HomeMy WebLinkAboutCMB Agreement with A&C ACCESSORIES, LLC. Small Business Grant ProgramDocusign Envelope ID: 98F7MED-D7AC4A9u-B2F8-C15A8o6BF8FC
2024-33179
CITY OF MIAMI BEACH ECONOMIC DEVELOPMENT DEPARTMENT
AGREEMENT
SMALL BUSINESS GRANT PROGRAM
This Agreement (Ilia 'Agreement') for the Small Business Grant Program (the 'Program') Is
entered Into (his 28 day of January 2026. 2025, by and between the City of Miami Beach,
Florida, a municipal corporation organized and existing under the laws of the Stela of Florida,
having its principal offices at 1700 Conversion Center Drive, Miami Beach, Florida, 33139
(hemmafter the'Clly'), and AAC ACCESSORIES L-C, a Florida limited liability company whose
principal business address is 1300 Collins Ave, Suite A, Minml Beach, Florida 33139 (hereinafter
the 'Applicant' or'Partinpant').
AAicle 11 Program Summary
AppllcanUParticipanC
A&C Accessories LLC, OBA Mia Miami
Applicant/Participant Contact:
Asia Zambrano
Local Business Address;
1300 Collins Ave, Suite A
City, Stale, Zip:
Miami Beach FL 33139
Phone, fax, e-mail:
786-597.4176. acaccessonesmlamiQgmail.com
Grant AmountTiscal Impact:
Not to exceed $5,000,
Term:
October 1, 2025 - September 30, 2026
Program Guidelines:
See Exhibit 1, attached hereto and incorporated
herein:
Disbursement Claim Deadline:
All reimbursement requests must be submitted on or
before
September 30, 2025.
Article If I General Conditions
1. BACKGROUND AND PURPOSE'
The City of Miami Beach is committed to economic resilience through diversification and targeted
suppod for small businesses. In the wake Of challenges posed by shifts in tourism trend and rising
commercial rents, small businesses have shown remarkable adaptability but continue to face
pressures from increasing costs and summer slowdowns. To address these challenges, the City
has introduced the Program and offered grants of up to 55,000 to twenty (20) eligible small
businesses. The Program aims to provide resources to businesses with a physical presence
within the City to help enhance operations, sustain jobs, and support summer success. Aligned
with the City's dedication to innovation and economic vitality, funding for the Program will be
considered as part Or the fiscal year 2025 budget process.
2. ELIGIBiLITYREOUIREMENTS FOR REIMBURSEMENT
Application will be evaluated on criteria approved by the City Commission as determined by the
Administration, including but not limited to:
• located In Miami Beach, and in operation with a Business Tax Receipt (BTR) for at
least two (2) years;
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• registered as all active entity with the Florida Division of Corporations;
• no agihsllon with A national chain business or franchise;
• in -good standing' with the City of Miami Beach and Mlemi-Dade County:
• active City of Miami Beach Business Tax Receipt (BTR) and Miami -Dade County and
Local Business Tax Receipt; and
• the City Commission, at its discrellon, may consider any other aiterm at the request
and recommendation of the City Manager.
3. AMOUNT OF GRANT MQTAYMENT_ Q1L ULE.
The total amount of the grant is set forth In Article I, subject to the restrictions set forth herein. In
awarding this grant, the City Assumes no obligation to provide financial support of any type
whatsoever in excess of the total Grant Ammar. Grant funds will be remitted to Participant as
more particularly set forth in Exhibit i (o this Agreement
4. REPORT@.
This grant has been awarded with the understanding that the activities and services contemplated
herein will mutually contribute to (he enhancement of services available to City residents.
businesses and visitors. As a condition of disbursements of grant funds, and to demonstrate that
the grant is fulfilling, or has fulfilled its purpose, the Participant must submit a final report, as more
particularly set forth in Exhibit 1 to this Agreement, on or before October 30. 2025.
The City may withhold any future payment of this grant, or the award of any subsequent grant, it it
has not received the final report required (o be submitted by Participant, or if such report does net
meet the Chy's reporting requirements. Any reports may be disseminated by the City without the
prior written consent of Participant.
Participant may submit one reimbursement request to the City fallowing the conclusion of the Tenn.
This request must be submitted together with the Participant's final report. All expenditures must
have occurred during the Tetm and be directly related to grant -funded activities taking place within
the 2024-2025 fiscal year. The reimbursement request must be submitted as detailed in Exhibit I
to this Agreement, and must include copies of all receipts, invoices, and cancelled checks
(including copies of both front and back), along with proof of payment. All documentation must be
categorized according to the budget categories set forth in Exhibit 1. The deadline to submit the
reimbursement request is October 31, 2025.
6. GRANTRESTRICTI
Gram funds awarded pursuant to this Agreement may nol be used for the following expenditures:
remuneration of City employees for services rendered as part of a project funded by this grant;
debt reduction; social and/or fundraising events; cash prizes; lobbying of propaganda materials;
charitable contributions; or events not open to the public.
7. ACCOUNTING AND FINANCIAL REVIEW:
Funded activities by this grant must take place during the City's fiscal year for which the grant Is
approved (October 1 — September 30). Participant shall keep accurate and complete books and
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mcents of All mcoglls and expenditures of grant funds, In conformance with reasonable accounting
Stadards. These books and records, as well as all documents pertaining to payments received
and made In conJuncabn with this grant, Including, without limitation, vouchers, bills, Invoices,
receipts And canceled checks, shall be doted within the fiscal year for which they are approved
and retained in Miami -Dade County in A secure piece and in an orderly fashion by Participant for
at least three (3) years after the end of the Term. These books, records, and documents may be
examined by the City, And/a Its Authorized representatives, at Participant's offices during regular
business hours and upon reasonable notice. Furlharmora, the City may, at its expense, audit or
have audited. all the financial records of Participant, whether or not purported to be related to this
grant.
a. NO GUA2AM[pNDING:
Participant acknowledges that the receipt of this grant does nor Imply a commitment on behalf of
the City to continue or provide funding beyond the terms specified in gas Agreement.
A. In the event Applicant shall fail to comply with any of the covenants, terms or
provisions of (his Agreement Including, without limitation. Applicant's failure to: it
comply with the Program Guidelines, as set forth in Exhibit 1 to this Agreement:
(if) timely submit any reports or documentation, when due, as required under this
Agreement: or (ill) comply with any other term a condition of this Agreement, the
City Manager or the City Manager's designee shall issue written notice to the
Participant and provide Participant with thirty (30) days to cure the default. It. at
the City Manager's We discretion, the breach is cured within that period,
continued participation in the Program may be allowed. If, however, the
Participant falls to cure the breach, or again breaches this Agreement during the
Performance Period, no further cure period shall be allowed and the City Manager
may terminate this Agreement with wagon notice to the Participant, thereby
relieving the City of any further obligation to Participant under this Agreement.
e. Where a Participant is delinquent in paying its taxes, fines, or any other fees due
to the City in Its governmental capacity, or in connection with any other
agreements between the City and Applicant, the City shall withhold funds until the
Participant Is current. Where a Participant Is more than one (1) year delinquent,
the Participant's award shall be canceled, and the Participant shall be disqualified
from participating in the Program, and the City shall have no further obligation to
the Applicant under this Agreement.
C. Termination for Fraud or Material Misrepresentations: Additionally, it the default
is of a nature (hat cannot be cured, such as fraud or a materiel misrepresentation
in connection with Participant's performance under (his Agreement, the
lamination shall be effective upon receipt of the termination notice and no cure
period shall apply.
D. Further, in the event that the City Manager, in his/her sole discretion or the sole
discretion of his/her designee, finds that the funds was ineligible payments under
the terms of the Agreement, whether as a result of fraud, misrepresentation, or
negligence of Participant, Participant shall be required to repay to the City all or
any portion of the payments received by Applicant under this Agreement, as of
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the delta that the written demand Is recelvod ("Domand for Re<aplufe"), within
thirty (30) days from receipt of the Demand for Recapture.
E. Applicant further acknowledges and agrees mot any default may, at the City's
sale discretion, render Applicant Ineligible for any future funds pursuant to this
Program or Otherwise.
F. These provisions shall not welve or preclude the City from pursuing any and all
remodies at law and In equity.
G. Termination for Convenionco: This Agreement may be terminated by the City, for
convenience and without cruse, through the City Manager, upon 30 days prior
written notice to Padicpant. In the event of such termination for convenience, the
City shall retain any Funds which wore not disbursed to Participant before the
effective date of termination. Participant shall be solely responsible for
immediately returning any unused or unapproved Funds as of the dale of
termination, and shall also be solely responsible for submitting a final report, as
Provided In Exhibit 1 to this Agreement, detailing all Program objectives, activities
and expenditures up to the effective date of the termination. Said final report shall
be due within five (5) working days following the agective date of termination.
Upon timely recelpt of Participant's final report, the City, at its sole discretion, shall
determine the amount (if any) of any additional portion of the Funds to be returned
to the City as a result of any unapproved or unused Funds, or incomplete Program
items, and shall provide Participant with written notice of any monies due. Said
additional monies shall be due and payable Immediately upon receipt of such
notice by Participant. Notwithstanding the preceding, the City reserves any and
all legal rights and remedies it may have with regard to recapture of all or any
portion of the Funds, or any assets acquired or improved in whole or in part with
said Funds.
Article III ( Miscellaneous Provisions
1. INSPECTOR GENERAL AUDIT RIGHTS:
A. Pursuant to Sedlon 2-256 of the Code of the City of Miami Beach, the City has
established the Office of the inspector General which may, on a random basis, perform reviews,
audits, inspections and investigations on all City contracts, throughout the duration of said
contracts. This random audit Is separate and distinct from any other audit performed by or on
behalf of the City.
B. The Office of the Inspector General's authorized to investigate City affairs and
empowered to review past, present and proposed City programs, accounts, records, contracts
acid transactions. In addition, the Inspector General has the power to subpoena witnesses.
administer oaths, require the production of witnesses and monitor City projects and programs.
Monitoring of an existing City project or program may include a report concerning whether the
project is on time, within budget and in conformance with the contract documents and applicable
low. The Inspector General shall have the power to audit, Investigate, monitor, oversee, Inspect
and review operations, activities, performance and procurement process including but net limited
to project design, bid specifications, (lad/proposal) submittals, activities of Participant. Its officers,
agents and employees, lobbyists, City staff and elected officials to ensure compliance with the
contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City
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Code, the City Is allocaling a percentage of Its overall annual contract expenditures to fund the
activities and operations of the Office of Inspector General.
C. Upon Ian (10) days wrillon notice to Participant, Participant shall make all
requested records and deartmenis available k1 the Inspector General for Inspection and copying.
The Inspector General Is empowered to retain the services of Independent private sector auditors
to audit, investigate, monitor, oversee, Inspect and review operations activities, performance and
procurement process including but not limited to project design, bid specifications, (bid/proposal)
submittals, activities of Participant, its officers, agents and employees, lobbyists. City staff and
elected officials to ensure compliance with the contract documents and to detect fraud and
corruption.
D. The Inspector General shall Have the right to inspect and copy all documents and
records in Participant's possession. custody or control which in the Inspector General's sole
judgment, pertain to performance of the contract, Including, but not limited to original estimate
files, change order estimate files, wofksheets, proposals and agreements from and with
successful subcontractors and suppliers, all project -related correspondence, memoranda,
instructions, financial documents, construction documents, (biNpmposap and contract
documents, back -change documents, all documents and records which involve cash, trade or
volume discounts, Insurance proceeds, rebates, or dividends received, payroll and personnel
records and supporting documentation for the aforesaid documents and records.
E. Participant shall make available at its office at all reasonable limes the records,
materials, and other evidence regarding the acquisition (bid preparation) and performance of this
Agreement, for examination, audit, or reproduction, until three (3) years after final payment under
this Agreement or for any longer period required by statute or by other clauses of this contract, In
addition:
1. If this Agreement is completely or partially terminated, Padicipant shall make
available records relating to the work terminated until three (3) years after any
resulting final termination settlement; and
ii. Participant shall make available records relating to appeals or to litigation or the
settlement of claims arising under or relating to (his Agreement until such
appeals, litigation, or claims are finally resolved.
F. The previsions in this section shall apply to Participant, its officers, agents,
employees, subfoniraclors and suppliers. Participant shall incorporate the previsions in this
section in all subcontracts and all other agreements executed by Participant in connection with
the performance of this Agreement.
G. Nothing in this section shall Impair any independent right to the City to conduct
alldds or Investigative activities. The provisions of this section are neither Intended nor shall they
be consliued to Impose any liability on the City by Participant or third parties.
2. INDEMNIFICATION:
The Participant shall indemnify and hold harmless the City, its officers, employees and agents,
from any and all claims, liability, losses and causes of action which may arise out of an act,
omission, negligence or misconduct on the part of the Participant, or any of its agents, officers,
servants, employees, contractors, patrons, guests, clients, licensees, invitees, or any persons
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acting under trio direction, control, or supervision of Participant, pursuant to this Agreement and%or
the Program. The Participant shall pay all claims and losses of any nature whatsoever In
connection Iherowilh nod shall defend all suns In the name of Via City, and shall pay all costs
(Including attorneys lees) and Judgements which may Issue moroon. This Indemnification shall
survive the termination and/or expiration of this Agreement.
3. ASSIGNMENT:
Participant shall not assign or subcontract, In whole or In part, this Agreement without the prior
written consent of the City Manager, which consent. if given at all, shall be at the City Manager's
sole discretion and judgment. Any purported assignment or subcontract of this Agreement in
violation of the foregoing will be void, and shell be treated as an event of default pursuant to this
Agreement.
4. COMPLIANCE WITH LAWS:
Participant agrees to abide by and be governed by all applicable Federal, Slate, County and City
laws, including but not limited to Miami -Dade Coanty's Conflict of Interest and Code of Ethics
Ordinance, as amended, which is incorporated herein by reference as if fully set forth heroin, and
Chapter 2, Article VII of the City Code, as amended, which is incorporated herein by reference as
if fully set forth herein.
S. FLORIDA PUBLIC RECORDS LAW:
A. Participants shall comply with Florida Public Records law under Chapter 119,
Florida Statutes, as may be amended from time to time.
B. The term "public records' shall have the meaning set forth in Section 119.011(12).
which means all doclunents, papers, letters, maps, books, tapes, photographs, films, sound
recordings, data processing soltware, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or ordinance or in
connection with the transaction of official business of the City.
C. Pursuant to Section 119,0701 of the Florida Statutes, if Participant meets the
definition of "Contractor as defined in Section 119.0701(1)(a), Participant shall:
I. Keep and maintain public records required by the City to perform the service;
II. Upon request from the City's custodian of public records, provide the City with a
COPY of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in
Chapter 119, Florida Statutes or as otherwise provided by law;
iii. Ensure that public records the( are exempt or Confidential and exempt from
public records disclosure requirements are not disclosed, except as authorized
by law, for the duration of the Contract term and following Completion of this
Agreement if Participant does not transfer the records to the City;
D. Upon Completion of this Agreement, transfer. no Cost to the City, all public records
in possession of Participant or keep and maintain public records required by the City to perform
the service. If Participant transfers all public records to the City upon Completion of this Agreement,
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Participant shell duslroy any duplicate public rocnuln that are exempt or confidential and exempt
from public records dLsclosuro requirements. If Participant keeps and maintains public records
upon complollon of this Agreement, Participant shall moot all applicable requirements for misfiring
public records. AM rocards atoned oloctronically must be provided to the City, upon request from
the City's custodian of feubec records. In a format that Is compatible with the Informallon technology
systems of the Cily,
E. REODEST FOR RECORDS; NONCOMPLIANCE
I. A requosl to inspect or copy public records relating to the Chys contract for
services, must be made directly to the City. If the City does not possess the
requested racods, the City shall tmmedlatelynohfy Participant of the request, and
Participant must provido Ina retards to the City or allow the records to be
Inspected or copied within a reasonable Ilmo.
li. Participant's failure to comply with the City's request for records shall constitute e
broach of this Agreement, and the City, at its sole discretion, may. (1) unilaterally
terminate this Agreement; (2) avail Itself of the remedies set forth under this
Agreement; and/or (3) evall Itself of any available remedies at law or in equity.
tit. It Participant falls to provide the public records to the City within a reasonable time
may be subject to penalties under s. 119.10.
F. CIVIL ACTION
i. If a civil action is filed against Participant to compel production of public records
relating Io the City's contract for services, the court shall assess and award
against Participant the reasonable costs of enforcement, Including reasonable
attorneys' fees, if:
li. The court determines that Participant unlawfully refused to comply with the public
records request within a reasonable time; and
iii. At least 8 business days before fling the action, the plaintiff provided written
notice of the public records request, including a statement that Participant has not
complied with the request, to the City and to Participant.
N. A notice complies with subparagraph (i)(b) If it is sent to the City's custodian of
public records and to Participant at Participant's address listed on Its agreement
with the City or to Participant's registered agent. Such notices must be sent by
common carrier delivery service or by registered, Global Express Guaranteed, or
certified mail, with posoge or shipping paid by the sender and with evidence of
delivery, which may be in an electronic fannat.
v. If Participant complies with a public records request within 8 business days after
the notice is sent Is not liable for the reasonable costs of enforcement,
IF PARTICIPANT HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO PARTICIPANT'S DUTY TO
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PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
EMAIL: RAFAELGRANADOCMIAMIBEACHFL.GOV
PHONE: 305-673.7411
0. WRITTEN NO71CF,,,4:
Any nodose required under this Agreement will be effective when delivered to the City In writing
and addressed to the City Manager's designee:
City of Miami Beach
Economic Development Department
Attn: Director
1755 Meridian Avenue, Suite 200
Miami Beach, FL 33139
Tel: 305673.7572
Email: mbbiz(dfmiamibeachfl.eov
Any notices required under this Agreement to Participant shall be delivered in writing to
Participanl's contact.
Participant also accepts and agrees to comply with the following special conditions:
A. Participant hereby agrees that it will comply with Title VII of the Civil Rights Act of
1964 (Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United Slates
Code, beginning at Section 2000e, prohibl9ng employment discrimination based on race, color,
religion, sex and national origin.
B. The Participant hereby agrees that it will comply with City of Miami Beach Human
Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to
lime, prohibiting discrimination in employment (including independent contractors), housing and
public accommodations, public services and in connection with its membership or policies on
account of actual or perceived race, color, national origin, religion, sex, inhosexualily, gender
identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight,
hair texture and/or hairstyle, domestic partner status, labor organization membership, familial
situation, or political affiliation.
C. The City endorses, and Participant shall comply with, the clear mandate of the
Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified
individuals with disabilities from enjoying the some employment opportunities that are available
to persons without disabilities.
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D. The City also endorses the mandate of the Rehabilitation Act or 1979 and Sclelon
504 and prohibils discrimination on the basis of disabill y and requires that Grant recipients
provide equal access and equal opportunity and services without discrimination on the basis of
my disability.
8. NO WAIVER:
No waiver of any breach or failure to enforce any of the terms, covenants, conditions or other
provisions of [his Agreement by either party at any time shall In any way affect, limit, modify or
waive either party's right thereafter to enforce or compel strict compliance wllh every term,
covenant, condition or other provision horeof.
9. GOVERNING LAW AND EXCL01 V€ JLUE AND ATTORNEY'S FEES
This Agreement shall be governed by, and construed In accordance with, the laws of the State or
Florida, both substantive and remedial, without regard to principles of conflict of laws. The
exclusive vonue for any litigation arising out or this Agreement shall be Miami -Dade County,
Florida, if in Slate court and the U.S. District Court, Southern District of Florida, if in federal court,
BY ENTERING INTO THIS AGREEMENT, THE CITY AND PARTICIPANT EXPRESSLY WAIVE
ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION
RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
10. CONFLICT OF INTEREST'
Applicant agrees to adhere to and be governed by all applicable Slate, County and City contact
of interest laws including, without limitation. State of Florida Code of Ethics for Public Officers and
Employees, as set forth In Chapter 112, Florida Statutes, as may be amended from time to lime;
Miami -Dade County Conflict of Interest and Code of Ethics Ordinance, as set forth In Section 2-
11.1 of the Miami -Dade County Code, as may be amended from time to time; and by Section 2-
446 at seq. of the City of Miami Beach Code of Ordinances regarding voting and conflicts and
disclosures or financial interests, as may be amended from time to time; all of which are
incorporated herein by reference as if fully set forth herein; and further acknowledges the
following:
A. No officer, director, employee, agent or other consultant of the City or a member
of the immediate family or household of the aforesaid has directly or indirectly received or been
promised any form of benefit, payment or compensation, whether tangible or intangible, in
connection with the approval of this Program;
B. There ere no undisclosed persons or entities Interested with the Participant in this
Agreement. This Agreement is entered into by Participant without any connection with any other
entity or person making a request for funding in the same Program, and without collusion, fraud
or conflict of interest. No elected or appointed officer or official, director, employee, agent or other
consultant of the City, or of the Stale of Florida (included elected and appointed members of the
legislative and executive branches of government), or a member of the immediate family or
household of any of the aforesaid:
1. is interested on behalf of or through the Applicanldirecily or indirectly In any manner
whatsoever In the execution or the performance of this Agreement or in the
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savicos, Supplies or work, to which the Agreement relates or In any portion of the
revenues; or
ii. is an employee, agent, advisor, or consultant to the Applicant or to the best of the
Applicant's knowledge any subcontractor or supplier to the Applicant.
C. Subject to the exceptions and provisions of (c)(2) through (c)(6) of Section 2.11A
of the Miami -Dade County Code, Commissioners, autonomous personnel, quasi-judidel
personnel, advisory personnel, department personnel, employees or member of his or her
immediate family (nil as defined in Section 2.11.l(b) of ilia Miami -Dade County Code)of the City
are prohibited from entering into any contract or Interacting any business in which he or she or a
member of his or her immediate family has a financial interest, direct or Indirect. with the Cry or
any person or agency acting for the City, and any such contract, agreement or business
engagement entered in vlolallon of this subsection shall render the transaction voidable.
D. Subject to the exceptions and provisions of (c)(2) through (c)(6) of Section 2-11.1
of the Miami -Dade County Code, City Commissioners, autonomous personnel, quasi-judicial
personnel, advisory personnel, department personnel, employees or a member of the Immediate
family of the aforesaid is prohibited from entering into any contract or transacting any business
through a firm, corporation, partnership or business entity in which the aforesaid or any member
of his or her Immediate family has a controlling financial interest (as defined in Section 2-11.1(b)
of the Miami -Dade County Code). direct or Indirect, with the City or any person or agency acting
for the City. and any such contract. agreement or business engagement entered in violation of
this subsection shall render the transaction voidable.
E. Pursusnl to Section 2-446 or the City's Code of Ordinances, tl is the policy of the
City Commission that no officer or employee of the City, or any of Its agencies or subdivisions,
and no member of the City Commission, shall have any interest, financial or otherwise, direct or
indirect, or engage in any business transaction, or professional activity, or incur any obligation of
any nature that is In substantial carrier with the proper discharge of his/her duties in the public
interest.
F. The provisions of this Section 3 are supplemental to, not in lieu of, all applicable
laws with respect to conflict of Interest. In the event There is a difference between the standards
applicable under this Section and those provided by statute, the stricter standard shall apply.
G. In the event Applicant has no prior knowledge of a conflict of interest as set forth
above and acquires information which may indicate that there may be an actual or apparent
violation of any of the above, Appicant shall promptly bring such information to the altenron or
the City's representative. Applicant shall thereafter cooperate with the City's review and
investigation of such information and comply with the Instructions Applicant receives from the
City's representative regarding remedying the si ustion.
11. PRQHIBITION ON CONTRACTING WITH AN INDIVIDUAL OR ENTITY WHICH HAS
PERFORMED SERVICES FOR COMPENSATION TO A CANDIDATE FOR CITY
ELECTED OFFICE:
Participant warrants and represents that, within two (2) years prior to the Effective Dale,
Participant has not received compensation for services performed for a candidate for City elected
office, as conlempialed by the prohibitions and exceptions of Section 2-379 of the City Code.
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For the avoidance of clouts, the maldclions on crudmcling with the City pursuant to Section 2-
379 of the City Code abalt [lot ripply to Iho following:
A. Any Individual of entity that Provides goods to a candidate for office.
B. Any individual or entity that provides services to a candidate for offco, if those same
services pro regularly performod by the Individual or entity in the ordinary wumo of business for
clients of customers other than candidates for office. This includes, without limitation, banks,
telephone or internal service providers, printing companies, event venues, restaurants, caterers,
transportation providers, and office supply vendors.
C. Any individual or entity which performs licensed professional services (including
for example, legal or accounting services).
12. PARTICIPANT'S COMPLIANCE WITH ANTI -HUMAN TRAFFICKING LAWS
Participant agrees to comply with Section 787,06, Florida Statutes, as may be amended from time
to time, and has executed the Ant -Human Trafficking Affidavit, containing the certification of
compliance with anti -human trafficking laws, as required by Section 787.06(13), Florida Statutes,
a copy of which is attached hereto as Exhibit 2 and incorporated herein.
13. PROHIBITION ON CONTRACTING WITH A BUSINESS ENGAGING IN A BOYCOTT:
Participant warrants and represents that it is not currently engaged in, and will not engage in, a
boycott, as defined in Section 2.375 of the City Code. In accordance with Section 2-375.1(2xa)
of the City Code, Participant hereby certifies that Participant Is not currently engaged in, and for
the duration of the Agreement, will not engage in a boycott of Israel.
14. PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRI SOF CONCERN
WHEN AN INDIVIDUAL'S PERSONAL IDENTIFYING INFORMATION MAY BE
ACCESSED:
Participant hereby agrees to comply with Section 287.138, Florida Statutes, as may be amended
from time to time. which states that as of January 1, 2024, a governmental entity may not accept
a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant the
entity access to an individual's personal identifying information (Pit), unless the entity provides
the governmental entity with an affidavit signed by an officer cr representative of the entity under
penalty of perjury attesting that the entity does not meet any or the criteria in Paragraphs 2(s)-(c)
of Section 287.138, Florida Statutes: (a) the entity is owned by a government of a foreign country
of concern; (b) the government of a foreign country of concern has a controlling Interest In the
entity; or (c) the entity Is organized under the laws of or has its principal place of business in a
foreign country of concern (each a -Prohibited Entity`). A foreign country of concern is defined In
Secdon 287.138 (1 gc), Florida Statutes, as may be amended from time to time. as the People's
Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's
Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Madura, or the Syrian
Arab Republic, including any agency of or any other entity of significant control of such foreign
country of cencem. Additionally, beginning July 1, 2025, a governmental entity may not extend or
renew a contract with a Prohibited Entity. Participant warrants and represents that it does not fall
within the definition of a Prohibited Entity, and as such, has caused an authorized representative
Page 11 of 19
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Dmusign Envelope ID: 98F78AEPD7AC4A 132F9-C15A USFUC
of Fnnicipnnl to exaoule tie -I fohlMliml Agalthd Gvgnlclslp with Erllitloe of Fofnign Countmas of
Concern Amldavir, Incorporated heroin by reference and attached herald as Exhibit D.
15 9ARTION$415Ep.IN Ill1S AGii[[h1EN'[:
Cnphuns, as usod In this Agreement, are for convenience of reference only and should not be
dealoed or construed as in anyway limiting or extending the language or previsions to which such
captions may roler.
16. §LO—NTRAP L REPRESENT510TAL rGREEMEK:
This contract, Including Its special conditions and exhibits, represents the whole and total
agreement of the parties. No representations, except those contained within this Agreement and
its attachments, are to be considered In construing Its forms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties. The City Manager,
on behalf of the City, shell be authorized to dxeculp amendments to this Agreement: however,
any changes to the Grant Amount shall require approval by the Mayor and City Commission.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
Page 12 of 19
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hxlum r t
9 MALI,114 NIN IiStl�RANLCNQ.4NAM5$11kG1XIAS
Isclinr�r, mil amilhirimi;
1110 city of Miami Beach Is committed to economic resilience through diversification and
Ialpolod support for small businesses. In the wake of challonges posed by shifts In lourlsm
Iroad and rising commorclal rants, small businesses have shown remarkable adaptability
bill continue to face pressures from Increasing costs and summer slowdowns. To address
those chollongos, the City has Introduced the Small Business Grant Program (the
'Program'), offering grants of $5,000 to twenty (20) eligible small businesses. The
Program alms to provide resources to businesses with a physical presence within the City
to help enhance operations, sustain Jobs, and support summer success. Aligned with the
City's dedication to Innova0on and economic vitally. funding for the Program will be
considered as pan of the Fiscal year 2025 Budget process.
Eligibility Ro tq llremonts for Reimbursement
A. Application will be evaluated by the following criteria:
I. located in Miami Beach and In operation with a Business Tax Receipt
(BTR) for at least two (2) years;
ii, registered as an active entity with the Florkfa Division of Corporations;
St. no affiliation with a national chain business or franchise;
iv. in "good standing" with the City of Misml Beach and Miami -Dade County
Including, but not limited to, an active City of Miami Beach Business Tax
Receipt (BTR) and Miami -Dade County and Local Business Tax Receipt
V. revenuelannual sales limit from under$7.5 million as evidenced by recent
tax filings. (Small Business Administration January 2025)
B. Potential Ineligible businesses may Include:
I. Franchises and national chain businesses;
I Health, medical, and social service businesses such as, but not limited
to, walk-in clinics, pain management clinics, hospitals and all affiliated
services, chain pharmacies, deloxification centerslclinics, residential
care facilities, and labs;
III. Agricultural service industries;
Iv. NoVor-Profit organizations;
V. Tattoo pariors;
vi. Body piercing or body art shops;
vii. Adult entertainment Facilities;
vlii. Adull-oriented or adult-themed businesses;
Ix. Nightclubs, standalone bars, or taverns;
x. Liquor stores;
St. Gun shops;
xii. Pawn shops;
kill. Home -based businesses;
xiv. Businesses that sell paraphernalia [hat may be considered drug
paraphernalia; and
xv. Vitamin shops.
3. GRANTAWARD
Page 14 of 19
0 CannScanner
Docusign Envelope ID:98F78AED-D7AC4A9/-B2FB-Cl5MNBF8FC
A Eligible business will he provided n grant for the dollar Percent up In f1r loo
Participants may only request the reimbursement of Qualified Exponents, os
(legend bolew. Reimbursement payments ern contingent upon annual
appropriation of Progrnm funding by Iho Clly Commission and Participant's
continuous compliance wills Our requirements And obligations or the Participation
Agroomenl. Verificnlion of expense eliglbisty is subject to the solo and ebsoluto
discretion of the City. Expenses may be doomed Ineligible for reimbursement if
an executed lease agreement tins not boon provided to the City, or either the
tenant Pepper property owner have not obtained a Certificate of Use (CU) or
Business Tax Receipt (BTR).
B. Expenses qualified for reimbursement are costs incurred on of after her expense
eligibility data Idontlfied in the Agreement, generally the Agreement effective
dais, and which are documented as paid. The Program could be designed to
provide financial assistance for some or all the following expenses:
i. Monthly utility bills such as:
c Electricity
o Water
o Renteminsumnce(promlumsordedue(iblo)
11, Professional Services such as:
o Payroll
o Marketingladverlising
o Technology
o RenULeasepMorlgage expenses
a Miami Beach BTR Fees
o Real Estate Taxes (including assessments)
iti. Hard costs such as:
o Repairs and/or replacement of equipment
4. APPLICATION PROCESS
A. Grant applications and awards will be evaluated and approved on a first c me,
first qualified, first -approved basis;
B. Applications will be received and evaluated by the administration via the
Economic Development Departmenl:
C. Upon evaluation by the Administration, applicants will be informed of eligibility
status; and
D. The Administration will notify the selected applicant when the applicant is
scheduled for consideration at any public meeting;
S. APPLICATION INSTRUCTIONS
A. Carefully review program guidelines, application, and related materials.
B. Prior to submitling an application, contact the Miami Beach Economic
Development Department at mbbiz(a?miamibeachfl.gov, or 305-673-7572 to
Page 15 of 19
0 CamScanncr
Docusign Envelope ID: 98F78AED-D7A"A9482F8ClW948F8FC
discuss your application, business needs, and how the Program can be tailored
to maximize your business growth In Minml Beach, you may also contact the
department if you hove tiny gtroslions about your application status, review, or
payment.
C. Completed application must be submitted through the online platform by the
business applying for the grant no later Ilion the posted deadline. No physical
applications will be accepted or reviewed.
6. FINAL REPORT
A. Vendor Registration Requirement: Before submitting reimbursement
requests, participants musl register as vendors with the City of Miami Beach. If
you've never done business with the City, create a new vendor profile on the
portal.
S. How to Register as a Vendor:
i. Visit the Vendor Portal: Go to the City's Vendor Self -Service (VSS)
portal at htl s://. Ifs rvl n iami ach0. ovivss/Vendom/detault.as x.
ii. Upload Documents: Be ready to upload a current W-9 form and any
other required Documents.
iii. Need Help? Contact the Procurement Department:
o Email: pmcurementt@miamibeechg.gov
o Phone: 305-673-7490
C. Frill;
uency of Reimbursement. Participants may submit to the City (1) one
request for reimbursement of qualified Expenses to receive a one-time payment
of $5,000. Proof of Qualified Expenses must equal or exceed the award amount
and be submitted through the online portal prior to payment reimbursement by
the City.
D. Supporting Documentation Required
L Verify that current main contact, phone number, business address, and
small address within GOSmart are up to dale for correspondence.
II. Executed Lease Agreement: Lease Tenn and quarterly coverage period
must overlap.
W. W-9 Form: htfos://wM1vlv.im.aovloub/irs-odf/fw9 odf
Iv. Certificate of Use (CU) Number
V. Miami Beach Business Tax Receipt Number (STR)
vi. Miami Beach Vendor Number: Provided through the vendor portal for
payment distribution.
vii. Each reimbursement request must be submitted with comprehensive
Documentation clearly verifying payment of Qualified Expenses. All
invoices, receipts, and proof of payments must fall within the fiscal year
Page 16 of 19
® CannScanner
D uiil n Envelope ID: 98F7ME0D7AC4A90 52F&C15A8MBF8FC
al Ihn Ornol Cycle nwmded ((Mt. I - Sept. 34), Any Invoices, recalphi. or
pr yrnenb. nulsido of the nllocatod fiscal year will not be accepted or
mlmbursod
via. Detailed Paid Involcos: Must clearly show expense description, vendor
name, dale, and payment status.
Ix. Proof of payment: Such as canceled checks (front and back), bank
statements, or credit card statements clearly reflecting the corresponding
payments. For credit card or other non -check /ACH payments, you must
also Include documontadon showing the final payment of the credit card
or account balance [hot covers the reimbursable expense. Cash
payments without proper proof of contract and/or receipt are not
acceptable or reimbursable.
X. Funding Details: Invoices and Proof of Payment of qualified expenses
must equal or exceed the full award amount Issued to be reimbursed.
Invoices and Proof of Payment not equaling or exceeding the full award
amount will only be reimbursed for the total amount of qualified items.
E. Document Submission Instructions:
I. All documents must be submitted through the online platform, GoSmsrt.
Documents submitted via email or by mail will not be accepted or
reviewed.
it. Ensure scans or digital copies are clear, legible, and complete. Document
uploads are accepted in PDF, JPEG, JPG or PNG formals (other formats
listed within the online platform may be accep(ed).
iii. Include name of vendor, dale of service, dale of payment and upload
corresponding Invoice/receipt and proof of payment for the specific
reimbursement within the labeled spaces.
iv. Electronic signature though GoSmart is required by an authorized signer
for the business. All other signatures will not be accepted,
Authorized Representative Electronic Certification
By signing below, either electronically or by hand, I certify that all information and supporting
documents provided in this reimbursement request are true, accurate, and complete to the best
of my knowledge.
Printed Name and Title: �:Jl��
Signature: —LLOIA.IA
Date:
Page 17 of 19
0 CarnScanner
Docusign Envelope ID: 98Fr8AED-DTAC4A94-B2FB-C15A884BF8FC
I ? It, ItI! 2
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PARTICIPANT
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.1 ne Slnnla;ipn. Ins V_ day of �llY_N..Hj,�r 202,j by
a3 cl
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:a be Ine person described bmeal. or w1ro produced
d0 ificalion. and vA0 rfdM'd not take ml caln.
I(OTARYPDB'
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PROI111y I IDN AGAIN81 CANT It AC.I ING WI 1 1110110001. CODN RILS orCOnCrAp.
At I IIIAVII
.. ,•rpa•K a+ln SC(t9n :01 laa, 11, 1.1 9m wlt, home h'y mWaren the
re. Im hehaa of l•nrlxgvm. lu"i,by nue+Lx md!r it,-9fyof, ,", lbnl Pa!l,."M Cee:
,VI eXvt No, M the fovoo lq(Ir Od:I Nl 1+.11.lrlrAlo"2(a)lx) 01 so,1a,l Pal 120,F /Y1k i1.1!n!n:
,I Parb;aOm Is to,oad lay a po,,Nmmx of a Imngn bolmay of mnunIt. (h)ate tj n,.nl of
e!o'f f.,l CCunt" a! Mnttm tNA a COIIITINNIintnro511n P.'INitlpnnlr e! (() f1wk;lml is W9a'Q!:
'CO Inc laps of of has Its nlinabal pNm of hown, Of o Immpn country el concern.
u•L1feyLlllx Illdl 1 aln PI1Canna Vr afl,"0"p lm1w *;.a" IUWef (Io.4Mt•% al PwGn//, m m5
:tlfulnnie el file Claim, owe in ills a9aJ1vx mp Ihnl 11.0 gmimrnool tot Vemxiny'y m0-og n
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Te um!mxvnex ix aW.Irori:Ctl b cxontlC This 41Navi1 WI hchnlf nl PatllerW Ix
PARTICIPANT:
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G d�C^ }pr-r13C.r1.-C(/�)'l—ll—�- I IM Col•ins Avo S 1 A lrs+;l lfncll Fl �yhl9
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The foregoing inslNTon1 was ecypp , 'd Wmro me by meol�5 0' a3 yhy54m Pmsoncc er C)
CnbcC Imfe1rselion, this t any of iPr 202CL by
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:e be Lee corcm Eosetibed heroin, w wW Wo lmerl XT) cf F 4J _ as
rpenbhoatmn, and who EiQ/CiJ nM lake pn oath.
NOTARY PUBLIC
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