HomeMy WebLinkAboutAmendment NO.4 Webauthor.Com LLC for Prek Registration and Mgmt System for Families and Providers Pursuant to RFLI 2021-346-ND pocvsign Envelope ID:02337103G10C4C4A-A519CFCA5F15E2FD
2_02- 1 31935
Dea8lgn Envelope to:Bbecc&�88�1FCB 2F 11]]B]CA W
AMENDMENT NO.4 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
WEBAUTHOR.COM LLC
FOR PREK REGISTRATION
PVI ,PURSUANT TO RFLD MANAGEMENT5 2 21346-ND YSTEM FOR FAMILIES AND
ROD RS
This Amendment No. 4 (the "Amendment)to the Professional Services Agreement (as
amended,the"Agreement'),dated February 16, 2022, by and between the City of Miami Beach,
Florida, a municipal corporation organized and existing under the laws of the State of Florida,
having its principal place of business at 1700 Convention Center Drive, Miami Beach, Flo daa
33139 (the "City'), and WEBAUTHOR.COM LLC, a Florida limited liability company,
whos
address is 2737 Mist Oaks Circle, Royal Palm Beach, Florida 33411 ("Consultant), is entered
into thlsilt4/2W* al PM ES7 2025 ("Effective Date") and hereby amends the Agreement as
follows:
RECITALS
WHEREAS, on December 1, 2021, the City executed Resolution No. 2021-31935
authorizing the City Administration to fund the initial costs associated with automating the
Prekindergarten Pilot Program, from unused program funds previously budgeted for fiscal year
2022, in an amount not to exceed$25,000;
WHEREAS, on February 16, 2022, the City and Consultant executed the Agreement for
the configuration of a web portal specifically for the City of Miami Beach containing the appropriate
FLEX modules in order to meet the specification outline for the PneK Registration and
Management System for Families and Providers;
WHEREAS, via the Agreement, Consultant agreed to provide access to the Portal to an
unlimited number of users through the duration of the Term;
WHEREAS, the City of Miami Beach PreK Scholarship Program has expanded and
requires additional automation that was not originally covered by the Agreement executed on
February 16,2022,
WHEREAS, on August 28,2023,the City and Consultant executed Amendment No. 1 to
the Agreement, modifying the original monthly hosting fee during any approved renewal term
period from$1,250 to$2.000. and provide the additional work and services;
WHEREAS, on November 4, 2024, the City and Consultant executed Amendment No. 2
to the Agreement,extending the Agreement by an additional year(October 1,2024—September
30,2025)for Consultant to continue services with a monthly hosting fee of$2,000;
WHEREAS, on July 30. 2025, the City executed Amendment No. 3 to the Agreement,
extending the Agreement for a period not to exceed by three additional months(from September
30, 2025 to December 30, 2025)for Consultant to continue services with the monthly hosting fee
of$2,000 per month, and fit providing for a one-time payment for new software development as
described in Exhibit C of said agreement, in the not-to-exceed amount of$6,620.00, due upon
completion of the work; and
Docusign Envelope ID:02337103C IDC4C IA A5111-CFCA51`15E2FD
p sqn Env RED:agaDCOgx-08334FCOAFt}811303gAF10F
WHEREAS, the City and Consultant desire to further modify the Agreement by doing the
following: (i) extending the Agreement by twelve (12) additional months (January 1, 2026 —
December 31, 2026) for Consultant to complete the new software development described in
Exhibit C to Amendment No. 3,and (ii)removing the City's obligation to pay monthly hosting fees
as of January 1, 2026.
NOW THEREFORE, in consideration of the mutual promises and conditions contained
herein, and other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the City and Consultant hereby agree to amend the Agreement as follows:
1,ABOVE RECITALS.The above recitals are true and correct and are incorporated as
part of this Amendment.
2.MODIFICATIONS.The Agreement is hereby amended(deleted items struck through
and inserted items underlined)as follows:
A)Section 3 of the Agreement is hereby amended to read as follows.
The term of this Agreement ('Term") shall commence upon execution of this
Agreement by all parties hereto (the Effective Date set forth on p. 1 hereof), and
shall continue for a period of one (1) year from the date the portal goes into
production("initial term'),with a one-year renewal term and a subsequent renewal
term options for a differing pen ds but in any event eerieA.not to exceed JaetlaFy
4 2926 December 31 2026(collectively, the"renewal terms'),to be exercised at
the City Managers sale option and discretion, by providing Consultant with written
notice of same no less than thirty (30) days prior to the expiration of the current
initial term or renewal term, as applicable. The initial term and applicable renewal
terms shall be collectively referred to herein as the"Term".
B) Section 4 of the Agreement is hereby amended to read as follows:
4.3 During any approved renewal terms up and until December 31 2025, the City will be
charged hosting fees, in the amount of Two Thousand Dollars($2,000.00)per month, for
a total annual amount not to exceed Twenty-Four Thousand Dollars($24,000.00)annually.
Tha Citv will not be charged any hosting fees commencing on January 1 2026. For the
avo dance of doubt as of January 1 2026 the City s gnly financial obligation under the
Agreement shall be the one-time payment of $6 D00 W due upon sahsfactg y
completion of the new software development descnbed in Exhibit C attached to
Amendment No.3.
3. EXTENSION OF RENEWAL TERM.Pursuant to Section 3 of the Agreement, the City
and Consultant hereby extend the Term of the Agreement by an atlditional twelve (12) months.
Accordingly,the Term of the Agreement is extended through December 31, 2026.
4. GRATIFICATION. Except as amended herein, all other terms and conditions of the
Agreement shall remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement,the provisions of this Amendment
shall govern.
[THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY)
Docusgn Emelop ID:023371O8C1DC4C4A-A51&CFCA5Fl5E2FD
Docusgn Envelope ID:Sosbcs91-Ne FOD AF2 817203CAF10F
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed
by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
a w
ATV.W.
�Mt^61 %d Clerk By r1c T.Carpen r, P.E., City Manager
Dale: 1I14Y1026 1 3:14 PM EST
FOR CONSULTANT: WEBAUTHOR.COM LLC, a Florida limited
liability company
ATTEST:ewl o,,,,ey.ew:
By: 1t1aY10 K�S
fFENYE65WNif...
rtAa usnwn..
Perry Borman Direcbr,Client Solutions Mano Rodrigues President S CEO
Print Name and Tide Print Name and Title 12/19=25 1 10:17 AM EST
Dale: 1rsl2o2e 110:03 AM EST
APPROVED AS TO
FORM &LANGUAGE
& FOR EXECUTION
uu► '-
y,� City Attorney `", Date
Dwusign Envelope ID'.0233710-C1 DC>C A-ASi B-CFCA5F15UFD
Dowsaign EnW,,MID:BDPDCgg4Dg63.1FCDAF23-01M02CAF10F
Dor W Envabpe W:NWS1FJIGE-•E37+Y IEGl6W59E]A
MIAMIBEACH �
PSA Wabauthor amendment Me 3
WEBaUTHOR.COM LLC EODUnDlf&pFRFOPMAXGE INITIATNES
OR.LESLIE ROSENFEIO _ 1A50N GREENE sQG1,
iw4trcuwrru aKm]aGraF
Type S-CmVaO.amendmem,Maryearder w W ordtt rtcu111ry M1cm a woYrtmentMued cempeUlM1e mlltiYtlan.
% iryel-OMn tmcYp.ameMmem.Wnle wdwwYAorM nwrttra G�TmantNrieement YuvE[wnMtlOva rolH'tatun.
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1yyt5-Gem alreemtntl vMlM Gtyas Ne Oam^r Otper:
This amendment Ne 3 Cereals the Tnm of Me Current agreement with WEGAUTHOR.COM L1C by an unfitglYl Wee 131
month through December 312025. and adds a one Dme fee for new software development as deunbed InE sbd C in Me
mt-twexeeed amount of 54 Thousand Six Hundred Twenty Dollars 1S6.6100D1 using a pproved unencumbered van
fgward hods 40m Fria, due upon compktlpn of uW software deWopment. Thla new development fumMr
automates the Pre4lndngamen Program regislnuon and marreemern system for famllles and pr.".rs pursuant to NFLI
]02b a4ND.EPI will ta4 abed waiver l0 0 nIn5 em not 20251n order to tutle,the rtnershi .
FeOrwrV 16,2022-Felaulij 15.W23 1 2 Renewal Periods ENettwe bY-December 31.1025
Gram Funded: I I We I % I No I I SMt I I 'We" I IOMm
1 512,620 011Ai33-0OD3t9-12J005gS000D00 vev x No
Yes No
S.Foript3 YIONerthan Rveyears,Caret Me Cull crony.FammeW 2. r any wppwtingexplanation;:Meat
3.Wdgel appoval Indlates approval la current Cull year only.Galore years are subMt t0 Cily[nmmlubn appowl OI
annual ut ed op.!ILA Written.
ry Commissbn Apgmed: % Yes NO Resolullon Na.: CC Agenda Item No.: CC Meetiry mte:
0.e5030113193s
peso]030d1315
Hno,explain-V CCa —414 not ueulred:
Fpm oved: % Yes Me Hno afar hNow wM1 lama ovalbmt wceua
Preeuremenb N/A N/a Grams: N/A
Gudge¢Tamtka 011o InbrmalYn TeNMlory: N/A
Stewart N/A
Management' o Rlslt anageent'Ma aaMw� uw Fleett fadlitin:
Cheuqur NorclY' N/A
Human Resource:N/A XpeYlrrdN OMer:
Docmign Envelope ID:02337103-CIDC4C4A-A51B-CFCA5F15E2FD
M.ign Envelops to SMCe&-0ae1 FC0+1F29-a17203CAF10F
O S,gnEm< 10:OxWMF-71M4E37-V1E4-1 EIPWOSBFIA
AMENDMENT NO.3
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH,FLORIDA
AND
PREK REGISTRATION AND MANAGEMENT SYSTEM FOR FAMILIES AND
PROVIDERS,PURSUANT TO RFLI 2021.346-ND
This Amendment No. 3(the "Amendment) to the Professional Services Agreement (as
amended,the-Agreement'),dated February 16.2022, by and between the City of Miami Beach,
Florida, a municipal corporation organized and existing under the laws of the State of Florda,
having its principal place of business at 1700 Convention Center Drive. Miami Beach, Florda
33139 ('City'), and the WEBAUTHOR.COM LLC, a Florida limited liability company, whose
address is 2737 Misty Oaks Circle, Royal Palm Beach, Florida 33411 ("Conwltant), is entered
into this _day of7/=0251 5,120MI(Mitecllve Dale")and hereby amends the Agreement as
follows:
RECITALS
WHEREAS,on December 1,2021.City executed Resolution No.2021-31935 authorizing
the City Administration to fund the initial costs associated with automating the Prekindergarten
Pilot Program,from unused program funds previously budgeted for fiscal year 2022,in an amount
not to exceed$25,000,
WHEREAS.on February 16, 2022. the City and Consultant executed the Agreement for
the configuration of a web portal specifically for the City of Miami Beach containing the appropriate
FLEX modules in order to meet the specification oullim for the PreK Registration and
Management System for Families and Providers,
WHEREAS, via the Agreement. Consultant agreed to provide access to the Portal to an
unlimited number of users through the duration of the Tern:
WHEREAS, the City of Miami Beach PreK Scholarship Program has expanded and
requires additional automation, that was not originally covered by the Agreement executed on
February 16,2022
WHEREAS,on August 28, 2023.the City and Consultant executed Amendment No. 1 to
the Agreement,modifying the ornginsl monthly hosting fee during any approved renewal term
period from$1,250 to$2,000. and provide the additional work and services,
WHEREAS. on November 4, 2024. the City and Consultant executed Amendment No. 2
to the Agreement,extending the Agreement by an additional year(October 1,2024—September
30,2025)for Consultant to continue services with a monthly hosting fee of S2,000',
WHEREAS, the City and Consultant seek to further modify the Agreement by doing the
following: (i)extending the Agreement by three (3) additional months (September 30, 2025 —
December 30. 2025)for Consultant to continua services with the monthly hosting fee of$2.000
per month,and(it)providing for a one-time payment for new software development in the not-to-
exceed amount of$6,620.00,due upon completion of work.
NOW THEREFORE, in consideration of the mutual promises and conditions contained
herein, and other good and valuable consideration, the sufficiency of which is hereby
acknowledged,the City and Consultant hereby agree to amend the Agreement as follows
Docusign Envelope ID:02337103-C1D ,IC A-A519-CFCASF15E2FD
D sign Enwlope ID:sdad,G& DBa FC0.AF23911203W1 OF
D qn Enwkm ID'.WA5F54F410EAE3i-A9E41E5750059EM
1.ABOVE RECITALS.The above recitals are true and corect and are incorporated as
part of this Amendment.
2.MODIFICATIONS.The Agreement is hereby amended(deleted items struck through
and inserted items underlined)as follows:
A)Section 3 of the Agreement is hereby amended to read as follows.
The term of this Agreement(-Term'shall commence upon execution of this
Agreement by all parties hereto(the Effective Dale set forth on P. 1 hereol)
and shall Continue for a period of one(1)year from the dale the portal goes
Into production ("initial term'). with a one-year renewal term and a
subsequent renewal term for a period not to exceed Seplealaer 30,-2026
January 1 2026(collectively, the renewal terns-), to be exercised at the
City Managees Bole option and discretion, by providing Consultant with
written notice of same no less than thirty(30)days prior to the expiration of
the initial term or renewal term, as applicable. The initial term and
applicable renewal terms shell be collectively referred to herein as the
'Term".
B)Section 4 of the Agreement is hereby amended to read as follows.
4.6 In addition to the fees outlined in Secfo 4 3 Consultant shall be paid
a one-time fee for now sofWa a de ego ent as described in Exhibit C
attached hereto and 'nco poreted ere in in the not-to-exceed amount of
Sx Thousand Six Hundred Twenty Dollars f166201X11 due upon
completion of said 50flware development.
C)Exhibit C is hereby incorporated into and made part of the Agreement.
3. EXTENSION OF RENEWAL TERM. Pursuant to Section 3 of the Agreement, the City
and Consultant hereby extend—the Term of the Agreement by an additional three (3) months.
Accordingly,the Tenn of the Agreement is extended through December 30, 2025.
4. RATIFICATON. Except as amended herein, all other terms and conditions of the
Agreement shall remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement,the provisions of this Amendment
shall govern.
(THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY)
Dowsign Envelope ID:0233]103C1DC<C4A-A51B-CFCA5F15E2FD
Docosipn Envelope to:BDgdcfss De CO AF23411 P2o3CAF1 OF
ooc wgn Envlol ID'. W!$F51F-710E4E37-A9E4-1E818cD1i9E
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed
by their appropriate officials,as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH.FLORIDA
ATTEST:I��
By
Bdo, City Clerk Eric T.Carperper.P.E.. Ciry Manager
Date: 7/30r2@515:13 PM EDT
FOR CONSULTANT WEBAUTHOR.COM I.I.C. a Florida limited
liability company
ATTEST: A,,,y,eer.
� r�
By: ^�^ax..r,
Perry Bennen aneotw,Ceent Solutions Mario Rodrigues PAsident&CEO
Print Name and Title Print Name and Title 1'r24MM 1 T:33 AM EDT
Date:7/25/202518:12 AM EDT
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
01 City Attornoy J- Date
D usign Ere Lope ID:0233]101C1DCAC4A-A51B-CFCASF15E2FD
D coign En Qpe ID:[XXX 13883 FC"n"11203CAF10F
Dn WEmebpele.NmF9IF-7IM4E3?- E4-1EGMDWM
EXHIBIT C
ADDITIONAL SOFTWARE DEVELOPMENT- SCOPE OF SERVICES
(to be attaCheo)
Dowsign Envelope ID:02337103C1DC<C4A-A519-CFCA5F15E2FD
Doors,Envelope ID:BOBDCBd N8 FCINAF234117203CAFW
Dows9n Enveepe i0:d/SFSrF]10EJEl)AfiEa-tEa>BCOSHE]A
K"thor
Clry of Miami Beach-Webauthor Portal
Scope of Seances-New software development
April 30,2025
Dr leshe Rosenfeld
Chief Educator and Performance Officer
EDUCATION AND PERFORMANCE INITIATIVES
1700 Cmwenton Center Drive,Miami Beach,FL 33139
Scope of Sanuices
(Further detail is provided on'PreK wish list April29v2 doc✓henY9
� Item p from Conflguxton/Customisation"current iry of Miami Beach Webamhar porbl
CMBwish
_list -
- Motu,
_—_
N9 AdmintobepbkroWlla lizr/rr Nr.v I n/orcaunrs by PreK ProvMers thatch not hwearenewal I
a Ikaton completed I
all AUMmotc export from WebAuthor to allow for moss,mporl ro Munis es opposed ro one at a tme.
Once Leslie has signedbrake It should be evporred in Mums in doily benches(these f le need robe in
CSV1
N13 Afbw mNks ro view mwioes In theLsortal while loggedm
0I4.1 Add 9nellgNtllty Reason'droptlawn with oplians lhted(proWdetl by CAN) � I
Add ro"Not Ellglbk"step in WF
Add newfeAd to a mail that is sent in the-Not ENglbk'step
N]s Add new section on PreK AplaNcoton level that the Prodder hasomessrornmpkte
--text of agreement-Includes merge fields
--preschool Tinton/-Schad Scholarships
--CMB Scholarship total(may not tooted$3,000 for Igo days at 2.5 hours per cloy max 56.66 per
hour)
--Total Due from porent/guardlan
--Taal School Days
-total Remaining Scholarship(CMB Scholarship Hourly Rate(max$6.66)X 2.5 X Number of School
Days)-Scholarship may not exceed wlae indicated above in CMB Scholarship Field.
Add ouromotr calculations for the above folds
-Route Via Omuslgn
A-CMB Signature(Oocusgnl
2-Fore"signature(DocuSlgn)
.3-Provider,s4mmure(DocuSign)
Add notifications(need derails from CMBI when balance gets below$500.
Add new section to WF
Upon WF approval we automatically ,eme a POF and upload u am the Family Agreement field-
need W came up with a template for Mls-simple nnrvdescript ant because fight now each Provider
hasthekawnlemplote. Ormaybe weswirch itio use the WFApprowldmei"ttad.
N20 Automate re der r providers to send inwkes
p22 Update the develapme"(h!st)Site(oa/bwEavcanunym:oniairjrh ,gov/CMBemnisrogethrough
(Iraludi_�Famuy rrotficatlan) __
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Ooaeign Entalape ID: 0F
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e25 Update/mroice Doshboord(jorall users):
a) rareJhctthe date the confirmatory letter was July executed(prior months to show,Im.
applicable
b) To mJle[t school calendar(open dates)
To show data i child transfers or is inefp0le __ -
d27 On lrwaice Page,do not allow Providertoneat,an hiuice/w nmonfh thot does nor ho"days
within the SY Said and End Opt, ..._ ---
TOTAL: $6,620 billed by Webauthor at aompletlon of work(with same Daymern terms as ind.led 1n current
Webauthor contract)
Docusgn Envelope ID:02337103C1DC4C4A.A51e-CFCA5F15E2FD
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Webauthoccom, LLC uses the Agile methodology. which I ..sea on iterative and
collaborative development. During the buildout phase, conversations are ongoing and
iterative and Webauthor expects the City to access Ile system and take and active
collaborative approach and configuration.
Months 1-3
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AMENDMENT NO.2 TO THE WEBAUTHOR AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH,FLORIDA
AND
PREK REGISTRATION AND MANAGEMENT SYSTEM FOR FAMILIES AND
PROVIDERS,PURSUANT TO RFLI 2021-306-ND
This Amendment No. 2 ('Amendment) to the Professional Services Agteement (the
'Contract'),dated February 16,2022,by and between the City of Miami Beach.Florida,a
municipal wrponsoon organized and existing under the laws of the Stale of Florida,having
its pnncWal place of business at 1700 Convention Center CmVS, Miami Beach. Florida
33139 ('City), and the WEBAUTHORCOM, LLC, a Florida limited liability wmpemy,
whose address Is 2737 Misty Oafs Oro&%Royal Palm Beach,FL 33411('Consuhanr),is
entered Into this day of 2024 (-Eaecbve 02W) and hereby
amends the Contract as follows:
RECITALS
WHEREAS, w December 1, 2021, City executed Resolution No. 202"1935
auti lzing the City Administra0w lo M1mtl the initial costs esswiated with automating the
PrekiMergartan Pilot Program,from unused program funds previously budgeted for fiscal
year 2022, in an amount not to exceed$25,000,and
WHEREAS, on February 16. 2022. the City executed a Contract with
WEBAUTHORCOM LLC,to configure a web portal spetlll0111100r the City of Miami Beach
that wnl comein the appmpriate FLEX modules in order to meat the 3peci0caeon Dime
for the PreK Registration and Management System for Families and ProMers.
WEBAUTHOR.COM LLC agreed to provaeaccess to the Punal w an unlimited number
of users through the duration of the Term of the Agreement:are
WHEREAS,the City of Miami Beach PreK SWlarship Program has expanded and
requires additional automation,that wale not originally wvered by the Contract executed
on February 16. 2022:and
WHEREAS,w August 28,2023,the City executed Amendment No.1 to modify the
orlgtnal monthly hosting fee during any approved renewal term period from $1.250 to
$2,000,and provide the additional work end services:and
WHEREAS,this Amendment seeks to extend me agreement by an additional year
(October 1, 2024 — September 30, 2025). with WEBAUTHORCOM LLC W continue
servim with a monthly hosting fee of$2.000.
NOW THEREFORE, In consaeraeon of the mutual promises and conddions
contained herein,and other good and vaWeble consideration.the sufficiency of which Is
hereby acknowledged.[be City and WESAUTHOR.COM,LLC hereby agree to amend the
Agreement as folio"
Pigs I a]
Docusign Envelope ID:0233]103-C1DC4G A-A51&CFCA5F15E2FD
DO scan Envelope ID:BDBDCeB1Aa83-4FMAF2"IT203CAF111F
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1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated"vso of this
Amendment
2. MODIFICATIONS.
The Agreement Is hereby amended(deleted items strlua through and inserted items
Underlined)a a follows'.
(A)section 31s hereby modified as Inlbws:
ITlv�t 1 [hb Ae t I•T shall nce upon e••^'ton of this
Was l0.all vil IISIM 122f110 eanl Nil, ,date th forth on P rbi eoes Ino
,hall f a rbtl of CACtIreand a wbiecluem
Production 1 [ I l `1
I wrn for a oedod not W'a" d selde'"ar 30. 2025 tc_lI i�r—
It! It b htl at the Cint Mili S.'j moon and discretion,
di am ith Itten M2110I 59MSSMigthan thin 1301 days
ri r to ' a I Or of the initial term dr renew,inm and al term.as aoplloble.Tne iti
apolicabi tnshall be II referred to hilrein as the
'Term
3, RATiFICATION.
Except as amended herein,all other terms and conditions of the Agreement shall
remain um ha"ged and in full force and effect In the event there is a conflict
between the provisions of this Amendment and the Agreement,the ProNsions of
thisAmantlmenl shall govern.
MIE REMAINOER OF THIS PAGE IS LEFT BLANK INTENTIONALLY]
Pafie 2 of 3
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IN WITNESS WHEREOF, the parties hereto nave caused Ins Amendment to be
examsed by their appropdete of0clals,as of the date first entered abow.
FOR CITY, CITY OF MIAMI BEACH,FLORIDA
ATTEST-
By C x d rr
Rafael E.Granado.City Clock Carp�ciym-
Date
FOR CONTRACTOR: WEBAUTHOR.COM, LLC
ATTEST:
BY- C,.w
F.�.w ww.
CM.d.
�reanoxn_
Porn Boman Mario Rodmues CEO
Pnnt Name and Title Pnm Name and Title
11/e/2024 1 30.4e AM M W112024 1 10:30 MI EDT
Date
APPROVED AS TO
FORM A LANGUAGE
S FOR�EXECUTION
�1cBy� Daft
Pare 3 of 3
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RESOLUTION NO. 2021-31935
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA. AUTHORIZING THE CITY
ADMINISTRATION TO FUND THE INITIAL COSTS ASSOCIATED WITH
AUTOMATING THE PREKINDERGARTEN PILOT PROGRAM, FROM
UNUSED PROGRAM FUNDS PREVIOUSLY BUDGETED FOR FISCAL
YEAR 2022,IN AN AMOUNT NOT TO EXCEED$25.000.
WHEREAS, an December 9, 2015. the City Commiaslon passed and adopted
Resolution No.2015-29222,authorizing Me City Manager 10 negotiate an agreement(the
'Agreement')with Miami-Dade County PubNc Schools CM-DCPS'),for me City tO provide
funding 10 M-OCPS for are prekindergarten classroom(-VPK')at each of the lotlovang
sde016:Biscayne Beach Elementary School and Miami Beach Fientang-FWer K-S(me
'CMB VPK Gassmorns');and
WHEREAS. CMB and M-DCPS executed Me Agreement, dated February 10,
2016;and
WHEREAS.Me prekindergarten services offered at Biscayne Beach Elementary
School and Flenberg-Fisher K8, under the terms of Me Agreement, serve the City of
Miami Beech resident children tram Me following four targeted schools: BiscaYna Beach
Elementary School,Miami Beech FlenbergFlaher K-B, North Bench Elementary School,
and Miaml Beach South Palms Elementary School;and
WHEREAS, these services hale been offered pursuant to Me Registration and
L school years Procedures for sch years 2018117,2017I18,2010/19,201920,2020/21, and
202122;and
WHEREAS, at Me January 15, 2020 City Commission meeting, a referral was
made to the Finance and Ecenomlc Resiliency Committee CFERC')to discuss the funding
of an Early CNldcam Pilot Program;and
WHEREAS, at its July 17.2020 meeting.FERC recommended to fund an Early
Childcare Pilot Program for implementetin In the 2021-2022 school year,with funding in
the amount of$250.000 to be appropriated from Fiscal Yee,2022 funds;and
WHEREAS, Me details of FERC'a recommendation for the Early Childcare Pilot
Program are outlined as follows:
1. Eligibility requirementsfor all Miami Beach Child applicants and Miami Beach
partner chilOoere providers:
A. child must be 4 years old on ar before September 1 of enrolment school
year,and
resident Of the
Y Of
i Beach
B. chid'uponsspubrris onl guardian mat U of application and l throughout the Year Of ProgrammProgram
participation 2021-2022;
Docusign Envelope ID:0233710E-ClMA4 A-MIB&CFCA5F15UFD
DDaaign Envelope ID:SDgDC6gaDe634FCDAF2"172113CAF10F
Oaxepn E�r.ape 10'1M5FMF-710E4E3)-A6E4.1E67aCDMM
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2. Eligibility requirements for all partner chidcare providers:
Early Childcare canter must meet Florida Statutes applicable sections to be
eligibie to offer prekindergarten as a pubac school provider,nonpublic school
provider or faith-based provider.
A. be licensed as 8 Childcare facility under Sec6Gn402.305,Fonda Statutes.
family day care tome under Section 402.313, Fbtda Statutes, or large
family childcare facility under Section 402.313,F.S.:or
B. be licensed exempt under Section 402.3025(2),Florida Statutes(ronpublic
schools)or Section 402.316, Flare Statutes(for felih-based providers),
and
1, hold a Gold Seal Quality Care designation under Section 402.281,
Florida Solutes;
2, each agency must apply for Gold Seal with Department of Children
and Families or be accredited by an accrediting association that is
a member of:
a. National Council for Pnvate School Accreditation
b. The Florida Association of Academic Nonpublic
Schools;
3. The requested ur ingfor the prekindergarten stipend,in the amount of$250,000,
was contemplated to be distributed as bl)Ows: $250.000 would be evaseble to
eligible applicants and equally apportioned among eligible children,in on amount
not to exceed$2,70C par child,for ,,dm=hourly rate of$6.00 per hour,and up
to 2.5 hours for 180 tlay%and
WHEREAS,on July 29.2020.the Mayor and City Commission adopted Resolution
No.2020.31375,auMbrWng a Prekindergarten Pilot Program for Me 2021-22 school year:
and
WHEREAS, on January 5, 2021. the City concluded a Computerized lottery to
determine Me order in which applicants would be screened to determine ellgibility,based
on residency status of the primary parentfguardian and age of the applicant child;and
WHEREAS, as of May 3, 2021, agreements have been executed with 15
Preklydergarten providers to partner with the City to expand PMK access M Miami Beach
families during the 2021-22 school year,and
WHEREAS,ea of May 3.2021, 104 preldr oo ganen applicants have been cleared
to participate In the Program; 17 applicants have opted out or are not participating for
various reasons Including their prefened school W not a partner provider,their Child Is rat
age ellgil or their selected public school does not requrm a paremel fee ConMbution;
the remaining 87 applicants have been cleared to participate whin 76 having signed
wnsmnatory letters of participation:and the remaining 11 are still pending Prewndergarten
provider selection due to their child's wail list status at Nee, prafermo sdhwt or other
reasons;and
WHEREAS,at the March 17.2021 City Commission wresting,a referral was made
to the Finance and Economic Reailiency Committee (FERC)to discuss the extension
2
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WHEREAS,at Ole March 17,2021 City Commission meeting,a referral was made
to the Finance and Economic Resiliency Committee (FERC)0 discuss Me extension
of the funding for the Early Childcare Prekindergarten Pilot Program to the 2022-23 school
year,am,
WHEREAS,on April 30,2021,FERC members voted unammisu y to support the
w enalon of the Otys PreHnderganen Pilot Program for Oa 2022-23 school year,at an
amount of$250.000,for approximately 92 Miami Beach youth et$2.700 per child for 100
days of sarvke,at$6.00 per tour form additional 2.5 hours a day,and further authodzkg
this appropriation of lording for Me Program in Fleoal Year 2023;and!
WHEREAS,W May 12,2021.the Mayor and City Commission adopted Resduticn
No. 2021-31712.autnoroung the extension of Me Prekindergarten Pilot Program for the
2022-23 school year,and
WHEREAS,Oa Administration will fund,from Fiscal Year 2022,Program services
for Me months of August and September 2022, In the amount of $37.280.and
approximately$179,010 of the S211,140 allocated from October 2021 through June 2022;
and,
WHEREAS, the Administration is requesting to utilize $25,000 of the remaining
$32,130. previously approved no fund Ore Program payments o the prekindergarten
sernce Vm4ders for school year 2021-2022,and budgeted in fatal year 2022.0 order to
fund the Initial costs associated with Me automation process of Me Prekindergarten Pilot
Program, which automation v provide a more streamlined and secure application
process for families and provides,and a more efficient Program management process for
Me City Administraticn,
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, Mal Me Mayor and City
Commission hereby authorize the City Administration to fund!the Initial oceta associated
with automating the Prekindergarten Pilot Program, from unused program funds
previously approved for school year 2021-2022 and budgeted In Sepal year 2022, In an
amount not o exceed$25,000,
PASSED and ADOPTED this 8 day of 2021.
ATTEST:
;.,uu0u oW Sin Getter,Mayor
xm
H 1�
Rafael N.Gransdo,City Clerk
DEC 1 3 2NI
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
3
��' Li
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Opasiae Envelope ID:eDBDL8a4-0893-4FCpAF23d1T203CAF10F
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p%uYpn Enreox ID.Cap#ere5HF11MRr-E9Ci1E1pD1
R.ri,Mnr.GT J
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mland Members of the City Commission
FROM: Allies T.Hudak City Manager
DATE: December S.2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH,FLORIDA,AUT14ORIZINO THE CITY ADMI NI STRATION
TO FUND THE INITIAL COSTS ASSOCIATED WITH AUTOMATING THE
PREKINDERGARTEN PILOT PROGRAM, FROM UNUSED PROGRAM
FUNDS PREVIOUSLY BUDGETED FOR FISCAL YEAR 2022, IN AN
AMOUNT NOT TO EXCEED$25,000.
RECDAMENDATION
Administration Is seelang approval to automate the application pmcesa for Main!Beach fondles
and PreKirdergaten providers for the Preldnderganen Pilot Program for the 2022-23 school
yew and each In the FY22
PmKodergaayn budget bar e cation(n an amount hot to er if approved the txceed$25,000 i Mold udw n funds n ye oat ne end$15.000
each yea thereafter.
ggCJSCROUND&1ST0RY
At the January 15. 2020 City Commission meeting, a refara vies made to the Final and
Economic Resiliency Commeae (FERC) to dlsass the fading of an Early Childcare
Prekindergarten Plot Program. At f s July 17,2020 meeting, FERC recommended to fund an
Early Childcare Prekindergarten Plot Program for Implementation In the 2021-22 school year,
v4th funding In the amount of$250,000 to be allocated In Fiscal Yea 2022. At the Jury 29,
2020 Convinmicn meeting,via Resolution 2020-31375 a Prekindergarten Pilot Program for the
2021-22 School yearvens eueurired.
The deans of the FERC recommendation for the Early CNidrae Preldndergaran Pilot
Program Included the follovlry:
- Eligibility requirements for all Miami Beach MW applicants
Incud le child most be 4 years oldon o,before September 1 of enrolimem school yea toervolt or have a birthday eel aligns lo
public school Plelandergaten enrollment;and,
-CNN's parenpiegal guardian most be a resident of the City of Miami Beach upon submission
of application and throughout the year of program participation;and.
-Early childcare carders must meet Florida Sables applicable sectlore to be eligible io offer
Preladergaran as a public school provider,nor llc school provider Or faith based provider
ad be licensed as a childcare facility ceder s.402.305, F.S, family day care home undo
sA02,313, F.S.,or large .`amity childcare faAly under s.402.313, F.S.; or be licensed exempt
Pape 411 p11357
Oocusgn Envelope 10:023371O3 1I)C4C4A-A51B-CFGA5F15E2FI)
Oowxign Ernebpe 10:epadda 1-099Y4FCOAF2348172( 1OF
Dowagn Envabpa le.04MF51F-71W4937A8E4-1EG?WOaBE2A
000ngn 6nreF4 a:BBa12BB]EMI�24Ca73x-3610PM1771
oouelpn anxreFx b ca57ere5E1F�11aAtlH3iGYF]EI W r
under applicable saodes. All providers must nave a DepwMmt of Children and Families
Identification number(DCF) and.
- The requested funding In the amount of $250.000 for PreldMergeden stipend will be
dlstlbUed to the provider mar0ty as a reimbursement In an amount not to eltteed$2,700 per
child for a mmdmum hourly rate of$6.00 per how rq to 2.5 taus per day for 180 days of
service.
As of May 3, 2021, the Ofhca of Organisational Development Performance Irutetives had
executed agreements with the below fifteen(15)Preldndergar08n providers to partner with the
Cry b&Vand PrsK access to M MI Beach families dufng the 2021-22 school year
Gan Kaan(Mlanl Hebrew)
Temple Beth Sholom Innovative Schad
Rairhbow Imergenerelbnal Learning Carter(Untie Havana Activities)
YeshNs Elementary Inc.
Toras Emes Academy
Lehrman Community Day School
MDCPS Miami Beach Sotto Potrue EWrwtwy
MDCPS North Beach Elementary
Landow Yeshiva School(L1lbaviich)
We Child Care
Muss Family Monte$sod School at Temple EnanurEl(Lev Montessori)
Miami CMdren's Museum Earty Childhood Ins"
Klnderland 4 Kid2
Biscayne Pak Elementary
SuperYArademy
Additlonaty.the number of applications was adjusted to 104 total applicants due to two duplicate
applicatiore. Of the original 104 applicants, seventeen (17) have opted out or we not
perticipstrg for vadous reasons Including their preferred school Is not a parser provider,their
child Is not age eligible, or their selected public school dom not Mgdre a Panama fee
conrbutlon The remalning 87 appticwts had been cleared to pwWpaa with 78 having signed
confirmatory stars of participation. The remairing nine (9) we still pending Pri provider
selection due to their chid's watt list status a their preferred school or other reasons.
Based on the number of etigrble applicants• a is anticipated the City 1NII ubliza apProwmaaly
$179.010
a $ 0bndS02 October yew between
2021Juune 2022 nd37. for 2��hdeptember222 totalling$28270.
ANALYSIS
At the March 17. 2021 City Commission meeting, a referral was made to One Firers and
Economic Resiliency Committee(FERC)to discuss the a mion of One funding for the Early
Chiidose Prekindergarten Pilot Program to the 2022-23 school yea. At tte April 30, 2021
Finance and Economic Regency Commidae meeting.members voted unantmouslya support
the ehdwalcn of the Cdys Fmi"ergan, Pilot program for the 2022-23 school yew at an
amount of$250,000 for approbmatery 92 Mlaml Beach youth a$2.700 par dill for 1
80 days
of service at$6.00 per how for an additional 2.5 from a day. Funding for the Program will be
allocated in Fiscal Yea 2023 win approam rely 30 days of funtls available at$37260 in Fiscal
Page 412 of 1357
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Doaeign Envelsp 10:Sdsoca91-Dea51FC F23.91nO3CAF1 OF
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Dppyt,E>MYgp Ih C6B32676<erF414PA917EUCBF3E1�
Year 2022 to cover service dates In August and S9Pbmber 2022.
At are May 12, 2021 Commission meeting,per Resolution 202131712,the 6MMICIn of the
Eay Chldoae Prekindergarten Pilot Program for the 2022-23 sdrool year was approved In
amovd not to elepeed$250.000 for up to 92 Mimi Beech di MM As of November
78 Mimi Beech tertian ere participating in the program for Ore 2021-22 sdhod Year between
allocated foror Uet tnlehanre 2Asw,th ch, Ilpa $32,1e0 remdng could Ee fused Supportlthe
automation of the program.
The Office of OrgeniDftnal Development Pedonnance Intietves In collaboration
w4h to
Procurement Deparbnent and Infonmallon Technology Department fomlelly
interest from qualified
t Wo Pant Program
W.provide database and automation
seMces for the ly Pre nd r9e Arle
The uebsohAlon requested Is to manage the applications intake for familes and providers wfro
ward to loln the CWs PmKlndergaiten Plot Program, as well as allow staff to manage the
appocaton process for all sages: Intake,deaar+ca,3=Petance and contrecb.
The application modules will Include:eddors/pro`Adem
Customer facing web portal
CwdDmerfacirlg web portal forfamilies
-Inertial web application for coy staff to manager the PmK Program
Below Is a dmmom of he PreK MNIMPmAde+web Dahl ipgaNl aOsee lb hdw$dwv saly dddmis wAdrs
rd am5a b mgaty in 1a Pogm beg4nkg wth f e ea/a der Yldddsbaid"'Oh"
. Plafdassthdd beade big ea an q{L0WIn ee DK
. pokem ShWd MOBWO emdeihew6 lob eratweer appuabn sibmtl.
• PmldessMlMbeablbt)$Wc "10 to C$}
• pralda hoodramMM dotal ties,meedbeeoad
• PmNaeellDltlbabbbWbedlraesDbbdladalplrtdm apprlcdan adN&.
. OIcate �rbaalal41nd7rbnm.adi9arl�l�,aC MPe are Tanand90bPrDwremadb Lw.Ewndot#
WramdartbtlNderrin Iebrmtlelaaaurid,each dint leggseled btam.
. pmAj,,,*"aaMaagdle aedWmllmabY
. pahtaMbeeDhilitIabrdedbeHF
. PwWdaNApa DraelYe 661aaPeDM'/ardlVL
- PreKPn6aeel►Isebl O"Wie,"Pa""r db9ppi/bhrHOmeWogren.
• PSlieeduldhedbbaMn appasllst111rdiaemsdb�I deWbaevdeoaabvf6h and ti.
• Fniedatlblbbblaael spyrdnbleaox*mdmmmft&Wsppk emial.Emil m*mdnmrpaaslWd
• FeriaeMtlldanmrd 4dm pannera ddheedpla.
IemMMieebeppMaP%®%Y b1ewphhdtbNHv.
• FalildlDdilllddlaYla/rmnaraebodWmdhOt�P
• Faliammimw sd"b red ere.
o llsdaDeM�°abrraipoalon Sa POM# 0kxkldeab
. Fortis duk b dk b ae Mapolaln adn PpY dleld Ildtle a�r oat 1is>dY do+rs to Pc®%a a
inalsY(e4 �Iadduad 5Dc2rars tleaed ta11d Ablred).
. FelisdsHleod+aarlld[®Eon'ntce penal BMra9lee ed advAAm he doaunelrsaaedeaed
. Peddles ftk leant a roduAT,7a po.^d and da analad YAtwFs lw olnYadllft:le plorberareadY�
Page 413 of 1357
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• FYIIdstgW Moteempyd �
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• FdldddnWM**N1lkdM NuIm*WdW ddep76akPIsirWrPYY.
• FfAYtdb1WmesM nlaeMVWwhndomreBlmnotban9IDmttad N/P*nmYE®d:^e.
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• ryspsiYleQliradbmktYmiied ePptl6icrebeamaYkade6'n.btaaSS9nXwels llanabrns
syaYm aMltl abw tiro appl®t Od to b e mpabdrtgaYd b prier b nn be retlon OmreK n a n mbrtd
• Fam(LhtdvA b9InCSV"wgltYe aAaaYdspYm(b llddnbbeigpoFM odna)9pfld4nies Yaw
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• FnitFadn11d1auMmi.slMatr■blpmCamelcic
. AWtWusNBMCh*tMmelWPWMISMOtrlebw.
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errPPORTIN 3 SURVEY DATA
AcNeve KA2 Educadond Excellence
49.1%of residents Indicated saUSNed or very Sat6li d for the quality of public schools on MIMI
Beach
41.9% and 38.1% respectively of residents between ths ages of 1834 end 35-44 were
satisfied or wry satisfied vAth the value they received for the city taxes paid. Thin concert Is
lower then the overall average citywide atte 44.3%a Significantly lower then residents age 55-64
and 65+at47.5%and 615%satis8edhery sassfled respectively.
FI NANCIAL INFORMATION
$15,000 FY23
$25.000 FY22 (budgeted in FY22 as part of the Preldndergart(n Pilot Pmgfam allocation of
$250,000)
Amoanl(s)IAccount(s):
CONCLUSION
City administration reviewed rim applications and interviewed those acPlicants in MI)Ome to
RFLI 2021346-ND. AdmiNstreaon Is recommending the Selection of WBba"r.cem. LLC.
to provide a PmK registration and rnm gl me i system for families and pmvlders of the City of
Mimi BeaWs PraWmargerten Not Program.
A sakible9ma
Page 414 of 1357
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OC_PdS_$1151LQR2-j 2
No No
,5g�gg{e Cp>)dli4l�i
PFaepenty.Belmovmfa7(K-12)educadonaielxellenoe.
LogVlafhfllffie
OnDan®tlonei Development Perfoonelrce IriCahves
ATTACNINENTa•
Deeulptlon
D Resduton 2020-31375
D LTC January 2021
D Reedullon
Page 415 0113V
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RESOLUTION NO. 2020-31375
A RESOLUTION OF THE MAYOR AND CTfY IS OF
THE CT' OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND ECONOMIC
RESILIENCY COMMITTEE,AT ITS JULY 17. 2020 MEETING,TO
FUND AN EARLY CHILDCARE PILOT PROGRAM FOR MIAMI
BEACH RESIDENTS FOR THE 2021-2022 SCHOOL YEAR,IN AN
AMOUNT NOT TO EXCEED $250,000, TO BE ALLOCATED
FROM THE CITYS BUDGET FOR FISCAL YEAR 2022; AND
FURTHER AUTHORMNG THE CITY MANAGER AND CITY
CLERK TO EXECUTE ANY REQUIRED AGREEMENTS AND
DOCUMENTS TO IMPLEMENT THE PROGRAM.
WHEREAS, on December 9, 2015, the City Commission passed and
adopted Resolution No.2015,29222,authorhkg Ina City Manager to negotiate an
agreement (the 'Agreement) %ft Mlaml-Dade County Public Schools ("M-
DCPS'), for the City to provide funding to M-DCPS for One prekindergarten
classroom ('VPW)at each of the following schools: Biscayne Beach Elementary
School and Miami Beach Fienberg/Flshet K-8(the'CMB VPK classrooms-);and
WHEREAS. CMB and M-DCPS executed the Agreement, dated February
10.2016;and
WHEREAS, the prekindergarten services offered at Biscayne Elementary
School and Flenberg/Fisher K-8 Center,under the terms of the Agreement,served
the City of Miami Beech resident chicken from the following four targeted schools:
Biscayne Beach Elementary School, Miami Beach Renberg)Flsher K-8, North
Beach Elementary School, and Miami Beach South Pointe Elementary School,
following the Registration and LoBery Procedures for school years 2016117,
2017118,and 2018/19;and
WHEREAS, on April 11, 2018, the Mayor and City Commission adopted
Resolution No.2018-30259,approving the reduction In funding for the CMB VPK
classrooms during the 2018-2019 school year,by approving the removal the CMB
VPK class at Miami Beach FlenberglFisher K-8, and providing funding for fifty
percent (50%) of personnel costa for the CMB VPK class at Biscayne Beach
Elementary School, in an amount not to exceed $35,000, with M-DCPS funding
the remaining costs;and
WHEREAS, on June 28, 2018, the patties executed Amendment No. 1,
memorializing that the CMB VPK Gass at Biscayne Beach Elementary Schoot
would be prWding the VPK program fur the four targeted Miami Beach schools;
and
WHEREAS,the Agreement expired on June 30,2019;and
Page O16 01357
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WHEREAS, the Administration and MDCPS agreed to extend the
Agreement to corainue the CMB VPK program at Biscayne Beach Elementary
School for the 2019-2020 School year,with W(2)addidonel one-year extensions,
upon mutual agreement of the pall then City continuing to contribute an
amount not to excead$35.000 per
WHEREAS,M-DCPS agreed to fund the Por0on of the costs to operate the
CMS VPK classroom,which will not be funded by CMB for the 2019-2020 school
year and subssquem years;and
WHEREAS, at the January 15,20M City Commission meating,a refenai
was made to the Finance and Ecaromlc Reali Committee (°FERC) to
discuss the funding of an Early Childwre Pilot Program;end
WHEREAS,at its July 17,2020 meeting. FERC recommended to fund an
Early Childcare Pilot Program for Implemntation in the 2021-2022 school year,
with funding In the amount of$250.000 to be allocated from Fiscal Year 2022;and
WHEREAS,the details of FERCS recommendation for the Early Childcare
Pilot Program are outlined as follows;
1. Eligibility requlremems for all Miami Beach child applicants and Miami
Beech partner childcare PrOvi" :
a. Child must be 4 years old n or before September 1 of enrollment
school year to enroll;
b. Chiles dent of the City Of
Miami Beaachfupon lsubmissl n of guardian saPOdetit be a oniand throughout the
year of program partidpaaon 2021-2022.
2. Eligibility regdmmnts for all partner childcare pmvid irsm: seGlons to
Early childcare center must meet Florida Statutes applicable ecdom o
be e11glMefo offer prekindergarten as a public school prm4
school provider or faith-based provider.
i. cam hchildcare
1
88 onsetl under a402 313�, FSty u or family
r large mlfych dcare facility
under s.402.313,F.S.;or
2. or s. 6,F S.nbrtean-based Prcmidam)Sard nonpublic schools)
a. Hold a Gold Seal Quality Care designadn under s.402.281.
F.S,h agency must apply;
b. Eac for Gold Seat with Department of
Chldran and FamiliBS;
c. Or be accredited by an a.mdibng assodaWn that is a
member of
L Nall"I Coundl for Private School Accreditation
IL The Florida Association of Academic Nonpublic
Schools
2
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3. The requested funding In the amount of $250,000 for prekindergarten
stipend will be dlsblbuted as follows: $250,000 funds will be available to
eligible applicants and equally apportioned among eligible chIldren In an
amount not to exceed$2.700 per child,for maximum hourly rate of$6.00
per hour,up to 2.5 hours for 180 days.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE C1 Y OF MIAMI BEACH,FLORIDA,that the Mayor and
City Commission hereby accaptthe tecommendatlon ofthe Finance and Economlc
Resiliency Committee,at Its July 17,2020 meeting,to fund an aady childcare pilot
program for Miami Beach residents for the 2021-2022 school year, In an amount
not to exceed $250,000, to be allocated from the Ctys budget for Flecal Year
2022i and further authorize the City Manager and City Clerk to execute any
required agreements and documents to Implementthe program.
PASSED and ADOPTED this day of July 2020.
ATTEST:
Dan Gelber,Mayor
42 ACE t
Rafael E.Granado,Clry Clerk \
5me auto(
APP DASH
6
Aesq�
3
Page 418 on 1357
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MIAMIBEACH
OFFICE OF THE CITY MANAGER
W. LTD is LETTER TO COMMISSION
To: Mayor Dan Gelber and Members of the City Commission
From: Raul Aguila, Interim City Manager 4eo Wr
Cart J. Art-
Date: January 5,2021 2sui0-
subset: Prekindergarten Piet Program Lottery Results and Next Steps
The purpose of this Letter to Commission Is to update you on the status of the City of Miami
Beach's Prekndergarten(Pril Pitt Program for Miami Beach residents far the 2021-20M
school year,approved at the July 29,2020 Commission roasting.The Prekindergarten Pilot
Program will expand hourly access to high quality PmK providers by providing up to 52.700 e
eligible Miami Beach families.
A computerized lottery was held on Tuesday,January 5,2021 a place all resident applicants
In a numerical order for stipend receipt. Results from the lottery have been posted on the
Cltys website including family name, wnfinnation number,and lottery number(Attachment
A). There are IDS Miami Beach residents who submitted applications to receive the PreK
adpend of which approximatety 92 will be selected, Thera am ourrtemily eighteen(18)
prekindergarten proveer partners(Attachmenl B)who registered ne join the City in its effort to
expand saris to quality early othildhood education.
The PneK webste located at w,wmserribeachl.gov1prek provides an overview of the
program,tottery results,and provider infomtation(AtlacthmerA C). Staff from the Ofice of
Organizational Development Performance initiatives(Education)will contact family applicants
over the next several weeks In the order of selection by the comphaerized lottery process to
verity residency and chlld age until all funds tee exhausted.
Additionally.the administration hold several informational sessions for interested Miami Beach
temples and PmK providers from Septemeer through December 2020. Miami Beach
providers were also contacted directly to inform them of thus opporMlry.
We will continue to support our vision of being a prosperous city vMh a special flavor of arts.
culture,education,antl business with managemem objectives of being krmann for(K-12)
educationist excellence.
If you have any questions,please feel heel to contact me or Dr.Ladle Rosenfeld,Chief Learning
and Development Delete.
a
H%
Page 419 of 1357
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2 Fellig Menachem c0b701a0
3 Robins Sondra Ki12bd5
4 Strauss Vanessa a377941f
5 Gheron Geraldine e275f762
6 Crocettl Nicole 3295af2e
7 8onasem Giuseppe f&f274c4
8 Bitran Mercedes 9333cge3
9 Johnston Julianne e476da77
10 Ustinova Aleksandra 561727cf
11 Cifuemes Danny 21d26c36
12 lamb Rivka bDc455a1
13 Berman Ellzabeth 619bafdb
14 Levin Zmira 68416ac6
15 Greenberg Alexandra goe6400f
16 Magarin is Beatriz 477317b6
17 Gonzalez-Black Crisdan 7a7413e3
18 lHoberman Rachel 687f2fb9
19 Sandhaus . Sharina 64d5ge11
20 Loeb Tamar d8527407
21 Georgieva Zhasmina 3b11a4bc
22 Rodriguez de Almei Alinds 5123f955
23 Jukel Jared 3329SC79
24 Silver Rachel de76f37e
25 Setton Nata1W 254dbf0c
26 Medina Adrian 84c3c8c5
27 Victor Natallia - 57af027d
29 Zweig sarah cb6a334f
29 Sodas Herralz Anna ef4abM
30 Mercer 01 dd36820b
31 Castillo - Emma 5044dd39
32 Weinstein Jordan Bb107183
33 Schwarz Adam 35846bbd
34 Ech chouikh if a r 309a8e59
Page 420 or 1367
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47 Bayzman Yitta c4f45956
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51 Kalos Shiro $6898878
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ban geGn 705S Barite Or Mlaml Beach FL33141
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RetnArop ogle Care Comer U20 Washington Ave Miami Beach,X33339
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Temple Beth Shebm Innovative School e144 Chace Avenue-Miami Beach,FbrMa-
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PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH
AND
WEBAUTHOR.COM, LLC
FOR
PREK REGISTRATION AND MANAGEMENT SYSTEM FOR FAMILIES AND
PROVIDERS, PURSUANT TO RFLI 2021.346-ND
This Professional Services Agreement ('Agreement') is entered into this day of
2/16/2022 1 6:24Z11Je EsrEffective Date"). between the CITY OF MIAMI BEACH, a
municipal corporation organized and existing under the laws of the State of Florida, having its
principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139(the'City"). and
WEBAUTHOR.COM.LLC,a Florida limited liability company,whose address is 2737 Misty Oaks
Circle, Royal Palm Beach, FL 33411 ('Consultant').
SECTION 1
DEFINITIONS
Agreement: This Agreement between the City and Consultant, including any exhibits
and amendments thereto.
City Manager: The chief administrative officer of the City.
City Manager's
Designee: The City staff member who is designated by the City Manager to administer
this Agreement on behalf of the City.The City Manager's Designee shall be
the Organizational Development Performance Initiatives Department
Director.
Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an
independent contractor, and not an agent or employee of the City.
Services: All services, work and actions by the Consultant performed or undertaken
pursuant to the Agreement.
Fee: Amount paid to the Consultant as compensation for Services.
Proposal Documents:Proposal Documents shall mean City of Miami Beach RFLI 2021-346-ND
for PreK Registration and Management System for Families and Providers,
together with all amendments thereto, issued by the City in contemplation
of this Agreement RFLI and the Consultant's proposal in response thereto
("Proposal'),all of which are hereby incorporated and made a part hereof;
provided, however, that in the event of an express conflict between the
Proposal Documents and this Agreement,the following order of precedent
shall prevail:this Agreement;the RFLI;and the Proposal.
Do sign Envelope ID'.02337103-C1DC- A-A51&CFCA51`15UFD
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Risk Manager The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Flonda 33139; telephone number(305)
673-7000. Eat. 6435;and fax number(305)673-7023.
SECTION 2
SCOPE OF SERVICES
2.1 In consideration of the Fee to be paid to Consultant by the City. Consultant shall provide
the work and services described in Exhibit"A"hereto(the"Services').
Although Consultant may receivers schedule of the available hours to provide its Services, the
City shall not control nor have the right to control the hours of the Services performed by the
Consultant;where the Services are performed when the Services are performed, including how
many days a weak the Services are performed how the Services are performed or any other
aspect of the actual manner and means of accomplishing the Services provided. Notwithstanding
the foregoing, all Services provided by the Consultant shall be performed in accordance with the
terms and conditions set forth in Exhibit "A" and to the reasonable satisfaction of the City
Manager. If there are any questions regarding the Services to be performed, Consultant should
contact the following person:
Dr. Leslie Rosenfeld
Chief Learning Development Officer
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
leslierosenfeld@miarm"ach6.gov
2.2 Consultant's Services, and any deliverables incident thereto, shall be completed in
accordance with the timeline and/or schedule in Exhibit"B"hereto.
SECTION 3
TERM
The term of this Agreement ('Term')shall commence upon execution of this Agreement by all
parties hereto(the Effective Dale set forth on p. 1 hereof),and shall continue for a period of one
(1)year from the date the portal goes into production('initial term'),with a one-year renewal term
and a subsequent renewal term fora period not to exceed July 31,2024(collectively,the'renewal
terms'), to be exercised at the City Manager's sole option and discretion. by providing Consultant
with written notice of same no less than thirty f 30)days prior to the expiration of the initial term or
renewal term, as applicable. The initial term and applicable renewal terms shall be collectively
referred to herein as the"Tern'.
Docusign Envelope ID:02337103-C1DC4C A-A51e-CFCA5F15E2FD
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Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines.
schedules,dates, and/Or p9AOrmance milestones for completion and delivery of the Services, as
same is/are set forth in the timeline and/or schedule referenced in Exhibit"B"hereto.
SECTION 4
FEE
4.1 In consideration of the Services to be provided Consultant shall be compensated on a
fixed fee basis, in the amount of$25,000.00,for a total first year amount not to exceed$25,000.
00.
4.2 The$25,000 first year fees are to be paid with an immediate payment of Ten Thousand
Dollars ($10,000)upon the portal being placed into production(estimated time=3 months from
Agreement execution) with an additional One Thousand Two Hundred and Fifty Dollars
($1,250.00)hosting fee invoiced each month commencing when the portal is put into production.
Billing for any partial months shall be prorated.
4.3 During any approved renewal terms, the City will be charged hosting fees, in the amount
of One Thousand Two Hundred and Fifty Dollars($1,250.00)per month.
4.5 INVOICING
Upon receipt of an acceptable and approved invoice.payment(s)shall be made within forty-five
(45) days for that portion (or those portions) of the Services satisfactonly rendered (end
referenced in the particular invoice).
Invoices shall include a detailed description of the Services (or portions thereof) provided, and
Shall be submitted t0 the City at the following address'.
Dr. Leslie Rosenfeld
Chief Leaminc Development Officer
City of Miami Beach
1700 Convention Center Drive
Miami Beach. FL 33139
lesherosenfeld0miamibeach0.00v
SECTION 5
TERMINATION
5.1 TERMINATION FOR CAUSE
If the Consultant shall fail to fulfill in a timely manner, or otherwise violates.any of the covenants,
agreements, or stipulations material to this Agreement, the City. through its City Manager, Shall
thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to
terminate for cause,the City shall notify the Consultant of its violation of the particular term(s)of
this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default
remains uncured after ten(10)days,the City may terminate this Agreement without further notice
to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities,
duties, and terms arising out of, or by virtue of,this Agreement.
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Notwithstanding the above,the Consultant shall not be relieved of liability to the City for damages
sustained by the City for any breach of the Agreement by the Consultant. The City, at its sole
option and discretion,shall be entitled to bring any and all legalloquitable actions that it deems 10
be in its best interest in order to enforce the City's rights and remedies against Consultant. The
City shall be entitled to recover all costs of such actions, including reasonable attorneys fees.
5.2 TERMINATION FOR CONVENIENCE OF THE CITY
THE CITY MAY ALSO, THROUGH ITS CITY MANAGER. AND FOR ITS
CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY
TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH
TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS
FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. ADDITIONALLY,
IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY CONCERN, AS
DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S SOLE
DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR WRITTEN
NOTIFICATION TO CONSULTANT, MAY IMMEDIATELY SUSPEND THE SERVICES
UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE ALTERNATIVE,
TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE AGREEMENT IS
TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID
FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF
TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM
ANY AND ALL LIABILITIES,DUTIES,AND TERMS ARISING OUT OF,OR BY VIRTUE
OF,THIS AGREEMENT.
5.3 TERMINATION FOR INSOLVENCY
The City also reserves the right to terminate the Agreement in the event the Consultant is placed
either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors.
In such event, the right and obligations for the parties shall be the same as provided for in
Section 5.2.
SECTION 6
INDEMNIFICATION AND INSURANCE REQUIREMENTS
6A INDEMNIFICATION
Consultant agrees to indemnify, defend and hold harmless the City of Miami Beach and its
officers, employees, agents, and contractors, from and against any and all actions(whether at
law or in equity), claims,liabilities, losses, and expenses, including, but not limited to, attorneys'
fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to
property,which may arise or be alleged to have arisen from the negligent acts,errors.omissions
cr other wrongful conduct of the Consultant, its officers, employees, agents, contractors, or any
other person or entity acting under Consultant's control or supervision,in connection with,related
to,or as a result of the Consultant's performance of the Services pursuant to this Agreement. To
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that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and
judgments which may issue from any lawsuit arising from such claims and losses.and shall pay
all costs and attomeys' fees expended by the City in the defense of such claims and losses.
including appeals. The Consultant expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the Consultant shall in no way
limit the Consultant's responsibility to indemnify, keep and save harmless and defend the City or
its officers,employees,agents and instrumentalities as herein provided.
The parties agree that One percent(1%)of the total compensation to Consultant for performance
of the Services under this Agreement is the specific consideration from the City to the Consultant
for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this
indemnification shall survive termination or expiration of this Agreement.
6.2 INSURANCE REQUIREMENTS
The Consultant shall maintain and carry in full force during the Term,the following insurance:
1. Consultant General Liability,in the amount of$1.000.000;
2. Consultant Professional Liability, in the amount of$200,000: and
3. Workers Compensation &Employers Liability, as required pursuant to Florida Statutes
The insurance must be furnished by insurance companies authorized to do business in the Slate
of Florida. All insurance policies must be issued by companies rated no less than 'B-' as to
management and not less than"Class VI'as to strength by the latest edition of Best's Insurance
Guide, published by A.M. Best Company,Oldwlck, New Jersey, or its equivalent.
Timely renewal certificates will be provided to the City as coverage renews. The insurance
certificates for General Liability shall include the City as an additional insured and shall contain a
waiver of subrogation endorsement. Consultant's insurance shall be primary and not contributory
for direct claims arising out of the Agreement under the Commercial General Liability policy. If the
Professional Liability coverage is provided on a claims made basis, then such insurance shall
continue for(3)years following the expiration or termination of the Agreement.
Original certificates of insurance must be submitted to the City's Risk Manager for approval(prior
to any work and/or services commencing)and will be kept on file in the Office of the Risk Manager.
The City shall have the night to obtain from the Consultant specimen copies of the insurance
policies in the event that submitted certificates of insurance are inadequate to ascertain
compliance with required coverage.
The Consultant is also solely responsible for obtaining and submitting all insurance certificates
for any sub-consultants.
Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and
obligations under this section or under any other portion Of this Agreement.
The Consultant shall not commence any work and or services pursuant to this Agreement until all
insurance required under this section has been obtained and such insurance has been approved
by the City'a Risk Manager.
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SECTION 7
LITIGATION JURISDICTIONIVENUE/JURY TRIAL WAIVER
This Agreement shall be construed in accordance with the laws of the State of Florida. This
Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary
by either party with respect to the enforcement of any or all of the terms or conditions herein,
exclusive venue for the enforcement of same shall Ire in Miami-Dade County,Florida.By entering
into this Agreement, Consultant and the City expressly wane any rights either party may have to
a that by jury of any civil litigation related to or ansing out of this Agreement.
SECTION 8
LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a limit on the
Cilys liability for any cause of action,for money damages due to an alleged breach by the City of
this Agreement, so that its liability for any such breach never exceeds the sum of $10,000.
Consultant hereby expresses its willingness to enter into this Agreement with Consultant's
recovery from the City for any damage action for breach of contract to be limited to a maximum
amount of$10,000.
Accordingly, and notwithstanding any other term or condition of [his Agreement, Consultant
hereby agrees that the City shall not be liable to the Consultant for damages in an amount in
excess of$10,000 for any action or claim for breach of contract arising out of the performance or
non-performance of any obligations imposed upon the City by this Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a
waiver of the limitation placed upon the Citys liability, as set forth in Section 768.28, Florida
Statutes
SECTION 9
DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS* COPYRIGHT:
AND CONFIDENTIAL FINDINGS
9.1 DUTY OF CARE
With respect to the performance of the Services contemplated herein, Consultant shall exercise
that degree of skill, care, efficiency and diligence normally exercised by reasonable persons
and/or recognized professionals with respect to the performance of comparable work andlor
services.
9.2 COMPLIANCE WITH APPLICABLE LAWS
In its performance of the Services. Consultant shall comply with all applicable laws, ordinances.
and regulations of the City,Miami-Dade County,the State of Florida,and the federal government,
as applicable.
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9.3 PATENT RIGHTS'COPYRIGHT, CONFIDENTIAL FINDINGS
To avoid confusion, any and all services defined in Exhibit "A" or anywhere else in this
Agreement are being delivered in a Software as a Service (Seas) - sometimes called Cloud
Computing model. wherein the City receives access to an Internet based portal, in accordance
with Exhibit "A", subject to their continued payment of all fees specified in this Agreement.
Notwithstanding anything found here or elsewhere in this Agreement, the City hereby
acknowledges that they have no right to see, inspect. copy, or use any and all of Consultant's
proprietary code used to provide the SsaS services. Webauthor will not use servicemarks.
trademarks,symbols,text,data,copyrighted material,or graphical elements that are provided by,
or that is the intellectual property of, City outside of the portal without the CiGs express written
permission. All intellectual property provided by, or on behalf of the City or dam that is entered
on the portal by City is warranted to be free of all copyright and trademark infringement.
Furthemom, City certifies that all City supplied data and intellectual property meets their own
confidentiality and security requirements.
Notwithstanding the foregoing, Consultant hereby acknowledges and agrees that all information
or data that is provided by or on behalf of the City or entered on the portal by the City of its users
(collectively.'City Property')are intended or represented for ownership by the City and Consultant
shall not have a claim to said City Property upon completion or early termination of this
Agreement. Further, Consultant shall not make public and/or disseminate the City's Property
without the prior written consent of the City Manager, excepting any information, records, etc.
which are required to be disclosed pursuant to Court Order and/or Florida Public Records Law.
SECTION 10
GENERAL PROVISIONS
10.1 AUDIT AND INSPECTIONS
Upon reasonable verbal or written notice to Consultant,and at anytime during normal business
hours(i a.9AM-5PM,Monday through Fridays,excluding nationally recognized holidays),and
as often as the City Manager may, in nether reasonable discretion and judgment, deem
necessary, there shall be made available to the City Manager, and/or such representatives as
the City Manager may deem to act on the City behalf to audit.examine, and/or inspect, any
and all other documents and/or records relating to all matters covered by this Agreement.
Consultant shall maintain any and all such records at its place of business at the address set
forth in the"Notices"section of this Agreement.
10.2 INSPECTOR GENERAL AUDIT RIGHTS
(A) Pursuant to Section 2-256 of the Code of the City of Miami Beach,the City has established
the Office of the Inspector General which may.on a random basis,perform reviews,audits,
inspections and investigations on ail City contracts, throughout the duration of said
contracts. This random audit is separate and distinct from any other audit performed by
or on behalf of the City.
(B) The Office of the Inspector General is authorized to investigate City affairs and
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empowered to review past, present and proposed City programs, accounts, records.
contracts and transactions(. In addition.the Inspector General has the power to subpoena
witnesses,administer oaths,require the production of witnesses and monitor City projects
and programs. Monitoring of an existing City project or program may include a report
concerning whether the project is on time. within budget and in conformance with the
contract documents and applicable law. The Inspector General shall have the power to
audit,investigate,monitor,oversee,inspect and review operations,activities,performance
and procurement process including but not limited to project design, bid specifications.
(bid/proposal)submittals,activities of the Consultant,its officers, agents and employees,
lobbyists.City staff and elected officials to ensure compliance with the contract documents
and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City
is allocating a percentage of its overall annual contract expenditures to fund the activities
and operations of the Office of Inspector General.
(C) Upon ten (10) days written notice to the Consultant, the Consultant shall make all
requested records and documents available to the Inspector General for inspection and
copying. The Inspector General is empowered to retain the services of independent
private sector auditors to audit, investigate, monitor, oversee, inspect and review
operations activities. performance and procurement process including but not limited to
project design,bid specifications, (bid/proposal)submittals,activities of the Consultant its
officers, agents and employees, lobbyists, City staff and elected officials to ensure
compliance with the contract documents and to detect fraud and corruption.
(D) The Inspector General shall have the right to inspect and copy all documents and records
in the Consultant's possession, custody or control which in the Inspector General's sole
judgment, pertain to performance of the contract, including, but not limited to original
estimate files, change order estimate files, worksheets. proposals and agreements from
and with successful subcontractors and suppliers, all project-related correspondence,
memoranda, instructions, financial documents. construction documents, (bid/proposal)
and contract documents, back-change documents, all documents and records which
involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid
documents and records.
(E) The Consultant shall make available at its office at all reasonable times the records.
materials.and other evidence regarding the acquisition(bid preparation)and performance
of this Agreement, for examination, audit, or reproduction, until three(3)years alter linel
payment under this Agreement or for any longer period required by statute or by other
clauses of this Agreement. In addition:
i, If this Agreement is completely or partially terminated, the Consultant shall make
available records relating to the work terminated until three (3) years after any
resulting final termination settlement: and
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ii. The Consultant shall make available records relating to appeals or to litigation or
the settlement of claims arising under or relating to this Agreement until such
appeals, litigation, or claims are finally resolved.
(F) The provisions in this section shall apply to the Consultant,its officers.agents,employees,
subcontractors and suppliers. The Consultant shall incorporate the provisions in this
section in all subcontracts and all other agreements executed by the Consultant in
connection with the performance of this Agreement.
(G) Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they
be construed to impose any liability on the City by the Consultant or third parties.
10.3 ASSIGNMENT,TRANSFER OR SUBCONSULTING
Consultant shall not subcontract,assign,or transfer all or any portion of any work and/or service
under this Agreement without the prior written consent of the City Manager, which consent, if
given at all,shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor
any term or provision hereof, or right hereunder, shall be assignable unless as approved
pursuant to this section, and any attempt to make such assignment(unless approved)shall be
void.
10.4 PUBLIC ENTITY CRIMES
Prior to commencement of the Services, the Consultant shall file a State of Florida Form FUR
7068,Sworn Statement under Section 287.133(3)(a)Florida Statute on Public Entity Crimes with
the City's Procurement Division.
10.6 NO DISCRIMINATION
In connection with the performance of the Services, the Consultant shall not exclude from
participation in,deny the benefits of,or subject to discrimination anyone on the grounds of race,
color, national origin,sex,age,disability,religion, income or family status.
Additionally, Consultant shall comply fully with the City of Miami Beach Human Rights
Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time.
prohibiting discrimination in employment, housing,public accommodations.and public services
on amount of actual or perceived race,color,national origin.religion,sex,mlersexuality.gender
identity, Sexual orientation, marital and familial status, age. disability, ancestry, height, weight,
domestic partner status, labor organization membership,familial situation, or political affiliation.
10.6 CONFLICT OF INTEREST
Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade County
Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County
Code,as may be amended from time to time;and by the City of Miami Beach Charter and Code.
as may be amended from time to time;both of which are incorporated by reference as if fully set
forth herein.
Consultant covenants that it presently has no interest and shall not acquire any interest,directly
or indirectly,which could conflict in any manner or degree with the performance of the Services.
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Consultant further covenants that in the performance of this Agreement. Consultant shall not
employ any person having any such interest.No member of or delegate a the Congress of the
United Slates shall be admitted to any share or part of this Agreement or to any benefits arising
therefrom.
10.7 CONSULTANTS COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW
(A) Consultant shall comply with Florida Public Records law under Chapter 119, Florida
Statutes,as may be amended from time 10 time.
(B) The term"public records"shall have the meaning set forth in Section 119.011(12),which
means all documents, papers, letters, maps. books, tapes, photographs, films, sound
recordings, data processing software,or other material, regardless of the physical form,
characteristics,or means of transmission, made or received pursuant to law or ordinance
or in connection with the transaction of official business of the City.
(C) Pursuant to Section 119.0701 of the Florida Statutes,if the Consultant meets the definition
of`Contractor"as defined in Section 119.0701(1)(a).the Consultant shall:
(1) Keep and maintain public records required by the City to perform the service:
(2) Upon request from the City's custodian of public records. provide the City with a
copy of the requested records or allow the records to be inspected or copied within
a reasonable time at a cost that does not exceed the cost provided in Chapter 119.
Florida Statutes or as otherwise provided by law;
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed. except as authorized by taw,
for the duration of the contract term and following completion of the Agreement 0
the Consultant does not transfer the records to the City;
(4) Upon completion of the Agreement, transfer, at no, cost to the City. all public
records in possession of the Consultant or keep and maintain public records
required by the City to perform the service. If the Consultant transfers all public
records to the City upon completion of the Agreement,the Consultant shall destroy
any duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. If the Consultant keeps and maintains public
records upon completion of the Agreement, the Consultant shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided to the City,upon request from the City's custodian
of public records, in a formal that is compatible with the information technology
systems of the City.
(D) REQUEST FOR RECORDS;NONCOMPLIANCE.
(1) A request to inspect or copy public records relating to the City's contract for
services must be made directly to the City. If the City does not possess the
requested records,the City shall immediately notify the Consultant of the request,
and the Consultant must provide the records to the City or allow the records to be
inspected or copied within a reasonable time.
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(2) Consultant's failure to comply with the Citys request for records shall constitute a
breach of this Agreement,and the City, at its sole discretion, may: (1)unilaterally
terminate the Agreement: (2) avail itself of the remedies set forth under the
Agreement;and/or(3)avail itself of any available remedies at law or in equity.
(3) A Consultant who fails to provide the public records to the City within a reasonable
time may be subject to penalties under s. 119.10
(E) CIVIL ACTION.
(1) If a civil action is filed against a Consultant to compel production of public records
relating to the City s Contract for services,the court shall assess and award against
the Consultant the reasonable costs of enforcement, including reasonable
attorneys'fees.if.
a. The court determines that the Consultant unlawfully refused to comply with
the public records request within a reasonable time:and
It. At least 8 business days before filing the action, the pfaintiR provided written
notice of the public records request,including a statement that the Consultant
has not complied with the request,to the City and to the Consultant.
(2) A notice complies with subparagraph (IXb) if it is sent to the Cityss custodian of
public records and to the Consultant at the Consultant's address listed on its
contract with the City or to the Consultant's registered agent. Such notices must
be sent by common camer delivery service or by registered, Global Express
Guaranteed.or certified mail,with postage or shipping paid by the sender and with
evidence of delivery,which may be in an electronic format.
(3) A Consultant who complies with a public records request within 8 business days
after the notice is sent is not liable for the reasonable costs of enforcement.
(F) IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADOLWMIAMIBEACHFL.GOV
PHONE: 305-673-7411
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10.8 FORCE MAJEURE
(A) A"Force Majeure"event is an event that(i)in fact causes a delay in the performance of
the Consultant or the City's obligations under the Agreement, and (it) Is beyond the
reasonable control of such party unable to perform the obligation,and(iii)is not due to an
intentional act, error, omission, or negligence of such party, and (iv) could not have
reasonably been foreseen and prepared for by such party at any time prior to the
occurrence of the event. Subject to the foregoing criteria, Force Majeure may include
events such as war, civil insurrection, riot, fires. epidemics, pandemics, terrorism,
sabotage. explosions. embargo restrictions, quarantine restrictions, transportation
accidents, strikes, strong hurricanes or tornadoes, earthquakes, or other acts of God
which prevent performance. Force Majeure shall not include technological impossibility.
inclement weather, or failure to secure any of the required permits pursuant to the
Agreement.
(B) If the City or Consultant's performance of its contractual obligations is prevented or
delayed by an event believed by to be Force Majeure.such party shall immediately,upon
teaming of the occurrence of the event or of the commencement of any such delay.Win
any case within fifteen(15)business days thereof, provide notice: (i)of the occurrence of
event of Force Majeure, (it) of the nature of the event and the cause thereof, (,it) of the
anticipated impact on the Agreement, (iv)of the anticipated period of the delay,and(v)of
what course of action such party plans to take in order to mitigate the detrimental effects
of the event.The timely delivery of the notice of the occurrence of a Force Majeure event
is a condition precedent to allowance of any relief pursuant to this section: however,
receipt of such notice shall not constitute acceptance that the event claimed to be a Force
Majeure event is in fact Force Majeure, and the burden of proof of the occurrence of a
Force Majeure event shall be on the requesting party.
(C) No party hereto shall be liable for its failure to carry out its obligations under the Agreement
during a period when such party is rendered unable,in whole or in part,by Force Majeure
to carry out such obligations. The suspension of any of the obligations under this
Agreement due to a Force Majeure event shall be of no greater scope and no longer
duration than is required. The party shall use its reasonable best efforts to continue to
perform its obligations hereunder to the extent such obligations are not affected or are
only partially affected by the Force Majeure event, and to correct or cure the event or
condition excusing performance and otherwise to remedy its inability to perform to the
extent its inability to perform is the direct result of the Force Majeure event with atl
reasonable dispatch.
(D) Obligations pursuant to the Agreement that arose before the occurrence of a Force
Majeure event, causing the suspension of performance, shell not be excused as a result
of such occurrence unless such occurrence makes such performance not reasonably
possible. The obligation to pay money in a timely manner for obligations and liabilities
which matured prior to the Occurrence of a Force Majeure event Shall not be subject to the
Force Majeure provisions.
(E) Notwithstanding any other provision to the contrary herein,in the event of a Force Majeure
occurrence, the City may. at the sole discretion of the City Manager, suspend the City s
payment obligations under the Agreement,and may take such action without regard to the
notice requirements herein. Additionally, in the event that an event of Force Majeure
12
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delays a party s performance under the Agreement for a time period greater than thirty
(30) days, the City may, at the sole discretion of the City Manager, terminate the
Agreement on a given date, by giving written notice to Consultant of such termination. If
the Agreement is terminated pursuant to this section, Consultant shall be paid for any
Services satisfactorily performed up to the date of termination, following which the City
shall be discharged from any and all liabilities,duties,and terms arising out of or by virtue
of this Agreement. In no event will any condition of Force Majeure extend this Agreement
beyond its stated term.
10.9 E-VERIFY
(A) To the extent that Consultant provides labor, supplies,or services under this Agreement,
Consultant shall comply wah Section 448.095, Florida Statutes, "Employment Eligibility'
("E-Verity Statute'), as may be amended from time to time. Pursuant to the E-Verity
Statute, commencing on January 1, 2021. Consultant Shall register with and use the E-
Verity system to verify the work authorization status of all newly hired employees during
the Term of the Agreement. Additionally. Consultant shall expressly require any
subconsultant performing work or providing services pursuant to the Agreement to
likewise utilize the U.S. Department of Homeland Security's E-Verity system to verify the
employment eligibility of all new empoyees hired by the subconsultant during the contract
Term. If Consultant enters into a contract with an approved subconsultant, the
subconsultant must provide the Consultant with an affidavit staling that the subconsultant
does not employ, contract with, or subcontract with an unauthorized alien. Consultant
shall maintain a copy of such affidavit for the duration of the contract or such other
extended period as may be required under this Agreement.
(B) TERMINATION RIGHTS.
(1) If the City has a good faith belief that Consultant has knowingly violated Section
448.09(1),Flonda Statutes,which prohibits any person from knowingly employing,
hiring, recruiting. or referring an alien who is not duly authorized to work by the
immigration laws or the Attorney General of the United Stales. the City shall
temlinale this Agreement with Consultant for cause, and the City shall thereafter
have or owe no further obligation or liability to Consultant.
(2) If the City has a good faith belief trial a subconsultant has knowingly violated the
foregoing Subsection 10.9(A), but the Consultant otherwise complied with such
subsection,the City will promptly notify the Consultant and order the Consultant to
immediately terminate the contract with the subconsultant. Consultant's failure to
terminate the contract with the subconsultant shall be an event of default under
this Agreement.entitling the City to terminate this Agreement for cause.
(3) A contract terminated under the foregoing Subsection (BHt) or (8)(2) is not in
breach of contract and may not be considered as such.
(4) The City or Consultant or a subconsultant may file an action with the Circuit or
County Court to challenge a termination under the foregoing Subsection(B)(1)or
(B)(2) no later than 20 calendar days after the date on which the contract was
terminated.
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(5) If the City laminates the Agreement with Consultant under the foregoing
Subsection(BX7), Consultant may not be awarded a public contract for at least 1
year after the date of termination of this Agreement.
(6) Consultant is liable for any additional costs incurred by the City as a result of the
termination of this Agreement under this Section 10.9.
SECTION 11
NOTICE
All notices and communications in writing required or permitted hereunder. shall be delivered
personally to the representatives of the Consultant and the Cdy listed below or may be malted
by U.S. Certified Mail,return receipt requested. postage prepaid.or by a nationally recognized
overnight delivery service.
Until changed by notice, in writing, all such notices and communicalions shall be addressed as
follows:
TO CONSULTANT: Mario Rodrigues
Webeuthor.com, LLC
2737 Misty Oaks Circle
Royal Palm Beach.FL 33411
TO CITY: Or. Leslie Rosenfeld
Chief Leaming Development Officer
City of Miami Beach
1700 Convention Center Onve
Miami Beach, FL 33139
Notice may also be provided to any other address designated by the party to receive notice d such
alternate address is provided via U.S. certified mail,return receipt requested. hand delivered,or by
overnight delivery. In the event an alternate notice address is properly provided,notice shall be sent
to such alternate address in addition to any other address which notice would otherwise, be sent,
unless other delivery instruction as specifically provided for by the party entitled to notice.
Notice shall be deemed given on the date of an acknowledged receipt,or,in all other cases,on the
dale of receipt or refusal.
SECTION 12
MISCELLANEOUS PROVISIONS
12.1 CHANGES AND ADDITIONS
This Agreement cannot be modified or amended without the express written consent of the
parties. No modification, amendment, or alteration of the terms or conditions contained herein
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shall be effective unless contained in a written document executed with the same formality and of
equal dignity herewith.
12.2 SEVERABILITY
If any lens or provision of this Agreement is held invalid or unenforceable. the remainder of this
Agreement shall not be affected and every other term and provision of this Agreement shall be
valid and be enforced to the fullest extent permitted by law.
12.3 WAIVER OF BREACH
A party's failure to enforce any provision of this Agreement shall not be deemed a waiver of such
provision or modification of this Agreement. A party's waiver of any breach of a provision of this
Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed
to be a modification of the terms or this Agreement.
12.4 JOINT PREPARATION
The parties hereto acknowledge that they have sought and received whatever competent advice
and counsel as was necessary for them to form a full and complete understanding of all rights
and obligations herein and that the preparation of this Agreement has been a 'pint effort of the
parties,the language has been agreed to by parties to express their mutual intent and the resulting
document shall not,solely as a matter of judicial construction,be construed more severely against
one or the parties than the other.
12.5 ENTIRETY OF AGREEMENT
The City and Consultant agree that this is the entire agreement between the parties. This
Agreement supersedes all prior negotiations, correspondence, conversations, agreements or
understandings applicable to the matters contained herein, and there are no commitments,
agreements or understandings concerning the subject matter of this Agreement that are not
contained in this document. Title and paragraph headings are for convenient reference and are
not intended to confer any rights or obligations upon the parties to this Agreement.
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IN WITNESS WHEREOF. the parties hereto have caused this Agreement to be executed
by their appropriate ofcials.as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST.
MMMK /I rpetulpaM �~
By: 'E. EYx+Ap9 I tt�Na T. t1u0.aE ~1 '( ,.0
Cit f$Plf°"eS"` IZ$i�5 °J� r
2/16/2022 16:2e pM EST
Date:
FOR CONSULTANT: WEBAUTHOR.COM, LLC
ATTEST:
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F S �S4.aY10 KD�YVYt.S
BY. ll
AjRjI�pptlapp�l""`opp pOpRUlpllapp�awttnSxxxx Mario Rodi iouefi. CEO
Print Name and Title Print Name and Title
Ld Schneider, coo
Date.2/14/2022 1 11:e0 M1 EST
QTn{�� 01(21/22-
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B ATTOrtORG/Agreemenw Mofess,pnar Sevmas Agreemem 202t madifie0 Ot-t2-M21
16
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EXHIBIT A — SCOPE OF SERVICES
The City acknowledges that any and all services defined below(or anywhere elsewhere in this
Agreement) are being delivered in a Software as a Service (SaaS) model wherein the City
receives access to an Internet based portal subject to their continued payment of all fees specified
in this Agreement. Beyond that the City receives no rights beyond on-going access to the portal
and their continuing rights to any Content they add to the portal (which is always the City
Property)
Webaulhor will configure a web portal specifically for the City of Miami Beach that will contain the
appropriate FLEX modules in order to meet the specifications outlined for the PreK Registration
and Management System for Families and Providers. Webaulhor agrees to provide access to
the Portal to an unlimited number of users throughout the duration of the Term of the
Agreement. Overall services include:
• Initial set-up and configuration services required to build,lest and deploy the PreK Portal.
• Site administrator training
• Deployment of Support module that enables the internal ticketing system (for ongoing
communication between Webauthor and site administrators for questions, changes,etc.
• Deployment of Administration module where client site administrators manage user
access,login and Password requirements.
• Cloud hosting technology and support to ensure continuous web-based access to the
Portal for all users
• Second Level Support as needed
• Providing any updates as well as general and emergency maintenance of Webauthor's
underlying code, as well as periodic upgrades or enhancements to all portals, including,
but not limited tot"Portal.
• Providing sufficient and secure storage and maintenance of information that is contained
within the Portal,or within a third-party server or database utilized by Webauthor(such as
Amazon Web Services).
• Providing a right and license to access the Portal to obtain, store, manage, maintain and
deposit client information.
Per the PREK REGISTRATION AND MANAGEMENT SYSTEM FOR FAMILIES AND
PROVIDERS, RFLI 2021-346-ND, the statement of work is as follows'.
The Services shall be performed in accordance with the terms and conditions set forth in the
TechnologyBecuriry overview,attached hereto as Exhibit A-1,and compliance requirements set
forth in Exhibit A-2 attached hereto.
1)PreK VendorlProviders Web Portal.Online web application to allow early childcare providers
to register 1n the program.
•Providers should be able to create an account with individualized login information.
•Providers should be able to fill out an application in the portal.
•Providers should receive an email with a confirmation number after application submittal.
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•Providers should be able to sign contracts with the City,
•Providers should receive an alert when the contract is executed.
•Providers should be able to upload the completed vendor registration application and W9.
• Once the application is executed, vendor form, and wg complete, all three are transmitted to
procurement to issue vendor#with email sent to provider upon clearance.
• Providers should receive a copy of the executed confirmatory letter in their account for each
child registered to them.
•Portal should be a platform for direct invoicing.
•Portal should allow providers to manage notification settings.
2) Pr*K Families Web Portal. Online web application for residents to apply to the childcare
program.
•Families should be able to create an account with individualized login information.
•Families should be able to fill out an application in the portal.Application should be available in
English and Spanish.
• Families shoultl receive an email with a confirmation number after application submittal. Email
confirmation template should remind families to apply separately to the partner school of their
choice.
•Families should receive announcements about upcoming lottery time with link to view.
• Families should be able to upload documents. Separate sections for residency documents and
child age documents shall be provided
• Families should be able to see the application status. Portal should include a bar that visually
shows the progress in increments leg, "documents received `documents cleared' "contract
signed').
• Families should receive a notification in the portal and via email and text when the documents
have cleared.
• Families should receive a notification in the portal and via email and text when the contract with
the provider is ready for signature.
•Families should receive a copy of the executed confirmatory letter in their account.
•Portal should allow families to manage notification sedings.
• Families should receive reminder notification via email or text if application is incomplete.
• Families should receive notification via email or text when documents have not been submitted
by preliminary deadline.
3)Internal Web Application for City Staff to Manage the Program:
• Lottery process is required to rank all families' applications to ensure a fair selection. In the
absence of this functionality,the system should allow the applicant list to be exported/imported in
order to run the random process on an external system. (List should be in CSV format)
• Family should receive lottery results through the automated system(in addition to being posted
online)so that families know their number immediately and via text, if possible.
• Families should receive email with instructions to upload documents.
•Alert City Miami Beach staff when an application is ready for review.
•Families should receive notification in portal and via email and text when document is approved
•Create confirmatory letter to be signed with Docusign.
• Review Providers invoices.
• Review Providers invoices.automate mvoice creation in Mums(ERP),and payabies email
notification.
A
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4) Required Integrations:
• Azure AD for Authentication
• Docusign for electronic signature
• Munis for invoice automation payables email notification
• City of Miami Beach employees will be able to generate reports for certain fields of input
to be determined by the City
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EXHIBIT B — PROJECT APPROACH AND TIMING
Webauthoccom, LLC uses the Agile methodology,which focuses on iterative and collaborative
development. During the buildout phase, conversations are ongoing and iterative and
Webauthor expects the City to access the system and lake an active collaborative approach in
configuration.
Months 1 —2
Project Kickoff call
• City share as much background detail on current process(i.s.workflows,current forms.
spreadsheets,etc.)
• Review requirements to ensure understanding of workflow and needs.
Webauthor team review the background and context of all materials
Webauthor begins Portal buildoul
Webauthor sets up a meeting to:
• Walk through the initial work(prior to which Webauthor will share a number of tutonal
V dams that address basic portal overview, navigation,tools)
• Cover Admin module and Support module
• Discuss what the City is now able to manage within portal and discuss next steps left in
configuration
Months 3-5
• Key elements of the above process are repeated as continued configuration occurs.
• Testing is iterative
• Training on portal tool set for site administrators continues based on support ticket
requests or general themes that are needed.
• The City is responsible for client support and training to its end users.
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EXHIBIT A-1
i
Webauthor,
Technology/Security
Overview
December 2021
Weeauthor.coon.LLC 1,—,__1W Ah''nM
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4I I I Pr atkox
WEBAUTHOR TECHNOLOGY/SECURITY OVERVIEW
The Webauthor platform utilizes the best technology from Microsoft, Amazon,Adobe, and others. In addition to our
server-side technology,we develop applications written in HTMLS and jOrery.We Can deploy those applications to many
platforms,including web browsers,telephony systems(IVR),mobile(,Phone,Android,ece.l,and others.
Weba thor oUtSourees data center services to Amazon Web Services (AWS), which has been rated as the best Cloud
Infrastructure as a Service provider In the world for several year. In a recent analysis of all Cloud Infrastructure providers,
Gartner stated that AWS as the"furthest completeness of vision"and the"highest ability to eaecule"
Together with AWS,we provide security for allot our applications at several different levels. Each is important,but when
considered together they provide our clients with the most practical cost benefit proposition for all of our hosted
applications.
AWS Securl
Data Security-Data that our end users upload(documents,videos,or any type of file),as well as our database backups,
are stored on Amazon 53. That means that all data is stored on multiple devices across multiple facilities. The service is
designed to sustain concurrent device failures by quickly detecting and rejoin ring any lost data.Our services are designed
to provide 99.999%durability of objects over a given year.
Physical 5ecuriiv-AWS data center are housed in nondescript facilities.Physical access Is strictly controlled both at the
perimeter and at building ingress points by professional security staff utilizing video surveillance, intrusion detection
systems,and other electronic means. Authorized staff must pass two-faOor authentication a minimum of two times to
access data center floors. All visitors and contractors are required to present identification and are signed in and
continually escorted by authorized staff.
AWS only provides data center access and information to employees and contractors who have a legitimate business need
far such privileges.When an employee ho longer has a business need for these privileges,his or her access H immediately
revoked.even if they continue to be an employee of Amazon or Amazon Web Services.All physical access to data centers
by AWS employees is logged and audited routinely.
Fire Detection and Suppression Automatic fire detection and suppression equipment have been installed to reduce risk.
The fire detection system utilizes smoke detection sensors In all data center environments, mechanical and electrical
infrastructure spaces, chiller rooms, and generator equipment rooms. These areas are protected by either wen-pipe,
double-interlocked ee-adion,orgaseous swinkler systems.
Power The data center electrical power systems aredesigned to be fully redundant and maintainable without Impact to
operations, 24 hours a day,and seven days a week.Uninterrupoble Power Supply(UPS)units provide backup power in
the event of an electrical failure for critical and essential loads in the facility.Data centers use generators to provide backup
power for the entire facility.
Climate and Temperature Climate control is required to maintain a constant operating temperature for servers and other
hardware. which prevents overheating and reduces the possibility of service outages.Data centers are conditioned to
maintain atmospheric conditions at optimal levels.Personnel and systems monitor and control temperature and humidity
at appropriate levels.
-z
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w1.autEq
Availability Data centers are built in clusters in various global regions.All data centers are online and serving customers.
no data Center is"cold.'In case of failure,automated processes move customer data traffic away from the affected area.
Core applications are deployed in an N+1 configuration so that in the event of a data center failure.there is sufficient
capacity to enable traffic to be load-balanced to the remaining sites.
Our hosting services include various instances of our code and data storage within multiple geographic regions and across
multiple availability zones within each AWS region.Each availability zone is designed as an independent failure zone.This
means that availability zones are physically separated within a typical metropolitan region and are located In lower-risk
flood plains(specific flood zone categorization varies by Region) In addition to discrete urnmermptable power supply
(UPS)and onsite backup generation facilities. each AWS data center is each fed via different grids from independent
utilities to further reduce single points of failure.Availability zones are all redundantly connected to multiple tier-1 transit
providers.
the AWS Compliance Program enables one to feel comfortable with the robust security in place and helps AWS streamline
their compliance with industry and government requirements for security and data protection.The IT infrastructure that
AWS provides is designed and managed in alignment with best security practices and a variety of IT security standards.
including:
•SOC 1/SSAE I6/I5AE 3402(formerly SAS 70 Type III
•SOC 2.50C 3
•FISMA,DIACAP,and FedRAMP
•PCI DSS Level 1
S0 27001
•ITAR,and FIPS 140 2
Since one cannot physically touch our servers or walk through the AWS data centers,how can a client have confidence
that the night security Controls are in place? The answer lies in the lhird-pa lty cerfi ications and evaluations that AWS has
undergone. AWS has achieved ISO 27001 certification and has been vatidated as a Level 1 service provider under the
Payment Card Industry(PCI)Data Security Standard(DSS). They undergo annual SOC audits and have been successfully
evaluated at the Moderate level for Federal government systems as well as DIACAP Level 2 for DOD systems. Each
certification means that an auditor has verified that specific security controls are in place and operating as Intended,
Application SecudN
Electronic Security-Webauthor standard configuration used by most of our clients ensures high level security since only
Webauthor and select AWS technical network operations center staff have electronic access to servers. We have a
dedicated firewall in place to help provide additional electronic protection with all non-essential ports to all Of our servers
blocked.
Member Security-All Webauthor applications have the ability to have client administrator control over those who have
access to their individual web sites-we call end users"members' Each client determines what set of member controls
east on their own application and some advanced services may require extra technology provisioning or additional custom
development, A robust membership module can be turned on that provides finite Control over who gets access to a site.
which portions of the site,and what they can and cannot have access to when on each individual site.
This begins by letting an individual site administrator determine how,and if,a new member can be added to the site. This
control can be as casual or comprehensive as a client wants with the full range of control available out of the box in our
memberadmin module. Once a member requests membership,the administrator can assign that member to an unlimited
number of stand-alone or interconnected"groups'. A group can consist of as many individual members,departments.
sub-groups,or any other configuration a client wants.
:.e3
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This group capability means that access IO pages, document, information, and whole sections of a web site can be
controlled In very granular fashion. Once the proper groups are assigned to each member,that member is able to access,
see,and use only the onions Of a site for which they have authorization.
In all of our applications, if a particular part of a site is not available to that individual member, they never even see
information on thatpart—d simply does not appear for them fit is not simply grayed out as in a menu structure). As far
as an excluded member is concerned,that portion of the site or the information they don't have access to simply does
not exist.
Membership is further controlled through E-mail names and passwords that are unique for each member, We even go to
the extent that individual member passwords are hashed in our database so that no one,not even a Webauthor system
administrator,can find a password on our system. If a password Is forgotten a valid member can use the built in tools to
have a new,temporary password mailed to their valid member Email address and then using the temporary Password
they can log into the site and select a new Password that is then hashed in our database. This and other measures that
are built into"User/Member Administration'assure the highest level of application-level security.
General Provisions-All data on our site is time and dale stamped,and that capability allows a system administrator to
monitor the usage of each site. Standard capabilities allow virtually every page on the site to have a history or to show
who accessed a page and what they did on the page. This Fortune 100 capability is not common from smaller, less
experienced Internet development companies,but our development standards demand this sort of high-level capability.
Webauthor uses Pingdom to provide external real time monitoring of all of our web sites from many different worldwide
locations(New York,San Francisco,Chicago,London,Calgary.Newark,Charlotte,Vienna.Milan.Zurich,Prague,etc.). Our
sites are checked every few minutes 24x1—If ANY anomaly is noted,the affected sites are then monitored in reap time.
On discovery of the first errorat a site,our monitoring service immediately sends E mails and text messages to webauthor
technical stall.
We also use Chartbeat to provide real-time views into the usage of our applications. We can see the number of users
currently using each application, the sections of the site they are visiting, and what actions they are currently using
(reading,writing,or Idle).
Someone from Webauthor is always'on calr'to receive these notices but due to the hosting provider we use,the multiple
servers we mn out web sites on,the dynamic load balancing we have in place,and the real-time moniloring of our sites
other han for scheduled maintenance we virtually never see a site down.
Docusign Envelope ID:02337103-CI DC-0C,IA-A51g-CFCA5F15E2FD
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EXHIBIT A-2
�b8LL111O1:
HIPAA
Summary
Our platform is hosted securely in a Virtual Private Cloud at Amazon's Web Services(AWS). For HIP"
and FERPA compliance, we further secure your data inside the already secure VPC by encrypting data
during transit at all points,at rest(by default).and enforcing Strict rules around your data.
IMm Detail
Since HIPAA and HITECH impose requirements related to the use and disclosure of Protected Health
Information (PHI), appropriate safeguards to protect PHI, individual rights, and administrative
responsibilities are provided.As an Amazon Web Services)AWS) business associate Webauthor will use
the secure,scalable IT components provided by AWS to architect the application in alignment with HIPAA
and HITECH compliance requirements.AWS enables covered entities and their business associates subject
to HIP"to securely process,store,and transmit PHI.
The HIPAA Security Rule includes addressable implementation specifications for the encryption of PHI in
transmission ("in-transit-) and in storage ("at-rest') and our implementation will meet those
requirements.
Instances that customers use to process,store.or transmit PHI are run on"Dedicated Instances",which
are instances that run in a private cloud network on hardware dedicated to a single customer.Dedicated
Instances are physically isolated at the host hardware level from instances that are not Dedicated
Instances and from instances that belong to other AWS accounts.
Network traffic containing PHI is encrypted in transit to and from all server instances.This applies to both
private traffic in the internal network and public traffic. Traffic is encrypted with TLS protocols. Data
containing PHI within application servers is processed in memory and never persisted to disk. However,
disks on application servers are encrypted. Database servers also encrypt all data persisted to disks.
Encryption is at both the application level and the device block level using Elastic Block Storage devices.
Amazon Virtual Private Cloud offers a set of network security features well aligned to archimaing for
HIPAA compliance.Features such as stateless network access control lists and dynamic reassignment of
instances into stateful security groups afford flexibility in protecting the instances from unauthorized
network access. Flow Logs provide an audit trail of accepted and rejected connections to instances
processing,transmitting or storing PHI.
Data stored on 53 is encrypted both in the application before transmission and stored with encrypted in
place on S3.All connections to 53 are via encrypted transport (HTTPS). Private 53 endpoints within the
private cloud network have all packets traverse only private paths within the network—never going over
public(Internet)routes.
All encryption keys used within applications are themselves encrypted by a set of master keys. These
master keys are stored and managed by Amazon Key Management Service )KMS). KMS provides
authenticated and authorized access to the master keys,and all access attempts are logged to provide an
audit trail for the key chain.Application and database encryption uses AES256.
1—iiw.., ,r.
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EXHIBIT A-2
�(.�bauthor.
Auditing,Backups,and Disaster Recovery are an integral part of the architecture of this solution.
Logging-All network traffic flow is logged encrypted and stored in S3.All server logs are encrypted
and stored in S3.This provides a chain of events that can be used for auditing purposes.The Rows and
logs are stored,in triplicate,across separate distinct data-centers,many miles apart,each with their
own power,cooling and network access points,to mitigate the impact of natural disasters.
Backups-All PHI and application data are backed up by two separate mechanisms.Data resided in a
relational database that is backed-up every 5 minutes,via transaction log shipping. Full backups are
performed daily. Each of those backups are immediately shipped (encrypted) to 53 storage. 53
provides triple redundancy, across three data centers. A secondary backup via block level storage
snapshot is also performed on a regular basis and stored to 53.
Disaster recovery involves maintaining highly available systems, keeping both the data and system
replicated off-site,and enabling continuous access to both.Ali server instances have block-level snapshot
backups available at any time.These snapshots are stored in 53.This allows for rapid launch of new server
instances in case of a failure of one, and even two, individual data centers or AWS :ones. Once
replacement servers are launched,databases can be recovered from S3 via snapshot or backup rile.
2—weboureM[p+
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RESOLUTION NO. 2021.31935
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY
ADMINISTRATION TO FUND THE INITIAL COSTS ASSOCIATED WITH
AUTOMATING THE PREKINDERGARTEN PILOT PROGRAM, FROM
UNUSED PROGRAM FUNDS PREVIOUSLY BUDGETED FOR FISCAL
YEAR 2022,IN AN AMOUNT NOT TO EXCEED S25,000.
WHEREAS, on December 9, 2015, the City Commission passed and adopted
Resolution No.2015-29222,authorizing the City Manager to negotiate an agreement(the
'Agreement')with Miami-Dade County Public Schools('M-DCPS'),for the City to provide
funding to M-DCPS for one prekindergarten classroom ("VPK') at each of the following
schools: Biscayne Beach Elementary School and Miami Beach Fienberg-Fisher K-8(the
'CMB VPK classrooms');and
WHEREAS, CMB and M-DCPS executed the Agreement, dated February 10.
2016; and
WHEREAS, the prekindergarten services offered at Biscayne Beach Elementary
School and Fienberg-Fisher K-8, under the terms of the Agreement, serve the City of
Miami Beach resident children from the following four targeted schools: Biscayne Beach
Elementary School, Miami Beach Flenberg-Flsher K-8, North Beach Elementary School,
and Miami Beach South Pointe Elementary School;and
WHEREAS, these services have been offered pursuant to the Registration and
Lottery Procedures for school years 2016/17, 2017/18, 2018✓19. 2019/20, 2020/21, and
2021/27 and
WHEREAS, at the January 15, 2020 City Commission meeting, a referral was
made to the Finance and Economic Restliency Committee("FERC')to discuss the funding
of an Early Childcare Pilot Program;and
WHEREAS, at its July 17, 2020 meeting, FERC recommended to fund an Early
Childcare Pilot Program for implementation in the 2021-2022 school year,with funding in
the amount of$250,000 to be appropriated from Fiscal Year 2022 funds;and
WHEREAS, the details of FERC's recommenda0on for the Early Cmklcare Pilot
Program are outlined as follows:
1. Eligibility requirements for all Miami Beach child applicants and Miami Beach
partner childcare providers:
A. child must be 4 years old on or before September 1 of enrollment school
year,and
B. child's parent/legal guardian must be a resident of the City of Miami Beach
upon submission of application and throughout the year of Program
participation 2021-2022;
0ocusign Envelope 10:02n7103-C1 DC4CtA-A51B-CFCA5F15E2F0
O slpn Em pe 10:BDDX511 00*} C6 2a817209CAF10F
Doo,upn Envebpe ID:DU9 W-710E4ENWE4-1E678CD59E2A
2. Eligibility requirements for all partner childcare providers:
Early childcare center must meet Florida Statutes applicable sections to be
eligible to offer prekindergarten as a public school provider, nonpublic school
provider or faith-based provider:
A. be licensed as a childcare facility under Section402.305, Florida Statutes,
family day care home under Section 402.313, Florida Statutes, or large
family childcare facility under Section 402.313,F.S.; or
B. be licensed exempt under Section 402.3025(2),Flonda Statutes(nonpublic
schools) or Section 402.316, Florida Statutes (for faith-based providers),
and
1. hold a Gold Seal Quality Care designation under Section 402.281,
Florida Statutes;
2. each agency must apply for Gold Seal with Department of Children
and Families or be accredited by an accrediting association that is
a member of:
a. National Council for Private School Accreditation
b. The Florida Association of Academic Nonpublic
Schools;
3. The requested funding for the prekindergarten stipend,in the amount of$250.000.
was contemplated to be distributed as follows: $260,000 would be available to
eligible applicants and equally apportioned among eligible children, In an amount
not to exceed$2,700 per child,for maximum hourly rate of$6.00 per hour,and up
to 2.5 hours for 180 days;and
WHEREAS,on July 29,2020,the Mayor and City Commission adopted Resolution
No.2020-31375,authorizing a Prekindergarten Pilot Program for the 2021-22 school year;
and
WHEREAS, on January 5. 2021, the City conducted a computerized lottery to
determine the order in which applicants would be screened to determine eligibility based
on residency status of the primary parentfguardian and age of the applicant child;and
WHEREAS, as of May 3, 2021, agreements have been executed with 15
Prekindergarten providers to partner with the City to expand PreK access to Miami Beach
families during the 2021-22 school year,and
WHEREAS,as of May 3,2021, 104 prekindergarten applicants have been cleared
to participate in the Program; 17 applicants have opted out or are not participating for
various reasons Including their preferred school is not a partner provider,their child is not
age eligible. or their selected public school does not require a parental fee contribution;
the remaining 87 applicants have been cleared to participate with 76 having signed
confirmatory letters of participation;and the remaining 11 are still pending Prekindergarten
provider selection due to their child's wait list status at their preferred school or other
reasons;and
WHEREAS,at the March 17.2021 City Commission meeting,a referral was made
to the Finance and Economic Resiliency Committee (FERC)to discuss the extension
2
Docusign Envelope ID:0233710 ,Cll) -0G A-MIB-CFCW15UFD
Dpaeign Envelope ID:13130 91011334FC0 23 17203CAF10F
Dowepn Envelope I0.0 1`51F-710E4E37 W4 1E97aCNNg
WHEREAS,at the March 17,2021 City Commission meeting,a referral was made
to the Finance and Economic Resiliency Committee (FERC)to discuss the extension
of the funding for the Early Childcare Prekindergarten Pilot Program to the 2022-23 school
year, and,
WHEREAS,on April 30.2021, FERC members wled unanimously to support the
extension of the Citys Prekindergarten Pilot Program for the 2022-23 school year, at an
amount of$250,000,for approximately 92 Miami Beach youth,at$2,700 per child for 180
days of service,at$6.00 per hour for an additional 2.5 hours a day;and further authoring
the appropriation of funding for the Program in Fiscal Year 2023:and
WHEREAS,on May 12,2021,the Mayor and City Commission adopted Resolution
No. 2021-31712, authorizing the extension of the Prekindergarten Pilot Program for the
2022-23 school year,and
WHEREAS,the Administration will fund,from Fiscal Year 2022,Program services
for the months of August and September 2022, in the amount of $37.260.and
approximately$179.010 of the$211,140 allocated from October 2021 through June 2022;
and,
WHEREAS, the Administration is requesting to utilize $25.000 of the remaining
$32.130, prevlously approved to fund the Program payments to the prekindergarten
service providers for school year 2021-2022,and budgeted in fiscal year 2022.in order to
fund the initial costs associated with the automation process of the Prekindergarten Pilot
Program, which automation will provide a more streamlined and secure application
process for families and providers,and a more efficient Program management process for
the City Administration.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the City Administration to fund the initial costs associated
with automating the Prekindergarten Pilot Program, from unused program funds
previously approved for school year 2021-2022 and budgeted in fiscal year 2022. in an
amount not to exceed$25.000.
PASSED and ADOPTED this P day of W • 2021.
ATTEST: 'is''t 13'.
i �J203P OPAIED Dan Gelber, Mayor
alp°
Rafael .Grenado,City Gerk
DEC 13 2021
APPROVED AS TO
FORM&LANGUAGE
�&FOR EXECUTION
3 y r✓ Ida-Z/
Ciry Allwney w Dote
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Dowisign Envelops ID!8090C801AB81/FCG AF2 817203CAF10F
Dowaen Enuelwp W:NMFMF-710E4EHAIIE41E9)9CDS9F2A
Raltdufias-CT J
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Aline T. Hudak, City Manager
DATE: December B.2021
SUBJECT.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH,FLORI DA,AUTHORIZING THE CITYADMI NISTRATION
TO FUND THE INITIAL COSTS ASSOCIATED WITH AUTOMATING THE
PREKINDERGARTEN PILOT PROGRAM, FROM UNUSED PROGRAM
FUNDS PREVIOUSLY BUDGETED FOR FISCAL YEAR 2022, IN AN
AMOUNT NOT TO EXCEED$25,000.
RECOMMENDATION
Administration is seeldrtg approval to aubomate the application process for Miami Beach families
and PreKindergarten providers for the Prekindergarten Pilot Program for the 2022-23 school
year and each year thereafter. If approved the request would utilze unused funds in the FY22
PreKindergarten budget allocation in an amount not to exceed$25,000 in year one and$15,000
each year thereafter.
BACKGROUNDMISTORY
At the January 15, 2020 City Commission meeting, a referral was made to the Finance and
Economic Resiliency Committee (FERC) to discuss the funding of an Early CNdcare
Prekindergarten Pilot Progam. At its July 17,2020 meeting, FERC recommended to fund an
Early Childcare Prekindergarten Pilot Program for implementation in the 2021-22 school year,
with funding in the amount of $250,000 to be allocated in Fiscal Year 2022. At the July 29,
2020 Commision meeting,via Resolution 202031375 a Preldnderganen Pilot Program for the
2021-22 school year was authorized.
The details of the FERC recommendation for the Early Childcare Prekindergarten Pilot
Program included the follovArg:
- Eligibility requirements for all Miami Beech child applicants include child must be 4 years old
on or before September 1 of enrollment school year to enroll or have a birthday that aligns to
public school Preldndergarlen enrollment;arid,
- Child's parentAegal guardian must De a resident of the City of Miami Beech upon submission
of application and throughout the year of program participation;and,
- Early childcare centers must meet Florida Statutes applicable sections to be eligible to offer
Prekindergarten as a public school provider, nonpublic school provider or faitil-based provider
and be licensed as a childcare facility under s.402.305, F.S. family day care home under
s.402.313, F.S., or large family childcare facility order s.402.313, F.S.; or be licensed exempt
Page 411 of 1357
Doeusgn Envelope 10:02337103-C1DC4C4A-A51B-CFCA5F15E2FD
Omsgn Em pa ID:WDDC1841)8834FCOAF]}81Y203CAF10F
D "n Er. 10.04A5F51F-710E4E37A8E4-1E6700059EPA
under applicable statutes. All providers must have a Department of Children and Families
identification number(DCF);and,
- The requested funding In the amount of $250,000 for Preldrldergarien stipend will be
distributed to the provider monthly as a reimbursement In an amount riot to exceed $2.700 per
chid for a maximum houriy rate of $6.00 per hour up to 2.5 hours per day for 180 days of
service.
As of May 3, 2021. the Office of Organlzabonal Development Performance Initiatives had
executed agreements 4NN the below fifteen (15) Prekindergarten providers to partner with the
City to expand PreK access to Miami Beach families during the 2021-22 school year.
Gan Katan(Miami Hebrew)
Temple Beth Sholom Innovative School
Rainbow Intergenerational Learning Center(Little Havana Activities)
Yes"Elementary, Inc.
Toros Emes Academy
Lehman Community Day School
MDCPS Miami Beach South Pointe Elementary
MDCPS North Beach Elementary
Landow Yeshiva School(Lubavitch)
Vivfs Chid Care
Muss Family Montessod School at Temple Emanu-EI(Lev Montessori)
Miami Children's Museum Early CNidhood Institute
Kinderiend 4 Kidz
Biscayne Park Elementary
Super YAcademy
Additionally,the numberof applications was adjusted to 104 total applicants due to two duplicate
applications. Of the original 104 applicants, seventeen (17) have opted out or are not
participating for various reasons Including g their preferred school is not a partner provider, their
child is not age eligible, or their selected public school does not require a parental fee
contribution. The remaining 67 applicants had been cleared to participate with 78 having signed
confirmatory letters of participation. The remaining nine (9) are still pending PreK provider
selection due to their child's waft list status at their preferred school or other reasons.
Based on the number of eligible applicants, it is anticipated the City will utilize approximately
$179,010 of the original budget allocation during the 2021-22 school year between October
2021 -June 2022 and$37,260 for August 2022 and September2022 totalling$216,270.
ANALYSIS
At the March 17, 2021 City Commission meeting, a referral was made to the Finance and
Economic Resiliency Committee (FERC)to discuss the extension of the funding for the Early
Childcare Preldnderganen Pilot Program to the 2022-23 school year. At the April 30. 2021
Finance and Economic Reiliency Committee meeting, members voted unanimously to support
the extsreion of the City's Preldndergarten Pilot program for the 2022-23 school year at an
amount of$260,000 for approximately 92 Miami Beach youth at$2,700 per chid for 180 days
of service at$6.00 per hour for an additional 2.5 hours a day. Funding for the program will be
allocated in Fiscal Year 2023 with appmpmately 30 days of funds available at$37,260 in Fiscal
Page 412 of 1357
Docusi9n Envelope 10:02337103-ClDC4C A-A51B-CFCASF15E2FD
W ign Envelope 10.809�FMAF2181721 a 10F
Dmvgn Envtlop•ID NA5F64F-710E4E37-W4-1E6MDWE2A
Year 2022 to cover service dates In August and September 2022.
At the May 12, 2021 Commission meeting, per Resolution 202131712, the extension of the
Earty,Childcare Prekindergarten Pilot Program for the 2022-23 school year was approved In an
amount rot to exceed $250,000 for up to 92 Miami Beach children. As of November 3,2021,
78 Miami Beach families are participating In the program for the 2021.22 school year between
October 2021 and June 2021 with an approxtmale utilization of $179,010 of the $211.140
allocated for that tmeframe. As such, the $32,130 remaining could be Used to support the
automaton of the program.
The Office of Organizational Development Performance Iniflatves In collaboration with the
Procurement Department and IMornaton Technology Department formally solicited Letters of
Interest from qualified corsultarts that would be able to provide database and automaton
services for the Citys Prekindergarten(PreK)Pilot Program.
The websolubon requested is to manage the applications intake for families and providers who
want to join the Citys PreKin dergaren Pilot Program, as well as allow staff to manage the
application process for all stages' intake,clearance,accpetanoe and contracts.
The application modules will Include!
-Customer facing web portal for vendors/providers
-Customer facing web portal for families
- Internal web applicaton for city staff to manager the PreK Program
Below is a de'ripfon of N PmK LtrrdmPmvidar web ponbl application regsrernatls hat will aW salyditdrara Woidws
and b iasbm*Wbthepaganhegnrthgv&tomalonofah2giwdaizedaccatt
• Prowtlasshallresbabbart an applicafmb he perel.
• PMY495S*Aroceilemn lwthamtm dmnmbwatarappimbw WrU.
• PmAtlersaholddbeatlebsighcaNaoswih he City.
• PreAdersslvAraoswear enwhen to oxR i5eaxUlaad.
• Pmwdes should be able b 1plladto mrnplebd vela rajeFaim appicalm and VW.
• Once the apoicallm b swlhd veclorfom,and w9=*b,alitrae are hansnilled b prautanentb issue vendor#
wih anal seab polder upon daaaxe.
• Prowlers should rosins ecgyofhe waDMox*nabryle@lr intrerammmfxlradhdWdtegsWWbtlem.
• PorkidvJdbeapblhmbrdmcthwidg.
• PON shall BOON proAdae b manage hdinalon sating%
PreKFaAYae Web Pad. Q"WabWkdon6restlmkbappiybtedsidam Vogan.
• Fantles#oWd her ehlebaeab an alzoeiwih irhdvidefized b�nbhmaYm.
• Famiiesshp/dbeadelD loutan apflica6min the paal.PypllalonslnWbearalade in Ergllsh and Shish.
• Fanibe sthaGt reraihe at ellhal vwhemnbrtefm hs2nber Abr app0oim slbmwa.Emadox4iwafon6nplaeshold
remsd fertr9asb appy separably iota paPha stlaot dhedrdhoice.
. Fantea ahaWtl raDfve aael21D31nalB abaAupcanmg blbryimewih ledcbvicw.
. Farft should be able b 1plaed doom".
o Need sweet seQonsfor residency doomenT and dddage d xnmb
• Familes slhNd be able b see the applicadon status Ponbl too bride a bar that vaelly shows he pores b
warrants reaW lfooanen5 dai toaactsiged).
• FwnFwdxWmc AeanAcalmtnteporW advieend andtadwteh he doormerkhanedesed.
• Fanldes should receive a ncilcaton in ha portal and Ma wall and bud whm he oxtail Wh he provider b ready for
Page 413 of 1357
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agaena.
• FamPesshoWd receneam{ryd the eeold oa6rtlrtry leer in fair aauull.
• Porel should allow Ynmfies b manage miMalmselrgs.
• FanlaeshcrddredeAerenlYlarnofkakn Ma small a6d'fappicalm isocanpiee.
• Faniesshabradrenc(1®Bon via area orblehen daama6 have not bun aEmiletl bypelnbaydalmne.
Pddlaaly,to aubnaim will alim stall marWeIneprogan and hduCeeet imft fealties:
• I.oby process is"red b rank all femiiw;apgicasons b emue a thir seledon. h ds atsarce dhe innfamly,the
sy5pm shouU allay the applicant list to b e axporbdrmpored In crow b run the madam process on an examal
sy5an.(tstsIvA be in CSVbnneQ
• Famiyshcrld reoPie loNyresulls hlcrgh he aaRnlld son(in addition b Laing posed online)so tatemlm Ton
thsrnmbw immedaelyad Nalel4 fpossble.
• Famles511q,Mn Mwwnelwihin*u*mbL000ddoamwt
• NetCily Miami Beach sefwhen an W*AW 6 readybr renew.
• FamkssheadrwaisenAcOmmpoMwdMawdad a:owhendocmenizappmed.
• Creels omlimaixy acerb be sgnad wit 0wusign.
• Pawn Rotdas hwicea
SUPPORTING SURVEY DATA
Achieve K-12 Educational Enelieree
49.1%of residents indicated satisfied or very satisfied for the quality of public schools on Miami
Beach
41.9% and 38.1% respectively of residents between the ages of 1834 and 35-44 were
satisfied or very satisfied with the value they recehed for the city taws paid. TNs percent is
lower than the overall average citywide at 44.3%and significantly lower titan residents age 55-64
and 65+at 47.5%and 61.5%satisfiedlvery satisfied respectively.
FINANCIAL INFORMATION
$15,000 FY23
$25,000 FY22 (budgeted in FY22 as part of the Preldndergarten Pilot Program allocation of
$250,000)
Amourlt(syAxount(s):
CONCLUSION
City administration reviewed nine applications and interviewed three applicants, in response to
RFLI 2021346-ND. Administration is recommending the selection of Webauthor.com, LLC.
to provide a PreK registration and management system for families and providers of the City of
Miami Beach's Preldndengarten Pilot Program.
ARRtica4te Area
Page 414 of 1357
Dmuslgn Envelope ID:02337103C1DCAC4A-A51B-CFCASF15UFD
D sign E Mw ID:BDBOC804D88 FCD-AF2"172e3CAF1 OF
Oocuvp�Env "ID'.UMFUF-710EAE37�4AE676COMM
Not Appkable
la.Thie.a"ResidentaRklht Does this Item utilize G.O.
b K "item.o -I�Sq Bond Funds?
CIN Code Section 2.144
No No
Skmate Connedion
Prosperity-Be Imown for(K-12)educational excellence.
Leglslaflve Tracking
Organizational Development Performance Initiahmes
ATTACHMENTS-
Description
D Resolution 202 0-31 37 5
o LTC January 2021
D Resolution
Page 415 of 1357
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Doaaign Envelope ID:BDBDCB84DSS3 FCPAF23 IMO3CAF10F
Derufgn Eme ID:D FMFMCEJEV) E4-1EOMCMMM
RESOLUTION NO. 2020-31375
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND ECONOMIC
RESILIENCY COMMITTEE,AT ITS JULY 17, 2020 MEETING, TO
FUND AN EARLY CHILDCARE PILOT PROGRAM FOR MIAMI
BEACH RESIDENTS FOR THE 2021-2022 SCHOOL YEAR, IN AN
AMOUNT NOT TO EXCEED $250,000, TO BE ALLOCATED
FROM THE CITY'S BUDGET FOR FISCAL YEAR 2022; AND
FURTHER AUTHORIZING THE CITY MANAGER AND CITY
CLERK TO EXECUTE ANY REQUIRED AGREEMENTS AND
DOCUMENTS TO IMPLEMENT THE PROGRAM.
WHEREAS, on December 9, 2015, the City Commission passed and
adopted Resolution No. 2015-29222,authorizing the City Manager to negotiate an
agreement (the "Agreement) with Mlaml-Dade County Public Schools ("M-
DCPS"), for the City to provide funding to M-DCPS for one prekindergarten
classroom ( VPK") at each of the following schools: Biscayne Beach Elementary
School and Miami Beach Flenberg/Fisher K-8(the'CMB VPK classrooms"); and
WHEREAS, CMB and M-DCPS executed the Agreement, dated February
10, 2016; and
WHEREAS, the prekindergarten services offered at Biscayne Elementary
School and Flenberg[Fisher K-8 Center,under the terms of the Agreement,served
the City of Miami Beach resident children from the fallowing four targeted schools:
Biscayne Beach Elementary School, Miami Beach Fienberg/Fisher K-8, North
Beach Elementary School, and Miami Beach South Pointe Elementary School,
following the Registration and Lottery Procedures for school years 2016/17,
2017/18, and 2018119; and
WHEREAS, on April 11, 2018, the Mayor and City Commission adopted
Resolution No. 2018-30259. approving the reduction in funding for the CMB VPK
classrooms during the 2018-2019 school year, by approving the removal the CMB
VPK class at Miami Beach Fienberg/Flsher K-8, and providing funding for fifty
percent (50%) of personnel costa for the CMB VPK Gass at Biscayne Beach
Elementary School, in an amount not to exceed $35,000, with M-DCPS funding
the remaining costs;and
WHEREAS, on June 2e, 2018. the parties executed Amendment No. 1,
memorializing that the CMB VPK class at Biscayne Beach Elementary School
would be providing the VPK program for the four targeted Miami Beach schools;
and
WHEREAS,the Agreement expired on June 30, 2019;and
Page 476 of 1357
Dmusign Envelope ID:02337103-C1DC4C4A-A51&CFCA5F15E2FD
Oocusign Ervelopo ID:aDBDC894D883-IFC� 17203CAF10F
D slgn Enwe ID:WASFSIF-710EiE37-AEEs-tE87eCD5gE3A
WHEREAS, the Administration and MDCPS agreed to extend the
Agreement to continue the CMB VPK program at Biscayne Beach Elementary
School for the 2019-2020 school year,with two(2)additional one-year extensions,
upon mutual agreement of the parties, with the City continuing to contribute an
amount not to exceed$35,000 per school year, and
WHEREAS, M-DCPS agreed to fund the portion of the costs to operate the
CMB VPK classroom,which will not be funded by CMB for the 2019-2020 school
year and subsequent years;and
WHEREAS, at the January 15, 2020 City Commission meeting, a referral
was made to the Finance and Economic Resiliency Committee ('FERC') to
discuss the funding of an Early Childcare Pilot Program; and
WHEREAS, at Its July 17, 2020 meeting, FERC recommended to fund an
Early Childcare Pilot Program for implementation in the 2021-2022 school year,
with funding in the amount of$250,000 to be allocated from Fiscal Year 2022;and
WHEREAS,the details of FERC's recommendation for the Early Childcare
Pilot Program are outlined as follows:
1. Eligibility requirements for all Miami Beach child applicants and Miami
Beach partner childcare providers:
a. Child must be 4years old on or before September 1 of enrollment
school year to enroll;
b. Child's parentllegal guardian must be a resident of the City of
Miami Beach upon submission of application and throughout the
year of program participation 2021-2022.
2. Eligibility requirements for all partner childcare providers:
Early childcare center must meet Florida Statutes applicable sections to
be eligible to offer prekindergarten as a public school provider,nonpublic
school provider or faith-based provider.
1. Be licensed as a childcare facility under s.402.305, F.S., family day
care home under S. 402.313, F.S., or large family childcare facility
under 9.402.313. F.S.; or
2. Be IlcansW exempt under S. 402.3025(2), F.S. (nonpublic schools)
ors. 402.316, F.S. (for fatth-based providers), and
a. Hold a Gold Sear Quality Care designation under s.402.281.
F.S.;
b. Each agency must apply for Gold Seal with Department of
Children and Families;
c. Or be accredited by an accrediting association that is a
member of
1. National Council for Private School Accreditation
II. The Florida Association of Academic Nonpublic
Schools
2
Page 417 of 1357
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Ooaeign Enveope 0:aDSDC694Dl FMAF2361Y1M3 10F
OoaelEn EnvebwlD'.a FMF-710E4E37-ME41E676C0NM
3. The requested funding In the amount of $250,000 for prekindergarten
stipend will be distributed as follows: $250,000 funds will be available to
eligible applicants and equally apportioned among eligible children in an
amount not to exceed $2,700 per child, for maximum hourly rate of$6.00
per hour, up to 2.5 hours for 180 days.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission herebyaoceptthe recommendation ofthe Finance and Economic
Resiliency Committee,at its July 17,2020 meeting,to fund an early childcare pilot
program for Miami Beach residents for the 2021-2022 school year, in an amount
not to exceed $250,000. to be allocated from the City's budget for Fiscal Year
2022; and further authorize the City Manager and City Clerk to execute any
required agreements and documents to Implement the program.
PASSED and ADOPTED this day of July 2020.
ATTEST:
Dan Gelber, Mayor
Arc 'y t.�o
Rafael E. Grenado, City Clerk
7
IE[� OrAIF
D AS TO
& GLIAGE
O ECUTION
Aeiemey �I�''.10
3
Page 418 of 1357
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Daanian Envelope ID:BDIOC894Ma FC0AF23-817203CA101F
Doman E.Iixie ID'.0IWF F.210E4E3?4AEe.1E6)6CD59E2A
MIAMIBEACH
OFFICE OF THE CITY MANAGER
NO. LTC a LETTER TO COMMISSION
To: Mayor Dan Gelber and Members of the City Commission
From: Raul Aquila, Interim City Manager �—W.
EA
.A J.
Dale: January 5, 2027 aupe2aaMS4150...
Subject: Prekindergarten Pilot Program Lottery Results and Next Steps
The purpose of this Letter to Commission Is to update you on the status of the City of Miami
Beach's Prekindergarten(PreK)Pilot Program for Miami Beach residents for the 2021-2022
school year, approved at the July 29,2020 Commission meeting.The Prekindergarten Pilot
Program will expand hourly access to high quality PreK providers by providing up to$2,700 to
eligible Miami Beach families.
A Computerized lottery was held on Tuesday,January 5,2021 to place all resident applicants
in a numerical order for stipend receipt. Results from the lottery have been posted on the
City's webaite including family name, controaton number,and lottery number(Attachment
A). There are 106 Miami Beach residents who submitted applications to recelve the PreK
stipend of which approximately 92 will be selected. There are currently eighteen(18)
Prekindergarten provider partners(Attachment B)who registered to join the City in its effort to
expand access to quality early childhood education.
The PreK website located at www.mismibeach0.gov/prek provides an overview of the
program, lottery results,and provider information(Attachment C). Staff from the Office of
Organizational Development Performance Initiatives(Education)will contact family applicants
over the next several weeks In the order of selection by the computerized lottery process to
verify residency and child age until all funds are exhausted.
Additionally,the administration held several informational sessions for interested Miami Beach
families and PreK providers from September through December 2020. Miami Beach
providers were also contacted directly to inform them of this opportunity.
We will continue to support our vision of being a prosperous city with a special flavor of arts,
culture,education,and business with management objectives Of being known for(K-12)
educational excellence.
If you have any questions, please feel free to contact me or Dr. Leslie Rosenfeld.Chief Learning
and Development Officer.
M s ✓nttss
' RM
Page 419 of 1357
Docusign Emelope ID:02337103-C1DCiC A-A51&CFCA5F15E2FD
Doasign Endo ID:aMU94016 1FCC ARM17203CAF10F
Dn mn Envelope ID'.UMFUF-710E4E37AE41E6MCDWM
AttachmentA
PreK Lottery Results
1 Kalos Devorah 66f40d65
2 Fellig Menachem c0b701a0
3 Robins Sondra Dc312bd5
4 Strauss Vanessa a377941f
5 Gheron Geraldine e275f762
6 Crocetti Nicole 3295af2e
7 Bonasera Giuseppe f6f27404
8 jBitran Mercedes 9333c8e3
9 Johnston Julianna e476da77
10 Ustinova Aleksandra 561727d
11 Cifuentes Danny 210606
12 Jacob Rivka b0c455a1
13 Berman Elizabeth 619bafdb
14 Levin Zmira 68416ac6
15 Greenberg Alexandra 80e6400f
16 Magarinos Beatriz 477317b6
17 Gonzalez-Black Cristian 70413e3
18 Hoberman Rochel 687f2fb9
19 Sandhaus Shayna 64d5ge11
20 Loeb Tamar d8527407
21 Georgieva Zhasmina 3b11a4bc
22 Rodriguez de Almei Alexis 5123f955
23 Jukei Jared 3329809
24 Silver Rachel de76f37e
25 Setton Natalia 254dbf0c
26 Medina Adriana 84c3c8c6
27 Victor Natallia 57af027d
28 Zweig Sarah cb6a334f
29 Socias Herralz Anna ef4ab9df
30 Mercer Olga dd36820b
31 Castillo Emma 5044dd39
32 Weinstein Jordan Sb107183
33 Schwarz Adam 3584bbbd
34 Echchouikh Kawtar 309a8e59
Page 420 of 1357
Dmusign Envelope I D:02337103-C1DC4C A-A51B-CFCA5F15E2FD
Dowsign Envelope ID:1309OC6 13383 FC0-AF21817203CAF10F
D000wo Envelope 10:Au F9ea710E4ERA8E41E876CI)NEM
35 Acevedo Honoria c5ff728e
36 McQulllen Keith 823ca242
37 O'Neal Austin 3905bcc0
38 Stern Hadas 568b5000
39 mann shraga 04598f89
40 Wolnerman Daniel 5892b7a6
41 Segovia Cesar e92a750a
42 Ernandez Heather 7ae87349
43 Putrera Yasely b964eb52
44 ZAHAV ANDRES 14bd7145
45 Krinsky Menachem d55e5ce0
46 Straz Jamie a1574286
47 Bayzman Yitta c4f45956
48 Bacheikov, Alisa cc8af37f
49 Horowitz Bracha 22d0f167
50 Melton Sarah 8ab5f176
51 Kalos Shira 56899878
52 Damico Alyssa e649f583
53 Mallmann Marina 743all
54 Schaefer Joseph 70dla728
55 Shifman Devorah bdla5533
56 Galindo Reategui Jenifer ba99692a
57 Haris Fuentes Brigitta 66fd4fe0
58 Putnam Desiree 5e0e9a6f
59 Ferra Luis 40fe3f04
60 Plotzker Miriam a45b9731
61 Dodson Avram ecc2e966
62 Tueros Nilma a791f143
63 Heiss Bronwyn ffcc6c89
64 Zweig Elchanan 8757a131
65 mann shraga 52633e73
66 troy mark affOb75d
67 Duchman Roza 113db909
68 Santos Luis, e92a79cd
69 Neuhaus Rivky 9e35eeea
70 Koonin AIIie 75f8b720
71 Castano I Ibet 9225ab94
Page 421 of 1357
D sign Enloe ID:02337103-CiDC4C A-A51&CFCMF15E2F0
Maisgn EnW"10:B09X A98 COAF23E17203CAF10F
Oo VEnwbps 10'.01 UF-710E4EVi 4IEB]6 WEM
72 Marquez Veronica 515658b2
73 Mimani Anuradha d311e564
74 Levin Zmira 5dd5b9bl
75 Magazine Joseph Oec3fec2
76 de uriarte Pedro c3c88t77
77 Newberg Jessica b319d28f
78 Ostroff Amy 4323cccl
79 1 Nagler Daniel 44b8a6OO
80 Hoberman Shlomo ad5f9fc2
81 Acuna Vanessa 56ac05cd
82 gheron geraidine 178cl3f5
83 Elefant Hadassa ad9c2cOb
84 Waks Ester 18bcfe15
85 Jakob Tzvie Hershey 3b616644
86 Greenberg Yehoshua eee4aa40
87 Gorin Isaac a70be4Oe
88 BLANCO ARIANNA Oedb27d5
89 SHOR JESSICA f4Oe3c8a
90 Recinos Mildret 50aacafa
91 Lee Nancy 09c4dc74
92 Alesso Bendisch Franziska 90cdf8e7
93 Jungreis Moshe 9df3fl1a
94 Mallmann Marina e6clea67
95 Jjiggins Jay 588aDfae
96 Mok Schneider Wendy 01809f03
97 Hecht Bracha b21c1b2f
98 Weiss Howard a9180e0b
99 Rubin Leah ecb79a9a
100 Vega Christlane 6eca9a3f
101 Leuchter Joseph 8ee3cc26
102 Banyan Yehuda c73b4860
103 Hacker Joseph c879fdda
104 Haiberstam Menachem ldlbcfa8a
105 Cojocaru Aureliu 8c23444e
106 ISommer Jill jdd023a91
Pape 422 of 1357
Docusgn Envelope ID:02337103-ClW4C4A-A51B-CFCA5F15E2FD
Do.ign Envelope ID:BD0DC8&IkD1I 4FC0-AF23b172031AF10F
Oowsgn Emebpe Id:dIASFarFi10EJEli-ABE/•1Efi16CO5BE]A
Attachment B
Prekindergarten Provider Partners
Gan Katan 7055 Bonita Dr Miami Beach,FL 33141
Hebrew Academy Preschool 2400 Pine Tree Dr.Miami Beach,Florida 33140
facts Choice teaming Center Miami Beach 1211/1219 Marseille Drive Miami Beach,FL
33241
fandedand 4 fadz 7830 Carlyle Ave Miami Beach 33142
Landow Yeshiva Sdaol 17330 NW 7th Ave_Miami Florida 33169
Lehrman Community Dry School INC 727 Lehrman Drive Miami Beach,FL 33141
M-OCPS Miami Beach South Pointe -- -----
Elementary School 10504th Street Miami Beach,FL33139
M-DCPS North Beech Elementary School 4100 Prairie Avenue Miami Beach,FL 33140
Miami Children's Museum Early Childhood
Institute 980 MacArthur Causeway Miami,Florida 33132
Muss Family Montessori School at Temple 1701 Washington Avenue,Miami Beach,
Emanu-EI Florida 33139
Rainbow lntergenerational Laming Center 8336th Street Miami Beach FL 33139
Raindrop Child Care Center 1420 Washington Ave Miami Beach,FI 33139
Super Y Academy 3905 Alton Road Miami Beach.FL 33140
Temple Beth Slalom Innovative School 4144 Chase Avenue-Miami Beach,Florida-
33140
The Shul's Child Enrichment Center 9S40 Collins Avenue SurhWe,R33154
Toms Emes Academy 1051 N.Miami Beach Blvd,North Miami Beach
FL 33140
VNFs Child Care 759 gird St Miami Beach,FL 33141
Yeshiva Elementary,Inc. 7902 Carlyle Ave,Miami Beach,FL,33141-
13300 Memorial Hwy,Miami FL 33161
Page 423 of 1357
Do sign Emelape ID'.02337103-Cll)"C A-A51&CFCA5F15UFD
DRaulpn EmebpR ID:e0�FM0. 2MI7203CAFi0F
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Attachment C
ON of Miami Beach PmK Webatte
mtamiheachfl.g prek
�l
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D ign Em om ID:BDBOCBW-0aWFC0.AFYS8172a]G1FipF
Dewalgn Enve 1Me Fa1FMMAEW7 E,IAU CMMA
AMENDMENT NO, 1 TO THE WEBAUTHOR AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
PREK REGISTRATION AND MANAGEMENT SYSTEM FOR FAMILIES AND
PROVIDERS,PURSUANT TO RFLI 2021-346-ND
This Amendment No. 1 (-Amendment) to the Professional Services Agreement (the
'Contract'),dated February 16,2022,by and between the City of Miami Beach,Florida.a
municipal carporatbn organized and existing under the laws of the State of Florida,having
its principal place of business at 17DO Convention Center Drive, Miami Beach, Florida
33139('City'), and WEBALITHOR.COM, LLC, a Florida limited liability company,whose
address is 2737 Misty09" ,l}prl palpApeach.FL 33411 ("Consultant"),is entered
into this_day of �623"( Effective Date')and hereby amends the
Contract as follows:
RECITALS
WHEREAS, on December 1, 2021 City executed Resolution No. 2021-31935
authorizing the City Administration to fund the initial costs associated with automating the
Prekindergarten Pilot Program,from unused program funds previously budgeted for III
year 2022, in an amount not to exceed$25,000;and
WHEREAS, on February 16, 2022, the City executed a Contract with
WEBAUTHOR.COM LLC,to configure a web portal specifically forthe City of Miami Beach
that will contain the appropriate FLEX modules in order to meet the specification outline
for the PreK Registration and Management System for Families and Providers.
WEBAUTHOR.COM LLC agreed to provide access to the Portal to an unlimited number
of users through the duration of the Term of the Agreement;and
WHEREAS,the City of Miami Beach PreK Scholarship Program has expanded and
requires additional automation, as specified in Exhibit 1, that was not originally covered
by the Contract executed on February 16,2022;and
WHEREAS,this Amendment seeks to modify Ne original monthly hosting fee during
any approved renewal term period from$1,250 to$2.000,and provide the additional work
and services described in Exhibit 1;and
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and ogler good and valuable consideration, the sufficiency of which is
hereby acknowledged,the City and WEBAUTHORCOM,LLC hereby agree to amend Ore
WEBAUTHORCOM.LLC as follows
1. ABOVE RECITALS,
The above recitals are true and correct and are Incorporated as part of this
Amendment
2. MODIFICATIONS,
The Agreement is hereby amended(deleted Items struck through and Inserted items
underlined)as follows:
Pegc t ofs
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Dowsi4n Emexpe Ip:p/A3F5/F-]t CEJE]]-RaE/-t E6]&:pa9E2A
Section 41s hereby modified as follows:
(A)4.3 During any approved renewal terms,the III be charged hosting fees in
the amount of Two
Thousand Dollars($2 000)Per month
(B)4.4 As of October 2 2023 In consideration of the Fee to be paid to Consultant by
the City Consultant shall Provide the vvo k and services described In Exhibit"2"hereto
(the"Services") in addition to the services described in the Agreement including all
exhibits thereto.
1. RATIFICATION.
Except as amended herein,all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect.In the event there t5 a conflict
between the provisions of this Amendment and the Agreement,the provisions of
this Amendment shall govem.
[THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY)
Paga 20f is
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Dgwrlgn Ern1,*x1D.0 MF32F 71 CE4E37+ 4-1Es7eCDEEEtA
IN WITNESS WHEREOF the parries hereto have caused tms Amet+dmeol to be
executed by then appropriate Of,,,,Is. as of the date first entered above
FOR CITY'. CITY OF MIAMI BEACH. FLORIDA
ATTEST'
oe.ay.aw m
By a�uL 'E. 4, aMA, a
L
- -- - - -- - - -1
i6[YE` YSnetl0. City Clerk ina T. HuAek,Ciry Manager
8/28/2023 1 4:07 IN EDT
Dale
FOR CONTRACTOR. WEBAUTHOR.COM, LLC
ATTEST_
BY _—
Ld Schneider. COO _ Mar o Rodnpues CEO _
Pont Name and Title Pont Name and Title
Date
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
N.11t
City Attorneys Ca TO
Fagrz 3 V 5
Docusign Envelope ID:02n7IO3-C1DCAC4A-A51&CFCA5FI5E2FD
Dooupn Eowlape ID:BOBpC6p4 DBENFCD AF2321TMaCAF1 of
Doawpn Envanpa ID:o4A5F54F-710E4E37JAEx.1E61aCDS2E2A
EXHIBIT 1
Additional PreK Automation Needs:
2.Add a button for the Providers W notify us once theVve finished sending POs(invoices)
like"Last Invoke of the Year'>'Yes/No'
4.When a family switches from"Not Enrolled by Provider'and they've clicked on a new
provider the status should update to"return to lottery number assigned'
9.If no Invoice give the option to select"No Invoice"for that month and add a reason in the
comments.
12.Give admins the ability to control lottery numbers for people moving off the wahlist,or
the ability to assign lottery once the waidisl has opened.
20.Blocking out certain holidays for Providers invoicing system to that they don't
accidentally charge for national holidays
21.Add a column with"amount remaining"on invoicing page/as an option under the
Providers list
22.Add to Parent/Family Applications:
a.My child is In PreK for XXXXX year
b.List requirements again to be eligible
23.Add a feature for Invoicing that counts down the school days for Providers and Admins
showing the remaining school days
24.Add a feature that sends an automatic email to applicant's once they have submitted a
completed application
Per our conversation on July 20,2023.the remaining Items can be completed prior to the
Amendment execution.As requested by WebAuthor,tickets have been submitted to the
system.Any Items not completed prior to the Amendment execution will be Implemented as
part of the Amendment.
1.Add Education email to receive emails being sent to Providers(PO Numbers)
3.Add details to the Workflow summary chart with notes on the lost action/dates and
student name neat to the lottery number
5.Automatically send out surveys for Providers and Families at the start of May of each
year.
6.Automatically send out emalls to Families once switched to-Won Lottery'status
7.Automatically review documents for Level 1 application check:
a.Birthday
b.Prwfof Family
c.Proof of Miami Beach residency
S.Monthly Invoice reminder,and nodfiation It the Immlce is missing.
10.Provider application reminder to enrog(Annually—If they want to keep partnering with
us)
11.Add a button for Providers to upload their tuition agreements with families(it should
attach to the first Invola),right now Providers get an email notifIcadon to upload would
prefer to also have a place in their portal where they can view and make uploads.We need
to be able to reject uploads and add comments—The Provider be able to add a new one.
13.When the PO is created M-DCPS will open the correct mailing address and remit the
number so that team does not have to change orders
Page 4 of 5
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DDcusiBn Eneelope ID:BDBDC(S lB3JFC 23817202CAFIOF
Da "n EnYWM ID'.DIASFMF-110E4E37A8E lE676CD5SEM
14.Ensure all POs have the text in all CAPS for the Names and PO descriptions.This will help
when we pull the data for the vendor campaign contributions report,it's coming back with
lowercase for POs.
15.When we add a Close PO Date an automatic email is sent to a Provider to let them know
the child is rra longer attending school/participating in the program at that location.
16.When we add a Close PO Dale an automatic email is sent to a Family to let them know
the child is no longer attending school/participating in the program at that location.
17.If a PO is closed WebAuthor removes the closed PO so It does not appear in WebAuthor,
has it archived.
18.System lets Providers Invoice in June after the last day of school.
19.Providers have the option to upload the school calendar when applying
it
cage 5 0(5
Docusgn Envelope ID:02337101C1DC-4 1A-A51B-CFCA51F15E21FD
Oomsign Envelope 10:BDBOCBSa D883 FC0-AF23-81MO0CAF10F
MIAMIBEACHContrad/Document Routing Form
PM,WebilulMrArneedment Naa
WEBAUTHOR.COM LLC Educetion&Performance INtlatMes
9 N?dIV ri-qw�
Dr,leslle Rosenfeld Jason Greene
1-COMGtt, oomM_'nt,ttun8ewdmwGik wderrnuNl framaprwwememJiaued cpmpMWesdMutlon
[ ryg1-Mry wher wn[ntt,amendment,durp order,ortask erosion,Me unresim nomaw—c—,-IswM mmpHitive sdldtatlpn.
Type 3-independent contractor".am(IW Type6-Tamenswearmt
TWe<-Cxant agreemenGwenneaL ,sanne.111 1 T,,7-l.%rgov*m malageMyagre-0
5-GGnt agreements wlmmeCkyastMgnlnar Ty"8-OtW7
Amendment a el tthe term of the Agreement,curremly set to expire on December 31,2025,to AIM for the OMPletOn of the
(Wishlist/Updates) snipe of work originally authorized in Amendment 3.This aspersion facilitates the payment of the previously
approved one-time fee of$6,000.00(EBhibft C of Amendment 3)for new software development. This fee remains payable upon
completion using approved one omotered orr,4orward funds from FY25.11hedevelopment further automates the Prekindergarten
Program registration and management system for families and providers,pursuant to RFLI 2021-3A6ND.
There will be no hosting fees associa ed with this Amendment.EPI will draft a new Professional Services Agreement(PSA)following
the compentive bidding waiver authorized by Resolution No.202533 1.
'AIL
Eff - D O b 31 2026 N/A - ) N/A
Gran[Funded: yes % No State Federal Other.
1 $6,000 POB 20251167-CARRYFORWARD Mt-0aoA00o]aF12HBam2Lopll a yes 8 No
1.For conirnas longer than five years,contacttMPro mment DepartmMn.2.Attach any supporting explanation needed.3.Budget
approval InNrates approval for the current Nseal year only.Future years are subject to City Commission approval of the annual
adopted operating bu et
City Commission Approved: Yes No ilesWWan Na: CC AgpWa Nam No.: CC Meeting Date:
% 2021-31935
2020.313]5
If no,oplain why CCapproval N not rogulred:
Legal Form Approved: % Yes No Ifro se lalnbelowwhyform approval isnotressa ry:
ProtuRmeM: 7NIA
Grams: K/A
Analyst:AyannaInformatbin-
Budge N/A
DaCosta-Earle Budget Director:Tsme"Ono StewartRisk ManagementFleet&FazilNes: N/AMarc Chevalier Insurance Type: N/AReviewed C01: Yes❑NoHuman Resources:MariaOther:Aumar