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Home My WebLink AboutResolution 2025-34002RESOLUTION NO. 2025-34002 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY A 5r7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT FOR WET SCREEN HAULING SERVICES PROVIDED BY WASTE MANAGEMENT INC. OF FLORIDA IN EXCESS OF THE EXISTING ITQ THRESHOLD, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY; AND FURTHER, AUTHORIZING PAYMENT TO WASTE MANAGEMENT INC. OF FLORIDA, IN THE AMOUNT OF $41,724.07, FOR SAID SERVICES. WHEREAS, wet screen hauling services Involve the rental of a 20-yard roll -off container and the semi -weekly collection of wet screen materials; and WHEREAS, these materials include, but are not limited to, sand, sediment, plastic bottles, ordinary waste, and other organictinorganic substances collected during stormwater system cleaning; and WHEREAS, these services are essential as a preventive measure to avoid exposure to raw sewage debris and to safeguard the health of City residents, visitors, and businesses; and WHEREAS, historically, these services were secured through an informal Invitation to Quote ("ITQ'), as annual expenditures and did not exceed $100,000; and WHEREAS, accordingly, on March 23, 2024. ITQ 2024-030-PW was issued and awarded to Waste Management Inc. of Florida ("Waste Management"), the lowest responsive bidder; WHEREAS, pursuant to this ITQ, the Public Works Department ("Public Works") authorized services and issued purchase orders up to the amount of $100,000; and WHEREAS, due to the increased number of debris being removed from the stormwater system and the additional cleaning requests placed on the Stonnwater Division due to special projects assisting other departments citywide, the service needs increased from once -weekly to twice -weekly pickups; and WHEREAS, It became evident that the City would need to establish a long-term contract for these services, as the anticipated need would exceed $100,000 annually; and WHEREAS, therefore, Public Works began collaborating with the City's Procurement Department to issue a formal Invitation to Bid ("ITB"); and WHEREAS, the ITB was issued on March 3, 2025, and awarded on May 21, 2025, to Coastal Waste & Recycling, Inc.; and WHEREAS, during the period between the issuance and awarding of the ITB, Public Works continued to request services from Waste Management; and WHEREAS, these services exceeded the authorized amount under the ITQ by $41,724.07; and WHEREAS, because the Administration's authority under the ITQ was limited to expenditures not exceeding the formal bidding threshold of $100,000, any amount above that threshold requires a waiver of the formal competitive bidding requirement by the Mayor and City Commission; and WHEREAS, the City Manager recommends that the Mayor and City Commission waive, by 5/7'" vote, the formal competitive bidding requirement to authorize payment to Waste Management in the total amount of $41,724,07, for wet screen hauling services provided in excess of the ITQ threshold during the interim period before the award of a formal ITB contract to Coastal Waste & Recycling, Inc. NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager and waive, by a 5/7th vote, the formal competitive bidding requirement for wet screen hauling services provided by Waste Management Inc. of Florida in excess of the existing ITQ threshold, finding such waiver to be in the best interest of the City; and further, authorize payment to Waste Management Inc. of Florida, in the amount of $41,724.07, for said services. PASSED and ADOPTED this /7 day of N(?PVP✓ 2025. / Steven Meiner, Mayor ATTEST: i1\Y/I/ DEC 2 2 2025,e?�`-N.........(�,, Rafael E. Gr nado, City Clerk `r `•; 1INr08P DAAIED,' Cry 26 �= APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION o/ I�o�aO�S City omey S Date Resolutions - C7 AN MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Eric Carpenter, City Manager DATE: December 17, 2025 TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY A 517TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT FOR WET SCREEN HAULING SERVICES PROVIDED BY WASTE MANAGEMENT INC. OF FLORIDA IN EXCESS OF THE EXISTING ITQ THRESHOLD, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY; AND FURTHER, AUTHORIZING PAYMENT TO WASTE MANAGEMENT INC. OF FLORIDA, IN THE AMOUNT OF $41,724.07, FOR SAID SERVICES. The Administration recommends approving the Resolution. BACKGROUND/HISTORY The wet screen hauling service involves the rental of a 20-yard roll -off container and the semi- weekly collection of wet screen materials. These materials include, but are not limited to, sand, sediment, plastic bottles, ordinary waste, and other organiclinorganic substances collected during stormwater system cleaning. This service is essential as a preventive measure to avoid exposure to raw sewage debris and to safeguard the health of City residents, visitors, and businesses. Historically, these services were secured through an informal Invitation to Quote (ITQ), as annual expenditures did not exceed $100,000. However, in fiscal year 2024, the increased demand for these services indicated that the City would need to issue a formal Invitation to Bid (ITB) to establish a long-term contract, with the anticipated need surpassing $100,000 annually. ANALYSIS On March 23, 2024, ITQ 2024-030-PW was issued and awarded to Waste Management, Inc. of Florida (Waste Management), the lowest bidder. The Public Works Department (Public Works) authorized services and issued purchase orders up to the amount of $100.000. Due to the increased amount of debris being removed from the stormwater system and the additional cleaning requests placed on the Stormwater Division due to special projects assisting other departments citywide, the service needs to be increased from once -weekly to twice -weekly pickups. 1689 of 3458 It became evident that the City would need to establish a long-term contract for these services, as the anticipated need would exceed $100,000 annually. Therefore, Public Works began collaborating with the City's Procurement Department to issue a formal ITS. The ITB was issued on March 3, 2025, and awarded on May 21, 2025, to Coastal Waste & Recycling Inc. During the period between the issuance and awarding of the ITS, Public Works continued to request services from Waste Management. These services exceeded the authorized amount under the ITO by $41,724.07 (Attachment A). Since the authority of the ITO covered expenditures up to the formal bidding threshold of $100.000, any amount exceeding this requires City Commission approval of a waiver of the competitive requirements. This item seeks City Commission approval to pay Waste Management for the wet screen hauling services provided to the City in the total amount of $41,724,07. FISCAL IMPACT STATEMENT $41,724.07 427-0427-000325-29-413-517-00-00-00- Contract Maintenance Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY) If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: h"ps://www.miamibeachfi.gov/city-hall/city-clerk/meeting-notices/ CONCLUSION The Administration recommends approving the Resolution. Applicable Area Citywide Is this a "Residents Right to Know" item Is this item related to a G.O. Bond pursuant to City Code Section 2-17? Project? Yes No Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481. includes a principal enaaged in lobbvina? No If so, specify the name of lobbyist(s) and principal(s) Department Public Works Sponsorfs) 1690 of 3458 Co-sponsor(s) Condensed Title Waive Bidding/Authorize Payment to Waste Management, Wet Screen Hauling Services. PW 517 Previous Action (For City Clerk Use Only) 1691 of 3458 Visit Wm.00M/MyWM Create a My WM Profile for easy access to y0W Pickup schedoe, wn*oa AIMS drW online tools for billing and more. Have a quarnon? Check our support canter or scan a chat 0 �6r.Mec 1a0013M-pa13 43,513.32 (7,981.48) INVOICE Page 1of3 Customer ID: 16-02267-63009 Customer Name CITY OF MB PUBLIC WORKS OPERATIONS DEPT Service Period: 05/01125-05/31/25 IInv oiDate: 06/02/2025 Invoicece Number: 2261828-2194-3 a F Jul 02, 2025 rc N {eYnent or tM H1oi oid Amara A rot recce W tl wiNr yw oXNadlel tams, You may be Cia96i a ,rgr,pay lala cf a p e! 25X of Me Ir of amaa2WileadraIB Boni o�wge of S5,Prw�w, Arad or cor ur,0a a(ykdtla 6W. r JlHhxi d dNeCL ME $40,543.36 If payment is received after 07102/2025: $ 41.724.07 5,011.52 -40I SIiOR►AIR MISS110ES "•VIM only Its services online Nrough our own WebaRe at ..con, AM does not sell any services through other on -lift marketplaces. To arrange services for your business or home, vI&R wm.com directly -Please Nfxe aM seM flv H.wer P>ircn wtlh Mlmprrt -(m rash nSlaPlesl........................ YWM Invoice Date Invoice Number Customer ID (Include nath your payment) 06/OW2025 2261828-2194-3 16-02267-53009 WASTE MANAOEMEHi INC. OF FLORIDA wM OE DAOE CdINTY- NOMM OFF Payment Teriss TOW Due Amount RO BOX W20 ToWi Duelry 07/02/2025 S40,543.36 MONROE, WI 53566-832a (800124 If Received after 07/02/2025 $41,724.07 (3p5) 4]1.4"-I44 _ - _ 2194000160226753009022618280000050115200004054336 1 p3ap069 CT/ OF MB PUBLIC WORKS OPERATIONS DEPT WM CORPORATE SERVICES, INC. 451 DADE BLVD AS PAYMENT AGENT MIAMI BEACH FL 33139-1508 PO BOX 464E CAROL STREAM, It 60197-4648 1692 of 3458 f Page 2 of 3 DETALS OF SERVICE Details for Sentries, Location Custormaii 10-02267-53009 City Of Miami Beach Wet Screen Hauling, 461 Dade Blvd, Miami Beach Fl. 33139-1508 PON: 20231611 - 00 Deseadistem 20 YD R0LLO1W— u.1u.11a I'M 319iW OiSPOSAL PER TON 20.67 1.960.54 Ticket Total 2,X?9l 20 YD ROLLOFF DISPFOS� PER TON Ticket Tated 05106/25 1878" 1.00 319.00 11.04 1,047.14 1,3".14 PRORATE AUTO 05JO6/25 — 1.00 (115.32) HOW TO READ YOUR INVOICE Ilew, ctera� III IF dowl is- re,il vSer 110 eyrem will ev.—u—no,won. irre"I'simomfe.1— Orilise F$ Useein.—Forrehokand 11.11s Far, 24/7 P, calfrO, 866-964-2729 s—FIIIi aft.—Iter,er. 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