2025 Sponsorship Agreement between the CMB and CUBAN FREEDOM MARCH, INC. for Doors to Freedom - Art week 2025 Docusign Envelope ID'93B03970-91B4-44D1-98C1-87F081E51559 �Q� � 3� �,d �
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SPONSORSHIP AGREEMENT
DOORS TO FREEDOM—ART WEEK 2025
THIS DOORS TO FREEDOM — ART WEEK 2025 - SPONSORSHIP AGREEMENT (the
"Agreement")Is made and entered into this:�sthday of November , 2025, with an effective
date of October 1, 2025 ("Effective Date"), by and between the City af Miami Beach, Florida, a
Florida municipal corporation, with offices at 1700 Convention Center Drive, Miami Beach,
Florida 33139 (the "City"), and CUBAN FREEDOM MARCH INC, a Florida not for profit
corporation, whose address is 1101 Breeze Dr., Largo, Florida, 33770 {"Event Organizer").
WlTNESSETH:
WHEREAS, Doors to Freedom is a large-scale, immersive pub(ic art installation planned
for Art Week Miami Beach 2025 (the "Event"), designed to highlight the power of creative
expression in the face of authoritarian repression by showcasing visual artists currently
imprisoned in authoritarian countries for their artwork and activism;
WHEREAS, the Event will be located at 4601 Coflins Avenue in Indian Beach Park in
Miami Beach;
WHEREAS, the Event will feature a series of 8-10 symbokic doors - each one serving as
a portal into a powerful stary of artistic caurage -and will showcase internatianally recognized
artists such as Luis Manuel Otero Alcantara of Cuba, whose art and activism have made him a
symbai of resistance against authoritarian censorship;
WHEREAS, each freestanding doar wili be painted with the national flag of the artist's
country of origin, provid+ng cultural and geopolitical context, and will include:
• An original work of art created by the imprisoned artist;
• A printed narrative explaining the artist's story,the reasons for their imprisonment,
and the nature of fhe regime they live under; and
• A QR code linking to audio and video content to deepen visitor engagement and
allaw global sharing of the stories;
WHEREAS, Event Organizer, a nonprafit organization, is committed to advocating for
democracy and human rights in Cuba and other countries under authoritarian regimes, and is
assisting with the development and execution of Doors to Freedom, bringing its expertise in civic
engagement, international advocacy, and community mobilization to ensure the installation's
success and impact;
WHEREAS, Event Organizer has expressed that City of Miami Beach, home to large
diaspora communities from many of the coun#ries represented in the Event and boasting a proud
history of providing a platform for free expression, is the ideal host for this global call for artistic
and political freedom;
WHEREAS, Art Week Miami Beach draws tens of thousands of international visitors and
offers unparalleled visibility, providing the City with a unique opportunity to amplify the values of
artistic freedom, human rights, and cultural diversity;
WHEREAS, the City's financial contribution, in an amount not to exceed $50,000, and the
waiver of special event permitting fees and square footage fees in an amount not to exceed
Docusign Envelope ID:93B03970-9184-44D1-98C1-87F081E51559
$3,000, will ensure that the Event is presented at the highest level af quality and impact during
Art Week Miami Beach 2025, reinforcing the City's leadership in supporting public art and global
human rights initiatives;
WHEREAS, the City may provide permitting support for the Event, inclusion in official Art
Week Miami Beach programming where possible, and promotion through cultural affairs and
public communication channels;
WHEREAS, the Event wiil serve as a piiot for a scalable, traveling installation adaptable
to university campuses, museums, and international human rights events, ensuring the City's
investment has an enduring legacy; and
WHEREAS, the City's sponsorship funding for the Event is to be paid directly to Event
Organizer, as more particularly set forth herein, to offset expenses for producing and
presenting the Event.
NOW,THEREFORE,in consideration of the mutual promises and covenants made herein,
City and Event Organizer agree as foliows:
1. Recitals. The above recitals are true and correct and are incorporated by reference
herein.
2. Term. The term of this Agreement(the "Term")will commence on the Effective Date set forth
above, and shall expire following the conclusion of the Event and Event Organizer's
completion of all of its obligations hereunder, unless terminated earlier in accordance with
this Agreement.
3. Event. Event Organizer shall be solely responsible for producing and promoting all aspects
of the Event, including securing private sponsors and vendors to participate in the Event.
The Event Organizer has advised the City that the Event shall be known and promoted
under the title of the"Doors to Freedom."7he Event Organizer shall be responsible for the
conduct and operation of the Event and wilf provide the appropriate pers�nnel to conduct
the Ever�t. The City is under no obligation to fund subsequent Events.
Event (?rganizer shall be responsible for any and alf compensation that may be due to any
and all performers, entertainers, vendors, organizations, event sanctinning bodies, vendors,
and participants, and the City shall have no such responsibility, obligation, or liability. The
City shall not be responsible or liable to competitars for prize money payments,or to any third
party for any aspect of the production of the Event. Further, the Cify shall not be a party to
any independent contracts that the Event�rganizer may enter into with other organizations,
contractors, pr participants in the Event and/or supporting activities, nor shall the City be
liable to such third parties. Event Organizer shall not represent that it is an agent, official,
authorized representative, or employee of Cify.
4. St�onsorshiq Fundinq. Subject to Event Organizer's compliance with its obligations under this
Agreement and an annual appropriafion of funds at the City Commission's sole discretion,
the City shall provide Event Organizer with sponsorship funding for the purposes specified
herein, in the amount of$50,�OO.Oa for the Event; provided, however, that no more than 15
percent(15%)of the City's total sponsorship contribution may be disbursed in advance of the
Event. Atl remaining cash contributions shall be made on a reimbursement basis, following:
(i� the conclusion of the Event, (ii)the City's receipt and approval of production development
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materials and required supporting documentation (e.g. invoices, canceled checks and
photographs} demonstrating that Event Organizer has actually incurred such third-party
expenses, and (iii} Event Organizer's submission, and the City's acceptance, of the Final
Report.
In addition, the City shall waive special event permit fees related to the Event and otherwise
payable by �vent Organizer in a total amount not to exc�ed $3,000.00, which amount shall
be applied to any applicable special event application fees, permit fees, vehicle beach access
passes, square footage fees, and park user fees. Event Organizer shall be solely responsible
for payment to the City far all the foregoing fees in excess of $3,000.00. Any unused credit
rernaining with respect to the City special event permit fees waived pursuant to this Agreement
shall be non-transferrable and cannot be used to offset any other Event-related costs or for
any other purpase.
5. Warranties. Event Organizer warrants and represents that it has all necessary rights,
authority, licenses and permits necessary ta enter into this Agreement, to grant the rights
and Iicenses herein granted, and to carry out its responsibilities as set forth herein. Event
Organizer shall utilize the sponsorship benefits to conduct and operate the Event in a safe
and respectful manner, in accordance with all applicable laws, and withaut endangering
others or violating their rights.
6. Sponsorship Benefits. In consideration of the City sponsorship funding described in this
Agreement, and the mutual promises made herein, Event Organizer shall provide
sponsorship benefits to the City which, at a minimum, shall inclucie the sponsorship
requirements/benefits set forth in Section 9 of this Agreement and in Exhibit A, attached
hereto and incorporated herein.
7. Public Benefit Program. Event Organizer shall provide a public benefit program (the "Public
Benefit Program"}to be made available to City of Miami Beach residents. The Event's Public
Benefit Program shall include the following, wherever permissible and applicable within the
Event footprint:
The Event(the Doors to Freedom Exhibif) shaH be apen fo the public.
8. Final Report. The Event Organizer must provide, within 30 days of the completion of the
Event, a final report (the "Finai Report"), detaifing the following:
• Third-party verification of Event nutcomes including, without limitation, event
attendance figures with proven method of collection, media impressions generated by
the event, photos and videos of the event;
• The implementation of the Public Benefit Program, including statistics relating to how
many residents, seniors, and children were served,and how this program was marketed
and communicated to the residents;
• Alf supporting documentaEion required under Section 4 for the payment of the cash
sponsorship; and
• Vendor and community feedback.
9. Sponsorship Requirements. The following is a list of publicity and credit requirements for
events or programs receiving financial or in-kind support from the City of Miami Beach (if
applicable):
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A. Prominently display City of Miami Beach logo in all media and promotional marketing
materials related to the Event including, but not limited to, advertisements, brochures,
websites, e-mails, newsletters, banners, posters, event programs, and other print
andlor electronic publications in a manner where the City logo is displayed before
sponsors af fesser value, and placed in the most prominent position amongst sponsors
of the same levef. All marketing materials sha11 be subject to the approval of the City
Manager's designee prior to dissemination.
B. �ive announcement{s}durir�g the event by emcee.
C. C3perate within the requirements of all City of Miami Beach existing sponsorships,
including the non-alcoho{ic pouring rights agreement with PepsiCo wha is granted
exclusivity in ALL non-alcoholic beverage categories with the exception of hot tea,
dispensed hot coffee and hot cocoa, and Red Bull who is granted exclusivity in the
energy drink category. As well, ali soda and water must be served in non-plastic
containers.
D. AEI comp(imentary tickets provided by an even�/event producer shall be consistent
with the City Commission established policy for the distribution of tickets and the City's
Administrative Guidelines for Distribution of any tickets and must be sent to the
attention of the Director of the Tourism and Cuiture Department, located at 1755
Meridian Avenue—5"' �foor, Miami Seach, �L 33139.
E. No press releases, pubfic announcements or pubfic discfosures relating to this
sponsorship or its subject matter, including but not limited to prorrzotional or marketing
material, shaN be made public by Event Organizer without the prior written consent of
the City. Event Organizer shal4 cease using a�l logos os other City marks upon the
expiration of the Term unless expressly authorized in writing by the City. Additionally,
the City reserves the right to require the removaf of its logolmarks from any promotional
materials at any time and for any reason. This paragraph shall survive the expiration
of this Agreement.
10. Event Oraanizer is Resqonsible for the FollowinQ:
A. Event Organizer shall arrange far vendor cancessions inside the enc4osed area of the
Event Site. All sales of soft drinks or other beverages must be in compliance with the
City`s beverage contract. Event Organizer will collect a!I proceeds from Event
concessions. City shall have no responsibility, obligation or liability relating to vendor
concessions. Event Organizer shall be solely responsible for ensuring that all vendors'
serviees are provided in accordance with af1 appEicable laws,including,without limitation,
all food service,food handling, and alcoholic beverage and license regulations,including
the fallowing,
1. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of
the City Code, as may be amended from time to time, Event Organizer shall not sell,
use, provide food in, or offer the use of expanded poiystyrene food service articles (as
defined in City Code Section 82-7} withir► the Event Site or atherwise in connection
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with the Event. A violation of this section shall be deemed a default under the terms of
this Agreement. Notwithstanding the above, this section shall not apply to expanded
polystyrene food service articles used for prepackaged food that have been filled and
sealed prior to receipt by Event Organizer.
2. Additionally, Event Urganizer agrees and acknowledges that, pursuant to Section 82-
8 of the City Code, as may be amended from time to time, Event Organizer shall not
sell, use, provide food in, ar offer the use of single-use plastic beverage straws or
single-use plastic stirrers (as defined in City Code Section 82-8)within the Event Site
or otherwise in connection with the Event. A violation of this section shall be deemed
a default under the terms of this Agreement. Notwithstanding the above, the
requirements of Sectian 82-8 shall not restrict Event Organizer from providing a
beverage with, or offering the use of, a single-use plastic beverage straw or single-use
plastic stirrer ta an individual with a disability or medical conditian that impairs the
consumptian of beverages without a single-use plastic beverage straw or single-use
plastic stirrer.
3. Event Organizer agrees to comply with Section 46-92(c) of the City Code, which
provides that it is unlawful for any person to carry any expanded polystyrene product,
single-use plastic beverage straw, or single-use plastic stirrer onto any beach or park
within the City. It is also unlawful for any business to pr�vide single-use plastic
beverage straws or single-use plastic stirrers with the service or delivery of any
beverage to patrons on any beach within the City. Notwithstanding the above, the
provisions in Section 46-92(c) that pertain to single-use plastic beverage straws and
single-use plastic stirrers shall not apply to a pers�n or patron with a disability or
medical condition that impairs the consumption of beverages without a single-use
plastic beverage straw or single-use plastic stirrer.
4. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82 of the
City Code, as may be amended from time to time, Event Organizer shall adhere to
City prohibition regarding the sale or use of expanded polystyrene food service
articles, single use plastic beverage straws, and single-use plastic stirrers.
B. Event Organizer shall be responsible far handling all media vendors and organizations
and will be solely responsibie for handling all issues relating to the media vendors.
C. Event Organizer shall retain any and all rights to the Event, including any rights
assaciated with Event-related apparel and/or product sales.
D. Event Organizer shall keep the City apprised, on a monthly basis, of its progress with
respect to the activation of the Event. City, at its sole discretion, may monitor and
conduct an evaluation of Event Organizer's implementation of the Event. Event
Organizer agrees to cooperate with City to promptly address any deficiencies or
concerns the City may have in connection with the Event.
E. Event�rganizer hereby grants the City a non-exclusive license and right to use the title of
the Event or any photographic, video, audio or other footage of the Event, in connection
with any City-praduced publication, including the City produced magazine or any City
media outlets, such as MBTV. This section shall survive the termination or expiration of
this Agreement.
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F. Event Organizer shall purchase and obtain all required Event Insurance policies for
General Liability coverage in the amount of at least $1,000,000.00 General Aggregate;
$1,000,000.00 Products/Completed Operations; $1,00�,000.00 Personal and
Advertising Injury; at $1,000,000.�0 per occurrence, covering City, and all participants,
no later than 10 days prior to the Event, and Event Organizer shail provide a Certificate
of Insurance evidencing such coverage to the City's Risk Manager. Event Organizer shall
also provide fiquor liability insurance, in the amount of $1,000,000.00, and Host liquor
liability insurance, in the amount$1,Q00,000.00.
The above policies shall cover the City, and all participants, no later than 10 days prior
to the Event. Event Organizer shall provide a Certificate of Insurance evidencing such
coverage to the Cify's Risk Manager no later than 10 days priar to the Event. All
insurance policies shall name City as addifional insured and Certificate Holder, as
follows:
City of Miami Beach, Florida
1700 Convention Center Drive
Miami Beach, Florida 33139
G. Event �rganizer shall obtain all appficable federal, state, and local approvals, permits
and licenses relating to the Event and any activities related thereto. Event Organizer
shal! maintain its good standing in accordance with the la�vs of the State of Florida and
the City of Miami Beach Code of Ordinances ("City Code"), and shall comply with any
federal, state, county or City Code requirement applicable to Event Organizer or to the
Event Organizer's operation its business or other activities in the City of Miami Beach,
including, without limitation, obtaining any Certificate of Use or Business Tax Receipt(s)
that may be requi�ed for any business activity, timely making payment of all taxes, fees
or charges that may be due to the City. Event Organizer shall promptly take corrective
action to correct any City Code violation or notice of violation issued by any governmental
agency with jurisdiction over Event Organizer, Further, Event Organizer agrees to
compiy with the terms and canditions of any lease, contract, or other grant agreement
that Event Organizer may have separately entered into with the City, if any ("Other City
Contracts"). Any faifure by Event �rganizer to comply with any provision of the City
Code applicable to Event Organizer, or any breach or default by the Event Organizer of
any covenant or other term or condition contained in any Other City Contracts (after the
passage of any applicable notice and cure period set forth therein), shall, at the option
of the City, be considered an event af Default{as such term is defined more fully below},
in which event the City shall be entitled {but in no event required) to apply all rights and
remedies availabEe to the City under the terms of this Agreement by reason of an Event
Organizer's breach or failure to comply with said obligations.
N. Event Organizer shaA indemnify and hold harmless the City and its officers, employees,
agents, and contractars, from and against any and all actions (whether at law or in
equity), clairns, liabilities, losses, expenses, or damages, including, without limitation,
attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful
dea#h, or loss of or damage to property, which the City or its afficers, employees,agents,
and contractors may incur as a result of claims, demands, suits, causes of action or
proceedings of any kind or nature arising out of, relating to, or resulting from the
performance of this Agreement by Event Organizer or its offlcers, employees, agents,
servants, partners, principals or contractors, or Event Organizer's use of the Event Site,
including, without limitation, any claim that any aspect of the Event infringes upon any
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third-party's existing copyrights, trademarks, trade names, or other intellectual property
or proprietary rights. Event Organizer shail pay all claims and losses in connection
therewith and shall investigate and defend all cfaims, suits, or actions of any kind or
nature in the name nf tt�e City, where applicable, including appellate proceedings, and
shall pay all costs, judgments, and attorneys' fees which may issue thereon. Event
Organizer expressly understands and agrees that any insurance protection required by
this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth
herein, to indemnify, hold harmless, and defend the City or its officers, employees,
agents, and contractors as herein provided.
11. Events of Defaul#, Termination of Aareement for Cause, and Remedies.
A. The following shall constitute events of default:
i. Any material misrepresentation, written or oral, made by Event Organizer and/or
its representatives to City.
ii. Failure by Event Organizer to timely perform andlor observe any of the terms and
conditions of this Agreement.
iii. Insolvency or bankruptcy on the part of Event Organizer.
B. The occurrence of any event of default by Event Organizer may, at the sole option of City,
operate as an automatic forfeiture of any rights or benefits conferred under this
Agreement, and accordingly, City reserves the right to revoke the fee waivers,
discontinue the funding provided for herein, or request the return of sponsorship funds.
C. In the event that Event Organizer is in default af any of its obligations under this
Agreement, Event Organizer shall be liable for all damages, costs and expenses arising
out of or related to its default. In the event of a default, City reserves the right to pursue
any and all legal remedies available to it, including but not limited to termination of this
Agreement for cause, which termination shall be effective upon ten (10) days written
notice to Event Organizer. In the event of any such termination, the Cify shall have no
further obligation or liability to Event Organizer,
12. Assiqnment. Event Organizer shali not assign its rights, interests or obligations under this
Agreement without the City's prior written consent. Any purported assignment in violation of
fhis section shall be void and shall constitute an event of default hereunder.
13. Audit and fnspections, Event Organizer shall keep accurate and complete books and records
of all receipts and expenditures relating to this Agreement, in accordance with generally
accepted accounting principles, and shall retain such books and records for at least four (4}
years after completion of the Event. At the request of the City, Event Organizer shall provide
the City (and/or its designated representatives) reasonable access to its files, records and
personnel during regular business hours for the purpose of making financial audits,
evaluations or verifications, program evaluations, or other verifications concerning this
Agreement, as the City deems necessary. Furthermore, the City may, at its expense, audit or
have audited, all the financial records of the Event Organizer related to this Event.
14. City's Riqht to Susqend Activities or Remo�e Aersons from Event Site. The City Manager shall
have the authority to suspend all or any part of the ackivities of Event Organizer, upon verbal or
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written notice to Event Organizer,when,in the City Manager's sole judgment and discretion, such
activities may be or are detrimentai to the public or to the City, or if the City has reason fo believe
any law or ordinance is being violated by Event Organizer, its agents or employees. The City
reserves the right through the City Manager, to suspend or terminate use of the Event Site if
�isitors become unruly, and to reject any sponsor, presentation, material or item which is or may
be, in the sole opinion of the City Manager, hazardous, offensive, immoral or disparaging to the
image of the City,or to any person or group of persons.The decision of the City Manager in such
regard shall be final, binding, and conclusive.
15. 7errnination for Convenience.
A. The Event Organizer may conduct the Event for the Term of this Agreement, unless the Ciry
Manager decides to terminate the Event, at the City Manager's sole and absolute discretion,
for any reason or no reason whatsoever, for the convenience of the City. The City Manager
shall notify the Event Organizer, in writing,of the City's termination of this Agreement.
B. The Event Organizer may elect, during the Term of this Agreement, to terminate this
Agreement and no longer conduct the E�ent. If the Event Organizer elects to terminate
this Agreement,the Event Organizer shali notify the City in writing prior to commencement
of the Event. If the Event Organizer elects not to conduct the Event or elects not to seek
an extension of the terms of this Agreement, this Agreement will automatically terminate.
16. Notice. Whenever any party desires to give notice to any other party, it must be given by written
notice sent by registered United States mail,with return receipt requested,addressed to the party
for wnom it is intended at the place designated below and the place so designated shall remain
such until they shall have been changed by written notice in compliance with the provisions of this
section. For the present, the parties designate the following as the respective places for giving
notice:
CITY:
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Attn: City Manager
EVENT ORGANIZER:
Cuban Freedom March lnc
1101 Breeze Dr.
Largo, Florida, 33770
17. lnspector General Audit Riphts.
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach,the City has established
the Office of the Inspector General which may,on a random basis,perform reviews,audits,
inspections and investigations on all City contracts, throughout fhe duration of said
contracts. This random audit is separate and distinct from any other audit performed by
or on behalf of the City,
B. The Office of the Inspector Generaf is authorized to investigate City affairs and
empowered to review past, present and proposed City programs, accounts, records,
contracts and transactions. In addition, the Inspector Genera! has the power to subpoena
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witnesses, administer oaths, require the production of witnesses and monitor City projects
and programs. Monitoring of an existing City project or program may include a report
concerning whether the project �s on time, within budget and in conformance with the
contract documents and applicable law. The Inspector General shall have the power to
aud it, investigate, monitor,oversee, inspect and review operations, activities, performance
and procurement process including but not limited to project design, bid specifications,
(bid/proposal}submittals,activities of Event Organizer, its officers, agents and employees,
lobbyists, City staff and elected officials to ensure compliance with the contract documents
and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City
is allacating a percentage of its overall annual contract expenditures to fund the activities
and operations of the Office of Inspector General.
C. Upon ten (10} days written natice ta Event Organizer, Event Organizer shall make all
requested records and documents evailable to the Inspector General for inspection and
copying. The Inspector General is empowered to retain the services of independent
private sector auditors to audit, investigate, monitor, oversee, inspect and review
operations activities, performance and procurement process including but not limited to
project design, bid specifications, (bidlproposal) submittals, activities of Event Organizer
its officers, agents and employees, lobbyists, City staff and elected officials to ensure
compliance with the contract documents and to detect fraud and corruption.
D.The lnspector General shall have the right to inspect and copy all documents and records
in Event Organizer's possession, custody or control which in the Inspector General's sole
judgment, pertain to performance of the contract, including, but not limited to original
estimate files, change order estimate files, worksheets, proposals and agreements from
and with successful subcontractors and suppliers, all project-related correspondence,
memoranda, instructions, financial documents, construction documents, (bid/proposal)
and contract documents, back-change documents, ail documents and records which
involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid
documents and records.
E. Event Organizer shall make available at its office at all reasonable times the records,
materials, and other evidence regarding the acquisition{bid preparation}and performance
of this Agreement, for examination, audit, or reproduction, until three (3} years after final
payment under this Agreement or fior any longer period required by statute or by other
clauses of this Agreement. In addition:
i. If this Agreement is completely or partially terminated, Event Organizer shal! make
available records relating to the work terminated until three (3) years after any
resulting final termination settlement; and
ii. Event Organizer shall make available records relating to appeals or to litigation or
the settlement of claims arising under or relating ta this Agreement unti! such
appeals, litigation, or cla+ms are finally resolved.
F. The provisions in this section shalf apply to Event Organizer, its o�cers, agents,
empioyees, subcontractors and suppliers. Event Organizer shall incorporate the
provisions in this section in all subcontracts and all other agreements executed by Event
Organizer in connection with the performance of this Agreement.
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G. Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they
be construed to impose any liability on the City by Event Organizer or third parties.
18. Event Orqanizer's Compliance with Florida Public Records Law.
A. Event Organizer shall comply with Florida Public Records law under Chapter 119,
Florida Statutes, as may be amended from time to time.
B. The term "public records" shall have the meaning set forth in Section 119.011(12),
which means all documents, papers, letters, maps, books, tapes, photographs, films,
sound recordings, data processing software, or other material, regardless of the
physical form, characteristics,or means of transmission, made or received pursuant to
law or ordinance or in connection with the transaction of official business of the City.
C. Pursuant to Section 119.07a1 of the Florida Statutes, if Event Organizer meets the
definition of"Contractor" as defined in Section 119.0701(1)(a), Event Organizer shall:
1. Keep and maintain public records required by the City to perform the service;
2. Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow the records to be inspected or copied within
a reasonable time at a cost thaf does not exceed the cost provided in Chapter 119,
Florida Statutes or as otherwise provided by law;
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law,for
the duration of the contract term and following completion of the Agreement if Event
Organizer does not transfer the records to the City;
4. Upon completion of the Agreement,transfer,at no cost to the City, all public records
in possession of Event Organizer or keep and maintain public records required by
the City to perform the service. If Event Organizer transfers all public records to the
City upon compfetion of the Agreement, Event Organizer shall destroy any
duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. If Event Organizer keeps and maintains public
records upon completion of the Agreement, Event Organizer shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's custodian
of public records, in a format that is compatible with the information technology
systems of the City.
D. Request For Records; Noncompliance.
1. A request to inspect or copy public records relating to the City's contract for
services musf be made directly to the City. If the City does not possess the
requested records, the City shall immediately notify Event Organizer of the
request, and Event Organizer must provide the records to the City or allow the
records to be inspected or copied within a reasonable time.
2. Event Organizer's failure to compiy with the City's request for records shall
constitute a breach of fhis Agreement, and the City, at its sole discretion, may: (1)
unilaterally terminate the Agreement; (2) avail itself of the remedies set forth
under the Agreement; and/or(3} avail itself of any available remedies at law o�in
equity.
3. Event Organizer who fails to provide the public records to the City within a
reasonable time may be subject to penalties under s. 119.1 d.
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E. Civil Action.
1. ff a civil action is filed against Event Organizer to compel production of public
records relating to the City's contract for services, the cvurt shali assess and
award against Event Organizer the reasonable costs of enforcement, including
reasonable attorneys' fees, if:
a. The court determines that Event Organizer unlawfully refused to compiy with
the public rec�rds request within a reasonable time; and
b. At (east 8 business days before filing the action, the plaintiff pravided written
notice of the public records request, including a statement that Event
Organizer has not complied with the request, to the City and to Event
Organizer.
2. A notice complies with subparagraph {1)(b) if it is sent to the City's custodian of
public records and to Event Organizer at Event Organizer's address listed on its
contract with the City or to Event Organizer's regisfered agent. Such notices must
be sent by common carrier delivery service or by registered, Global Express
Guaranteed, or ceRified mail, with postage or shipping paid by the sender and
with evidence of delivery, which may be in an elecfronic format.
3. Event Organizer who complies with a public records request within 8 business
days after the notice is sent is not liab{e for the reasonable costs of enforcement.
F. IF EVENT ORGANIZER HAS QUESTIONS REGARDING THE
APPLICATI4N OF CHAPTER 119, FLORIDA STATUTES, TO
EVENT ORGANIZER'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMi BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 C4NVENTION CENTER DRiVE
MIAMI BEACH, FLORIDA 33139
E-MAtL: RAFAELGRANADO@MIAMIBEACHFL.GUV
PHONE: 305-673-7411
19. E-Verifv,
A. Event Organizer shall comply with Section 448.095, Florida Statutes, "Employment
Eligibility" ("E-Verify Statute"), as may be amended #rom time to time. Pursuant to the E-
Verify Statute, commencing on January 1, 2021, Event Organizer shall register with and
use the E-Verify system to verify the work authorization sfatus of all newly hired emp{oyees
during the Term of the Agreement, provide an affidavit stating that Event Organizer does
not employ, contract with, or subcontract with an unautharized alien, or, upon the City's
written request, otherwise demonstrate Event Organizer's compliance with Section
448.095 as described therein. Additionally, Event Organizer shall expressly require any
subcontractor performing work ar providing services pursuant to the Agreement to utilize
the U.S. Department of Homeland Security's E-Verify system to verify the employment
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eligibility of al! new empioyees hired by the subcontractor during the c�ntract Term, as
applicable. If Event Organizer enters into a contract �vith an approved subcontractor, the
subcantractor must provide Event Organizer with an affidavit stating that the subcontractor
does not employ,contract with, or subcontract with an unauthorized alien. Event Organizer
shall maintain a copy of such affidavit for the duration of the Agreement or such other
extended period as may be required under this Agreement.
B. Termination Riqhts.
1. If the City has a good faith belief that Event Organizer has knowingly violated Section
448.09(1}, Florida Statutes, the City shall terminate this Agreement with Event
Organizer for cause, and the City shall thereafter have or owe no further obligation or
liability to Event Organizer.
2. If the City has a good faith belief that a subcontractor has knowingly violated the
foregoing Subsection 3(A}, but Event Organizer otherwise complied with such
subsectian, the City will promptly notify Event Organizer and order Event Organizer to
immediately terminate the Agreement with the subcantractor. Event Organizer's
failure to terminate a subcontractor shall be an event of default under this Agreement,
entitling City to terminate Event Organizer's cantract for cause.
3. A contract terminated under the foregoing Subsection (B)(1) or(B)(2) is not in breach
of contract and may not be considered as such.
4. The City or Event Organizer or a subcontractor may file an action with the Circuit or
County Court to challenge a termination under the foregoing Subsection(B){1) or
(B)(2} no later than 20 calendar days after the date on which the contract was
terminated.
5. If the City terminates the Agreement with Event Organizer under the foregoing
Subsection {B)(1), Event Organizer may not be awarded a public contract for at least
1 year after the date of termination of this Agreement.
6. Event Organizer is liable for any additional costs incurred by the City as a result of the
termination of this Agreement under this 5ection.
20. No Discrimination. Event Organizer also accepts and agrees to comply with the following
Special Conditions:
A. Event Organizer hereby agrees that it will comply with Title VI of the Civil Rights Act of
1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination Qn the basis of race, color,
national origin, handicap, or sex.
B. Event Organizer hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, and as may be amended from time
to time, prohib+ting discrimination in employment {including independent contractors),
housing, public accommodations, public services, and in connection with its membership
or poficies because of actual or perceived race, color, national origin, religion, sex,
intersexuali#y, gender identity, sexual orientation, marital and familial status, age,
disability, ancestry, height, weight, hair texture and/or hairstyle, domestic partner status,
labor organization membership, familial situation, or political affiliation.
C. The City endorses the clear mandate of the Americans with Disabilities Act of 1990{ADA)
to remove barriers, which prevents qualified individuals with disabilities from enjoying the
same employment opportunities that are available to persons without disabilities.
12
Docusign Envelope ID:93603970-9164-44D1-98C1-87F081E51559
D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504
and prohibits discrimination on the basis of disability and requires that sponsorship
recipients provide equal access and equal opportunity and services without discrimination
on the basis of any disability.
21. Event Orqanizer's Com�liance with Anti-Human Traffickinq Laws.
Event Organizer agrees to comply with Section 787.Q6, Florida 5tatutes, as may be amended
from time to time, and has executed the Anti-Human Trafficking Affidavit, containing the
certification of compliance with anti-human trafficking laws, as required by Section 787.06(13),
Florida Statutes, a copy of which is attached hereto as Exhibit B.
22. Prohibition on Contractinq with a Business Engaginq in a Boycott.
Event Organizer warrants and represents that it is not currently engaged in, and will not engage
in, a boycott, as defined in Section 2-375 of the City Code. In accordance with Section 2-
375.1(2)(a)of the City Code, Event Organizer hereby certifies that Event Organizer is not
currently engaged in, and for the duration of the Agreement, will not engage in a boycott of
Israel.
23. Prohibition On Contractinq With An Individual Or Entitv Which Has Pe�formed Services For
Compensation 7o A Candidate For Citv Elected Office.
Event Organizer warrants and represents that, within twa (2} years prior to the effective date of
the Agreement, Event Organizer has not received compensation for services performed for a
candidate for City elected office, as contemplated by the prohibitions and exceptions of Section
2-379 of the City Code.
For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2-379
of the City Code shall not apply to fhe following:
A. Any individual or entity that provides goods to a candidate for office.
B. Any individual or entity that provides services to a candidate for office if those same
services are regularly performed by the individual or entity in the ordinary course of
business for clients or customers other than candidates for office. This includes, without
limitation, banks, telephone or internet service providers, printing companies, event
venues, restaurants, caterers, transportation providers, and office supply vendors.
C. Any individual or entity which performs licensed professional services (including for
example, legal or accounting services).
24. Prohibifion Aqainst Contracting With Fore�n Countries Of Concern When An (ndividual's
Personaf Identifyinq Information May Be Accessed.
Event Organizer hereby agrees to comply with Section 287.138, Florida Statutes, as may be
amended from time to time, which states that as of January 1, 2024, a governmental entiry may
not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity �vhich
would grant the entity access to an individual's personal identifying information {PII), unless the
entity provides the governmental entity with an affidavit signed by an officer or representative of
the entity under penalty of perjury attesting that the entity does not meet any of the criteria in
Paragraphs 2(a)-(c)of Section 287.138, Florida Statutes: (a}the entity is owned by a government
of a foreign country of concern; (b} the government of a foreign country of concern has a
13
Docusign Envelope ID:93603970-91B4-44D1-98C1-87F081E51559
controlling interest in the entity; or(c)the entity is arganized under the laws of or has its principal
place of business in a foreign country of concern (each a "Prohibited Entity"). A foreign country
of concern is defined in Section 287.138 (1)(c), Florida Statutes, as may be amended from time
to time, as the People's Republic o#China, the Russian Federation, the Islamic Republic of Iran,
the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of
Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entity af
significant control of such foreign country of concern. Additionally, beginning July 1, 2025, a
governmental entity may not extend or renew a contract with a Prohibited Entity. Event Organizer
warrants and represents that it does not fall within the definition of a Prohibited Entity, and as
such, has caused an authorized representative of Event Organizer to execute the "Prohibition
Against Contracting with Entities of Foreign Countries of Concern Affidavit", incorporaEed herein
by reference and attached hereto as Exhibit C.
25. Entire Aqreement. This Agreement shall constitute the entire agreement between the parties,
and supersedes al! prior negotiations, representations, or agreements either written or oral.
No warranties, inducements, considerations, promises or other references shall be implied or
impressed upon this Agreement that are not expressly addressed herein.
26. Governinq Law and Attornev's Fees. This Agreement shall be construed in accordance with
the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County,
Florida, and if legal action is necessary by either party with respect to the enforcement of any
or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie
in Miami-Dade County, Florida. BY ENTERING INTO THIS AGREEMENT, THE CITY AND
EVENT ORGANIZER EX!'RESSLY WAIVE ANY RIGHTS EITHER PAR7Y MAY HAVE TO
A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OU7 OF, THIS
AGREEMENT. !n the event of any dispute which arises out of this Agreement, the prevailing
party shall be entitled to reasonable attorney's fees and costs, including bankruptcy andlor
appeal, if any.
27. Scope. It is expressly understood and agreed that this Agreement is for the duration of this
Event only anci fhat Event Organizer has no righf or privilege other than that expressly
provided herein.
28. No Partnershi�or Aqency. Event Organizer agrees that nothing herein contained is intended
or should be construed as in any way creating or establishing the relationship of partners or
joint venturers between City and Event Organizer. In no event shall Event Organizer
represent to any third party that it is acting as an agent, representative or on behalf of City for
any purpose or in any manner whatsaever.
29.Amendment. No modification, amendment or alteration of the terms or conditions contained
herein sha(I be effective unless contained in a written document executed by the parties
hereto, with the same formality and of equal dignity herewith.
30. Extent of Aqreement. This Agreement represents the entire and integrated Agreement
between City and Event Organizer and supersedes all prior negotiations, representations, or
agreements either written or oral.
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Docusign Envelope ID:93603970-9164-44D1-98C1-87F081E51559
31. Corporate Status: This Agreement shall automatically terminate if, within thirty (30) days from
execution of this Agreement, Event Organizer does not provide the City with proper
documentation evidencing that Event Organizer is registered to do business in the State of Florida.
The remainder of this page is intentionally teft blank.
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Docusign Envelope ID:93B03970-91B4-44D1-98C1-87F081E51559
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this Agreement on the date written below.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
1 „ �
By: �
Rafael E. Gr nado Eric T. Carpenter
Cit Clerk _- h�`��'�,
y City Manager _ ''ti,,...,.,
:��P i��,
NOV 2 4 202� _-�-�� �� �`�,-:.
�y�
�t^"'�•���►.
Date sl��CORP�pF,!1E��,' .
;;?� ��=
�� '.r�
�.
,�., ;,�,
C`''
FOR EVENT ORGANIZER: �
CUBANFREEDOM MARCHING
ATTEST:
���� By:
Alian A. Cpllazo- Executive Director & President
Stephanie Cepero- VP OF Operationa
Print Name/Title Print Name/Title
ii/i2/2o2s
Date
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
����.�-�°`�' � � 5
, City Attorney �:��� Da�
� �
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Docusign Envelope ID:93B03970-91B4-44D1-98C1-87F081E51559
EXHIBIT A
SPONSORSHIP/MARKETING BENEFITS:
o Event Organizer shall prepare and finalize a robust marketing plan and shall supply a copy of such
plan to the City of Miami Beach Office of Marketing &Communications.
o Should the name not appear in the logo lockup, the Event must recognize the City of Miami Beach
as a top tier partner in all announcements, posts,coverage and other, where event name is used.
o City name recognition/logo to be prominently displayed on promotional materials inc(uding press
releases, and all printed (stage banners, programs, site signage), social and digital collateral.
o No press releases, public announcements or public disclosures reiating to this sponsorship or its
subject matter, including but not limited to promotional or marketing material, shall be made public
by the Event Organizer without the prior written consent of the City.
o The Parties agree not to use the other Party's name or Event names in any promotional
materiaf or public announcement without prior written or oral consent of the other.
o Event Organizer agrees to make every effort to make themselves available for photo calls and/or
interviews with press or broadcasting agents with a minimum of twenty-four(24} hours' notice to
any media event.
o Event Organizer shall offer the City an opportunity for City representatives to speak at all press
conferences and ribbon cutting events.
o Event Organizer shall make City aware of all press events with at least twenty-four (24) hours'
notice.
o Event Qrganizer shall provide the City with all video and photagraphy, captured by Event
Organizer, or its designated production team, from the Event, for archival and promotional
purposes, and grants City a non-exclusive license to the City for its use.
o City shall have the right to station two (2} photographers and two (2) video operators within the
Event Site, including in any space dedicated to Event media personnel,
o Event Organizer shall provide the City with up to four(4) VIP tickets (if available) to be contested
away on City owned social media /digital channels.
o Event Organizer shall provide working passes for all City Marketing and Communications staff who
wiH be working the event. City to provide a confirmed list of individua! names no later than seven
(7) days before the Event date.
o Event Organizer shall tag @miamibeachnews (IG, Twitter) or @CityofMiamiBeachGovernment
(FB) in all social media posts
o Event Organizer shall promote the Event on all Event Organizer owned social and digital channels,
starting at least one month prior to Event start date.
o Event Organizer shall make dedicated City, non-sales specific, spotlight Instagram posts.
o Event Organizer shall make dedicated City, non-sales specific, spotlight Tweets on Twitter.
o City name recognitionllogo on step&repeat banners.
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Docusign Envelope ID:93B03970-9164-44D1-98C1-87F081E51559
EXHIBfT B
ANTI-HUMAN TRAFFICKiNG AFFIDAVIT
In accordance with Section 787.06 (13), Florida Statutes, the undersigned, on behalf of Event
Organizer hereby attests under penalty of perjury that Event Organizer does not use coercion for
labor or services as defined in Section 787.06, Florida Sfatutes, entitled "Human TrafFicking".
I understand that I am swearing or affirming under oath to the truthfulness of the claims made in
this affidavit and that the punishment for knowingly making a false statement includes fines and/or
imprisonment.
T'he undersigned is authorized to execute this affidavit on behalf of Event Organizer.
EVENT ORGANiZER:
CUBAN FREEDOM MARCH INC, a Florida not for prafit corporation.
Alian A. Collazo 1101 Breeze Dr
NamelTitle; Exe�uti�e Director-President (Address)
State of ��D���'f�-
County of �%ah'1, � �C��`e
The foregoing instrument was acknowledged before me by means of �hysical presence or CJ
online notarization, this �3 day of ti�'L��/�?6�,� 2025 by
,��/f�.P7 �i����� as Fue�r�f✓F �ir���i�Y�, of �BAN
' r��P`>.c�Q
FREEDOM MARCH INC, a Florida not for profit corporation, known to me to be the person
described herein, or who produced Drivers License as identification, and
who did/did not take an oath.
NOTARY UBLIC:
ig , •°�••. LETICIAOL4VER, ANCHEZ 'C�
?+: �'•� MY COMMISSION fF HH 477610
•�_
o ����' °c�sry' 2a /!l_'1j��
(Pri �
My commission expires: •� � >
18
Docusign Envelope ID:93B03970-9164-44D1-98C1-87F081E51559
EXHIBIT C
PRONIBITION AGAINST CON7RACTING WtTH FOREIGN COUNTRlES OF CONCERN
AFFIDAVIT
In accordance with Section 287.138, Florida Statutes, incorporated herein by reference, the
undersigned, on behalf of Event Organizer, hereby attests under penalty of perjury that Event
Organizer does not meet any of the following criteria in Paragraphs 2(a)-(c}of Section 287.138, Florida
Statutes:(a)Event Organizer is owned by a government of a foreign country of concern;(b)the government
of a foreign country of concern has a controlling interest in Event Organizer; or (c) Event Organizer is
organized under the laws of or has its principal place of business in a foreign cauntry o#concern.
I understand that I am swearing or affirming under oath, under penalties of perjury, to the
truthfulness of the claims made in this affidavit and that the punishment for knowingly making a
false statement includes fines and/or imprisonment.
The undersigned is authorized to execute this affidavit on behaif of Event Organizer.
EVEN7 ORGAfVIZER:
CUBAN FREEDOM MARCH INC, a Florida not for profit corporation.
Alian A. Collazo 1101 Breeze Dr
Na171@JTltl�: Executive Director-President (Address)
State of d%�o�'�'C��1
County of 17�i�1��-1, 17��''
The foregoing instrument was acknowledged before me by,means of❑ physical presence or ❑
online notarization, this L��L day of ���'G'���i� 2025 by
��l!Ri� C-e://�7�,�"� as �i���U�i�c�i r��' �f��f�-S�lQf�/ CUBAN
FREEDOM MARCH INC, a Fforida not for profit corporation, known to me to be the person
described herein, or who produced as identification, and
who did/did not take an oath.
NOTARY PUBLlC:
i p
,', ;
( ig n �8 :�`_ MY COMP��13310�v fl NFf 477810
�:+,F .oe� -� Ik[5:May 4,2Q26
.'o'ii., si (�
e - - — C/'��
(Print Name)
My commission expires: �/�/��''
19
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Docusign Envelope ID:93603970-91B4-44D1-98C1-87F081E51559
RESOLUTION NO. 2025-33904
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, DIRECTING THE CITY ADMINISTRATION TO
INCLUDE FUNDING IN AN AMOUNT NOT TO EXCEED $50,000 AS A
POSSIBLE BUDGET ENHANCEMENT DURING THE FY 2026 BUDGET
PROCESS FOR THE PRODUCTION AND INSTALLATION OF THE "DOORS
TO FREEDOM" PUBLIC ART INSTAL.LATION, IN COLLABORATION WITH
CUBAN FREEDOM MARCH, DURING ART WEEK MIAMI BEACH 2O25, TO BE
LOCATED AT 4601 COLLINS AYENUE IN INDIAN BEACH PARK; AND
WAIVING ANY APPLICABLE SPECIAL EVENT PERMITTING FEES AND
SQUARE FOOTAGE FEES ASSOCIATED WITH THE INSTALLATION IN AN
AMOUNT NOT TO EXGEED $3,000.
WHEREAS, Doors to Freedom is a large-scale, immersive pubiic art installation planned
for Art Week Miami Beach 2025, designed to highlight the power of creative expression in the
face of authoritarian repression by showcasing visual artists currently imprisoned in authoritarian
countries for their artwork and activism; and
WHEREAS,the installation will feature a series of 8-10 symbolic doors—each one serving
as a portal into a powerful story of artistic courage — lacated at 4601 Collins Avenue in Indian
Beach Park in Miami Beach, and will showcase internationally recognized artists such as Luis
Manuel Otero Alcantara of Cuba, whose art and activism have made him a symbol of resistance
against authoritarian censorship; and
WHEREAS, each freestanding door will be painted with the national flag of the artist's
country of origin, providing cultural and geopolitical context, and will include:
• An original work of art created by the imprisoned artist;
• A printed narrative explaining the artist's story, the reasons for their imprisonment, and
the nature of the regime they live under; and
• A QR code linking to audio and video content ta deepen visitor engagement and allow
global sharing of the sto�ies; and
WHEREAS, Cuban Freedom March, a nonprofit organization committed to advocating for
democracy and human rights in Cuba and other authoritarian regimes, is assisting with the
development and execution of Doors to Freedom, bringing its expertise in civic engagement,
international advocacy, and community mobilization to ensure the installation's success and
impact; and
WHEREAS, the City of Miami Beach—home to large diaspora communities from many of
the countries represented and boasting a proud history of providing a platform for free expression
— is the ideal host for this global call for artistic and political freedom; and
WHEREAS, Art Week Miami Beaeh draws tens of thousands of international visitors and
offers unparalleled visibility, providing the City with a unique opportunity to amplify the values of
aRistic freedom, human rights, and cultural diversity; and
Docusign Envelope ID:93B03970-9164-A4D1-98C1-87F081E51559
WHEREAS, the total estimated budget for poors to Freedom ranges from $30,000 to
$50,000, covering the production of the doors, secure presentation of the ariworks, installation
setup and breakdown, muitimedia integration, transportation, and artist honorariums; and
WHEREAS, the project organizers are actively seeking sponsorships and private funding
to support the installation, in addition to requesting assistance from the City; and
WHEREAS, the City's financial contribution not to exceed $50,000, and the waiver of
special event permitting fees and square footage fees in an amount not ta exceed $3,000, wiil
ensure that Doors to Freedom is presented at the highest level of quality and impact during Art
Week Miami Beach 2025, reinforcing the City's leadership in supporting pubfic art and globai
human rights fnitiatives; and
WHEREAS, the project organizers also request that the City provide permitting support
for the beach instaliation, inclusion in official Art Week Miami Beach programming where possible,
and promotion through cultural affairs and public communication channels; and
WHEREAS, Doors to Freedom wilV serve as a pilot for a scalable, traveling installation
adaptable to university campuses, museums, and international human rights events,ensuring the
City's investment has an enduring legacy; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby directs the Administration to inciude funding in an amount nat to exceed
$50,000 as a possible budget enhancement during the FY 2026 budget process for the production
and instai{ation of the "Doors to Freedom" public art installation, in coflaboration with Cuban
Freedom March, during Art Week Miami Beach 2025, to be located at 4601 Coilins Avenue in
Indian Beach Park; and further, waive any applicable special event permitting fees and square
footage fees association with the installation in an amount not to exceed $3,000.
PASSED AND ADOPTED this 3 day of S� ��r , 2025.
ATTEST:
�._
/ � , _
F�� { �°�'�� Steven Meiner, Mayor
Rafaei E. Granado, City Clerk
(Sponsored by Commissioner Alex J. Fernandez� ����''`�����?,�'--,,
ti��,
Go-Sponsored by Commissioner taura Dominguez �`� .-.,,� , �-, APPROVED AS TO
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Docusign Envelope ID:93B03970-9164-44D1-98C1-87F081E51559
Resolutions -R7 Z
�/IIA�/11 �EA�H
COMMISSION MEMORANDUM
TO: Nanarabte Mayor and Members of the City Commission
FROM: City Attomey Ricardo J. Dopico
DATE: September 3, 2025
TITLE: A RESOLUTION QF THE MAYOR AND CITY COMMISSION 4F THE CITY OF
MIAMI BEACH, FLORIDA, DIRECTiNG THE CITY ADMINISTRATION TO INCLUDE
FUNOlNG IN AN AMOUNT N4T TO EXCEED $50,QQ4 AS A POSSIBLE BUDGET
ENHANCEMENT DURING THE FY 2026 BUDGET PROCESS FOR THE
PRODUCTION AND INSTALLATI4N OF THE "DOORS TO FREEDOM" PUBUC
ART INSTALLATION, IN COLI.ABORATION WITH CUBAN FREEDOM MARCH,
QURING ART WEEK MIAMI BEACH 2O25, TQ BE LOCATED AT 4601 COLLINS
AVENUE IN INDIAN BEACH PARK; AND WAlVING ANY APPLfCA6LE SPECIAL
EVENT PERMITTING FEES AND SQUARE FOOTAGE FEES ASSOCIATED WITH
THE INSTALLATION IN AN AMOUNT NOT TO EXCEED $3,OQ0,
RECOMMENDATIQN
BACKGROUNDlHISTC?RY
ANALYSIS
The attached Resolution was prepared at the request of the sponsor, Commissioner Alex
Fernandez.
F(SCAL IMPACT STATEMENT
The fiscal impact of th�s measure shali not exceed $53,OOQ.
Does this Ordinance require a Business Impact Estinnate?
fFOR ORDlNANCES ONI.Y�
If applicable, the Business Impact Estimate (BIE)was published on:
See BIE at: https:tlwrww.miamibeachfl.qovfcitv-hallfcity-clerklmeeting-noticest
FINANCIAL INFORMATtON
CONCIUSION
1�12 of 1754
Docusign Envelope ID:93603970-9184-44D1-98C1-87F081E51559
Applicable Area
Citywide
Is this a "Residents Ris�ht to Know" item, Is this item related to a G.O. Bond
pursuant to Gity Code Section 2-1T? Proiect?
N� No
Was this Aqenda ttem initiallv requested bv a tobbvist which, as defined in Code Sec. 2-481
includes a principal engaged in lobbvrnq? No
If so, speeify the name of IobbyisE(s) and pnnc�pai(s}�
Department
City Attorney
Saonsor(s)
Commissioner Alex Femandez
Go-st�onsor(s)
Condensed Title
Funding fpr Daors to Freedom Public Art lnstallation, (Femand�z) CA
Previous Action (For Citv Clerk Use Only�
1413 af 1750
Docusign Envelope ID:93803970-91B4-44D1-98C1-87F081E51559
ACO� DATE(MM/DDIYYYY)
�� CERTIFICATE OF LIABILITY INSURANCE 10/30/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: tf the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT CELIA M DUARTE
NAME:
Worid Star Insurance Corp �ac No,Extl: 305-7745636 �ac No): 3057745635
780 NW 42nd Ave E-MAIL celia@worldstarinsurance.com
ADORESS:
Ste 9 . INSURER(S�AFFORDING COVERAGE NAIC K
Miami FL 33126 iNsuRERA: SCOTHDALE SURPLUS INSURANCE COMPANY 10672
— - ___ _— - - _
INSURED INSURER B: �
CUBAN FREEDOM MARCH INSURER C:
1101 Breeze Dr iNsuReR o:
INSURER E:
_ _ — __. _..__ .._ . ___ ._ -_ ._.
Largo FL 33770 INSURERF:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSRT - ADDI SUBR - - - POLICY EFF POLICY EXP -
LTR �PE OF INSURANCE POLICY NUMBER MMIDD MM/DDlYYYY �. LIMITS
,. )(�COMMERCIALGENERALUABIUTY '�i � '�,, EACHOCCURRENCE $ 1,000,000.00
� X CLAIMS-MADE OCCUR � � ' �i PREM SES�a occurrence ��.$ 100,000.00
MED EXP(Any one person) g 5,000
Y QT-08072019 11/30/2025 �2��8�2�25 pER50NAL 8 ADV INJURY $ �,��0,���.�0
GEN'L AGGREGATE LIMIT APPLIES PER: � I �� GENERAL AGGREGATE $ Z.00O.00O.00
��, _ _ POLICY� jECa � l LOC . I � PRODUCTS-COMP/OP AGG $ Z�OOOO,OOO.00
OTHER: �. -� �-� $� - --
��AUTOMOBILELIABILITY I , COMBINED SINGLE LIMIT � $
_ i � . Ea accident �- - .._. _ ._.
ANY AUTO � ' '. I BODILV INJURY(Per person) �', $ _
� OWNED �� SCHEDULED � BODILY INJURY(Per accident) �$
AUTOS ONLY � AUTOS
HIRED � NON-OWNED I, PROPERTY DAMAGE $
AUTOS ONLV .AUTOS ONLY '� Per accident
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� UMBRELLA LIAB I OCCUR 'I �� EACH OCCURRENCE $
�� � EXCESS lIA6 ,CLAIMS-MADE I AGGREGATE _ $ _
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WORKERS COMPENSATION i ' PER OTH-
AND EMPLOVERS'LIABIUTY y�N ' STATUTE __ ER __ _ . _
�,ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ N�A i E.L.EACH ACCIDENT $
iOFFICER/MEMBEREXCLUDED?
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $
If yes,describe untler ' � �
'�,DESCRIPTION OF OPERATIONS below � E.L.DISEASE-POLICY LIMIT �$
I i
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additiond Ramarks Schedule,may be attachad if more apaca is requirsd)
CITY OF MIAMI BEACH IS LISTED AS ADDITIONAL INSURED WITH RESPECT TO GENERAL LIABILITY
CERTIFICATE HOLDER CANCELLATION
CITY OF MIAMI BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
1700 CONVECTION CENTER DRIVE
MIAMI BEACH FL 33139 AU HORIZE REPRESENTATIV
���� �U��
O 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
Docusign Envelope ID:93B03970-9164-44D1-98C1-87F081E51559
MIAMI BEACH �
Sponsorship Agreement—Doors to Freedom—Art Week 2025
Cuban Freedom March Inc Tourism and Culture Department
ocu �gne y
Lissette Garcia Arrogante Maria Hernandez
Type 1-Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation.
Type 2-Any other contract,amendment,change order,or task order that does not result from a procurement-issued competitive solicitation.
Type 3-Independent Contractor Agreement(ICA) Type 6-Tenant Agreement
Type 4-Grant agreements with the City as the recipient Type 7-Inter-governmental agency agreement
Type 5-Grant agreements with the City as[he gran[or x Type 8-Other.
The City desires to sponsor poors to Freedom(the"Event"),a large scale,immersive public art instailation planned for Art Week Miami
eeach 2025,designed to highlight the power of creative expression in the face of authoritarian repression by showcasing visual artists
currently imprisoned in authoritarian countries for their artwork and adivism.The installation will feature a series of 8-10 symbolic
doors-each one serving as a portal into a powerful story of artistic courage and will showcase internationally recognized artists whose
art and adivism have made them a symbol of resistance against authoritarian censorship
The Event will take place during Art Week from December 1-7,2025 in Indian Beach Park(4601 Collins Avenue).
Pursuant to Resolutions 2025-33904,the City's sponsorship includes the following for the Event:(i) a waiver of special event permit
fees in a total amount not to exceed$3,000.00,and(ii)sponsorship funding in the amount of$50,000.00 to be paid directly to Event
Organizer to offset expenses for producing and presenting the Event.Sponsorship funding is budgeted in the FY 2026 Resort Tax Fund.
One-time N/A One-time
Grant Funded: Yes x No State Federal Other:
Signed by:
1 $50,000 160-0380-000349 25-406-548-00-00-00- Yes x No Q� �
1.For contracts longer than five years,contact the Procurement Department.2.Attach any supporting explanation needed.3.Budget B�D66058841
approval indicates approval for the current fiscal year only. Future years are subject to City Commission approval of the annual
adopted operating budget.
City Commission Approved: x Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
2025-33904 R7 Z 9-3-2025
If no,explain why CC approval is not required:
Legal Form Approved: x Yes No If no,explain below why form approval is not necessary:
Procurement: N/A Grants: N/A
Budget: Information Technology: N/A
fi'aw,c,�Ca. (�o S{-t,wa�
920B4A610EE1463 �
Risk Management: oo��s+9�ea by: � Fleet&Facilities: N/A
M.ctY'G ��U�'
Docusign Envelope ID:93B03970-91B4-44D1-98C1-87F081E51559
Human Resources: N/A Other: N/A
Rev.3/25