se�rv�cr..then,1n additlon to those terms and mnd�t,ons d�scr�bed i�aul Pr�vaey Pnlity,�nd�rovided Custamer �erna�ns current m rts payment of Hosting�ees ansi atherwise cam��Iiant with the Agreement then we make the followmg limlted representations and warrant�es w+th respect to ow hc»tmc�serv�ees:we will,at aN hmes dunng the Tprn�of the Ayreement:{a)ma+{�tam a comprPherts+ve ddtd SeCurtty ptogr�rn which inctudes+edsonable and�appropnate technrcal, organizationa�and secwity measur�s againzt the destruction,loss,ui�authqrized 3ccess ar allerat�c�n�f Custome�Data (irxludinq P�tian Data,as applicable),ahich measures w+il be no less r��orcnis than the acc�pted seeunty standards tor'similariy situated campan�es�n the�ndustry,and(b)�rrovide oue Hosbng Serv+ces in a good and wo�kmanlike manner,and(c>atfer Hostrng Services which, to the best of our knowl�dge,camply with ap�licah}�local,ssate or teder�l laws. Tht�limiked repreieniatio�s anti warranhes descnbed herein shali be subject to arry other fim�tatrons af liability descr�bed by thw Ac�ieement c) PAYMENT7'ERMS.Payment tenns as fisteci in the Vermant Syste��c t�rm�of Ser+iice appty fo Host�nq 5ervices,irxludi�g the�f)L t rntre25E. d) BREACN FOR NON-PAYMENT OF FEES. (3react, fc�r Non-F�ayme+�1 ciause as t�sted in the Vermont Systems Terms a(Serwcea��pf�es ta Nastinq Services. e} pROHiBiTED USE. The Prohib�teci Use clause as iisted trr the Vermorit 5ystems Terrcrs ot Servite applies to Hasting Serwces f� OWNERSMtP RtGHTS.7he Owncrship Rights clause as listed�n ihe Verrr�ont Systems T erms of Senrice applies to Hasting Servic es. �} LIMITEDWARRANTIES. LuniteciWarrantiesClauseasiistedintheVarrr,ontSystemsTermsof5erv+cea�pl�estoNasung Serv�ces. ,n �i�Resc�r�c,LLC All righ�s�'esei vec� tant rcv�sron March 20?5 Docusign Envelope ID:C814EA02-F9A6-4B56-9608-176E893E2E62 �acusign Emelope ID:DDGE9681-C9C8-40Q5-84Q5-SF8U5916F4B5 � � V�RMC3N�C SYST�lu15 SER�IICE LEVEL AGREEM�NT (S�JPP4RT) At Verrnvnt Systents,we higPi{y v8fue�ur custn�n�rs anrJ are dedicated ro delivennp[a�-quality suppon serwce5 tp rnsure the seamiess tiperatio�of your s�itware sVstems Uur 5ervice level A�reement 151A}dertines the Ievel ot suppor7 you ean �nticipate�rom us,specifying�aur rc�sppnse times,issue resoiut�on prUec+durey,�nd uverall supperrt r�uaiity.Wilh our prof�cient team af snttware prafessianals and unw�verinK con�mitm�at to customer satisfactinn,yoi+san rely on us to rrteet ail yaur saftware support requiremerrts with comqetence. fer rns nat speciiicaily describe�m this Senrice levei Agreement for Su{��wrt("Su�l�rort 5lA")sh�il havr the mean�rr�c as set iorth in Section i of the Terms af Service o�eisewhere�n the Agreemeni. 1 E4IGl�QtTY.This S�_�pport St.A shali apply anly ta Customers r�ceivin�Vermont Systems'Suppurt Oesk,int�uding"live" suppan channels by phone ur chat.To he eligikile for the SuFtpc�rt St.A,Customers must bp current tn their payrnent of f�es io vermcmt Systems and must remain rompiiant wikh the t�rms and conditions of ihe Agreement. 2. CASE PRIORITlES.Ta provide high quality suppart and to effectivcly assign re5c�urtes to Fncom�ng cases,the fnliowing tt�ur Cypes<rf case priqrities have bE•en identi(ied: `Final determination of priority will be agreed u�on by the case contact(s)and Vermpnt 5ysterns. Criticai business impact vccurs on a production system preventing business aperations fnd Users anc!Patrons are prevented fram working within the Software with no wUrkarounds. Fxamples include. St�ftware P�fority i Cx�t;cal crashes pr gGes«f4-Iine;funct�anal+ty cri4cal t�bG�siness oRerarEran nat availabte;data breach or loss ot Customer C7ata. Significant busincass impact occurs t�n a production system ��ve�elY impachng busmess Qperatis�n.k nd Users and patrons are impacted by thr �ssue biit may stilM be ab�e iu wurk in a �imited capacity within the Priprity� Majar Software. Examples tnclude significant perfarmance degracfation; functio�salities irn�ortant to business operatian not availak�le; fass of Snftware funciionality h�s an escalalin�imE�act ctn b��siness aperations. M�nnr business irnpact octurs o�5 a productian system that causps a partial ar npn-crititai loss of functionality in the So�tware A �imited Priarity 3 M�dium n�mber of End tisers and/or Patrans are affecte0 Issues occurrin� prr a non-prqduCtion sVstw_m �f� the Saftware. Vriorfty 4 f nw �xamples i�clu�ie a questian,comment,vr enhancc:menc. C7 2Q74 by Vermont S�stems Page � 1 Docusign Envelope ID:C814EA02-F9A6-4B5B-9808-176E893E2E62 Qocusign Envebpe ID:DDCE96fli-C9C8-4Q4S-R445-5F805916F4B5 �,,"/ V� 1?MC�N1 �YSfi�N1S 3. RESPONSE TIN1E5.VS wili resp�nd and escal�tc�suppc�n rssues iii�aecorttanrewith the tahle belf�w r�ll day�= r�f��rented beicaw�are b�rsiness days. P'riority 1 Prio�ity 2 Priar(tq 3 �riorlty 4 (withirM) (within� (within� (withln) Ir�itiaf REspcanse 1 hc�ur 4 haur< ?d hours 4!�huurs Cscal�tion Stage VS will �scalate w�tl7�n tY7� erperatlpns team. Operations wNi ensage develc�t�menC re�saurcrs as neE�ied- NoCification w�ll t�e made t� �peraGons leadershi�r f�r ixsue awareness Cornrnunication r.adence on spedf,c eases wili be defined by the ease ccancact(sa ancl Vermpnt Systems an a case by tase scenari� 4. CUST�MEK REFORTING CNANNEL5;PROCESS.Supporc pesk Custamers experiencmg s��pport assues must repott aast�>+�i�r suppat�t cuncerns tt�rcwHh�!5'ti estabtished suppori cha�neis,�nGiudi�ig: a1 CustomerSupport Portai:accesse0 Uygo�n�tn su��pnn vermontsys�ems.cam ava�l�t�lc(7A/1� by Ch2t SuppOrt:avadabie thrpugh the>uppqrt p8rtaf Mqncfay through Fnday,$AM-S VM c} E1p0i1:su�pnrtir�varrnuntsy5tl�s cc�rri ri} Customer support line�87T-g�3•$751,leave vaiCemail,imonitored during dus�ness hpurs uniy) 8AM-8PM eastern timp,Mand<�y-Friday •Rfter-Hours Emergency Suppart:Le�ve v�KemaH at&�?.-�9Q�14I1— receivE VS Suppa�t resppnse wlth�n 15 minutes.(P�her Mours�mergency;upport Eees app�y► All iswe5 O�yue3t�ovu reported to zu�paa are tracketl w�th e sup(�rt case that confa�ns at a n»nlmum the Eustomer account name,cantact persa�,sottware product and versron,module and/or menu selection,qetailed desc�iption ol the lssue,and arry other pertinent informatian.Case statuses are viewat�le oo the VS support Ro�tal.Each case is stored in a queue�nd the first avaiiahle supporz representativc wiil be assigned ta the next case�ss�e pased on prionty While rev�ew�n�;the case;ssue,[he assigned support person wiq cantact ihe Customer,ii additiaaal informatian is needed.The VS support persan wili e�ther re5oive the issae o�advise Customer regarding the stat�is and t.he cnurse o�action be+ng t�ken to rszolve it All c�a�respondence and acnons associated wrth a case are tracked r�the supp�rt database.If the�ssue needs to be esc�iated to a development resc�urce,Custom�r wlll b�+nfprmed While 4ss�es escalated ta Oevelapment wiil be scheUufeO fo<<esnlution,they may not be resolved(mmediately depe�ding on the nature and ca�mqlexity of the Issue Custame�may v,cw the develo�ment status ac any Nme. 5. Open Database Connectivity�ODBC):VS w11i suppan establishtng an ODBC cannectian in env�ronments where aijowed{sudi as VS Premium C1oud Hostmg). The database schen+a ean be prmted rumm�g the"tlecTrac Dictianary Listing"report from w�2h{n the NetTrac applica�ion Current entity re�ationsh�p diagrams are also available Ican be accessed via VS FTP srte'. Nn otf�r ODDC suppork services will be provided by V5,such as but nat limited�o develapment assfstance and deveiopment tr�ubleshanting. C�2024 t�r Vermont Sysfe�ms Pa�e � 2 Docusign Envelope ID:C814EA02-F9A6-4656-9808-176E893E2E62 Docusign Envelape 10:DDCE�81-C9G9-4045-9A(15-5F805916F4B5 .�; ; v� � �� _�. �� '`�� Recreatian & Parks Software PNY51CAl AQDRESS: Estimate tt: EST-UUU858 ReeTrac.LlC bsCimate Date: 09/05/2025 dba Vermont Systems Estimate is vatid fe�r: 1(?Months 12 Market Place Essex Junction,V7 05452 Phone;{802)49(?-7672 BiU To: Miami Beach Parks and Recreation Sh�p �o Miami Beach Parks and Recreation i7Q0 Conventior�C�nter Dnve 1700�onvention Center Orive Mlaini,Fl 33139 Mi�mi,Fl 33139 cou�r� �o�ilzoas-srsorzo2s Item DescriptGon Quantity Amount VS V WT-MU-PM-M Wc�b7rac Pass Mgmt,16-39 1 53D4.50 i VS-V-WI-MU-l.S•M WebTrac league Scheci,l6-3y 1 $261.SQ i VS-V-WT MU•IS-26 M WebTrac Internet Software, 1 S1,627 50 i VS V WT-MU-fR M We�Trac faciUty Reserv, 1 5304.5Q x VS V WT-MU GR-M WebTrac Cou�t Reserv,1639 1 5262.50 i V5 V WT MU-AU-M WebTrac Workgraup 1 526Z.Sp� VS-V-WT-MU-AR-M WebTrar Activity Reg Annu�+l t 530A.5Q� VS V-HT-MU-SA-M RT SysternAdrnin.M/U Annuat 1 5420.Q0 i VS-V-RT-MU-NS-M PC)S lnventory-/lnvtentoryJ 1 5577 Sp i V�-V-R'i-MU-PM-M Pass Mgmt Phato-M/U A�nual 1 5577.50 a� VS-V-RT MU-RMI-M Pass Mgmt IU IntegraUar� I 5199.5�i VS-V-RT MU-I.S-M Le�gue Sch-M/U Annual Maint 1 S4Q9.Sd� VS V-RT-MU-FR-M Farility Res-MJU�nnuai MA i $577.50 i VS-V f2T MU-CR-M Court Re�eivahc�ns Antiva� ] $409.50 i VS-V-HT MU-AU M RecTrac Add'�User Annuai Md� 36 $1,268.00 i VS-V RT-tw1U-AR-M ActrotCy Reg-MfU Annual MA 1 $5?7.Sq i VS-V R7 IN-Gl M Gene�'ai Ledger i,rterface 1 5315(1Q i I'H�c� Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Docusign EnvekJpe IQ.DOCE9681-G9C8-4045-8405-SFE305916F4B5 ,�• � v� � n� c� cv�� YST E � � �i�'� Recreatioa & Parks 5oftware VS-V P7 MU [R!M VSI Wrk�rp Credit Card l $630,Qp� VS-V•WT MU-MWT•M Mobile Web Trac Wprkgrp 'I SQ.O�t VS-V-HS-Sl VSI Clouc!Nosting Standard Service Silver,First 5 12 $S,04t?.(H7 S Users Manthfy VS V-NS-51 V51 Cloud Hascing Standard Service SiWer,Add'I 2Z 511,542.00� Users Monthly VS T�PG-M Database Plat�orm Annual Ma�ntenance I $1,864.85� (formerly Progress} VS RR-S-SMS-EiASE SMS Texting,Base t,evel-Flat Monthly Rate 12 $945.(H1 i Priung Tatal 29,73L85 Estimate� 1 k s�nnnit+d.,�uit cantam tri�wue pnee '1 n cutuutrete tbe u�w pncr,6�v�Je th�arnouiu Nv tik yuautrtv ? !I�is�sunt�te�s tras�d un current C'usu>mer speaYFeauon;�;�s t:t ttic h�um�ice Uatc A:�tuul ens�s are sub�act to�hange sivauld a��ecu�raix.m,yunnuue�.ur nthcr acpectc�i(ihe xrvicn:s M:n:qucsted nr uuGrcd by thc Cl�,roonr;plas�4e cnsurr:i suft�cirm budg�i�pprn��riatinn to ar�nwu for such rhanfie.. 10l1l2Q2G-9/3Ql2027 Estimate$31,2i8.A4 10t1/�027-9l3012028 Estimate$32,779 36 _.._ .�.— _ .� _ —�----�------- Pn�r: � Docusign Envelope ID:C814EA02-F9A6-4656-9808-176E893E2E62 pcacusign Envelnpe ID:(7DCE9681-C9C8-4045-8405-5F805916F4BS GITY OF MIAMI BEACH ADDENDUM•G�NERAI 1.In�orporatian by Raferance The CGty af M�arr7�Beach,Flor�da{"CITI',"�mpinyer' ar��we') anu the undersi�ned("vendor ) herehy�nc.��rpcxatE f��s AarJendum General ("Adc�endum°j�nto khe agraemen!belwesn the CITY and Vencior(the"Agr�:emenf') if Ihis Addendum c�r�0�cts with the Ayreerr»rri t�rrna lh�s Addendum sha11 contr�i 2,Paymenk Vendor shail submit b�lls hx compensation for gUocfs, servic��andla expenses in d�i�ll suffic�ent fa a pre-and posE•audit, mvoic� requ�rements will be speCfi�d by th�ClTY department utilizmg+lendor's serviCes If ihe C�TY does nol issue payment withm forty fve(A5)days of rea.ipt ot a proper invoice,the CITY may pay Vendor an interesl penaity at the rate estahlished pursuanf to§�5 03(t),F 5,�flhe interest e�a�eds one dollai The CITY's pe�fo�mance and abi�gation to pay is cantin�ent upon an a�rpropriatran o�funcfs.the��TY wili give notice to Vendor oflhe no�- avadability of funds when khe CtTY has knowiedge thereof The CITY w�ll be responsible for payine o!�ly for any goods/serwce5 it receives, Vendnr must refund ar�y payment tc�r go�ds�services triat are unused upon Ihe term�nat�on of Ihe Agreement The CiTY�s a tax�mmune sove�eign and exempt from !he paymenf of sales. use ar exc�se taxes Vendor is respc,nsibfe for and shail pay any taxes due under tha Agreement If Vendor is making any payment to ltre CITY, Vendar shatl pay hrnely and not affset any amounis Th�GITY shail nal make any deposits a prepay any amounts,any ueposits are reh�ndabie 3,Retationship of the Partiss.Each of the parGes as an independent contractor and not�hmg in the Agreement shall designate any o�lhe employees �{ager�ts a�one party as employees ar agents af the other Vendor re�uesents and warranls ma!�t is not on the Conv�cted vendor List(see§287 133 F S.j Each party hereby as$umes ali risks attributable tc�the wiliful or negligent ac;ts c�{omissions of that parry and its a�icers.empkoyees,and agents therepf Vendor also assumes such risk with respect to the wilifui or negl�gent acts or omiss�ans of Vendor's subco}�tractas or persons othenense acting�r engaged fo act at the insl3nce of Vendor in furtnerance of fulfiliin�Vendor`s oblrc�atians undei the Agreement 4.intc�rmation Vendor acknowiedges ►hat a�i dacuments. maten�rls ar�tl information fum�shed �o ar Iearned �y Vendor �n amnect�on with the Agreemem{(he"Iniormatron")a�e and shail rema�n aC all Iimes proprG�tary and fha sale praperty of�e CITY Vendor shail not disdase In(ormaGon lo third parties unies�it obtains the CI7Y's pfiror written conseni TI�e CiTY �s sub�ect tb Chapter 119 ot Flanda Statutes,the Flnrida PubliC ReCcxds l.aw The Agreernent. this Addendum and any re�ateci documents andlor correspondence shall also became a public record sutr�ect to the Pubf�c Records Law, regardiess af any confidenliality provision au;hned in the Agreement, The CITY may respond to�ublic records �equests wdhoul prnviding Vend�r any notir.e However m the event the C�TY raeeives a request far Vendar's informaUon,which�s exempt irom d�sclosure pursuant ta the Public Recards laws AND is clearly marked as canfidenl�ai,!he CITY�v�1i redact such mfarmalior�from telease unless oth�rwfse authorized zn wriUng by Vendor The Cf?Y may unilateraliy cancei 1he Agreemerit for Vend�r's refusal to aUow pubiic access to public records related to the Aqreem�nt AcldiGonally Vendor shai{comply with all applicable requirements o(the t'�blic Recflrtls Laws,particul�r�y�f Vencfor is a"Go��tr�ctor°as defif�Pcf u�der § 1��,0��1, �S This provision shall �urvive the expiratinn cn termmat+�n o' me Agreement IF VENDOR HAS QUESTIQNS REGARDING TNE APPIiCABlLITY 4F CHARTER 119 Td VENQ(7R'S DUTY TQ PROViDE PUBLIC RECORDS, VENDOR MAY Ct7NTACT THE CUSTQDIAN OF PUBIIC RECORDS AT (3Q5) 673-7411, RAFAELGRANADO(�MIAMIBEACHFL.GOV, QR 6Y MAIL AT 1700 CONVENTIQN GENTER DR,MIAMI BEACN, FI. 33139. 5.Indemnity. Nothing in the Agreement shafi be construed as a waiver ot sovereigr� Immu��ity nnr as an indernnilication of Vendor by CITY,and any clause in the Agreement providing for City to indemnify Vendor is hereby deleted fn its entirety andlor nuil and void.To th�ext�nt perm�tted by law,and subject ta 1he limiiations of 5�ctbn 768 28.F(aride Statutes,the Gty will be responsfbie for i1s own neghgent acts or omiss�ons aris�ng out of this Agreement.Noth�ng in th�s Agreement wifl be canstrued as a wa+ver of the City's savereig��mnrumry,r;Qr as an agreemeN to+ndemnify or hofd harmless the Centracior. 6. Compliance in its perfcarmanGe,uendor shail,at its own expense,at ali t�mes in the term. a Permits have all appiicable pe�mits.6censes.eonsents and apprpvais necessary; �, General comply with atf�ppiicable federal,state,local�aws and ather governmental requ�rements,inc�uding tnase of Ihe GiTY;and � Pr�vacy.comply with aii appiiesble state and federai laws and CITY palictes and prflc�tiures gavern�ng the use artd�ar saf�•keeping o[confkienhal h�ghiy sensitive, andfor personally idenhhabie a protecled heai(h�nfarmation(as may be defined by state or federal law) Vendo�shaU abtain �n �clvance. alI necessary perm(ssions and ca�sents requ+red m regard to Yts ea�eehon ar�dio�rec;eip(of any such�nfprmal�on. 1.General Provisions. a Warran6es Vendor,at a mirnmum warrants thai Ihe IP,the goods,andfcx services ta be provideJ by Vendor v�nll be free oi any materia��efects and wdi operate and confvrm to the specifications provided in all material aspects throughout the lerm at the Agreemenl This warranty shall be m addrtion to any warranties prov�fed in ihe Ag�eement. n PutrliCitv. Vendor shall nat make�r,y annoimcements reiatirrg to the Agreement, nor shall Uendar use the CITY's name.hademarks,logos rn m�ics,without the pru�r written approval(rom the CITY's Commun�cations Oepartment in each�nstance. e. Insuranee The C{TY,as a public bady corporate entity,warraNs and represents that it is self-funded for liab�lity�nsurancc,wilh sa�d protection bemg applicabte to bfiicers,en�ployees,servants, and agents while acting within the scope of theMr empinymenl by fhe CITY_Any prowsion requiring the CITY lo provide o�acquhe msurance caverage ather than such seff-insurance shail not be efier.iiue Vendor shall have and mainta�n the lypes and amaunts af msurar�ce tt�at,af mim+num w�li cover Vendvr's (or sutrcontractor s?expasure m perfarming Rhe Agreemeni and name the GITY as addit�onal insured and be pnmary and non-contnbut�xy an Vendw's poliGfes(�xce�pl fa workers compensaUQn&Rrofessbnal Ilabdity).All pohc�es silali be in a form and wiih deductibke lim�ts reasonably satisfaciory tn fhe CITY with msurance comparnes reasonably approved by the CITY and authorize�t�do business m the State of Fbrida Ceriificaies of ali�nsurance shall b�depos�ted with the C�TY pr�a to Ihe date of the Agreement AI{insurance�vlicics antl ceriificates shalt cdnta�n a provision that it wili r�at be canc€�ed w�thout giving!he CiTY th�rty(30)ciays'written notice priar to Ihe effect�ve date o(cance11a6on T�mely renewal cerlifrcates w�ll be provided!o fhe CITY as cc�ver�P renews Vendor,for and on behalf of itselF and each af its�nsurers,hereby wa�ves a�y and all r,ghts of subrpqal�pn against�he CITV Cor any loss ar damage an�n�bam any cause r.overed by any in$irrance required l�be c�rned under lhe Agreement by any other insurance actuatiy carried by Vendor Vendor shali p�ovidP copies of any Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Qcx:usign Envelope 10:QDCE9681-C9C8-4(145-8405-5F805918FAB5 �nsurance pai�cies upor� request by Ihe CITY i(the pinfess�ona� Iiabdity�ovarage �s pr��ndpd on a ciairns-made basis,then such insurance shall continue for ttt�ee(3)years fo0awing the expiralion or termir�ation oi(he AgreemRr�t Tha insurance shaU have a reiraactrve daie aF plaoement by the efiec;Uve date ol the Agreement. 4: Th1rd Part�es The C(TY is nat liable for the�Is of thiro parfies w the c�nseq��ences ot Ihe ar,ts oi ittird pariies There shall be no ihird party beneficiary k�the Agreement e Gaveming Lav+. Th�Agreernant is governed by ihe laws of the State oi Flontla,w�thnul regards ta ds conflicts of law principles Exclusive uenue af any�ctions shalf be in MiamaDade Caunty.!=londa.The CIT'v'is eMitled to the benefits oi sovere�yn�mmuniiy. R Travel Ex�aenses �f the GlTY is respp�sibl�tar reimbursing Vendor for travel expPnses pursuant !o the Agraem�nl,bills shail t�e subject to,and shali be submitled by Vendor in accprcJance wdh,§112.06?,F S and th�CI7Y's Travaf Palicy The CITY rosesves Ihe right not lo p�y lrave� expenses uniess the CITY approves suCh ea�ens�s in advance,in writmg � Lobbvm9 Vendor shaQ be solely respansib�e ftu�ts comp4iance wdn the iobby�ng prohib�tions ssi farth m Sections 2-4$1 andlor 2-4A8 of the C+ty Code. n Cpnfiicts VQr,dpr represenLs U7at i(�s famiNa�wi�r,and shall be respansrble fa!,compiiance with!he requirernents of Chapter 112,FI�xiOa Sk�tu4es and other taws and regulations concerrnng con�icls af inlerests�n rlealing with public entities ot the State of Fiorida V�ifation of this seCt�n shall be grounds for Ierrninat�on tr�r cause af the Agreernenl + Renevrat Any automat+c�enewal prov�s+on is hereby delele� In fhe event that the Agreem8nt is heid aver t�y the CITY t�eyond the railial teRn herem p�ov�dect,if shall only be from a monin-lo-month basis and shall not constilule an�mplied renewat of the Agreement.Said manth-ta-manth exlension sha11 be upon the same t�rms of ihe cont�act,inciuciing as to compensation and payment. i Terminatio�,Upon giving af Ieast ninety{90)deys'written notice lo Vendar,the C�TY may lerminate the Agreement,at any time,either for cause or for CtTY'S convenience.with no further obligation to Vendor other than to pay ior any gaods recefvetl or serv�ces rendered m campli�ce wilh the Agreement pnor to Ihe eftecuve date af ierminabon.The GITY shall not be liable for any ear4y tarminaGan charges In the evenl uf termmat�on ipr cause.(he CITY r�serves ali r�ghis avaiiable lo it at law and in equity k Records Vendor agrees to keep and maintain,separate and tndep�rrrdent rec4rds.in ac�ordance with generally accepted accounting�xinciples. dewted exc�uslv�ly�c�its obligaDons and acUvities under the f�greemant Such records{�ncluding baaks, iedgers, ;ournals, and accounts)shall contain all enkr�es refler,lmg the buSinPss operakions under the Agreemant The CITY nr�ts authorized agent shall have the righl to audil and �nspect such records from time m tima dur�ng the Ierm of ine Agreement upon reasonable notice to Vendor. � Delebon Any term andtar c�ndition in itre Agreement on the foliov�ng sub�ect matters ara hereby deleted in their entirety and dectare0 nu�l and vo�d`(a)Grants of exclus�vity Dy Ihe CITY to Vendex;(b)Restnct�ons on Ihe hinng of Vendor's emp�yees;(c}the CITY's responsib�lity'o pay mt�gible ta�s,praperty ta�s.or sales taxes,{d)the CITY's to�t liaaili�y;{e)Autc�matic renewals of the lerm o1 the Agreement,(f)inten6onally omitted; (g)intentiqnally om�tted,(n}Inlentionally omittetl(�)Grantmg Vend�r any nght to audi!the C�TY;{jj intentianally omitied;(k)Arbitration and mediation ela�,ses,and(i)Indemnlfication of Vendor by th�G�TY Seetton 2Q at the Uendors ierms of 5ervice shall apply mutually to both part+es. m Assi�c nment.Vendor shall not ass�gn,transfer,delegate,subcontract,a�otherwise d�spose of,whethe�vo►untanly, invofuntarily,a by opera6an of faw, any right or n��igation hereunder without the p�ipr wnl�en consent of the GITY, not to t�e unreasonahly wilhheltl Any such unap�oved assgnment, subcontracting or Iransfer is vo�i Na subcontrachng �r deiegation shau rel�eve vendnr of any obligation or �iabllity under the Agrec�ent Noiw�Ehstand�ng the faregoing,Yend�r may ass�gn this Agreement m�ts entirety,without the Gity's pnor consent.to an affibate a in connection wilh a merger,acquisiNon,corparate rearganization.or sale of al►or substantially all of ihe Ve�cior s assets;prowded,hawever,no such ass�gnment shall r�sulf in a material change ta the lechnqlogy platform,user�ntarface,data arch�tecture or�ntegraGa+�ca�sab�lii�es used to de1lver the services under(nis Agreement unless Vendar has�btained the p�ior wrilten consent ot the CITY,not to be unreasonably withheld. Vendor shall pr�vide the Gity with wntten notice o}any such assignrnenf at least fhirty(30)tlays pno{ Within s�xty(6�)days after recei�t of such notiCe from Vendor,Ihe Ciry may t+�rrn�nate this Agreement upon Ihiriy j3�j tlays pn�r wrrtten nolice �n the event r�t such lermination,the Vendor wiU t�e enl�tletf to payment for services saUstactonly pe�formed��p tn the effeeGve date of termina4ian: however, nc�early terminat�nn fees or penalt�es w111 app(y 8.No dlscrimirration. in connection with the�rovision of goods ar serv�ces undet fhe Ag�eement.Ihe Vendar shali n�at excl�de from participalion �r,,deny the benefits or,of subjecl to discrimrnatian anyone on the grounds of race,cobr.nalional ong�n,sex, age,disability,retigbn, income or fam�ly stalus Adddionally Vendor shall comply f�RIMy with the City of Miarn�Beach Numan Rlghts Ortlinarm�,codified�n Chapler 62 af the Gdy Code, as may be amsn�ed from time ta tirne. 9.Vendor's compNance with anti�human trafficking laws Vendar agrees ta comply with SecUon 167 OG,Florida Statutes,as may be amended from iime ta time and ha�executed the AnU-Numan Tra(f4ck�ng Affidavit conlaining Ihe cerlification of c�rnpl�ance wtlh anti-h�iman lraffcking laws. as requ�red by Se�:tion?8'Q6(13),Flc�nd�Stati�tes,a copy of�vhic,h is attached he�eto as Exhibit"A" 10. Prohibitian on contracting with a business engaging in a boycokt.Vendar warrants and represents Ihat it Es not currently engaged�n: and will naf eng�ge in,a boycott,as aefined m Section 2-375 of lhe C�ty C�rrte �n accortlance wifh Seclion 2-3J51(2){a)�f the City Cude.Vendor hereby eert�fies thal Vendar 1s noi r,u�rently engaged in.and for th�duration of the Agreement,w�l not enoage m a boycn(t of Israel. 11. Prohibitian an cantracting with an indiviclual or entity which has performed services for campensatian to a candidate fw City elec�ed oHics. vendnr warr�nts and represents Ihat,wilh,n Iw�(2j years�rlor lo the Ef(ec:five Date qt(he Aqreement, Vendor has not received r,or��pensation for services perfarmed far a candidate for City elected�tfice as r.rontemp�ated by the prohibiti�ns an�exr.aplions ot SectFan 2 379 of ihe City Cade- 12. Prahibitian against contracting with tpreign cauntries of concern when��individual's personal identifying information may be accessed.�ler��ior hereby agreE�s tr>c�mply witn S�;4�an 287 i3II.Florid�Statules as may�e amend�d fram Gme ta timP Vendor warrants and Docusign Envelope ID:C814EA02-F9A6-4658-9608-176E893E2E62 Rocusign Enveiope ID:DDCE9681-C9C8-0045-8A05-5Fti05916FABS reptesents fhet is does not fali wltt��n the defirntion o(a Prohibited�.ntiry,and as such,has caused an author±zPd representallve ot Vendar to execute the"Prohib+Uan Agamst Contrac.-fing wi(h Er�tit�:s af Fc�re�gn Countnes of Concern Af(kiavit,"incorporated herein by reterence and attached hereta �s�,��a��..�. 13. Inspectar General Audit Rights.See��ibit"C"attar.hed hereta and�ncorporated here�n 94, E•ver(fy See Exhibit"C�"aflached hereto and�ncarporaEed herein 15. N�countetparts; Signatures. The Agreement may be executed in caunterparts. It may be signed electronically and such electronic signaYures shall constitute an orfg�nal for ail purpases.The pa�ies represen!and warranf that any persan s�gning the Agreement has the authority ta do so and that such s�gnaWre shafl be su�cieni ko bind Vendor This Agree.menl shall be considered signed iftwhen a pariy's s+gn�ture is delivered by facsimile or e-maif transmission of a"�P'famat date`i!e,indEading via DocuSign Such signature via DocuSign shai!be treated m aA respecfs as having the same force and effect as an origt�ai sit�nature.By s�grnng below,Vendot s authorized representaGve agrees to inC4rporate tb�s Addendum into the Agreemenf,and hereby execu(es this Addendiim as of,he date set forth belaw 8y sign(ng befaw,Vendor's authorized representative agrees tp incorporate this Addendum inta the Agreement,and hereby executes this Adde�dum as ai th�date set fQRh beiow. , � ;� CiTY �� } ' �.�, P , � ,,' _ k�� " e�. ��____________.___ By 4� �' Encl` Carpenter,P,E., ity Manager i !,, Oate. `'�1 .��.. Approved as lo F�n and Legai 5u�ciency _ �`��`��---- _ tl��(�'�ZS � ity Attorney (�� VENDOR s��a uT. ,- .,. ._.... By `�` ' e Name Patnck Hayden Titl�' President da� 10J9/2025 Docusign Envelope ID:C814EA02-F9A6-4B58-9808-176E893E2E62 Qo�uslgn Envefope iD UQCE9681-C9C8-9(}45-$405-5FSG59iCFqBS EXHIBlT"A" ANTI-HUMAN TRAFFICKING AFFiDAVtT in accardance with Seetio� 787.06 (13), Florida Statute$, the undersigned, an behalf of Vendar hereby attests under penalty of per}ury that Vendor does not use coerc�on for labor t�t services as defined in Sectian 787.06, Flar�da Statutes, entitfed "Human Trafficking". 1 understand that I am swearing or a�rming under oath to the truihfulness of the claims made ir� this aKdavit and that the punishment fo� knowingly making a false stateenent includes fines and/t�r imprisanment. The undersigned is authorized to execute this affidavit an behalf af Vendor. VENDt)R: F3QS'�Il�'�1L�d�h�a Verm�t�ys�ms , a Dg{aw_�te Carporation ___��--�� . �`��'"� 12 Market Place. Essex JunFtion. �lT 05452 Name/Title: �?atri H�yden. President (Address) State of v�r.�,� Gaunty of Shittenden The foregoing insfrument was acknawtedged before me by means of� phys+cal presence or � on6ne notarization, this �� day of �,/�-`�`p�''�� , 202 S� by 1'a�CiC.�,/. Ctfr^�I�A ...__� as ��(`lS�tLC'��- Of �c'Tf at�, �-�-�,, , a �2�!'uat't__�tr � , known ta me to be the person described herein, or wha produced ___ _ ______ as identificatie�n, and who d�d/did not take an o�ath. NOTARY PUBUC: G� �-------... (Signature) e~��"�_ �rik Wirkkals �-C�� ,�-��F, Motary Public Stete of Yem�ont - ---- Ccunmission Na. 157.0016724 (Rrint Name} ��,;S�;f,r,�p; �r3tt2p27 My comrnissian expires: � �� Docusign Envelope ID:C814EA02-F9A6-465B-9808-176E893E2E62 Docusign Enveiope ID DDCE968S-C9C8-4Q45-&405-5F80591GFa85 EXHIBIT "8" RR()NIBITION AGAINST CONTRACTiNG WITH FOREIGN CC?IINTRtES QF GONCERN AFF#DA�lIT in accardance with Sectian 287.138, Florida Stafutes, incorpnrated herein by r�ference, the� undersigned, on behalf of Vendor, he�eby attests under penatty of perjury that Vendor does not meet any af the foliowing criteria in Paragraphs 2(a}-(c} �f Section 287.13$, Florida Statutes (a� Vendar is e�wned by a government of a fareign cauntry of concem: (b) the government of a foreign country t�f cancern has a controlling interest in Vendor, or (c) Vendor is arganized under the laws of ar has its principal piace af business in a foreign country ot concern. I understand that I am swearing ar affirmi�g under oath, unde� penafties of perjury, to the truthfulness of the claims made in this affidavit and that the punishment for knawingly making a fafse statement includes fines and/or imprisonment. The undersigned is authorized ta exeGute this affidavit on behalf of Vendor. YENDdR: _RecTrac, Lt,C_d!b/a e ont Systems __, a ___Delawa�e_ corporation �� ---- __._.._._._ 12 Market Place, Essex Junction, VT 05452 Na �tie: µ. ✓ rick Hayde�, Presid�nt_ {Addres�s) State af Ve�mant Gounty of �hittendetL ____ The foregoing instrument was acknawl�dg�d befare me by means of�physical presence or � on6ne otarzation, this ��' day af ��-`�bat' _�_ , 202 � by _,�.C:,�� as f�S i �_._^. , of ��____. "t _�__________ ,a �t�,tVet`t. (,dt�ofw�j , known ta me to be the pers�on desc�ibed herein, ar who produced __ � �~ as identification, a�d who did/did not take an aath. NC7TARY PUBLIC: G� �,,.------ (Signatur�} E�W;� � � � 1� �i ��^ Natary Rub1�c$tate of Vemzont �.cti �,J�C ti� Commission No. t 5 T.0016724 (Print Name} Commission E�cp: 1/31/2427 My commission expires: �3t �.� Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Docusign Ernekape ID:DDCE9681-C9C8-4045-8405-5F805918F4B5 EXN181T°C" INSPECTOR GENERAL AUDIT RIGNT$ (A) Pursuent !a Sectian 2-258 af tnc>,Code of the CiEy Qi Nt�ami 6each ihe Gity has esl�Wished th�QKice of the fnspector Generai wh�ch may,on a randcxn basis perforrn rev�ews,�udits,�nspections and invest�gations on atl City contracts,througnoul the durati�n�f saici contracts Th�s randam audit�s separat�and distinct kom any ol�7er audii periomied by ar on behalf of ihe City (B) 7he C7ff�ce ol the Inspector Ganeral is authonzed to investigate Ciry a!tairs�nd�mpawered to review pesl.pre�;nt and proposed City progr�ms,accounts,rer�rds,�ontracts and transactions In�dditicn,the Insuecior Generat has the powe�to subpoena wdr�essas,admFmster a�ths,require the producAon at witnesses anci monitcrr C�1y pro�cts and programs Monita�ng af an ex�stmg Gty pro�ect�x�rogram rnay�nelude a report cancernmg whetner the profect is on Ume,with�n budget and in canfonnance with tfie cantract documents and applicable!aw The Inspector General shaU have ihe{,�c�wer b audit,�nves6gate,mpmtor,oversee,inspeCt and rev�w opsrations,�ci�v�ties,p�rformance and proa,rement pracess including but not�'�rn�ted to praject design.bid spec:if+cations, (bu1lproposalj sutrmiitals actiwt�es of Ihe Vendar, �ts o�cers. agents and emplayees, I�bbyists. City statf and elecled alficials ta ensure con�ptiance w�th!he conlraci documenfs and tu defeci haud and corruplion Pursuanl fn SecGan 2-378 ot!he Ciiy Cade,the City is a(IocaUng a percentage oi�ts overall annuai contract expendilurss to�und lhe acrivil�es and aperaGo�s af the�Jffice of Inspector Generai (C) Upon fen(10)days written notice to tfie Vendor,tne Vendor shall make all requested cecords and doc�ments available to (he Inspector Ge�erai ta inspeclian anQ copying The Inspector General�s empawered ta retain the services oI independer;t RnYale sector audito�s to audit,investigate,monitnr,ove�see,insp�ct and rewew operatiorTs ack�vibes,performance and procuremenf pr�ss inciutling�ul not Ilmlted to pro�ecl design,btt1 specifications,{b+d/proposai)submitlals.activ�ties ot the Vendor ds oK��ers,agents and emplayees, lobbyists, C�ty staff and elected officiais to ensure camphance w�►h lhe conUact documents and lo delect haud anr. corr�ption. (D} The inspectar Genera4 shali have the right ta inspeel and cppy ali dpcuments and r�ords in the Vendor s possession, custady or Controi whYCh in the InspeCtor Genera�'s so�e�ud�ment perlain to performa�ce of Ihe contract,includmg,but not limited to originat estimatE eles,change arder estimate files,worksheets,proposals and agreements from and with successfuf sut,conlraclors and suppNe�s, all pro�ect-�elat�d correspondence, memoranda, instructians, fina�c�al documents, ec�sUuClion documenis (bid/propasal)end contract doc�ments, back-change documents,all documents and records which involve cash, trade or volume discounts.msurance proceads,rebaies,or dividends recE�ved,payro0 and perscfnnel records and suRpart�ng documentation fw the aforesaid documenls and records (Ej The Ve�dor sha11 make auailatrie at its office at all reasonable times the reco►ds,materials.�nd other evidence�egarding fhe acqu�siGon(bid preparatianj an0 perlormance of this Agreement,far examina4an,audit,a repraductron,until three(3)years after finai payment under thls Agreement or for any longer peritxf rer�uired by statute or by�ther clauses of fhis Agreement.in adddion � ff th�s Agreement is campielely or partiaily termmaled, the Vendor shali make available ieeords rela6ng to the wo�k terminated untii three(3�years after any resuqing flnaM termination settlement.ar,d li. The Venaor stiaii make availa�le recards rel�ting to a�peals ar to litigat�on�r the settiement of c;la�ms ansing under or relating la Ihis Agreement crnti)such appeals litigation,ar cla�ms are fmally resc�ived (F) The prows�ons�n th�s seci3on shaN appiy fa the Vendar,its office�s.agenfs.employees,subcantraciors and suppiiers The Vencior shail incorporafe the provisions in this section in all subcontracts and all other agreements execuletl by ihe Ve�idor in connection with the per�ormance of this Agreement (Gj Nalhing in this section shall impair any iruiependent right to the City to conducf audits or mvestigaGve acbvi6es. The prov�s�ons of this sectiorr are neithe�miended nor shelf they be construed ta imUose any 1lability an the Gity by!he Vendor or thUd �arties Docusign Envelope ID:C814EA02-F9A6-465B-9B08-176E893E2E62 pc�cusig�Envelope ID:DDCE9681-C9C8-4(I45-8405-5F80591EF485 EXNI9IT"0" E•VERIFY (A) ta!he exter�t that Vendar prov��es iabar, suppl+es,or service�under tr;�s kgreemen�.Ventlnr shalt camply with Seckion 44$.�95, Florftla Statutes,"Employmeni Elic�it�ility"(°E-Veriiy 5tatule°1,as may t�amended frc�m time to time Pursuant to the E- Venfy Statute.c�mmenc�ng on�lanuary 1,2(121,Vendor shail register w�th and use the E-Verify sysiem io veri�y the work authoriz2t�on slatus of all newly hired employees during the Term of Ihe Agreemenf. Atltlitionaliy Ventlor shall expressly require any subvendor performmg work or providing services pursuanl lo tMe Agreernenf to Ifkew�se utihze the U S Department�►�lomelana Securitys E- Ve�fy system to verify tne empl�ymeni eligibility ot alf new employees h�red t�y the subvendoc E(Vendor enlers into a contracl mlh an approved subvendor,the suDvendar must provide Ihe Vendor wilh an affidavl{stating ihat the subvendor does not emplay,conlract with,or subcontracl with an una��lharized alle�. Vend4r shall mainfaln a copy of s��ch aff�iavil for Ihe tluratian of this Agreement or such olher exlentled periaf as may be requiretl under this Agreemant. {81 TERMINATION RIGHpS. (1) if the Cfty has a gond fia�th beiief thal Vendor has know�ngiy v�olated 5�ction 448 09(1 y �iorida Statutes,which pr�hibils any person from knawingly employmg,hinng,recruiling,or refernng an alien wha is not�uly aulhanzetl ta work by the�mmlgraUon iaws or!he Atl�rney General af ihe Umted States,ihe City shafl terminale chis Agreement with Vendor ior cause.and the City shaU Ihereafter have ar owe na further ot�iigatian or 6ab�fity to Vencic�r. {2� ff the Ciry has a g�od failh belief that a subvendor has know�ngry violated the foregoing Subsactian 1�.9(A� nut the Vendor�therwise �,umplied wiih such subsect�on, Ihe Cily wil prompqy nakify the Ven�ior and order the Vendor to immed�atsly terminate the contract with the subvendor Vendor`s falure to terminate a subvendor shall be an even!of default untler this Agreemen!,entitiing City ta termindte thfs Agreement tor cause. (3) A contract terminated under the foregoing Subseat�on(B)(1}ar(8}(2j is not in breach of conlract and may not be cansidered as such {4} The City or Vendor or a subvendor may 6!e an actinn with th�Gircuit or County Caurt to chaAenge a lermination under the ioregoing Subsecti�n (B)(1}or(B)(2)no later than 2{}calen�ar tleys a�er lhe date on which the cantract was terminated. (5} if the City termfnates the Agreement with vendar under the taregoing S�,bseclion (Bj(�), Vendor may nai t� awarded a pablic contcact for at Ieas1 1 year after the dale of terminaGon�f this Agreement. (6) Ven�or is iiable for any adclitional costs�ncurred by tha Cily as a result of the terminatinn ot this Agreement under this Sec6on 10�8 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Docusign Envelope ID'DQCE9681-C�G8-4045-84q5-5F805�Jt6F465 MIAMIBEA� H � � � . . �� PRCUCUREMENT DEPARTMENT ' ` • ` .� .� , � � _ Pi�g�back Ap roval_ ' Award of ITQ _ ', f.._"" . ._._.__._.�. ..♦ ., . . ... .____ ....... ... Contract Executian Request ior Contract Term Renewal _ _ _.._ _._� ____ __ Change Order Approvaf X Other.Waiver ai Competitive Bidding _ Re uirement --- --__ - . ----...-----_-- _ --- --- __-- -- - ------- Request the City Manage�'s approval to waive bidding and issue a purchase order to Vermont Systems. Inc.,as requested by the Parks and Recreation Department,for a software solution far aclivity registration; I facilit�reseNations,inventor�control,ticketinc�payment processing,and related services. __ •� •. . The City of Miami Beach currently has a software license,maintenance,and suppo�t agreement with Vermont Systems,Inc.("VSI").This software supporls the Parks and Recreation Depariment's registratian system for activity registration,facility reservatio�s,inventory control,ticketing,payment processing,and refated seNices.The agreement expires on November 6,2025 Backgound On Sepkember 25,2Q 17,the City Cammission,via Resalutian No.2017-29996(Exhibit A),waived, by a 5l7ths vote,the formal competitive bidding requirement,finding such waiver to be in the best interest of the city,and approving and autharizing the Mayor and City Clerk to execute a Sofiware license,Maintenance and SuppaR Agreement with VSI in a form acceptabfe to the City Menager and the City Attorney,for a three(3)year term,with twn(2)additionai one(1)year renewals, in an amount not ta exceed$104,035.00 for the initial Year 1 purchase price,and$10,284A0 each year after that for annual mainte�ance services,for a Parks and Recreation Departmenl software ' far acfivity registration,facility reservations,inventory control:ticketing,payment processing,and related services. On May 16,2018,City Gommission Meeting,Resolution No.2018-30298(Exhibit B�passed, adding$3,360 for the annual maintenance to the VSI agreement to standardize the software for bath the Flamingo Park and Miami Beach tennis centers. Qn January 13,2021,City Commissian Meeting,Resolutian No.2021-31542(Exhibit C)was passed,approving and authorizing the City Manager to execute Amendment Na. 1 to the agreement with Vermont Systems, Inc.,adding web hasting services provided by the Contractor. The Department is very satisfied witfi the software,and the resident response has been positive.The Coniractor"s exceptional cusiomer serviee quickty addresses any issues and improvements requested. The proposed replacement agreement(Exhibit D)is for 36 months,beginning on November 6,2025.Year t costs will be$29,731.85,Year 2 is an estimate at$31,21$.44,and Year 3 will be estimated$32,779.36, for a total af$93,729.65 over three years.The Department finds the price fair and reasanable. Therefore,based on ihe justi6cation stated herein end the authority g�anted to the City Manager m the City � Code for purchases up to$100,OOQ,this item seeks approval of the Ciry Manager to waive the quote requirements of Admfnistrative Order PQ.16A2 and continue utilizing Vermont Systems,Inc.for the reguired so(tware in a maximum contract amount not to exceed$1QQ,Q00. . � . Docusign Envelope ID:C814EA02-F9A6-465B-9B08-176E893E2E62 Docusign Envelope ID•.DDCE9681-C�8-4045-8405-5F805916F485 Resolution Na.2011-29996,Resalution No.2018-30298, Resolution No,2421-31542,and GMA 2022-59� A roval _.�P.._._�—__.__. ._ - —_--- ---_ ____. --- . City of Miami Beach Citywide Procedure 16.02{A)(2j(b)"In rare cases when three quoles cannoi be obtainec��e.c�_,stantlardizaiian or waiver oi the uote ,the ap�roval of tne City Mana�er shall he required:' Year 1 fi29,731.$5 � Year 2 Estimated$31,218.44 � Year 3 Estimated$32,779.36 — _---.-�._.___� _..__ __._ . _ _ __---------------� 36 Months�No renewals� i Exhibit A:Resolution No.2017-29996 Exhibit B:Resolution No.201&30298 � Exhibit G�Resolution No.2021-31542 Exhibit D:Form AQproved Service A�reement � ----_ _ . _ _ _-- -------.__--- -___._ ___ _--_ __—, Hr . . ... ...... . � �1 • Dept Neatl •• Prac�remen� N1A ACM ! C�ty Managec N1A M"�'�_��- ,.. . i .. � -'r--,-..-,..-.--.. _:.� �.,,.. _' ' aa� 10/13/2025�5:24 AR�IT nale 10n5/2025�11:18 t��T _____ ___ ---� Docusign Envelope ID:C814EA02-F9A6-4658-9608-176E893E2E62 Oucusign Fnvelape ID pDGE98$1-C9CA-0Q45-8405-5F805916F485 EXHlBIT A RESOLUTION NQ. 2Q17•29996 A RESC}k.UTION OF THE MAYQR AND CITY COMMtSSIUN QF TNE CITY QF MIAMI �EAGN, FLC}RIQA, WAIVING, BY 5t7THS VdTE, THE FORMAL GOMPE"fITIVE BIDDING REQUtREMENT, FINDING SUCN WAIVER TO BE IN TNE BEST INTEREST dF THE C1TY, AND APPRC?VING aNQ AUTHt�RIZING TNE MAYOR AND GITY GLERK TQ EXEeUTE A 5�FTW�4RE I�ICENSE, MAINTENANCE AND SUPPqRT AGRE�MEN7 WITH VERMONfi SYSTEMS, tIVC., IN A FORAA AGCEPTABLE TO THE CITY MANAGER AND THE GITY ATTORNEY, FC)R t� 'THREE (3) YEAR T'ERM, WITM TWO (2) AQDITIt�NAL C�NE (1� YEAR RENEWAL.S. IN AN AMQUNT NQT T(� EXCEEQ $1Q4.Q35.OQ FQR THE INIT(�4L YEAR 1 PURCHASE PRlCE, AND $10,284.�0 EAGH YEAR THEREAFTER FOR ANNUA� MAINTENANCE S�RYICES, FOR A FARKS ANQ REGREATIQfV qEPARTMENT 5f3�TWARE FOR AC7tVii'Y REGISTRATIQN, FAGILITY RESERVATlONS, INVENTORY GONTRC?L, TICKETING, PAYMENT PRt�CESSING, AND RELATED SERUICES. WHEREAS, on Augusi 15. 2012. Requ�st for Proposals (RFP) Na. 62-11112 was issueci to install and r��aintain an externally web hosted software for the City of Miami Beach Parks ancf Re�reat�an Departm�nt; and WHEREAS, on January 16, 2013, the Mayor and City Comrnissian adopted Resoiubon 2Q13-281(?8 aeceptir�g the recc�inmer�dation of the City Manager to enter inta ne�otiatians with the seeond-ranked proposer Gapturepo�nt cam, pursuant to the C�FP Na. 6t-11/12; and WHEREA5. on July 15, ZQ15, the Parks and Recreation announced the lai�nch of Capturepoint; the web-based r�gistratian system was estabiished to provide fart�ilies with the convenience of registering and paying onl±ne for parks and recreation programs and actnnt�es, sornething thak the previaus sysiern dicf not offer; and WHEREAS, aith�ugh Capturepoint has prov�ded the Ciry with its needs as outi�ned in the RFP, staff has fo�,nd thernseives constantly requesting for Iterris to be changed, upgrad�d an� added in order to perfarm daily functic�ns; and WHEREAS, although the online r�yistratian rtiodule is functie�nai, the department has rece�ved n�ultipfe complaints froi�� residents stating that it is hard to understand ancf not user- friendly. and khe Gity c�f Miami B�ach Parks and Recreatia�i Department s needs have surpassed the Gapabiliti�:s that Capturepoint current(y offers� and WHEREAS, technalc�gy is an instrumental piece for both staN and customers �F THE Gity's Parks and Recreation Department; and WNEREAS, th� C?epartmenl submits it is �n the City's best �nterest to ielentify software that is currently being used successfully by athe� mun�cipalit�e$, can prov+de the requ+red �raducts and services witho�.it extensive customization. a��d is user friendly: and WHEREAS, at the March 24, �016 IT Steering Committee meeting, Parks and Recreation staff presented its request ta purchase new software for an estimated $75,UOQ.QO far the initial year and $40,OOQ OQ tor each year thereafter; anci Docusign Envelope ID:C814EA02-F9A6-4B5B-9B08-176E893E2E62 Docusign Envelape ID'DOCE96B1-C9CB-4045-8AQ5-SF805916F485 WHEREA5 the iT Steering eommittee voted in fauor af tt�e ciepartment's request and tiic� p►aject�as f�inded $75,OOQ 00 thraugh the FY 7017 budget cycle, and WHEREAS, upan the approv�i of furtids for a r�ew Parfcs ancl Recreation Software, staff did research based on the needs and requested information fram several software companies and also attended the 201C Fio+ida Recreation and Parks Association Annual G�nference and met with seu�ral Parks ane9 Recr��tion Software exhibitors to coliect mare informabon; and WMEREAS, after discussu�g with slaft arn.! an�iyzing the best system to meet the needs �f the City and ot the community as a w1�ul�, tt�e Parks and F2ecreatian Department sefecte� Verrnont Syst�ms, Inc.(VSI) as th� new saftware provi�er; and WHEREAS, V�! is an emplayee owned com�aany, focused an provitiing a range af appGc;ation;� that in.r,rcafie efficiency �anci pror.l�.ietivity; and WFIEREAS, VSI has specialized in developing fr�si� softwar� p�c�ducts for ��►tanat�in� re�reation and parks operations fat� rnunir,ipal cuunty, state and Federal rnllrtary govemmental �ntities, and eurrently has over 9?0 Municipal i�er,Trac custpmers with tl�ous�r7ds of��s�rs; and WtiEREAS. the Parks and Recreation D��aartment has heen working with VSI to finahze a praposal ti�at n�eets the City's n�eds and also cac�rdinated meetings with VSI, the Finance (��partment and the I7 Department ta ensure the new software is in compliance with their requirernents, in c�rd��to make the transit�t�n as smaath as possible and WHEREAS, VS1 has provided the CRty with a final praposa) (�xhibit"A')which ineludes the follcawing: • RecTrac .= Activity Registr�tiuit v Facilit� Reservatior�s �:: Pass Mana�ernent � Point-of-Sale/Inventory ControltTickets :�� Leagu� Scheduling .� Gaurt Reservat�ons • W�bTrac(t"�nline} t� Internet Snftware for RecTrac Users c� Activ�ty Registrat�on �.-� Fac�lity Reservatior�s o Pass Management � l.eague SahedulFng cY Cot�rt Reservations � Splasp� Paye O�atia�s • PayTrac �� Cred+t Card Interface • Support Servic�s—Trainint� �a InstaUation 4nsite �� Training Onsite • Nardware �� ID Card Hardware �� Barcode Readers Docusign Envelope ID:C814EA02-F9A6-4B56-9608-176E893E2E62 Qocusig�Envetape Ip:DDCE9681-C9C8d(MS-8A�5-5F805916F465 • 24/7 Custom�r 5upport c� Llniimited Telephane Support(8 OU a.rn. —8.00 p.m EST� �, 24/7 Wek�site Custome� Su�part Sectiar n Compret�ensiv� H�ip File � �nhancement Requests are wefcome; and WNEREAS, the tatal cost of the software for the initial Year 1 will be �104,035 Q0, wittti a fixed cost of�10,284.Q0 and each y�ar thereafter for annual ma�ntenance/service; and WHEREAS, $75,OQQ.�4 wil► be iunded through the funds received in FY 17 and the remaining $2�3,035.00 wili be Funded thiough funds icientified in the Parks and Ftecreation pe��tt��ent`s FY 17 r�u�lget, which wiA be rall�ci over to FY18 `nr this project N{)W THEREFCIRE, BE IT QULY RESOL.VEb BY THE MAYC?R AND CiTY COMMISSION OF THE CITY OF Miami E3each, FlorMcsa, that the Mayai and City Gommission hereby waive, by 5l7ths vote, the formai comp�titive biciding requirement. finding such waiver to be �n the hest interest af th� City, and approve and authonze the Mayor and City Clerk ta execute a Software License, Maintenance a��rJ Support Agreement with Vermant SySte�ns, Inc. in a form acceptable to the City Manager and thE Gity Atton�ey, for a three (3) ysar term, wiih two (2) additional one (1) year renewals, in an amount not 10 �xceed $�OA;035A0 f�r the init�al Ye�� 1 pilrchase pnce, and $10,284.0� �ach year there�fter for annua) maintenanc,e services, for a Parks and Recreation Department software for activity registration facility reservat�ons, invertc�ry control.ticketing payment processing, and related services PASSED ar�d ADOPTED this zs''`'day of Septemk3er, 2017. ATTEST; , �� ,� � s�' i= PNILIP �VIN "" i! MaYa -% f ;,' r .� C� ,,�,:<�``,`�`�''S;,P?;s� � �.� ► fr".: , ��-=��r RAFAEL E GRANAQ� , •,,��.�..... ........Y, "�r�� .r'••. �� APPftQYEb AS TO CITY GLEFiK `C�:•`-'' "',;P�1�'�;;:.,,.4r '`: �'�`,�, FOFtM&tANGUAGE ,. � ,�`��y,��1��: ;1 8 FC7f��J�C�CUTIqN 1 - '�� ,��=��``"�1', "�� , � �r . .�� -�f• '��. .:' +, %, �y��! ,Date � ..� � �.��r�� / � ►�, �,,'��('� � , . `'r+xxt��,,•-; Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Docusig�Ernalope ID pDCE9681-C9C8-4045-8405-5F80591BF465 Rc�solutions - Cl V i��I Al�/1 i �EA�:�i CQMMISSfON MEMt7RANDUM �i'� lionorai�le Mayc�r�nrl M�:mb�rs r�` th� C;ity Ccn7��a�ssion �RCJM: Jinvr�y L. Mor�les, L'ify Manager DATF: Sopten��r 13, 2017 �UB.IECT`A RE5ULU`( i�JN OF THE MAYOFt AND GITY CUMMISSIC)N OF TF4E CIl�Y OF MI/�MI BE�Ct-1, FLORfDA W�IVING, BY 5l7TN VC?rE. THE FORMf�L CdMPETITiVE BEDDlNG REQUIf�EMENT, FINQING SUCN WAIVER TU BE !N TNE BEST INTEREST OF 7NE C4TY,ANG APPR(�VING�Nf� AUTH(JRI?_ING THE MAYQFt AND GITY CLE(�!< Ta EXECUTE A SC)FTWARE LICENSE, MAIl�TEf�ANCE ANQ SUPPORT AGREEMENT UVI?N VERMORII SYSTEMS, INC„ IN A FOf�M ACCEPT�BLE Ta THF �ITY MANAGCFt �N[� TkIC GITY ATT�RNEY, �OR A THREE (3} Y�AR 7ERM, W�TH TWO (2) AC?DITIONA� ONE (1} YEAF� RENEW��S, IN �N nMQIINT NOT TC� EXCEED ti104,035.t�0 FC)R TNE INITIl�L YEAR '1 PIJRCHASE PRIC�. AND �1Q,2&1.U0 EACr{ YEAR THFREAFTER F4R ANNUA� MAINTENANCE SCRVECES. C=tJR A PAIiKS ANI� REGREATION (�EPI�RTMENT �QFTV�iF�RE FOR ACTIVITY REGISTF;ATION, �AC;ILIT1` RESERVATM4�JS, INVENTCIRY C�NTF�f�I_, TfCKFTING, PnYMENT PRQGESSING,f�ND REl.�1TEa SERVICES. R��(�1_�I�NQATI(?N Cami��issior� vatP��-�waivin�, k�y�f7ths vo1e, the farir�i cor�etitive hicicliny requirement, findint��ich waiver to k,e n�� the b�st interest of the City, �nd ap�rov� anc! a�.ithoriz� the Mayar �nd City Clerk tc� exe�:ute �a Sc�itware License, M�int�nance and Sup{�ort A�r�eri�eiit with Vermont Syst�ms, Inc. in a farm accepl�bica tt� th� City Manager and t}�e City Aktorney, for a three (3} yerar tenn, with two {2) �dc�iiional c�ne (1) year r�r��wals, in an an�aunt nc�t to exceed 51Q�1,035.U0 for thc� initial Yt�ar 1 purchas� price, and 510,284.Op each year ther�after for annu�i maintenance s�rvices, For a Parks and Recreation Qe�artrr�nt saftwar� fc�r activity registration, fac'rlity reservatians, invc*ntory c�ntrc�l, t�cketing, Payn�nt prc�cessin�. :ar�d r�alateci se�rvir,��s. ANALYSIS Cur°t�ent Parks and Recreation Soffware- Capturepoint On Auqust 15, 2CJ12, Requc�.st far Rrc�pc�sals (�FF') No, 6?-i1112 �vas �ssued to ir�stall an�i �r�intain �n Pxternaily w�:b hosteci software (or the Gity c�F Miami B-r.�ch Parks an�a Roereatian Qe�aartrn�nt. On Jar7u�ry 1Ei, 2013, tl�e Maye�r and Gity Coi�imissian aclopt�d ��st�lution ?_013-28108 �ccepting the recon�rnend�tion of the City l�lanager to er�ter into nsc�otiatians with th�second-rankecf pr�poser, Gapturepoint.rc�m, p�jrsuant to the RFP No, 62-1'l/12. (�n July 1�, 2Q15, the F'arks ar�cl I�ter.r�ation Departmei�t announc�d the launch of CapturepGmt. The w�b-bas�d r��sfratior� syst�m w�s �st�blish�d tr� ��ravide f�milies uviih th� cc�nv��ience of regist�rin� anci ��yinc� c�nline far parks and recreati�n {�rocJrams �nd aekiuitics, somethiny lhat the (`'a£�e 58!i of�3''�3 Docusign Envelope ID:C814EA02-F9A6-4B5B-9808-176E893E2E62 Qocus�gn Enveiqpe�D;D�CE96@1-C9C8-4045-&105-5F805916F465 i,n t�vit�us�y�tc�rr�dici r�c>t c,tfet Feedback an tl�� City's Use of Cap#�'��e{�ai►�t Sir�c:e (�,'apt�irepc,ir�t's taunct� two {2} yc��rs �c�o, F'�3rEc� anc! Re�ri��tti��n st�tf ��s hacl sc;vcrai ongr,�i7� issu�s wtth the softw�re. Altl��c�h C�pture;�ioint h�is l�rovicled the City with its needs as outlinr3cf in th� R1=F', st�if has founci th�mselves const�ntly r�questinc� Fc�r iten�s tc� be char�yed, tipc�radecl and addec► �r�o��i�e to perFarm�J��ily ftanr.iions. G��turepainl has had ta be custonrzed e�Rcnsivefy ai�d stiii does not have the capabilities ta proviciu thG :,ervices ancJ uses that the ctG�arin�er�l t��-ts founci i�ec�ssary to service the puk�lic effci�ntly. Mc�st impc�rtantly, �Iif Ec,u�h the online registrat�c�n rriadule is fu�ict�anal, the de��rtment has received E��u(ti�le com�l��nks frc�m r�sidents st�ting that it is hard iQ t�nclerst�ncJ �nci not user-friencily. Sirrq�fy skat�:cf, tM7e City of Mia�ru Beach Park� �nd Recreatiun C)e��artrr��t'�; r�e�c�s have sur�aasse�i th� c��labilities that Gapturegoint currenily ofifers. 7 h�. Gity uf MiF�ms Ei��ch F'arks ��nd i�ecr�atian is a larc�� d�p�rtrr�nt ��nd technal�agy is ai� instrun�ntai pi�r,e for both staff`�:+nd custamers on a daily basis.f�s a result, tl�e d�partment feels it is ii� thc� Gity's best int�rest to identify s�ftwara that is nlready in ewstence, is c►.irre�ritly being us�d successfully by other rnti�7icipaiities, c��n �rovicie th� prpduGls and services we ne�ci witlanut exter�siv�customiz�tion and Es uscr�friendly. Tt�e tlepartment has faund that ther� are many ather ne�ds th�t are in�partank to have in a soflw�re, �ti7Ur th7n the n�itiim�an�requi��r;�7��-�t5 outlirted iri the RFP tl��i Cayat�n�et��int providecl At the March 24, 2Q1f� I�� St��riric� Co►rrnittee r��tirig, Parks anc{ Rec��eatian �tatfi prc�sented it� req4,�st to �urchasc new software for an esiitr�ated �75,Ot7Q.00 fe�r the initiai ye�r anc! $40,0�?0.�� ior �iac.h year after.The new software would include the fai(c�wing�ener�i abilities: . /�c6vity R��istraCion « F�icility Reservati�n5 � Ca�r�� Re�istration * Lc�c�ue Reyisir�tic�n & Scr�edulinq • Cra4�rt Rescrvatica�s . M�ml��rshiE� • Pass tvlan�gerr�ent . Point of Sale�nd Irrv�ntory • Pubiic Online Access • R�p�rEs oF al(types • Custamized Prieiny • Marketing T�ols (E+rk�iilText Message Systen7) • 24 Hour Su{�t�art . Intc�ratian with the Gity's Financial System; Muriis : Rs Law h�n�act�s Passible[c�the C��stomars Suilclin� New Prc�fil�s • F'rior�ity Registration f=eatures The: IT St�ering Carr�niftee v�teQ in favor of the de��ri�t�ent's request and tt�� roJoct w�s f�indcd �75,Q00.00 tltrcaugh the FY 2017 budy�t cycle. ldetitifyin�a/Vew Sofiware �.��<�r� th��proval oF funds fc�r a i��w f��rks and Ftecre�Uc�n Suftw�,r�;, st�ff G�id researr,h based ��ye Sar �t 2:�53 Docusign Envelope ID:C814EA02-F9A6-4B56-9608-176E893E2E62 Docu�ign Envelo�s ID DpCE9681-C9C8-4045-8405-5FBU5816F4B5 �� t��r� n�ctls�ai�rl r�:yu�stc.d u�ifc�rrr�itiur'� rr«�7i If�t�; (�I(owir�,y s�ltw�r�.: c;c��i�anic�s: + n�",1�IVE Net4vark • Ve:r+�7ar�t Sys2cn�, ��u. {RGcTi��c;lW�bTr�c} • Rec1 • M�xErruirn�oluUor�s Inc. P�arks ��nd R�cre�ti�n st��f alsc� attentlecl thE 2016 Florid� Recre�t�ra�� an�a Parks Asso�i�tion Ar7r7u�1 Gonfer�nc� ;and �t with s�v�ral P�rks ��nd �ccre�tion Saitw�re ��xhik�it��rs to �:c,llc cl n�ee infcrrm�ti�ar7. Afler�n�lyzinc� what e�ch coi��ei��y h�rJ ta offsr and recefving feeelb�ck frr�m ttic rru�nicip�lities that currc��tly use Ef�err�, st�?ff requested a derrx� from ACTIVE Netwarfc, Vpr-��nt SysEe3ns�nd Ftec1. Ov�raH, �fter discwss�riy with sta(f anil analyzine� the la�st system ta rr��t ti�c. nc�ds �f tl�e Gity ancl of the r.c�mniuniry as � wt�ole, lt�� Park:-, and �tecreati�n fJepartrncnt seler,tt�d Vern�nt Syst��s, Inc. �s thE new softwar� prouicier, Th� clepartrrient coi�tacted several cit�c:s tc; obta�n iheir feedback �n the�r experienc� with V�r�rnc�nt Systems, Inc. and receiv�cl f�ositive reviews. Abaut Vermont Systerr�s, h1c. (VIS) VSi i� ��ii�niplayce owne�l ca��pany, focuse�l on�aravidir�g a ra��ge r�f appllc�tion5 th�t ine.rease ��ciency �ncM praductivity. Since 1�$8, VSI has s�eciahzccf in cleveloping fresh s�ftware �rc�ciucts fpr n�n�c�ing recr�;at�r�n �nd parks operaticar�s for �Yu.�nic��1, caunty, state and feder�l military govcxnmeM�tal ent�lies. VSI currently h�s c�v�r �50 Munici��i R�cTrzc customers with thc�usands af usei's. VSI n�rl<ets ai�d tuity sup�orCs this softw�re prirnarily an a naUonai has�s, TI��softwar� is �{so n�rketeci tc� private business with similar needs, suc�j as golf�,ourses anci fitnGSS C�:nters. V51 has sQver�1 product�, two af which cater tawards r�creat�an� . RecTrac r�creatir�n trackinc� saftware �rovicles �2 provan, tntegrateU rrocti�les ior management of your recre�tion or�anizatiUn. With aptians �nd feat��res fnr �ny size orc�aniz�bon, RecTrac includes: Activity Regisirations, Facility Reservatic�n$, L�ayue Seheciulinc�, C�urt F�eservations. Trip Rc�sc�rv�ti�ns, Tee Time Reserv�tions, Custam Reporting and Dasht�oards, Pass Merr�c;rsi�i�s, Poir�i of Salellnventory �ontroM, Venue TiekPt Sales, Equi�n�ntlS�te Re��kals, P�rsan�i �'rainer ScheUulinc��and Lpcker Rent�is. • WehT r�c is �n Intcc�r�teci Internet Software brine�int� th�; peswer �f Int�rnet to rQcr��tiQn, WebTr�c �rovides for re�l-tin� custorr�r� accsss. i�ffer ��trons th� followinq online services: Activtty Registrations, Faclity Rescrvations, League f��gistratians, Court F2e�ervatior�s, Trip Resc;rvation$, Te� Tifr� Reservatians, Pass MFmbc�rships/Renewais, Merchat�dise Sales, Event 1"icket Sales with Gra{ahical VE.nue, Cam�sitetM�rina RPntafs, Personal Tr�iner R��ervations anci Lnr.ker R�ntals/Rnnc��v�ls Sorr�of VSi's Fl�arie#a clients inclucle; • Gity of Aventura • City of Baca F�aton • City of Boyrtton E3c:�rh . Dr�warcl C;otimty P�rks�nd Recre�tir�n • City of C�E�e Caral . City of Glca�water f�ngr��£t7 pf 23�i3 Docusign Envelope ID:C814EA02-F9A6-4B56-9B08-176E893E2E62 Qacusign Envelope ID DDCE9689-G9C8-404�-8405-SF805916F4�5 • l;lty c)t (.�atar�l t��hl�,;; • Ci1y of D��rffeld t�ea�;h • City�f Delr.3y �each « City af Darai • GiEy caf H�ili�sntfal� Be��:h • City c�f H�;ale�i� • VI}a�e�f Key B�scayne • C�ty of tClssimmee . Gity of Larc�r.� • Gity of Fort L�tuderf.i�le • t;ity nt Mallaviune • City Of Mi.�rni S��rings • Gity of Mir�,�Y�ar . City c�f Nortl� fvliai�ti Beach • CJrrtnye Caunty Parks�nr! Recreati�n • Palm��ach �ount}� « V li�g�of �'�n�cr�st • Gity c>f F'I�nkatic�n • Sc�irnnul�, Cou�ity � Gity��f Tar�a Pari�s��nd Recreaticm Vermo►tt Systems, tnc. jVtS) t�ffer io th� City of Mia�rri Beach The F'arl;s ancf Rccr�at�c�r� �ep�rtn►�nt t►as been workinr� with VS! la fir7allze a pr�p�sal 1h��t i�ets ail theii� needs. The de��rtrnent alsc� set�.ip meetings w�th VSI, the Finance De��rhr�nf �nc1 thP IT Department to ensur�the n�w sr�ftware�s in corr�lia��ce with their rec�uire��nts. in��cler la r�ialce the transition as sr��x�c�tt7 as poss�blc. VSI has �rovideci the City with�final pr�posal {Exhitaii"/�")wl7ieh incluctes tt�c folluv�,inr�: • RecTrac z� A�tiv'rty Rec�istration � Faciliky F��servations r� pass fvl�n�y�r�nt �: Point-of-5al�:Jh�ventary Conti�ollTicket5 <� t�eague Schedulinc� �� Cc��u t R��erv�tions • WehTrac(C?nlinc} n �nter�ic�t Se�ftware fr�r R�cTr�c Us�rw �:; Activity Registratia�i �� Facility Reservations :� �'ass Man�gemenk o l.eague Schectuling _� �ourl Reserv�ti�,ns �� Spl�sh P�g�:Q�tiai7s • Pay1"rac �} Credit Card Int�;rf�ce • Su��nort S�rvir�s—Traininc� � !nsta(l�tian Onsite �> Tr�ii�ing Qr�sit� . t-i�3rClw�r� P�c�e 5i38 vf 2;�5;� Docusign Envelope ID:C814EA02-F9A6-4B58-9B08-176E893E2E62 DocusYgn Envek�pe ID:DDCE968t-C9C8-0445-8405-5F805916F4B5 , �[� (,rif[1 �-��1fC�4Y�tYk.! =� �arcode Rcad��-� • 2�J7 Cusfcmmr Su�rpc�rt � Unlirfi7itecl Tc�ic�h�n� Su�port{B:t�U a.m.� £�:Ut){a.in. �ST� � ?4l7 Website� C�istoi7�er Su��pc�rt Sectior� �� .�n�prel�ensiv� Melp Flle �p �nhancc��n�nt Rec�ti��;�is�re wel�;c�rn� VS! h�s �i� con(�ri�d that they w�{f ir��ac�rt our cu��ei�t hvusei�old inforrr�ation free of charge and th�y hc�v�<� GL Int�ri7c� to Mur�is. TM�e !T D�partn�i�t has also o�ated t�hpst this sc?itw�r� ii7tcrn�liy, w��it:t� �sr��ac�ht r,ir�wn the�nnu�l nk�intsnancelserviee eost greatly. !n oreler ta r,tat��in t�7e b�st c;on�i��ctitive pricn��c�, the !'arks �r�ic3 �ecre�ti�n Depar�tn��7t worke�i witP� tr�e Prc�cur�rr�nt D�p�rtn�nk iri fi�7ding contracts in v�hich the Ciry could �aasszk�ly �i�c��-b�ck fr�om, i"he two (2) contracts Ihai were beinc� �n�lyzed were from Oranc�e County, �L anci Dee�elcJ Beach, FL, ?"he Oratige County, f��.r,o�tract was toun� to f��th�c��ntr��ct that was in the l�esi int�rest of tk�e C�Cy and ha�i ali the areas outlincd in VSI's propos�l abave. Un€artun�tely, tl�e Pir�c�ircn�errt Dcpa��tn�ent cieter�nin�d tl�at ttie City would be unable to piggy-f�ack from the C7rr�nge County, F L contra�t sinc� it included hasting fees and the City wili h� seff-hostinc�, which greatly hrings down the cost. For this reason, She deparU�nt decid�d to us�th�Oranr�e Coui�ty, FL cor�tract pricing�nd ask for a waiv�r of bid. Tl�e tbtai c�st of the softwarc to�� tt�c initial Year 1 wiil be �704,035AG �n� �very y��r thereafter wilf be � fixed cQst oi $90,��34.00 far an annual maintenancetservic� fee $75,000,00 will be funded through khe functs �eceivecl in FY 17 and th� rernaininc� �2J,035.OtJ will be F�mcteu thro��qh fi�iicis ici�i�ti�ed ir� lhe Parks a��d Rccreation De{�arkn�nt's FY 17 bud�t, wl�rich wi11 b� rc�flecl-over to FY �d for use, subject to Carr�miss'ton a�pro}�al. Esfim��ted Ti�r�elir�e of New Software lmptern�ntation As svcai7 �s tt�� ac�ree;rnent is sign�:d, VSI wil, sehc��lui�;� pianr7ing �r�cc,tin� with the P�rks and Recreation Departn�nt to fin�lize a tirr�:l�ne. VSJ is currently scheciuling �nitial trainin� trit�s intp thca middie of th�: first quartar af 20�f3. A typicai instail�tion h7s a yo-live�verage o� six to eic�ht weeks alter th��t first trip. We are prajec�tinc� Ec� bc schEciul�d fa bec�in the ir�it�al h�st�Uation and tr�ining no I�ter than MarchlAprii 201�; however, it is continc�ent upon the lec��i��ppr�v:�l c�f the agr�emcr�t. �Qtvc�us�oN Cor-r��issirn� vote on waivipgt by �I�ths �ic�te, tM�form�? c;c�m�a�titive biddinc� rec�uirerl�ent, fi€idinc� such w�iver to be in ihe best �nterest of the City, and approv� �nct authorize the Mayar and Gity Clerk to execute a Softwar� Lieens�, Mainter�ancc� �nd Siippart Ayr�en�ent with Vermont SystEms, h�c. m a fQrm acceptabl� to ihe City Manag�r anci tl�e City /�ttarney, for a thrae (3) year tenn, w�th twa (2) aciditianal or�e (1} ye;�r ren�w�als, �n an an7oui�t nat to exceec# �104,U35,O0 for tt�e initiai Year 1 purcl�ase price, �nd �10,2�4.OQ each year t17er��Fier for an�ival �intenanc� servic�s, For a Parks anti Recreation D�partr��nt software far activity registration, facility res�:rvations, inventory control, tieketing, payrrient {�racess�ng, a��ci related services. P,aye St�J af�:a53 Docusign Envelope ID:C814EA02-F9A6-4BSB-9608-176E893E2E62 , Docusign E�ve�ope ID ODCE9681-C8C8-4045-8445-5F805916F4B5 �INANCI�L �NFQRf�1ATEOht ii�i ?crl:�l r.�r5t c�( t}ttt �Uitw<ue tt�r tht rnil't�l Yeaar �t w�l{ I��a ;�104,U;i5_t}�) c�iul cvcry yt„�ir uftei wfil I�e a fixed cosl ni �'fQ,2��i.t3Cs fc�r an atm��l n7��ntt��7anr.cfs�rvrcr� t�:c:_ $l5�(JOt),0(1 will P�>e hx�deci thrc�ut,�h thn IurxJs rc�e�lve�f �n Fl`97 €�nr.' the e�m�irnrtq $29,p35�OQ �N�U 1��:ft�ritlett!k�rc��.�n(tuxis t�9entiGet! �r�tl�: P�rks 2rxf R�creatipn De��rtmenl's�Y 17 b�Klget,whi�t�wql l��s ro(1�ver to F Y 1£3 far��:,suk�jec[tc�Cuirn�nission approv�sf. Amou��k 1 �75.(}UU.C� AccoGint 1 552-t1f4Q-C}{)p356 Amount 2 �29,035.OQ Acco�mt 2 p11-0�.�`iU-��O.;12-zN-�10b-5�1.'��-t?Q-f)(1-Ot)- Total Sf0�1.C1.�5 C1(� i.eyis{ative Trackir.�g �'�rk�: �r��i f�ecreratican �ATTAG�iMENT$; Descr•iptian �,± L�.>J�il�itf� f=ir�s�I('��yu:�il fr�xn\ir;r!iuxal`�y�:tc��r►S, Inc. u f x}7ibit ES Ss�ri�lt�`i{,ftwrtt� M t�:enR�•:, Mt�Int�n�nc;R�mri`;i.i�purt A�rc-,�:rr�:nt ts {�F:r;ah�tirn� o F't�F2�;�>fltiv��rc:I �md�f��,r<�EI;�k71rx Pa�e 5J0 of 2353 Docusign Envelope ID:C814EA02-F9A6-4B56-9608-176E893E2E62 dacusign Envelope ID:DQCE9681•C9G8-4045-$4U5-5F805916F485 ( i ( � f RESOLUTIC}N Nl�,2018-3d298 A RESQLUTION C?F 7HE MAYQR AND CITY COMMISSlfJN OF THE CITY OF ' MIAMI BEACN, FLORiDA, ACCEPTING THE RECOMMENDATION OF THE � FIMANCE AND CITYWIDE PROJECTB GOMMlTTEE, AT 17S APRlL 20, Z018 AAEETING, AND AUTNORtZiNG 1'HE PURCHASE OF A TENNIS SOFTWARE SYSTEM FROM VERMON7 SYSTEMS, INC, IN AN AMOUPI7 NOT TO EXGEED $8,OQ0.00 FC�R A TRAINING SEBSION ANQ $3,36Q,00 ANNUALLY FOR THE ANNUAL MAINTENANCE FEE, TQ STANDARDIZE THE SOFTWAR� FOR BOTH TENPIIS CENTERS, AND APPROVING, (N SUBSTANTlAL FOR�II, AMENDMENT NQ. 2 TO THE AGREEMENT BETWEEN 7HE CITY AND MIA�A1 BEACH 7ENNIS MANAGEMENI', LL.0 FOR TENNtS MANAGEMENT AND OPERATIONS SERVICES AT THE CITY`S FLAMtNGO T�NNIS CENTER;SAID AMENDMENT, I�1 MATERIA� PART: (1) ACKNOWLEDGING THE RENEWAL OF TNE LAST QNE-YEAR RENEWAL OPTION(JUNE 1, 2018-MAY 31, 2018� AND GQNTRACTQR'S EDUCATIONAL COAAPAGT FUNO CC1h1TRIBUTION, IN THE AMQUNT OF $10,000; {2� PROVIDING 7NE C1TY WITN UTILIZATION OF COURTS FfJR CITY PRODUCED TENNIS RELATED SPEGIAL EVENTS AND/OR CITY SPONSORED SPECIAL EVENTS SUCH A3 LQGAL AND INTERNATIQNAL TENNIS TOURNAAAENTS; (3� INCREASING fiHE ANNUAL MEMBERSNtP FEES AND ADDING LAN6UAGE ADDRESSING LIGHT FEES; (4) IPICLUDING USE OF CLUB BASKETS; (S) UPDATING THE TENNIS SOFTWARE PROVIQER; AND �6) UPDATING VARIIJUS OTHER Ct.�1USES� tNCLUDING REMQVING MlSCELUINEOUS INAPPLICABLE LANGUAGE, SUBJECT TO FINAL NEGOTIATif?NS BY THE ADMINlSTRATION ANQ REVIEW AND FQf�M APPROYAL BY TNE CI7Y ATTORNEY; AND FURTHER AUTHQRIZING 7HE MAYCIR AND CITY CLERK TO EXECUTE THE FINAL AMENOMENT. WHEREAS, on Juiy 14, 2014, the City and Miemi Beach Tennis Management, LLC ("Contracto�"} executed the Ag�eement to provide Professio�al Tennis Management and Operations Services at the City's Flarningo and North Shore Tennis Centers Agreement (the "Agreement"); and WMEREAS, on July 26, 2017, the Mayor and City Commission adopted Resolution No. 2017-29935, approving Amendment No. 1 ta the Agreement, said Amendment, in material part, providing fQ� the removal of the North Shore Tennis Canter from the scope of the Agreernent and reducing the Minimum Gua�antee payments due to the City, aecordingly {the Agreement and Amendment No. 1 shail be caliectfvely refaned to herc�in as the"Agreement"); a�d WHEREAS, at the March ?�" Gommission Meeting, a discussion regarding the renegotiation of the Agreement was refarred to the Finance and Citywide Prajects Committse ("FCWPC"); and WHEREAS,the Agreement is set to expire on May 31, 2018; and i 2 � � . � Page 24Q of 1954 - � � Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Qacusiyn Envc�lope Ip'pQGE966�-C9G8-4D45-AA05-5F805916F485 � 4 I WHEREA$, the City met with Contractor to discuss the following proposed changes to the Agreement: Modlficatlan to SectlQn 2: Centers ta be Manaued � 2.2 Language rega�ding conducting a site inspsction prior to the corttmencement date of the Agreement has been defeted as it�s no longer relevant. � Modificatfan t�Subsection 3.3: Faod�nd Beveras�e Servic� 3.3,5 Language regarding the requiremenE of Food Senrice Managament Certification has been deleted as it is no longer relevant. �lodtfication tc Subsection 3.4; Sale nf Tennis P�a Shva Related ltems and Se e Language included that the Contractar wfll provide �club basket available for use on a first c�me first serve basis for members and resident nonmember�. ltae of the dub basket wUf be for a fee af $10.OQ per hour for members and $20.00 per hour plus court fees for nanrnembers. Usage of the Gub basket will be limited to no mdre than 2 players on a couR. Modifi�ation to�ubsectian 3,6:Personn�i 8acks�rs>uns�,ID Bad�te Repuir�menb Language regarding required City iD's for CoMractor personne(has tseen deleted as it is no longer relevant. Modification to �ubsection 4.4: Reconciltation af Accounts as of�ommencemen# � Qeleted ent(rely as it is no longer relevant. Modification to Subeectfon 8.6; Mi�ratian of Em,plovees Releted entirely as it is no fonger relevant. ModificatioM to Subsectio�, ip: Tennis Fees. �„�araes and Proarams d� Related �ervices to be Provided 10.1 Weather and light iee language modified to provide that if the playtime of a tennis user (of� caurt, lessan, clinic, ete.) is interrupted due to weather, resulting in less than 30 mi�utes af play, the user will be �ntitfed to a reimbursemenUpay-outlraincheck. If there is a weather interruption, but the piay time exceeded 3Q minutes, it will be at the di�cretion of the Contractor wrhether or not to offer a reimbursement/pay-ouUraincheck. Furthermore, light fees will only be charged to non-members. 7hase purchasing memberships wiA not be required to pay iight fees. 10.7 Computer software syatem language deleted and replaced to reflect that Contractor will utilize ths City's current r�creatlon sofEware system (i.e RecTrac/Web7rac)for the purposes of tracking reservations, financials, memberships, concessinns, merchandise, etc. Modification to Subsect�an 11.2: R�ildins�fs)and Facilities�Maintenance Languag� inciuded that the Contractor is responsible for servicing the landscaped area within the Genter in accordance wlth City standards. Modification to Subse�on 11.5; Eau[�men1 Language ihcluded to add the ice machtne and nate the Contractor is required to ; maintain ice machine at Its own cost and expense. - -- - Page 241 of 1954 1 Docusign Envelope ID:C814EA02-F9A6-4658-9608-176E893E2E62 Docus�gn Envelope IG DOCE9681-C9G8--0tk15-8405-5F805916F465 i � � i Language referencing the$16,000.00 credit paid to Miemi Beach Tennis Management by the City tor equipment purchased by Miami Beach Tennis Management to operate and maintain the No�th Sho�e Tennis Center was removed. � Moditication to Sub�e�tion �.2 C[tv Soeciaf Events Language de(eted and replaced with tanguage providing that the City resenree the right to utili�e the Center for City praduced tennis related spectal events andtor oth� City sponsored special evants producttans, such as locai and interna4ional tennis toumaments, at �o charge f�r a minimurr of 224 court days. Under certain circumstance and with City approv�l, the City may aUow for the Gontractor to negotiate a per court usage fee if additiona! courts are requir�d that exceed the minimum of 224 cauR days. The City at sny tim� may require the use of all eourta at no cost to the City with the approval of the City Commission. Contractor woufd �etain any income related to the special event and%r production as it pertains to food and beverage concessions, stringing and merchandlse safes, and providing that facility usage for events may include use of: iocker rooms, activity rooms and office space, umpire chairs, uinbrelias, coolers, scoreboards, net-sUcks �nd the like. Further, providing thet if the City and Corrtractor cannot reach agreement, the Contractor will be required to cease and desist operations during the term of, and in the area af the special event and/or production. WHEREAB, in order to standardize the software for both tennis centers, the City wiA purchase a tennfs saftwar�e from Vermont Syatems, Inc. in an amount not to exceed �B,QOQ.00 for a training session and $3,3fia.Q0 annually for the annual maintenancs fee; and WHEREAS, at the March 13, 2018 Finance and City-Wide Projects Committee meetin�, the Committee instructed staff to negotiate with contractors during contract renewal negatiations for a possible contribution tv the City's Education Compact Fund to support the City's Educationai Initiatives; and WHEREAS, staff from the Parks and Recreation and Procurement Departments met with the Contractor to discuss a possible contribution to the Education Compact Fund and Contractor agreed to contribute �10,000, payable in qua�terly installments during the tertn of the renewal; and WNEREAS, at the directfon of the Gity Commissian, the discussion of the proposed modifications to the Agreement with Contractor uvas heard at the Ap�il 4`", 2�18 Parks and Recreational Facilit(es Advisory Boa�d meeting, where the Board unanlmoualy passed the following motion: The Parks and Recreational Facilities Advisory Board motions to favorably recommend extending the one year renewal of the Management Agreement with Miami Beach Tennis Management to include the amendments ma+de to the Agreement as discussed at our Board meeting;and WNEREAS, the Parks and Recreational Facllftfes Advisory Board also discussed currer�t tennis rnembership fess�nd recommended an increase to the fees which have not been raised si�ce 2Q03, and unanimousiy passed the follawing motion�The Parks and Recreational Facilities Advisory Board motions ta recommend irrcreasing tennis membenship fees and eliminating light f�es for members; and WHEREAS, Resolution 2003-25299 established an adminis#rative process ta review al! City fees based on a threshold change in the Consumer Price Index (GPI) in concert with e Rage 242 of i 954 � Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Oocus�gn Emebpe ID:DDCE9681-C9C8-4045-8405-5F805918F4B5 � ; ! survey of fees for similar services in surraunding communities ar an increased cost for providing such service; and WHEREAS, staff conducted research on fae scales far similar tennis campfexes lacated � in clties such as Caral Gabies, Sunrise, Narth Miami Beach, Pembroke Pfnes and Hallywood and, based upon the research, fhe Administration is recommending a slight increase in the annual tenni�membership fees for adults and families; and WHEREA3, at the Aprii 24, 2018 FCWPC meeting, Commitfee members discussed the proposed changes to the Agreement, including the use of club baske4s and secure payments, and �ecommended the remaval of the dual rnembe�ahip optian for the propased amendment, leaving it open for discussion at a future time; and WN�REAS, the Adrrtinistrat�on recommends approving, in substantiai form, Amendment No, 2 to the Agreement, incorporated herein by refere�ce and attached to the City Commission Memorandum accompanying thls Resolution. NOW, THEREFQRE, SE IT DU�Y RESQLVED BY THE AAAYOR AND CITY CQMMISSION QF '�H� CtTY OF M1AMl BEAGH, FL�RIDA, that Mayor and City Commission hereby accept the recommendation af the Finance and Citywide ProJects Committee, at its April 20, 2018 meeting, and authorize the purchase of a tenni� software system from Vermont Systems, lnc., in an amount not to exceed $8,OQ0.00 For a training sessian and $3,360.00 annually for the annua{ maintenance fee, to stendardize the software for both tennis ce�ers, and approve, in substantial form, Arnendment No. 2 to the agreement betvueen the City and Miami Beach Tennis Mana�ment, LLC for Tennis Management and Operations Services at the City's F(amingo Tennis Ce�ter; said Amendment, in material part, (1} acknowledging the renewal of the last on�-year renewal option (June 1, 2Q 18 — May 31, 2019) and Contractot's Educat{ona! Compact Fund cantribution, in the amount of $10,aoo; (2) providing the City with utilization of courts for Gity produced tennis refated speciai events and/or Cityr sponsored special events sucM as focal and international tennis taumaments; (3) increasing the annual membershlp fees and addi�g �anguage addr�ssing light fees; (4) including use of club baskets; (5) updating the tennls software provider; and (6) updating various other clauses, including removing miscellaneous inapplicable language, subject to final negotiations by the Administretian and review�and form approval by the City Attorney; and further authorize the Mayor and Clty Clerk to execute the flnal Amendment. PASSED AND ADOPTED this 16�'day of May, 20/8. `Q,�!�....BE.�I� �r%� �:� ; ,�-. y : *`;INCQf3P QHhTCJ?*' 1 �!w �' an Gelber, Mayor i ATTE8T: �9�4G• �6�'�°' . H2 � PROVEU S TO � �� Z��y' FOR LA UAGE a Rafae E. Granado, City C(erk R E UTION � A Omey Uate � 1 Page 243 of 1954 Docusign Envelope ID:C814EA02-F9A6-4B56-9808-176E893E2E62 Uocusiyn Enveforie 10 D�CE9681-C9C8-1045-8405-SF805916F4p5 VerrttOnt Standard 5ales Agreement 8-25-2017 �ISystems Standard Sales Agreement 8-25-2017 The attached VSI Software License, Maintenance and Suppoct Agreement are for your review. The original of this Agreement,along with al[modified Customer Agreements,are maintained In our V51 financial software database. You may use this Agreement to make any desired additions,defetfons,or changes,and return to VSI for review(please use the Track Cha�ges tool). V51 will print the final agreed upon version of this Agreement for signature by both parties. Tfie licensed software can be installed on a customer's servers or on the VSt hosting servers. Along with licensed sohware,V51 provides the option For no hosting�customer or another vendor hosts sohwarej, WebTrac weh server hosting only,or both web server and database hosting. Software licenses with annual maintenance are priced separately From hosting services. lf yau have any questions,please cantact the v5l Sales department at your canvenience. ssles�lvermontsystems.com 7e1:877-883-8757 Page 1 Page 244 of 1954 Docusign Envelope ID:C814EA02-F9A6-4B58-9B08-176E893E2E62 Docusiyn Envetope ID DDCE968i-C3C8--0O45-8a055F805916F485 Vermot�t Standard Sales Agreement 8-25-2017 ��Systems August 25,2017 Dear Vfanca, Thank you for making Vermont Systems your choice for application software and support services.We look forward to working dosely with you and your staff. Enclosed please Fnd the standard VSI Software License,Maintenance and Support Agreement wlth appropriate Exhibits. If you wish to make changes to the standard Agreement,please do s�a�d return it to VSI for review and approvai. If this Agreement meets with your approval,please compiete the foilawing: 1. Page 1 of the Agreement. Enter the executed date. 2. Page 1 of the Agreement,Article 2.3.Pfease check your preference for your annual maintenance cycie. If your fiscal year does not fall on any of the dates listed,please choose the one that best fits your cycle. 3. Sign the signature page 4. Initial each page as noted 5. Fiil out the Tax Exempt Form and indicate your sales Wx status 6. Return the original to VSI for signature. V51 will slg�and send the original to you,while retalning a copy for VSI records. As soon as we receive your signed Agreement,April Leafey,ou�Project Manager will assign a Trainer to your account and contact you to schedule a conference cali for planning your installation. April's contact information is aprillCc7vermontsystems.com or 800-883-8757 x3087. As part of the follow up, your primary Trainer will contact you to review the software Planning Guide in preparatio�for the training. If you shoutd have any questions,please contact us at your convenience. Stncerely, ��` Sarah Otoka Sales Administrator sales vermontsystems.4om Tei:877-883�8757 Page 2 Page 245 of 1954 Docusign Envelope ID:C814EA02-F9A6-4B56-9608-176E893E2E62 �ncusign Envelope ID:DDCE9681-C9CA-4(la5-&105-5F805976Fd85 Vel'mor'�t Standard 5ales Agreement 8-25-2011 �lSystem� Resale & Exempt Organization Certificate of Exemption Suppliers Name: Verrnont Systems,inc. 12 Market Place Essex Junctivn,VT 05452 Description of Durchased Articles: Software Piease Check Applicabte lines: �Purcha�e by Retailer,Whalesaler for Resale ^Purchase by 501C which is Religious,Educational or Scientific X Direct Purchase by Governmental Unit ^Purchase by Volunteer Fire Qept,Ambulance Co.,Rescue Squad Are yau exempt frorn paying soles fax?_X Ves or_No Name/Address of Purchaser: Customer Name:Jimmy L.Morales Address 1700 Canventlon Center Drive City,State,Zip: Miarni,�gach.FL 33139 _�____ Federal ID Number; 54-50Q037Z Pu�chasers Primary Business: Government Aaency� 1 Certify that I m authori to sign this certifKate of exemption and that,to the best of my k�owledge a belief,it true and correct and made i�good faith. Signature: Title:Citv Manaaer Ndme:limm L.Mora s Date: (�( �rJ'7 .:�r-=-�U=�� 7 �. .;�fi��`\ ,.�.. ��Q� r A�sr �f C��'� �` � � 1��``' '�``y'•=f`%�` — ��Y ,� .; �,`:.��..:..-==> [ �•�o �� .+f\LI�E'i�'i �v��i t�: � ,.it;t�l h:.C;ranado,C�ty Clerk j��, �•. } ' 4, ° :�`,`��7 t� �.. 4y .;`� �i :� :y �k:� x s�gsCa>vermontsystems_co�n Tel:$�'i$$�'�&Z5 f,-;.;.••„��l+' Page 3 , `�.1�� f�' Pege 246 o�tgs�4•�-� 'Z�1�-!> Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Docusign Envebpe ID:DDCE9881-C9C8-4045-8405-SF805916F485 Vermont Standard Sales Agreement 5-25-2017 ��Syster-n5 Software License, Maintenance and Support Agreement Thts 5QFTWARE LICENSE,MAINTENANCE ANO SUPPORT AGREEMENT("Agreement"),is made and entered fnta on ,by and between Vermont Systems.Int.,a Vennont corporation(hereinafter "VSI",and�ty of Miami BeaCh,Florida(hereinafter"Customer'),collectively referred to herein as the "Part(es"or singularly"Party". In consideration of the mutual covenants and obligations expressed hereln,the Parties agree to the following: Article 1—Software License 1.1 V51 hereby grants the Customer and the Customer thereby accepts a perpetual,non-transferable,and non-exclusive rtght to use the Licensed Software and Related Materials,as described in the attached Exhlbit B price quote. The licensed Software includes Related Materials,such as online User Reference Manuals,Sample Reports,lnstallation Planning Guides,Installation Instructtons,On-Line Help,and Sample Training Database with Tutorials, 1.2 VSI uses the Progress�penEdge V12 Development sohware to develop its'applications and deploys using the OpenEdge Workgroup or Enterprise RD6M5(embedded database)with RDBMS support for 4G1,SQL,ODBC,IDBC,and Enterprise Cluster Manager Integration,and OpenEdge Application Server, Basic and Enterprise Editfons with Repllcation. Therefore,Progress software with R�BMS is required to operate the application software by platform type,and pricing is included In the attached Exhibit B. The client uses a standard HTMI and Java Script browser interface 1.3 The license granted herein authorizes the Custamer to install the licensed Software on the designated computer platform using one copy of the programs to support live processing,tralning,and disaster recovery databases without Incurring additional ltcense charges. Further,the Customer can make copies of the Ucensed Software for safe keeping purposes. Article 1.3 does not apply,if V51 is providing full hosting services. 1.4 At any t1me,the Customer can add sohware and user licenses under the terms of this Agreement by paying the addltional license and maintenance fees. The total number of authorized user workstations permltted to use the Licensed Sohware ts Ilmited to the number listed in Exhiblt B pritfng. 1.5 7he term af this Agreement shall be(3y three yea�s with(2)two 1-year renewals. Article 2—Annual Software Maintenance and Support Services 2.1 V51 shall provlde the Customer with Software Maintenance and Software Support services for the licensed Software tn accordance wfth V51 standard Sales and Support Policies,as described in Exhibit A. The e�ctent of support services being provided ta[he Customer are specificalty listed in Exhlblt B p�icing. sale�@vermontsystems.com Tel:877-883•8757 Page 4 Page 247 of 1954 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Docusign Envelapo 10 DDCE9681-C9CBd045-R4U5-5FAQ5916F485 Ve�'mOnt Standard Sales Agreement 8-25-2017 �Isystems 2.2 The Annua!Sottware Maintenance support shall include distribution of p�oduct update releases that include software repairs and enhancements subsequent to the initial purchase. Biennial software updates with database conversions will alw be provided in accorda�ce with VSI standard Sales and Support Policies,as described in Exhibit A,while periodic p�ogram only updates are available at any time on the V51 web site. ff VSI is providing full hosting services,VSI will provide software installation and upgrade services and coordinate both with each Customer. 2.3 The Software Maintenance and Support fee wiA be billed annualfy,and it becomes effective on the first � day of your October 1"fiscal year for one yea�, New customers will be charged on a prorated basis from the first day of the installation month through the end of the current fiscal yea�. 2.4 The Customer is Ncensed to use the VSI sohware indefinitely,even if it terminates annual malntenance support. The Customer is the sole owner of its'data,whether Customer hosted or VSI hosted. If VSI hosted and the Customer terminates use of the V51 software,V51 a��ees provide a copy of the database to the Customer in readaale format. Article 3 —Software Training and Installation Services 3.1 Training is offered at the Cust�mer site,at V51(12 Market Place,Essex lunction,Vermont),and remotely based on a quoted daily or hourly rate,as descr(bed in the Exhibit A,V51 standard Sales and Support Policies. 3.2 Any training services a�d estimated charges for each Customer,including the�umber of traln(ng days, and t�avel,lodging,meals,and other expenses,are itemized in Exhibit B. All training dates must be mutual{y agreed upon by V51 and the Customer. The Customer can request a change of training dates and numher of tralning days. However,if a change is made after trave!arrangements have been completed,the Customer will be responsible for any additional costs incurred as a result of the changes. 3.3 If VSl is providing other Installatlon Servkes,such as hardware and network operating system installation and setup services,they will be lisied in Exhibit 8 pricing,as well. 3.4 The Customer is responsible far reimbursing VSI for all reasonable expenses,such as travel,lodging, meals,and other expenses necessary to complete tAe training,as requested by the Customer. VSI quotes per diem for meals based on GSA rates,unless the Customer requests acival receipts. While the other estimated out-of-pocket expe�ses are also listed in Exhibit B,onfy the actual ezpenses witl be billed to the Customer,unless the Customer requires a fixed price in advance. 3.5 VSI will honor trainfng and other services quotes for up to 120 days,but reserves the right to modify these rates thereafter. salesc�vermonisystems.com Tel:877•883-8757 Page 5 Pege 248 of 1954 Docusign Envelope ID:C814EA02-F9A6-4658-9B08-176E893E2E62 Docus�gn Enveiope ID:DDCE9681-C9C8�045-8405-5F805916FAB5 VeCrTtOtlt Standard Sales Agreement 8-25-2011 �ISystems Article 4—VSI Hosting Services—(does not apply to this Agreement) 4.1 Web Server Hosting Service-if the WebTrac software is being licensed,it requires a web server,either in-house or hosted,to link the Customers transaction server with the Internet. If the Customer selects the V51 web seroer hosting service,as dexribed in Exhibit D,for a minimum of one year,the fee will be included in Exhibit B and it wiU be bil{ed annually in advance. New customers will be charged on a prorated basis frorn the first day of the installation month through the end of the current fiscal year. Web Server Hosting does not apply to this Agreement. 4.2 Full Hosting Serofces-if the Customer selects full VSI hosti�g services for a minimum of one year, whereby the VSI application software and Progress software are installed on V51 servers at either VSI's Eastem or Western data center,the monthly fee for this optton will be included in Exhibit B. Full Hosting Servfces lncludes web server hosting,as described in Artitle 4.1. Since VSI will not be providing full hosting services for the Customer,Exhibit E hosting services specificatlons do no!apply to this Agreement. 4.3 The Full Hosting Services guaranteed rate for one year,inciudes the Platinum/Gold/SiJver level servites and features,as described in Exhibit F. Exhibit F does not apply to this Agreement. Article 5—Charges and Payment 5.1 Customer On-Premise Hosted Sohware—if the Customer is instal(ing the software on its own servers, the Licensed Sohware charges will be billed to the Customer following the initial training session,and wil{be due wfthfn 30 days. The initial Sohware License fee includes downloading the sohware and documentation from VSt's FTP web site. All major software upgrades with da[abase changes are obtained[he same way. Customers are alerted when program only updates become avaflable,so that they can download at their convenience. 5.� VSI Full Hosted Software:if VSI is installing the software on VSI servers at either its'Eastern or Western data center,the L(censed Software charges will be billed to the Customer when the software applications 6ecome available for Customer use,and will be due within 30 days. Articles 5.Z and 5.3 do not apply to this Agreement. 5.3 VSI Full Hosting Services:the first partial month for full hosting services payment will be invoiced on the first day of the month following availabilfty for Customer use,and all subsequent monthly payments are due on the ftrst day of each month,unless the Customer has agreed to an annual payment in advance. 5.4 The Customer shall pay aIt applicable sales,consumer use,and other taxes required by�aw,unless it is exempt from any or all of these taxes. If tax-exempt,the Customer must provide a tax exemption certificate. 5.5 V51 will invoice the Cust�mer fo�trafning and installation seroices,along with travel and other expenses, immediately following the completion of each occurrence of training ar other services. satesADve�montsystems.corn Tel:877-883-8757 Page 6 Page 249 of 1954 Docusign Envelope ID:C814EA02-F9A6-465B-9608-176E893E2E62 Dxusign Envelope ID,DDCE9681•C9C8-4045-84p5-5F80591fif-465 V�rmOnt Standard Sales Agreement 8-25-2017 �ISysterns Article 6-Security of Programs 6.1 The Customer shall be solely respons(ble for the supervision and control of the licensed Customer hosted software to ensure that it is stored in a secure location for Cust�mer use only and that no unauthorized and unlicensed third party gains access to it. VSI is responsible for the security of ali V51 hosted software. 6.Z Under no circumstances shall the Customer be authorized to perForm Reverse Engfnee�ing of the software object code,in order to iltegally generate source code. Article 7—Warranties 7.1 VSI warrents that it has the right to license the Licensed Software,and that there are no pending liens, clalms,or encumbrances against the software, 7.2 VSI warrants that the software shall conform to its published specifications in the Related Materials, including,but not limited to,the Capabilities Summary,On-Line Help,Reports Manuai,User Reference Manual,and Training Tutoriais. V51 warrants that the sohware fs merchantable,in that it wilf properly install and operate according to t�e specificatlons herein, �.3 V51 warrants to the Customer that it is solvent,not in bankruptcy proceedings or receivership,nor is it engaged in any proceedings,which would have an adverse effect on its ability to perform its obligations under this Agreement. 7.4 VSI warrants that there has been no violatian of copyrights or patent rights in connection with the Licensed Software in this Agreement. VSI shall indemnify and save harmless the Customer from any sult or proceeding brought against the Customer by reason of any sucM infringement or any wrongful use. VSI wilt defend or settle any such claim,although the Customer shall be entitied to be independently represented by counsel of its own choice. Article 8— Limitatfon of Liability 8.1 Except for the warranties speciEied In Section 7,VSI grants no warranties,expressed or implied, including,but not Ilmited t�any imptled warra�ties of fttness for a particular purpose.Notwithstanding anything to the contrary in this Agreement,it is expressly agreed that neither VSI nor the Customer shall be liable to the other Party for special,inctdental,indirect,or tonsequential damages,or for any loss o� claim by either Party. 8.2 Liability Insurance_ VSI provides the Customer with a Certificate of Liabillty Insuran�e with the Custome� �amed as the Certificate Holder. The standard coverage's with Itm(ts and Insurer(s)a�e listed in the attached Exhibit C. If a customer requires insura�ce coverage beyond ihe standard limits provided by the vSl Certificate of Insurance,then the customer can efther accept the VSI standard coverage at no additional charge or pay fo�the additional insurance coverage at VSI cost. sales[avermontsystems com Tel:877-883-8757 PaQe 7 Page 250 of 195�i Docusign Envelope ID:C814EA02-F9A6-4B5B-9608-176E893E2E62 Docusign Ernelope ID:ODCE9681-C9G8-4045-8405-5F805916F4B5 VermtJnt Standard Sales Agreeme�t 8-25-Z02� �,ISystems 8.3 The Part(es agree that the laws of the State of Ffprida will govern this Agreement,and that the venue for fegal resalution shail be in Miami-Dade County,Florida. Article 9— Risk of Loss 9.1 For Customer hasted installations,the risk of loss ardestruction,regardiess of the ca�se,shall be the responsibfliry af V51 until the licensed Sahware and Related Materials have been delivered to the Customer's premises ar downlaaded to the Customer's se►vers. Fpr VSt hosted installations,VSI wiii be responsible for the risk af loss ar destruttion. 9.2 For Customer hosted installatians,the Customer shall be responsible for verifying that the Litensed 5ohware and Related Materials have been reteived,installed an the designated mmputer(s),and are aperational,uniess the Agreement specifies that VSI will install the t,icensed 5oftware as part of the on- site training.Far VSI full hosted installatlons,V51 wili be responsible for instailing the soEtware on either its' Eastern or Western data center server. Article 10— Persona) Information Protection 10.1 Customer�n-Premise Nosted Software&Database:if the Customer installs the V51 application saftware on Its`own servers,the Customer will be responstble ior the SSL{Secure Socket Layery to protect confldentiality of patran data flaw between the server and the user workstations.To protect data at rest,VSI offen the chargeable Progress TDE(Transparent Data Encryption)software option to encrypt user-selected sensitive data fielcis to secure them from unauthorized access. 10.2 VS!Hosted Software&Database:VSI will proride the SSl(Secure Sacket Layer)Certificate for the hosting servers to protect the flow of data between the hastfng servers and the Customers remote users,as described in Exhibit E. The Progress TDE(Transparent Data Encryption)software to protect data at rest is included with VSI hosting services at no additional charge.If a breach occurs,V51 will notify the Customer immediately regarding the extent of the breach,sa that the Customer can�otify its'patrons that a breach of security has occurred. Articie 11—Application Source Cade l l.z The Source Code for all VSI applicatia�software,along with a list of lice�sed customers,is held in escrow by VSI's Escrow Agent,Kvlvoord,�verton,8e Wilson,Attorneys,at 6loshua Way,Suite B,Essex Junctfon,Vermont OS452,Attn:Jason Ruwet 802-878-3346,ifrt�essexvtlaw.cpm. The source code held i�esc�ow is updated after each software release. If VSI defaults in providing software maintenance support due to company failure,or bankruptcy,or discontinuance of said service by V51,it will notlfy the Customer and the Escrow Agent that it is in default. The Esc�ow Agent will then make the source code available to the Custamer within thirty days of written notice for Customer support use oniy. �les(�vermonts�stgms.com Tel:877-883�8757 Pa6e 8 Page 251 of 1954 Docusign Envelope ID:C814EA02-F9A6-4B58-9608-176E893E2E62 Docusign E�velope ID:DDCE9681-C9C8-40�t5-E405-5F805916F485 , � -��,�-,_ �t2 J , d4i ,'2., ?rt..•.S•!'.7 •rf_ '.�' � ' Articie 12—Independent Contractor 12.1 In performing the work under thls Agreement,VS�acts as an Independent CantracEor and is solely responsible far necessaty and adequate workers'campensation insurance,as weli as personal injury end property demage Insurance. Article 13—Change Orders or Extensions 13.1 The Cuscome�may require thanges in the scope of services to be performed by VSI. Such changes, Including a�y fncrease o�decrcase in compensotlon amount,must be mutuaily agreed upon in writing by the Customer and VSI, V51 shall be compensated for a11�uthorized changes in senices. Articie 14—Authorizatian and Entire Agreement lA.l Each party represents and warrants that It has the power and abifity to enter Into thls Agreement,to grant the rights stated herein,and tu perform the duties and ob(igations described hereln. 14.2 This AgreemeM and the attached Exhib(ts A,�,&C constitute the enGre Agreement hetween Vermont Systems and the Cusromer, 14.3 If a�y terrn or other prflvision of this Agreement ts in�aiid,tllegai or i�capable af being enFarced,then all other conditions and provisions of this Agreement shail nevertheless remain in Fuli force and effect. Vermont 5ystems,Inc, Custo �r � �..,,.� , �---1=�,��.e��e�—�--,,.---' __ Authorixed Signature -'� Author��ed Sfgnat �t Giles Wiltev.President __� limm QraleS.Ciet Mana�er__ Printed Name and Title P�inted ame and Title /—. ._. t �-":' .`y(.��t —'�. . �� Dete Date _ �1-r�sr. a�tzavE�As ra Author(zed Stgnatur�(Custamcr� / � FORM&l.ANGUAGE � i I ��`� .� �_ , °c FOi�EXECUTION �1 �'�'—_�16�r� p"�d►_..,V.Uf'?;,E�cI ii.Granado, it�t'GlcrY .. .�.� `/�; ,•, .` �.r. '�-�: � -. Vr{nted Name and Tttle �`•�` � s�.'�.�L�r ,`� d�� a j v !�_ :-�'.� �,;:::�-;��::'.��; �, t;�< <� Date '� ` R� �...t�'rti�EL• �q'� •`�.�� Ief�V ' .��/t _ . . _t d; .'34%S�'�_�., w�y+�,, ' (� ,'/ ``�i:f''yl �1��Fh�• Page 252 of 1954 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Da:us�gn E�velope 10 DDCE9681-C9G8-40�6-Sa05-5FH05916F�S65 �/pCmpnt Sai�s And Supporc Pollcies ��yS�t'riS Exhibit A 6/15/2DI7 Sales And 5upport Policies Exhi�it A 6/15/2�17 1� Saftware Licens� The application software ficense is a one-[ime fee,which provides for the perpetual use af the software. Whde a deposit may not be required,the full software ticense fee is due fot atl accounks within 30 days of camptetion of the fi�st training session. The Progress OpenEdge Vll Application Server software and Persanal,Workgroup, or Enterprise Relational Database Management System(RQBMS imbedded database)software►icenses are also required to operate the VSI applicatian xohware using a browser. Z. Annua! Software Maintenanee and Support The required annual maintenance support fee is prorated irom the fi►st day of the installatian month to the end af the flrsE fiscal year,and th�reafter,it is due annually on the first day cf each new fiscal year. This fee inciudes the following: • Worldwide telephone(80p US&Canada)and rveb suppart for VSI and Progress software five(S}dayslweek,A1ar�day-Ftiday,8am-8pm ET,and availability of chargeable EMended Hours Pager SuppoR Monday-Friday,8pm-lOpm EC,and Saturday,Sunday. &Ho{idays Sarn-Spm ET. Further,Pre-Arzanged Standard&Non-Standard Hours Standby Telephane Suppo�t is available,as described in�ection 4 below. The fallowi�g are included as part af the annua)maintenance fee: + Maintenance and repair af applitation soFtware malfuncGons with a�ack�oar{edgement response,as des�ribed in the Call Process,Section 5 below. * Qne major applicatian sohware upgrade every two years,alonq with multipte periodic updates. Majo�upgrades usually require a database convers(on,white other periodic updates are program only.Enhanaments are based primarity on user requests,6ut they also include an axtensive number of VSl initiated improvements,all of which are added at the discretion oE VSI. The status of atl VSi sofhvare releases is available on VSI's web site at www.vermontsystems.cam. Further.VSI notifies all Customers regarding the status and availabiliry of atl software releases in its'quarterly newstetter. Customers must contact VSt to schedule major soft►vare upgrades,which are downloaded from VSI's FfP site by Customers that hast on premise. VSI upgrades softwa�e for all VSI hosted Customers. « Qne bienniai database convetsian by VSI via FTR or WebEx during standarci Y51 business hours. uSt FTP/Web�c database conversion senrfces are only chargeab(e,if started and/o�completed during non-standard VSI business hours(befare 8am and aker 5pm Ef,Monday through Friday and or�weekends and holidays). Please note that all non- sales(Avermontsysterns.cam Tet'877-883�8757 Page 1 Page 253 of t 954 Docusign Envelope ID:C814EA02-F9A6-465B-9608-176E893E2E62 Docusign Envelope ID DDCE968l-C9(:8-4045-8405-5F805916FaB;, \/E;rtTIO,T-�t Sules And 5upport Polfcies `��Sy��EM3 Exhibit A 6/15l2017 production database conversions are billable st standard VSI support rates VSI pravides coordinated sohware upgrade and data6ase corn�ersion services fat VSi hasted Customers. . Federal and 5tatc regulatory requirement cha�ges. . User ld and Password lagin access to Customef SuppoR and Downlaads sections on VSt web site. • Phone support to explain htwv ta conFgure database,how system works,and how to prepare for implemenbtion 0(certain functians,such as those listed be1Qw under Extended Dedicated Support. • Updates to financial and other interfeces due to V5t applicat+on sohwarc mod�frcatians and nnt due to application saftware mod�catians 6y ather vendors. Any of the following costs associated:vith customer s�pport are not�ncluded: * Actual usage of 5tandard Nours Pager Support,Bpm-20pm E1,Man-Fri a�d Sai,Sun,& Holiday 8am-Spm ET. • Pre-Arranged 5tandard Stanciby Telephone Support.Manday-Friday,Bam-5pm ET,and Non-5tandard Standby Telephone Support are chargeable at different rates per hour. � Any axsociated travel and out-of-pocket expenses for instaUation and training services. • lnstalla6on and coniiguration of product enhancements or re(eases,database repairs, and mare EhaR one 6iannia!database cornrersion are chargeable,unless VSI is providing hosted services. + Telephone support related to computer hardware,operating xystems,networking,and reinstaifation and configu�ation of application software is chargeable. If the hardware and software configurations ar�modified after V4 has completed on-site or telephone instaNacidn services,additional requested support seroices are chargeable. • Telephone train�ng,as a substitute for on-site tralrting or datsraom training at V51,as well as tor untrained operatoa,is chargeable. Refer to 5ections 6 and 7 below and ta standard VSI houriy services p�icing. + VSI applicat'rort sofhvaze WAN access confguratian. • Customixed print programs and updates are cha�geable. • tntertaces to expo�t or rmpoR data frorn or tcr other appiicatian software databases are chargea6lg. saleslalvermo�mrstems.cnm Tel;817-8$3•9157 p3;.� Page 254 of 1954 Docusign Envelope ID:C814EA02-F9A6-4B5B-9608-176E893E2E62 �ocusign Envelope ID ODCE9681-C9C8-4045-B40S-SF805916F465 Vermont Sa►es rand Support PoUcles �SSVstems Exhfb�t A 6/i5/2017 • Exte�ded Dedicated Support to impiement or change certain functions,such as 1) Switching from Cash to Accrual Accounting;2)Reinstatl WebTrac wfh�are on server,3) Customi=e Splash Page;4)Create Web 9ypass Links;5j WebTrac Style Sheets changes: a�d,6)Databass 5upport to analyze and correct extensive out-of-balance condition. • Nosting services�e not included in the V51 application software maintenance fees. 3. Programrning Enhancements Although VSI policies provide for charging for speciel programming,we generally do�ot cha�ge for individuat enhancement requests. All approved enhancernenis and repairs are automatically included in all updates as part of the annual maintenance tee. 4, VSI Extended Hours Pager & Standby Telephane Support Services Standard Extended Hours Pager Telephone Support Monday-Friday 8pm-lapm Ef,and Saturday,Sunday,&Holidays 8am-Spm ET. tf extended liours support is actually provided,it is chargeable with a minimum per call or multi-call issue. Pre-Ar�anged Standard and Non-Standard Hours Standby Telephone Support Standard 5tandby Telephone Support,Mon-Fri,Sam-Spm ET and Non-Standard Standby Telephone Support can be pre-arranged by calling V5I at leasc one full business day in advance. Standard&Non-Standard 5tandby Support is provided at different rotes per hour. 5. Support Call Process To provide high quality support and to effectively assign resources to incoming calls,three rypes o(call priorities are identified as follows� Priority 1 is considered Urgent or High Priority,Priority 2 is classified as Medium Priority,and Priority 3 is deemed te be Low Priority. The criteria used to esta6lish guidelines for these priorities are as follvws: Priarity 1—High Consists of e�rors that cause unrecove�able loss or corruptio�of data or loss of essentiel sohware functionality that prevents Customer protessing,and there is no workaround. Genera(ly,the system would be down. Priority 2— Medium Consists of erra�s that cause loss of essential software tunctionatity that prevents Customer processing,but has a workaround,or loss of non-essential sohware functiona�ity that does not al s vermorhnterrs com 'el:877.R83-B757 �ags 3 Page 255 of 1954 Docusign Envelope ID:C814EA02-F9A6-4BSB-9B08-176E893E2E62 Docus�gn Envelope ID DQCE9681•C9G8-�i0a5-Rd05-SF8U5915F495 Vermon# S��es And Supporc Poiides \$��t�-�-�5 Exhibit A 6/15/�OI7 ♦ have a workaround. Generally, the system is nat down, but the problem is causing staff inconvenience. Priority 3-law Consists of errors that may be causing loss ot non-essential software fundianality,but have a workaround. Whife the rystem is not down generally,the Customers operational questions need to be resolved. Response Times V4 will respond to Priarity 1-3 support calls in accordance with The Table of Service below,and alt time references are clock hours or calendar days,unless oMen�visQ specified. The Custom�r will use the VSI telepho�e number or suppoR email address during sta�dard VSi business hours, as described in Section 2,or the VSI pager�umber during sta�dard pager support hours,as described in Section 4. The Custamer can also call the pager number W request support dunng pre-arranged non-standard pager support haurs,as described in Section 4. The Customer and VSt suppart person may alsa use cell phones fo�more efficient responses. All issues or questions reported ta support are tracked via a togged support caU that contains at a minimum the Customer name,contact person,sokware product and version,module and/or menu selection,nature of issue,detailed desc�iption of the question ar issue,and arry other pertinent infqrmaGon. The support person wifl pravide the Customer with a call number to track each ca(I issue, Each cali witl be stored in a queue a�d the first available suppo�t representative will be assigned to the nezt cap issue. While reviewing the call issue,the assigned suppart perso�will contatt the Customer,if additional infQrmation is needed. The VSI support pe►son will either resaive the issue with the Custameror advise the Customer regarding the status a�ci the course of action being taken to reso{ve it, All coRespondence and actions associated with a tall are tracked in the support database. If the issue needs ta be escatated to a develapment resource,the Customer will 6e informed. White issues escafated to develnpment will be scheduled tor resoluGon,they may not be resolved immediateiy depending on the naiure and Complexity af the issue. The Customer may cantact the support department at its convenience for a status update on dev�topment issues. , Esca{ation Process (n the event that VSt is unable to provide either a Rermanent ar a mutually atteptabte Eemporary reso�ution with(n the appficable 4imeframes set forth in the Table of Service betow, VSi wil!i�itiate escalation procedures at VSI's sole expense,except if due to hardv�are rnaltunctions,utility faitures,air cvnditioning malfundions,non VSI software prablems, �ommunic�tions malfunctions,environmental probEems,user emors or any other cause outside VSI's reasanable control,in which case VSI may chatge the Customer at the hourly rates listed in �ales(�vermanCsystems corn �el:877-883-8757 Page A Page 256 of 1954 Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Oocusign Enveiope ID DDCF9681-C9C8-4045-8405-5FBQ5916FA85 Vermont Salzs And Support Policies ��'Sysfems Exhiblt A 6/15/2D17 V51 sennces pricing. However,VSI will�ontlnue to assist the Customer to resolve the problem, even when VSI and Customer may not agree on the cause of the problem. Table of Service Requirements. The table befow lists the servire levef required by the three P.io�ity levels described above: Senrice level Required Privriry 1 Priority 2 Priority 3 (time measured hom initial call to VSp Inidal Response Due 1 hour 4 hours 5 days Correction identified and a mutually 24 hours 7 days As agreeable mrrec[ion plan wil�be mutua8y developed v�ithin agreed Escalation Stage 1(Support Managers) 12 hours 7 days N/A Slage 1 Stotus RepoR►ntervals Every 4 hours daily N/A during standard business hours Escalation Stage 2(Vice President of 24 haurs 7 days N/A Support} Sroge Z Stotus Rrport Mtervots Every 4 hours daily N/A during standard business hours Fscalation Stage 3(President) 72 hours 10 days N/A �ales�Dvermcntsystem:r��„ Tel:677-953�8757 Page S Page 257 of 1954 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 G�cuslgn Envelape ID DRCE9681-C9C8-0Q45-84Q5-5F845916FdR5 S�les A�d Support Policles Verr't"10nt Exhibit A 6/15/2027 ��Sys��m� 6. VSI Support Services Pricing VSI chargts a daily fee for on-site training based an an 8-hour day,plus out-of-packet travel expenses.VSI tharges the same daily tee far elassroom-training at VSl for the first hvo Customer tra�nees,along with a reduced rate for each additianal trainae. C?ther 5ervices include B00 telephone training,prograrnming,hardware,and network configuration support services. Travel time,which inclur�es hva-way travel far trips iasting less than 4 hours,is�so chargeable. VSI reserves the right to madify these�ates at a�y time.Cantact VSI for a quote. 7. VSI Weekend Support Services Pricing The daily and hourly r�eekend training rates are based on cne and one half times the standard oveekday rates. If the Customer asks a VSt trainer to stdy ove�a weekend in order to save on travel costs,and no trainin4 es provided,the Customer will be charged a reduced daily fee,plus all normal travef expenses. VST reserves the�ight tp modify these rates at any time. Cantact V5[ for a quot�. S. On-Site Training 5hort Notice �anGellation Penalty [f scheduted on-site training is cancelled with less tFran 2 weeks'�oGce,the Customer witl be responsible for any travel expense lasses,as well as a penafty to partiaqy offset VS(Trainer rescheduling costs.This penalty will be applied reasonably. 9. Training Cancelfed During 5cheduled C}nsite Training Weelc If the Customer cancels or delays training for any reason(weather,trainee sickness,ett)while the V5I Trainer is ansite,Customer must stitl p�y VSt daily rates For training and travel ezpenses. �.0. Tefephone Support Telephone support woridwidt,during VSI sta�dard business hours,is i�cluded in the Annual Softwa�e Ntaintenance and Suppoft fee,providtd tfiat VSI has previously trained the individuals being supported. Othenvise,chargeable telephone or on-site training must be completed. 1�. Qocumentation All documentation is provided electronitally via FTP with the application soft�vare and it includes the online Usec Reference Manual,installaticn Planning Guide,Samp(e Reports,Installation Instructians,On-line Nelp,and Sample patabase�r�ith Tutorial, Custorners can print any numbe� e�t topies needed ta train their staffs and manage their operations. sates�vermqntsystems com Tet:HlT•8B3•8757 Page 6 Page 258 of 1954 Docusign Envelope ID:C814EA02-F9A6-4B5B-9808-176E893E2E62 Dacusrgn EnvelapQ ID:D6CE98fl7-CS3C8-44Q5-84Q5-SF805918F4B5 V@rmQ(�t Sales And Support Policfes �,�JSyS:L,;-�c..� Exhtbik A 6f 15;2017 12. Installatian Pianning After receiving your order,VSI will assist yau to develop a pinn,tvhich will assign Cus2omer and VSI responsibitities for the various elements required to successfully camplete the installation and training. 2.3. Third Party Vendor Genera) Ledger/Cash ReGeipts Interface Procedures The VSI Trainer will conPigure RecTrac/GalfTrac/CYMTrac sofnvare for khe appropriate vendor interface and�vill show the Customer how to generate the batch expon file that contaias the summary or detailed transactions for thQ day a�any date range. At this point,it is the Customer's responsibility to eontact the financial software vendor to a�range for assistance to import the daily 6atch file fo�automatic posiing to the cash receipts ar general{edger system. The VSI trainer is rtot responsible far importing the batch files inta any third party apptfcation software ar for contacting the vendor. 14. Hardware Payment & Warranty full payment fo�the hardwane and systems sofiware is due foltowing delivery and verificatiort of the order. The verification process must he campleted,so that all payments can be made within 3Q days oE delivery. 7he VS!supplied hardware includes vrarrandes from the manufacturers or distributors for specified periods. P(ease review the quotts and waRanty chart provided by VSi. After the warranty perwd or add-on�varranty period,hardware vendors also provide time and materials mair�tenance support Warra�ty and maintenance contract service provided on a �epat Basis can require several days to camplete. Therefore,plan your purchases to include spare c�irical u�its,`rn order to provide your usea with uninterrt�pted operations. Harcfware retums in the original packaging are anty accepted during the first 30 days foltawing deiivery, 15, VSI PQS Hardware Support To support our POS sahware appiications,VSI affers a broad range of hardware computers and peripherals that we have evaluated,gualified,and configured to function properly with our soft�riare. This requires an extensive invesEment of resources including labor and the purchase of one or more of eaeh rype hardware product. Wrther,these hardware produtts are essential to support our customers and For testing each software upgrade. Most customers appreciate the evetlability of ttrese quatified prociucts,since it saves them f�om experiencing the same expensive process. Qur pricrnty is to offer only high quality products with axtended warranties at campeNtive prices, but nat necessarily at the locvest pnces. A qua(ified product that is competitively priced is much rnore important than the lowest price. More often than not a lower priced,unqualifled product will eaentualty cost much more far all concerned. V5I hardware support polieies are as follaws: ;a�esr4�verm�nuvstems c��++ Tel:877-8$3�8757 Paos 7 Page 259 of 1954 Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Docusign Envelope If� DC7CE9fi�31-C9�8-4045-A405-5F805916F4B5 Vermant Sales And SupPort Pallcles ��',..��`�/Sl�fT15 Exhibit A 6/15/2D37 Qualified POS Nardware Purchased From V51— Full Support VSI vrill be responsible lor ordering the properly configured hardware�aith the correct ca6les and other features,delivery,installation and configuratian assistance, toli(ree telepllone suppart,and warranty service arrangements,as��eeded. Full Support is defined as assisting the Custome�to successfully fmpiement the first ane or two units of the same product. Qualifiet! POS Hardware Purchased From Another Source—Partial 5upport VS[is not responsible for rcsolving problems resufting from incorrectly ordered hardware, resulting installatian and configuratio�problems,a�d wananty service arrangements. However, VS[wili pravide limited guidance and support,during the installation af the hardware. If issues are not resolved within a fsw minutes,then VSI will ta�tinue to p�avide 80d phone assistance at the standard�IS[suppart rate. NoM-Qualified POS Hardware Purchase From An�ther Source—Limit�d Support VSI does aat support non-v5I quatified PQS hardware using our B00 support lines. Nnwever,if a custamer calls for assistance and the V5t support person determ+nes that the requast is for a non-quafified praduct,heJshe wili discuss options as fotto�.vs: 1)Se�ed qualified hardware on the V5S price fist,or 2)Discuss qualifying a ne�v product with VS!management. If a customer r+eq�ests VSI to tonsider quafifying a nan-qua6fied product,eve will evaluate the circumstances, and iPjustified,witl attempt tp qualify. In ordtr ta proceed,the customer must send an evaluation unit to VSI and�ve wi(I attempt to qualify it at standard VSI support rates. The customer must specify a qu$lifying spending limit. If sutcessful,VSI may or may not add the produci to our price tist, It added,V5I will cont`rnue to support the product,as described under qualified hardware options. tf no4 any on-going qualifying that might be required,as a resutt of hardware or software upgrade changes wi11 be chargeabte. POS Hardware Onsite Installation Suppart If yciu expect the VSI T�ainer ta(nstall POS hardware during an onsite training trip,you must altocate suffidenc time in the schedule to complete the sokware training and the hardwaee instaltation and configuration. The time aUacated will vary based on the three situations deuribed above,but th+�most tirne-consuming witl involve hardware that VSt has not qualified. The tirne allotated will also vary depending on the number units to be installed. If the VSI Trainer inst�lls and configures the hardware during a normal8-hour workday,then this wuuld be included in tt�e previously approved onsite training fee. If the V51 Trainer is requirad to work in excess oF 8 hours on any given day,in order to cornplete the hardware setup and software training during the scheduled onsite visit,then the Customer wil)be billed for overtime fees. salese�lvsrmontsvtcQms com Tel:8T7-883•8:5� Page 8 Page 260 of 1954 Docusign Envelope ID:C814EA02-F9A6-4B56-9B08-176E893E2E62 t�cusign Envelqpe ip DDGE9b£31-05C6-4045-8405-5F8Q5916F4B5 �� Rropasal Surr�mary Pric(ng VSI Quote Number: 65735 � Please See Detail Breakdown on Following Pages Description: Exhibit 8•Vennont Systems Pricing Prepared For. Mlami 8each Parks f�Recreatfon,Mfami 8each,FL Contact Name: Vfanca Peron-3ellan,Admin Services AQgr Phone NumGer. (a06)6T3-7T30 Ezt•68T6 Contact Emaii: viancapero�-aeitan�mlamlbaacfifl.gov Fax Number. (�8fi)394-4]69 Approved By Robstt Wili�s}r(hobw�varmontsystems•com) Quo6e Date: 1q113/2017 Purchase Annuai Hstimated Totai Oescriptlon pryce MainUSvs ShIpDE�9' Price RecTrac-Workgroup Multl-User So�twate AppUcat(on Sotcvrara szs,rao,ao sa,�ea.00 lo,ao s2s,�eaao Progress QpsnEdg��oftwaro Sa,7a0.op Saet00 So.oO i6,63200 YSt-Atld-Ons $1,500.�d SJOQ.QO x0.00 51,80Q.00 Suppoh Service9.Training 6 Eatponaas S1�,070.00 S0.0o 50.00 517,OT0.00 Tohl RacTrac: 847,�10.00 56,662.OQ f�.DO 557,862.00 @ Svstems-Worlcgraup Multi-User Software Applieatton SoMvare 54,OEO.GO 5180.6p So.00 51,270.00 Progtass OpenEdge SaNware 5216.OQ S3e.OQ 't0.00 S2B4.Q0 10 Ca�O Hardwane St2,275.00 9G.Q0 52S5.00 5i2,670.00 Bercode Readers $t,6T�Q0 50.00 g86.00 it,t40.pp ToUt11D Systams: St�,24fi.00 3228.G0 S12D.OQ SiS,7�,q0 WebTrac-Workgroup Editfan Appiicrtien Sohwa�. g15,850.00 ;3,170.Cf0 50.00 519,020.40 Progtess Op�nEdg�Softwa�a i3,t70.00 S6]4.QG SO.�U SJ,004.00 VSI-Add-Otn $1,X50.00 50.00 $O.QO 51,260.tT0 SuppaR 9orvtca¢•Trainlny i E�cpen6K S7,7ps 04 50.00 SOA� 57,703.Q6 Total WebTrac' ;27,977,00 S3,BW.00 Su.00 531,'I►9,tld Pa Trac-Workgroup Multi-U6er Saftware Appt;c�flan Softwar0 51.500.00 S30Q.OQ 30.00 St.Sp0,00 8upport se�vics�.Trakdag 3 Eupenaae 5200.00 SO.QO 30.00 520C.00 Tasi PsyTrsc: 51,700.0o S�oo.00 50.00 52,OOOA� VSI TCITALS ApPdeatfon So[lvrsare Sa�170.QQ te.120.OQ f0.00 f80.25Q00 Progrooe OpanEttgsSoRwarR i0,�2&QO S1.S64.OQ tu.GO SY.890.00 ID Card Hardxmro S12,Y75.00 66.00 i25S.00 i12,53p,C0 9arcodu Raad�rs 51,8fS.OQ 50.00 f65.00 51.7a�.00 ��'�� $2,750.4Q SyW.00 50.00 57,Ob0.Q0 9uppoR 3ervkes-Tntining R E�panses 3?A,475.Q0 50.00 50,00 SZ4,iT6.00 G►and Totals: 591,831.00 $9,984.Q0 5320.00 i1D1,29S.00 'NpT�. �,r ,�,ardnn.:..:araan•rvo � cos• 12 Market PlaGQ.Esae:,�naion.VT. p5q52 a�.�§�1 of 1954 �,,,,,.,,��„ro,usyg,er+�s.eo�e, Page C 1 Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Docusign Envalope ID:ODCE968 t-C9G8-a445-R405�5F8059t6F4B5 �� RecTrac Warkgroup Muiti-User Software Recreation Tracking Software VSI Quo#e Number: 65735 � Please Review Notes on Last Pgge Sohwaro Pricing is Valid For 12a Days Nardware PriCing Is Subject to Ghange pescription: Exhibit 8•Yermont Systems Pricing Prepared For. Miami 8each Parks b RecreaNan,Miemi Beach,Fl. Contad Name: Vianca Peron.SeUan,Admin Services Mgr PhOne NtNnbar• (306)BT3-Ty3� Ext-&676 Contect Emei►: viancaperon-sellan�miamibeach(l.gov Fax Number. (786i394d363 Approved By_ Robect Wfitey(bobw�vermontsystems.com) Quote Date: 10f13t2017 Unit Extended Annuaf Qtv Unit Desariptian Price P�ice MainUSvs Application Sofkware i Each Ac6v3ry Registralion (V�Rt-MU-AR} S�.750.Q0 52,750.0� SI90.00 t EaCh Facility RaErva6Crts (V•RP-MU�FR) 52.750.OQ 52,T5U.00 S490,00 t Each Pass M3negtmeot (V-RT-MU-PAS) 52.750.40 52.750.00 S49Q.00 � t Eacn Polnt•af•Saletinve�fory GonVo�tkeL9 N•RT-AAU•P51 52.750.04 52,750.00 5490.00 x t Eacn leayuaScfieQuling (V-RT-MU-LS) S�.�0,00 S/,950.00 5�sp.00 1 Each Court ReaervaUons (V-RT•MU-CR) 51.650A0 S1,950.00 535Q.00 2 1 EaCh incident Processtng and Reponing {V RT-MU•IC) 50.00 50.0� 50.00 1 Each Systems AdminisVatlon(requ�ed) (Y-RT.a1U-SJ1) 5�0�.00 S4Q0.00 540Q.00 a 29 Eacn Adoitl�oi Users Ovsr 2(TO7A1 JO ecnament users� (V•Rt-PaU•aU� 530Q.00 SB,td0.00 St.400.04 TMai App(iaatbn Saitware: S2�.TOO.�G $4.�60.00 proqress OQenEdue Software � Eact+ QpenECge WoAcgroup Appt Sarver 6 RDBN15 (T-PG-MU-OE► 5+.100.OQ 5<,740.00 5892,Q0 a Tatai Progres9 OpanEdge SakWare: 51,T40.00 5842.00 VSI-Add-Ons 1 EiCJ� itBcTracQer�eral�e0qer�rlerta�e (V-RT-tNGI.} S1.�O.aO S1,500.00 5300.00 s TOtal VSi-Add•Ons: 51,3D0.00 5300.00 Support ServiGes-Traininq�E�tnenses 10 Day(s1 installaHoNtraining,h1u�icipnl,On-SitdDay(XS•7NQ-01) 5�50.00 57.500AD SA.C� 2 Qay(S? 7►avd Time (X•S-TNG•09) S3�S.OQ 5750.00 SO.Qa 14 Each Travel Fxpe�ses•per day(esiimatmd) (X-X-EXf� 5330,Q0 54,620.OD SO.OQ a 2 EacA F�pense Afrfare(eslimalad•pay actual only) (X-X,NRJ 51.2'00.00 52.IOO.OD 50.00 12 Hout(s) PhonetWebex Setup oi hatnitglHr.(biin 15�11N3]7.b0) (X-S-TNP Otj $150.Oi1 57.6Q0.00 SQ.40 T TDlel Support 8orviccs•TralNny b EacpoMo9: 517,070.00 SOAU Tota!Sotiwan,Hardwate and 9uppori S�rvlcoe ��7,Ot0.0U i5,662.00 Grand Total-RecTrac: $52,662.00 •e+o;e sn�ac� �f Foe• :ran ra,:xen c�ktae�k.cu�et�' ' F09• � The Court antl league AtodWe Mnll be tralned on vfa vVe6Ex sasa�ons et a tater hrrre. 12 Markei Placo.Essex Jundion,V7 D54S2 a�,'��of 195a �y.��,ytema_com PsQe�2 Docusign Envelope ID:C814EA02-F9A6-4B56-9B08-176E893E2E62 Docusign Envelope ID DDCE968t-C9C8-4045-84p5-,F805916F485 �� iD Systems Workgroup Muiti-User Software Pass Management PhotolPlastic Photo ID Card System � VSI Quote Number: 65T35 Please Review Notes on Last Page Software Pricing(a Velid For 120 Days HaMware PNcing Is 5ubject to Change Desuiption: Exhibit 8-Vermont 3ysteme Pricing Prepared For. Mlaml BeaCh Parks 8�Recreido�,Mtamf Beach,FL Contact N�me: V{�nCa Peron-Sellan,Admin ServtCes Mgr Phone Numb9r. ��05�8T�-7730 Ext-6876 Contact Emaii: vl�ncaperon-selian�miamibeachfl.gov F�x Number. (786�39A-4363 Approved By: Robert Wiltey(bobw�vertnontsyst�ma.com� Quote Da�e� 1W1�/2017 Unit Extended Estimated Annual Oty Unit DesariQtlon Price Prlee Shlapina• MainttSvs Aupitcatio�Software t Each Puc Mamt ID Integrollon•Photo iD CardlBiomepcc (V RT-MU�PNI) St.080.00 51.080.00 50.00 5190.00 Tolsl Appllcetlon 3oftyw�: 5�.060•00 5�•� 5�90.Otl Pros�ress OpenEdqe Software 1 EeCl� OpenEdge Wwkgroup Appl Server d RDBPdS (T-PG-NtU-QEj 3218.00 5216.Od 50.00 5�8.00� Tout Progroaa OpeeEdge Soflwen: i216.00 Sa.00 S�l.00 ID Card Hardware 5 Exh P3�ODs 1•Stde ID Card Prfnter,ElhemeW3B tBspc (H-PID•PL-11J 51.750.00 S8.750.00 S10S.00 50.00 e 5 Eech Paproitl P3500s ID Catd Pt(nter Cover(H•PIO�PI-t t-X•CVj SJ6.00 S17S.00 520.00 50.00 t0 Each P3400SIP5SODIP30001P40Q0 Cdor Ribba�6pp C!p (S•PID-PL•13) 5175.00 S1.750.p0 580.00 50.00 i 10 EaCh P390DclP300WP4pOpIP55pp Cdor Ribbp�2b0 C/q (3-p�D•Pl-1dJ 5105.00 51,050.00 540.00 50.00 S Each Biank 1Milla PVC Cards-30blil(t00D eacn� (PIO•PVGC-�} St 1Q.OQ 5550.00 5J0.00 50.00 Tolsl ID Cartf Hardwaro: 512,2TS.00 6268.Q0 i0.00 Barc�de Readers 5 Eedi MKT580 Custom CanRguratia�for VSI soRvrare (N-9CA�IY-1 t-%-C) 50.00 50.00 50.00 SO,QO a S Eerh Hw�tywali MK7580�31�/2D Gene�ii Imager,US8 Ca�k (H•BCR-NY•10) 5335.00 31.675.00 585.00 50.00 �� Total 8utoda Rosdon: S1,8T5.00 lBS.00 50.00 Tofa�gokwars,HarQwarili�nd 8uppat 8mtus i1i,Z16.00 5�90.00 5�.00 (3rand Total-ID Systems: �15,794.0� 'rOTE S�► 1��Oe-Q (Oha Tmc viM� .itls I�nO�Cst Sh ' F'CB• Custome�aureMy has Oesldop camere's they w,11 use 12 Market Place.Eatex J�nctlon.4T 05�52 S7P�Of 1�54 �.�monlsyslems.com Pape K 3 Docusign Envelope ID:C814EA02-F9A6-4BSB-9608-176E893E2E62 Da:usi�n Enveiope ID QDCE968�-C9C8-4045-84Q5-5F805916F485 ��,�� WebR al-T`imer n�te net�Saditware YSI 4uote Number; 65735 Please Review Nates on t�ast Page Software Pricing Is Valld For 120 Days Nardware PrfcUg Is SubJect to Change �escripGon: Exhibit B•Yermont Systems Pricing Prepared For. AAtami Beach Parka&Recroaltan,Miami 8eaah,F4 CoMect Name: Ylanca Peron-Selian,Admin Services Mg� Phone NumOer, (3QSJS73-7734 Exf-8976 Gontact Email: vtancaperon-seifan�miamibeachfl.gov Fa�c Number: (786}3841t36J Approved 8y: Ro6en Wtii@y(6obvw�vertnantsysiams.com) Ouote Date: 10t13l201T Unit Hactended Annual �t r Unit descriation prke Price Ma1nUSvs appHcatjon Software 1 Eaeh WaDTrac Intemei$oRware 28•39 RexTrac t1sM� (V•Yff�MU•IS-1� S'►,750.04 37.7SQ.00 51,550,OQ tt t Eut+ WfebTrac Atlivity RegisiraUona (V•Wf�htlt-AFtj St.�50.40 St.450.OQ 5290.04 �� Escfi YYcbTru Fac�ity Reserva6en� (V-Wt•MU-FR) St ASO.OQ St.�50.00 52�0.00 +s t Eaeh hdebTrae Pasa RepiWtSlionsJR�taw�i (V 4Yf•MU-FMYI) St,450.�0 51.450.Q0 52�.00 �s 1 EeCh WehTrac league Schmdu(ing (V-WT-MU-LS) St,250.W 31.250.t� 5250.00 �a � Each WBhTracCourtRe9ervalions {V-WT-t�riJ�GR� S7.250.dQ S1.450.00 5230.00 �s � Each VYeoTraC/RecTrac VYorkgrovp Agenls (V-WT-MU+Rtl> St,2S0A0 5�.25Q.00 S254.00 +a Total Appitcatlon Sattwaro: S1S,860.00 53,17a.00 OtherAvakabis Products o�lnterast YV¢pTtRC Pqird o/$delTtdcet9 Price: 51.450.40/MsinCiSeMC2t: S2pQ.00 Pragress�OpenEd�e Satiware i@ach Qpane'dge RppRea6o�Stner 3oftvr�e (T•PG.�AaU-t/V6? 53,170.00 S3.f7Q.p0 5634.00 � Totai Progress OpenEdga Sattwan: S2,110.00 SBJ4.00 VSt•Add-Qns t Eacfi WebTraC First Sryie Sheet Sa�vfca lntlt�l 8 Ma�or (V-4Yt'-tPf-SS�t) ST9QOQ 5750.4U 50.00�s t Eech $landard Splaeh Page pplions� (V-Wi'-CP-SP} 5500.0� 5500.60 50.00 rs Tata1 VS1�Add•On�: �1,460.00 �.00 Support Services-Trainina&Expenses S Day(s} InstaflatioMTrain�ng.Mc�+icipsl.On-Slterpay p(.8-TNG-01) 5750.00 SJ,T50.OD SO.OQ 1 Dey(S) Trevtl Time (X•S-TNG-09) 53T5•QQ 5376A0 50.00 8 Each Travd Expenaes•per day��sqmatedj (X-X•EXP) 53�0.00 51.980.00 S0.f70 s � Each Expen�e Airfare(esGmatedpay eduai ar�lyj (X•X-AIR� S�,200.00 51,20Q.Q0 S0.0� � Hau�(b) Phor�MVebaic Squp or Tiatnitip/Ftr.(I�G�15 MWS2�3} Qt-$•TNP-01) 31aQ.OQ 340Q.W 50.00� Tot�i SuppoK SQrv[ces•TntnMg a Expenaas: lt,7C5.00 50.�0 Totpl9ohwpn�,HaNwaro and Support SarvkAc S2T,l75A0 41,6D�.0o Grand Total -WebTrac: $31,7T9.00 "t67�E' � NiOa-Cr n Pors7uVlta�R ' �/Y+:Wu i- �2 Ma�ce��race.Es9ex JunCtian.vt os�sa a#�,�gg�of 1954 ,,,�,,,.,,.,m,Msrieems.com Paye�� Docusign Envelope ID:C814EA02-F9A6-465B-9B08-176E893E2E62 Docusign Envebpe ID DDCE9681-C9CB-4045-8405-5F606916FbB5 � 6�� PayTrac Workgroup Multl-User Software '�/ VSI Quote Number: 65735 � Pleasa Review Notes on Laet Pege Software Pricing Is Valtd For 120 Days Hardware Pricing Is SubJect to Change Qescrip►ion: Exhibit 8-Verrnont Systems Prtcin9 Prepared Fnr: Mlami Sesch P�rka 6 R�c�allon,M(aml Beach,Ft Conlact Name: Vlanca P�ronSellan,Admfn Services Mgr Phone Number: (305)673-7730 Ext•6a76 Contact Email: vlancaperan•sellaaQgmiamlheachfl.gov �ax Numbar. (786)394�4J69 Approved By: Robart Willey(bobw�vermuntsystema.00m) Quote Date: 1 D�1312011 Unit Extended Estimated Annual Qtv Unit Dssc�iation Price PNce SAlapfnA' MainUSvs ,A�plicatlon Software t Each V51 WwMgmup ERI Credit GaM iMqface(V•PT-MU�ERI) S1,S00.00 SI.SDo.00 E0.00 S900.00 n Tolal AD011callon Software: i1,600.00 f0.� fI00.00 Maqstripe Readers 0 Each Credit Card Ef.IV(CFrip 8 Pin�Ds�ICe (H•PIN-Q9j 5895.00 SO.OD b0.00 50.00'e total Napslrlp�Re�tlert: t�.00 l0.00 50.00 Support Services-Training 8.Expenses 2 Nau(s) PhoneMJahex Selup w TrainingMr.(MM 16 MinJ52� pC-S-TNP�Ot) S1�.Q0 520D.00 SO.flD 5�.00 T Totel Support Senkes-Twtning 6 F.�tpanses: S20Q.�0 50.00 SOAO TotalSaftwar�,Hardrran�nd 8upport 8srvlces 51,700,00 30.00 4�00.00 (3rand Tdal-PayTrac: 32,OOQ.00 'ND?f.Shmo nFOB-G� 6nuh�Y�tw��oa�taaie��n.v�lhbc� FOi• w Gredlt w+d pracessk�g harCwue I�detertnlned Dased uQon Ihe Ca�1ew��r yau choose io uliGze. Custwr�er wWd i'iuRe lo use nonenayprod mag aWpe readera the�r akeady awn. A►so wrtanly inleA�ce with First Data. 12 MeAcei Pq�ce.F�s�a Jw�ctlon,YT. 050.42 e��g�of 1954 ��,vermoruayelema.cam Pape�S Docusign Envelope ID:C814EA02-F9A6-465B-9608-176E893E2E62 Docusign Envelope Ip:O�CE96U1-G9C8-4t145•8405-5F805916F485 �� pVSI Quot Numb P6S735 � Piease 5ee Qetait Breakdown ,, on Follawing Pages Description: Bxhlbit 9-Yermant 8ystems Prictng Prepered For. AGiami 9each Parks�Recreation,Miami Beach,FL Contact Name: Vianca Peron-3eifan,Adml�Services Mgr Phone Number: (305)&71-7730 Ext-6876 ConGact Emaii: viencaperon•setian(�miamibeacbfi.gov Fax Number: (786)39d-d763� Appraved 8y: Ro6ert Wiliay(bnhw�vermontsyslems.comM Quote Oats: 1 ot13J2ot 7 t Slandard PMP soRware erwDles(opifo�al)Wppue of photo�nage durfng reg�stroGon,and�Splay ot phpto deakg Vsil Check-In. Yau can also add me PMF t0 Saflw�nC irueRac�ta print m�6�cobr piastic pholo 10 cards. 2 �n wckr to u�e Ihe grapl�cal touch sdeen oplion in oUur modules,you must also�icsnse the Pt?5 InveMo�y mod�Ae. 3 The Wotkaroup System b QuosaO for fhosa agenizaUons with 2-39 eo�cax►ent useis. 7he priciny Wr Ihe aqua�numher af ticensed ooncurrerN uaers is tound on�ne ReeTrac quote pagc under U►e AppRcailon Soffware secGion. Two eoncunent wers are i�cluded wE�the p�achase nt uie Wrs�RecTrac modula. actdiUonai conwaem users are prkad as addiuonei usera Over 2(caxur�enl).� 0 V81 uses Pro{�ress C}penEctge soflware W dewa�op and tleptay its'sollware appNcatio�.arx!atso embeds the requf�etl Prog�ess OpenEdge Ente�pd�e a Workgroup RDBMS(Relatbnei Oatabese FAanagernenl Soth�e)with 1ts'appliattvns. 5 You an select arey ot Ihe curterst nearty 16Q slandam GL a�tertaoes and 4 AP ir�faces el thts price. H a cuslan intertaCe is f�86dad,VSI will prOvide e quote,afte�tnvievuing Ihe recndrements.'The anplemente0on proo¢du�es tor al interlaces ara as Io1Wws: The VS�lroiner vrill selad(detautq the apprapriete venCar interl�oa�RecTraclGoKTroc anC show cust�ner haw lo generale the Qa�d►export M1te that COnt�ns thc summery cx Oetatied Gansactions torlhe day(ar arry0ale range). Rt this polnl,il is Ihe customer's t�ponsibflity!o tontact lhe bnertdai soflwx�vendor t4 arrange(w esNatan�ro(mpori the balCh Ne ier p�Gry tu Ihe caah receipts er penera�ledger system.�: B The irtdu�ded expens�s�ra ESTIMAIEO tar air�re.lafgir,g.mcals.ParWng.l�lls.and renial vet�idn(for non-tly9nq bips.car renlei Can be mere Gue to iWis and gaso(ine user�sJ. /�eWal e�penses xa bl0ed eRer esch Ufp. Far aEates vrith Cashlesa Tolis,tY�era may be a delay in bANng these chacges as we sametlrt�s Con't geR Ihese bilh(rom Ihe car reMel eompantes w�Ut weeks aflet a trip i6 canplele 7 Tima quoted 4a astimated.Actuai tlma used rrili Ce biNea. 8 P�500 S 7-Sfde P{ByflC l0 Ce�d Printer,18Cp5 GOICr/Sq15 Mono,EUMrnBWSB,VNndays XPNistaM/TIW/10 Server Y409JT0l2. PJ600S Eneryy Ska prinkr tncludes USB Cabte.PS.3-Year St�ap Out Parts&l.ador Warrmty SennCe Includ(ng Prinlheed. 41h yaer warranty does not Indude the Pdnlhead and molherboard. Annual5ervid�glCfeaning and Hot SYiap R►o9nm lor those cu3lortlBrs purdws�g 10 card Supplies Ihrough VS1. 9 RI-PO-30104 F350051P30Q0lP<000 Cdor Rlboon,500 Cards Per Ribban YMCK-r(Ii P5500 250 Ca:or FrpnU250 Cobr Bacic). Eacn Rolarnid�ibbor►�nciudec a CleaNng RWler.Clesning Card,end Smap Swab.Visibte lfghl and InhBred ber code maders read bar eadea prt�sted wlth YMCKO►ibbonS. 1Q Cuslom Cor�igurailort tor V3i appNcatlo�softvn�ra.ae ptug and pley o�a o1�ne ooY. t 1 Honeywdl MK7380G-2 Genasls Bar Code Imaper U38 Kil.1 OV22D.PDF 1?,Gwy.Type A�M Cable(4.8•C01-500-�OOS00)). Pawer Stpply,EasyiO Solhvare,OocumeMal�on.ar+tl VSf Cus�m Configwa�ion. USB keytroard emieaUon fs sunda�d wifh opUarv�l 9ertal or Pera0el emulation.Starx�tl keyhoard ermlaUan used ta canned reaaer l0 6edlcsteG oom0utet. TA{s sc8rner ean be uaed(or RecTrae Bsekground Ys�Cherk-In by cer�jura,g R fa�Seria�EmulaUon using ihe same U38 cade TTris ena0le Ihe com�to be used fa olher tundbna,whtle�Is aiso belrg useA to sau�vFeHur ID cards. t2 VY�bTrec Infemet Software,wMch InquCes aN peuon mobile iMebTrac funetlons,ena0ks yaur pekaro to process WebTrac bransacttane resl•time using a Crowr,er_ The WebTrac settware does NQT include hesUnp eeivlCe9.wMch are quated s�arately. it yrsw R depeMnani or ypur oft-premfse weL hnyling vendor doe9n't aflow�h(rd p�tty soRwa�e lo Ga htelsAed on It8 web servar,lhen VSI can provide th�a web hoaiing service tor a nominal mantniy fee. Plesqe disaas tNs isaue wltA yo�tT depahmeni a your o(f-prernise wrab hu6tlny wandor to determ;ng�,�ether or not VSt Stwuld quote Ihe vieb host6tg fee, VS!bilis lhe auab only hosttng fee pn aef annual basis. AP�r the fusl year.7dss arnount is addp0 to your annuai maintenance irn�o4ce. 13 kYebTrac module.s requke nespective Rec7rac�icsnsed modd�es in order to process web lraosultons. 1e YVebT�c Agents needed are provltle0 to pre�s WebTrac onGne trdnsact'rons EaGn Agent can service opproximatery 20 simullaneaus r�sts. 12 Market Piarce,Eeae,�r runctlore.Vi'. p5a52 8�',�of 1854 ,,r,�,y.��ntsystems.com ---. Page A 8 Docusign Envelope ID:C814EA02-F9A6-4B56-9B08-176E893E2E62 Dacusign Envelopa ID DDC;E9881-C9C8-4Q45-A405-5F8055181-485 �� Proposal Summary Pricing VSI Quote Number: 65735 � Ptease Seg Detait Breakdown . . on Following Pages Oegc�tpti�n: ExhibEt 8-Vertnant Systema P�fcing Prepand For. Mletml Beach Parks&RecreStion,Miami Beach,FL ConG�ci Name: Ylanca Pero��3ellan,Admin 90rvices Mgr Phone Number' (�OS7673-7730 6xt-6876 Contact Email: viancaporon-sailan�miamibeach0.gov Fax N�unber. (788)394�363 App�aved By: Robert WUley(bobw�rermonlsystems,00m� Ouote pale: 1Ul13/2017 't5 VSI wdl cuslarnize Ihe N�bTrac atytesheet t�matcA Iht appearance ot your web sile as doaely as possible.Met ya,tmve BneUteO yau WetTrac pa�r sF�dBca�ons,rou wi�oe asked[o sign en approvei la�m�.VSI�II provide the styteshoet pcogramrrurg servlcas antl thon�9k yau to ver(�y lhat Ihe restAb match yau specs.ii yau esk for addlUonal cnsnges fWlowl�g�a comp(QBon ot IM Initial styNng Ihen eath mejw change mquest!s prlceQ at ST50.OQ. Ma�a&Sessonet cna�ge requests ate pricad al 5375.00 esch. 16 Tha Si�nQ�r�d Sptaah Pspe Opiion oMen a tlwke ct arry one d/4;IxndiM spatA paqes.a++d Chey ua availeble pn M�e VSi wehsite ler yaur►eview. You dedds wh;ch sfendard or mrt�kiaaan ot mWtlpt�stg�tGarQo[4 txst lor ycwr apsntiaUan. . fie SS00 fae�nUudes VSI support to asaisi you lo implomenl the template pn your e�fte. This lypicaly iaices 2-a Aows. My lime 0�t hOYls EU@(Q Cltatsp@ fCqUCSlS wM Oe Chslged 8151QOth0ur. 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MAiNT�NAN�GE IWD QUPPORT AOtiEEMENT WITH VEi#1WQNT SY8'fE�qB, q�IC� tN A �CiR� ACCLPTA6I.E T�1 TNE CITY dlANAOEA�AND 'fN@ GRY A'iT�RNEY. FOR A 'TF�REE 13) YEAR TOtM. WRH TIAPt� (x) AQE?ti'{ONAL �1B {4) YB�1R R�EYIUtA. IN AN Al1�iUNT NOT '1� EXC�ED �104,086.� FOR 'iHB IPpTiAI. YEAR 4 . PUltCHABE PRi�E, AND �10�Zi�t.OQ EACH YEAR 'fHER@AFTER FOR , AAINUAL MAtNTF3NANGB 8SRiRC�6, FOR A PARK8 AND REGREATIt?M D�PAR7IYIENi' tRQFTWARE FOR ACTlVRY !�OlBTRA1'tON� FACIU't'Y R�8l,RVATIONS, INVEtiTORY CON'fROL, T1CltETK�1Q� PAYMEMT PROC�SSIN��AI�REIATEQ BERVtCgB. � M�18. vn Augu�t 18, 2012, Requeet for Pr+opaa� (RFP) 1�. �'t 1 iM2 v�sa I lesued io tn� artd motrdain en axbemabr wab hoN�f ao4twa�s br tl�e Clq►of Mf�M Baach Parica ar�d Reado►tfan Dep�rimar��nd � 1NH6REA8►an.Mn�ay 18�Z013�ths N�yor and Clly Commlaebn Q�pted Re�o1ulf�an � �13-�81 Q8 s�eparq!ha recommertdatlat ot ihs Gk�t AAa�egee to e+�er�bo ne�aUMlCa�s w11h fhe eeoo�d-tsnked p�paer�r�Capturv�potr�.oan,Wrauau�t b 1he RFP hla.d2-11/12;end YYNER�8, on Juiy 16. �16, ihe Partas md Recrestlon �r�nouncod ttw launch of Ca�u�p�ln� the w� rapt�iratlan ayste�n w� rst�ed to p�a�tds htmlAes w�the oomatlence ot npb�erh�and po�rlrsA oaitt�oe t�or'peticu ered ne�atlon pr�aprattu��. a�naM�rp lhat tha�rov�a�s syeb�m c�d crot o�er,end WMEREAS, ai�Ouph GAluraPo�t ha�provbde�d�CNy with�nsad�u aut�ned fn the RFR�.�afl I't�to�!�Fum�v�aa�ca►�!I�'s9�br ibena to b�c��vd� upp�aded w�d added tn a�der bc�perbnt�daNy turu�tc�;and ' YYMER�EAS,aitho�h the aNine rap�malute a fun�onat�the depeuaceM haa �acriwd mtdtlple a�r�b 1�rn�lde�ds ate�np�at�b Iwurd to un�rstartd a�d not tt� �rNa�diY� aid Ihe Cipr of l�mi 8�ah Par1� and Reavatlon ��'� neads heve �uipe�sed tlte caped�tl�sl tl�at CapWr�patnt�of�rs;and W�EA�.baohnotopy ts nn Indnn�rontal pleoe tar bolh�R and ctt�omets OF THE C.ity'e Peaiw eukd R�crae�ton Da�uU��r►d WNERE�B,►Ift�Dep�rbt�nt�K is in tl�e G�ty'�bwt tnE�rwt 1Q td�nttty�Nwra tlxat � wnen�r betng ueed eucc�fi�ib► 6�lV oiher muntdpeAtlea, c�n pmWde,fhe reQulrod prodttcb and servloes witltout eodet�+e�tx�etani�atlon,attd I�ueK MsrWly;and YYHEREII$� 1�t the Mardt 24, 2018 !T �srtnp Commtl�e rr�etlr�, Peuka arod Racre�lion ttdt preten6ed��fo piq+cMa new oofM►aTe tdr an eotim�ted�7S.Q�0.00 bir ths�d y��r end t�f0.Q00.041'ar se�hh yar @tieroalEer;and , Page 269 ot 1954 Docusign Envelope ID:C814EA02-F9A6-485B-9B08-176E893E2E62 Dacusign�nveiope IQ:DDC[9681-C9C8-40�5-ti405-5F805918F4B5 � � WHHREAS,the IT SteerMp CommNtee vo2ed tn favar cf fhe department'�request en0 � tlx►proJad wa�AMdad$7'8�OQ0.�0 th�oupA tlte FY 2017 budpet ay�G�;er�d � WHER�l48, �on tfis approv�u �t tund� for a naw Psria� and Recrse�an so�ba�ro, �dF dbd �ear�eh be�ed on fhe nesds and r+equeated mformetlon fi�m �eve�ral scAwaro � cromp�eNa�, and also atD�anded the 2018 Florida Reaaetlon aad Pm�ks ABeocEatlon AnnuQi Co�rs�toa �! met a�th ao+�rat P�laa end Reoreetloa 9allwano �lb!!as ta ediec� rrwne Ir�`onn�tb�atd . MYHER6AS� adber dleaneirt� +Nifh etelf�ncf w�alyslnp tha beat tystetn to meet iha � ne�eds ai�he City and of tlre comtrwn�y as a whate. fhe Par(at end Raara�tion Dep�rbneM eelecbad VermaM Systema,(r�a{1/�t)ae the ttew eottwate piovlde�;and � WH�REAB, VSI ts en empEoyea ownod campa�t� toweed ari Prav{dinp a r�n� : oF+�pp�ons th�t tnc�ense eRlclency and prod�ctivR�r.and IAMEi�AB,V81 hes speda�Zed tn develop�g tre�h eoitwar+a proc�►c�s tor mansstnp ' rva+oe�on mxi parka opara�ortie 1'or m�pt�dpel� caunh►�abda ar�k�ler�i Ml�ry ponr�nmeMd ertdbes„er�d auretd�r h�s aver�60 Muntdpal RecTntc cuabome�s w�h�ueartda a!ua�;end � YYliEREAB,tfie Pa�ke end Reonaatlon DepArtment has been r�aAdrtg w�h VSI M 16n�Ce : Dep� �d the IT �City's needs and eleo caardln�ted meatinQe w�h 1�t,the FUwrtas Gapartrnatt bo e�aua Ih� r�ent� e�re ts In o�rmpfl�anttue v�h tlmtr requttemetns��1 ptd8r b me�ce Ure trar��or1 as►�mioo�t a�poeWle;and � N1H�REA8�Y61 ftas pt+ovidsd the City wqh e Rrt�al pmposii(EachR�t°A'whloh heo6udos Qte�Oitowinp: • Rsta�TFsc a Aativ�y Re�Q�tration o �acntty R�ieerv�tta� o Paee M�etgemend a P�atnt�o�Satal�v�entory ControUTGoIceE� a Lsa�us S�ch� . o Cour#ReasrvaNau�e • WebTrac(Ortine� a tttbart�e,t S�oR�u�a.,re��to�r'RsoTnlc Usa�s p "�""�^7,w��' O ��R888�Y$�Ot10 Q Peae M9nflgemerrt o LAague 6chedul�tg o Court Reeervayons o Splaah Pa�e Opltorls • p�qRraa o C��adft C�a�d Inbertto�a � �uprpott SeMoos�Treb�g o Inat�atlon Ons� a Trelninp Qa�fOa • Hetrluvere o tCf Gmd tiapdware o Ber+code Resdars � Page 27p of 1954 Docusign Envelope ID:C814EA02-F9A6-4B5B-9608-176E893E2E62 Docus�gn Envetope IQ:ppCEggg1-C9C8,4(�5-8405-5F80591gF4B5 . . • � , • 24/T CuMo�r�er SupAort a Urd�ed Tetepho�e 8uppart(�QD e.m,—a:00 p.m.ES?� o �4R tlltebelts Guatamer 8up�pott Sectlot► o CcmpnOhenslw Help Flte o �nt�ertoement fteqtu�b�ura vwicotna;end YYHBR6A$�tl1a tofei co�t c+tthe'oflwal�9iorthe in�Year 1 wHl bs�1Q4�03S.40,wrnh a�d oasi af�9G�284.�end�ch yau 1lre�+e�fDet l�Or ennt�i meintenartce�er�rh;e;artd VIIHERR�I�S. =76,004.00 w�i be Asrtded Ntrou�►ttw t�unQ� reoelved in FY 17 utd fhe remefn�p �'Z9,Q3lS.QO wtil be tunded �h funds idet�d In qta Paria md Red�eaUon OapartmerRt'�F1f 17 budge�wMchwQi be rcriled aiaer b FY18 f�►rr1hN p�aject. . NQW 1'H�R�t@, BE tT �lI.Y RE8QLV� 8Y THE MAYOR AND CfIY • COs10Ai�lON OR THB CiTY Gi�iM�amlBoach� Fle�ida, that!hs lu�y�or�nd C�yy Ccmrtcaslon ' hareby w�tve.by 6Jltfis wt�Ute t�mel c�omp�8ve�dtnp nq�namenf,Rndtna eua�t wattver to , be Ut ihe bNt N�t�rael of tlte C�y, �td opprove and au�to�+ca the R�aya' er�d Giq► Gerk ta � e�oacut�a 8o{lwere I.toenee�Mat�nvnoe and 8vppat llaresm�nt wtlh VemroM Sy�eems,Ina � tn a►iorm ao�abl�ta 1he t�ty M�and tha Cf�r At�om�p,br a O�ree�ys�r ts�m,vr�h � tw�o(2)�onei onr(1j lroar ronoan�b.in an amount not bo s�ooe�ad�104�QQ�i6.001�Or the tNbia � Y1t�r 1 pu�ttaee p�tos. ead Z10�Z64.00�ch year�r!�r atmusi mohr6e�nonaa osrvloe�� tor� Pa�iss and Reo�eaqat Qerpaitrnent eofb�v�tre tor 8ClNAty roais�nraon, tacliNy reee�vatlone, brve�ry oontroi�tld�paYnant�.ertd�aated ae�ea, PA88ED end ADOP7�D tMs t5�'dey a�Sap��20l7. ATTfBT: PHiUP MA ' � . waFa�.E oaAw�oo �•.9�' crnr c��t ��;:�� '� �� ,�t .�#� a� 'K��. �`oi �/ r�,� � �►,Q��....,....�••'�' oqr p��26 Page 2T1 of 1954 Docusign Envelope ID:C814EA02-F9A6-4856-9B08-176E893E2E62 Docusign Ernelope ID�DDCEy6&f-C9C8-1Q45-8405-5F805916F485 F�roposal Suinrnary Pricinc� '�` �� VSI Quate Number: 64193 � � , , , , ° P��as� �ace Qet��il arcakdvwn ,•, �� „�F �� a . ,��.�:�� , on Following PageS Ut,scr�r,ti�s�,� Vermont Systems Pric+ng Prep�re<1 For: Miami Beach P�rks& Recreatian,Ml�mi g�a�jch,FL C�orrlact P,r;,m<�� Viana�Peron-Sell�n.Admiot Servlces Myr t'Ikrne Nun�.ya,�, (3Q5}673-7730 Ext-6878 Gont��ct krnail: vlancaperon-sellan�imiamitaeachil.gov F�ax N�,mb�r (786)394-4363 Af�(�rravE=.d 13v Joshua Karson,Senfor Sales Rep(ioshu�k�vermontsysterrrs.com) Qu�te Gafa: 07l10/2417 Purchase Ani�ual Estimated Total Description Price RAainttSvs Ship�ing" _____T Price RecTrac -Workgroup Multi-User Saftware AE��alicotidn Sothvare �23,7U0.!?0 �4,460.Q0 SUAO $28,160.t10 Proc�ress OpenEdcac Sottwarc ��,7A0.00 `�89R.00 SO.QO 55.632 QQ VS{�Add-dns Sl,50Q.OQ b3G0.pU S0.(]p 51,800.00 Sup�ortServlces-7rafnln��&E;xpensos 5�17,Q70.OG Si1.00 SOAU 517,070.00 Tutal ReCTrac: SA7.010.OU S5,Ga2.00 SO.UtI S52.662.00 iD S�stems - Workgrau{� Multi-User Softw�re Applic�+tlon Softw:tro 51,080.04 5190.Ut> S0.00 $1,270.00 Progress O��etrEdge Sopwarc S21&.04 S38.OQ SO.qQ S25Q.06 ID Card Hardwaro 812.2T5.p4 50.00 8255,00 S12.530.00 Bnrcode Re�ders 51,675.00 50.00 S85.00 51,740.00 Tq111 ID Sy8te1tt8' S15,246.p0 S22flAQ $320.00 StEi.794.pp WebTrac-Workgroup Editini� AppHcatian Sottkrare 515,850.00 S3,1T0.00 S0.00 519,02U.On . Progress OpenEdge Sotlware $3.1TO.Op S63A.OQ 30.00 33,804.00 VSI•Add-Qns S1,250.00 50.00 SQ.QO 31,25D.00 5u�port Scrvices-7rnin{ng&�xpanses S7,705.OQ 50.00 SO.OQ 57,705.t}Q Tptal WebTr»c: $27,Q75.00 S3,8QA.00 50.00 5�1,779.00 PayTrac-Warkgroup Multi-User Software Application Soflsvare S3,p0U.Op 5600.00 SOAQ S3.GOQAO Sup��ort S�rvlces-Tralntiryg&Ex��ei'tsos S2QO.b0 5�.00 ?;0.00 S2QO.QQ Tatal PrryTrac: S3,2QO.D0 $600.OQ $Q.� 53,800.Q0 VSlTOTALS Applicatio��Softward 543,&30.OQ SB,A2U.UQ SO.t10 S52,U5U.00 Progrosss Open@dgn 8otlware Sll,126.OQ $1,56d.OD Sa.OQ 5�,68Q.00 !D Card N�rdware S12.F75.00 50.� 5Z55.Q0 S12,530.00 Bnraade Renclors S1,675.QQ SQ.t10 Sf,5.OQ S1.740.Q0 VSI-Add-Ons 52,750.OQ 530�.OQ 50.06 S3,050.00 SupE>ort Sorvic�s-Tralning&Expen�es 52-0.9�5.00 S0.00 SQ.OQ S2q.975.00 Grand Totals: 593,431.00 510.284.00 �32�.OQ $104,035,00 '!v)I. .•+:r 1 _Fe':'!-E,�In(�i ik'i:.K' x Uft�:;i`��. +I�k,_�a t .� A�.�C�n� f�)t .'M1�,f::�i} i` 12 Mnrkni Ptaco F.ssox,iunr.ttar�,VT t)54!i? A7'7 t�8:i 875; , www.vormn�dsysteris.e,orr� Vacaa+r i Docusign Envelope ID:C814EA02-F9A6-465B-9608-176E893E2E62 Oocusign Envelope ID DDCE9681-C9G8-4045-E3405-5F8Q5916F465 �iecTrac Workgroup Multi-User Software � �� Recreation Tr�cking Software VSI Quote Nurnber: 64193 � Please Rrview Notes on Last Pagc f; ��E�«�ic�+� <� �'�,�k�r :�•,�r!�,��_:� Software Pricing Is Valid For 12f1 Days H��rdware Pricinc�Is Suhjeci to Change L�escriptinn� Vermont Systems Pr(c(ng Prepat'ed For: Mi�mi Beach Parks&Recre�tia�t. Nflatnf F3eactt,FL Coniacl Naine: Vfanca Peron-Seil�n,Admirr Services Mgr Phoi��NG�mber. (305)673-7730 Ext-6876 Gcsntact Ern�rl� wianeaperon-sellan�S�miamlbeachfl,gov Cax N4.imber (7a6)394•A363 A;>{�r�vrd�y Joshua Karson,Senior Sales Rep{�oshuak�'vermontsystenis.cam) c��•ntc D,�I�• 07�10�2p17 Unii Extended Annu�l Qty_ Un�t Descriptian Price PriCe M�int/Svs A��ulication Software ! tcactr r1�:Fvily�;,•;t-`•li;�ti�ar {V i?'-111J-f1R) ;p2.75G.Q(J ,`�n2.7a(�,DU $4ftQ 0(f t ��k,ta P.��:dil;fic��„��.r;ll,,•,,� r4��C�T�Mt!•�Rl �+:'q75Q.{JO �.9�75U.QC� ��JOC�4 I L'-ac:Y�� !'ass Mdi3ag�ir�c„N {V-Fll�Alrt!-PM) $'+2,7F�O Q0 &?.�yafl fM1 �h8Q00+ i Eer.it Pp(rtl-ni-SHlU(�iiu�ntnry GonN�llTlCkatB (V�RT-�htF�f'S} �.T�p pq $2,7,n UO �d9O QR� t ��;t:h t,ta��jue LiCt�.U�}E�lirlg (V-R7-MU-t.S) g1,95C1.(7(1 $1,J�C7.(X1 $35(].00 ' i:er.h GvurfRns�rvatia�s jV-ri7-Mt�-Cr�j ��,JSUCKt $i,JSU.cX� 535itQUz t Eaat� Ine,�dent P�oc�s5incr:ancf l�laporiins! (V-R7�Mu•iC) '�+(7 pC; $O.OQ $U.GQ � Eocn Systems Adm�nis�ra�ton(racyuirs�c7} (V-f3T-MU-SA) "iG(��3A0 �4Ck7�)4 S�Q0.0(1:+ ,�fi F�ar,r� Ae3tiilic>n�ltlSers<)v8s2('COTAt.3C1uUn��r�ren!us+�rs! (V•f�?��JU��/\tl} �,Jf)OOi1 $E�.AG6CN) �i.+1�i0.�)4 Total Applicntian Sattware: S23,7U0.00 54,46Q,00 Progr�ss OpenEcige Software i ��.i, �1.��r.,�i�'d,�r.'�Jr�r.,.�.�t,r1��tJ>nrvNr K i=il�("ii�.i5 (l��i'C-��-Pr11�-�)Fj �.�1,).tt7 y);� ;�,1,7ci�rif) ,$:�2 C�u.� Tota�Peagress OponEdge Sottwnre� SA,74U.00 S892AQ VSI-Add-Ons ! ?-a:t� �tqc('..ir,G[3nE�r;ii LH<f;)¢fr h'+��lar:e (V-f�1� I�!-GL? b i;�it}(7 flf� ti� �(lU.t1D ��(}U t,11� Toi:+l VSI-Add-Ons: $1,5t1A.0Q S3A0.00 Suppart Services-Tralnlnp & Expenses 10 IJay(s) in>;t:3�1e76on1Traii7ing,Munici�ai.Or�-SlielUa;p {Y.-c',-1�NG•Qti $'�`.;t�tau ib7.5t10.�;r �;O.otj 2 CJay(s} �r�vai fir±�e (X-S-7'N0•pJ) S.`�75,Cf�7 �'�SU.C)U St�oti �a �c� rravo�E_xpons�s ;;erday(estim�toti� {X-X-EXP} ss:�a«o ��,R.��.ao �c>.ar�� 1 E.u:t, lxpensA Ra*lara(eglunt�iod-pay actuaC onty) (X-X-AIR} SS.2J�.UU °2,4Q0.00 $tt.oq t�' HouY(�} f'l7anc�iWekex Sa1uN orTraiaingltlr.(Min 15 MIrt�S37.{It)) {X-S TNF�-Gt} �'�.(lO �°1,t1ttA.(?f1 3�.�� Tolal Support SQrvicQs-Trandng 8 Expenses: $17,070.t10 SQ.QQ Total Sottwaro,Hnrdware antl Support Service.s SQ7.Ot0A0 55.652.00 Grand Totai - Rec7rac: 552,6&2.00 F7:`r ;.t, ..�� irl�a= __ ....� li'k�,i :u Y�t.�u� :�.FEV._,tot� Ir: I 6t.�r.ny 5E. -�y:.i'__ Ths C�utt�znu Leac�ue Muclule w�U be treinet!on vitz Wc�trEx aassions at�Iai�r Iime. I'?Markfn F'i��ce.E.�ax Juncton,VT. Cr5d52 �t'!t t��s3-81`y� ,vw�.v.vorrna�+tsystun�s,r,o�'i f'at�a k� Docusign Envelope ID:C814EA02-F9A6-4BSB-9608-176E893E2E62 Docusign Envelope ID:DDCE9681-C9C8-4045-8405-5FB05916F485 iD Systems Workgroup Muiti-User Software � �'� � � �� ^ Pass Management Photo/Plastic Photo ID Card System VSI �uote Number: 64193 � � Pie�se Review Notes o�� Last Page i:, ��.�tii��)n ;; !`;��1 �� ,�,I��r.-� � Harclwa e Pricing�ls Su�b)c�to Chanye L�uScrq,t.cn. Vermont Systoms Pricing Prepared For: Miami Beach Pnrks&Recreation,Miami Bcach,FL C:�inl��G Namc� Vianca Peron•Sellan, Admin Services Mgr {�h�.rrn.•Nuint��n (3U5)673-7730 Ext-6876 Ccsnt�+c;l Email; viancaperon-sellankrmipmibeaehfl.gov F�x Numhe (786)39A-4363 Approvc�d[3y� Joshua Karson,Senior S�les Rep Ooshu�kr��vermontsystems.com) �uo1e Dr�te 07/tq/2017 Unft Extendec! Estimated Annu�l Qty Unit Descriptio►i Pr{ce Price Shif�pinu' MainVSvs �piication Software ! f��<u:n i�essP.l�pu�IUbY1t�uY�tlqr �f'IK�t;r'[7t�:tlifrlC3sU��eitk� 14-IIT-M�U-F�Aij ;�LUfl�UIiQ $'.�lfS<)O[1 SQ(N) $IJ000 Total Appllcation Sottware: 5�i,U80.00 $0.00 S�9o.o0 Progress OpenEdge Software I �t:cli ��uur4`�h�r:Wt��kg��aq Apu�Se;��e�d H!1FiP,iS if PR�MU OE) };21b-0'J $2'.�.f}0 �+'rO.UJ 3�8.fH�a Totol Progress O�nEdge So(tware: 5216.Q0 50,00 i38.Da Ip Card Hardware ;U F:i,:t a3!'i0�:vh'3C�ii�7�A()f1G/P58U0Cok�rNibbort?50C/F� (S�'IL>Pl 'AJ a105(1() 310!i�.(?() $40,W SU.UU 5 E<�ch P3F:0Os 1-Snlc�IL'Ca�d P,nt�r.Elhem4t(IJSR 'flspc (h PID-PL 1 i) St,75t)UO SH.750.Q0 $106 Uq SO.QO�� 5 EAch Po��roid P3500.s IC Gc�rrl Pnnter Cover (ti-FiO-PL•1�-X•CV) S,"�5.00 5178.c1G 52�.00 S�.00 IQ Eac:f� P3500s/Pa50(UF30tN1(P40CQ Color Ribtran 500 GR (S•1'!U��i t:fi 5175.00 31,�60 4Q $d(�(>0 ;.(�00 d 5 Eac;l� E3ttmn W!iile RVC Carcls :iOMll{1000 vnc''} (PtD-PVC C 30) S�1Q.(H) �t850.0A �'t0 00 �;1 t�l Totai ID Gnrd HnrAwaro: S12,275.00 S255.00 So.00 Barcode Readers ` Eat:la �<;r,aywell tiiK,'SN';t, 1f)�'lt)(.;r�'u+�is Ir`�t)��r USB C':��ir (tl•BCF•I-��Y-10) 5335.CHI $1.87b Q0 xtib 00 �0(xi tu � ! or.h tv1�(I��RC�;ustnnl C�-i�f��uaui:n f�>r V�i solhvary j�r,-f1f,�;H1'-1`�X!;�� bO.00 SD 00 SO.OIi c(1 q0 �� Totc�l Bnrcode Refldprs: 51,675.OQ 585.00 S0.00 Total Sottv,are,Hardwnre ancl 5upport Servicea S15,246.00 $320.U0 S228.00 Grand Tatal - ID Systems: 515,794.00 a:011. ��,m�r!�ICPI';� (nl�.,� ;I'L�a �i' �1.u,�,o��M..h. zuyb��.Uul-0C�t�.iM1�4 Customor currontly has ctesktop camera's they will use I?Mr�rkt+t Pla�Ea,�:tst�x,Iunc:Inr� V'(" (1F,A;? t177-Hn3-87,7 � www vnrmnntayst��ns.^�im r r�ye N 3 Docusign Envelope ID:C814EA02-F9A6-4658-9B08-176E893E2E62 Oocusign Envelope fD:DDCE56B1-C9C8-4045-8405-SF805916F465 WebTrac Workgroup Eclition � �� Real-Time Intcrnet Software VS1 Gluote Number: 64193 Please Revietiv Notes on L�st Pac�e �,1 � �� , �. , k,h,�, Software RrEcing Is Valid �ar 12U Daqs Hardware Pricing is Subject to Ghange t7�;:c.r�Ertio�,: Verrnont Systems Pricing Prep7red Far: Miami Beach P�rks& Racreation, Miami E3each.Ft. G�irxlact Na�i�r�� Vianca Paron-�Se.11a�t,Atfmin Services Myr t'+�uiata hJ.��t,�� (.305)673-?73D Ext-G87G ContHct�rn�ail: vi�ncaperari-selinn�i�miarnlbe�ch(i.gov Fax Nuntt:��°' (786)39d•A363 Aprr�v�d C�sy� Joshua Karson,Senior 5ales Re{�(�osh�+ak�vermontsystems.com) Qucate L)qte� 07/10/2017 Unit Exiencled Annu�i Qty Urilf Descriptton Price Price A�Iai��USvs A��piication Soffw�re 1 t ��1, .��:�,t •� I�.�r�r�c ',G�t�r:aii '�>•;':'fipt;7rqC Ust�rs (V-W�I�MU-IS��'61 Sr�750.00t $"t,/S�.UO Si.tr5Q.p0 �7 4 ('::�•�� F:�:I��v ,,I�a;�i^;r �i,ras�s {�J.WT-MU-AR) 51,AfiC?.QfY �1.A50.U(1 �u290.W ;5 t G:ai:Ii �^iotl��rar;{`�,cii�ty t�csD V�tttcit�s (V-NfT-MU-rI�} 51,A6�.UL` 51,4".r@.OQ 1+�9Q.001 rs r Fach tiNr,bi rac Pass�ogtstrr�NrH7�tRenr3w21 (V-VJT-MU-1'�M? $t.A3Q,UU S1,h5Q{X� 3Y9(�.QO �a 1 FPGI� WeraTraC l.aaguo SChsoctulir��l (V=JV?"•MU:_S} ��,'1_£,U.00 S1.2a0.Gf 52��.IX1�c3 1 Fac,h WohTr.�r,c:ourt Rc:sorvali�ns Sv-W'�MU-:;R) �',e50.�0 Si��"i0.U0 S25D C10 a t F::r.iw Wr.Y,T�ri<;li�G:eTr.'tc Wnrkyrrair��t�ents {�l-4�1T-ti1U�t11)} 5',e`+C�.�U ."y�1.25Q.t3U $250.;H) ,�t Total Application Sottwr�rg: $15,t2b0.00 S3.17U.Op Qther Avait�fhlo Products oI Inleres[ `N�:C.Trar,F�L�iitl r,t`;niruT��r;i+,t+tg r�r��c�� S1.E'�C1 fl;l :�Attir��.J�e�v{ens� �?tttt f)t� Progress OpenEdqe Software 1 f::+ch Ouc�ri[cig�i flp,�flc7ticm Sr.ivc�r Scfltw[3r<s (T-i'G-0.11YVVE1) $3,17il.flU »;1 tit).(k! $t�:�r,.i)U.� Tota!Proyress OpanEdgo Sottvlare: �3,�70,00 S834.00 VSC-Add-Ons i I.A;:h �Ob7rf1C F='tfS1 Sh/If�;i?t�;e+��Enw<:E;Itrht;��ivl:a;t�� tV-bV .h!�.':_•',`• �%`iQ 70 �i'�,U 11Q ;:�1 i�'-i '. 1 Each :itarufatil Shlash Fa�}e C�ptl��s (V-WT-CP-�t') `:5(�t�.Or) S'sJt;,t)(7 3(:t1U �, Totai VSI-Adtl-Ons: S�.26Q.00 SO.QQ S�ipport Services -Training & Ex ep nses 5 C7�ty(s) Ir�sia'i<tt�on�ra;m:r�c��Munic.��,�al,O��-Sitr+tC�iy iX-S-7NC;•t317 $Y5G f)0 5�1�75U.O0 g(7 trU T fltty{s) �rays',-(c�e (X-:i�NG-09) �375.Uq 5�75,Q0 $0.OQ G Eftch Ts�v�i Gxper,ses-e�er tlay(esl��r.aletti (X-X-cXPj �;}3C.q0 $I,NRU.t30 $U.O�u i �'Nc:ti [ixpr�nse Airiarc�(r�sNnaal�el-r�ay�rctuat n�,fy) (X•bC-AI�) ;�1,it)t�Ut1 $1,:(r�t.UU SU.41U A Ho«r(n� PhcetnriNp#��xSoiuy�or f�rn�mnglt{� �t�itit;,fvtknl��t�) (X-S-1'NN�t)t� tiiC)4.�1Q S��tX1.OG 50GC� r Tota!Su�port Services-TrAinb�g&Expenses: $7,7t}S.OQ 50.OQ 7otal Sottware.Nardvrare and Support Sorvices S27,f�T6.Q0 S3,8p4.OQ Grand Total -WebTrac: v31,779,00 'N176� : ��tn�i MFQi1-C�tlU:� ._�.—._____._.��__.� (P�„e.°xzWl�aleA�+W�-t>�n:s9� � �r'in�yn�„il�tlti LMpU�I C 17 Ivtt;�kr=I f'�;,cF+,E?ssex,luutNo��,V'i' Q�iAS? 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Mfaml Beach PArks&Recreatlon.Miarm Beach,FL Cuntact Name� Vianca Peron-5ellan,Admin Services Myr Phone Numb..r (345)673-773U Ext-6R76 Conf�zct Emad viancaporon-sellanc�>�miamibe�chft.gov Fax Nuntb�ar. (786)394•4363 A�nroved 6y, Joshua Karson,Senior Sales Rep(�oshuakl�vermontsystems.com) Quote D�ite 07/10l2Ut7 I b V31 wNI c;uslu�r�iTa:P�e W�UTrac stylesheet to Rk�tch ilie nHpe<�ranca�!ynui wtab sd4 as cloealy as po:�s�ia�o Alie•you nave flnallzed yrnir Wpb"iraC pAge S{�tecil�caUons,yau w�ll�s r�skad ta sifln an anpraval larm.V5l wil!wovide the sryiestµ�et progrnmining s�rvice� arU Ihon e�8k you lo vority Iha1 lha�esults�natcli yo�r specs.I!yuu ask tar aacduonal changes IoAowing lnt�co�nploUon ol I►�o��Vlial siyl��vre�-each niAjor cnanye reques�is�r�cea a�S75o.ao M�noi&Soasonal changb requests�ro pricoo at E37S.U0 eer.l�. 1 K �he Stunrlarcl SRNash f�age Opli�n utfUrs a r,rtolc8 of�ny one ol ta gttlndttrU s{�ash puges,i]II(I IIlOy Pf6 BVflII17bI8 O�II1N VSI website lu�y0u�r(7VIOW. Y04 dnClCkl Whiclt Sk�ltdt�fp n�(Y)Iqhltlt7llAt1 0�ff1U111p1(1 91"df1CJ8((�S�S bf'S1 Itlf y0U1 Of9df1VH110f1. "tno 5500!��es inr,�udes VS(supporl lu aysist yau to Imqlc�mc�r�l IhE:�ampcate on yo:n sito. This typica�ly l�kos 2 4 hows. Any lim6 pVA��1 t10Ulfi rati0'.�ChHt1g6 fBquettl5 wifl bt ctutf�Jed tN$1�0l�tUut A�ry dc�slgn r.hanges to the,larulard IenlptNlas I�iat tpt�ulr�, C:�stom pro9ramminy Will bA c�2rpoa al$1401Auur. 17 ThQ VSI(=R:�Fx1emAl Rr�direc.t IntetttiCe)ttie appllea t0 8ny Ot ti38 Cr2rAt�irq vgntlor�lions. tp Ttte sper.illc crnclil cArc1 EMV(CIUp antl Pin)tlevica�1slfverod dc�onds on;ha PayT�eo salution you selecL Tlra Imo ilem Is i�saa as s(rlaCelwlcfer fot budgelir�purposea, The diNeron!devk.r�s range In{Hlce trom S5W-$75U. c ... 12 M�+rluit f�I7cr,tssax JuncNvn V`�. O:uf52 fil/•Ru:t•8t;/ www.vertnonlsy�Inms.�;��,m Pa�o M� Docusign Envelope ID:C814EA02-F9A6-4B5B-9608-176E893E2E62 Docusign Envelope ID:DDCE968t-C9C8-0045-9405-5F805916F485 Vc�rrt'tr7nk Stanciard S��les A�;rEei»enk 2-15-1U1I ��•`_`>y`-.�lta�'1� S��ndard Sal�s /�greerner�t 2-�.5-2C)1.� she c�itact�cd VS:St�`kware L�cense. Mah�lei7�r�ce and Su��port A�r�ement are trr ya��r rPview �fhe arigt�al of t�is�yreernent,a{ar�}with��I morJi�tcl Custc�rr,er A�reemeiits, are rriaii�tai=ir�d m ou��V5I financial software database. Vc�u ir�ay us�tl�is,�yreement t�make any desired �cl�litit�ns,e1e;k�Xi�,ns,c�r ctzanc�es,and rekurn trt�VSI Eor review(ple�se use�he Track Cl�ancaes tc3esl>. �5�will F>rint the f�+�a� agreecl�rpon version c+f tf�is Ayreement for sir�r�ati�re by k�c�th �arti�s. The licensnd se�ftw�rrc can i�e i��talleef on a customer'.servPrs ar pn the VSI liqstins� servcrs, Alc�nc}with 8censecl softw�re,VSI pravici�s the o�tic�n for r�o hostii�t�{customer or annkher vet�e}�r hasts saftware).Wc�b1'ra�c web server hos'ing nnly,or t�ath web servpr�nci database hr�st�ng. Saftware�ii�enses witl��i�r�uz�l maintei�ance are�ariced separat�ly h�am hssting services. I(you hr3ve any c�uesiinns, nlease contact ehe VSI Sales deparunent at your ct�nvPnipnc�. t Paqe 5�E3 of?353 Docusign Envelope ID:C814EA02-F9A6-465B-9B08-176E893E2E62 Docusign Envelope ID:DDCE9681-C9C811045-8405-SF805916F4B5 V�`PI'Tlt�tll SYand�ril 5.�fe5��rc�entenl 1��:15-1U1/ \7 �7�f.`atE.'•�T 1`�.. ♦ De:�r. Thank you Eor making Vermont Systems your ch��r.e for aprlica'ion snftware and s:ipport seroices.We look forrvard!o wnrkmg closely with you and yaur stalf. F:nclosec{pleasE find two ariyin�l sets Ut ti�e VSI Software License,Maintenance anci�u�porl Ag�een�ent�and Exhibiis. ff this.AyrNement meets wit►�yuur approval,��tease complete the following: 1. Page 1 of the Agreement. Enter the exeu�ted date. ?. 1'a�e 1 of the Agreer7ent, Article 2.3,Piease check your preference for your annual maintenance cyde. [f your risca!year tloes n�t fa�l on.�ny of the dates;isted,please choose ;he nrtE�tf•,at best fits yaur cycle. 3. Sign the signaturp paye �. [nitial each page as nnted 5. Fill out the Tax Exempt Form�urcl ir�dicate y�ur sales tax status G. Return one set:o VSI. As soon as we receive your sicJned Agreement,Apnl LeaFey,out Project Manayer wiii assign a Trainer co your account ai�d contact yau .o s�hedule a conference call for Nlanninq your installat�or Apnl's cont�r,t intorm�tion is a�ril_I�w"y�rrr�o�icsY��.r��L or�UO-883-8757, ext 3087. As�art o(the follow up,your primary Trainer will contad you to review the saftware Plannir,g Guicle in preparation for the training. If you should have any nuestions, please cor?tact us a:yaur convenience. Sincc�refy, ..��,�/�� Sarah Otoka Sales Adi�inistrator a Page 599 of 2353 Docusign Envelope ID:C814EA02-F9A6-4BSB-9B08-176E893E2E62 Qocusign E�velope ID:DDGE9fi&1-C9C8-4Q45-Bd05-5F805816F485 V�rrrlca►�tf: Standard�ales�gre�ntent 2-t5-2D17 �j` ,�/=;tc�r�-��-. R��,�I� f� Exerr�pt (Jr�aniz�tic�n C'ertific�te �Jf Ex�ni�tion Suppiiers Name: Ver��t��it 5y�te��ti,Int l.> MarK�r Plac� f�sex Jt�nc tior`i, uT Q5F 5� Qescription of Purchased Articles: `_:tr�tware P{ease C{tieck Appficable Lines: _._Purchas�by RetKailer,Wl�ales�-�ler for Resale __Furct�ase�y 5fl1C which is Reliyious, Educ�Uonal �7r Scientitic. _C��►ert Purch�se by Goverr�n�er�ta! Unit _Ri.��chase by Vc�l�mteer�ire Dept,Ambulance Ca., Resti.ie Squad Arn yo�r exeml�t frrzrn prrying safes tax?___Yes nr. _ No NamejAddress of Purehaser: Cu�;c�rt�er f�arn�: Addiess; City, State,Zi4�:____----_�____. Fe�eraf ID N��n�i�er: Purchaser's Pritnary Business: _ i Cerii'y that I arra<rc,tE�c�rized to sic�r� this cerCi`iwate of exerr�ptior� �nd tt7a4, ta ti�e L�est c�f r�ry knawledce and t�elief, it is true�nd c�rrect and macle in good f�itli. Signat��re: _._ Title� _.._.M Name:_______.__._____-__.___.._ bate: l Paqe t;UO uf 2353 Docusign Envelope ID:C814EA02-F9A6-4B56-9808-176E893E2E62 Docusign Envelope ID'.DDCE9687-C9C8-4045-8405-SF805916F4B5 Vc�YnlAtit St�ncJard Sales Agreem�nt Z 15 2017 ��.`!>l1�"tc:rt�t;'. Softw�re Lic.ense, Maint�n�nce And Su��port Agreement This�Ctf�rWARE UCENSE. MAIN7ENANCE/1NC�SU(�('t_�fti ��Gf2EEMENT("Ayrean7cm1";, �s made ano enter�tl into nn___ __.__ _ _�,hy and belween Vennunt Systems.Inc.,a VenYiont co%poration{heipinaf�er,.V51", and----- --- _________.._..-------- (17ereinafter"Custamer"),collectively re(errec!tc>he�ein as rhe"Pa�Ues"or sinyulariy"Party". !n cansider�tian of the mutual covenants and obl�qations e�;presled herein, the P�rties agree to t17?following. Article 1 - Software License 1.1 VSI hereby giants the Customer and the Customer thereby acce�ts a perpetua(, non- transferable, ancf non-exclusive right to use the Licensed Software anc� Refated Materials, as descrit�ed m the��ttact!ed F:xhibit a price qu�te. 7he Gcensed Sottware incVudes Re�ated Mat�rials, su<:h as online Jser Fteterence Marit�als, Sarr�ple ReporCs, [nstallation Planniny Guidcs,Install7tion[nstructions,On•Line I leip, and Sample Training Database with Tutorials. 1.2 VSl uses tiie Proyres:s OpcnEciye V11 Development�aflw<ire to develop�ts' applications and de��lays usiriy th�OpenEdge Workyroun oe Enterprise RDBMS(einbr_dded ciatahase)wirh RD9MS support for�{GL,SQL,ODDC,JbBC, and Enterprise Cluster ti4anager Integration,and O�nEdye Apphcation Server, Basic and Enterprise[ditions with Replicatian. Tl�ereiore, Progress soFtware with R�BMS is required to operate the appl�cation sohware by platform type, and priang is mduded �n the atlache�Exhibit 4. Tl�e cli�n;��ses a standara HTMI and Java Script browser interface 1.3 The licerse granted herein authori2es the Customer to instaA the ucensec Software un ihe designated computer F��atfc�rm using one copy of the programs to support live processing, tiainine�, and disaster recovery da;ak�ases without incuirincJ ac�dibonal license charges. Fuither, the CustamE�r caii m�ke copies af the Licensed Sohware for safe keeping purpases. A�ticle 1.3 does not appJy, if VSl is pr�vicling full hosting services. l.n At any 6me, the Cust�me� r�n adJ software and user licenses under :he terms of ihis Agreement by paying tl�e additional license and maintenance fees. The total number ot authorized user workstatiars�ermitted to use the Licensed Saftware is limited to the number listed in Fxhibit B pricing. Article 2 -Annual Software Mainten�nce and Support Services 2.1 VS?shall provide the Customei wiih S�ftware Maintenance anri So(tware SupE�ort services for the Licensed Software in ac.cordance with VSI standaro Sales and Support Policies, as desrribed in Exhibit A.The extent ot support services being provided to the tustomer are specifir.ally listc�d in Exhil�it 13 pricii�g. ,� _____ VSI Initials ___�_ Cusromer Initials �,q�6u� �>r z35:� Docusign Envelope ID:C814EA02-F9A6-465B-9608-176E893E2E62 Docus�gn Envelope ID DDCE9881•C9C8-0045-8405-5F805918F465 VE'.YrTlUtlt Stand�etl Sales A€;r��:-in��nt z t5 101f ��'.`;y��1�r r'i�=; 2.2 Th�,Annual SoFtware iV,�il�tenar�c�st,p�art sh:�!#inel�,tie ciisirik�utic��x c�t�racf�ict u�aci�te rc�l��ses th�t inc,l+�r1e�t�f�tvvare reF�zairs and�nhanc�em�a�ts si�lasequ�n! tc� thr inn�rei purchase. 13ier�niai s�ftware tipciates with database conversion5 wil!alsQ he provirlecf in actardance wi;h V5l st�nd�rd Sai�s ancl SuC7parr �alicies,as des<:rbed in Exhibit A,while periodic�ragram only upd�tea arc��vailat�fe r�t�ariy time on tt��VSI web site. if VSI is praviding full hostii7c�servites, V51 will provide,<>ftware iF�st�lla'ivr��nel u�c�racle�;ervie�s ar��cc��r��linr�te brath witf�c�acl� CUS?Ofti'lf?f_ 1.� ilti'. `.�'O�\Mt3fP�?,f111Pflelf'i��a li1C! `�C,C1�� ;:'. �t't`. �11��t>t`��E'C�e�.11111IK1��y ;tt1U Il (?C:COf71@S 2f�@CCIV@ Ofl � lE�e fits�cl�y of y�ur January 1�` , May 1" _,July lst_ ,or _ Octaber 1"Gsca�year for one vt�<�r N�w'ustorr�rrs will I,e�t;u�,�E�;l c��i a ;�r�rated basis trc�i� the�First day ol't��e installaGvn �r��:�nih ft�r��uqh th�ent��f the rurren�fiscal year. �,h ihe r�yuirecl Saftwau�e Maintenanc��nd Su��pa�t Agr�wment wil)automatkally renew anr�ua(ly, U11I@SS F�1C'Ciistomer notifies VS!in writ;ny�ricar to th�enci of the fiscal year that ihe Custnmer�s�erminatin�VSi Maint�nancc Su��mri. VSI rrserves:he nc�t7t ta�ncrease the a��nual mainten�,nce fees up to 3°iu�nnu��lly,althauqh VSi izas r�rely ircreased these iees ii� Ch� C��st.C��storners can contact V51 in�dvar�ce ta a�tair.a PiYin quote fc�r the next fiscal year. �'.� The Cust�mer is ticensecl ta use;h�VSI sof:ware indefinitelX, even if it terminates anrrual i�i�ir�keranct�suC��art. The Cutitamer is ti�c sale�awr�ir;r �t tts d<7Cd, whetl�er Cusiomcr hosted or VSt hasted. !fi VSI hcsted ane! the Custom�r terr�i�tates use of the V51 softwar�, V51 agrees provide a copy of the datahas�to the C��smt��er in reaeiable fc7nnat, �lrticie 3 —Software Training and Installation Services 3.1 7rai+7inc��s offtrecl cia thc CMiistermer site,at V51(1,2 Mirket Place, Essex)unctior�, Verrno�itt,anti remotely based an a quoted claily on c��{irty rate,as described in thP Exhibit A,VSi st�nclard Sales ar�c3 Suppc�rt P�licies. ?.;� Any training services anei es�im�teti cl�r�ryes fc�r e,�ch Cus�omcr, ir�cluding t��e rumi�crr of trainincJ c�ays, and travel, ic�d�in�, rnc��ils,ar��1 olher ex�aenses, aie iten��ize�in Fxhit�it H �II traininc�dates must be mutuaily agreed t�por�by VSt�nu the Customer, Tt�e Cust�n��er can req��est a c h�nge of�r�inin�clates and r�urnber of U�aining days Haweever,if a change�s mae�e after kravel arrangemei7ts have beera can�pieted. :N�e Ci�str�c-ner will be respc�nsihle for any ac�ciitioi�ai cc�sts inctirrecl as�re�s�ilt o(tkie cl�anc�es. 3.3 If VSI is providing other ls�stallation Services,such�s harclware and netwark oper�ting system ir�s;allation and setup services, tl�ey will lac listed in Fr,h�ibit B �ricing, as we!(. 3.�t 7he Custc�mer is resp�i�sibie faa ee�imbursi�ig VSI far�II reasonable expenses,such as travel, locic�iny, meals, and other ex�enses necessary to compl�te �he trai��ing,�s requestect by the Custamer. While,he estimateti out-of-�otk�t ex�enses ar�lisced in Exhibit B,only the actual expenses wifi t�e b'rli�o to the Customer, unless the Custom�r requires a fixed price in advance. �X __.___ VSi Ir�iti,:ils _____ CusCamer Initials �a�r,so��f z;�s3 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Oocusign Envelope ID DDCE9881-C9C8-4045-8405-5F805916F4B5 �/(�Yfl'1011x 5�ancl�ird �a{�ss Agre�cfneiil 1 15 LQ1/ `�S�k�:f7"l�,,. ,� 3.5 V51 wiil honor training anci other services c�uotes'or up t�120 clays,but reserves the riyht to mod�lv�hese rates thereaftcr. Article � — VSI Hosting Services �l.l Web Setver I iosting Servi ce rf the Web Rrac s�itw�u-e is beiny licensed, ii rcquires a web server, eiihar in-house�r ho,tecl, ta link the Cus:omer's transact�on server with tt�e in;ernP;. If the Customer seler.ts ihe VSI web server hosting service,as described in Exhibi; q, ior a minimu�n ni one year, tl7e fee will I�e incluciecf in Exhibit B�incl it will be biU�d annii�lly in aifva=�ce. New c�rst�mers will f�a char4ed on a prarated basis frnm the first cliy�f:I�� nstaliation nionth through the end of the current fiscal yea�. Web Server Hosting does/does not a��ly ta this Agreeirent. 4,2 Fidl Hostiny 5er+iices i(U,e Customer selects(u�l V51 Iwshny servi<r_s�o� � n�+nir7�um�f one year,w��erelay the VSl ap�tication softwa�H ancl Progress soflware are installed an V51 s�ivers at either V51's Eastern c�r Westerr daca c�nter,the�r�anthly fee tor thi�ont�on will be included in Exhibit B. Full Hos;ing Services mcludes web server hostiny,as desa'ibed in ArUcle 4,1, Since VSl will/will not bF providing full hastiny services for the Customei, Exhibit E hostiny sernces specific��tio��s do/do not apply t�,his Agreement. A.3 The Full Hosting Services guaranteed rate far one year, includes the Pfarini�t»/Gotd/Silver level services anc(features,as described in ['xh'sbit F. Article 5— Charges ancl Payment 5.1 Custome+ On Premise I I�sted Software - il!he Custamer is installiny the software on its own servers,the Licenseci Software charge.s will be billed to the Customer following the initial training sessiori, �nd will I�e due within 30 days. The initial Software License fee indudes down�oadino the software and documEntation from VSI's FTP web site. All ma�or softwa+e upgrades with database changes are obtained the same way Customers are alerced wnen proyr�m only updates becanie available,so chat they can do�ronload at their convenience. Articte S.l does/does not�pply tc�tl�is Ayreen�ent. �i.7 VSI Full Hostec! Suf?�v��re: it VSI is installinc�the software on VSI servers at either its' Eastern or Western data center,tl�e Licensed Software cha��ges will he billed to the Customer when the soFtware applications become available foi�Customer use,and will be due within 30 days. 5.3 VSl Full Hostiny Servii�s the Fi�st paitia!inonth fur full hpsting servic�s p�+ymc�nt will be i:�voiced on the first clay Uf the month followinq av�ilability for Custamt�r use,and all subsequent monthly��ayments are due c�n lhe first day ot each munth, unless tl7e Customer• has agreed to�n arnual payment in advarce 5.� The Customer shall pay all applicahle sales,consumer use, and other taxes requieed by law, unless it is exempt from any or all�f these faxes. If tax exempt, the Customer rn.�st provide� tax exetnption certificate. r; _____ VSI Initials __.___ Ciistomer Initi�;ls f'age 603 of 2.353 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 aocusign Envelope ID DDCE9681-G9C8-4045-8405-5F805916F4B5 V�'CfT"tC7►l� St<i��ciaitcl�,til��5 ii�r��.�rr�cnr 1 .l�-Zt?1% ♦�.,J�.��,�Y�.'` .. S.� V51 will hivaire the Ct,awmer far,r�ir,ing and instaliation services,aiang with:ravel a�d other �x��enses, imrneciiately f��llawi�7c�tl�e:cc,�r�E�lition of��:�t��rcurr�nce of t,ai��my ur c�ther services. Article 6— Security e�f Pragrams ��,� lhe Custc�ric>r sl�all he salely res�r.,nsitale for the supervisiQ�7 ana c��ntrol of the licensed Customer P,osteci ,r;ftwar�to e�,sure tlic�t�t is storecl u� a secure lo�at+c�n for Custnmer use only�n�i tl�at no una�.�thcrrizea �+�i�1 UiU�cer»ec! tt�ird�ariy gE'�ins acress to it. VS1+s r��pors�ble f�r the sec,�rity of ali �1S!host�el sc�ftw�r�. �.1 Unc�e�no circt�rTistances s►�all the C�stcamer be aulhorir.�ci to p�rfurm F;everse Engineering c�f the soFtw��e c�bJect ct�de, in arder To illeqGilfy generate source cc�de. �lrticle 7—Warranties 7.�� VSI wan�ants that Nt M as the right tO license the Lieens�d Se�ftware, ancl that fh�te r�re rio �eaz�iir�g li�ns,claims, or encu�r�brances aGainst ttie saftware, 7.:? VSl war;�ants ti��tl�e s4ftware shall cnnform,o its�yut,li�h��i sp�cif�catians��7 the Rel�;ie�l Mat�rials, i��cltiding, bi�t nc�t limi:ed to, thc Cap�l��ifihes S�.�rrn��arp,C�n Lan�Nnlp, fZepr,r�- Manual, llser Referenee M�nual,and Traininc��irtarials. VSt v+rarrants tft�t the soFt4va�e is rnerch��table, in that �t wil!pra��eriy instail anct c�perate accord�n�ta tt�e specificatio��s t�ereie�. 7_3 VS!warra��Es tv Eh�Cust��t-�er that it 'rs salvent, nc�t ir�i barEkr:�ptcy EaraCeedings Wr receiverst�ip, nar is it engac�Nci in a��y�rroce�edinys,wf�ith wcaulti I�ave an aclverse effect an its r�bility tc. perfnr�n i�s ok�ligations uncler this Ayreetnent. 7.q VS!warrants that there has ueen nn vidiriTion of copyrights or�,at�nt rights in cennect�ar.with the l.ic:ensed Software in `his AgreemenL VSi sha(1 inden�mify ar�ci sFive h�rrr�less the Custc�mer from ar�y suit or proct�edinq Urought against tl�e t:«stomer by reasor. �f any such infringerr�ent ar a��y wrongf�.�l use, �fSI w'rll reiend or setNe ar,y sucfi clairn.al;hough the C�isYc�mer sh�til t�e e��titic�c':to he intleper,clenYly represenkcc�b�,r ccunsel pf its own chaice. Article 8— Limitatic�n of Liability 8.1 Exr�pt icrr the w�rrfii�ties specifin_ci m Seciian 7, VSI c7rants��p warran±�c•s, cxEyrc�ss�<i�r nnplic•d, ineluding,but n<�t lirnited tc�an�impli<�d warranties of€1tn�ss fur a parCicular piiipase. Natwrthstanding anything to tI,P cantrary in this Acar•eeme��t, i'is expressfy agreecl that neither VSS nc�r the Custornc� shall l�e fiable to tl�e other Party br special, �r�eidental, +ndrrec t� c�r consequei�tial ciamagc�s,or fc,r any loss t�r claim by either P�irty- 8.z L�ability Insuranc:e, VSI pravid€�s the Customer with�CerYificate of�iability lnsueance with the C�stor�ier nameci as ths Certificate t Iolt}er. The stand�rd coverage's witl�lintits and ir�surer(s) are listecl in the attacheci Exh�l��1 C ff a custc�mer rec�uires ir2surance coverage heyond the � ______. VSf Initi��ls __ ___ C��stoinc�r Initi�ls r��g so�of E;3�:3 Docusign Envelope ID:C814EA02-F9A6-4856-9B08-176E893E2E62 Docusign Envelope ID:DDCE9881-C9C8-0045-8405-5F805916F465 Vermont Standard Safes aure�m�nt � 15 1C�11 , `�S.f�+CE'?t'l`l.`; �..„ standard limi(s pravidea by tl�e V51 Ceit�Fica�e vi Ir�su�an<e,then tHe customer can either acc�pt th�V5I standarci coveraqe at n�additic�na'charge or pay for the additic,nal insurance coverage at VS!rost. 8.3 The Parties ayree ll�at the Iaws of the State af Verrnpnt will goverrti this Ac�reement. �nd th�t :hr verue foi legal resolut;on shall be iri Chi•.tenci�n Coun:y.Vermont. Article 9— Risk of Loss 9.1 For CustamFrr hosted in�tal3ations, the risk of loss c�r c1�>�;r��cUc�n, ��ey�irclless u(U+e iausc,sha11 hc the responsibiliry c1 VSI unti)the Licensed Suftv�are ancl Relaced Matenals liave heen delivereu to the Custorner's prei�ises nr downloaded to the Customer's servers. For VSI hc,stecl �nstallations,VSI will be responsible for the risk of loss or destruction. 9.? FOI'CUStc7111Q1'IlOStP.CI It1S;clI�dClC�tl::, (I1B CUSIGfiIE'r SI1dII Ll�'responsible,'or verifyiitig that the licensee4 Snftware and Related Yl�terials have been rer��ivecl, ins,atlecJ�n the desigi�ated cc�mpu'.e�(s), and are�perational, unless the Agreement specifies that V51 will ins;all the Litensecl Sr�ftware as par� �(the oi� site iraining. For VSI full hasteu insfaUations,V51 will be res�onsible for installing the sottwara on eilher i,s' Eastern or Western�!�ta center server Article 1Q— Personal Information Protection l0.1 Custorner On-Premise Hosied 5ottware& aatabase:if the Customer ins:alls the VSl application software on its"owr servers,the Customer will be iesponsible for the SSL(Sec:ure Socket LEyer)to protect confidentiality of patron data flow beiween the server and the user workstatipr;s.To protect data at rest, V51 ofl�rs the chargeable PrQgress TDE(Transparent Dat�Encryption)soi'tware optiun tc�Fncry�at user•selected sens�tive daCa fields to se�Eire them f�om i.�nauthorized access. Article 10— Personal Information Protection — Continued LQ.1 V5i Hasted Software&Database:VSI wifl provic;e the SSL (Secure Sacket Layer)Certificate tor the hosting servnrs t�pratect the flow of ciata between the hasting servers and tl�e Customer`s remote users,as described in [xhibit c. The Pi�ogress TQE (Transparent Data Encryution)software to protect data at rest is included with VSI hosting services at no additinnal charye.lf a breach oains, VSI will natify the Customer immediately regardiny the extent�f the breach, so that the Ci,st�mer can noti(y rts' patrons that a breach of securiry has occurred. Article 11—Application Source Code 1 l.l I'�ie 5ourc,e Code for all VSl application soft��are, along with a hst of licensed cusFomers, is held in esnaw by VSf's Esuow A�en;, Kvlvaord, Uverton,&Wilsun,Attorneys,at 6 Joshua Way, Suite D, Essex)unct�on,Vermont QS452,Attn:Jason Ruwet 802-878-334G, � _____ VSI Initials _____ Customer Initials P�age G05 of 2353 Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 DocusiQn Envelope 10:DOCE9681-G9C8�045-8405-5F805916F485 Vl?r1TtOr-�t �t�ind,ird 5�11e5 ngi�•eR��ri► I I`, )u?I ��' r\�,.:,��C,�.T.�,.. jfr�es�gacytl�_v_y coLn. Zhe source code h��id in esrraw is updated after each sofiware release if VSl aefaults �n providing software maintenarce support due tn company failure.ur Uankruptcy, ur discontinuance of said service by V51, it wil�notify the Customer and the Escrow Ager�.t fiat it is in clefau{t Tlte e'scraw Ayent will tl�en rnake;he suurce cacle available to the Cusl��ir�er with+n (hirty ctays of wrilten +�c�ticr, [,�� Custoi�xr siipp��rl us�oniy. Article 12 — Independent Contractor 1.2.i In perfor��iinc�the woi�k�u�cter this Agre�m�nt, VSI acrs as ar� [nclependent Con�rat:or ar,d�s solely responsiUle(vi necessaty ai�c�adequate workers' .r.o��}pensa:iur it�surance,z�s well as person�l m��iry and propPrty dam�rge ii�swancc. Article 13—Change Ordcrs or Extensions 13.1 The Cifsti�mer niay req�urH changes�n the sco�e of serv�ces to be {aerfor'med hy VSI. Such changes, induciiny any increase nr dec�ease in compensation amount, must be mutually ac�reecl�ipon in writiny by the Custc�mer and VSl VSl sliall be compensated for all authori2ecl changc�s in services. Article 14 — Authorizati�n and Entire Agreement 14.1 Each pr�rry rc�res�nrs and warrants that it I�as the power and ability to enter into this Agreement, to grant the rights stated herein,and to perfarm the d��ties ano obliyations described herein. 24.2 This Ayreement and ,he attached Exhibits A, 8,C, D, E, F constitute the entire Ayreement bctween Vermont Systerns and the Cust�rrier. Extiib�t D doesldoes not aF�ply ta ihis Ac,reement. 14.3 l�any term or other provision of this Ayreement is invalid, illeyal or incapable of being enforceci,then all other conditions and provisions of this Agreement shall navertheless remam in full foree and e�fect. 9 _.____ V51 initials _._..___ Customer Initials Page 606 c�f 2353 Docusign Envelope ID:C814EA02-F9A6-4B5B-9B08-176E893E2E62 Oocus�gn Envelope ID:DDCE9681-C9C8-4Q45-8405-5F805916F485 V�Ylliutlt St�ndard S.ales A�reemcnl Z-15-2Q17 ��:�Y`'�A�.r.��, Vermont Systems, Int. Customer __�______ _ ___ _ _ __�------. _.___ Authorized Siqnature Autliorizc:ci Siyn�tui�= Gile�Wi;le� P e ' ent __.__------- _ __--- - F'rinted Name and Title Printed f�ame and Title Date __. __ Datc�---____ �-- --- IO Pag�6U7 of 2353 Docusign Envelope ID:C814EA02-F9A6-4B56-9608-176E893E2E62 Doc;usign Envetope ID DDCE9681-C9C8-4045-8405-SF805916F485 EXHIBIT C RESO�Ut10N NO. 2021-31542 A RESOLUTION OF TNE MAYOR ANO CITY COMMISSION OF TNE CITY OF MIAMI BEACH, FI.ORiDA, APPROVfNG AMENDMENT NO. i TO THE AGREEMENT WtTH YERMONT SYSTEMS, ING., FOR SOFTWARE LICENSE, MATIENANCE AND SUPPORT, TO Ap0 WEB HQSTING SERVICES PROVIpEO 8Y THE CONTRACTOR FUR THE FINAL THREE YEARS OF TNE TERM, IN THE AMOUNT OF 515,840 FOR YEARS 1 AND 2, AND 516,315 F�R YEAR 3; AND AUTHORI2ING THE CtTY ATTORNEY AND CITY MANAGER TO NEGOTIATE AND FINALIZE AMENDMENT NO. 1; AND FURTHER AUTHORIZING THE MAYOR AND CITY CIERK TO EXECUTE THE AMENqMENT. WHEREAS, on September 25, 2017, the Mayor and City Commission adopted t�esoiution No 2017-29996 (Exhibit "A"), waiving by 5/7ths vote, the formal competitive bidding requirement, f�nding such waiver to be in the best interost of the Ciry, and approving and autharizing the Maypr and City Clerk to execuie a Software License, Maintenance and Support Agreement with Vermont Syatems, inc ("VSI")a three(3}year term, with two (2) additional one (i)year renewais, in an amount not to exceed $104,035.00 for the initial Year 1 purchase pnce, and $10,284,00 each yea� thereafler for annuai ma��tena�ce services, tor a Parks and Racreation Department software for activity registraUon, facility reservations, inventory control, ticket�ng, payment processing, and related serv�ces, and WHEREAS, on May 16, 20i8, the Maypr and City Commission ado�ted Resolution Na 2018-3Q298(Exttibit"B")adding an adCitional$3,360 for the annuaf ma�ntenance to the VSI agreement, in order t� Standardize the software tor both the Flamingo Park and Miami Beach tennis centers;and WHEREAS, the VSI agreement �s set to expire in November 2022 (Exhibit "C"), and recenl softwere u�dates and upgrades have conGuded that it is in the City's best interest to amend the agreement for the remainder of the cantract period to include web hosting services by the contracior;and WMEREAS, together with the IT Department, the Parks and Recreation Department has wonced with VSI to bring the software up to date, and updates/upgrades are avaifabte to VSI customers aimost twlce a monlh, which in turn is very complex and 6me consuming to mainta�n; and WNER�A$, one of the greatest benef�ts ot having VSI host the software is that the Clty wdt never be behind on updates/upgrades, and WHEREAS, the IT Department has met with VSI and feels confident that the hosting change meeis all seCurity measures and they cumently nave a pfan in place to transition hosting capabilities onc.�the amendment is executed; anc! WHEREAS, alt future updates/upgrades will be scheduled ovemlght in order not to disturb operations, and WHEREAS, the additionai cost to inctude web hosting services by the contractor is $t 5,840 tor Year � and 2 and $16,315 for Year 3, which rs an increase oi 3%; and Page 272 of t954 Docusign Envelope ID:C814EA02-F9A6-4B5B-9608-176E893E2E62 Docusign Fnvelope IQ.DDGE9681-G9C8-40�15-8405-5F8U5916F465 wNEREAs, 'he ann�al cost c�t tt�rs Am�ndment No t is rn��imal compared to Ih� amount of City staff tm�e spent an �n annual b�s�s �mplementing the upaates/upgrades !o the system; and WNEREAS, Ihe Administration approves adaphng th�s Resoiuiion ta amend the Ac�reement;e� add web hc�sting services h1C}W. THEFiEFORE, BE IT DULY i2ESC}LVEO BY THE MAYf312 AND CfTY COAAMISSIQN OF '�NE CITY OF MIAMI BEACN, FIOFtIDA, that ihe Mayor and City Corr•m+ssic�n hereby approve Amendrnent No 1 ta the agreement with Vertnont Systems, Inc tc� ��av�ct�; a saftware license, mamtenar.ce and support to add wep hosi�ng services provided by the Gontractor fpr the tinal three years of the term, in the amount of$15,840 for years 1 and 2, and $16,395 for year 3; and authonzing the City Attamey and Gity Manager to negotiate and finalize Amendment No 1; and further authonxing the Maycar �nd City Cierk to execute the Amendment NQ. 1. PASSEO AND AQOPTED rh�s 13"'day c�f January, 202� ---...._,,,�,_ ____._._____..� _ _ Dan Gelber, Mayor ATTEB'F.. .. � ��.��7�—, _-----.___.__ _____ _._ . ___ Rafael E Granado, Ci Glerk "�'"� A�1�A'ttilEl?q S TX} r�'t:�;i,r��, ) :;�r�?' � �'� �OR�i i L.ANtillAGE � :��.. � a Fc�ExEcu� ,,��, � 4 � h`,tilS.f��E��tJ: ; .,.- r �.- �l>: } ` '�',� ,`''.�.n' . :t'�=" � l( � �"_ �.1 _ � �..:� t�.,�t r,�f„'.;::' " 47�FY'�t1e�► Ga1t , � Page 273 of 195� Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Docusign Envelope t0;QOCE9681-C9C8-4045-8405-SF8U5916F4B5 RESOLUTtC?N NO. 2021-31542 A RESOLUTI�N OF TNE MAYOR AND CITY COMMISSfQN C?F THE CITY G?F MIAMI BEACH, FLORiDA,APRROVING AMENDMENT N0. 1 t0 THE AGREEMENT WITH VERMONT SYSTEMS, {hIC., FOR SOFTVNARE UCENSEt MATIENANCE AND SURPOR7, TO AOD WEB NOS7ING 3ERYtGES PRCTYfDED BY THE GONTFtAGTOR FOR THE FINAL THREE YEARS �F THE TERM, IN THE AMQUNT OF b15,840 FOR YEARS 1 ANQ 2, AND 516,315 FOR YEAR 3; AND AlI7HORIZiNG THE CITY ATTORNEY AND CITY MANAGER TO NEGOTIATE AND FiNALlZE AMENDMENT NO. t; AND FURTHER AUTHC?RIZING THE MIAYOR AMD G17Y CLERK TO EXEGUTE THE AMENpMENT. WHEREA5, on September 25, 2017, the Mayor and City Commission adopted Re�otution No. 2017-29996(Exhibit "A"), waiving by 5/7ths vote, the fvrmal competitive bidding requirement, finding such waiver to be in the best intetest of the City, and approving and authonzing the Mayor and �ity Cterk to execute a Software License, Maintenance and Support Agreement with Vermont Systems, Inc, ("VSI")a three(3)year term,with tvuo (2)additional one (1)year re�ewals, in an amount not to exceed$104,Q35.00 for the inifiat Year 1 purchase price, and $1d,284,Od each year thereafter for annual maintenance services, for � Parks and Recreation Department sofiware ior activity registration, far�lity reservations, inventory contrcal, ticketing, payment processing, and related services; and WHEREAS, on May 18, 2018, the Mayof and City Commission adopted Resoiution No. 2018-3Q298(ExMibit"8"j adding an additionai$3,360 for the annual meintenance to the VSI agreement, In order ta standardize the software �Or botfi the Flamingo Park and Miami Beach tennis centers; and WNEREAS, the VSI agreement is set to expire in November 20Z2 (ExF�ibit "C"j, and recent software updates and upgrades have conGuded that it is in the City's best interest to amend ihe agreement for!he remainder of the cantract period ta incfude web hosting services by the contractor, and WHEREAS, together with the IT Department, the Parks and Rec�eafion Departrnent has worked with VSt to bring the software up to date, and updates/upgrades are available to VS! customers almost twlce a month, which in tum Is very complex and time consuming to maintain;and WNEREAS, one of the greatest benefits of having VSI host tne software is that the City wiM never be behind on updatesfupgrades;and WHEREAS, the IT Qepartment has met with VSI and feels confident tha! the hosting change meets all security measures and they currently have a pfan in place to transitian hosting capab�tities once the amendment is executed; and WHEREAS, all future updateslupgrades will be scheduled ovemight in order not to disturb aperations; and WHEREAS, the additionai cost to ir�clude web host�ng services by ihe cpntr�dor is $15,840 fQr Year 1 and 2 and $16,315 far Year 3, which is an increase af 3°l0; and Page 272 of 1954 Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Docusign Envelope ID:DDCE9681-C9C8r7p45-8405-5F8059i6F485 WHEREAS, the annual cost of this Amendment No. 1 is minimal compared to the amount of City staff time spent on an annual basis implementing the updates/upgrades to the system; and WHEREAS, the Administration apRroves adopting this Resolution to amend the Agreement to add web hosting services. NOW, THEREFORE, BE IT DULY RESOLVED 8Y THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACN, FLORI�A, that the Mayor and City Commissian hereby approve Amendment No. 1 to the agreement with Vermont Systems, lnc., to provide a software Ifcense, maintenance and support to add web hosting services provided by the Contractor for the fina� three years of the term, in the amount ot$15,840 for years 1 and 2, and $16,315 for year 3; and authorizing the City Attorney and City Manager to negotiate and fiinalize Amendment No. 1; and further authori2ing the Mayor and City Clerk to execute the Amendment No. 1. PASSED AND ADOPTED this 13`^day of January, 2021. � — __ _- -- Dan Gelber, Mayor ATTES ., f L� Rafael E. Granado, Cit Cle k �;;�'�'�;�,�,,, ArPROVED AS TO _�,:,`�'�..,...�., cy,, FORY i I.ANG�JA�iE �� a Fat acEcurorr i ` �s��"o'� �; a ':IACOi,F�9RAlED; s � �`�` �'.� �Q� � �l Z-Z—Z� ''4�� ' ��- �-�. '`"�:..�° G�Y A�rtwY Dade r Page 2'73 vf 19S4 Docusign Envelope ID:C814EA02-F9A6-4656-9808-176E893E2E62 Da:usign Enve�ope ID DDCE9681-C9C8-0045-8405-SF605918F465 $Q$Q,�,I�IOflS-CiT .) MIAMIBEACH COMMISSION MEMORANDUM TO: Honorabie Mayor and Members of the City Commi�sion FROM: Raui J.Aguila, Interim City Ma�ger DATE: Ja�uary 13,2021 5U6JECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO. 1 TO THE AGREEMENT WITH VERMONT SYSTEMS, INC., FOR SOFTWARE LICENSE, MAINTENANCE AND SUPPORT, TO ADD WEB HOSTING SERVICES PROVIDED BY THE CONTRACTOR FOR THE FINAL THREE YEARS OF THE TERM, IN THE AMOUNT OF$15,840 FOR YEARS 1 AND 2, AND $16,315 FOR YEAR 3;AND AUTHORIZING THE CITYATTORNEYAND CITY MANAGER TO NEGOTIATE AND FINALIZE AMENDMENT NO. 1;AND FURTHER AUTH�RIZING THE MAYOR AND C17Y CLER!( TO EXECUTE THE AMENDMENT. R�COMMENDATION The Administration recommends approving and authoriang the City Manager to execute Nnendment No. 1 b the agreement with Vemant Systems, Inc., to provide a software license, maintenance and support agreement, dated August 25, 2017; the purpose of safd Amendment is to add web hosGng services prowided by the Contractor, subject to final negotiations by the AdminisVation and review and form approval by the City Attomey; and further authoriang the Mayor and City Cle�ic to e�aecute the Arnendment. �ACKG�QUNDMISTORY Vertr�t Systems, Inc. ("VSI") is an employee owned company, focused on provfding a range of applications that increase efficiency and productivity. 5ince 1988, VSI has speciali�d in developing fresh software products for ma�aging recnealion and parics operations for municipal, cbunty, state, federal and mflitary govemmental entities. VSI curt�ntly has over 950 Municipal RecTrac customers with thousands of users. VSI mertcets and fully supports this software prfma�ly on a national basis. The software is also marketed to private business with similar needs, such as golf courses and fitness centers. VSI has saveral products, lwo of which cater towards recreational programming and faciAty needs: • RecTrac recreaiion tracking soflware provldes 12 integrated modufes for recreation management. With options �d features for any size organization, RecTrac includes:Activity Registrations, Facility Reservations, League Scheduiing, Court Reservatbns, Trip Reservations, Tee Time Reservations, Custom Repating and Dashboards, Pass Memberships, Ppint of Salellnventory Control, Venue Ticket Sates, EquipmenUSite Rentals, Personal Tralner Scheduling and Locker Rentals. Page 211 of 1954 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Docus�gn Envalape IQ:DdCE96H1•C9C&4045-84Q5-5F905916F465 . WebTrac is an Integrated intemet Software that provides real-time customer access. WebT�ac offers patrons the following online services: Activity Registrations, Facility Reservations, League Registrations, Court Reservatians, Trip Reservatians, Tes Time Reservations, Pass Memberships/Renewals, Merchandise Sates, Event Ticket Sales w1th Graphica! Venue, CampsitelMarina Rentals, Personai Train�R�servations atxl Lodcer Rentals/Renewals. During the Septemb+ar 25, 2017 City Cort�rnissio� MeeHng, Resotution No. 2017-29996(E�ibit A) was passed waiving, by SRths vote, the fom�al compedtiva biddng requirement,finding such waiver to be in the best intenest of the City, and approving and authoriang the Mayor and City Gerk to ez�cute a Softwa�e Liaanse, Maintenance and Support Agreement with VSI in a form acceptable to the City Manager and the City Attomey,for a th�ee(3)ye�a�term,with two(2)�iditiona(one(1)year �er�wals, in an amouM not to exceed $1 Q4,Q3a.00 hx tF►t� initial Year 1 purchase pnce, and $10,284.00 each year thereafter for annuel mai�tenance services, for a Parks and Recreatian Department software for activity registration, facifity reservations, (rnentory contral, ticketi�g, RaYment processing,and re�ated servioes. During the May 16, 2016 City Commissian Meeting, Resdution No. 201&30298 (E�ibit B) was passed adding an additiana( $3,36(} for the annual maintenar►ce ko the VSI agreement, in order to standardiae the software far aokh the Flamingo Partc and Miami Beach tennis centers. A��.�815 The VSI agreement is set to e�ire in November 2022 (E�dribit C). Recent sot�ware updates and upgrades have conduded that it is in the City°s best interest to amend the agreement for the rerrr�irxier of the cont�ad perfiod ta includs web hos�ng servic�s by the contractor. To�ther with the IT Department, the Parks and Recre�tion Oepartrr�ent has wiorked with VSI to b�ing the software up to date. Upda�tes/upgracfes a�e available to VSI custtuners almost twice a morrth, which in tum is very complex anci time consuming to meintain. These updates/upgrades are very important for the eftiaency and user-friendliness of the software. Updates in the past have inctuded fee�tures that have greatly benefiked the tennis centers intemally and e�demally. ORen these u�dates include the c�trect�n af bugs, which may be detrimenta{ and is impartarrt ta have p�hed out to our syst�ern immediately. One of the greatest benefits af having VSI host the saftware is that the City will never be behind on updates/upgrades. CuRently, the Parks and Recreatlon Department rnust submit a request t�the iT D�partment ta perform the update/upgrade. The IT Oepartment must c�ormiunicate wlth VSt ta iest the upgrade/update in orcier to prt�ceed schedulirtg the implementation. Having the Contracto�host the softwane allows for a sm�oth and irmiedlate update/upgrade. The IT Departrnent has met with VSI and feels confident that the hosting change meets all security measures and they cuRently have a plan in place to trar�sition hc3sting capabilities once the amendrnent is ex�acuted. A!t future updates/upgrades will be scheduled avemight In order not to disturb aperaUons. The adc�tional cost to indude web hosting services by the c�ntractor is$15,840 for Year 1 and 2 and $16,315 for Year 3, which is an increase of 3°to. The annual cx�st is minimal t�mpared to the amount af City staff am�sperrt on an annual basis implerr�enting the updates/upgrades to the system. FINANCIAL tNFORm Tp �oN The Parks and F2�creation Depa►trtient wiil cover the cost� af the web hosting for a total af $15,840 for Year 1 and 2 a�i$16,315 for Year 3. Page 212 af 1954 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Dacusrpn Enveiape Ip:pOCE9681-05C8�045-$4Q5-SF8059t6FaB5 Amount(s)/Aacount(a): FY 2Q21 -$15,840 Budget Account: 011-095Q-000312-28-�06-545-0U-QO-00- The rernaining years will t�incMuded in the department's CSL Budget requ�st. CONGLUSIQN AR�ticable Area Not Applicable I.�kiis.,�Fteside�Rlaht Does this ite ut � LQ Know"item��t�^suant to 8�,1 Funds? S�1tkCode Seetton 2-14? Na N� L�gt�la�ive Trackina Parics and Recreation ATTACHMENTS: Descriptian a E�ibit A- Resolution No.2017-29996 o E�ibit B-Resalution No.2018-30298 o E#�ibit C-Exe�cuterl Vermont Systems, Inc.Agreement ❑ Resolution Page 213 of 195d Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Docusign Envebpe iD:pDCE9C�81-G9C8-4t?45-8405-SF8Q59t6F485 �f ��'l 1't��N i `;`�"-' � t ��t`- SERVICES AGRE�MENT Thls Services��reement is entered into on NovemF�er 6,2025("Effective pate")by and between RECTRAC,LLC d/b/a VERMONT SYSTEMS, a Detaware Ilmi4ed liabilfty company having its pnncipal address at l2 Market Place,Essex lunct�on. VT 05A52 ("VS," "Licensor,""we,""our,"c�r"us")arid the customer identified in Settion 1 laefow("f_ustomer," "license�,""you"or"yr�ur")(each a"Party,°and,coNectivety,the"Parties"�, ihis 5ervices A�reement,intiuding all attache»ents,schedules,exhibits or Addenda referenced herein,shaU cc�lteetively compnse the"Agreernrnt"between yqu and us.Terms not defir}ed below sl�ail have the meanings as set Forth in 5ection 1 of the 7erms of Service. � ____ _.._._ __.__. __. _ __ _-_ _ ' 1.CUSTOMER INfORMATION I -- - - , _ _ -.� _----- __--- . _ B ___ � pP _ �_.._ _ _ ._ _ i CusLomerName�`iegaTEnt�ty) Dnin�usinessAs i�a lica�ble City of Miami Beach,t-1 � _ _ t Office Adifress .. �� ' i .... ...�__.... __'._"_-__'�_......_____"'-.._.__'_ ..___.._._._._�.__.__,._..�_.,.__._._.� __ 1700 Conventio�Center Drive Miamf Beach,FC 33339 rusinessActdress i usiness is Tocate�somew`here otfier��n�he o ice a ress � _�___� � �iisTom�-'e7s�enera on ac or alf ma[fe�s—ua3er�"-��"�e ern a Contact j Gaoera Contatt Email i the Agreem�nt} phone __. __ ..._. ___-- ___.____ . �_...__.__� ._._.__ _ __ _ _ __. ; �__._ _ �__ _ Melody Perez 3U5$61 3616 ex2668 4 me{odyperez@miamibeachfi.gov _ ______ _ _. ___ _ -�sfome?s BtiTing Co" ac QibiDrng ma."—"�fers--�� gi��i�Contact � : Biliing Contact Email�� I under the Agreement� ; Phone �_._. _.____._.___..__..._ _._ __ _. ,.____--..._.__---- -__._�,____.._— ---_..___._ _.__._. s ; VSSales Executive - ` VV'S 5aF"s -�VS�iSa es Executive Ema Execut�ve ( L ; Phone ___ ___--- ___ _.__._.�.__.__�__.__�._._ __-------_ __ _ . _ __ .____ � April Leafey I flQ2-776-533� aprill�a�vermontsyst�rns.com �_.._.__�______.___.___.�_ �....__.___.�___�___L_________.�_________�__ ;_---_ ___________.—_ �. 2. TERM OPTIONS initial Term:36 months. lhe Initial Term wiil commence on the contract executian date and witl end 36 consecutive months later.This does��ot appiy ta the CQIT increase. Renewal Term(sj:72 months.Unless Gustomer prov�des wrjtten�otice c�f cancefiation at least 90 days pnor to the end of the annuaf mairitenance eycle,Che Agreement wiH auComaCicaily renew for anotMer 12-month term. M1DT6RM CANCELAT►ONS WILI NOT BE ACCEPTED. Software Mainte�ance and Support fees are billed annual{y and will be tsasedontheeffettivedateoftnisAgreement. CUSTOMER alsa has the option af choosir�a billing cycle that aligiis with their fiscal year beginning: 10 1 " 'Cusfore�r MUST enter o date/f using this oRtrean.7rie invoice moy bF prorared/J rhe�ur�tract's eff�ct�vF doie and n�aintenonte cycle stari date v�e mvre thon o manth apart �.sEavic�s��EEs Servrces and Fees are set fortt�i�i Estimate No EST 000858.AH Fees will be due 30 days fallcrwing invo�ce rece�pz Docusign Envelope ID:C814EA02-F9A6-4B58-9B08-176E893E2E62 Docusign Envebpe ID�DDGE9681-C9C8-d045-840S5F8059i6F485 ,� �/f f�M()N 1 `;Y;; � �- M4, 3.a TAX E%EMPTION.The customer needs to mark the appropnate box_ -------- �.�_.T--_ ____.�____.__ _ C� Y� ; Yes.we are exempl.!f v�s,�igase vrowdg�cc rtificatQ Qr vther documE!ntatiqn. ___ _ ___ �—.- — --- __._.__ _._------�_n ❑ ND Pia,we are not exempt. I � . __. __ �__..--------_ . ._.__._ ..._ _-_._ _ _ _ . __ _ _.-- _. _ ___--------___________. _--_ 4. PAYMENT SERVICES _ ___. _ _ _ - —_ _ __ _. . � i Inciuded Custamer is seledmg VS to prpvide Payment Servtcgs and wiN enter Inta a separate Sutr Merchant Agreement with us,as the payment fadiftator. X Not Included Custamer w�ll be handtirjg its own payme�t processing and payment services on its own or thrpugh ! another tti�rd-party payment se�vices prrnlder we cons�der Ch�s¢servlces to be Third-Party Services for � which we are not respanslWe or Dable � __ , ___ ____ i___.__v___._.__,._ __._____ _ ____.. _., _.__�_^.__._..___ ._._._._ ____ 5. HOSt1NG �1 ��.._..�� Customer is Gustomer ts chvvsing to hast its awn Uata torally,on its awn servers VS is nat hable fo� !c�ss of � Hosting Its Own Custamer pata or any liability resulttng from Cu�tomer's decision to host its ow�data. Data x VS fs Host3ng tustamer Oata VS�s hnsttng Customer Oata on VS-control�ed servers. Terms reiate to OatB Hosting w�il appfy. 6. TERMS Of SERVlCE Customer has received,understands and agrees to the VS terms oi 5ervice. 7. PRIVACY&SECURITY Customer has received,understands and a�rees to the VS 1?nvacy Staternent. 8. ADOlTIONAL ADDENDp Th�fqliawing Addenda are inclutled-dnd made part pf th�s Agreement� • Terms af Service • Service Level Agreement(Software► Docusign Envelope ID:C814EA02-F9A6-4656-9808-176E893E2E62 Docus�gn Envebpe ID:DDCE9681-C9C8-4045-8405-5F8059t6F485 �/� Vf (�MC)Nl `aY`�l�rkMS City In�tiai • Estimate no.EST 000858 Vendor Initial � That cerla�n City of Miam�Beach Addendum-General, attached hereto and incorporated herem by reference Custamer has read,unde►sta�ds and agrees to the terms of the Agreement as set forth herefn on this �day of __�,2025("Effective Date"►. _— ( Customer: ' Vermont Systemr. --- ___ ._ _ __. ._ __._ _ . _ __ _ _ City of Miami Beach,Fl RecTrac,llf d/b/a Vermont Systems �r-� � .. SlOnatl by: C Y � c../��- � ��' -�--r� �e_ -- gy;Er�c 7 Carpemer (print Name) By:Patrick Nayden Its:President Date 10/9/2025 �{5;Gly Menage� (Thle'Date: APPROVED AS TO FORM 8 LANGUAGE & FOR EXECUTION ��ut��.-.. �c:�_(�S 1;ity Attorney Date 7 Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 docuaign Envefope IQ:�DCE968i-G9�8�IQ45-84(15-5F805916F485 � ` V [�f�i`t4�iVI i) ic? � [' C'`�.:+� TERMS O� SERVICE 1) �EFiNfT10NS.Capitalized terms usec!but not atherwise defined m these Terms of Service will have the meaning ascnbed tu such terms u�the Services ARreement or other appHeable Addenda, "Adde�dum"or"Addenda°means a document added to the Agreement cantainiiig new o�suppf�mentat terms. "A�reement"means the Services A�,reement and any attachments,schedules or exhibits referenced therein, which could inctude the 4rder Schedule,Privacy PoUty,Terms of Servite,Service Level A�reement,Statement of Work.5ub-Merchant Agreemer�t,ar�ny(ater signed Addenda. "BHHng Period"means the period of t�me covered by a single recurring t�ues fee fpr Services, Recurring fees will be based on contract execution date.Unless otherwise nated,a Billing Penod wiil Ue billed in advance and will coyer a period of ane(1)year. °Cardhafder Data"1s a subset af Customer Data and generafly includes a Patron's name,billmg address,vedit card number,expiration date and C�IV cade. °Gonfidential le�formatian"means any anc!all information disclosed by either party ta the other which is marked"tontidential"�r"prpprietary"or which the recipient knows r��has reason to know is regarded by thr clisdasing party as such,includin�information disclosed orally "Confidential Informatian"does not inciude any mformation that the receiviitig party can demanstrate by its written records:(a)was known to it prior to its disclosure hereunder by the disclosing pariy;(b)is or becomes known through no wron�ful act oi the receiving parry;(c�has been rightfully received from a thlyd party auttwr�zed ta make such a disclosure;(d}is independently develaped by the recelvin�party;(e►has been approved for relc:ase with the disclosm�party's pnor written authorization;ar{f)has been disclased by court orcler ar as ntherwise required by law,provide� tliat the party rec�uired to disclase the information provides prornpt advante natfce to enable the other party tcr seek a protective order ar atherwise prevent such disclasure. "Custome�°is a VS customer.The Customer is the individual,business entity, non-prof'tt,military branch,or municipality contractfng with us to receive Se�vices as more specifically identified in the Services Agreement. ('ustomer may also be referred to�n the Agreement as"you,""your"or"f_icensee." "Customer Qata"�s the content,�nformaticrn or data which yot,,your!nd Users and/or your Patrons enter inta tt�e Saftwarc�assac�ated with Uur S�•rvices.Ciastomer oata may include Patron baka,among other type�of data. "Effective Date"shall have the me;�ninq as sfat tarth in thr.Serv�ces Aqreement "End tJsers"arc�yaur a�,ithprized t�sers pf the Sattwa�t��ssaciated with our Serv�ces Ihose licensesas.sociated wiih a Customer's concurrcnt End Users w111 he listed+n the Qrder 5c,hedule. "Fees" mean any and aU fees asscuiated w�th the usc uf our Serviees,i�r.luding(but not limited to)Softwarca f ers,Nostin�Kees,Suppart fees,any fee�associated with aur Payment Services,and/or any fees assaciated with Prafessional 5ervices,as well as any other teea r�r char�es permitted by the AgrNement f�es may be recurring,non recurri�ig,�r one #ime�as more specifically described m the Urder Schedu�e C3�e-hme fees n �iRecPrat,l�f,Ali nghts rcs�rvetl 1 aet rt�vfS�pn Macctr dp24 Docusign Envelope ID:C814EA02-F9A6-4856-9B08-176E893E2E62 QOcus�gn Enuelope Ip'DDCE9681-C9C8-4045-AA05-5F$OS916F4B5 � ' V F �1 I��.}f�J T ;�Y;a f� M� (hardware,tr.�inmg nr�slte,�tc,}will be billed on an as used hasts `"Fully Exeeuted"means when aMl parties have signect the a�re�e�Y�ents. "Ftarrdware"means Yhe corript�ter equipment,�omt af sal�tc�rrnmals,or c�th�r tec:hnicat hartlware distributed hy us or by a resell�r c�n�ur bc�half.Nardware rnay c.c�ntaut flemwarc ar softwrare "Hosting fees"mean the fees associated wrth the host�ng at Custumer pata an our VS-controlled servers and systems. "Initial Term"is the imtial term far 5ervices,as descrlbed m the 5Qrvices A�reement. "Intellectuai Property Rights"means aU�atents,righu to inventions,uUlity models,capyn�ht and related nghts,trademarks,service marks,trade, business and dornain names,r�gi�ts in trade dress or get-up,nghts in �oodwilM or to su�for p�ss�ng aff,unfair competit�on nghts,r�ghts in designs,rights in computer sohware. database rl�;hts,maral rights, righ[s in c.onfidential mfvrmatinn(includin�know-haw and tncle secretsj and any other intellectuat property rights,�n each case wt�ether reg;stered or unregistered and ir�dudinq ali appl�catians for and r�newals or extensions Qf such ri�hts,and all similar or equivalent ri�hts or forrns of protection m any part of the warid. "Negative Atcrual"oceurs where the total 1labiht�es associated w+th yo�r account exceed the total available funds in the account during a g�ven remit cycle. "Order Schedule°rneans thH schedule m the Agreement which itemizes and descnbes the Services we are willin�ta prov�de to yau and any spetifk fees you are agreemg to pay us for such Services.Quotes and Annual Malntenanc.e Invalces are considered the"arder srhedu{e." "Patran�sj"mean{s)the individ�als whn purchase your pr�ciucts andJor services and who otherwise interact with the Soltware associated with our 5ervices.Patror7s are your customers,clients or members. "Patron Data" means informaUon about Patrons entered into the Software by you,your End Users or your Patrons.Pairon pata may include(but is not limited to)personatly�dentifiable�niorrnation and/ar Cardholder qata. "Payment Services"means tt�e payment and billm��related services that we may provide to you under the Agreeme��t.Payrnent 5ervices may be desaibed�n the Order 5ctiedu4e ur i�a sep�uate Addendurn,and your receipt af Fayment Serv�ces req�ures that you enter mto a separate 5ub merchant Rgreement with us "Professional Servlces"are any pratessional services providecf outside of our in�tial unconfi�ured instaA of the Software assauated with aur Services.Professional services may include consultin�,cusiom devclopment work, implernentatiQn,Supplemental ar onsite trdinin�, remate train�ng,or pro�ects which generally fall outside tl�e scope of the�{;reement.Unless otherwise agreed,Professional Services will bp dotumented under a separate Statement c�f Wprk and siqned by the Parties. '"Servfces" mean any and all of those praducts and/or servlces offered by us to you under the Agreement Services may include prodiacts or services related ta sottware,hosting,hardware,implementat�on,support, training and/o�payments.A specific itemizatian of Servires can Fie found�n tt�e Order Schedule. "Services Agreement"means the co�tract hetween yau and us for Services.7he Se�vices Agreement,t0[;EtI1Li �RQt:ZfAG,I.L�.AII fl�,ItIS�HspfXPt1. l.+st rev�s;o�Marrh 7q75 Docusign Envelope ID:C814EA02-F9A6-4B56-9B08-176E893E2E62 Qncusign EnveloEaez ID:DDCE�61-C9C8-4QA5-8405-5F805916F485 � : V C� t�tM1��IV ! ...??�:..? 1 �.�.7 w�th any attachments,schedi�les or exhibits referenced therein,�s braadiy referred tu as the"Agreement" brtween you and us. "Software"means our pr�prietary rechnaingy saftwarc and any and all assoaated madules,websites,third party integrat�ons and/or mc�bile aripfications(if ap{�licable) °5aftware Fees'"mean those fees associated wrth yaur access to and use af our Sottware or any compone�nt thereof.Software Gees<ire rharged annually unless ntherwise agreed upan and as specrfirally d4scribed in the Cirder Sehedule. "S�pEash Page"means the�main ianding page for Webl rac The Splash Pa�e will havc buttons,irnages,and links to other areas within Vv�bTrac It's the startin�page from which a custorner will navigate tca all other programs, available activities,classes,etc. "Sub-Merchant AgreemenE"mt�ans our Sub-Merchane Application and A�reernent and Payrnent Service (erms and Conditions,which gov�rn the terms and conditions t�nder whieh we are willing to previde our Nayment Serv�ces. "Support Fees"mean those fees associated w�th aur Support Oesk,which enablcrs customer support through live channcls like phpne and chat.We may charge Support fees rnonthly ur annually or as rnore specifically descrit�ed in the Order Scl�edule. "Renewal Term" �»eans the pervod which immediately fallc�ws the expirat�n of the lnitia!Term,as descnbed in the Servites A�reement. "Team"indudes VS's employees,officers,directars,owners,attarneys,affifiates ar representatives. "Term"means the term fpr Services and mcludes both the Initia�Term and any Renewal Ternis,as applrcable. "VS"means RecT rac, CLC d/b/a Vermont Systems and its subs�dianes,successurs and ass��ns.VS's busmess address is 12 Market Place,Essex lunction,VT 05452.VS may also be referred to in the A�reement a�"ticensor," "we,""our,"or"us" ?) ACCERTANCE. You accept the term�of the Agreement�vhen you(a)dick-sign yaur acceptance to an online version of the Services Agreement;�b)sign a hardc�py af the Servkes Agreement,anclJor(c)access the Services or otherwise accept the benefits of 5ervices.You expr�ssly acknowledge tMat the person accepiing ihe Agreement on your behalf has the �roper legal authonty to bind ycau as the Customer, 3) t;RANT C7f iilGHTS. a► Grant of Rights by VS. Upc,n Ihe EFFective Uate,and sub�ect tr�yvur t�mely paymenc caf Fees a�d remaining m complrance with the Agree�nenti,we�rant ta yuu a I�mitcd tc rrn,worldw�de,non exclusive,non-transierrable, non-assignable license to�accrss and use our Servirrs,inciudin�the Software,dunnq the ferm solely for ihe lawful operation of yaur bus�ness.ihe licensed n�;hts descnbed herein shall h€hmited to End Users author�zeci by you to access and use the Suftware,and your Patrons who have a legitimate right to acGess and use your produrts and/ar services. Tl�e licensed riFhts runferred herein dn not tonstitute a sale ai�d do not convey to you �r any thrrd party any nght of awnership in ur to our Sc rvices,ir�clu�3ing th�S�ttwate,or any of aur Intellettual Property Rlghts. Upon termination af the Agreem�nt far any reason,any r�ghts granted by us to you will n Q�RtK1 t:tr.��L(A4f ri�{hts reserved I ayt rr�v�s�ryn Ma�ch?0)5 Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 Docus�gn Envelopa ID:DDCE9681-C9C8-4045-&405-5F805916F485 �/ V� R M C?N�� S Y`.�7 I E- f�1�3 automatically arici without not�ce terminate The method;�nd means of prov�dtng[he Se►v�ces shail be under our exdusive control, management and supervisiun,althougl�we will try to gw�your speuflc requests due conslderatlon.Any nghts not specificaliy�ranted under th�Agreement are expressiy reserved. b) Grant of Rights by Custome�.Upon the Effwrtive Date,and suUject to oi�r remalning m compiiance with the Agr�ernent,yau�;rant ro us a fimRed 1errn,wor►dwide,non-exclusive license to,icce�s and use yaur Custc»�er Data(indudin�any Patron Data,as applicahlej to deliver,mnnrtor ancf rnainta�n the Servrces m accordance with the Agreement.Any rights not specifically granted under the Agreement are expressly reserved. G) Excess Use.We will provide you with the riumber of authorized E nd Usen c�enses as set forth in the OrdPr Schedule to access and use the 5oftware.You shall have access to functionahties in the Sottware that can gFnerate reports indicahng the number of authorized E nd Users access�ng the Software at any given time. In the event that the number of conrurrent End Users exceeds the number of allocated licenses described ln the Order 5chedule 1"Excess Use"j,we wdl notify yQu by email about such Fxcess Use and,if you do not reduce the Excess Use within 3U days of such nuticc,you wdl be required to p,�y for any Excess Use with additic�r�.�l lic�.�n��,which shall be described in a new invoice and which will automatically update the Order Schedule. d) Prohibited Use.Yau shall not use our Services�n violaUon of the law,wh�ther local,state or fede�;+l(mc IudinR but not limited to the CAN-SPAM Act,the Telephone Consumer Crotection Act,the Do-Not Call ImplementaUon Act,the Americans with Disabilitfes Act,or any consumer protection statute);to intentionally bypass a security mechanism in the System�s►;to reverse-engineer the System(s),or any component thereof,regardless of the reason why;in a way[hat adversely Impacts the availability, reliability or stability of the System(s►,or any component theieof;to intent�onally transmit material using the System(s)which contams viruses,Trojan horses,worms or sorne other harmful computer program;to send unsolicited advertis�ng, marketing or promational materials,whether by email or text,withaut the recipient's legally-valid consent;to commit haud; to transmit rnaterial Ihat infrin�es on the intellectual property right of others;to transmrt rnaterial that is harassing,discriminatary,defamatory,vul�ar, pornographic,or harmful to others;or in vfolation of this Agreement.Violatiun of this Prohibited Use policy may result m immediate suspension or discontinuation of 5ervices,or lega�action,which could result in civil damageti or criminal punfshment. 4� TERM;TERMINATION. �) Term.You w�ll t�obllgat��d to thc: ienn as descrlbed m the 5e�vices Agrt�ement,includmg any auto-rer�ewal prov�sion5. b) Termination for Cause.Pr1nr tn exprration of the Initial Term,either you or we may terminate the Ag�eement for cause f�)u{xan 30 days written notice to the other party of a material breach�f such k�reach remains uncured at the exph�atian uf such penod;(b)if the other party becomes the subject of a petitlon in hankruptcy or any other proceeding relating to insolvency, receivership,tiquldatinn or asslgnment for tht lrenefit of creditnrs;or (c)if the other party dissolves or ceases to do husmess in the ordlnary course.It our terminatlun of the Agreement is for cause,then you shall remain liable for any Fees covering the remainder ol the Inrt�al Teim,nr a Renewal Term,as applicable,after the effrcUve date of such termination. Termination for cause witl not preclude the non breaching party from exercising any other nghts or remedies permitted by law c) Termination for Convenience(Without�ause).Either Party may terminate without cause after thz initial tcrm has ended and the Renewal term has begun and should you choose to terminate once you are�n a Renewal Term, provide a 90 day advance written notite of intent to cancel before the end of the annual mamcenance cycle date,and services will c ease per the annual inaintenance date.MtD1ERM CANCELATIONS WILL NOT BE ACCEPTEO. d) Termination Notice.For terrnmation to be considere�effechve.,you must send your term�nation not�ce via rmail to Ac�.uunt�.Recelvable[vermontsystcros coiri or�wnhng to Vermont Systems,Inc .ri ]1 Market Placr.,Essex lunction,VT 05451. WE WILL NOT_ACCEPT TERMINATION NOTICES OR REQUEST VIA PHONE CAII OR PHONE MES_SAGES.AL! TERMINATION NOlKES MUST BE IN WRITING. � �1Rec:lroc,LLC All��qhts reservrcl Las�revis�m�March 2025 Docusign Envelope ID:C814EA02-F9A6-4658-9B08-176E893E2E62 Doc:usigr�Envelope ID DDCE9681-C9Cf3�/045-H405-SFBOS916F465 �/ ' VERM�)NT SYS I�E. M:� S) FEES;PAVMENT TERMS. a) Payment of Fees.You agree to pay us atl Fees perrnitted by the Agreeme�t. F�es for specific Services are described in the Qrder Schedule and wili be billed annually,or as you and we may decide.All Fees are baseci on Services provided,not an your actual usage.Except as permitted by che Agreement,all Fees pa�d are nam refundable. b) Fee Commencement. Upan the contract's execution,the inrtial invofce for the software subscriptron and hosung will be issued,and aavment will be due.Contracts are cons�dered fully executed when both parties have slgned. c) Uue Date;Late fees;Interest. Payment is due wrthin 30 days from the date you receive our invoice(the°Due Uate"), th�n w�may charge you a late fee uN t�5%af che total�nvoite.AIt payments are due in U.S.do�lars. Unpaid balances awed_[o us witl accrue_interest dt the rate of_1_5%�er month_ _--- - - d) Error Reportfng.Please report any errors that you see on an invaice immediately.If you do nnt dispute a charge within 30 days after receiving it,you will be considered to have accepted the charge. Invoices are sent to th� contact Uerson on file.YOU AR� KESPONSIBLE FOR KEEPING ALl CONTACT INfORMATION CUFtRENT e) COIT Increase.After the FIRST TWELVE(12)MONTHS o/the miUal Term,all Fees shall be sub�ect to a cost of living and techno{ogy(°COl T")enhancement mcrease not to exceed five percent(59'0)or the aggregate chan�e in the CPI(Consurner Price Index►.VS reserves the righi to apply the COLT enhancement to any fees aher the FIRST TWELVE (1?1 MQNTHS o}the initial term AND at the ztart of each Renewal Term,in rts sole and absolute discrebon. f) Breach for Non-Payment of fees.Payment not rnade wlthin 30 days of the Due Date will result�n an automatic breach of the A�reement and start the c�ock on a 20-day penod m which to cure. if payment is still not received by the 51st day after the scheduled Due Date,we reserve the nght to suspend Services until all outstanding fees are paid.Continued non-payment of Fees more than 60 days after the Due Date will result in a default under the Agreement and will be considered senously dehnyuent �n the event of default,all payments otherwise due to us under the t�greement will be accelerated and will be considered due and payable by you lmrnediately,as of the date of default.We shall have no obligahon to release any of your Customer Oata unt�l all outstand�ng Fees are paid In full.WE RESERVE THE RI6HT TQ TAKE IEGAI r1C110N ON AI.L SFRIOUSIV DEI INQUENT ACCbUNTS. gj Taxes.If you are a tax-exempt organization,then this provision does not apply.We have no obligation to pay your taxes under any circumstances.Taxes may mclude value-added tax(VAT�,a goods and service tax(GST►,a sales tax,or use or withholding taxes assessed by a focal,state,federal,prowncial or fore�gn government entity (collectrvely,"Taxes"�.Please make sure that you have taken appropriate steps to pay yaur Taxes. h) We are obligated to comply with all valid tax liens or levies associated with your business If we must pay 7axes on your behalf,you agree to indemnify us for any such payrnents wrthin 30 days from your receipt of a special tax-related�nvoice. 6) MODIFICATIONS. a) Changing the Order Sthedule,Vou rnay add or remove Serv�ces during the Term at any time provided that we agree to such changes. We reserve the nght to change our fees and/or introduce new charges at any time with at least 30 days pr�or notice to you,which notfce may be provided by emaH. Regardless of whether our drwssion with you about changes in 5ervices ocwrred verbally ar in writing,we will document any Service changes in an updated invoice whith we will send tc�you for review.If yau disagree.with the Service change,as reflected in the invoice,please notify us immediately. If you pay the u�dated invoice,accept the benefits of any added Services,or fail to object to the updated mvoke within 14 days after you receive it,we will consider you to have accepted the changes,which will be considered a va�id modification of any Order Schedule then in place Iwhich will,in turn,update the Agreement auromaUcally). b) Other Changes to the Agreement.Except as otherwise describ�d in this Section,no rnodification of the Agreement will be binding unless in writing and manually signed by an authorized representative of the parties. 3 fiRec 1 rac,LI i AI��phts re�.rrved I 15�rgoiciOn Ma�ch 20?5 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Docus�gn Envalupe ID:DDCE9681-C9C8-4045-8405-5F805916F4B5 �/ � VEkMC)N�I� �Y;T� M�i 7) CUSTOMER DATA, a) Customer Data 6enerally.You represent and watrant that you own or have ap{�ropriate righ[s to all oF yow Customer Data.You shall have sole responsibllity far the accuracy,qualiry,inte�;rity,lega�ity,reliability, appropriateness,and inteUectual property ownership or r�ghts ro use of all C�stomer Data(mcluding Patron Data,as applicable), Except as specificalty providNd br in the Agreement,we shall not be res{wnsible or lial�le for the.deletion,correction,destruction,damage,loss or failure ro store any of your Customer bata h) Open Database Connectivity(ODBC):VS wlll support establishing an ODBC connection m environinents where allowed(such as VS Prenuum Cloud NosUng). "fhe database schema can be printed running the"RecTrac Dicnonary Listin�'report from wrthin the Rec frac application. Current entity relatfonsh�p diagrams are also ava�lablP(can be accessed via V5 fTP srte►. No other O�BC support serv�ces will be prov�ded by VS, such as but not li�rnted to development assistance and development trout�leshooti�g. c) Hosting Obligations. Nosting of Customer Data on VS-controllPd servers and systems does not come standard with all Agreeme�ts;Customers must specifically contract for hosting services and pay all associated Hosting fees. IF VS CUSTOMER DOES NOT SELECT VS's HOS7ING SERVICES,AND INSTEAD CHOOSE TO HOST CUSTOMER D/1TA ON 175 OWN SYSTEMS AND SERVICES, TNEN WE MAKt NO WARRANTIES AND DISCIAIM ALL LIABIUTY ASSOCIATED WITH SUCH CUSTOMER DATA OR CUSTOMER'S QWN HOSTING ACTIVITIES,INCLUDING(BUT N07 I-IMITED 10►WCMQENTS RESULTING IN DATA BREACH,MISAPPROPRIATIQN OF CUSTOMER DATA,VIOLATIONS OF PRIVACY RIGHTS,AND/OR ANV OTHER 51TUATIQN RFSULTING IN DAMAGES OR MONETt�RY LOSS ARISING OUT OF OR RELATING TO THE HOSTIN6 OR STnRAGE Of CUSTOMER DATA 8) SPLASM PAGE.Except for the template we prov�de,We disclaim all liabiliry with respect to the WebTrac splash page mduding�but not limited to)compli;�nce with 5ection 508 of the Rehabilitation Act ot 1973,as amended(29 U.S.C.§ 794d),and its implementing regulations set forth at Trtle 36,Cade of Federal Regulations,part 1194,the Americans wlth Disabilittes Act,or any other applicable federal or state laws or regulations relaUng to acceuibflity for persons with disabilities. 4) HAROWARE.We shaU have no obligation to provide you with the Hardware�ecessary to access ou.Serv�ces or use our Software.Any Hardware used musr comply with our minimum system requirements.If we choose to prowde you with Hardware,a description of such Hardware and pricmg will be described m your Order Schedule.In the absence of speufied priung,we may provide you w�th Nardware at nur then-wrrent market rates. Full payment for Nardware and any related th�rd-party software is due tollowing delivery.The verif�tation process must be comp�eted so that all payments can be m�de within 30 days of delivery.Any VS-supplied Hardware will include warranties from the manufacturer or distributor,as applicable,for a specific period.We offer no warranties on Hardware. 30) INSTALtA710N;TRAINING.We will pravide an initial unconflgured install of the Sohware as part of the Fees you pay far Services.5ubsequrnt�nstallatlons or sohware contiguration will be sub�ect to addYtional charges nn a"t�me and materials"basis at our standard rates.8ased upon on a mutually agreed implementatlon plan,we will piovide training and setup services at our standard rates(plus expenses- if any are incurred). Implementation and Tra�mng may be performed remotely or on-s�te. We also offer access to onGne training matenals,induding user reference manuals,installaUon planning guides,report listi�gs,"FasTrac"hnw-to videos,online help,and a sample train�ng database with tutorials. You miy rec�uest fo�low-up or addition:al trainings at our thPn current hourly rates,and subject to scheduling availability.Unless we agree otherwise,any additicrnal training will ocwr on6ne(remote).Yau may request on-site train�ng at our then current day rates,subject to scheduhng availabihty. For dn-site training, you will be responsible for all VS expenses associated with travel,ladging,meals and other necessary expenses associated to th� pro�ect. If scheduled training is cancelled with less than three(3)weeks'notice,you will be responsible for any travet expense losses,plus an additional rescheduling/cancellatian fee of 10%ot the pnce per scheduled block of time/mmimum S1�S.t10.�n-site and/or remote tra�ning booked over a weekend or handay may be sub�eci to add�t�onal r_harges. �WRec I re�,t l C Ali nghts�eservetl tut irws�on Mar�h 202; Docusign Envelope ID:C814EA02-F9A6-4856-9608-176E893E2E62 Qocusign Envetape ID�DDCE9681-CyC:6-4445�#tQ5-5F805916F4�5 �;�+ .° �/E R M C��1�i �Y 4,T f�. �1� 11) CUSfOMER SUPPORT, a► All Customers in goad standing will rece�ve oniine su�port and access to a YS supporc docurnentation 1lbrary. t�nline suppnrt mciudes access to an aniine knowledpe d�tabase,support videas accessible through the VS website,e-learnrng content and the ability to participate at no additionai eost in periadic live webinars offered from t�rne to time 6y V5.TMP VS support documentation library is accessible thrn�igh the VS website and includes acce�s ta user reference manuals,instailatian planning guides,report lisiings,Unhrie help,and a sampie tra�ning d7tabase with tutarials, Customers can print any numbe�of copies needed to tr�in staff and mana�e th�ir business operat�on.Customers can access support ehannels online,24 hnurs a day, 7 days a week.VS's standard su�port services are included with Cust�mer's payment of Software Fees. Additianaily,our customers will receive aecess to aur award-winning"Support Desk,"includes phone and chat support wtth a live VS suppart agent. Custamers receivi��g sup�ort shail!�e responsible fc�r paying Suppc�rt Fees as descr�bed in the Order Sehedule. The Support Desk is open for caM!-in phone support tive(5)days a week,Monday throu�h Friday,8 am fT ta 8 pm ET; real-time chat suppa�t is avadabie five(5)days a week,Mo�iday through Fr�day,8 am ET to 5 pm ET. 5u�part includes onlir�e portal Gase Creation,email assistance and cail-back serv�ces,and Customer ability to partake in remote-in live support services v��2oam,Microsoh Teams or Beyond Trust when applicable. b) Customer Suppart Not Provided.We do not provide ihe followi�g custnmer support services as part of the Agreement:(aj Usage of after-hc�urs emergency support,8 pm ET to$am El,Monday through Friday,a��d Saturday,Sunday and holidays,2�!ht�urs, 7 days a week,(b}trauel and out-of-p�cket expenses for installat�un and on-sit� training services; (c)telephone su�aport related to computer hardware,�peratin�systems, networking,reinstallation and configurat+on of application snftware(includin�VIC),point-of-sale hardware,and access contral hardware;(d)telephone support and/or tra�ning as a substitute for on-site training or ciassroom training;(e)VS applfcation sohware WAN access configuration;(f)cus[omized discovery,custam pro�ramming, development,and m�ifltE�n�nCe;(gj interfaces to export or import data frorn ar to other applicaUon software databases;anci{h}extended dedir.ated suppe�rt to implement or change ce�tarn functions,such as swrtching Frnm cash ta accrual accounting or custorniring WebTrac splash page;(i}perfarming periodit V5 software updates if database is on-premises;(jj purchase instaltatfan or configuration of S5l certificates for on- prernises configuratipns;and(k)data entry or database management.VS may provide sorne of these Services under a se{�ar�te engagem�ent,the terms of which should be agreed�tpa�and dor_umented in a signeci Statement of Wark c) Remote Access Authorization.We wlll provide you w�th on�amg suppc�rt for the proper functioning of nur Services,mciueiin� the Sahware,which we rnay provide or make available thraugh remote access to your ter.hnolo�y systems.R�mate Access will be made available if needed upan reuuest. By using our Services,ar accessing our Sohware,you expressly authorize us to access your technalogy systems remotely,rf needed,for the limited purpase af praviding you with any support relevant to our Services.Vou shall be soleiy liability far the cast, mteroperability,proper functioning,and security of any remote access facifities ur methods used by y�u,and we shall nnt be d�emed t�be in violation ol aur obligations to you,nor in breach of the Agreement,as the result of caur inability ta remately access yaur technology systems. We agree to use commercially reasonable efforts to comply with any of your pubUst�ed security-related protacols when remotely accessin� your technalop;y systems. !2j PAYMENT SERUICES.To be eli�ible Por Payment Services,you must complete our Sub-Merchant Application a�d submit it to VS Company ur7derwritin�far approval Once aCc.eptecl,your Sub Merchant Application will conven to a Sub Merch�nt A�reement,mclusiv�af the 5ub Merchant Appfication anc!�greement(SMAA)and aur Payment to (41Ket I r�c,Llt All rrKhts�Est+rvf�. t ast revuion March?p25 Docusign Envelope ID:C814EA02-F9A6-4656-9608-176E893E2E62 l7ocussgn Ernebpe ID:DDCE9&81-C9Cfi-4pAS-84p5-5F805916F4B5 �.a V�RMC:}NT SYST �MS 5ervir.e T�rms a�ui t ondit�r�ns,which shall he considered part of thr�Agreemeni 13j PROFESSIQNAL SERViC�S.We reserue the right to provide you wrth an estimate of tees for Professional Serv�ces bas�d on the app�oximate numt�er of hours we think will be reasonably required to complNte an engagemeni, muftipfi�d by a fixeci houriy rate.If we underest�rrrate the Fees for Professional Services based a�i work actually performed,you will he responsihlE far any cost ovErr�rns at the s�me hour{y r<�te.We wiil invoice you separately for r,ost crverruns.Tc�ISelp you track and ptan far;�ny cost overruna,we wiil track aur actual Profess�onal Service hours and,upc,n written reqUest,prouide you with a weekiy time report.l�ny specific cieta�ls of an engagement fvr Protessional Services should be described in a Statem�nt of Work and signed by the parties.Any fees for ProfE�ssional Services�uill bc r.ons�dered part 4t the Fe�s owed und�r the Agreement. 14�CUSTOM DEVELQPMENT.While we welcame any su�;estipns�r commenes you might have abaut haw we can improve our products and services,we do not custom develop our 5�rvices(including the Sohware)to swt the business needs of any particular client,We wUl cansider all suggested improvements to the Services,and,a�we determine,will mcorporate any approved items t�Uur develapment roacimap If there is a feature o�functionality th�t yau would like tcr see added to our 5erviees,and yau wauld hke the pro�ect eompleted on a certaln time6ne, yau can rnak�a eustanr develop�nent request and,based on our staffing a��d aCher eonsideraEions,we will scope the prvject and provide yau with a wntten qu�te which you can accept ar reject.Cust�m development work will be considered a separate engagement for Professional Services and will be billed outside of the Agreement Custom development w�rk shall not be considered work-for-hire.We will own and ccantrol any product outcame of the en�agement and we res�rv�tt�e right ta incarporate any new teature or funct�onality into our la�ger product or service afferings. lSj OWNERSHiP RIGHTS. aj What Belon�s ta VS.We reserve alI t(tle anci�nterest to our Intellectual praperty Rigl7ts We alone own our {ntellectual Praperty Rights,in additi�n to any suggestions,ideas,enhancement requests,feedbatk, recommendat�pns,ar ather lnfvrmai�on provided by you ur any other party refating to our Services. In addition, we retain all rights,title and interest In and to our Software and any sptash page designs that we may create andjor maintain on your behalf ancf license to you.The Vermont Systems�"`,VS'"'and VS Payments'"names and logcas are registered trademarks af Vermant Systems and no ripht or t�cense is granted ta use them w�[hout our express written permissiorr, b) What Belongs to Cuziomer.With the exceptitrn of patron Rata(whic.h rem�ins the property of individual Patrons),you reserve aU ri�hts,tttle nnd interpst ta your Customer Data. Yau own afl rights,title and mierest to Customer trddemarks,servlce marks ancf other�ntellcrtual property,We reserve the n�;ht to withhold, remove and/or discard yaur Customer t}ata without notice fnr any F�reach,mcluding without limitation,your non- payment of Fees. 16j CONFIDENTIAI.ITY.A party(the"Receiving Party"j shall not disdose the disc{osirt�,party's(the"Disclosing Party") Confident�al Informatian te�any person a�entity,e�cept fo Ehe Receiving Party's employees who have a need to know che Confidential Infarmation for the Receiving Party to exeruse its rlghts or perfqrrn rts obligatio��s under thk AgreemenL Notw+thstanding the foregaing,each party may d�sclase Confidential Informatwn to the fimited extent required(a)in arder ta camply with tlie order of a cc,urt or ather governmental body,ar as atherwise necessary to comply wlth applicahle law,prov�ded that the party making tMe disctosure pursuant[a the arder shall first have given writte.n natice to the other party and made�reasonable effart to obiain a pratective urder;or(h)to establish a party's rights uncter this Agr�emr�nl, including to mak�requ�reci court filln�;s, tach Party's obligations of non- disclasure with regard to Confidential Information are effective as of the.Effective Date and will expire une year after the termination of the Agreement;provided,however,with respect to any Confidkntial Information that constitutes a trade secrpt(as det�rn�Ined under appl�cable law},such�hligations of non-disclosure will survive the termination u �lNet T rac,l.t(.AII nght�{e�erW�d last rews�on Marrh 10:5 Docusign Envelope ID:C814EA02-F9A6-4658-9608-176E893E2E62 Clt�cuslgn Envelope 1� DOCE9681-C9G8+1(145-84p5 5F805916F4B5 � � VERMC�N� SY�I �M� or expiratian of the A�reemr.nt for as tong as such Confidentiai Inforrnation remains sub�ect to trade secret protectian under applicabie law lly PRpTECTidN OF EDUCATIQNAL INFORMATION.We understand and acknowledge that in the perfprmance of aur Servitfrs,we may have aceess to pr�vate and canfidenhal informatic,ii regard�ng students.parents,guardians,facufty, dr�i;ors, emplayees, staff, alumni (collectively, "FducaUonal Inforr�iahun"� that rnay be eoverc:d by the federal F�amity Educational Rights and Privacy Rct("FERPA"),or sirnilar state laws.We will not disclose,copy,or modify any Educatianal Inforn�ation without your pripr written r�nsent,or unless otherwise required by law.We will notify you if we hecorne aware of a passible unauihorized disclos«re o�use of Educatianal information. 18j CUENT RESPONSIBIU7Y You shall be responsible for all(iabilit�es arising out oi your acts and omissians inciucfing any use of Vermont System's Saftware,products,and Hoscing 5ervices. 19j UMITED WARRANTIES.W�represent and warrant that f a)we own the s�ppropriate rights to(ice�se and/or suk�iicense aur Services(�nciuding the Software�;(b►the Services{�neludin�thE Software`will confarnti with any then- available publishecl specifitatians;(r.j to the hest of our knawled��,c>ur Software�s free of any v�ruses, tro�an horses, maiware,spyware,ransomware or other harrnful code;arrci{ci�Yh�t there have been no violatlons af copynghts or paterlt rip,hts in connection with the Services(inciuding the 5oftware)offered.We do not wanant that the Services (inciuding the Software)will be ent�rely free Erom defect or error.EXCEPT AS SPEqFICALIY STATEU HEREIN,7NE SERVICES(INCLUOING TNE$OFTWARE}ARE BEING PRQVIDEQ C?N AfU"A5 IS"BASfS,WITHpU1 WARRANTY OF ANY KlNt�. EACH PAR i Y hiEREBY EXPRE5SLY DISCLAIM5 ALL OTHER WARRANTIES,WNE THER EXFRE55 OR IMPLIED.No advlce or information,whether written ar aral,pbtained frorn us,or any mernber of our Team,wiU create any warrar7ty not exprEssly made.If you are a Caliiorma resident,you waive California Civil Codc�1542,which says:"A general release does not extend ro claims which t4�e creditor daes nat knaw or suspeM to exist in hls favor at the tbne of ex�cuting the release,which if known by hirn must have materialiy affected his settfement wrth the debtor." 20} LIMiTAT10NS OF LIABlUTY. a} EXCIUSIVE REMEDY.YOUR E?(t'IUSIVE REMEI�Y FQR ANY EAIIURE OF QUR OBIIGATIONS UNDER tHE AGREEMEN7 SHALL BE YOUR f�tGHT TO 1ERMINATE THE AGREEMEN7 FQR CAUSE AND WIINOUT PENALIY,AND ANY CRED175 WHICH MAY BE QUE UNDER AN APPLICABLE SEftVICE LEVEL AGREEMEN! (tF A 5ERVIf.E LEVEI AGREEMENT IS OfFERED AS PAR T t)F TNE AGREEMEN7) b) EXCLUQED DAMAGES.fN NO[VENT 5HAtl WE E3E IIABIE UR RESPONSIRLE TO YQU fOR ANY TYPE OF INCIDENTAI, �'UNITIVE, INOIREC� OR CONSEQUEN"TIAI DAMAGES, INCIUDING BUT NQT tIMITED 10, LOST REVENUF, LU5T PRQfITS,REPLAC.EMENTGQt7DS,1055OF TECNN(7lt)GY,RIGNTS ORSERVICES,1055Of-OAfA,OR INTERRUP?IQN UR lQSS OF USE OF SERVICES UR EQUIPMENT, EVEN IF ADVISED C�F TNE P05SIBILI7Y QF SUCH DAMAGES, WHEiHER ARI5ING UNDER A TNEORY QF CI�NTRACT, TClRT �MNCLUbING NEGUGENCE), SiRICT LIABIUTY OR l�7HERWISE. c) DAMAGES CAP.IN NO EVENT SHAII QUR LIABILI7Y TO YOU OR ANY THIRD PAR7Y IN ANY CIRCUMSTANCES EXCEEQ iHE AMCiUNT OF FEE5 YOU AGTUAIIY PAIO 7p US FOR SERVICES IN THE iHREE (3j MONTH PERIOD QIRFCTLY PRIOF tO THE ACT10N 61VING Rt5E TO ALIEGED UABII,tTY. d) 71ME UMITATION.YQU FURT NFR AGREE THAT ANY CLAIM WNICH YOU MAY HAVt AGAINST US MUST 6E f�LED WITFIIN FIVE{5)YEARS IN ACCORdANCE W1TFi FLQRIQA 5TATE STATUTES,AFTER SUCH CLAIM AROSE, C�TNERWI5E THE CLAIM SWRLL BE PERMANENiLY t3ARRED. e) MATERIAUTY.Tt{E UMItA7l�NS IN THIS SECIlC1N ARE A MF�CERIAL BA515 UF TIIE BARGA4N,RN� THE if_RMS OF TME AGNEtMENT WOULQ BE DlkFERENT W1INOUT 5UCN UMITATIONS. THE LIMffA(IUNS IN THIS5KTION ARE INTENUED T"CI �PPLY WITN(�Ut REGARD TO WFIETHER QTIIER PRQVlSlONS OF 1lik AGREEMENT NAVE BEEN �REACNED OR NAVE PR(?VEN INEFFECTIVF. MUI.TIPL� C.LAIMS Wlll Nt?T ENIARGE ANY DAMAGES CAP UESCft18EU NERE�N. i� R9kp,cirac,llC AIt ri�ntsresP.rvetl last rewsion OcKcmGc r�O1A Docusign Envelope ID:C814EA02-F9A6-4B58-9608-176E893E2E62 Docusign Envebpe ID 0DCE9681-C9CB�i045-8405-5FBQ5916F485 � � VERMC�NT SYSTEMS 21) HQLD HARMLf.SS. 7o the extent permitted by law,you agtee ta hold us harrnless against any ciaim,suit,demand or proceedinE;("Ctaim")that arises From your aetions,your use or misuse,of the Services(including,but not limited to, the Sohware);Vour breach of tlie Agreement or these Terms of Service;or your�nfringement on someone else's rights,intluding but not hmited to,third party intellectual property nghts. 22� 015PUTE RESOIUTidN.Many concerns can be resolved by callinK us at(877)883-8757.If a dispute cannot be resulvE:d Informally,th�s Dispute Resolution provisian explains how claims(whether by you against us,or by us agamst you)will be resolved. aj Deflnition. "Claim" means any current or future cla�m,d�sputi�or controversy relating in any way tn our Agreement.Claim includes(aj in�tial clafms,counterclaims,cross-claims and third party claims;(b)claims based upon contract,tort,fraud,statutp,regulation,r.ommon law and equity;and�c�ctaims hy or against any third party using or provid�ng any product,sernce or benefit�n connection with our Agreement or the Software. b} Claim Notice. Eiefore beginning a lawsuit, mediation or arbitr.�tion,you and we agree to send a notice(a"Clairt� Notice'')to each party a�ainst wham a Cla�m is asserted. The Claim Nohce will give you and us a chance to resolve our dispute informally or in mediabon.The Claim NoUce must describe the Claim and state the spectfic relief demanded. Notice to you may be sent to your current mailing address oi email add�ess on file.Vou must provide vour name,address and phone number In your Claim Notice.Vour Claim Notice must be sent to Vermont Systems, Inc.,ATTN�legal, 12 Market Place,Essex lunction,VT 05452. tj Mediation.Before beginning mediatian,you or we must first send a Cla�m Notice.Within 30 days aftersendmg or receiving a Claim Notice,you or we may submit the Claim for mediatlon. Mediation fees will be split equally, and the focation for mediatio�shall be mutually decided hetween you and us.All mediation-related communicatians are confidential,inadmissible in�ourt and not subject to discovery All appl�cable statutes of limitations will be rolled until termtnation of the mediation.Either you or we may terminate the mediation at any time.Tiie;ubmisswn or failure to submit a Cla�m to mediation will not affect your or our rights to etect arbitnt�on. cf) Arbitration. Yau or we may elect to resolve any Claim by ind�vidual binding arbitratian.7his election may be made by the party assertinR the Ciaim or the party defending the Cla�m.Claims will be deuded by one neutral ar6itrator who will be a retired�udreial officer or an attorney with at least 10 years of eKperience;however,if we both agree,we may select another person with different qualif�cations.IF arbitration is chosen by any party, neither you nor we will have the right to Gttgate that cla�m�n court or have a jury tnal on that claim. Further, you and we will not have the right to partiupate in a representahve capacity or as a member of any class pertainmg to that claim.The arbitrator's declsians are enforceab{e as any court urder and are subject to very limited review by a court.The arbitrator's decision will be final and binding.Before beginning arb�trat�on,you or we must first send a Claim NotiCe.The party elecUng arbitration must choose to arbitrate either before JAMS or AAA.7his arbitration provision IS governed by the FAA.You wfll be responsible for paying your share of any arbitration fees(including filing,administrative,hearing or other fees).We will be responsible for our arbitration fees. 23)NOTICES;GOVERNING IAW;IURISUICTION. a) General.Whom you are contracting with under this Agreement,whom You should direct notices to under this Agreement,what law will apply in any laws�it arismg out of this Agreement,and which coun can ad�udicate any such lawsuit to this l�reement are as follows: ,� �s�Recirac,LlC All rigMls res�iwrd latt rewtiion March),0?5 Docusign Envelope ID:C814EA02-F9A6-4B58-9608-176E893E2E62 Docuslgn Envelope ID:DDCE9681-C9C8-4p45-84t15-SF805916F4$5 ( Whbrnypu ecTrac,llC d/b/a � ermont Systems arr: cantracting wRh: Notites to 11 Mark�t Place be se�t to� Essex Junctian,V1 OSAS2 I�ahavermont5 er com Governing Verrnont law is' COUftS S18t2 COUIfS A� havir�g ChitCenden Cou��ry, ex��usive Vermont,o�the jurisdictlon U.S Distrir.t Cowi fcx a�e I Vermont b► Manner of Giving Notice.Except as otherwise specified in this Agreement,all notices,permissions and approvals hereunder shall be in wriU�g and shall be deemed to have been given upon(a)personal dehvery;�bi the second business day aher mailing;(c)the second business day after sending by confirmed facsimile;or(d)the first business day after sending by email{provided email shall not be sufficient tor notices of termination or an indemnifiable claimj. Notices ro you shall be�ddressed to the desiqnated e�ntact person identifled in the Services Agreement at the email address or physical address listed. c) Agreement to 6overning law and lurisdiction.Each party agrees to the appl�cable�overnmg law above without regard ro choke or conflicts of law rules,and to the exclusive�unsdiction of the applicable cowts above. d) Waiver oflury Trial.Each party hereby waives any rlght ro a jury trial m connection with any action or litigatlon in any way arising out of or relared to this Agreement 24� GENERAL PROVISIONS. a) Privaty Rights.You are required to comply with our Qnv�cy_St�trrr�ent,which may be revised from tlme to Slrtie, and which is expressly incnrporated into the Agreement. b) Minimum System Requlrements/Interoperability. It is your responsibility to ensure your computer systems, internet connections, IT infrastrucWre,penpherats,systems,servers,mobile devlces and/or workstations cornply w�th the minimum system requiremer�ts necessary to receive our Services.We shall not be responsible for any�ntemet speed or connectiv�ty issues at yaur location,or other problems related to your technology equipment,including third-party internet serv�ce or your IT infrastructure.You shall be required to comply with our technical specifications. c) Reference.You agree that,with►n 30 days of the Effective Date,we may issue a new business press release about our business association and post your logo and a brief description of your busmrss on ouc websrte. d) Independent Contractor Relationship.Our le�al relationsh�p with ynu is that nf an independent rontractor.The Agreement does not form a partnership,franchise,joint venture,employment,agency anA/or fiduciary relationship b�tween you and us. e) Non-Discrimination Endorsement.We shall not discriminate in our empfoYment practices and will render all Services under the Agreement without re�ard to race,cobr,religion,sex,sexual orientation,age,naUonal ongm,veteran's status,pnlitical affifiation,or disabilities.Specifically,we will abide by the requirements of Title VII of the Civit R�ghts Act of 1964,as amended by the Equal Emp4oyment Opportuniry Act of 1972,the Vietnam Era Veteran's Readjustment Assatance Act of 1974;Title IX oi the Education Amendments ot 1972,a�d the Fair Nousing Act of �968,as amended. f) Export Controls.The 5ervices and any der�vatives there�f may be sub�ect t�export laws�nd regulatians ot the Unitcd States and�ther junsdictions.Each party represents that it is not named on the United States IE� CC)keCTr�c,LLl Ali nghh ieservc�l t.ast�evis�un Merr��2f12S Docusign Envelope ID:C814EA02-F9A6-4B56-9B08-176E893E2E62 Uocusign Envelope ID:DDCE9681-C9C8-OQ+45-8405-SF805916F485 gpvernment's denied party list Addltionally,yau shall not perrnit F.nd Users ro access or use the Subscilption Serv�ces while located in a Unit�d St�tes ernbargoed country(currentfy Cuba,Iran,North Karea,Sucian,5yria or Crirnea),or in v�olatic�n of any United States export law�r r�gulation. g1 Anti-Bribery.Yc�u:�gree that neifher your empl�yees,agents or representatives have received or been offered any illegal or improper bribe,kickback,gift,or thing of value from us,or any member of our Team,in cc�nnection with the Ag�eement. If yQu learn af any violatiGn of the above restrictions,you agree ta promptly norify us. t�) legal Advice.Alf Prafessionat Services anci other informat�c,n pravided tt�you in the normal course of qur t�usiness reiationsh�p shauid be consldere<i tor intormationai purposes only and is not to be taken as le�ai advice. Vau are adv�sed to speak with your own�ndenendent caunsel abaut all matters of a kgai nature. ia Waiver;Cumulative Remedies.No failure or cielay Gy either�arty in exercising any rights under Yhe Agreement xhali canstiwte a waiver ot that right t�ther than as expressiy stated herein,the remedies pfavided in the Agreertient ar�in addrtion to,and not exdus�ve,of any other remPdies of a party at law or in equity. j) Assignment.Neitt�er party rnay ass�gn any of�ts ri�hts or obl�g:�tions hereimder,whether by operation of law ar otherwise,without the pnor wriiten cansent ot the other party(��ot kn be unreasonably withheid). Notwithstanding the foregoing,we may assign th�s Agreement in �ts entirety withoui your consent,tv our affiliates or i»tonnection with a merger,acquisition,corparate reorganization,or sale of aU or substantially all of our assets not invokving one o(your dRrett campetitors. Subject to the toregoing,the lagreement shall bind a�d mure tn the benefft o#the partles,their respective successors and permitted ass�qns. k) force MaJeure.We shall not be in default under any prnvis�on of the Agreement or be liable for any deiay, tailure�f performance,or interruption in Services(including the Sohware)resulting,directly or indirectly,trom causes beyor�d aur reasonable cnntrol,incfuding but not limited to any of ihe following:earthquake,lighining or ather acts of God;fire or explasion;electncal faults;vandalisrn;cable cut;water;hurricanes;fire;flooding; severe weather cond'rtions;actians of governmental or mifitary authorities;�ational emergency; insyrrection, riats or war,terrorisn�or ciu�l disturbance;strikes,I�ck outs,wark ste�ppages or other labo►difflcuhies,supplier failure; shortage;or telecommunication or other internet provider failure. I) 5urvivabllity.Fven rf you terminate the Agreement with us,the following sections of the Agreement will still apply:Terms Uf Service Sectiun(Hasting Obligations};(Conficlentiality);♦Protection af Educational information), Lin�ited Warrant�es);(Limitations of Lia6ihties),(Client Respnnsibilities};(pispute Resolution);(Notice;Governing Law;Jurisdiction);�Legal Advice);�Farce Ma�eure);and(Entire Agreement;Pric�rity of Dacuments). m) Seuerability. The inualidity sar unen€r�rceability of any prowsion of the Agreement will not affect the validity nr enforceability of the other provisions of the Ag,reeme�t,which provisions will remain in full torce and effect, If any provision�f th�}Agreement shal!be deemed unenfarcea6le by reason of�ts exient,duration,scope or otherwise,then ihe partiea contempfate that the tourt making such determination will alter such provisio�s so that it is enfo�ced and will enfarce it in its altered form for at{purposes cantemplated by the Agreeme�t_ n) Neadings.The bafded headings cantained in the Agreement are fnr convertience of reference only,shall not br deen7ed to be a p�rt of the Agreement an�i shall n�t be referred ta in connectic�n with the tonstruction or interpretatian of the Agreement. o) Canstructian.For purposes of the Agreernent,wherev��the context requires,the singulai shal!inclueie the plural,and viee versa;the masculine gender thall include the feminine and neuter gender,and viCe versa;and "and"shall include"or,"�nd vice versa.Any rule�f tonst�uction to the effect that amhiguities are to be resolved against the drahing party shall not be applied in the tonstruction or interpretation of the Agreement p) Entlre Agreeme�t;Priortty of Oocuments,The A�ref�ment(inchiding these Te�ms of Service)and a�y additional terrns ar Addenda,as applicable,make up the entire Agreement and supersecle all prior agreements, representations,and understandin�s All additronal terms andJor Addenda wiH be tonsidered incorporated into the Agreement when yuu agree to them. {f there�s an actual conflict or direct mconsistenty between any of the attachments,schedules or exhibits referenced in the Services A�reement,then the fallowing shall be the prioriflzation of documents ihat shauld be deemed to control and govern:first,any later s�gned Addenda or Statement Qf Work(as�ppMicable};then the Services Agreement;then the Service Level Agreement(as applicable�;then the Terms ot Service;then the Privacy Policy. q) Electronic Signature.The Agre�ment may be executed m any numher of counterparts,each of which when e.xecuted sh�ll be deemed an original, but such c��nterparts t<agether shall cc�nstitute one ancl the samk i�strument. Deiivery of ext�cuted caunterFrares hy email,f�Df,ar c�ther electronie delivery method shall he eff�zrtive as delivery.Etectronic signatures,induding any click sigr��racess,will be deemed as originai �e �i!Rer�t�a!.}?4 AIf rl�;hts rg5crvcd ;a5t erv�s�orr Ma��t�?tl;5 Docusign Envelope ID:C814EA02-F9A6-465B-9608-176E893E2E62 Oocus�gn Envelape 10:Q�CE9681-C9CB�Q45-84Q5-5F845916F485 r� Cansent ta Do Business Eleetrc�nically.By signinR the Serv�ces Agreement,you consfrnt to do businc=ss ele�tromcally,which means that you agree that all VS agreemenQs�nd poiic�s,mcliiding amendments thereto ' and documents referenced therein,as well as any notices,mstructions,or any other carrnnunications regard�ng tran�actiuns ancf your agreements with VS may be pr�sented,dPlivered,stared,retri�ved,and tr�nsmitteci elertronicaAy You musi keep us informed of any chanRe in your electronic or mailing address or other contact i�formation.Your electronic sign�ture,inciud�ng,withc�ut limitation cGcking"Agree and Co�tinue"r�r"I Accept" or an action oi similar meanmg or signrf�cance,�haU be the leg�l eqwvalent of your manual sigriature.Yau m�y withdraw your consent ta daing business electronically at any nrne by tontactmg us and withdrawmg yaur cur�sent.Howev�r,any cammunicationsor trans�ctions between us before your w�thdrawal of such consent,wdl be valid and bind�ng. 25} HOSTING SERWCES a) HOSTiNG S�RVIGE5. �ustomer is add'rng VS s Hasting Services to the suite of produc'ts and services that it is receiv�ng f��om VS,as reflected in the�rcier Schedule. � l�usic>+�ier is getUr�g Standard Nc�sbng Cu5tamer�s aeiting Pretnium Ho5ting YS STpNpARD HOSTING 5ERVtCE- SIA. VS PREMIUM HQSTING SERVICE-SLA. V5 V5 Standard Hostinc� Seruke�evel Premtum Masting Servic.e Gevel Agreement Ac�reement(SLA)can t�e found here:'� ,;A��an be found here� � - - - ,,; - � � �� wh�ch ma� � � W��y��h n,ay k�e revised from time be rev�sed fram cime ta time,and wh�cf� �„ �;rne,and wh�ch are expr�ssly inrorporatec! areexpressiy�r,,-orp7or�asT�ci i��tc tr�e �nt,3 tr�e Agree��rer,i Ac�reernent bj MOSTING OBllGATIQNS.it f.ustome��:haoses�.,s tnr Eiost�ng Serv�ces,and we a<tuaily stare C.ustomf•r Dara an a v5 <onrrolEed system or sernce,then,�n additi�n to those terms and conditions d�cribed�n our?rvaey Policy,and prpvlded Customer remams currenk in Its payment af Nosting Fees anc�otherwise compliant with the Agreement,then we make the fotlowmq limifed represgntahons and warranties wrth respect to our hasUng serwcPs.we will,at all times dunng the Term of the Ayreement(a}ma�r�ta�n a com�reher�srve data secunty prr�gram wh,ch�ncludes reasonab�e and aE,p�c�p+��te techm�al, organrzational and security measures against the d�struct�on,foss,unauthorized atcess c�r alkerahon of Customer DaW (auluding Pairon Data,as app6cable►which measures will be no fess rigorous Chan the accepted SecurUy standards tor simiiarly situated compames rn ttre industry;and ib)provid�o�r Host�ng Serv�ces�n a goUd and wo�kmanlike manner,and(ca offer Hostinq Services which,tn the best ot our knowledqe,comply with applir.�ble Icxal,statp or f�deral laws. The limitect rr.�resentatians and warranUes flescf�t�ecl here�n stwll t�subject to any Qther fim�tafions of liabiliry desc.nbed hy the Ayreen�ent c) PAYMENT TERRMS.Payment Terms as Iisteci in the Vermont Systems Terms of 5enrice apply to Hosting Services,�ncluding theCOLT increase. d) BREACH FOR NbN-PAYMENT OP FEES. Breach for Non-Payment dause as listed in the Vennont Systems Term� of Serv�re a�plies to Hostir7g Serv�ces. e) PROHIBITEQ USE. i ne Prohibited Use dat�se a<_listed in the Vermant S�stems Tcx�ms of Se�vite applies to Hosting Services. f} pWh1ERSHIP RIGMTS.The Ownersttip Rights tlause as listed tn the Vemxmt Systems Terms of Setvice applies to Hosting Servic es. c�) IIMITED WAttRANTiES. LimitcrJ Warranties Clause as listcd in the Vermont 5ystems terrns of Serv�ce applies to Hosting jErviceS. tt'i ��I�ectrac,ltC Al�rfghts�esr:�rtind t;3st revision March?0'� Docusign Envelope ID:C814EA02-F9A6-465B-9B08-176E893E2E62 Docusigrt Envelope IO:DDCE9681-C9C8�045-8405-5F805916F4B5 �► � VF:Rf�1C�N-1 �Y�T�M1S SERVICE LEVEL AGR�EMENT (5UF�P()RT� i1t Ver�ttont Systerns,we highly vala+e our cus4omers and are dedir3ted ro delivFrin�;tut�-quaiity suppUrt serv�ces to t�r+surp ihe seamtess operation�f your sahware systems.fJur Service levei Agreement f SIAti defines the levei of supFwrt you can ar�t�ci�a[e FrUrr7 us,specrfying��ur resppnse umes,is+ue resc�iution proc.edures,and uverall suppart c�uaiiry.With our prafiicient tearn of sraRware professionais and unwaverin�,camrnitment to c�rstomer satisfaction,you can rely art us tu meet ali ycaur saftware su�porf requirem�nts with competence. Trrms ncat specificatly tiescribeci m this Service Levei Agreement for Supt�vrt("5u��aurt StA"{shap havE�tnr meanings as set forth in Section I of the terms af Service ar rlsewhere in the Agreement. 1, EUGIBIIITY.fhis St�ppOrt SlA 5ha��.�ppiy only to Customefs r�c eivir�g Vermcant Systems`SuppoR Desk,including"llve" ��uppart�hanne�s by phane ur chat.To be eligible for the Suppcart SIA,Customers must be r�ur�ent{n their payinent c+f (e��to Ver mont Systerns and must rema�n camptiant wiYh the terms and co�ditions of the Agreement. 2. GASE PRIQRITIES.To pravide hi�h quality support and to effetUvelV�ssign resU�r�es ici incaming cases,the followinQ four types ot c�se prioritles have been identifie<#: '�inal determination of prioritY��II be agreed upon�by the case contact(s)and Vermont Systems. Critical business impact cxcurs a� a pro�Grction system preventm� business nperations.�nd Users and Patra�is are prevented frum wortcing wiihin Fhe Sttftware with ncs wcirkarounds Exampfes ir�clude:Software Priqrity 2 Crieical crashes�r gaes off-line;functiona�ity cnticai to business�perat�on not availabie;data breaeh or lozs af Customer Qata. Significant husiness impact accurs an a prpduccion system severely impacting bus+nes3 operatian.E nd Users and f�atrons are impacted by the issue but may st�ti be aG�e to work in a �imited capacity wrthir� the Prfo�lty2 ��j�r So�tware. Examp�es inciude sk�n:ficant �erformance degra[latinn, Punc�tronalities importar�t t� fauslr�ess operation not availabie; lass of Suftware#�nctic�nality ha��;an escalating i�r�pact on l�usiness operations. Minor business impact occiirs on a F�roduct+on system that causes a partial pr nc�r�-crlticaf Ic�ss of functionality in the Softwarc*. A limited Priority 3 Medium n�mb�r r�f i nd Users and/or F�atrans are affected Issu�s occurnng on a non-prritiuuion system �n the Suftw�re. Priority 4 �a� �xamples include a question,rommenC,or e�hancement. �}20Z4 by Vermnnt 5ystertis Page � 1 Docusign Envelope ID:C814EA02-F9A6-4656-9B08-176E893E2E62 Doca�slgn Envebpe ID:DDCE9681-C9C8�045�405-SF805916F4B, �/ o VERMC�rJT SYST F:MS 3. RESPONSE TIMES.V5 will res{x�nd and escalate supporr Fssues�n accordance wah che tablC bciow.All day. referenced below are business days Prlority 1 Priority 7 Priarity I Pr►ority A (wit�in) (within} (within) (within) Irut�al Rdsponse 1 h�n�r 4 Nour; ?4 hou�s 4R huurs Escalatlon Stage V5 wiil eueiate wnhin cne apera�i�ns team. Uperations will engage development �esnurces as needed NotificaUon wiil be made to Operations leade�ship for issue awareness Cornmunication cadence on specific cases will be defined by the case contact(s) and Vermo��t Systems on a case by case scenario a. CUSTOMER REPORTING CHANNElS;PtiOCESS.Supporr Desk Custamers experiencing suppon�swes must report c�,sto�ne+suppo�i concerr�s through VS's established support channels,i�ctuding: aj Customer5upport PortaL accessed bygomg co suppon.vermonrsyscems.com available(24/�) b} Cbdt SuppOK:ava�labfe Mrough the suppnrt port.i� Monday througM Fnday,8 AM-'.�PM c) Email:suppo�il�vc��rnnntsystcroscom cf; [ustpmer suppon line:877-883-8751,leave vo+cemail,(morntwed during business hours vnty� SAM-BPM easier�� bme,Monday-Fnday •Aher-Hours Emergency Support•Leavp voitemall at SQ2-440•191!— rpceive VS Support response wlthm t5 mu�utes.(Aher hours emergency support fees apply) Au issues or questions reparted to support are tracked with a wpport casr that contams at a minlmum the Customer account name,cemtact perwn,soltware product and venlon,module and/or menu selectlon,detailed description of the issue,and any other pertinent information.Case statuses are viewabie on che VS suppart portal.Each case is stored In a queue and the first avadable support representat�vc will pe assigned to the next case issue based on pr�ority Whlte reviewing the case�ssue,the assigned support person will contact the Customer,ii additiunal information is�reded The�/S support person wdl either resolve the issue or advise Customer regarding the s[atus and �he course of action being taken to resolve It All correspondence and actions associated with a case are tracked h�the suppo�t database.1f the�ssue needs�o be escalated to a development�Esource,Customer will be informed While issues escalated to developme�t wdl be scheduled for resolution,t�ey may not be resolved immedlately depending on thp nature and complexity of the issue.Customer may view the development status at any time. 5. Open oatabase Connectivity(ODBC};VS wdl support establishmg an pDE3C connection m environments where anuwed(such as VS P�emium Cloud Mostingl. The dacabase schema can Oe printed runriing the"RecTrac Dictionary lisnnp°repnrt from within the Rec7rac application Cur�ent entitY relationsh�p diagrams are also available(can be accessed via VS FTV site). No other ODBC support services will be provided by VS,such as but not Ifmrted to developmenr asz�s[ance and clevelopment trqubieshooNng. �2024 by Vermont Systems Page � 2 Docusign Envelope ID:C814EA02-F9A6-465B-9B08-176E893E2E62 Oocusign Envelcape ID:DDGE9681-C9C8-40Q5-8405-5FB05916F485 '� r U� � � Q � � �� ` � � �,�,��y�� =;��.:, � . �v �F�!, R7 =� l�jd aa � ..�. . ��y�j� '�,,.f� itecreation & Parks Software PHYSICAL ADDRE55: Estimate q: EST-000858 Recl r`aC, t t.0 Estimate Date: U9/05/2025 dba Vermont 5ysterus Estimate is vaUd for: 10 Months 12 Market Piace Essex Junction,�T Q5452 Phone:{802►490-7G72 BiN in Miami Beach Parks and Recreatio� Sl��p Te�: Miami Beach Parks and RecreaEion 1700 Convention Center Drive I700 Conventian Center Drive Miaml,�l 33139 Miami,FL 33139 Covers ipt1/2025-9/30l2Q26 ltem Descnption Quantity Amount VS-V�WT-Ml1 PM-M We�Trac Pass Mgrnt,16-34 1 $304 50 i VS-V-WT-MU-LS-M WebTrat League Sched,l6-39 7 S262.SQ i VS•V-WT-MU-4S•26-M WebTrac Internet Sotttivare. 1 $1,627,50 i VS-V Wf-MU FR-M WebTrac Facitity Reserv, 1 S3Q4.50� VS-V-WT-MU-CR-M WebTraC Court Reserv,l6-39 ] S262.50 i VS-V-WT-MU-AU-M WebTrac Watkgraup I $262.SQ� VS-V-WT-MU-AR-M We6Trac Activity Reg Annual 1 $�04,50 i VS-V-RT-MU-SA-M RT SystemAdmin.M/U Annual 1 5420.0t?� Y5-V RT M1U•�'S-M POS InventorW-/InventoryJ I j5�7.50� VS-V-RT MU-f'M-M Pass Mgmt Photo-M/U Annual 1 5577 5U, VS-V•Rt MU-PMI-M Pass Mgnrt Ip Int�gration Y 5199 SQ� VS�V•RT-MU-LS-M league Sch-MjU Annuai Maint. 3 5409.50 i V5 V•RT-MU-FR-M Facility Res-M/U�nnuai MA 1 5577.50 i VS•V RT MU-CR M Court Reservatians Annual 1 5409.50� VS V�RT-MU-AU M RetTrac Add'I User Annuai MA 36 S2.?68 00 i VS-V-R7•MU AR-M Activi[y Reg-M/U Annt+al MA. ] 5577.SU� VS�V RT IN GL�M Gene�al Leclger Interiare 1 5315 d0� --� --.r...�.... _.�...._� ..�.,. .�. i'a�c i Docusign Envelope ID:C814EA02-F9A6-465B-9B08-176E893E2E62 Oocus�gn Envelope IL7:DOGE9681-C9C8-4645-A4Q5-SF805916F465 ;; � v � � �� s��r � n�� 1 � Recreatian & Parks Software VS-V-f?7 MU FRI M VSi Wrkgrp Credit Card } $6:i0.(�� VS-V WT MU-MW i-M Mobile Web Trac Workgrp ] $0(�� VS-V-HS-S1 V51 Cloud Hpst�ng Standard Sefvice Silver,F�r5t S 12 55,04tI.00 a Us�rs MonChly VS V-NS-52 V51 Claud Hosting Standard Service-Silver,Add'( 12 $11,59Z.OQ i UsErs Monthiy VS T-PG-M Database P18tiQrm Annual Maintr.nance � $I.864.85 x {fc�rrrierly Progress� VS-RR-S-SMS-QASE SMS Texting,Base Level-F�af MontMy Rate 12 $945 00� Prit.ing iatal 29,731.85 Fstimate x i Fs�nn��r+��iiui ccatHaus tf�c ni�N pticc t'ocafcul��c�Ac unn priu.drvide Ihc mnoun�Ny ttk qnanluy 2 �his�stunate is ba;�-.d on wrrc;n('ustnrocr sgce�fieatiuns s�01'Ittu k�tmuac 1)�ttc A.IuaI c�+sts are sub�ect to ch�tryae slNndd spcc�licautnts.quz�nhbes,rn rNt�r,�eptc��ul Uk scrviccs be rGqucsted��r uti6zcd by��re Custc�mer:picsse rnsure a xuRie�enl b��ei rppropriatian to acreeunt fur xucl+rhHoRes. 10/tl2026-�3/30t2�27 Estlmate$31,218 44 10/1/2Q27-9/3Q/2U28 Estimate$32,779 36 __._____ �,p��, Docusign Envelope ID:C814EA02-F9A6-465B-9608-176E893E2E62 Dorusign Envalape ID;DQCE9681-C9C8-4045-$405-5F805918F485 CITY OF MIAMI BEACH A�nENDUM-GENERAI 1.Incorporation by Refererus The Ciry ot Mlami Beach,F inr•iaa�'GIrV","Em�laye�' ar we") ancS 1�}� undersiyned(`Venctor") hereby incxxporate lh,:: AciclEr��fum General �'Adci�ndum"►inta the agreement b�twe�n;he CITY and Vendor(Ihe"Ayreemenf") II ihis Addendurn Conflicis with the Ac�reement ierms,lhis Addendum shall cantrt� 2.Payment. Vendor shall subm�t b�its for campensation far goods,services andtor expenses in detaii suffiCient fa � pre�and post�audiY. mvo�Ce requirements wili be specifr�d by the CITY dEpariment tifiliz�ng Uendor's services if the CITY does not issue payment wifhm torty-five;b5j days of receani of a prUper�nvace,the CITY ir�ay pay Ventla an interesf penaity ak ihe rate estaWished pursuant ta§55 03(1},F S,if lhe interes!exceerJs nne dollar The CITY s performance and obligation to pay is c�n(Ingent upan an appropriatfon of funds,the C ITY wili give no6ce to Venciar of the non- avaikability ot funds when the CITY has knowledge theteof.?he CI7Y wdl be res�nsible for paying only f�r any,goods?services�t rece�ves. Ver�dor must refund any payment fa gac�cisJsetvices that a�e unused upon the iemunat�an�f the Agreement Tne CiTY�s a tax�mmwe sovere�gn�d exempi from the payment ot s�les, use or exc�s�taxes Vendor�s responsible fpr and shall pay any taxes due under ihe Agreemeril. 1f Vendor�s mak�ng any payment to Ihe uITY Vendar shail pay limeiy and not offsel any arnaunis The ClTY shail no1 m�ke any depos�ts or prepa�any amounts,any depos�3s are refund�bl� 3.Relationship ot the Parties Each at the pa�ies is an independenf cantractor and nothmg in the Agreement shall des�gnat�any of tl�e employees c��agents of ane party as employees or�gents oi the other Vendor represents antl warra7ts that it is not on the Conv�ded Vendor List�see�2�7.133, F S.} Each parry hereUy assumes aN r�sks atiributable ta Ihe wiA(ul o+negi�qent acts or omissrc�ns o�ihat party and�Is o(ficers,empioyees,antl agents thereUf Vendor alsa assumes such nsk wrth r�spe�ct to ihe wiNful or neyl�ent aGs or omissinris o(Vendc�r's subcoi}iract�s or persons otherw�se actiny a engaged to act at the�nslance of Vendor m(urtherance nf iuifilliny Vendnr's abligations under ihe Ayreement. 4.Intormation Vendor acknowle�lges tha!all documents materials�nd +ntonnalion furn+st�d !p pr learned by Vendor m connact�nn witb the Agreement(fhe"informat�on") are and shali remain ai ail t�mes proprietary and the sale prop�rty of�CITY Vendor shaU not disclose lnformaUon ta third parl�Fs unles= d abtains the CITY's pnor written corisent. The CItY �s sub�ect tcx Ghapter �19 af Flor�da Statutes.the Fl�rrcfa Public Records Law t'he Agre�ment, th�5 Addendum and any relat�d dacuments ar�dlar correspontlence shaU also become a publ�c record sub�er.f to Ihe Pubhc r�ecords l.aw, re�ardiess af any confidensiality prov�s�on outlined m the Agreement. The GITY may respond lo pubiic records requests wdhout providing Ver�dar any nolice. Nowever,En the event the C+TY receives a request fpr Vendor's infarmation,which is exempl(rom disclasu!e pursuanl to Ihe Pubiic Records Laws ANC�is cleariy rnarked as cor�fidential,tl�e CITY will r��G�suc�,informatian(rom release unless olherw�se author�zed in writing ky Vendtir The CITY may umlaterally cancel the Agreemen!for Vend(x's re�usal Ia ailow pubii�access t�public records relaled ta the Agreement Add�tionaliy,Vendor shall comply with ail applir.able requirements of the Public Records Laws parbcf,larly if Vendor�s a Caniractw"as tlef;r,e�i urider g t t9 t7�Ot =S This provisicro shail survive the enp�rat�an or term�naticx� ot the Ayreement IF VENDOR HAS QUESTIONS REGARDING TNE APPLICABILITY OF CNAPTER 119 TO VENDOR'S DUTY TO PROViDE PUBLIC RECQROS, VENDOR MAY CC}NTACT TNE �USTQDIAN OF PUBLIC RECORDS AT (305� 673-7411, RAFAELGRANAD4�a.MIAMIBEACNFI.GfJV,OR BY MAII.AT 170Q GONVEN710N CENTER DR,MIAMI BEACH, FL 33139. 5,fndemnity. Nothing in the Ayre�ment shail be construed as a waiver ot sovereign immunity no►as an ir�demnification of Vendor by CITY,and any clause in the Agreement providing tor City ta indemnify Ye�dor is hereby deleted in its entirety andior null and void.To lhe extent permitted by law,and subject to fhe lirrutations of Section 768.28,F{c,nda Statuies,the Gity will he respcxtisible for its awn neg6genl acts or amissians ansii�g out of this Agreement. Nathing in th+s Agr�ement will be construad as a wawer of the Gty's seuereign�mmuniry,nor as an agr�ement to i�demnify ar hold harmfess tfie Contractor. &. Compliance �n its periormance.Vendor shall,at its own expense,at all hmes m the term: a Permils have all appficable permrts licenses,Consents,and approvais necessary b Generai compiy w�th au applicabie tederai,state,Facal lavrs a�d o1he�governmenlal requirements,including those of the GITV;and c Pr�v_ac,y cumply with all applicable state anci federai laws and CITY pa6cies and procedures g�verning the use and�or safe-keepmg ot confidential. hi4hly sensitive, and/or persanaUy identifiable ar protected health infamatinn(as may be defined try state or federal law� Vendor shali obta�n. �n advance, all necassary permiss�ans and ca�sents requued m regard ta its coNection andtor r�ceipi of any such mfamabor 7.General Provisions. a WarranUes Vendor,at a minimum.warrants that lh�IP,the gaods.andlor services tQ be provideci by Vendor�nll be free of any material defects and will aperate and contorm tn the specifir,atians provided in ail materiat aspects throughoul the term�f the Ayreement.This warranty shall be in add+tlon to any warranties providEsf in the Agreement. � Publ�CflY, Vendor shali nol make any announcements relating to the Agreemer�t. nor shaH Vendor use Ihe CITY's name,traziemarks,logos or marks wdhout the pr�or�vritten approval(mm ihe CITY's Communications�epartment in egch instance. c Insuran�.The CITY,as a pubfic nody corparate entity warranis and represents that it is seif-funded(or liaadity+nsurance,w�ih said protechon bemg applicabfe to o�c�s, employees,servants, and agents wh�le ac(ing wilhin Ihe sCope of their employment by i�e CITY Any prowsion requ�ring Ihe CITY to prov�de or acquire insuranca caverage oiher lhan such seif-insurance shall not be eftective Vendor shall have and maintain the types and amounts aN msuran�that.at mmimum,wrli ct�ver Vendar's (or suDcontraclor'sj expasure�n �,erfwmmg the Agreement and name the GITY as additional�nsured and be pnmary a+tid nan•ccx�tr�butary on Ver�dar's pc�ticr�{axcepl ior workers'compensatlon�,profess�bnal hepiNly) A11 po6c�es shall be in a form and witi�deductii�le limits r�asonabry salisfactory to the CiTY with msi�rance compan�es reasonably approved by lhe CITY and authc�rized to do bus��ess ir the Stake of F�nda Certificates oi all insurance shall be deposited with the G(TY prior to the date o(the Agreement. All insurance policies and certificates shaA caniein a provis��n that�t wil��of t�e cance�ed w,thoui giv�ng Ihe GITY th��ry(30}days'writt�n notiCe pnor to the sffect�ve date of canceNahon Timely renewwa�cert�ficates wdl be p;owded to the C�7Y as c,�vera�e rEnews. Uendor,far and on behaif of itse!! and each nf its ins��rers,hereby waives�ny and dll rights ot subrogat�on against�e G!TY fa any Ioss pr damage ans�ny horn any Cause Covered by any msur�ncx req�,ired to t,e carr�ed under the Agreement by any other�nsurance ar,tua8y earried by Vendor Ven�Jc�r shall prowde co��es of any Docusign Envelope ID:C814EA02-F9A6-4658-9808-176E893E2E62 Docusign Envelope ID:pDCE9681-G8C8-4045-84Q5-SFEi05916F465 msur�}ce poiic�es upon request by fhe CITY !(the professiQnal liak�lity Caverage is pravideq on a claims-made bas�s, then suc.h insuranGe shali eanNnue for Ihree(3)y�a�s faRowing Ihe expiration or termr`nafion oi the Agreement The insurance shali have a�etroacflve date of p�acement by Ihe etfec.tive date of(he A�reement. �7 Third P�ties The C11Y is nct�iaDte tor Ehe acts ot third parties or the consequences�f the acts of third part�es There sha0 be na Ihird pa�ty t�neficiary la the Agreernent n. Gaver�law. i�e Agr�ment is govemed by the laws af the Stata o(Fionda,withaut regards to ils conflicts of law principles Exciustve venue ot any ac:tions sha0 be in Miami-Dade Gounty.�bnda The CITY is entiNed to the bene(its oi sovereign immunity. ? Trave!_Expenses tf the CI7v�s responsible fw reimbursing Vendar�or lravei expen�e5 pursuant ta the Agreemenl.bdis shali be sub�ect ro,and shail be�ubm�tCed by Vendor�n acco�ianee with,§112 061, F S and!he CITY s travel Pa{Mr,y The ClTY reserves Ihe right not to pay travef expensas unless the CITY approves such expenses�n advance,�n wnhng c3 L b iri . Vendnr shall be splsly resp�nsible fpr its complianc�wrth the lobbying prohlbrtior�s sef fonh in Sections 2-487 andior 2-488 of Ihe City Code. r, Conflicts Vandar re�nts Ihat it�s familiar with and shaN be reSpansibfe for,compiiance with the requirements of Chapter 112,Ftonda St�tutes, and ather laws and regulations concerning eanflicts of in►erests in�aling with public entities of l�e State a(Flo�ia Uiolation ot this sectlon shall be grounds for terrn�natian far cause ot he Agr�ment � Renewai Any automatic renewel provisian is hereby deleted In[h�avent that the Agreement Is held over ny the ClTY beyond the snitiai term nerem provided,A shali only be from a mc�nth-to-monlh basis and shaii no►constiwte an implied renewa!of the Agreement.Sa�d month-to-month exlension shall be upon the same terms af!he contract,including as t�cUmpensaticn and payment. , Termmation;Upan giving at leasl mnety(g01�ays'written notice to Uentlar,the CITY may t�rminata th�Agreement at any time.either for cause qr for GITY'S convenience,with no furthe�oGligation(o Vendor.�ther than to pay i�r any goods rece�ved or se�v�cRs rendered in compiiance w+lh th�Agresment pnor to the effer,tiue date of te.rmination.The CITY shall nol t�e Iiabie for ary eariy terminalion charges in the evenf�F te�rninat�on for cause,the��TY reserves eU r�ghts available to�t at law and in epu�ty. k Recnrds Vendor agrees to keep and mainla�n,separale and�ndepen�ient records,in accordance with yenerally accRpied accounling pnnraples, tlevated axclusively to its pbligalions and aclivities under the Agreement Suc:h recUrds (includ�ng Dooks, Iedgers, joumals, and accaunisj snail contain all entries reflactmg the business��peratwns unde�the Agreement The CITY or�ts aulhonzed agent shaii have ifie rignt t�a��d�t and �nspecl such records from time tu time during the iFxm ot t17e AgreemenL upon reascmabie nvUc.�to Vendor � Deietion Any term andlor conditian in the Agreement on the`alfowtng sub�eci niatters are hereGy deleled+n ihe�r entirely and declared nu�l and void:(a)Gcants of exclusiv�ty hy Ehe CI7Y to Venda�.(b)Restnct�ons on the hinng of Vendor's empioyees,(c)the CITY's responsibility ta pay mtangible laxes,praperty taxes,or sales taxes;(d}►he GITY's Iorl�ieqility;(e}Automatic renewals of Ihe term of the Agreemenr.(t)intentionaily omltCod: (g} intentionally omiNed;(h)intenUonaily omitted(i�Granling V�ndor any right to audH the CITY.{jj mtenUonally amitted;(k}Arbitrahon and mediatlon clauses,and(I}Indemnificalton af Ventlor by ths CITV Seclion 20 of the Vendar's Terms of Service shall apply mutually!o balh �arties. m �`�ssiq,nment.Vendw sh�i!noi ass�gn,tra�sfer,delegate,subcontract,ar Qtherwise dispose ai,wheiher voluntanly mvoluntariiy,or by operation of law, any right or ob6gatian hereunder withou!the�rior wriUen consent af tt�e GITY, not to be unreasonab�y �wthheld Any such unapproved assgnment, subcontracting or transfer is vaid No sudcont�acting ar delegatbn shali relieve Vendor af any obligaiion or ,iability under the Ag�eement Notwithstandmg the farego�ng,Vendor may assign this Agreement in its entirety.without the City's pnor consent,to an a�liete or in cannection with a merger,acquisiUQn,carporate reoryanizaUon,or sale of ail�r substan6aUy al!of the Vendor's asscts;prov�led,hawever,no guch ass�gnment shall result in a material change to the technology plal►onn,uSer�nterface,data architecture or�ntegration capat�IiUes used ta deliver the services under this Ayreemeni unless Vendor has qbtamed the prior written consent of the CITY,nat to be unreasonably withheld Vandor shall provide the City wilh written notir.�of any such assrgnrnent at leasf thirty(30}days prior Wilhin sixty(60}days afler receipt ot such noticz fram Vendor,the City may term�nate 1h�s Agreement upon th�rly(30}days'prwr wntten noNce In the event of such�erminalipn,the Vendor will be enbtled to payment for services sat�sfactonly pe�fom+ed up to ttre eHeCtrve�ate oi termination; however, no eariy(erminatron fees or (�P.+�alGes will app1Y 8.Np discrimination. In c.onner.tinn w�th the prawswn of goods or services under the Agreement,the Vendor shall not exclude irom parpcipation tn,deny the benefts or,of subjecl lo d�scnminaGon anyone on the grounds of race,color,national unc�in,sex,age, disability,re6gwn, mcame�r family stat«s Addilionaliy,,/endar shall comply fi�Hy w�th the C�ty of Miam�8each Human Rights Qrdinance,cociiiied i�Chaptor 62 of the City Code. as may be amended trom t�rne to�ime. 9.Vendor's compiianGe wiih arlti•human traftiCking laws Vendor agrees ta comp�y with Seciion 787.�fi,Fiarida Stat�jies,as may he amentled trom hme to tfrne,and has exee.ut�d!he AnG-Numan 7raHicking Af6dav[t,containing the certif�cation of cc�mpfiance wilh anG�human traff�ckmg(aws, as requ,red hy SeClion 781�6(t 3�.Florida Statutes,�copy�f which is attached hereto�s Exhibit"A' 10. Prohibition on contracting with a business engaging in a boycott. Vendor warra�ts and represenls that it is not currenNy engaged in, and will n��1 r�7gage�n,a t�oycotE,�+s defined in �c�ian 2 37�of lhe CEty C�de fn accordanCe wtth Sect�on 2-37�tt2;(a}o[the City Code,Vendor hereby certi�i�s!hat Vend�r rs naI c,urrentiy eng�ged in,and for the dur�tian o(the Agre�menL w�ll not enga�e m a b�ycotl of Israei 11. Prohibition an contracting with an individual or entity which has perlormed services for compensation to a candidate for City elected affice. V�ndor warrants ann represenls that,wilh�n tw�(2j y�ars prior lo the Effective Date at the Agreemenl,Vendor has nat rece,ved cornpensation for serv�css p�riormed for a cand�date for City eler,ted of�ce,as conlemplatptl by the�rohibiUvns and exceplions of Sectron 2-379 oF the��tp Caoe 12, Prohibition against contracting with foreign countries of Goncern when an individual's personal identifying information may be accessed.Vendor herebv agrees to c�m�ly with Secbon 2A� 13fii Floripa Statutas as m��y be amendc�d from Iime lo hme Ventlar warrants and Docusign Envelope ID:C814EA02-F9A6-465B-9608-176E893E2E62 Docusiyn Envelope ID:DDCE9681-C9C8-4045-8405-5F805976F485 �ep+esenfs fhai d does nol fall vv�U�in(he tletirn;ion o�a Prohthiie�Enbty,and as such,ttias caused ar authar�zed repres�ntalive t�f Veixior lo execule the"Proh+b+tion Aga+nst Contracting w�fh Entities o1 Fnreign Countnes of Concern Aftidavit,'incorporated herem by reference and ariached hereto as ExMbit'"B" 13. Inspector Gene�al Audit Rights,See Exhlbit'C'attached hereio and mcorporaled herein 1d. E-verify See Exhibi! 'D"atlached nereto and�ncorporated hersin 15. No counterparts; Signatures. The Agreement may be executai in cainterparts it may be signed e{edromcaNy and such elecbonic signaNres sha►i constitute an ongmal (or alt purposes.The parties rep�esenf and warrant that any person signmg the Agreement has ihe authonty to do so and that such s�gnature shaU be suff�cienl to bind Vencior 7his Agreement shali be cons�dered signed itlwhen a party's signalure is delivered by(aCsimde or e mail Iransmissron ol a".pdf'tormat date file,mcludmg via DocuSign.Such signature via DocuSign shali be treated in all respects as having the same force and effect as an original signature Sy sigrnng bel�w,venda's aumorized represenlabve agsees to inCorporate th�s Addendum �nto the Agreemenl.and hereBy execules th�s Addendum as of the date se!forth below By signing below,Vendor's authorized representative ag�ees to incorporate this Addendum into the Agreement,and hereby executes this Adde�dum as o(the date set farth beiow. � CITY �' 1 ` � . , By- -,,,�� ."� � E: � _ __ _. _,....__ . Eri� � _ _.__.___� Carpenler,P.E. ity Manage� Date. I(,)�,?�L.�="�� _ Approved as to F and Legai Suffic�ency -- -- _ t�_��_�,.--___�'�oB'�� ity Attorney �.2� � VENDOR s�9^��' 8y�� Name Patnck Hayden Tltle President Date. �O/9I2025 Docusign Envelope ID:C814EA02-F9A6-4656-9808-176E893E2E62 Oocusign Ern�elope iD.OpCE96$t-C9CA-4Qd5-84q5-5F805916Fd8,5 �xHFe�T ,.a„ ANTI-NUMAN TRAF�ICKfNG AFFtOAYIfi In accordance with Sectio� 787.06 (13), Flarida Statutes, the undersigned, on behalf df Vendor hereby atte�ts under penalty of perjury that Vendo�does ndt use coercion for labor or services as dsfined in Seetion 187.06, Flonda Statutes, entitled "Human Tra�cking". ! understand that I am swearing ar affirming under oath to the truthfulness af the claims rrrade in this affidavit and that the punishment for knowingly making a faise statement ineludes fines andlor imprisonment. The undersigned �s authn�ized to execute this a�davit o� behalf of Vendor. VENDOR: RecTrac LLG dtb/a Vermdnt�y4t-m5 , a s__Qelaw___ase _ catporaUon, ,,� "`"�'` � j,�htarket Pla�e. Essex Junction. VT 05452 Name/Title: �a#ri __'Nayden, President (Address) State af ��mont County of ��__ The fo�egoing instrument was acknowledged before me by means of�physicat presence or CI online natarization, this �~ day of ��`�b�� , 202 f by �a�'c�L�. �t�h _ as �t`�'s��(."r��- af '�cTC� ��-�. , a �¢.�t.+ac�, C,of tlpf�.�-3� , known to me to be the person descriaed herein, or who praducad ' __` as identification, and who did/did not{ake an oath. ________ NC?TARY PUBLiC: C� �- �Signature} Erik Wirkkale '��,l� ��,C��w�� Notary Public State of Yermont ______.__ Gommissfon No.15?.001672A (Print Name) ��rvniss'son E�: 1l3i/2027 My cammission expires: l jt 1 Docusign Envelope ID:C814EA02-F9A6-465B-9608-176E893E2E62 Ducusign Envelope ID DDCE9681-C9C8-<3045-8405-5F805916F465 EXHIBIT "B" PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN AFFIOAVIT In accordance with Section 287.138, Florida Statutes, incorporated herein by reference, the undersigned, on behalf of Vendor, he�eby attests under pena{ty of perjury ihat Vendor daes not meet any of the follawing criteria in Paragraphs 2(a}-(c) of Section 287.138, Florida Statutes� (a) Vendor is owned by a government of a foreign country of concem; (b) the government of a foreign country of concern has a controlling interest in Vendor; or (c) Vendor is arganized under the laws of or has its principal place of business in a foreign country of concern. I understand that I am sw�aring or aKrming under oaEh, under penalties of perjury, to the truthfulness of the claims made in this a�davit and that the punishment for knowingly making a false statement includes fines and/or imprisanment. The undersigned is authorized to execute this a�davit on behalf of Vendo�. VENQOR: _RecTrac,�..s1/b/a e ont Systems_ _._,, a �Delawa�e corporation. 'l 12 Market Place, Essex Junction, VT 05452 Na itle: _. �ick Hayden, President_� (Address) State of Vermont Caunty of �q n�p,s The foregoing instrument was acknowledged before me by means of*physical presence or � online otar'zation, this $"' day of OG`'�bef _, 202 S by �c1� � as CC S� ,` of 'f �_,�_ .a 1�, c�t�Jerl, [er�oCa �br� , know� n to me to be the person described herein, or who produced __ as identification, and who did/ id t take an oath. NOTARY PUBLIC: � V (Signature) �,;�c W;� � ` ��C�� Notary Public State oi Vertnont �Ct ��l� q, � Commission No. 15�,0016724 (Print Name) Commissio�Exp:1/31l2027 My commission expires: _� _3'1 �� Docusign Envelope ID:C814EA02-F9A6-4B58-9B08-176E893E2E62 Dncuslgn Envelope tD ODCE968t-C9C8-0OA5-8405-5F8D5916F465 �XHI81T°C" INSPECTOF2 GENERAL AUDIT RIGNTS IA) Pursuanl to 5ection 2-'l56�f the Coc�e hf the��y of Mi�m�Beach !he Gity nas establishe� (he Offi�e af Ihe Insp�ctor Generel wh;ch rnay,c�n a random hesis,pertart�rev�ews,audrl5 �ns�ect�tms anc!lnvesi�qal�ans on aU City c�nlracls,thmughout the dwafi�n af sa�S cc�ntrac;ts Th�s random aua�t�s separate�nd c�stinM(ram any otl7er audit�eriormed by or nn Gehalf ot the City. (6} The C7�ce of the inspeclar�enarai is authnr�zed to invesfigate City affa�rs and emperwered tq rev�ew past,present and pr�se�C+ty progtams,accounts,records,contracts an�vansaclions In ad�ilion,lhe Inspector Gener�l has the pawer!o subpoena witnesses,admimster oai�s,require the producUon of wilnesses and morntor City praj�cts and programs Monitann�of an exisUng Gity pro�e�,t or program�nay inciude a repori concemmg whether the proyecl�s or�Urne,within twdget and m roniarmanc�with the contract qocument�and applic�Je}aw tn�Inspectnr G�nerat sha11 have Rhe prawer to audit investigate,mor�rtor,oversee,rns{�ect en4 r�v�ew�pera6pns,aciivlUes,performance and procurement proc�ss including but not!�mlted lo prQjecl desiyn.bid specificahons, (bidlpropasaly submittals. ac4iviiies af the Vennor, its oiticers,agents and empioyees, IoGbyists, City staff and eiectsd officials to ensure Com�pl�ance with the contraci documents and 10 tletecl fraud and corruption Pursuant to Section 2�378 of the Ciry Code,the City is aibcat+r�g a percentage of+ts overalr annual contract ertp�nditures to tund Ihe actiwlies and r�peraGons of Ihe Offiice af fnspector Generai (C} U�on ten(10)days wriiten notiee to fhe Vendor the Vendcx shall make alt requested r�cords and documents avaifabie to me tnspector General for inspecGan�r�d capying The Inspector General is empowered!o reta�n the serv�Ces of�ndependeni private sectar auditars to audit,inveskigate,manRor aversee,inspect and review operations acGvities,pe►tarmance and procuremenl prc�ss inct��ing but not�imited k�project des�gn,b�tl spec�fica0o�s,(bidtpropasal}submit(als,acUv�tfes of the Vendm its oFficers,agents and employees, lobby�sls, Ciky skatt and elected officfals to ensur� conxpbance wilh the contract dot;uments and to detect fraud and cArTupt+on (p} The inspector General shall have the right lo rnspeci and copy ali documents and recor�s in the Vendor's possession, custody�Cont�ol which in the Inspectar Gene�aPs soie judgmei�t,pertain fa perfannanr,�ai the cortract,including,bu!not lim�ted to orig+nai esfimale files,ctrange ord�r eslirnate files,worksheets,��posals and agreements fram and with successfui subcontracto►5 and suppl�ers, ail projeci-related coaespandence, memaranda, instructions, flnanc�aM daCuments, Construclian documents. (bidlproposa()and contract dac��nents, back-ehange dacuments,all documeMs and records which invave cash,Uaae or volume discounts,inaurance pr�rceeds,rebates,or druidends recerved,payrolf and personnel records and seapAorting dncumentation lor the afaresaid c��uments and records (�j The Vendor shall make available at its office at aii r�aso�abie 6mes the records,materia(s,and ather ewdence regard�nc� tha acqu�si6an(bid preparation)ar�d per#prmance af th�s Hgre�ment,ior exarrunatior�,audil,a repraduction,unti!three(3)years after tinal payme�i under thrs AgreetneM or tor any longer periad requrced by siatute ar by ather clauses 4f this Agre.ement ln additlorr• i. If this Agreement is comp�e�ely or pa�tislly termmated, the Venda shal(mak�available records r�lat�ng to the wark te�inated unt+!lhrea(3j yea�s after any resulting finai lermination settlement;and ii The Venda�shal!meke avallable records relaUng to appeals or to IitigaUan or Ihe settlemenl af ciakms arising unde�or relating lo this Agreemer�t untii such appeais.iitigation,or claims are finafty r�sofved. lF) The prov�saans in t�is section shau apply ta the Vendw,�ts o�cers.agents,employees,subcontracrors antl suppliers.The Vendor shafl inco�porate the provisi�ns m this section in aii subcoMracts and al{other agreements executed by fhe Venck�r in connect�on with the perfarmance af(his Ag�eement. (G� Nathmg in th�s section shall �mpa�r any mdependent right to the City ta conduCt eudits or investigative eCNvitieS. The provlsitms of 1>>is ser,iiari are neilher intended nor shall(hey be canstrued to�mpose any iiabiliEy o� the City by ihe Ve�dor ar N�rd parEies. Docusign Envelope ID:C814EA02-F9A6-4658-9608-176E893E2E62 Docusign Envelope ID:ODCE9661-C9C�-4Q45-d4fl5-5F805916F4B5 EXNIBIT"0" E-VERIFY {A) l o Ihe exterii tnal Vendar provfdes iabor suppiies,or services under ih�s Agreement, Vendor shaii camply with Section 448.095, filonda Statutes,"Employmenl Eligibifity"("E-Verify Slalute`�,as may be amendetl from fime to lime Pursuant lo the E• Verify Statute,commencmq on January 1,2021,Vendor shail register wilh and use the E-Verify system!o venEy Ihe work authonzation status ol all newiy hired�nployees durfng the Term af the Agreemene Additionaily,Vencior shall expressiy require any suevendor perfo+m!ng wMk er�raviding serwces pursua�t to the Ayreernenf to IikewisN ut�ize the U S Department of Homeland Security's E Veri�y system to venfy the employment eligibility of af!new empioyees htred by Itae swbvendar !t Vendor enfers mla a Contract with an app�oved subvendor,th�e subvendor must provide me Venda with an affidavit siating that the subvendor does not empioy,contract with,or sut�coniract with an unaulhaPlzed alien Vendor shail maint�in a Capy af such aKdavit for the tluraEion ot tMs Agreement or such pther extended periad as may be required untler this Agreement. (B� TERMINAT14N RIGH?S (1� ft the Gity has s gond fa�lh trelief that Vend�r has know,ngly violaletl Section 448.�9(t�, Flonda Statutes,which prohibils any pe�son from knowingly employing,hiring,recruiiing,or re(erring an alien who is no!duly authonzed tu work by the imm�gration t�ws or the Attorney Generai of the United Siates,fhe City shall termmate this Agreement with Vendot for cause and the Ci(y shalf lhereafter havfl or owe no further obl�gation ar liabi6ty la Vendar. (2) If the City has a good faith belief thal a subvendor has knowrngly vioiated the ioregang 5ubsection 10.5(A) nul the Vendor utherwise cAmpl��tl wqh such s�bsection !he City will prompUy notify tt�s Vendor and order the Ye��dar to immed�atefy terminate the contract with the subvendor Vendor'S faiiure to lerminate a subvendor shall t:e an event�f defaulf under this Agreement,entitling City ro lerminale this Agreement far cause. (3j A conlract terminated under the foregping Subsecban(E�)�t)or(Bj(2�is naf in breach of eontract and may nok be crans�derad as such. (4J The Gity or Vendor or a subvendar may 61e an action with th�Circuit or Gouniy Coud to challeng�a termination u�der the fnregoing Subsection (6)(tj or(8)(2)no later than 20 calendar days aher the date on wh�ch the contrsct was terminated. (5) If the City lerminates fhe Agreement with Vendar under the foregang Subsect�on(B)(1), Vendar may not be awarded a public con�act for at least i year after the date at tennmaUon of this Agr��men! (6) Vendar is li8bte far any adclilron�i c�ts incurred by the City as a result of the te�mination of this AgrBement under this Section tp.9 Granado, Rafael From: DocuSign - CMB <CMB@Docusign.miamibeachfl.gov> Sent: Monday, October 27, 2025 5:15 PM To: Granado, Rafael Subject: Completed: Complete with Docusign: 2025 Vermont Systems Inc Agreement.pdf MIAMIBEACH • •• - • - - s s - -• • � � • Melody Perez MelodyPerez@miamibeachfl.gov All parties have completed Complete with Docusign: 2025 Vermont Systems Inc Agreement.pdf. Good afternoon, I have attached the executed Vermont Systems Agreement for your records. Best, �'�� y�docusign � Do Not Share This Email This email contains a secure link to Docusign. Please do not share this email, link, or access code with others. Alternate Signing Method Visit Docusign.com, click 'Access Documents', and enter the security code: 05739B60D2784A0389EDA42E93BAE0963 About Docusign Sign documents electronically in just minutes. It's safe, secure, and legally binding. Whether you're in an office, at home, on-the-go--or even across the globe-- Docusign provides a professional trusted solution for Digital Transaction ManagementT"" Questions about the Document? If you need to modify the document or have questions about the details in the document, please reach out to the sender by emailing them directly. Stop receiving this email Report this email or read more about Declining to sign and Manaqinq notifications. If you have trouble signing, visit"How to Siqn a Document"on our pocusiqn Support Center, or become part of the Docusiqn Communitv to access tips and guidance from peers. �Download the Docusiqn App This message was sent to you by Melody Perez who is using the Docusign Electronic Signature Service.If you would rather not receive email from this sender you may contact the sender with your request. l 2