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HomeMy WebLinkAboutSponsorship Agreement between the CMB and Miami Design Preservation League, Inc. for 2026 MDPL Art Deco WeekendDocusign Envelope ID: OD1352A17-6D4A-4D70-A34E-8C63931AD7A3 2-0 2 S 341 Q d SPONSORSHIP AGREEMENT FEB 0 9 2026 2026 MIAMI DESIGN PRESERVATION LEAGUE ART DECO WEEKEND THIS SPONSORSHIP AGREEMENT — 2026 MIAMI DESIGN PRESERVATION LEAGUE (the "Agreement") is made and entered into this _ day of , 2026, with an effective date of January 9, 2026 ("Effective Date"), by and between the City of Miami Beach, Florida, a Florida municipal corporation, with offices at 1700 Convention Center Drive, Miami Beach, Florida 33139 (the "City"), and Miami Design Preservation League, Inc., a Florida not for profit corporation, with offices at 1001 Ocean Drive, Miami Beach, Florida 33139 ("Event Organizer"). WITNESSETH: WHEREAS, the City desires to sponsor the 2026 Art Deco Weekend (the "Event"), as more particularly described in Exhibit A attached hereto and incorporated herein; WHEREAS, the Event will take place primarily on Ocean Drive between 511 Street and 1411 Place (the "Event Site"), on Miami Beach, from Friday, January 9 through Sunday, January 11, 2026; WHEREAS, the City desires to support the Event Organizer in its production of the Event by (i) waiving all special event fees related to the Event, in an amount not to exceed $85,000, including the application fee, permit fee, vehicle beach access pass fees, square footage fees, Lummus Park user fees (to be determined upon review of the site plan), and (ii) providing funding for Event -related public services, including Police off -duty fees, Fire off -duty fees and parking meter fees, in an amount not to exceed $150,000, to be paid directly by the City Administration, with any remaining balance to be available for the reimbursement of production expenses in connection with the Event; and WHEREAS, on December 17, 2025, the Mayor and City Commission adopted Resolution No. 2025-34006, accepting the recommendation of the Tourism and Culture Department for the approval of the aforementioned sponsorship; and WHEREAS, the City's sponsorship funding for the Event is to be paid directly to Event Organizer, as more particularly set forth herein, to offset expenses for producing and presenting the Event. NOW, THEREFORE, in consideration of the mutual promises and covenants made herein, City and Event Organizer agree as follows: 1. Recitals. The above recitals are true and correct and are incorporated by reference herein. 2. Term. The term of this Agreement (the "Term") will commence on the Effective Date set forth above and shall expire following the conclusion of the Event and Event Organizer's completion of all of its obligations hereunder, unless terminated earlier in accordance with this Agreement. 3. Event. Event Organizer shall be solely responsible for producing and promoting all aspects of the Event, including securing private sponsors and vendors to participate in the Event. The Event Organizer has advised the City that the Event shall be known and promoted under the title of the "Art Deco Weekend". The Event Organizer shall be responsible for the Docusign Envelope ID: 0DB52A1 7-6D4A-4D70-A34E-8C63931 AD7A3 conduct and operation of the Event and will provide the appropriate personnel to conduct the Event. The City is under no obligation to fund subsequent Events. Event Organizer shall be responsible for any and all compensation that may be due to any and all performers, entertainers, vendors, organizations, event sanctioning bodies, vendors, and participants, and the City shall have no such responsibility, obligation, or liability. The City shall not be responsible or liable to competitors for prize money payments, or to any third party for any aspect of the production of the Event. Further, the City shall not be a party to any independent contracts that the Event Organizer may enter into with other organizations, contractors, or participants in the Event and/or supporting activities, nor shall the City be liable to such third parties. Event Organizer shall not represent that it is an agent, official, authorized representative, or employee of City. 4. Sponsorship Funding. Subject to Event Organizer's compliance with its obligations under this Agreement and an annual appropriation of funds at the City Commission's sole discretion, the City shall provide Event Organizer with sponsorship funding as follows: (i) up to $150,000 to be paid directly by the City Administration to the relevant City departments for Event - related City services including Police off -duty fees, Fire off -duty fees, and Parking meter fees, with any remaining balance available for the reimbursement of production expenses in connection with the Event, and (ii) a waiver of all special event fees related to the Event, in an amount not to exceed $85,000. All remaining cash contributions shall be made on a reimbursement basis, following (i) the conclusion of the Event, (ii) the City's receipt and approval of production development materials and required supporting documentation (e.g. invoices, canceled checks and photographs) demonstrating that Event Organizer has actually incurred such third -party expenses, and (iii) Event Organizer's submission, and the City's acceptance, of the Final Report. 5. Warranties. Event Organizer warrants and represents that it has all necessary rights, authority, licenses and permits necessary to enter into this Agreement, to grant the rights and licenses herein granted, and to carry out its responsibilities as set forth herein. Event Organizer shall utilize the sponsorship benefits to conduct and operate the Event in a safe and respectful manner, in accordance with all applicable laws, and without endangering others or violating their rights. 6. Sponsorship Benefits. In consideration of the City sponsorship funding described in this Agreement, and the mutual promises made herein, Event Organizer shall provide sponsorship benefits to the City which, at a minimum, shall include the sponsorship requirements/benefits set forth in Section 9 of this Agreement and in Exhibit B, attached hereto and incorporated herein. Public Benefit Program. Event Organizer shall provide a public benefit program (the "Public Benefit Program") to be made available to City of Miami Beach residents. The Event's Public Benefit Program shall include the following, wherever permissible and applicable within the Event footprint: City Residents & Employees: A. Free Events: Dozens of free events spanning the weekend, accessible to both city residents and employees. B. Themed Lectures: Sessions centered on the theme 'Air, Land, and Sea', and the Art Deco Centennial'. C. Music and Dance: Live music open to the public and dance sessions offered throughout Saturday and Sunday. Docusign Envelope ID: OD652A17-6D4A-4D70-A34E-8C63931AD7A3 D. Kids Club Area: Inflatable slides, bounce houses, and/or other activities, sponsored by MDPL with all proceeds benefiting Feinberg -Fisher K-8 PTA. E. VIP Event including Elected Officials: An exclusive event on Friday night where elected officials receive complimentary passes for themselves and guests, and a live music performance. F. Complimentary Tents on Ocean Drive: No -charge tents provided to community organizations, Miami Beach Ocean Rescue, and other interested City departments. 8. Final Report. The Event Organizer must provide, within 30 days of the completion of the Event, a final report (the "Final Report") detailing the following: • Details of the public benefit; how many Miami Beach residents, seniors, and children, veterans, and military served; • Media coverage; • Vendor and community feedback; • Marketing efforts including without limitation, event attendance figures with proven method of collection, media impressions generated by the event, photos and videos of the events; • Hotel room occupancy, as provide by the GMCVB; and • All supporting documentation required under Section 4 for the payment of the cash sponsorship. 9. Sponsorship Requirements. The following is a list of publicity and credit requirements for events or programs receiving financial or in- kind support from the City of Miami Beach (if applicable): A. Prominently display City of Miami Beach logo in all media and promotional marketing materials related to the Event including, but not limited to, advertisements, brochures, websites, e-mails, newsletters, banners, posters, event programs, and other print and/or electronic publications in a manner where the City logo is displayed before sponsors of lesser value, and placed in the most prominent position amongst sponsors of the same level. All marketing materials shall be subject to the approval of the City Manager's designee prior to dissemination. B. Live announcement(s) during the event by emcee. C. Operate within the requirements of all City of Miami Beach existing sponsorships, including the non-alcoholic pouring rights agreement with PepsiCo who is granted exclusivity in ALL non-alcoholic beverage categories with the exception of hot tea, dispensed hot coffee and hot cocoa, and Red Bull who is granted exclusivity in the energy drink category. As well, all soda and water must be served in non -plastic containers. D. All complimentary tickets provided by an event/event producer shall be consistent with the City Commission established policy for the distribution of tickets and the City's Administrative Guidelines for Distribution of any tickets and must be sent to the Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 attention of the Director of the Tourism and Culture Department, located at 1755 Meridian Avenue — 511 Floor, Miami Beach, FL 33139. E. No press releases, public announcements or public disclosures relating to this sponsorship or its subject matter, including but not limited to promotional or marketing material, shall be made public by Event Organizer without the prior written consent of the City. Event Organizer shall cease using all logos or other City marks upon the expiration of the Term unless expressly authorized in writing by the City. Additionally, the City reserves the right to require the removal of its logo/marks from any promotional materials at any time and for any reason. This paragraph shall survive the expiration of this Agreement. 10. Event Organizer is Responsible for the Following: A. Event Organizer shall arrange for vendor concessions inside the enclosed area of the Event Site. All sales of soft drinks or other beverages must be in compliance with the City's beverage contract. Event Organizer will collect all proceeds from Event concessions. City shall have no responsibility, obligation or liability relating to vendor concessions. Event Organizer shall be solely responsible for ensuring that all vendors' services are provided in accordance with all applicable laws, including, without limitation, all food service, food handling, and alcoholic beverage and license regulations, including the following. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of the City Code, as may be amended from time to time, Event Organizer shall not sell, use, provide food in, or offer the use of expanded polystyrene food service articles (as defined in City Code Section 82-7) within the Event Site or otherwise in connection with the Event. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, this section shall not apply to expanded polystyrene food service articles used for prepackaged food that have been filled and sealed prior to receipt by Event Organizer. Additionally, Event Organizer agrees and acknowledges that, pursuant to Section 82- 8 of the City Code, as may be amended from time to time, Event Organizer shall not sell, use, provide food in, or offer the use of single -use plastic beverage straws or single -use plastic stirrers (as defined in City Code Section 82-8) within the Event Site or otherwise in connection with the Event. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, the requirements of Section 82-8 shall not restrict Event Organizer from providing a beverage with, or offering the use of, a single -use plastic beverage straw or single -use plastic stirrer to an individual with a disability or medical condition that impairs the consumption of beverages without a single -use plastic beverage straw or single -use plastic stirrer. Event Organizer agrees to comply with Section 46-92(c) of the City Code, which provides that it is unlawful for any person to carry any expanded polystyrene product, single -use plastic beverage straw, or single -use plastic stirrer onto any beach or park within the City. It is also unlawful for any business to provide single -use plastic beverage straws or single -use plastic stirrers with the service or delivery of any beverage to patrons on any beach within the City. Notwithstanding the above, the provisions in Section 46-92(c) that pertain to single -use plastic beverage straws and 4 Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 single -use plastic stirrers shall not apply to a person or patron with a disability or medical condition that impairs the consumption of beverages without a single -use plastic beverage straw or single -use plastic stirrer. 4. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82 of the City Code, as may be amended from time to time, Event Organizer shall adhere to City prohibition regarding the sale or use of expanded polystyrene food service articles, single use plastic beverage straws, and single -use plastic stirrers. B. Event Organizer shall be responsible for handling all media vendors and organizations and will be solely responsible for handling all issues relating to the media vendors. C. Event Organizer shall retain any and all rights to the Event, including any rights associated with Event -related apparel and/or product sales. D. Event Organizer shall keep the City apprised, on a monthly basis, of its progress with respect to the activation of the Event. City, at its sole discretion, may monitor and conduct an evaluation of Event Organizer's implementation of the Event. Event Organizer agrees to cooperate with City to promptly address any deficiencies or concerns the City may have in connection with the Event. E. Event Organizer hereby grants the City a non-exclusive license and right to use the title of the Event or any photographic, video, audio or other footage of the Event, in connection with any City -produced publication, including the City produced magazine or any City media outlets, such as MBTV. This section shall survive the termination or expiration of this Agreement. F. Event Organizer shall purchase and obtain all required Event Insurance policies for General Liability coverage in the amount of at least $1,000,000.00 General Aggregate; $1,000,000.00 Products/Completed Operations; $1,000,000.00 Personal and Advertising Injury; at $1,000,000.00 per occurrence, covering City, and all participants, no later than 10 days prior to the Event, and Event Organizer shall provide a Certificate of Insurance evidencing such coverage to the City's Risk Manager. Event Organizer shall also provide liquor liability insurance, in the amount of $1,000,000.00, and Host liquor liability insurance, in the amount $1,000,000.00. The above policies shall cover the City, and all participants, no later than 10 days prior to the Event. Event Organizer shall provide a Certificate of Insurance evidencing such coverage to the City's Risk Manager no later than 10 days prior to the Event. All insurance policies shall name City as additional insured and Certificate Holder, as follows: City of Miami Beach, Florida 1700 Convention Center Drive Miami Beach, Florida 33139 G. Event Organizer shall obtain all applicable federal, state, and local approvals, permits and licenses relating to the Event and any activities related thereto. Event Organizer shall maintain its good standing in accordance with the laws of the State of Florida and the City of Miami Beach Code of Ordinances ("City Code"), and shall comply with any federal, state, county or City Code requirement applicable to Event Organizer or to the Event Organizer's operation its business or other activities in the City of Miami Beach, Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 including, without limitation, obtaining any Certificate of Use or Business Tax Receipt(s) that may be required for any business activity, timely making payment of all taxes, fees or charges that may be due to the City. Event Organizer shall promptly take corrective action to correct any City Code violation or notice of violation issued by any governmental agency with jurisdiction over Event Organizer. Further, Event Organizer agrees to comply with the terms and conditions of any lease, contract, or other grant agreement that Event Organizer may have separately entered into with the City, if any ("Other City Contracts"). Any failure by Event Organizer to comply with any provision of the City Code applicable to Event Organizer, or any breach or default by the Event Organizer of any covenant or other term or condition contained in any Other City Contracts (after the passage of any applicable notice and cure period set forth therein), shall, at the option of the City, be considered an event of Default (as such term is defined more fully below), in which event the City shall be entitled (but in no event required) to apply all rights and remedies available to the City under the terms of this Agreement by reason of an Event Organizer's breach or failure to comply with said obligations. H. Event Organizer shall indemnify and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents, and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by Event Organizer or its officers, employees, agents, servants, partners, principals or contractors, or Event Organizer's use of the Event Site, including, without limitation, any claim that any aspect of the Event infringes upon any third-party's existing copyrights, trademarks, trade names, or other intellectual property or proprietary rights. Event Organizer shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Event Organizer expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and contractors as herein provided. 11. Events of Default Termination of Agreement for Cause, and Remedies. A. The following shall constitute events of default: i. Any material misrepresentation, written or oral, made by Event Organizer and/or its representatives to City. ii. Failure by Event Organizer to timely perform and/or observe any of the terms and conditions of this Agreement. iii. Insolvency or bankruptcy on the part of Event Organizer. B. The occurrence of any event of default by Event Organizer may, at the sole option of City, operate as an automatic forfeiture of any rights or benefits conferred under this Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 Agreement, and accordingly, City reserves the right to revoke the fee waivers, discontinue the funding provided for herein, or request the return of sponsorship funds. C. In the event that Event Organizer is in default of any of its obligations under this Agreement, Event Organizer shall be liable for all damages, costs and expenses arising out of or related to its default. In the event of a default, City reserves the right to pursue any and all legal remedies available to it, including but not limited to termination of this Agreement for cause, which termination shall be effective upon ten (10) days written notice to Event Organizer. In the event of any such termination, the City shall have no further obligation or liability to Event Organizer. 12. Assignment. Event Organizer shall not assign its rights, interests or obligations under this Agreement without the City's prior written consent. Any purported assignment in violation of this section shall be void and shall constitute an event of default hereunder. 13. Audit and Inspections. Event Organizer shall keep accurate and complete books and records of all receipts and expenditures relating to this Agreement, in accordance with generally accepted accounting principles, and shall retain such books and records for at least four (4) years after completion of the Event. At the request of the City, Event Organizer shall provide the City (and/or its designated representatives) reasonable access to its files, records and personnel during regular business hours for the purpose of making financial audits, evaluations or verifications, program evaluations, or other verifications concerning this Agreement, as the City deems necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Event Organizer related to this Event. 14. City's Right to Suspend Activities or Remove Persons from Event Site. The City Manager shall have the authority to suspend all or any part of the activities of Event Organizer, upon verbal or written notice to Event Organizer, when, in the City Manager's sole judgment and discretion, such activities may be or are detrimental to the public or to the City, or if the City has reason to believe any law or ordinance is being violated by Event Organizer, its agents or employees. The City reserves the right through the City Manager, to suspend or terminate use of the Event Site if visitors become unruly, and to reject any sponsor, presentation, material or item which is or may be, in the sole opinion of the City Manager, hazardous, offensive, immoral or disparaging to the image of the City, or to any person or group of persons. The decision of the City Manager in such regard shall be final, binding, and conclusive. 15. Termination for Convenience. A. The Event Organizer may conduct the Event for the Term of this Agreement, unless the City Manager decides to terminate the Event, at the City Manager's sole and absolute discretion, for any reason or no reason whatsoever, for the convenience of the City. The City Manager shall notify the Event Organizer, in writing, of the City's termination of this Agreement. B. The Event Organizer may elect, during the Term of this Agreement, to terminate this Agreement and no longer conduct the Event. If the Event Organizer elects to terminate this Agreement, the Event Organizer shall notify the City in writing prior to commencement of the Event. If the Event Organizer elects not to conduct the Event or elects not to seek an extension of the terms of this Agreement, this Agreement will automatically terminate. 16. Notice. Whenever any party desires to give notice to any other party, it must be given by written notice sent by registered United States mail, with return receipt requested, addressed to the party Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 for whom it is intended at the place designated below and the place so designated shall remain such until they shall have been changed by written notice in compliance with the provisions of this section. For the present, the parties designate the following as the respective places for giving notice: CITY: City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: City Manager EVENT ORGANIZER: Miami Design Preservation League 1001 Ocean Drive Miami Beach, Florida 33139 17. Inspector General Audit Rights. A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. B. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City programs, accounts, records, contracts and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of Event Organizer, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon ten (10) days written notice to Event Organizer, Event Organizer shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, monitor, oversee, inspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of Event Organizer its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. D. The Inspector General shall have the right to inspect and copy all documents and records in Event Organizer's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project -related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal) and contract documents, back -change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. Event Organizer shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition (bid preparation) and performance of this Agreement, for examination, audit, or reproduction, until three (3) years after final payment under this Agreement or for any longer period required by statute or by other clauses of this Agreement. In addition: If this Agreement is completely or partially terminated, Event Organizer shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement; and Event Organizer shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this Agreement until such appeals, litigation, or claims are finally resolved. F. The provisions in this section shall apply to Event Organizer, its officers, agents, employees, subcontractors and suppliers. Event Organizer shall incorporate the provisions in this section in all subcontracts and all other agreements executed by Event Organizer in connection with the performance of this Agreement. G. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by Event Organizer or third parties. 18. Event Organizer's Compliance with Florida Public Records Law. A. Event Organizer shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. B. The term "public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. C. Pursuant to Section 119.0701 of the Florida Statutes, if Event Organizer meets the definition of "Contractor" as defined in Section 119.0701(1)(a), Event Organizer shall: 1. Keep and maintain public records required by the City to perform the service; 2. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 the duration of the contract term and following completion of the Agreement if Event Organizer does not transfer the records to the City; 4. Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of Event Organizer or keep and maintain public records required by the City to perform the service. If Event Organizer transfers all public records to the City upon completion of the Agreement, Event Organizer shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Event Organizer keeps and maintains public records upon completion of the Agreement, Event Organizer shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. D. Request For Records; Noncompliance. 1. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify Event Organizer of the request, and Event Organizer must provide the records to the City or allow the records to be inspected or copied within a reasonable time. 2. Event Organizer's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail itself of any available remedies at law or in equity. 3. Event Organizer who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. E. Civil Action. 1. If a civil action is filed against Event Organizer to compel production of public records relating to the City's contract for services, the court shall assess and award against Event Organizer the reasonable costs of enforcement, including reasonable attorneys' fees, if: a. The court determines that Event Organizer unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that Event Organizer has not complied with the request, to the City and to Event Organizer. 2. A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records and to Event Organizer at Event Organizer's address listed on its contract with the City or to Event Organizer's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. 3. Event Organizer who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. 10 Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 F. IF EVENT ORGANIZER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO EVENT ORGANIZER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELG RANADO@MIAM I BEACH FL. GOV PHONE: 305-673-7411 19, E-Verify. A. Event Organizer shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E-Verify Statute"), as may be amended from time to time. Pursuant to the E- Verify Statute, commencing on January 1, 2021, Event Organizer shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement, provide an affidavit stating that Event Organizer does not employ, contract with, or subcontract with an unauthorized alien, or, upon the City's written request, otherwise demonstrate Event Organizer's compliance with Section 448.095 as described therein. Additionally, Event Organizer shall expressly require any subcontractor performing work or providing services pursuant to the Agreement to utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract Term, as applicable. If Event Organizer enters into a contract with an approved subcontractor, the subcontractor must provide Event Organizer with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Event Organizer shall maintain a copy of such affidavit for the duration of the Agreement or such other extended period as may be required under this Agreement. B. Termination Rights. 1. If the City has a good faith belief that Event Organizer has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Event Organizer for cause, and the City shall thereafter have or owe no further obligation or liability to Event Organizer. 2. If the City has a good faith belief that a subcontractor has knowingly violated the foregoing Subsection 3(A), but Event Organizer otherwise complied with such subsection, the City will promptly notify Event Organizer and order Event Organizer to immediately terminate the Agreement with the subcontractor. Event Organizer's failure to terminate a subcontractor shall be an event of default under this Agreement, entitling City to terminate Event Organizer's contract for cause. 3. A contract terminated under the foregoing Subsection (13)(1) or (13)(2) is not in breach of contract and may not be considered as such. 4. The City or Event Organizer or a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subsection (13)(1) or 11 Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 (13)(2) no later than 20 calendar days after the date on which the contract was terminated. 5. If the City terminates the Agreement with Event Organizer under the foregoing Subsection (13)(1), Event Organizer may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. 6. Event Organizer is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section. 20. No Discrimination: Event Organizer also accepts and agrees to comply with the following Special Conditions: A. Event Organizer hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex. B. Event Organizer hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, and as may be amended from time to time, prohibiting discrimination in employment (including independent contractors), housing, public accommodations, public services, and in connection with its membership or policies because of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, hair texture and/or hairstyle, domestic partner status, labor organization membership, familial situation, or political affiliation. C. The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that sponsorship recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. 21. Event Organizer's Compliance with Anti -Human Trafficking Laws Event Organizer agrees to comply with Section 787.06, Florida Statutes, as may be amended from time to time, and has executed the Anti -Human Trafficking Affidavit, containing the certification of compliance with anti -human trafficking laws, as required by Section 787.06(13), Florida Statutes, a copy of which is attached hereto as Exhibit C. 22. Prohibition on Contracting with a Business Engaging in a Boycott. Event Organizer warrants and represents that it is not currently engaged in, and will not engage in, a boycott, as defined in Section 2-375 of the City Code. In accordance with Section 2- 375.1(2)(a) of the City Code, Event Organizer hereby certifies that Event Organizer is not currently engaged in, and for the duration of the Agreement, will not engage in a boycott of Israel. 23. Prohibition On Contracting With An Individual Or Entity Which Has Performed Services For Compensation To A Candidate For City Elected Office. 12 Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 Event Organizer warrants and represents that, within two (2) years prior to the effective date of the Agreement, Event Organizer has not received compensation for services performed for a candidate for City elected office, as contemplated by the prohibitions and exceptions of Section 2-379 of the City Code. For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2- 379 of the City Code shall not apply to the following: A. Any individual or entity that provides goods to a candidate for office. B. Any individual or entity that provides services to a candidate for office if those same services are regularly performed by the individual or entity in the ordinary course of business for clients or customers other than candidates for office. This includes, without limitation, banks, telephone or internet service providers, printing companies, event venues, restaurants, caterers, transportation providers, and office supply vendors. C. Any individual or entity which performs licensed professional services (including for example, legal or accounting services). 24. Prohibition Against Contracting With Foreign Countries Of Concern When An Individual's Personal Identifying Information May Be Accessed. Event Organizer hereby agrees to comply with Section 287.138, Florida Statutes, as may be amended from time to time, which states that as of January 1, 2024, a governmental entity may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant the entity access to an individual's personal identifying information (PII), unless the entity provides the governmental entity with an affidavit signed by an officer or representative of the entity under penalty of perjury attesting that the entity does not meet any of the criteria in Paragraphs 2(a)-(c) of Section 287.138, Florida Statutes: (a) the entity is owned by a government of a foreign country of concern; (b) the government of a foreign country of concern has a controlling interest in the entity; or (c) the entity is organized under the laws of or has its principal place of business in a foreign country of concern (each a "Prohibited Entity"). A foreign country of concern is defined in Section 287.138 (1)(c), Florida Statutes, as may be amended from time to time, as the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign country of concern. Additionally, beginning July 1, 2025, a governmental entity may not extend or renew a contract with a Prohibited Entity. Event Organizer warrants and represents that it does not fall within the definition of a Prohibited Entity, and as such, has caused an authorized representative of Event Organizer to execute the "Prohibition Against Contracting with Entities of Foreign Countries of Concern Affidavit", incorporated herein by reference and attached hereto as Exhibit C. 25. Certification of Compliance with Antidiscrimination and Anti Boycott Requirements. As required by Section 2-375.2 of the City Code, Event Organizer has executed the Certification of Compliance with Antidiscrimination and Anti -Boycott Requirements, a copy of which is attached hereto as Exhibit C and incorporated herein. 26. Certification of Compliance with Citv Antidiscrimination Requirements. As required by Section 2.375.3 of the City Code, Event Organizer has executed the Certification of 13 Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 Compliance with City Antidiscrimination Requirements, ,a copy of which is attached hereto as Exhibit C and incorporated herein. 27. Entire Agreement. This Agreement shall constitute the entire agreement between the parties, and supersedes all prior negotiations, representations, or agreements either written or oral. No warranties, inducements, considerations, promises or other references shall be implied or impressed upon this Agreement that are not expressly addressed herein. 28. Governing Law and Attorney's Fees. This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami -Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami -Dade County, Florida. BY ENTERING INTO THIS AGREEMENT, THE CITY AND EVENT ORGANIZER EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. In the event of any dispute which arises out of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs, including bankruptcy and/or appeal, if any. 29. Scope. It is expressly understood and agreed that this Agreement is for the duration of this Event only and that Event Organizer has no right or privilege other than that expressly provided herein. 30. No Partnership or Agency. Event Organizer agrees that nothing herein contained is intended or should be construed as in any way creating or establishing the relationship of partners or joint venturers between City and Event Organizer. In no event shall Event Organizer represent to any third party that it is acting as an agent, representative or on behalf of City for any purpose or in any manner whatsoever. 31. Amendment. No modification, amendment or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed by the parties hereto, with the same formality and of equal dignity herewith. 32. Extent of Agreement. This Agreement represents the entire and integrated Agreement between City and Event Organizer and supersedes all prior negotiations, representations, or agreements either written or oral. 33. Corporate Status: This Agreement shall automatically terminate if, within thirty (30) days from execution of this Agreement, Event Organizer does not provide the City with proper documentation evidencing that Event Organizer is registered to do business in the State of Florida. The remainder of this page is intentionally left blank 14 Docusign Envelope ID: 013652A17-6D4A-4D70-A34E-8C63931AD7A3 IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute this Agreement on the date written below. ATTEST: Rafael E. i1ranado City Clerk FEB 0 9 2026 Date 1101 %/ Date 15 CITY OF MIAMI BEACH, FLORIDA LBy: 1 Eric T. Carpenter City Manager 114 Ej 3y: APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION Or �N 'tl City Attorney ?,�DP Date AgsC'O�lifz Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-6C63931AD7A3 EXHIBIT A EVENT DETAILS The Event will take place primarily on Ocean Drive, between 51' Street and 1411' Place, on Miami Beach, from Friday, January 9 through Sunday, January 11, 2026. Event components include, but are not limited to the following: • Educational Lectures • Guided Walking Tours • Jazz Age Stage and Live Music • Artisan Market • Classic Car Show • Community Organization Led Events and Tents • Curated Food Plaza • Dancing Lessons and Competitions • Deco Kids Zone • Pet Related Events • Ribbon Cutting with City and Elected Officials W. Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 EXHIBIT B SPONSORSHIP/MARKETING BENEFITS: o Event Organizer shall prepare and finalize a robust marketing plan with local and national reach. o Should the name not appear in the logo lockup, the Event must recognize the City of Miami Beach as a top tier partner in all announcements, posts, coverage and other, where event name is used. o City name recognition/logo to be prominentlydisplayed on promotional materials including press releases, and all printed (stage banners, programs, site signage), social and digital collateral. o No press releases, public announcements or public disclosures relating to this sponsorship or its subject matter, including but not limited to promotional or marketing material, shall be made public by the Event Organizer without the prior written consent of the City. o The Parties agree not to use the other Party's name or Event names in any promotional material or public announcement without prior written or oral consent of the other. o Event Organizer agrees to make every effort to make themselves available for photo calls and/or interviews with press or broadcasting agents with a minimum of twenty-four (24) hours' notice to any media event. o Event Organizer shall offer the City an opportunity for City representatives to speak at all press conferences and ribbon cutting events. o Event Organizer shall make City aware of all press events with at least twenty-four (24) hours' notice. o City shall have the right to station two (2) photographers and two (2) video operators within the Event Site, including in any space dedicated to Event media personnel. o Event Organizer shall provide the City with up to four (4) VIP tickets (if available) to be contested away on City owned social media / digital channels. o Event Organizer shall provide working passes for all City Marketing and Communications staff who will be working the event. City to provide a confirmed list of individual names no later than seven (7) days before the Event date. o Event Organizer shall tag @miamibeachnews (IG, Twitter) or @CityofM iam i Beach Government (FB) in all social media posts o Event Organizer shall promote the Event on all Event Organizer owned social and digital channels, starting at least one month prior to Event start date. o Event Organizer shall make dedicated City, non -sales specific, spotlight Instagram posts. o Event Organizer shall make dedicated City, non -sales specific, spotlight Tweets on Twitter. o City name recognition/logo on step & repeat banners. 17 Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 EXHIBIT C CITY'S AFFIDAVITS AND CERTIFICATIONS This Exhibit includes affidavits and certifications required under applicable Florida law and the Code of the City of Miami Beach in connection with the execution and administration of this Agreement. To ensure acknowledgment and understanding of each requirement, the Event Organizer shall initial each section included in this Exhibit. The act of initialing confirms the Event Organizer's review of, and agreement to, the statements contained therein. The Event Organizer shall also sign and notarize the acknowledgment at the end of this Exhibit, affirming the truth and accuracy of all initialed statements. This Exhibit must be completed by a person authorized to make the following attestations on behalf of Event Organizer: JN 1— ANTIHUMAN TRAFFICKING LAArb AFFIUAVI I In accordance with Section 787.06(13), Florida Statutes, incorporated herein by reference, the undersigned, on behalf of Event Organizer, hereby attests under penalty of perjury that Event Organizer does not use coercion for labor or services as defined in Section 787.06, Florida Statutes, entitled "Human Trafficking". Initials cr In accordance with Section 287.138, Florida Statutes, incorporated herein by reference, the undersigned, on behalf of Event Organizer, hereby attests under penalty of perjury that Event Organizer does not meet any of the following criteria in Paragraphs 2(a)-(c) of Section 287.138, Florida Statutes: (a) Event Organizer is owned by a government of a foreign country of concern; (b) the government of a foreign country of concern has a controlling interest in Event Organizer; or (c) Event Organizer is organized under the laws of or has its principal place of business in a foreign country of concern. In accordance with Section 2-375.2 of the City Code, incorporated herein by reference, the undersigned, on behalf of Event Organizer, hereby attests that Event Organizer will comply with all relevant antidiscrimination laws, including the anti -boycott provisions of Section 2-375.1 of the City Code, and affirms that Event Organizer will not engage in a boycott of Israel, antisemitic discrimination or antisemitic speech in conjunction with the Event. In accordance with Section 2-375.3 of the City Code, incorporated herein by reference, the undersigned, on behalf of Event Organizer, hereby attests that Event Organizer will comply with all relevant antidiscrimination laws, and affirms that Event Organizer will not engage in discrimination based upon any classification category as set forth in Section 62-31 of the City Code in conjunction with the Event. [SIGNATURE PAGE FOLLOWS] 18 Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 I SIGNATURE AND NOTARIZATION BY SIGNING AND NOTARIZING THIS PAGE, YOU ARE ATTESTING TO THE AFFIDAVITS AND CERTIFICATIONS IN SECTIONS 1-4 OF THIS EXHIBIT. I understand that I am swearing or affirming under oath, under penalties of perjury, to the truthfulness of the claims made in this Exhibit and that the punishment for knowingly making a false statement may include fines and/or imprisonment. The undersigned is authorized to execute this affidavit on behalf of Event Organizer: EVENT ORGANIZER: MIAMI DESIGN PRESERVATION LEAGUE, INC., a Florida not -for -profit corporation. 46bl (� cep Sig atu of Authorized Representative �— (Address) Name/Title: �_( ), ('tom State of �- County of The foregoing instrument was acknowledged before me by means of pQ hysical presence or O qn line notarization,, this da of 1anUc.!i 202-6 by ? � � Uas ��c.cAjk&A-- .car , of MIAMI DESIGN PRESE,kVATION LEAGUE, INC., a Florida not-for-pr fit corporation, known to me to be the person described herein, or who produced cS�rGllu 4yw`~' as identification, and who did/did not take an oath. NOTARY PUBLIC: \\ 0 ,Pgy "P& (S�gnature) f tl • � 7/24/2027 Patricia Rachel Diu Q= z —t (Print Name) ;� My commission Q HH 424102 \ �� a�f ��3�� My commission expires: Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 RESOLUTION NO. 2025-34006 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING SPONSORSHIP FUNDING FOR THE 2026 ART DECO WEEKEND SPECIAL EVENT (THE "EVENT"), TO BE HELD FROM JANUARY 9, 2026 THROUGH JANUARY 11, 2026 ON OCEAN DRIVE BETWEEN 6T" AND 14T" STREETS, INCLUDING: (1) A CITY CONTRIBUTION FOR EVENT RELATED PUBLIC SERVICES IN AN AMOUNT NOT TO EXCEED $150,000, WITH ANY REMAINING BALANCE TO BE AVAILABLE FOR THE REIMBURSEMENT OF PRODUCTION EXPENSES IN CONNECTION WITH THE EVENT, AND (II) A WAIVER OF ALL SPECIAL EVENT FEES RELATED TO THE EVENT, IN AN AMOUNT NOT TO EXCEED $85,000; AND FURTHER, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A SPONSORSHIP AGREEMENT WITH THE MIAMI DESIGN PRESERVATION LEAGUE, INC. WHEREAS, the City desires to sponsor the 2026 Art Deco Weekend (the "Event"), a special event taking place primarily on Ocean Drive between 6th and 14th Streets (the "Event Site"), on Miami Beach, from Friday, January 9 through Sunday, January 11, 2026; and WHEREAS, Miami Design Preservation League, Inc. ('MDPL') shall produce, promote, and hold the 2026 Event on Miami Beach; and WHEREAS, the City desires to support MDPL in its production of the Event by (i) providing funding in an amount not to exceed $150,000 for Police off -duty fees, Fire off -duty fees, Parking meter fees, and other City service costs associated with the Event, including the Event's marketing needs, and (ii) waiving all special event fees related to the Event, in a the total not -to - exceed amount of $85,000, including $343 application fee, $343 permit fee, vehicle beach access pass fees, square footage fees, Lummus Park user fees (to be determined upon review of the site plan); and WHEREAS, the City further desires that, in the event the total cost of City services provided is less than $150,000, the remaining balance of this City contribution may be used to reimburse MDPL for eligible production -related expenses; and WHEREAS, on September 30, 2025, the Mayor and City Commission adopted the City's FY 2026 operating budget that includes funding in the amount of $150,000 for the sponsorship of MDPL's 2026 Art Deco Weekend; and WHEREAS, the Event's public benefit program shall include the following, wherever permissible and applicable within the Event footprint: themed lectures, guided walking tours, jazz stage with live music, dance lessons and competitions, Deco Kids Zone, artisan market, classic car show and parade, curated food plaza, pet related events, and community organization led events and tents. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve sponsorship funding for the 2026 Art Deco Weekend special event (the "Event"), to be held from January 9, 2026 through January 11, 2026 on Ocean Drive between 611 and 14'h Streets, including: (i) a City contribution for Event related public services in an amount Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 not to exceed $150,000, with any remaining balance to be available for the reimbursement of production expenses in connection with the Event, and (ii) a waiver of all special event fees related to the Event, in an amount not to exceed $85,000; and further, authorize the City Manager and City Clerk to execute a Sponsorship Agreement with the Miami Design Preservation League, Inc. PASSED and ADOPTED this 7_ ___ day of �Ccl , 2025. Steven Meiner, Mayor ATTES DEC 2 2 2025 "`eft; Rafael E. Granado, City Clerk _ 's, �INCDd? DARTED $ •j : r) y'¢CfH 20 r: APPROVED AS TO FORM & LANGUAGE & FOR f ECUTION 3?�z.S City Attorney Date Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 Resolutions - C7 AQ MIAMI BEACH COMMISSION MEMORANDUM TO� Honorable Mayor and Members of the City Commission FROM: Eric Carpenter, City Manager DATE December 17, 2025 TITLE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING SPONSORSHIP FUNDING FOR THE 2026 ART DECO WEEKEND SPECIAL EVENT (THE "EVENT"), TO BE HELD FROM JANUARY 9, 2026 THROUGH JANUARY 11, 2026 ON OCEAN DRIVE BETWEEN 6TH AND 14TH STREETS. INCLUDING (1) A CITY CONTRIBUTION FOR EVENT RELATED PUBLIC SERVICES IN AN AMOUNT NOT TO EXCEED $150,000, WITH ANY REMAINING BALANCE TO BE AVAILABLE FOR THE REIMBURSEMENT OF PRODUCTION EXPENSES IN CONNECTION WITH THE EVENT, AND (II) A WAIVER OF ALL SPECIAL EVENT FEES RELATED TO THE EVENT, IN AN AMOUNT NOT TO EXCEED $85,000, AND FURTHER, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A SPONSORSHIP AGREEMENT WITH THE MIAMI DESIGN PRESERVATION LEAGUE. INC RECOMMENDATION The Administration recommends adopting the resolution to authorize the City Manager and City Clerk to execute a sponsorship agreement with the Miami Design Preservation League. Inc. in the amount not to exceed S150.000 for the 2026 Art Deco Weekend event. BACKGROUND/HISTORY The City of Miami Beach began sponsoring the Miami Design Preservation League's (-MDPL") Art Deco Weekend event, beginning in Fiscal Year 2018. On October 18, 2017, the Mayor and City Commission adopted Resolution No. 2017-29893 to fund the 2018 event in the amount of $100,000. On October 17, 2018, the Mayor and City Commission adopted Resolution No 2018-30512 to fund the 2019 event. On October 16. 2019, the Mayor and City Commission adopted Resolution No. 2019-31004 to fund the 2020 event. Due to the COVID-19 pandemic, no event was held in Fiscal Year 2021. On October 13, 2021, the Mayor and City Commission adopted Resolution No. 2021-31872, resuming sponsorships of the event. by approving $100,000 to fund the 2022 event. As part of the City s ongoing support for established cultural events, the City Increased its sponsorship to $150,000 beginning in Fiscal Year 2023. as approved by Resolution No. 2022- 32334 on October 26, 2022. This enhanced funding level was reaffirmed through Resolution No 2023-32850 on October 18, 2023, for the 2024 event. On September 25, 2024, the Mayor and City Commission adopted Resolution 2024-33294 which included sponsorship funding for the 2025 Art Deco Weekend event in an amount not to exceed $150.000 ("City's Contribution"). 1834 of 3458 Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-BC63931AD7A3 The 2025 sponsorship agreement waived all special event fees related to the event. which Included the application and permit fees, vehicle beach access pass fees, square footage fees, Lummus Park user fees, and provided funding in an amount not to exceed $150.000. to be paid directly by the City Administration to the City of Miami Beach for Police off -duty fees. Fire off -duty fees. Parking meter fees, and other City service costs associated with the Event, including the Event's marketing needs. The agreement required MDPL to provide a final report including, but not limited to, marketing and media efforts. audience attendance and demographics. and details of public benefit. For the 2026 event, the MDPL sponsorship request from the City remains unchanged from the previous two (2) years at $150,000. which includes a waiver of special event fees. On September 30, 2025, the Mayor and City Commission adopted the FY 2026 budget that Included the requested funding for the 2026 Event series in the Resort Tax Fund. ANALYSIS The 2026 Art Deco Weekend event is presented by the Miami Design Preservation League (fv1DPL), in partnership with the City of Miami Beach The event is scheduled to take place primarily on Ocean Drive between 6th and 14th Streets on Miami Beach, from Friday, January 9 through Sunday, January 11, 2026 For 2026, the Event shifted their dates to a weekend earlier due to the College Football Championship (CFP) occurring the following weekend on January 16- 18. 2026. The 2026 Programming Includes: • Educational Lectures • Guided Walking Tours • Jazz Age Stage and Live Music • Artisan Market • Classic Car Show and Parade • Community Organization Led Events and Tents • Curated Food Plaza • Dancing Lessons and Competitions • Deco Kids Zone • Pet Related Events • Ribbon Cutting with City and Elected Officials Art Deco Weekend has been the premier celebration of Miami Beach's unique architectural heritage for over four decades. attracting hundreds of thousands of visitors annually. While the event continues to flourish in cultural programming. performances, and lectures, recent years have shown that food and beverage offerings have not reflected the caliber of Ocean Drive's renowned dining scene. For 2026, the Ocean Drive Association (ODA), in collaboration with MDPL, is proud to present a new and revitalized dining program, Art Deco Taste of Ocean Drive. for the annual Art Deco Weekend ODA's proposed An Art Deco Taste of Ocean Drive is expected to elevate the festival experience, enhance the brand of the destination, and provide both locals and visitors with a true taste of Miami Beach s most iconic street This event has the potential to become a landmark annual collaboration between MDPL, Ocean Drive, and the City of Miami Beach, anchoring Art Deco Weekend with a culinary experience that is as memorable as its architecture and entertainment. An Art Deco Taste of Ocean Drive 1835 of 3458 Docusign Envelope ID ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 Participating restaurants along Ocean Drive will have the opportunity to expand into the street for the festival weekend, as is already done annually for New Year's Eve with the same footprint, with highlighted points below. Will offer a prix-fixe Taste of Ocean Drive menu featuring 1-3 items at $35 for lunch and $45/$60 for dinner, mirroring The Miami Spice program. Will provide options for packaged to -go meals for guests enjoying Art Deco Weekend performances, lectures, and activations by optionally, activating a fast- food cart for affordable grab -and -go dining. Operate a Taste of Ocean Drive branded bar. serving a pre-set menu of alcoholic beverages with standardized pricing and sizes, and featuring a signature cocktail sponsored by a liquor partner. Just over 30 Ocean Drive restaurants are currently participating in New Year s Eve programming, and the expectation is to achieve full participation for Art Deco Weekend 2026 as well. Additionally, to fully immerse guests in the spirit of the weekend, participants will be encouraged to embrace Art Deco/ 1920s-Inspired decor, themed uniforms. and host attire. City Sponsorship Request • City shall provide funding in an amount not to exceed $150.000 to be used for City of Miami Beach departments for Police off -duty fees, Fire off -duty fees. Parking meter fees, other City service costs associated with the Event. and marketing needs for the event • Provided up to $150,000 to be paid directly by the City Administration to the City of Miami Beach for Police off -duty fees. Fire off -duty fees, parking meter fees, and other City services associated with the Event. All remaining cash contributions shall be made on a reimbursement basis following the conclusion of the event. and upon MDPL's submission. and the City s acceptance. of the final report referenced in this Agreement. • Waiver of all special event permit fees related to the event, including the application fee. permit fee, vehicle beach access passes, in square footage fees. and Lummus Park user fees, in an amount not to exceed $85.000 Community Benefits • Event Organizer shall provide a public benefit program to create a positive impact to the City of Miami Beach. The Event's public benefit program shall include the following, wherever permissible and applicable within the Event footprint: Free Events. Dozens of free events spanning the weekend, accessible to both city residents and visitors. Themed Lectures: Sessions centered on the theme "Art Deco Land, Air and Sea" Music and Dance. Live music open to the public and dance sessions offered throughout Saturday and Sunday Kids Club Area. Inflatable slides, bounce houses. and/or other activities. sponsored by MDPL with all proceeds benefiting Feinberg -Fisher K-8 PTA VIP Event including Elected Officials: An exclusive event on Friday night where elected officials receive complimentary passes for themselves and guests. and a live music performance. 1836 of 3458 Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 Complimentary Tents on Ocean Drive: No -charge tents provided to community organizations, Miami Beach Ocean Rescue. and other Interested city departments. FISCAL IMPACT STATEMENT For the 2026 event, the MDPL sponsorship request from the City remains unchanged from the previous two (2) years, not to exceed $150,000. which Includes a waiver of special event fees. On September 30, 2025, the Mayor and City Commission adopted the FY 2026 budget that included the requested funding for the 2026 Event series in the Resort Tax Fund. Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY) If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https:,!/www.miamibeachfl.gov city-hall/city-clerk;meeting-noticesi FINANCIAL INFORMATION The $150,000 sponsorship for the 2026 Art Deco Weekend is funded from the Resort Tax Fund 160-0380-000349-25-406-548-00-00-00 CONCLUSION The Administration recommends adopting the Resolution to authorize the City Manager and City Clerk to execute a sponsorship agreement with the Miami Design Preservation League. Inc.. In the amount not to exceed $150,000 for the 2026 Art Deco Weekend event. Applicable Area South Beach Is this a "Residents Right to Know" item pursuant to City Code Section 2-17? me Is this item related to a G.O. Bond Project? No Was this Agenda Item initially requested by a lobbyist which as defined in Code Sec. 2-481 includes a principal engaged in lobbying? No If so, specify the name of lobbyist(s) and principal(s): Department Tourism and Culture Sponsors) Click or tap here to enter text. Click or tap here to enter text 1837 of 3458 Docusign Envelope ID: ODB52A17-6D4A4D70-A34E-8C63931AD7A3 Condensed Title Execute Sponsorship Agreement w� MDPL for the 2026 Art Deco Weekend Previous Action (For City Clerk Use Only) 1838 of 3458 Docusign Envelope IDODB52A17-6D4A-4D70-A34E-8C63931AD7A3 ULK i INUA i t yr LIA6ILITY INSURANCE DATE (MM/DD/YYYY) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION EQUITY INSURANCE UNDERWRITERS ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1930 Harrison Street, Suite 306 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Hollywood, FL 33020 954 923-2474 INSURERS AFFORDING COVERAGE NAIC# INSURED MIAMI DESIGN PRESERVATION LEAGUE INSURER A: MOUNT VERNON FIRE INSURANCE COMPANY 26522 INSURER B: INSURER C: P.O. BOX 190180 INSURER D MIAMI BEACH, FL 33119 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADVIL RD I POLICY NUMBER POLICY EFFECTIVE AT MM/DD POLICY EXPIRATION A E M I /YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000 000 DAMAGE TO RENT= PREMISES Ea occurence $ 100 1000 X COMMERCIAL GENERAL LIABILITY CLAIMSMADE Fx-1 OCCUR MED EXP (Any one person) $ 1 000 PERSONAL BADVINJURY $ 1,000,000 A SE2034304 1-6-2026 1-12-2026 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OPAGG $ 21000,000 POLICY PRO LOC AUTOMOBILE LIABILITY ANYAUTO COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per acc(dent) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EAACC $ ANYAUTO $ AUTO ONLY: AGG EXCESS / UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMSMADE AGGREGATE $ $ DEDUCTIBLE Y $ RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE WC STATU- OTH- T RYLIM T ER E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? !Mandatory in NH) ❑ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ If yes, describe under SPECIAL PROVISIONS below OTHER EACH OCCUR $1,000,000 A LIQUOR LIABILITY SE2034304 1-7-2026 1-12-2026 GEN AGGREG $2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS CITY OF MIAMI BEACH BE LISTED AS AND ADDITIONAL INSURED WITH RESPECT TO GENERAL LIABILITY 17ERTIFIr ATF I-I(Il r)FR CANCEL LATION CITY OF MIAMI BEACH 1700 CONVENTION CENTER DR. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN - MIAMI BEACH , FL 33139 NOTICE TO THE CERTIFICATE HOLDER NAMED 7o THE LEFT, BUT FAILURE To DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESE 71VE ACORD25(2009101) ©19 0 ORATION. All rights reserved. The ACORD name and logo are registered mark D Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3 MIAMIBEACH FY 2026 Art Deco Weekend Sponsorship Agreement Miami Design Preservation League, Inc. I Tourism and Culture Lissette Garcia Arrogante I ' U I Maria Hernandez Type 1 — Contract, amendment, change order, or task order resulting from a procurement -issued competitive solicitation. Type 2 — Other contract, amendment, change order, or task order not resulting from a procurement -issued competitive solicitation. Type 3 — Independent Contractor Agreement (ICA) Type 6 —Tenant Agreement Type 4 — Grant agreements with the City as the recipient Type 7 — Inter -governmental agency agreement Type 5 — Grant agreements with the City as the grantor x Type 8 — Other: The City of Miami Beach desires to sponsorthe 2026Art Deco Weekend event produced by Miami Design Preservation League. The event was held on Ocean Drive between 6th and 14th Streets from Friday, January 91h through Sunday, January 11Lh. The City is waving special event fees related to the event and will provide up to $150,000 for Police Off Duty fees, Fire Off Duty Fees, Parking meter fees, other City services costs, and Event production costs. The sponsorship funding is included in the adopted FY 2026 Resort Tax Fund Budget. On December 17, 2025, the Mayor and City Commission passed resolution 2025-34006, authorizing the City Manager to execute the sponsorship agreement with the Miami Design Preservation League for the 2026 event. Original Term Renewal Periods Total Term (Original + Renewals) Grant Funded: Yes I x I No State Federal Other: Require EnhancemeMA 1 $111,000 160-0380-000349-25-406-548-00-00-00 Yes I I No 2 $39,000 173-0380-000349-25-406-548-00-00-00 Yes I x I No 1. For contracts longer than five years, contact the Procurement Department. 2. Attach any supporting explanation needed. 3. Budget approval indicates approval for the current fiscal year only. Future years are subject to City Commission approval of the annual adopted operating budget. City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2025-34006 C7AQ 12/17/2025 If no, explain why CC approval is not required: egal Form Approved: Yes No If no, explain below why form approval is not necessary: Procurement: Compliance Appr;— N/A Grants: N/A Docuftned by: Budget: ."u ocu d b�1Risk Information Technology: N/A Management: A, ri Fleet & Facilities: N/A Human Resources: N/A Other: N/A Docusign Envelope ID: ODB52A17-6D4A-4D70-A34E-8C63931AD7A3