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2025 Sponsorship Agreement between the CMB and MIAMI MUSIC FESTIVAL, INC. for 2025 Miami Beach Holiday Festival of Lights Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD �0�� ^��`1� SPONSORSHIP AGREEMENT 2025 MIAMI BEACH HOLIDAY FESTIVAL OF LIGHTS THIS SPONSORSHIP AGREEMENT(the"Agreement")is made and entered into this 19th day of November , 2025, with an effective date of October 1, 2025("Effective Date"), by and between the City of Miami Beach, Florida, a Florida municipal corporation, with offices at 1700 Convention Center Drive, Miami Beach, Florida 33139{the"City"}, and MIAMI MUSIC FESTIVAL, INC., a Florida not for profit corporation, whose address is 1440 Ocean Drive, Miami Beach, Florida 33139 ("Event Organizer"). WITNESSETH : WHEREAS, the City desires to sponsor the 'Miami Beach Holiday Festival of Lights" (the "Event"), an event that turns the 1400 block on Ocean Drive into interactive displays with vibrant projections accompanied by live musical performances; WHEREAS, the Event is scheduled to take place during two weekends in December: December 13-14, 2025 and December 20-21, 2025; WHEREAS, the Event uses state-of-the-art projection mapping, a technological innovation that overlaps video onto all surfaces, turning ordinary buildings into interactive displays; WHEREAS, holiday-themed graphics will be projected across five consecutive buildings highlighting the unique Art Deco architecture to create a delightful light and music experience; WHEREAS. the visual elements projected onto the buildings will be holiday-themed and customized to the rhythm of each song, allowing the performers to interact with the graphics behind them; WHEREAS, Event Organizer will present three performances each day, featuring its talented singers and orchestra alongside beloved holiday characters; WHEREAS, Event Organizer applied for sponsorship funding through the FY 2026 Miami Beach Special Event Sponsorship Program designed to provide financial assistance to Miami Beach-based special events under the Major Special Event Category; WHEREAS, on April 23, 2025, the Mayor and City Commission adopted Resolution No. 2025-33613, accepting the recommendation of the Tourism and Culture Department for the approval of a sponsorship, in a recommended award amount of$88,250.00, for the Event; WHEREAS, the City's sponsorship funding for the Event is to be paid directly to Event Organizer, as more particularly set forth herein, to offset expenses for producing and presenting the Event. NOW, THEREFORE, in consideration of the mutual promises and covenants made herein, City and Event Organizer agree as follows: 1. Recitals. The above recitals are true and correct and are incorporated by reference herein. Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD 2. Term. The term of this Agreement (the "Term")will commence on the Effective Date set forth above, and shall expire following the conclusion of the Event and Event Organizer's completion of all of its obligations hereunder, unless terminated earlier in accordance with this Agreement. 3. Event. Event Organizer shall be solely responsible for producing and promoting all aspects of the Event, including securing private sponsors and vendors to participate in the Event. The Event Organizer has advised the City that the Event shall be known and promoted under the title of the "Miami Beach Holiday Festival of Lights." The Event Organizer shall be responsible for the conduct and operation of the Event and will provide the appropriate personnel to conduct the Event. The City is under no obligation to fund subsequent events. Event Organizer shall be responsible for any and all compensation that may be due to any and all performers, entertainers, vendors, organizations, event sanctioning bodies, vendors, and participants, and the City shall have no such responsibility, obligation, or liability. The City shall not be responsible or liable to competitors for prize money payments, or to any third party for any aspect of the production of the Event. Further, the City shall not be a pa�ty to any independent contracts that the Event Organizer may enter into with other organizations, contractors,or participants in the Event and/or supporting activities, nor shall the City be liable to such third parties. Event Organizer shall not represent that it is an agent,official, authorized representative, or employee of City. 4. Sponsorship Fundinq. Subject to Event Organizer's compliance with its obligations under this Agreement and an annual appropriation of funds at the City Commission's sole discretion, the City shall provide Event Organizer with sponsorship funding for the purposes specified herein, in the amount of$88,250.00 for the Event; provided, however, that no more than 15 percent (15%) of the City's total sponsorship contribution may be disbursed in advance of the Event. All remaining cash contributions shall be made on a reimbursement basis, following: (i) the conclusion of the Event, (iij the City's receipt and approval of production development materials and required supporting documentation (e.g. invoices, canceled checks and photographs) demonstrating that Event Organizer has actually incurred such third-party expenses, and (iii) Event Organizer's submission, and the City's acceptance, of the Final Report. 5. Warranties. Event Organizer warrants and represents that it has all necessary rights, authority, licenses and permits necessary to enter into this Agreement, to grant the rights and licenses herein granted, and to carry out its responsibilities as set forth herein. Event Organizer shall utilize the sponsorship benefits to conduct and operate the Event in a safe and respectful manner, in accordance with all applicable laws, and without endangering others or violating their rights. 6. Sponsorshiq Benefits. In consideration of the City sponsorship funding described in this Agreement, and the mutual promises made herein, Event Organizer shall provide sponsorship benefits to the City which, at a minimum, shall include the sponsorship requirements/benefits set forth in Section 9 of this Agreement and in Exhibit A, attached hereto and incorporated herein. 7. Public Benefit Program. Event Organizer shall provide a public benefit program (the "Public Benefit Program")to be made available to City of Miami Beach residents. The Event's Pubtic Benefit Program shall include the following, wherever permissible and applicable within the Event footprint: 2 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD The Event is free and open to the public. 8. Final Report. The Event Organizer must provide, within 30 days of the completion of the Event, a final report(the "Final ReporY'), detailing the following: • Third-party verification of Event outcomes including, without limitation, event attendance figures with proven method of collection, media impressions generated by the event, photos and videos of the event; • Confirmed room blocks within Miami Beach hotels, in the form of hotel contracts or booking codes; • Demonstrate a minimum of 100 room nights; • The implementation of the Public Benefit Program, including statistics relating to haw many residents, seniors, and children were served, and how this program was marketed and communicated to the residents; • All supporting documentation required under Section 4 for the payment of the cash sponsorship; and • Vendor and community feedback. 9. Sponsorship ReQuirements. The following is a list of publicity and credit requirements for events or programs receiving financial or in-kind support from the City of Miami Beach (if applicable): A. Prominently display City of Miami Beach logo in all media and promotional marketing materials related to the Event including, but not limited to, advertisements, brochures, websites, e-mails, newsletters, banners, posters, event programs, and other print and/or electronic publications in a manner where the City logo is displayed before sponsors of lesser value, and placed in the most prominent position amongst sponsors of the same level. All marketing materials shall be subject to the approval of the City Manage�'s designee prior to dissemination. B. Live announcement(s)during the event by emcee. C. Operate within the requirements of all City of Miami Beach existing sponsorships, including the non-alcoholic pouring rights agreement with PepsiCo who is granted exclusivity in ALL non-alcoholic beverage categaries with the exception of hot tea, dispensed hot coffee and hot cocoa,and Red Bull who is granted exclusiviry in the energy drink category. As well, all soda and water must be served in non-plastic containers. D. All complimentary tickets provided by an evenUevent producer shall be consistent with the City Commiss�on established policy for the dist�ibution of tickets and the City's Administrative Guidelines for Distribution of any tickets and must be sent to the attention of the Director of the Tourism and Culture Department, located at 1755 Meridian Avenue— 5`" Floor, Miami Beach, FL 33139. E. No press releases, public announcements or public disclosures relating to this sponsorship or its subject matter, including but not limited to promotional or marketing material, shall be made public by Event Organizer without the prior written consent of the City. Event Organizer shall cease using all logos or other City marks upon the expiration of the Term unless expressly authorized in writing by the City. Additionally, the City reserves the right to require the removal of its logo/marks from any promotional materials 3 Docusign Envelope ID:5588EBEE-F4C9-4874-AASA-1C47316866AD at any time and for any reason. This paragraph shall survive the expiration of this Agreement. 10. Event Organizer is Resqonsibie for the Foilowinq: A. Event Organizer shai! arrange for vendar concessions inside the enciosed area of the Event Site. Al! sales of soft drinks or other beverages must be in compliance with the City's beverage contract. Event C?rganizer will collect all proceeds from Event concessions. City shall have no responsibiiity, obligation or liability relating to vendor concessions. Event Organizer shall be solely responsible for ensuring that all vendors' services are provided in accordance with all applicable laws, inefuding, without limitation, all food senrice, food handling, and alcoholic beverage and license regulations, including the following. 1_ Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of the City Gode, as may be amended fram time to time, Event Organizer shall not sell, use, provide food in, or offer the use of expanded polystyrene food service articles(as defined in City Code Section 82-7) within the Event Site or othenrvise in connection with the Event. A violaiion of this section shall be deemed a default under the terms of this Agreement. Natwithstanding the above, this section shall not apply to expanded polystyrene food service articles used for prepackaged food that have been filled and sealed prior to receipt by Event Organizer. 2. Additionally, Event Organizer agrees and acknowledges that, pursuant to Sectian 82- 8 of the City Code, as may be amended from time to time, Event Organizer shall not sell, use, p�ovide food in, or offer the use of single-use plastic beverage straws or single-use plastic stirrers (as defined in City Code Section 82-8} within the Event Site or otherwise in connection with the Event. A viofation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, the requirements of Section 82-8 shall not restrict Event Organizer from providing a beverage with,or offering the use of, a single-use plastic beverage straw or single-use plastic stirrer to an individual with a disability or medical condition that impai�s the consumption of beverages without a single-use plastic beverage straw or single-use plastic sti�rer. 3. Event Organizer agrees to comply with Section 46-92(c) of the City Code, which provides that it is unlawful for any person to earry any expanded polystyrene product, single-use plastic beverage straw, or single-use plastic stirrer onto any beach or park within the City. It is also unlawful for any business to provide single-use plastic beverage straws or single-use plastic stirrers with the service or delivery of any beverage to patrons on any beach within the City. Notwithstanding the above, the provisions in 5ection 46-92(c} that pertain to single-use plastic beverage straws and single-use plastic stirrers shall not apply to a person or patron with a disability or medical condition that impairs the consumption of beverages without a single-use plastic beverage straw or single-use plastic stirrer. 4. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82 of the City Code, as may be amended from time to time, Event Organizer shall adhere to City prohibition regarding the sale or use of expanded polystyrene food service articles, single use plastic beverage straws, and single-use plastic sti�rers. 4 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD �. Event Organizer shail be responsible for handiing all media vendors and organizations and wifl be solely responsible for handling all issues relating to the media vendors. C. Event Organizer shall retain any and all rights to the Event, including any rights associated with Event-related apparel and/or product sales. D. Event Organizer shall keep the City apprised, on a monthly basis, of its progress with respect to the activation of the Event. City, at its sole discretion, may monitor and conduct an evaluation of Event Organizer's implementation of the Event. Event Organizer agrees to cooperate with City to promptly address any deficiencies or concerns the City may have in cannection with the Event. E. Event Organizer hereby grants the Gity a non-exclusive license and right to use the title of the Event or any photographic, video, audio or other footage of the Event, in connection with any City-produced publication, including the Gity produced magazine or any City media outlets, such as MBTV. This section shall survive the termination or expiration of this Agreement. F. Event Organizer shall purchase and obtain all required Event Insurance policies for General Liabiliry coverage in the amount of at least $1,000,000.00 General Aggregate; $1,000,000.00 Products/Completed Operations; $1,000,000.00 Personal and Advertising Injury; at $1,000,000.00 per occurrence, covering City, and all participants, na later than 10 days prior to the Event, and Event Organizer shall provide a Certificate of Insurance evidencing such coverage to the City's Risk Manager. Event Organizer shall also provide liquor liability insurance, in the amount af $1,000,OOO.QO, and Host liquor liability insurance, in the amount $1,000,000.00. The above policies shall cover the Gity, and all participants, no later than 10 days prior to the Event. Event Organizer shall provide a Certificate of Insurance evidencing such coverage to the City's Risk Manager no later than 10 days prior to the Event.All insurance policies shall name City as additional insured and Certificate Holder, as follows: City of Miami Beach, Florida 1700 Canvention Center Drive Miami Beach, Florida 33139 G. Eveni Organizer shall obtain all applicable federal, state, and Iocal approvals, permits and licenses relating to the Event and any activities related thereto. Event Organizer shall maintain its good standing in accordance with the laws of the State of Florida and the City af Miami Beach Code of Ordinances ("City Code"), and shall comply with any federal, state. county or City Code requirement applicable to Event Organizer or to the Event Organizer's operation its business or other activities in the City of Miami Beach, including, without limitation, obtaining any Certificate of Use or Business Tax Receipt(s) that may be required for any busmess activity, timely making payment of all taxes, fees or charges that may be due to the Gity. Event Organizer shall promptly take corrective action to correct any City Code violation or notice of violation issued by any governmental agency with junsdiction over Event�rganizer. Further, Event Organizer agrees to comply with the terms and conditions of any lease, contract, or other grant agreement that Event �rganizer may have separately entered into with the City, if any("Other Ciry Gontracts"). Any failure by Event Organizer to comply with any provision of the City Code applicable to Event Organizer, ar any breach or default by the Event Organizer af any covenant or other term or condition contained in any Other City Contracts (after the passage of any 5 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD applicable notice and cure penod set forth therein}, shali, at the option of the City, be considered an event of Default(as such term is defined more fully below), in which event the City shall be entifled (but in no event required) to apply all rights and remedies available to the City under the terms of this Agreement by reason of an Event Organizer's breach or failure to camply with said obligations. H. Event Organizer shall indemnify and hold harmless the City and its o�cers, employees, agents, and cantractors,from and against any and ail actions(whether at law o�in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attomeys' fees and casts of defense, far personal, economic, or bodily in�ury, wrongful death, or loss of or damage to propeRy, which the Gity or its officers, employees, agents, and contractars may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by Event Organizer or its officers, employees, agents, servants, partners, principals or contractors, or Event Organizer's use of the Event Site, including, without limitation, any claim that any aspect of the Event infringes upon any third-party's existing copyrights, trademarks, trade names, or other intellectual property or proprietary rights. Event Organizer shall pay all claims and losses in connection therewith and shall investigate and defend all claims,suits,or actions of�ny kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attomeys' fees which may issue thereon. Event Organizer expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth he�ein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and contractors as herein provided. 11. Events of Default. Termination of Aqreement for Cause, and Remedies. A. The following shall constitute ev�nts of default: i. Any material misrepresentation, written or oral, made by Event Organizer and/or its representatives to City. ii. Faiture by Event�rganizer to timely perform and/or observe any af the terms and conditions of this Agreement. iii. Insalvency or bankruptcy an the part of Event Organizer. B. The accurrence af any event of default by Event Organizer may, at the sole option of City, operate as an automatic forfeiture of any �ights or benefits conferred under this Agreement, and accordingly, City reserves the right ta revoke the fee waivers, discontinue the funding provided for herein, or request the return of sponsorship funds. C. In the event that Event Organizer is in default of any of its obligations under this Agreement, Event Organizer shall be liable for all damages, costs and expenses arising out of or related to its default. In the event af a default, City reserves the right to pursue any and all legal remedies available to it, including but not limited to termination of this Agreement for cause, which termination shall be effective upon ten (10j days written notice to Event Organizer. In the event of any such termination, the City shall have no further obligation or liability to Event C?rganizer. 6 Docusign Envelope ID:5588EBEE-F4C9-4874-AASA-1C47316866AD 12. Assiqnment. Event Organizer shali not assign its nghts, �nterests ar obiigations under this Agreement without the City's prior written consent. Any purpo�ted assignment in violation of this section shall be void and sha{I constitute an event of default hereunder. 13. Audit and Inspections. Event Organizer shall keep accurate and complete books and records of all receipts and expenditures relating to this Agreement, in accordance with generaliy accepted accaunting principles, and shall retain such books and records for at least four (4) years after completion of the Event. At the request of the City, Event Organizer shall provide the City (and/or its designated representatives) reasonable access to its files, records and personnel during regular business hours for the purpose of makmg financial audits, evaluations or verifications, program evaluations, or other verifications concerning this Agreement, as the City deems necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Event Organizer related to this Event. 14. Gitv's Riqht to Suspend Activities ar Remove Persons from Event Site. The Ciry Manager shall have the authority to suspend all or any part of the activities of Event Organizer, upon verbal or written notice ta Event Organizer,when, in the City Manager's sole judgment and discretion, such activities may be ar are detrimental to the public or ta the City, or if the City has reason to believe any law or ordinance is being violated by Event Organizer, its agents or employees. The City reseNes the right through the City Manager, to suspend or terminate use of the Event Site if visitors become unruly, and to reject any sponsor, presentation, material or item which is ar may be, in the sole opinion of the City Manager, hazardous, offensive, immoral or disparaging to the image of the City, or to any person or group of persons. The decision of the City Manager in such regard shall be final, binding, and conclusive. 15. Terminatian for Convenience. A. The Event Organizer may conduct the Event for the Term of this Agreement, unless the City Manager decides to terminate the Event, ai the City Manager's sole and absolute discretion, for any reason or no reason whatsoever, far the convenience of the City. The City Manager shall notify the Event Organizer, in wrriting, of the City's termination of this Agreement. B. The Event Organizer may elect, during the Term of this Agreement, to terminate this Agreement and no longer conduct the Event. If the Event Organizer elects to terminate this Agreement, the Event Organizer shall notify the City in writing prior to commencement of the Event. If the Event Organizer elects not to conduct the Event or elects not to seek an extension of the terms af this Agreement, this Agreement will automatically terminate. 16. Notice. Whenever any party desires to give notice to any other party, it must be given by written notice sent by registered United States mail, with retum receipt requested,addressed to the party for whom it is intended at the place designated below and the place so designated shall remain such until they shail have been changed by written notice in compliance with the provisions of this section. For the present, the parties designate the following as the respective places for giving notice: CITY: City of Miami Beach 17Q0 Gonvention Center Drive Miami Beach, Florida 33139 Attn: City Manager 7 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD EVENT ORGANIZER: Miami Music Festival, Inc. c/o Michael Rossi 1400 Ocean Drive Miami Beach, FL 33139 17. Inspector Genera( Audit Riqhts. A. Pursuant to Section 2-256 of the Cade of the City of Miami Beach, the City has established the Office af the Inspector General which may, on a random basis, perform reviews,audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct fram any other aud�t performed by ar on behalf of the City. B. The Office of the Inspectar General is authorized to investigate City affairs and empowered to review past, present and praposed City programs, accounts, records, contracts and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the p�oduction of witnesses and monitor City projects and programs_ Monitoring of an existing City projeet or program may include a report concerning whether the project is on time, within budget and in conformance with the contract dacuments and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposalj submittals, activities of Event Organizer, its o�cers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operatians of the Office of Inspector General. C. Upon ten (10} days written natice to Event Organizer, Event Organizer shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services af independent private sector auditors to audit, investigate, monitor, oversee, inspect and review operations activities, perfarmance and procurement process including but not limited to project design, bid specificatians, (bid/praposalj submittals, activities of Event Organizer its o�cers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. D. The Inspector General shall have the right to inspect and copy aA documents and records in Event Organizer's possession, custafy or control which in the Inspector General's sole judgment, pertain to performance of the cantract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, a(I project-related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal) and contract documents, back-change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. Event Organizer shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition (bid preparation)and performance of this Agreement, for examination, audit, or reproduction, until three (3} years after final 8 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD payment under this Agreement or for any Ionger period required by statute or by other clauses of this Agreement. In addition: i. If this Agreement is completely or pa�tially terminated, Event Organizer shall make available reco�ds relating to the work terminated until three (3} years after any resulting final termination settlement: and ii. Event Organizer shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this Agreement until such appeals, litigation, or claims are finally resolved. F. The pravisions in this section shall apply to Event Organizer, its officers, agents, employees, subcontractors and suppliers. Event Organizer shall incorporate the provisions in this section in all subcontracts and all other agreements executed by Event Organizer in connection with the performance of this Agreement. G. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this sectian are neither intended nor shall they be construed to impose any liability on the City by Event Organizer or third parties. 18. Event Qrqanizer's Compliance with Florida Public Records Law. A. Event Organizer shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. B. The term "public records" shal! have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data p�ocessing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction af official business of the City. C. Pursuant to Section 119.0701 of the Florida Statutes, if Event Organizer meets the definition of"Contractor" as defined in Section 119.0701(1)(a), Event Organizer shall: 1. Keep and maintain public records required by the City to perform the service; 2. Upon request from the Citys custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if Event Organizer does not transfer the records to the City; 4. Upon completion of the Agreement, transfer, at no cost to the City, all public records in poss�ssion of Event Organizer or keep and maintain public records required by the City to perform the service. If Event �rganizer transfers all public records to the City upon campletion of the Agreement, Event Organizer shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. !f Event Organi2er keeps and maintains public records upon completion of the Agreement, Event Organizer shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon 9 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. D. Reauest For Records; Noncompliance. 1. A request to inspect or copy public records relating to the City's contract for senrices must be made directly to the City. 4f the City does not possess the requested records, the City shall immediately notify Event Organizer of the request, and Event Organizer must provide the records to the City or allow the records to be inspected or copied within a reasonable time. 2. Event Organizer's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilateraily terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; andfor(3)avail itself of any available remedies at law or in equity. 3. Event Organizer who fails to provide the pub(ic records to the City within a reasonable time may be subject to penalties under s. 119.10. E. Civil Action. 1. If a civil action is filed against Event Organizer to compel production of public records relating to the City's contract for services, the court sha11 assess and award against Event Organizer the reasonable costs of enforcement, including reasonable attorneys' fees, if: a. The court determines that Event Organizer unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that Event Organizer has not complie� with the request, to the City and to Event Organizer. 2. A notice complies with subparagraph (1)(b)if it is sent to the City's custodian of pub(ic records and to Event Organizer at Event Organizer's address listed on its contract with the City or to Event Organizer's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified rnail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. 3. Event Organizer who complies with a public records request within 8 business days after the notice is se�t is not liable for the reasonable costs of enforcement. F. IF EVENT ORGANIZER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO EVENT ORGANIZER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO@MIAMIBEACHFL.GOV PHONE: 305-673-7411 10 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD 19. E-Verifv. A. Event Organizer shali compfy with Section 448.095, Florida Statutes, "Employment Eligibility"("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing on January 1, 2021, Event Organizer shall register with and use the E- Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement, provide an affidavit stating that Event Organizer does not employ, contract with, or subcantract with an unauthorized alien, or, upon the City's written request, otherwise demonstrate Event Organizer's compliance with Section 448.095 as described therein. Additionally, Event Organizer shall expressly require any subcontractor performing work or providing services pursuant to the Agreement to utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract Term, as app�icable. If Event Organizer enters into a contract with an approved subcontractor, the subcontractor must provide Event Organizer with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Event Organizer shall maintain a copy of such affidavit for the duration of the Agreement or such other extended period as may be required under this Agreement. B. Terminatian Riqhts. 1. If the City has a good faith belief that Event Organizer has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Event Organizer for cause, and the City shall thereafter have or owe no fuRher obligation or liability to Event Organizer. 2. If the City has a good faith belief that a subcontractor has knowingly violated the foregoing Subsection 3(A), but Event Organi2er otherwise complied with such subsection, the City will pramptly notify Event Organizer and order Event Organizer to immediately terminate the Agreemsnt with the subcontractor. Event Organizer's failure to terminate a subcantractor shall be an event of default under this Agreement, entitling City to terminate Event Organizer's contract for cause. 3. A contract terminated under the foregoing Subsection (B)(1}or(B)(2) is not in breach of contract and may not be considered as such. 4. The City or Event Organizer ar a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subsection (B)(1)or(B)(2) no later than 20 calsndar days after the date on which the contract was terminated. 5. If the City terminates the Agreement with Event Organizer under the foregoing Subsection (B)(1), Event Organizer may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. 6. Event Organizer is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section. 20. No Discnmination. Event Organizer also accepts and agrees to comply with the following Special Conditions: A. Event Organizer hereby agress that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2040d et seq.) prohibiting discrimination on the basis af race, color, national origin, handicap, or sex. B. Eve�t Organizer hereby agrees that it wi11 camply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, and as may be amended from time to time, prohibiting discrimination in employment (including independent contractors), 11 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD housing, public accommodations, public services, and in connection with its membership or policies because of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, hair texture andlor hairstyle, domestic partner status, labor organization membership, familial situation, or political affiliation. C. The City endorses the clear mandate of the Americans with Disabilities Act of 1990(ADA) to remove barriers, which prevents qua{ified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that sponsorship recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. 21. Event Orqani2er's Compliance with Anti-Human Trafficking Laws. Event Organizer agrees to comply with Section 787.Q6, Flonda Statutes, as may be amended from time to time, and has executed the Anti-Numan Trafficking Affidavit, containing the certification of compliance with anti-human trafficking laws, as required by Section 787.06(13), Florida Statutes, a copy of which is attached hereto as Exhibit B. 22. Prohibition on ContractinQ with a Business EnQaQina in a Bovcott. Event Organizer warrants and represents that it is not currently engaged in, and will not engage in, a boycott, as defined in Section 2-375 of the City Code. In accordance with Section 2-375.1(2)(a)of the City Code, Event Organizer hereby certifies that Event Organizer is not currently engaged in, and for the duration of the Agreement, will not engage in a boycott of Israel. 23. Prohibition On Contractinq With An Individual Or Entity Which Has Performed Services For Compensation To A Candidate For City Elected Office. Event Organizer warrants and �epresents that, within two (2) years prior to the effective date of the Agreement, Event Organizer has not received compensation for services performed for a candidate for City elected office, as contemplated by the prohibitions and exceptions of Section 2-379 of the City Code. For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2- 379 of the City Code shall not apply to the following: A. Any individual or entity that provides goods to a candidate for office. B. Any individuat or entity that provides services to a candidate for office if those same services are regularly performed by the individual or entity in the ordinary course of business for clients or customers other than candidates for office. This includes, without limitation, banks, telephone or internet service providers, printing companies, event venues, restaurants, caterers, transportation providers, and office supply vendors. C. Any individual or entity which performs licensed professional services (including for example, legal or accounting services). 24. Prohibition Aaainst Contractinq With Foreiqn Countries Of Concern When An Individual's Personal Identifving Information Mav Be Accessed. Event Organizer hereby agrees to comply with Section 287.138, Florida Statutes, as may be amended from time to time, which states that as of January 1, 2024, a governmental entity may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant the entity access to an 12 Docusign Envelope ID:5588EBEE-F4C9-4874-AASA-1C47316866AD individual's personal identifying information (PII), unless the entity provides the governmental entity with an affidavit signed by an officer or representative of the entiry under penalty of perjury attesting that the entity dces not meet any of the criteria in Paragraphs 2(a�(c) of Section 287.138, Florida Statutes: (a)the entity is owned by a government of a foreign country of concern; (b)the government of a foreign country of concern has a controlling interest in the entity; or (c) the entity is organized under the iaws of or has its prmcipal place of business in a foreign country of concern (each a "Prohibited Entity'). A foreign country of concern is defined in Section 287.138 (1)(c), Florida Statutes, as may be amended from time to time, as the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entiry of significant control of such foreign country of concern. Additionally, beginning July 1, 2025, a governmental entity may not extend or renew a contract with a Prohibited Entity Event Organizer warrants and represents that it dces not fall within the definition of a Prohibited Entity, and as such, has caused an authorized representative of Event Organizer to execute the "Prohibition Against Contracting with Entities of Foreign Countries of Concern Affidavit", incorporated herein by reference and attached hereto as Exhibit C. 25. Entire Aqreement. This Agreement shall constitute the entire agreement between the parties, and supersedes all prior negotiations, representations, or agreements either written or oral. No warranties, inducements, considerations, promises or other references shall be implied or impressed upon this Agreement that are not expressly addressed herein. 26. Governina Law and Attorney's Fees. This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or condit�ons herein, excfusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. BY ENTERING INTO THIS AGREEMENT, THE CITY AND EVENT ORGANIZER EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. In the event of any dispute which arises out of this Agreement, the prevailing party shall be entitled to reasonable attomey's fees and costs, including bankruptcy and/or appeal, if any. 27. Scope. It is exp�essly understood and agreed that this Agreement is for the duration of this Event only and that Event Organizer has no right or privilege other than that expressly provided herein. 28. No Partnership or Aqencv. Event Organizer agrees that nothing herein contained is intended or should be construed as in any way creating or establishing the relationship of partners or joint venturers between City and Event Organizer. In no event shall Event Organizer represent to any third party that it is act�ng as an agent, representative or on behalf of City for any purpose or in any manner whatscever. 29. Amendment. No modification, amendment or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed by the parties hereto, with the same formality and of equal dignity herewith. 30. Extent of Aqreement. This Agreement represents the entire and integrated Agreement between City and Event Organizer and supersedes all prior negotiations, representations, or agreements either written or oral. 13 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD 31. Corporate Status: This Agreement sha11 automatically terminate if, within thirty (30) days from execution of this Agreeme�t, Event Organizer does not provide the City with prope� documentation evit}encing that Event Organizer is registered to do business in the State of Florida. The remainder of this page is intentionally/eft b/a»k. 14 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD IN WITNESS WHEREOF, tne Parties or their duly authorized representatives hereby execute this Agreement on tne date written below. ATTEST: CITY OF MIAMI BEACH, FLORIDA By: Z�— Rafael E. Granado Eric Carpenter City Clerk City Manager �, .:\�;,{�Al.f��'�� , v � a < < -��r��"�� .��-,, ��T-�Y1� ' �� S(.�d%'h Date `t�'.�,�,� �!N(ORf'�CF��iED; ;,��. ` ��_: ' �1::, .'��= °..:�,��' FOR EVENT ORGANlZER: ��'��',?,�i=;�;��;,,.== MIAMI MUSIC FESTIVAL, INC. ��'""" ATTEST: - ' dn i�UVVWU\ +�'�'�"� l�� By: Angelica Perez, Director of Administration Michael Rossi, Artistic Director Print Name/Title Rrint NamelTitle 11/19/25 Date APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION _ � _��-'o'�V�- � ' 25 rCity Attomey � 'fi- Date 15 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD EXHIBIT A SPONSORSHIP/MARKETING BENEFITS: o Event Organizer shall prepare and finalize a robust marketing pian with local and national reach and shall supply a copy of such plan to the City of Miami Beach Office of Marketing & Cammunications. o Should the name not appear in the logo lockup,the Event must recognize the City of Miami Beach as a top tier partner in all announcements, posts, coverage and other,where event name �s used. o City name recognition/logo 6o be prominently display�ed on promotional matenals including press releases, and all printed (stage banners, programs, site signage), social and digital collateral. o No press releases, public announcements or public disclosures relating to this sponsorship or its subject matter, including but not limited to promotional or marketing material, shall be made public by the Event Organizer without the prior written consent of the City. o The Parties agree not to use the other Party's name or Event names in any promotional material or public announcement without pnor written or oral consent of the other. o Event Organizer agrees to make every effort to make themselves available for photo calls and/or interviews with press or broadcasting agents with a minimum of twenty-four (24) hours' notice to any media event. o Event Organizer shall offer the City an opportunity for City representatives to speak at all press conferences and ribbon cutting events. o Event Organizer shall make City aware of all press events with at least twenty-four (24) hours' notice. o Event Organi2er shall provide the City with al! v�deo and photography, captured by Event Organizer, or its designated production team, from the Event, for archival and promotional purposes, and grants City a non-exclusive license to the City for its use. o City shall have the right to station two (2) photographers and two (2) video operators within the Event Site, including in any space dedicated to Event rnedia personnel. o Event Organizer shall provide the City with up to four (4) VIP tickets (if available) to be contested away on City owned social media/digital channels. o Event Organi2er shall provide woricing passes for all City Marketing and Communications staff who will be working the event. City to provide a confirmed list of individual names no later than seven (7)days before the Event date. o Event Organizer shall tag @miamibeachnews (IG, Twitter) or @CityofMiam�BeachGovemment (FB) in all social media posts o Event Organizer shall promote the Event on all Event Organizer owned social and digital channels, starting at least one month prior to Event start date. o Event Organizer shall make dedicated City, non-sales specific, spotlight Instagram posts. o Event Organizer shall make dedicated City, non-sales specific, spotlight Tweets on Twitter. o City name recognitioNlogo on step& repeat banners. Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD EXHIBIT B ANTI-NUMAN TRAFFICKING AFFIDAVIT in acca�dance with Sect�on 787.06 (13), Flonda Statutes, ihe undersign�, on behaN of Event C?rganize�hereby attests under penatty of pery'ury that Event Organizer does not use coercion for labor or services as defined in Section 787.06, Flonda Statutes, entitied 'Human Trafficking'. I understand that I am swearing or a�rming under oath to the truthfuiness of the ctaims made ir� th�s affidavit and that the punishment for knowingly making a false statement includes fines and/or imprisonment. The undersigned is authonzed to execute this aff�davit on behalf of Event Organizer. EYENT ORGANIZER: MIA I MUSIC FESTIVAL, INC., a Flonda not tor profit corporation. c � y�0 ��a►-� �� ve , M��mi �c� Name/T� e: e i� � � Cfio� c.'� (Address) �� 33�3 q Rdm�n��'� State af �o�� County of l�:orn;-Qo��- The foregoing instrument was acknowledged before me by means of L3�physical presence or C online notarization, this 1 Q�'' day of yove..►foe< 2025 by �„c(:ea Pe�c.t , as D�ctc�•< oC �,�,,;,;�s+�«*� of MIAMI MUSIC FESTIVAI, INC., a Flo�ia not for profit corporatian, known to me to be the person descnbed he�e�n, or who produced r4Dc.:p23Z-So?-o�.o00- a as identificatwn, and who did/drci not take an oath. NOTARY PUBI. � � (Signaturej � ' / t �L<nrnd0 v Gl1t��p .... {Print Name) :�"{"''�:��. FE�wwoovu�ni+o :.M �. �nr co�a�oN r►w�o��a My commission expires: ►� �0�3�ZQ �•'a.,a �� g�N011"�"�� Docusign Envelope ID:5588EBEE-F4C9-4874-AASA-1C47316866AD EXHIBIT C PROHIBITION AGAINST CONTRACTING WITH FOREI6N COUNTRIES OF CONCERN AFFI�AVIT in accordanoe with Section 287.�38, F►or�da Statutes, mcorporated herein by reference, the ; undersigned, on behatf of Event Orc,�ani2er, hereby attests under penalty of peryury that Event � Orgen¢er does nOt meet any of the fdlowuig cntena �n Paragraphs 2(a)-(c)ot Sect�on 287 138, Flor�da Statutes�(a)EveM Organ�zer is owned by a govemment ot a fore�gn country of ooncern;{b)the governme�t of a foreign oountry of concern has a contrdlmg mterest m Event Orgarnzer; or (c) Event Orgarnzer �s " organized under the laws of or has Rs pnnc�pal place of bus�ness �n a fore�gn country of concern I understand that I am swearing or affiirming under oath, under penalties of perjury, to the trufhfulness of the claims made in this affidavit and that the punishment for knowingly making a false statement includes fines and/or imprisonment. The �ndersigned is authonzed to execute this affidavit on behalf of Event Organizer. EVENT ORGANlZER: MIAMI M SIC FESTIVAL, C., a �lorida not for profit corporatian. �ca- I yy� 0��an Pr��.�e,M�am� Beac,�,FL Name/Ti le: i ' eCto� a (Address) 3 3 �3 l, F1dF�ni n iSlrat►or� State of �o�►aa ; Countyof tiJl:c►n�;-�� The foregoing instrument was acknowledged before me by means of Q physical presence or C online notarization, this �qE�'` day of ,Uo�e�,bc� 2025 by , as , of MIAMI MUSIC FESTIVAL, INC.� a Florida not for profit corporation, known to me to be the person described herein, or who produced FI.Dc.: pz 3z-So7-0�-Oo0-0 as identificaGon, and who did/did not take an oath. NOTARY PUBL • � (Signature) �'cr�do t/a.�e n��o__ •;:�...•••.. :��•'`�.:. FEra�uwoo v�Two (Pnnt Name) �, �nrcoaw�rr�ma��e "%s''�;�``�;Q� EXPIREs:Novarosr t,2029 My commission expires� O �'LOLR 1R Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD ACORO� DATE(MAA/DD/VYV1� �� CERTIFICATE OF LIABILITY INSURANCE ,,,,2,2o2s THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER coNracr Event Hel er Customer Service NAME: P m,� „ =M Gaslamp Insurance Services aoNN �,� (855)493-8368 Fn�i�c No: e-Ma� . � DBA Event Helper Insurance Services nooaess__info@theeventhelper.com �.,.; p.Y. '� PO BOX'I S4J INSURER(S)AFFORDING COVERAGE NAIC A' = Grass Valley CA 95945 iNsuaea a: Lloyds Syndicate 2623 82% AA-1128623 INSURED iNsuaeA e: Lloyds Syndicate 623 18% AA-1126623 Miami Music Festival INC INSURER C: c/o Angelica Perez INSURER D: 1440 Ocean Dr INSURER E: Miami Beach FL 33139 INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSH� 7ypE OF INSURANCE ADDL SUBR ppLICV NUMBER '�. MM/DCD/YY`/V �� MM/DD/NYY LIMITS LTR �� COMMERCIAL GENERAL LIABILITV I, , EACH OCCURRENCE $ �.00O,OOO ✓ CLAIMS-MADE �OCCUR ��., � �DAMAGE TO RENTED — �OO,OOO ,_PREMI_SES ___ $ ./ Host Liquor Liability ! rneo exP�n�y one Person� g 5,000 A I RetailLiquorLiability Y N EH-771325-L4153990 'I'I/?O/ZO2S O'I/O3/?OZ6 pERSONAL&ADVINJURV g 1,000,000 I GEN'L AGGREGATE LIMIT APPUES PER: 'I Z:O'I AM 'I P:O'I AM I GENERAL AGGREGATE $ ?,OOO,OOO ✓ POLICY�PR� � I JECT LOC � PRODUCTS-COMPlOP AGG �$ 2�000,000 oTHER: Deductible $1,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILV INJURY(Per person) -$ OWNE� SCHEDULED BODILVINJURY(Peraccident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTYDAMAGE $ AUTOS ONLY AUTOS ONLY Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB ; il AGGREGATE $ DED r RETENTION$ CLAIMSMADE . $ WORKERSCOMPENSATION � PER OTH- AND EMPLOYERS'LIABILITY � �, �' STATUTE ER Y/N ' IANYPROPRIETOR/PARTNER/EXECUTIVE ❑ 'i � E.L EACH ACCIDENT $ 'AFFICER/MEMBEREXCLUDED? N�A � i �(Mandatory in NH) I i E.L.DISEASE-EA EMPLOYEE $ :If yes,describe under ��DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ I I DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Atlditional Remarks Schedule,may be attached if more spaee is required) ertificate holder listed below is named as additional insured per attached CG 20 26 04 13.Attendance: 1200,Event Type:Concert-Holiday Music.Policy ncludes a 36 month Extended Reporting Period.Damage to Premises Rented(Other than Fire)included in the Each Occurrence Limit shown above.The City of iami Beach is included as an additional i�sured with respects to the Miami Beach Holiday Festival of Lights from December 9-December 21,2025 at Lummus ark for a Holiday concert with orchestra and singers. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Ciry of Miami Beach AUTMORIZED REPRESENTATIVE G i� 1700 Convention Ctr Dr �� rvL Miami Beach FL 33139 � �� O 198&2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD CG 20 26 (Ed. 04/13) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Schedule Name of Additional Insured Person(s)or Organization(s): City of Miami Beach 1700 Convention Ctr Dr Miami Beach, FL 33139 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. SECTION II -WHO IS AN INSURED is amended to include as an additional insured the person(s)or organization(s) shown in the Schedule, but only with respect to liability for"bodily injury," "property damage"or"personal and advertising injury"caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. in the performance of your ongoing operations; or 2. in connection with your premises owned by or rented to you. However: 1. the insurance afforded to such additional insured only applies to the extent permitted by law; and 2. if coverage provided to the Additional Insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these Additional Insureds, the following is added to SECTION III - LIMITS OF INSURANCE: If coverage provided to the Additional Insured is required by a contract or agreement, the most we will pay on behalf of the Additional Insured is the amount of insurance: 1. required by the contract or agreement; or 2. available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. O Insurance Services Office, Inc., 2012 CG 20 26 (Ed. 04/13) (Page 1 of 1) Docusign Envelope ID:5588EBEE-F4C9-4874-AASA-1C47316866AD RESL?LUTION NO. 2025-33613 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE SPECIA� EYENT SPONSORSHIP FUNDING FOR THE FISCAL YEAR 2026 FOR TEN (10) SPECIAL EVENT C?RGANIZERS IN THE TOTAL AMOUNT OF �399,912 TO PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH-BASED SPECIAL EVENTS;AND FURTHER AUTHORtZtNG THE CtTY MANAGER AND CiTY CLERK TO EXECUTE THE SPONSORSHIP AGREEMENTS RELATED TO THE APPROVEDFUNDS. WNEREAS, the Miami Beach Special Event Sponsorship Program (the "Program") was created in June 2021 to assist the Gity in the review of event sponsorship and fee waiver requests; and WHEREAS, the Program process is formalized and allows the Administration to properly analyze and budget specia! event sponsorship requests; and WHEREAS, the City' s current sponsarship process is codified within Section 12-7 of the City Code, which p�ovides that "in considering approval of a Sponsorship for an event, the City Commission may consider: i. whether the Event Organizer has exercised good-faith, ditigent efforts to apply for granf funding that may be available from the City's Visitor and Convention Authority VCA") or Culiural ARs Council ("CAC"); ii. the Event Organizer's history and performance in delivering quality Events; iii. any benefits being di�ectly provided to the general public with respect to the Event, such as free or discounted tickets to persons residing in the City of Miami Beach; iv. seniors,veterans,or member of disadvantaged groups;whether the event is accessible to the general public(either as a ticketed event or otherwise�; v. the demanstrable economic impacts associated with the Event; vi. the demonstrable media commitments secured by the Event organizer for the Event; pP vii, the efforts undertaken by the Event organizer to mitigate any quality of life impacts associated with the Event, including noise, littering, traffic or parking impacts associated with an Event; and WHEREAS, sponsorship requests are generally to be reviewed well in advance of the date of each event, either as part of the City Commission' s annual budget process, or through apptications to the VCA or CAC; and WHEREAS, any sponsorships request that falls outside of the standard review process is subject to the Finance and Ecvnomic Resiliency Committee (FERCj advisory review, as well as approval by 5/7 of the vote by the City Commission; and WHEREAS, the Program addresses these elements and provides a platfonn for Event Organizers ta apply for City sponsorship in advance, and a!lows the Adminisiration time to do a proper due diligence and budget planning for the fiscal year; and WHEREAS, since its inception, the Administration has witnessed an increased interest in the Program, both from producers of large-scale events and community event organizers; and Docusign Envelope ID:5588EBEE-F4C9-4874-AASA-1C47316866AD WHEREAS, at the July 26, 2023, City Commission meeting, the Mayor and City Commissioners voted to approve the revisions to the Special Event Guidelines via Resolution No. 2023-32701, with the approved revisions including the bifurcation of the Special Event Sponso�ship Program, to allow the Program to be independent from the guidelines; and WHEREAS, at the Septembe� 12, 2023 City Commission meeting, the Mayor and City Commission adopted Resolution No. 2023- 32745 to amend and restate the City's Special Event Sponsorship Program requirements by (1) creating two distinct event sponsorship categories, including minimum requirements and evaluation criteria, for"Major Special Events" and "Community Engagement Events", and an evaluation p�ocess to review and score sponsorship requests based upon weighted criteria, and (2)establishing maximum sponsorship funding amounts per event; and WHEREAS, accordingly, in its fourth year, the Program applications opened on January 1, 2025, and closed February 28, 2025; and WHEREAS, for the category of Majo� Special Event, thirteen (13) event organizers opened the application, and nine (9) event organizers completed the application, while for the category of Community Engagement Event, ten {10) event organizers opened the application, and six (6) event organizers compfeted the application and qualified for review; and WHEREAS, the fifteen (15) applicants who met all requirements, including deadlines, were reviewed, and scored by a panel consisting of City staff, and members of the Greater Miami Convention and Visitors Bureau and the Miami Beach Visitor and Convention Authority; and WHEREAS,application review included an extensive review process that reviewed non-profit status, length of event, history of event, hotel room block (when applicable), whether attendees are regional, nafional and/or internationa(, resident/community benefit, marketing, and public relations exposure, utilization of tocat venues, tax documentation, and more; and WHEREAS, applicants were required to have a mandatory dollar far dollar ($1 to $1) match and demonstrate this match through cash, other matching sponsorships, and/or in-kind contributions, and according to the Special Events Sponsorship Program, an application must score at least 65% on the Sponsorship Score Card for the Administration to recommend that the sponsorship be awarded; and WHEREAS, only ten (10) met the threshold, and based on these guidelines, the Administration made the following funding recommendations: • Miami Fashion Week in an amount of$72,750; • Miami Beach Holiday Festival in an amount of$88,250; • Queen 8� King of the Court Miami Beach in an amount of$77,750; • Miami Takeover in an amount of$45,667; • GroundUp Music Festival in an amount of$44,125; • Simchas Bais Hashoeiva (SBH) in an amount of$18,040; • Bike 4 Friendship in an amount of$13,440; • Orchids and Arts Festival in an amount of$3,740; • The Juneteenth Experience in an amount of$18,400; • Miami Beach Saisa Festivat in an amount of$17,750; and WHEREAS, the Administration recommends the approval of the Miami Beach Special Event Sponsorship recommendation for Fiscal Year 2026, in an amount not to exceed $399,912 for the ten (10)aforementioned events. 2 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY GOMMISSION C1F THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and Ciry Commission hereby approve and authorize the Special Event Sponsorship funding for the Fiscal Year 2026 for ten (10)Special Event C�rganizers in the total amount of$399,912 to provide financial assistance to Miami Beach-based special events; and further authorize the City Manager and City Cierk to execute the sponsorship agreements related to the approved funds. PASSED and ADOPTED this 02� day of r+ � , 2025. ATTEST: . .�..,_.,.� J� ,.t,�+-c�l.�.� �/ � �� ven Meiner, Mayor Rafael E. Gra�ado, City Cle�lc » .,,,,,, .�'.��''....`.B�d�,, s•�. • y�� :IKCOItP ORAIEQ : ?,;•, i„�' APPROVED AS TO ��;�'�s••..�.••'��'' FORM 8 LANGUAGE �,cN��''`` 8 XECIJ�'40N ��M�ww..v �j z zlzoz r� �� 3 �.�, ..d.......�. Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD Resolutions -C7 Y MIAJ�/11BEA�H COMMISSION MEMORANOUM TO: Honorable Mayor and Members of the City Commission FROM: Enc Carpenter, City Manager DATE: Apnl 23, 2025 TITLE: A RESOLUTION OF THE MAYOR AND CITY GOMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENpATIONS OF THE TOURISM AND CULTURE DEPARTMENT, AND APPROVING THE SPECIA� EVENT SPONSORSHIP FUNDING FOR THE FISCAL YEAR 2026 FOR TEN (10) SPECIAL EVENT ORGANIZERS IN THE TOTAL AMOUNT OF $399,912 TO PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH-BASEO SPECIAL EVENTS;AND FURTHER AUTHORIZING THE CITY MANAGER ANO CITY CLERK TO EXECUTE THE SPONSORSHIP AGREEMENTS RELATED TO THE APPROVEDFUNOS. RECOMMENDATION The Adm�n�straUon recommends the approval of the Miami Beach Special Event Sponsorship recommendatians for fiscal year 2025/2026 for ten (10) special event organizers in the total amount of$399,912. BACKGROUND/HISTORY The Miami Beach Special Event Sponsorship Program (the"Program") was created on June 23, 2021, via Resolution N o.2021-31742 to assist the City in the review of event sponsorship and fee waiver requests The Program process is formalized and allows the Admirnstration to properiy analyze and budget special event sponsorship requests The Program is available for events held in M�am� Beach The purpose is to provide financial ass�stance a�d in-kind suppart to high-quality local fesiivals, special events, community events, or programming that promote community engagement a�d elevates Miami Beach as a world-class tourist destination. The City of Miami Beach cons�ders special events that: • provide unique and engaging experiences that increase resident qualiry of life; • �ncrease tourism by hotel rooms block contract(s)and targeted tourist attendance; • promote Miami Beach as a national and international tourist destination; • accessible to the genera!public; and • strengthens M�am�Beach by enhancing the City's Cultura!Events The City's current sponsorsh�p process is within the City Code Section 12-6 of the City Code defines a sponsorship as any contract, grant, or other commitment by the City to fund an event, either through: 936 _, � Docusign Envelope ID:5588EBEE-F4C9-4874-AASA-1C47316866AD • A cash or in-kind contnbution, in any amount a- • A reimbursement for City special event-related costs(police, fire,sanitation); or • A waiver of special eve�t permit fees(induding user fees, admin fees,and square footage fee�s), m excess of$25.000 Sectian 12-7(c) of the City Code provides that "m considering approval of a Sponsorship for an event, the City Commission may consider. • whether the event organizer has exercised good-faith, diligent efforts to apply for grant funding that may be available from the Gity's Visitor and Convention Authonty("VCA")or Gultural Arts Council ("CAC"); • the Event organizer's history and performance in delivering quality Events; • any benefits being directly provided to the general public with respect to the Event, such as free or discounted tickets to persons residing in the City of Miami Beach, seniors, veterans, or members of disadvantaged groups; • whether the event is accessible to the general public(either as a ticketed event or otherwise); the demonstrable economic impacts associated with the Event; • the demonstrable media commitments secured by the Event organizer for the Event; or the efforts undertaken by the Event organizer to mitigate any quality- of-life impacts associated with the Event, mcluding noise, littering, traffic, or parking impacts associated with an Event. In Section 12-7 of the City Code. sponsorship req�ests are generally to be reviewed well in advance of the date af each event, either as part of the City Commission's annual budget pracess, or through applications to the VCA or CAC. Any spo�sorship request that falls outside of the standard review p�ocess is subject to Finance and Economic Resiliency Committee("FERC")advisory review,as well as a heightened 5/7ths approval reqwrement by the City Commission The Special Event Sponsorship Process addresses these elements and provides a platform for event organizers to apply for city sponsorship in advance and allows the Admirnstration time to do proper due diligence and budget planning for the fisca!year, while also allowing for opportunities to curate a fiscal year of engaging, unique, entertaining, educational, and fun community events to benefit Miami Beach residents, businesses, visitors and culture ANALYSIS Since its incepUon, the Administration has witnessed an increased interest in ihe Program, both from producers of large-scale events and community event organizers. To date, the Tourism and Culture Department(TC�) has managed four cycles of the Program At the July 26, 2023, City Commission meeting the Mayor and City Commissioners voted to approve the revisions to the Special Event Guidelines v�a Resolution No.2023-32701 The approved revisions included the bifurcation of the Special Event Sponsorship Program, to allow the Program to be independent from the guidelines At the September 12, 2023 City Commission meeting, the Mayor and City Commission voted via Resolution No. 2023-32745 to amend and restate the City's Special Event Sponsorship Program requirements by (1) creating two distinct event sponsorship categones, induding m�nimum requirements and evaluation criteria, for"Major Spec�al Events" and "Commu�ity Engagement events," and an evaluation process to review 937 Docusign Envelope ID:5588EBEE-F4C9-4874-AASA-1C47316866AD and score sponsorship requests based upon weighted criteria, and (2) establishing maximum sponsorship funding amounts per event. The Program reviews non-profit status, length of event, history of event,hotel room block: number of attendees, residenVcommunity benefit, mariceting, and public relations exposure, and more. Applicants are required to have a mandatory dollar tor dallar($1 to $1) match and demonstrate this match through cash, ott'ier matching sponsorships, and/or in-kind contributions. Accordingly, in its fourth year, the program applications opened on January 1, 2025, and closed February 28, 2025. The program is hosted at: MBEventSponsorship.gosmart.arg. For each cyGe, applicants who meet the requirements are scored by a review panel a�d subsequently approved by the Mayor and Ciry Commission. For the category of Major Special Event, thirteen (13) event organizers opened the application, nine (9) event organizers completed the application. For the category of Community Engagement Event, ten (10) event cxganizers opened the applicati�on, and six (6) event aganizers completec! the applicatiai and qualifiec! for review. During the rnonths of February and March the fifteen (15j applicants who met all requirements, including deadlines, were reviewed, and scored by a panel consisting of City staf(, and members ot the Greater M�ami ConvenGon and Visitars Bureau and ihe Miami Beach Visitor and Convention Authonty. Incomplete applications were disqualified, and applicants were invited to apply dunng the next session, which launches on January 1, 2026, and w�ll close nn February 28, 2026. Application review included an extensive review process that reviewed non-profit status, length of event, history of event, hotel room block (when applicable), whether attendees are regional, natianal and/or �ntemational, residenVcommunity benefit, marlceting, and public relations exposure, utilization of local venues, tax documentation, and more. Applicants were required to have a mandatory dollar for dollar ($1 to $1) match and demonstrate this match thraugh cash, othe�matching sponsorships, and/o�in-kind contributions. According to the Special Events Sponsorship Program, an application must score at least 65% on the Sponsorship Score Card for the administration to recommend that the sponsorship be awarded. Only ten (10) met the th�eshold. Based on these guidelines, the administration is making the following funding recommendations: 5�W Ewnt C�t�prr �YP�aR Nrae Evart ar�.. Ev�t a.4 b°'"'u° "r�'� "°w""'"'"�'° Soara Awwd MMor SpeceY Event �G�sh+on S1+ows lCC� ��FK�iOr'Nt4k i Jc'toxr�'i.?G�.S $ 1��JQG f ?��•5 ��.�'�. 5 `..�SCr i 'M��v.�fashqn W+ert' Mlyor Sp�aY P.ara Mu++x Miare hsMd,tnc ��HonWv O�c«++Wr 161t.IOdS S 100.000 dt.1S S 3t.7S0 �d��t Gro�x+m,W Mus�c iyyn�tron_ Gseundl)F M�a�c Math 13-15.2026 S 50.000 86.25 5 N.125 tnc Fastn�t�t+arrw 6eah MMa Sp�cw+@vent AA4m�T�t�o,�LlC Muartn T�keover h9v 2l�27 2026 S 50.000 91 ll $ tS.6i7 CArew 6 Ku+�o�tM Stptart-0e.2L2). tiWor 5p�eu1 Event Spartww.�na.+urwnN Bv tourt ZOZ6 S t00.00D T7?5 S 77.:4Q Caernwntr E+�{ater*r�t ��.�.+� ��s�H��a JctoWr 12.2025 5 20.000 9Q 2Q i 13.W0 E.-w+t Cammunetv fn��ement FrirndlMp CircM cd Gn�t� E�eM M�p.�M bk�S F.wn6d�q Mar<!+1 2026 S 20.000 67 ZO S 13.iN _ __._.._._.._..._....�._...__------. �� .�.._.� Conx�w�rtv�^i+i�^t M,am+t9��ch Orchd Soc�tv �rclWttaM Art� �,?-3 2026 S 4.000 7�8fi S 3.T�0 Cornmunttv Eexa�emeM ��,� T'+e l�x+etar++M neu 18�19:026 S 20,000 92 00 �S Il.d00 EverM Eap�rwnc! Commu.nm�a�wn�r+t Almadwu Musx�UC ��S�y StOamMr 17 2026 5 20.000 �6 75 $ 17)5l) Event Deseriptions provided in applications are tisted below by category. 938 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD CammuniN Enaas�ement Cates�ory Hu�d Songs—Hued Songs presents the 6th annual production of the multidisc�plinary, indusive performance of The Juneteenth Experrence, bringing Black joy and artistry to citizens across Miami-Dade County. The June 18 8 19, 2026 performances of the Juneteenth Experience at Miami Beach's iconic Colony Theatre culminate a month-long celebration of community activaUons and performances across Miami-Dade County, starting on May 20 with a muttidisciplinary performance at Green Space Miami. Baia Menachem—SBH (Simchas Bais Hashoervaj, a joyous Jewish holiday celebration, is an annual event that has become a befoved tradition in Miami Beach. Rooted in cultural significance, Simchas Bais Hashoeiva began in ancient times and was celebrated in the temple in Jerusalem. This event is a time for community members to come together in unity and celebration, embodying the spirit of shared joy and cultural vibrancy. Now in its 6th year, SBH of Miami Beach transforms 40th St between Royal Pa{m and Prairie into a lively cultural hub. The focal po�nt of the celebration is a dynam�c ma�n stage featunng energetic live music acts that captivate and engage attendees. The event offers a un�que and immersive expenence Nnth seating arrangements, spaces for mingling, and dancing spread throughout the blocked-off sectio� of 4Qth St. Miami Beach Salsa Festival -Miami Beach Salsa Fest has bee� the official Hispanic Heritage celebration of the Gty of Miami Beach. This year the event is planned for the date of September 2Tth, 2025. The event will have live salsa orchestras, liv� children's dance showcases, smgers, authentic dances from different �atin countries, Latin food, and much mo�e. Miami Beach Safsa Fest will also feature free salsa dance classes for the public and salsa DJ's. Guaranteed seaGng will be offered for Seniors and children. Also, the event hopes to bnng a big-name artist to make the event even more successfuf with the help of these funds from the City of Miami Beach. Miami Beach O�chids and Arts Featival -The Orchids&Arts Festival, scheduled for May 3-4, 20F6, promises a weekend dedicated to celeb�ating orchids. Hosted by the Miami Beach Orchid Society the testival will feature orchid and art exhibits, musical performances, dance showcases, edueational sessions, and a vibrant vendors marlcet. Emphasizing our Florida native orchid species, the festival aims to raise awareness about the importance of preserving our delicate ecosystems. The festival takes place at the Miami Beach Botarncal Garden, 20Q0 Convention Center Qnve, Miami Beach, FL 33140. Festival hours are 10 am� pm daily. Bike 4 Friendship - Bike 4 Fnendship is an annual cycling event that promotes inclusiviry, community engagement, and economic prospenty in Miami Beach. Benefiting Friendship Circle of Miam�Beach and North Dade, the event raises cntical funds for programs supporting children, teens, and young adults with disabilities. A minimum of 120 cyclists will partic�pate,joined by at least 240 supporters, including family members, volunteers, and community members. The ride follows a scenic route along the Miami Beach Boardwalk, showcasing the city's waterfront beaury. Following the nde,participants and supporters will gather for a post-nde Family Fun Day, featuring a BBo and camival. The eue�t fosters awareness, strengthens community bonds, and encourages active lifestyles. By bnnging together lacal and visiting cyclists, Bike 4 Fnendship contributes to Miami Beach's vibrant, inclusive, and philanthropic spirit while providing a lasting benefit to individuals with disab�lities and their families. Maior Special Event Miami Music Festival - Miami Beach No6day Festival of Lights will tum an entire block on Ocean Dnve into �nteractive displays with vib�ant projections accompanied by bve mus�cal performances and a festive holiday village. The festrval uses state�f-the-art pro�ection mapping, a technological innovatio� that overiaps video onto all surfaces, tuming ordi�ary buildings into interactive displays. Holiday-themed graphics will be projected across 5 consecutive buildings high6ghting the urngue Art Deco architecture to create a delightful Ifght and music experience. MMF wiq present three performances each day,featuring MMF's talented singers and orchestra 939 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD alongside beloved holiday characters, including Santa Claus, The Gnnch, and Elsa. The v�sual elements pro�ected onto the building will be holiday-themed and customized to the rhythm of each song, allowing the performers to interact with the graphics behind them. Sportworx Intemational -Queen 8, King of the Court is a spectacular beach volleyball concept where each round five teams compete in a timed elimination race. One match consists of three rounds of 15 minutes. I� between rallies there is a maximum of 8 seconds. ARer each round, the team with the least number of p4ints is eliminated. If there is more than one team with the lowest number of points, the team with longest stay advances to the next round. If the longest stay �s also equal, the team that reached that longest stay first continues to the next round. The �ueen & King of the Court Beach Volleyball Event stands as a pinnacle of athletic excellence, bnngmg together the world's foremost beach volleyball players, mcluding esteemed Worid and Olympic champions. The Fashion Shows LCC dba "Miami Fashion Week" -The grand finale of M�am� Fash�on Week 2025—a spectacular event that embodies sryle. creativity, and cultural celebration. Our v�sion features an extraordinary fash�on show, headl�ned by a celebrated designer, which will serve as the highlight of this prest�g�ous week-long celebration. After the stunning runway showcase, attendees will be treated to an exhilarating concert by a renowned intemational artist. enhancing the evening's atmosphere and ensunng an unforgettable expenence for everyone involved. This closmg event not only aims to spotlight the pinnacle of fashion but also seeks to engage the community and nurture an appreciation for the arts within Miami Beach. We believe this encha�tmg evening will leave a memorable mark on attendees and participants alike. contributing significantly to the cultural richness and economic vitality of our chenshed city. Miami Takeover lLC - In its 17th year, the Miami Takeover Weekend has become a signature yearly travel event for the mature traveler(30-52). Next year the weekend event is scheduled to take place July 24th through July 27th, 2026 and its purpose �s to bnng together like minded mature travelers and provide them with a stress free travel getaway�n M�ami Beach, one of the world's ideal vacation destinations, centered around entertainment, peer networking, community service and the opportunity to expose travelers to Washmgton, DC cufture through the power of live music perfoRnances and personal interaction. The weekend festivities kick-off with an aftemoon networking meet and greet for weekend travelers. Three addit�onal social and community service events are planned dunng the remainder of the weekend highlighted by a cultural exchange music and arts festival that features live performances of Go-Go which is the adopted official mus�c of the city of Washington, DC. G�oundUp Music Festival - The New York Times named the GroundUP Music Festival Miami Beach as one of the "Top 10 Definit�ve Moments of the Decade" in mus�c. The 10th annual GroundUP Music Festival Miami Beach will take place on March 13-15, 2026, at the Miami Beach Bandshell. Each year at the fest�val. five-t�me Grammy-winners Snarky Puppy, acclaimed by Rolling Stone Magazine as"one of the most versatile bands on the planet," offer daily masterclasses with other festival artists and play daily sets including a"Fam�ly D�nner'set each rnght. The Family Dmner sessions featunng Snarky Puppy playing with a diverse array of music �cons as guests with the band, and there w�tl also be full mus�c sets by other renowned art�sts TBA from all over the world, as well as Snarky Puppy sets and daily workshops, masterclasses, and other interactive opportunit�es for the audience and artists to meaningfully engage with each other(with hundreds of free and heavily discounted tickets to local students and seniors). FISCAL IMPACT STATEMENT The amount awarded for spec�al event sponsorsh�p program for FY 2025/2026 �s $399,912 The Special Event Sponsorship program recurring budget of$400,000 was adopted in the FY 2025 budget process#160-0380-000349-25-406-548-00-00-00- 940 Docusign Envelope ID:5588EBEE-F4C9-4874-AASA-1C47316866AD Does this Ordinance reauire a Business Imcact Estimate? (FOR C?RDiNANCES ONLY) If applicable, the Businesa Impact Estimate (BIE)waa pubiished on: See BIE at: httt�s:ltwww.miamibeachfl.qavtcity-hallrcity-clerk/rneetinq-noticest FINANCIAI. INFORMATIQN GONC�USION The Administration recommends the approval of the Miami Beach SpeGal Event Sponsorship recommendations for fiscal year 2025/2026 for ten (10) special event organizers m the totat amount of$399,912. The Special Event Sponsorship program recurring budget of$400,000 was adopted in the FY 2025 budget process. The Program recommended funds will provide financial assistance and in-kind support to ten (1Q)dynam�c, impactful events. Together with annual contractual events (such as South Beach Wine 8 Food, Miami Beach Pride, and the Hyundai Air � Sea Show), these special event sponsorships wi11 support quality a�d well-financed events. In addition, the events will assist in promoting tourism and economic and cultural development efforts that should posiUvely �mpact Miami Beach. Aoplicable Area Citywide Is this a "Residenta Riaht to Know" item, Is this item related to a G.O. Bond pursuant to City Cade Section 2-17? Proiect? No No Was this Aqenda item initialiv requested bv a lobbYist which,as defined in Code Sec. 2�81. includes a principal enctaqed in lobbvin�? No If so, specify the name of lobbyist(s)and pnnc�pal(s): Department Tour�sm and Culture Saarnsor(s) Co-s�onsor(sl Condensed Titte Accept F2ectApprove FY 2Q26 Special Event Sponsorship Funding, MB-Based Events. TC 941 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD Previous Action (For Citv Cleric Use Onfv) 942 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD BAIS ME�IACNEti� on�n n�� 1n Me^rory w' nnrn vn Rabb�Eayahu Akna Upsksr a'h i•v�xo�n rn�n'n �whv�n•�i� p�xirr n•��i Rabb�Y�srcei Duchman, a'h ru ��h�y o•n n•��p hlpy r��rx n•ai� We re�pect'ully request sponsorship �Mr amo��nt of 520,OQn.cant�h.id�ro a tobi event bud�c nf 57n,ortn 'h.�r�nai�mg fu�de w� Ae sPcurnd lhmugr camrur tr�r�tnbu^nr•a�d p�vatw tipn,sv�ships 'hc reQ�csted sporsonh�p w u hc�p covcr esscrr�i cvcnt rnsts,i�c ud�ns sta`.�6,wuna and i,6hnr6,con ce�t talent,and�ecurry,crsur nQ a sa°e,vibrant,and en�as^g expenerce(or�il artpndees Now m *�6r�y.�ar,S�mchas Ba�s Hachoe�ra nas grown inro a cuhural landr+ark eveM rhat strPngthPnti com mumry oond•.��ster�mciu+w�ty,and mntr b�tn tv Miam�leach s reputahon as a prem�er drennannn hn rultun+toun�m The s�ppor oi rhP[�ry of MNm�Be:ch ha;Deen in:t�umertal m the�went;succeas and we Iook tnrwar!to ance a`a n rollabor�hrQ w�th your outsc�ndinR Aepartment ro brin��his�oyous ccleb-a hcn to t�fe 'hanl�you(or rour cq�sidrraren and cornnued supp�rt i wolcome�he opportun ry�o diswsc this•equrft lurther 3nd look farward to arrnhar succps�'W OaKnership S��cerely, Shmubr ShmotA�n Dnvctor of Prv{r�mm�r� Pa�s btenact�em of M�am�Beach 414 WEST a0"STRf ET!P.O 801I IU2713• MIAMI BEACH.fL 33110 • 305-613•4444 •ba�sme�achemc�gmad com 943 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD ,;;� Friendship fTl�am�Beacn �orth�ade M[^Cy JechlN fut�rvc")�r�o.6 CFU ir�nt}sh�.p Cnr�r rf pM�r+�Aex^n+ANorm f�sdr 3t2�V•aa�c Ave.Mwn:-9cxh.fl 331�0 P�pr��ry 28ch,202S Mwm�@eacr e��ty commnuon '�700 CorNenuo�Center�rrvr M~a^��Btacr.+�t ti'39 R!:lMSer Of Mcent tar S�e�cf�f Event SponswsAip-�Ike�fneebshlp 20Di Uear h�,a•rt�ticacn C.ry Com�r„5�o•, O'.6enai�ot Fr+endsMp Gr_k v`V am�Beac�and�th I�Oe.�+m p+easea to wom�t c�:s lnter af interc req�est�rrys S10.000.00 in 5(Jec�l Evert(Spersorsh�p/��d��nB la&ke 4 Grre�dahrp 2(}26 Thn�n�wyl<ycl�evrnt hri�s togetFel athktes.f�mdies.ind s�{x�wity la chrno+o�nclusror a�d ra:se crac��`.�^e7s 1«prognms;fix empowe�ct+dd�rn. teens,and youn�adulcs wrtr tlisab hues. Thr r�q��ctetl sponqor�hip w��pWy d prva��rpk in mwerg the wc[ess and�lartl Jf Bik!4 fnttWth�p 20J6"h� tund��+i b!usld spe[rM1caliy ta help crnrr the cast d cC�`fina�ar eve�+t o4mm��,pamor,on,snd;ecup rhrse !SS«[til r0Il5 Mlfi�MSU�C 4l7m1lSS 1061SC�f5,l�Wntltd OUt�l�C11.i�1U d W[��-Oltd�ti7lA!M[IlnMCt�O!pifLlC�pillCi Wfth MR wpprxc.we can rnazim+x�r partu:�ton.arrnstnen rommuruty��aa6�rmt xM�nMnce�ne ov�.a��mpxt o�&ke 4 cr;e�dshp on Mixm Beach Beyond K5��mmed ate�mpart,Bik�4 Fn�rtlSYup St�[��th�nc Mwm�Beac*'s reR�tabon as a pem(e+de5tinatior tor carmunKy-dnvrn,�nr�usn�,and an�ve��rncyk rvents TheMnt not only nrNses vrs,'o'e�+y6emeri{oyt 7I5o tl�recty Genehts�ocat bus�reesses.v�+tn p�ra:�pants mrwrig,snopp�rtg and x:aymg:r the t�ty AOdrtro�alty,tne h,�ds ra�sed support Fnertlsh�p C��ck's year.round n�ustwes.prond�nR�an�nReui saul noeatanal and bfe-s�u+s pro6r�mm�nd fpr rt�Q,v�d�u-�s wrth CnaMlNes and foste�a^a i more con�etted and ncfus�ve!1Mam�Beach. Nk grcatly�pp�ec ate i�e C ty ot Mam Bexh•s comm,tmerc m rostenng comm�ro.ry and cuzura�cwe�tz chat enhance o„r cmJ.KWanCy We ook lorward to thc cpQw:v�rcy to calabdaCe.md m�Ke&ke 4 FnCnaSMp 2D26 the most �mpMtU�mtl suc[essiu�Mnt to tlstt. Tn��k you to�you•hme and cw�sideranor 14r wekome the opportum.ry to dscuss tltis nq�s[hirtha+anC prrnnde�ny add+t�anat��forma[wn ai r�eedea S��ce�ey, Mendy[#�hter f xK�f�v!��flffOr d(".l n Fr,rntlsh�P Cure¢t Rhar�;8exh snd'�ar,�,Dade 944 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD GroundUP Mu�i� FestiY�l_�iami Beach- Lpl for$p�Giat Event Sponsarship Funding We respecttulty request Special Event Sponsorship Funding in the amount of$50,000. Wha are"We"? I am Paul Lehr, 3`tl generation Miami Beach resident and native, musician since the age of six,tormer CEd of the Nat�onal Foundation for Advancement in the Arts/YoungArts,and co- founder and GEO of the 501c3 GroundUP Music Foundation which has produced the annual GroundUP Mus�c Festival at the M�am�Beach Bandshell s�nce 2017. My co-founder and Artist�c D�rector Is Michael League,who is the bandteader of the 5 Time Grammy Award Winning music collective Snarky Puppy,acclaimed by RoltingSione Magazine as"one of the most versatite bands on the ptanet;'and has bee�featured on the covers of lazz T1mes and The New York Times SundayArts Section and has a chapter dedicated to nim by the Random House release"the New Face of lau." GroundUP brings A�tists from atl over the world,and a wortdwide(and �ocat)audience,to Miam� Beach/North Beach: With divers�ty at its heart,GrvundUP began presenting its annual GroundUP Music Festival �n Miami Beach�n February,201?. Since 2017,approximately 70%of the 20,000+fesUvat attendees have travetted to Miami Beach/North Beach for GroundUP from outside the state of Florida, from all other d9 US States and 55+countnes. The Rhythm Foundation founders have repeatedty credited GroundUP w+th being the most important c�ltural tourism event in North Beach and at the Bandshelt,and the impar.t of this cul[ural tour�sm has played a major role in the re-vrta0zatinn of the Miami Beach Bandshell,a cuttural focat po�nt of the neighborhood. GroundUP has also supported thousands of music students and pre-professionats from atl across South Ftonda inctuding from partner schoots/programs: Miami Beach High and other Miami-Dade Counry pubtic schools,Young Musicians Unite,live Modern School of Music, Guitars Over Guns. Miami Music Project, New World School of the Arts, University of Miami Frost Schoot of Music, etc. GroundUP's inclusion of wortd amsts from more than 40 countries to date,and the divsrse audience from all over the world mixed w�th the residents of Miami Beach and other South Ftondians, fosters a diatogue encouraging mutuat respect for the diverse values and musical traditions of atl peopte and broadens our understanding of ourselves in the context of our targer sociery. 945 Docusign Envelope ID:5588EBEE-F4C9-4874-AASA-1C47316866AD Reputat�on fpr Excellence,Malor Med�a Cove�age: GroundUP Music Festival M�ami Beach has developed the reputat�on as one of the best and most uniqus music fest�vals in the country,and rts reputation for exceltence has garnered signrficant media attention attesting to its significant worldwide, national,and tocal draw. I�deed,as part of its decade-�n-review on the most important and impactful events in the Arts, The New York Times named GroundUP as one of the"Top 10 Definitive Momenta of the Decade"in music. GroundUP was the ontySouth Florida event to receive recognition on any of The New York Times"best-of decade-in-review lists." Additionally, NPR's nationaily syndicated show Jazz Night in Amenca with Christian McBride(WGBO/ lincoln Center)aired a speciat segment dedicated to GroundUP,S�riusXM's stations regularly feature Grou�dUP's annual festival mus�c sets, and each year, NPR's Global Village show,which is syndicated on more than 480 NPR stations around the country,airs sets throughout the year from prior Miami Beach GroundUP Music Festivats,w�th attribution to both GroundUP and Miami Beach in every segment. GroundUP also regularty receives signrficant local media attenUon,and has been repeatedly narned by the Miami New Times as"one of the 10 best music events,"and prominentty teatured each year in The Miami Herald. In the most recent Muck Rack Report from 2024,GroundUP Miami Beach generated in excess of 500 Mitlion media impressions, all focused on GroundUP and its'spectacula�Miam� Beach location and further es[ablishing Miami Beach as a center of cultural excellence and divers�ty. lust Some of(�u�ArtiSts(sp8nnin�mulUple muS�C�Bnres,frpm la2Z to Rock to Hip-Hop,to Rap,to Blues,to Classfcal,to Fusion,to World,and so much morej: Rather than artist selection being dnven by sociat media numbers or statistics on number of t�ckets sotd or name recogniUon/draw or fitting wRhin a particular genre,artists are curated by Arnstic Director M�chael League based only on their mus�cat d�vers�ty and universal excellence in their craft. As described by The Miami Hereld cover art�cte, GroundUP regularly features"a wildly eclectic range of stettar and hard to define artists."In addition to the annual hosting and attendance of 5 time Grammy Award Winning Art�st Snarky Puppy, previous art�sts include:guitar tegends John Scofietd and Bill Frisell a�d Enc Gales,Rock legends Lwing Colour(2x Grammy Winners and frequent tour openers for the Rotl�ng Stones►,Jeff Tweedy(Wilco), Nai Patm(Hiatus Kaiyote),Madison Cunningham,)acob Collier, Louis Cato(Musical Director of Late Show with Stephen Colbert), K�mbra, Michael McDonald.Chr�s Potter, Esperanaa Spald�ng,Tank 8 the Bangas, Lila Downs,Christian Scott aTunde Adjuah,Bnan Blade,Cecile McLorin Salvant, Lalah Hathaway, Chris Thite(NPR's Live From HereJ,The Wood Brothers,Bela Fleck,Robert Gtasper, Emfty Estefan, Buika.Et�ades Ochoa(Buena Vista Social Club),and many more. 946 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD Said the late two-Ume Rock&Rotl Hall of Fame tegend and GroundUP artist Qav�d Crosby, "you'ti meet and mteract with art�sts and fans from all over the world. i don't think you'll get a better shot at heanng reat music than at this festival. it w�U knock your socks off" t�nique Intern8tional Appeat,Setting&Guiding Pnnciples: The Festivat was fou�ded on the principte of curati�g an enriching experience tor the art�sts, residents,students,and audience.GroundUP shatters the barriers between artists and aud�encelstudents. In a typical festival,artists remain in their traiter until showtime and then depart after their show, practicalty inaccessibte to the students and attendees.At GroundUP,artists remain for the entire festival and hang-out wfth the audience to experience the other performing artists and to parUcipate�n intimate masterctasses and other uniquely personat interactions with the audience.Moreover,ma�y artists arnve before the fest�val and offer mentarship experiences at partner venues for underserved students/aspiring musicians and others wrth tradiUonally timrted expos�re to the arts. GroundUP provides hundreds of free and heavity discounted tickets to Miami Beach sernors and students as wett to students and others throughout M�ami-Dade County. GroundUP's Ma�or Economic&Culturat Annuat Impact(since 2017j: According to the latest GMVCB Report from GroundUP Music FesUvat Miami Beach 2024, Grou�dUP's annual economic and cultural impact on Miam� Beach/North Beach includes: • S4 Million -locat economic�mpact • 4,200-hotet room rnghts • 1,070-Supported Locallobs + 500 Millio� -Media lmpressions inctuding major nanonal coverage bnnging attentian to the North BQach ne�ghborhood and Miam�Beach as a center of cultural and artistic exceltence • Tourists trom att 50 US States and from 55 countnes from around the world • Renowned Programming by artists available at steepty discounted pnces for the locat res�dents for wrh�ch peopte travet from all over the wortd,titeratty, to experience. With Appreciation: As CEO and co-founder of GroundUP Music Foundation and GroundUP Music Festival Miami Beach,and as a naUve and resident of Miami Beach, Miami Beach is in my view the ideal tocation for these programs and attracting a locat,nationat, and intematio�al audience,and it is my hope and intention to keep GroundUP Festival in Miarni Beach as a majo�annual culturat event and draw for the Ciry that�s so rich w�th and npe for cultural excettence. I appreciate all you do for our City and our arts and culture,and 1 give you my sincere thanks for alt of your past and continued support. 947 Docusign Envelape ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD � The Junetee�th Experience 2026 � �-'� �_ Letter of Intent To the C�ty of Miam:Beach Ccunm�ss�an This letter�s to exaresa our intent to create a new,annual tradiUon wrthin tl�e City oi Miami Beach-The Juneteenth Experience 2026 First launched in 2021,The Ju�eteenth Expen�nce�s a m�ltidisapknary ce�ebratron of ou►awnhy s second independence day,Juneteenth,and has been steadiy growing into one of the mast antiapated Juneteenth events m M�am�-Oade Counry and d has been an ho�or to have 1t produced w�th the beautrful pty of Miam�Beach. Juneleenth-atso kr►own as Ffeedom pay-�elebrates the emanapatio�of those who were enslaved rn the Urnted States Bwld�ng on three soid-out Ju�eteenth Expe�ence peAormances trom 2021 to 20�4,Mued Sorgs�s crystaii mrzinng a atrong Juneteenth traditio�across Miam�-Qade r�nth a mulbdistipiinary Junetee�th perfortnance 1 celeb►at�an.2'025 w�l1 mark the fifth annual Juneteenth Expenertce,producetl m parmersh�p wnth Miarx New Drama 8 the Crty ot M�am�Beach at the Colony Theatro. Whiis certamiy th�s peAarmance honors an important day in our history,it cl�ampions tenets ot equity across a muttrNde of is,sue areas Aaess to the arts�s an e�uity�ssue. Despite 1/4 oi South Flonda's populati�on�denUtying as B�ack,oniy a handfui ot Biadc-led a�d-centered arts argamzaUons means they re�nwffpently rep►esented Hued Songs centers bcal Black and Brown artists and offers M�am�'s highly-diverse Bladc commurrties spaces to feel cutturally efirmed,celebrate thei►mmmurnry and qa�n more re{xasentation in the a�ts-whib ensunng ali audiences know they are welcome, even if thsy dan't share that lived expenence Our goal is to grow th�s parformanoe anC e�enence�nto a ary-w�de artistic celebraaon of thMs important and graunding haNday With your support vre can get there Thank you in advance for your cons�dera0on. Kunya C. Rowley Executrve Art�SUc D�reetor,Hued Songs '� . � . 948 Docusign Envelope ID:5588EBEE-F4C9�874-AA8A-1C47316866AD �� + J ; + j. MiartM Be�th Uaisiql Music FestN�l f •� ; 9t 144Q Ote�n Dnve M�� 9.*, -. :�,:s_o�•:, - . Mfam�Beach,Fl 33139 February 28,2025 letter of InteM Miami Beach Noliday Festival of lights On behalf of the Miami Beach Classical Music Festival{MMfj, I am thrilled to submit our letter of intent for the Miami Beach Holiday Fest+val of Lights to be considered for funding through the City of Miami Beach 5pecial Events Sponsorship Program. The Miami Beach Holiday Festival of lights is an ambmous and innovative family-f�iendly event that aims to transform an entire city block on Ocean Dnve into a magical hohday expe�ience of interacUve pro�ection displays, live musical performances, and a hohday village from Oecember 10-14,2025, MMF wilf present three performances each day,featunng MMF's talented vocal and �nstrumental performers alongside beloved holiday characters, inciuding Santa Claus, The Gnnch, and Elsa. The live mus�cal performances span a diverse range of genres and honor worldw�de hofiday traditions,allowi�g attendees to�evel in the�oyous sounds of the season.MMF's pro�ections wil! create an audiovisual�arrative where cues from Irve singers trlgger the holiday-themed video pro�ections on the buildings behind them. The Miam� Beach Holiday FesUva! of Ughts uses siate-of-the-art projection mapping, a technological innovation that overlaps video onto all surfaces, turning ordinary objects - such as buildings - into mte�active displays. Every surface becomes a canvas, w�th graphic projections that play off the unique archrtectural features of S consecutive buifdings to create a delightful hght and music expenence Similar to the lyon Festival of lights,a rnoveable�mage such as Santa Claus and their reindeer can fly from one building to the next. Media Links: �, Miam�Beach Holiday fesLival of Lights Highl�ght Videa: ht�s.;Iv�meo:om;9�3U�243U',h��re cUPY . Santa's E�trance� t�t;�s.;_1:y�rneo t��r�r'y16936#376'Sh�r�.,t�..F�t _ Instagrem Recap ReeL htt;�;,�jww��,v �n,?a� r�m cOr[ trF,cj 1 Deco Dnve News Segment: ht'�;1.i'virnet; c:�m 91693661ti',harr-cc�u4 _ Miami 9each Holiday Festival of lights webpage: htE�?5�[vw.�«� *i,tr*7�'.r �e'.[ >.� r �r�," :i��j�r'v_:av �i��4 �'�!. Previous Experirnce S�nce �is 2013 �ncept�on, the M�am� Beach Class�cal Mus�c FesUval (MMF) has been proud to estabi�sh M�ami as a premier destinat�on for eUte young classical musicians to train and pe!form at a fracUon of the cost of professional companies while maintaining professional-level performances. 949 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD �;�,�� g� Mllaenl besch tlsss{ql Muslc festNsl 141p Ocean Onve v :- :+.. , . . Miami Beach,�l 33139 In twelve years, MMf has established itsel(as one of the fastest growing and most important classical mus�c festivals �n the country, presentmg 30+ public events each year, includmg fully staged operas, symphonic concerts, chamber music recitals, and masterclasses where our highly talented students are front and center. in lune 2022,MMF presented the world's first fully immersive opera product�on in a theater setting usmg state-of-the-art projection mapping technology,immersing the audience within the scenes of the opera. This produdion of Das Rheingold marked the first time proJection mapping was used for live opera, a sign�ficant achievement for the mdustry MMF has delved into the technology's possibilities, creating audiovisuai concerts in different venues which have garnered immense praise and have sparked a strong desire for more projection activations in the community. In May 2023, MMF secured the G.O Bond for the purchase of cutting-edge pro�edion mapping equipment.The acquis,ition of top-of-the-line projection mapping equipment altowed MMF to create awe- inspinng and 4mmenive events at a frattion of the usual expense.Tradrtionaliy,the costs associated wrth renting s�ch advanced equipment limit the accessibility of these entraordinary expenences. Nowever, with the support of the GO bond, MMF was able to bring these extravagant events to the C�ty of Miami Beach at a much more affordable pnce During MMF's 2023 and 2024 Seasons in July, MMf presented an mspirmg trifecta of immers�ve performances each year: two full operas and one symphony. The response from attendees was overwhelming, leading to soid-out venues and a palpable buzz that eztended far beyond the confines of tfie performance spaces.Sociai media platforms were ablaze w�th ezcitement as attendees shared their exhilarating expenences,spreading the word fike wiidfire. In February 2023,MMf presented its first outdoor p�ojection mappmg concert at The Betsy Hotel,where MMf designed Valentme-themed graphiu to accentuate the building's architectural features,turning a static structure into a dynamic canvas for wsual art and storytellmg.The pro�ections were combined with live MMf singers helping the building come alive with images that shift and change in time with the music. Aher the immense success of this event,MMF presented the first Miami Beach Holiday festival of Gghts in December 2023.The performances took place throughaut three weekends m three different locations: Uncoln Road's Euctid Oval,The Gabnel South Beach Hotel,and The Betsy Notel(and 4 adjacent buildings). Each event drew over 3,000 attendees and solidified MMF's reputation as a driving force in redefining the boundanes of hve performance, leavmg audiences eagerly anticipatmg the nezt groundbreakmg endeavor.In December 2024,the festrval retumed with even more excitement,adding a charming holiday village complete with vendo�s,a 20-foot Christmas tree,and a 12•foot Menorah, further enhancing the festive atmosphere and drawing an even larger crowd to ce�ebrate the season in Miami BeaCh. Social and Community Impact The Miami Beach Holiday Festival of lights serves as a dynar.�ic catalyst in enhanung Miami Beach's reputation as a premier tounst destmaUon. By blending live, famdy-fnendly musical performances with captwating visuals in an icornc outdoor semng,the festival creates an unforgettable wltural ezperience. By offenng a groundbreaking fusio�of technology and artistry,the festival elevates Miam� Beach's image as a soph�sticated artistic destination.The innovative pro�ect�on mapp�ng technology showcases the city's commitment to embracmg cutt�ng edge ezpenences, resonating with modem travelers seeking both 950 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD � t Mismi Beach[lassinl Musfc Festhni ' , p,%�� , � 1440 0cear Dr ve � � •t� � � � M�ami 8each,fi 33139 cultural enrichment and technological marveis As one of the few cities worldwide to employ this tech�ology on a grand scale, Miami Beach will emerge as an innovator in blending visual arts with entertainment.Th�s distind appeal wiii draw tourists seeking exclusive experiences that only a handful of destinations can provide. The fest�vai's open and farnily-friendly nature w�ll draw in visitors from nearby ciUes and states, encouraging repeat attendance each year.Not to mention,the free,outdoo�nature of the fesUval reduces barriers for access and allows attendees of all ages and backgrou�ds to experience the cutting-edge technoiQgy. The festivaE's unique audiovisuai appeal will catch the attention of any onlookers on Ocean Dnve, drawing large crowds and garnering attention through media cuverage, social media posts, and word-of-mouth. By hosting an event of this caliber,the City of Miami Beach will elevate its appeal as a tultural ep�center, drawing visitors from around the world who are seek�ng un�que and enrKhing travel experiences. 1 he festival's culturai components during the Holiday season are a ma�or draw, offenng an immersive journey into the spirit of the season.With diverse tfiemes appealing to all ages,from traditional carols to iconic holiday characters,attendees can ezpect a mag�cal atmosphere that resonates with families and mdiv�duals alike.The prospect of expenenci�g such a unique and �mmersive hohday festwal m a v�brant city becomes a powerful motivation for t�avelers,f,�rther enhancing Miami Beach's allure. I appreciate your time and consideration of our application. In seeking your support through the Speciat Events Sponso�ship Pragram, MMF aims to make the M�am� Beach Hofiday Fest�val of Ughts a hallmark event that not only entertains but also contributes to the cultural vibrancy of our city. I believe that this festival will h�ghhght Miam� Beach as a oty at :he forefront of technolog�cal innovation whde fostenng community spirit and enhancing the holiday experience for residents and visitors alike. Thank you for tonsidering our organization for th�s opportunity. Sincerely, �t�(RW1� `� M�chael Rossi Artistic Oirector and Founder mt��si��r��amim�s�c.fe�hva cu�� 305-903-9251 951 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD ��'t ;1 iI (�� "T� �=�:�� . � 1 . Jeznnette Dorfman Chairman& Coordinator,Orchids& Arts Fcstival Miam� Beach Orch�d Soc�cry �.... i�. . . i� _ ,iil , _ February 26, 2�25 Cicy of�fiami Beach Speciai F:vent Sponsorship Program Miami Beach City Hall 1700 C'onventiun Ccntcr Thivc M�am� Beach, FL 33139 Subject: Letter ot Intent for Special f.vent Sponsorship Fundin�—Orchids& Arts F esti�•al Dear Sponsorship Committee. On behalf uf the Orchids& Arts Festival and the Miami Be9ch Orchid Society(t1BOS), I am picasc;d to submit this Lcttcr of[ntcnt to apPly for Spcc�al Evcnt Sponsorship tunding undcr chc Communitv E:ngagement Event category. The Orchids& Arts Festival is a celebration of oature.culture,and community, providing an immersive expenence that showcases orchids, the arts,and environmental conservation while actively engaging Miami Reach rrr.dcn[�and visiturs. H:vent (h�erview . Eveot tiame:(hchids& Arts Festival • Event Locztlon: �liami Eicach Botanical Garden • F.vent Dates: �tay 2-3, 2026 • Estimated Attendxnce: l,UUO- attcndees over the course of the festiva] (minimum S00 Fx.v day? • Communitv En�agemeot: Educationai workshops,cultural programming,and env�ronmental initiatives • Target Audience: Miami Hcech residents, famili�y, horticullure cnthusiasL�,artists,and vtsiwrs Organizsitional Background l�hc �Itami Beach Orchid Societ}•(ti1BUS)was founded in 2U23 to promote orchid appreciation,conservation,aad educ9tion The fest�val scrves as MBOS's pnmary fundraising ;vcn�, ,upp�rttng�ur educatiunal pro�rrmming an�i wntributing w dic �linmi Beach Botanicil Garden's(NBBG)orc6id curation and collection expansion Additumally. wc arc 952 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD dc��clop�ng MBOK�- Miami Beach Orchid Kids, an �mt�ativc to �ntrvciucc�h�idren to thc beauty and science c�f orchEd,through interacti�•e work,hops and aetiv�ties Vi}30S N��.� (ounded by membcrs af the �iiami Beach Gyrden Club 9nd the Niami Beaeh Garden Conservaney, twe�c�rganiaaaons detpl} re>�ted in Miami Beach's he�n�cultural and cultural hiswn Th�(i�trdcn Club, establi�hc�1 tn 1926,promutcs plant cultivYtiun,student mentorship,and city bes�utificxtion,wh�le the C'onsen�ancy, fewnd�� in 1996, m�nagc:thc `iiami Beach Botanical Garden, a hub for en�ironment�l education,sustainability,and artistic ezpressiun. Ali�nment with Special Event Sponsarship C'riteria 'I�hc Orchids& :�rts Festi�al mcct�anJ�zc;cecis the criteria uutlincd far thc Communih F:n�agement Event category I. Economic Impact(20 points) The festival suppurt� Miami F3each's pusitiun as an international culturAl destinAtion b} attracnng nrchid lovers, artists,and environmental advocates C�rum across South Fi�rida an�i Fi�yond. l.oc:al vend�rs. anists,and smull bui�ncs�c� bcnctit trom increascd cxposur�and participaticsn 2 H:�cnt Attendance(2U points) Projected attenda�ce: 1,000+ attendees through��ut the event, surpastiing the rcyuircd 200-person daity minimum. :�udicncr cnga�cment �s tra�ked ti�a sur�eYs,social media impressions,digital markcting analyties,and intcr�ctivc prugramming fccdback. 3 Resident,Social,and Community Impact(2U puints) Exclusive residenl benefits: '�liami Beaci� residenta rccri�e multi-day passes for the price of a single-da� ticket. The festi�at offer� free educatioaal proKrammin� ti�r local srho��ls and families, fostc:ring en��iroamental awareness and nrchid consen�ation. Diversitv aad inclusion: The e�cnt attracts a braad demo�raphie and coliatx7ratcs w�th loc�l artists,schools,and non-proftts. -1 �tarketing and ('ommunication (20 points) _ 1 comprehensive mxrketiag stratrgy in�ludci sucial media campaigns, intluencer partnerships,press releases,community outreach, and local media co�eragc. The feit�tial ia prumoted throu�,h collaborations with the �livmi Bes►ch Botanic�l C;arden,:�liami Brach C'hamber of Commerce,and cultural or�s�nizatians. � Bud�etin�and Accounting(20 points) The t'cstira! a�iheras to strirt fiseal oversiRht,en�unn�u elear,achie��ablr budget w�th proofof matching funds nt 9 1:1 ratia. I'inanc�al susta�nab�lity �,rcint�rccd thr-c�ugh sponcorships,��endor fees, and ticket sales. 953 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD Fuading Request VVe respectfully request 55000 in Special Evrnt Sponsorship fund�ng to suppon event log�stics, educational programming,markcnng,and cultural cngagcmcnt ctlo-t.5.Thcsc funds wili cnhancc thc festi�al's reach and impact while ensuring accessibility far Miami Heach residents. Thc Orcwids& AMs Festival reprcsants a cultural �nd environmental pillar in our community, fostcnng cducaUon,conscrvat�on,and artistic cxpress�on. Wc apprcc�atc thc ap�rtunity to seek funding thr�ugh th�s esteemed program and look fonvard tn the�ssibility cf cQllakwrdting with the Cuy of Miami Heach to funher ennch our city's vibrant cultural Iandscapc. Pfease let us know the next steps in the application process,and wc welcome the c�pportunity to discuss our proposal furthcr. Thank yau for yaur hmc and con�idcrat�nn. Sinccrely, Jeannette Dorfman Chairman&Coordinator,Orchids& Arts Festn�al M�am� E3cach(?rchid Socicry , r � 't;. .,�il.t�,>>i , :tttt.i;: �.<<'t' 954 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD AI.�IODOYAR NGSICA l.t,C 540:v'W l66'"A�c Pembrake Pines,EL. 33028 melinasalsa(a�gmaii.com 305-321-1OR7 2t19'25 City of 1liami Beach Tourism and Culture Dep�rtment i 7S5 Meridian Ave Suite 500 Miami Beach, �L. 33139 To Whom It Nay Concern� I hope this letter of intent finds you well. I am writing to express my prociuction�ompany's strong interest in producing and hosting thc upcoming Miami Bexch Salsa Festiv�l on September 27`�,2025 in partnership with AYLJnA of Miami Bcach and thc Hispanic Affairs Committee of Miami Reach ut the Miami Beach Bandsheli. As an avid advocate of Latin culture and vibrant Htspanic; community of Miami Beach, I am excited about the opportunity to bring this dynam�c anc�cclebratory event aga�n to 1�tiarni Heach. We have reserved the date already at the Miami Beach Bandshell. Th�s fesuval �s intended to showcase for ten years in a row in M�ami Beach the rich cultural hentage of salsa music and dance,attracting hoth local residents and internationai visitors. Miami Bcach,known for its divcrsc cultural influcnces and livcly cntcrtainmcnt sccnc, is thc perfect taackdr�p far this event,and we aim to celebrate the art form in a way that brings together pcoplc of all ages,backgn�unds,and skill Icvcls. Throughout the festivat,we plan to offer an excuing tineup of sal�a pc:rformances, free salsa Icssons for thc community, and live music by rcnowncd artists frum aruund the wo�ld as wcll as local artists. Additionally,we hope to feature local vendors, faod, and art,creating a vibrant and inclusivc atmospherc for atl attendccs to cnjoy. We��nvision ch�s event to not only celebrate latin music but also to highlight Miam� Rcach as a globa! hub for cultural exchange and artistic expression W'e are hanored to have collab�rate Ear more than ten years with che Gry Miami Beach and the Miami Heach Randshell in making this event a success and look forward to the next ten years. Thank you tor your cons►deration. I Iook forward to your response and the possibiliry of work►ng tugethcr to bring ch�s unforgettable eclebraUvn of Latm Culture la Miami Reach. Warm regards, Nelina Aimodovar('EO Almodavar Musica I.I,C . /305-321-1087 955 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD FASH ION WEEK� La.,rdc,s F�*rna°�dez�Ve�asCo Execut�ve Manag ng Drrector M am�Fashian Week/The Fashion Shows LLC 2125 Biscayne 6oulevard Third Floor M�ami,FL 33137 lourdes�m�amifash�onweek-com 786-334-4510 �,��r••�: Fe�3':h ��.�ty�Oi^miSSi<�an i J55 Mer�d�a�Avenue,5th Floor,Su�te 500 Miam�Beach,FL 33'39 Phone 305 673 7577 www.m amibeachfl.ory Feb 27th,2025 Ta wham it may concern, � :�>n,nnt�ny �c;#�3r«,;�ily�rpre;s�t,r intent'e;eek spo�4ar,t��t�ipr Miami FashiOn'JUeek 2�25.wn-i.�� ti sched�lec to fake place from October 21 st�0 26th.Th�s prem�e�eve�t n�nm�ses tc be a signit;can� plat�arm far showcas�n�the vib�ant fasn�on��d�stry,erharang Miam�Beach's reputatior as a global {a:hior' hub,and co�'trit>uhns3 Co She local pc.onfirry M�ami Fash�on W?ek s recogn�aee as one of the m�st�nhuenLal fash�on events+{�tne Uniced States an j attracts des�yn�rs,buyefs,a�d�ed�a fic�m a�avnd the wurld in 2024,the e�.ert drew over ?O OOG attendees,including�nciustry leaders a��d fash+nn enthusiasu This year,we arUupate even greater participat�on wrth pians to feature designerz tram dwer;e nackgrounds,h+ghi,ght�ny the nch cuiturai tdpestry c�f our commun'.y. Fashion is not�nly an ar?focm t,��alsc�a key�ndust�v that sign�ficantly contr�F�i,tAs to ihe locaf ei_��nun�y-By�F�c��svnny M��rrn� Fasi��v��WeaK,lhe M�arn,B�:ac►r Gty Corr�missron ca��Ni�y a vital iul�� m ;��omotErig�ric.�f t>us�ness�s,�'trarh�•y�v��nsm ��n�!supr�orting�he creat�ve ecu�,orny l�hP e��ent 956 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD FASH ION WEEI� taru��i.°�,;x.r�� y.i-• .;��aut',.�,._ •" � .;o Shpv.CdSv th2n IdIC�+�t.ttlC�mately foctereng eConcamiC grc�Wth anr:;�� .��' �, a.;;n r� -t�, �_�,r-,r- ,mt}� We believe that a pa�rtr�er;hip wrth the:r Mia<ni Be.ach C�ty Cramm, ssrori would not o��ly e!evate tlie eve�� hut alsa align wirh the city's commrtmpnt�;promc'ng arts.cuhu�e,anc economic-develcpment Thank you for considenng our request We iccic fo�war:�ro th�opportu•�ity to coilabo�ate w�th the P�ir��Ti�g@BC��C ty d�id C�Cdt@��rTlPrnp�d174x��•��t S�ncerely, Lourdes Fernande2-Velasco Execut�ve Managing D�rectar The Fash.on Shows�LC J Miami fash�on Week 957 Docusign Envelope ID:5588EBEE-F4C9-4874-AASA-1C47316866AD � � � � � �,f. � � � �� •� �- � 1 � 1 ; Subject: letter of Intent -Special Event Sponsoirahip Funding Request for Miami Takeover Weekend 2026 Dear Honorable Members af the City of Miami Beach, This letter serves as a foRnal expression of intent to request Special Event Sponsorship funding from the City of Miami Beach for the Miami Takeover Weekend 2026. Building on our track record of 17 years of previaus events in Miam� Beach, we are committed to delivering an exceptional cultural experience that will significant)y enha�ce tourism and economic activity within Miami Beach. The M�am� Takeover Weekend 2026 is designed to attract a diverse audience of 35-50 year-old travelers, offenng a unique blend of cultural immersion. entertainment, and cammunity engagement. This event will expose visitors and Miami Beach residents to DC culture and GaGo music, recently designated the official music of Washington D.C., whiie showcasing the vibrant offenngs of Miami Beach. Funding from the City of Miami Beach will be mstrumental in amplifying the weekend's activations and maximizing its impact. Specifically, these funds will enable us to: . Enhance Cultursl Programming: Expand the scope and quality of our cultural programming, including live music performances, art installations, and interactive exhibits, attracting a wider audience and enriching the visitor expenence. • Strongth�n Community Engagomont: Facilitate greater engagement between attendees and local b�sinesses through initiatives like the "M�ami Takeover Passport,'which wil! offer exclusive discounts and promotions. • Expand Mariceting and Qutreach: Increase ou� marketing and outreach efforts to attract a larger numbe�of domestic and intemational travelers, thereby boosting tourism and economic activity. • Implement Sustainability Initiatives: Support the execution of our comprehensive sustainability plan, ensunng the event mmim�zes its environmental impact and aligns with the city's commitment to environmental stewardship. • Improrre Event Infrastructure: Enhance the event's infrastructure, inGuding staging, sound, and lighting, to create a more immersive and engaging expenence for attendees. The Miam� Takeover Weekend 2026 is projected to generate substantial economic benefits�ar Miami Beach, including increased hotel occupancy, revenue for local businesses, and tax revenue tor the city. �ur praven track record, with previous events 958 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD i /\ � � � � � � �=� r�� ''p��/�---1 � .. genera�ng over $1.5 miilion in ho�ei room revenue and 5170,000 in reso�t fees, room, and occupancy taxes, dernonstrates our ab�lity to deliver a significant return on investment. We are confidenl that the Miami Takeover Weekend 2026 wi l be a resounding success, further solidifying Miami Beach's reputaGon as a premier des;ination for cultu�al events and tounsm. We look forward to the opportuniry to discuss our proposal in greater det�l anc� �artner with the City c�f Miami Beacfi t�makw thic avent a rwality Thank you for your consideration. Sincerety, AnNvoine McCoy� General Partner and co-founder Miami Takeover LLC 959 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD 5ubject: Letter of intent for Queen 8� King of the Court Beach Voileyball Event 2026 Dear Sir/Madam, I am wnting to express our sincere interest in appfying for sponsorship from the City of Miami Beach as part af the Special Event sponsorship program for our upcoming Queen 8� Ki�g af the Caurt Beach Volleyball Event, scheduled to take place in 2026. Our organization is dedicated ta promating community engagement, physical activity, and the spirit of fnendly competiUon.The Clueen 8 King of the Court Beach Volleyball Event aligns perfectly with the vibrant and active lifestyle that charactenzes the City of Miami Beach. We aim ta bring together athletes and spectators alike to celebrate the sport of beach volleyball while fostering a sense of camaraderie within the community. By partnering with the City of Miami Beach through your Speaal Event sponsorship program,we anticipate creaGng a memorable and successful event that will not only showcase the city as a hub for sports and recreation but also contribute to the local economy through increased tou�sm and business engagement. We are committed to worlcing Gosely with the Gity and its designated officials to ensure the event is organized seamlessly, adheres to all necessary regulations, and aligns with the valuss and vision ot Miami Beach. Our goal is tv establish a longlasting partnership that benefits both the community and the City. Thank you for considenng aur application. We took forward to the possibility of partnenng with the City of Miami Beach to make the Queen 8 King of the Court Beach Volleyball Event a tremendous success. Sincerely, Wilco Nijland CEO Sportworx SPORT�JIJOR� 960 Docusign Envelope ID:5588EBEE-F4C9-4874-AA8A-1C47316866AD MIAMI BEACH Agreement-Miami Music Festival,Inc.-Miami Beach Holiday Festival of Lights Miami Music Festival,Inc. Tourism and Culture Department Lissette Garcia Arrogante Maria Hernandez Type 1-Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation. Type 2-Other contract,amendment,change order,or task order not resulting from a procurement-issued competitive solicitation. Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement Type 5—Grant agreements with the City as the grantor x Type 8—Other: The City desires to sponsor the"Miami Beach Holiday Festival of Lights"(the"Event")an event that turns the 1400 block on Ocean Drive into interactive displays with vibrant projections accompanied by live musical performances. Programming consists of multiple eveni�g performances taking place on the 1400 block of Ocean Drive over the span of two weekends - Saturday, December 13-Sunday,December 14 and Saturday,December 20-Sunday, December 21. The Event Organizer applied for sponsorship funding through the FY 2026 Miami Beach Special Event Sponsorship Program designed to provide financial assistance to Miami Beach-based special events under the Major Special Event Category. On April 23,2025,the Mayor and City Commission adopted Resolution No. 2025-33113,accepting the recommendation of the Tourism and Culture Department for the approval of a sponsorship,in a recommended award amount of$88,250.00 for the 2025 Event.This agreement is funded from the Special Events Sponsorship Program budget allocation in the FY 2026 Resort Tax Fund. One(1)Time One(1)Time Grant Funded: Yes No State Federal Other: Initial 1 $88,250 160-0380-000349-25-406-548-00-00 00- Yes x No a� � Yes No 1. For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed. 3. Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of the annual adopted opereting budget. City Commission Approved: x Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2025-33113 C7 Y 4/23/2025 If no,explain why CC approval is not required: Legal Form Approved: x Yes No If no,explain below why form approval is not necessary: Procurement: N/A Grants: N/A Budget: ��.I _ �b �L ._,_,1 Information Technology: N/A �,�a �c,wcu�1 Risk Management: n, ._G � Fleet&Facilities: N/A /�t.A.v r,�t.Lv�Q�,l Human Resources: N/A Other: N/A