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HomeMy WebLinkAboutResolution 2026-34064RESOLUTION NO. 2026-34064 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF A REQUEST FOR APPLICATIONS (RFA) FOR FY 2026 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS AND FY 2026 HOME INVESTMENT PARTNERSHIPS (HOME) FUNDS. WHEREAS, the City is an entitlement recipient of HUD formula grant programs as follows: Community Development Block Grant (CDBG) funds and HOME Investment Partnerships (HOME) funds; and WHEREAS, CDBG funds are used to provide vital public services, housing activities and improvements to public facilities, that benefit low -to moderate -income persons; and HOME funds are used for affordable housing activities, including multi -family rentals that benefit low-income persons; and WHEREAS, the City expects to continue to receive entitlement funds from these grant programs to operate the City's housing and community development activities; and WHEREAS, the Administration recommends that the Mayor and City Commission authorize the issuance of a Request for Applications (RFA) for the FY 2026 CDBG funds and FY 2026 HOME funds, in order to identify eligible organizations who provide eligible public services, affordable housing, economic development and capital improvement projects; and WHEREAS, HUD's allocation for CDBG funds and HOME funds have not been determined; and WHEREAS, therefore, the funding included in the RFA is based upon estimates and will be adjusted once HUD releases actual award amounts: CDBG $858,270.00 and HOME $485,921.06; and WHEREAS, the CDBG program supports programming that benefits low -to -moderate - income persons through direct public services and capital improvements; and WHEREAS, the CDBG program has the following expenditure limitations: Administration and Planning cap: 20% of the award; Public Services Cap: 15% of award (public services programming assisting low- to moderate -income residents such as groceries for the elderly, youth services, rent assistance, homeless services, etc.); and WHEREAS, $40,000.00 of the CDBG Public Services funding will be set aside for the City's elderly grocery program; and WHEREAS, the HOME Program supports the creation and retention of affordable housing to benefit low-income persons; and WHEREAS, the HOME program has the following expenditure limitations: Administration Cap — 10% of the award; and Community Housing Development Organization (CHDO) Cap — 15% of the award; and WHEREAS, CHDO's are affordable housing development organizations that request certification from the City annually to become eligible to receive HOME funds for qualified affordable housing projects that serve households earning up to 80% of Area Median Income (AMI), which funding requires that at least fifteen percent (15%) of HOME funds must be reserved for specific activities to be undertaken by the CHDO; and WHEREAS, HUD has issued a temporary suspension of the 24-month CHDO reservation requirement through the 2026 HOME appropriations; and WHEREAS, while the commitment deadlines are suspended, the requirement to reserve 15% of HOME funds for CHDOs remains in effect; and WHEREAS, if the City has uncommitted CHDO set -aside funds after 24 months, it may request HUD's permission to reallocate those funds to non-CHDO HOME projects; and WHEREAS, the City is currently in the planning phase for the 2026 Action Plan period; and WHEREAS, the Administration is seeking authorization to issue a Request for Applications (RFA) to solicit affordable housing, public service, and other eligible projects within the City; and WHEREAS, the City will review RFA submissions to evaluate project eligibility and compliance with HUD rules and regulations, in addition to project feasibility; and WHEREAS, the 2026 Action Plan for federal funds is a requirement under the HUD formula grant programs, which include the CDBG and HOME Programs and must be submitted by August 14, 2026; and WHEREAS, it is necessary to begin the screening process for proposed activities, which includes the following • Release of the RFA; • Review by staff to determine complete/eligible RFA submissions; • Review of staff recommendations by the Affordable Housing Advisory Committee (AHAC); • 30-day Comment Period to receive public input; • City Commission approval; and • Submission to HUD; and WHEREAS, the City Manager recommends approving the issuance of the RFA, a copy of which is incorporated herein by reference and attached to the City Commission Memorandum that accompanies this Resolution, to identify eligible public services, affordable housing activities, and capital improvement projects, which will be funded from the City's FY 2026 HUD entitlement allocations. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the issuance of a Request for Applications (RFA) for FY 2026 Community Development Block Grant (CDBG) funds and FY 2026 Home Investment Partnerships (HOME) funds. PASSED and ADOPTED ._ day of February, 2026. ATTEST: FEB Rafael E. Granado, City Clerk 0 9 2026 `'`given Meiner, Mayor APPROVED AS TO FORM & LANGUAGE & F R EXECUTION ( [Z") J I Zsj2o ZG City Attorney it Date Resolutions - C7 D MIAMI BEACH COMMISSION MEMORANDUM TO Honorable Mayor and Members of the City Commission FROM. Eric Carpenter, City Manager DATE: February 5, 2026 TITLE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF A REQUEST FOR APPLICATIONS (RFA) FOR FY 2026 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS AND FY 2026 HOME INVESTMENT PARTNERSHIPS (HOME) FUNDS. RECOMMENDATION The Administration recommends approval of this item to ensure timely issuance and subsequent review of the RFA responses to ensure compliance with HUD deadlines. BACKGROUND/HISTORY The City of Miami Beach (the "City') is a U S Department of Housing and Urban Development (HUD) designated entitlement city as determined by the decennial census information on population growth lag, age of housing stock, and poverty. The City has been an entitlement community since 1975. As an entitlement community, the City receives an annual allocation of federal funding under HUD's grant programs including Community Development Block Grant (CDBG) and HOME Investments Partnership (HOME) programs. As a condition of receiving these funds. HUD requires each entitlement community to submit its one-year Annual Action Plan ("AAP"). on an annual basis, describing how it will utilize funding and resources to address priority needs identified in the city's Five- Year Consolidated Plan ("Consolidated Plan") The AAP is a component of the Consolidated Plan required to be submitted to HUD The City 2023-2027 Consolidated Plan was adopted June 28, 2023, and it encompasses housing and non - housing community development activities, resources and projects to be undertaken to address the identified community needs. Historically, the City's CDBG funds have been used for public services, housing, and public facility improvements, while HOME funds have been used for affordable rental housing, homeownership activities, and tenant -based rental assistance. ANALYSIS The City s annual HUD allocations fluctuate from year to year HUD has not yet released award amounts for the FY 2026-2027 CDBG and HOME programs. Therefore, as in prior years. the City will base projections on the amount received for FY 2025-2026 and can adjust once HUD releases actual award amounts. 232 of 2180 FY 2025-2026 HUD Allocation CDBG 1$858,270.00 HOME 1$485,921.06 The City must submit its 2026 AAP for HUD's approval by August 14, 2026. As such, it is necessary to begin the screening process for proposed activities. The process includes the following: • Release of the Request for Applications (RFA); • Review by staff to determine complete/eligible RFA submissions; • Review of staff recommendations by the Affordable Housing Advisory Committee (AHAC); • Public Hearing; Thirty (30)-day Comment Period to receive public input; City Commission approval; and Submission to HUD. The CDBG program supports programming that benefits low -to -moderate -income persons through direct public services and capital improvements. The program has the following expenditure limitations: • Administration and Planning cap: Twenty percent (20%) of the award • Public Services cap: Fifteen percent (15%) of award (public services programming assisting low- to moderate -income residents such as groceries for the elderly, youth services, rent assistance, homeless services, etc.) The City has funded a variety of Public Services with CDBG funding in the past, including: • Elder services and community referral information (UNIDAD of Miami Beach) • Grocery delivery for the elderly (City of Miami Beach Housing and Community Services) • Rent/utility assistance as a homelessness prevention strategy (City of Miami Beach Housing and Community Services) • After -school and summer camp youth programming (Boys and Girls Club of Miami — Flamingo Park) • Youth Leadership Program (Police Athletic League- Flamingo Park) • Childcare services (Little Havana Activities 8 Nutrition Center and Raindrop Child Care) For several years, the City has prioritized CDBG and HOME funds to address significant capital needs in its residential portfolio acquired from Miami Beach Community Development Corporation (MBCDC). The City has also awarded the Housing Authority of the City of Miami Beach (HACMB) rehabilitation funds beginning in FY 2019. The HOME Program supports the creation and retention of affordable housing to benefit low- income persons. The HOME Program has funded the First-time Homebuyer and Homeowner Assistance Programs for the past five (5) years. The City's First-time Homebuyer Program provides very -low and moderate -income residents with down payment and rehabilitation assistance to purchase their first home. The Homeowner Rehabilitation Program provides very - low and moderate -income homeowners with financial assistance to make necessary and appropriate repairs to their homes to ensure the retention of affordable homeownership. The HOME Program also funds Tenant -Based Rental Assistance (TBRA), which provides rental subsidies to low-income households to help make housing more affordable. The HOME program has the following expenditure limitations: • Administration cap —Ten percent (10%) of the award • Community Housing Development Organization (CHDO) cap— Fifteen percent (15%) of the award Community Housing Development Organizations (CHDOs) request certification from the City annually to become eligible to receive HOME funds for qualified affordable housing projects that 233 of 2180 serve households earning up to 80 percent of Area Median Income (AMI). At least fifteen percent (15%) of HOME funds must be set aside for specific activities to be undertaken by a CHDO. HUD issued a temporary suspension of the 24-month CHDO reservation through the 2026 HOME appropriations. However, while the commitment deadlines are suspended, the requirement to reserve 15% of HOME funds for CHDOs remains in effect. If the City has uncommitted CHDO set -aside funds after 24 months, it may request HUD's permission to reallocate those funds to non-CHDO HOME projects. The City is currently in the planning phase for the 2026 Annual Action Plan. The Administration is seeking authorization to issue a Request for Applications (RFA) to solicit affordable housing, public service, and other eligible projects within the City. The City will review RFA submissions to evaluate project eligibility and compliance with HUD rules and regulations, in addition to project feasibility. The table below delineates the estimated funding for this RFA from the CDBG Program. Funds will be set aside for the Elderly Grocery Program administered by the Office of Housing and Community Services. This program has been funded by CDBG since 2015, leveraged with additional funding provided through the City's General Fund. The program currently assists 94 elderly Miami Beach residents with monthly grocery delivery services during the 2025 program year. CDBG Funds (Estimated, Pending Final HUD Appropriations) CDBG Entitlement $858,270.00 City Administration (20%) $171,654,00 Public Services Cap (15%) $128,740.00 Set -Aside for Elderly Grocery Delivery Program, also partially funded with CMB General Operating Funds' $35,000.00 Public Services Funds Available $93,740.00 =Fundingvailable for other projects $557,876.00 HOME Funds (Estimated, Pending Final HUD Appropriations) HOME Entitlement $485,921.06 CHDO Set -Aside (15%) 1$72,888.00 City Administration $48,592.00 Funding Available 1$364,441.06 _ The attached RFA will be submitted electronically via Neighborly Software to reduce paper waste and facilitate proposal submissions. FISCAL IMPACT STATEMENT CDBG and HOME program funds will be used for awarded proposals. Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY) If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfi.gov/city-hall/city-clerk/meeting-notices/ 234 of 2180 FINANCIAL INFORMATION N/A CONCLUSION Although HUD has not provided notification of the amount of FY 2026 funding allocations, based on the HUD -imposed timeline for preparation and submission, the Administration recommends authorizing the City Manager to issue the attached RFA for eligible activities to be funded from the City's FY 2026 entitlement allocations from HUD. The RFA will be issued with a qualification that the award of funds is subject to the City's actual HUD funding award. The release of this RFA is a critical piece to the planning process for the 2026 AAP. Applicable Area Citywide Is this a "Residents Right to Know" item, pursuant to City Code Section 2-17? No Is this item related to a G.O. Bond Project? No Was this Agenda Item initially requested by a lobbyist which as defined in Code Sec. 2-481 includes a principal engaged in lobbying? No If so, specify the name of lobbyist(s) and principal(s): Department Housing and Community Services Sponsor(s) Co-sponsor(s) Condensed Title Issuance of FY 26 RFA for CDBG and HOME programs. HCS Previous Action (For City Clerk Use Only) 235 of 2180 2026 Annual Federal Entitlement Funds Application Information I Pdalcd l l y 'nth MIAMIBEACH City of Miami Beach Request for Applications (RFA) FY 2026 Community Development Block Grant (CDBG) Funds Home Investment Partnership (HOME) Program Funds Deadline for Submissions: Monday, March 9, 2026 at 3:00 p.m. Applications must be received by the deadline indicated above. Any application received after that time will not be considered. The responsibility for submitting applications on or before the stated time and date is solely the responsibility of the Applicant. City of Miami Beach Office of Housing & Community Services 1700 Convention Center Drive Miami Beach, Florida 33139 Telephone: 305-673-7260 Website: www.miamibeachfl.gov Email: albatarre@miamibeachfl City of Miami Beach/ Office of Housi21d%q�gffunity Services 2026 Annual Federal Entitlement Funds Application Information MIAMI BEACH Mayor & Members of the City Commission: City Administration: Steven Meiner, Mayor Monica Matteo-Salinas, Commissioner Laura Dominguez, Commissioner Alex J. Fernandez, Commissioner Tanya K. Bhatt, Commissioner David Suarez, Commissioner Joseph Magazine, Commissioner Eric Carpenter, City Manager Jason Greene, Chief Financial Officer David Martinez, Assistant City Manager Mark Taxis, Assistant City Manager Maria Hernandez, Assistant City Manager Housing & Community Development Staff: Alba Tarre, Department Director Marcela Rubio, Assistant Director Paola Arboleda, Administrative Services Manager Claudia Abreu, Office Associate V Chanel Alvarez, Office Associate V City of Miami Beach/ Office of Housi2§�ndd awunity Services Our Mission "We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community." Our Vision The City of Miami Beach will be: • Cleaner and Safer; • More Beautiful and Vibrant; • A Mature, Stable Residential Community with Well -improved Infrastructure; • A Unique Urban and Historic Environment; • A Cultural, Entertainment, Tourism Capital; and • An International Center for Innovation in Culture, Recreation and Business. Our Values • We maintain the City of Miami Beach as a world -class city. • We work as a cooperative team of well -trained professionals. • We serve the public with dignity and respect. • We conduct the business of the City with honesty, integrity, and dedication. • We are ambassadors of good will to our residents, visitors, and the business community. Annual Federal Entitlement Funds Application- March 2026 Notice of Funding Availability The City of Miami Beach is an entitlement grantee of federal funds. It receives an annual allocation of funding for the HOME Investment Partnership Program (HOME) and Community Development Block Grant (CDBG) programs from the United States Department of Housing and Urban Development (HUD). The City is entitled to these funds because its population, housing and/or demographic characteristics meet the formula requirements needed to obtain funding. HUD requires that the City complete a five-year Consolidated Plan that includes a housing assessment, market analysis and assessment of community development needs. The Consolidated Plan is meant to address the needs of low- and moderate -income persons and families, including homeless individuals. The Plan establishes the City's program priorities, goals and objectives for community development programs and sets the framework for subsequent One Year Action Plans that describe specific activities that will be funded through the City's HUD -funded grant programs. The City of Miami Beach is projecting the following FY 2026 funds subject to the availability and allocation by HUD: CDBG Entitlement $858,270.00 City Administration (20%) $171,654.00 Public Services Cap (15%) $128,740.00 Here is the timeline of events for this RFA: HOME Entitlement $485,921.06.00 City Administration (10%) $48,592.00.00 CHDO Set -Aside (15%) $72,988.00 Date February 6, 2026 Event/Expected Outcome RFA Release Date RFA Workshop February 12, 2026 March 2, 2026 Deadline for questions March 9, 2026 RFA Deadline March/April 2026` Meeting of the Affordable Housing Advisory Committee to review staff recommendations and make funding recommendations to the Mayor and Commission. June 24, 2026 Submit funding recommendations to Mayor & Commission for award July 2026 — October 2026 Contract negotiation October 1, 2026 Commencement of 2026 Program Year L/dlC IJ 1e111dUVe anti uepenuern on ANAU meeting scneauie. City of Miami Beach/ Office of Housi2g JV 51Wunity Services Priorities In order to guide outside agencies that are seeking funding, establish parameters for the project selection process and enable success in project implementation, the following broadly defined priorities and operational imperatives have been established: 4 Providing decent housing and suitable living environments and expanding economic opportunities for principally low- andmoderate-income persons. Operational Imperatives In order to ensure accountability and the judicious use of finite, public resources, the following operational imperatives have been established in the Five -Year Consolidated Plan and City processes: Recipient organizations must have acceptable past and/or current performance on similar projects. As this is a reimbursable grant, recipient organizations must have the fiscal capacity to undertake the proposed project as demonstrated by the last 2 fiscal year audits. Activities will not be funded unless the organization has developed realistic cost estimates and timelines, and demonstrated past financial stability and current financial liquidity. r Agency must demonstrate that the inclusion of the City's financial contribution will fully fund the proposed activity, i.e. City funds are the last needed to complete the project. r Organizations requesting funds from more than one agency will be required to submit a certified Sources and Uses Summary for capital projects and a Cost Allocation Plan for all other proposed activities (time -sheets will be required for any position using split funding). Housing development and property improvement programs are expected to use quality, long-lasting methods andmaterials that require a minimum of maintenance or upkeep and provide a current Physical Needs Assessment for the proposed project. i The cost of providing housing or services will be considered in evaluating applications and must meet HUD guidelines, including that the project is financially viable for the duration of the affordability period. Recipients must adhere to HUD and City guidelines for procurement of goods and services including professional services. Procurement records are subject to inspection to ensure compliance. Further priority is given to those established housing needs for which there is currently insufficient assistance including: • Acquisition for affordable rental housing and low -and moderate -income first-time homebuyers • Multi -family Housing rehabilitation Priority will be given to projects that serve the North Beach area (33141) or predominantly serve residents of this area. In addition, the City will prioritize awards to those projects that align with the objectives as defined in its current Strategic Plan. City of Miami Beach/ Office of HousiMrbc awunity Services Priority Needs The City's current Consolidated Plan was adopted June 28, 2023. This Five -Year Plan encompasses housing and non -housing community development activities, resources and projects to be undertaken to address the identified community needs for the fiscal years of 2023 through 2027. The Plan also includes a prioritization of needs as listed below: During the development of the Consolidated Plan, several priority needs were identified. Guidelines for addressing these priority needs over the 2023-2027 timeframe are summarized below: • Housing Affordability o Housing Affordability - Acquisition & Rental Rehabilitation Housing Affordability — Tenant -Based Rental Assistance Housing Affordability — New Construction Housing Affordability — Homebuyer Ownership Assistance • Increase the Capacity of Public Services c Youth Services Homelessness Services Senior Services Disability Programs General Services Programs • Public Facility & Infrastructure Improvements - Neighborhood Revitalization Neighborhood Resilience • Economic Development Job Training and Business Support 241 of 2180 Eligible Activities The Primary objective of the HOME program is to provide safe, decent and affordable housing to low- to moderate- income persons and households who own at or below 80% of the median income. HOME eligible activities: • New construction • Rehabilitation • Reconstruction • Conversion • Site improvements • Acquisition of property • Tenant -Based Rental Assistance (TBRA) Please refer to the HOME Final Rule for more information. CDBG eligible activities: • Acquisition of real property • Demolition • Rehabilitation of residential and non-residential structures (must own building) • Construction of public facilities and improvements, such as water and sewer facilities, streets, neighborhood centers, and the conversion of school buildings for eligible purposes • Public services • Activities relating to energy conservation and renewable energy resources • Economic Development Please refer to CDBG Guide to National Objectives for more information. 242 of 2180 CDBG National Objectives CDBG-funded activities must meet one of three National Objectives. National Objective A: Principally benefits low- and moderate- income persons National Objective B: Aids in the prevention or elimination of slums or blight National Objective C: Qualifies as an urgent need In general, all activities must meet National Objective A. For National Objective A, please select one subcategory below to describe proposed activity • Area Benefit Activities are those carried out in a neighborhood consisting predominantly of LMI persons (>51.0%) and providing services for such persons, yet could be available to other non -income -eligible persons in the area. • Limited Clientele Activities is an activity which provides benefits to a specific group of persons rather than all the residents in a particular area. At least 51% of the beneficiaries of the activity must be L/M income Miami Beach residents as evidenced by certifying documentation. • Income Eligible Housing Activities add or improve a permanent residential structure wherein, upon completion, income eligible persons will occupy 51% or more of the housing units • Job Creation or Retention Activities create or retain permanent jobs, of which at least 51% are either taken by or available to income eligible persons Please refer to CDBG Guide to National Obiectives for more information. 243 of 2180 2025 Income Limits All CDBG and HOME Program funds must benefit households earning up to 80% AMI. The HUD 2025 Income Limits are included for reference below. Please note, HUD 2026 Income Limits will apply to all awards made under this RFA and will be effective at the start of Program Year 2026: FY 2025 Income Limits Summary FY 2025 Persons in Family Income Median Family Income FY 2025 Income Limit Limit : • Category Area 1 2 3 4 5 6 7 8 Very Low (50%) Income Miami - Limits ($) 43,400 49,550 55,750 61,950 66,950 71,900 76,850 81,800 Miami 111111101 , Beach- Extremely Low Income Kendall, $87,200� 26,050 29,750 33,450 37,150 40,150 43,150 48,650 54,150 FL HUD Metro FMR Low (80%) Income Area Limas ($) 69,400 79,300 89,200 99,100 107,050 115,000 122,900 130,850 Presumed Benefit Populations (CDBG Only) Under the CDBG Program, certain activities may qualify as benefiting low- and moderate -income (LMI) persons through presumed benefit, as permitted under 24 CFR 570.208(a)(2). For these activities, individual income verification is not required because HUD presumes that at least 51 percent of the persons served are LMI. Presumed benefit populations include, but are not limited to: • Abused children • Battered spouses • Elderly persons • Adults meeting the Bureau of the Census definition of "severely disabled" • Homeless persons • Illiterate adults • Persons living with AIDS • Migrant farm workers CDBG-funded activities proposed to serve a presumed benefit population must be designed to primarily serve one or more of the eligible populations listed above and must clearly describe how the activity meets the applicable CDBG national objective. Documentation demonstrating that the activity principally benefits the identified presumed benefit population will be required. 244 of 2180 Application Instructions Application Submission Applications must be submitted via Neighborly Software: https://portal.neighborlysoftware.com/MIAMIBEACHFL/Particir)ant Required Documents The following attachments are required and must be submitted with the digital application. 1. Agency's Articles of Incorporation in their entirety. 2. Organizational Chart 3. A current list of the Applicant's Board of Directors including names, positions, organization or business affiliation, and years on the board. 4. The Applicant's last two (2) annual financial audits. 5. Two (2) latest financial statements for organization. 6. Proof of Insurance 7. Internal Revenue Services Designation Letter 8. Conflict of Interest Disclosure Forms 9. For Capital Projects: Physical Needs Assessment (Must have been completed within 90 days of application) 10. For Capital Projects: 5-year proforma 11. For Capital Projects: Subsidy Layering Review Failure to submit these item, in !^.aalification from consideration. Recommended Attachments ' Project renderings Evidence of matching funds/leverage, if applicable Additional Attachments If the applicant wishes to submit additional documents, it may do so. If provided, these should follow the required attachments. 245 of 2180 Application Instructions Tab General Instruction% Project Overview As you provide the Project Synopsis, please be succinct but complete in your narrative and run spellcheck before finalizing. If you have a Physical Needs Assessment for the proposed project, please include as an attachment. List any Project Partners and the type of support provided from each. Project Impact Be certain to answer the questions asked fully. Be succinct but complete in your narrative and run spellcheck before finalizing. Please provide economic impact of the project in the Organization Capacity Be certain to answer the questions asked fully. Be succinct but complete in your narrative and run spellcheck before finalizing. Please include any evaluations or audits by current Project Budget The Budget form has five columns. The first column should list all of the entities providing cash, financing or in -kind leverage to the proposed project. The second column, "Confirmed Receipt", enables you to insert the dollar value of any commitment that has been secured. The third column, "Pending Receipt", enables you to insert the value of any projected funds that have yet to be secured but may be reasonably expected. The fourth column, "City Request" enables you to insert the value of funds requested from the City through this RFA process. Funding Sources In the column labeled "Line- item Category," list the various project expenses using the drop -down menu provided. In each of the following columns to the right insert the respective amounts allocated to each line item by funding source. Provide the name of the funding entities in the text box at the end of the page. Please indicate separately if there is a deadline for use of these funds. Priority Alignment Using the drop -down menus provided, answer each question. Disclosure & Disclaimer Requires signature of the preparing party and authorizing party Affidavit of Compliance Requires signature of the preparing party and authorizing party Lobbying Certification Requires signature of the preparing party and authorizing party Submit Requires signature of the preparing party and authorizing party 246 of 2180 General Information The following funding is available through this RFA, contingent upon final approval by HUD: CDBG Funds (estimated) CDBG Entitlement $858,270.00 City Administration (20%) $171,654.00 Public Services Cap (15%) $128,740.00 PS Set -Aside for Elderly Grocery Program $35,000.00 Public Services Funds Available $93,740.00 Funding Available for other projects $557,876.00 HOME Funds (estimated) HOME Entitlement $485,921.06 CHDO Set -Aside (15%) $72,888.00 City Administration (10%) $48,592.00 Funding Available $364,441.06 • Please email questions to: Claudia Abreu, Office Associate V Claudiaabreu@miamibeachfl.pov Affordability Period All housing projects will be required to execute a Restrictive Covenant, Mortgage and Promissory Note in addition to the Program Agreement. The required affordability period for HOME projects is 30 years and a minimum of 15 years for CDBG. Determination of Appropriateness Prior to preparing an application for funds, applicants are strongly advised to determine if the proposed project is an eligible activity as defined by HUD regulations. CDBG projects must meet a National Objectives. Fatal Flaws The following errors, omissions and/or conditions are considered fatal flaws preventing applications from consideration for funding: ! Incomplete applications (missing any section of the application or omission of required attachments) Factual errors resulting in the misrepresentation of an organization's experience, capacity or ownership Projects with funding gaps despite the potential award of City funds Modifications/Withdrawals of Proposals An Applicant may submit a modified Application to replace all or any portion of a previously submitted Application up until the Application due date and time. Modifications received after the Application due date and time will not be considered. Applications shall be irrevocable until contract award unless withdrawn in writing prior to the Application due date, or after expiration of 120 calendar days from the opening of Applications without a contract award. Letters of withdrawal received after the Application due date and before said expiration date, and letters of withdrawal received after contract award willnot be considered. RFA Postponement/Cancellation/Rejection The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, Applications; re -advertise this 247 of 2180 RFA; postpone or cancel, at any time, this RFA process; or waive any irregularities in this RFA, or in any Applications received as a result of this RFA. Costs Incurred by Applicants All expenses involved with the preparation and submission of Applications, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense) of the Applicant, and shall not be reimbursed by the City. Exceptions to RFA Applicants must clearly indicate any exceptions they wish to take to any of the terms in this RFA, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Application. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Applicant to comply with the particular term and/or condition of the RFA to which Applicant took exception to (as said term and/or condition was originally set forth onthe RFA). Florida Public Records Laws Applicants are hereby notified that all Applications including, without limitation, any and all information and documentation submitted therewith, will be available for public inspection after opening of Applications, in compliance with Florida Public Records Law including, without limitation, Chapter 119, Florida Statutes. Negotiations The City reserves the right to enter into further negotiations with the selected Applicant(s). Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Applicant(s) in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Applicants that by submitting an Application, no property interest or legal right of any kind shall be created at any time until and unless a contract has been agreed to; approved by the City; and executed by the parties. Observance of Laws Applicants are expected to be familiar with, and comply with, all Federal, State, County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated by this RFA (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Applicant will in no way relieve it from responsibility for compliance. Conflict of Interest All Applicants must disclose in their Application the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Applicants must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Applicant entity or any of its affiliates. Applicant's Responsibility Before submitting an Application, each Applicant shall be solely responsible for making any and all investigations, evaluations,and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, andexaminations, will not relieve the Applicant from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Applicant. Public Entity Crimes 248 of 2180 A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with apublic entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub -contractor, or consultant under acontract with a public entity , and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. American With Disabilities Act (ADA) Call (305) 673-7260/VOICE to request material in accessible format; sign language interpreters (five days in advance when possible), or information on access for persons with disabilities. For more information on ADA compliance, please call the Public Works Department at 305-673-7631. Acceptance of Gifts, Favors, Services Applicants shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Application. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. Environmental Review Programs must have an Environmental Review unless they meet criteria specified in HUD regulations that would exempt or exclude them from Request for Release of Funds (RROF) and environmental certification requirements (24 CFR sections 58.1, 58.22, 58.34, 58.35 and 570.604). No Project Funds will be advanced, and no costs can be incurred, until the City has conducted an Environmental Review of the proposed Project site as required per 24 CFR § 58. 249 of 2180 Application Scoring Minimum requirements for application submission: Applicants requesting affordable housing acquisition and/or rehabilitation funds must have a minimum of five (5) years of experience in the acquisition and rehabilitation of owner - occupied affordable housing and/or first-time homebuyer programs. Selection criteria will include, but is not limited to: 1. Ability to provide strong construction management practices and to provide first quality materials, including landscaping if applicable 2. Ability to perform all applicant selection and income certification processes in accordance with local, state, and federal regulations 3. Ability to comply with the City's reporting requirements 4. Total project cost 5. Total number of units 6. Leveraging The Office of Housing and Community Development will review all responses to the RFA to ensure compliance with the requirements of the RFA as well as under applicable Florida Statutes, Resolutions and the Consolidated Plan. All eligible affordable housing applications will be submitted to the City's Affordable Housing Advisory Committee and reviewed with HOME submissions. Sections within the RFA are weighted and their respective values are noted below: Applicant Information 5 Project Overview 20 Project Impact 25 Organization Capacity 25 Project Budget 20 Sources & Uses 5 100 250 of 2180 Application Scoring Applicant Information Information provided must be complete and accurate and include the required attachments. Project Overview This section provides overall summary of the project from an objective and fiscal context. Please ensure to be succinct but clear about your proposed project as well as indicate the community -based partners who will help you achieve your proposal. Make sure to complete the Objective, Outcome and Activity Code section. Double-check for accuracy. Project Impact This is the section that most describes the viability, impact, purpose and overall leverage for your project within a holistic context. In this section, please ensure to provide operational details for your project including specific beneficiaries, eligibility criteria, timelines, progress measures and outcome measures. If your project creates secondary benefits, i.e. creates new jobs or sustainable services for an area, provide such detail. Organization Capacity This section provides the applicant an opportunity to sell themselves as worthy recipients of public resources. Be specific in providing achievements, success stories, experience and expertise. Please indicate if any (under has rescinded funding within. Project Budget The project budget must be sound, practical, achievable and sustainable throughout the project period. Your budget should provide the fiscal perspective of what was described in your project Overview and Project Impact sections. All expenses must be tied to the direct delivery of services. Sources & Uses This section serves to detail the Project Budget section by assigning costs to specific funding sources. Assignments should comply with funding source guidelines. All other funds must be secured before receipt of CDBG/HOME funds. Cost Allocation Plan If your budget includes personnel, you must provide cost allocation plan encompassing all personnel. 251 of 2180 Uniform Relocation Assistance (URA) If a project proposed in response to this RFA includes the purchase of a building or an offer to purchase a building which is occupied, the tenants are entitled to the benefits provided by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA). The following information is provided to assist the applicant in complying with the URA. 1. URA preparation needs to start early. AURA notice needs to be given to the Seller when the purchase offer/option is made. 2. HUD and the City of Miami Beach care about this. Developers who are working on HUD -funded projects need to understand that the URA is basic consumer legislation that addresses "fairness" issues. Tenants whose living circumstances are changed by a project - either by higher rents or involuntary moves - must be protected and compensated. 3. The relocation rules are not all one-sided. There are actions that can be taken to control costs and prevent displacement. These actions include informing tenants about the project, treating them fairly during the process, staging work if it is feasible, and keeping their rents affordable. Tenants must continue to pay rent and comply with the lease during the process. 4. Mistakes can be costly. Planning for relocation and tenant concerns is critical because grantees, owners and developers can all take actions which can incur a financial liability. Displaced tenants are entitled to 42 or 60 months of rental assistance, depending on their situation. Many claims exceed $10,000. Although some claims are unavoidable, there is no reason to incur costs for failing to follow the rules. 5. Planning is critical. Relocation concerns must be thought out early in the process so decisions about rents, construction timing and project feasibility can be considered before they are a crisis. 6. Cooperation is essential. All parties involved in the project must do the right thing in order to make the process work.The Developer and the City must work together. 7. There are three basic requirements for tenants in rental rehabilitation projects. Tenants must be given timely information about the pending application. If the project is approved, they must be advised of any changes that will occur to their situation. If they are not advised - and move - they could claim that they were displaced even if that was not intended and they could be eligible for considerable financial compensation. If they must be displaced, tenants must be offered a comparable replacement unit (as defined by HUD). Moving expenses must be paid. No one can be required to move without 90 days notice. Tenants who will stay in the property after work is completed must be offered a suitable unit that is affordable to them. 252 of 2180 Certification Regarding CDBG-Funded Construction & Rehabilitation Projects (1 of 2) If the Provider anticipates using CDBG funds for construction or rehabilitation, the following federal and City of Miami Beach requirements must be acknowledged: A. All construction or rehabilitation plans and specifications for the project must be approved by the City's departments of: Planning; Office of Housing & Community Services; Public Works; Building; Code Compliance; and Fire. If the project is located in the Miami Beach Architectural District, or affects a building listed or eligible for listing on the National Register of Historic Places, all plans and specifications must be approved by the State Historic Preservation Office (SHPO), in accordance with the Memorandum of Understanding between the SHPO and the City. B. The City shall not be obligated to pay any funds to the project prior to the completion by the City of an environmental review of the project, and said review is approved by any government agencies as may be required by law. C. The Provider will assure all wages paid to construction workers by it or its subcontractors are in compliance with federal, state and local labor requirements. The Provider agrees to include in the construction bid specifications in connection with this agreement the applicable Federal Wage Determination assigned to this project by HUD. The Provider must also inform his contractor/subcontractors that they will be required to submit documents after a city - conducted pre -construction conference and prior to construction. Weekly and/or monthly reports must be submitted thereafter, as required by the federal government. D. The Provider agrees to comply with, and to assure that its subcontractors comply with 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, including but not limited to requirements related to financial management, procurement, allowable costs, cost principles, and audit standards. E. Pursuant to Section 109 of the Act, the Provider specifically agrees that no person shall be denied the benefits of the program on the grounds of race, color, sex, religion or national origin. F. The Provider agrees, on its own behalf and on behalf of its contractors and subcontractors, to comply with the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, and its implementing regulations at 24 CFR Part 7S to ensure that, to the greatest extent feasible, employment, training, and contracting opportunities generated by covered HUD -assisted projects are directed to Section 3 workers and Section 3 business concerns, as defined by HUD, consistent with applicable thresholds and requirements. G. As required by 2 CFR 200.320, and by Florida Statutes Section 287.055, professional services must be competitively selected. The competitive selection process must include a public advertisement; issuance of a request for application and a competitive review based on uniform criteria. Selection criteria must consider the basic qualifications, professional competence, experience and suitability of each firm. Fees for professional services must be requested as a fixed sum and not stated as a percentage of construction costs. H. All documents, bid specifications, notices and construction drawings must be submitted for the review and approval of the Housing & Community Services Department prior to public advertisement. 253 of 2180 Certification Regarding CDBG-Funded Construction & Rehabilitation Projects (2 of 2) I. The bidding process for construction contracts must include a formal advertisement. This announcement must include the following: 1. The date, time and place that bid documents are available, and the same information for any pre -bid conferences and receipt of bids. 2. The requirement of bid surety in the amount of ten percent (10%) of the bid, and a performance and payment bond equal to 100% of the award. 3. A standard statement regarding the "in whole or in part" federal funding of the project and the various applicable federal regulations including the Davis Bacon Act. J. The City reserves the right to be present at the time of bid openings. If City CDBG monies are the sole funding source, the City may require that bids be received and opened by the City's Procurement Department. K. The Provider agrees to submit to the Office of Housing and Community Services all documentation of the steps followed in the selection of professional services and construction contracts. L. The Provider agrees to specify a time of completion and include a liquidated damage clause in all construction contracts. Cost plus a percentage of cost, and percentage of construction cost contracts will not be permitted. M. The Provider agrees to comply with the Build America, Buy America Act (BABA) requirements at 2 CFR Part 184, as applicable. This includes ensuring that all iron, steel, manufactured products, and construction materials used in federally funded infrastructure projects are produced in the United States, unless a valid waiver applies. The Provider shall maintain required documentation and certifications demonstrating compliance with BABA requirements. N. If the Provider is awarded CDBG funds, other conditions and requirements will be specified in the funding agreement. 0. The Provider agrees that it will not start construction until an official "Notice to Proceed" has been issued. P. Pursuant to 570.608 of the CDBG Regulations, and the new provisions in the Economic and Community Development Actof 1974 as amended, the Provider agrees to comply with the inspection, notification, testing and abatement procedures concerning lead -based paint. 254 of 2180