FY 2025-2026 Grant Agreement between the CMB and UNIDAD of Miami Beach, Inc. Reso No. 2025-33903
MIAMIBEACH
CITY OF MIAMI BEACH
FISCAL YEAR 2025-2026
GRANT AGREEMENT
GRANT PROJECT No.: 2026-CMB-12
This GRANT AGREEMENT (hereinafter the "AgreemenY') is made and entered into this
day of , 20 by and between the City of Miami Beach,
Florida (hereinafter the "City"), and UNIDAD of Miami Beach, Inc., a Florida not-for-profit corporation
(hereinafter the "Grantee"). This Agreement is effective October 1, 2025, the "Effective Date."
ARTICLE I / GRANT DESCRIPTION
GRANTEE: UNIDAD of Miami Beach, Inc.
GRANTEE CONTRACT ADMINISTRATOR: Maria Sabova, President
ADDRESS: 7251 Collins Avenue
CITY, STATE, ZIP: Miami Beach, FL 33141
PHONE, FAX, E-MAIL: 305-867-0051
msaboya(a�bellsouth.net
aponcedeleon(a�unidadmb.orq
GRANT AMOUNT: $350,000.00
PROJECT DESCRIPTION: See Exhibit 1 hereto
GRANT PROJECT BUDGET: See Exhibit 2 hereto
GRANT TERM: October 1, 2025 —September 30, 2026
EXPENDITURE DEADLINE: September 30, 2026
PROJECT COMPLETION DATE: September 30, 2026
FINAL REPORT DEADLINE: October 10, 2026
FINAL REIMBURSEMENT REQUEST DEADLINE: October 10, 2026
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
F�R CITY: City of Miami Beach, Florida
ATTEST:
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_ By: �7 C �'Ll' r'�C -
R fael E. Granado, City Clerk Eric T. Carpen r, City Manager
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FOR GRANTEE: UNIDAD of Miami Beach, Inc.
ATTEST: Federal Id No. 59-1788634
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Reso No. 2025-33903
ARTICLE II /GENERAL CONDITIONS
1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City,
a municipal corporation organized under the laws of the State of Florida. The City has delegated
the responsibitity of administering this Grant to the City Manager or the City Manager's authorized
designee(the"City Contract Administrator").
2. PROJECT DESCRIPTION:The Grantee may only use the Grant for the purposes that are
specifically described in the Project Description, attached hereto as Exhibit 1 (the "Project"). Any
modification to Exhibit 1 ("Project Description"), shall not be effective unless approved by a written
amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding
provided by the City pursuant to this Agreement will be used exclusively for goods or services to
be provided within the City of Miami Beach.
3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum
amount payable to Grantee for goods or services rendered under this Agreement shall not exceed
the Grant Amount as set forth in Article I of this Agreement. Grantee agrees that should available
City funding be reduced, the amount payable under this Agreement will be reduced at the sole
option of the City of Miami Beach. All of the Grantee's expenditures are subject to the terms of
this Agreement, and as specified in the Grant Project Budget, attached hereto as Exhibit 2. Any
modification to Exhibit 2 {"Project BudgeY'), shall not be effective unless approved, in writing, by
the City and Grantee. Any request by Grantee to modify the Project Budget shall be made in
writing, using City approved forms, detailing and justifying the need for such changes.
Notwithstanding the foregoing, no modification to the Project Budget shall exceed the Grant
Amount set forth in Article I of this Agreement.
4. REPORTS: This Grant has been awarded with the understanding that the activities and
services contemplated under the Project Description will mutually contribute to the enhancement
of services available to City residents, businesses, and visitors. As a condition of disbursements
of grant funds, and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the
Grantee must submit quarterly reports to the City Contract Administrator by the following dates:
January 15�h, April 15'h, July 15'h, and the final report by October 10�h
New Grant awards will not be released to the Grantee until all Final Reports for previously
awarded grants are received. The City may withhold any future payments of the Grant, or the
award of any subsequent Grant, if it has not received all reports required to be submitted by
G�antee, or if such reports do not meet the City's reporting requirements. Any reports may be
disseminated by the City without the prior written consent of the Grantee. All quarterly reports
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must be submitted on the Grant Quarterly Status Report Form, attached hereto as Exhibit 3,
detailing Grantee's compiiance at the time of a partial reimbursement request.
5. REIMBURSEMENT REQUESTS: Reimbursement requests may be submitted to the City
at any time during the Grant Term. All reimbursement requests must be made after expenditures
have occurred. All reimbursement requests for funds must be submitted on the Grant
Reimbursement Request Form, attached hereto as Exhibit 4. All reimbursement requests must
be submitted prior to October 10'h, 2025. Grantee shall provide the City with copies of all receipts,
invoices, cancelled checks (with copies of both front of back) and proof of expenditures of Grant
monies. Grantee shall provide the City with and shall categorize all receipts, invoices, cancelled
checks, and other documentation, according to the categories set forth in the grant budget.
Invoices and checks must be directly related to expenses for Grant-funded activities taking place
within the 2025-2Q26 Fiscal Year.
6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set
forth in Article I, subject to the restrictions set fo�th herein. In awarding this Grant, the City
assumes no obligation to provide financial support of any type whatsoever in excess of the total
Grant Amount. Cost overruns are the sole principal responsibility of the Grantee. The Grant funds
will only be remitted to the Grantee once the Mayor and City Commission have approved the
grant award, and once all pa�ties have executed this Agreement.
Grantee shall receive an initial draw, in the amount of$40,000 ("Initial Draw"), promptly upon
execution of this Agreement. The intent of the Initial Draw is for the Grantee to have a $40,000
operating balance to minimize the cost incurred by the Grantee in connection with the Project.
Any unused portion of the Initial Draw shall be paid in full to the City upon expiration of the Term
or earlier termination of this Agreement. Backup documentation for the Initial Draw is required.
7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be
used for the following expenditures:remuneration of City employees for services rendered as part
of a project funded by this Grant; debt reduction; social and/or fundraising events; cash prizes;
fobbying or propaganda materials; charitable contributions; or events not open to the public.
8. NO GUARANTEE OF FUNDING: The Grantee acknowledges that the receipt of this Grant
does not imply a commitment on behalf of the City to continue or provide funding beyond the
terms specified in this Agreement.
9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's
designee may monitor and conduct an evaluation of the Project under this Grant, which may
include, with or without limitation,visits by City representatives to Grantee's offices and/or the site
of any project funded by this Grant, to observe Grantee's programs, procedures, and operations,
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or to discuss the Grantee's programs with Grantee's personnel; and/or requests for submittal of
additional documentation or written reports, prior to the Project completion date, evidencing
Grantee's progress on the Project.
10. BANK ACCOUNTS AND BONDING:Grantee shall maintain all monies received pursuant
to this Agreement in an account with a bank or savings and loan association that is located in
Miami-Dade County. The Grantee shall provide the City with the name of the bank or savings and
loan association, as well as the name and title of all individuals authorized to withdraw or write
checks on Grant funds.
11. ACCOUNTING AND FINANCIAL REVfEW• Funded activities by this Grant must take
place during the City's fiscal year for which the Grant is approved (October 1 — September 30).
The Grantee shall keep accurate and complete books and records of all receipts and expenditures
of Grant funds, in confarmance with reasonable accounting standards. These books and records,
as well as a!I documents pertaining to payments received and made in conjunetion with this Grant,
including, without limitation, vouchers, bills, invoices, receipts and canceled checks, shall be
dated within the�scal year for which they are approved and retained in Miami-Dade County in a
secure place and in an order(y fashion by the Grantee for at feast three (3) years after the
Expenditure Deadline specified in in this Agreement. These books, records, and documents may
be examined by the City, and/or its authorized representatives, at the Grantee's offices during
regular business hours and upon reasonable notice. Furthermore, the City may, at its expense,
audit or have audited, all the financial records of the Grantee, whether or not purported to be
related to this Grant.
Grantee costs or earnings claimed under this Agreement may not also be claimed
under any other Agreement irom the City of Miami Beach or from any other entity. Any
claim for doubte payment by Grantee shall be a material breach of this Agreement.
12. INSPECTOR GENERAL AUDIT RIGHTS:
A. Pursuant to Sectian 2-256 of the Code of the City of Miami Beach, the City has
established the Office of the Inspector General which may, on a random basis, perform reviews,
a�dits, inspections and investigations on all City contracts, throughout the duration of said
contracts. This random audit is separate and distinct from any other audit performed by or on
behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and
empowered to review past, present and proposed City programs, accounts, records, contracts
and transactions. In addition, ihe Inspector General has the power to subpoena witnesses,
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administer oaths, require the production of witnesses and monitor City projects and programs.
Monitoring of an existing City project or program may include a report concerning whether the
project is on time, within budget and in conformance with the contract documents and applicable
law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect
and review operations, activities, performance and procurement process including but not limited
to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee , its
officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance
with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the
City Code, the City is allocating a percentage of its overall annual contract expenditures to fund
the activities and operations of the Office of Inspector General.
C. Upon ten(10)days written notice to the Grantee,the Grantee shall make all requested
records and documents available to the Inspector General for inspection and copying. The
Inspector General is empowered to retain the services of independent private sector auditors to
audit, investigate, monitor, oversee, inspect and review operations activities, pertormance and
procurement process inctudi�g but not limited to project design, bid specifications, (bid/proposal)
submittals, activities of the Grantee, its officers, agents and employees, lobbyists, City staff and
elected officials to ensure compliance with the contract documents and to detect fraud and
corruption.
D. 7he Inspector General shall have the right to inspect and copy all documents and
records in the Grantee's possession, custody or control which in the Inspector General's sole
judgment, pertain to perFormance of the contract, including, but not limited to original estimate
files, change order estimate files, worksheets, proposals and agreements from and with
successful subcontractors and suppliers, all project-related correspondence, memoranda,
inst�uctions, financial documents, construction documents, (bid/proposal) and contract
documents, back-change documents, all documents and records which involve cash, trade or
volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel
records and supporting documentation for the aforesaid documents and records.
E. The Grantee shall make available at its office at all reasonable times the records,
materials, and other evidence regarding the acquisition (bid preparation)and perFormance of this
contract, for examination, audit, or reproduction, until three (3) years after final payment under
this contract or for any longer period required by statute or by other clauses of this contract. In
addition:
i. If this contract is completely or partially terminated, the Grantee shall make
available records relating to the work terminated until three (3) years after any
resulting final tennination settlement; and
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ii, The Grantee shall make availabie records relating to appeals or to litigation or the
settlement of claims arising under or relating to this contract until such appeais,
litigation, or claims are finally resolved.
F. The provisions in this section shall apply to the Grantee, its officers, agents,
employees, subcontractors and suppliers. 7he Grantee shall incorporate the provisions in this
section in all subcontracts and all other agreements executed by the Grantee in connection with
the performance of this contract.
G. Nothing in this section shall impair any independent right to the City to conduct audits
or investigative activities. The provisions of this section are neither intended nor shall they be
construed to impose any liability on the City by the Grantee or third parties.
13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following
credit line in all publications related to this Grant: "This Project is funded in whole or in part
by a grant from the City of Miami Beach." Grantee's failure to comply with this paragraph may
preclude future grant funding from the City, in the same manner as if Grantee defaulted under
this Agreement.
14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify, defend and hold harmless
the City and its officers,employees,agents, and contractors,from and against any and all actions
(whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without
limitation, attorneys'fees and costs of defense, for personal,economic, or bodily injury, wrongful
death, or loss of or damage to property, which the City or its officers, employees, agents and
contractors rnay incur as a result of claims, demands, suits, causes of action or proceedings of
any kind or nature arising out of, relating to, or resulting from the performance of this Agreement
by the Grantee or its officers, employees, agents, servants, partners, principals or contractors.
Grantee shall pay all claims and losses in connection therewith and shall investigate and defend
all claims, suits, or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and snall pay all costs, judgments, and attorneys' fees which
may issue thereon. Grantee expressly understands and agrees that any insurance protection
required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth
herein, to indemnify, defend and hold harmless the City or its officers, employees, agents, and
contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and
within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute,
whereby the Grantee entity shall not be held liable to pay a personal injury or property damage
claim or judgment by any one person which exceeds the sum of $200,000, or any claim or
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judgment or portions thereof, which, when totaled with all other claims or judgments paid by the
government entity arising out of the same incident or occurrence, exceed the sum of $300,000
from any and all personal injury or property damage claims, liabilities, losses or causes of action
which may arise as a result of the negligence of the Grantee entity.
15.ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any
purported assignment will be void, and shall be treated as an event of default pursuant to this
Agreement.
16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all
applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's
Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by
reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended,
which is incorporated herein by reference as if fully set forth herein.
17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply
with any of the provisions of this Agreement, the City Manager or the City Manager's designee
may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant
upon giving five(5)calendar days written notice to the Grantee, and the City shall have no further
obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee
shall be required to immediately repay to the City all portions of the Grant which have been
received by the Grantee, as of the date that the written demand is received.
Any uncommitted Grant funds which remain in the possession or under the control of the
Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned
to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been
committed but not expended, the Grantee must raquest in writing from the City Manager an
extension of the Expenditure Deadline which, if approved,shall be for a period not to exceed one
(1)year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid
upon demand by delivering to the City Manager a certified check for the total amount due, payable
to the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies
that may be available to it under the law or in equity.
Notwithstanding the provisions of this Section, and without regard to whether City has
exercised the Default provisions thereof, the Ciry reserves the right, at its sole and absolute
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discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project
or the content of any required written report. In the event of discontinuation of the Grant or at the
close of the Project, any unexpended Grant Funds shall be immediately returned to the City,
except where the City Manager has agreed in writing to alternative use of the unused/unexpended
Grant Funds.
18. INSURANCE REQUIREMENTS:
A. Verification of Coverage
Grantee shall provide the required insurance certificates, endorsements or applicable policy
language effecting coverage required by this Section, as follows. All certificates of insurance and
endorsements are to be received prior to any work commencing. However, failure to obtain the
required coverage prior to the work beginning shall not waive the Grantee's obligation to provide
them. The City of Miami Beach reserves the right to require complete, certified copies of all
required insurance policies, including endorsements required by these specifications,at any time.
i. Worker's Compensation Insurance as required by Florida Statute, Chapter 440,
and Employer's Liability Insurance with limits of no less than $1,000,000 per
accident for bodily injury or disease.
ii. Commercial General Liability on a comprehensive basis, including products and
completed operations, contractual liability, property damage, bodily injury and
personal & advertising injury combined single limit of $1,000,000 per occurrence
for bodily injury and property damage. City of Miami Beach must be shown as an
additional insured with respect to this coverage.
iii. Automobile Liability Insurance covering all owned, non-owned and hired vehicles
used in connection with the work, in an amount not less than $500,000 combined
single limit per occurrence for bodily injury and property damage.
B. Additional Insured Status
The City of Miami Beach must be covered as an additional insured with respect to liability arising
out of work or operations performed by or on behalf of the Grantee.
C. Waiver of Subrogation
Grantee hereby grants to the City of Miami Beach a waiver of any right to subrogation which any
insurer of the Grantee may acquire against the City of Miami Beach by virtue oF the payment of
any loss under such insurance. Grantee agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies regardless of whether or
not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer.
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D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII,
unless otherwise acceptable to the City of Miami Beach Risk Management Office.
E. Special Risks or Circumstances
The City of Miami Beach reserves the right to modify these requirements, including limits, based
on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Certificate Holder
Certificate holder must read:
CITY OF MIAMI BEACH
c/o HR Department/Risk Management Division
1700 Convention Cente�Drive
Miami Beach, FL 33139
F. Compliance with the foregoing requirements shall not relieve the Grantee of its liability
and obligation under this section or under any other section of this Agreement.
19. FLORIDA PUBLIC RECORDS LAW:
A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
6. The term "public records" shall have the meaning set forth in Section 119.011(12),
which means all documents, papers, letters, maps, books, tapes, photographs, films, sound
recordings, data processing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or ordinance or in
connection with the transaction of official business of the City.
C. Pursuant to Sectio� 119.0701 of the Florida Statutes, if the Grantee meets the
definition of"Contractor' as defined in Section 119.0701(1)(a), the Grantee shall:
i. Keep and maintain public records required by the City to perform the service;
ii. Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in
Chapter 119, Florida Statutes or as otherwise provided by law;
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iii. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed, except as authorized
by law, for the duration of the contract term and following completion of the
Agreement if the Grantee does not transfer the records to the City;
iv. Upon completion of the Agreement, transfer, at no cost to the City, all public
records in possession of the Consultant or keep and maintain public records
required by the City to perform the service. If the Consultant transfers all public
records to the City upon completion of the Agreement, the Grantee shall destroy
any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. If the Grantee keeps and maintains
public records upon completion of the Agreement, the Consultant shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's
custodian of public records, in a format that is compatible with the information
technology systems of the City.
D. REC�UEST FOR RECORDS; NONCOMP�IANCE
i. A request to inspect or copy public records relating to the City's contract for
services must be made directly to the City. If the City does not possess the
requested records, the City shall immediately notify the Consultant of the request,
and the Grantee must provide the records to the City or allow the records to be
inspected or copied within a reasonable time.
ii. Grantee's failure to comply with the City's request for records shall constitute a
breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally
terminate the Agreement; {2) avail itself of the remedies set forth under the
Agreement; and/or(3)avail itself of any available remedies at law or in equity.
iii. A Grantee who fails to provide the public records to the City within a reasonable
time may be subject to penalties under s. 119.10.
E. CIVIL ACTION
i. If a civil action is filed against a Grantee to compel production of public records
relating to the City's contract for services,the court shall assess and award against
the Grantee the reasvnable costs of enforcement, including reasonable attorneys'
fees, if:
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a. The court determines that the Grantee unlawfuliy refused to comply with the
public records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the Grantee has
not comptied with the request, to the City and to the Grantee.
ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of
public records and to the Grantee at the Grantee's address listed on its contract
with the City or to the Grantee's registered agent. Such notices must be sent by
common carrier delivery service or by registered, Global Express Guaranteed, or
certified mail, with postage or shipping paid by the sender and with evidence of
delivery, which may be in an electronic format.
iii. A Grantee who complies with a public records request within 8 business days after
the notice is sent is not liable for the reasonable costs of enforcement.
F. IF THE GRANTEE HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO�a7MIAMIBEACHFL.GOV
PHONE: 305-673-7411
20. E-VERIFY:
A. Grantee shall comply with Section 448.095, Florida Statutes, "Employment Eligibility"
("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute,
commencing on January 1, 2021, Grantee shall register with and use the E-Verify system to verify
the work authorization status of all newly hired employees during the Term of the
Agreement. Additionally, Grantee shall expressly require that any approved sub-contractor
performing work or providing services pursuant to the Agreement to likewise utilize the U.S.
Department of Homeland Security's E-Verify system to verify the employment eligibility of all new
employees hired by the subcontractor during the contract Term. If Grantee enters into a contract
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with an approved subcontractor, the subcontractor must provide the Grantee with an affidavit
stating that the subcontractor does not employ, contract with,ar subcontract with an unauthorized
alien. Grantee shall maintain a copy of such affidavit for the duration of the subcontract or such
other extended period as may be required under this Agreement.
B. TERMINATION RIGHTS.
i. If the City has a good faith belief that Grantee has knowingly violated Section
448.09(1), Florida Statutes, the City shall terminate this Agreement with Grantee
for cause, and the City shall thereafter have or owe no further obligation or liability
to Grantee.
ii. If the City has a good faith belief that a subcontractor has knowingly violated the
foregoing Subsection 20(A), but the Grantee otherwise complied with such
subsection, the City will promptly notify the Grantee and order the Grantee to
immediately terminate the agreement with the subcontractor. Grantee's failure to
terminate a subcontractor shall be an event of default under this Agreement,
entitling City to terminate this Agreement for cause.
A cvntract terminated under the foregoing Subparagraphs (B)(i)or (B)(ii) is not in
breach of contract and may not be considered as such.
iii. The City or Grantee or a subcontractor may file an action with the Circuit or County
Court to challenge a termination under the foregoing Subparagraphs(BKi)or(B)(ii)
no later than 20 calendar days after the date on which the contract was terminated.
iv. If the City terminates the Agreement with Grantee under the foregoing
Subparagraph (B)(i), Grantee may not be awarded a public contract for at least 1
year after the date of termination of this Agreement.
v. Grantee is liable for any additional costs incurred by the City as a result of the
termination of this Agreement under this Section 20.
21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have
51% or more of its board membership complete the City's training for board members, if all three
of the following apply: 1}the agency is a non-profit;2)the agency has an annual operating budget
of less than $5 million; and, 3) the grant award is for $25,000 or more in City funds. The Board
Training must be completed within the last two years prior to the receipt of City funds.
22.WRITTEN NOTICES: Any notices required under this Agreement will be effective
when delivered to the City in writing and addressed to the City Grant Administrator, as identified
in Section 23. Any notices required under this Agreement will be effective when delivered to the
Grantee in writing and addressed to the Grantee Contract Administrator.
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23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and
requests for reimbursements to be submitted to Grants Management Department listed below:
Krystal M. Dobbins, Grants Management Division Director
KrvstalDobbins miamibeachfl.gov
Elizabeth Carrino, Grant Writer Researcher
El.izabethCarrino miamibeachfl.go_v
ARTICLE III/MISCELLANEOUS PROVISIONS
24. PUBLIC PURPOSE: The Grant awarded herein is the result of a finding by the City,
based on representatives, documents, materials and other information supplied by Grantee, that
the Grantee is performing a public purpose through the programs, projects, and/or services
recommended for support. As such, use of Grant funds for any program component not meeting
this condition will be considered a breach of the terms of this Agreement and will allow the City to
seek remedies including, but not limited to, those outlined in this Agreement.
25. NO DISCRIMINATION: The Grantee also accepts and agrees to comply with the
following Special Conditions:
A. Grantee hereby agrees that it will comply with Title VII of the Civil Rights Act of
1964 (Pub. �. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States
Code, beginning at Section 2000e, prohibiting employment discrimination based on race, color,
religion, sex and national origin.
B. The Grantee hereby agrees that it will comply with City of Miami Beach Human
Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to
time, prohibiting discrimination in employment(including independent contractors), housing and
public accommodations, public services and in connection with its membership or policies on
account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender
identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight,
hair texture and/or hairstyle, domestic partner status, labor organization membership, familial
situation, or political affiliation.
C. The City endorses, and Grantee shall comply with, the clear mandate of the
Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified
individuals with disabilities from enjoying the same employment opportunities that are available
to persons without disabilities.
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D. The City aiso endorses the mandate of the Rehabilitation Act of 1973 and Section
504 and prohibits discrimination on the basis of disability and requires that Grant recipients
provide equal access and equal opportunity and services without discrimination on the basis of
any disability.
26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed
by, and construed in accordance with, the laws of the State of Florida, both substantive and
remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation
arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS
AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER
PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR
ARISING OUT OF, THIS AGREEMENT.
27. NO WAIVER: No waiver of any breach or failure to enforce any of the terms,
covenants, conditions or other provisions of this Agreement by either pa�ty at any time shall in
any way affect, limit, modify or waive either party's right thereafter to enforce or compel strict
compliance with every term, covenant, condition or other provision hereof.
28. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are
for convenience of reference only and should not be deemed or construed as in any way limiting
or extending the language or provisions to which such captions may refer.
29. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its
special conditions and exhibits, represents the whole and total agreement of the parties. No
representations, except those contained within this Agreement and its attachments, are to be
considered in construing its terms. No modifications or amendments may be made to this
Agreement unless made in writing signed by both parties. The City Manager, on behalf of the
City, shall be authorized to execute amendments to this Agreement; however, any changes to the
Grant Amount shall require approval by the Mayor and City Commission.
30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR
GRANTEE'S EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS
BACKGROUND SCREENING REQUIREMENT)In accordance with Sections 943.0542, 984.01,
39.001 and 1012.465, Florida Statutes and Chapters 430, 435, and 402, Florida Statutes, as
applicable, employees, volunteers, contractors, and subcontracted personnel who work in direct
contact with children or who come into direct contact with children must complete a satisfactory
Level 2 background screening prior to commencing work pursuant to this Agreement.
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Level 2 Background screenings must be completed through the City of Miami Beach,
Human Resources Department. Contractor agrees to complete Level 2 Background screening
prior to initiating any work related to this Agreement, unless the City's Contract Administrator
approves an alternative process.
31. GRANTEE'S COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAWS: Grantee
agrees to comply with Section 787.06, Florida Statutes, as may be amended from time to time,
and has executed the Anti-Human Trafficking Affidavit, containing the certification of compliance
with anti-human trafficking laws, as required by Section 787.06(13), Florida Statutes, a copy of
which is attached hereto as Exhibit 5 and incorporated herein.
32. PROHIBITION ON CONTRACTING WITH A BUSINESS ENGAGING IN A
BOYCOTT: Grantee warrants and represents that it is not currently engaged in, and will not
engage in, a boycott, as defined in Section 2-375 of the City Code. In accordance with Section
2-375.1(2)(a)of the City Code, Grantee hereby certifies that Grantee is not currently engaged in,
and for the duration of the Agreement, will not engage in a boycott of Israel.
33. PROHIBITION ON CONTRACTING WITH AN INDIVIDUAL OR ENTITY WHICH HAS
PERFORMED SERVICES FOR COMPENSATION TO A CANDIDATE FOR CITY ELECTED
OFFICE: Grantee warrants and represents that, within two (2) years prior to the Effective Date,
Grantee has not received compensation for services performed for a candidate for City elected
office, as contemplated by the prohibitions and exceptions of Section 2-379 of the City Code.
For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2-
379 of the City Code shall not applv to the following:
A. Any individual or entity that provides goods to a candidate for office.
B. Any individual or entity that provides services to a candidate for office if those same
services are regularly performed by the individual or entity in the ordinary course of business for
clients or customers other than candidates for office. This includes, without �imitation, banks,
telephone or internet service providers, printing companies, event venues, restaurants, caterers,
transportation providers, and office supply vendors.
C. Any individual or entity which performs licensed professional services (including
for example, legal or accounting services).
34. PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF
CONCERN WHEN AN INDIVIDUAL'S PERSONAL IDENTIFYING INFORMATION MAY BE
ACCESSED: Grantee hereby agrees to comply with Section 287.138, Florida Statutes, as may
be amended from time to time, which states that as of January 1, 2024, a governmental entity
may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which
Page 16
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would grant the entity access to an individual's personal identifying information (PII), unless the
entity provides the governmental entity with an affidavit signed by an officer or representative of
the entity under penalty of perjury attesting that the entity does not meet any of the criteria in
Paragraphs 2(a)-(c)of Section 287.138, Florida Statutes:(a)the entity is owned by a government
of a foreign country of concern; (b) the government of a foreign country of concern has a
controlling interest in the entity; or(c)the entity is organized under the laws of or has its principal
place of business in a foreign country of concern (each a "Prohibited Entity"). A foreign country
of concern is defined in Section 287.138 (1)(c), Florida Statutes, as may be amended from time
to time, as the People's Republic of China, the Russian Federation, the Islamic Republic of Iran,
the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of
Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entity of
significant control of such foreign country of concern. Additionally, beginning July 1, 2025, a
governmental entity may not extend or renew a contract with a Prohibited Entity. Grantee
warrants and represents that it does not fall within the definition of a Prohibited Entity, and as
such, has caused an authorized representative of Grantee to execute the "Prohibition Against
Contracting with Entities of Foreign Countries of Concern Affidavit", incorporated herein by
reference and attached hereto as Exhibit 6.
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EXHIBIT 1
PROJECT DESCRIPTION
BACKGROUND/DESCRIPTION OF NEED
7here are 32,930 people aged 60 and older in Miami Beach according to the last Census donE in
2020. They represent mare than a quarter of the total population on Miami Beach. The over%,000
targeted users of the No�th Beach Ser�ior Center are low-to moderate-income persons. The 2�20
census data for Miami Beach indicates that 21.4% of Miami Beach seniors over the age ot 65 are
living in poverty. 'rhe Center senior meal program provides these seniors tlie sole means of
accessing a congregate hot lunch or any senior programming north of Dade Boulevard in Miami
F3ear.h.
PROGRAM DESCRIPTIORI
The Center started offering cangregate senior meals through the City of Miami Beach in April
2U18 and received support from the Alliance for Aging in January 2019. 7he congregate meals
program is one of the components of the Grantee's programs of the center. The Grantee has
actively sought Gity and County financial support funding ta commence such a program.
7he Center's congregate meal site operates Monday through Friday 9AM to 5PM and provides
150 hot meals daily to seniqrs. Since the onset of COVID-19, Grantee also has received funding
ta pravide a home delivered meals for home bound elderly. During the COVID-19 pandemic,
Grantee has delivered over 75,000 home delivered meals to Miami Beach seniors. Grantee was
delivering roughly 950-10Q4 meals per week,
Grantee continues to offer nutritional education and information and referral services through
active telephone outreach. The center's phone lines ring constantly with isolated members of the
Miami Beach community seeking criticat life safety and health information.
LOCN7IQN
North Beach Senior Center
7251 Collins Avenue
Miami Beach, Fl. 33141
�'�ge 18
Docusign Envelope ID:D1 ECDA15-0806-438A-9BF5-4EC3F43E9CFE
GRANT ACTIVITIES
� Activity Name Activity Qescription Description of Service I No. Service Recipients
j Recipients
Senior Meals � Hot Meals to Registered CMB Seniors 150 per week (including
� Program � Seniars � ov�r 60 I other grant sources)
�
I �
; � i
� --- __ - - ------- -
j Gigital Device j 1"rain seniors on ( Registered CMS Seniors 5 per training
� -i�raining i digital devices use over 6Q
�_- ------ � I _--
GOALSIOUTCOMES
- --- -____. _ ___.—.--- __ ___
Outcome i Measure � Target � Reporting �
i
j i � I Ueadline
Senior Meal ' Nutrition, mental wellness (group � 5 days a i Monthly '
Program interaction and activity), socialization � '^�eek ! ��
I
(congregate meals).
, Increased nutrition of seniors.
_ .. ___
Digital Device � Basic Digital Uevice Literacy , Monthty Monthly
'(raining � i � �
,
i
- ' ---- __. _---�------._
Sl'AFFIiVG
_._._ __
I Position Title Description/Responsibilities to Grant Program
- - _---- - _ _____-- -
Meal Program F'rovides executive leadership to run and oversee the daily operations
Exec Director of the Congregate Meals Program.
l otal salary is approximately $80,000 a year. I
Meals Program Responsible for day-to-day operation of the Meals Program. �
Coordinator T otal salary is approximately $32,000 a year.
Finance Staff Oversees A/P, bookkeeping, grant billing.
� Total salary is approximately $4U,�OQ a year.
P�jge 19
Docusign Envelope ID:D1 ECDA15-0806-438A-9BF5-4EC3F43E9CFE
EXH1817 2
PR�JECT �UDGET
�C�E3 BIJDGET 2025-2C�26 zozs-zoac, ����ui�,y z4 z�� i��c:,i
Sal�aries&Wages - Meals Program Director S S1,SOO.00 S S].,500.(l0
S:�larie�$Wages - Pinarc�Staff $ 15,117.to S 16,�17.10
____ _---___ ._.___.,.___. ._ . __ ___ __----._ __ _ ___- -----____ _
Sal,�riFs�L Wa�e; - M�als Program Coordinatar $ 1,380.Oq � 7,�80.00
. _. ..
Sal�arles&Wages-Assistant Director position �� �43,;GU.37 S 43,3U0. ;7
_ - --- _- ----- - --- - ---. - - _ _-------- - _ _ - -
Salaries&Wages M. P,Coordinator&Office Clerk $ 15,710.00 $ 1�,ItO.u�
FICA� fi.2% -�---+v_ -. C 5,1.58.04 y-- ),6$4.62 S /,9�lJ.i;(i
_.._._____._ _.,- --------- --. _._..__.___...__. - -�—_._.
MICA -L45% S 1,219.70 S 627.86 $ 1,857.56
__.______._____-__ —__-------.. _ ---- �.__.
S!1TA-U.10% j Z8A0 S ,28,U0
---------- ---_.__ _--- - -----__.__._. . _� .__ ._..
Contractor-Office Clerk y L,070.00 �f L,07�.00
Contractor -Kitchen Staffing $ 31,�52.00 � S 31,752.00
Contractor-Reteptionist S SU,584.0�� S 10,S8n.0U
-- ---- -------- -- ._ ._..
Workers Compensation �� 900.00 $ 90U.U0
___ _^ _ _�___.------ -
GenPral Liability Insurance $ 6,150.00 $ 6,150.00
Bonding Insurance $ 2,670.00 $ 2,670.00
. . ___ . _ _ ____ _�__ .____..__.__.._. _ _ . _
Licenses and Fees '> 1,100.00 $ 1,100.00
--- ----- - ----------- - �_ . __
Ai,dit/990- 2023-101.4 $ i),850.00 S 11,850.00
__ _ _ ___.__ _....___ __ __.._---
F�nancial Servir.es $ 40,500.00 S 40,500.00
-----_..-----.___.�.___--,_ ______ ___.______--- --
E�ack�round Checks-Staf( � lOf1.00 $ �Ou.00
_. _ ...._ _ _. _. ,.._._
Pro�rarr�Supplie5 5 3(1p.00 y 300.00
.____------_.__T_�._.�._.. _... _- - ---- _- ---_ _—
Participants Marketing&Benefits $ 1,SU0.00 ; 1,500.00
_. . ._-- — ____ - -- ----- . _
Holid�y and Special Event-Meal Program S 7,0OO.OU y /,OOOAU
. . _.._----•---�-----___.._..----- _ _� �. _._--__ __.___ __
�ooci Cost-Congrep,ate Me31s Progran� 4 t?.4,058.J2 $ 124,058.4?.
_.__..__ ___.__.---_. _._____._.___-----,- -- _ . _ ._----___�. . _�_.. .....�_
N��tritionist � 4,OUQ00 $ 5;000.00
_.----------- ._. __ _._____.�___ _ _ _ __._ ____�_ _._
Alarm Monitoring $ t,9G?AO ;i i,96).00
_. ..___�:_.________ _ ----- - - - _�_ --- --.
Janitonal &Cleaning Supplies � 20U.0� S 100.0�)
_—----
-- . _ �.__..
7el�phone& Internet { 3,OU0.00 S ;,�00.00
--_ -------_.___________�_ ___ - -._.__. _. _ __ �
Offlce 5upplies $ 1,SOO.OU < 1,So0.00
_ ____.____---------___.__ _..__ _ _------------ _ --_._ _ _..._____ ___�_____._
WFtasite 1/�odificatian and �ec.h 5upport � 3,Ooo.uO $ 3,000.00
__.___.---_ _--- --_ _. ___ __. . _ _---. ... _ �__ _ .
fteplace Entrance Signage S Z.l�0.7n S t,13o.7n
_ _ -- --- - _—__ -- _ - -- _ ------- ---_ _. . ___ _ .
BankCharg�s S 250.OU �, ISO.OG
TOTAI EXPENSES $3so,Qoo.00 $a5,6iz.ss $39f,6�z.�s
Page 2U
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EXHI BIT 3
CITY OF MIAMI BEACH
GRANT QUARTERLY STATUS REPORT FORM
- --- __ - -
I GRAIVT PROJECT No.: 1 �
'� _ _ _ � _-------_ _. �
� GRANTEE NAME:
' _ ..--- - —_.
____ _ -------- --
GRANTEE AnDRESS:
__ ---- _
GRANTEE CONTRACT ADMINISTRATOR:
__ _ __. _---__ _
GRANTEE CONTRACT
i ADMINISTRATOR'S E-MAIL ADDRESS:
i j I
REPORI' PERIOD:
LJ Oct. 1 - Dec. 31 f._] Jan. 1 -� Mar. 31 CI Apr. 1 -Jun. 30 Cl Jul. 1 - Sept.30
Due Jan. 15 Uue Ap. 1.5 Uue Jul. 15 Due Oct. 1U
GOALS/OU7COMES:
, _ __--- _ __-- _____
I Outcome Measure j Target � Accornplishments
i � ' To-Oate �
---- -- ___ _� _- --- -
� � ----
___
� - 1
PROBLEM ENCOUNTERED:
OTNER NOTABLE ITEMS:
Grantee
Report Prepared By:
_ __ .—__ _ _ ._ _ --g — -
Name Si nature/Date
City of Miami Beach
Report Fteviewed By:
Name Signature/Date
Page 21
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EXHIBIT 4
CITY OF MIAMI BEACH
GRANT REIMBURSEMENT REQUEST FORM
- - ---- - --- - - -_ _
GRANT PROJECT No.:
. ---- — - - _ __ _
GRANTEE NAME:
GRANTEE ADDRESS:
__-- -- __ _ __ _
-_ __ ____ ___._ _ _ _ __
, GRANTEE CONTRACT ADMINISTRATOR:
' GRANTEE CONTRACT ADMINISTRATOR'S
_.__----_ _ _ _- - _ - __ _
E-MAIL ADDRESS:
- - - --- --_ _ _____--- - - -
�
� REQUEST No.
� �.
� _ __.._---.__.___ _ .__._- -___- - -
' Amount of Assistance:
Less Previous Total Disbursements:
Balance Available:
Funds Requested This �
Disbursement:
Certification of Payment: I certify that the above expenses were necessary and reasonable
for the completion of the Project and in accordance with this Agresment. I further warrant
and represent that these expenses have not bee�, and will not be, covered by any other
third party funding source, including under any other separate agreement between the City
and Grantee.
Grantee
Re�ort Prepared By:
--- _- --___ _ --------- - -__--
Name Signature/Date
City of Miami Beach
Report Reviewed By:
_ T-__. _ _ - --- -- ---- —
Name Signature/Date
Page 22
Docusign Envelope ID:D1ECDA15-O806-438A-98F5-4EC3F43E9CFE
Reso No. 2025-33903
EXHIBIT 5
ANTI-HUMAN TRAFFICKING AFFIDAVIT
In accordance with Section 787.06 (13), Flo�ida Statutes, the undersigned, on behalf of Grantee
hereby attests under penalty of perjury that Grantee does not use coercion for labor or services
as defined in Section 787.06, Florida Statutes, entitled "Human Trafficking".
I understand that I am swearing or affirming under oath to the truthfulness of the claims made in
this affidavit and that the punishment for knowingly making a false statement includes fines and/or
imprisonment.
7he undersigned is authorized to execute this affidavit on behalf of Grantee.
GRANTEE:
UNIDAD of Miami Beach, Inc., a Florida not-for-profit corporation.
' ""' L '—� ���d!4�s+��_��� ---
Name/Title: - - - - -- K�C.y�A� (Address},ua,s4�r���
State of ____.�����i�.
County of �G_______
The foregoing instrument was acknowledged before me by means of ❑ physical presence or�
online notarization, this �_ day of N�/�[M� , 2025 by
_�� _, as _____._�rt_S���e.�' , of UNIDAD of Miami
Beach Inc. a Flori a not-for- rofit cor oration, known to me to be the person described herein,
, , P P
or who produced [lS/�Iar+�►y � 861IG1 v�7____as identification, and who did/did not take
an aath. �
NOTA UBI� .
Signature
_��9N----14��/�.�/f�D�
(Print Name)
M�/COf71fT11SSIOt18Xp1�8S: ;��e.vo��•.,, MANONHERNANOEZ
� i ` �;':_ Notary Public•State of Flartda
;�� � �ommtssion q HH 267776
�toi�1dF' My Comm.Expires May 24,2026
' Bonded through National Notary Assn.
Docusign Envelope ID:DIECDAI5-O806-438A-9BF5-4EC3F43E9GFE
FXH1617 6
PROHIBI710N AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN
AFFIDAVIT
In accordance with Section 287.138, Florida Statutes, incorporated herein by reference, the
undersigned,on behalf of Grantee, hereby attests under penalty of perjury that Grantee does not
meet any of the following criteria in Paragraphs 2(a)-(c) of Section 287.138, Florida Statutes: (a)
Grantee is owned by a government of a foreign country of concern;(b)the government of a foreign
country of concern has a controlling interest in Grantee; or (c) Grantee is organized �ander the
iaws of or has its principal place of business in a foreign country of concern.
I understand that I am swearing or affirming under oath, under penalties of perjury, to the
truthfulness of the claims made in this affidavit and that the punishment for knowingly making a
false statement includes flnes and/or imprisonment.
The undersigned is authorized to execute this affidavit on behalf of Grantee.
GRANTEE:
UNIDAD of Miami Beach, Inc., a Florida not-for-profit corporation.
' ...._.G ✓ _!!no ���___���ea._�.-��ii
IVame/ ' e: � �--- _...__ (Address) .t,�ni BA�L/4sar
� ��
State of __ ����___
County of ,_U��___.-- -__---.
The foregoing instrument was acknoyv,ledged before me by means of�hysical presence or i�]
onVine notar'rzation, this � day �f /�p HGr+�_��[_____.._, 2025 by
�( ��_�,��� , as ltis.'aL.�.f-•_______ _. of UNIDAD of Miami
Beach, Inc., a Florid not-for-profit corporation, known to me to be the person described herein,
or who produced�J Pi�a,r�� S`L t4,'S m 11 _,._as identification, and who did/did not take
an oath. '
NOTA UB�IC:
(Signatur ---- ------ -
—��i✓23� ��!��it/�i��/��
(Print Name)
,`��P�., MpNON HE0.NANOEZ
�: Notary P�b����Sta[e of fVo�4a
My commission expires: ��= Comm�ss�on p HH 267776
� Gomm.ExDires May 2a,2026
..�0°�� µy h National Notary Assn•
gondedthroug
F'age 24
Docusign Envelope ID:DIECDAI5-0806-438A-9BF5-4EC3F43E9CFE
GRANTS MANAGEMENT
DIVISION
DATE: November 7, 2025
To: Eric Carpenter, City Manager
FROM: Krystal M. Dobbins, Grants Div. Director
SUB�ECT: Citywide Agreement
UNIDAD of Miami Beach, Inc.
FY 2025-2026
DocuSigned by:
K stal Dobbins obloiws 11/12/ 025� 11:35 EST
Aarti Ramsubhag S' 11/13/ 025� 8:10 A EST
Tameka Otto Stewart a 11/13/ 025� 8:49 A EST
Jason Greene a � 11/13 2025� 11:26 EST
For:
Request Amount:
x City Manager's Signature
Other Signature
Comments:
Prolect:
Citywide Agreement FY 2025-2026
Grantee•
UNIDAD of Miami Beach, Inc.
Grant Amount•
$350,000
Surplus due to underutilization of funds for FY 24-25:
$46,612.85 (see Exhibit 2 - Budget) - The surplus is based
on the rollovers and is contingent on the approval of the
commission at the Nov 20th meeting.
Budget Code Number:
011-0320-000349-23-405-542-00-00-00
e urn o:
Krystal ext. 26433�