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Home My WebLink AboutLTC 547-2025 - Procurement ReportsDocusign Envelope ID: A2948E91-267E-4F1 F-8770-618AB664E580 /\id AMI BEACH OFFICE OF THE CITY MANAGER LTc # LETTER TO COMMISSION TO: Honorable Mayor Steven Meiner and Members of the City Commission FROM, Eric Carpenter, City Manager � � DATE: December 29, 2025 SUBJECT: Procurement Reports As has been previously requested by the City Commission or as required by City regulations, the Procurement Department transmits monthly, via L TC, the following informational reports: •city contracts expiring within the next 180 days;•open-market purchases exceeding $50,000 during the preceding month; •projects awarded pursuant to job order contracts (JOG); •purchases of playground and related equipment pursuant to Resolution 2019-30777;•emergency purchases approved by the City Manager during the preceding month; and•unauthorized purchase exceeding the City Manager's authority reported during the preceding month. 1.CITY CONTRACTS WITH RENEWALS OR EXTENSIONS EXPIRING IN THE NEXT 180 DAYS (See Attachment A). Pursuant to Resolution No. 2001-24332, the contracts listed in Attachment A-1 have not been renewed or replaced and will expire within the next 180 days. Contracts already renewed within 180 days can be found on the City's website at https://apps.miamibeachfl.gov/ContractAwards/. The contracts listed in Attachment A-2 are on a month-to-month term. 2.OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those purchases that are less than the amount established for formal bids. Section 2-395(4) of the City Code requires that open market purchases over $50,000, up to the bid threshold amount, be reported to the City Commission on a monthly basis. Below is a list of purchase orders for open market purchases for the preceding month. Purchase Department Description Total Date Vendor I Order No. 20260627 Housing & OCS/CDBG Grocery $63,690.45 10/27/2025 Helping Hands Food Community Delivery Program Ko Op, Inc. Services 20260892 Public Works Purchase and Delivery Louis $58,500.00 11/12/2025 Best Lighting Supply, Poulsen Grey Fixtures Inc. 20260908 Public Works Purchase of Ford Fittings $96,128.00 11/13/2025 Ferguson Enterprises, LLC 20261043 Transportation Art Week 2025 Shuttle $97,152.00 11/24/2025 Dolphin and Mobility Services for Sobe and Mid-Transportation Beach Specialists, Inc. 547-2025 Docusign Envelope ID:A2948E91-267E-4F1F-8770-618AB664E580 2 3.PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC)PROGRAM.The Mayor and City Commission awarded JOC services 1TB 2023-096-KB for vertical,horizontal,and seawall construction projects and 1TB and 2024-303-KB for electrical and roofing projects.Below is a list of projects awarded pursuant to both JOC contracts for construction and electrical services for the preceding month. 'Project Title Department JOC No.Vendor Estimated Value I Palm and Hibiscus Islands Light Poles,Fixtures Replacement Project CIP 26-018-01 South Florida Electrical Consultant, Inc. $199,885.37 4.PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT.Resolution No.2019-30777 authorizes the·City Manager,through standardization and waiver of competitive bidding requirements,to create a pool of preapproved manufacturers for all future purchases of playground equipment (aquatic and non-aquatic),park benches and outdoor furniture,outdoor fitness equipment, shade structures,recreational surfaces (safety surfaces,artificial turf,and hardcourt surfaces),and lighting systems for all city parks facilities.Additionally,the Resolution also authorizes the City Manager to add any other manufacturers within the approved categories necessary to expedite the completion of parks and playground facilities.Below is a list of approved purchases and manufacturers added for the preceding month. Purchase Order No. 20253905 Description Beachview Park Playground Replacement Vendor Playcore Wisconsin,Inc. Value $635,604.32 Manufacturers/Suppliers Added Nothing to Report. 5.EMERGENCY PURCHASES.Section 2-396 of the City Code authorizes the City Manager to approve emergency purchases and requires that emergency purchases exceeding the formal bid threshold amount established in Section 2-366 be reported to the City Commission at its meeting following the emergency.The emergency purchase request process outlined in the Code allows the City to respond expeditiously to unexpected needs.Below is a list of emergency purchases approved for the preceding month. Erner enc Purchases Nothin to Re art. 6.UNAUTHORIZED PURCHASES.Section 2-393(a)of the City Code prohibits the purchase of goods or services that are not in compliance with the requirements of the Procurement Code.Below is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month. Unauthorized Purchases Nothing to Report. Docusign Envelope ID:A2948E91-267E-4F1F-8770-618AB664E580 3 7.CYBER SECURITY WAIVER PURCHASES Resolution No.2023-32733 exempts from the competitive bid requirements the purchase of cybersecurity-related goods and services needed to maintain critical IT infrastructure.The Resolution aims to safeguard the confidential and exempt status of the city's cybersecurity systems and assets,as permitted by Florida law.The Resolution requires that all purchases made pursuant to the Resolution be reported to the City Commission. Below is a list of purchases for the preceding month. Cyber Security Waiver Purchases Purchase Description Vendor ValueOrderNo. 20261276 Cybersecurity Related Equipment Insight Public Sector,Inc.$57,376.78 20261275 Cyber Exposure Management Blackwood Associates,Inc.$140,063.35 GEC/MH/KB/ME Docusign Envelope ID:A2948E91-267E-4F1F-8770-618AB664E580 ATTACHMENT A-1 CONTRACTS EXPIRING IN THE NEXT 180 DAYS RENEWAL PERIOD CONTRACT#CONTRACT DESCRIPTION VENDOR EXPIRATION OPTION(S) DATE LEFT DECEMBER2025 18-024-01 COLLECTION/DISPOSAL RESIDENTIAL SOLID WASTE CONNECTIONS OF FLORIDA,INC.12/31/25 1 WASTE,BULK. JANUARY 2026 22-042-01 WELLNESS SERVICES FOR ACTIVE EMPLOYEES PERSONIFY HEALTH,INC.1/23/26 2 FEBRUARY 2026 22-094-03 MAINTENANCE/STREET LIGHTING ON ALL AUM CONSTRUCTION,INC.2/8/26 ROADS CMB LIMIT 22-397-02 PURCHASE &DELIVERY OF SPECIALTY CONTENDER BOATS,INC.2/12/26 2 VEHICLES MARCH 2026 22-053-01 PREQUAL POOL CONTRACTORS HOME FIKON,CORP 3/8/26 PROGRAM 22-053-02 PREQUAL POOL CONTRACTORS HOME THE BANNERMAN GROUP,INC.3/8/26 PROGRAM 22-053-03 PREQUAL POOL CONTRACTORS HOME BRUNT &COMPANY,INC.3/8/26 PROGRAM 22-053-05 PREQUAL POOL CONTRACTORS HOME PERSONS SERVICES CORP.3/8/26 PROGRAM 22-113-01 POLICE,FIRE,&PUBLIC SAFETY GALLS PARENT HOLDINGS,LLC 3/8/26 UNIFORMS/ACCESSORIES 22-113-05 POLICE,FIRE,&PUBLIC SAFETY UNIFORMS OF MIAMI SHORES,LLC 3/8/26 UNIFORMS/ACCESSORIES 22-163-03 PREQUALIFICATION POOL OF AGGREGATE J&Y GROUP ENTERPRISES,LLC 3/8/26 TOPSOIL &SAND APRIL 2026 22-161-01 PREQUALIFIED POOL FOR POUR-IN-PLACE BLISS PRODUCTS AND SERVICES,INC.4/5/26 SERVICES 22-161-02 PREQUALIFIED POOL FOR POUR-IN-PLACE LEADEX CORPORATION 4/5/26 SERVICES 22-161-03 PREQUALIFIED POOL FOR POUR-IN-PLACE LANIER PLANS,INC.4/5/26 SERVICES 22-161-04 PREQUALIFIED POOL FOR POUR-IN-PLACE PLAYCORE WISCONSIN,INC.4/5/26 SERVICES 22-162-02 BONDED AGGREGATE SERVICES CHIN DIESEL,INC.4/5/26 23-008-01 FINANCIAL ADVISORY SERVICES PFM FINANCIAL ADVISORS,LLC 4/26/26 3 22-048-01 OPERATION OF SNACK MACHINES BETTOLI TRADING,CORP.4/30/26 1 {A)Contract Automatically Renews for a 12 month period unless cancelled by the City Party with a 90 day notice.1 of 2 12/22/2025 Docusign Envelope ID:A2948E91-267E-4F1F-8770-618AB664E580 ATTACHMENT A-2 MONTH-TO-MONTH CONTRACTS 13-178 17-015-01 20-042--03 COMMERCIAL &RESIDENTIAL WASTE COLLECTION & DISPOSAL LEASE OF DOCUMENT MANAGEMENT SOLUTIONS (LEASE) 2 of 2 VENDOR WASTE CONNECTIONS OF FLORIDA,INC.& WASTE MANAGEMENT INC.OF FLORIDA CANON SOLUTIONS AMERICA,INC. 12/22/2025 CONTRACT #CONTRACT DESCRIPTION GROUNDS MAINTENANCE FOR RIGHT OF WAY,PARKING BRIGHTVIEW LANDSCAPE SERVICES,INC.; SUPERIOR LANDSCAPING &LAWN SERVICE, INC.