PSA between the CMB and SFM SERVICES, INC. for Janitorial Services Pursuant to RFP-2024-032-WG �o z.� - 33� �t �
Docusign Envelope ID:862GZD70-86�2-41E0-D60&181FEBE8433A
C'onu'acl'�u.'4-O3?-01
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH
AND
SFM SERVICES, INC,
FOR
JANITORIAL SERVICES PURSUANT TO
RFP-2024-032-WG r°,p,`. f J '` ;`�;�,`
This Professional 5ervices Agreement (the "Agreement") is entered into this day of
, 2025, and is effective as of June 1, 2025 ("Effective Date"), between the CITY
OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of
the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach,
Florida, 33139 (the °City"), and SFM SERVICES, INC., a Florida Corporation whose address
is 7500 NW 74"'Avenue, Medley FL 33166 ("Contractor").
SECTION 1
DEFINITIONS
Agreement� This Agreement between the City and Contractor, including any exhibits
and amendments thereto.
City Manager: The chief administrative officer of the City.
City Manager's
Designee� The City staff inember who is designated by the City Manager to
administer this Agreement on behalf of the City. The City Manager's
designee shall be the Facilities and Fleet Management Department
Director.
Contractor: For the purposes of this Agreement, Contractor shall be deemed to be an
independent contractor and not an agent or employee of the City.
Services: All services, work and actions by the Contractor performed or undertaken
pursuant to the Agreement.
Fee: Amount paid to the Contractor as compensation for Services.
Proposal Documents: Proposal Documents shall rnean City of Miami Beach RFP, No. 2024-
032-WG for JANITORIAL SERVICES, together with all amendments
thereto, issued by 1he City in contemplation of this Agreement RFP, and
the Contractor's proposal in response thereto ("Proposal"), all cf which
are hereby incorporated and made a part hereof; provided, however, that
in the event of an express conflict between the Proposal Documents and
this Agreement, the following order c�f precedent shall prevail: this
Agreement; the RFP, ancl the Proposal.
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Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305)
673-7000, Ext. 26724; and fax number(305)673-7529.
SECTION 2
SCOPE OF SERVICES
2.1 Contractor shall serve as the Prime service provider for all zones. In consideration of the
Fee to be paid to Contractor by the City, Contractor shall provide the work and services
described in Exhibit A hereto(the"Services").
All Services provided by the Contractor shall be performed in accordance with the terms and
conditions set forth in Exhibit A and to the reasonable satisfaction of the City Manager. If there
are any questions regarding the Seroices to be perfor►ned. Contractor should contact the
following person:
Elizabeth Miro, Interim Direc:or
Facilities and Fleet Management Department
1833 Bay Road, 2�i0 Floor
Miami Beach, FL 33139
2.2 Contractor's Services, and any deliverables incident thereto, shall be completed in
accordance with the timeline and/or schedule in Exhibit A hereto.
2.3 �rom the Effective Date through November 30, 2025, Contractor shall provide the
Services as set forth in Exhibit B-1, attached hereto and incorporated herein. From December 1,
2025 th�ough the end af the Terrn. Contractor shall provide the Services as set forth in Exhibit
B-2, att�ched hereto and incorporated herein.
SECTION 3
TERM
The term of this Agreement ("Ter►n") shall commence on the Eftective Date and shall have an
initial term of three (3) years with one (1) two-year renewal option, to be exercised at the City
Manager's sole option and discretion, by providing Contractor with written notice of same no
less than thirty (30) days prior to the expiration of the initial term.
Notwithstanding the Term provided herein, Contractor shall adhere to any specific timelines,
schedules, dates, and/or performance milestones for completion and delivery of the Services,
as same islare set forth in the timeline andlor schedule referenced in Exhibit A hereto.
SECTION 4
FEE
4.1 In consideration of the Services to be provided, Contractor shall be compensated in
accordance with the cost proposals attached hereto as Exhibit B-1 and B-2, as applicable
pursuant to Section 2.3 above
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4.2 INVOICING
Upon receipt of an acceptable and approved invoice, payment(s) shall be made within forty-five
(45) days for that portion (or those portions) of the Services satisfactorily rendered (and
referenced in the particular invoice).
Invoices shall include a detailed description of the Services (or portions thereof� provided, and
shall be submitted to the City at the following address:
Accounts Payable: Pavables anmiamibeachfl.qov
SECTION 5
TERMINATION
5.1 TERMINATION FOR CAUSE
If the Contractor shall fail to fulfill in a timely manner, or otherwise violates, any of the
covenants, agreements, or stipulations material to this Agreement, the City, througt• its City
Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to
exercising its option to terminate for cause, the City shall notify the Contractor of its violation of
the particular term(s) of this Agreement, and shall grant Contractor ten (10) days to cure such
default. If such default remains uncured after ten (10) days, the City may terminate this
Agreement without further notice to Contractor. Upon termination, the City shall be fully
discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this
Agreement.
Notwithstanding the above, the Contractor shall not be relieved of liability to the City for
damages sustained by the City by any breach of the Agreement by the Contractor. The Giry, at
its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it
deems to be in its best interest in order to enforce the City's rights and remedies against
Contractor. The City shall be entitled to recover all costs of such actions, including reasonable
attorneys' fees.
5.2 TERMINATION FOR CONVENIENCE OF THE CITY
THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS
CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY
TIME �URING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF
SUGH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30)
DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE.
ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY
CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CtTY MANAGER'S
SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR
WRITTEN NOTIFICATION TO CONSULTANT, MAY IMMEDIATELY Sl1SPEND THE
SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE
ALTERNATIVE, TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE
AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT
SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE
DATE OF TERMINATION: FOLLOWING WHICH THE CITY SHALL BE DISCHARGED
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FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY
VIRTUE OF, THIS AGREEMENT.
5.3 TERMINATION FOR INSOLVENCY
The City also reserves the right to terminate the Agreement in ihe event the Contractor is
placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of
creditors. In such event, the right and obligations for the parties shall be the same as provided
for in Section 5.2.
SECTION 6
INDEMNIFICATION AND INSURANCE REQUIREMENTS
6.1 INDEMNIFICATION
Contractor agrees to indemnify, defend and hold harmless the City of Miami Beach and its
officers, ernployees, agents, and contractors, from and against any and all actions (whether at
law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys'
fees and costs, for personal, economic or bodily injury, wrcngful death, loss of or damage to
praperty, which may arise or be alleged to have arisen from the negligent acts, errors,
omissions or other wrongful conduct of the Contractor, its officers, employees, agents,
contractors, or any other person or entity acting under Contractor's control or supervision, in
connection with, related to, or as a result of the Contractor's performance of the Services
pursuant to this Agreement. To that extent, the Contractor shall pay all such claims and losses
and shall pay al► such costs and judgments which may issue from any lawsuit arising from such
claims and losses, and shall pay all costs and attorneys' fees expended by the City in the
defense af such claims and losses, including appeals. The Contractor expressly understands
and agrees that any insurance protection required by ihis Agreement or otherwise provided by
the Cor�tractor shall in no way limit the Contractor's responsibility to indemnify, keep and save
harmless and defend the City or iis officers, employees, agents and instrumentalities as herein
provided.
The parties agree that one percent (1°/o) of the total compensation to Contractor for
performance of the Services under this Agreement is the specific consideration from the City to
the Contractor for the Contractor's indemrnty agreement. The provisions of this Section 6.1 and
of this indemnification shall survive termination or expiration of this Agreement.
6.2 INSURANCE REQUIREMENTS
6.3 The Contractor shall maintain the below required insurance in effect prior to awarding
the agreement and for the duration of the agreement. The maintenance of proper insurance
coverage is a material element of the agreement and failure to maintain or renew coverage may
be treat�d as a material breach of the contract, which could result in withl�olding of payments or
termination of the Agreement.
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Dor,�sign Envelope iU'8G2G%Ia70-ri6F2-41G�•Ci8D9-ty1fEHL94'd3A
Cuntr�ct No.24-032-U I
A. Worker's Compensation Ins�irance for all employees of the vendor as required by
Florida Statute 440, and Employer Liabiiity Insurance for bodily injury or disease. Shouid the
Vendor be exempt from this Statute, the Vendor and each employee shall hold the City
harmless from any injury incurred during performance of the Contract. The exempt Vendor shall
also submit (i) a written statement detailing the number of employees and that they are not
required to carry Workers' Compensation insurance and do not anticipate hiring any additional
employ�es during the term of this contract or (ii)a copy of a Gertificate of Exemption
B. Commercial General Liability Insurance on an occurrence basis, including
products and completed operations, property damage, bodily injury and personal 8� advertising
injury with limits no (ess than $300,000 per occurrence.
C. Automobile Liability Insurance covering any a.�tomobile, if vendor has no owned
autumobiles, then coverage for hired and non-owned automobiles, with limit no less than
$300,000 combined per accident for bodily injury and property damage.
6.4 Additional Insured — Cit}� of Miami Beach must be included by endorsement as an
additional insured with respect to all liability policies (except Professional Liability and VVorkers'
Compensation) arising out of work or operations performed on behalf of the Contractor including
materials, parts, or equipment furnished in connection with such work or operations and
automobiles owned, leased, hired or borrowed in the form of an endorsement to the
Contractor's insurance.
6.5 Notice of Cancellation — Each insurance policy required above shall provide that
coverage shall not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS
Insurance Compliance Services.
6.6 Waiver of Subrogation — Contractor agrees to obtain any endorsement that may be
necessary to affect the waiver of subrogation on the coverages required. However, this
provision applies regardless of whether the City has received a waiver of subrogation
endorsement from the insurer.
6.7 Acceptability of Insurers— Insurance must be placed with insurers with a current A.M.
Best rating of A VII or higher. IF not rated, exceptions may be made for members of the Florida
Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are Iicensed
and authorized to do insurance business in the State of Florida.
6.8 Verification of Coverage— Contractor shall furnish the City with original certificates and
amendatory endorsements, or copies of the applicable insurance language, effecting coverage
required by this contract. All certificates and endorsements are to be received and approved by
the City before work commences. However, failure to obla n the required documents prior to
the work beginning shall not waive the Contractor's obligation to provide them. The City
reserves the right to require complete, certified copies of all required insurance poticies,
including endorsements, required by these specifications, at any time.
CERTIFICATE HOLDER ON ALL COI MUST READ:
CITY OF MIAMI BEACH
c/o EXIGIS Insurance Compliance Serv�ces
P.O. Box 947
M�irrieta. CA 92564
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Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing
agent, EXIGIS, at:
Certificates-miamibeach�riskworks.com
6.9 Special Risks or Circumstances — The City of tiliami Beach reserves the right to
modify these requirements, including limits, based on the nature of the risk, prior experience,
insurer, coverage, or other special circumstances.
Compliance with the foregoing requirements shall not relieve the vendor of his liab+lity and
obligation under this section or under any other section of this agreement.
SECTION 7
LITIGATION JURISDICTION/VENUEIJURY TRIAL WAIVER
This Agreement shall be construed in accordance with the laws of the St�te of Florida. This
Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary
by eilher party with respect to the enforcement of any or al) of the terms or conditions herein,
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Agreement, Contractor and the City expressly waive any rights either party
may have to a trial by jury of any civil litigation related to or arising out of this Agreement.
SECTION 8
LIMITATION OF CITY'S LIABILITY
The Git� desires to enter into this Agreement only if in so doing the Ciiy can place a limit on the
City's liability for any cause ot action, for money damages due to an alleged breach by the City
of this �greernent so that its liability for any such breach never exceeds the sum of 510,000.
Contractor hereby expresses its willingness to enter into this Agreement with Contractor's
recovery from the City for any damage action for breach of contract to be limited to a maximum
amount of$10,000.
Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor
hereby agrees that the City shall not be liable to the Contractor for damages in an amount in
excess of$10,000 for any action or claim for breach of contract arising out of the performance
or non-performance of any obligations imposeci upon the City by this Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a
waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida
Statutes.
SECTION 9
DUTY QF CARE/CCIMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS• COPYRIGNT•
AND CONFIDENTIAL FINDINGS
9.1 DUTY OF CARE
With respect to the performance of the Services contemplated herein, Contractor shall exercise
that degree oi skill. care, efficiency and diligence normally exercised by reasonable persons
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Uonisign Envelope ID 8E.267D70-86F2-41EU-8809-181FEBE8433A
('onlract Nu. 2a-032-01
and/or recognized professionals �vith respect to the perforr-iance of �omparable work and/or
services.
9.2 COMPLIANCE WITH APPLICABLE LAWS
In its performance af the Services. Contractor shall comply with all applicable laws, ordinances,
and regulations of the City, Miami-Dade County, the State of Florida, and the federal
governrnent, as applicable.
9.3 PATENT RIGHTS: COPYRIGHT: CONFIDENTIAL FINDINGS
Any work product arising out of this Agreement, as wefl as all information specifications,
processes, data and findings, are intended to be the property of the City and shall not otherwise
be made public and/or disseminated by Contractor, without the prior written consent of the City
Manager, excepting any information, records etc. which are required to be disclosed pursuant to
Court Order and/or Florida Public Records Law.
All reperts, documents, articles, devices, and/or work produced in whole or in part under this
Agreement are intended to be the sole and exclusive property of the City, and shall not be
subject to any application for copyright or patent by or on behalf of the Contractor or its
employees or sub consultants, without the prior written consent of the City Manager.
SECTION 10
GENERAL PROVISIONS
10.1 AUDIT AND INSPECTIONS
Upon reasonable verbal or written notice to Contractor, and at any time during normal
business hours (i.e. 9AM — SPM, Monday through Fridays, excluding nationalty recognized
holidays), and as often as the City Manager may, in his/her reasonable discretion and
judgment, deem necess�ry, there shall he made available to the City Manager, and/or such
representatives as the City Manager may deem to act on the City's behalf, to audit, examine,
and/ or inspect, any and all other documents and/or records relating to all matters covered by
this Agreement. Contractor shall maintain any and atl such records at its place of business at
the address set forth in the "Notices"section of this Agreemert.
10.2 IiVSPECTOR GENERAL AUDIT RIGHTS
(A) Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has
established the Office of the Inspector General which may, on a random basis, perform
reviews, audits, inspections and investigations on all City contracts, throughout the
duration of said contracts This random audit is separate and distinct from any ather
audit performed by or on behalf of the City.
(B) The Office of the Inspector General is authorized to investigate City affairs and
empowered to review past, present and proposed City programs, accounts, records,
contracts and transactions In addition. the Inspector General has the power to
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suh��Pna witnes5es, administer naths, rpquire the �rod�iction of witnesses and monitor
�ity projects and programs. Monitoring of an existing City project or program may
include a report concerning whether the project is on time, within budget and in
��onformance with the contract documents and applicable law. The Inspector General
shall have the power to audit, investigate, monitor: oversee, inspect and review
operations, activities, performance and procurement process including but not limited to
aroject design, bid specifications, (bid/proposal) submittals, activities of the Contractor,
�ts officers, agents and employees, lobbyists, City staff and elected officials to ensure
compliance with the contract documents and to delect fraud and corruption. Pursuant to
�ection 2-378 of the City Code, the Gity is allocating a percentage of its overall annual
contract expenditures to fund the activities and operations of the Office of Inspector
General.
(C) Upon ten (10) days written notice to the Contractor, the Contractor shall make all
requested records and documents available to the Inspector General for inspec!ion and
copying. The Inspector General is empowered to retain the services of independent
private sector auditors to audit, investigate, monitor. oversee, inspect and review
operations activities, performance and procurement process including but not limited to
project design, bid specifications, (bidlproposal) subm ttals, activities of the Contractor its
officers, agents and employees, lobbyists, City staff and elected officials to ensure
compliance with the contract documents and to detect fraud and corruption.
(D) The Inspector General shall have the right to inspect and copy all documents and
records in the Contractor's possession, custody or control which in the Inspector
General's sole judgment, pertain to performance of the contract, including, but not limited
to original estimate files, change order estimate files, worksheets, proposals and
agreements from and with successful subcontractors and suppliers, all project-related
correspondence, memoranda, instructions, financia� documents, construction
documents, (bid/proposal) and contract documents, back-change documents, all
documents and records which involve cash, trade or volume disco�mts. insurance
nroceeds, rebates, or dividends received, payroll and personnel records and supporting
docurr�entation for the aforesaid documents and records.
(�) The Contractor shall make available at its office at all reasonable times tt�e records,
materials, and other evidence regarding the acquisition (bid preparation) and
performance of this Agreernent, for examination, audit, or reproduction, until three (3)
years after final payment under this Agreement or `or any longer period required by
statute or by other clauses af this Agreement. In addition:
i_ If this Agreement is completely o�panially terminated. the Contractor shall make
available records relating to the work terminated until three (3) years after any
resulting final termination settlement: and
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ii. The Contractor shaii make available records relating to appeals or to litigation or
the settlement of ciaims arising under or relating to this Agreement until such
appeals, litigation, or claims are finally resolved.
(F) The provisions in this section shall apply to the Contractor, its officers, agents,
employees, subcontractors and suppliers. The Contractor shall incvrporate the
provisions in this section in all subcontracts and all other agreements executed by the
Contractor in connection with the performance of this Agreement.
(G) Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions oi this section are neither intended nor shall they
be construed to impose any liability on the City by the Contractor�r third parties.
10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING
Contractor shall not subcontract, assign, or transfer all or any portion of any work and/or
service under this Agreement without the prior written consent of the City Manager, which
consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither tt�is
Agreement, nor any term or provision hereof, or right hereunder, shall be assignable urness as
approved pursuant to this section, and any attempt to make such assignment (unless
approved) shall be void.
10.4 PUBLIC ENTITY CRIMES
Prior to commencement of the Services, the Contractor shall file a State of Florida Form PUR
7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes
with the City's Procurement Divisian
10.5 NO DISCRIMINATION
In connection with the performance of the Serv�ces, the Contractor shall not exclude from
participation in, deny the beneflts of, or subject to discrimination anyone on the grounds of
race, color, national origin, sex, age, disability, religion, income or family status.
Additionally, Contractor shall cornply fully with the Gity of Miami Beach Hurnan Rights
Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discrimination in emp�oyment. housing, public accornmodations, and public
services on account of actual or perceived race, color, national origin, religion, sex.
intersexuality, gender identity, sexual orientation, marital and familial status, age, disability,
ancestr�, height, weight, domestic partner status, labor organization membership, familial
situation, or political affiliation.
10.6 CONFLICT OF INTEREST
Contractor herein agrees to adhere to and be governed by all applicable Miami-Dade County
Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County
Code, as may be ame�ded from time to time; and by the City of Miami Beach Charter and
Code, as may be amended from time to time; both of which are incorporated by reference as if
(ully set forth herein.
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Gontractor covenants that it presently has no interest and shal! not acquire any interest,
directiy or indirectly, which could conflic# in any manner or degree with the performance of the
Se�vices. C;ontractor further covenants that in the performance of this Agreement, Contractor
shall not employ any person having any such interest. No member of or delegate to the
Congre�s of the United States shall be admitted to any share or part of this Agreement or to
any benefits arising the�efrom.
10.7 CONTRACTUR'S COMPLIAPICE WtTH FLORIDA PUBLIC REGORDS LAW
(A} Uontractor shall comply with Florida Public Records law under Chapter 119, Florida
�tatutes, as may be amended from time to time.
(B) The term "public records"' shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound
recordings, data pracessing software, or other material, regardless of the physical form,
characteristics, or rneans of transmission, made or received pursuant to law or
ordinance or in connection with the transaction of official business of the City.
(C) Pursuant to Section 119.Q701 of the Florida Statutes, if the Contractor meets the
definition of"Contractor"as defined in Section 119.07Q1(1)(aj, the Contractor shall:
{1) Keep and maintain �ublic records required by the City to perform the service;
f2} Upon request from the City's custodian of pu�•lic records, provide the City with a
copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cast that does not exceed the cost provided in
Chapter 119. Florida Statutes or as otherwise provided by law;
f3) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed, except as authorized
by law, for the duration of the contract term and following completion of the
Agreement if the Contractar does not tr�nsfer the records to the City;
14) Upon campletion of ihe Agreement; transfer, at no cost to the City, all public
records in possession of the Contractar or keep and maintain public records
required by the City ta perform the ser�ice. If the Contractor transfers all public
records to the City upan completion of the Agreement, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Contractor keeps and
maintains public records upon campletion of the Agreement, the Contractor shall
meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's
custodian of public records, in a format that is compatible with the information
technalogy systerns of the City.
(D) REQUEST F�R RECQRDS; NONCOMPLIANGE.
(1) A request to inspe�t or copy public records relating to the City's contract for
senrices must be made directly to the City. If the City does not �ossess the
requested records, the City shall immediately notify the Gontractor of the request,
and the Contractor must provide the records tc the City or allow the recor�s to be
inspected or copied within a r�asonabie time.
(2) Contractor's failure to comply with the Citys request for records shall constitute a
breach of this Agreement, and ihe City, at its sole discretion, may (1) unilaterally
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terminate the Agreement; (2) avail itself of the remedies set fo�th under the
Agreement: and/or(3) avail itself of any availa�le remedies at law or in equity.
(3) A Contractor who fails to provide the public records to the City within a
reasonable time may be subject to penalties under s. 119 10.
(E) CIVIL ACTION.
(1) If a civil action is filed against a Contractor to compel production of public records
relating to the City's contract for services, 1he court shall assess and award
against the Contractor the reasonable costs of enforcement, including
reasonable attorneys' fees, if:
a. The court cJetermines that the Contractor unlawfully refused to comply with
the public records request within a reasonable time; and
b. At least 8 business days before filing the action: the plaintiff provided written
notice of the public records request, including a statement that the
Contractor has not complied with the request, to the City and to the
Contractor.
(2} A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of
public records and to the Contractor at the Contractor's address listed on its
contract with the City or to the Contractor's registered agent. Such notices must
be sent by common carrier delivery service or by registered, Global Express
Guaranteed, or certified mail, with postage or shipping paid by the sender and
with evidence of delivery, which may be in an electronic format.
(3) A Contractor who complies with a public records request within 8 business days
after the notice is sent is not liable for the reas�nable costs of enforcement.
�Fj IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACN
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO(c�MIAMIBEACHFL.GOV
PHONE: 305-673-7411
10.8 F�RCE MAJEURE
(A) A "Force Majeure° event is an event that (i) in fact causes a delay in the performance of
the Conb�actor or the City`s �bliyations under the Agreement, and (ii) is beyond the
reasonable control of such party unable to perform the obligation, and (iii) is not due to
�n intentional act, error, omission, or negligence of such party, and (iv) could not have
reasonably been foreseen and prepared for by such party at any time prior to the
occurrence of the event. Subject to the foregoing criteria, Force Majeure may include
avents such as war, civil insurrection, riot, fires, epidemics, pandemics, terrorism,
11
()acusie�n Envelqpe ID'86262Q7U-BCiF 7_-4tFp-880��-181FEE3F8433A
C'onir�ci Nu. 24-032-U I
sabotage, explosions, embargo restrictions, quarantine restrictions, transportation
accidents, strikes, strong hurricanes or tornadoes, earthquakes, or other acts of God
which prevent performance. Force Majeure shall not include technological impossibility,
inclement weather, or failure to secure any of the required permits pursuant to the
Agreement.
(B) If the City or Contracior's performance of its contractual obfigations is prevented or
delayed by an event believed by to be Force Majeure, such party sh�ll immediately,
upon learning of the occurrence of the event or of the commencement of any such delay,
but in any case within fifteen (15) business days thereof, provide notice: (i} of the
accurrence of event of Force Majeure, (ii) of the nature of the event and thz cause
ihereof, (iii) of the anticipa�ed impact on the Agreement, (iv) of the anticipated period of
!he delay, and (v) of what course of action such party plans to take in order to mitigate
the detrimental effects of the event. The timely delivery oi the notice of the occurrence of
a Force Majeure event is a condition precedent to allowance of any relief pursuant to this
section; however, receipt of such notice shall not constitute acceptance that the event
claimed to be a Force Majeure event is in fact Force PJlajeure, and the burden of proof of
the occurrence of a Force (�lajeure event shall be on t�e requesting party.
(C) No party hereto shall be liable for its failure to carry out its obligations under the
Agreement during a period when such party is rend�red unable, in whole or in part, by
Force Majeure to carry out such obligations. The suspension of any of the obligalions
under this Agreement due to a Farce Majeure event shall be of no greater scope and no
longer duration than is required. The party shall use its reasonable best efforts to
�ontinue to perform its obligations hereunder to the extent such obligations are not
affected or are only partially affected by the Force Majeure event, and to correet or cure
the event or condiiion excusing performance and otherwise to remedy its inability to
perform to the extent its i�ability to perform is the direct result of the Force Majeure
avent with ail reasonable dispatch.
(D) �bligations pursuant to the Agreement that arose before the occurrence of a Force
Vlajeure event, causing the suspension of performance, shall not be excused as a result
of such occurrence unless such occurrence rnakes such performance not reasonably
�ossible. The abligation to pay money in a timely manner for abligations and liabilities
+Nhich matured prior to the occurrence of a Force Majeure event sha►I not be subject to
;he Force Majeure provisians.
(E} 'Votwithstanding any nther provision to the contrary herein, in the event af a Force
Majeure occurrenc�, the City may, at the sole discretion of the City Manager, suspend
:he City's payment abligations under the Agreement, and may take such action without
regard to the natice requirements herein. Additionally, in the event that an event of
Force Majeure delays a party's performance under the Agreement for a time period
greater than thirty (30) days, the City may, at the sole discretion of the City Manager,
terminate the Agreement an a given date, by giving written notice to Contractor of such
terrnination. If the Agreement is terminated pursuant to lhis section, Contractor shall be
paid for any Services satisfactorily perfarmed up to tl�e date of termination; f411owing
which the City shall be discharged from any and all liabilities, duties, and terms arising
out of. or by virtue of, this Agreement. In no event will any condition of Force Majeure
extend this Agreement beyond its stated term.
12 �
[)ocusign L-nvelope ID BE262D70-86F2-41EU-E�H09-181FEB[d433P.
Cunlrtict No.24-032-01
10.9 E-VERIFY
(A) Contractor shall comply with Seclion 448.095, Florida Statutes, "Employment Eligibility"
;"E-Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify
Statute, commencing on January 1, 2021, Contractor shall register with and use the E-
Verify system to verify the work authorization status of all newly hired employees during
the Term of the Agreement Additionally, Contractor shall expressly require any
subconsultant performing work or prov�ding services pursuant to the Agreement to
ikewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligihility of all new employees hired by the subconsultant during the
contract Term. tf Contractor enters into a contract w�th an approved subconsultant, the
subconsultant must provide the Contractor with an affidavit stating that the subconsultant
does not employ, contract with, or subcontract with an unauthorized alien. Gontractor
shall maintain a copy of such affidavit for the duraticn of the Agreement or such other
extended period as may be required under this Agreement.
(B) TERMINATION RIGHTS
f 1) If the City has a good faith belief that Cont�actor has knowingly violated Section
448.09(1), Florida Statutes, the City shall terminate this Agreement with
Contractor for cause, and the City shall thereafter have or owe no further
obligation or liability to Contractor.
1;2) If the City has a good faith belief that a subconsultant has knowingly violated the
foregoing Subsection 10.9(A), but the Contractor otherwise complied w�th such
subsection, the City will promptly notify the Contractor and order the Centractor
to immediately terminate the Agreement with the subconsultant. Contractor's
failure to terminate a subconsultant shall be an event of defautt under this
Agreement, entitlinc City to terminale the Contractor's contract for cause.
(3) A contract terminat�d under the foregoing Subsection (B)(1) or (B)(2j is not in
breach of conlract and may not be considered as such.
(4) The City or Contractor or a subconsultant may file an action with the Circuit or
County Court to challenge a termination under the foregoing Subsection (B)(1) or
(B)(2) no later than 20 calendar days after the date an which the contract was
terminated.
15) If the City terminates the Agreement with Contractor under the foregoing
Subsection (B)(1), Contractor may not be awarded a public contract far at least 1
year after the date of termination of this Agreement.
(6) Contractor is liable for any additional costs incur�ed by the City as a result of the
termination of this Agreement under this Section 10.9
10.10 CONTRACTOR'S COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAWS
Contractor agrees to comply with Section 787.06, Florida Siatutes, as may be amended from
time to time, and has executed the Certification of Compliance with Anti-Human Trafficking
Laws, as required by Section 787 06(13), Florida Statutes, a copy of which is attached hereto as
Exhibit "D".
13
Dorusign Env��lnpc�ID 86262�7�-86F2-41F0-B809-tatFEBE8433A
('��ntr.icl�10.::4-(132-01
10.11 PROHIBITION ON CONTRACTING WITH A BUSIIVESS ENGAGING IN A B�YGOTT
Consultant warrants and represents that it is not currently en��aged in, and will not engage in, a
boycott, as defined in Section 2-375 of the City Code. In accordance with Section 2-375.1(2)(a)
of the City Code, Consultant hereby certifies that Consultant is not currently engaged in, and for
the duration of the Agreement, will not engage in a boycott of Israel.
10.12 PROHIBITION ON CONTRACTING WITH AN INDIVIDUA� OR ENTITY WHICH HAS
PERFORMED SERVICES FOR COMPENSATION TO A CANDIDATE FOR CITY
ELECTED OFFICE
Gonsultant warrants and represents that, within two (2)years after the Effective Date,
Consult�nt has not received compensation for services perFormed for a candidate for Cih,r
elected office, as contemplated by the prohibitions and exceptions of Section 2-311 of the City
Code.
For the avoidance of doubt, the restrictions on contracting wi:h the City pursuant to Section 2-
311 of the City Code shall not applv to the following:
(a) Any individual or entity that provides goods to a candidate for office.
(b) Any individuat or entity that provides services to a candidate for office if those same
services are regularly performed by the individual or entity in the ordinary coUrse of
business for clients or customers other than candidates far office. This includes,
�vithout limitation, banks, tefephone or internet service providers, printing companies,
event venues, restaurants, caterers, transportation providers, and office supply
vendors.
(c) Any individual or entity which performs licensed professional services (including for
example, legal or accounting services).
10.13 PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF
CONCERN WHEN AN INDIVIDUAL'S PERSONAL IDENTIFYING INFORMATION
MAY BE ACCESSED
Consultant hereby agrees to comply with Section 287.138, Florida Statutes, as may be
amended from time to time, which states ihat as of January 1, 2024, a governmental entity may
not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which
would grant the entity access to an individual's personal identifying information (PII), unless the
entity provides the governmental entity with an affidavit signed by an officer or represen`ative of
the entity under penalty of perjury attesting that the entfty does not meet any of the criteria in
Paragraphs 2(a)-(c) of Section 287.138, Flonda Statutes: (a) the ent�ty is owned by a
government of a foreign country of concern; (b) the government of a foreign country of concern
has a controlling interest in the entity; or (c) the entity is organized under the laws of or has its
principaA place of business in a foreign country of concern (each a "Prohibited Entity"). A foreign
country of concern is defined in Section 287.138 (1)(c), Flor�da Statutes, as may be ame�ded
from time to time, as the People's Republic of China, the Russian Federation, the Isfamic
Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the
Venezuelan regirne of Nicolas Maduro, or the Synan Arab Republic, including any agency of or
any other entity of significant control of such foreign country of concern. Additionally, beginning
July 1, 2025, a governmental entity may not extend or renew a contract with a Prohibited Entity
14
Docusign tnvetope ID:86"16ZD7U-86f2-d1E0-8808-I81�'[BE9433A
Cuntract No.24-t13�-U I
Gonsultant warrants and represents that it does not faA within the definition of a Prohibited
Entity, and as such, has caused an authorized representative of Consultant to execute the
"Prohibition Against Contracting with Entities of Foreign Countries of Concern Affidavit",
incorporated herein by reference Gnd attached herelo as Exhibit"E".
SECTlON 11
NOTICES
Until changed by notice, in writing, all such notices and communications shall be addressed as
follows:
TO CONSULTANT: Christian Infante
SFM Services. Inc.
7500 NW 74 Avenue
Medley, FL 33166
Ph: 305-5259442
EmaiL cinfante(a�sfmservices com
TO CITY: Ronaid Murnaw, Directar
Facilitiss & Fleet Management Department
1833 Bay Road, 2nd floor
Miami, FL, 33139
Ph� 305-673-7000
Emaif: ronaldmumaw(a�miamiheachfl qov
All notices mailed electronically to either party shall be deemed to be sufficiently transmi;ted.
Notice may also be provided to any other address designated by the party to receive notic� if such
altemate address is provided via U.S. certifled mail, return receipt requested, hand-delivered, or by
overnight delivery. tn the event an afternate notice address is properly provided, notice shalt be
senf to such alternate address in additian to any other address to which notice would otherwrse be
sent unless other delivery instructio�s as specifically provided for by the party entitled Io not►ce.
Notice shall be deemed given on the date of an acknowledged receipt or, in all other cases, on the
date of receipt or refusal.
SECTION 12
MISCELLANEDUS PROVISIDNS
12.1 CHANGES AND ADDITIONS
This Agreement cannot be modified or amended without the express written consent of the
parties. No modification, amendment, or alteration of the terms or conditions containe� herein
shall be effective unless contained in a written document executed with the same formality and
of equa. dignity herewith.
15
DocusignEnvelupelD 86262D70-861=2-41EO-8809-181FEBE3h33A
Ccmtrac:t Ni�.24-O.32-U I
12.2 SEVERABfLiTY
If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this
Agreement shall not be affected and every other term and provision of this Agreement shall be
valid and be enforced to the fullest extent permitted by law.
12.3 WAIVER QF BREACH
A party's failure to enforce any provision of this Agreement shall not be deemed a waiver of
such provision or modification of this Agreement A parfy's waiver of any breach of a Frovision
of this Agreement shall not be deemed a waiver of any subsequent breach and shali not be
construed to be a modification of the terms of this Agreement
12.4 JOINT PREPARATION
The parties hereto acknowledge that they have sought and received whatever competent advice
and counsel as was necessary for them to form a full and complete understanding of all rights
and obGgations herein and that the preparation of this Agreement has been a joint effort of the
parties, the language has been agreed to by parties to express their mutual intent and the
resulting document shall not, solely as a matter of �udicial construction, be construed more
severely against one of the parties than the other.
12.5 ENTIRETY OF AGREEMENT
The Ciiy and Contractor agree that this is the entire agreement between the parties. This
Agreement supersedes all prior negotiations, correspondence, conversations, agreements or
understandings applicab�e to the matters contained herein and there are no commitments,
agreements or understandings concerning the subject matter of this Agreement that are not
contained in this documenl. Title and paragraph headings are for convenient reference and are
not intended to confer any rights or obligatio�s upon the parties to this Agreement.
[REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK]
16
Ooaisign Fnvelope ID 86262D70-86F2-41E0-88�9-181FEBEB433A
Cuntract No �4-O32-(1t
IN WITNESS WHEREOF, the part�es hereto have caused this Agreement to be executed
by their appropriate officials, as af the date first ente�ed above.
FOR CITY: GITY OF MIAMI BEACH, FIORIDA
ATTEST`:
. ���,
� , _\�ti�i.e., c',,,
�-�„-_. _�::�� ti-,,
By: __, .- � r �( (,� �''� z . ar.� ,';
_ _._ _ . _ _ _ -- ---- ' : � ;
Rafael E. Granada, City Clerk E�ic Garpenter, ty Manager % �.INCOA°�ORATED� :
, �
._ _ , �_ ,�2� �,,L �;'_=
�Q f;t ',,4,Q•. .�. .:;��=
Date �, �^ �
�
C'j:;'2G3 ;
_. .___ _ __._.__.___._____...
''���,�,,:,,,:..-�'
APPROVED AS 70
FORM& LANGUAGE
&FOR EXECUTION
FOR CONSULTANT: Y`�� { �v G� C� �`�
City Attcrney �A• Date
SFM SERVICES, INC_ �'�
�
.�� �;
�Y ___ r f T �—..�,_
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1�� � � 1 C�-rc�n�t t'r t1..5,�et�`�"
}'t t 1��"1 C,tr'�
Print Name and Title
l7ate _G� 2�J �.C>�l,� _
17
dacusign Fnvelope ID RE262Di�-S�F'2-41E0-88�9-i81FFLF&433A
C'oniract Nu.��i-p32-01
EXHIBIT A SGOPE aF SERVICES
Scope af Work. The Contractor shall be fuily responsible for providing customer service, quality control
and all ather services listed herein. The Contractor will determine, in accordance to the minimum
requirernents of the contract, the manner in which services are tc be performed by Zone and location,
aliocatio� of labor hours needed to perform the task(s), cleaning methods and required supplies, materials
and equipment, in order to successfuily compiete the required work.
During evening se►vices, lights shall be turned off as areas are campleted, except in the immed,ate area
where work is being perfarmed The Gity of Miami Beach reserves the right to adjust work hours to serve
the specific needs of the facility. When a City-observed holiday fails on a regularly schedulecl serrice day,
and the City facility is nat accessible ta the Cont�actor,the Contractcr shall perform the regularly scheduled
services on the next workday following the haliday closure. Exceptions will require arrangements with the
City's Facilities and F{eet Management Director,or designee.
Speci�cations.
The Contractor shall, at a minimum, provide the City with janitorial and related services in accordance with
the foliowing standards and frequency expectations:
A3.01 SCHEDULE OF JANITORIAL SERVICES — OFFICES, WORKSPACES, LOUNGES, LOBBIES,
ENTRANCES,COMMON AREAS, HALLWAYS, EXTERIORS,CQRRIDORS
At Each Visik
!. Empty wastebaskets,trash cans,and recycling bins in dedicated containers.
2. Replace bag liner if ripped, soiled or wet for wastebaskek and trashcans(Recycling birs should
not have liners).
3. Dispose of ail collected refuse to an autside dumpster.
�. Empty recycle confaincrs and deposit matcrial into dedicated, outside recyeling coliection
container.
5. Empty and ciean all exterior ashtrays and cigarette receptacles.
G. Clean all table and counte�surfaces not having paper or materiais stored on them
�. Dispose of any cardboard packing or discarded materials or items left for removal to outside
dumpster.
8. Clean any area or item that obviously needs immediate attention due to incidental spills, leaks
or debris.
9. Clean all glass main entry doors.
10. Sweep and damp mop all har�J flooring (including elevators and stone surfaced flooring; spot
clean any dirl or stains with appropriate cleaners and solvents as needed to maintain an
acceptable appearance.)
11. Vacuum all carpeted areas, including walk-off mats,entrance mats,and rugs.
?2. Refill hand towel dispensers in restroams with an adequate amount of hand towels to maintain
proper dispensing.
�3. Clean and sanitize cirinking fountains.
4 Sweep clean all landings and stairwells.
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Qocusign Eiivelope ID BG262C170-86F2-�31[0-Ci8�9-781F[6E8433A
C��ntracl No.?4-032_C11
15. Spot clean any obvious stains or spilis in carpeted areas with appropriate/approved cleaner(sj.
16. Ctean ail doors(incluciing glass doors) and frames, sweep mats, remove spider webs remove
gum,
97 Ali glass and metal surfaces of facility entrancelexit doors and lobbies interior and exterior shall
be cleaned.
18. Dust all wail hangings and decorative lighi fixtures.
19. Wooden surfaces shall be maintained with a City approded polish. Every effort must be made
so no rings,spills,or noticeable dust is visible.
20. Clean antl/or polish tables, benches, antl chairs. Wet cieaning may be required with germicidal
eleaner.
21. Spot clean light switches and wafls when visibiy suiled.
22. Collect and dispose of debris and litter in parking areas, sidewalks, and breezeways.
23. Monitor exterior trash receptacles,removing trash as needed,and replacing liners
Weekly
1 Polish fumiture.
2. Ciean and polish aii tabie and counter surfaces which are free of material.
3. �Nipe down all interior window`rames,and sills with damp cloth.
4. Ciean ali non-glass doors and�aor frames
5. tNipe down all shelving with damp cloth.
6. Vacuun�all fabric covered furn;ture and partitions
7, �vipe down elevator walis, polish interior cab with all-purpose cleaning spray or fumiture polish.
8. Clean all elevator hand railin�s and metallic wall panels with stainless steel cleaner/polish.
9. Nil first-floar exterior windows shail be cleaned as needed.
Bi-Weekly
1 Clean all blinds,wall plates,door hardware and stairwell railings.
Monthly
1. dust and c(ean all air conditioning r�gister and a,r return vents.
2. Clean all vinyl furniture including workstations with vinyl cleaner.
3. Scrub, rinse, spray buff and wax hard floors(excluding stone surfaced flooring, utilizing
proper floor care machinery).
4 Wipe down all walls and clean any spider webs from comers or ceilings.
5. Clean interio� win�ow glass.
6 Clean baseboards.
7 Detaii clean all ho�izontal or vertical su�faces so that no visible dirt, dust, cob�Nebs, or
streaks are visible including all fumiture, edges,corners, baseboards, walls, air vents,
and tloor frames (�igh and lowr dusting, etc.)from floor to ceiling. Include all custodiai
clasets, stairwells: entrance areas, and pl�nters, and any oth�r item or area +n�ithin the
scope of this Cantract.
8. Telephones must be cieaned using a germicidal cleaner disinfectant.
Quarterly
1. Scrub and recoat hard floors {excluding sione-surfaced flooring, utilizing proper floor care
machinery. (This service is to be provided within fifteen days of the start-up of the contract or trial
period antl�erformed quarteriy thereafter}.
19
Docusign Fnvelape It� 66262D70-86F2-d7E0-F3$09-181FEBE843�iA
('rmtr��et Nu.2�-032-01
Semi-Annuaily
1. Strip and wax hard floors, 3-coat minimum, where appropriate (excluding stone
surfaced fiooring, utilizing proper floor care machinery. (This service is to be provided
within (ifteen days of start-up of the contract or trial period and performed quarteriy
thereafter}.
2. Vacuum fabric partitions throughout the City facilities.
Annually
1. Clean all blinds. CEeaning shall occur at the same time interior window surfaces are
cleaned.
2. After cleaning, all biinds shall operate properly and contain no visible streaks, smears
or dust.
3. Vertical blinds may be cleaned in place using chemicals designed for vinyl cleaning.
Carpet Spot Cleaning
1. Spot cleaning will bs performed uGli�ing extraction method.
2. Carpet will be free af any dirt, dust, lint, stain or foreign matter as determined by the
Contract Manager, Facility Manager or designee.
3 Cleaning procedures and chen7icals shall bs used in accordance with manufacturer's
recommendations and warranty conditions.
4. Spot clean any spatted and stained areas, as needed or as requested.
5. When spot cleaned, affected carpet areas shall blend with adjacent a�eas.
6. Leave no dirt an carpets, in carners, near baseboards. behind doors, or under any
furniture.
7. Wipe baseboards in carpeted areas free of dust.
Day Porters
The Contractor(s}, in addition ta standard janitorial services, contractor shall provide porter services at
the locations outlined for porter services that are stated on Appendix Dand shall meet or exceed the
follo�ving requirements:
1. f,�aintain entrances and lobbies,(including parking garagej windows.doors,and dusting.
2, ��taintain cleanliness oi water f�untains.
3. Complete restroom service; minimum once for a 4-hour shift and twice for an 8-hour shift, and as
needed throughout the day. Restock and empty trash as needed.
4. Dust all interior signage inciuding lobby and common areas.
5 Kitchenettes: Empty trash, dust windowsills, wipe down exterior and interior of cabinets, wiping
down counter and sink areas.
6 P�laintain custodial siorage areas, keeping active inventory of supplies and all custodial closets
clean an� neat.
7. Facility e�erior cieaning: Check all sntrances and parking garages for paper and trash, empty all
trash and smoking cont�iners.
8. Re�art any maintenance items needing repair in the via email to City's Zone Manager.
9. Report any custodial issues arising from tenants to the Gity's Zone Manager via email to the City's
Zone Manager.
20
Docusign Envelope Iq.862G2D70-86F2-41FO-B809-t��FEaE8433A
c'rn�trac!Na 24-032-01
10. Remove recyclable waste if needed.
11. Assist vacuuming office areas and spot cleaning as needed.
12. Day custodians shall provide ongoing service(or entrances, common areas, restraoms, emergency
spill removal from carpets and hard flooring, rainy day safety precautions (put out mats, signs and
keep floors mopped c�ry),and other cleaning-related duties.
13. The City's Zone Manager will have authority to direct the day porters to perform speciai cleaning
duties between the hours of 8:00 a.m. and 5:00 p.m.
A3.02 SCHEDULE OF SERVICES-RESTR�OMS
At Each Visit
1. Ciean all mirrors.
2. Replenish soap,toilet tissue and hand towels.
3. Sweep, mop with disinfectant cleaner and rinse bathroom floors.
4. Clean urinals and commodes(inside and out).
5. Check deodorizer block and replace if necessary.
B. Wipe down all partitions.
7. �lean and disinfect water basins and counter tops.
8. Empty and clean all waste receptacles, replace liners if necessary.
9. Polish all chrome and stainless steel.
10. Glean baby changing stations in conjunction with daily restroom cleaning schedules.
i 1. Refill hygiene products where applicable.
Weekly
1. Clean all doors, including entry doors, metal kick plates, door handles or push plates.
2. Clean all interior window glass,frame$and sills.
3. Clean showers(if applicable).
4. Clean locker to�s(if applicable)
5. Wipe clean(with tile cleaner)all tiled wall areas.
Monthly
1. Dust and clean all air conditianing registers and air return vents
Quarterly
1. Scrub and rinse afl tile surfaces with a non-toxic tile cleaner.
2. Detail clean all restroom iloors and grout to a clean and uniform appearance, machine scrub floors,
and entirely clean walls and doors 100% by the end of the first quarter of the Cantract and no less
than quarterly thereafter.
A3.03 SCHEDULE C?F SERVICES-KITCHENS AND BREAK ROQMS
At Each Visit
1 Clean all counter space.
21
Docusign Envetope ID.862G2D70-86P 2-41E0-F3809-ISiFEBE3433A
Conlract No.24-03?-01
2. SW@@p fI00fS.
3. Wet mop fioors.
4. Wipe clean all appliances.
5. Clean and disinfect sink.
6. Refill hand towe{dispensers.
7. Remove all trash and recyclables.
8. Replace liners, as needed
Quarteriy
1. Scrub and rinse all tile surfaces with a non-toxic tile cleaner,
Annually
1. Strip and wax hard floors,with a 3-coat minimum wax appiication method.
A3.04 SCNEDULE OF SERVICES—PARKING GARAGES
At Each Visit
1. �:,ollect and dispose of debris and litter in parking areas, ramps,decks,sidewalks,and breezeways.
2. 1�onitor exterior trash and recycling receptacles, removing Uash as rteeded, and repfacing liners,
�Nhile maintaining all recyclable maierial separate from trash to avoid contamination.
3. Monitonng of public areas in all garages. between the daily cleaning requirements, is required,
4. �levators, entrance and exit d�ors,stairwelis(including handrails,steps, landings and lights),
parking decks, all must remair free of trash,dust,dirt, litter, fluids, and odors.
5. Garbage cans in the public areas should aiways be cleaned and able to except additional trash
6. Floor drains need to be iree on any debris, sand or titter.
A3.05 SCHEDULE OF SERVICES—DEEP CARPET CLEANING SERVICES
Carpet Deep Cleaning
1. Clean carpet during the first six(6)months of the Contract and quarterly thereafter.
2 Carpets sha►I be�eep cleaned using an extractor.
3. Special spotting kits may be needed to remove di�cult stains.
4. Clean carpet where visible and accessible,which will require moving some fumiture.
Moving heavy furniture,such as filing cabinets, is not required.
5. Edges and baseboards must not have fibers,debris,or spills visible after cleaning.
&. Appfy a Teflon-based protector to all carpeting after cleaning,or approved equal.
7. Give a!I empty containers of carpet protector to!he Contrael Manager as a control.
8. Schedule time witn the Cuntract Manager tu operate air handlers uvernight in the
section to be extracted 10 reduce drying time.
9 The use of at least two(2)commercial carpet dryers supplied by Contractor(s)should
be used to assist drying.
A3.06 SPECIAL EVENTS 1 HIGH•IMPACT WEEKENDS OR AS NEEDED SERVICES
Special events!high-impact weekends rnay include, but are not limited to:
22
DDCuSiq�t E�V?IopB 10.86262D70-$6F2-A1C-O-L�$OJ-181fEBF$433N
C ontr:iet Ntr.?4-�32-U i
• Spring Break(typicaily from late-February through mid-�,pril)
• Memorial Day Weekend
• Pride Week
• 4�h of July(independence Day)
• Sleepless Nights
• Food and Wine Festivai
• Veterans Day
• Art Deco Weekend
• Art Basei Week
�uring the above events, Cantractor wil! be expected to provide staffing levels suitable far the
demands to upkeep these facilities. At a minimum, Contractor will be required to provide a po�ter at
each City Beachfront Restraom and a supervisor, responsibie for ali locations, during the above
events.
For Special Events, as indicated above andlor those added in writing by the Facilities and Fleet
Management Direct�r, or designee, the Contractor shall be compensated based at the awarded
additional services rate(s},
The supervisor(s} shall always be available while contract work is in progress to receive notices,
reports, or requests from either the Zone Manager or the desig�ated Zone Manager's
representative. The supervisory employee(s) must be able to read, write. and speak Eng�ish. No
City employee is autharized to exercise either direct or indirect supervision over the Contractor's
emplayees, unless
�esignated by the Facilities ard Fleet Management Qirector, or designee
Steam Cleaning
�ontractur will be expected to provide tlie following Steam Gleaning services on an as-needed,
prescheduled basis.
1. Steam cleaning of chairs.
2. Steam cfeaning of sofas.
A3.07 MATERIALS AND EQUIPMENT
The Contraetor shaU provide all materials, supplies, and equipmert as required to properly maintain ihe
facilities and areas in an acceptable condition,according to tiie minimum standards of the RFP.
This shall in�futle all required maintenance and cleaning products, including, but not limited to� cleaners,
disinfectants, bleach, floor care clean�rs and protective coatings, etc. It shall also include brooms, mops
(wet and dry/dry dust mops), mop handles, tlust mop handles, dust pans, bowl mops, bowl brushes, putty
knives, dusters, sponges, rags, window squeegees, floor pads, rt�bber gloves, for trash removal, spray
hottles, floor care machines, vacuum cleaners, and any atlditional materials needed to perform ti7e
cleaning
23
f.�ccusign Envelope ID 8526:D70-86F2-a1r-p-►�gOg-18iFEBE8433A
Contra�t Nu. 24-(?32-UI
Vacuum cleaners shall be equipped with a beater bar or double row of brushes with high suction. The bar
or brush setting should be approximately 118" below the vacuum cleaner casing. It is recommended that
vacuum cleaners are equipped with special HEPA (high-efficiency particulate air) or ULPA (Ultra Low
Particulate Air) type filters that collects at least 99.97%, or that losa no more than 1110 of one �ercent of
dust collected to the atmosphere.
All equipment used in the cleaning operation of any City of Miami Beach facilities must be in good safe
operating condition as required by CSHA. Equipment with broken or exposed electric wires will not be
allowed for use.
Supplies
The Contractor shall furnish ali cleaning supplies, including but not limited to, paper products,
cleaning products,equipment, liners, hand soap, tools and devices, floor finishes,floor sealer,floor
stripper, germicidal cleaner, disinfecting cleaner, carpet cleaner, supplies, tletergents, defoamer,
metal and wood polishes. All cleaning equipment supplies, and materials shall be approved by the
City's Contract Manager prior to use and stored in a clean, neat and safe manner within designated
areas in each facility. Contractor's employees must use protective gloved clothing when using
(harsh) skin-irritating chemicals. No flammable products, including propane or gasoline, shall be
stored in the facility.
The Contractor shall furnish and install all hand soap and hand towel dispensers, if tleemed
necessary by the City. The City's Contract Manager shall approve all new hand soap and hand
towel dispensers prior to instGllation by the Contractor. The City shall also approve in advance the
exact location of all new hand soap and hand towel dispensers, including the height from finished
fioors, proximity to other fixtures,and other accessibility conr.ems.
The Contractor shall be responsible for the replacement of toilet paper tlispensers in the r�strooms
�i the facilities managed by the City due to protluct failure and or vandalism The Contractor shall
�ssume the cost of replacing toilet paper dispensers at their own expense. Historically, no more
than 150 dispensers require replacement annually.
The City reserves the right to determine the suitable replacement products and engage in the
�rocurement and installation process. The quality and specifications of the dispensers shall
conform to the City's standards and regulations. The Contractor shall maintain accurate records of
all toilet paper dispenser replacements, including dates, locations, and quantities replaced. These
�ecords shall be made available to the City upon request.
NOTE All supplies must be used in accordance with the manufacturer's recommendaiions and
instructions. All containers must be labeled with the manuf2cturer's brand name, name o1 product,
and its recommended use.
14
Du�usign Envelope ID 56262U70-86F2-4�[0-B309-�81FE[3Ed433A
Cbniract No.24-032-01
A3.08 SAFETY REQUIREMENTS
The Contractor(s) shall comply with all applicable requirements of OSHA's "General Indusiry Standards."
These reauirements shall include all primary and refresher training mandated under the OSHA guidelines.
Safety Data Sheet
The Contractor(s) shall provide to the City's Zone Manager a Safety Data Sheet (SDS) and
description literature for each chemicaVcompound/mixture used in the performance of the :,ontract
before the commencement of any work hereunder. All SDS shall be oi the latest version and
comply with 29 CFR 1910.1200. In 2012, OSHA modified the HAZCOM program to conform to the
United N�tions Globally Harrronized System (GHS) of classification and labefing of chemicals.
Hazardous products shall not be used, except with prior approval of the Contract Manager, and
r�ust be tlisposed of properly by the Contractor(s) in accordance with the U.S. Envircnmental
Protection Agency(U.S. EPA)40 CFR 260-265. The Contractor(s)shall maintain and have readily
accessible on-site a complete SDS book of all chemicals, compoundslmixtures used in the
execution of the Contract.
Environmental and Hazardous Materials Repuirements
The following defines the minimum requirements the Contractor(s) is to foilow for Envircnmental
Health, Safety, Hazardous Substances, Recycling, Hazardous Materials, Hazardous Waste
Characterization and Disposal, Waste Minimization, Personnel Training, Required Notifications,
and Permits and Records Retention:
Hazardous Substances 1 Nazardous Materials
The Contractor(s) shall submit to the Contract Manager; SDS for approval of products to be used
prior to any use in the facility. The Contractor(s) is not to use any product not approved by the
Contract Manager anywhere ir� the facility. The Contractor(s) shall not use any product that has a
pH level of less than 3 or a pH level greater than 11. The Ccntractor(s) is not permitted to use any
product that 1he SDS rates as "Flammable or Toxic" without approval from the City's Zone
hlanager
Proper Disposal of Spent or Used Products.
The EPA and Florida Department of Environmental Protec:ion (Florida DEP} require the proper
disp�sal of certain chemicalsJcompoundslmixtures after they have been spent or used. The
Contractor(s) is required to establish discrete waste streams for any chemicals that require proper
disposal accortling to 40 CFR 260-265. The Contractor(s) r-iusi also arrange to have a licensed,
"Part 6 Permit" Hazardous Waste & Universal Waste Contractor(s) to properly characterize,
manifest, dispose and transpo�t waste or recyclable materials. The waste hauler must be Iicensed
by the U.S. Department of Transportation as a Hazarduus WastelUniversal Waste Hauler under
the Series 49 CFR (Code of Federal Regulations). The Contractor(s) must provide contact
information of the Hazardous Wastel Universal Waste Hauler utilized.
Waste Minimization Programs.
The EPA and Florida DEP require the minimization of waste using water-soluble materials. The
Contractor(s) is expected to utilize to the extent feasible the use of water soluble and user-friendly
products that are available.
25
Docusign Envelope ID:86262D70-86i 2-41E4B809-t87FEpE9433A
('umract No.'4-Oi2-U1
Personal Protective Equipment
A!I personne!are required ta v��ear personal protective equipment in the performance of their duties,
�.vhich involve the use Hazardous Substances and Hazardous Materials induding Frotective
eyewear or iace shieids, respiratory protection as necessary and applicable leak proof gloves or as
prescribed by the SDS.
A3.09 PERSONNEL AND SUPERVISfON
The Contractar(s)is required to and shall train afl of the Contractor(sj 's personnel prior to a job assignment
with the�ity of Miami Beach
Supervisars
Experienced on-site supeNisars rr�ust be on-site during all hours that work is performed. The on-
site supervisor must he available beiween the hours of 8:00 a.m. and 5:00 p.m., Manday through
Friday, to inspect the facility with the Cily's Zone Manager, ar designee, and to handle related
problems when required. Additionaliy, the supervisars must be available, and on-site, aftEr normal
business hours to monitor and respond to janitorial services issues,oversee staff,and close facility
following compleiion of daily services. The Proposer shall submit, as part of the RFP response, a
descriptian of supervisory alloc�tian, pzr Zone with days and hours of seroice identified.
Employees
1. Buiidinq Access: The City's Zone Manager, Fa�ility Manager or designee shall direct
and control access to the facility. Under no circumstances will anyone enter times for
another employee Only authorized Contractor(s)employees and subcontraclo�(s) are
allowed on p�emises.
2. niform : The Contractor(sj shall supply all empbyees with identification and uniforms
(i.e. shirt, smock,etc.�thai must be worn ai aN times while on the premises, and sha!!
at all times presert a neat and professional appearance,with clean uniforms.
3. Access Cards: The Contractor(s) shaii report any lost access cards to the City's Zone
Manager immediately upon discovering such and shall be liable for the costs of
replacement and programming,
4. Identification: The Contractor(s) shaN submit a list pf employees with the required
background checks as stated in Seciion 1.9 and a phatacopy of a valid picture I.D. ta
the ConiracC Manager priar to commencement of services hereunder. I D. badges shail
show company name, employee name and a photo of the employee. I.D. badges must
aiways be worn w�ile performing services under this Contract.
5. Trainin�: To improve sustainable waste management, the City requires janitorial
employees to receive training�n appropriafe recycling practices. This training must be
obtained within 6 rnonths of an employee's h�re date anct must be coordinated through
ihe Environment and Sustainability Department.
26
Uocusign Envelope IU 86252D70-86F2-41[_0-HR09-181FE8E8433A
('�mtract N��. 7d-032-01
industry Certifications and Training
The City desires that Contractor(s) obtain proper industry• certification andlor industry licensing
such as ISSA Cleaning Indu�try Management Standard (CIMS), and/or ISSA Cleaning Industry
Management Standard (CIMS-GB) Green Building Certified, or similar certification and icensing,
during the term of the Contract.
The Contractor(s) shall provide verifiable documentation that supeNisors have completed a
minimum of eight (8) hours of Hazardous Materials Emergency Response "Operations Level"
training, and nonsupervisory employees have completed a minimum of four(4)hours of Hazardous
Materials"Awareness Level"kraining, from an approved training provider.
A3.10 REPORTING REQUIREMENTS
The Contractor(s)shall keep, maintain, and make available to the City upon request all training records and
certifications, SDS, first report of injury and illness requiring first aid or additional medical prcfessional
treatment. Additionally, all injuries shall be recorded on the "OSHA 300 Log" and 300-A according to 29
CFR.
A3.11 SPECIAL PERMITS, LICENSE AND PRODUCT NOTIFICATIONS
Certain cities, counties and municipalities require hazardous materials licenses prior to the use oi certain
products. The Contractor(s) is responsible to obtain antl make available to the City upon request all
necessary licenses and permits regarding any hazardous materials pnor to execution of this Contract.
The Contractor(s) 's day custodian(s) and on-site supervisor must carry direct means of communications
provided by the Contractor(s)at all times during work shifts. A Control Book shall be maintained on-site and
be accessible to both the City's Zone Manager and the Contracto�(s) Manager. The Contractor's on-site
supervisor shall review the Control Book dailylnightly for specific cleaning issues. The Contractor(s)should
indicate in the Control Book on a daily,`nightly basis items needing repair in addition to reporting these items
via email to the respective City Zone 141anager(e.g., plumbing in restrooms).
A3.12 MEETINGS WITH FACILITIES MANAGEMENT
The Contractor(s) 's on-site supervisor shall meet with the City's Zone Manager, Facility Manager, or
Designes at least weekly, and as-needed, on a more frequent requested basis by lhe City, to inspect any
facility and to resolve cleaning issues. The owner or senior manager in the Gontractor(s) 's organization,
acceptable to the City, shall meet, at a minimum, monthly with the City to review the Monthly Cleaning
Report and Quality Evaluation Form, discuss cleaning issues, and address any related problems, to the
City's Zcne Manager.
A3.13 QUALITY CONTROL
The Contractor(s) 's on-siie superoisor(s) shall perform during each cleaning shift, a deiailed inspection,
covering a minimum of twenty percent(20%)of the maintained space and report each inspection on a Shift
Cleaninq Report. The Contractor(sj shall inspect one hundred percent(100%)of the maintained s�ace at a
27
Docus�gn Fnvelopn_iD.862G2D70-8fif�-4IF0-B8Q�J-1$1FEBEi3433A
('onCrlct No. '4-O32-01
minimum for each week af the Contract term. The Contractor(s) shall maintain a written report regarding
these inspections and submit a copy to the City's Zone Manager weekly. A Control Book shall be
maintained on-site and be accessible to the City and Contractor(s) �ersonnel. The Contractor(s) 's on-site
supervisor shall review the Gontrol Book daily/nightly for specific cleaning issues. The Contractor(s) shali
indicate in the Control Book on a tlaily�nightiy basis items needing repair(e.g : piumbing in rsstrooms). The
Contractor(sj shail provide a sample of its Control Boak for review as part of the RFP. The Controi Book
shall be accessible to all City and Cantractor(s)personnel and used to idenlify specific cleaning issues and
report any maintenance tleficiencies. The Controi Book shail also contain the Contractor(s) Sign-In(Sign-
�ut Sheets, ali MSDS tor the respective facility, deaning and staffng plans, as weil aii other dccuments
such as special permits and training certifications deemetl appropriafe by the City.
A3.14 GARAGE AND RESTRC?QM INDEX
The City has recently impiemented a garage and restroom index program. This program is utilized to
communicate the status of the level of service regarding public garages and restrooms for the City Qf Miami
Beach facilities The results, ranging from 1 A (very well maintaine�) to 6.0 (not maint�med), provide an
understanding of what criteria perform weli and which do not. By analyzing the results, change can be
made in areas in need of improvement so that the City of Miami Beach may provide better quai ty public
garages and restroom faclities. Quarteriy data is shared with the Commission with input from responsible
depa�tment{s�regarding opportunities io improve performance. Proposers should become familiar with this
City proqram and incorporate it into their Comprehensive Cieaning Pian.
A3.15 PRIOR WRITTEN APPROVAL OF ADDITIONAL AND10R AS-NEEDED SERVICES
The Contractor(s) shall be required to obta�n in writing, approval to perform any additional andior as-
needed �ervices, by the Facilities and Fleet Managemeni Director, or designee, prior to performing the
actual work. The City shall not be obligated to pay for additional andlor as-needed services not approved in
advance
A3.16 SUSTAINABILITYIRESILIENCY REQUIREMENTS
All work shall be performed in accordance with the highest cleaning and environmental standards including:
• ISSA CIMS-GB
« Greenseal GS-42(services}
• Greenseal GS-37 and GS-37(products)
Green Cleaninq Requirements
As part �f the City's Sustainable 8� Resilient Procurement Policy, i1 is the intent of the City to reduce
greenhouse gas (GHG} emissions to combat climate change; decrease the use of hazartlous materials to
improve community antl environmental health; and decrease was#e and inefliciencies m electricity, fuel,
paper, water and other consumption to relieve pressure on natural resources. To ativa�ce these goals,
products and services contracted will be evaluated in part based on their environmental attributes t�reduce
risks to health, safety, and the environment. Strict adherence ko the following standards is required. Prior to
the commencement of work,the Contractor(s)is required to submit 2 list of the products they inten�to use.
The Contractor(s� shall update the product list annually. The Gontractor(s) is responsible for providing
invoices canfirming cornpliance with environmentally- preferabie reGuirements. Product invoices are to be
s�bmitted as part af the Conh�actor(sj monthly paymeni request submittal. Any deviation from these
28
C�ocusign Env«:Iope ID:8(i262D70-86F Z-4 t FO-B809-I 81 FC-BE3433A
Coniract Nc�.24-(132-01
standards and requirements must be prior approved in writing by the City's Contract Manager.
The Gontractor is encouraged to use green cieaning products and �rocesses, to the degree feasible, and
shall demonstrate such capability by submitting a green cleaning plan, that describes methods, materials,
and equipment usetl under the cantract. The Contractor shall use products offered that are certified or in
compliance with at least one of the follawinq five standards. The manufacturer's name, brand name and
item number must be shown for each item being bid. Two copies of the certificate or other appropriate
affidavit for each protluct offered must accompany the bid as documentation of certification or compliance
as a grePn product.
The certification or compliance standards r�quired for these products in no way exempts compliance with
olher applicable occupationai health and environmentai standards. The standartls required are set out
below:
1. Certified by Green Seal
2.Certified by Environmental Choice EcoLogo Program
3. (For Chemicais} Recognized by the U.S. Enviranmen�al Protection Agency Qesign for the
=nvironment(DfE)Formulator Program
4. Safer Choice Standard by the Environmental Protection A�ency(EPA}
5. (For ('aper Products) In compliance with the U.S. Environmental Protection Agency
�:omprehensive Procurement Guidelines for Commercial and Industrial Sanitary Tissue
For those categories not covered by the above standards preference will be given ta those products
meeting the Califomia Code of Regulations maximum allowable VOC levels for the appropriale cleaning
product category(Califarnia Air Resource Board!California Gode of Regulations (CCR), Tile 17 CCR
Section 94509—(Topic cited; Standards for consumer products at�vww calregs.com). If cleaning products
that meet these criteria are not available anly then can the cleaning Contractor use other type products. In
such cases the Contractor shall continue to use to the extent possible the safest and most environmentally
friendly products and products must be prior approved in writinq by the Ciry's Contract Prlanaqer.
Contractars staff must be traineci antl knowledgeable in the Cc�ntraclor's green cleaning procedures.
The Contractor is strongly encouraged to use the following environmental attributes for prQducts oFfered for
bid'
9. Containing ingredients from the EPA's Safer Chemical Ingredients List
2. Use of renewable resources such as citrus, seeds,vegetables and oils
3 Biodegradable by standard�methods and definitions
4. Designed for use in cold water in order to conserve energy
5. Concenlratetil furniulas in product�9is{��nser�ll��at ineasure yuaritilies tlispense�i
6. Recycled-cantent product packaging and product shippin� materials
'. Reusable or recyclable shipping boxes
8. Refillable bottles or drums
Packaging and Labeling Pack�ging shall be comprisetl of recycled-content materials, shall be recyclable,
or shall be returnable to the distnbutor for refilling Packaging shall �e constructed to ensure, safe delivery.
All protlucts shall be manufactured and packaged under modern sanitary conditions in accordance with
29
f�ocusign Envelope ID 8fi�ti2D70-SfiF2-41FD-E38�9-i81FFF3F8433A
Crntract No.'�-p3?-(1I
federal and state law and standard mdustry practice. Each case, bottle, and container shall have the
following markings: Name and address of manufacturer Brand name of product. Net contents in U.S.
standard pounds, ounces, gailons, or Nuid ounces directions for use, including recommended use dilution
and precautionary handling instructions The reduction oi packacing is highiy encouraged through the
purchasing of larger product containersipackaging. Any items that need to be refiiled must be properly
labeled uvith the carresponding product.
A3.17 COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM(CMMS}
The City of Miami Beach utilizes a Computerized Maintenance Ma�agemenl System (CMMS) and will be
sending its reactive, recurring, and preventative maintenance work requests through this system. The
Cantrac:or shail be charged a monthly$50.OQ subscription fee to gain access to the City's CMMS provider
in order to receive work orders.
A3.18 EMPLOYEESISERVlCES L4G
The Contractor shall implement and maintain a technology system ("System")capable of logging the date
and time of performance of janitoriai senrice for each location under this contract. The City's User
Depa�tments under this cantract wauld also need access to this sysUem.
The name of the software used by the City's current service provider is Janitorial Manager.
The System shall be designed to capture relevant data pertaining to the timing of service provision, such as
but not I�mited to:
(a)Work logs detailing the services provided by the staff ak each location,
(b)Data on the frequency and duration of service at each location.
The Cortractor shail provide the necessary training to its staff to effectively use the System.
The Contractor shall provide regular reports to the Giry, detailing, frequency of service, and other relevant
data as captured by the System.
The City reserves the right to audit the �ystem and its data to ens�re compliance with this clause and the
terms of the contract.
30
DocusiynFnvelupelD 66262D70-86F2-41E0-�809-131FEBE8433A
Cuntracl No.24-U32-01
EXHiBIT B-1
BAFO PRICE FORM/PRIGING SCHEDULE LOCATION STAFFING HOURS
For Services from June 1. 2025,throuqh November 30, 2025.
31
Docusign Envelope ID 86262D70-S6F2-41E0-B809-181FEBE8433A
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Docusign Envelope I� 8E262D70-86F2-41E0-8809-187FEBE8433A
('i�nh•act No.24-03?-UI
EXHIBIT B-2
BAFO PRICE FORMlPRICING SCNEDULE 8�LOCATION STAFFING HOURS
For Services from Oecember 1"'Throuqh the Remainder of the Term.
32
Daa�siyn Envelope ID;A6262D70-86F2-A1F�-8809-181FERE-8433A
M I A M I B E AC H PROCUREMENT�EPARTMENT
1755 Meridian Avenue,3rd Floor.
Miami Beach, Florida 33139
www mlamibeachFl.gov
EXHIBIT B-2 BEST AND FINAL OFFER (BAFO)
REGULAR SERVICE LEVEL
COST PROPOSAL FORM 11/2112025
All corrections on the Cost Proposal Form shall be initialed.
• _
� o . • �� • _ M � . �:
1 NOR��1f�NC�Y SHC)R�S 12 Monthly �321.00 �3,85L.00
GUARQHOUSE
2 ALLISGN ISLAND GUARDHOUSE 12 Monthly $100.00 $1,200.00
3 STILLWATER GUARDHOUSE 12 Monthly $100.00 $1,200.00
4 BISCAYNE POINT 12 Monthly $100.00 $1,200.00
GUARDHOUSE
.
� . : � � �� ! � : , • •-
5 FiiGILI�IES fv1/�NHi;�fviENT �� �/Ipnthly 52,901.OU $34,812.00
BUILDING
6 MARINE PATROL BUILDING 12 Monlhly $1,130.00 $13,560.00
FIRE STATION#2(RESCUE
7 BUILDING)(SUPPORT 12 Monthly $641.00 $7,692.00
SERVIGES
8 MIAMI BEACH POLICE NORTH- 12 Monthiy $1,082.00 $12,984.00
ENQ SUBSTATION(NESS)
OCEAN RESCUE
9 HEADQUARTERS(10TH /2 Monthly $570.00 $6,840.00
STREET
10 PUBLIC WORKS YARD 12 Monthly $2,827.00 $33,924.00
�� NORTH BEACH BUILDING 12 Monthly $709.00 $8,508.00
DEPARTMENT OFFIGE
12 MIAMI BEACH EMERGENCY 12 Monthly $321.00 $3,$52.00
MANAGEMENT(EOCj
13 FIRE S�ATION#2(ADMIN �2 Monthly $2,508.00 $30,Q99.00
BUILDING
1
Docusign Envelope ID.86262D70-86F2•41E0-B809-181FEBF8433A
M I A M I B E AC H PROCUREMENT DEPARTMENT
1755 Mer�dian Avenue,3rd Fioor
Miami Beach, Florida 33139
www.miamibeachfl gov
MIAMI BEACH POUCE
14 DEPARTMENT(MBPD) 12 Monthly $24,393.00 $244,716 00
INCL��DING POLICE GARAGE
15 HISTORIC CITY HALL 12 Monthly $3,640.00 $43,680.00
16 FLEET MANAGEMENT FACILITY 12 Monthly $1,623.00 �19,476.00
17 ELECTROWAVE BUILDING 12 Monthly $1,382.00 $16,584.00
18 SANITATION ADMINISTRATION 12 Monthly $1,842.00 $22,104.00
BUILDING
19 SANITATION AREA(17TH 12 Monthly $1,728.00 $20,736.00
STREET GARAGE)
20 MBPD SPECIAL INVESTIGATION 12 Monthly $617.00 $7,404.00
UNIT
21 MBPD INTERNAL AFFAIRS 12 Monthly $846.00 $10,152.00
22 MBPD SOUTH OFFICE 12 Monthiy $846.00 $10,152.00
. :
� � : � � � � : � . :
23 �ii55 ���IERIDIAN OFFICES i2 f�1oi����h�,� S6.1UO U0 �i3,�0U.U0
24 1701 MERIDIAN OFFICES 12 Monthly $6,040.00 $72,480.00
25 CITY HALL 12 Monthly $18,688.00 $224,256.00
26 CODE ��OMPLIANCE OFFICES 12 Monthly $3,356.00 $40,272.00
•
� �
� :
� . : , w : � ' „ : � :
SOUTr; �O�NTE Pl�,R��; �
`'� RESTROOMS 'i� f��lunthly 5�,4��.Uv � S1�i3,196.0U
3RD STREET RESTROOMS
28 (MAJORY STONEMAN DOUGLAS 12 Monthly $3,673.33 $44,080.00
PARK)
29 6TH STREET RESTROOMS 12 Monthly $9,653.33 $115,840.00
(LUMMUS PARK)
30 10TH STREET RESTROOMS 12 Monthiy $9,653.33 $115,840.00
(LUMMJS PARK)
31 14TH STREET RESTROOMS 12 Monthly $9,653.33 $115,840.00
(LUMMJS PARK)
�
Docusign[nvelo�.�elD 86262D7U-8SFF-a1E0-BtS09-18iFEEiE6433A
M I AM I B EA� H PROGUREMENT DEPARTMENT
1755 Meridian Avenue,3rd Floor
Miam�Beach, F{orida 33139
www.miamibeachfl gov
32 21 ST STREET RESTROOMS 12 Monthly $ 6,642.00 $79,704.00
33 35TH STREET RESTROOMS 12 Monthly $ 2,763.33 $ 33,160.00
34 46TH STREET RESTROOMS �2 Monthly $ 2,763.33 $ 33,160.00
(INDIAPJ BEACH PARK)
35 �3RD STREET RESTRO(JMS 12 Monthly $ 2,763.33 $ 33,160.OQ
(BEACH VIEW PARK)
36 64TH STREET RESTROQMS 12 Monthly $ 2,763.33 $ 33,160.00
(ALIISON PARK)
72NQ STREET RESTROOMS
37 (UNIDAD BUILDING EXTERIQR 12 Monthly $ 7,605.QQ $ 91,260.00
RESTROOMS)
�8 76TH STREET RESTROOMS 12 Monthly $ 5,460.00 $ 65,520.00
(ALTOS DEL MAR PARK)
81 ST STREET RESTROOMS
39 {NORTH BEACH OCEANSIDE 12 Monthly $ 3,640.00 $ 43,680.00
PARK
RESTROOM#1
83RD STREET RESTROOMS
40 �NORTH BEACH OCEANSIDE 12 Monthly $ 3,640.00 $ 43,680.00
PARK
RESTROOM#2
85TH STREET RESTROOMS
41 �NORTH BEACH OCEANSIDE 12 Monthly $ 3,640.00 $ 43,680.00
PARK
RESTROOM#3
42 ART DECO WELCQME CENTER/ 12 Monthly $ 1,17p.00 $ 14,040.00
10TH STREET AUDITORIUM
43 CAN�FY PARK 12 Monthly $ - $ -
44 CRESPI PARK BUILQING 12 Monthly $ 2,763.33 $ 33,160.00
45 FAIRWAY PARK PAVILION 12 Monthiy $ 2,763.33 $ 33,160.00
46 FLAMINGO PARK- 12 Monthly $ 432.00 $ 5.184.00
BASEBALL FIELD RESTROOMS
FLAMING�PARK-
47 NEHMAN FIELD HOUSE 12 Monthly $ 432.00 $ 5,184.00
(PARK RANGER OFFICE)
FLAMINGO PARK-
4& RQBERT L MICHNOFF 1z Monthly � 432.00 $ 5,184.00
MEMORIAL
FIELD H�USE DAY CARE
;
Dor.usign E-nvelope IG:&6262D7D-8ii1=:-41k=0-[i809-1HiF�"t�E8433A
M I A M I B E A� H PROCUREMENT DEPARTMENT
1755 Meridian Avenue 3rd Floor.
M�ami Beach, Flonda 33139
www.miamlbeachfl.gov
4g FLAMINGO PARK-FOOTBALL �2 Monthl $ 798,67 $ 9,584.04
FACILITY y
FLAMINGO PARK-PAL-
50 POLICE ATHLETIC LEAGUE 12 Monthly $ 4,768.00 $ 57,216.00
BUILDING
�� FLAMINGO PARK-POOL 12 Monthly $ 432.00 $ 5,184.00
FACILITY
52 FLAMINGO PARK-TENNIS �2 Monthly $ 432.00 $ 5,184,00
CENTER(INTERIORJ
FLAMItJGO PARK- —
ADMINISTRATION BUILDING!
53 SOFTEALL FIELD RESTROOMS l 12 Monthly $ 432.00 $ 5,184.00
TENNIS RESTROOMS
EXTERIOR
54 PARKS MAINTENANCE TRAILER 12 Monthly $1,496.0� $17,952.OQ
55 GREENSPACE TRAILER 12 Monthly $1,496.00 $17,952.00
(D�UBLE-WIDEj
56 GREENSPAGE!PARKS �Z Monthly $ 1,496.00 $ 17,952.00
MAINTENANCE WAREHOUSE
57 MAURIGE GI66 PARK PUBLIC �� Monthly $ 1,780.53 $ 21,366.38
RESTROOMS
58 MUSS �ARK BUILDING 12 Monthly $ 2,654.13 $ 31,849.56
59 N�RMaNDY ISLE PARK/PQOL 12 Monthly $ 5,274.93 $ 63,299.16
60 NORTH SHORE PARK YOUTH 12 Monthl $10,627.2& $127,527.36
CENTER Y
61 NORTH SHORE PARK TENNIS 12 Monthl $10,107.0 0
CENTER Y $121,284.00
62 UNIRAD BUILDING 12 Monthly $1,927.00 $23,124.00
63 NORTH BEACH OCEANSIDE �2 Monthly $ 1,248.00 $ 14,976.00
PARK TRAILER
64 SCOTT RAKOW COMMUNITY 12 Monthly $ 11,004.00 $ 35,167.68
YOUTH CENTER
65 SCOTT RAKOW COMMUNITY 1Z Monthly $ 5,502.00 $ 17,583.84
YOUTF:CENTER POOL
66 SC�TT RAKOW COMMUNITY 1Z Monthly $ 1,834.0 $ 5,861.28
YOUTh- CENTER ICE RINK
67 SOUNQSCAPE PARK TRAIL�R& �2 Monthly $- $_
RESTR40M BUILDING
6� SOUTN SHORE COMMUNITY �2 Monthly $ 3,821 AO $ 45,852.00
CENTER
4
Oocusign Envelope ID 86262D70-86F2-atE0-880y-181FE(3E8as3A
M I A M I ��A� N PROCUREMENT DEPARTMENT
1755 Meridian Avenue.3rd Fioar
Miami Beach, Florida 33139
www miamibeachfi gov
SOUTH SHORE C4MMUNITY
69 CENTER EXTERIOR 12 Monthly $ 425.00 $ 5,100.00
RESTROOMS
70 SOUTH POINTE PARK �7 Monthiy $ 3,698.67 $ 44,384.04
MULTIPURPOSE BUILQING
71 STILLWATER PARK BUILDING 12 Monthly $ 2,763.33 $33,159.96
72 TATUM PARK BUILD{NG 12 Monthly $ 2,763.33 $33,159.96
PRIQE PARK 12 Monthly $ 1,853.33 $ 22,239.96
5
Cior.usu7n Envel��pe IQ:86262D70-86F2-41E0-B809-781FEBE8433A
M I A M I B E AC H PROCUREMENT DEPARTMENT
1755 Meridian Avenue,3rd Floor.
Miami Beach,Flor�da 33139
www miamibeachfl.gov
• ;�
t
�� ! . � • . f : i � . � �: i � : �:
�3 ;'i H ;�.uE�i PHRKiNG GhRHGL 12 i�-�o��tl�ly �4,93�.uCi �59,184 OU
74 12TH STREET PARKING 12 Monthly $4,932.00 $59,184.00
GARAGE
75 13TH STREET PARKING 12 Monthly $4,932.00 $59,184,00
GARAGE
76 16TH STREET PARKING 12 Monthly $4,932.00 $59,184.00
GARAGE(ANCHOR GARAGE)
�� 17TH STREET PARKING 12 Monthly $4,932.00 $59,184.00
GARAGE
7� PENNSYLVANIA PARKING 12 Monthiy $4,932.OQ $59,184.0�
GARAGE
79 42ND STREET PARKING 12 Monthiy $4,932.00 $59,184.00
GARAGE
$� SUNSET HARBOUR PARKING 12 Monthly $4,932.00 $59,184.00
GARAGE
�� 1755 MERID(AN PARKING 12 Monthly $4,932.00 $59,164.00
GARAGE
82 COLLINS PARK GARAGE 12 Monthly $4,932.00 $59,1$4.00
83 CONVENTION CENTER GARAGE 12 Monthly $4,932.00 $59,184.00
ri�
c � � - � � �
� . . , �
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--- ___ _ ------ �--- ----—-- ------ _ __. _—�
$5 STEAM CLEANING OF SOFAS 1 PER UNIT $6.00
86 STRIP AND WAX FLOORS(that are not already included as PER SQUARE $��.44
� part of monthly,quarterly,annually etc. scheduled services) FOOT
----______ __--_._ ___�. �_.____—__._.__ ___ ____--._._, ___._..�� _
87 � SCRUE AND RECOAT FLOORS(that are not aiready included PER SQUARE $��.40
as part of monthiy,quarteriy, annualiy etc. scheduletl services) ( FOOT
-- -.------ --- — _ -----�---— ------ ___ ----- _______ __
G
Qocus�gn Envelope 10:�6262D70-86F2-41E0-88Q9-181FEE3E8433A
M I A M I B E AC H PROCUREMENT DEPARTMENT
1755 Meridian Avenue,3rd Floor
Miami Beach,Fiorida 33139
w+nrw.m iamibeachFl.gov
�--------
-- ---------________ ------—_ _--- --
POST CONSTRUCTION CLEANUP(i.e. REMOVAI.OF PER SQUARE
88 HEAVI'DUST,WIPE D�WN FIXTURES/FURNITURE, FOOT 5o.s5
VACUUM CARPETS, CLEAN AIR VENTS}
89 ADDITIONAL SERVICES(WCLUDING HIGH-IMPACT pER HOUR S2s.00
WEEKENQ AND SPECIAL EVENTS;
• .,� .
Company:SFM Services lnc.
Authorized RepresentaGve:Christian Infante,President
Address:i 500 NW 74 Avenue Med�ey,FL 33166
Telephone:305.525.9442
Email:cinlante�sfmservices.com
Authorized Representative's Signature:
7
Dacusign Envelope ID:86262D70-86F2-41E0-f3809-181FEBE8433F�
EXHIBIT B-2 FACILITY LOCATIONS SERVICE LEVEL SCHEDULE
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Dacusign Fnvelope ID:86262D70-86F�-41 f_0-�809-1 d 1 FEBE'433A
Conlract No. 24•012-Ui
EXHIBIT C ANTI-HUMAN TRAFFICKING CERTIFICATION
Affidavit of Compliance with Anti-Human Trafficking Laws
RFP-2024-032-WG-JANITORIAL SERVICES
___ _ _ _ _ __--- _ ------- ----
Contract Number and Title
Pursuant to section 787.06(13), Florida Statutes, this portion of the form must be
completed by an officer or representative of the nongovernmental entity
executing, renewing, or extending a contract with a governmental entity.
- --_ _ - -
Name of entity does not use coercion for labor or services as defined in section
j 787.06, Florida Statutes.
I
iUnder penalties of per�ury, I declare that I have read the foregoing statement and that I
the facts stated in it are true. �
i Entity Name: S�W1 SC'��� �S�1�C,.
j Representative/Officer's Printed Name: C�t�S��(��1,���rE�
I ,-�
Representative/Officer's Title: � �e5��'�-�- '��
�,r,.��-._ �
Signature: j";/ Date: D�'23 �ZO Z S
33
Docusign Envelope ID'86262D70-BGF2-41G0-6809-181FEOF8633A
Contracl ftio.24-032-tl1
EXHIBIT D
PROHIBITION AGAINST CONTRACTING WITH FOREIN COUNTRIES OF CONCERN
AFFIDAVIT
In accordance with Section 287.�38, Flonda Stalutes, incorporated herein by reference, the
undersigned, on behalf of Consultant, hereby allests under penalty of perjury that Corsullanl
does not meet any of the (o�lowmg critena in Paragraphs 2(a)-(c� ot SecUon 287.13f3, Florida Siatutes
(a)Consultant is owned by a government of a foreign country of co�em, (b)the government of a foreign
country of concem has a controliine, mterest m Consultant: or (e) Consultant is oryarn�ed under the laws
of or has its pnnc�pal place of business in a foreign country of concern
I understand that I am swearing or a(firming under oath, under penalties of perjury, to the
truthfulness of the claims made in this afiidavit and that the punishment for knowingly making a
false statement includes fines arn�/or imprisonment
The undersigned is authorized to execute th�s affidavit on behalf of Consullant.
CONSULTANT:
S�W� �,,er , eS n�.�____ ___, a__F 1 or ���`�----corporation.
, ;;
-tsoo r��J �ty�e. Me,�1�.���33t�,k,
Name ��' �L- �L���� !e�i�t.�� (Address)
��.,..�•
Stale of �C � o r���
County of �-�u�•� _
The f�regoing instrumenl was acknowledged before me by means of I�physical presence or❑
online notarization, this Z_3__ day of (�c�..,� , 2Q2 S by
C1,.�.51-i�,.. 1.�4...,�t J as �i �t,s; �...� ot
ST-W1� Se���ce5r\�c. , a �a l_o�, ��- _ corporalion, known lo me to be
the person described herein, or who produced � � ��C+ as
identif�cahon, and who did/did not take an oath.
� N,b PIBI.�C.
..� �� � � �
('�nature) '_—_ -- `�;,P:�'. p ue .;,;
' � =.,.','':'_ ��C�`i
\� ti�.�2� �-'��.�-v = �� -
(Pri N e} _.._-- �'`�----------4-��,, ,:..:a C� H�:?�� Q:
.� ,�, _ ,.., ;;- 4;
My commission expirQs. �j, .,�" ':.��' , ���
,. � O F ��p ,
34