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Home My WebLink AboutLTC 061-2026 Procurement ReportsDocusign Envelope ID: BD80EF57-A050-4807-BFE6-EOCC9F00F2FE /\!\!AMI BEACH OFFICE OF THE CITY MANAGER LTC #061-2026 LETTER TO COMMISSION TO: FROM: DATE: Honorable Mayor Steven Meiner and Members of the City Commission Eric Carpenter, City Manager 8uc, � February 19, 2026 SUBJECT: Procurement Reports As has been previously requested by the City Commission or as required by City regulations, the Procurement Department transmits monthly, via L TC, the following informational reports: •city contracts expiring within the next 180 days;•open-market purchases exceeding $50,000 during the preceding month; •projects awarded pursuant to job order contracts (JOC);•purchases of playground and related equipment pursuant to Resolution 2019-30777;•emergency purchases approved by the City Manager during the preceding month; and •unauthorized purchase exceeding the City Manager's authority reported during the preceding month. 1.CITY CONTRACTS WITH RENEWALS OR EXTENSIONS EXPIRING IN THE NEXT 180 DAYS(See Attachment A). Pursuant to Resolution No. 2001-24332, the contracts listed in Attachment A-1 have not been renewed or replaced and will expire within the next 180 days. Contracts already renewed within 180 days can be found on the City's website at https://apps.miamibeachfl.gov/ContractAwards/. The contracts listed in Attachment A-2 are on a month-to-month term. 2.OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those purchases that are less than the amount established for formal bids. Section 2-395(4) of the City Code requires that open market purchases over $50,000, up to the bid threshold amount, be reported to the City Commission on a monthly basis. Below is a list of purchase orders for open marketpurchases for the preceding month. Purchase Department Description Total Date Vendor Order No. 20261195 Parks, Facilities, Boat Maintenance $87,000.00 12/10/2025 Apex Marine LLC Fleet, and Beaches and Repair 20261244 Public Works Purchase and Delivery $63,654.00 12/16/2025 Torres Electrical of Street Liqht Poles Supply Company, Inc. 20261620 Parks, Facilities, Restroom Trailer for $56,540.00 01/26/2026 Elk Creek Trailers, Fleet, and Beaches Parks LLC I I I Docusign Envelope ID:BD80EF57-A050-4807-BFE6-EDCC9F00F2FE 2 3.PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC)PROGRAM.The Mayor and City Commission awarded JOC services 1TB 2023-096-KB for vertical,horizontal,and seawall construction projects and 1TB and 2024-303-KB for electrical and roofing projects.Below is a list of projects awarded pursuant to both JOC contracts for construction and electrical services for the preceding month. i Project Title Department JOC No.Vendor Estimated Value Palm and Hibiscus Islands CIP 26-018-01 South Florida Contract Amount Light Poles,Fixtures Electrical $199,885.37ReplacementProjectConsultant,Inc. Roof Replacement Flamingo Parks,25-411-01 A &J Roofing Contract Amount Park Pool,Ocean Rescue,Facilities,Fleet,Corp.$186,525.14 and Sunset Harbour Garage and Beaches Indian Creek Dr Pathway Police 24-014-01 South Florida Contract Amount CCTV Project Electrical $141,792.34 Consultant,Inc.Supplemental No.1 $42,177.48 Revised Contract Amount $183,969.82 Tenant Parks,24-079-01 Harbour Original Contract lmprovements/MBPD's Real Facilities,Fleet,Construction,Inc.Amount Time Crime Center and Beaches $67,592.52 Supplemental No.1 $931,356.41 Supplemental No.2 $239,170.74 Revised Contract Amount $1,238,119.67 Parking Garage Generators Parks,25-331-01 Edd Helms Contract Amount Replacement Facilities,Fleet,Electric,LLC $717,490.56 and Beaches MBCC 40 Year Structural Parks,24-150-01 Team Contracting,Original Contract Recertification Facilities,Fleet,Inc.Amount and Beaches $841,693.56 Supplemental No.1 Amount $82,314.75 Supplemental No.2 Amount $559,256.46 Revised Contract Amount $1,483,264.77 Beachview Park Parks,25-282-01 Lee Construction Contract Amount Improvements Facilities,Fleet,Group,Inc.$719,927.99 and Beaches Seawalls Railings Lincoln Rd,Public Works 25-576-01 H.A Contracting Contract Amount 10th Street,and 14th Street Engineering Corp.$87,379.67 Structural Repairs at the Bass Parks,25-003-01 Lee Construction Current Contract Museum Facilities,Fleet,Group,Inc.Amount and Beaches $415,118.83 Supplemental No.1 $132,322.37 Revised Contract Amount $547,441.20 Docusign Envelope ID:BD80EF57-A050-4807-BFE6-EDCC9F00F2FE 3 4.PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT.Resolution No.2019-30777 authorizes the City Manager,through standardization and waiver of competitive bidding requirements,to create a pool of preapproved manufacturers for all future purchases of playground equipment (aquatic and non-aquatic),park benches and outdoor furniture,outdoor fitness equipment, shade structures,recreational surfaces (safety surfaces,artificial turf,and hardcourt surfaces),and lighting systems for all city parks facilities.Additionally,the Resolution also authorizes the City Manager to add any other manufacturers within the approved categories necessary to expedite the completion of parks and playground facilities.Below is a list of approved purchases and manufacturers added for the preceding month. eel 'e zj Purchase Order No.Description Nothing to Report. Vendor Value Manufacturers/Suppliers Added Nothin to Report. 5.EMERGENCY PURCHASES.Section 2-396 of the City Code authorizes the City Manager to approve emergency purchases and requires that emergency purchases exceeding the formal bid threshold amount established in Section 2-366 be reported to the City Commission at its meeting following the emergency.The emergency purchase request process outlined in the Code allows the City to respond expeditiously to unexpected needs.Below is a list of emergency purchases approved for the preceding month. EPA No.Emergency Requestor Nothin to Report. Contractor(s)Estimated Value 6.UNAUTHORIZED PURCHASES.Section 2-393(a)of the City Code prohibits the purchase of goods or services that are not in compliance with the requirements of the Procurement Code.Below is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month. Unauthorized Purchases Nothin to Re art. Docusign Envelope ID:BO80EF57-A050-4807-BFE6-EDCC9FO0F2FE 4 7.CYBER SECURITY WAIVER PURCHASES Resolution No.2023-32733 exempts from the competitive bid requirements the purchase of cybersecurity-related goods and services needed to maintain critical IT infrastructure.The Resolution aims to safeguard the confidential and exempt status of the city's cybersecurity systems and assets,as permitted by Florida law.The Resolution requires that all purchases made pursuant to the Resolution be reported to the City Commission. Below is a list of purchases for the preceding month. Cyber Security Waiver Purchases Purchase Description Vendor ValueOrderNo. 20261132 Cloud-Based Services Management Zones IT Solutions,Inc.$40,783.16 20261275 Cyber Exposure Management Platform Blackwood Associates,Inc.$140,063.35 20261276 Software Security Platform Insight Public Sector,Inc.$57,376.78 20261358 Network Security Insight Public Sector,Inc.$52,486.46 20261578 Storage and Data Protection Systems CDW,LLC $189,367.78 20261615 Cisco Catalyst 9500 CDW,LLC $124,570.38 20261616 Fortinet Firewall CDW,LLC $59,622.64 20261665 Wireless Access Point CDW,LLC $21,757.30 GEEC/DM/KB/ME Docusign Envelope ID.BD80EF57-A050-4807-8FE6-EDCC9F00F2FE ATTACHMENT A-1 CONTRACTS EXPIRING IN THE NEXT 180 DAYS EXPIRATION RENEWAL PERIOD CONTRACT #CONTRACT DESCRIPTION VENDOR DATE OPTION(S) LEFT FEBRUARY 2026 22-397-02 PURCHASE &DELIVERY OF SPECIALTY CONTENDER BOATS,INC.2/12/26 2 VEHICLES..MARCH 2026 22-053-03 PREQUAL POOL CONTRACTORS HOME BRUNT &COMPANY,INC.3/8/26 PROGRAM 22-113-05 POLICE,FIRE,&PUBLIC SAFETY UNIFORMS OF MIAMI SHORES,LLC 3/8/26 UNIFORMS/ACCESSORIES 22-163-03 PREQUALIFICATION POOL OF AGGREGATE J &Y GROUP ENTERPRISES,LLC 3/8/26 TOPSOIL &SAND APRIL 2026 22-161-01 PREQUALIFIED POOL FOR POUR-IN-PLACE BLISS PRODUCTS AND SERVICES,INC.4/5/26 SERVICES 22-161-02 PREQUALIFIED POOL FOR POUR-IN-PLACE LEADEX CORPORATION 4/5/26 SERVICES 22-161-03 PREQUALIFIED POOL FOR POUR-IN-PLACE LANIER PLANS,INC.4/5/26 SERVICES 22-161-04 PREQUALIFIED POOL FOR POUR-IN-PLACE PLAYCORE WISCONSIN,INC.4/5/26 SERVICES 23-008-01 FINANCIAL ADVISORY SERVICES PFM FINANCIAL ADVISORS,LLC 4/26/26 3 22-048-01 OPERATION OF SNACK MACHINES BETTOLI TRADING,CORP.4/30/26 21-349-02 PRIVATE PROPERTY ADAPTATION PROGRAM LOCAL OFFICE LANDSCAPE AND URBAN 6/16/26 ASSESSMENT DESIGN,LLC 21-349-03 PRIVATE PROPERTY ADAPTATION PROGRAM CUMMINS CEDERBERG,INC.6/16/26 ASSESSMENT 22-184-01 PREQUAL POOL AUTO TRANSMISSION ALONSO TRANSMISSION,INC.6/21/26 REPAIR/REPLACEMENT 22-253-03 PREQUAL POOL COMMERCIAL INTERIOR CONTRACTORS 6/21/26 FLOORINGIINSTALLATION/SUPPLIES/SRVS CORP. 23-057-02 TRAFFIC SIGNAL IMPROVEMENTS AND AUM CONSTRUCTION,INC.6/22/26 2 REPAIRS 23-057-03 TRAFFIC SIGNAL IMPROVEMENTS AND HORSE POWER ELECTRIC,INC.6/22/26 2 REPAIRS 23-378-04 PICK UP &DELIVERY OF UNLEAD GASOLINE &SASARATOGA RACK MARKETING,LLC 6/27/26 2 FUEL 23-378-05 PICK UP &DELIVERY OF UNLEAD GASOLINE &SUNOCO,LLC 6/27/26 2 FUEL 1 (A)Contract Automatically Renews for a 12 month period unless cancelled by the City Party with a 90 day notice.1 of 2 2/9/2026 Docusign Envelope ID:BDB0EF57-A050-4807-BFE6-EDCC9F00F2FE ATTACHMENT A-2 MONTH-TO-MONTH CONTRACTS PERIOD CONTRACT #CONTRACT DESCRIPTION VENDOR r1-z05 0lr-z05 13-178 17-015-01 20-042-03 COMMERCIAL &RESIDENTIAL WASTE COLLECTION & DISPOSAL LEASE OF DOCUMENT MANAGEMENT SOLUTIONS (LEASE) 2 of 2 WASTE CONNECTIONS OF FLORIDA,INC.& WASTE MANAGEMENT INC.OF FLORIDA CANON SOLUTIONS AMERICA,INC. 2/9/2026 GROUNDS MAINTENANCE FOR RIGHT OF WAY,PARKING BRIGHTVIEW LANDSCAPE SERVICES,INC.; SUPERIOR LANDSCAPING &LAWN SERVICE, INC.