HomeMy WebLinkAboutSponsorship Agreement between the CMB and Miami Beach Orchid Society, Inc. for Orchids and Arts FestivalDocusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
2_jo2.,S-- 33co 1 j
SPONSORSHIP AGREEMENT — ORCHIDS AND ARTS FESTIVAL
FEB 0 9 2026
This SPONSORSHIP AGREEMENT — ORCHIDS AND ARTS FESTIVAL (the "Agreement") is made
and entered into this 22__ day of January 2026 ("Effective Date"), by and between the City of
Miami Beach, Florida, a Florida municipal corporation, with offices at 1700 Convention Center Drive,
Miami Beach, Florida 33139 (the "City"), and Miami Beach Orchid Society Inc., a Florida not -for -profit
corporation, with a principal address at 4291 Nautilus Drive, Miami Beach, Florida 33140 ("Event
Organizer').
WITNESSETH:
WHEREAS, the City desires to sponsor the 2026 "Orchids and Arts Festival" (the "Event"), as
more particularly described in Exhibit A attached hereto and incorporated herein by reference;
WHEREAS, the Event is scheduled to take place on February 28, 2026 — March 1, 2026, from
10:00 a.m. to 4:00 p.m. daily, at the Miami Beach Women's Club located at 2401 Pine Tree Drive, Miami
Beach, Florida 33140, offering a vibrant weekend celebration of orchids, art, and environmental
awareness;
WHEREAS, the Event is proudly hosted by Event Organizer and will feature a rich array of orchid
and art exhibits, musical performances, dance showcases, educational sessions, and a dynamic vendors
market;
WHEREAS, the Event places special emphasis on Florida's native orchid species, highlighting
the importance of ecological preservation and raising public awareness about the fragility of our local
ecosystems;
WHEREAS, the Event is expected to enrich the cultural landscape of Miami Beach, foster
environmental stewardship, and provide residents and visitors with an engaging and educational
experience;
WHEREAS, Event Organizer applied for sponsorship funding through the FY 2026 Miami Beach
Special Event Sponsorship Program, under the Community Engagement Category, designed to provide
financial assistance to special events in the City;
WHEREAS, on April 23, 2025, the Mayor and City Commission adopted Resolution No. 2025-
33613, accepting the recommendation of the Tourism and Culture Department for the approval of a
sponsorship, in a recommended award amount of $3,740.00, for the Event; and
WHEREAS, the City's sponsorship funding for the Event is to be paid directly to Event Organizer,
as more particularly set forth herein, to offset expenses for producing and presenting the Event.
NOW, THEREFORE, in consideration of the mutual promises and covenants made herein, City
and Event Organizer agree as follows:
Recitals. The above recitals are true and correct and are incorporated by reference herein.
2. Term. The term of this Agreement (the ''Term") will commence on the Effective Date set forth above,
and shall expire following the conclusion of the Event and Event Organizer's completion of all of its
obligations hereunder, unless terminated earlier in accordance with this Agreement.
3. Event. Event Organizer shall be solely responsible for producing and promoting all aspects of the
Event, including securing private sponsors and vendors to participate in the Event. The Event
Organizer has advised the City that the Event shall be known and promoted under the title of the
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
"Orchids and Arts Festival". The Event Organizer shall be responsible for the conduct and operation
of the Event and will provide the appropriate personnel to conduct the Event. The City is under no
obligation to fund subsequent Events.
Event Organizer shall be responsible for any and all compensation that may be due to any and all
performers, entertainers, vendors, organizations, event sanctioning bodies, vendors, and
participants, and the City shall have no such responsibility, obligation, or liability. The City shall not
be responsible or liable to competitors for prize money payments, or to any third party for any aspect
of the production of the Event. Further, the City shall not be a party to any independent contracts
that the Event Organizer may enter into with other organizations, contractors, or participants in the
Event and/or supporting activities, nor shall the City be liable to such third parties. Event Organizer
shall not represent that it is an agent, official, authorized representative, or employee of City.
Sponsorship Funding. Subject to Event Organizer's compliance with its obligations under this
Agreement and an annual appropriation of funds at the City Commission's sole discretion, the City
shall provide Event Organizer with sponsorship funding for the purposes specified herein, in the
amount of $3,740.00 for the 2026 Event; provided, however, that no more than 15 percent (15%) of
the City's total sponsorship contribution may be disbursed in advance of the Event. All remaining
cash contributions shall be made on a reimbursement basis, following (i) the conclusion of the Event,
(ii) the City's receipt and approval of production development materials and required supporting
documentation (e.g. invoices, canceled checks and photographs) demonstrating that Event
Organizer has actually incurred such third -party expenses, and (iii) Event Organizer's submission,
and the City's acceptance, of the Final Report.
5. Warranties. Event Organizer warrants and represents that it has all necessary rights, authority,
licenses and permits necessary to enter into this Agreement, to grant the rights and licenses herein
granted, and to carry out its responsibilities as set forth herein. Event Organizer shall utilize the
sponsorship benefits to conduct and operate the Event in a safe and respectful manner, in
accordance with all applicable laws, and without endangering others or violating their rights.
6. Sponsorship Benefits. In consideration of the City sponsorship funding described in this Agreement,
and the mutual promises made herein, Event Organizer shall provide sponsorship benefits to the
City which, at a minimum, shall include the sponsorship requirements/benefits set forth in Section
9 of this Agreement and in Exhibit A, attached hereto and incorporated herein.
7. Public Benefit Program. Event Organizer shall provide a public benefit program (the "Public Benefit
Program") to be made available to City of Miami Beach residents. The Event's Public Benefit
Program shall include the following, wherever permissible and applicable within the Event footprint:
Miami Beach Residents (with a valid ID) will be able to purchase a two-day pass for the price
of one day. Children under 10 years old will enter free, military with valid ID will enter free,
students (with valid ID) will enter free, and Miami Beach employees will enter free with valid ID.
8. Final Report. The Event Organizer must provide, within 30 days of the completion of the Event, a
final report (the "Final Report"), detailing the following:
• Third -party verification of Event outcomes including, without limitation, event attendance figures
with proven method of collection, media impressions generated by the event, photos and videos
of the event;
• The implementation of the Public Benefit Program, including statistics relating to how many
residents, seniors, and children were served, and how this program was marketed and
communicated to the residents;
• All supporting documentation required under Section 4 for the payment of the cash
sponsorship; and
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
• Vendor and community feedback.
9. Sponsorship Requirements. The following is a list of publicity and credit requirements for events or
programs receiving financial or in -kind support from the City of Miami Beach (if applicable):
A. Prominently display City of Miami Beach logo in all media and promotional marketing materials
related to the Event including, but not limited to, advertisements, brochures, websites, e-mails,
newsletters, banners, posters, event programs, and other print and/or electronic publications
in a manner where the City logo is displayed before sponsors of lesser value, and placed in
the most prominent position amongst sponsors of the same level. All marketing materials shall
be subject to the approval of the City Manager's designee prior to dissemination.
B. Live announcement(s) during the event by emcee.
C. Operate within the requirements of all City of Miami Beach existing sponsorships, including
the non-alcoholic pouring rights agreement with PepsiCo who is granted exclusivity in ALL
non-alcoholic beverage categories with the exception of hot tea, dispensed hot coffee and hot
cocoa, and Red Bull who is granted exclusivity in the energy drink category. As well, all soda
and water must be served in non -plastic containers.
D. All complimentary tickets provided by an event/event producer shall be consistent with
the City Commission established policy for the distribution of tickets and the City's
Administrative Guidelines for Distribution of any tickets and must be sent to the attention of
the Director of the Tourism and Culture Department, located at 1755 Meridian Avenue — 51
Floor, Miami Beach, FL 33139.
E. No press releases, public announcements or public disclosures relating to this sponsorship or
its subject matter, including but not limited to promotional or marketing material, shall be made
public by Event Organizer without the prior written consent of the City. Event Organizer shall
cease using all logos or other City marks upon the expiration of the Term unless expressly
authorized in writing by the City. Additionally, the City reserves the right to require the removal
of its logo/marks from any promotional materials at any time and for any reason. This
paragraph shall survive the expiration of this Agreement.
10. Event Organizer is Responsible for the Following:
A. Event Organizer shall arrange for vendor concessions inside the enclosed area of the Event
Site. All sales of soft drinks or other beverages must be in compliance with the City's beverage
contract. Event Organizer will collect all proceeds from Event concessions. City shall have no
responsibility, obligation or liability relating to vendor concessions. Event Organizer shall be
solely responsible for ensuring that all vendors' services are provided in accordance with all
applicable laws, including, without limitation, all food service, food handling, and alcoholic
beverage and license regulations, including the following.
1. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of the City
Code, as may be amended from time to time, Event Organizer shall not sell, use, provide food
in, or offer the use of expanded polystyrene food service articles (as defined in City Code
Section 82-7) within the Event Site or otherwise in connection with the Event. A violation of
this section shall be deemed a default under the terms of this Agreement. Notwithstanding the
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
above, this section shall not apply to expanded polystyrene food service articles used for
prepackaged food that have been filled and sealed prior to receipt by Event Organizer.
2. Additionally, Event Organizer agrees and acknowledges that, pursuant to Section 82-8 of the
City Code, as may be amended from time to time, Event Organizer shall not sell, use, provide
food in, or offer the use of single -use plastic beverage straws or single -use plastic stirrers (as
defined in City Code Section 82-8) within the Event Site or otherwise in connection with the
Event. A violation of this section shall be deemed a default under the terms of this Agreement.
Notwithstanding the above, the requirements of Section 82-8 shall not restrict Event Organizer
from providing a beverage with, or offering the use of, a single -use plastic beverage straw or
single -use plastic stirrer to an individual with a disability or medical condition that impairs the
consumption of beverages without a single -use plastic beverage straw or single -use plastic
stirrer.
3. Event Organizer agrees to comply with Section 46-92(c) of the City Code, which provides that
it is unlawful for any person to carry any expanded polystyrene product, single -use plastic
beverage straw, or single -use plastic stirrer onto any beach or park within the City. It is also
unlawful for any business to provide single -use plastic beverage straws or single -use plastic
stirrers with the service or delivery of any beverage to patrons on any beach within the City.
Notwithstanding the above, the provisions in Section 46-92(c) that pertain to single -use plastic
beverage straws and single -use plastic stirrers shall not apply to a person or patron with a
disability or medical condition that impairs the consumption of beverages without a single -use
plastic beverage straw or single -use plastic stirrer.
4. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82 of the City
Code, as may be amended from time to time, Event Organizer shall adhere to City prohibition
regarding the sale or use of expanded polystyrene food service articles, single use plastic
beverage straws, and single -use plastic stirrers.
B. Event Organizer shall be responsible for handling all media vendors and organizations and will
be solely responsible for handling all issues relating to the media vendors.
C. Event Organizer shall retain any and all rights to the Event, including any rights associated with
Event -related apparel and/or product sales.
D. Event Organizer shall keep the City apprised, on a monthly basis, of its progress with respect to
the activation of the Event. City, at its sole discretion, may monitor and conduct an evaluation
of Event Organizer's implementation of the Event. Event Organizer agrees to cooperate with
City to promptly address any deficiencies or concerns the City may have in connection with the
Event.
E. Event Organizer hereby grants the City a non-exclusive license and right to use the title of the
Event or any photographic, video, audio or other footage of the Event, in connection with any City -
produced publication, including the City produced magazine or any City media outlets, such as
MBTV. This section shall survive the termination or expiration of this Agreement.
F. Event Organizer shall purchase and obtain all required Event Insurance policies for General
Liability coverage in the amount of at least $1,000,000.00 General Aggregate; $1,000,000.00
Products/Completed Operations; $1,000,000.00 Personal and Advertising Injury; at
$1,000,000.00 per occurrence, covering City, and all participants, no later than 10 days prior to
the Event, and Event Organizer shall provide a Certificate of Insurance evidencing such
coverage to the City's Risk Manager. Event Organizer shall also provide liquor liability insurance,
in the amount of $1,000,000.00, and Host liquor liability insurance, in the amount $1,000,000.00.
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
The above policies shall cover the City, and all participants, no later than 10 days prior to the
Event. Event Organizer shall provide a Certificate of Insurance evidencing such coverage to the
City's Risk Manager no later than 10 days prior to the Event. All insurance policies shall name
City as additional insured and Certificate Holder, as follows:
City of Miami Beach, Florida
1700 Convention Center Drive
Miami Beach, Florida 33139
G. Event Organizer shall obtain all applicable federal, state, and local approvals, permits and
licenses relating to the Event and any activities related thereto. Event Organizer shall maintain
its good standing in accordance with the laws of the State of Florida and the City of Miami Beach
Code of Ordinances ("City Code"), and shall comply with any federal, state, county or City Code
requirement applicable to Event Organizer or to the Event Organizer's operation its business or
other activities in the City of Miami Beach, including, without limitation, obtaining any Certificate
of Use or Business Tax Receipt(s) that may be required for any business activity, timely making
payment of all taxes, fees or charges that maybe due to the City. Event Organizer shall promptly
take corrective action to correct any City Code violation or notice of violation issued by any
governmental agency with jurisdiction over Event Organizer. Further, Event Organizer agrees
to comply with the terms and conditions of any lease, contract, or other grant agreement that
Event Organizer may have separately entered into with the City, if any ("Other City Contracts").
Any failure by Event Organizer to comply with any provision of the City Code applicable to Event
Organizer, or any breach or default by the Event Organizer of any covenant or other term or
condition contained in any Other City Contracts (after the passage of any applicable notice and
cure period set forth therein), shall, at the option of the City, be considered an event of Default
(as such term is defined more fully below), in which event the City shall be entitled (but in no
event required) to apply all rights and remedies available to the City under the terms of this
Agreement by reason of an Event Organizer's breach or failure to comply with said obligations.
H. Event Organizer shall indemnify and hold harmless the City and its officers, employees, agents,
and contractors, from and against any and all actions (whether at law or in equity), claims,
liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs
of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to
property, which the City or its officers, employees, agents, and contractors may incur as a result
of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of,
relating to, or resulting from the performance of this Agreement by Event Organizer or its officers,
employees, agents, servants, partners, principals or contractors, or Event Organizer's use of the
Event Site, including, without limitation, any claim that any aspect of the Event infringes upon
any third-party's existing copyrights, trademarks, trade names, or other intellectual property or
proprietary rights. Event Organizer shall pay all claims and losses in connection therewith and
shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the
City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and
attorneys' fees which may issue thereon. Event Organizer expressly understands and agrees
that any insurance protection required by this Agreement, or otherwise provided, shall in no way
limit its obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its
officers, employees, agents, and contractors as herein provided.
11. Events of Default Termination of Agreement for Cause, and Remedies.
A. The following shall constitute events of default:
i. Any material misrepresentation, written or oral, made by Event Organizer and/or its
representatives to City.
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
ii. Failure by Event Organizer to timely perform and/or observe any of the terms and
conditions of this Agreement.
iii. Insolvency or bankruptcy on the part of Event Organizer.
B. The occurrence of any event of default by Event Organizer may, at the sole option of City, operate
as an automatic forfeiture of any rights or benefits conferred under this Agreement, and
accordingly, City reserves the right to revoke the fee waivers, discontinue the funding provided
for herein, or request the return of sponsorship funds.
C. In the event that Event Organizer is in default of any of its obligations under this Agreement,
Event Organizer shall be liable for all damages, costs and expenses arising out of or related to
its default. In the event of a default, City reserves the right to pursue any and all legal remedies
available to it, including but not limited to termination of this Agreement for cause, which
termination shall be effective upon ten (10) days written notice to Event Organizer. In the event
of any such termination, the City shall have no further obligation or liability to Event Organizer.
12. Assignment. Event Organizer shall not assign its rights, interests or obligations under this Agreement
without the City's prior written consent. Any purported assignment in violation of this section shall be
void and shall constitute an event of default hereunder.
13. Audit and Inspections. Event Organizer shall keep accurate and complete books and records of all
receipts and expenditures relating to this Agreement, in accordance with generally accepted
accounting principles, and shall retain such books and records for at least four (4) years after
completion of the Event. At the request of the City, Event Organizer shall provide the City (and/or its
designated representatives) reasonable access to its files, records and personnel during regular
business hours for the purpose of making financial audits, evaluations or verifications, program
evaluations, or other verifications concerning this Agreement, as the City deems necessary.
Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Event
Organizer related to this Event.
14. City's Right to Suspend Activities or Remove Persons from Event Site. The City Manager shall have the
authority to suspend all or any part of the activities of Event Organizer, upon verbal or written notice to
Event Organizer, when, in the City Manager's sole judgment and discretion, such activities may be or are
detrimental to the public or to the City, or if the City has reason to believe any law or ordinance is being
violated by Event Organizer, its agents or employees. The City reserves the right through the City
Manager, to suspend or terminate use of the Event Site if visitors become unruly, and to reject any
sponsor, presentation, material or item which is or may be, in the sole opinion of the City Manager,
hazardous, offensive, immoral or disparaging to the image of the City, or to any person or group of
persons. The decision of the City Manager in such regard shall be final, binding, and conclusive.
15. Termination for Convenience.
A. The Event Organizer may conduct the Event for the Term of this Agreement, unless the City Manager
decides to terminate the Event, at the City Manager's sole and absolute discretion, for any reason or
no reason whatsoever, for the convenience of the City. The City Manager shall notify the Event
Organizer, in writing, of the City's termination of this Agreement.
B. The Event Organizer may elect, during the Term of this Agreement, to terminate this Agreement
and no longer conduct the Event. If the Event Organizer elects to terminate this Agreement, the
Event Organizer shall notify the City in writing prior to commencement of the Event. If the Event
Organizer elects not to conduct the Event or elects not to seek an extension of the terms of this
Agreement, this Agreement will automatically terminate.
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
16. Notice. Whenever any party desires to give notice to any other party, it must be given by written notice
sent by registered United States mail, with return receipt requested, addressed to the party for whom it is
intended at the place designated below and the place so designated shall remain such until they shall
have been changed by written notice in compliance with the provisions of this section. For the present,
the parties designate the following as the respective places for giving notice:
CITY:
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Attn: City Manager
EVENT ORGANIZER:
Miami Beach Orchid Society Inc.
4291 Nautilus Drive
Miami Beach, Florida 33140
17. Inspector General Audit Rights.
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the
Office of the Inspector General which may, on a random basis, perform reviews, audits,
inspections and investigations on all City contracts, throughout the duration of said
contracts. This random audit is separate and distinct from any other audit performed by or on
behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and empowered to
review past, present and proposed City programs, accounts, records, contracts and transactions.
In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require
the production of witnesses and monitor City projects and programs. Monitoring of an existing
City project or program may include a report concerning whether the project is on time, within
budget and in conformance with the contract documents and applicable law. The Inspector
General shall have the power to audit, investigate, monitor, oversee, inspect and review
operations, activities, performance and procurement process including but not limited to project
design, bid specifications, (bid/proposal) submittals, activities of Event Organizer, its officers,
agents and employees, lobbyists, City staff and elected officials to ensure compliance with the
contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City
Code, the City is allocating a percentage of its overall annual contract expenditures to fund the
activities and operations of the Office of Inspector General.
C. Upon ten (10) days written notice to Event Organizer, Event Organizer shall make all requested
records and documents available to the Inspector General for inspection and copying. The
Inspector General is empowered to retain the services of independent private sector auditors to
audit, investigate, monitor, oversee, inspect and review operations activities, performance and
procurement process including but not limited to project design, bid specifications, (bid/proposal)
submittals, activities of Event Organizer its officers, agents and employees, lobbyists, City staff
and elected officials to ensure compliance with the contract documents and to detect fraud and
corruption.
D. The Inspector General shall have the right to inspect and copy all documents and records in Event
Organizer's possession, custody or control which in the Inspector General's sole judgment,
pertain to performance of the contract, including, but not limited to original estimate files, change
order estimate files, worksheets, proposals and agreements from and with successful
subcontractors and suppliers, all project -related correspondence, memoranda, instructions,
financial documents, construction documents, (bid/proposal) and contract documents, back-
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
change documents, all documents and records which involve cash, trade or volume discounts,
insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting
documentation for the aforesaid documents and records.
E. Event Organizer shall make available at its office at all reasonable times the records, materials,
and other evidence regarding the acquisition (bid preparation) and performance of this
Agreement, for examination, audit, or reproduction, until three (3) years after final payment under
this Agreement or for any longer period required by statute or by other clauses of this Agreement.
In addition:
If this Agreement is completely or partially terminated, Event Organizer shall make
available records relating to the work terminated until three (3) years after any resulting
final termination settlement; and
Event Organizer shall make available records relating to appeals or to litigation or the
settlement of claims arising under or relating to this Agreement until such appeals,
litigation, or claims are finally resolved.
F. The provisions in this section shall apply to Event Organizer, its officers, agents, employees,
subcontractors and suppliers. Event Organizer shall incorporate the provisions in this section in
all subcontracts and all other agreements executed by Event Organizer in connection with the
performance of this Agreement.
G. Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they be
construed to impose any liability on the City by Event Organizer or third parties.
18. Event Organizer's Compliance with Florida Public Records Law.
A. Event Organizer shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
B. The term "public records" shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound
recordings, data processing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or ordinance or in
connection with the transaction of official business of the City.
C. Pursuant to Section 119.0701 of the Florida Statutes, if Event Organizer meets the definition
of "Contractor" as defined in Section 119.07010)(a), Event Organizer shall:
1. Keep and maintain public records required by the City to perform the service;
2. Upon request from the City's custodian of public records, provide the City with a copy of
the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or
as otherwise provided by law;
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed, except as authorized by law, for the duration of
the contract term and following completion of the Agreement if Event Organizer does not
transfer the records to the City;
4. Upon completion of the Agreement, transfer, at no cost to the City, all public records in
possession of Event Organizer or keep and maintain public records required by the City to
perform the service. If Event Organizer transfers all public records to the City upon
completion of the Agreement, Event Organizer shall destroy any duplicate public records
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
that are exempt or confidential and exempt from public records disclosure requirements. If
Event Organizer keeps and maintains public records upon completion of the Agreement,
Event Organizer shall meet all applicable requirements for retaining public records. All
records stored electronically must be provided to the City, upon request from the City's
custodian of public records, in a format that is compatible with the information technology
systems of the City.
D. Request For Records; Noncompliance.
1. A request to inspect or copy public records relating to the City's contract for services
must be made directly to the City. If the City does not possess the requested records, the
City shall immediately notify Event Organizer of the request, and Event Organizer must
provide the records to the City or allow the records to be inspected or copied within a
reasonable time.
2. Event Organizer's failure to comply with the City's request for records shall constitute
a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally
terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement;
and/or (3) avail itself of any available remedies at law or in equity.
3. Event Organizer who fails to provide the public records to the City within a reasonable
time may be subject to penalties under s. 119.10.
E. Civil Action.
1. If a civil action is filed against Event Organizer to compel production of public records
relating to the City's contract for services, the court shall assess and award against Event
Organizer the reasonable costs of enforcement, including reasonable attorneys' fees, if:
a. The court determines that Event Organizer unlawfully refused to comply with the
public records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written notice of
the public records request, including a statement that Event Organizer has not
complied with the request, to the City and to Event Organizer.
2. A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public
records and to Event Organizer at Event Organizer's address listed on its contract with
the City or to Event Organizer's registered agent. Such notices must be sent by common
carrier delivery service or by registered, Global Express Guaranteed, or certified mail,
with postage or shipping paid by the sender and with evidence of delivery, which may be
in an electronic format.
3. Event Organizer who complies with a public records request within 8 business days after
the notice is sent is not liable for the reasonable costs of enforcement.
F IF EVENT ORGANIZER HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO EVENT
ORGANIZER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO@MIAMIBEACHFL.GOV
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
PHONE: 305-673-7411
19. E-Verify.
A. Event Organizer shall comply with Section 448.095, Florida Statutes, "Employment Eligibility"
("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute,
commencing on January 1, 2021, Event Organizer shall register with and use the E-Verify system
to verify the work authorization status of all newly hired employees during the Term of the
Agreement, provide an affidavit stating that Event Organizer does not employ, contract with, or
subcontract with an unauthorized alien, or, upon the City's written request, otherwise demonstrate
Event Organizer's compliance with Section 448.095 as described therein. Additionally, Event
Organizer shall expressly require any subcontractor performing work or providing services
pursuant to the Agreement to utilize the U.S. Department of Homeland Security's E-Verify system
to verify the employment eligibility of all new employees hired by the subcontractor during the
contract Term, as applicable. If Event Organizer enters into a contract with an approved
subcontractor, the subcontractor must provide Event Organizer with an affidavit stating that the
subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Event
Organizer shall maintain a copy of such affidavit for the duration of the Agreement or such other
extended period as may be required under this Agreement.
B. Termination Rights,
1. If the City has a good faith belief that Event Organizer has knowingly violated Section
448.09(1), Florida Statutes, the City shall terminate this Agreement with Event Organizer for
cause, and the City shall thereafter have or owe no further obligation or liability to Event
Organizer.
2. If the City has a good faith belief that a subcontractor has knowingly violated the foregoing
Subsection 3(A), but Event Organizer otherwise complied with such subsection, the City will
promptly notify Event Organizer and order Event Organizer to immediately terminate the
Agreement with the subcontractor. Event Organizer's failure to terminate a subcontractor
shall be an event of default under this Agreement, entitling City to terminate Event
Organizer's contract for cause.
3. A contract terminated under the foregoing Subsection (B)(1) or (B)(2) is not in breach of
contract and may not be considered as such.
4. The City or Event Organizer or a subcontractor may file an action with the Circuit or County
Court to challenge a termination under the foregoing Subsection (13)(1) or (B)(2) no later than
20 calendar days after the date on which the contract was terminated.
5. If the City terminates the Agreement with Event Organizer under the foregoing Subsection
(B)(1), Event Organizer may not be awarded a public contract for at least 1 year after the
date of termination of this Agreement.
6. Event Organizer is liable for any additional costs incurred by the City as a result of the
termination of this Agreement under this Section.
20. No Discrimination. Event Organizer also accepts and agrees to comply with the following Special
Conditions:
A. Event Organizer hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin,
handicap, or sex.
B. Event Organizer hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, and as may be amended from time to time,
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
prohibiting discrimination in employment (including independent contractors), housing, public
accommodations, public services, and in connection with its membership or policies because of
actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, age, disability, ancestry, height, weight, hair texture and/or
hairstyle, domestic partner status, labor organization membership, familial situation, or political
affiliation.
C. The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to
remove barriers, which prevents qualified individuals with disabilities from enjoying the same
employment opportunities that are available to persons without disabilities.
D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability and requires that sponsorship recipients provide
equal access and equal opportunity and services without discrimination on the basis of any
disability.
21. Event Organizer's Compliance with Anti -Human Trafficking Laws. Event Organizer agrees to comply
with Section 787.06, Florida Statutes, as may be amended from time to time, and has executed the Anti -
Human Trafficking Affidavit, containing the certification of compliance with anti -human trafficking laws,
as required by Section 787.06(13), Florida Statutes, a copy of which is attached hereto as Exhibit B.
22. Prohibition on Contracting with a Business Engaging in a Boycott. Event Organizer warrants
and represents that it is not currently engaged in, and will not engage in, a boycott, as defined in
Section 2-375 of the City Code. In accordance with Section 2-375.1(2)(a) of the City Code, Event
Organizer hereby certifies that Event Organizer is not currently engaged in, and for the duration of the
Agreement. will not engage in a boycott of Israel.
23. Prohibition On Contracting With An Individual Or Entity Which Has Performed Services For
Compensation To A Candidate For City Elected Office. Event Organizer warrants and represents that,
within two (2) years prior to the effective date of the Agreement, Event Organizer has not received
compensation for services performed for a candidate for City elected office, as contemplated by the
prohibitions and exceptions of Section 2-379 of the City Code.
For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2-379 of the
City Code shall not apply to the following:
A. Any individual or entity that provides goods to a candidate for office.
B. Any individual or entity that provides services to a candidate for office if those same services are
regularly performed by the individual or entity in the ordinary course of business for clients or
customers other than candidates for office. This includes, without limitation, banks, telephone or
internet service providers, printing companies, event venues, restaurants, caterers,
transportation providers, and office supply vendors.
C. Any individual or entity which performs licensed professional services (including for example,
legal or accounting services).
24. Prohibition Against Contracting With Foreign Countries Of Concern When An Individual's
Personal Identifying Information May Be Accessed. Event Organizer hereby agrees to comply with
Section 287.138, Florida Statutes, as may be amended from time to time, which states that as of January
1, 2024, a governmental entity may not accept a bid on, a proposal for, or a reply to, or enter into, a
contract with an entity which would grant the entity access to an individual's personal identifying
information (PII), unless the entity provides the governmental entity with an affidavit signed by an officer
or representative of the entity under penalty of perjury attesting that the entity does not meet any of the
criteria in Paragraphs 2(a)-(c) of Section 287.138, Florida Statutes: (a) the entity is owned by a
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
government of a foreign country of concern; (b) the government of a foreign country of concern has a
controlling interest in the entity; or (c) the entity is organized under the laws of or has its principal place
of business in a foreign country of concern (each a "Prohibited Entity"). A foreign country of concern is
defined in Section 287.138 (1)(c), Florida Statutes, as may be amended from time to time, as the People's
Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's
Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab
Republic, including any agency of or any other entity of significant control of such foreign country of
concern. Additionally, beginning July 1, 2025, a governmental entity may not extend or renew a contract
with a Prohibited Entity. Event Organizer warrants and represents that it does not fall within the definition
of a Prohibited Entity, and as such, has caused an authorized representative of Event Organizer to
execute the "Prohibition Against Contracting with Entities of Foreign Countries of Concern Affidavit",
incorporated herein by reference and attached hereto as Exhibit B.
25. Certification of Compliance with Antidiscrimination and Anti -Boycott Requirements. As required by
Section 2-375.2 of the City Code, Event Organizer has executed the Certification of Compliance
with Antidiscrimination and Anti -Boycott Requirements, a copy of which is attached hereto as Exhibit
B and incorporated herein.
26. Certification of Compliance with City Antidiscrimination Requirements. As required by Section
2.375.3 of the City Code, Event Organizer has executed the Certification of Compliance with City
Antidiscrimination Requirements, ,a copy of which is attached hereto as Exhibit B and incorporated
herein.
27. Entire Agreement. This Agreement shall constitute the entire agreement between the parties, and
supersedes all prior negotiations, representations, or agreements either written or oral. No warranties,
inducements, considerations, promises or other references shall be implied or impressed upon this
Agreement that are not expressly addressed herein.
28. Governing Law and Attorneys Fees. This Agreement shall be construed in accordance with the laws
of the State of Florida. This Agreement shall be enforceable in Miami -Dade County, Florida, and if
legal action is necessary by either party with respect to the enforcement of any or all of the terms or
conditions herein, exclusive venue for the enforcement of same shall lie in Miami -Dade County,
Florida. BY ENTERING INTO THIS AGREEMENT, THE CITY AND EVENT ORGANIZER
EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY
CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. In the event of any
dispute which arises out of this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees and costs, including bankruptcy and/or appeal, if any.
29. Scope. It is expressly understood and agreed that this Agreement is for the duration of this Event only
and that Event Organizer has no right or privilege other than that expressly provided herein.
30. No Partnership or Agency. Event Organizer agrees that nothing herein contained is intended or
should be construed as in any way creating or establishing the relationship of partners or joint
venturers between City and Event Organizer. In no event shall Event Organizer represent to any
third party that it is acting as an agent, representative or on behalf of City for any purpose or in any
manner whatsoever.
31. Amendment. No modification, amendment or alteration of the terms or conditions contained herein
shall be effective unless contained in a written document executed by the parties hereto, with the
same formality and of equal dignity herewith.
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
32. Extent of Agreement. This Agreement represents the entire and integrated Agreement between City
and Event Organizer and supersedes all prior negotiations, representations, or agreements either
written or oral.
33. Corporate Status: This Agreement shall automatically terminate if, within thirty (30) days from execution
of this Agreement, Event Organizer does not provide the City with proper documentation evidencing that
Event Organizer is registered to do business in the State of Florida.
The remainder of this page is intentionally left blank.
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute this
Agreement on the date written below.
ATTEST:
1/7V
Rafael E. Gr ado
City Clerk
FEB 0 9 2026
Date
FOR EVENT ORGANIZER:
CITY OF MIAMI BEACH, FLORIDA
� 1
By:
Eric T. Carpente
City Manager
ORCHID SOCIETY INC.
ATTEST:
By:
Wendy Yared President
Print Name/Title Print Name/Title
Date
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION 1
0(107 `,
,City Attorney Date
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
EXHIBIT A
SPONSORSHIP/MARKETING BENEFITS:
o Event Organizer shall prepare and finalize a marketing plan and share details with the City.
o Should the name not appear in the logo lockup, the Event must recognize the City of Miami Beach
as a top tier partner in all announcements, posts, coverage and other, where event name is used.
o City name recognition/logo to be prominently displayed on promotional materials including press
releases, and all printed (stage banners, programs, site signage), social and digital collateral.
o No press releases, public announcements or public disclosures relating to this sponsorship or its
subject matter, including but not limited to promotional or marketing material, shall be made public
by the Event Organizer without the prior written consent of the City.
o The Parties agree not to use the other Party's name or Event names in any promotional
material or public announcement without prior written or oral consent of the other.
o Event Organizer agrees to make every effort to make themselves available for photo calls and/or
interviews with press or broadcasting agents with a minimum of twenty-four (24) hours' notice to
any media event.
o Event Organizer shall offer the City an opportunity for City representatives to speak at the Event.
o Event Organizer shall make City aware of all press events with at least twenty-four (24) hours'
notice.
o Event Organizer shall provide the City with all video and photography, captured by Event Organizer,
or its designated production team, from the Event, for archival and promotional purposes, and grants
City a non-exclusive license to the City for its use.
o City shall have the right to station two (2) photographers and two (2) video operators within the Event Site,
including in any space dedicated to Event media personnel.
o Event Organizer shall provide the City with up to four (4) tickets (if available) to be contested away on City
owned social media / digital channels.
o Event Organizer shall tag @miamibeachnews (IG, Twitter) or @CityofMiamiBeachGovernment (FB) in
all social media posts
o Event Organizer shall promote the Event on all Event Organizer owned social and digital channels,
starting at least one month prior to Event start date.
o Event Organizer shall make dedicated City, non -sales specific, spotlight Instagram posts.
o Event Organizer shall make dedicated City, non -sales specific, spotlight Tweets on Twitter.
o City name recognition/logo on step & repeat banners, if applicable.
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
EXHIBIT B
CITY'S AFFIDAVITS AND CERTIFICATIONS
This Exhibit includes affidavits and certifications required under applicable Florida law and the Code of the City of Miami Beach
in connection with the execution and administration of this Agreement. To ensure acknowledgment and understanding of each
requirement, the Event Organizer shall initial each section included in this Exhibit. The act of initialing confirms the Event
Organizer's review of, and agreement to, the statements contained therein. The Event Organizer shall also sign and notarize
the acknowledgment at the end of this Exhibit, affirming the truth and accuracy of all initialed statements.
This Exhibit must be completed by a person authorized to make the following attestations on behalf of Event Organizer.
Initials � )
In accordance with Section 787.06(13), Florida Statutes, incorporated herein by reference, the undersigned, on behalf of Event
Organizer, hereby attests under penalty of perjury that Event Organizer does not use coercion for labor or services as defined
in Section 787.06, Florida Statutes, entitled "Human Trafficking".
Initials YVY )
In accordance with Section 287,138, Florida Statutes, incorporated herein by reference, the undersigned, on behalf of Event
Organizer, hereby attests under penalty of perjury that Event Organizer does not meet any of the following criteria in Paragraphs
2(a)-(c) of Section 287.138, Florida Statutes (a) Event Organizer is owned by a government of a foreign country of concern. (b)
the government of a foreign country of concern has a controlling interest in Event Organizer; or (c) Event Organizer is organized
under the laws of or has its principal place of business in a foreign country of concern.
Initial�Y )
In accordance with Section 2-375.2 of the City Code, incorporated herein by reference, the undersigned, on behalf of Event
Organizer, hereby attests that Event Organizer will comply with all relevant antidiscrimination laws, including the anti -boycott
provisions of Section 2-375.1 of the City Code, and affirms that Event Organizer will not engage in a boycott of Israel, antisemitic
discrimination or antisemitic speech in conjunction with the Event.
InitialoY )
In accordance with Section 2-375.3 of the City Code, incorporated herein by reference, the undersigned, on behalf of Event
Organizer, hereby attests that Event Organizer will comply with all relevant antidiscrimination laws, and affirms that Event
Organizer will not engage in discrimination based upon any classification category as set forth in Section 62-31 of the City Code
in conjunction with the Event.
[SIGNATURE PAGE FOLLOWS)
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
BY SIGNING AND NOTARIZING THIS PAGE, YOU ARE ATTESTING TO THE AFFIDAVITS AND
CERTIFICATIONS IN SECTIONS 1.4 OF THIS EXHIBIT.
I understand that I am swearing or affirming under oath, under penalties of perjury, to the truthfulness of the claims
made in this Exhibit and that the punishment for knowingly making a false statement may include fines and/or
imprisonment.
The undersigned is authorized to execute this affidavit on behalf of Event Organizer
EVENT ORGANIZER:
Miami Beach Orchid Society Inc., a Florida not -for -profit corporation.
4291 Na-utilus Drive Miami Beach FL 33140
Signature of Authorized Representative (Address)
Name/Title: President
State of Virginia
County of Chesapeake
The foregoing instrument was acknowledged before me by means of El physical presence or V
online notarization, this 22nd day of January 2026 by
Wendy Yared , as President of Miami Beach
Orchid Society Inc., a Florida not -for -profit corporation, known to me to be the person described
herein, or who produced __Florida's Driver's License as identification, and who did/did
not take an oath
NOTARY PUBLIC.04'j R4
�A
tL
(Signature)
April Ridley -Cutts
(Print Name)
My commission expires. 07/31/2029
,,,;a11dtl0tlydr!
��✓`^'�.��% April Ridley -Cutts
Qi
REGISTRATION NUMBER
y�fQ�ie'�J 00358833
COMMISSION EXPIRES
July 31, 2029
Notarized remotely online using communication technology via Proof.
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
EXHIBIT C
RUN OF SHOW AND/OR MARKETING SAMPLE
[to be attached]
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
RESOLUTION NO. 2025-33613
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE SPECIAL
EVENT SPONSORSHIP FUNDING FOR THE FISCAL YEAR 2026 FOR TEN (10)
SPECIAL EVENT ORGANIZERS IN THE TOTAL AMOUNT OF $399,912 TO
PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH -BASED SPECIAL
EVENTS; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK
TO EXECUTE THE SPONSORSHIP AGREEMENTS RELATED TO THE
APPROVED FUNDS.
WHEREAS, the Miami Beach Special Event Sponsorship Program (the "Program") was
created in June 2021 to assist the City in the review of event sponsorship and fee waiver requests,
and
WHEREAS, the Program process is formalized and allows the Administration to properly
analyze and budget special event sponsorship requests, and
WHEREAS, the City' s current sponsorship process is codified within Section 12-7 of the City
Code, which provides that "in considering approval of a Sponsorship for an event, the City
Commission may consider:
i, whether the Event Organizer has exercised good -faith, diligent efforts to apply for grant
funding that may be available from the City's Visitor and Convention Authority VCA")
or Cultural Arts Council ("CAC");
ii. the Event Organizer's history and performance in delivering quality Events,
iii. any benefits being directly provided to the general public with respect to the Event,
such as free or discounted tickets to persons residing in the City of Miami Beach,
iv, seniors, veterans, or member of disadvantaged groups, whether the event is accessible
to the general public (either as a ticketed event or otherwise);
v the demonstrable economic impacts associated with the Event;
vi. the demonstrable media commitments secured by the Event organizer for the Event;
or
vii the efforts undertaken by the Event organizer to mitigate any quality of life impacts
associated with the Event, including noise, littering, traffic or parking impacts
associated with an Event; and
WHEREAS, sponsorship requests are generally to be reviewed well in advance of the date of
each event, either as part of the City Commission' s annual budget process, or through applications
to the VCA or CAC; and
WHEREAS, any sponsorships request that falls outside of the standard review process is
subject to the Finance and Economic Resiliency Committee (FERC) advisory review, as well as
approval by 517 of the vote by the City Commission, and
WHEREAS, the Program addresses these elements and provides a platform for Event
Organizers to apply for City sponsorship in advance, and allows the Administration time to do a proper
due diligence and budget planning for the fiscal year, and
WHEREAS, since Its inception, the Administration has witnessed an increased interest in the
Program, both from producers of large-scale events and community event organizers, and
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
WHEREAS, at the July 26, 2023, City Commission meeting, the Mayor and City
Commissioners voted to approve the revisions to the Special Event Guidelines via Resolution No.
2023-32701, with the approved revisions including the bifurcation of the Special Event Sponsorship
Program, to allow the Program to be independent from the guidelines, and
WHEREAS, at the September 12, 2023 City Commission meeting, the Mayor and City
Commission adopted Resolution No. 2023- 32745 to amend and restate the City's Special Event
Sponsorship Program requirements by (1) creating two distinct event sponsorship categories,
including minimum requirements and evaluation criteria, for "Major Special Events" and "Community
Engagement Events', and an evaluation process to review and score sponsorship requests based
upon weighted criteria, and (2) establishing maximum sponsorship funding amounts per event; and
WHEREAS, accordingly, in its fourth year, the Program applications opened on January 1,
2025, and closed February 28, 2025; and
WHEREAS, for the category of Major Special Event, thirteen (13) event organizers opened
the application, and nine (9) event organizers completed the application, while for the category of
Community Engagement Event, ten (10) event organizers opened the application, and six (6) event
organizers completed the application and qualified for review, and
WHEREAS, the fifteen (15) applicants who met all requirements, including deadlines, were
reviewed, and scored by a panel consisting of City staff, and members of the Greater Miami
Convention and Visitors Bureau and the Miami Beach Visitor and Convention Authority; and
WHEREAS, application review included an extensive review process that reviewed non-profit
status, length of event, history of event, hotel room block (when applicable), whether attendees are
regional, national and/or international, resident/community benefit, marketing, and public relations
exposure, utilization of local venues, tax documentation, and more; and
WHEREAS, applicants were required to have a mandatory dollar for dollar ($1 to $1) match
and demonstrate this match through cash, other matching sponsorships, and/or in -kind contributions,
and according to the Special Events Sponsorship Program, an application must score at least 65%
on the Sponsorship Score Card for the Administration to recommend that the sponsorship be
awarded; and
WHEREAS, only ten (10) met the threshold, and based on these guidelines, the
Administration made the following funding recommendations:
• Miami Fashion Week in an amount of $72,750;
• Miami Beach Holiday Festival in an amount of $88,250,
• Queen & King of the Court Miami Beach in an amount of $77,750"
• Miami Takeover in an amount of $45,667;
• GroundUp Music Festival in an amount of $44,125;
• Simchas Bais Hashoeiva (SBH) in an amount of $18,040;
• Bike 4 Friendship in an amount of $13,440;
• Orchids and Arts Festival in an amount of $3,740,
• The Juneteenth Experience in an amount of $18,400;
• Miami Beach Salsa Festival in an amount of $17,750; and
WHEREAS, the Administration recommends the approval of the Miami Beach Special Event
Sponsorship recommendation for Fiscal Year 2026, in an amount not to exceed $399,912 for the ten
(10) aforementioned events
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby approve and authorize the Special Event Sponsorship funding for the Fiscal Year 2026 for ten
(10) Special Event Organizers in the total amount of $399,912 to provide financial assistance to Miami
Beach -based special events; and further authorize the City Manager and City Clerk to execute the
sponsorship agreements related to the approved funds.
PASSED and ADOPTED this a3 day of Aer� r 2025.
ATTEST:
APR 2 9 2025
Rafael E. Granado, City Clerk
ven Meiner, Mayor
'IN(ORP ORATED
' �'• AZ
9 C •`�§
3
APPROVED AS TO
FORM & LANGUAGE
XECUTION
Ja)_ 4 17. zlzoz r
Clip AdonWp� oat.
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
Resolutions - C7 Y
MIAMI BEACH
COMMISSION MEMORANDUM
TO Honorable Mayor and Members of the City Commission
FROM Eric Carpenter, City Manager
DATE: April 23, 2025
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATIONS OF THE
TOURISM AND CULTURE DEPARTMENT, AND APPROVING THE SPECIAL
EVENT SPONSORSHIP FUNDING FOR THE FISCAL YEAR 2026 FOR TEN (10)
SPECIAL EVENT ORGANIZERS IN THE TOTAL AMOUNT OF S399.912 TO
PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH -BASED SPECIAL
EVENTS AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK
TO EXECUTE THE SPONSORSHIP AGREEMENTS RELATED TO THE
APPROVED FUNDS.
RECOMMENDATION
The Administration recommends the approval of the Miami Beach Special Event
Sponsorship recommendations for fiscal year 2025/2026 for ten (10) special event
organizers in the total amount of $399,912.
BACKGROUNDIHISTORY
The Miami Beach Special Event Sponsorship Program (the "Program") was created on June
23. 2021, via Resolution No.2021-31742 to assist the City in the review of event
sponsorship and fee waiver requests The Program process is formalized and allows the
Administration to properly analyze and budget special event sponsorship requests
The Program is available for events held it Miami Beach The purpose Is to provide financial
assistance and in -kind support to high -quality local festivals, special events. community
events, or programming that promote community engagement and elevates Miami Beach as
a world -class tourist destination
The City of Miami Beach considers special events that
• provide unique and engaging experiences that increase resident quality of life;
• increase tourism by hotel rooms block contract(s) and targeted tourist attendance;
• promote Miami Beach as a national and international tourist destination,
• accessible to the general public, and
• strengthens Miami Beach by enhancing the City's Cultural Events
The City's current sponsorship process is within the City Code
Section 12-6 of the City Code defines a sponsorship as any contract, grant, or other
commitment by the City to fund an event either through
936
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
• A cash or in -kind contribution, in any amount. or
• A reimbursement for City special event -related costs (police, fire, sanitation), or
• A waiver of special event permit fees (including user fees, admin fees, and square
footage fees), in excess of S25 000
Section 12-7(c) of the City Code provides that " n considering approval of a Sponsorship for
an event, the City Commission may consider
• whether the event organizer has exercised good -faith, diligent efforts to apply
for grant funding that may be available from the City's Visitor and Convention
Authonty ("VCA") or Cultural Arts Council ("CAC").
• the Event organizer's history and performance in delivenng quality Events,
• any benefits being directly provided to the general public with respect to the
Event, such as free or discounted tickets to persons residing in the City of
Miami Beach, seniors, veterans, or members of disadvantaged groups;
• whether the event is accessible to the general public (either as a ticketed
event or otherwise), the demonstrable economic impacts associated with the
Event.
• the demonstrable media commitments secured by the Event organizer for the
Event, or the efforts undertaken by the Event organizer to mitigate any quality -
of -life Impacts associated with the Event, including noise. littering. traffic. or
parking impacts associated with an Event.
In Section 12-7 of the City Code sponsorship requests are generally to be reviewed well in
advance of the date of each event, either as part of the City Commission's annual budget
process, or through applications to the VCA or CAC Any sponsorship request that falls
outside of the standard review process is subject to Finance and Economic Resiliency
Committee ("FERC") advisory review, as well as a heightened 5/7ths approval requirement by
the City Commission
The Special Event Sponsorship Process addresses these elements and provides a platform
for event organizers to apply for city sponsorship in advance and allows the Administration
time to do proper due diligence and budget planning for the fiscal year, while also allowing for
opportunities to curate a fiscal year of engaging, unique, entertaining, educational, and fun
community events to benefit Miami Beach residents, businesses. visitors and culture
ANALYSIS
Since its inception, the Administration has witnessed an increased interest in the Program,
both from producers of large-scale events and community event organizers To date, the
Tourism and Culture Department (TCD) has managed four cycles of the Program At the July 26,
2023, City Commission meeting the Mayor and City Commissioners voted to approve the
revisions to the Special Event Guidelines Va Resolution No. 2023-32701 The approved revisions
included the bifurcation of the Special Event Sponsorship Program, to allow the Program to be
independent from the guidelines
At the September 12, 2023 City Commission meeting. the Mayor and City Commission
voted via Resolution No. 2023-32745 to amend and restate the City's Special Event
Sponsorship Program requirements by (1) creating two distinct event sponsorship
categories, including minimum requirements and evaluation criteria, for "Major Special
Events" and "Community Engagement events." and an evaluation process to review
937
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
and score sponsorship requests based upon weighted criteria, and (2) establishing
maximum sponsorship funding amounts per event.
The Program reviews non-profit status. length of event, history of event. hotel room block number
of attendees resident/community benefit, marketing, and public relations exposure, and more
Applicants are required to have a mandatory dollar for dollar ($1 to S1) match and demonstrate
this match through cash, other matching sponsorships, and/or in -kind contributions
Accordingly, in its fourth year, the program applications opened on January 1, 2025, and
closed February 28, 2025. The program is hosted at:
MBEventSponsorship gosmart org. For each cycle. applicants who meet the requirements
are scored by a review panel and subsequently approved by the Mayor and City Commiss;on
For the category of Major Special Event, thirteen (13) event organizers opened the
application, nine (9) event organizers completed the application. For the category of
Community Engagement Event, ten (10) event organizers opened the application, and six (6)
event organizers completed the application and qualified for review During the months of
February and March the fifteen (15) applicants who met all requirements, including
deadlines, were reviewed, and scored by a panel consisting of City staff, and members
of the Greater Miami Convention and Visitors Bureau and the Miami Beach Visitor and
Convention Authority. Incomplete applications were disqualified, and applicants were
invited to apply during the next session, which launches on January 1, 2026, and will
close on February 28 2026
Application review included an extensive review process that reviewed non-profit status,
length of event, history of event, hotel room block (when applicable), whether attendees
are regional, national and/or international, resident/community benefit, marketing, and
public relations exposure, utilization of local venues, tax documentation, and more.
Applicants were required to have a mandatory dollar for dollar ($1 to $1) match and
demonstrate this match through cash, other matching sponsorships, and/or in -kind
contributions.
According to the Special Events Sponsorship Program, an application must score at
least 65% on the Sponsorship Score Card for the administration to recommend that the
sponsorship be awarded. Only ten (10) met the threshold. Based on these guidelines,
the administration is making the following funding recommendations:
Spe"Ewnt Caeev
rat
Appeame can N
[relit Nat
rtz GeOar
+
��
Mir -
fbm
ArWd
Tht Feshron Shows LCC dbe
Meaat 508cW Even
'Nbwm
Malery Feahim WaM
October 23, 2025
S 100A00
n. n
S 72.750
Faahron Week'
Mftaat Sped Event
Muir Mtaec F"OV411, utc
mwm HOYdsy
December L044. 2D25
S MAW
88.25
S 89ASO
fisUrelln"
of ty"
Mela Spetal Evwu
Grou�dlp WAK Foundeboo.
Gro ndlrp h6m c
aaarM 13-t5. 2ta26
S 50,000
p.2S
S N. W
krc
Festival Mrarrw leech
Moor SPKW Event
Maim Takeover llC
Maawr Takeover
kdv 2627. 2026
S 50,000
91 33
S e3.667
Manor Spavral Even
Sportwrory lreerrytpral lV
Qeen A K.4 or the
S"Itereber 242T.
S 100.000
n 75
S 7l, 75Q
coun
2026
ConnwrrAv Ertagem
aeats Menwham. WK
Wnchn Grs trashoerva
October 12, 2025
i 20.O D
90.20
S 19,040
Even
CalnnunRv ErWeprtroM
FrrMWp Crrcla at Greeter
lie 1 Fnmdshlp
Match 1. 2026
S 20.000
6720
S 13.4e0
Event
Mlarrw. Mc.
Comm ewty &40"rreert
Orcladt and Art%
7{
Event
Munw leach Orchid $oaaW
Festival
Mov 2.3 2026
S 5.000
!0
S 1.740
C WWAUnEEngilgWrAlOW
92.00
Sops. Lox SoLox
�
ram Ul-IS 2026
S 20.000
S IBAW
CarrwrwOWV b wAteffmvt
'"- leech Saisa
4lmodovat Musrta llC
UptemMr 2T. 2026
S 20,000
U 7S
S 17.750
E.eM
Fe%tnal
Event Descriptions provided in applications are listed below by category.
938
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
Communitv Enaaaement Cateao
Hued Songs - Hued Songs presents the 6th annual production of the multidisciplinary.
inclusive performance of The Juneteenth Experience. bringing Black joy and artistry to citizens
across Miami -Dade County The June 18 & 19, 2026 performances of the Juneteenth
Experience at Miami Beach's iconic Colony Theatre culminate a month -long celebration of
community activations and performances across Miami -Dade County, starting on May 20 with a
multidisciplinary performance at Green Space Miami.
Bais Menachem - SBH (Simchas Bais Hashoeiva), a joyous Jewish holiday celebration is an
annual event that has become a beloved tradition in Miami Beach Rooted in cultural
significance, Simchas Bais Hashoeiva began in ancient times and was celebrated in the temple
in Jerusalem. This event is a time for community members to come together in unity and
celebration, embodying the spirit of shares joy and cultural vibrancy. Now in its 6th year, SBH of
Miami Beach transforms 40th St between Royal Palm and Prairie into a lively cultural hub. The
focal point of the celebration is a dynamic main stage featuring energetic live music acts that
captivate and engage attendees The event offers a unique and immersive expenence with
seating arrangements, spaces for mingling, and dancing spread throughout the blocked -off
section of 40th St.
Miami Beach Salsa Festival - Miami Beach Salsa Fest has been the official Hispanic Heritage
celebration of the City of Miami Beach This year the event is planned for the date of September
27th, 2025. The event will have live salsa orchestras, live children's dance showcases, singers,
authentic dances from different Latin countries, Latin food, and much more Miami Beach Salsa
Fest will also feature free salsa dance classes for the public and salsa DJ's. Guaranteed seating
will be offered for Seniors and children Also, the event hopes to bring a big -name artist to make
the event even more successful with the help of these funds from the City of Miami Beach.
Miami Beach Orchids and Arts Festival - The Orchids & Arts Festival, scheduled for May 3-4,
2026, promises a weekend dedicated to celebrating orchids Hosted by the Miami Beach Orchid
Society the festival will feature orchid and art exhibits, musical performances, dance
showcases, educational sessions, and a vibrant vendors market. Emphasizing our Florida
native orchid species, the festival aims to raise awareness about the importance of preserving
our delicate ecosystems The festival takes place at the Miami Beach Botanical Garden, 2000
Convention Center Drive, Miami Beach FL 33140. Festival hours are 10 am4 pm daily
Bike 4 Friendship - Bike 4 Friendship is an annual cycling event that promotes inclusivity,
community engagement, and economic prosperity in Miami Beach. Benefiting Friendship Circle
of Miami Beach and North Dade, the event raises critical funds for programs supporting children,
teens, and young adults with disabilities. A minimum of 120 cyclists will participate, joined by at
least 240 supporters, including family members. volunteers, and community members. The ride
follows a scenic route along the Miami Beach Boardwalk, showcasing the city's waterfront
beauty. Following the ride, participants and supporters will gather for a post-nde Family Fun Day,
featuring a BBO and carnival. The event fosters awareness, strengthens community bonds, and
encourages active lifestyles By bringing together local and visiting cyclists. Bike 4 Friendship
contributes to Miami Beach's vibrant, inclusive, and philanthropic spirit while providing a lasting
benefit to individuals with disabilities and their families.
Maior Special Event
Miami Music Festival - Miami Beach Holiday Festival of Lights will turn an entire block on
Ocean Drive .nto interactive displays with vibrant projections accompanied by live musical
performances and a festive holiday village The festival uses state-of-the-art projection mapping.
a technological innovation that overlaps video onto all surfaces turning ordinary buildings into
interactive displays. Holiday-themed graphics will be projected across 5 consecutive buildings
highlighting the unique Art Deco architecture to create a delightful light and music experience.
MMF will present three performances each day featuring MMF's talented singers and orchestra
939
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
alongside beloved holiday characters, including Santa Claus, The Gnnch, and Elsa. The visual
elements protected onto the building will be holiday-themed and customized to the rhythm of
each song. allowing the performers to Interact with the graphics behind them.
Sportworx Intemational - Queen & King of the Court is a spectacular beach volleyball concept
where each round five teams compete in a timed elimination race. One match consists of three
rounds of 15 minutes. In between rallies there is a maximum of 8 seconds After each round, the
team with the least number of points is eliminated If there is more than one team with the
lowest number of points. the team with longest stay advances to the next round. If the longest
stay is also equal, the team that reached that longest stay first continues to the next round. The
Queen & King of the Court Beach Volleyball Event stands as a pinnacle of athletic excellence,
bringing together the world's foremost beach volleyball players, including esteemed World and
Olympic champions
The Fashion Shows LCC dba "Miami Fashion Week" - The grand finale of Miami Fashion
Week 2025—a spectacular event that embodies style, creativity, and cultural celebration Our
vision features an extraordinary fashion show headlined by a celebrated designer which will
serve as the highlight of this prestigious week-long celebration. After the stunning runway
showcase, attendees will be treated to an exhilarating concert by a renowned international
artist, enhancing the evening's atmosphere and ensuring an unforgettable experience for
everyone Involved This closing event not only aims to spotlight the pinnacle of fashion but also
seeks to engage the community and nurture an appreciation for the arts within Miami Beach.
We believe this enchanting evening will leave a memorable mark on attendees and participants
alike. contributing significantly to the cultural richness and economic vitality of our cherished
city.
Miami Takeover LLC - In its 17th year, the Miami Takeover Weekend has become a signature
yearly travel event for the mature traveler (30-52). Next year the weekend event is scheduled to
take place July 24th through July 27th, 2026 and its purpose is to bring together like minded
mature travelers and provide them with a stress free travel getaway in Miami Beach. one of the
world's Ideal vacation destinations centered around entertainment. peer networking, community
service and the opportunity to expose travelers to Washington, DC culture through the power of
live music performances and personal Interaction. The weekend festivities kick-off with an
afternoon networking meet and greet for weekend travelers Three additional social and
community service events are planned during the remainder of the weekend highlighted by a
cultural exchange music and arts festival that features live performances of Go -Go which is the
adopted official music of the city of Washington DC
GroundUp Music Festival - The New York Times named the GroundUP Music Festival Miami
Beach as one of the "Top 10 Definitive Moments of the Decade" in musk The 10th annual
GroundUP Music Festival Miami Beach will take place on March 13-15 2026, at the Miami
Beach Bandshell Each year at the festival five -time Grammy -winners Snarky Puppy, acclaimed
by Rolling Stone Magazine as 'one of the most versatile bands on the planet," offer daily
masterclasses with other festival artists and play daily sets including a "Family Dinner" set each
night. The Family Dinner sessions featuring Snarky Puppy playing with a diverse array of music
icons as guests with the band, and there will also be full music sets by other renowned artists
TBA from all over the world, as well as Snarky Puppy sets and daily workshops, masterclasses,
and other interactive opportunities for the audience and artists to meaningfully engage with each
other (with hundreds of free and heavily discounted tickets to local students and seniors)
FISCAL IMPACT STATEMENT
The amount awarded for special event sponsorship program for FY 2025/2026 is $399.912 The
Special Event Sponsorship program recurring budget of $400,000 was adopted in the FY 2025
budget process#160-0380-000349-25-406-548-00-00-00-
940
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: https:llwww,miamibeachfi.gov/city-haillcity-clerk/meeting-notices/
FINANCIAL INFORMATION
CONCLUSION
The Administration recommends the approval of the Miami Beach Special Event Sponsorship
recommendations for fiscal year 2025/2026 for ten (10) special event organizers in the total
amount of $399,912. The Special Event Sponsorship program recurring budget of S400.000 was
adopted in the FY 2025 budget process
The Program recommended funds will provide financial assistance and in -kind support to ten
(13) dynamic, impactful events. Together with annual contractual events (such as South Beach
Wine $ Food Miami Beach Pride, and the Hyundai Air $ Sea Show) these special event
sponsorships will support quality and well -financed events. In addition, the events will assist In
promoting tourism and economic and cultural development efforts that should positively impact
Miami Beach.
Applicable Area
Citywide
Is this a "Residents Right to Know" item,
pursuant to City Code Section 2-17?
No
Is this item related to a G O. Bond
Proiect?
Nc
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so. specify the name of lobbyist(s) and principal(s)
Department
Tourism and Culture
Sponsor(s)
Co-sponsors)
Condensed Title
Accept Rec/Approve FY 2026 Special Event Sponsorship Funding, MB-Based Events TC
941
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
Previous Action (For City Clerk Use Only)
942
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
BAIS MENACHEM
in Mam«y w:
Rabbi Ekyahu Akwa Lipskar. a"h
Rabbi Yisroel Duchman, a h
omn nu
nmi ,3rn
ry Ixn3n On in" -wxi n-nin p yxwr wain
i-v itonO+ oY o-n n•nin p mr1w whx wnin
We respect'uliy request sponsorship n the amount of $20,000, contnbiting to a total eveM budget of
s7o,onn 'he nemainmg funds wi i be spcurod through comr^ur,ty crntriburnrs and prvate sponsorships
The requested sponsorship w it help cover esscrtiai event costs, including staging, sound and lighting, can
cert talent, and security, ensuring a safe, vibrant, and engag rig expererce for all attendees
Now in is 6th year, simchas Bars Hashoeiva has grown into a cultural landmark event that strengthens com-
munity bonds, fosters inclusivity, and contr bites to Miami Beach's reputation as a premier destination for
cultural tourism The suppnrt of the City of Miami Beach has been imtrumertal in the Qvent's success, and
we look forward to once aga n coliaboratirg with your outstanding department to bring this joyous ceieb•a-
hon to life.
Thank you for Your considerahnn and continued support I welcome the opportun ty to discuss this 'equest
lurther and look forward to arnthor succesOul partnership
Sincerely,
Shmuhe Shmotkin
Dtrtector of Programmirj;
Sais Menachem of Miami Beach
444 WEST 40" STREET / P.O BOX 402743 • MIAMI BEACH, FL 33140 • 305-673-4444 • barsmenachemPgmad corn
943
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
Friendship
mism, Beach (forth Dade
Meng DeChter
Fxecut,m Director lL CFO
Fnrtdship Cane of Miami Peach and North ninde
3125 Prairie Ave. Miami Beach. FL 33140
Febc,,ary 280L 2025
Miami Beach city Commission
700 Convention Center DrNe
Miami Beach, FL 33139
Ike: Letter of MMK live Spa" IVM Sp - oft 4 rflawwwP 7rM
Dear Miami Beach City Comnnssion
On behalf of Fnendsisp Circle of Warni Beach and North Dade. I am pleased to submit tras Letts of Intent requesting
$20.000,00 in SpetW Event Sponsorship funding for Bitre a Friendship 2026. This annual cyciirigaYNtt brings together
athletes, families. and supporters to champion nckrvor and raise critical rands for propartts that empower children,
teens, and young adults with disab,kttes.
The requested sponsorship wr I play a pvdtal role in ensunrg the success and reach of Bike 4 Friendship 2024 The
funding well be used specdicJey to help cover the cost cif an" for event planning, promotion, and setup these
essential roles will ensure seamless logistics, expanded oum&&. and a well -organized expenence for participants Weh
this support, we can maxlmire event particoation, srrengthen community engagement, and enhance the overall impact
of Bike 4 Fnendship an Warnt Beach
Beyond its ,mined -ate impact, Bike 4 Friendship strengthens Miami Beach's reputation as a premix desbnatien for
commur"rhnen, inclusive, and active lifestyle events The event not only increases visitor ert[agernent but also
directly benefits local businesses, vrnri paricip ants dining, shopping, and staying ir the city. Additionally, the funds
raised support Friendship Circle's year-round inrtiatwes, providing meaningful social, recreational. and life-siol s
programming for individuas with drsabolibes and fostenrg a more connected and xitkisive Wami Beach.
We greatly appreciate the City of Mlam� Beach's commitmert to fostering community and cuiturai events that enhance
a.r city% vibrancy We kook forward to the opw.urity to collaborate and make Bike 4 Fnendship 2026 the most
impactrul and Successful evert to date.
Thank you for your time and consideranor We welcome the opportunity to discuss this request further and prc csr any
ad6l,orial information as needed
S-ncerety.
Mendy Dectwr
txecutrva Director 6 CEO
Friendship CirOe of Miami Bea& and worth Dade
Docusign Envelope ID: 1CCFD6EE-3FB84C81-B4CB-DD216718C9AF
GroundUP Music Festival Miami @each -
Lpl for Special Event Sponsorship Funding
We respectfully request Special Event Sponsorship Funding in the amount of $50,000.
Who are "We"?
I am Paul Lehr, 3'° generation Miami Beach resident and native, musician since the age of
six, former CEO of the National Foundation for Advancement in the ArtsNoungArts, and co-
founder and CEO of the 501c3 GroundUP Music Foundation which has produced the
annual GroundUP Music Festival at the Miami Beach Bandshell since 2017. My co-founder
and Artistic Director is Michael League, who is the bandleader of the 5 Time Grammy Award
Winning music collective Snarky Puppy, acclaimed by Rolling Stone Magazine as "one of
the most versatile bands on the planet;' and has been featured on the covers of Jazz
Times and The New York Times SundayArts Section and has a chapter dedicated to him by
the Random House release "the New Face of Jazz."
GroundUP brings Artists from all over the world, and a worldwide (and local) audience, to
Miami Beach/North Beach:
With diversity at its heart, GroundUP began presenting its annual GroundUP Music Festival
in Miami Beach in February, 2017. Since 2017, approximately 70% of the 20,000+ festival
attendees have travelled to Miami Beach/North Beach for GroundUP from outside the state
of Florida, from all other 49 US States and 55+ countries. The Rhythm Foundation founders
have repeatedly credited GroundUP with being the most important cultural tourism event
in North Beach and at the Bandshell, and the impact of this cultural tourism has played a
major role in the re -vitalization of the Miami Beach Bandshell, a cultural focal point of the
neighborhood.
GroundUP has also supported thousands of music students and pre -professionals from all
across South Florida including from partner schools/programs: Miami Beach High and
other Miami -Dade County public schools, Young Musicians Unite, Live Modern School of
Music, Guitars Over Guns, Miami Music Project, New World School of the Arts, University of
Miami Frost School of Music, etc.
GroundUP's inclusion of world artists from more than 40 countries to date, and the diverse
audience from all over the world mixed with the residents of Miami Beach and other South
Floridians, fosters a dialogue encouraging mutual respect for the diverse values and
musical traditions of all people and broadens our understanding of ourselves in the context
of our larger society.
945
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
Reputation for Excellence. Major Media Cove age:
GroundUP Music Festival Miami Beach has developed the reputation as one of the best
and most urique music festivals in the country, and its reputation for excellence has
garnered significant media attention attesting to its significant worldwide, national, and
local draw. Indeed, as part of its decade -in -review on the most important and impactful
events in the Arts, The New York Times named GroundUP as one of the "Top 10 Definitive
Moments of the Decade" in music. GroundUP was the only Soutn Florida event to receive
recognition on any of The New York Times "best -of decade -in -review lists." Additionally,
NPR's nationally syndicated show Jazz Night in America with Christian McBride (WGBO/
Lincoln Center) aired a special segment dedicated to GroundUP, SinusXM's stations
regularly feature GroundUP's annual festival music sets, and each year, NPR's Global
Village show, which is syndicated on more than 480 NPR stations around the country, airs
sets throughout the year from prior Miami Beach GroundUP Music Festivals, w,th
attribution to both GroundUP and Miami Beach in every segment.
GroundUP also regularly receives significant local media attention, and has been
repeatedly named by the Miami New Times as "one of the 10 best music events," and
prominently featured each year in The Miami Herald. In the most recent Muck Rack
Report frorn 2024, GroundUP Miami Beach generated in excess of 500 Million media
impressions, all focused on GroundUP and i*.s' spectacular Miami Beach location and
further establishing Miami Beach as a center of cultural excellence and diversity.
Just Some of Our Artists (spanning.rn&ipJt_MUjjC_ 8nse_s..from Jazzto Rockto Hip -Hop, to
Rap. to Blue , to Classical, to Fusion, to World, and so much more):
Rather than artist selection being driven by social media numbers or statistics on number
of tickets sold or name recognition/draw or fitting within a particular genre, artists are
curated by Artistic Director Michael League based only on their musical diversity and
universal excellence in their craft. As described by The Miami Herald cover article,
GroundUP regularly features "a wildly eclectic range of stellar and hard to define
artists." In addition to the annual hosting and attendance of 5 time Grammy Award
Winning Artist Snarky Puppy, previous artists include: guitar Legends John Scofield and Bill
FriseLL and Eric Gates, Rock legends Living Colour (2x Grammy Wrrners and frequent tour
openers for the Rolling Stories), Jeff Tweedy (Witco), Nai Palm (Hiatus Karyote), Madison
Cunningham, Jacob Collier, Louis Cato (Musical Director of Late Show with Stephen
Colbert), Kimbra, Michael McDonald, Chris Potter, Esperanra Spalding, Tank & the Bangas,
Lila Downs, Christian Scott aTunde Adjuah, Brian Blade, Cecile McLonn Salvant, Lalah
Hathaway, Chris Thile (NPR's Live From Here), The Wood Brothers, Beta Fleck, Robert
Glasper, Emity Estefan, Buika, Eliades Ochoa (Buena Vista Social Club), and many more.
946
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
Said the tate two-time Rock & Roll Hatt of Fame legend and GroundUP artist David Crosby,
"you'll meet and interact with artists and fans from all over the world. I don't think you'll get
a better shot at hearing real music than at this festival. It will knock your socks off "
Unique International Appeal, Setting & Guiding Principles:
The Festival was founded on the principle of curating an enriching experience for the
artists, residents, students, and audience. GroundUP shatters the barriers between artists
and audierce/students. In a typical festival, artists remain in their trailer until showtime
and then depart after their show, practically inaccessible to the students and attendees. At
GroundUP, artists remain for the entire festival and hang-out with the audience to
experience the other performing artists and to participate in intimate masterciasses and
other uniquely personal interactions with the audience. Moreover, many artists arrive
before the festival and offer mentorship experiences at partner venues for underserved
students/aspiring musicians and others with traditionally limited exposure to the arts.
GroundUP provides hundreds of tree and heavily discounted tickets to Miami Beach
seniors and students as well to students and others throughout Miami -Dade County.
GroundUP's Major Economic & Cultural Annual Impact (since 2017).
According to the latest GMVCB Report from GroundUP Music Fest vat Miami Beach 2024,
GroundUP's annual economic and cultural impact on Miami Beach/North Beach includes:
• S4 Million - local economic impact
• 4,200 - hotel room nights
• 1,070 - Supported Local lobs
• 500 Million - Media Impressions including major national coverage bringing attention to
the North Beach neighborhood and Miami Beach as a center of cultural and artistic
excellence
• Tourists frorn all 50 US States and from 55 countries fron'r around the world
• Renowned Programming by artists available at steeply discounted prices for the local
residents for which people travel from all over the world, literally, to experience.
With Appreciation:
As CEO and co-founder of GroundUP Music Foundation and GroundUP Musk Festival
Miami Beach, and as a native and resident of Miami Beach, Miami Beach is in my view the
ideal location for these programs and attracting a local, national, and international
audience, and it is my hope and intention to keep GroundUP Festival in Miami Beach as a
major annual cultural event and draw for the City that is so rich with and ripe for cultural
excellerce. I appreciate all you do for our City and our arts and culture, and I give you my
sincere thanks for at( of your past and continued support.
947
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
The Juneteenth Experience 2026
Letter of Intent
To the City of Miam. Beach Commission
This letter is to express our intent to create a new. annual tradition within the City of
Miami Beach- The Juneteenth Experience 2026. First launched in 2021, The
Juneteenth Experence is a multidisciplinary celebration of our country s second
independence day, Juneteenth, and has been steadity growing into one of the most
anticipated Juneteenth events in Miami -Dade County and it has been an noror to have
it produced witn the beautiful city of Miami Beach.
Juneteenth—also known as Freedom Day --celebrates the emancipation of those who
were enslaved in the United States Building on three sold -out Juneteenth Experience
performances from 2021 to 2024, Hued Sorgs is crystallizing a strong Juneteerth
tradition across Miami -Dade with a multidisciplinary Juneteenth performance /
celebration, 2025 will mark the fifth annual Juneteenth Experience, produced in
partnership with Miar m New Drama d the City of Miami Beach at the Colony Theatre
While certainly this performance horors an important day n our history it champiors
tenets of equity across a multitude of issue areas Access to the arts is an ecutty issue.
Despite 1/4 of South Flonda's population dentifying as Blade, only a handful of
Blade -led and -centered arts ergantzations means they re :nsuffcienJy represented
Hued Songs centers lucal Black and Brown artists and offers M ami's highly diverse
Black commurrties spaces to feel culturally affirmed, celebrate Iheir community and gain
more representation in the arts -while ensuring all audiences know they are welcome,
even if they don't share that lived experience
Our goal is to grow tt js performance and experience into a city-wide artistic celebration
of this important and grounding holiday With your support we can get there
Thank you in advance for your consideration
Kunya C Rowley
Executive Artistic Director Hued Songs
948
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
04 /A
M-om Beach Clomcoi Mus c restivot
Letter of Intent
Miami Beach Holiday Festival of Lights
Warm Beach classical Music Festival
1440 Ocea-, Or ve
Miam, Beach, r 33139
February 28, 2025
On behalf of the Miami Beach Classical Music Festival (MMF), I am thrilled to submit our letter of intent
for the Miami Beach Holiday Festival of Lights to be considered for funding through the City of Miami
Beach Special Events Sponsorship Program, The Miami Beach Holiday Festival of Lights is an ambitious
and innovative family -friendly event that aims to transform an entire city block on Ocean Drive into a
magical holiday experience of interactive projection displays, five musical performances, and a holiday
village
From December 10-14, 2025, MMF will present three performances each day, featuring MMF's talented
vocal and instrumental performers alongside beloved holiday characters, including Santa Claus, The
Grinch, and Elsa. The live musical performances span a diverse range of genres and honor worldwide
holiday traditions, allowing attendees to revel in the joyous sounds of the season. MMF's projections will
create an audiovisual narrat ve where cues from live singers trigger the holiday-themed video projections
on the buildings behind them
The Miami Beach Holiday Festival of lights uses state-of-the-art projection mapping, a technologica
innovation that overlaps video onto all surfaces, turning ordinary objects - such as buildings into
interactive displays. Every surface becomes a canvas, with graphic projections that play off the unique
architectural features of 5 consecutive buildings to create a delightful light and music experience Similar
to the Lyon Festival of lights, a moveable image such as Santa Claus and their reindeer can fly from one
budding to the next.
Media Links:
o Miami Beach Holiday Festival of Lights Highl.ght Video:
https://vimeo.com/903052430 ?share ° copy
o Santa's Entrance:
https.//vimeo com/916986876"share=copy
Instagram Recap Reel
https://www.instditrarn.com/reel
0 Deco Drive News Segment:
htt s:. vimeo.com/916986620?share-copy
Miami Beach Holiday Festival of Lights webpage:
httInz Z,IAlww -niamimusicfestival com/holidayfestivAciflight,
Previous Experience
Since its 2013 inception, the Miami Beach Classical Music Festival (MMF) has been proud to establish
Miami as a premier destinavon for elite young classical musicians to train and perform at a fraction of the
cost of professional companies while maintaining professional -level performances
949
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
O/W Warm Beach Classical Music Festival
1440 Ocean Drive
Mom' Bsocm CbtMa2a MueC Feai,a M,ami Beach, cL 33139
In twelve years, MMF has established itself as one of the fastest growing and most important classical
music festivals in the country, presenting 30+ public events each year, including fully staged operas,
symphonic concerts, chamber music recitals, and rrasterclasses where our highly talented students are
front and center
In June 2022, MMF presented the world's first fully immersive opera production in a theater setting using
state -of -the art projectior mapping technology, immersing the audience within the scenes of the opera
This production of Das Rheingold marked the first time projection mapping was used for live opera, a
significant achievement for the industry MMF has delved into the technology's possibilities, creating
audiovisual concerts in different venues which have garnered immense praise and have sparked a strong
desire for more projection activations in the community.
In May 2023, MMF secured the G O Band for the purchase of cutting edge projection mapping
equipment. The acquisition of top of the -line projection mapping equipment allowed MMF to create awe
inspiring and immersive events at a fraction of the usual expense. Traditionally, the costs associated with
renting such advanced equipment limit the accessibility of these extraordinary experiences. However,
with the support of the GO bond, MMF was able to bring these extravagant events to the City of Miami
Beach at a much more affordable price
During MMF's 2023 and 2024 Seasons in July, MMF presented an inspiring trifecta of immersive
performances each year: two full operas and one symphony. The response from attendees was
overwhelming, leading to sold -out venues ano a palpable buzz that extended far beyond the confines of
the performance spaces. Social media platforms were ablaze with excitement as attendees shared their
exhilarating experiences, spreading the word like wildfire
In February 2023, MMF presented its first outdoor projection mapping concert at The Betsy Hotel, where
MMF desigred Valentine-themed graphics to accentuate the building's architectural features, turning a
static structure into a dynamic canvas for visual art and storytelling. The projections were combined with
live MMF singers helping the building come alive with images that sh,ft and change in time with the music.
After the immense success of this event, MMF presented the first Miami Beach Holiday Festival of Lights
in December 2023. The performances took place throughout three weekends in three different locations:
Lincoln Road's Euclid Oval, The Gabriel South Beach Hotel, and The Betsy Hotel (and 4 adjacent buildings).
Each event drew over 3,000 attendees and solidified MMF's reputation as a driving force in redefining the
boundaries of live performance, leaving audiences eagerly anticipating the next groundbreaking
endeavor. In December 2024, the festival returned with even more excitement, adding a charming holiday
village complete with vendors, a 20 foot Christmas tree, and a 12-foot Menorah, further enhancing the
festive atmosphere and drawing an even larger crowd to celebrate the season in Miami Beach
Social and Community Impact
The Miami Beach Holiday Festival of Lights serves as a dynar,oc catalyst in enhancing Miami Beach's
reputation as a premier tourist destination. By blending live, family -friendly musical performances with
captivating visuals in an iconic outdoor setting, the festival creates an unforgettable cultural experience.
By offering a groundbreaking fusion of technology and artistry, the festival elevates Miami Beach's image
as a sophisticated artistic destination. The innovative projection mapping technology showcases the city's
commitment to embracing cutting edge experiences, resonating with modern travelers seeking both
950
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
/V1, M
Miami Beach Classical Music Festival 1440 0cear Dr ve
�n. Boom Ckn.S•..0 M.w. F"i,.-u, Miami Beach, FL 33139
cultural enrichment and technological marvels As one of the few cities worldwide to employ this
technology on a grand scale, Miami Beach will emerge as an innovator in blending visual arts with
entertainment. This distinct appeal will draw tourists seeking exclusive experiences that only a handful of
destinations can provide.
The festival's open and family -friendly nature will draw in visitors from nearby cities and states,
encouraging repeat attendance each year. Not to mention, the free, outdoor nature of the festival reduces
barriers for access and allows attendees of all ages and backgrounds to experience the cutting -edge
technology. The festival's unique audiovisual appeal will catch the attention of any onlookers on Ocean
Dnve, drawing large crowds and garnering attention through media coverage, social media posts, and
word -of mouth By hosting an event of this caliber, the City of Miami Beach will elevate its appeal as a
cultural epicenter, drawing visitors from around the world who are seeking unique and enriching travel
experiences.
The festival's cultural components during the Holiday season are a major draw, offering an immersive
journey into the spirit of the season. With diverse themes appealing to all ages, from traditional carols to
iconic holiday characters, attendees can expect a magical atmosphere that resonates with families and
individuals alike The prospect of experiencing such a unique and immersive holiday festival in a vibrant
city becomes a powerful motivation for travelers, firther enhancing Miami Beach's allure.
I appreciate your time and consideration of our application in seeking your support through the Special
Events Sponsorship Program, MMF aims to make the Miami Beach Holiday Festival of Lights a hallmark
event that not only entertains but also contributes to the cultural vibrancy of our city I believe that this
festival will highlight Miami Beach as a city at :he forefront of technological innovation while fostering
community spirit and enhancing the holiday experience for residents and visitors alike.
Thank you for considering our organization for this opportunity
Sincerely,
Michael Rossi
Artistic Director and Founder
mfossi@rniamumu1,lC1estivaeom
305-903-9251
951
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
�) I DS&
Q'H'
RTS FES11X;1L
Jeannette Dorfman
Chairman & Coordinator, Orchids & Arts Festival
Miami Beach Orchid Society
jean nertedorf nan u E,ilailxoi
February 26, 2025
City of Miami Beach Special Event Sponsorship Program
Miami Beach City Hall
1700 Convention Center Drive
Miami Beach, FL 33139
Subject: Letter of intent for Special Event Sponsorship Funding — Orchids & Arts Festival
Dear Sponsorship Committee,
On behalf of the Orchids & Arts Festival and the Miami Beach Orchid Society (MBOS), 1 am
pleased to submit this Letter of intent to apply for Special Event Sponsorship funding under the
Community Engagement Event category. The Orchids & Arts Festival is a celebration of
nature, culture, and community, providing an irttmersive experience that showcases orchids,
the arts, and environmental conservation while actively engaging Miami Reach residents and
visitors.
Event Overview
• Event Name: Orchids & Arts Festival
• Event Location: Miami Beach Botanical Garden
• Event Dates: May 2-3, 2026
• Estimated Attendance: 1,000-- attendees over the course of the festival (minimum 500
per day)
• Community Engagement: Educational workshops, cultural programming, and
environmental initiatives
• Target Audience: Miami Beach residents, families, horticulture enthusiasts, artists, and
visitors
Organizational Background
The Miami Beach Orchid Society (MBOS) was founded in 2023 to promote orchid
appreciation, conservation, and education. The festival serves as MBOS's primary fundraising
event, supporting our educational programming and contributing to the Miami Beach
Botanical Garden's (MBBG) orchid curation and collection expansion. Additionally, we arc
952
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
developing MBOK—Miami Beach Orchid Kids, an initiative to introduce children to the
beauty and science of orchids through interactive workshops and activities.
MHOS was founded by members of the Miami Beach Garden Club and the :Miami Beach
Garden Conservancy, two organizations deeply rooted in Miami Beach's horticultural and
cultural history. The Garden Club, established in 1926, promotes plant cultivation, student
mentorship, and city beautification, while the Conservancy, founded in 19%, manages the
Miami Beach Botanical Carden, a hub for environmental education, sustainability, and
artistic expression.
Alignment with Special Event Sponsorship Criteria
The Orchicis & %rts Festival meets and exceeds the criteria outlined for the Community
Engagement Event category:
Economic impact (20 points)
The festival supports Miami Beach's position as an international cultural
destination by attracting orchid lovers, artists, and environmental advocates
from across South Florida and beyond.
Local vendors, artists, and small businesses benefit from increased exposure and
participation.
FA cut Attendance (20 points)
Projected attendance: 1,000+ attendees throughout the event, surpassing the
required 200-person daily minimum.
Audience engagement is tracked via surveys, social media impressions, digital
marketing analytics, and interactive programming feedback
Resident. Social, and Community Impact (20 points)
Exclusive resident benefits: Miami Beach residents receive multi -day passes
for the price of a single -day ticket.
The festival offers free educational programming for local schools and families,
fostering environmental awareness and orchid conservation
Diversity and inclusion: The event attracts a broad demographic .ind
collaborates with local artists, schools, and non -profits
Marketing and Communication (20 points)
A comprehensive marketing strategy includes social media campaigns.
influencer partnerships, press releases, community outreach, and local media
coverage.
The festival is promoted through collaborations N ith the Miami Reach
Botanical Garden, Miami Beach Chamber of Commerce, and cultural
organizations.
Budgeting and Accounting (20 points)
The festival adheres to strict fiscal oversight. ensuring a clear, achievable
budget with proof of matching funds at a 1:1 ratio.
Financial sustainabihty is reinforced through sponsorships, vendor fees, and
ticket sales.
953
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
Funding Request
We respectfully request SSM in Special Event Sponsorship funding to support event logistics,
educational programming, marketing, and cultural engagement cl orts. These fiords will enhance
the festival's reach and impact while ensuring accessibility for Miami Beach residents.
The Orchids & Arts Festival represents a cultural and environmental pillar in our
community, fostering education, conservation, and artistic expression. We appreciate the
opportunity to seek funding through this esteemed program and look forward to the possibility of
collaborating with the City of Miami Beach to further enrich our city's vibrant cultural
landscape.
Please let us know the next steps in the application process, and we welcome the opportunity to
discuss our proposal further.
Thank you for your time and consideration.
Sincerely,
Jeannette Dorfman
Chairman & Coordinator, Orchids & Arts Festival
Miami Beach Orchid Society
954
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-64CB-DD216718C9AF
ALMODOVAR MUSICA LLC
540 VW 166"Avc
Pembroke Pines, FL. 33028
mel inasalsa(i*gmail.com
305-321-1087
2/ 19/25
City of Miami Beach Tourism and Culture Department
1755 Meridian Ave. Suite 500
Miami Beach, FL. 33139
To Whom It May Concern:
I hope this letter of intent finds you well. 1 am writing to express my production company's
strong interest in producing and hosting the upcoming Miami Beach Salsa Festival on
September 27,2025 in partnership with AYUDA of Miami Beach and the Hispanic Affairs
Committee of Miami Beach at the Miami Beach Bandshell. As an avid advocate of Latin culture
and vibrant Hispanic community of Miami Beach, I am excited about the opportunity to bring
this dynamic and celebratory event again to Miami Beach. We have reserved the date already at
the Miami Beach Bandshell.
This festival is intended to showcase for ten years in a row in Miami Beach the rich cultural
heritage of salsa music and dance, attracting both local residents and international visitors.
Miami Beach, known for its diverse cultural influences and lively entertainment scene, is the
perfect backdrop for this event, and we aim to celebrate the art form in a way that brings together
people of all ages, backgrounds, and skill levels.
Throughout the festival, we plan to offer an exciting lineup of salsa performances, free salsa
lessons for the community, and live music by renowned artists from around the world as well as
local artists. Additionally, we hope to feature local vendors, food, and art, creating a vibrant and
inclusive atmosphere for all attendees to enjoy. We envision this event to not only celebrate latin
music but also to highlight Miami Beach as a global hub for cultural exchange and artistic
expression.
We are honored to have collaborate for more than ten years with the City Miami Beach and the
Miami Beach Bandshell in making this event a success and look forward to the next ten years.
Thank you for your consideration. I look forward to your response and the possibility of working
together to bring this unforgettable celebration of Latin Culture to Miami Beach.
Warm regards,
Melia& Almodovar CEO Almodovar Musica 1.1.0
111t'I 1'. ,I "_.__=1I ,ICI ,,.,f, /305-321-1087
955
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
MIAMI
FASHION
WEEK
Lourdes Fernandez-Velasco
Executive Managing Director
M ami Fashion Week / The Fashion Shows LLC
2125 Biscayne Boulevard Third Floor
Miami, FL 33137
lourdes®mramifashionweek.com
786-334-4510
M arni Beach City Commission
1755 Meridian Avenue, 5th Floor, Suite 500
Miami Beach, FL 33139
Phone 305-673-7577
www.mamibeachfl.org
Feb 27th, 2025
To whom it may concern,
I am writing to formally express our intent to seek sponsorship for Miami Fashion Week 2025, which is
schedules to take place from October 21 st to 26th This premier event promises tc be a significant
platform for showcasing the vibrant fashion industry, enhancing Miami Beach s reputatior as a global
fashion hub, and contributing to the local economy
Miami Fashion Week s recogmzea as one of the most influential fashion events in the United States
and attracts designers, buyers, and media from around the world. In 2024, the evert drew over 20.00G
attendees, including irdustry leaders and fashion enthusiasts This year, we anticipate even greater
participation, with plans to feature aesrgners from diverse backgrounds, highlighting the rich cultural
tapestry of our commun;ty.
Fashior is not only an art form but also a key industry that significantly contributes to the local
ee.unomy. By sponsoring Miami Fashror, WeeK, the Miami Beach City Coin mrssion can play a viral role
in promoting local businesses, attracting touiism, and supporting the creative economy The event
956
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
MIAMI
FASHION
WEEK
prop.ides a u�ru;,ie c,pl>ortunity for lyret,, anti !i-tallers to showcase their talent, ultimately
fostering economic growth and job creation within the community
We believe that a partnership with the Miami Beach City Commission would not only elevate the event
but also align with the city s commitment to promot,ng arts, culture, anc economic development.
Thank you for considering our request. We look fo waro to the opportunity to collaborate with the
Miami Beach Cty and create a memorable event.
Sincerely,
Lourdes Fernandez-Velasco
Executive Managirg Director
The Fash on Shows LLC / Miami Fashion Week
957
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
Subject: Letter of Intent - Special Event Sponsorship Funding Request for Miami
Takeover Weekend 2026
Dear Honorable Members of the City of Miami Beach,
This letter serves as a formal expression of intent to request Special Event Sponsorship
funding from the City of Miami Beach for the Miami Takeover Weekend 2026. Building
on our track record of 17 years of previous events in Miami Beach, we are committed to
delivering an exceptional cultural experience that will significantly enhance tounsm and
economic activity within Miami Beach
The Miami Takeover Weekend 2026 is designed to attract a diverse audience of 35-50
year -old travelers, offering a unique blend of cultural immersion. entertainment, and
community engagement. This event will expose visitors and Miami Beach residents
to DC culture and Go -Go music, recently designated the official music of Washington
D C . while showcasing the vibrant offerings of Miami Beach
Funding from the City of Miami Beach will be instrumental in amplifying the weekend's
activations and maximizing its impact. Specifically, these funds will enable us to.
• Enhance Cultural Programming: Expand the scope and quality of our cultural
programming, including live music performances, art installations, and interactive
exhibits, attracting a wider audience and enriching the visitor experience.
• Strengthen Community Engagement: Facilitate greater engagement between
attendees and local businesses through initiatives like the "Miami Takeover
Passport," which will offer exclusive discounts and promotions.
• Expand Marketing and Outreach: Increase our marketing and outreach efforts
to attract a larger number of domestic and international travelers, thereby
boosting tourism and economic activity.
• Implement Sustainability Initiatives: Support the execution of our
comprehensive sustainability plan, ensuring the event minimizes its
environmental Impact and aligns with the city's commitment to environmental
stewardship.
• Improve Event Infrastructure: Enhance the event's infrastructure, including
staging, sound. and lighting, to create a more immersive and engaging
experience for attendees.
The Miami Takeover Weekend 2026 is projected to generate substantial economic
benefits `or Miami Beach, Including increased hotel occupancy, revenue for local
businesses, and tax revenue for the city. Our proven track record, with previous events
958
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
i
generating over S1.5 million in ho*el room revenue and $17C 000 in resort fees, room,
and occupancy taxes, demonstrates our ability to deliver a significant retu-n on
investment.
We are confident that the Miami takeover WeeKend 2026 wi I be a resounding succesi,
further solidifying Miami Beach's reputation as a premier destination for cultural events
and tourism. We look forward to the opportunity to discuss our proposal in greater devil
and nartner with the City of Miami Beach to make this avPnt a reality
Thank you for your consideration.
Sincerely,
Antwoine McCoy I General Partner and co-founder
Miami Takeover LLC
4*1
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
Subject Letter of Intent for Queen & King of the Court Beach Volleyball Event 2026
Dear Sir/Madam,
I am writing to express our sincere interest in applying for sponsorship from the City
of Miami Beach as part of the Special Event sponsorship program for our upcoming
Queen & King of the Court Beach Volleyball Event, scheduled to take place in 2026
Our organization is dedicated to promoting community engagement physical activity,
and the spirit of friendly competition. The Queen & King of the Court Beach Volleyball
Event aligns perfectly with the vibrant and active lifestyle that charactenzes the City
of Miami Beach. We aim to bring together athletes and spectators alike to celebrate
the sport of beach volleyball while fostering a sense of camaraderie within the
community
By partnering with the City of Miami Beach through your Special Event sponsorship
program, we anticipate creating a memorable and successful event that will not only
showcase the city as a hub for sports and recreation but also contribute to the local
economy through increased tourism and business engagement.
We are committed to working closely with the City and Its designated officials to
ensure the event is organized seamlessly, adheres to all necessary regulations. and
aligns with the values and vision of Miami Beach. Our goal is to establish a
longlasting partnership that benefits both the community and the City
Thank you for considering our application. We look forward to the possibility of
partnering with the City of Miami Beach to make the Queen & King of the Court
Beach Volleyball Event a tremendous success.
Sincerely,
Wilco Nijland
CEO Sportworx
SPORT ,) Rk
tff
Docusign Env`^ellope ID: 1CCFD6EE-3FBB-4C81-B4CB-DD216718C9AF
ACC ' 8 DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 01/30/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT Daniel Spring
PRODUCER NAME: DanP g
South Beach Insurance
710 W 51 st Street
Miami Beach
INSURED
FL 33140
Miami Beach Orchid Society
4291 Alton Road
Miami Beach, FL 33140
532-7623 Iiuc N.I. (305)356-5796
USLI INSURANCE
nrl rrn wro ur na000. I RFVICInN NIIMRFR•
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR I
TYPE OF INSURANCE
ADDL
SUER
POLICY NUMBER
POLICY EFF
MPMIDO EXPLTR
LIMITS
X
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$ 1,000,000
CLAIMS -MADE Noel
OCCUR
DAMAGE RENT D
PREMISES Ea occurrence
$ 100,000
MED EXP (Any one person
$ 5,000
A
Y
Y
NBP2558702
05/03/2025 05/03/2026
PERSONAL BADVINJURY
$ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$ 1,000,000
PRODUCTS - COMP/OP AGG
$ 1,000,000
X PRO- LOC
POLICY ❑
S
OTHER:
AUTOMOBILE LIABILITY
Ea a ca.idn SINGLE LIMIT
$
BODILY INJURY (Per person)
$
ANY AUTO
BODILYINJURY (Per accident)
$
OWNED SCHEDULED
AUTOS ONLY AUTOS
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
PROPERTYDAMAGE
Per accident
$
a
LIAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
,J_UMBRELLA
EXCESSLL
CLAIMS -MADE
$
DED RETENTION $
WORKERS COMPENSATION
PER TH
STATUTE ER
$
E.L. EACH ACCIDENT
AND EMPLOYERS' LIABILITY YIN
ANY PROPRIETORIPARTNER/EXECUTIVE
$
E.L. DISEASE - EA EMPLOYE
OFFICERIMEMBER EXCLUDED? ❑
(Mandatory in NH)
N f A
$
E.L. DISEASE -POLICY LIMIT
If yes, describe under
DESCRIPTION OF OPERATIONS below
$
A
LIQUOR LIABILITY
NBP2558702
05/03/205
05/05/2026
Host Liquor Liability
$1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
GENERAL AND LIQUOR LIABILITY FOR EVENT TO BE HELD FEBRUARY 28TH 2O26 AND MARCH 1ST 2026 AT
THE MIAMI BEACH WOMENS CLUB
2401 PINE TREE DRIVE
MIAMI BEACH, FL 33140
CERTIFICA I E HULUtK
As additional insured and Certificate holder
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Miami Beach ACCORDANCE WITH THE POLICY PROVISIONS.
1700 Convention Center Drive
Miami Beach, FL 33139 AUTHORIZED REPRESENTATIVE
lJ Tyoo-Lu ID /AlI% mu �w vr�e+w,.. nu ..y„•.� ,...�...
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
Docusign Envelope ID: 1CCFD6EE-3FB8-4C81-B4CB-DD216718C9AF
MIAMIBEACH
2026 Orchids and Arts Festival — Sponsorship Agreement
.
Miami Beach Orchid Society Inc. Tourism and Culture
Department Directormw� •1
HernandezMaria
Type 1 - Contract, amendment, change order, or task order resulting from a procurement -issued competitive solicitation.
Type 2 - Any other contract, amendment, change order, or task order that does not result from a procurement -issued competitive solicitation.
Type 3 - Independent Contractor Agreement (ICA)
Type 6 -Tenant Agreement
Type 4 - Grant agreements with the City as the recipient
Type 7 - Inter -governmental agency agreement
Type 5 - Grant agreements with the City as the grantor
x
I Type 8 - Other:
Pursuant to Resolution 2025-33613, the Mayor and City Commission accepted the recommendation of the Tourism and Culture
Department for the approval of special event sponsorships for ten (10) special event organizers in FY 2026, including $3,740.00 for the
Orchids and Arts Festival (the "Event') and authorized the City Manager and City Clerk to execute the sponsorship agreements related
to the approved funds. The Event will take place on February 28, 2026 - March 1, 2026, from 10:00 a.m. to 4:00 p.m. daily, at the Miami
Beach Women's Club located at 2401 Pine Tree Drive, Miami Beach, Florida 33140 (the "Event' site), offering a vibrant weekend
celebration of orchids, art, and environmental awareness. Funding for this Event was adopted in the FY 2026 Resort Tax Fund in the
Special Event Sponsorship Program.
;.Original Term Renewal Periods _ Total Term (Original + Renewals)
• •
Grant Funded: Yes I x I No State Federal Other:
1 $3,740.00
160-0380-000349-25-406-548-00-00-00-
Yes
x
No
2
Yes
No
1. For contracts longer than five years, contact the Procurement Department. 2. Attach any supporting explanation needed. 3. Budget
approval indicates approval for the current fiscal year only. Future years are subject to City Commission approval of the annual
adopted operating budget.
City Commission Approved:
x
Yes
No
Resolution No.:
CC Agenda Item No.:
CC Meeting Date:
2025-33613
C7 Y
4/23/2025
If no, explain why CC approval is not required:
Legal Form Approved: I x I Yes No If no, explain below why form approval is not necessary:
Procurement:
N/A
Grants:
N/A
Budget:
• I _ ���
79201�B44A610EE1463...
Information Technology:
N/A
Risk Management:
000usignoa ny:
Fleet & Facilities:
N/A
Human Resources:
N/A
Other:
N/A