HomeMy WebLinkAboutProfessional Services Agreement between CMB and Media Relations Group, LLC.20 25-33958
( nua.t No. 25423-03
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH
AND
MEDIA RELATIONS GROUP, LLC
FOR
PUBLIC INFORMATION OUTREACH (PIO) SERVICES PURSUANT TO
RFQ-2025-423-DF
MAR 11 2026
This Professional Services Agreement ("Agreement") is entered into this
("Effective Date'), between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation
organized and existing under the laws of the State of Florida, having Its principal offices at 1700
Convention Center Drive, Miami Beach, Florida, 33139 (the 'City"), and MEDIA RELATIONS
GROUP, LLC, a Florida limited liability company, whose address is 14707 South Dixie Highway,
Suite 404, Miami Florida 33176 ('Consultant°).
SECTION 1
DEFINITIONS
Agreement: This Agreement between the City and Consultant, including any exhibits
and amendments thereto.
Authorization to
Commence Work: A letter, or written communication, issued by the Project Manager (or
his/her designee) authorizing the Consultant to commence work on a
.:r specific task. Completion due dates and fees are specified in this
document.
City Manager: The chief administrative officer of the City.
City Manager's
Designee: The City staff memberwho is designated by the City Manager to administer
this Agreement on behalf of the City. The City Manager's designee shall be
the Neighborhood Affairs Division Director.
Consultant. The Consultant is the Successful Proposers) retained by the City to
perform Public Information Outreach Services on Neighborhood
Improvement Projects (NIPS) described in this Scope of Services.
Department: City Departments, including but not limited to Office of Capital Improvement
Projects (CIP), Transportation, Environmental & Sustainability, Marketing
and Communications, and the City Manager's Office.
Contract No. 25-423-03
Project Manager: The City's staff member(s), manager(s) or consultant(s) with overall
responsibility and authority to oversee the Public Information Outreach
Services on Neighborhood Improvement Projects (NIPS) in Miami Beach.
Services: All services, work and actions by the Consultant performed or undertaken
pursuant to the Agreement.
Task Assignment: One or more tasks assigned under this contract in connection with the
Public Information Outreach Services on Right of Way and Facilities
Projects in the City of Miami Beach.
Fee: Amount paid to the Consultant as compensation for Services.
Proposal Documents: Proposal Documents shall mean City of Miami Beach, RFQ No. 2025.423-
DF ("RFQ") for Public Information Outreach (PIO) Services together with
all amendments thereto, issued by the City in contemplation of this
Agreement, RFQ, and the Consultant's proposal in response thereto
("Proposal"), all of which are hereby incorporated and made a part hereof;
provided, however, that in the event of an express conflict between the
Proposal documents and this Agreement, the following order of precedent
shall prevail: this Agreement, the RFQ and the Proposal.
Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305)
673-7000, Ext. 6435; and fax number (305) 673-7023.
SECTION 2
SCOPE OF SERVICES
2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide
public information outreach services on Citywide efforts or projects, including but not limited to
Neighborhood Improvement Projects (NIPS), as more fully delineated in the Scope of Services
attached hereto as Exhibit "A" (the "Services").
Although Consultant may receive a schedule of the available hours to provide its Services, the
City shall not control nor have the right to control the hours of the Services performed by the
Consultant; where the Services are performed (although the City will provide Consultant with the
appropriate location to perform the Services); when the Services are performed, including how
many days a week the Services are performed; how the Services are performed, or any other
aspect of the actual manner and means of accomplishing the Services provided. Notwithstanding
the foregoing, all Services provided by the Consultant shall be performed in accordance with the
terms and conditions set forth in Exhibit "A" and to the reasonable satisfaction of the City Manager.
If them are any questions regarding the Services to be performed, Consultant should contact the
following person:
Lauren Firtel
Neighborhood Affairs Division Manager
Marketing & Communications Department
at LaurentFirtelGpmiamibeachfl.go_v
Ph: 305-673-7575
Contract No. 25A23-03
2.2 Consultant's Services, and any deliverables incident thereto, shall be completed in
accordance with the timeline and/or schedule in Exhibit "A" hereto and/or the applicable
Consultant Service Order.
2.3 Consultant work shall be awarded based on specialty. The Services will be commenced
by the Consultant upon receipt of a written Consultant Service Order (CSO) in the form attached
hereto as Exhibit "B." Consultant Service Orders shall be executed in accordance with the City's
Contract Approval Authority Procedure 03.02. Consultant shall countersign the Consultant
Service Order upon receipt and return an original signed copy to the City.
SECTION 3
TERM
The term of this Agreement ("Term") shall commence upon execution of this Agreement by all
parties hereto (the Effective Date set forth on p. 1 hereof), and shall have an initial term of three
(3) years with one (1) two-year renewal option, to be exercised at the City Manager's sole option
and discretion, by providing Consultant with written notice of same no less than thirty (30) days
prior to the expiration of the initial term.
Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines,
schedules, dates, and/or performance milestones for completion and delivery of the Services, as
same is/are set forth in the timeline and/or schedule referenced in the CSO.
SECTION 4
FEE
4.1 Consultant's maximum or "Not to Exceed" fee for provision of the Services, or portions
thereof, shall be agreed to at the time of service, in accordance with the hourly rates set forth in
Exhibit "C" attached hereto, and shall be set forth in the Consultant Service Order issued for a
particular Project.
4.2 Reimbursable Expenses (as defined below) must be authorized, in advance, in writing, by
the City Manager's Designee. Invoices or vouchers for Reimbursable Expenses shall be
submitted to the City Manager's Designee, along with any supporting receipts and other back-up
material requested by the City Managers Designee. Consultant shall certify as to each such
invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct
and in accordance with the Agreement" "Reimbursable Expenses" may include, but are not
limited to, the following:
Printing and copying services, including filers, brochures, and other outreach
materials.
4.4 INVOICING
Upon receipt of an acceptable and approved invoice, payment(s) shall be made within forty-five
(45) days for that portion (or those portions) of the Services satisfactorily rendered (and
referenced in the particular invoice).
Contract No. 25-423-03
Invoices shall include a detailed description of the Services (or portions thereof) provided, and
shall be submitted to the City at the following address:
Accounts Payable Division: Payables@miamibeachfl gov
SECTION 5
TERMINATION
5.1 TERMINATION FOR CAUSE
If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants,
agreements, or stipulations material to this Agreement, the City, through its City Manager, shall
thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to
terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of
this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default
remains uncured after ten (10) days, the City may terminate this Agreement without further notice
to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities,
duties, and terms arising out of, or by virtue of, this Agreement.
Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages
sustained by the City for any breach of the Agreement by the Consultant. The City, at its sole
option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to
be in its best interest in order to enforce the City's rights and remedies against Consultant. The
City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees.
5.2 TERMINATION FOR CONVENIENCE OF THE CITY
THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS
CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY
TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH
TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS
FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. ADDITIONALLY,
IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY CONCERN, AS
DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S SOLE
DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR WRITTEN
NOTIFICATION TO CONSULTANT, MAY IMMEDIATELY SUSPEND THE SERVICES
UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE ALTERNATIVE,
TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE AGREEMENT IS
TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID
FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF
TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM
ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE
OF, THIS AGREEMENT.
5.3 TERMINATION FOR INSOLVENCY
The City also reserves the right to terminate the Agreement in the event the Consultant is placed
either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors.
In such event, the right and obligations for the parties shall be the same as provided for in
Section 5.2.
Contract No. 25423-03
SECTION 6
INDEMNIFICATION AND INSURANCE REQUIREMENTS
6.1 INDEMNIFICATION
Consultant agrees to indemnify, defend and hold harmless the City of Miami Beach and its
officers, employees, agents, and contractors, from and against any and all actions (whether at
law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys'
fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to
property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions
or other wrongful conduct of the Consultant, its officers, employees, agents, contractors, or any
other person or entity acting under Consultant's control or supervision, in connection with, related
to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To
that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and
judgments which may issue from any lawsuit arising from such claims and losses, and shall pay
all costs and attorneys' fees expended by the City in the defense of such claims and losses,
including appeals. The Consultant expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the Consultant shall in no way
limit the Consultant's responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided.
The parties agree that one percent (1 %) of the total compensation to Consultant for performance
of the Services under this Agreement is the specific consideration from the City to the Consultant
for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this
indemnification shall survive termination or expiration of this Agreement.
6.2 INSURANCE REQUIREMENTS
The Consultant shall maintain and carry in full force during the Tenn, the following insurance:
A. Workers' Compensation Insurance for all employees of the Contractor as required
by Florida Statute Chapter 440 and Employer Liability Insurance with a limit of no
less than $1,000,000 per accident for bodily injury or disease. Should the
Contractor be exempt from this Statute, the Contractor and each employee shall
hold the City harmless from any injury incurred during performance of the Contract.
The exempt contractor shall also submit (i) a written statement detailing the number
of employees and that they are not required to carry Workers' Compensation
insurance and do not anticipate hiring any additional employees during the term of
this contract or (ii) a copy of a Certificate of Exemption.
B. Commercial General Liability Insurance on an occurrence basis, including products
and completed operations, properly damage, bodily Injury and personal &
advertising injury with limits no less than $1,000,000 per occurrence, and
$2,000,000 general aggregate.
C. Automobile Liability Insurance covering any automobile, lt vendor has no owned
automobiles, then coverage for hired and non -owned automobiles, with limit no
less than $1,000,000 combined per accident for bodily injury and property damage.
Contract No. 25-423-03
D. Professional Liability (Errors & Omissions) Insurance appropriate to the
Consultant's profession, with limit no less than $1,000,000.
City of Miami Beach must be included by endorsement as an additional insured with respect to
all liability policies (except Professional Liability and Workers' Compensation) arising out of work
or operations performed on behalf of the Consultant including materials, parts, or equipment
fumished in connection with such work or operations and automobiles owned, leased, hired or
borrowed in the form of an endorsement to the Consultant's insurance.
Each insurance policy required above shall provide that coverage shall not be cancelled, except
with notice to the City of Miami Beach clo EXIGIS Insurance Compliance Services.
Consultant agrees to obtain any endorsement that may be necessary to affect the waiver of
subrogation on the coverages required. However, this provision applies regardless of whether
the City has received a waiver of subrogation endorsement from the insurer.
Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher. If not
rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA,
FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance
business in the State of Florida.
Consultant shall furnish the City with original certificates and amendatory endorsements, or
copies of the applicable insurance language, effecting coverage required by this Agreement. All
certificates and endorsements must be received and approved by the City before any work
commences. However, failure to obtain the required documents prior to the work beginning shall
not waive the Consultant's obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including endorsements, required by
these specifications, at any time.
CERTIFICATE HOLDER ON ALL COI MUST READ:
CITY OF MIAMI BEACH
c/o EXIGIS Insurance Compliance Services
P.O. Box 947
Mumieta, CA 92564
Kindly submit all certificates of insurance, endorsements, and exemption letters to our servicing
agent, EXIGIS, at: Certificates-miamibeach@Hskworks.com
The City of Miami Beach reserves the right to modify these requirements, including limits, based
on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Compliance with the foregoing requirements shall not relieve Consultant of its liability and
obligation under this Section or under any other section of this Agreement.
SECTION 7
LITIGATION JURISDICTIONNENUENURY TRIAL WAIVER
This Agreement shall be construed in accordance with the laws of the State of Florida. This
Agreement shall be enforceable in Miami -Dade County, Florida, and if legal action is necessary
by either party with respect to the enforcement of any or all of the terms or conditions herein,
Convect No. 25-423-03
exclusive venue for the enforcement of same shall lie in Miami -Dade County, Florida. By entering
into this Agreement, Consultant and the City expressly waive any rights either party may have to
a trial by jury of any civil litigation related to or arising out of this Agreement.
SECTION 8
LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a limit on the
Citys liability for any cause of action, for money damages due to an alleged breach by the City of
this Agreement, so that its liability for any such breach never exceeds the sum of $10.000.
Consultant hereby expresses its willingness to enter into this Agreement with Consultants
recovery from the City for any damage action for breach of contract to be limited to a maximum
amount of $10,000.
Accordingly, and notwithstanding any other ten or condition of this Agreement, Consultant
hereby agrees that the City shall not be liable to the Consultant for damages in an amount in
excess of $10,000 for any action or claim for breach of contract arising out of the performance or
non-performance of any obligations imposed upon the City by this Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a
waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida
Statutes.
SECTION 9
DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWSIPATENT RIGHTS: COPYRIGHT:
AND CONFIDENTIAL FINDINGS
9.1 DUTY OF CARE
With respect to the performance of the Services contemplated herein, Consultant shall exercise
that degree of skill, care, efficiency and diligence normally exercised by reasonable persons
and/or recognized professionals with respect to the performance of comparable work and/or
services.
9.2 COMPLIANCE WITH APPLICABLE LAWS
In its performance of the Services, Consultant shall comply with all applicable laws, ordinances,
and regulations of the City, Miami -Dade County, the State of Florida, and the federal government,
as applicable.
9.3 PATENT RIGHTS: COPYRIGHT: CONFIDENTIAL FINDINGS
Any work product arising out of this Agreement, as well as all information specifications,
processes, data and findings, are intended to be the property of the City and shall not otherwise
be made public and/or disseminated by Consultant, without the prior written consent of the City
Manager, excepting any information, records etc. which are required to be disclosed pursuant to
Court Order and/or Florida Public Records Law.
Contract No. 25-423-03
All reports, documents, articles, devices, and/or work produced in whole or in part under this
Agreement are intended to be the sole and exclusive property of the City, and shall not be subject
to any application for copyright or patent by or on behalf of the Consultant or its employees or
sub -consultants, without the prior written consent of the City Manager.
SECTION 10
GENERAL PROVISIONS
10.1 AUDIT AND INSPECTIONS
Upon reasonable verbal or written notice to Consultant, and at any time during normal business
hours (i.e. 9AM — SPM, Monday through Fridays, excluding nationally recognized holidays), and
as often as the City Manager may, in his/her reasonable discretion and judgment, deem
necessary, there shall be made available to the City Manager, and/or such representatives as
the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any
and all other documents and/or records relating to all matters covered by this Agreement.
Consultant shall maintain any and all such records at its place of business at the address set
forth in the "Notices" section of this Agreement.
10.2 INSPECTOR GENERAL AUDIT RIGHTS
(A) Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established
the Office of the Inspector General which may, on a random basis, perform reviews, audits,
inspections and investigations on all City contracts, throughout the duration of said
contracts. This random audit is separate and distinct from any other audit performed by
or on behalf of the City.
(B) The Office of the Inspector General is authorized to investigate City affairs and
empowered to review past, present and proposed City programs, accounts, records,
contracts and transactions. In addition, the Inspector General has the power to subpoena
witnesses, administer oaths, require the production of witnesses and monitor City projects
and programs. Monitoring of an existing City project or program may Include a report
concerning whether the project is on time, within budget and In conformance with the
contract documents and applicable law. The Inspector General shall have the power to
audit, investigate, monitor, oversee, inspect and review operations, activities, performance
and procurement process including but not limited to project design, bid specifications,
(bid/proposal) submittals, activities of the Consultant, its officers, agents and employees,
lobbyists, City staff and elected officials to ensure compliance with the contract documents
and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City
is allocating a percentage of its overall annual contract expenditures to fund the activities
and operations of the Office of Inspector General.
(C) Upon ten (10) days written notice to the Consultant, the Consultant shall make all
requested records and documents available to the Inspector General for inspection and
copying. The Inspector General is empowered to retain the services of independent
private sector auditors to audit, investigate, monitor, oversee, inspect and review
Contract No. 25-423-03
operations activities, performance and procurement process including but not limited to
project design, bid specifications, (bid/proposal) submittals, activities of the Consultant its
officers, agents and employees, lobbyists, City staff and elected officials to ensure
compliance with the contract documents and to detect fraud and corruption.
(D) The Inspector General shall have the right to inspect and copy all documents and records
in the Consultant's possession, custody or control which in the Inspector General's sole
judgment, pertain to performance of the contract, including, but not limited to original
estimate files, change order estimate files, worksheets, proposals and agreements from
and with successful subcontractom and suppliers, all project -related correspondence,
memoranda, instructions, financial documents, construction documents, (bid/proposal)
and contract documents, back -change documents, all documents and records which
involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid
documents and records.
(E) The Consultant shall make available at its office at all reasonable times the records,
materials, and other evidence regarding the acquisition (bid preparation) and performance
of this Agreement, for examination, audit, or reproduction, until three (3) years after final
payment under this Agreement or for any longer period required by statute or by other
clauses of this Agreement. In addition:
i. If this Agreement is completely or partially terminated, the Consultant shall make
available records relating to the work terminated until three (3) years after any
resulting final termination settlement; and
ii. The Consultant shall make available records relating to appeals or to litigation or
the settlement of claims arising under or relating to this Agreement until such
appeals, litigation, or claims are finally resolved.
(F) The provisions in this section shall apply to the Consultant, its officers, agents, employees,
subcontmctors and suppliers. The Consultant shall incorporate the provisions in this
section in all subcontracts and all other agreements executed by the Consultant in
connection with the performance of this Agreement.
(G) Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they
be construed to impose any liability on the City by the Consultant or third parties.
10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING
Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or service
under this Agreement without the prior written consent of the City Manager, which consent, if
given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor
any term or provision hereof, or right hereunder, shall be assignable unless as approved
pursuant to this section, and any attempt to make such assignment (unless approved) shall be
void.
Contract No. 25423-03
10.4 PUBLIC ENTITY CRIMES
Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR
7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with
the City's Procurement Division.
10.5 NO DISCRIMINATION
In connection with the performance of the Services, the Consultant shall not exclude from
participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race,
color, national origin, sex, age, disability, religion, income or family status.
Additionally, Consultant shall comply fully with the City of Miami Beach Human Rights
Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discrimination in employment (including independent contractors), housing, public
accommodations, public services, and in connection with its membership or policies because of
actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity,
sexual orientation, marital and familial status, age, disability, ancestry, height, weight, hair
texture and/or hairstyle, domestic partner status, labor organization membership, familial
situation, or political affiliation.
10.6 CONFLICT OF INTEREST
Consultant herein agrees to adhere to and be governed by all applicable Miami -Dade County
Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami -Dade County
Code, as may be amended from time to time; and by the City of Miami Beach Charter and Code,
as may be amended from time to time; both of which are incorporated by reference as if fully set
forth herein.
Consultant covenants that it presently has no interest and shall not acquire any interest, directly
or indirectly, which could conflict in any manner or degree with the performance of the Services.
Consultant further covenants that in the performance of this Agreement, Consultant shall not
employ any person having any such interest.
10.7 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW
(A) Consultant shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
(B) The term "public records" shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound
recordings, data processing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or ordinance
or in connection with the transaction of official business of the City.
(C) Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition
of °Contractor' as defined in Section 119.0701(1 xa), the Consultant shall:
(1) Keep and maintain public records required by the City to perform the service;
(2) Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow the records to be inspected or copied within
IfU]
Contract No. 25-423-03
a reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes or as otherwise provided by law;
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law,
for the duration of the contract ten and following completion of the Agreement if
the Consultant does not transfer the records to the City;
(4) Upon completion of the Agreement, transfer, at no cost to the City, all public
records in possession of the Consultant or keep and maintain public records
required by the City to perform the service. If the Consultant transfers all public
records to the City upon completion of the Agreement, the Consultant shall destroy
any duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. If the Consultant keeps and maintains public
records upon completion of the Agreement, the Consultant shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's custodian
of public records, In a format that is compatible with the information technology
systems of the City.
(D) REQUEST FOR RECORDS; NONCOMPLIANCE.
(1) A request to inspect or copy public records relating to the City's contract for
services must be made directly to the City. If the City does not possess the
requested records, the City shall immediately notify the Consultant of the request,
and the Consultant must provide the records to the City or allow the records to be
inspected or copied within a reasonable time.
(2) Consultant's failure to comply with the City's request for records shall constitute a
breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally
terminate the Agreement; (2) avail itself of the remedies set forth under the
Agreement; and/or (3) avail itself of any available remedies at law or in equity.
(3) A Consultant who fails to provide the public records to the City within a reasonable
time may be subject to penalties under s. 119.10.
(E) CIVIL ACTION.
(1) If a civil action is filed against a Consultant to compel production of public records
relating to the City's contract for services, the court shall assess and award against
the Consultant the reasonable costs of enforcement, including reasonable
attorneys' fees, if:
a. The court determines that the Consultant unlawfully refused to comply with
the public records request within a reasonable time; and
b. At least 8 business days before fling the action, the plaintiff provided written
notice of the public records request, including a statement that the Consultant
has not complied with the request, to the City and to the Consultant.
(2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of
public records and to the Consultant at the Consultant's address listed on its
contract with the City or to the Consultant's registered agent. Such notices must
be sent by common carrier delivery service or by registered, Global Express
Guaranteed, or certified mail, with postage or shipping paid by the sender and with
evidence of delivery, which may be in an electronic format.
(3) A Consultant who complies with a public records request within 8 business days
after the notice is sent is not liable for the reasonable costs of enforcement.
11
Contract No 25-423-03
(F) IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, OR AS
TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO(cDMIAMIBEACHFL.GOV
PHONE: 305-673-7411
10.8 FORCE MAJEURE
(A) A "Force Majeure" event is an event that (i) in fact causes a delay in the performance of
the Consultant or the City's obligations under the Agreement, and (ii) is beyond the
reasonable control of such party unable to perform the obligation, and (iii) is not due to an
intentional act, error, omission, or negligence of such party, and (iv) could not have
reasonably been foreseen and prepared for by such party at any time prior to the
occurrence of the event. Subject to the foregoing criteria, Force Majeure may include
events such as war, civil insurrection, riot, fires, epidemics, pandemics, terrorism,
sabotage, explosions, embargo restrictions, quarantine restrictions, transportation
accidents, strikes, strong hurricanes or tornadoes, earthquakes, or other acts of God
which prevent performance. Force Majeure shall not include technological impossibility,
inclement weather, or failure to secure any of the required permits pursuant to the
Agreement.
(B) If the City or Consultant's performance of its contractual obligations is prevented or
delayed by an event believed by to be Force Majeure, such party shall immediately, upon
learning of the occurrence of the event or of the commencement of any such delay, but in
any case within fifteen (15) business days thereof, provide notice: (i) of the occurrence of
event of Force Majeure, (ii) of the nature of the event and the cause thereof, (iii) of the
anticipated impact on the Agreement, (iv) of the anticipated period of the delay, and (v) of
what course of action such party plans to lake in order to mitigate the detrimental effects
of the event. The timely delivery of the notice of the occurrence of a Force Majeure event
is a condition precedent to allowance of any relief pursuant to this section, however,
receipt of such notice shall not constitute acceptance that the event claimed to be a Force
Majeure event is in fact Force Majeure, and the burden of proof of the occurrence of a
Force Majeure event shall be on the requesting party.
(C) No party hereto shall be liable for its failure to carry out its obligations under the Agreement
during a period when such party is rendered unable, in whole or in part, by Force Majeure
to carry out such obligations. The suspension of any of the obligations under this
Agreement due to a Force Majeure event shall be of no greater scope and no longer
duration than is required. The party shall use its reasonable best efforts to continue to
12
Contract No. 25423-03
perform its obligations hereunder to the extent such obligations are not affected or are
only partially affected by the Force Majeure event, and to correct or cure the event or
condition excusing performance and otherwise to remedy its inability to perform to the
extent its inability to perform is the direct result of the Force Majeure event with all
reasonable dispatch.
(D) Obligations pursuant to the Agreement that arose before the occurrence of a Force
Majeure event, causing the suspension of performance, shall not be excused as a result
of such occurrence unless such occurrence makes such performance not reasonably
possible. The obligation to pay money in a timely manner for obligations and liabilities
which matured prior to the occurrence of a Force Majeure event shall not be subject to the
Force Majeure provisions.
(E) Notwithstanding any other provision to the contrary herein, in the event of a Force Majeure
occurrence, the City may, at the sole discretion of the City Manager, suspend the City's
payment obligations under the Agreement, and may take such action without regard to the
notice requirements herein. Additionally, in the event that an event of Force Majeure
delays a party's performance under the Agreement for a time period greater than thirty
(30) days, the City may, at the sole discretion of the City Manager, terminate the
Agreement on a given date, by giving written notice to Consultant of such termination. If
the Agreement is terminated pursuant to this section, Consultant shall be paid for any
Services satisfactorily performed up to the date of termination; following which the City
shall be discharged from any and all liabilities, duties, and terms arising out of, or by virtue
of, this Agreement. In no event will any condition of Force Majeure extend this Agreement
beyond its stated term.
10.9 E-VERIFY
(A) To the extent that Consultant provides labor, supplies, or services under this Agreement,
Consultant shall comply with Section 448.095, Florida Statutes, "Employment Eligibility"
("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify
Statute, commencing on January 1, 2021, Consultant shall register with and use the E-
Verify system to verify the work authorization status of all newly hired employees during
the Term of the Agreement. Additionally, Consultant shall expressly require any
subconsultant performing work or providing services pursuant to the Agreement to
likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the subconsultant. If Consultant
enters into a contract with an approved subconsultant, the subconsultant must provide the
Consultant with an affidavit stating that the subconsultant does not employ, contract with,
or subcontract with an unauthorized alien. Consultant shall maintain a copy of such
affidavit for the duration of this Agreement or such other extended period as may be
required under this Agreement.
(B) TERMINATION RIGHTS.
(1) If the City has a good faith belief that Consultant has knowingly violated Section
448.09(1), Florida Statutes, which prohibits any person from knowingly employing,
hiring, recruiting, or referring an alien who is not duly authorized to work by the
immigration laws or the Attorney General of the United Slates, the City shall
terminate this Agreement with Consultant for cause, and the City shall thereafter
have or owe no further obligation or liability to Consultant.
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Cantrect No. 25-423-03
(2) If the City has a good faith belief that a subconsultant has knowingly violated the
foregoing Subsection 10.9(A), but the Consultant otherwise complied with such
subsection, the City will promptly notify the Consultant and order the Consultant to
Immediately terminate the contract with the subconsultant. Consultant's failure to
terminate a subconsultant shall be an event of default under this Agreement,
entitling City to terminate this Agreement for cause.
(3) A contract temninated under the foregoing Subsection (Bx1) or (B)(2) is not in
breach of contract and may not be considered as such.
(4) The City or Consultant or a subconsultant may file an action with the Circuit or
County Court to challenge a termination under the foregoing Subsection (B)(1) or
(BK2) no later than 20 calendar days after the date on which the contract was
terminated.
(5) If the City terminates the Agreement with Consultant under the foregoing
Subsection (Bx1), Consultant may not be awarded a public contract for at least 1
year after the date of termination of this Agreement.
(6) Consultant is liable for any additional costs incurred by the City as a result of the
termination of this Agreement under this Section 10.9.
10.10 CONSULTANT'S COMPLIANCE WITH ANTI -HUMAN TRAFFICKING LAWS
Consultant agrees to comply with Section 787.06, Florida Statutes, as may be amended from time
to time, and has executed the Anti -Human Trafficking Affidavit, containing the certification of
compliance with anti -human trafficking laws, as required by Section 787.06(13), Florida Statutes,
a copy of which is attached hereto as Exhibit "D'
10.11 PROHIBITION ON CONTRACTING WITH A BUSINESS ENGAGING IN A BOYCOTT
Consultant warrants and represents that it is riot currently engaged in, and will not engage in, a
boycott, as defined in Section 2-375 of the City Code. In accordance with Section 2-375.1(2)(a)
of the City Code, Consultant hereby certifies that Consultant is not currently engaged in, and for
the duration of the Agreement, will not engage in a boycott of Israel.
10.12 PROHIBITION ON CONTRACTING WITH AN INDIVIDUAL OR ENTITY WHICH HAS
Consultant warrants and represents that, within two (2) years prior to the Effective Date,
Consultant has not received compensation for services performed for a candidate for City elected
office, as contemplated by the prohibitions and exceptions of Section 2-379 of the City Code.
For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2-
379 of the City Code shall not apply to the following:
(a) Any individual or entity that provides goods to a candidate for office.
(b) Any individual or entity that provides services to a candidate for office if those same
services are regularly performed by the individual or entity in the ordinary course of
business for clients or customers other than candidates for office. This includes, without
limitation, banks, telephone or Internet service providers, printing companies, event
venues, restaurants, caterers, transportation providers, and office supply vendors.
(c) Any individual or entity which performs licensed professional services (including for
example, legal or accounting services).
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Contract No. 25-423-03
10.13
Consultant hereby agrees to comply with Section 287.138, Florida Statutes, as may be amended
from time to time, which states that as of January 1, 2024, a governmental entity may not accept
a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant the
entity access to an individual's personal identifying information (PII), unless the entity provides
the governmental entity with an affidavit signed by an officer or representative of the entity under
penalty of perjury attesting that the entity does not meet any of the criteria in Paragraphs 2(a)-(c)
of Section 287.138, Florida Statutes: (a) the entity is owned by a government of a foreign country
of concern; (b) the government of a foreign country of concern has a controlling interest in the
entity; or (c) the entity is organized under the laws of or has its principal place of business in a
foreign country of concern (each a "Prohibited Entity'). A foreign country of concern is defined in
Section 287.138 (1)(c), Florida Statutes, as may be amended from time to time, as the People's
Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's
Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian
Arab Republic, including any agency of or any other entity of significant control of such foreign
country of concern. Additionally, beginning July 1, 2025, a governmental entity may not extend or
renew a contract with a Prohibited Entity. Consultant warrants and represents that it does not fall
within the definition of a Prohibited Entity, and as such, has caused an authodzed representative
of Consultant to execute the "Prohibition Against Contracting with Entities of Foreign Countries of
Concern Affidavit", incorporated herein by reference and attached hereto as Exhibit "E."
SECTION 11
NOTICES
All notices and communications in writing required or permitted hereunder, shall be delivered
personally to the representatives of the Consultant and the City listed below or may be mailed
by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized
overnight delivery service.
Until changed by notice, in writing, all such notices and communications shall be addressed as
follows:
TO CONSULTANT: Media Relations Group, LLC
Alicia Gonzalez
14707 South Dixie Highway, Suite 404
Miami, Florida 33176
Ph: 305-254-8598
Email: aoonzalez9Dmmmiami.00m
TO CITY: City of Miami Beach
Lauren Firtel, Neighborhood Affairs Manager
Marketing & Communications Department
1700 Convention Center Drive
Miami Beach, FL 33139
Email: IaurenfirtelCdmiamibgachfl.acv
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Contract No. 25-423.03
Notice may also be provided to any other address designated by the party to receive notice if such
alternate address Is provided via U.S. certified mail, return receipt requested, hand delivered, or by
overnight delivery. In the event an alternate notice address is property provided, notice shall be sent
to such alternate address in addition to any other address which notice would otherwise be sent,
unless other delivery instruction as specifically provided for by the party entitled to notice. All notices
mailed electronically to either party shall be deemed to be sufficiently transmitted.
Notice shall be deemed given on the date of an acknowledged receipt, or, in all other cases, on the
date of receipt or refusal.
SECTION 12
MISCELLANEOUS PROVISIONS
12.1 CHANGES AND ADDITIONS
This Agreement cannot be modified or amended without the express written consent of the
parties. No modification, amendment, or alteration of the terms or conditions contained herein
shall be effective unless contained in a written document executed with the same formality and of
equal dignity herewith.
12.2 SEVERABILITY
If any tens or provision of this Agreement is held invalid or unenforceable, the remainder of this
Agreement shall not be affected and every other term and provision of this Agreement shall be
valid and be enforced to the fullest extent permitted by law.
12.3 WAIVER OF BREACH
A party's failure to enforce any provision of this Agreement shall not be deemed a waiver of such
provision or modification of this Agreement. A party's waiver of any breach of a provision of this
Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed
to be a modification of the terms of this Agreement.
12.4 JOINT PREPARATION
The parties hereto acknowledge that they have sought and received whatever competent advice
and counsel as was necessary for them to form a full and complete understanding of all rights
and obligations herein and that the preparation of this Agreement has been a joint effort of the
parties, the language has been agreed to by parties to express their mutual intent and the resulting
document shall not, solely as a matter of judicial construction, be construed more severely against
one of the parties than the other.
12.5 ENTIRETY OF AGREEMENT
The City and Consultant agree that this is the entire agreement between the parties. This
Agreement supersedes all prior negotiations, correspondence, conversations, agreements or
understandings applicable to the matters contained herein, and there are no commitments,
agreements or understandings concerning the subject matter of this Agreement that are not
contained in this document. Title and paragraph headings are for convenient reference and are
not intended to confer any rights or obligations upon the parties to this Agreement.
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Do usign Envelope ID00412105-E0774696-AVE-63591`614C546
Contract No. 25-423-03
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their appropriate officials, as of the date first entered above.
FORCITY:
ATTEST:
Z�(
Rafael Granado, City Clerk
Date:
MAR 1 1 2026 ??.0 BE?
IMEOAP OAVEO'
_ a
OM....
FOR CONSULTANT:
ATTEST:
Wiliness
Dayana Sanjurjo, Sr. PIO
Print Name/Title
Date: February 20 2026
17
CITY OF MIAMI BEACH, FLORIDA
By:
Eric T. Carpenter, Pity Manager
MEDIA RELATIONS GROUP, LLC
1
0o,
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
ab
,,,City Attorney
Date
Contract No. 2SA23-03
EXHIBIT "A"
SCOPE OF SERVICES
This Statement of Work describes and defines activities which may be required by the City for a range of services including, but
not limited to: communications planning and implementation, public relations and community Involvement, establishment and
execution of open office hours, the planning and execution of virtual public meetings, understanding of virtual software for virtual
meetings as needed, understanding of the City's efforts in harmonization and the resilience campaign, ability to create and execute
physical mailing via every door direct mail (EDDM) or other means, customer service, general translation and interpreting services,
revamping project collaterals, ability to record public meetings, ability to create video recaps as needed, preparation of related
media communications and collateral materials, preparation of audiolvideo presentations, recording of public meetings and include
public comment, project planning, coordination and implementation, web content development, franchise utility communication,
ability to send mass mails as the city and familiarity with mass email platforms, follow the external communications plan in each
project special events coordination, hosting public meetings and Omer services that may be related. This includes, but is not limited
to, those operations necessary far mobiliulton, the movement of personnel, equipment, supplies, e)udertise, incidentals, permits,
notifications, and fees associated with each notifications, if any.
The City shag request Consultant Services on an as -needed bands. There is no guarantee that any or all of the Services described
in this RFO will he assigned during the term of this resulting Agreement. Further, Consultant Is providing these Services on a non-
exclusive basis. The City, at its dollar, may elect to have any of the Services set forth herein performed by other consultants or
City staff.
1. JOB CLASSIFICATIONS AND DESCRIPTIONS For any given engagement, the City may request services from any
of the following positions and determine the required serdce level.
1.1. Project Marginal Primary point of contact with the City's Project Manager (or his/her designee) on overall acdvil
of the contract ensures contract compliance: manages budgets and invoices; exeates special projects and performs
DArOC on all collateral materials. Responsible for entire staff assigned to this contract to include staff supervision and
wok productioi. Works with City's Project Manager on streamlining processes and developing cost effective methods
of doing business.
1.2 Senior Public Information Liaison: The Senior Public Information Liaison serves as the lead communications
representative for complex, high -profile projects. This position provides strategic oversight and guidance for all public
informagon aclivities, ensuring alignment with the City's community engagement objectives. The role requires advanced
communication skills, leadership capabilities and strong bilingual proficiency (EnglisNSpanlsh) to effectively manage
stakeholder relationships and public outreach.
1.3 Public Information Liaison: Serves as liaison between project stakeholders and Neighborhood Affairs Division. Assists
the Neighborhood Affairs Division and user department for project related information and due to extensive interaction
with the City of Miami Beach community, bilingual (EnglishlSpanish) is strongly desired, completes all necessary
documents listed in the external communication plan; identifies polenfial impacts to the public as a result of constmcgon
plans; prepares and disseminates collateral materials to the pudic; develops strategic alliances and partnerships with
appropriate parties; prepares and presents project information for meetings, coordinates resolution of issues; record
public meetings; maintains database of stakeholders, maintains project issue log, prepares information for updating
weini fe; edits website content; create and edit (for the City's approval) social media content, drafts media responses in
writing as needed: coordinates and staffs formal and informal public meetings; arranges field meetings and special events
and executes other duties relevant to the position.
14 Assistant Public Information Liaison. Provides support to the pudic information liaison for each of the tasks listed
above. Should be able to create a database, conduct door-to-door outreach and assist with other clerical needs.
(EngllshlSpenish) is desired. Assist stakeholder followup and interaction, particularly in regards to harmonization
documents. The position will be utilized at the derision of the project team for certain needs. Should have an
understanding of communication tools, the external communications plan, virtual meeting software, and will execute
other duties relevant to the position.
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Contract No. 25-423-03
1.5 Digital Media Specialist (Graphic Designer/AVIVitleographerlPhotography)- Designs and maintains collateral
materials, creates and updates templates and newsletter layouts; depicts project informal on maps that serve as
visual explanations to stakeholders; assist in the products of Audil (A/V) or web content for social media; performs
other duties relevant to the position. Familiarity with municipal governments andlor construction concepts are a plus.
2. CONSULTANT RESPONSIBILITIES
2.1 Coordination with the City.
All aspects of each task shall be coordinated through the Office of Marketing and Communications, Director (or nearer
designee); All authorizations and approvals shall be in writing and executed by the Neighborhood Affairs Manager (or
hislher designee) prior to the commencement of work.
2.2 Services to be provided.
The following procedures are general for all projects. One or more of them may be necessary depending on the scope
of the project. The necessary steps will be identified, and a schedule of activities will be established by the City's Projact
Manager in coordination with the Neighborhood Affairs Manager.
If the procedural regulations referenced herein are revised or superseded before the services by Consultant are
rendered, compliance with the most up-to-date version andlor amendmentslstatutes will be required.
2.3 Public Relations Community Involvement and Customer Service:
Consultant may be tasked with the following duties and responsibilities:
• Close coordination with the Neighborhood Affairs Division staff
• Developing public involvement plans in close coordination with the external communication plan
• Developing project -related informational materials
• Collateral production (EngtisluSpanish)
• Social media needs — Photography& Video Content production and editing ae needed
• Communicating project information and addressing atzeNstakeholder concerns
• Take all phone cage related to the individual project
• Preparing related media communicatons and informational materials
• Preparing talking points
• Preparing information for dissemination through the Neighborhood Affairs Division and/or user department
• Ability to create, plan and execute effective mailers using every door direct mail (EDDM) or other services
• Coordinating emergency communications
• Preparing emergency collateral quickly and effectively
• Developing presentations and talking points
• Planning, organizing and attending special events and meetings
• Preparing audionideo presentations
• Ability to record public meetings and public comments
• Writing newsletters and feature stories
• Translating collateral material developed
• Designing and developing templates and graphics informational materials (usually maps that depict project
information)
• Preparing web content and web copywriting
• Developing ads
• Coordinating franchise utility communication
• Arranging and documenting field meetings
• Stakeholder satisfaction surveys
• Coordinating medialspecial events such as public meetings, block parties, community meetings, and ribbon
cuttings, etc.
• Prepare and present encroachment information for public projects
• Prepare and present harmonization agreements and related documents
• Prepare, plan, execute and document harmonization meetings as needed
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Contract No. 25-423-03
• Coordinate special events as needed
• Ability m host virtual meetings using Zoom, Microsoft teams or other appropriate platforms
• Ability to send and respond to mails through a city domain (if assigned).
• Ability to send mass mails through email marketing software, through the Chins or awarded Ill awn.
3. Once a Consultant Service Order (CSO) is issuad, deliverables to the City will be phased as follows:
3.1 Design and Pm -Construction Communications — In this phase, a plan is developed delineating how the
community will be informed throughout the life of the project The community is provided with information regarding
design, when the project is to commence and how stakeholders will be affected. Meetings are held with stakeholders to
introduce the project teem and consultent(s) that will be working in the area. During the design phase, the fine will
need to be well versed with the citirs resilience program and understand any harmonization efforts on each project.
3.2. Project Information — This phase begins concurrently with construction and is finalized when the project is
substantially complete. Residents, business owners and civic organizations are provided regularly with information
relevant to the progress of the work on a regular basis. Meetings are held on an as -needed basis with individual
stakeholders or interested groups. The Public Information Liaison serves as liaison between residents/stakeholders
and the Neighborhood Affairs Division.
3.3. Post -Construction Communications — In this phase, project -close out information is sent out to stakeholders
informing (hem that construction has been finalized and providing them with contact information for various owner
agencies.
20
Convect No. 25-423-03
EXHIBIT "B"
CONSULTANT SERVICE ORDER
Non-A/E Services
Wn,n, pnovnm C50. ne es Yimm]pr.ei Nprov.anOen, spun roan ao I NaOprcpOsal C .na Ne
.W. ttlnttni. aM nces es.e m Mn aew.nreremee pmvJu 0<mnen lM Ciq rm Ne cnnunanY d.ns we mIAdeM
ayKi NnanOa YtmiaM,s CSOns MaY appy l0 Krc wak ttyTEleft Of wliNMt sa0 OtlNt [elms AO m+ESani.vem WOea
h, q.Ot in Jm/ anJCnnnl ro Tis CiO NYOevntgn hrcn Ne 5wpe 01 wpk aprteO b Mrcn slnl tep.rc JManQe ttCer appmveC
ey me Gry
eY.MR m. �I tlMYN� bul EY C30YMv..J YlEmvi nW CwT.nO PiY N. CFIr W W. WmaW VOI/ REY
cW tW IfYM mI W Y.f1.b wvM rW.gm Mwn OW wmt puYWlb• Nlya.oapvnrmae.
21
Contact No. 25423-03
EXHIBIT "C"
Hourly Billing Rate Schedule
Public Information Services
Hourly
Project Manager
$110.00
Senior Public Information Liaison
$95.00
Public Information Liaison
$89.00
Assistant Public Information Liaison
$58.00
Digital Media Specialist (Graphic
Desi ner/AVI ideo ra hedPhoto ra h
$79.00
22
Coo"cl No. 25-423-03
EXHIBIT "D"
ANTI -HUMAN TRAFFICKING AFFIDAVIT
Affidavit of Compliance with Anti -Human Trafficking Laws
RFQ-2025-423-DF-Public Information Outreach Officer
Contract Number and Title
Pursuant to section 787.06(13), Florida Statutes, this portion of the form must be
completed by an officer or representative of the nongovernmental entity executing,
renewing, or extending a contract with a governmental entity.
Name of
787.06, f
foes not use coercion Tor iaDor or services as defined In Section
Statutes.
Under penalties of perjury, I declare that I have read the foregoing statement and that
the facts stated in it are true,
Entity Name: /"
Representative/Offf_i___ cerss Printed Name:V/' � A-., Oka 1' k —
Represent live/ fficers Title: h da �^
Signal e: Date: 'Vc
23
Conaact No. 25-423-03
EXHIBIT "E"
PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN
AFFIDAVIT
In accordance with Section 287.138. Florida Statutes, incorporated herein by reference, the
undersigned, on behalf of Consultant, hereby attests under penalty of perjury that Consultant
does not meet any of the following criteria in Paragraphs 2(aNc) or Section 287.138, Florida Statutes: (a)
Consultant is owned by a government of a foreign country of concern; (b) the government of a foreign
country of concern has a controlling interest in Consultant; or (c) Consultant is organized under the laws of
or has its principal place of business in a foreign country of concern.
I understand that I am swearing or affirming under oath, under penalties of perjury, to the
truthfulness of the claims made in this affidavit and that the punishment for knowingly making a
false statement includes fines and/or imprisonment.
The undersigned is authorized to execute this affidavit on behalf of Consultant
CONSULTANT:
a Florida limited liability company.
f � A,.
State of Florida
County of Miami -Dade
J""JR'3AZ
The foregoing instrument was acknowledged before me b means of ❑ physical presence ory
online notarization, this 20th day of �ebruary 1 2026 by
as , of Media Relations
Group, LLC, a Florida limited liability company, known to me to lb the person described herein
or who produced as identi6calion, and who did/did rot fake
an oath.
NOTA 7 PUBLIC: �����
r CGCGWu� ?ttti'm' PAULETTEMDGARDSUMMERS
(Signature My COMMISSION/HH 647, 4
Paulet Ridgard Summers `?oyM1, EXPIRES: Mardi 29, 2029
(Print Name)
My commission expires: March 29, 2029
24