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HomeMy WebLinkAboutFY 2025-2026 Grant Agreement between CMB & Miami Design Preservation League, INC.Dwusign Envelope ID: 3AC31814-BF20484F-83BE-BD5 2AD90E4 Raw No. 2023-32547 MIAMI BEACH CITY OF MIAMI BEACH FISCAL YEAR 2025-2026 GRANTAGREEMENT GRANT PROJECT No.: 2020-CM13-11 JAN 2 3 2026 This GRANT AGREEMENT (hereinafter the 'Agreement°) is made and entered Into this day of , 2025 by and between the Ctty of Miami Beach, Florida (hereinafter the'City"), and Miami Design Preservation League, Inc., a Florida not -for - Profit corporation (hereinafter the "Grantee'). This Agreement is effective October 1, 2025, the 'Effective Date." ARTICLE I I GRANT DESCRIPTION GRANTEE: Miami Design Pr servation Lpanue. In . GRANTEE CONTRACT ADMINISTRATOR: eeorOwTrim (J P Jd z—AV ADDRESS: PO Box 190180 CITY, STATE, ZIP: Miami Beach, FL 33119 PHONE, FAX, E-MAIL: 305-672-2014 am,, Mel Mel Qi w`,'pl .i Is �v1 GRANT AMOUNT: 23000 PROJECT DESCRIPTION: See Exhibit 1 hereto GRANT PROJECT BUDGET: See Exhibit 2 hereto GRANT TERM: October 1 2025 — September 30. 2026 EXPENDITURE DEADLINE: September 30. 2026 PROJECT COMPLETION DATE: September 30, 2026 FINAL REPORT DEADLINE: October 10, 2026 FINAL REIMBURSEMENT REQUEST DEADLINE: October 10, 2026 iP.. �.. .A �. Docusgn Envebpe ID: 3AC31814�F20484FA38E-BMWA0KE4 IN WITNESS WHEREOF, the partles hereto have executed this Agreement. FOR CITY Cky of Mlami Beach, Florida ATTEST: By: Rafael E. Glarrado, City perk Eric T. Carpenter, Py Manager Date 3 2A26 Date �IX(OAP DARTED' , F R RA Mlami Design Preservation Qs League, Inc. Federal Id No. 59-17886 8y. W Ignat Autho Vd Signature (a LQlie Pofe&f A4 lkvff-r,-/L, Print Name d This Prin me and Title i rb 20.26 r;{"v� Tlr?� Date' APPROVED AS TO FORM S LANGUAGE & FOR EXECUTION tlu— 11411n, City Attorney M Date Page 2 Domm, Envelope ID: 3AC3181"F204B41F-83BE-BD5042A08CE4 Reso No. 2023.32647 ARTICLE It I GENERAL CONDITIONS 1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a municipal corporation organized under the laws of the Stale of Florida. The City has delegated the responsibility of administering this Grant to the City Manager or the City Manager's authorized designee (the "City Contract Administrator'). 2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are specifically described In the Project Description, attached hereto as Exhibit 1 (the "Project'). Any modification to Exhibit 1("Project Description'), shall not be effective unless approved by a written amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding provided by the City pursuant to this Agreement will be used exclusively for goods or services to be provided within the City of Miami Beach. 3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum amount payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant Amount as set forth in Article I of this Agreement. Grantee agrees that should available City funding be reduced, the amount payable under this Agreement will be reduced at the sole option of the City of Miami Beach. All of the Grantee's expenditures are subject to the terms of this Agreement, and as specified in the Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2 ("Project Budget), shall not be effective unless approved, in writing, by the City and Grantee. Any request by Grantee to modify the Project Budget shall be made In writing, using City approved forms. detailing and justifying the need for such changes. Notwithstanding the foregoing, no modification to the Project Budget shall exceed the Gram Amount set forth in Article I of this Agreement. 4. REPORTS: This Grant has been awarded with the understanding that the activities and services contemplated under the Project Description will mutually contribute to the enhancement of services available to City residents, businesses, and visitors. As a condition of disbursements of gram funds, and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit quarteny reports to the City Contract Administrator by the following dates: January W, April 15", July 1 S", and the final report by October 100. New Grant awards will not be released to the Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future payments of the Grant, or the award of any subsequent Grant, If it has not received all reports required to be submitted by Grantee, or if such reports do not meet the Citys reporting requirements. Any reports may be disseminated by the City without the prior written consent of the Grantee. All quarterly reports Docuagn EmeiWe ID: must be submitted on the Grant Quarterly Status Report Form, attached hereto as Exhibit 3, detailing Grantee's compliance at the time of a partial reimbursement request. 5. REIMBURSEMENT REQUESTS: Reimbursement requests maybe submitted to the City at any time during the Grant Term. All reimbursement requests must be made after expenditures have occurred. All reimbursement requests for funds must be submitted on the Grant Reimbursement Request Form, attached hereto as Exhibit 4. All reimbursement requests must be submitted prior to October 10", 2025. Grantee shall provide the City with copies of all receipts, invoices, cancelled checks (with copies of both front of back) and proof of expenditures of Grant monies. Grantee shall provide the City with and shall categorize all receipts, invoices, cancelled checks, and other documentation, according to the categories set forth in the grant budget Invoices and checks must be directly related to expenses for Grant -funded activities taking place within the 2024-2025 Fiscal Year. 6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth in Article 1, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant Amount. Cost overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City Commission have approved the grant award, and once all parties have executed this Agreement. 7. GRAM RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used for the following expenditures: remuneration of City employees for services rendered as part of a project funded by this Grant debt reduction; social and/or fundraising events; cash prizes; lobbying or propaganda materials; charitable contributions; or events not open to the public. 8. NO GUARANTEE OF FUNDING: The Grantee acknowledges that the receipt of this Grant does not imply a commitment on behalf of the City to continue or provide funding beyond the terms specified in this Agreement. 9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's designee may monitor and conduct an evaluation of the Project under this Grant, which may include, with or without limitation, visits by City representatives to Grantee's offices and/or the site of any project funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel; and/or requests for submittal of additional documentation or written reports, prior to the Project completion date, evidencing Grantee's progress on the Project. Page 4 Dowsign Envelope ID: UC3181"F28i84F-83BE-BD5042MKE4 10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to this Agreement In an account with a bank or savings and loan association that is located In Miami -Dade County. The Grantee shall provide the City with the name of the bank or savings and loan association, as well as the name and title of all individuals authorized to withdraw or write checks on Grant funds. 11. ACCOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take place during the City's fiscal year for which the Grant is approved (October 1 — September 30). The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, In conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including, without limitation, vouchers, bills, Invoices, receipts and canceled checks, shall be dated within me fiscal year for which they are approved and retained in Miami -Dade County in a secure place and in an orderly fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in in this Agreement. These books, records, and documents may be examined by the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. Grantee costs or earnings claimed under this Agreement may not also be claimed under any other Agreement from the City of Miami Beach or from any other endty. Any claim for double payment by Grantee shall be a material breach of this Agreement. 12. INSPECTOR GENERAL AUDIT RIGHTS: A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. B. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City programs, accounts, records, contracts and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect Page 5 Docusign Envelope 10: 3AC3191"F204B4F-836E-806002AOKE41 and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee , its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon ten (10) days written notice to the Grantee, the Grentee shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, monitor, oversee, inspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bidiproposal) submittals, activities of the Grantee, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. D. The Inspector General shall have the fight to inspect and copy all documents and records in the Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project -related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal) and contract documents, back -change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. The Grantee shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition (bid preparation) and performance of this contract, for examination, audit, or reproduction, until three (3) years after final payment under this contract or for any longer period required by statute or by other clauses of this contract. In addition: I. If this contract is completely or partially terminated, the Grantee shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement; and ii. The Grantee shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals, litigation, or claims are finally resolved. Page 6 Docusign Envelope ID: MC31814-BF20-094FA313E43DSWG 09CE4 F. The provisions In this section shall apply to the Grantee, its officers, agents, employees, subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Grantee in connection with the performance of this contract. G. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Grantee or third parties. 13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit line in all publications related to this Grant: "This Project Is funded In whole or In part by a grant from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude future grant funding from the City, in the same manner as if Grantee defaulted under this Agreement. 14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify, defend and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by the Grantee or Its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any Insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, defend and hold harmless the City or its officers, employees, agents, and contractors as herein provided. If the Grantee is a government entity, this Indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of $300.000 from any and all personal injury or property damage claims, liabilities, losses or muses of action which may arise as a result of the negligence of the Grantee entity. Page 7 Dowsign Envelope ID: 15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported assignment will be void, and shall be treated as an event of default pursuant to this Agreement. 16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami -Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, In the event of termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received by the Grantee, as of the date that the written demand is received. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request in writing from the City Manager an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law or in equity. Notwithstanding the provisions of this Section, and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if It is not safisfled with the progress of the Project or the content of any required written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the unused/unexpended Grant Funds. Page 8 Do ign Envelope ID: 3AC31814-8F204B4F-8313E-13D504TA09CE4 18. INSURANCE REQUIREMENTS: A. Verification of Coverage Grantee shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section, as follows. All certificates of insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not waive the Grantee's obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required bythese specifications, stany time. I. Workers Compensation Insurance as required by Florida Statute, Chapter 440, and Employees Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. ii. Commercial General Liability on a comprehensive basis, including products and completed operations, contractual liability, property damage, bodily injury and personal & advertising injury combined single limit of $1,000,000 per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional Insured with respect to this coverage. iii. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $500.000 combined single limit per occurrence for bodily injury and property damage. B. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Grantee. C. Waiver of Subrogation Grantee hereby grants to the City of Miami Beach a waiver of any right to subrogation which any insurer of the Grantee may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver or subrogation endorsement from the insurer. D. Acceptability of Insurers Insurance is to be placed with Insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. Page 9 Do sign Envelope ID: 3AC31814-8F20494F�SE-BD5042A09CE4 E. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Certificate Holder Certificate holder must read: CITY OF MIAMI BEACH clo HR Deparfinent(Risk Management Division 1700 Convention Center Drive Miami Beach, FL 33139 F. Compliance with the foregoing requirements shall not relieve the Grantee of its liability and obligation under this section or under any other section of this Agreement. 19. FLORIDA PUBLIC RECORDS LAW: A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. B. The term 'public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of "Contractor'as defined in Section 119.0701(1 xa), the Grantee shall: i. Keep and maintain public records required by the City to perform the service; ii. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; ill. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Grantee does not transfer the records to the City; Page 10 Docusign Envelope ID: MC31814-8F2r iW-83BE-BDa842A0eCE4 iv. Upon completion of the Agreement transfer, at no cost to the City, all public records in possession of the Consultant or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. D. REQUEST FOR RECORDS; NONCOMPLIANCE I. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Consultant of the request, and the Grantee must provide the records to the City or allow the records to be inspected or copied within a reasonable time. ii. Grantee's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail Itself of any available remedies at law or in equity. iii. A Grantee who falls to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. E. CIVILACTION If a civil action is fled against a Grantee to compel production of public records relating to the City's contract for services, the court shall assess and award against the Grantee the reasonable costs of enforcement, Including reasonable attorneys' fees, if: a. The court determines that the Grantee unlawfully refused to comply with the public records request within a reasonable time; and Page 11 Dmusign Envebpe ID: 3 C31814-BF20dB4F-83BE-BD504 09CE4 b. At least 8 business days before fling the action, the plaintiff provided written notice of the public records request, including a statement that the Grantee has not complied with the request, to the City and to the Grantee. ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of public records and to the Grantee at the Grantee's address listed on its contract with the City or to the Grantee's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. iii. A Grantee who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. F.IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO&MIAMIBEACHFL.GOV PHONE: 305-673-7411 20. E-VERIFY: A, Grantee shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-Vedfy Statute, commencing on January 1, 2021, Grantee shall registerwdth and use the E-Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally, Grantee shall expressly require that any approved sub -contractor performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Securitys E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract Term. If Grantee enters into a contract with an approved subcontractor, the subcontractor must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized Page 12 Dowsign Envelope ID: UC31e14 F2a-084FA313E-B05WMOKE41 alien. Grantee shall maintain a copy of such affidavit for the duration of the subcontract or such other extended period as may be required under this Agreement. B. TERMINATION RIGHTS. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Grantee for cause, and the City shall thereafter have or owe no further obligation or liability to Grantee. If the City has a good falth belief that a subcontractor has knowingly violated the foregoing Subsection 20(A), but the Grantee otherwise complied with such subsection, the City will promptly notify the Grantee and order the Grantee to Immediately terminate the agreement with the subcontractor. Grantee's failure to terminate a subcontractor shall be an event of default under this Agreement, entitling City to terminate this Agreement for cause. A contract terminated under the foregoing Subparagraphs (Bxi) or (Bxii) is not in breach of contract and may not be considered as such. iii. The City or Grantee or a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subparagraphs (Bxi) or (B)(ii) no later than 20 calendar days after the date on which the contract was terminated. iv. If the City tenminates the Agreement with Grantee under the foregoing Subparagraph (B)(1), Grantee may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. v. Grantee is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 20. 21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51%or more of its board membership complete the City's training for board members, if all three of the following apply: 1) the agency is a non-profit; 2) the agency has an annual operating budget of less than $5 million; and, 3) the grant award Is for $25.000 or more In City funds. The Board Training must be completed within the last two years prior to the receipt of City funds. 22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when delivered to the City in writing and addressed to the City Grant Administrator, as identified In Section 23. Any notices required under this Agreement will be effective when delivered to the Grantee In writing and addressed to the Grantee Contract Administrator. 23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for reimbursements to be submitted to Grants Management Department listed below: Page 13 Docusign Envexpe ID: 3AC3181"F204W,83BE-BD5042AO9CE4 Krystal M. Dobbins, Grants Management Division Director KrystalDobbinsAmlamibeachfl cov Elizabeth Canino, Gram Writer Researcher EI¢abethCarrinoComiamibeechfl.cov ARTICLE IN f MISCELLANEOUS PROVISIONS 24. PUBLIC PURPOSE: The Grant awarded herein is the result of a finding by the City, based on representatives, documents, materials and other information supplied by Grantee, that the Grantee Is performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Agreement. 25. NO DISCRIMINATION: The Grantee also accepts and agrees to comply with the following Special Conditions: A. Grantee hereby agrees that it will comply with Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States Code, beginning at Section 2000e, prohibiting employment discrimination based on race, color, religion, sex and national origin. B. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment (including Independent contractors), housing and public accommodations, public services and in connection with its membership or policies on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender Identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, heir texture and/or hairstyle, domestic partner status, labor organization membership, familial situation, or political affiliation. C. The City endorses, and Grantee shall comply with, the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients Page 14 Do sign Envelope ID: 3AC318144IF204B417413BE-BD5042AOKE4 provide equal access and equal opportunity and services without discrimination on the basis of any disability. 26. GOVERNING LAW AND EXCLUSIVE VENUE' This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami -Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 27. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, Covenants, conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit modify or waive either party's right thereafter to enforce or compel strict compliance with every term, covenant, Condition or other provision hereof. 28. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for Convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such Captions may refer. 29. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special Conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this Agreement and its attachments, are to be considered in ConsWing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties. The City Manager, on behalf of the City, shall be authorized to execute amendments to this Agreement, however, any changes to the Grant Amount shall require approval by the Mayor and City Commission. 30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR GRANTEE'S EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS BACKGROUND SCREENING REQUIREMENT)ln accordance with Sections 943.0542, 984.01, 39.001 and 1012.465. Florida Statutes and Chapters 430, 435, and 402, Florida Statutes, as applicable, employees, volunteers, Contractors, and subcontracted personnel who work in direct Contact with children or who come into direct Contact with children must complete a satisfactory Level 2 background screening prior to commencing work pursuant to this Agreement. Level 2 Background screenings must be Completed through the City of Miami Beach, Human Resources Department. Contractor agrees to Complete Level 2 Background screening Page 15 Do sign Envelope ID: 3 C318148F20- F-8311E-BD We OaCE prior to initialing any work related to this Agreement, unless the City's Contract Administrator approves an aternative process. 31. GRANTEE'S COMPLIANCE WITH ANTI -HUMAN TRAFFICKING LAWS: Grantee agrees to comply with Section 787.06, Florida Statutes, as may be amended from time to time, and has exemted the Anti -Human Trafficking Affidavit, containing the certification of compliance with anti -human trafficking laws, as required by Section 787.06(13), Florida Statutes, a copy of which Is attached hereto as Exhibit 5 and incorporated herein. 32. PROHIBITION ON CONTRACTING WITH A BUSINESS ENGAGING IN A BOYCOTT: Grantee warrants and represents that it is not currently engaged in, and will not engage in, a boycott, as defined in Section 2-375 of the City Code. In accordance with Section 2-375.1(2Xa) of the City Code, Grantee hereby certifies that Grantee is not currently engaged in, and for the duration of the Agreement, will not engage in a boycott of Israel. 33. PROHIBITION ON CONTRACTING WITH AN INDIVIDUAL OR ENTITY WHICH HAS PERFORMED SERVICES FOR COMPENSATION TO A CANDIDATE FOR CITY ELECTED OFFICE: Grantee warrants and represents that, within two (2) years prior to the Effective Date, Grantee has not received compensation for services performed for a candidate for City elected office, as contemplated by the prohibitions and exceptions of Section 2-379 of the City Code. For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2- 379 of the City Code shall not aooly to the following: _ A. Any individual or entity that provides goods to a candidate for office. B. Any individual or entity that provides services to a candidate for office if those same services are regularly performed by the individual or entity in the ordinary course of business for clients or customers other than candidates for office. This includes, without limitation, banks, telephone or Internet service providers, printing companies, event venues, restaurants, caterers, transportation providers, and office supply vendors. C. Any individual or entity which performs licensed professional services (including for example, legal or accounting services). 34. PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN WHEN AN INDIVIDUAL'S PERSONAL IDENTIFYING INFORMATION MAY BE ACCESSED: Grantee hereby agrees to comply with Section 287.138, Florida Statutes, as may be amended from time to time, which states that as of January 1, 2024, a governmental entity may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant the entity access to an individual's personal identifying information (PII), unless the entity provides the governmental entity with an affidavit signed by an officer or representative of Page 16 Docusign Envelope ID: 3AC319144$F204B4F-93BE-BD5o42A09CE4 the entity under penalty of perjury attesting that the entity does not meet any of the criteria in Paragraphs 2(a}(c) of Section 287.138, Florida Statutes: (a) the entity is owned by a government of a foreign country of concern; (b) the government of a foreign country of concern has a controlling interest in the entity; or (c) the entity is organized under the laws of or has its principal place of business in a foreign country of concern (each a "Prohibited Entity'). A foreign country of concem is defined in Section 287.138 (1)(c), Florida Statutes, as may be amended from time to time, as the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign country of concern. Additionally, beginning July 1, 2025, a governmental entity may not extend or renew a contract with a Prohibited Entity. Grantee warrants and represents that it does not fall within the definition of a Prohibited Entity, and as such, has caused an authorized representative of Grantee to execute the "Prohibition Against Contracting with Entities of Foreign Countries of Concern Affidavit, incorporated herein by reference and attached hereto as Exhibit 8. Page 17 Docusign Envelope ID. 3AC31814-8F204UFA3BE-BD5042A0KE4 EXHIBIT 1 BACKGROUNDIDESCRIPTION OF NEED The Art Deco Welcome Center is South Florida's leading visitor center and our home since 1993. MDPL manages the center, which Is owned by the City of Miami Beach. The center includes a Visitor Concierge, Daily Walking Tours, the Art Deco Museum, and the Official Art Deco Gift Shop, as well as MDPL's administrative offices. This grant will help support the Art Deco Museum exhibitions development, printing, and marketing for our next special exhibit. The ArtDeco Museum is located at 1001 Ocean Drive and is an excellent resource for visitors as well as residents. A visit to the museum will teach about the three major historic design styles in Miami Beach. These styles are Mediterranean, Art Deco, and Miami Modem (MIMo). In addition to our permanent exhibitions, we develop and deliver ongoing rotating exhibitions focused on topics related to our mission. Miami -Dade County residents receive free admission to the museum. General entrance fee is $7. Students and children also receive free admission. We are seeking funds to assist in the development, printing, production, and marketing of our exhibitions. By devoting resources to design, printing, and marketing, our exhibitions will continue to elevate the quality of our educational offerings. We look forward to continuing our enhanced partnership with the city and delivering enhanced museum experiences for our International guests and residents. M�J.Kld. 1001 Ocean Drive, Miami Beach, FL 33139 [`1;T_ra uiit Activity Name Activity Descrlption Description of Service Recipients No. Service Recipients Art Deco Welcome Art Deco Museum Visitors from around the world Approximately Center and exhibition Including including residents of Miami- 50.000 Museum printing, design, and Dade County and greater marketing Florida. Page 18 Docusign Envelope ID: 3AC318t4- F2D4B4Fd3BE-BD5042A09 E4 GOALSIOUTCOMES Outcome I Measure Target Reporting Deadline Maintain robust offerings to Art Deco Welcome Center I At least 50,000 Quarterly public, deliver new special and Museum Visitor Count visitors exhibition STAFFING Position Title Description/Responsibildies to Grant Program Budget Description Executive Will oversee development of the museum along WA Director with graphic designer, volunteers, painters, and printer. Graphic Designer Will design the elements of the museum exhibition $15,000 Printer Will print the various elements of the design and work with the guest curator and executive director to install in our main exhibition hall. Page 19 Do umgn Envebpe ID: 3AC31810-8F204EAF-838E-BD5042AOeCE4 EXHIBIT 2 PROJECT BUDGET Budget Line Item Descriptim project Budgell Staff Salary and Wages: Fringe Benefits: Fica/Mica & Health Insurance Consultino Services Medication Co -Payments Professional Services MarkeOng/Publklly/Advertising Marketing and graphic design for our upcoming special exhibit, including, but not Invited to newspaper, radio, TV, outdoor adverfisim, and social media. $8.000 Outside Services Tminin sNVorksho s Materials/Supplies Printing & Copying Includes graphic design, printing, and copying, and production of seasonal exhibition and related materials $15,000 Poste e & Delivery Equipment Rental/Purchase Utilities: Telephone, Internet, Cable Lease/Rent Re alrs/Maintenance Insurance Transportation & Admission Wasle/GerD a Collection Chiltl Care Subsid TOTAL $23 000 Page 20 DowaiBn Ereehpe ID: 3AC31814AF204134F-838E-BD5n62A09CE4 EXHIBIT 3 CITY OF MIAMI BEACH GRANT QUARTERLY STATUS REPORT FORM GRANT PROJECT No.: GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: -GRANTEE -CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REPORT PERIOD: ❑ Oct. 1 - Dec. 31 ❑ Jan. 1 - Mar. 31 ❑ Apr. 1 -Jun. 30 ❑ Jul. 1 - Sept.30 Due Jan. 15 Due Ap, 15 Due Jul. 15 Due Oct. 10 GOALSIOUTCOMES Outcome Measure Target Accomplishments To -Date PROBLEM ENCOUNTERED: OTHER NOTABLE ITEMS: Grantee Report Prepared By: Nacre Signature/Date City of Miami Beach Report Reviewed By: Name Signature/Date Page 21 Docump Ery lrpe ID: 3AC3181d-BF INIF-83BE-BDSO4]ANCE4 EXHIBIT 4 CITY OF MIAMI BEACH GRANT REIMBURSEMENT REQUEST FORM GRANT PROJECT No.: GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REQUEST No. AmounlofAssistanca: Less 'ous Total Disbursements: Balance Available: I Funds Requested This Disbureement: _ _ _ Certification of Payment:I certify that the above expenses were necessary and reasonable for the completion of the Project and In accordance with this Agreement. I further warrant and represent that these expenses have not been, and will not be, covered by any other third parry funding source, including under any other separate agreement between the City and Grantee. Grantee Report Prepared By: City of Miami Beach Report Reviewed By: Page 22 SignaturelDale Signature/Date Dowsign Envelope ID: 3AC31814-8F20-01W-83BE-ED50WIM09CE4 EXHIBIT 5and! 8 CITY'S AFFIDAVITS AND CERTIFICATIONS This Exhibit includes affidavits and certifications required under applicable Florida law and the Code of the City of Miami Beach in connection with the execution and administration of this Agreement. To ensure acknowledgment and understanding of each requirement, the Grantee shall initial each section included in this Exhibit. The act of initialing confirms the Grantee's review at, and agreement to, the statements contained therein. The Grantee shall also sign and notarize the acknowledgment at the end of this Exhibit, affirming the truth and accuracy of all inhaled statements. This Exhibit must be completed by a person authorized to make the following attestations on behalf of Grantee: Inttialsk'wv In accordance with Section 787.06(13), Florida Statutes, incorporated herein by reference, the undersigned, on behalf of Grantee, hereby attests under penalty of perjury that Grantee does not use coercion for labororservices as defined in Section 7B7.05, Florida Statutes, entitled'Human Traffickinq". In accordance with Section 287.138, Florida Statutes, incorporated herein by reference, the undersigned, on behalf of Grantee, hereby attests under penalty of perjury that Grantee does not meet any of the following criteria in Paragraphs 2(a)-(c) of Section 287.138, Flodda Statutes: (a) Grantee Is owned by a government of a foreign country of concern; (b) the govemment of a foreign country of concem has a controlling interest in Grantee; or (c) Grantee is organized under the laws of or has its principal place of business in a foreiqn country of concern. In accordance with Section 2-375.2 of the City Code, incorporated herein by reference, the undersigned, on behalf of Grantee, hereby attests that Grantee will comply with all relevant antidiscrimination laws, including the anti -boycott provisions of Section 2-375.1 of the City Code, and affirms that Grantee will not engage in a boycott of Israel, antisemNc discrimination or amisemhc speech In conjunction with Project. In accordance with Section 2-375.3 of the City Code, incorporated herein by reference, the undersigned, on behalf of Grantee, hereby attests that Grantee will comply with all relevant antidiscrimination laws, and affirms that Grantee will not engage in discrimination based upon any classification category as set forth in Section 62-31 of the City Code Dmusign Envelope to: 3AC31814-8F204B4FA3BE-BD5N2AO9CE4 in conjunction voth the Project, [SIGNATURE PAGE FOLLOWS] Dmusgn Envelope ID: 3AC31814dF204134F-83BE-BD5042A88CE4 BY SIGNING AND NOTARIZING THIS PAGE, YOU ARE ATTESTING TO THE AFFIDAVITS AND CERTIFICATIONS IN SECTIONS 1-4 OF THIS EXHIBIT. I understand that I am swearing or affirming under oath, under penalties of perjury, to the truthfulness of the claims made in this Exhibit and that the punishment for knovnngly making a false statement may include fines and/or imprisonment. The undersigned is authorized to execute this affidavit on behalf of Grantee: G�lizu•€1 c LprWnr�a�" Sign IUI V of Authorized orized Representative (Address) Name/Title: L V (i(ivtrr� V1�'GQ� J State of Y I vy� -t� County oft t V The foregoing instrument was acknowledged before me ❑ online notarization, this _t�_ day of me to be the pereon described herein, -or who prOC as identification, and who did/did not take an oath. NOTARY PUBLIC (6igna-ture) J 'PlAY7 � G (Print Name) �,I,,f,I.� My commission expires: 124 � ?.Uzi' Patricia RKhat Dias MACammluleh X H 424802 .. means of I4physical presence or -.(g by IC cc OCC Of Y 1 , known to Domsign EnwbW 10: 3AC31014-BF2�B1F E-BMNg 08CE4 GRANTS MANAGEMENT DIVISION DATE: January 16, 2026 TO: Eric Carpenter, City Manager FROM: Krystal M. Dobbins, Grants Div. Director SURIECr: Citywide Agreement FY 2025-2026 Miami Design Preservation League, Inc. .a..a a: Krystal Dobbins Isadora Gonzalez ino Tameka Otto Stewart aSkWW 112112 Jason Greene '—wZINTUE 1121n For: x City Manager's Signature Other Signature Agreement FY 2025-2026 Design Preservation League, Inc. 026 1 12'.09 P EST 026 1 10:46 P EST 326 1rso AM ST 12618:11 AM ST K tal eM. 26433