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HomeMy WebLinkAboutFY 2024-2025 Grant Agreement between CMB & Clean Miami Beach, INC.2o2y - 313 Eli JAN ITnr .'=`.',';. BEACH CITY OF MIAMI BEACH FISCAL YEAR 2024-2025 GRANT AGREEMENT This GRANT AGREEMENT is made anc entered into this _I -7 .__ day of J _.. _._ , 202gby and between the City of Miami Beach, Florida (hereinafter the 'city"), and Clean Miami Beech..Inc. a Florida not-for-profil corporation (hereinafter the 'Grantee'). This Agreement is effective retroactively to _ Januarys _, 2025, the "Effacbve Date " ARTICLE 1 I GRANT DESCRIPTION GRANTEE: Clean Miami Beach, Inc. GRANTEE CONTRACT ADMINISTRATOR bT$a7ci#�9 CITY. STATE, ZIP. PHONE, FAX, E-MAIL: GRANt AMOUNT PROJECT DESCRIPTION- GRANT PROJECT BUDGET: GRANTTERM: EXPENDITURE DEADLINE. PROJECT COMPLETION DATE INITIAL REPORT DEADLINE: FINAL REPORT DEADLINE Sophie Ringel 2395 Lake Pancoaei Or. Apt 10 Miami Beach FL. 33140 (305)479-5695 sophienngelacleanmlamibeach org $45,000 See Exhibit 1 hereto See Exhibit 2 hereto January 1, 2025—December 31, 2025 December 31, 2025 December 30. 2025 June 1, 2025 December 30, 2025 IN WITNE SS W14FREOF !. ;•.rt.r, Ill"; 1,'+w r.n..:u!n9 ••°:'%'1""•,••.. C,ty of Miami Roach. Flon!fa Ra'.mt E G•anaAo. Gty Clerk Enc Car�;nlerrty Nkma JAN t ? %ii➢` pneR!pJCIn pC l'fl dam'• gFOfd Exfcu fIGY —_ =0R (,RAN TEE FedwaV ID= .:'TE'S y� nas I &oq ref- . tl.r•.r; a� ✓; I AI6 ��//7-�Z U 2 �f• [A� thonre:: S,w�ljn..rt no; Nam, :u,,.! 1 1,, ARTICLE tl! GENERAL CONDITIONS 1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and line City, a municipal corporation organized under the laws of the State of Florida. The City has delegated the responsibility of administering this Grant to the City Manager or the City Managers authorized designee (the `Contract Administrator). 2 PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are specifically descirb d in the Project Description, attached hereto as Exhibit 1. Any modification to Exhibit 1, Protect Description, shall net be effective unless approved by a written amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding provided by the City pursuant to this Agreement will be used exclusively for goods or services to be provided within the City of Miami Beach. 3. GRANT PROJECT BUDGET'. Subject to the availability of City funds, the maximum amount payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant Amount as set forth in Article I of this Agreement Grantee agrees that should available City funding be reduced. the amount payable under this Agreement will be reduced at the sole option of the City of Miami Beach. All of the grantee s expenditures are subject to the terms of this Agreement and as specified in the Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2, Project Budget. shall not be effective unless approved, in writing, by the City and Grantee Notwithstanding the foregoing.. no modification to the project budget shall exceed the Grant Amount set forth in Article 1 of this Agreement. Any request by Grantee to modify Exhibit 2, Project Budget, shale' be made in writing. using City approved forms. detailing and justifying the need for such changes. 4. REPORTS: This Grant has been awarded with the understanding that the activities and services contemplated under the Project Description will mutually contribute to the enhancement of services available to City residents, businesses. and visitors. If providing community engagement activitiesreports must include dates, locations, information on the activities provided, and the. number of participants or individuals engaged As a condition of disbursements of grart funds. and to demonstrate that the Grant is fulfilling. or has fulfilled its purpose, the Grantee must submit bi-annual reports to the Environment and Sustainability Department. The first report must be submitted by Grantee prior to May 1, 2025. The final report must be submitted by Grantee by September 30, 2025. New Grant awards will not be released to the Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future payments of the Grant. or the award of any subsequent Grant, if it has not received all reports required to be submitted by Grantee, or H such reports do not meet the City's reporting requirements. Any reports may be disseminated by the City without the prior written consent of the Grantee. All bi-annual reports must be submitted on Exhibit 3, the Grant Status Report Form, detailing Grantees complianceat the time of a partial reimbursement request 5 GRANT DISBURSEMENT: 50% of the Grant Funds shall be paid to Grantee upon execution of this Agreement. The next 25% of the Grant Funds shall be paid to Grantee upon completion and submission of the initial report by the Grantee. The remaining 25% of the Grant Funds shall be paid to Grantee upon completion and submission of the final report by the Grantee: provided Grantee is in compliance with the terms and agreement of this Agreement. As requested by the City, Grantee shall provide the City with copies of all receipts, invoices, cancelled checks (with copies of both front of back) and proof of expenditures of Grant monies. Grantee shall provide the City with and shall categorize all receipts, invoices, cancelled checks, and other documentationaccording to the categories set forth in the grant budget. Invoices and checks must be directly related to expenses for Grant -funded activities taking place within the term of the grant 6 AMOUNT OF GRANT AND PAYMENT SCHEDULE: the total amount of the Grant is set forth in Article I, subject to the restrictions set forth herein In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever In excess of the total Grant amount. Cost overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City Commission have approved the grant award, and once all parties have executed this Agreement. 7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used for the following expenditures. remuneration of City employees for services rendered as pan of a project funded by this Grant. debt reductionfundraising events. rash pni lobbying or propaganda materials, charitable contributions. or events not open to the public. 8. NO GUARANTEE OF FUNDING: The grantee acknowledges that the receipt of this grant does not imply a commitment on behalf of the City to continue or provide funding beyond the terms specified in this Agreement 9 PROGRAM MONITORING AND EVALUATION: The City Manager or the City Managers designee may monitor and conduct an evaluation of the Project under this Gram, which may includewith or without limitation, visits by City representatives to Grantee's offices andior the site of any project funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel, and/or requests for submittal of additional documentation or written reportsprior to the Project completion date, evidencing Grantees progress on the Project to BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to this Agreement in an account with a bank or savings and ban association having a branch or other physical presence in Miami -Dade County. The Grantee shall provide the City with the name of the bank or savings and loan association, as well as the name and title of all individuals authorized to withdraw or write checks on Grant Funds. it ACCOUNTING AND FINANCIAL REVIEW: The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These books and recordsas well as all documents pertaining to payments received and made In conjunction with this Grant, including. without limitation, vouchers, bills, invoices, receipts and canceled chi shall be dated within the fiscal year for which they are approved and retained in Miami -Dade County in a secure place and in an orderly fashion by the Grantee for at least three (9) years after the, Expenditure Deadline specified in in this Agreement. These books. records., and documents may be examined by the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited. all the financial records of the Granteewhether or not purported to be related to this Grant. Grantee costs or earnings claimed under this Agreement may not also be claimed under any other Agreement from the City of Miami Beach or from any other entity. Any claim for double payment by Grantee shall be a material breach of this Agreement. 12. INSPECTOR GENERAL AUDIT RIGHTS: A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may. on a random basis, perform reviewsaudits, inspections and investigations on all City contracts. throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. B. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past. present and proposed City programs, accounts. records, contracts and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on timewithin budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bdlproposal) submittals, activities of the Grantee its officers, agents and employees. lobbyists, City staff and elected officials to ensure compliance with the Contract Documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit. Investigate, monitor, overseeinspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals. activities of the Grantee. its officers. agents and employees lobbyists. City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. D. The Inspector General shall have the right to inspecl and copy all documents and records in the Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract[, including, but not limited to original estimate files, change order estimate tiles, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project -related correspondence, memoranda, instructions, financial documents. construction documents, (bidfproposal) and contract documents, back -change documents. all documents and records which involve cash, trade or volume discounts. insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. The Grantee shall make available at ns o%ice at all reasonable times the records, materials, and other evidence regarding the aoquisdion (bid preparation) and performance of this contract, for examination, audit, or reproduction, until three (3) years after final payment under this contract or for any longer per,od required by statute or by other clauses of this contract. In addition. 1. If this contract Is completely or partially terminated. the Grantee shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement and 2- The Grantee shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals, litigation, or claims are finally resolved. l The provisions in this section shall apply to the Grantee. its officers, agents, employees, subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Grantee n connection wnh the performance of this contract. G Nothing ri this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Grantee or third parties. 13. PUBLICITY AND CREDITS: The Grantee must include the City of Miami Beach logo andlor the Miami Beach Rising Above logo andlor the following credit line. in all publications related to this Grant "This Project is funded in whole or in part by a grant from the City of Miami Beach." During the use of social media, Grantee must credit the City official accounts and use the hashtag: ftmbrismgabove. Grantee s failure to comply with this paragraph may preclude future grant funding from the City. in the same manner as if Grantee defaulted under this Agreement. 14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnity and hold harmless the City and its officers, employees, agents, contractors operators, sub operators, consultants. subconsuftants, bond trustees, and instrumentalities (collectively. 'Indemnities ), from and against any and all actions (whether at law or in equity), claims, liabilities, losses. expenses, or damages, including. without limitation, attorneys and expert fees and costs of defense, for personal, a ionomic, cost or bodily injury. wrongful death. or loss of or damage to property, which Indemnities may incur as a result of claims, demands, soils, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from (i) the performance of this Agreement by the Grantee or its officers. employees, agents, servants, partners. principals, operators, vendors, contractors. suppliers, or any persons acting under Grantee (collectively 'Indemnitors'): III) arising out of any injury. loss, theft, damage of cost to any person or property while on or about the Ciys property, or out of any condition on the City's property or (iii) ansing from any act or omission by Indemnaors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City. where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' and expert fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shafl In no way limn as obligation, as set forth herein, to indemnify, hold harmless, and defend the Indemnrtees as herein provided. This provision shall survive expiration or termination of this Agreement. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.26. Florida Statutessubject to the provisions of that Statute whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof. which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence. exceed the sum of $300 000 from any and all personal injury or property damage claims, liabilities. losses or causes of action which may arise as a result of the negligence of the Grantee entity. 15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported assignment will be void. and shall be treated as an event of default pursuant to this Agreement. 16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all applicable Federal. State, County and Coy laws. including but not limited to Miami - Dade County's Conflict of Interest and Code of Ethics Ordinance, as amendedwhich is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 1 f. DEFAULTITERMINATION PROVISIONS: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the City Manager or the City Managers designee may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have ra further obligation to the Grantee under this Agreement. Further, in the event of termination. the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received by the Grantee, as of the date that the written demand is received. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned to the City within fifteen (15) days after the Expenditure Deadline If such funds have been committed but not expended, the Grantee must request in writing from the City Manager an extension of the Expenditure Deadline whichif approvedshall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the Cdy Manager a certified check for the total amount due. payable to the City of Miami Beach, Florida. These previsions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law. Notwithstanding the provisions of this Section.. and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required written report In the event of discontinuation of the Grant or at the close of the Project. any unexpended Grant Funds shall be immediately returned to the Cdyexcept where the City Manager has agreed in writing to alternative use of the unused/unexpended Grant Funds, 18 INSURANCE REQUIREMENTS: A. Verification of Coverage Grantee shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section. as follows All certificates of insurance and endorsements are to be received prior to any work commencing. However failure to obtain the required coverage prior to the work beginning shall not waive the Grantees obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications. at any time. 1 Worker's Compensation Insurance as required by Flonda Statute, Chapter 440 and Employers Liability Insurance with iimts of no loss than $1,000.000 per accident for bodily injury or disease 2. Commercial General Liability on a comprehensive basis including products and completes ope,ationscontraIXual liability, property damage. bodily injury and personal & advertising injury combined single limit of S1,000.000 per occurrence for bodily injury and property damage City of Miami Beach must be shown as an additional insured with respect to this coverage 3. Automobile Liab-li(y Insurance covonng all ownod, non owned and hired vohcles used In connection with the work, in an amount not less than $500 000 combined single lima per occurrence for bodily injury and property damage. 4. Professional Liability coverage in the amount of $1 000.000 per claim. B. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Grantee. C. Waiver of Subrogation Grantee hereby grants to City of Miami Beach a waiver of any right to subrogation which any insurer of the Grantee may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A . Bests rating of no less than A:VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. E. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements. including limits, based on the nature of the risk, prior experience. insurer, coverage, or other special circumstances. Certificate Holder Certificate holder most read: CITY OF MIAMI BEACH c/o HR DeparlmenVFb9k Management Division 1700 Convention Center Drive Miami Beach, FL 33139 F. Compliance with the foregoing requirements shall riot relieve the grantee of Its liability and obligation under this section or under any other section of this Agreement. 19. NO WAIVER: No waiver of any breach or failure to enforce any of the terms. covenants, conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit modify or waive either party's right thereafter to enforce or compel strict compliance with every term. covenant. condition or other provision hereof. 20. WRITTEN NOTICES: Any notices required under this Agreement will be effective when delivered to the City in writing and addressed to the City Contract Administrator Any notices required under this Agreement will be effective when delivered to the Grantee in writing and addressed to the Grantee Contract Administrator. 21. CAPTIONS USED IN THIS AGREEMENT: Captionsas used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer 22. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract including its special conditions and exhibits. represents the whole and total agreement of the parties. No representations, except those contained within this agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing and signed by both parties. Any change to the Grant Amount shall require approval by appropriate action by the Mayor and City Commission, 23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for reimbursements to be submitted to the City Contract Administrator listed below Juanita Ballesteros. Sustainabih;y and Resilience Manager City of Miami Beach Environment and Suslainabilfty Department 1700 Convention Center Drive -. 3" Floor Miami Beach. FL 33139 TO 305-673-70841 305 673-7000 ext. 26513 Emad Juanita Ballestwosomiamioeachflgov ARTICLE III I MISCELLANEOUS PROVISIONS 24. The Grant awarded herein is the result of a finding by the City, based on representalives, documents, materials and other information supplied by Grantee. that the Grantee is performing a public purpose through the programs. protects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Grant Agreement. 25. The Grantee also accepts and agrees to comply with the following Special Conditions, A. The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex. B. The Grantee hereby agrees that 11 will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to timeprohibiting discrimination in employment, housing and public accommodations on account of actual or perceived race, color, national origin. religion, sex, intersesuality. gender identity, sexual orientation, marital and familial status, age. disability, ancestry, height, weight, domestic partner status, labor organization membership. familial situationor political affiliation. C. The City endorses, and Grantee shall comply with, the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. D. T he City also endorses the mandate of the Rehabilitation Act of 1973 and section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. 26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed byand construed in accordance with, the laws of the State of Fonda, both substantive and remedial, without regard to onnciples of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be MiamiDadeCounty. Florida, f.n State court. and the U.S. District Court. Southern District of Florida. if in rederal court BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF. THIS AGRFEMFNT 27 FLORIDA PUBLIC RECORDS LAW A. Grantee shall comply with Florida Public Rer:ords law under Chapter 119, Florida Statutes. as may be amended from time to time. B. The term'publk records" shall have the meaning set forth in Section 119.011(12). which means all documents. papers, letters. maps, books, tapes, photographs. films, sound recordings, data processing software. or other material. regardless of the physical forth. characteristics, or means of transmission, made or received pursuant to law or ordinance or In connection with the transaction of official business of the City. C Pursuant to Section 119.0701 of the Florida Statutes. if the Grantee meets the definition of "Contractor' as defined in Section 119.0701(1 Xa), the Grantee shall: 1 Keep and maintain public records required by the City to perform the service, 2 Upon request from the City custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does trot exceed the cost provided in Chapter 119. Florida Statutes or as otherwise provided by law; J. Ensure that public records that are exempt or confidentia: and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and followng completion of the Agreement it the Grantee does not transfer the records to the City. a Upon completion of the Agreement, transfer, at his cost to the City, all public records in possession of the Grantee or keep and maintain public records required by the City to perform the service. If the Grantee transfers all public records to Ine City upon cempletion of the Agreement. the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. It the Grantee keeps and maintains public records upon completion of the Agreement, the Grantee shall meet all applicable requirements for retaining pubic records. All records stared electronically must be provided to the City, upon request from ttq Gfys custodian of public records. in a format that is compatible with the information technology systems of the City. D. REQUEST FOR RECORDS; NONCOMPLIANCE 1. A request to inspect or copy public records rolating to the City s contract for servil must be mado directly to the City If the Gly does not possess the requested records. the City shall immediately nobly the Grantee of the requesl. and the Grantee must provide the records to the City or allow the records to be inspected or copied within a reasonable time 2. Grantee s failure to comply with the City's request fur records shall constitute a preach of this Agreementand the City , at its sole discretion, may: (1) unilaterally terminate the Agreement. (2) avail Itself of the remedies set forth under the Agreement, andior (3) avail itself of any available remedies at law or in equity. 3. A Grantee who fads to provide the public records to the City within a reasonable time may be subject to peralbes under s 119.10. E. CIVILACTION 1. If a o.vll action is Had against a Grantee to conpol production of public records reating to the Cdys contract for services, the court shall assess and award against Ne Grantee the reasonable costs of enforcement. including reasonable attorneys fees, if: a. The court determines that the Grantee unlawfully refused to comply with the public records request within a reasonable lime. and b. At least B business days before filing the achoq the plaintiff provided written notice of the public records request, including a statement that the Grantee has not complied with the request, to the City and to the Grantee. 2 A notice complies with subparagraph p1(b) if it is sent to the City's custodian of public records and to the Grantee at the Grantees address listed on its contract with me Gly or to the Grantees registered agent Such notices must be sent by common Tamer delivery service or by registered, Global Express Guaranteed. or coddled mad. with postage or shipping paid by the sender and with eviCence of delivery which may be in an eiectronic fora. 1 A Grantee who complies w.tn a public records request within 8 business days after the notice is sent .s not liable for the reasonable costs of enforcement. F.IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO(dMIAMISEACHFL.GOV PHONE: 305-673-7411 28. E•VERIFY: A Grantee shall comply with Section 448.095, Florida Statutes. 'Employment Eligibility' ("E-Verify Statute') as may be amended from time to time. Pursuant to the E-Venfy Statutecommencing on January 1, 2021. Grantee shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally, Grantee shall expressly require that any approved subcontractor performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Venfy system to verify the employment eligibility of all new employees hired by the subcontractor during the contract Term. If Grantee enters into a contract with an approved subcontractor. the subcontractor must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract withor subcontract with an unauthorized alien. Grantee shall maintain a copy of such affidavit for the duration of the subcontract or such other extended period as may be required under this Agreement B TERMINATION RIGHTS 1. If lire City has a good faith belief that Grantee has knowingly violated Section 448 091 Horde Statutes, the City shall terminate this Agreement with Grantee for cause, and the City shall thereafter have or owe no further obligation or liability to Grantee. 2 If the City has a good faith belief that a subcontractor has knowingly violated the foregoing Subsection 281 but the Grantee otherwise complied with such subsection, the City will promptly notify the Grantee and order the Grantee to immediately terminate the agreement with the subcontractor Grantees failure to terminate a subcontractor shall be an event of default under this Agreement, entitling City to terminate the Grantee's Agreement for cause. 3. A contract terminated under the foregoing Subparagraphs (3)(11 or (B)(2) is not in breach of contract and may not be considered as such 4 The Cilyor Grantee or a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subparagraphs (B)l1) or (8)(2) no later than 20 calendar days after Ine date on which the contract was terminated. 5 If the Cty, terminates the Agreement with Grantee under the foregoing Subparagraph (B)(1), Grantee may not be awarded a public contract for at least 1 year after the date of lamination of this Agreement. 6 Grantee is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 28 29. BOARD TRAINING: Pursuant to Resolution 2018-30552. Grantee is required to have 51% or more of its board membership complete the City s training for board members, if all three of the following apply. 1) the agency Is a non-profit, 2) the agency has an annual operating budget of less than $5 million: and. 3) the grant aware is for S25,000 or more in City funds The Board Training must be completed within the last two years prior to the receipt of City funds. (THE REMAINDER OF THIS PAGE IS IN TEN IONALLV LEFT BLANKI EXHIBIT 1 PROJECT DESCRIPTION BACKGROUNDIDESCRIPTION OF NEED "Environmental stewardship is a responsibility that calls upon all of us. We are proud to answer." - (S Ringel, founder) Clean Miami Beach is a volunteer based environmental action group full of educational opportunities. The vision is to spearhead year-round beach cleanups and demonstrate the negative effects of plastics on the fragile ecosystem. 'Protect the Oceans' program is a vaned collection of projects to help keep the growing community interested. Classroom on the Sand. Land 6 Sea. Clean the Beat, Sunset Meditation Cleanup/Yoga Cleanup. are lust a few examples of the weekly cleanup events. This program provides volunteers. and passers-by, with a rotating schedule of interesting events, education, and exposure to um" situations. The funding will ensure our responsible and sustainable practice of protecting our ecosystem via 'Protect the Oceans' program PROGRAM DESCRIPTION The Grantee will obtain the equipment, supplies, and necessary tools to educate the growing community of volunteers in Miami Beach. Seventeen (17) community Cleanup events, the annual Eco Fast, ten (10) Classrooms on the Sand five (5) M!croplaslic Art Workshops. and five (5) School Presentations will be funded by this grant. All program events will be scheduled on dates selected and finalized in collaboration with the City of Miami Beach. These cleanup event dates will include high -volume limes such as Memorial Day, July sth, Labor Day, etc. The school presentations will be held for 1 notli EcoFest will be held for 3 hours, and all other events will be held for at least 2 hours LOCATION Locations throughout the Miami Beach City limitsto be selected and finalized in colaboratwn wrath the City Beach GRANT ACTIVITIES (Include activity nameactivity description, description of e3rvice recipients, and number ofserwce recpients) Clean Miami Beach events are held throughout the City of Miami Beach. Cleanups take place everywhere from North Beach to South Beach and inland waterways The goal Is to teach, people, and educate the youth of today, how they car reuse, re -purpose and reduce the consumption of plastic waste. The social focus of 'Protect the Oceans' program will benefit everyone. Clean Miami Beach seeks to clean waterways, shorelines. Parksand provide a safe space for wildlife. No longer will the unsgntly trash and litter be an eyesore Tourists and residents will have the ideal experience when visiting Miami beaches. This is thanks to the committed efforts of our volunteer community. We seek to inspire and show the community how one's efforts can make an immediate and visible longterm difference. Seventeen (17) Community Cleanup Events The Grantee will recruit volunteers Through I:s various channels of communication, provide materials to volunteers such as buckets and gloves. Provide guidance to volunteers, and encourage tracking through the Clean Swell app from the Ocean Conservancy. Calibrated digital scaies are used to ensure consistent and accurate measurements of the collections. Once all visible pollutants are removed, the event closes and prepares for the next one. The use of the Clean Swell app from the Ocean Conservancy records and (racks the contributing data from each or the cleanup events 2024 EcoFest. (he 2024 EcoFest is scheduled for December 15, 2024. 3 - 6 pm at Normandy Fountain. EcoFest is not just an event. irs a celebration of our commitment to a sustainable future. EcoFest promises an exciting and educational experience, bringing together passionate individuals. organizations, and leaders dedicated to fostering environmental consciousness. Several environmental organizations will be fabling, local businesses Will be invited to highlight their environmentally preferred products, and there will be music and entertainment. Everything at EcoFest is plastic free Ten (10) Classrooms on the Sand The Classroom On the Sand is an active hands-on leammg experience concerning the negative impact of plastic pollution and the importance of a healthy ocean The event is adaptable for all education bevels, coaxing it inclusive for a diverse range of students Through a partnership with Blue Scholars Initiative a model of a coastal city is showcased, providing context for a lesson on the Ocean, natural habitats, and now pollution impacts the environment. The model city also provides the Opportunity for a visual and hands-on experiment to demonstrate the impacts of pollution througnout a coastal community. Students will then participate in a cleanup and collect data we the "Clean Swell' app by the Ocean Conservancy. With the support of the City, Clean Mew, Beach will connect with all Miami Beach schools To offer the opportunity to host Classrooms on the Sand events. The school representatives will decide what group of students would be (he best fit for the Program Five (5) Mcroplast.c Art WorkshopsThe Microplashc Art Workshops are creative art events using ocean plastics collected from past cleanups for Clean MB's Art Project, 'The Plastic Aquarium' Attendees will cleats art inspired by sceneshabitats. and animals from our Oceans The workshops will provide education on microplasucs and their negative impact to the enwronment. These workshops are geared towards students that have participated in past cleanups Or other related events. Students that are in middle school through college will be invited to oart'.cipate in the Microplastic Art Workshops. This will provide an additional opportunity to engage them on plastics pollution, expanding on their previous experience. Five (5) School Presentations The school oresentations are an interactive educational follow-up session that complements the lessons earned during cleanups and workshops The presentations will help students understand sustainable practices the history of plastics, and how to foster a long-term commitment to environmental stewardship With the support of the City, Clean Miami Beach will connect with all Miami Beach schools Id offer the opportunity for school presentations The school representalves will deode what group of students would be the best fit for the presentation; in the past, the Grantee has presented to auditoriums that accommodate multiple classrooms of students. The presentations end with a call to action and how we can help address plastic pollution The Grantee shall promote upcorning events on social media following guidance per Article II Section 13. The Grantee will recruit volunteers through its email newsletter, social media channels, and school contacts such as PTSA and student organizations. All events, newsleti outreach materials, flyers. sooai media posts, etcsnail be reviewed and approved by the City of Miami Beach Environment 8 Sustamabi6ly Department prior to being published. GOALS7OUTCOMES (Include oi measures, and targets) AI each of the proposed seventeen (17) community cleanup events, the Grantee expects to engage with 80 volunteers per event. At the 2024 Eco Fast, the Grantee expects to engage and educate 350 community members. At each of the proposed ten (10) Classrooms on the Said. the Grantee expects to engage and educate 25-35 students. Al each of the proposed five (5) Microplestic Art Workshops, the Grantee expects to engage and educate 25-35 community members At each of the proposed five (5) School Presentations, the Grantee expects to engage and educate 150 students The outcomes of each event, including number of volunteers and total pounds of debris collected. shall be recorded and included in the initial and final reports The Grantee shall provide pictures from each of their events STAFFING (IncdMo position bill and descriptioNresponsibihties to grant program) Sophie Rmgel - Executive Director All other staff are volunteers. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK[ aoo gm ErvekW I0: WCE207-28C44 P -A209 NBF39AC 9E EXWBIT 2 PROJECT BUDGET (Can also be attached as a separate document) Event Cost per Event 0 of Events Total Coat 17 Community cleanups $1,352.94 17 $23,000 EmFest: - Evemplanning - Advertising - Printing flyers $5,000 1 $5,000 Classrooms on the Sand $1,000 10 $10,000 Micro lasac Art Workshops $1,000 5 $5.000 School Presentations S400 5 $2.000 TOTAL $45,000 EXHIBIT 3 CITY OF MIAMI BEACH GRANT STATUS REPORT FORM GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REPORT PERIOD: ❑ Initial Report F Final Report Due June 1, 2025 Due Decemher 30 2025 GOALSIOUTCOMES Outcome Measure Target Accomplishments To -Date PROBLEM ENCOUNTERED: OTHER NOTABLE ITEMS: Grantee Report Prepared By: Name City of Miami Beach Report Reviewed By: Signature/Datc Name Signature/Date D cueign Enre" ID'. 866MM7-28C4A3A5-A2N (35RF39AC0F9E PESO LUTION NO. 2024-33094 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING A ONE-TIME GRANT IN THE AMOUNT OF $45.000 TO CLEAN MIAMI BEACH, INC., A FLORIDA NOT - FOR -PROFIT CORPORATION, IN SUPPORT OF ITS PROGRAMMING EFFORTS TO KEEP MIAMI BEACH AND ITS NATURAL HABITATS FREE OF GARBAGE AND HARMFUL POLLUTANTS; AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH CLEAN MIAMI BEACH, INC. WHEREAS, Clean Miami Beach, Inc. (' Clean Miami Beach") is a not -for -profit corporation of the State of Florida, founded by Miami Beach resident Sophie Ringel dedicated to the protection of Miami Beach's natural habitats and its marine wildlife; and WHEREAS, as engagement grew and word of Ringel' s commitment to a dean and safe environment for wildlife and sustainable business alike became known, her organized cleanup volunteers intensl0ed to include City officials, the Miami Beach Police Department Officers, students, teachers, and executives who care about making a difference; and WHEREAS, to this day, Clean Miami Beach has conducted 351 cleanups, engaged 14,546 volunteers, and Collected 103,831 pounds of trash and plastic waste; and WHEREAS, on April 19, 2024, Ringel, presented the achievements of Clean Miami Beach to the Finance and Economic Resilience Committee and requested $45,000 to implement more extensive efforts including twelve (12) community cleanup events, the annual EwFest, ten (10) Classrooms on the Send, ten (10) Microplastic Art Workshops, and five (5) School Presentations; and WHEREAS, the Administration recommends the Mayor and City Commission approve a one-time grant in the total amount of $45,000 to assist Clean Miami Beach with its efforts to keep the City and its beautiful beaches clean and plastiu-me, subject to Clean Miami Beach submitting an initial report and a final report, documenting the objectives achieved with the grant funding and compliance with all other terms of City's standard grant agreement. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve a grant in the amount of $45,000 to Clean Miami Beach, Inc., a Florida not -tar -profit corporation, in support of its programming efforts to keep Miami Beach and its natural habitats free of garbage and harmful pollutants; and authorize the City Clerk and City Manager to exe.te a grant agreement with Clean Miami Beach, Inc. PASSED AND ADOPTED this ATTEST, JUL - 3 2024 Rafael E. Grailado, CIty Clark Sponsored by ComirissionerNex J. Femertde¢ Sloven Meiner, Mayor APPROVED AS TO FORM 8 LANGUAGE r &FOR EXECUTION ,r iyN(alr oUIF 1,4kwV C4Aalrrara' � txea D—sign E,rveime In: B66eEW7-26CIJY1 MA BMF39ACOF9E Resolutions - C7 J MIAMI BEACH COMMISSION MEMORANDUM TKO: Honorable Mayor and Members or the City Commission FROM: Rlciefe Williams, Interim City Manager DATE: June 26, 2024 TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING A ONE-TIME GRANT IN THE AMOUNT OF $45,000 TO CLEAN MIAMI BEACH, INC., A FLORIDA NOT -FOR -PROFIT CORPORATION, IN SUPPORT OF ITS PROGRAMMING EFFORTS TO KEEP MIAMI BEACH AND ITS NATURAL HABITATS FREE OF GARBAGE AND HARMFUL POLLUTANTS; AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH CLEAN MIAMI BEACH, INC. RECOMMENDATION The Administration recommends the Mayor and City Commission adopt the resolution. BACKGROUNDIHISTORY On April 19. 2024, the Finance and Economic Resilience Committee discussed awarding a grant to Clean Miami Beach, The Committee unanimously moved the hem to be heard at Commission with a favorable recommendation to prioritize during the FY2025 budget process funding for a $45.000 one -brae grant to Clean Miami Beach. The hem is sponsored by Commissioner Fernandez. On February 21, 2024, the Mayor and City Commission referred discussion item C4 F to the Finance and Economic Resiliency Committee to discuss awarding a grant to Clean Miami Beach to Implement more extensive cleanup efforts (Attachment A). On January 25. 2024, the Miami Beach Sustainability Committee passed a nation requesting that the waste hauler contract that is selected forthe franchise agreement contract with the City double the funding that is currently provided for environmentally focused non-profit organizations. In addition, the Sustainebiity, Committee rer mended that the City identify other funding opportunities through state or federal agencies to apply for grants for community organizations focused on sustainability, and Climate charge work. ANALYSIS Clean Miami Beach is a local non-profit organization dedicated to keeping the community and surrounding natural habitats free of garbage and harmful pollutants. The City of Miami Beach has provided an estimated total funding of approximately $40.000 to Clean Miami Beach since 2021. Most recently, Clean MB was awarded $12,000 through the 2023 Miami Beach Rising Above grants- The scope of the Clean MB grant covers twelve (12) beach cleanup events. Clean MB was awarded $11,300 through the 2021 Miami Beach Rising Above grants. The scope of this grant covered eleven (11) beach cleanup activities. The competitive grants are distributed to philanthropic organizations with an emphasis on environmental projects and programs. This grant is made available every two years. The majority of the grants are made possible through the Boucher Brothers Miami Beech LLC Public Beachfiront Concession Agreement and the Waste Page 464 of 1882 Oocua Envelope 10: %9BE207-28G 43A5iA209�F31 OF9E Contract Agreement fees. These agreements include value-added enhancements to support environmental organizations and their work in Miami Beach. Additionally, in February 2023. per Resolution No. 2023-32501, the Mayor and City Commission approved a grant in the amount of $15,000 to Clean MB in support of Its programming efforts for beach cleanups in the City of Miami Beach. The scope of this grant covers fifteen (15) voluntear- based beach cleanup events. The City has also engaged with Clean MB for one-time activations during high -Impact Imes, such as Spring Break, or to complement existing community events, such as Turtle FesL at a price of $1,000 per activation. On April 19, 2024, Sophie Ringel, Founder and Executive Director of Clean Miami Beach, presented the achievements of Clean Miami Beach to the Finance and Economic Resilience Committee and requested $45,000 to implement more extensive efforts (Attachment B). The funds requested would support twelve (12) community, cleanup events, the annual EcoFest, ten (10) Classrooms on the Sand, ten (10) Microplastic Art Workshops, and five (5) School Presentations, FISCAL IMPACT STATEMENT $45,000 in funding will need to be Identified in the FY 2025 budget process. Dan this Ordinanea reoulre a Business Impact Estimate? (FOR ORDINANCES ONLY) The Business Impact Estimate (BIE) was published on. See BIE at hmos'//www.miamibeachfl.00v/city-hatilcity-cierkJmeefina-mtiws/ FINANCIAL INFORMATION • The Finance and Economic Resilience Committee unanimously moved the item to be heard at Commission with a favorable recommendation to prioritize during the FY 2025 budget process funding for a $46,000 one-gme grant to Clean Miami Beach. Clean Miami Beach is a valued and Inpactul organization the contributes to the environmental stewardship of local beaches and marine wildlife- App(icabfe Area Citywide Is this a "Residents Right to Know" Item. Is this Item related to a G.O. Bond pursuant to City Code Section 2-11T? Protect? Yes No Was this A enda Item initially requested by a lobbyist which as defined in Code Sec 2-481 includes a principal engaged in lobbying? No If so, specify the name of lobbyist(s) and princfpall Department Pegs 465 of 1862 O usign Envebpf 10: Environment and Sustalnaoility Swmoffsl CommNslenaf Alex Femandez Co4wnsoAsl Page 466 of 1862 r sign Eretcm ID'e5 WM7-28C44U5-A2Ne5eF39AD0F9E Committee Assignments-C4 F COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Commissioner Alex Fernandez DATE: February 21. 2024 SUBJECT REFERRAL TO THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE TO DISCUSS AWARDING A GRANT TO CLEAN MIAMI BEACH TO IMPLEMENT MORE EXTENSIVE CLEANUP EFFORTS. Please place on the February 21, 2024 agenda a referral to the Finance and Economic Resiliency Committee to discuss approving a one-time grant to Clean Miami Beach, Inc. Clean Miami Beach, Inc. ('Clean Miami Beach') is a rot -for -profit corporation of the State of Florda, founded by Miami Beach resident Sophie Rirlgel dedicated to the protection of beautiful Miami Beach and its marine Wkilta. In 2023, the Mayor and City Commission approved a one -erne grant in the total amount of $15,000 to assist Clean Miami Beach with its efforts to keep the City and its beautiful beaches clean and plastic -free, and directed the City Administration to prforifine the allocation of a $15,000 grant to Clean Miami Beach for its beach clean-up programming, as pan of the Citys annual budget process for FY2024. In 2023, Clean Miami Beach conducted 95 total cleanups, vde129,212 pounds of trash picked up, and has hosted or participated In programming to promote its mission including tabling everts, speaking engagements, school presentations, corporate presentations, and art workshops. While the grant provided has been invaluable in supporting various cleanup initiatives and educational programs, the challenges our community faces in ensuring the cleanliness and environmental sustainabiity of our beloved Miami Beach are multifaceted and ever-gmwing. Clean Miami BeecHs current budget for 2024 is approximately $375,000 including, but riot limited to, payroll, insurance, operations, business expanses, contracted services, and facilities (see attached Exhibit A for ilemized allocations. I would like Clean Miami Beach to present a funding request before the Committee, outlining what is needed to implement more extensive cleanup efforts, invest in sustainable practices. and enhance its situ rational outreach programs, along with deliverables, and for the Committee to ultimately to determine a recommended gram amount to the full City Commission. Page 171 of 1278 Page 467 of 1862 De olgn Enreb,, 10. 6888E2 28Ce<8ASA26&853r1*AC 9E 13ff,yNrwrag a A1101 App_ilga zl"rea CityvAde Is Uns a "Ruideds_RigN D2as16ili ftM diIIW—Q-O: to Knnw,.' dM. PUMLIA1111..10 Bond FI O02 City C�cbon 2.141 Yea No Lggislagve Treckina Commissioner Alex Femsndez ATTACHMENTS: Description o Mem Page 172 of 1278 Page 466 of 1862 Dacusyn Envelope ID86&8EK1-NC443A5-A2N-B5BF39AC0F9E MIAMIBEACH Clly MMbml Nova, 17ro Convention CeMor Dnve. Miami aeeea, Fbntlo 211]9. wvwtrYorMeoCallgw COMMISSION MEMORANDUM TO: Honorable Members of the City Commission FROM: Commissioner Alex J. Fernandez DATE: February 21, 2024 SUBJECT: Referral to the Finance and Economic Resiliency Committee to discuss awarding a grant to Clean Miami Beach to implement more extensive cleanup efforts Please place on the February 21, 2024 agenda a referral to the Finance and Economic Resiliency Committee to discuss approving a one -tine grant to Clean Miami Beach, Inc. Clean Miami Beach. Inc. ("Clean Miami Beach') Is a not -for -profit corporation of the State of Florida, founded by Miami Beach resident Sophie Ringer dedicated to the protection of beautiful Miami Beach and its marine wildlife. In 2023, the Mayor and City Commission approved a ona-time grant in the total amount of $15,000 to assist Clean Miami Beach with its efforts to keep the City and its beautiful beaches clean and plastic - free, and directed the City Administration to prioritize the allocation of a $15,000 grant to Clean Miami Beach for its beach clean-up programming, as pad of the City's annual budget process for FY2024. In 2023, Clean Miami Beach conducted 95 total cleanups. with 29,212 pounds of trash picked up, and has hosted or participated in programming 10 promote its mission including tabling events, speaking engagements, school presentations, corporate presentations, and art workshops. While the grant provided has been invaluable in supping various cleanup initiatives and educational programs, the challenges our community faces in ensuring Itle cleanliness and environmental sustainabitity of our beloved Miami Beach are multifaceted and ever-grommg. Clean Miami Beach's current budget for 2024 is approximately $375,000 including, but not limited to, payroll, insurance, operations, business expanses, contracted services, and facilities (wee attached Exhibit A for Itemized allocations. I would like Clean Miami Beach to present a funding request before the Committee, outlining what is needed to implement more extensive cleanup efforts, invest in sustainable practices, and enhance its educational outreach programs, along with deliverables, and for the Committee to ultimately to determine a recommended grant amount to the full City Commission. Page 173 of 1278 Page 469 of 1862 O sign Fry lxpe N. B68BE201�]BGd;145-A10&95BF]9ACOF9E RESOLUTION NO, 2024-33364 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE REVISED SCOPE OF SERVICES FOR THE GRANT AGREEMENT WITH CLEAN MIAMI BEACH, INC., FOR THE ONE-TWE GRANT IN THE AMOUNT OF $45,000 APPROVED BY THE MAYOR AND CITY COMMISSION IN RESOLUTION NO, 2024.33094 AT ITS JUNE 26, 2024, MEETING, IN SUPPORT OF PROGRAMMING EFFORTS TO KEEP MIAMI BEACH AND ITS NATURAL HABITATS FREE OF GARBAGE AND HARMFUL POLLUTANTS, AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE THE CITYS STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOING, WHEREAS. Clean Miami Beach, Inc. ("Clean Miami Beach`) is a rot -far -profit corporation of the State of Florida, founded by Miami Beach resident Sophie Rings] dedicated to the protection of Miami Beach's natural habitats and ifs manne vrlldiife. and WHEREAS. on Apol I9, 2024. Rigel, presented the achievemeds of Clean Miami Beach to the Finance and Economic Resilience Committee and requested $45,000 to implement more extensive efforts including 6velve (12) community cleanup events, she annual EcoFest, ten (10) Classrooms on the Sand, ten (10) Microplastid Art Workshops, and five (5) School Presentations; and WHEREAS, on June 26, 2024. per Resolution No. 2024-33094, Inc Mayor and City Commission approved a one-time grant in the fetal amount of $45,000 to assist Clean Miami Beach with its efforts to keep the City and its beautiful beeches clean and plestic0ee, subject to Clean Miami Beach submitting an Initial raped and a final report documenting the objectives achieved with the grant funding and compliance with all other terms Of City'a standard grant agreement; end WHEREAS, Clean Miami Beach has requested updating the scope at the great agreement to reduce the number of Miueplasbe An Workshops from ten (10) to five (5) workshops, due to the rinsed supply of plastic debris required for the worWops. and to increase the number of community cleanup events from twelve (12) to seventeen (17) cleanup events. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve the revised scope of services Mr the grant agreement w+th Clean Miami Beach, Inc., for the one-time grant in the amount of $45,000 approved by the Mayor and City Commission in Resolution No. 2024-33094 at its June 26, 2024, meeting, and aulhodze the City Clerk and City Manager to execute the City' s standards grant agreement with respect he the foregoing. PASSED AND ADOPTED this .20 day of AeAtir 2024. lsvtK-�- Meiner, Mayor ATTEST: X/ NOV 2 2 2024 Rafael ERafael Grenade, City Clark 8ponsofed by CbmmissionerAlex J. Fernandez e APPROVED AS TO FORM 3 LANGUAGE 4j INtsx! &A & FOR EXECUTION tq. t4�CH 1�Jl rp/-eo/ae L�' ty meyAr Date Page 371 of 1993 Uuc�vgn Envelope so. 91VgBEZO)-2BCCi9PSPZeaaSeFl9hCAF9E Resolutions - C71 MIAMI BEACH COMMISSION MEMORANDUM TO! Honorable Mayor and Members of the City Commission FROM: Eric Carpenter, City Manager DATE: November 20, 2024 TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE REVISED SCOPE OF SERVICES FOR THE GRANT AGREEMENT WITH CLEAN MIAMI BEACH, INC., FOR THE ONE-TIME GRANT IN THE AMOUNT OF $45,000 APPROVED BY THE MAYOR AND CITY COMMISSION IN RESOLUTION NO. 2024-33094 AT ITS JUNE 26, 2024, MEETING, IN SUPPORT OF PROGRAMMING EFFORTS TO KEEP MIAMI BEACH AND ITS NATURAL HABITATS FREE OF GARBAGE AND HARMFUL POLLUTANTS, AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE THE CrrrS STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOfNG. The Administration recommends the Mayor and City Commission adopt the resolution to approve the updated scope of services requested by Clean Miami Beach for the grant approved by the Mayor and City Commission. On February 21, 2024, the Mayor and City Commission referred discussion item C4 F to the Finance and Economic Resiliency Committee to discuss awarding a grant to Clean Miami Beach to implement more extensive cleanup efforts (Attachment A). On April 19, 2024. the Finance and Economic Resilience Committee discussed awarding a grant to Clean Miami Beach. The Committee unanimously moved the item to be heard at Commission with a favorable recommendation to prioritize during the FY2025 budget process funding for a $45,000 one-time grant to Clean Miami Beach. The item is sponsored by Commissioner Fernandez. On June 26, 2024, the Mayor and Gty Commisson approved a onetime grant in the amount of 545,000 to Clean Miami Beach in support of its progremming for the deliverables proposed during the April 19, 2024, Finance and Economic Resilience Committee meeting. ANALYSIS Clean Miami Beech is a local non-profit organizabon dedicated to keeping the community and surrounding natural habitats free of garbage and harmful pollutants. On April 19, 2024, Sophie Ringel, Founder and Executive Director of Clean Miami Beach, presented the achievements of Clean Miami Beach to the Finance and Economic Resilience Committee and requested $45,000 to implement more extensive efforts. The presentation detailed the following proposed deliverables for the funds requested: Iwelve (12) community cleanup events, the annual EcoFest, ten (10) Clasuaams on the Sand, ten (10) Microplestlo Art Workshops, and five (5) School Presentations. Page 365 of 1993 D usign Envelope IDB68BE2D7-28rA43A5- 209-B5BF39Ac0F9E On June 26. 2024, the Mayor and City Commission approved a one-time grant in the amount of $45,000 to Clean Miami Beach in support of its programming for the deliverables proposed during the Apri119, 2024. Finance and Economic Resilience Committee meeting, as listed above. During the drafting of the grant agreement with the Environment and Sustainability Department, Clean MB requested updating the deliverables of the grant to accommodate the available materials for the Microplastic Art Workshops. Given the limited microplastic available for the art workshops, Clean MB requested reducing the number of Microplastic Art Workshops to five (5) and increasing the number of community cleanup events to seventeen (17). After consultation with the City Attorney's Office, it was determined that the changes in grant deliverables requested by Clean Miami Beach require City Commission approval. The updated Resolution contains the change in deliverables requested and is induced as Attachment B. The grant agreement can be processed following the City Commission approval of the Resolution. FISCAL IMPACT STATEMENT $45,000 has been approved as a one-time grant enhancement in the FY 2025 budget. Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY] If applicable, the Business Impact Estimate (BIE) was published on: See BE at: hftps:ilwow miamibeachFl nov/city-halllcity-clerkfineetina-notices! CONCLUSION The updated deliverables for the grant agreement change the breakdown of events but keep the total number of events the same. The updated deliverables for the grant are: seventeen (17) community cleanup events, the annual EcoFest, tan (10) Classrooms on the Sand, five (5) Microplastic Art Workshops. and five (5) School presentations. Applicable Area Citywide Is this a "Residents Richt to Know" item. Is this item related to a CO. Bond pu t to City Code Section 2-171 Project? Yes No Was this Agenda Item initially rep ested by a lobbyist which as defined in Code Sec. 2-461, includes a principal engaged in lobbvina? No If so, specify the name of lobbyist(s) and principal(s): . Department Environment and Sustainabiilty Sponsor(s) Page 306 of 1993 0..,. Enrebpp ID'. BWBE987-28P 43M6 @-BSBF39ACOF9E Commissioner Alex Fernandez Co-sponsor(s) Condensed Tltle Approve Revised Grant Scope with Clean Miami Beach. (Fernandez) EN Page W of 1993 0 ngn Envek%x10', 3668E207-28U46AS-A209-B59F39ACOF9E MIAMIBEACH Givive ent-CI MkmiB Cosrtntta Aeewsling Dapart—M This is a grant being awarded I-11ean mom oeu., —1...... r-r--- ---- haGtats free of prbage and harmfulpollutants.This{r,M is a0,,dme pant. Clean Miami Beach will c Pline 17 cleanup events, annwl Eco Fea, 10 CIassmom do the Sand learning evaM% five miuoplaaic an workshops, and fie school pM maxims. 3 GMM Funded: Yas % No SMe Federal Odser: 1 jaar.ppp 378458 B M.3"241BODBDGD Yes X No Yes No 2 Yes No 3 Yes No a Yes No S 1. far tMltracu longer than fve years. contaR the prparemeM Department. 2. Attach arty wppprtin8 eaplanatbn needed. for wrtent flsml year oMy. Futur<years are subject to Ctty Commission appvdral of ;. Butlgee approval indlrHes approval annwlado M ab bu et. [Ity CommlWdn ppprwad: X Yes Nd NNaktkn No.: CC Agenda ttem N'.'. 6/26/20�3-perk: 2024-3309a/ C)1 If no, explain Wry CC -a"uikd: I Farm X Yes, No N no, eapkln below form apwdval brave neassa ... Procurement: N/A _... Grants: N/A eUdgeLme Taka Ode Stawan ...r.. Ta.L ak $Idwrf Ird:atkn Technolnp: N/A Fisk MimagemenC Fket A Fadltties: N/A HUM,, Rnourm: N/A Other: Jason Greene, Ukf ibuMlal DNlrav Xevieakd by NiCOle Nu eZ RESOLUTION NO. 2024-33364 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE REVISED SCOPE OF SERVICES FOR THE GRANT AGREEMENT WITH CLEAN MIAMI BEACH, INC., FOR THE ONE-TIME GRANT IN THE AMOUNT OF $45,000 APPROVED BY THE MAYOR AND CITY COMMISSION IN RESOLUTION NO. 2024-33094 AT ITS JUNE 26, 2024, MEETING, IN SUPPORT OF PROGRAMMING EFFORTS TO KEEP MIAMI BEACH AND ITS NATURAL HABITATS FREE OF GARBAGE AND HARMFUL POLLUTANTS, AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOING. WHEREAS, Clean Miami Beach, Inc. ("Clean Miami Beach") is a not -for -profit corporation of the State of Florida, founded by Miami Beach resident Sophie Ringel dedicated to the protection of Miami Beach's natural habitats and its marine wildlife; and WHEREAS, on April 19, 2024, Rings[, presented the achievements of Clean Miami Beach to the Finance and Economic Resilience Committee and requested $45,000 to implement more extensive efforts including twelve (12) community cleanup events, the annual EcoFest, ten (10) Classrooms on the Sand, ten (10) Microplastic Art Workshops, and five (5) School Presentations; and WHEREAS, on June 26, 2024, per Resolution No. 2024-33094, the Mayor and City Commission approved a one-time grant in the total amount of $45,000 to assist Clean Miami Beach with its efforts to keep the City and Its beautiful beaches clean and plastic -free, subject to Clean Miami Beach submitting an initial report and a final report, documenting the objectives achieved with the grant funding and compliance with all other terms of City's standard grant agreement; and WHEREAS, Clean Miami Beach has requested updating the scope of the grant agreement to reduce the number of Microplastic Art Workshops from ten (10) to five (5) workshops, due to the limited supply of plastic debris required for the workshops, and to increase the number of community cleanup events from twelve (12) to seventeen (17) cleanup events. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve the revised scope of services for the grant agreement with Clean Miami Beach, Inc., for the one-time grant in the amount of $45,000 approved by the Mayor and City Commission in Resolution No. 2024-33094 at its June 26, 2024, meeting, and authorize the City Clerk and City Manager to execute the City' s standard: grant agreement with respect to the foregoing. PASSED AND ADOPTED this aP day of XzW46/2024. /St,ven Melner, Mayor ATTEST: I A - .eti„ APPROVED AS TO JJI NOV Z Z 2024 -f' '. S FORM & LANGUAGE i; Rafael E. Granado. City Clerk j ?IN(oP.F oMieo _ & FOR EXECUTION Sponsored byCommissiont,'rAlexJ.FerrlaIdez ro/so/2oL¢ City ATforneyAr Date Page 371 of 1993 Resolutions - C7 1 MIAMI BEACH COMMISSION MEMORANDUM TO' Honorable Mayor and Members of the City Commission FROM: Eric Carpenter, City Manager DATE: November 20, 2024 TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE REVISED SCOPE OF SERVICES FOR THE GRANT AGREEMENT WITH CLEAN MIAMI BEACH, INC., FOR THE ONE-TIME GRANT IN THE AMOUNT OF $45,000 APPROVED BY THE MAYOR AND CITY COMMISSION IN RESOLUTION NO. 2024-33094 AT ITS JUNE 26, 2024, MEETING, IN SUPPORT OF PROGRAMMING EFFORTS TO KEEP MIAMI BEACH AND ITS NATURAL HABITATS FREE OF GARBAGE AND HARMFUL POLLUTANTS, AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOING. The Administration recommends the Mayor and City Commission adopt the resolution to approve the updated scope of services requested by Clean Miami Beach for the grant approved by the Mayor and City Commission. BACKGROUNDIHISTORY On February 21, 2024, the Mayor and City Commission referred discussion item C4 F to the Finance and Economic Resiliency Committee to discuss awarding a grant to Clean Miami Beach to implement more extensive cleanup efforts (Attachment A). On April 19, 2024, the Finance and Economic Resilience Committee discussed awarding a grant to Clean Miami Beach. The Committee unanimously moved the item to be heard at Commission with a favorable recommendation to prioritize during the FY2025 budget process funding for a $45,000 one-time grant to Clean Miami Beach. The item is sponsored by Commissioner Fernandez. On June 26, 2024, the Mayor and City Commission approved a one-time grant in the amount of $45,000 to Clean Miami Beach in support of its programming for the deliverables proposed during the April 19, 2024, Finance and Economic Resilience Committee meeting. ANALYSIS Clean Miami Beach is a local non-profit organization dedicated to keeping the community and surrounding natural habitats free of garbage and harmful pollutants. On April 19, 2024, Sophie Ringel, Founder and Executive Director of Clean Miami Beach, presented the achievements of Clean Miami Beach to the Finance and Economic Resilience Committee and requested $45,000 to implement more extensive efforts. The presentation detailed the following proposed deliverables for the funds requested: twelve (12) community cleanup events, the annual EcoFest, ten (10) Classrooms on the Sand, ten (10) Microplastic Art Workshops, and five (5) School Presentations. Page 365 of 1993 On June 26, 2024, the Mayor and City Commission approved a one-time grant in the amount of $45,000 to Clean Miami Beach in support of its programming for the deliverables proposed during the April 19, 2024, Finance and Economic Resilience Committee meeting, as listed above. During the drafting of the grant agreement with the Environment and Sustainability Department, Clean MB requested updating the deliverables of the grant to accommodate the available materials for the Microplastic Art Workshops. Given the limited microplastic available for the art workshops, Clean MB requested reducing the number of Microplastic Art Workshops to five (5) and increasing the number of community cleanup events to seventeen (17). After consultation with the City Attorney's Office, it was determined that the changes in grant deliverables requested by Clean Miami Beach require City Commission approval. The updated Resolution contains the change in deliverables requested and is included as Attachment B. The grant agreement can be processed following the City Commission approval of the Resolution. FISCAL IMPACT STATEMENT $45,000 has been approved as a one-time grant enhancement in the FY 2025 budget. Does this Ordinance reauire a Business Impact Estimate? (FOR ORDINANCES ONLY) If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https,//www.miamibeachfl.aov/city-hall/city- larkimeetinu-notices/ FINANCIAL INFORMATION CONCLUSION The updated deliverables for the grant agreement change the breakdown of events but keep the total number of events the same. The updated deliverables for the grant are: seventeen (17) community cleanup events, the annual EcoFest, ten (10) Classrooms on the Sand, five (5) Microplastic Art Workshops, and five (5) School presentations. Applicable Area Citywide Is this a "Residents Riaht to Know" item, pursuant to City Code Section 2-17? Yes Is this item related to a G.O. Bond Project? No Was this Agenda Item initially requested by a lobbyist which as defined in Code Sec. 2-481, includes a principal engaged in lobbvina? No If so, specify the name of lobbyists) and principal(s): . Department Environment and Sustainability Sponsorial Page 366 of 1993 Commissioner Alex Fernandez Cosponsor(s) Condensed Title Approve Revised Grant Scope with Clean Miami Beach. (Fernandez) EN Page 367 of 1993 MIAMI BEACH VII 11 l�' II'r COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: CommissionerAlex Fernandez DATE: February 21, 2024 SUBJECT: REFERRAL TO THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE TO DISCUSS AWARDING A GRANT TO CLEAN MIAMI BEACH TO IMPLEMENT MORE EXTENSIVE CLEANUP EFFORTS. Please place on the February 21, 2024 agenda a referral to the Finance and Economic Resiliency Committee to discuss approving a one-time grant to Clean Miami Beach, Inc. Clean Miami Beach, Inc. ("Clean Miami Beach") is a not -for -profit corporation of the State of Florida, founded by Miami Beach resident Sophie Ringel dedicated to the protection of beautiful Miami Beach and its marine wildlife. In 2023, the Mayor and City Commission approved a one-time grant in the total amount of $15,000 to assist Clean Miami Beach with its efforts to keep the City and its beautiful beaches clean and plastic -free, and directed the City Administration to prioritize the allocation of a $15,000 grant to Clean Miami Beach for its beach clean-up programming, as part of the City's annual budget process for FY2024. In 2023, Clean Miami Beach conducted 95 total cleanups, with 29,212 pounds of trash picked up, and has hosted or participated in programming to promote its mission including tabling events, speaking engagements, school presentations, corporate presentations, and art workshops. While the grant provided has been invaluable in supporting various cleanup initiatives and educational programs, the challenges our community faces in ensuring the cleanliness and environmental sustainability of our beloved Miami Beach are multifaceted and ever-growing. Clean Miami Beach's current budget for 2024 is approximately $375,000 including, but not limited to, payroll, insurance, operations, business expanses, contracted services, and facilities (see attached Exhibit A for itemized allocations. I would like Clean Miami Beach to present a funding request before the Committee, outlining what is needed to implement more extensive cleanup efforts, invest in sustainable practices, and enhance its educational outreach programs, along with deliverables, and for the Committee to ultimately to determine a recommended grant amount to the full City Commission. Page 171 of 1278 Page 368 of 1993 �7•ICT>1I:1 Y•T'3: �.I_ti[•7: I Applicable Area Citywide Is this a "Residents Riaht Does this Item utilize G.O. to Know" item. pursuant to Bond Funds? City Code Section 2-14? Yes No Legislative Tracking Commissioner Alex Fernandez ATTACHMENTS: Description o Memo Page 172 of 1278 Page 369 of 1993 AAAMIBEACH City 9r Mimrd beach, I M Convention Center Drive. Morn Beach. Horitla 33139, w xniamibeaahtl.gov COMMISSION MEMORANDUM TO: Honorable Members of the City Commission FROM: Commissioner Alex J. Fernandez DATE: February 21, 2024 SUBJECT: Referral to the Finance and Economic Resiliency Committee to discuss awarding a grant to Clean Miami Beach to implement more extensive cleanup efforts Please place on the February 21, 2024 agenda a referral to the Finance and Economic Resiliency Committee to discuss approving a one-time grant to Clean Miami Beach, Inc. Clean Miami Beach, Inc. ("Clean Miami Beach") is a not -for -profit corporation of the State of Florida, founded by Miami Beach resident Sophie Ringel dedicated to the protection of beautiful Miami Beach and its marine wildlife. In 2023, the Mayor and City Commission approved a one-time grant in the total amount of $15,000 to assist Clean Miami Beach with its efforts to keep the City and its beautiful beaches clean and plastic - free, and directed the City Administration to prioritize the allocation of a $15,000 grant to Clean Miami Beach for its beach clean-up programming, as part of the City's annual budget process for FY2024. In 2023, Clean Miami Beach conducted 95 total cleanups, with 29,212 pounds of trash picked up, and has hosted or participated in programming to promote its mission including tabling events, speaking engagements, school presentations, corporate presentations, and art workshops. While the grant provided has been invaluable in supporting various cleanup initiatives and educational programs, the challenges our community faces in ensuring the cleanliness and environmental sustainability of our beloved Miami Beach are multifaceted and ever-growing. Clean Miami Beach's current budget for 2024 is approximately $375.000 including, but not limited to, payroll, insurance, operations, business expanses, contracted services, and facilities (see attached Exhibit A for itemized allocations. I would like Clean Miami Beach to present a funding request before the Committee, outlining what is needed to implement more extensive cleanup efforts, invest in sustainable practices, and enhance its educational outreach programs, along with deliverables, and for the Committee to ultimately to determine a recommended grant amount to the full City Commission. Page 173 of 1278 Page 370 of 1993 MIAMI BEACH Cly of Miami leach, 1700 Convention Center Drive, Miami Beach, FL 33139, w .miamibeachfl.gov ENVIRONMENT AND SUSTAINABILITY DEPARTMENT Tel 305.673.7000 ext. 26112 January 22n1, 2025, Good morning, Attached are two documents we are requesting to be added to Amendment 1 of Agreement with Clean Miami Beach, received back from the CMO on 1/20. The document has already been routed to you for signature if you could add both: • RESOLUTION NO. 2024- 33364 • City of Miami Beach Fiscal Year 2024-2025 Grant Agreement Thank you for your attention to this matter! If you have any questions, please feel free to contact me at SabrinaBatlle@miamibeachfl.gov. MIAMIBEACH Sabrina Battle, Office Associate V ENVIRONMENT & SUSTAINABILITY DEPARTMENT 1700 Convention Center Drive, Miami Beach, FL 33139 Tel 305.673.70841 Ext. 261121 www.miamibeactflo We am committed M providing excellent public service and safety to all who live, work andplay in our vibrant, tropical, historic community. We ore committed to providiing exce#ent pubic service pool safety to aN who &a, work and play in ourvibront, tropical Fi�1rnr �rmm, mihi