HomeMy WebLinkAboutResolution 2025-33980RESOLUTION NO. 2025-33980
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 1 TO THE
CONTRACT BETWEEN THE CITY OF MIAMI BEACH AND TOOLS AND
EQUIPMENT SERVICES, LLC, PURSUANT TO ITB 2021-014-WG, FOR THE
INSTALLATION OF FOUR NEW COMMERCIAL SERVICE VEHICLE LIFTS AT
THE CITY'S FLEET MANAGEMENT FACILITY; SAID CHANGE ORDER, IN AN
AMOUNT NOT TO EXCEED $284,932.09, IS TO ADDRESS UNFORESEEN
CONDITIONS AND REPAIRS TO THE EXISTING UNDERGROUND DRAINAGE
LINES, AS WELL AS INSTALLATION OF NEW DOMESTIC WATER
CONNECTIONS AND ELECTRICAL CONDUITS, AND WILL INCREASE THE
TOTAL CONTRACT AMOUNT FROM $656,150.00 TO $941,082.09.
WHEREAS, the vehicle lifts installed at the City's Fleet Management Facility (the "Facility)
had exceeded their useful service life and required complete replacement; and
WHEREAS, to engage a contractor for the installation of four (4) new commercial vehicle
lifts at the Facility (the "Project"), ITB 2021-014-WG was issued; and
WHEREAS, on February 10, 2021, the Mayor and City Commission awarded a contract
to Tools and Equipment Services, LLC, (the "Contractor') the lowest responsive and responsible
bidder for this Project; and
WHEREAS, during the construction phase of the Project, the Contractor identified several
lineal yards of abandoned underground utility conduit that required removal and proper backflling;
and
WHEREAS, the additional scope of work included restoration of underground drainage
lines and installation of new domestic water connections, as well as installation of new electrical
conduit and cables to service the vehicle lifts purchased for Service Bays 2, 3 and 4 of the facility;
and
WHEREAS, to ensure uninterrupted progress on the Project, the City proceeded with
Tools and Equipment Services, LLC to execute the additional work, which was in the City's best
interest; and
WHEREAS, the total amount for Change Order No. 1 is approximately $284,932.09, to be
funded in its entirety with previously appropriated funding; and
WHEREAS, upon negotiation with the Contractor, Change Order No.1 in the not -to -
exceed amount of $284,932.09 increases the total contract amount from $656,150.00 to
$941,082.09.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the City Manager and City Clerk to execute Change
Order No. 1 to the contract between the City of Miami Beach and Tools and Equipment Services,
LLC, pursuant to ITS 2021-014-WG, for the installation of four new commercial service vehicle
lifts at the City's Fleet Management Facility; said Change Order No. 1, in an amount not to exceed
$284,932.09, is to address unforeseen conditions and repairs to the existing underground
drainage lines, as well as installation of new domestic water connections and electrical conduits,
and will increase the total contract amount from $656.150.00 to $941,082.09.
PASSED and ADOPTED this. �� day of IkCf 61i 2025.
Leven Meiner, Mayor
ATTEST:
DEC 2 2 20?`
Rafael E. Granado, City Clerk
APPROVED AS TO
FORM &LANGUAGE
& F EXECUTION
City Attorney €rM Date
Resolutions - C7 Q
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: December 17, 2025
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 1 TO THE
CONTRACT BETWEEN THE CITY OF MIAMI BEACH AND TOOLS AND
EQUIPMENT SERVICES, L-C, PURSUANT TO ITS 2021-014-WG, FOR THE
INSTALLATION OF FOUR NEW COMMERCIAL SERVICE VEHICLE LIFTS AT THE
CITY'S FLEET MANAGEMENT FACILITY; SAID CHANGE ORDER, IN AN
AMOUNT NOT TO EXCEED $284,932.09, IS TO ADDRESS UNFORESEEN
CONDITIONS AND REPAIRS TO THE EXISTING UNDERGROUND DRAINAGE
LINES, AS WELL AS INSTALLATION OF NEW DOMESTIC WATER
CONNECTIONS AND ELECTRICAL CONDUITS, AND WILL INCREASE THE
TOTAL CONTRACT AMOUNT FROM $656,150.00 TO $941,082.09.
The Administration recommends approving the Resolution, authorizing the City Manager to
authorize and execute Change Order No. 1 to the contract between the City of Miami Beach and
Tools and Equipment Services, Inc.
BACKGROUNDIHISTORY
The service vehicle lifts installed at the City's Fleet Management Facility (the "Facility") had
exceeded their useful life. Accordingly, the City issued ITB 2021-014-WG to engage a contractor
for the acquisition, installation and replacement of four (4) commercial service vehicle lifts at the
existing bays at the City's Fleet Management Facility, located at 140 McArthur Causeway (the
"Project").
On February 10, 2021, the Mayor and City Commission awarded a contract to Tools and
Equipment Services Inc., (the "Contractor'), the lowest responsive and responsible bidder for the
Project.
ANALYSIS
During the construction phase of the Project, the Contractor identified several lineal yards of
abandoned underground utility conduits that required removal and backfilling and underground
infrastructure requiring additional repairs.
The unforeseen conditions resulted in additional scope of work that included restoration of
underground drainage lines and installation of new domestic water connections, as well as
installation of new electrical conduit and cables to service the vehicle lifts purchased for Service
Bays 2, 3 and 4 of the facility.
1064 of 3458
In order to ensure uninterrupted progress and timely completion of the Project, the Contractor has
provided a change order for the additional scope. The total amount of Change Order No. 1 in the
not to exceed amount of $284,932.09 is funded with previously appropriated funding, increasing
the existing contract total to $941,082.09.
FISCAL IMPACT STATEMENT
The total fiscal impact is $284,932.09.
Does this Ordinance reauire a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: hh»tps://www.miamibeachfl.ciov/city-hall/city-clerk/meetina-notices/
FINANCIAL INFORMATION
CONCLUSION
The Administration recommends approving Change Order No. 1 to the contract between the City
of Miami Beach and Tools and Equipment Services, Inc., pursuant to ITB 2021-014-WG, for
commercial service vehicle lifts to address unforeseen conditions and repairs to the underground
drainage lines, domestic water connections, and electrical conduits. in the amount of
$284,932.09.
Applicable Area
South Beach
Is this a "Residents Right to Know" item. Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
No
No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2.481,
includes a principal enaaaed in lobbyina? No
If so, specify the name of lobbyists) and principal(s):
Department
Facilities and Fleet Management
Sponsor(s)
Co-sponsor(s)
1065 of 3458
Condensed Title
Execute CO 1, Tools & Equipment Services, (4) Vehicle Lifts at Fleet Management. FF
Previous Action (For City Clerk Use Only)
1066 of 3458
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