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Home My WebLink AboutResolution 2026-34068RESOLUTION NO. 2026-34068 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND INTEGRATED SECURITY SYSTEMS INC., PURSUANT TO ITQ NO. 2021-109-ND, FOR THE PURCHASE, INSTALLATION, AND MAINTENANCE OF AXIS BRAND CLOSED-CIRCUIT TELEVISION (CCTV) CAMERA EQUIPMENT; SAID AMENDMENT INCREASING THE TOTAL CONTRACT PRICE BY AN AMOUNT NOT TO EXCEED $70,000, FROM $2,047,443.44 TO $2,117,443.44, FOR REIMBURSEMENT OF PERMITTING PASS -THROUGH FEES; AND FURTHER, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE THE AMENDMENT. WHEREAS, on May 8, 2019, the Mayor and City Commission adopted Resolution No. 2019-30814, authorizing the City Manager to negotiate agreements with Axis Communications, Inc. and its authorized channel partners to establish a pool of vendors for the purchase, installation and maintenance of Axis brand closed-circuit television camera equipment; and WHEREAS, on December 14, 2022, the Mayor and City Commission approved Procurement Routine Item C2J, authorizing a task order with Integrated Security Systems Inc. ("ISS") for the purchase, installation, and maintenance of Axis brand CCTV equipment in various City -owned parking garages; and WHEREAS, on March 21, 2023, the City and ISS entered into that certain Agreement (the "Agreement'), via ITQ No. 2021-109-ND Purchase Installation & Maintenance of Axis Brand Closed Circuit Television Camera Equipment in various City parking Garages, with a total contract price of $1,942,268.74, inclusive of a 10% contingency; and WHEREAS, in 2024, the Police Department requested an expansion of the original project scope to include additional Axis brand CCTV camera equipment for multiple parking garages, which expansion resulted in the full utilization of the contingency and required additional funding; and WHEREAS, on June 26, 2024, the Mayor and City Commission adopted Resolution No. 2024-33104, approving Change Order No. 1 in the amount of $105,174.70 and increasing the total contract price to $2,047,443.44; and WHEREAS, Section 11.6 of the Agreement, entitled Permits, states that ISS shall be responsible for attaining any required permits, but that the City will reimburse ISS for the initial review of any such permits and one resubmission, with such permit fees treated as pass -through costs; and WHEREAS, during final project reconciliation, the Parking Department determined that reimbursement for permitting pass -through fees, as required pursuant to Section 11.6 of the Agreement, was not fully funded and that all previously authorized project funds have been exhausted; and WHEREAS, a $70,000 increase in the total contract price, from $2,047,443.44 to $2,117,443.44, is necessary to ensure full payment of all outstanding invoices, maintain contractual compliance, and allow for the proper and timely closeout of the project; and WHEREAS, sufficient funding for this increase of the total contract price is available in the capital budget. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve an amendment to the Agreement between the City of Miami Beach and Integrated Security Systems Inc., pursuant to ITQ No. 2021-109-ND, for the purchase, installation, and maintenance of Axis brand closed-circuit television (CCTV) camera equipment; said amendment increasing the total contract price by an amount not to exceed $70,000, from $2,047,443.44 to $2,117,443.44, for reimbursement of permitting pass -through fees; and further, authorizing the City Manager and City Clerk to execute the amendment. PASSED and ADOPTED this A_V TTEST: FEB 0 9 2026 Rafael E. Granado, City Clerk S day:Steven bi'u4r 2026. Meiner, Mayor APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ZD1) Z -71-io 2G City Attorney Date Resolutions - C7 H MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Eric Carpenter, City Manager DATE: February 5, 2026 TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND INTEGRATED SECURITY SYSTEMS INC., PURSUANT TO ITQ NO. 2021-109-ND, FOR THE PURCHASE, INSTALLATION, AND MAINTENANCE OF AXIS BRAND CLOSED-CIRCUIT TELEVISION (CCTV) CAMERA EQUIPMENT; SAID AMENDMENT INCREASING THE TOTAL CONTRACT PRICE BY AN AMOUNT NOT TO EXCEED $70,000, FROM $2,047,443.44 TO $2,117,443.44, FOR REIMBURSEMENT OF PERMITTING PASS -THROUGH FEES; AND FURTHER, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE THE AMENDMENT. RECOMMENDATION It is recommended that the Mayor and City Commission approve the Resolution authorizing an increase to the contract amount between the City of Miami Beach and Integrated Security Systems, Inc. (ISS) in the amount of $70,000, to ensure full reimbursement of permitting pass - through fees, satisfy all contractual obligations, and allow for the proper and timely closeout of this public safety project. BACKGROUND/HISTORY On May 8, 2019, the Mayor and City Commission adopted Resolution No. 2019-30814, establishing Axis brand equipment as the City's standard for closed-circuit television (CCTV) installations. The Resolution authorizes the purchase of Axis Communications equipment and services from authorized distributors and requires City Commission approval for task orders exceeding $350,000. On December 14, 2022, the City Commission approved Procurement Routine Item C2J, authorizing a task order with Integrated Security Systems, Inc. (ISS) in the amount of $1,942,268.74, inclusive of a 10% contingency ($176,569.88), pursuant to ITQ No. 2021-109-ND for the purchase, installation, and maintenance of Axis brand CCTV equipment in various City - owned parking garages. In 2024, the Police Department requested an expansion of the original scope of work in the amount of $273,849.43 to include additional Axis brand CCTV cameras at multiple parking garages. The Parking Department applied the full 10% contingency toward this expansion; however, additional funding in the amount of $105,174.70 was required. Accordingly, on June 26, 2024, the City Commission approved Resolution No. 2024-33104, authorizing Change Order No. 1 and increasing the total revised contract amount to $2,047,443,44. ANALYSIS 297 of 2180 The ISS contract section 11.6 states "Contractor shall be responsible for attaining permits for any work which requires permits. The City will only reimburse for initial review and one resubmission. Costs associated with additional resubmissions will not be reimbursed. All licenses required by municipality, governmental agency, or political subdivision shall be obtained by and paid for by the Contractor. Damages, penalties and or fines imposed on the City or the Contractor for failure to obtain required licenses, permits or fines shall be borne by the Contractor. Permit fees will be provided as a pass -through cost only." During the final reconciliation of project expenses, the Parking Department determined that reimbursement for permitting pass -through fees, as required under the contract, was not fully funded. All previously authorized project funds have now been exhausted. Approval of the requested $70,000 contract increase is necessary to ensure full payment of all outstanding invoices, maintain compliance with the Agreement, and avoid delays or disputes during project closeout. This action represents a prudent and responsible financial adjustment that enables the City to fulfill its contractual commitments while preserving the integrity of a critical surveillance infrastructure investment supporting public safety and parking operations. FISCAL IMPACT STATEMENT Funding for the reimbursement of permitting pass -through fees is available in account: 486-0461-069357-27-418-528-00-00-00-26100 Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY) If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfi.gov/city-hall/city-clerk/meeting-notices/ FINANCIAL INFORMATION CONCLUSION The Administration recommends approval of a Resolution authorizing an increase to the contract between the City of Miami Beach, Florida and Integrated Security Systems, Inc., pursuant to ITQ No. 2021-109-ND, in the amount of $70,000 for reimbursement of permitting pass -through fees in accordance with the Agreement. Approval of this item will increase the total contract amount and allow the City to responsibly close out the project, ensure full contractual compliance, and protect the City's investment in essential CCTV infrastructure. Applicable Area Citywide Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond pursuant to City Code Section 2-17? Project? 298 of 2180 Yes No Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No If so, specify the name of lobbyist(s) and principal(s): Department Parking Sponsor(s) Co-sponsor(s) Condensed Title Increase ISS Contract Amount for Reimbursements of Permitting Pass -through Fees. PK Previous Action (For City Clerk Use Only) 299 of 2180