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HomeMy WebLinkAboutAmendment No. 1 to the Grant Agreement between the CMB and Miami City Ballet, Inc. for Biscayne Beach Elem., Miami Beach Fienberg Fisher K-8 Center, South Pointe Elem. School, North Beach Elem. School, Miami Beach Senior High and Treasure Island Elem.Docusign Envelope ID 1 C48B208-51 A4-4EA8-8C4F-5FC82F8FD91 B 202 Docusign Envelope ID: OOBDB67A-6576-46BB-BD96-B63A7D2C914C AMENDMENT NO. 1 TO THE GRANT AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND MIAMI CITY BALLET, INC. FOR BISCAYNE BEACH ELEMENTARY, MIAMI BEACH FIENBERG FISHER K-8, MIAMI BEACH SENIOR HIGH SCHOOL, MIAMI BEACH SOUTH POINTE ELEMENTARY SCHOOL, NORTH BEACH ELEMENTARY SCHOOL, AND TREASURE ISLAND ELEMENTARY SCHOOL This Amendment No. 1 ("Amendment") to the Grant Agreement (the "Agreement"), dated October 7, 2025, by and between the City of Miami Beach, Florida, a municipal corporation organized and existing under the laws of the State of Florida (the "City"), having its principal place of business at 1700 Convention Center Drive, Miami Beach, Florida 33139, and MIAMI CITY BALLET, INC., a Florida not -for -profit corporation ("Grant 200 LibertyAvenue, Miami Beach, Florida 33139, is entered into this7 ("Effective Date") and hereby amends the Contract as follows: RECITALS WHEREAS, on June 25, 2025, the City executed Resolution No. 2025-33713, reassigning responsibilities for the STEAM Plus program to the City Administration, with previously approved funding, in an amount not to exceed $372,000 annually, WHEREAS, on October 7, 2025, the City executed the Agreement with Grantee for the provision of services for Biscayne Beach Elementary, Miami Beach Fienberg Fisher K-8, Miami Beach Senior High School, Miami Beach South Pointe Elementary School, North Beach Elementary School, and Treasure Island Elementary School; WHEREAS, the Grant Project Budget, attached to the Agreement as Exhibit 2, contained a scrivener's error by incorrectly identifying $18,000 in fees payable to 1099 contractors as In-House/W-2 fees, WHEREAS, the City and Grantee now desire to amend the Agreement to correct this scrivener's error and properly reflect the $18,000 as 1099 contractor fees. NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and other good and valuable considerations, the sufficiency of which is hereby acknowledged, the City and Grantee hereby agree to amend the Agreement as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. 2. MODIFICATIONS. The Agreement is hereby amended (deleted items struck through and Inserted items underlined) as follows: A) Exhibit 2 of the Agreement is hereby deleted in its entirety and replaced with the attached Revised Exhibit 2. Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-46BB-BD96-B63A7D2C914C 3. RATIFICATION. Except as amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. [THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY] Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD867A-6576-4BBB-BD96-B63A7D2C914C IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their appropriate officials, as of the date first entered above. FOR CITY: ATTEST9ned by: ILac(.. �yatna�o ��9o�5�do, City Clerk 2/17/2026 1 12:29 PM EST Date FOR CONTRACTOR: ATTEST: Witness Signature Print Name and Title Date CITY OF MIAMI BEACH, FLORIDA Ds Ds Eric T. Carpent r, City Manager MIAMI CITY BALLET, INC. By: ESigned by: --�' A7E72F9938C641D... Brenda Alba Director of Community Engagement Print Name and Title APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION fi. City Attorney Date Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C REVISED EXHIBIT 2 PROJECT BUDGET Organization Name: Miami City Ballet, Inc. Number of Interactions: 10 classes per school Budget Line Item_ Description Project Budget In-house/W-2 Personnel: Administration Administrative Fees $ 2,330 In-house/W-2 Personnel: Artistic N/A N/A 1099 contractors: Artistic fees/services Teaching Artists $18,000 1099 contractors/Fees: Technical N/A N/A Travel N/A N/A Supplies/materials/Printing: Consumable (_City to Consumables $3,500 purchase; or _x_Grantee to purchase. Supplies/materials: Non - _ Consumable N/A N/A License Fees (tech software, image licenses, N/A N/A copyrighted curriculum) Personal Protection N/A N/A E ul ment TOTAL jl Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-863A7D2C914C Docusign Envelope ID: 367A8CCO-E298.4E17-8486-CC856480E117 MIAMIBEACH Grant Agreement STEAM Plus CMB Miami City Ballet (Public Schools) - 2025.2026 MIAMI CITY BALLET, INC. _ _ _ _ EDUCATION & PERFORMANCE INITIATIVES DR. LESLIE ROSENFELD ! f7 JASOPJ GREENEI 'nSAln r le r i —T Type 1 - Contract, amendment, change order or task order resulting from a procurement -issued competitive solicitation. Type 2 - Other contract, amendment, change order or task order not resulting from a procurement -issued competitive solicitation. Type 3 - Independent Contractor Agreement (ICA) Type 6 - Tenant Agreement Type 4 - Grant agreements with the City as the recipient Type 7 - Inter -governmental agency agreement X Type S -Grant agreements with the City as the grantor Other: Established by Resolution 2019-30690, the program is crucial for Miami Beach Schools and requires a total annual allocation not to exceed $331,000, which includes the $9,000 city contribution detailed in Resolution 2021-31776 from the Town of North Bay Village to fund 50% of the program's cost at Treasure Island Elementary. To optimize operations, enhance effectiveness, and expand school access, the STEAM Plus Program transitioned to the City's Education and Performance Initiatives Division, effective June 1, 2025. Resolution 2025-33713 authorizes the City Manager to negotiate and execute agreements for the program's administration, utilizing previously approved funding for the 2025-26 school year and subsequent years. — October 1, 2025 - September 30, 2026 Grant Funded: Yes X NoPERM 'L State Federal Other: Cost & Funding Source 1 1 $23,830 177-6881-000343-12-400-592-00.00.00- Yes X No 2 Fundins subject to Ci(ycommission anoroval of annual adoo i �t� Yes No 1. For contracts longer than five years, contact the Procurement Department. 2. Attach any supporting explanation needed. 3. Budget approval indicates approval for current fiscal year only. Future years are subject to City Commission approval of annual adopted operating budget. _ _ I rty Commission Approved: X Yes No Resolution No.: j -- Reso 2021-31776 i Reso 2025-33713 CC Agenda Item No.: CC Meeting Date: If no, explain why CC approval is not required: — )_egal Form Approved: X Yes No I If no, explain below why form approval is not necessary: i Procurement: N/A Grants: N/A ev5 ]sae . Budget: Tameka Otto Information Technology: N/A Stewart Ltq 0#6 &/ Risk Management: Marc ern%+=+en<sa Fleet & Facilities: N/A Chevalier � V Human Resources: Marla c, e sz:c:ea Other: N/A Alpizar - Docusign Envelope ID: 1C4813208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-46BB-BD96-663A7D2C914C Dccus an Envelope ID: 367A8CCD-E298.4E17-B4B6-CC8564BOE117 MIAMI BEACH CITY OF MIAMI BEACH FISCAL YEAR 2025-2026 GRANT AGREEMENT FOR BISCAYNE BEACH ELEMENTARY, MIAMI BEACH FIENBERG FISHER K-8, MIAMI BEACH SENIOR HIGH SCHOOL, MIAMI BEACH SOUTH POINTE ELEMENTARY SCHOOL, NORTH BEACH ELEMENTARY SCHOOL, AND TREASURE ISLAND ELEMENTARY SCHOOL This GRANT AGREEMENT (hereinafter the "Agreement') is made and entered into this 10/7/2025 1 5:22 PM F y of ` 20 _ by and between the City of Miami Beach, Florida (hereinafter the "City"), and MIAMI CITY BALLET, INC., a Florida not -for -profit corporation (hereinafter the "Grantee"). This Agreement is effective October 1, 2025, the "Effective Date." The provision of services under this Agreement is strictly conditioned upon both the full execution of this Agreement by all parties and the prior issuance of an approved and open purchase order by the City (a "Purchase Order"). ARTICLE I / GRANT DESCRIPTION GRANTEE: GRANTEE CONTRACT ADMINISTRATOR: ADDRESS: EMAIL ADDRESS: CITY, STATE, ZIP: PHONE, FAX, E-MAIL: GRANT AMOUNT: PROJECT DESCRIPTION: GRANT PROJECT BUDGET: GRANT TERM: EXPENDITURE DEADLINE: PROJECT COMPLETION DATE: FINAL REPORT DEADLINE: MIAMI CITY BALLET, INC. Brenda Alba 2200 Liberty Avenue Brenda.Alba@miamicityballet.org (Miami Beach, FL 33139 305.929.7000 x1401 NOT TO EXCEED $ 23,830 See Exhibit 1 hereto and incorporated herein See Exhibit 2 hereto and incorporated herein October 1, 2025 — September 30 2026 September 30, 2026 September 30, 2026 October 15, 2026 FINAL REIMBURSEMENT REQUEST DEADLINE: October 15, 2026 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-4BBB-BD96-863A7D2C914C Dccusign Envelope ID: 367A8CCD-E298-4E17-64B6-CC8564BOE117 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: os os DocuSlgned by: �cw By: r a 6W't"C?Wado, City Clerk Eric T. Carpent , P.E., City Manager 10/7/2025 1 5:22 PM EDT Date FOR GRANTEE: MIAMI CITY BALLET, INC. Federal Id No. 59-2578534 Signed by: ATTEST: ----__—__ By: F �. &0. _ Brenda t�Pbea6"0 9/12/2025 1 3:17 PM EDT Name: _ _ Director of Community Engagement Date: Page 2 APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION City Attorney r,'x.' Date .` Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E298.4E17•8466-CC8564B0E117 ARTICLE II 1 GENERAL CONDITIONS 1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a municipal corporation organized under the laws of the State of Florida. The City has delegated the responsibility of administering this Grant to the City Manager or the City Manager's authorized designee (the "City Contract Administrator"). 2. PROJECT DESCRIPTION: The City has delegated the responsibility of administering the project (the "Project') described in the Project Description set forth in Exhibit 1 (the "Project Description") to the Grantee. The Grantee may only use the Grant for the purposes that are specifically described in the Project Description. Any modification to the Project Description shall not be effective unless approved by a written amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding provided by the City pursuant to this Agreement will be used exclusively for goods or services to be provided within the City of Miami Beach. 3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the rnaximurn amount payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant Amount as set forth in Article I of this Agreement. Grantee agrees that should available City funding be reduced, the amount payable under this Agreement will be reduced at the sole option of the City of Miami Beach. All of Grantee's expenditures are subject to the terms of this Agreement and as specified in the Grant Project Budget, attached hereto as Exhibit 2 ("Project Budget"). Line -item changes to the Project Budget shall not exceed ten percent (10%) per category. Any modification to the Project Budget (including, but not limited to, a line -item change below ten percent (10%)) shall not be effective unless approved, in writing, by the City and Grantee. Any request by Grantee to modify the Project Budget shall be made in writing, using City approved forms, detailing and justifying the need for such changes. Notwithstanding the foregoing, no modification to the Project Budget shall exceed the Grant Amount set forth in Article I of this Agreement. 4. REPORTS: 'This Grant has been awarded with the understanding that the activities and services contemplated under the Project Description will mutually contribute to the enhancement of services available to students at Biscayne Beach Elementary, Miami Beach Fienberg Fisher K-8, Miami Beach Senior High School, Miami Beach South Pointe Elementary School, North Beach Elementary School, And Treasure Island Elementary School. As a condition of disbursements of grant funds, and to dernonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit quarterly reports to the City Contract Administrator by the following dates: January 1511, April 151", July 151h, and the final report by October 15"'. New Grant awards will not be released to the Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future payments of the Grant, or the award of any subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such reports do not meet the City's reporting requirements. Any reports may be disseminated by the City Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4868-BD96-B63A7D2C914C Docusign Envelope ID 367ABCCD-E298-4E17-84B6-CC856480E117 without the prior written consent of the Grantee. All quarterly reports must be submitted on the Grant Quarterly Status Report Form, attached hereto as Exhibit 3 and incorporated herein, detailing Grantee's compliance at the time of a partial reimbursement request. 5. REIMBURSEMENT REQUESTS: Grantee shall submit reimbursement requests to the City on a quarterly basis by the following dates: January 15 April 1511, July15'", and the final reimbursement request by October 151". Additional ad hoc reimbursement requests may be submitted to the City at any time during the Grant Term, however, the City may require Grantee to submit an interim written report detailing its compliance at the time of such request. All reimbursement requests must be made after expenditures have occurred. All reimbursement requests for funds must be submitted on both the Grant Reimbursement Request Form, attached hereto as Exhibit 4 and incorporated herein, and Smartsheet form, as provided in the instnlctions attached hereto as Exhibit 4.1 and incorporated herein. All reimbursement requests must be submitted prior to October 15'", 2026. Grantee shall provide the City with copies of all receipts, invoices, cancelled checks (with copies of both front of back) and proof of expenditures of Grant monies. Grantee shall provide the City with and shall categorize all receipts, invoices, cancelled checks, and other documentation, according to the categories set forth in the grant budget. Invoices and checks must be directly related to expenses for Grant -funded activities taking place within the 2025-2026 Fiscal Year. For the avoidance of doubt, all reimbursement requests shall include the following: (1) the fully completed Grant Reimbursement Request Form; (2) the Smartsheet form; (3) an accompanying comprehensive quarterly report, which report shall clearly detail the number of students, classes and student interactions, broken down by school and grade level; and (4) any other supporting documentation required under this Section 5. A. Supplies and Equipment. The City may, in its sole discretion, elect to directly purchase all supplies and equipment necessary for Grantee to complete the Project ('Supplies and Equipment') on behalf of Grantee, using funds from the appropriate line item(s) of the Project Budget, or permit Grantee to purchase the Supplies and Equipment. Whether or not the City has elected to directly purchase the Supplies and Equipment will be indicated in the Project Budget. Any purchases of Supplies and Equipment by the City shall be charged against the total Grant Amount, and will reduce the balance of the Grant Amount accordingly. Grantee shall pick up all Supplies and Equipment ordered by the City at an address to be provided by the City Contract Administrator. In addition, Grantee shall comply with the Ordering, Delivery and Return Guidelines attached hereto as Exhibit 5 and incorporated herein. All Supplies and Equipment, whether purchased by Grantee or directly by the City, shall remain property of the City at all times. Any non-consurned Supplies and Equipment, whether purchased by Grantee or directly by the City, shall be returned to the City at the end of the Term or upon earlier termination of this Agreement. If Grantee fails to return any non-consurned Supplies and Equipment, the City may deduct the cost of the missing Supplies and Equipment from the final payment due to Grantee, or otherwise bill the Grantee for same. Page 4 Docusign Envelope ID: 1 C48B208-51 A4-4EA8-8C4F-5FC82F8FD91 B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-863A7D2C914C Docusu;n Envelope ID: 367ABCCD-E298-4E17-B486-CC856480E117 B. Reimbursement for Supplies and Equipment purchased directly by Grantee is contingent upon receipt of a list of received items and a matching packing slip. In instances where a physical packing slip is unavailable, an email confirmation of product receipt from Grantee, matching the invoice details, shall be provided. 6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant Arnount. Cost overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City Commission have approved the grant award, and once all parties have executed this Agreement. 7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used for the following expenditures: remuneration of City employees for services rendered as part of a project funded by this Grant; debt reduction; social and/or fundraising events; cash prizes; lobbying or propaganda materials, charitable contributions; or events not open to the public. 8. NO GUARANTEE OF FUNDING: This Agreement is approved for the duration of the Term with no guaranteed renewal options. If invited to apply for the following year, Grantee agrees to provide the City with a funding request for the Project, which will include a line -item budget for the requested amount of Grant funds (the "Funding Request") no later than March 151 of the following fiscal year. Upon receipt of the Funding Request and the City's receipt of funds for the Project, the City will advise whether the Project is approved. Each approved Funding Request and corresponding renewal term will be memorialized, in writing, in the form of an amendment to the Agreement executed by the City and Grantee or the execution of a new agreement between the City and Grantee. Notwithstanding the foregoing, Grantee acknowledges that the receipt of this Grant does not imply a commitment on behalf of the City to continue to provide funding beyond the term specified in this Agreement. 9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's designee may monitor and conduct an evaluation of the Project under this Grant, which may include, with or without limitation, visits by City representatives to Grantee's offices and/or the site of any project funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel; and/or requests for submittal of additional documentation or written reports, prior to the Project Completion Date, evidencing Grantee's progress on the Project. 10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to this Agreement in an account with a bank or savings and loan association that is located in Miami -Dade County. The Grantee shall provide the City with the name of the bank or savings and loan association, as well as the name and title of all individuals authorized to withdraw or write checks on Grant funds. Page 5 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C �oc,sicgi Envelope ID: 367ABCCD-E298-4E17-B486-CC856480E117 11. ACCOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take place during the City's fiscal year for which the Grant is approved (October 1 -- September 30). The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami -Dade County in a secure place and in an orderly fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in in this Agreement. These books, records, and documents may be examined by the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the City rnay, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. Grantee costs or earnings claimed under this Agreement may not also be claimed under any other Agreement from the City of Miami Beach or from any other entity. Any claim for double payment by Grantee shall be a material breach of this Agreement. 12, INSPECTOR GENERAL AUDIT RIGHTS: A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. B. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City programs, accounts, records, contracts and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee , its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, Page 6 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: ODBDB67A-6576-46BB-BD96-B63A702C914C Docus,yn Envelope ID. 367A8CCD-E298-4E17-B4B6-CC856460E i 17 monitor, oversee, inspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. D. The Inspector General shall have the right to inspect and copy all documents and records in the Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project -related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal) and contract documents, back -change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. The Grantee shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition (bid preparation) and performance of this contract, for examination, audit, or reproduction, until three (3) years after final payment under this contract or for any longer period required by statute or by other clauses of this contract. In addition: i. If this contract is completely or partially terminated, the Grantee shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement; and ii. The Grantee shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals, litigation, or claims are finally resolved. F. The provisions in this section shall apply to the Grantee, its officers, agents, employees, subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Grantee in connection with the performance of this contract. G. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Grantee or third parties. 13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit line in all publications related to this Grant: "This Project is funded in whole or in part by a grant from the City of Miarni Beach." Grantee's failure to comply with this paragraph may preclude future grant funding from the City, in the same manner as if Grantee defaulted under this Agreement. Page 7 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367MCCD-E298.4E17.6466-CC85646OE' 17 14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify, defend and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by the Grantee or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all clairns and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, defend and hold harmless the City or its officers, employees, agents, and contractors as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of $$300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported assignment will be void, and shall be treated as an event of default pursuant to this Agreement. 16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami -Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received by the Grantee, as of the date that the written demand is received. Page 8 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BB6-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E298-4E17-04B6-CC8564BOE 117 If Grantee has failed to expend any Grant funds by the Expenditure Deadline, Grantee must request an extension of the Expenditure Deadline, in writing, from the City Manager. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. Furthermore, the City reserves the right, at its sole and absolute discretion, to immediately discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the unused/unexpended Grant Funds. Notwithstanding anything to the contrary herein, and irrespective of whether the City has exhausted any other remedies under this Agreement or applicable law, the City Contract Administrator may, for the City's convenience and without cause, terminate this Agreement at any time. Such termination shall occur upon written notice from the City Contract Administrator to the Grantee and shall be effective thirty (30) days after Grantee's receipt of the notice. Additionally, if the City Contract Administrator determines, in their sole discretion, that a public health, welfare or safety concern exists, the City Contract Administrator may, by verbal or written notice to the Grantee, either (i) immediately suspend all or any part of the services under this Agreement for a specified period, or (ii) terminate this Agreement effective immediately or on a stated date. If the Agreement is terminated for convenience, the City shall pay Grantee for all services satisfactorily performed up to the date of termination, including any non -cancellable expenses, only if such expenses were previously approved in writing by the City. Except as provided in the preceding sentence, upon termination of this Agreement, the City shall be discharged from any and all liabilities, duties and terms arising out of, or by virtue of, this Agreement. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law or in equity. 18. INSURANCE REQUIREMENTS: The Grantee shall maintain the below required insurance in effect prior to the execution of the Agreement and for the duration of the Agreement. The maintenance of proper insurance coverage is a material element of the Agreement and failure to maintain or renew coverage may be treated as a material breach of the Agreement, which could result in withholding of payments or termination of the Agreement. A. Workers' Compensation Insurance for all employees of the Grantee as required by Florida Statute Chapter 440 and Employer Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. Should the Grantee be exempt from this Statute, the Grantee and each employee shall hold the City harmless from any injury incurred during performance of the Agreement. The exempt Grantee shall also submit a (i) written statement detailing the number of Page 9 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-863A7D2C914C Dwr smi Envelope ID: 367A8CC0-E298.4E17-B4B6-CC856480E117 employees and that they are not required to carry Workers' Compensation insurance and do not anticipate hiring any additional employees during the term of this Agreement, or (ii) copy of a Certificate of Exemption. OR An exemption letter from the state of Florida for organizations with fewer than four employees in their books. This letter will be requested annually. B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate (to be attached as Exhibit 6). C. Automobile Liability Insurance covering any automobile, if Grantee has no owned automobiles, then coverage for hired and non -owned automobiles, with limit no less than $1,000,000 combined per accident for bodily injury and property damage. Optional based on the scope of work. OR If no business vehicle, Grantee shall provide proof of personal auto insurance (to be attached as Exhibit 7). D. Professional Liability (Errors & Omissions) Insurance appropriate to the Grantee's profession, with a limit no less than $2,000,000. Additional Insured - City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers' Compensation) arising out of work or operations performed on behalf of the Grantee including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the Grantee's insurance. Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services. Waiver of Subrogation — Grantee agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. Acceptability of Insurers — Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida. Verification of Coverage — Grantee shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Grantee's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. Page 10 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: 00BOB67A-6576-4BBB-BD96-663A7D2C914C Docusign Envelope ID: 367A8CCD-E298-4E17-8486-CC856480E117 CERTIFICATE HOLDER MUST READ: City of Miami Beach c/o Exigis Insurance Compliance Services P.O. Box 947 Murrieta, CA 92564 Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS, at: Certificates-miamibeachC7riskworksscorn Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve Grantee of his liability and obligation under this section or under any other section of this Agreement. The Grantee is also solely responsible for obtaining and submitting all insurance certificates for any sub -contractors. Compliance with the foregoing requirements shall not relieve the Grantee of the liabilities and obligations under this section or under any other portion of this Agreement. The Grantee shall not commence any work and or services pursuant to this Agreement until all insurance required under this section has been obtained and such insurance has been approved by the City's Risk Manager. 19. FLORIDA PUBLIC RECORDS LAW: A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from tirne to time. B. The term "public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of "Contractor" as defined in Section 119.0701(1)(a), the Grantee shall: i. Keep and maintain public records required by the City to perform the service: ii. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a Page 11 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID. OOBD867A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367MCCD-E298.4E17-101486-CC856480E117 reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Grantee does not transfer the records to the City; iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Grantee or keep and maintain public records required by the City to perform the service. If the Grantee transfers all public records to the City upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Grantee shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. D. REQUEST FOR RECORDS; NONCOMPLIANCE i. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Grantee of the request, and the Grantee must provide the records to the City or allow the records to be inspected or copied within a reasonable time. ii. Grantee's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail itself of any available remedies at law or in equity. iii. A Grantee who fails to provide the public, records to the City within a reasonable time may be subject to penalties under s. 119.10. E. CIVIL ACTION i. If a civil action is filed against a Grantee to compel production of public records relating to the City's contract for services, the court shall assess and award against the Grantee the reasonable costs of enforcement, including reasonable attorneys' fees, if: Page 12 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-4BB8-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E298-4E17-6466-CC8564BOE117 a. The court determines that the Grantee unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Grantee has not complied with the request, to the City and to the Grantee. ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of public records and to the Grantee at the Grantee's address listed on its contract with the City or to the Grantee's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. iii. A Grantee who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. F. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADOCa�MIAMIBEACHFL.GOV PHONE: 305-673-7411 20. E-VERIFY: A. Grantee shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E- Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing on January 1, 2021, Grantee shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally, Grantee shall expressly require that any approved sub -contractor performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract Term. If Grantee enters into a contract with an approved subcontractor, the subcontractor must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Grantee shall maintain a copy of such affidavit for the duration of the subcontract or such other extended period as may be required under this Agreement. Page 13 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-4BBB-BD96-B63A7D2C914C D..ccsign Envelope ID: 367A8CCD-E298-4E17-84B6-CC856480E117 B. TERMINATION RIGHTS. i. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Grantee for cause, and the City shall thereafter have or owe no further obligation or liability to Grantee. ii. If the City has a good faith belief that a subcontractor has knowingly violated the foregoing Subsection 20(A), but the Grantee otherwise complied with such subsection, the City will promptly notify the Grantee and order the Grantee to immediately terminate the agreement with the subcontractor. Grantee's failure to terminate a subcontractor shall be an event of default under this Agreement, entitling City to terminate this Agreement for cause. A contract terminated under the foregoing Subparagraphs (B)(i) or (B)(ii) is not in breach of contract and may not be considered as such. iii. The City or Grantee or a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subparagraphs (B)(i) or (B)(ii) no later than 20 calendar days after the date on which the contract was terminated. iv. If the City terminates the Agreement with Grantee under the foregoing Subparagraph (B)(i), Grantee may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. v. Grantee is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 20. 21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51% or more of its board membership complete the City's training for board members, if all three of the following apply: 1) the agency is a non-profit; 2) the agency has an annual operating budget of less than $5 million; and, 3) the grant award is for $25,000 or more in City funds. The Board Training must be completed within the last two years prior to the receipt of City funds. 22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when delivered to the City, addressed to the City Contract Administrator (as identified in Section 23 of this Agreement), via certified letter and email. Any notices required under this Agreement will be effective when delivered to the Grantee in writing and addressed to the Grantee Contract Administrator at the physical address or email address listed in Article I. 23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for reimbursements to be submitted to Grants Management Department listed below: Page 14 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-46BB-BD96-B63A7D2C914C Cocusign Envelope 10: 367ABCC0-E298-4E17-8466-CC8.564BOE 1 17 Dr. Leslie Rosenfeld, Chief Education and Performance Officer LeslieRosenfeld@miamibeachfl.Qou 1700 Convention Center Drive Miami Beach, Florida 33139 ARTICLE III / MISCELLANEOUS PROVISIONS 24. PUBLIC PURPOSE: The Grant awarded herein is the result of a finding by the City, based on representatives, documents, materials and other information supplied by Grantee, that the Grantee is performing a public purpose through the prograrns, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Agreement. 25. NO DISCRIMINATION: The Grantee also accepts and agrees to comply with the following Special Conditions: A. Grantee hereby agrees that it will comply with Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States Code, beginning at Section 2000e, prohibiting employment discrimination based on race, color, religion, sex and national origin. B. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment (including independent contractors), housing and public accommodations, public services and in connection with its membership or policies on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, hair texture and/or hairstyle, domestic partner status, labor organization membership, familial situation, or political affiliation. C. The City endorses, and Grantee shall comply with, the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. Page 15 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-48BB-BD96-B63A7D2C914C Docusign Envelope ID: 367ABCCD-E298-4E17-B486-CC8564SOEt 17 26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami -Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 27. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants, conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit, modify or waive either party's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other provision hereof. 28. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 29. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this Agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties. The City Manager, on behalf of the City, shall be authorized to execute amendments to this Agreement; however, any changes to the Grant Amount shall require approval by the Mayor and City Commission. 30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR GRANTEE'S EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS BACKGROUND SCREENING REQUIREMENT) In accordance with Sections 943.0542, 984.01, 39.001 and 1012.465, Florida Statutes and Chapters 430, 435, and 402, Florida Statutes, as applicable, employees, volunteers, contractors, and subcontracted personnel who work in direct contact with children or who come into direct contact with children must complete a satisfactory Level 2 background screening prior to commencing work pursuant to this Agreement. Level 2 Background screenings must be completed through the City of Miami Beach, Human Resources Department. Grantee agrees to complete Level 2 Background screening prior to initiating any work related to this Agreement, unless the City Contract Administrator approves an alternative process. In compliance with F.S. 1012.467(8), Grantee shall ensure all contracted personnel and vendors display a mandatory photo identification badge provided by Miami -Dade County Public Schools (M-DCPS) whenever on school premises (if applicable) arid a City issued ID while on private or charter school premises. Page 16 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: QQBDB67A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E298-4E17-8466-CC8564BCE`.'7 31. FORCE MAJEURE: A. A "Force Majeure" event is an event that (i) in fact causes a delay in the performance of the Grantee or the City's obligations under the Agreement, and (ii) is beyond the reasonable control of such party unable to perform the obligation, and (iii) is not due to an intentional act, error, omission, or negligence of such party, and (iv) could not have reasonably been foreseen and prepared for by such party at any time prior to the occurrence of the event. Subject to the foregoing criteria, Force Majeure may include events such as war, civil insurrection, riot, fires, epidemics, pandemics, terrorism, sabotage, explosions, embargo restrictions, quarantine restrictions, transportation accidents, strikes, strong hurricanes or tornadoes, earthquakes, or other acts of God which prevent performance. Force Majeure shall not include technological impossibility, inclement weather, or failure to secure any of the required permits pursuant to the Agreement. B. If the City or Grantee's performance of its contractual obligations is prevented or delayed by an event believed to be Force Majeure, such party shall immediately, upon learning of the occurrence of the event or of the commencement of any such delay, but in any case within fifteen (15) business days thereof, provide notice ("Force Majeure Notice"). The Force Majeure Notice shall include the following: (i) the occurrence of an event of Force Majeure, (ii) the nature of the event and the cause thereof, (iii) the anticipated impact on the Agreement, (iv) the anticipated period of the delay, and (v) what course of action such party plans to take in order to mitigate the detrimental effects of the event. The timely delivery of the Force Majeure Notice is a condition precedent to allowance of any relief pursuant to this Section; however, receipt of a Force Majeure Notice shall not constitute acceptance that the event claimed to be a Force Majeure event is in fact Force Majeure under this Agreement, and the burden of proof of the occurrence of a Force Majeure event shall be on the requesting party. C. No party hereto shall be liable for its failure to carry out its obligations under the Agreement during a period when such party is rendered unable, in whole or in part, by Force Majeure to carry out such obligations. The suspension of any of the obligations under this Agreement due to a Force Majeure event shall be of no greater scope and no longer duration than is required. The party shall use its reasonable best efforts to continue to perform its obligations hereunder to the extent such obligations are not affected or are only partially affected by the Force Majeure event, and to correct or cure the event or condition excusing performance and otherwise to remedy its inability to perform to the extent its inability to perform is the direct result of the Force Majeure event with all reasonable dispatch. D. Obligations pursuant to the Agreement that arose before the occurrence of a Force Majeure event, causing the suspension of performance, shall not be excused as a result of such occurrence unless such occurrence makes such performance not reasonably possible. The obligation to pay money in a timely manner for obligations and liabilities which matured prior to the occurrence of a Force Majeure event shall not be subject to the Force Majeure provisions. Page 17 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-4BBB-BD96-B63A7D2C914C Docusigr Envelope ID: 367A8CCD-E298-4E17-B466-CC856480E117 E. Notwithstanding any other provision to the contrary herein, in the event of a Force Majeure occurrence, the City may, at the sole discretion of the City Manager, suspend the City's payment obligations under the Agreement, and may take such action without regard to the notice requirements herein. Additionally, in the event that an event of Force Majeure delays a party's performance under the Agreement for a time period greater than thirty (30) days, the City may, at the sole discretion of the City Manager, terminate the Agreement on a given date, by giving written notice to Grantee of such termination. If the Agreement is terminated pursuant to this section, Grantee shall be paid for any Services satisfactorily performed up to the date of termination; following which the City shall be discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. In no event will any condition of Force Majeure extend this Agreement beyond its stated term. 32. GRANTEE'S COMPLIANCE WITH ANTI -HUMAN TRAFFICKING LAWS: Grantee agrees to comply with Section 787.06, Florida Statutes, as may be amended from time to time, and has executed the Anti-l-luman Trafficking Affidavit, containing the certification of compliance with anti -human trafficking laws, as required by Section 787.06(13), Florida Statutes, a copy of which is attached hereto as Exhibit 8 and incorporated herein. 33. PROHIBITION ON CONTRACTING WITH A BUSINESS ENGAGING IN A BOYCOTT: Grantee warrants and represents that it is not currently engaged in, and will not engage in, a boycott, as defined in Section 2-375 of the City Code. In accordance with Section 2-375.1(2)(a) of the City Code, Grantee hereby certifies that Grantee is not currently engaged in, and for the duration of the Agreement, will not engage in a boycott of Israel. 34. PROHIBITION ON CONTRACTING WITH AN INDIVIDUAL OR ENTITY WHICH HAS PERFORMED SERVICES FOR COMPENSATION TO A CANDIDATE FOR CITY ELECTED OFFICE: Grantee warrants and represents that, within two (2) years prior to the Effective Date, Grantee has not received compensation for services performed for a candidate for City elected office, as contemplated by the prohibitions and exceptions of Section 2-379 of the City Code. For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2-379 of the City Code shall not apply to the following: A. Any individual or entity that provides goods to a candidate for office. B. Any individual or entity that provides services to a candidate for office if those same services are regularly performed by the individual or entity in the ordinary course of business for clients or customers other than candidates for office. This includes, without limitation, banks, telephone or internet service providers, printing companies, event venues, restaurants, caterers, transportation providers, and office supply vendors. C. Any individual or entity which performs licensed professional services (including for example, legal or accounting services). Page 18 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367ABCCD-E298-4E17-64B6-CC8564BOE117 35. PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN WHEN AN INDIVIDUAL'S PERSONAL IDENTIFYING INFORMATION MAY BE ACCESSED: Grantee hereby agrees to comply with Section 287,138, Florida Statutes, as may be amended from time to time, which states that as of January 1, 2024, a governmental entity may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant the entity access to an individual's personal identifying information (PII), unless the entity provides the governmental entity with an affidavit signed by an officer or representative of the entity under penalty of perjury attesting that the entity does not meet any of the criteria in Paragraphs 2(a)-(c) of Section 287.138, Florida Statutes: (a) the entity is owned by a government of a foreign country of concern; (b) the government of a foreign country of concern has a controlling interest in the entity; or (c) the entity is organized under the laws of or has its principal place of business in a foreign country of concern (each a "Prohibited Entity"). A foreign country of concern is defined in Section 287.138 (1)(c), Florida Statutes, as may be amended from time to time, as the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign country of concern. Additionally, beginning July 1, 2025, a governmental entity may not extend or renew a contract with a Prohibited Entity. Grantee warrants and represents that it does not fall within the definition of a Prohibited Entity, and as such, has caused an authorized representative of Grantee to execute the "Prohibition Against Contracting with Entities of Foreign Countries of Concern Affidavit", incorporated herein by reference and attached hereto as Exhibit 9. 36. AFFILIATING AGREEMENT: The City and Miami -Dade County Public Schools entered into that certain Affiliating Agreement for Services On -Campus dated June 1, 2025 (the "Affiliating Agreement'), attached hereto as Exhibit 10 and incorporated herein. Grantee hereby confirms it has reviewed the Affiliating Agreement. Grantee shall comply with the terms and conditions of the Affiliating Agreement while on Miami -Dade County Public School premises (if applicable) and similar terms and conditions as may be required by any private and charter schools. [Reminder of page intentionally left blank) Page 19 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Doo.,s,gn Envelope ID: 367ABCCD-E298-4E17-64B6-CC8564BOE t 17 EXHIBIT 1 PROJECT DESCRIPTION AND GENERAL PROJECT TIMELINE BACKGROUND/DESCRIPTION OF NEED Established by Resolution 2019-30690, the program is crucial for Miami Beach Schools and requires a total annual allocation not to exceed $331,000, which includes the $9,000 city contribution detailed in Resolution 2021-31776 from the Town of North Bay Village to fund 50% of the program's cost at Treasure Island Elementary. To optimize operations, enhance effectiveness, and expand school access, the STEAM Plus Program transitioned to the City's Education and Performance Initiatives Division, effective June 1, 2025. Resolution 2025-33713 authorizes the City Manager to negotiate and execute agreements for the program's administration, utilizing previously approved funding for the 2025-26 school year and subsequent years. PROGRAM DESCRIPTION Through creative movement, Miami City Ballet's (MCB) Community Engagement dance teaching artists will use various works and scientific themes as a point of entry to enhance academic content through dance. The residency outcomes will build culture, support social -emotional competencies, and affirm arts learning through interdisciplinary practice. STEAM subjects, specifically in Technology, Science, Math, and Art are the content alignment for our dance residency programs. Partner -teachers and teaching artists combine content with dance to create lessons that engage kinesthetic retention of key concepts and develop the opportunity to learn through movement in space individually and as a classroom team. LOCATION Biscayne Beach Elementary - 800 77th St, Miami Beach, FL 33141 Miami Beach Feinberg Fisher K-8 - 1420 Washington Ave, Miami Beach, FL 33139 Miami Beach Senior High School - 2231 Prairie Ave, Miami Beach, FL 33139 Miami Beach South Pointe Elementary School - 1050 4th St, Miami Beach, FL 33139 North Beach Elementary School - 4100 Prairie Ave, Miami Beach, FL 33140 Treasure Island Elementary School - 7540 E Treasure Dr, North Bay Village, FL 33141 GRANT AC'F1N'Y1'11 S Activity Narne Activity Description Description of Service Recipients No. Service Rccipicnts STEAM + Learning Science : 6 public schools from Miami 10 Classes through Dance I Beach per School Page 20 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID. OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E298-4E17-84B6.CC8564BOE117 GOALS/OUTCOMES Outcome Measure Target Reporting 80% of participating Deadline Within 2 weeks Pre -and Pos residency students demonstrate of completion Strengthen student understanding of Steam I students assessments ! increased concepts through dance i and/or teacher feedback on comprehension of at j Steam concept retention least one core STEAM concept. Student self -reflection 75% of students Within 2 weeks forms; teacher observation show improvement in of residency Promote student social- emotional development checklists tracking SEL at least one SEL completion. through creative competencies (e.g., competency by the movement. collaboration, confidence, end of the perseverance). Increase student Attendance records; student 90% average Within 2 weeks engagement and participation logs; teacher attendance and of residency par participation in arts - rated learning surveys on engagement. active participation completion Showcase student Culminating performance or 100% of classrooms At end of learning and creative presentation reflecting participate in a final residency (same expression integrated learning demonstration (live or day or within in -class). 1 school week). S'rAFFING Position Dcscription/Responsibi Budget Level I M-DCPS Title lilies to Grant Program Description Background CONTRACTOR/VENDOR Cleared — Exp BADGE — Exp Date CITY date ISSUED 1D BADGE FOR PRIVATF/CHARTER SCHOOLS A scan of the M-DCPS Dance Education Contractor badge must Programs Norma Fuisting. Admin Fees Yes be provided upon Manager Program Admin 09/03/2027 execution of this agreement. Page 21 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-663A7D2C914C Docusign Envelope ID: 367ABCCD-E298-4E17-B4B6-CC8564BOE117 A scan of the M-DCPS Teaching Nuria Martinez. Personnel Yes Contractor badge must Artist Teaching Artist Artistic 01/22/2029 be provided upon execution of this agreement. City ID will be issued once the staff member is Background cleared and eligible. 100% of direct screening to be Teaching Bradley Dunlap cost for completed once A scan of the M-DCPS Artist Teaching Artist instruction and this agreement Contractor badge must planning time is fully executed. be provided upon execution of this agreement. City ID will be issued once the staff member is Background cleared and eligible. 100% of direct screening to be j Teaching Jennifer Puig. cost for completed once I A scan of the M-DCPS Artist Teaching Artist instruction and j this agreement Contractor badge must planning time is fully executed. be provided upon execution of this agreement. City ID will be issued once the staff member is j Background cleared and eligible. 100% of direct screening to be Teaching j Rae Wilcoxson. cost for completed once A scan of the M-DCPS Artist i Teaching Artist instruction and this agreement Contractor badge must planning time is fully executed. be provided upon execution of this agreement. Page 22 Docusign Envelope ID: 1C4813208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-863A7D2C9i4C Docusign Envelope ID: 367ABCCD-E298-4E17-B486-CC8564BOE117 GENERAL PROJECT TIMELINE (to be attached) Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C UowW FrrACr4 iD 3e1naCC04-296aE t r. 94aCC W.157E 111 August 2025 Kick -Off Meeting between The City of Miami Beach & Cultural Partners [Proposed agenda: new Grant Agreement, new Reimbursement Submission Process, partners' immediate goals City of Miami Beach or challengesl Website Update City of Miami Beach September 2025 1-Sep Share updated Cover Pages and Year -At -A -Glance 2025-26 with School Administration & STEAM Plus Coordinator Cultural Partners Joint Planning Meeting & Needs Assessment (Proposed agenda. 5-Sep Briefly share planned activities/focus, program's core goals and Cultural Partner & STEAM Plus Coordinators impact, highlight critical dates, review immediate next steps) Formallv report to the City of Miami Beach key agreement% B-Sep established during the "Joint Planning Meetings & Needs Cultural Partner Assessment" October2025 Interactions for 2025.26 can begin provided an agreement is fully 1-Oct executed and a purchase order (PO) is opened. City of Miami Beach 2-Oct New Cultural Partner Onboarding City of Miami Beach 15.Oct Supply List Submission Deadline Cultural Partner 15.Oct Quarter 4 - Reimbursement Submission Due Cultural Partner 30.Oct Supply List Ordering City of Miami Beach November 2025 3-Nov Program Launch in Schools Partners Begm ALuvmes 5-Nov Monitor Initial School -Partner Interactions 7-Nov Report Dates of Projected Interactions December 2025 School Art Shows/Craft Fairs January 2026 One -on -One Mid -Year Review (Proposer agenda: review 12-Jan progress, address challenges, confirm engagement, discuss upcoming activities, and gather feedbackl 15-Jan Quarter 1- Reimbursement Submission Due 16-Jan First Progress Report Due February 2026 9-Feb 2026-27 Cultural Partner Application Opens 27-Feb Partner Selections for School Year 2026.27 Due Date Cultural Partner City of Miami Beach & School Administration Cultural Partner Cultural Partner & STEAM Plus Coordinator Cultural Partner & STEAM Plus Coordinator Cultural Partner Cultural Partner City of Miami Beach School Administration & STEAM Plus Coordinator March 2026 13-Mar Budget Proposals Based on School Selections - Due Cultural Partner 19-Mar Mid Year Progress Report to City of Miami Reach Submission Cultural Partner 23-Apr Final Budget & School Selection Approval City of Miami Beach April 2026 May 2026 1-Apr Drafting Agreements with Partners One -on -One / Annual Wrap-up Meeting [Proposed agenda: 10-Apr reflect on the current year's partnership, schedule last interactions and look ahead to next year's potential continuation) 15-Apr Quarter 2 - Reimbursement Submission Due 23-May Last Progress Report - Due Date 25-May Agreement Submissions 30-May Program Closure 30-May Satisfaction Survey City of Miami Beach Cultural Partner & STEAM Plus Coordinator Cultural Partner Cultural Partner City of Miami Reach City of Miami Beach, Cultural Partner & STEAM Plus Coordinator Cultural Partners & STEAM Plus Coordinators June 2026 STEAM- Update - Letter to Commission City of M,aml Beach Docusign Envelope ID: 1C4813208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Uc:vsgnema'opo �� asrAaccnertssrir.rsnee.ccesbtieori+r July 2026 15-Jul Quarter 3 - Reimbursement Submission Due Cultural Partner Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576.4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E298AE17-8486-CC856480E117 EXHIBIT 2 PROJECT BUDGET Organization Name: Miami City Ballet, Inc. Number of Interactions: Budget Line Item Description Project Budget In-house/W-2 Personnel: �i F Administration Administrative Fees $2,330 In-house/W-2 Personnel - Artistic Teaching Artists i $18,000 1099 contractors: Artistic fees/services N/A N/A 1099 contractors/Fees: Technical N/A N/A Travel N/A N/A Supplies/materials/Printing: Consumable (x City to purchase; or _Grantee to Consumables $3,500 purchase. Supplies/materials: Consumable N/A NIA License Fees (tech software, image licenses, copyrighted N/A NIA curriculum) Personal Protection Equipment NIA N/A TOTAL $23 830 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-46BB-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E298-4E17-B4B6-CC8564BOE117 EXHIBIT 3 CITY OF MIAMI BEACH GRANT QUARTERLY STATUS REPORT FORM GRANT PROJECT No.: GRANTEE NAME: GRANTEE ADDRESS: CONTRACT ADMINISTRATOR: I GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL -MAIL ADDRESS: REPORT PERIOD: 0 Oct. 1 - Dec. 31 0 Jan. 1 — Mar. 31 ❑ Apr. 1 — Jun. 30 13 Jul. 1 - Sept.30 Due Jan. 15 Due Ap. 15 Due Jul, 15 Due Oct. 15 GOALS/OUTCOMES: Outcome Measure Target Accomplishments To -Date PROBLEM ENCOUNTERED: OTHER NOTABLE ITEMS: Grantee Report Prepared By: Name City of Miami Beach Report Reviewed By: Name Page 24 Signature/Date Signature/Date Docusign Envelope ID: 1C4813208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-863A7D2C914C Docusign Envelope ID: 367A8CCO-E298-4E17-B4B6-CC8564BOE117 EXHIBIT 4 CITY OF MIAMI BEACH GRANT REIMBURSEMENT REQUEST FORM GRANT PROJECT No.: - GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REQUEST No. Amount of Assistance: 1 Less Previous Total Disbursements: _ _-- Balance Available: Funds Requested This Disbursement: Certification of Payment: I certify that the above expenses were necessary and reasonable for the completion of the Project and in accordance with this Agreement. I further warrant and represent that these expenses have not been, and will not be, covered by any other third party funding source, including under any other separate agreement between the City and Grantee. Grantee Report Prepared By: Name City of Miami Beach Report Reviewed By: Name Page 25 Signature/Date Signature/Date Docusign Envelope ID: 1 C48B208-51 A4-4EA8-8C4F-5FC82F8FD91 B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Doc-js;gn Envelope ID: 367A8CCD-E298-4E17-84B6•CC8564B0E117 EXHIBIT 4.1 SMARTSHEET REIMBURSEMENT GUIDELINES Please use your unique Smartsheet form to submit all eligible expenses for reimbursement. Be sure to provide all required information and attach supporting docurnentation for timely processing. Follow these instructions to accurately complete your reimbursement request: Nrw..wy Orrvl• urrge. wu• fa w.nN• tl✓r.eJ tlrrrY Nrr..1M lnN1o1 V^rnlwt • l•�r1:4 nw-�.. M vfAn.•r, ; r t....r J :•.hra � ..a.. : l�:4n .w r !r - . ml ryrt � t 1. Reporting Period: KEEP IN MIND: The City's fiscal year runs from October 1st to September 30th. 01 (Oct 1 - Dec 31) Q2 (Jan 1 - Mar 31) 43 (Apr 1 - Jun 30) Q4 (Jul 1 - Sep 30) Click the "Select" dropdown menu. Choose the relevant reporting period for your expense from the options provided. This usually refers to the month or quarter when the expense occurred or when you are submitting it. 2. Category: Click the "Select' dropdown menu. Choose the appropriate category that best describes your expense. 3. Date: IMPORTANT: Ensure this date falls Click on the calendar icon or the date field. within the "Reporting Period' you Select the specific date when the expense occur selected in Step 1. 4. Merchant/Payee:-------------- — ----� In the text field, enter the name of the business or person from whom you made the purchase or to whom you paid money. For example, "Amazon," "Jane Smith "Office Depot" etc. 5. Amount Claimed: Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope 10: 367A8CC0-E298.4E17•B4B6-CC8564BOE117 In the text field, enter the exact monetary amount you are claiming for reimbursement. Do not include currency symbols (like I") and enter only the numerical value (e.g. 25.50). Upload Receipt/Invoice/Stub & Proof of Payment: This is a crucial step. You need to provide documentation for your expense. You have two options: • Drag and drop files here: Locate your digital receipt(s), invoice(s), stub(s), or proof of payment on your computer and drag them directly into the dotted box area. • Browse files: Click on "browse files" to open a file explorer window. Navigate to where your files are saved, select them, and click "Open" or "Upload." IMPORTANT: Ensure you upload both a receiptlinvoice!stub and proof of payment (if separate, like a credit card statement showing the transaction) for each expense, as stated on the form. A proper invoice from a service provider MUST include: Unique Invoice Number, Full Legal Name/Professional Business Name (if applicable), Address, Contact Details, Transaction date, Itemized description of services, Unit rate (e.g. $/hour), Line -item total, Total amount due. Every expense must be accompanied by proof of payment with the specific debit entry highlighted for verification. Accepted Proofs of Payment: Bank Statement: Showing the deduction for the transaction/expense. Credit Card Statement: Showing the charge. Canceled Check: A copy of the front and back of a cleared check. Payroll Report/Stub: personnel expense submissions must include a clear record of payment dates and amounts made to employees, along with the relevant bank statement showing these transactions. 7. Description: In the large text box, provide a clear and concise description of the expense. Explain what the expense was for, why it was incurred, and any other relevant details that clarify its business purpose. For example, "Purchase of cardstock for visual aids" 8. Send me a copy of my responses (Optional): If you would like to receive an email copy of your submitted form for your records, check this box. 9. Submit: Once you have reviewed all the fields and ensured all information is accurate and complete, click the "Submit" button to send your reimbursement request. Page 27 Docusign Envelope ID: 1C488208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID. OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID. 367A8CCD-E298.4E17-84B6-CC8564BOE117 EXHIBIT 5 SUPPLIES AND EQUIPMENT ORDERING DELIVERY & RETURN GUIDELINES This Exhibit 5 outlines the terms and conditions for ordering and delivery of Supplies and Equipment between the City and Grantee. I. If, pursuant to the Purchase Order, the City has elected to directly purchase Supplies and Equipment under this Agreement, Grantee shall comply with the following: Supply List Submission: Grantee must send a comprehensive list of all Supplies and Equipment needed for the upcoming school year to the Education and Performance Initiatives Division ("EPI") between October 1st and October 15th of each calendar year. This list must accompany each item with a description indicating its color, size, type, number, and include a purchase link when available. Bulk Ordering Period: EPI will place bulk orders for most Supplies and Equipment between October 15 and October 30, provided Grantee selects their supplies from the City approved vendor list. Delivery Timeline: All bulk orders placed within the specified period will be delivered to the Grantee on or after November 1st of the same calendar year, unless delayed by delivery services. Partner Responsibilities: Upon delivery, Grantee shall be solely responsible for: Receiving: accepting delivery of all ordered Supplies and Equipment. • Counting: accurately counting and verifying the quantity of all items received against the packing slip or order list. • Inspection: thoroughly inspecting all received items for any damage, defects, or malfunctions. Reporting Discrepancies: Grantee must report any missing, broken, malfunctioning, or otherwise incomplete items in an order to EPI within fifteen (15) calendar days of the delivery date. Such reports must be made in writing to SteamPlus@miamibeachfl.gov. Returns Process: If a return is necessary due to damage, incorrect items, or other valid reasons, the Grantee is responsible for initiating the process within 15 calendar days of receipt. The process include the following: (1) Grantee shall request a return from EPI, providing specific details about the item(s) and reason for return, (2) once the return is approved by EPI, Grantee is then responsible for packaging the items securely and sending them back directly to the supplier as instructed. Receipt Confirmation: Within five (5) days of receipt of any Supplies and Equipment, Grantee shall email all packing slips, organized by date, as a single PDF file to Stearn Plus@miamibeachf1.gov. In instances where a physical packing slip is unavailable, Grantee shall provide an email confirmation of product receipt matching the invoice details. Limitation of Liability: The City will not be liable for any missing, broken, malfunctioning, or otherwise incomplete items in an order if Grantee fails to report such discrepancies within the fifteen (15) calendar day period as specified above. It. If, pursuant to the Purchase Order, Grantee will be purchasing Supplies and Equipment directly, the Grantee shall comply with the following: Ordering: Grantee shall timely order all Supplies and Equipment needed for the upcoming school year. Partner Responsibilities: Upon delivery, Grantee shall be solely responsible for: Docusign Envelope ID: 1 C48B208-51 A4-4EA8-8C4F-5FC82F8FD91 B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-663A7D2C9'4C Docusign Envelope ID: 367A8CCD-E298-4E17-84B6-CC856460E117 • Receiving: accepting delivery of all ordered Supplies and Equipment. • Counting: accurately counting and verifying the quantity of all items received against the packing slip or order list. • Inspection: thoroughly inspecting all received items for any damage, defects, or malfunctions. • Processing returns: processing any returns. Reimbursement: Reimbursement for Supplies and Equipment is contingent upon receipt of both the invoice or receipt and the applicable proof of payment as outlined in Section 6 of Exhibit 4.1 (Accepted Proofs of Payment). Page 29 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope 10: OOBDB67A-6575-4BB8-5096-663A7D2C914C Docusign Envelope ID: 367A8CCD-E298.4E17-B4B6-CC8564BOE 117 EXHIBIT 6 COMMERCIAL GENERAL LIABILITY INSURANCE CERTIFICATE (to be attached) Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-863A7D2C914C Docusign Envelope ID: 367ASCCD-E298-4E17-64B6-CC8564BOE117 AICOR& CERTIFICATE OF LIABILITY INSURANCE DATEtMMroorYYYY, �,... 05'0112025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT. if lho certificate holder is an ADDITIONAL INSURED, the policy(ios) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsoment(s). PRODUCER CO NTA T Laura Buratt NAME: NSllnsurance Group LLC PHONE (305)556.1488 Fes— (305)556-3680 NC No Ext : NC, No 5875 NW 163 Street ADORES s: laurab@nsigroup.org Suite 207 INSURER(S) AFFORDING COVERAGE NAIC 0 R9iaml Lakes FL 33014 INSURER A: Philadelphia Indemnity Ins Cc 18058 INSURED INSURER B : Btidgefield Casualty Insurance Company 10335 Miami City Ballet, Irc. INSURER C ; Travelers Casualty and Surety Company 31194 2200 Liberty Avenue INSURER D INSURER E : Miarni Beach FL 33139 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMRFR• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIRE?.LENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR tAAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE NSD I POLICY NUMBER POLICY E F MMfDWYYYY P U Y EXP iMMMD LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE s 1.000.000 PREMISES Ea occu+rercof S 100,000 C!N%'S-W,DE ®CCCGR MED EXP (An on® rson) $ 5.000 PERSONAL SADV INJURY S 1.000.000 A Y PHPK2683387 0W01/2025 0510112026 LAGGREGATE LIMITAPPLIES PER G'cNERALAGGREGATE s 2.000,000 ¢O ❑ PRODUCT0%IP1OP AGG S 2.000.000 POLICY LO., I S OTHER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT A aUAon1 S 1.000.000 ANY AUTO BODILY INJURY (Per person) S A CINNEO SCHEDULED AUTOS ONLY AUTOS PHPK2545590 05'01t2025 05?0112026 BODILY INJURY Por acoda+l ( 1 S X HIRED NCN-OWNED H PROPERTY DALIAGE AUTOS ONLY AUTOS ONLY P*r Acpdont S S UMBRELLA LIAR X CCCUR EACH OCCURRENCE S 4,000.000 A EXCESS LIAR CLAAAISWADE PHUB910543 OS;0112025 05r0112026 AGGREGATE s 4.000.000 DED RETENTION S 10,000 S ANDEVRS COMPENSATION X AND EMPLOYERS' LIABILITY Y r N STATUTE RIi EL. EACHACCIDENt S SG0,000 B ANY PI40PRIETOR'PARTNEWEXECUTIVE CFFICERL!EMSER EXCLUDED? 196.80777 05101t2025 05(01(2026 E.L. DISEASE - EA EMPLOYEE S 500.D00 1Mandalory in NMI If yea. doschbO undol DESCRIPTION OF OPERATIONS bV..im E.L. DISEASE - POLICY UM.IT S 500.000 Cyber liability Each Occurence 1.G00.000 C 106543353 05t01f2025 05iO112026 Aggregate 1.000,000 DESCRIPTION OF OPERATIONS t LOCATIONS I VEHICLES (ACORD 101. Addnlonal Remarks Schedule, may be aeaehod If morn spat* Is roquired! City of M!ami Beach c/o EXIGIS Insurance Compliance Services PO. Box 947 Murriela CA 92564 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORIZED REPRESENTATIVE W 19dtt-ZU15 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-663A7D2C914C Docusign Envelope ID 367A8CCD-E298.4E17-B4B6-CC8564BOE117 EXHIBIT 7 AUTOMOBILE LIABILITY INSURANCE CERTIFICATE (to be attached) Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-663A7D2C914C Docusign Envelope ID: 367A8CCD-E298.4E17-B4B6-CC8564BOE117 EXHIBIT 8 ANTI -HUMAN TRAFFICKING AFFIDA T In accordance with Section 787.06 (13), Florida Statutes, the undersigned, on behalf of Grantee hereby attests under penalty of perjury that Grantee does not use coercion for labor or services as defined in Section 787.06, Florida Statutes, entitled "Human Trafficking". I understand that I am swearing or affirming under oath to the truthfulness of the claims made in this affidavit and that the punishment for knowingly making a false statement includes fines and/or imprisonment. The undersigned is authorized to execute this affidavit on behalf of Grantee. GRANTEE: Miami City Ballet, Inc., a Florida not -for -profit corporation. Brenda Alba Name/Title: _Director of Community Engagement State of Florida County of Miami Dade 22 Liberty Avenue (Address) The foregoing instrument was acknowledged before me by means of Vphysical presence or Li online notarization, this 23 day of 2025 by Brenda Alba, as rrcror of Community crgagement_of Miami City Ballet, Inc., a Florida not -far -profit corporation, known to me to (; be the person described herein, or who produced f `�11\ � G L- as identification, and who did/did not take an oath. NOTARY PIJt3.L1 : (Signature) (Print Name) My commission expires: RA Notalry PuNA blic c - St to ofNANDA , oHda ` Commisslon a 4. 3804, 2 �?o.n My COMM. EXDlres.lpr 7. 2027 8orded through National Notary assr. Docusign Envelope ID: 1C4813208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID OOBD867A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E298.4EI7-B486-CC8564BOE117 EXHIBIT 9 PROHIBITION AGAINST CONTRACTIMQ WITH FOREIGN COUNTRIES OF CONCERN AFFIDAVIT In accordance with Section 287.138, Florida Statutes, incorporated herein by reference, the undersigned, on behalf of Grantee, hereby attests under penalty of perjury that Grantee does not meet any of the following criteria in Paragraphs 2(a)4c) of Section 287.138, Florida Statutes: (a) Grantee is owned by a government of a foreign country of concern; (b) the government of a foreign country of concern has a controlling interest in Grantee; or (c) Grantee is organized under the laws of or has its principal place of business in a foreign country of concern. I understand that I am swearing or affirming under oath, under penalties of perjury, to the truthfulness of the claims made in this affidavit and that the punishment for knowingly making a false statement includes fines and/or imprisonment. The undersigned is authorized to execute this affidavit on behalf of Grantee. GRANTEE: Miami City Ballet, Inc., a Florida not -for -profit corporation. ivliami City Ballet 2200 Liberty Avenue Name/Title: _ (Address) State of Florida County of Miami Dade The foregoing instrument was acknowledged before me by means of I3 physical presence or online notarization, this 23 day of July 202 5 by _ Brenda Alba _ as Director Community Engagemen6f Miami City Ballet, Inc., a Florida not -for -profit corporation, known to me to be the person described herein, or who produced as identification, and who did/did not take an oath. 1 NO Y PU / C: (signatu?W UNAFERNANDAAOJIRRE ` J �qy c4►-�+ + ` !9 • *. Notary Public - State of Florida 1-' t_ e" / � UI Z �F + Commission d NH H091 t (Print Name`` \?rorRe� AYCcmm.ExpireSApr 7,2027 ) - 8dnde4 throuth National notary Assn. My commission expires: Page 34 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-46BB-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E298-4E17•B4B6-CC8564BOE117 EXHIBIT 10 AFFILIATING AGREEMENT (M-DCPS IF APPLICABLE) (to be attached) Docusign Envelope ID: lC48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C9`,4C Cocusign Envelope ID: 367A8CCD-E298-4E17-B486-CC856480E117 Doix*n Enva!opo10:D7047476.2886-4F38.9A36.227C2C448F2C THE SCHOOL BOARD OF MIAMI-DADS COUNTY, FLORIDA (191 AI'FILIATING AGREEMENT FOR SERVICES AT Q ON -CAMPUS OFF -CAMPUS Instructions: Complete this fonn for agreements between Miami -Dade County Public Schools, public agencies and private businesses to offer educational programs. This Affiliating Agreement is ontered into on this March day of 31 20 26 by and Between thaCllyotAOanAeoach _�. 1700ConvanllonCenter Dr. Nemc of Organization Address 33130 , hereinafter referred to as the Organization aml The School Board of Miarni- City/swa ALrp Cn4D Dndo County, Florida, hereinafter referred to as School Board forau M-0cPs Iocotad In mLerm 898ch Dtvrkr Siaod(ayDepntmca1 TERMS OR AGREEMENT The agrectnent shall commence on dune 1, 2026 and shall term inato on. June 4; 2028 -- .111 the event of no issue involving health, safety or welfare of Program participants, The School Board may terminate the Agreement immediately, Will Student Data be shared with Orgaui7.ation9 ❑ Yes 0 No School Years which data will be shared: WA h1 the event the data is not available prior to natural termination of the Agreement this provision, the Data Sharing Exhibit and the parental consent shall govern the shoring of data and survive the termination of this Agreement. NATURE OF ORGANIZATION'S SERVICE The Organization recognizg8 dlstti9l raglLremenis and the common In sAie and securQ� _pn6j{e aroarammina ror tha STEAM deal rtLlsstien orocW_JbjLCtty has partnered for over fvrt years to orodurQe the STEAM PLus Grogram to help expand on currlou:um being taught In partnered schgols through Science. TechnoloQy Enct'neeOna Arts and Math while partnering with weird class crganizal'om No Miami City Billet The Bass Museum, Young Musicians Unite and many more, No student dgla Is wilected. Programming Is Drovtded at no cost to tiro ecbgo or studenisr nmipes_ ORGANIZATION SCHOOL. BOARD OF iWAMI-DADS COUNTY FLORIDA Dr. Leslie_ Rosenfeld (Chief Education C(ticer) Mr. Cdstian Cananza — Contact Person Contact Person (305) 323 - 2717 _ _ (305) 995 - 1939 Phone Number Phone Number Lesllerosenfe!demlamibeachil_gov ccarranzaI adade schools. net Email Address Email Address FM-6103 Rev. (01-25) Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-663A7D2C914C Docusign Envelope ID: 367A8CCD-E2984E17-B4B6-CC8564BOE117 Dmnign Envelope ID: 07C47475.2685-4F38-9A36-227C2C445F2C the City of Mlaml Dencit ugtr.hakT.--- Page 2 of_, DESCRIPTION OF WHATTIiE SCHOOL BOARD WILT, PROVIDE (See Section I of Attachment which is attached hereto and incorporated heroin by reference.) DESCRIPTION OF WHATTIM ORGANIZATION WILL PROVIDE (See Section 2 of Attachment which is attached hereto and incorporated horoin by reference.) The Organization agrees it shall provide supervision and security for all students participating in their program andforwho are tinder the 0rganization's care throughout the duration of the program. 'rho. Organization agrees the School Board has no responsibility for superviaion or care for studenL% throughout the duration of the program. If Organization provides services on Campus, Organization shrill complete it Facilities Usage Agreement, available at lmtw://fijinncialriffniN.dadcschool_s.ticUft!/fitIIWidth/1667 and provide a copy of tho executed Facililics Usage Agreement to tha school site principal prior to beginning performance. If Organization provides childcare services, including but not limited to before and aftor-school childcarc, Organization shall complete the Department of Childrenand Families (DCF) licensing questionnaire, available at https://www.myffamilics.convscvicaprograms/child-care/child-care-licensum..ihtm;, and provide the school site principal with a copy of DCF's response notifying the Organization of its need (or exemption) for a DCF childcarc license prior to beginning performance. CANCELLATION This agreement may be terminated by either party by giving thirty (30) days written notice to the other party. In the event that it danger to snldcnt health, safety or welfare exists, at the sole discretion of the School Board, this contractual agreement will be terminated inunedialely. WRTI"l'Ir,N NO'11Ch DELIVFRX Any notice required or permitted to be given under this agreement by one party to the other party shall bo in writing and shall be given and deemed to have been given immediatoly if delivered in person to tho reelpiont's address set forth in this soctlon or on the date shown on the certifmcato of receipt if placed In the United States mail, postage prepaid, by registered or certified mail with return receipt requested, addressed to the receiving party as sct (forth below. To the Organization as set forth in page 1 of this Agroomont. As to the School Board to the Superintendent of Schools, General Counsel, and the contact person as set forth in page I to 14SO NE 2 Avenue, Mismi, Florida 33132. INDEMNIFICATION To the fidlest extent permitted by law, the Organization shall indemnify, hold harmless, and defend the School Board, and its employees ("Indemnitcos") from and ngnumst all chmhns, liabilities, damages, and losses, arising out of, resulting from or incidental to Organ ization's performance under this Agreement or to the extent caused by negligence, recklessness, or intentional wrongtiil conduct of the Organization or other persons employed or utilized by the Organization in the performance of this Agreement. In the event of a third -party claim, the Organization agrcos, at its own expense, end upon written request by the School Board, to defend any suit, action or demand brought against the School Board on nny claim or demand arising out of, resniting from, or FM-0103 Rev. (01-25) Docusign Envelope ID: lC48B208-5lA4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID. OOBD867A-6576-4BBB-BD96-B63A7D2C9'.4C Docusign Envelope ID: 367A8CCD-E298-4E 17-B466-CC8564BOE i 17 Oocustan Envolopo ID: 07047476.2685.4F36.9A36.227CZC445F20 tho City of ttlami beach 0,20411 nNwn> --^—�— Page 3 --or--- Incidental to Organization's performance under this Agrccncnt. The remaiy provided to the hndemnilees by (his indemnification shall be in addition to and not in lieu of any otherrcntedy available. under thoAgreement or othetwise. This indemnification obligation shall not be diminished or limited in any way by any insurance maintained pursuant to the Agreement otherwise available to the Organization. The provisions of this Section are intended to require the Organization to furnish the gicatest amount of indcmnificationallowed underFlorida law. To Ilre extent any indemnification requirement contained In this Agreement is deemed to be in violation of any law, that provision shall be deemed modified so that (Ito Organization shall be required to hnnish tho greatest level of indemnification to tho lndemnitcos as %vas intended by (lie parties hereto. Failure to honor u request by (lie School Board for complete indemnification constihntes a material breach of this Agrccmcnt and may result in immediate termination of not only this Agreement, but any and all other Agreements that the parties may have together, at the sole option of the School Board. If the Organization is n state agency or subdivision as defined in section 768.28, Florida. Statutes, nothing herein shall be construed to extend the Organization's liability beyond that provided in section 768.28, Florida Statutes. GOVERNING LAW & VE, NUE 'this agreement shall be construed in accordance with the laws of the State of Florida. Any disputo with respect to this ttgreement is subject to the laws of Florida, venue in Miami -Dada County. Sach party shall be responsible for its own attorney's fees and costs incurred as a result of any notion or proceeding under this agreement. REGULATIONS & ORDINANCES The Organization shall comply with nil applicable laws, ordinances, codes, policies, rtnles and regulations of the United States Center for Disease Control and Prevention, School Board, Federal, State, and Local governments for performance of any services under this Agreement. Organization attests it is not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Forcien Counhy of Concern, and thu government of a Foreign Country of Concern does not have a Controlling Interest in the entity. I hereby attest that all services provided to students are free of charge and will not be Gilled to parents ov guarditms or any third party. DISCLOSURE DISCLOSURE OF EMPLOYMENT OF CURRIM* AND FORMER SCHOOL BOARD EMPLOYF S Pursuant to School hoard Policy 6460 Business Code of Ethics, which may be accessed at wvi v kc ol�7.coudminn idadc_a Organizations are required to disclose the names of any of theircurront Mid finuro employees who servo as agents, principals, subcontvnetors, employees, or consultants, to work on this Agreement for the Organization, and who are currently employed or have been employed by the School Board within the last two (2) years. Such disclosures will be in accordance with current School Board Policies as listed below. Written approval by the Superintendent for the use of current or former School Board employees (within the last two yonrs) is mandatory prior to using funds obtain from this Agreement to subsidize lhocurrcnt or fomnev School Board employee's services. NAME J `A UST OF POSITIONS DATCS ENIPLOYF.F I-IFIX POSITION FNAI.6103 Rev. (01.26) Docusign Envelope ID: IC48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CC0-E298-4E17-B4B6-CC8564BOE117 Docusign EnvoiopaID: 01D47476.2a65-SF7a•BA36-227C2C446F2C the City of Miami Beach Page -L—of __� DISCLOSURE Or AFFILIATION WITIjDISTRICT COMMITTEES, TASK FORCE, ASSOCIATIONS Organizations entering into an Agreement with School Board must be in conformance with the MDCPS Conflict of Interest policies available at www.dndcschools.net Organization mast disclosethe names of any of its company directors or officers who serve on any School Board Committees, Task Force or Associations. Does the Firm or tiny Employee, Agent, or Associate of the Organization (Director's, Officers, etc.) serve or have served within the past two (2) years on a Miami-Dado County Public Schools District Committee, Task Force, Association? FORCr MA7EURF if, as a result of an act of force majeure, including without limitation, an act of God, war, internal unrest and upheaval, hurricane or natural disaster, hurricane warning or hurricane watch issued by the US National Weather Service, tropical storm watch or tropical storm warning issued by the US National Weather Service, riot, labor dispute, sttdke, threat thereof, intervention of a government agency or instnimentality, pandemic, epidemic, public health emergency, local, state or national emergency declarations, or other occurrence beyond the reasonable control of either Patty, either School Board or Organization is hindered in performing its obligations hereunder or is thereby rendered unable to perform its obligation hereunder, then, in such event, that Party shall have the right, upon notifying the other of the occurrence of force majeure as herein defined, to suspend or postpone performance of the activity until the event of the force majeure has passed. In the event that either Party is unable to perform for a period in excess of six (6) months at any time nftcr the commencement date of this Agreement, the other Party may, at its option terminate the Agreement. In the case that conditions improve and warrant the resumption of activities and deployment of services, School Board and Organization would have at least one (1) month to coordinate the resumption of activities per this Agreement and/or will eolfuborato together to prepare a contingency plan to ensure continuity of services. CONFIDENTIALITY OF STUDENT RECORDS Oiganizntion understands and agreus that it is subject to till School Board policies relating to the confidentiality of student information. Organization acknowledges and agrees to comply with the Family Educational Rights and Privacy Act ("FERPA") and all state and federal laws relating to the confidentiality of student records. If Organization receives student data Organization shall abide by all Datq Sharing terns and conditions attached hereto and incorporated herein. ACCESS TO RECORDS/FLORIDA'S PUBLIC RECORDS LAWS Organization understands the broad nature of these laws and agrees to comply with Florida's Pubfic Records Laws and laws relating to records retention. The Organization shall keep and maintain public records required F1-6103 Rev. (01-25) Docusign Envelope ID: 1C48B208-5lA4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-46BB-BD96-B63A702C914C Danu:;:gn Envelope 10: 367A8CC0-E298-4E17-I34B6-CC8564SOE1 17 Cceaagn Envelope I0:07047476.2686.4F36.M5.227C2C446F2C the City of Mani) Beach Page, 5 _ of by the School Board to perform the scrvico. The Organization shall keep records to show its compliance with program requirements. Organizations and subcontractors must make available, upon request of the School Board, a Federal grantor agency, the Comptroller General of the. United States, or any of their duly authorized representatives, any books, documents, papers, and records of the Organization which are directly pertinent to this specific Agreement for the, purpose of making audit, examination, cxcorpts, and transcriptions. Upon request from the School Board's custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. Organization shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract tern and following completion of the contract if the Organization does not transfer the records to the public agoney.'fho Organization shall retain all records for five (5) years after final payment is made orreceived and all pending matters are completed pursuant to Title 34, Sections 80.36(b)(1). Upon completion of the contract, transfer, at no cost, to the School Board all Public records in possession of the Organization or keep and maintain public records required by the School Board to perform the service. If the Organization transfers nil public records to the School Board upon completion of the contract, the Organization shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements, If the Organization keeps and maintains public records upon completion of the contract, the Organization shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the School Board, upon request from the School Board's custodian of public records, u1 a fonnat that is compatible with the Information technology systems of the School Board. IF THE ORGANIZATION HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305- 995-1128, prr rddpdeschocls.net, and 1450 NE 2 Avenue, Miami, Florida 33132. BACKGROUND SCREENING In accordance with the requirements of §1012.465, §1012.32 and §1012.467, Florida Statutes, and School Board Policies 8475, 1121.01, 3121.01 and 4121.01 us amended from time to time Organization agrees that Organization and all of its employees who provido or may provide services under this Contract will complete criminal history checks, and all background screening requirements, including level 2 screening requirements ns outlined in the above -referenced statutes and School Board policies prior to providing services to The School Board of Miami -Dade County, Additionally, Organization agrees that each of its employees, representatives, agents, subcontractors or suppliers who is permitted access on school grounds when students arc present, who has direct contact with students must meet level 2 screening requirements as described in the above -referenced statutes and School Board Policies. A Non -Instructional Contractor who is exempt from the screening requirements set forth in § 1012.465, § 1012,468 or § 1012.467, Florida Statutes, is subject to a search of his or her name or other identifying FM-6103 Rev. (01-25) Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C9i4C Docusign Envelope ID: 367A8CCD-E298-4E17.64B6-CC8564BOE117 0ocustan Envelope fD: 07047475.2666.4F38•an35.227C2C446F2C the City of Miami Beech OgsrtuUan Nura �— Page 6 of information against the rogisti-ation information regarding sexual predators and sexual oflbnders maintained by the Department of Law Enforcement under §943.043 and the national sex offender publio registry maintained by the United States Department ofJuslice. Further, upon obtaining clearance by School hoard, Organization shall obtain nn identification budge, which shall be worn by the individual at all times while on School Board property when students are Present, Organization agrees to {rear any and all costs associated with acquiring the required background screening -- including any costs associated with fingerprinting and obtaining the required photo Identification badge. Organization agrees to require all its affected employees to sign a statement, as a condition of employment with Organization in relation to performance under this Agreement, agreeing that the employee will abide by the heretofore described background screening requirements, and also agreeing that the employee will notify the, Organization/Employer of any atrest(s) or conviction(s) of any offenso enumerated in School Board Politics 8475, 1121.01, 3121.01 and 4121,01 within 48 {ours of Its occurrence. Organization agrees to provide the Schooi Board with a list of all its employees who have completed background screening as required by file above-rofereneed statutes and who meet the statutory requirements contained therein. Organization agrees that it has an ongoing duty to maintain and update these lists as now employees are hired and in the event that any previously screened employee fails to meet the statutory standards. Organization further agrees to notify the School 13oard immediately upon becoming aware that one of its employees who was previously certified as completing the background check and meeting the statutory standards is subsequently arrested or convicted of any disqualifying offense. Failure by Organization to notify the School Board of such arrest or conviction within 48 hours of being put on notice and within five (5) business days of the occurrence of qualifying arrest or conviction, shall constitute grounds for immediate termination of this Agreement. Parties further agree that failure by Organization to perform any of the duties described in this section shall constitute a material breach of the Agreement entitling the School Board to terminate this Agreement immediately with no further responsibility to make payment orperform any outer duties under this Agreement INSURANCE If the Affiliating Agreement is for Educational Services at On -Campus Locations, prior to commencing the services under this agreement, the Organization shall obtain and maintain without interrupton Commercial General Liability Insurance with limits of no less than S300,000 per occurrence. If the Organization provides transportation services of students under this agreement, the Organisation shall obtain and maintain without interruption Automobile Liability Insurance with limits of no less than $300,000 combined single limit. "The School Board of Miami -Dade County, Florida" shall be shown as certificate holder and additional insured with regard to the liability insurance, As evidence of the insurance coverage, the Organization shall furnish a fully completed ceoilicato of insurance signed by an authorized representative of the insurance company providing such coverage. Tho evidence of insurance shalt provide that the Board be given no less than thirty (30) days written notice prior to cancellation. `fhe Notice of Cancellation shall be by Endorsement in the policies. Until such time as tite insurance is no longer required to be maintained by the Organization, the Organization shall FM-6103 Rev. (01.25) Docusign Envelope ID: 1 C48B208-51 A4-4EA8-8C4F-5FC82F8FD91 B Docusign Envelope ID: OOBD667A-6576-4688-BD96-B63A7D2C914C UCCusign Envniope 10: 367A8CCD-E298-4E17-B4B6-CC8564BOE117 Docusign Envetopo 10: 07047475.2685.4F38.9A35.227C2C445F2C the My of Miami Boaeh fk,pN„fkn Msri - .� Page 7 -.of,-� provide (lto Board with renewal or replacement evidence of the insurance no less than thirty (30) days before the expiration or termination of the insurance for which previous evidence of insurance has been provided. It' the Organization is n state agency or subdivision as defined by smtion 768,28, Florida Statutes, (he Organization shall €tmnigh, upon request, written verification of the liability protection in accordance with section 768.28, Florida Statutes, if the Organization rtitains Student Dnta Organization shall maintain Cybor Liability insurance with limits of not less than S1,000,000 for each wrongful act, and Liability for security or privacy breaches, including loss or unauthorized access to the Board's data; Costs associated with a privacy breach, including consumer notification, customer support/crises management, and costs of providing credit monitoring services; Expenses related to regulatory compliance, government investigations, fines, fees assessments mid penalties; Costs of restoring, updating or roplaoing data; Privacy liability losses connected to network security, privacy, and media liability "insured versus insured" exclusion prohibited. Tho insurance provided by the Company shall apply on a primary basis. Any insurance, or self-insurance, maintained by the Board shall be excess of, and shall not contribute with, the insurance provided by the Organization. Verification of Coverage: Proof of the required insurance mustbe Rmnished by the Organization to The School Board's Risk Management Department by Certificate of Insurance wllhin thirty (30) days of the date of this Agreement. To automate this prccoss, the School Board has partnered with a third -party administrator. to colloot and verify Insurance documentation through CTrax software services. The Organization Is required to a -mail a current COI to: riskeonttnctsea dadeschools.not Iimail subject should read "INSERT ORGANIZATION NAME" COI Include in the body of the e-mail the information below so your vendor account may be created in Cfrsx. Organization Representative Name " Organization Representative Phone number Organization Representative Entail The above insurance requirements may only be amended or waived via written approval of the Office of Risk and Benefits Management. SURVIVAL Tho Parties aclurowledge that any of the obligations in this .Agreement, including but not limiter( to Organization's obligation to indemnify and defend the School Board and the obligation to maintain student records confidential, will survive the tern, termination, and cancellation of the Agreement. Accordingly, the respective obligations of the Organization under this Agreement, which by nature would continue beyond the termination, cancollation or oxpuatiou of this Agreement shalt survive such termination, expiration or cancellation. ENTIRE AGREEMENT ft is understood and agreed that this Agreement, Sections i and 2 and all Exhibits referenced contain the complete understanding and agreement of the parties. No stipulation, agroement or understanding shnit be valid or enforceable unless contained in this Agreement. No representations or statements made by any employees, agents, or representatives ofeither party shall be binding on either party as a warranty or otherwiso, except as expressly set forth herein. Organization represents that the individual signing this Agreement on its FM-6103 Rev. (01-26) Docusign Envelope ID: lC48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope 10: 367A8CCD-E298.4E17-B486-CC8564BOE117 Occusliln Env&apu10:07047475.2005-4F30.9A95.227CZC445F2C I i the City of Miami Beach Page E of behalf has thu authority, to do so and to so legally bind the party. Organization renecsonts that the oxccution, delivery and perfonnance of this Agreement by thu Organization has been fldly and validly authorised by all necessary corporate action. Orgoniz lima Rcprescntativo Signaturo Date Chief Adminislrator,'Rcgimr Director Signatvrc Pri ipa t g Depnrlmcnt Sign` —� Risic Management Signature -� FLORIDA �osc Bueno /—ZZ,?, Desiglie ata 5/8/2025 �-��D to ._.--- - �= 20 1 Date Date APPROVED AS'I'O FORM, AND LEGAL SUFFICIFNCV: Karla Cejas Esq Digitally signed by Karla Cejas, Esq. t . Date: 2025.O5.0215:25:43 04'00' _ General Counsol Signatures Date APPROVED AS TO FORM &. LANGUAGE & FOR EXECUTION t�rLZ 9— CityAtlomov tole . 2� FM•0103 Rov. (01-25) Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD918 Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Oocusign Envelope IG: 367A8CCD-E298-4E17-B4B6-CC856480E117 Docusign Envelope 10:07D47475-2685.4F38.9A35.227C2C445F2C MIAMIBEACHfoutract/0ocummit Routing Fonn IS�7iins�N4:. -—,l7lll0 ; r .I C-TCll Aft'lloting Agreement STEAM Plus Progrorri (3 Year) ::CI�DYfAftpf - - ..7E>I(40IM5(Jpgl)gparlrltPOt NIA EDUCATION PERFORMANCE t: b0►�jt-(Ielpiv pirector N?�•!p P; Sl6n»ttuo, - ?i /1CM ryal)tu & SlBpturn, a eorderortaskorderresulttn Me from* rocurament-fssuedcom etIsotkRadon. 7Tysal—Contrutamendmentthan e2—Othercontract.amandmenb change orderor task order not raultlng from *procuroment-Issuedcorrypetitivi solicitation. a3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreemenlswfth the City *sibs recipient I iype 7—Inter•govunmenIII agency agree ment Types — Grant agreements with the City as the Vanier x I other: This agreement allows City of Miami Beach to provide the. STEAM Plus program to students attending M-DCPS schools for 3 years (March 31, 2025—March 31, 2028). programming wle be provided by cultural institutions like the Bass Museum, Moonlighters, Florida International University, and Young hluslcians Unite. In 2008, the City of NNaml Beach entered into an Education Compact with Miami -Dade County PublieSchools to enhance learning opportunitles feryouth. Reso 2019.30906 approved the STEAM Plus for the pikst program, later signing Resolutions 2019.309SS extendingthe program, Reso No. 2021-31776 extending funding for an additional threoyears, and each year thereafter with the authorlzatlon of the City Manager and City Clerk to execute any and all required agreements to Implement the educational enhancements. ori,tinaiIm MEMO" Term ;'.Itanexal;PoOvffs. i fot4t9crnf (Orjj lnai+floliatydl6l t3rantfvtsterk Yes X No State Federal Other: 1 Yet X No 1. For contracts longer than Five years, contact the Procurement Department. 2. Attach any supporting explanation needed. 3. Budget approval Indicates approval for current fiscal year only. Future years are subject to City Commission approval of annual adopted operating budget. ty Commisslon Approved: I X I Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2024.33289,2021- 1 31776 If no, explaln why CC approval Is not required: Legal Form Approved: X I Yes No I if no, explain below why form approval Is not necessa . Procurement: NA Grants: NA Budget: Tameka Otto- NA Stewart Information Technology: NA Risk Management:Marc —`r ^ "^ Chevalier A^^ t' Float & Facilities: NA Human Resources: NA Other: NA Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-663AT02C914C Docusign Envelope 10: 367A8CCD.E298.4E17-B4B6•CC656480E117 Miami -Dade County Public Schools , E School Operations - Contracted Services AFFILIATING AGREEMENT ATTACHMENT SECTION 1 DESCRIPTION OF WHAT THE CENTER WILL PROVIDE - SECTION 1 The ,,\,1-DCPS school site shall provide: 1. M-DCPS will support the STEAM Plus initiative. 2. M-DCPS will include STEAM Plus partners in the STEAM School Designation process for the Miami Beach STEAM schools. Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-4BBB-BD96-B63A702C914C Docusign Envelope ID: 367ABCCD-E298-4E17-B496-CC8564B0E117 Docusign Envelope ID: 07D47476.2666.4F38-9A35.227C2C446F2C Miami -Dade County Public Schoois Schoo! Operations - Contracted Services AFFILIATING AGREEMENT ATTACHMENT SECTION 2 DESCRIPTION OF WHAT THE ORGANIZATION WILL PROVIDE - SECTION 2 i e zganizatlan shall grovijg; (Partnered Schools) Biscayne Beach Elementary Mlaml Beach Fienberg Fisher K-8 North Beach Elementary Miami Beach Nautilus Middle Miami Beach Sr. High Miami Beach South Pointe Elementary Treasure Island Elementary (Partnered Organizations) Bass Museum of Art Florida International University Miami City Ballet Miami New Drama Moonlighter We the Best Foundation Young Musicians Unite STEAM Plus Programming: (in -School Program) The City of Miami Beach hosts STEAM Plus as an educational approach to learning that uses Science, Technology, Engineering, Arts, and Mathematics as access points for guiding student inquiry, dialogue, critical thinking, and creating. Through this program, students will engage with world -class organizations like Miami City Ballet, The Bass Museum of Art, FIU Forst Museum, Moonlighters FabLab, and more to expand on what Is being brought Into the classroom, supporting the annual Year at a Glance (YAG), utilizing Florida state standards. This program is meant to help support our local schools In earning their STEAM designations through community partnerships and showcases/exhibitions. Students will participate in a minimum of 4 interactions with each partnered orgonklillon, exploring various topics that have been taught in Math and Science classes. All materials are provided to the school. including STEAM Kits, bussing to field trips, and educational resources for teachers. Partnered organizations will provide partnered schools with leaching resources, lesson plans, and aides prior to engaging in school. All Interactions are scheduled through the school's administration. This program Is provided at no cost to the school district. Docusign Envelope ID: 1 C48B208-51 A4-4EA8-8C4F-5FC82F8FD91 B Docusign Envelope ID: OOBD867A-6576-4BBB-BO96-B63A7D2C914C Docusign Envelope ID: 367A8CCO-E298.4E17.B466-CC856460E117 Oocuslpn Ena:ope ID: 07047476.2080-4F38.9A36.227C2C446F20 M I A M I B E AC H HORisk Management & BN RESOURCES enefits D.M Nei 1700 Convenl?on Center Drive, 3N Floor Miami Beach, Florida 33139 Phone: (305)673.7524 Y,%W.m!amlbeachft.gov CITY OF MIAMI BEACH CERTIFICATE OF SELF-INSURANCE GFNERAL& AUTOMOBILEtTA81LITY This Is to certify that pursuant to tho authoritygranted by Florida Statute 768.28, the City of Miami Beach maintains a formal program of self-insurance for General Liability and Automobile Liability coverage. The City of Miami Beach's self-insurance program operates with the limits of sovereign Immunity which are $200,000 per person and $300,000 each occurrence. WORKERS' COMPENSATION The City of Miami Beach Is designated by the State of Florida as a Self -Insured Public Entity for Workers' Compensation. All City of Miami Beach employees are provided this coverage In accordance with Florida Statute 440, and any other relevant statutes. SCOPE OF COVERAGE In general, the self-insurance program provides a scope of coverage for the City of Miami Beach which is essentially the same as that which would be afforded through the purchase ofcommercial insurance. This includes physical damage or loss to items in the City's care, custody, or control. DATES OF COVERAGE: CONTINUOUS COVERAGE (NO EXPIRATION DATE) Certified by: Certificate Holden n41y, 6kW4 r Mlaml-Dade County School Board Administration Bulldtng sawsat..... 1450 NE 2nd Ave, Miarr,l. FL33132 Marc Chevalier, Senior Risk Officer, Human Resources Department Docusign Envelope ID: 1C48B208-5lA4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367ASCCD-E298-4E17-84B6-CC8564BOE117 Otai,a EMrbr�tua7D/)trij S�F7>9A)51atrueliE � . tN .., nitatmoeact)n.gov/stsff/elk-carpenter/ '•'{ Eric Carpenter EdcCarpaA,e4mrom!6.eW.Sov City lAanailer 305,673.7010 i i C.9 Cay Maaagerwebsne ----- ON) more than a decade of service to Miami Beach realdants, City Manager Eric T. Carpenter brhtys a wealth of experience to the CRY-2 top executive posiion along with a yell -deserved reputalJon as a compassionate and tfansformative leader. Since his appo!ntntont es chy manager In Juy 2024, Edc now leads more titan 2.300 chy employees and overseas some two dozen departments, including the Miami Beach Police and Miami Beach Fire depaMeents. A licensed professional engineer. Eticjofned lite city In 2013 as public works director, He was promoted to the position of assistant city manager in 2016 and deputy city managerin 2021. As a negodator. Eric spearheaded several development agraenlents on behalf of the city valued at more then $750 million. Tile agreoments reAultad in approximately 15 acres of additional park land fortlfe enjoyment of city residents in some of the most densely populated areas of Miami Beach, He oversaw public Improvements valued at more than $75 million ss well as affordable end workforce housing units that WIN provide addhional opportunhies to diversify the restdentlal population. Eric was heavily invgtved villh die passage and implementation orthe $439 million voter-Ied general obligation bond program in 2018. in addition. he was Instnrmental in finding a path to raise over $300 mlRron in capital for the city's adaptalon to sea level rise through creative methods such as tax increment financing and ttormtvater utility structuring. He. also lad the eHon to complete the renovation of the M'aml Beach Convention Center, a hearty $600 ndYlon Improvement that better positioned the venue to compete for h!gh-end convention events. He played a key role In the creation oflha Community Redevelopment Agency in North Beach trial w:i11 fund community Improvements for years to come. Additionally, he helped navigate site challenges of operating a tourtsm•bised economy through the COVID-19 pandemic, which requkod significant mldyearbudget adjustments and employee furloughs to avoid sweaping layoffs. Prior to Joining the city. Eric served as director of Publre Works for the City of Dalai from 2006 to 2013. He was recognized as the 2010 Government EnClnoer Orthe Year by the Mtaml-Oade Stanch of the American Society of Civil Engineers. - Etie received a Bachelor of science degree In ctvi! engtnearing with a nttnor In chemistry from the Unfverslty Of Maryland In, ,; 1097. He also herds an 03HA-40 (plus 0-hour OSHA Supervisory Training) Cerullcadon and a Florida Department of Transportation Intermcci!ate Malntonance of Traffic (MOT) ceitification as well as a US. Army Corps of Engineers Construction Quality Management for Contractors Ouatifcation. lie remains an active member or live South Florida Branch of the American Public Works Assocl6don. where he served as Ina executive board chalfman from 2017 to 2019. Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914 Docusign Envelope ID: 367MCCD.E298.4E17-84B6-CC85641210E117 MIAMI-DADE COUNTY PUBLIC SCHOOLS j' 2025-2026 SCHOOL CALENDAR ELEMENTARY AND SECONDARY ©©M== OCTOBER 2025 ®®mm JANUARY 2026 ©0©�0 ®®m IO % ®MmMl t=New Teachers Report I ( ) IToacher Planning Day ��®District-wide Professional Learning Day Teacher Planning Day available to opt ®Recess Day (10 and 11.5 month) NOVEMBER ©©©=© 2025 m®®® ' I® ' MWINM mmmmm ©®®©© FEBRUARY 2026 Recess Day ®Bog/End of Grading Period Legal Holiday ®Legal Holiday (12 month) Available to opt SEPTEMBER 2025 ©mmm m©0 Omm DAYS IN GRADING PERIOD 1 - 44 2-47 3-46 4 - 43 180 Days Total For information on employee opt days, please refer to the back of calendar. Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E298-4E17-B466-CC8564BOE117 MIAMI-DADE COUNTY PUBLIC SCHOOLS 2025-2026 SCHOOL CALENDAR ELEMENTARY AND SECONDARY August 11, 2025 Teacher planning day; not available to opt; no students in school August 12 Teacher planning day; District -wide Professional Learning Day - not available to opt; no students in school August 13 Teacher planning day; not available to opt; no students in school August 14 First day of school; begin first semester September 1 Labor Day; holiday for students and employees September 23 '+ r Teacher planning day; no students in school, available to opt October 2 '+# Teacher planning day: no students in school, available to opt October 17 End of first grading period; first semester October 20 Beginning of second grading period; first semester November 3 Teacher planning day; District -wide Professional Learning Day - not available to opt; no students in school November 11 Veterans' Day; holiday for students and employees November 24-26 Recess Days (10-month and 11.5-month employees only) November 27 Thanksgiving; Board -approved holiday for students and employees November 28 Recess Day for students and employees December 22 - January 2, 2026 Winter recess for students and employees with the exception of Fraternal Order of Police and select 12-month employees January 15 End of second grading period; first semester January 16'+# Teacher planning day; no students in school, available to opt January 19 Dr. Martin Luther King, Jr.'s birthday; holiday for students and employees January 20 Beginning of third grading period; second semester February 16 All Presidents Day; holiday for students and employees March 20 -+# Teacher planning day; no students in school, available to opt March 23-27 Spring recess for students and employees with the exception of Fraternal Order of Police and select 12-month employees April 2 End of third grading period; second semester April 3 '+# Teacher planning day; no students in school, available to opt April 6 Beginning of fourth grading period; second semester May 25 Memorial Day; holiday for students and employees June 4 Last day of school; end fourth grading period; second semester June 5 Teacher planning day; not available to opt; no students in school NOTE: Every Wednesday students in elementary schools (Grades 2-5) and K-8 Centers (Grades 2-8) are released one (1) hour early Job Category Beginning Date Ending Date Teachers new to the system August 4, 2025 June 5, 2026 Assistant Principals and 10-month clerical August 4, 2025 June 12, 2026 Cafeteria Managers August 6, 2025 June 5, 2026 Satellite Assistants August 8, 2025 June 4, 2026 All Instructional Staff, Paraprofessionals & Security August 11, 2025 June 5, 2026 Assistant to Cafeteria Managers/MAT Specialists August 12, 2025 June 4. 2026 Cafeteria Workers (part-time) August 14, 2025 June 4, 2026 'Teachers/paraprofessionals and school support personnel may opt to work one or two days, August 7, 8, 2025. or June 8, 9, 2026, in lieu of any one or two of the following days: September 23, 2025, October 2, 2025, January 16, 2026. March 20, 2026, and April 3. 2026. August 12, 2025, and November 3, 2025, are District -wide Professional Learning Days and are not available to opt. +Teachers new to Miami -Dade County Public Schools may opt to work one or two days June 8, 9, 2025, in lieu of any ore or two of the following days: September 23, 2025, October 2, 2025, January 16, 2026, March 20, 2026, and April 3, 2026. August 12, 2025, and November 3, 2025, are District -wide Professional Learning Days and are not available to opt. #Ten-month secretarial and clerical employees may opt to work one or two days, July 31, August 1, 2025 or June 15. 16, 2026, in lieu of any one or two of the following days: September 23, 2025, October 2, 2025, January 16, 2026, March 20, 2026, and Apnl 3, 2026. August 12, 2025, and November 3, 2025, are District -wide Professional Learning Days and are not available to opt. Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-43BB-BD96-363A7D2C914C Docusign Envelope ID: 367A8CCD-E298.4E17-6486-CC85648GE117 2025-33713 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, MODIFYING RESOLUTION NO. 2021-31776, WHICH AUTHORIZED AN AGREEMENT WITH THE FRIENDS OF THE BASS MUSEUM, INC. (THE "BASS") FOR THE IMPLEMENTATION OF THE MIAMI BEACH SCIENCE, TECHNOLOGY, ENGINEERING, ARTS, AND MATHEMATICS (STEAM) PLUS PROGRAM FOR PUBLIC SCHOOLS; SAID AMENDMENT REASSIGNING THE MANAGEMENT RESPONSIBILITIES FOR THE STEAM PLUS PROGRAM TO THE CITY ADMINISTRATION; AND FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR DOCUMENTS RELATED TO THE ADMINISTRATION OF THE STEAM PLUS PROGRAM WITH PREVIOUSLY APPROVED FUNDING FOR THE 2025-26 SCHOOL YEAR, AND SUBSEQUENT SCHOOL YEARS, AT THE OPTION OF THE CITY AND SUBJECT TO FUNDING APPROPRIATION AND APPROVAL BY THE CITY COMMISSION DURING THE BUDGETARY PROCESS FOR EACH FISCAL YEAR. WHEREAS, in January 2008, the City of Miami Beach, Florida (the "City") entered into an Education Compact with Miami -Dade County Public Schools (M-DCPS) to enhance learning opportunities for youth: and WHEREAS, the Education Compact reflects the desire of the Miami Beach community to support excellence in the City's public schools; and WHEREAS, the Education Compact currently addresses and supports the following priority areas: Teacher Recruitment/ Retention; Communication, Parental Involvement/Family Support, Youth and Community Engagement, Health and Well -Being, Student Achievement, Safety and Technology; and WHEREAS, on April 15, 2015 the Mayor and City Commission adopted Resolution No. 2015-28997, which directed the Administration to expand the Compact to address the following areas: Early Learning, Extracurricular/Choice Offerings and Afterschool Programming; and WHEREAS, the City has entered into contracts with M-DCPS and other organizations for the following initiatives: Voluntary Pre -kindergarten (VPK) at Miami Beach Fienberg Fisher K8 and Biscayne Beach Elementary, Dual Enrollment Expansion through partnerships with Florida International University and Miami -Dade College at Miami Beach Senior High School and Miami Beach Nautilus Middle School and an Afterschool Teen Program at Miami Beach Nautilus Middle School: and WHEREAS, the Science, Technology, Engineering, and Mathematics ("STEM") to Science, Technology, Engineering, Arts, and Mathematics ("STEAM") movement has been taking root over the past several years and is surging forward as a positive model of action to truly meet the needs of a 21st century economy; and WHEREAS, STEM alone, without the Arts component, misses several key components that many employers, educators, and parents have voiced as critical for our children to thrive in the present and rapidly approaching future; and Docusign Envelope ID 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-4BBB-BD96-B63A7D2C`?'4C Docusign Envelope ID: 367ABCCD-E298-4E17-B4B6-CC8564BOE117 WHEREAS, STEAM is an educational approach to learning that uses Science, Technology, Engineering, Arts, and Mathematics as access points for guiding student inquiry, dialogue and critical thinking; and WHEREAS, the end results of the STEAM education approach are students who take thoughtful risks, engage in experimental learning, persist in problem -solving, embrace collaboration and work through the creative process, and WHEREAS, given the expanded approach offered by STEAM, the City of Miami Beach has explored options to help promote the deployment of a STEAM initiative in Miami Beach Public Schools and, as part of this effort, the City Manager and the Mayor of Miami Beach met with M- DCPS Superintendent, Alberto Carvalho, to explore the opportunity to deploy STEAM as part of the regular school curriculum in the 2018-19 school year; and WHEREAS, the Bass Museum of Art reached out to the City with a coordinated approach that involves multiple cultural institutions in the City; and WHEREAS, on January 16, 2019, the Mayor and City Commission adopted Resolution No. 2019-30690, authorizing the City Manager and City Clerk to execute a grant agreement with the Friends of the Bass Museum, Inc. (the "Bass") for the implementation of a beta test (the "Beta Test') for a Science, Technology, Engineering, Arts, and Mathematics (STEAM) Plus program (the "STEAM Plus Program'), for the 2018-19 school year, with all six Miami Beach public schools (kindergarten — 12" grade) and six local cultural institutions; and WHEREAS, the participating institutions included the Bass Museum, The Jewish Museum, Miami Beach Botanical Gardens, Miami City Ballet, Miami New Drama, Moonlighter FabLab, the Wolfsonian and Young Musicians Unite: and WHEREAS, the schools included Biscayne Beach Elementary, Miami Beach Fienberg Fisher K8, Miami Beach Nautilus Middle, North Beach Elementary, Miami Beach Senior High School and South Pointe Elementary; and WHEREAS, the STEAM Plus Program is intended to inspire students to engage and prepare in science, technology, engineering, arts, and mathematics to work with cultural anchors to infuse theatre, visual arts, dance, and music in traditional class offerings; and WHEREAS, the "Plus" component of the STEAM Plus Program is the City's pilot program to promote career and college readiness, and WHEREAS, the 2018-19 Beta Test provided survey data for continued STEAM programming with 82.9% of school administrator responses requesting that the program continue (41 responses total), and 95.0% of parent responses requesting that the program continues (61 responses total): and WHEREAS, on July 17, 2019, the Mayor and City Commission adopted Resolution No. 2019-30906, authorizing the City Manager to execute a second grant agreement (the "Second Grant Agreement") with the Bass for the implementation of the STEAM Plus Program for the 2019- 20 school year with all six Miami Beach public schools (kindergarten — 12th grade) and six local cultural institutions, for an initial one-year term, with two ( 2) one-year renewal terms, at the City' s option, subject to funding approval during the City' s annual budgetary process; and WHEREAS, an amendment to the Second Grant Agreement provided for a partnership with the Town of North Bay Village to fund fifty (50) percent of the cost to implement the STEAM Plus Program at Treasure Island Elementary School; and Docusign Envelope ID: 1C488208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD867A-6576-46BB-BD96-B63A7D2C914C Docusign Envelope ID: 367MCCD-E298.4E',7-8486-CC85641BOE117 WHEREAS, on December 2, 2020 the Mayor and City Commission amended Resolutions No. 2019-30906 and No. 2019-30955 to adjust the budget to include Hack Shack as a cultural provider and to allow for lesson plan development for Fiscal Year 2019-20, in the amount of $2,013, and approved and authorized the City Manager to amend the Second Grant Agreement with the Bass to include this educational enhancement for the 2019-20 School Year; and WHEREAS, on July 28, 2021, the Mayor and the Commission approved Resolution No. 2021-31776 authorizing a third grant agreement (the "Third Grant Agreement') with the Bass for the 2022-23 school year, extending the terms of the Second Grant Agreement for another year through September 30, 2023, in the total sum not to exceed $372,000 annually, for an initial term of one (1) year with two (2) one-year renewal terms, at the option of the City and subject to funding appropriation and approval by the City Commission during the budgetary process for each fiscal year; and WHEREAS, on August 1, 2024, the City and the Bass entered into a fourth grant agreement (the "Current Grant Agreement") with the Bass for the STEAM Plus Program throughout the 2024-25 school year. WHEREAS, on September 25, 2024, the Mayor and Commission approved Resolution No. 2024-33294 reallocating $50,000 from the outsourced management of the STEAM Plus Program by the Bass to enable the City to directly develop, implement and manage the Steam Plus Program; and WHEREAS, on April 7, 2025 the City Manager issued a Letter of Termination to the Bass Museum, exercising Article II, Section 2(B) of the Current Grant Agreement, thereby terminating said agreement effective June 1, 2025; and WHEREAS, the City Manager recommends (i) modifying Resolution No. 2021-31776, which authorized an agreement with the Bass for the implementation of the Miami Beach STEAM Plus Program for public schools, to reassign the management responsibilities for the STEAM Plus Program to the City Administration, and (ii) authorizing the negotiation and execution of any agreements or documents related to the City's direct administration of the STEAM Plus Program for public schools (kindergarten — 121" grade) for the 2025-2026 school year, with previously approved funding, and for subsequent school years, at the option of the City and subject to funding appropriation and approval by the City Commission during the budgetary process for each fiscal year. (THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK) Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367ABCCD-E298-4E17-B4B6-CC8564BOE117 NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby modify Resolution No. 2021-31776, which authorized an agreement with the Friends of the Bass Museum, Inc. (the "Bass") for the implementation of the Miami Beach Science, Technology, Engineering, Arts, and Mathematics (STEAM) Plus Program for public schools, said amendment reassigning the management responsibilities for the STEAM Plus Program to the City Administration; and further authorizing the City Manager to negotiate and execute any agreements or documents related to the administration of the STEAM Plus Program with previously approved funding for the 2025-26 school year, and subsequent school years, at the option of the City and subject to funding appropriation and approval by the City Commission during the budgetary process for each fiscal year. PASSED and ADOPTED this aS day of 14h-F- , 2025. Steven Meiner, Mayor ATTEST: .Ix:OAf GRA?EQ � r Rafael E. Granado, City Clerk 1 � '•.4�C,H. 2� ,gin REGIS BARBOU APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION cli� ( 'JI) -0 ZA:gj- City orney <- Date Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-48BB-8096-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E2984E17•84B6-CC856480E117 Resolutions - C7 D MIAMI BEACH COMMISSION MEMORANDUM TO Honorable Mayor and Members of the City Commission FROM: Eric Carpenter, City Manager DATE: June 25, 2025 TITLE- A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, MODIFYING RESOLUTION NO. 2021-31776, WHICH AUTHORIZED AN AGREEMENT WITH THE FRIENDS OF THE BASS MUSEUM, INC (THE -BASS-) FOR THE IMPLEMENTATION OF THE MIAMI BEACH SCIENCE, TECHNOLOGY. ENGINEERING, ARTS, AND MATHEMATICS (STEAM) PLUS PROGRAM FOR PUBLIC SCHOOLS' SAID AMENDMENT REASSIGNING THE MANAGEMENT RESPONSIBILITIES FOR THE STEAM PLUS PROGRAM TO THE CITY ADMINISTRATION; AND FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AGREEMENTS OR DOCUMENTS RELATED TO THE ADMINISTRATION OF THE STEAM PLUS PROGRAM WITH PREVIOUSLY APPROVED FUNDING FOR THE 2025-26 SCHOOL YEAR, AND SUBSEQUENT SCHOOL YEARS, AT THE OPTION OF THE CITY AND SUBJECT TO FUNDING APPROPRIATION AND APPROVAL BY THE CITY COMMISSION DURING THE BUDGETARY PROCESS FOR EACH FISCAL YEAR. RECOMMENDATION The Administration recommends that the Mayor and the City Commission authonze the City Manager to negotiate and execute any agreements or documents related to the administration of the Miami Beach Science, Technology, Engineering, Arts, and Mathematics (STEAM) Plus Program for public schools (Kindergarten - 12" grade) with previously approved funding for the 2025-2026 School Year, and subsequent School Years, at the option of the City and subject to funding appropriation and approval by the City Commission during the budgetary process for each fiscal year BACKGROUND/HI!J Y In January 2008, the City of Miami Beach entered into an Education Compact with Miami -Dade County Public Schools to enhance learning opportunities for youth. The Compact reflects the desire of the Miami Beach community to support excellence in the City's public schools and currently addresses and supports the following priority areas: Teacher Recruitment/ Retention, Communication; Parental Involvement/ Family Support; Youth and Community Engagement: Health and Well -Being, Student Achievement; Safety: and Technology. On April 15, 2015, the Mayor and the City Commission adopted Resolution No 2015-28997. which directed the Administration to expand the Compact to address the following areas: Early Leaming. Extracurricular/Choice Offerings; and Afterschool Programming. The City has entered into contracts with M-DCPS and other organizations for the following initiatives. Voluntary Pre -kindergarten (VPK) at Fienberg Fisher K-8 Center and Biscayne Elementary. Dual Enrollment Expansion through partnerships with Flonda International University. and Miami -Dade College at Miami Beach Senior High School and Nautilus Middle School: and an Afterschool Teen Program at Nautilus Middle School. 275 oocusignEnvelope /o: 1o4813208-51 A4wEA8-8o p-5rC82F8Foo1a The Science, Technology, Engineering, and Mathematics (STEM)mScience, Technology, Engineering, Arm. and Mathematics (STEAM) movement has been taking root over the past several years and is surging forward as o positive modal of action to truly meet the needs of 21otcentury economy, STEM alone, without the Arts component, misses several key components that many employers, eduoatom, and parents have voiced as critical for our children to mhvo in the present and rapidly approaching future. STEAM is an educational approach to learning that uses Science, Technology, Engineering, Arta. and Mathematics as acooxo points for guiding student inquiry, dialogue. and critical thinking. Given the expanded approach offered bySTEAM. the City odK4iamiBeach has explored options tohelp promote the deployment ofaSTEAM Initiative inMiami Beach Public Sukmdsand, aspart of this effort, the City Manager and the Mayor of Miami Beach met with M-DCPS Supermtendent, Alberto Camm|Ao, no explore the opportunity to deploy STEAM as part ofthe regular nohmd curriculum mthe 2O18'18school year. On January 16, 2019 the Mayor and the City Commission adopted Resolution No. 2018'30680' authorizing the City Manager and City Clerk ioexecute agrant agreement with the Friends ufthe Bass Museum, Inc. for the implementation of a Beta Test for a Science, Technology, Engineering, Arts, and Mathematics (STEAM) Plus program with all six Miami Beach public schools (kinUn,genwn'12mgrade) and six local cultural institutions. The participating cultural institutions included the Bass KAusoum, Miami City 8a|(ot, New World Symphony. the Jewish k4uoaum. the VVo{bonion. and Young Musicians United; and. the schools include Biscayne Elementary, Feinberg Fisher. Nautilus Middle, North Bea& Elementary, Miami Beach Senior High School, and South Pointe Elementary. On July $. 2018 the Mayor and the City Commission adopted Resolution No. 3019-30806. authorizing the City Manager and City Clerk toexecute ogrant agreement with the Friends cf the 8aau Museum, Inc, for the implementation of a Suenoa. Teohno|ogy, Engineering, Arts, and Mathematics (STEAM) Plus program with nix Miami Beach public schools (kindergarten ' 121h grade) and six local ov|mm> institutions. The participating cultural institutions included the Bass Museum, Miami City Ballet, New World Symphony. the Jewish Muwoum, dheYVo|fsonimn. and Young /Nus/pony Vn/toU, and, the schools include Biscayne Elementary, pnmborQ Fisher. Nautilus Middle, North Beach Elementary, Miami Beach Senior High School, and South Pointe Elementary. In September 2019U`e Mayor and the City Commission adopted Resolution No 2019'30955. amending the prior nuso|u0uo to /nobdw the addition of cultural ms8UoVona and one additional puU|/o school, Treasure |o|onU Elementary. The amendment also approved a partnership with North Bay Village Vnfund fifty (50)percent uf the cost voimplement the program o,Treasure Island Elementary School. Additionally, funds were allocated for a STEAM liaison for the additional public school. On Daoomho,2. 2820 the Mayor and City Commission amended Resolutions No. 3018-30906 and No. 201e'30955 to adjust the budget for Hack Sxoox mallow for lesson plan ueve|nvn`ont for Fiscal Year 2019-20, in the amount of $2,013, and approved and authorized the City Manager /onmenU the Agreement with the Bass Museum ofArt Voimplement the educational enhancement for meZO19^2V School Year. OnJuly 28,2V21the Mayor and the Commission approved Resolution 2O21^3^778authorizing a new agreement for the 2022'23 school year and extended the current agreement with The 8mau for an additional year through September 30. 2023, in the total sum not omexceed $ 372.000 annually. for an initial term of one (I ) year with two (2) one-year renewal terms, at the option of the City and subject vofunding appropriation and approval bythe City Commission during the MW Docusign Envelope ID: lC48B208-51A4-4EA8-8C4F-5FC82F8FD918 Docusign Envelope ID: OOBDB67A-6576.4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367A8CCD-E298-4E17-B4B6-CC856480E117 On September 25. 2024 the Mayor and the Commission approved Resolution 2024-33294 reallocating $50,000 from the outsourced management of the STEAM program by the Bass Museum to enable the City to directly develop, implement, and manage the program. (Attachment B) On April 7, 2025 the City Manager issued a Letter of Termination to the Bass Museum, exercising Article II, Section 2(B) of the Grant Agreement executed on August 1, 2024, thereby terminating said agreement effective June 1, 2025. (Attachment C) ANALYSIS The STEAM Plus program continues to expand and provide enrichment to Miami Beach youth. At the end of the 2024-25 school year, the program was supported by 7 cultural partners in seven (7) Miami Beach public schools. By engaging students around the subjects of Science, Technology, Engineering, Art and Math, the STEAM Plus program aims to spark an interest and life-long appreciation of the arts and sciences in children, from an early age. By April 2025, the program had reached 3,002 Miami Beach youth, which is approximately 50.7% of the Miami Beach (K-12) public school student population and saw a 37.68% increase in students served when compared to the pilot year (2,180 vs. 3,002). Each public school in the STEAM program eams STEAM designations from Miami -Dade County Public Schools of either gold, silver, or bronze. The 2024-25 Mid -Year report included in Letter to Commission #236-2025 dated June 9, 2025 provides more detailed information on the STEAM Plus program impact at the seven (7) public schools overall (Attachment D). The reassignment of the management of the STEAM Plus Program to City administration has expanded access to Miami Beach private and charter schools. FISCAL IMPACT STATEMENT NIA Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY) If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl._qovlcity-hallicity-clerk/meeting-noticesi FINANCIAL INFORMATION FY25 $331,000 CONCLUSION Applicable Area 277 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C9'4C Dccus,gn =nvelnpe ID: 367A8CCD•E298-4E17-84B6-CC8564BOE117 Citywide Is this a "Residents Right to Know" item, pursuant to City Code Section 2-17? No Is this item related to a G.O. Bond Project? No Was this Agenda Item initialer requested by a lobbyist which, as defined in Code Sec. 2481, includes a principal engaged In lobbying? No If so. specify the name of lobbyist(s) and principai(s): Department Education and Performance Initiatives Sponsor US Co-sponsors} Condensed Title Authorize Management of STEAM Plus for 2025-26 School Year. EPI Previous Action (For City Clerk Use Only) W. Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: QOBDB67A-6576-4BBB-BD96-B63A7D2C914C Drcusign Envelope ID: 367ABCCD-E296-4E17-B4B6-CC85648CE117 RESOLUTION NO. 2021-31776 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A NEW GRANT AGREEMENT WITH THE FRIENDS OF THE BASS MUSEUM, INC (THE BASS), FOR THE IMPLEMENTATION OF THE MIAMI BEACH SCIENCE, TECHNOLOGY, ENGINEERING, ARTS, AND MATHEMATICS ("STEAM") PLUS PROGRAM FOR PUBLIC SCHOOLS (KINDERGARTEN - 12TH GRADE) FOR FISCAL YEAR 2022-2023. IN THE TOTAL SUM NOT TO EXCEED $372,000 ANNUALLY, FOR AN INITIAL TERM OF ONE (1) YEAR WITH TWO (2) ONE-YEAR RENEWAL TERMS, AT THE OPTION OF THE CITY AND SUBJECT TO FUNDING APPROPRIATION AND APPROVAL BY THE CITY COMMISSION DURING THE BUDGETARY PROCESS FOR EACH FISCAL YEAR; SAID PROGRAM PROVIDING PUBLIC SCHOOL STUDENTS WITH ACCESS TO A TOTAL OF TWELVE (12) CULTURAL INSTITUTIONS AND SERVING SEVEN (7) PUBLIC SCHOOLS; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE TOWN OF NORTH BAY VILLAGE TO FUND FIFTY (50) PERCENT OF THE COST TO IMPLEMENT THE STEAM PLUS PROGRAM AT TREASURE ISLAND ELEMENTARY SCHOOL, WITH A TOTAL CITY CONTRIBUTION NOT TO EXCEED $9,000. WHEREAS, in January 2008, the City of Miami Beach, Florida ("City") entered into an Education Compact with Miami -Dade County Public Schools (M-DCPS) to enhance learning opportunities for youth; and WHEREAS, the Education Compact reflects the desire of the Miami Beach community to support excellence in the City's public schools; and WHEREAS, the Education Compact currently addresses and supports the following priority areas- Teacher Recruitment/Retention; Communication; Parental Involvement/Family Support; Youth and Community Engagement; Health and Well -Being; Student Achievement; Safety; and Technology; and WHEREAS, on April 15, 2015 the Mayor and City Commission adopted Resolution No. 2015-28997, which directed the Administration to expand the Compact to address the following areas: Early Learning; Extracurricular/Choice Offerings; and Afterschool Programming; and WHEREAS, the City has entered into contracts with M-DCPS and other organizations for the following initiatives: Voluntary Pre -kindergarten (VPK) at Miami Beach Fienberg Fisher K8 and Biscayne Beach Elementary; Dual Enrollment Expansion through partnerships with Florida International University and Miami -Dade College at Miami Beach Senior High School and Miami Beach Nautilus Middle School; and an Afterschool Teen Program at Miami Beach Nautilus Middle School; and WHEREAS, the Science, Technology, Engineering, and Mathematics ("STEM") to Science, Technology, Engineering, Arts, and Mathematics ("STEAM') movement has been taking root over the past several years and is surging forward as a positive model of action to truly moot the needs of a 21" century economy; and WHEREAS. STEM alone, without the Arts component, misses several key components that many employers, educators, and parents have voiced as critical for our children to thrive in the present and rapidly approaching future; and 279 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID. OOBDB67A-6576-4BBB-BD96-663A7D2C914C Cccusign Envelope ID: 367A8CCD-E298-4E17-B4B6-CC8564BOE117 WHEREAS, STEAM is an educational approach to learning that uses Science, Technology, Engineering, Arts, and Mathematics as access points for guiding student inquiry, dialogue, and critical thinking: and WHEREAS, the end results of the STEAM education approach are students who take thoughtful risks, engage in experimental learning, persist in problem -solving, embrace collaboration, and work through the creative process, and WHEREAS, given the expanded approach offered by STEAM, the City of Miami Beach has explored options to help promote the deployment of a STEAM Initiative in Miami Beach Public Schools and, as part of this effort, the City Manager and the Mayor of Miami Beach met with M- DCPS Superintendent, Alberto Carvalho, to explore the opportunity to deploy STEAM as part of the regular school curriculum in the 2018-19 school year; and WHEREAS, the Bass Museum of Art has reached out to the City with a coordinated approach that involves multiple cultural institutions in the City; and WHEREAS, on January 16, 2019 the Mayor and the City Commission adopted Resolution No. 2019-30690, authorizing the City Manager and City Clerk to execute a grant agreement with the Friends of the Bass Museum, Inc., for the implementation of a Beta Test for a Science, Technology, Engineering, Arts, and Mathematics (STEAM) Plus program with all six Miami Beach public schools (kindergarten - 12.th grade) and six local cultural institutions: and WHEREAS, the participating institutions included the Bass Museum, The Jewish Museum, Miami Beach Botanical Gardens, Miami City Ballet, Miami New Drama, Moonlighter Makera, the Wolfsonian, and Young Musicians Unite; and, the schools include Biscayne Beach Elementary, Miami Beach Fienberg Fisher K8, Miami Beach Nautilus Middle, North Beach Elementary, Miami Beach Senior High School, and South Pointe Elementary, and WHEREAS, the program is referred to as a STEAM Plus initiative, and is intended to inspire students to engage and prepare in science, technology, engineering, arts, and mathematics to work with cultural anchors to infuse theatre, visual arts, dance, and music in traditional class offerings; and WHEREAS, the "Plus" component of the STEAM Plus initiative is the City's pilot program to promote career and college readiness; and WHEREAS, the 2018-2019 Beta Test concept provided survey data for continued STEAM programming with 82.9% of school administrator responses requesting that the program continue (41 responses total), and 95.0% of parent responses requesting that the program continues (61 responses total); and WHEREAS, on July 17, 2019 the Mayor and the City Commission adopted Resolution No. 2019-30906, authorizing the City Manager and City Cleric to execute a new grant agreement with the Bass for the implementation of the STEAM Plus program with all six Miami Beach public schools (kindergarten - 12th grade) and six local cultural institutions for the 2019-2020 school yea, for an initial one- year term, with two (2) one- year renewal terms, at the City's option, subject to funding approval during the City's annual budgetary process; and WHEREAS, in September 2019 the Mayor and the City Commission adopted Resolution No. 2019-30955, amending the prior resolution to include the addition of cultural institutions and one additional public school, Treasure Island Elementary, for a total of (12) cultural jnstitubons and seven (7) public schools: and 280 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-48BB-BD96-B63A7D2C9140 Docusign Envelope ID: 367A8CC0-E2984E17.8486•CC8564BOE117 WHEREAS, the amendment also approved a partnership with the Town of North Bay Village to fund fifty (50) percent of the cost to implement the program at Treasure Island Elementary School; and WHEREAS, on December 2, 2020 the Mayor and City Commission amended Resolutions No. 2019-30906 and No. 2019- 30955 to adjust the budget for Hack Shack to allow for lesson plan development for Fiscal Year 2019-20, in the amount of $2,013, and approved and authorized the City Manager to amend the Agreement with the Bass Museum of Art to implement the educational enhancement for the 2019- 20 School Year, and WHEREAS, the Administration recommends to authorize the City Manager to execute a new agreement for the 2022-23 school year, based on the terms of this Resolution, said agreement extending the current agreement with The Bass for an additional year through September 30, 2023, in the total sum not to exceed $372,000 annually, for an initial term of one (1) year with two (2) one-year renewal terms, at the option of the City and subject to funding appropriation and approval by the City Commission during the budgetary process for each fiscal year. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby authorize the City Manager to execute a new grant agreement with the Friends of the Bass Museum, Inc (the Bass), for the implementation of the Miami Beach Science, Technology, Engineering, Arts, and Mathematics ('STEAM") Plus Program for public schools (kindergarten - 12th grade) for Fiscal Year 2022-2023, in the total sum not to exceed $372,000 annually, for an initial term of one (1) year with two (2) one-year renewal terns, at the option of the City and subject to funding appropriation and approval by the City Commission during the budgetary process for each fiscal year; said program providing public school students with access to a total of twelve (12) cultural institutions and serving seven (7) public schools; and further authorize the City Manager to execute an agreement with the Town of North Bay Village to fund fifty (50) percent of the cost to implement the STEAM Plus Program at Treasure Island elementary school, with a total City contribution not to exceed $9,000. PASSED AND ADOPTED this df day of July, 2021, ATTEST: RAel E.7,ranado, City Clerk (Sponsored by Mayor Dan Gelber) Dan Gelber, Mayor 281 APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION 020 r Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Occusign Envelope ID: 367ASCCD-E298-4E17•B4B6-CC8564BOE117 Resdutions --Q"P MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: July 28, 2021 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH THE FRIENDS OF THE BASS MUSEUM, INC (THE BASS), FOR THE IMPLEMENTATION OF THE MIAMI BEACH SCIENCE, TECHNOLOGY, ENGINEERING, ARTS, AND MATHEMATICS ("STEAM") PLUS PROGRAM FOR PUBLIC SCHOOLS (KINDERGARTEN - 12TH GRADE) FOR FISCAL YEAR 2022-2023, FOR AN INITIAL TERM OF ONE (1) YEAR WITH TWO (2) ONE-YEAR RENEWAL TERMS, AT THE OPTION OF THE CITY, IN THE TOTAL SUM NOT TO EXCEED $372,000 ANNUALLY, SAID PROGRAM PROVIDING PUBLIC SCHOOL STUDENTS WITH ACCESS TO A TOTAL OF TWELVE (12) CULTURAL INSTITUTIONS AND SERVING SEVEN (7) PUBLIC SCHOOLS; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE TOWN OF NORTH BAY VILLAGE TO FUND FIFTY (50) PERCENT OF THE COST TO IMPLEMENT THE STEAM PLUS PROGRAM AT TREASURE ISLAND ELEMENTARY SCHOOL, WITH A TOTAL CITY CONTRIBUTION NOT TO EXCEED $9,000, The administration recommends that the Mayor and the City Commission approve the draft grant agreement between the City and the Bass for the 2022-2023 school year for the budgeted amount approved at the July 9, 2019 meeting in an amoL" not to exceed $372,000. �s'�fc�RasftttxHf�Tt�RY In Jamey 2008, the City of Miami Beach entered into an Education Compact with Miami -Dade County Public Schools to enhance leaming opportunities for youth. The Compact reflects the desire of the Mimi Beach community to support excellence in the City's public schools and currently addresses and supports the following priority areas: Teacher Reclahrent/Retention; Commurucation; Parental Involvement/Family Support; Youth and Commurxty Engagement; Health and Well -Being; Student Achievement; Safety; and Technology. On April 15, 2015, the Mayor and the City Commission adopted Resokfion No. 2015-28997, which directed the Administration to expand the Compact to address the following areas: Early Page 459 of 2012 282 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C9 i4C i)ccus qn Envelope ID: 367ABCCD-E298-4E17-B4B6-CC8564BOE117 Learning; Extr-acurricular.'Choice Offerings; and Afterschool Programming The City has entered into contracts with M-DCPS and other organizations for the following initiatives: Voluntary Pre -kindergarten (VPK) at Fienberg Fisher K-8 Center and Biscayne Elementary; Dual Enrollment Expansion through partnerships with Florida International University, and Miami -Dade College at Miami Beach Senior High School and Nautilus Middle School; and an Afterschool Teen Program at Nautilus Middle School. The Science, Technology, Engineering, and Mathematics ('STEM") to Science, Technology, Engineering, Arts, and Mathematics iSTEAM') movement has been taking root over the past several years and is surging forward as a positive model of action to truly meet the needs of a 21su century economy. STEM alone, without the Arts component, misses several key components That marry employers, educators, and parents have voiced as critical for our children to thrive in the present and rapidly approaching future. STEAM Is an educational approach to leaming that uses Science, Technology, Engineering, Arts, and Mathematics as access points for guiding student inquiry, dialogue, and critical thinking. Given the expanded approach offered by STEAM, the City of Miami Beach has explored options to help promote the deployment of a STEAM Initiative in Miami Beach Public Schools and, as part of this effort, the City Manager and the Mayor of Miami Beach met with M-DCPS Superintendent, Alberto Carvattto, to explore the opportunity to deploy STEAM as part of the regular school curriculum in the 2018-19 school year. On January 16, 2019 the Mayor and the City Commission adopted Resolution No. 2019-30690, authorizing the City Manager and City Clerk to execute a grant agreement with the Friends of the Bass Museum, Inc. for the implementation of a Beta Test for a Science, Technology, Engineering, Arts, and Mathematics (STEAM) Plus program with all six Miami Beach public schools (kindergarten - 12th grade) and six local cultural instihttions. The participating cultural institutions included the Bass Museum, Miami City Ballet, New World Symphony, the Jewish Museum, the Wolfsonian, and Young Musicians United; and, the schools include Biscayne Elementary, Feinberg Fisher, Nautilus Middle, North Beach Elementary, Miami Beach Senior High School, and South Pointe Elementary. On July 9, 2019 the Mayor and the City Commission adopted Resolution No. 2019-30906, authoriang the City Manager and City Cleric to execute a grant agreement with the Friends of the Bass Museum, Inc. for the implementation of a Science, Technology, Engineering, Arts, and Mathematics (STEAM) Plus program with sox Miami Beach public schools (kindergarten - 12th grade) and six local cultural institutions. The participating cultural institutions Btckded the Bass Museum, Miami City Ballet, New World Symphony, the Jewish Museum, the Wodsonian, and Young Musicians United: and, the schools include Biscayne Elementary, Feinberg Fisher, Nautilus Middle, North Beach Elementary, Miami Beach Senior High School, and South Pointe Elementary. In September 2019 the Mayor and the City Commission adopted Resolution No. 2019-30955, amending the prior resolution to include the addition of cultural institutions and one addhtionai public school, Treasure Island Elementary. The amendment also approved a partnership with North Bay Village to fund fifty (50) percent of the cost to implement the program at Treasure Island Elementary School. Additionally, funds were allocated for a STEAM liaison for the additional public school. Page 460 of 2012 283 Docusign Envelope ID: 1C4813208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope IDS 367A8CCD-E298-4E17-B466-CC8564BOE117 The program is referred to as a STEAM Plus iniiltia ve, and is intended to Inspire students to engage and prepare in science, technology, engineering, arts, and mathematics to work with cultural anchors to infuse theatre, vtsuai arts, dance, and music in traditional class offerings. The "Plus" component of the STEAM Plus initiative Is the City's program to promote career and college readiness. The 2018-2019 Beta Test concept provided survey data for continued STEAM programming with 82.9% of school administrator responses requesting that the program continues (41 responses total), and 95.0% of parent responses requesting that the program continues (61 responses total). The 2019-20 school year STEAM program yielded positive responses to student surveys including 93.0% indicating they enjoyed the project the partner organization provided in class and 88% of students very satisfied or satisfied with the program overall. During the 2019-20 school year, 2,915 students participated in the STEAM program, there were 32 partnerships serving 121 class oomMeachers, 451 classes visited, and 220 online interactions due to COVID restrictions. ANALYSIS The STEAM Plus program continues to expand and provide errichrnent to Miami Beach youth. At the end of the 2019-20 school year, the program was supported by 11 cuihxat partners in seven (7) Miami Beach public schools. By engaging students around the subjects of Science, Technology, Engineering, Art and Math, the STEAM Plus program aims to spark an interest and life-long appreciation of the arts and sciences in chldren from an early age. During tits 2019-20 school year, the program reached 2,915 Vrerni Beach youth, which is about 38% of the Miami Beach public school student population and saw a 33% increase in students served when compared to the pilot year (2,180 vs. 2,915). Each public school in the STEAM program eamed STEAM designations from Miami -Dade County Public Schools of either gold or silver. Additionalty, family survey responses indicated that 92% of parents liked their child participating in the STEAM Pkrs program activities and 91 % wr>cdd lake their child's school to continue participating in the STEAM Pius program. The 2019-2020 Final Report provides more detailed information on the STEAM Plus program impact at the seven (7) public schools overall (see attached). The 2020-2021 Final Report will be provided once received from the Bass Museum, along with the anticipated budget for the 2022-23 school year. SUPPORTING SURYEY DDD ATA 49.1% of residents were either very satisfied or satisfied with the quality of public schools in Miami Beach r•• Page 461 of 2012 284 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBDB67A-6576-4BBB-BD96-B63A7D2C914C Docusign Envelope ID: 367AaCCO-E296-4E17.8486•CC856480E117 ARi UQdit Amg Not Applicable Is this a "RssidQMs Right Does this bm. Wkg_.Q Qa to " Band Funds2 Cft Code Secdan 2-14? No No Prosperity - Be iawm for (K-12) educational emetience. Legislative Tracking OrganWAbnal Development Performance Initiatives sponm Mayor Dan Gelber ATTACHMENT& DemAptlon o STEAM 19-20 Final Report Page 462 of 2012 285 Docusign Envelope ID: 1C48B208-51A4-4EA8-8C4F-5FC82F8FD91B Docusign Envelope ID: OOBD667A-6576-4BBB-BD96-B63A7D2C914C MIAMIBEACH Contract/Document Routing Form I Grant Agreement — Amendment No. 1 STEAM Plus CMB MCB (Public Schools) 2025-26 1 Miami City Ballet, Inc. I Education and Performance Initiatives 1 DR. LESLIE ROSENFELD I %�r�/�/ 11ASON GREENE r' Type i - Contract, amendment, change order, or task order resulting from a procurement -issued competitive solicitation. x Type 2 - Any other contract, amendment, change order, or task order that does not result from a procurement -issued competitive solicitation. Type 3 - Independent Contractor Agreement (ICA) Type 6 - Tenant Agreement Type 4 - Grant agreements with the City as the recipient Type 7 - Inter -governmental agency agreement Type 5 - Grant agreements with the City as the grantor Type 8 - Other: Education This amendment seeks to correct a scrivener's error in the project budget. Specifically, it reclassifies $18,000 that was originally listed as "In-House/W-2 Personnel: Artistic" to its correct designation as "1099 contractors: Artistic fees/services". All other terms and conditions shall remain unchanged and in full force and effect. This amendment shall result in no change to the total grant awarded. October 7, 2025—September 30, 2026 Grant Funded: Yes I x I No State Federal Other: 1—F. Require l 1 $23,830 177-6881-000343-12-400 592-00-00-00 PO# 20260255 Yes x No 1. For contracts longer than five years, contact the Procurement Department. 2. Attach any supporting explanation needed. 3. Budget approval indicates approval for the current fiscal year only. Future years are subject to City Commission approval of the annual adopted operating budget. City Commission Approved: x Yes Resolution No.: CC Agenda Item No.: CC Meeting Dat�_TNoe: 2025-33713 If no, explain why CC approval is not required: Legal Form Approved: x Yes No If no, explain below why form approval is not necessary: Procurement: N/A Grants: N/A Budget Analyst: Ayanna o«"agn by; Information Technology: N/A DaCosta-Earle Budget Director: Tameka s9r:611pf�1MlA 0_.Slq "b Otto Stewart t:.., off, skwyf Risk Management: Marc 1.106 iOEEW0 Fleet & Facilities: N/A Chevalier oocuSigned by Amendment to Insurance Type: N/A /n(�, (( Agre�ement 26-040-01 Reviewed COI: �,- ► Y� C,14(�GU,(v Yes ❑ No0 BCSED629874040B Human Resources: Marla N/A Other: N/A Alpizar