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FY 2024-2025 Grant Agreement between the CMB and Style Saves, Inc. Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E Resa No. 2025-33595 ' "� ' � � ,` �� F�f_�C�� CITY OF MIAMI BEACH FISCAL YEAR 2024-2025 GRANT AGREEMENT This GRANT AGREEMENT (hereinafter the `Agreement") is made and entered into this __ 24 _ day of September , 2025 by and between the City of Miami Beach, Florida (hereinafter the "City"), and Style Saves Inc., a Florida not-for-profit corporation (hereinafter the 'Grantee"). This Agreement is effective _. September 24 _, 2Q25, the "Effective Date." ARTICLE I /GRANT DESCRIPTIQN GRANTEE: Style Saves Inc. GRANTEE CONTRACT ADMINISTRAT�R: Rachael Russell Saiger ADDRESS: 1800 N. Miami Avenue CITY, STATE, ZIP� Miami, Florida 33136 PHONE, FAX, E-1�1AIL: rachael@stylesaves.org GRANT AMOUNT: not-to-exceed $57,978.00 PROJECT DESCRIPTION: See Exhibit 1 hereto GRANT PROJECT BUDGET: See Exhibit 2 hereto GRANT TERfvi: Auqust 6, 2025—September 30, 2025 EXPENDITURE DEADLINE: September 30, 2025 PROJECT COMPLETION DATE: September 30, 2025 FINAL REPORT DEADLINE: October 10. 2025 FINA� REIMBURSEMENT REQUEST DEADLINE: October 10 2025 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E ft• ,i� �. . <<:. _, .,_. . .. fN WITNc:SS WHER�-Cf tr�e �ar;�t><, he,reto h�3vF E>xPcuteci thi>A�reem�rt FC�F CITY; Cit� of Miami B�ach, Florida ^ - �. : �� . �'�'� ��' -�--_ l< <,�� •: f �,r��,�, �,i+ r.;{,; �.;I� �� -�_ric (. (;ar��ent�r, F'.t �:ity Manayer _ __ _�a�:� 3 a _�025 DatE> l 8��'' _��P'M....... �, , :�:. � ��ti�, _ ; �INC��ORAiED' '��,�'•.. a��, :`^�' '�,,Y�...�.�:'��_ ''��,Cf-i 25 .�- FQR G�tANT�_�_ , .,.... ' S lYl t SAVFS iNC. F�:derd! !d No. 30-0946'l_3f3 �1TTE_S'f� � �' :iv - .,'.�.11�=cr! ��Icu�-i�.ilf:-: a � ' r ��,LL .5�2Z-� �G� y�, �Gi.r�� r. ::.,; �._,. :; :; .','int i':<;,;�� •anri �!�,�e� �',�� N�mP �nd I�Itie D�/.�5/._�� -- -- �::, _ APPROVEU �5 i C) Fc)�:NI h. L..ANGI;A��E i� FO1� ExECUTIQN , ,�{� Y�, 1't� � - 1 �-11�� i . .. . .'f-. . . � �11y�:.i��f1F.V O�3(E .` Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E Reso No. 2025-33595 ARTICLE II /GENERAL CONDITIONS 1. PARTIES: The parties to this Agreement are the Grantee listed in Articie I, and the City, a municipal corporation organized under the laws of the State of Florida. The City has delegated the responsibility of administering this Grant to the City Manager or the City Manager's authorized designee (the "City Contract Administrator'). 2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are specifically described in the Praject Description, attached hereto as Exhibit 1 (the "Project"). Any modification to Exhibit 1 ("Project Description"}, shall not be effective unless approved by a written amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding provided by the City pursuant to this Agreement will be used exclusively for goods or services to be provided within the City of Miami Beach. 3. GRANT PROJECT BUDGET: Subject to the availability of City funds. the maximum amount payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant Amount as set forth in Article I of this Agreement. Grantee agrees that should available City funding be reduced, the amount payable under this Agreement will be reduced at the sole option of the City of Miami Beach. Ail of the Grantee's expenditures are subject to the terms of this Agreement, and as specified in the Grant Project Budget, attached hereto as Exhibit 2 Any modification to Exhibit 2 ("Project BudgeY'), shail not be effective unless approved, in writing, by the City and Grantee. Any request by Grantee to modify the Project Budget shall be made in writing, using City approved forms, detailing and justifying the need for such changes. Notwithstanding the foregoing; no modification to the Project Budget shali exceed the Grant Amount set forth in Article I of this Agreement. 4. REPORT: This Grant has been awarded with the understanding that the activities and services contemplated under the Project Description will mutually contribute to the enhancement of services available to City residents, businesses, and visitors. As a condition of disbursements of grant funds, and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit a report to the City Contract Administrator by October 10, 2025. New Grant awards wili not be released to the Grantee untii all Finai Reports for previously awarded grants are received. The City may withhold any future payments of the Grant. or the award of any subsequent Grant, if it has not received all reports required to be submitted by Grantee. or if such reports do not meet the City's reporting requirements. Any reports may be disseminated by the City without the prior written consent of the Grantee. All reports must be submitted on the Grant Status Report Form, attached hereto as Exhibit 3, detailing Grantee's compliance at the time of a reimbursement request, whether partial or otherwise. Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E 5. REIMBURSEMENT REQUESTS: Reimbursemerit requests may be subrnitted ro tha City at any time during the Grant Term. All reimbursement requests must be made after expenditures have occurred. All reimbursement requests for funds must be submitted on the Grant Reimbursement Request Form, attached hereto as Exhibit 4. All reimbursement requests must be submitted prior to October 10"', 2025. Grantee shall provide the City with copies of ail receipts, invoices, cancelled checks (with copies of both front of back)and proof of expenditures of Grant monies. Grantee shall provide the City with and shall categorize all receipts, invoices, cancelled checks, and other documentation, according to the categories set forth in the grant budget. Invoices and checks must be directly related to expenses for Grant-funded activities taking place within the 2024-2025 Fiscal Year. 6. AMUUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant Amount. Cost overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City Commission have approved the grant award,and once all parties have executed this Agreement. 7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used for the following expenditures: remuneration of City employees for services rendered as part of a project funded by this Grant; debt reduction; social and/or fundraising events; cash prizes; lobbying or propaganda materials; charitable contributions; or events not open to the public. 8. NO GUARANTEE�F FUNDING:The Grantee acknowledges that the receipt of this Grant does not imply a commitment on behalf of the City to coniinue or provide funding beyond the terms specified in this Agreement. 9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's designee may monitor and conduct an evaluation of the Project under this Grant, which may include, with or without limitation, visits by City representatives to Grantee's offices and/or the site of any project funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel;andlor requests for submittal of additional documentation or written reports, prior to the Project completion date, evidencing Grantee's progress on the Project. 10. BANK AGCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to triis Agreement in an account with a bank or savings and loan association that is located in Miami-Dade County. The Grantee shall provide the City with the name of the bank or savings and loan association, as weli as the name and title of all individuals authorized to withdra�N or write checks on Grant funds. 11. ACCOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take place during the City's fiscal year for which the Grant is approved (October 1 — September 30). The Grantee shali keep accurate and corr�plete books and records of all receipts and expenditures of Grant funds, in Page 4 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E conformance with reasonable accounting sta��dards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including, without limitatian, vouchers, bilis, invoices, receipts and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in in this Agreement. These books, records, and documents may be examined by the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the City may at its expense,audit or have audited,all the financial records of the Grantee, whether or not purported to be related to this Grant. Grantee costs or earnings claimed under this Agreement may not also be claimed under any other Agreement from the City of Miami Beach or from any other entity.Any claim for double payment by Grantee shall be a material breach of this Agreement. 12. INSPECTOR GENERAL AUDIT RIGHTS: A. Pursuant to Section 2-256 of the Code af the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. B. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City programs, accounts, records, contracts and transactions. In addition, the tnspector General has the power to subpoena witnesses, administer oaths, require the productian of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the pro�ect is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals,activities of the Grantee, its officers,agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, monitor, oversee, inspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bidr'proposal)submittals, activities of the Grantee, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Page 5 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E D The inspector General shall have the right to inspect ancl copy all clocuments and records in the Grantee's possession, custody or control which in the Inspector General's sole j�dgment, pertain to performance of the contract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project-related correspondence, memoranda, instructions, financial documents, construction documents, (bid/praposal) and contract documents, back-change documents, aii documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. The Grantee shall make availabie at its office at all reasanable times the records, materials, and other evidence regarding the acquisition (bid preparation) and performance of this contract, for examination, audit, or reproduction, until three (3) years after final payment under this contract or for any longer period required by statute or by other clauses of this contract. In addition: i. If this contract is completely or partiaily terminated, the Grantee shall make available records relating to the work terminated until three (3) years after any resulting finai termination settlement; and ii. The Grantee shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals, litigation, or claims are finally resolved. F. The provisions in this section shall apply to the Grantee, its officers, agents, employees, subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Grantee in connection with the performance of this contract. G. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shail they be canstrued to impose any liability on the City by the Grantee or third parties. 13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit line in all publications related to this Grant: "This Project is funded in whole or in part by a grant from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude future grant funding From the City, in the same manner as if Grantee defaulted under this Agreement. 14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify, defend and hold harmless the City and its officers, employees,agents, and cantractors, from and against any and all actions(whether at law or in equityj, claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys'fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of Page 6 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E or damaye to property, which the City or its ot`ficers, ernployees, agents and contractors may mcur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by the Grantee or its officers, empioyees,agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions af any kind or nature in the name of the City, where applicable, inciuding appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, defend and hoid harmless the City or its officers, employees, agents, and contractors as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof, which, when totaled with all other ciaims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of$300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported assignment will be void, and shali be treated as an event of default pursuant to this Agreement. 16. COMPLIANCE WITH LAWS:The Grantee agrees ta abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Cade of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article Vil of the City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 17. DEFAULTITERMINATION PROVISIONS: In the event the Grantee shall faii to comply with any of the provisions of this Agreement, the City Nlanager or the City Manager's designee may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately repay to the City ail portions of the Grant which have been received by the Grantee, as of the date that the written demand is received. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned to the City within fifteen (15)days after the Expenditure Deadline. If such funds have been committed but not Page 7 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E �;xpended, ti��e Gr�ntee rnust request in �untiny from the City ti1anager an extension oi t,�e Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law or in equity. Notwithstanding the provisions of this Section, and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to altemative use of the unused/unexpended Grant Funds. 18. INSURANCE REQUIREMENTS: A. Verification of Coverage Grantee shali provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section, as foliows All certificates of insurance and endorsements are to be received prior to any work commencing. However, faii�re to obtain the required coverage prior to the work beginning shall not waive the Grantee's obligation to provide them. The City of Miami Beach reserves the right ta require compiete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. i. Worker's Compensation Insurance as required by Florida Statute, Chapter 440, and Employer's Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. ii. Commercial Genera� Liability on a comprehensive basis, inciuding products and completed operations, contractual liability, property damage, bodily injury and personal & advertising injury combined single limit of$1,000,000 per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. iii. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. Page 8 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E B Additional Insured Status The Gity of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Grantee. C. Waiver of Subrogation Grantee hereby grants to the City of Miami Beach a waiver of any right to subrogation which any insurer of the Grantee may acquire against the City of Miami Beach by virtue of the payment of any ioss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision appiies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. BesYs rating of no less than A:VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. E. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements. including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Certificate Holder Certificate holder must read: CITY OF MIAMI BEACH c/o HR Department/Risk Management Division 170Q Convention Center Drive Miami Beach, FL 33139 F. Compliance with the foregoing requirements shall not relieve the Grantee of its liability and obligation under this section or under any other section of this Agreement. 19. FLORIDA PUBLIC RECORDS LAW: A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. B. The term "public records" shall have the meaning set fo�th in Section 119.011(12), which means all documents, papers, fett�rs, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Page 9 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E C. Pursuant to Section 119.Q741 of the Flonda Statutes, if the Grantee meets the defin�Uun of "Contractor" as defined in Section 119.0701(1)(a), the Grantee shall: i, Keep and maintain public records required by the City to perform the service; ii. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119. Florida Statutes or as otherwise provided by law; iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Grantee does not transfer the records to the City; iv. Upon completion of the Agreement, transfer, at no cost to the City, ail public records in possession of the Consultant or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidentlal and exempt from public records disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Consultant shall meet all appiicable requirements for retaining public records All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. D. REQUEST FOR RECORDS; NONCOMPLIANCE i. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Consultant of the request, and the Grantee must provide the records to the City or aliow the records to be inspected or copied within a reasonable time. ii. Grantee's failure to comply with the City's req�est for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2)avail itself of the remedies set forth under the Agreement; and/or(3)avail itself of any available remedies at lativ or in equity. iii. A Grantee wha fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 1 19 10. Page 10 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E E. CIVIL ACTION i. If a civil action is filed against a Grantee to compel production of pubiic records relating to the Gity's contract for services, the court shall assess and award against the Grantee the reasonable costs of enforcement, including reasonable attorneys'fees, if: a. The court determines that the Grantee unlawfully refused to comply with the pubiic records request within a reasonable time: and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Grantee has not complied with the request, to the City and to the Grantee. ii. A notice complies with subparayraph (i)(b) if it is sent to the City's custodian of public records and to the Grantee at the Grantee's address listed on its contract with the City or to the Grantee's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. iii. A Grantee who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. F. IF THE GRANTEE HAS QUESTIQNS REGARDING THE APPLICATIQN OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO(c�MIAMIBEACHFL.GOV PHONE: 305-673-7411 20 E-VERIFY: A. Grantee shall comply with Section 448.095, Florida Statutes, "Empioyment Eligibility" ('E- Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commenciny on January 1, 2021, Grantee shail register with and use the E-Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally. Page 11 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E Grantee shall expressly require that any approved sub-contractor performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the empioyment eligibility of ail new employees hired by the subcontractor during the contract Term. If Grantee enters into a contract with an approved subcontractor, the subcontractor must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Grantee shall maintain a copy of such affidavit for the duration of the subcontract or such other extended period as may be required under this Agreement. B. TERMINATION RIGHTS. i. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Grantee for cause, and the City shall thereafter have or owe no further obligation or liability to Grantee. ii. If the City has a good faith belief that a subcontractor has knowingly violated the foregoing Subsection 20(A}, but the Grantee otherwise complied with such subsection, the City will promptly notify the Grantee and order the Grantee to immediately terminate the agreement with the subcontractor. Grantee's failure to terminate a subcontractor shali be an event of default under this Agreement, entitiing City to terminate this Agreement for cause. A contract terminated under the foregoing Subparagraphs(B)(i)or(B)(ii)is not in breach of contract and may not be considered as such. iii. The City or Grantee or a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subparagraphs (B)(i) or (B)(ii) no later than 20 calendar days after the date on which the contract was terminated. iv. If the City terminates the Agreement with Grantee under the foregoing Subparagraph (B)(i), Grantee may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. v. Grantee is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 20. 21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51% or more of its board membership complete the City's training for board members, if all three of the following apply: 1)the agency is a non-profit; 2)the agency has an annual operating budget of less than $5 miliion; and, 3) the grant award is for �25,000 or more in City funds. The Board Training must be completed within the last two years prior to the receipt of City funds. 22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when delivered to the City in writing and addressed to the City Grant Administrator, as identified in Section 23. Any notices required under this Agreement will be effective when delivered to the Grantee in writing and addressed to the Grantee Contract Administrator. Page 12 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E 23 CITY CONTRACT ADMINISTRATOR: All contract refated questions; reports and requests for reimbursements to be submitted to the Economic Development Department listed below: City of Miami Beach Economic Development Department 1700 �onvention Center Drive Miami Beach, Florida 33139 Attn: Steven Anthony, Director 305.673.7572 StevenAnthony@miamibeachfl.gov ARTICLE III /MISCELLANEOUS PROVISIONS 24. PUBLIC PURPOSE: The Grant awarded herein is the result of a finding by the City, based on representatives, documents, materials and other information supplied by Grantee, that the Grantee is performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and wiff allow the City to seek remedies including, but not limited to, those outlined in this Agreement. 25. NO DISCRIMINATION: The Grantee also accepts and agrees to compiy with the following Special Conditions: A. Grantee hereby agrees that it will compiy with Titie VII of the Civil Rights Act of 1964 (Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States Code, beginning at Section 2000e. prohibiting employment discrimination based on race, color, religion, sex and national origin. B. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment (including independent contractors), housing and public accommodations, public services and in connection with its membership or policies on account of actuaf or perceived race, color, naUonal origin, religion, sex, �ntersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, hair texture and/or hairstyle, domestic partner status, labor organization membership, familial situation, or political affiliation. C. The City endorses, and Grantee shali comply 4vith, the clear mandate of the Americans with Disabilities Act af 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. Page 13 Docusign Envelope ID:657E63C3-53EA-4A07-S5E1-F6196F11AD6E D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Secti�n 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. 26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shal� be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSIY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 27. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants, conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit, modify or waive either party's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other provision hereof. 28. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 29. CONTRACT REPRESENTS TOTAL AGREEMENT: Tnis contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this Agreement and its attachments, are to be considered in construing its terms. No moditications or amendments may be made to this Agreement unless made in writing signed by both parties. The City Manager, on behaif of the City, shall be authorized to execute amendments to this Agreement; however, any changes to the Grant Amount shall require approvai by the Mayor and Gity Commission. 30. BACKGROUND SCREENING REG�UIREMENT: (ONLY IF GRANTEE OR GRANTEE'S EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS BACKGROUND SCREENING REQUIREMENT)In accordance with Sections 943.0542, 984.01, 39.001 and 1012.465, Fiorida Statutes and Chapters 430. 435, and 402, Florida Statutes, as applicable, employees, volunteers, contractors, and subcontracted personnel who work in direct contact with children or who come into direct contact with children must complete a satisfactory Levei 2 background screening prior to commencing work pursuant to this Agreement. Level 2 Background screenings must be completed through the City of Miami Beach, Human Resources Department. Contractor agrees to complete Level 2 Background screening prior to initiating any work related to this Agreement, unless the City's Contract Administrator approves an alternative process. Page 14 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E 31. GRANTEE'S COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAWS: Grantee agrees to comply with Section 787.06, Florida Statutes, as may be amended from time to time, and has executed the Anti-Human Trafficking Affidavit, containing the certification of compliance with anti-human trafficking laws, as required by Section 787.06(13), Florida Statutes, a copy of which is attached hereto as Exhibit 5 and incorporated herein. 32. PROHIBITION ON CONTRACTING WITH A BUSINESS ENGAGING IN A BOYCOTT: Grantee warrants and represents that it is not currently engaged in. and will not engage in, a boycott. as defined in Section 2-375 of the City Code. In accordance with Section 2-375.1(2)(a) of the City Gode, Grantee hereby certifies that Grantee is not currently engaged in, and for the duration of the Agreement, will not engage in a boycott of Israel. 33 PROHIBITION ON CONTRACTING WITH AN INDIVIDUAL OR ENTITY WHICH HAS PERFORMED SERVIGES FOR COMPENSATION TO A CANDIDATE FOR CITY E�ECTED OFFICE: Grantee warrants and represents that,within two(2)years prior to the Effective Date, Grantee has not received compensation for services perfarmed for a candidate for City elected office, as contemplated by the prohibitions and exceptions of Section 2-379 of the City Code. For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2-379 of the City Code shall nat apply to the following: A. Any individual or entity that provides goods to a candidate for office. B. Any individual or entity that provides services to a candidate for office if those same services are regularly performed by the individual or entity in the ordinary course of buslness for clients or customers other than candidates for office. This includes, without limitation, banks, telephone or internet service providers, printing companies, event venues, restaurants, caterers, transportation providers, and office supply vendors. C. Any individual or entity which performs licensed professional services (including for exampie, legal or accounting services). 34. PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN WHEN AN INDIVIDUAL'S PERSONAL IDENTIFYING INFORMATION MAY BE ACCESSED:Grantee hereby agrees to comply with Section 287.138. Flanda Statutes, as may be amended from time to 6me, which states that as of January 1, 2024, a gouernmental ent�ty may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant the entity access to an individual's personal identifying information(Pil), unless the entity provides the governmental entity with an affidavit signed by an officer or representatiue of the entity under penalty of perjury attesting that the entity does not meet any of the criteria in Paragraphs 2(a)-(cj of Section 287.138, Florida Statutes (a) the entity is owned by a government of a foreign country of concern; (b) the government of a foreign country of concern has a controlling interest in the entity; or(c) the entity is organized under the laws of or has its principal place of business in a foreign country of concern(each a"Prohibited Entity"). A foreign country Page 15 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E of concern is defined in Section 287.138(1)(c), Fforida Statutes, as may be amended r"rom tfine to t�me. as the People's Republic of China, the Russian Federation,the Islamic Republic of Iran,the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entity of significant controi of such foreign country of concern. Additionally, beginning July 1, 2025, a governmental entfty may not extend or renew a contract with a Prohibited Entity. Grantee warrants and represents that it does not fall within the definition of a Prohibited Entity, and as such, has caused an authorized representative of Grantee to execute the "Prohibition Against Contracting with Entities of Foreign Countries of Concern AffidaviY', incorporated herein by reference and attached hereto as Exhibit 6. Page 16 Docusign Envelope ID:657E63C3-53EA-4A07-SSE1-F6196F11AD6E EXHIBIT 1 PROJECT DESCRIPTION BACKGROUNDlDESCRIPTION OF NEED Founded in 2011, Style Saves is led by Rachael Russell Saiger and Isabel Rangel Grutman. Back to School has supported over 100,00� students and their families with school needs and ciothing. Assistance with our program will allow us to continue serving the community and have an even further reach to more families and students. PROGRAM DESCRIPTION Back to School provides families with school essentials, bookbags, supplies and clothing LOCATION 180Q N Miami Ave Miami, FL 33136 GRANT ACTIVITIES _ , _ _ _---- --___ _. --- i Activity Name i Activity Qescription I Description of Service Recipients ' No. Service ' ' Recipients ; - --__..___- �-_----- _ _ - -- ; --__ . _ _.-- ---- -__. -- ----- � Back to School School supplies donation Families in the city of Miami Beach 25,000 -- - --- - - .. ---- ----__ _ __. , - : - ------+------------ -- - �-- ------ , --}--- ___- _ _ _-----1__ ---__ ___._ ._---.- _ �_ GOALSIOUTCOMES Outcome Measure j Target ' RepoRing Deadline � �-- ------- ---r ----.—. _----. +-. -_ _ __ _.. _ _ ---- - - -- ; Provide back-to-school essentials to � Number of students served j 25,OOQ students August 2025 ' students in need � � g i ---� ___ --- -------------� — -- . tncrease access to resources for I Number of uniforms, I 25,000 full kits Au ust 2025 i underserved families � backpacks and supplies ; distributed ; ' distritauted ' _---_ — --- --- - _-- ---- ----- t----- ---- - �Strengthen community engagement I Number of volunteers recruited � 500 volunteers& September 2025 through volunteer participation I and hours served i 3,OOQ hours ! STAFFING _ _. _.___ _--- --_ _ -- ---_ -- - -- __ ------ ! Position Title I Description/Responsibilities to Grant Program Budget Description ; -_ _ --- _ •_- _ _ _ _ . _ _ __ _, , Olga Largen ' Operations of Style Saves Standard Employee _ .-----____-_ _-- _----___ ___ _- ----____ __; '� Mariana Macias Operations of Style Saves , Standard Employee Page 17 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E EXHIBIT 2 PROJECT BUDGET --- ---. ---- - P -- 1 _ 5 , Budget Line ttem i Descri tion Pro'ect Bud et i ---- _ _ _._ _ _ � Staff Salary and Wa ec�s ___ �__ __ _ _ ' Fringe Benefits Fica/Mica & � � Health Insurance - _ —. __ - --- --- ----- -- _ _ � Consulting Services __ i _ __ --- - --- -- _ ---- _._ _ � _ ----�. , Medication Go-Payments _� ; --- ---- - __ - __-----� ___ Professional SeNices Production team,security.photography,etc. $s,665 � - - - --- ---- _ +-__ — - - _— — Marketin�/Publicity/Advertising _ - - - - - -- -- - --- Outside Services _ __ _- -- — __— -r --- ----- , Trainmgs/Workshops I � - .— — --- _- - -- -— --- — --- MaterialslSupphes Clothing,backpacks,school kits and other supplies I $28,�19 -- _ - - --� --- - . � Printing & Copying -. . - - --�-- --- _ ---- ----- - ---- Postage & Delivery Import sernces.warehouse storage and other r $i6,378 �ogistics - -- -— __ - — --- - Equipment Rental/Purchase For�iift rencai, barr�caaes 8�s�ancnior,s �z,�a8 --- - _-- {-__.--- .__ _ --------- . _ — Utilities. Telephone, Internet, Eieccnc�ry �i.as8 Cable � � --- __ - -__ _ � _- - -----__ ------ __ __--� Lease/Rent - - _ -- -- _ __ � Repairs/Maintenance T _ --- ---- ----- ' Insurance _. .__. - ---- Transportation &Admission _______ _______ _ ___ , -- - --� Waste/Garba�e Collection _ - --- - ----�--- - � ------ -- Child Care SubsidY __ _ _—._ ' T�TAL � �557,9T8 In addition to the Grant funds, the City will waive Miami Beach Convention Center room rental fees in an amount not to exceed $42,022.00. Page 18 Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E t�XNJl31�� 3 C:ITY UF MIAMI 'r3EACN GRANT �"i'A Tt1S REPUr2 T FO�divl -- __--- _ __._. �.___ . ___--- G�7AN f pROJ[t:,i No.. _ -- __..— _ _. GRANT�:c NAME: �±�ie Saves lnc. ; __ _ _.__- GRANl EE ADDRESS: ?r300 N Miami Ave Miami FL 33136 ---. - -- --- __ -- GRANTEE CC?N'i'RACT ADMINSSTRA�OR� , ��hael Saiger -- _ !_ -_—__ _ _ ----- Gr2ANTEE CONY FtACT ADMiNISTRA"1`OR'S � j E-MAII ADDRFSS: ractiaelia�sty(esayss.�rg GOA�S/OUTCOMES: ___ __ . _ -- Clutcorne Measure Target Accomplishments To-Date .ae � �. . ;_ � n,rrUe� �f srw.,,,:s s�r��ed I �' 1, ,..,. . ' 25 000 s..�,,e , ..c. -- -.. ... --- —__ _— �.�_ a. -o�} . .� _ , . . -. . ._. ' C?,(?r.�I n_ . _ ..,:��. ., �l'uolurrPcrs� .., .,.o�:� PRC�S�FM ElVCqUNTERED: QTHER NOtA8LE f1`EMS: Grantee Report Prepared �� , ��:;: �, ��; � _---� � -_==t`� ��2y�z5 Name Signai�re/�at<�; Gity of Miami Beach Rsport Re iewed Sy: �-f.�lO��tS�ro`��,�',1,� "p�� 'Y" �i _. _. --._.. ^<a:ti�• ,;n�t ,rerUate h'age 1�a Docusign Envelope ID:657E63C3-53EA-4A07-SSE1-F6196F11AD6E {�it.,c: �Il). %�)t. �`�.S�J�'i ExHiarr a CITY OF MIAMI E3EAc;H GRAN i t�ElME3URSEMENT REi�UEST F URM GRANT PROJECT No.: _ --- - --- —. _ c;RANTF� NAME: ; ,._r•,� o,y�e Saves in:^ �.__ _ --- __. -- GRANTE� ADi�Rf.:SS: -- -- 18U0 f� Miarri� r�ve Nl+arni. FL 3313E _ __ __�_ — --- _ GRAN i�Ek Cnlv i KACT ADMf(VtS i i�AiC1R: � � I �aGhaei S�iger i ' ; _ _____� GRANTEc CONTRACT AiTMiNISTRATOR'S E-MAI�_.. AnDRFSS: �,;,;:,�zi@s'y+esaves �rg ___ _ _..----- - R�QUEST No. ; � � Amour,t of Assfstan�:e� ;�.;:,;�CO Less �'revious Totat C)isbui sem�nts: :-�a1 C�2 Balance Avaiiable >: " ;?8 ruri�ls F�e�uested fhis ��5� _ DlSbursen7e(It: Certificatwn uf Paymeni: I certify that the at�ove expenses were necessary and reasor�able far the compietion of the Proj�ct anc! in accvrdance with this Agreement. I furtr�er warrar�t and represent that these expenses have not been, and will not be, c.overed by any other third �arty funding sou�rce. including under any other separate agreemen# between the City and Grantee. t;ra ntee Report Prepared By: t . . , j , ' r c, �,_ � 7�,� -�! ,`� -- __ ____ _ _ __ __ _Zy�v, N�.rne Sign��tur�-f:,ate City af Miami Beach Report Re iewed Sy: �041GiMte _ " �,�,(��V�j,l�-_ 1� Na,rze 1 � s�r��3t�,re car� � Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E f .. . � I`.n .'t l"',� .i,;;_ �xH��l�r 5 ANTI-HUMAN i RAFFICKiNG AFriUAVI f In auc�rdance wiU�Section /81.OEi(13}, Flurida 5tatutes, the undeisig��t>� on bat�alf,�f Grantee hereby at�ests :.ancier pen;3lty of perjury th�t Grdntee does not use coercion fr�r labor or s�rvi�,es as defined in Secticm i87.06. f lorida Statut:;s. entilie� 'Nurnan Traf�icking'. I undE.rsta�id t'r�at i arn ;wearinc� or a�finnin,y under aatn to ti�e truthfulness of the c��ims �ra�ic ii� ti�is aiTidavu. ,and th�t th� punishi�ent for knowii�yly �nakii�y a false �.t�,cenient fncl�.;des fines andiur �mprisormer'. i i^e undersign��u :s a�itP�orize�f to exec�.te tf�is �ffidavi't on beha{f of C�r�ntee GRAN'f EF� StVlr : .vg5 InC �'i i ! r;��:i r;rl� `r�,_�;��;r�t .. '.iF �;�.;ttu�'t i� _—� �' - . . ,. ,.:. ; _. ,,,� ;. , — — -- — -- _ _ _ Na�re; 1�t�F _ . _ , (Address! StatF��` .��- � County �r .'��.��s-1. _ �;�� he foregoing i;i>trurr�ent was ac:�rowled�.�r;d uefof� rne �,y iii�;dn�c�f✓'�Nhys�c;�,l ��r�-5csnce �r i �ui�linc ��G'atL^'c�i�l�,i�. tf�i:� �� ..i�iV t:i ��c-��/�- ,��7� Uy /`N�"ic�Gr_�.e'L l'l'1a2is-y� ��c;c c-, �4 Yr f _. �.;' tiiVie Save� liu:. a Flondz; not-for-prot�[ corporatior�. nown �u r�ie io e tne pers��n described :;i , ��r who pmduced a� �aE•.�fiiicatic�� .:;nc': �.ti�ho didrdid noi take a�� oath. NC�TAF�`r` PUBUG: , ''r' ' - �� Notary PuDlic State of Florida 1Sr�i i�'U!:, � Rene Barahona � ' 7 � '�My Commisslon NH 67552t �� /�,_, r�i /r Expires 5r1212o28 - - -- _____.__ _-- (�fl�li I��f71(?� . L��S /� -�,.�� !.ay coir�mission exp�re�; �-_ Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E tXF�lf31 t o ._.�_ P►2ONIBII.IQN AGAINST.t;ONTFtACTING Wli'H F:OREtGN COUNTRIES �JF_CONCEKN _ . A�FIpAVST _ In accordance with Sect�o�� 37.1st3. F lorida Statuies. incorporated herein by referenr,F�. the u�idersigred on beha►f of Grani�;e hereby attests under p�rialty of perj�.�ry t'r�at Gr�:;ntee does r�ot meet any of the following criieria in f'aragraphs 2.;a1-(c) cf S?ci��n 2fi7.'38. F�►orida Statutrs: (a)c:�rantee is ow��ed by a government of a foreiyn country of concen�; tbl tne government of a for�ign country of concern has a contrulling interest in Grantee; or (cj Graritee is org�rii�ed under ttie laws of �;r has its nrinci,�al F�lace of t�usi�iess in a ioreign cou��try of cc;�cern I undf�rstar�d tha� ! arn sweaririy ur- a�firri�ing urider�ath, �4��der penalties of per;ury, tu the tr�.�thfulness nf tt�e ctaims macif�� in this ar�id�,vit and that the �i�nishmant for knowingly making a ialse staternent includes fines and�br imprisonmr.n±. The undersignAci i�; au�horizec! to execute th�s affid2vit nn henalf o�G antee. GRAN l'�E� Style Saves {nc., 3 F lorida not for-profit Lorpor�t�cn. __ �..�itj--:!�� - • � ,..,..- �,_ -__ r-. ,�� ,_ �_` . -�-- -- ---`_i�� ;,: .,, �, ��. ��a�r� � , --�- � �ar��- � '''__"'�--- (Address) �;at4� ,�r /"L .. i:ou�+ty ,�- !�'ii�j�/- �� Tne foreg:,ing inst�um�nt wa� a�,k iowiac!c;f:c1 b�-for� �nt: 7y ,neans oT :��r�yss^,al p�esence or . : an�ine notariLat�c}n, Ch�; �'S� ci:�y of SE-�',/�..,..-(c��c�,.� 202 S by `��i�6,rt� ,.�vr-t.2�G��;,� cCG�• ,li,,t . ef 1,'�le SavE's Ir:c. a _ --_..._ _._ ��' �__.�__ _ . _._._ �I�ri�a ��ot-f:.�r�-p,��f;t carpor�iio�� ,o:+m t� ��ne t�� be t��r �.rson !�cs�ribe� F�ere ; or who prodt,ced �; �c�e��,f��ti�n a��. ��rti�h� d�d, �d ��ot ta _e an oath. NU-f AKY F�UBLl�: �� -- — �>ia^a(l!f8i v /'��,,LC �7� � �� Notary Puhlic State of Florida � ',�'�-r_ ti.y1C] Rana 68rehona _, - My Commlealon MM 675527 lt'?11t? �dr11�?) IIU Explres 5(t2�2o29 �y CC;i�ifil:SSlnr�. E;X�IfF:S: _ �-�s�/-'/�•Ci. )�. Page ?2 Docusign Envelope ID:657E63C3-53EA-4A07-SSE1-F6196F11AD6E ;: ' ��!�.�„�;�,., �E�j;j'=,�ristl�y;{, �+` ' '��iil,;i:��;�i�4�, MIAMIBEACH RENTAL DISCOUNT/ WAIVER APPLICATION On November 9, 701f3,the Citv of Miami tieach approved rental fee waiver p,uidelines for the Miami Deach Convention Center ("MBCC") The waiver will he adminisiered 6y the Economic Development Department,which will review and recommend qualifying applicauons[o the City of Miami Beach Ciry Manager,who may then make a rcmmmendatior to the Mayor and City Commission. The rental discount/waiver is specific to room and space rental fees only.The event producer/organizer will be solely responsible for any and all other associated MBCC fees as assessed for the event,including but not limited to,audio,visual,utilities,furniture rentals,security,food and beverage,corkage fees,room set-up and cleaning. NOTE: Incomplete applications will not be considered until all requested informatiun is provided.An application received less than 120 days/four(4) months prior to the event will be deemed a late application and may not be considered.Events may only apply within a 180 days/six(6)months prior to the event. DATE OF REQUEST: Mar 13,2025 NAME OF EVENT:STYLE SAVES—BACK TO SCHOOL DATE(S)OF EVENT:08/06/2025,08/07/2025(MOVE-IN�,(lam�-OS/08/2025-08/09/2024(EVENT), 08/10/2025,8/11/2025 and'(MOVE-OUT,CLEAN-UP). TIME OF EVENT:9am to Spm ESTIMATED ATTENOANCE:25,000 for all days. REQUESTED MBCC ROOM(S)AND PREFUNCTION SPACE(5):HALL D,HALF PORTION NON-PROFIT SO1�C)3 ORGANIZATION NAME:(as it appears an Artides of Incorporation):STYLE SAVES INC fEDERALID#t30-0948238 EXECUTIVE DIRECTOR:RACHAEL SAIGER PHONE:786-409-5333 EMAIL•rechael@stV�esaves.or�;,INFO@STYLESAVES.ORG MAILING ADORESS:1800 N MIAMI AVE CITY:MIAMI STATE:FL ZIP CODE:33136 TOTAL EVENT ROOM/SPACE RENTAL FEE:$70,500 estimated Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E REQUESTED ROOM/SPACE RENTAL FEE WAIVER AMOUNT:$70,500 TICKET PRICE(5�:N/A NUMBER OF FREE OR DISCOUNT RATE TICKETS FOR MIAMI BEACH RESIDENTS:N/A WHAT IS THE DISCOUNT TICKET RATE,IF APPLICABLE:N/A PLEASE PROVIDE WNAT OTHER LOCATIONS HAVE HOSTED YOUR EVENT(5)BEFORE AND WHY THE EVENT WILL NOT BE HOSTED AT THAT LOCATION: UNAVAILABLE DUE TO A BUYOUT. PLEASE PROVIOE AN EXPIANATION WHY A MIAMI BEACH HOTEL QR OTHER VENUE CANNOT ACCQMMODATE THE EVENT:UNAVAILABLE QUE TQ BUYOUT. PLEASE QESCRIBE THE EVENT,ITS HISTORY,AND TNE PUBIIC BENEFfT TO MIAMI BEACH RESIDENTS: CERTIFICATION/SIGNATURE i certify that all intormation contained in this application and attachments are true and accurate,and that i am authorized by the appiicant hereto to execute this application.Further,i agree to cover all MBCC out-of-pocket costs as oudined in the MBCC estimate attached. NAME RACHAEL SAIGER TITLE PRESIDENT (Please Print) SIGNATURE i!"��-- DATE 3/13l2Q25 REQU�RED ATTACHMENTS: • A copy of 501(cj3 letter of determination,dated within the past two(2j years.Updated letter can be obtained from the Internal Revenue Service. • Most recent audited financial statement or IRS Form 990 • CPA prepared Compilation,Review or Audited financial statement for the same period as the Form 990,a6ove.The financial statement must include a Balance Sheet,Profit and loss and Statement of Cash Flow. • Event budget for the requested discount or waiver.The budget must disclose all sources and uses of funds related to the event,including the use of the requested rent distount or waiver. • List of all corporate and private sponsorships and in-kind contrihutions to be used for the event.Backup materials for the sponsorships and in-kind contri6utians must be included. SPQNSORSHIP RECOGNITION: L City shall receivc sponsorship recognition on ali media or promotional platforms rela[ed[o the Event,at the same sponsorship level as other sponsors providing financial or other support comparable ro the City's sponsorship.Event Organizer will also tag City on all Event-related postings on digital distribution platforms,also referred to as sociai media platforms. Event Organizer's Event-related postings shall include hlgh quality content relevant ro Ihe Event and its targeted audiences Digital distribution postings shall be issued in English and Spanish,wherever relevant. 2. Event Qrganizer will use logo provided by City on all Event-related'advertising.This indudes local telewsion partners, social media campaigns,radio efforts,and local newspapers. 3. All promotional marerials which include the Ciry's name or logo,including,without limitation,advertising,telecasts, signane and social media puhlic�tions shall 6e subject ro City's Qrior written an roval which approval may be withheld at City's discretion.Event Organizer shall cease using all logos or other City marks upon the expiration of[he Term.AdditionaHy,Ciry reserves the right to reqieire the removal of its logofmark�`rom any promotional material>. This paragraph shall survive the expiration of this Agr�ement. Please submit mmpleted apqlication with required attachrnents to: Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E City of Miami Beach 1755 Meridian Avenue,2n°Floor Miami Beach,Florida 33139 Email:Heather5haw@miamibeachfl.gov 'Any changes to the event deiails in this applicahon(tickets pnces,da[es,dixounts,etc.)must be approved in wrifmg pnor ro the event.Fai�ure ro secure apProval wil�result in revocation of the Ren[al Walver.An organization may apply more than once per ca�endar yeac This waiver tovers MBCC rental tees only.All events mus[provide equal access and equal opportunrty in employment and services and may not discriminate on the 6asis of disability,race or ethniaty,color,creed,national origin,re8gion,age,gender or sexual preference,in atmrdance wi[h Title VI and Tile VII of Ihe Civil Rights Act of 1964,tbe Age Discnmination Act of 1975 and Title IX of the Educa6on Amendments of 1972 as amended(42 U.S.0 2000 et seq.},the Americans w�.:h D�sabillhes Act(ADA)o(1990,and Section 504 of Ihe Rehabilitation�ct of 1973. `If waiver is approved,event murt acknowledge the Ciry of Miaml deach as a spnnsor,induding city loqo,M all marketing and publ�city materials,as well as the following credit line in all promotional and marketing materials:"With the suppor!o(the City o(Miam�Beach:'.Failure [o include[he credi[line and(or logo will result in revocation of the waiver tssst�ti�s�*wr�rw.a*>++*r:+t*.�Mr�fs.++.f+»++s*s*��rs+�tx*a.«ts�*+twt+�ti*ri:r+«*++.+t�*++w+t FOR MBCC ONLY: DATE(5) OF EVENT AVAIIABLE:� Y y N TIME �l OF EVENT AVAILABLE: �lJ / N l/ Provided Form 990 signed by an entity officer, not dated more than one year, and has an affirmation for � [he preparer that it has been timely filed with the Internal Revenue Service. Provided CPA prepared Compilation, Review or Audited financial statement for the same period as the Form 990, above.7he financial statement must include a I3alance Sheet,Profit and Loss and Statement of � Cash Flow. Provided the event budget for the requested discount or waiver.The budget must disclose alI sources and ` uses of funds related to the event,including the use of the requested rent discount or waiver. V Disclose all corporate and private sponsorships and in-kind contributions to be used for the event.13ack-up rnaterials for the sponsorships and in-kind contributions musl be included. fiesident Community.l�nact Criteria for Consideration � Event is a major countywide special event. Event demonstrates Priority 1 room night generation in Miami Beach hotels. Event is produced by an organization based in Miami Beach or provides most services to the residents of Miami Beach. __ If a ticketed event,the event provides free entry or a discounted rate to Miami Beach residents,students, and/or seniors. Civic/Social Benefit Dcmonstrated no othcr venue is available due to size. � Demonstrated previous venues utilized for event are not suitable or available. Date Approved/Denied Sta f Initials Comments: ��a3 1q�5 ��"�`-"7�f � c`�iaG7'i�!/YS �h- a aa-y � Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E City ManaRer approval/dedine date: City Commission approval/decline date: Docusign Envelope ID:657E63C3-53EA-4A07-85E1-F6196F11AD6E Style Saves - Back to School 2025 Financial Reconciliation Report Item Description Actual Air Conditioner 24 hours for 5 days($300 an hour) $ 36,000.00 Air Wall Panels For the hall $ 500.00 Cleaning/Housekeeping 4 housekeepers for 2 event days $ 6,448.00 Key Locks Includes 2 keys for security purposes. $ 50.00 Lights 9 hours a day for S days to ensure adequate illumination. $ 3,375.00 5ecurity-Overnight Provision for 1 guard,day and night,to safeguard inventory. $ 4,650.00 Security-Event Allocation for 3 guards during event days to ensure participant sa $ 2,730.07 Parking Public parking wavier Fire Administrative Fee OFF DUTY FEES,OD AMIN FEE $ 1,479.00 Recycle/Trash Hauls Cost for recycling and trash hauls. $ 4,868.50 Event Fee Miami Beach Convention Center Event Fee $ 19,123.00 Total $ 79,223.57