HomeMy WebLinkAboutResolution 2026-34168RESOLUTION NO. 2026-34168
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING AND APPROVING REVISIONS TO
THE SPECIAL EVENTS GUIDELINES AND REQUIREMENTS; SAID
REVISIONS TO (1) AMEND AND CLARIFY SPECIAL EVENT SUSTAINABILITY
AND SANITATION PLAN REQUIREMENTS, (2) UPDATE SAFETY AND
SECURITY MEASURES FOR LARGE-SCALE SPECIAL EVENTS, (3)
INCORPORATE THE ESTABLISHED LIST OF MAJOR THOROUGHFARES
REQUIRING MAYOR AND CITY COMMISSION APPROVAL FOR ROAD AND
LANE CLOSURES, AND (4) INCORPORATE ANNUAL REVISIONS BASED ON
BEST PRACTICES.
WHEREAS, the City of Miami Beach hosts numerous special events that contribute to the
cultural and economic vitality of the community; and
WHEREAS, the Administration conducts a comprehensive review of proposed special
events, including consultation with neighborhood associations and relevant City departments to
ensure that events are compatible with surrounding neighborhoods and do not adversely impact
public resources; and
WHEREAS, the Administration recommends updating the City's Special Events
Guidelines and Requirements (the "Special Events Guidelines") to reflect operational
improvements, departmental recommendations, and lessons learned from recent special event
activations; and
WHEREAS, the recommended updates include renaming the existing Sanitation Plan as
the "Sustainability and Sanitation Plan," standardizing the submission format, and strengthening
environmental protection, recycling, and waste -management requirements; and
WHEREAS, the Police and Fire Departments recommend updates to safety and security
measures for large-scale events, including screening capacity requirements, gate management
protocols, security staffing considerations, ticketing requirements for free events, lighting needs,
and layered access control for events expecting more than 15,000 attendees; and
WHEREAS, the Mayor and City Commission have previously adopted resolutions
requiring City Commission approval for special event applications that propose lane closures on
major thoroughfares, and the Administration recommends adding the list of those major
thoroughfares to the Special Events Guidelines for clarity; and
WHEREAS, the list of major thoroughfares includes: 5 Street, 16 Street, 17 Street, 23
Street, 41 Street, 63 Street, 71 Street, Abbott Avenue/Harding Avenue, Alton Road, Collins
Avenue, Dade Boulevard, Indian Creek Drive, Normandy Drive, Pine Tree/La Gorce Drive,
Washington Avenue, and West Avenue; and
WHEREAS, the Administration additionally recommends updates to improve clarity and
consistency within the Special Event Guidelines, including: (i) confirming that all events, whether
on public or private property, participate in community review, (ii) removing outdated language
prohibiting special event permits within residential single-family zoning districts, consistent with
Ordinance No. 2025-4705, (iii) allowing temporary sampling permits while removing the
beachfront as an eligible location, (iv) requiring site plans and run -of -show documents to specify
speaker direction and identify performers and D.Is, and (v) clarifying that drone shows are
considered special events due to their operational impacts; and
WHEREAS, the updated Special Events Guidelines are attached to the City Commission
Memorandum accompanying this Resolution.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept and approve revisions to the Special Events Guidelines and
Requirements; said revisions to (1) amend and clarify special event Sustainability, and Sanitation
Plan requirements, (2) update safety and security measures for large-scale special events, (3)
incorporate the established list of major thoroughfares requiring Mayor and City Commission
approval for road and lane closures, and (4) incorporate annual revisions based on best practices.
PASSED and ADOPTED this day of Alf fcl 2026.
ATTEST: OR 2 Q 2026
Rafael E. Granado, City Clerk _
IX[OAP OXAiEzvf
Steven Meiner, Mayor
APPROVED AS TO
FORM & LANGUAGE
8 F Ef.�2 UON
Ci A orneyney -, �iP Date
Resolutions - C7 L
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: March 18, 2026
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING AND APPROVING REVISIONS TO THE
SPECIAL EVENTS REQUIREMENTS AND GUIDELINES; SAID REVISIONS (1)
AMEND AND CLARIFY REQUIREMENTS AS PART OF A SPECIAL EVENT'S
SUSTAINABILITY AND SANITATION PLAN (2) UPDATE LARGE-SCALE SPECIAL
EVENT SAFETY AND SECURITY MEASURES (3) CLARIFY LIST OF MAJOR
THOROUGHFARES REQUIRING COMMISSION APPROVAL FOR ROAD AND
LANE CLOSURES AND (4) COMPLETE ANNUAL REVISIONS BASED ON BEST
PRACTICES.
The Administration recommends that the Mayor and City Commission adopt the Resolution
amending the Special Event Guidelines, to amend and clarify requirements as part of a special
event's sustainability and sanitation plan, update large-scale special event safety and security
measures, clarify list of major thoroughfares requiring commission approval for road and lane
closures, and complete annual revisions based on best practices.
The City of Miami Beach hosts a wide variety of special events that enrich the community for
both visitors and residents. To mitigate the ever-increasing demands made upon City resources
and infrastructure, applicants are required to present proposed special event activities to
potentially impacted neighborhood associations and appropriate City Departments to ensure that
these events are compatible with the surrounding neighborhoods. This process assists in
evaluating and assessing the City's resources, both in terms of personnel and use of
public property and rights -of -way to adequately protect the public safety, health, and welfare of
the community.
Special events in the City of Miami Beach are also subject to review and recommendation by the
corresponding neighborhood or business association(s) and/or as part of a monthly Special
Events Community Review.
The City continues to ensure the Special Event Guidelines, most recently revised by Resolution
No. 2025-33568, reflect new regulations or requirements stemming from legislative action and
updates on best practices based on previous activations.
ANALYSIS
The following will describe proposed revisions to the Special Event Guidelines and Requirements,
based on feedback and recommendations for various City Departments.
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Sustainability and Sanitation Plan
The Environment and Sustainability Department has worked closely with the Public Works
Department to update the current Special Event Sanitation Plan requirements to strengthen
recycling practices, improve waste management and litter outcomes, and enhance environmental
protection across all permitted events. Currently, there is not a standard template or form
for Sanitation Plan submissions, rather applicants typically submit a Word document that varies
in form and content. The recommended updates aim to standardize the submission process,
expand sustainability, expectations, and address data gaps. Collectively, the enhancements will
help safeguard our beaches, waterways, and neighborhoods while supporting event organizers
in achieving consistent, measurable sustainability results.
The proposed updates for the Special Event Sanitation Plan will: 1) Change the name of the plan
from Sanitation Plan to Sustainability and Sanitation Plan (Plan) to reflect both City Divisions that
review and approve the plan, 2) Create a template for the Plan, distributed to applicants during
application process, to standardize both the submission and review process, ensuring all Special
Events are set up to achieve success, and 3) update the requirements as reflected within the
Special Events Guidelines and Requirements.
Safety and Security Measures
In alignment with its commitment to continuous improvement, the Administration has identified
the following lessons learned with recommendations to the City's Special Event Guidelines
following large-scale events, which include recommendations from the Police and Fire
Departments:
• Requirement for large-scale events to have a certain number of metal detectors and a
minimum screening capacity for queuing, based on estimated attendance.
• The requirement for large-scale events is to have an earlier opening of gates, based on
estimated attendance or queuing lengths.
• Certain restrictions on what time security personnel changes can take place in relation to
queuing and screening operations.
• Requirement for event organizers to include a ticketing system for free large-scale events.
• Requirement for event producers to adhere to changes to event setup, as recommended
by safety departments, including the day of the event.
• Pre stage temporary lighting and upgrade existing lighting when necessary for visibility.
• Layered access control for events above 15,000 anticipated attendance, multiple zones
with graduated access, rather than a single area, to prevent crowd compression at weak
points. Develop a methodology to equate estimated crowd size with entries being staffed
with security.
Street and Lane Closures on Maior Thorouahfares
In an effort to manage traffic congestion and improve mobility in the City, Resolutions No. 2016-
29506 and 2018-30589 have previously been adopted by the Mayor and City Commission to
require all new future special event applications requiring lane closures on major throughfares to
seek approval from the City Commission. Although the list of established major thoroughfares
exists in legislation, it is being added to the guidelines to provide clarity to event producers.
• 5 Street
• 16 Street
• 17 Street
• 23 Street
• 41 Street
• 63 Street
• 71 Street
• Abbott Avenue/Harding Avenue
• Alton Road
• Collins Avenue
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• Dade Boulevard
• Indian Creek Drive
• Normandy Drive
• Pine Tree/La Gorce Drive
• Washington Avenue
• West Avenue
Additional Items
In line with common practice, the annual review of the Special Event Guidelines allows the
Administration to update items based on legislation or best practice. The following items will be
updated as well.
• Clarify that every event, whether on public or private property, participates in community
review;
• Removing language that prohibits special event permits within a residential single family
zoning district, to be consistent with Ordinance No. 2025-4705;
• Temporary sampling permit allowance, as brand activations have continued to evolve.
Additionally, removing the beachfront as possible locations;
• Requirement for site plan and run of show to include direction of speakers and naming of
performers and DJs;
• Clarification to note that drone shows are considered special events due to their impact.
N/A
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: https://www.miamibeachFl gov/city-hall/cityclerk/meetino-notices/
FINANCIAL INFORMATION
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Resolution
amending the Special Event Guidelines, to amend and clarify requirements as part of a special
event's sustainability and sanitation plan, update large-scale special event safety and security
measures, clarify list of major thoroughfares requiring commission approval for road and lane
closures, and complete annual revisions based on best practices.
Applicable Area
Citywide
Is this a "Residents Right to Know" item
pursuant to City Code Section 2-17?
im
Is this item related to a G.O. Bond
Project?
No
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If so, specify the name of lobbyist(s) and principal(s):
Department
Tourism and Culture
Sponsor(s)
Co-sponsors)
Condensed Title
Approve Revisions to Special Events Requirements and Guidelines. TC
Previous Action (For City Clerk Use Only)
410 of 1677
The City of Miami Beach supports sustainable practices at all events with a goal to reduce waste generation, divert waste to
recycling and preserve the health and welfare of the City of Miami Beach's environmental resources and coastal areas. Reducing
waste generation and employing responsible waste management and diversion practices reduces the potential for litter to impact
our beaches, wildlife and waterways. Implementing these strategies can introduce positive environmental, social and financial
outcomes, as less waste leads to less pressure on natural resources, City services and infrastructure.
The City's Sustainable Event Agenda (SEA) can be referenced for additions information on event sustainability beyond the
minimum permit requirements below.
Total Event Day Participation (Number of attendees, staff, crews, vendors, etc. on site)
Event footprint sgIt
List all partners or vendors Involved In sanitation services, waste management and hauling for aIt waste streams (landfill,
recycling, composting, etc.)
Provide name, email and phone number for Sustainability g Sanitation Plan onsite contact.
PLEASE NOTE: Applicants with total participation of 1,000 or greater must assign a paid or unpaid Sustainability, and Sanitation
Coordinator function who is responsible for overseeing implementation of the Sustainability & Sanitation Plan.
SECTION 1. Please read and check each box below.
I understand the following items are prohibited from use or distribution, and I affirm the applicant is responsible for
ensuring all staff, crews, vendors and partners comply:
eExpanded polystyrene (Styrofoam) Packaged condiments and seasonings
Plastic, bioplastic or compostable straws and stirrers Plastic bags (for distribution)
Glass containers (for distribution) El Plastic lids, plastic sandwich containers
UPlastic or metallic decorations, such as glitter, confetti, synthetic flowers, petals orfoliage, and balloons at City parks,
eaches, public marinas, marine facilities. (Balloon releases are also prohibited via FL Statute 379.233).
Applicant service articles, or the following alternatives when reusable
❑
food service articles are not feasible:
It straw and stirrer use is requested, metal or natural fiber -based (bamboo, birchwood, hay, paper) shall be used.
If bags are requested, reusable (cotton, calico, recycled PET, hemp, jute, etc.) or paper should be used.
All condiments and seasonings shall be dispensed in bulk (dispensers, squeeze bottles, shakers) not individually packaged.
All food and beverage service wares (plates, bowls, cups, cutlery, napkins) should be biodegradable or compostable.
Unbleached, non -coated recycled -content paper or other natural fiber -based foodservice articles are encouraged.
Reduction in packaging for food, beverages, service wares and aR other materials is encouraged to reduce the potential for
packaging and associated inks, dyes, or other additives to enter the environment or impact human health. Applicant is
encouraged to request suppliers reduce or eliminate excess packaging during procurement process. Where packaging cannot
be reduced, biodegradable, compostable or recycled content/ recyclable packaging is encouraged.
Applicant is encouraged to provide access to water refill stations to support health and safety and reduce packaged waste.
Please check the appropriate response: I understand and affirm compliance with the City's existing exclusive pouring rights
with PepsiCo in ell non-alcoholic beverage categories and Red Bud in the energy drink beverage category, and that all soda
and water must be served in non -plastic containers.
I affirm ❑ N/A, waiver granted.
411 of 1677
SECTION 2. Provide responses to the following waste management practices In detail and attach the requested documents
for review and approval by the Sanitation Division and Environment 3 Sustainability Department.
Describe the types of items and materials to be distributed or vended. Include designation of which items will be collected for
recycling, diverted through other means (i.e. collected for composting), or landfitled. If none, proceed to Section 3.
Attach a site plan with trash and recycling bin placement indicated. Describe the type and number of bins within event footprint
and confirm that they meet the following requirements:
• Bins must meet standard designs for permanent bins, and recycling bins shall have specialized, restrictive lids.
• Durable, mufti -use, weather -resistant bins are encouraged for all outdoor event spaces.
• Trash and recycling bins shall be paired and the number of bins shall meet standards based on attendance.
• Bin placement is required in food and beverage service areas and along ingress/ egress routes if items are being distributed
• Recycling bins shall contain clear liners and trash bins should contain black liners (recyctables must be emptied from liner
before placement in the dumpster, because liners are not recyclable).
Attach a mockup of signage fortrash and recycling bins placed throughout eventfootprint. Messaging must be clear and visible,
indicatingwhat items are collected in each bin. At a minimum, recycling signage must indicate "Bottles and cans". Signage is
encouraged to be color -coded, include graphics and bilingual messaging. Template available [HERE]
If ordering dumpsters, attach a mockup of labeling for trash and recycling dumpsters. Indicate the type (trash, recycling, C&D),
size, placement and number of dumpsters. This is for Plan review purposes only, information provided here is notto replace
dumpster permitting or ordering processes.
Describe your sanitation/ waste management staffing strategy and numbers. Include reasoning for haw the number of staff is
appropriate for the scale and scope of the event and to service the proposed number of bins without risk of overflow.
Describe communications strategy and outreach methods for ensuring attendees, staff, crews, vendors and other onsite teams
understand how to responsibly manage waste, what is recyclable and howto reduce contamination to ensure acceptance of
recycling at the appropriate facility. Include any systems in place to ensure compliance with this plan.
SECTION 3. Please read and check each box below. I understand and affirm the following sanitation requirements:
QApplicant shall be responsible for removing all litter, refuse and waste generated by their operation for proper disposal at
t air expense. Proper disposal means that applicant is responsible for ensuring that all recyclable materials that remain within its
control, such as plastic, aluminum, glass, paper, cardboard are appropriately segregated for recycling, and good faith efforts are
made by applicant to ensure these materials reach the appropriate facility for recycling.
412 of f677
Applicant shall clean up all zip ties and screws at the time of installation/ clipping. Only black zip ties shall be used at events
on the beachfront.
The City shall provide City Sanitation to service City waste bins and maintain cleanliness of surrounding areas external to
event footprint, billed to applicant based on attendance. Events with 2,500 attendees will be billed for the services of one (1) City
Sanitation employee, plus an additional employee for every additional 2,500 attendees beyond that.
PIf applicant fails to provide sanitation services in a timely manner (at conclusion of event), City Sanitation will respond and
ecurity Deposit will be withheld until all fees have been collected for services rendered at a productive hourly rate. The City shall
charge the cost of additional cleanup should the Applicant fail to reasonably perform. The City reserves the right to withhold
Security Depositor assess additional fees for failure to implement this plan as submitted, or environmental impact, disturbance
or hazard to natural elements or ecosystems pursuant to cost of remediation.
QEvents with 2,000 or more attendance that will order dumpster placement are required to provide documentation of
sanitation metrics (total volume generated and diversion rate, haul tickets, tipping fee receipts, or other supporting documents
from waste hauler) by 30 days post -event load out. Sanitation metrics, such as recycling rate, will be used to acknowledge good
practices and identify opportunities for improvement. If data is unavailable, please explain below.
Supplement at Sections A. B and C are required only for applieams meeting certain conditions, as indicated below.
A. Applicants with 1,000 or more attendance on public rights -of -way, such as parades or races, shalt protect storm drains antl
connections to open bodies of water when using or distributing disposable materials that may impact our waterways. List
locations of potentially affected storm drains, including along ingress/ egress routes, and describe how they will be protected.
B. Applicants with 1,000 or more attendance on beaches, City parks, or marinas are encouraged to implement a virtual
campaign or other communications informing participants that the event occurs near sensitive habitat and strategies to protect
it. An onsite campaign is also encouraged. See example [HERE] If applicable, describe below.
C. Applicants with 2,000 or more attendance or temporary structures totaling 30,000 sq ft or greater on public property,
complete the following waste diversion plan exercise. This exercise is intended to support you in strategy development,
acknowledgment of good practices and identify opportunities for improvement.
What is your total %waste diversion goal? Waste diversion targets vary broadly based on type and scale of event, but generally
10-30%- business -as -usual, 31-50%- elevated standards, 51-89%= high achievement, 90% or above - zero -waste event.
(Total diversion weight/ Total generation weight) '100=.50% _% Diversion (Estimate is acceptable).
Waste generation includes all activities and operations related to event production, as well as post -consumer waste. Diversion is
defined as any process that reduces, reuses, recycles, or composts waste materials to prevent them from entering landfills or
waste -to -energy (incinerator) facilities.
Applicants are encouraged to use the following material management hierarchy for all construction and production materials, to
extend the lifecycle of these resources and reduce waste. This includes all structural elements, lumber, plywood, pallets, metal,
PVC, carpet, drapery and other textiles, decor, furniture, signage, electronics and more:
1. Reuse/ Rentals =Reused by applicant or vendor for similar purpose, or returned to supplier.
2. Donate/ Repurpose =Donated to external organization, community or individual, or reused for a different purpose.
3. Recycle = Hauled to C&D facility, or processed via specialized recycler.
4. LandfilV Other -Typically not separated from other refuse.
Provide an estimated percentage (%) of construction and production materials intended for each destination, and describe
the types of materials, approximate weight or volume (if possible) and their destination. There is no exact formula for this as it
encompasses a wide range of material types and volumes- Estimates are expected and acceptable; total should equal 100%.
30% Reuse/Rentals:
30%
30%
Donate/Repurpose:
Recycle:
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10% Landfill/ Other Destination - please explain:
414 of i677
Table of Contents
WELCOME
DEFINITION OF SPECIAL EVENT PERMIT
TYPES OF PERMITS AND DEADLINES
Special Event Permits
Ceremony and Team Building Permits
Community Arts and Culture Master Permit
Brand Promotion/Temporary Sampling Permits
Pop -Up Venue Permit
Demonstration, Pickets and Free Speech Assemblies
MINIMUM REQUIREMENTS
Application Fees
Security Deposit
Insurance Requirements
Indemnity Agreement
Site Plan
Resident Benefit
Emergency Management Plan
INTERNAL REVIEW PROCEDURE
Major Event Periods
Permit Application Review Criteria
EXTERNAL REVIEW PROCEDURE
Special Events Community Review
COORDINATION OF CITY SERVICES
Building Department
Code Compliance
Environment and Sustainability
Facilities Management Department
Fire Department
Fireworks Permit
Ocean Rescue
Open Pit and Bonfire Permit
Miami Beach Convention Center
Parking Department
Parks & Recreation Department
Police Department
Public Works Department
Americans with Disabilities Act
Sanitation
Transportation Department
ADHERENCE TO REGULATIONS AND OTHER POLICIES
14
17
21
22
OTHER AGENCIES 44
Miami Beach Visitors and Convention Authority and Cultural Arts Council
Miami -Dade County
State of Florida
Federal Government
SPECIAL EVENT FREQUENCY CHART 47
Special Events Requirements and Guidelines - Revised 20255
Welcome to the City of Miami Beach
The City of Miami Beach ("City") hosts a wide variety of special events that enrich the community for
both visitors and residents. To mitigate the ever-increasing demands made upon City resources and
infrastructure, applicants are required to present proposed special event activities to potentially
impacted neighborhood associations and appropriate City departments to ensure that these events
are compatible with the surrounding neighborhoods. This process assists in evaluating and
assessing the City's resources, both in terms of personnel and use of public property and rights -of -
way, to adequately protect the public safety, health and welfare of the community.
This review may also require a more detailed and coordinated Major Event Plan, especially during
holiday or repeat event periods that have a high impact on City services. The Special Events
Ordinance (Chapter 12, Article II, Section 12-5 of the Miami Beach City Code) and the Special Events
Requirements and Guidelines are intended, insofar as possible, to mitigate the costs of City services
for special events, although it is not the intention that the costs of special events permit fees be used
for revenue generation.
The intent of the Special Event Ordinance and the Special Events Requirements and Guidelines is
To ensure the City will have adequate advance notice of a proposed special event and the
cooperation of the organizers to adequately plan City services (such as security, sanitation,
parking, and traffic control) that may be required for such an event.
To ensure that the City's beaches, parks, and public rights -of -way are protected and
conserved, by limiting the number and type of events held in these areas; and
• To preserve the City's commitment to attract quality events with significant cultural and
entertainment enrichment for the community at -large.
This Special Events Requirements and Guidelines package has been designed to help guide
applicants through the process of applying for a special event permit, and to minimize disruption to
the impacted surrounding environment.
Special Events Requirements and Guidelines - Revised 20265
Definition of a Special Event
A "special event" is generally defined by the City as a non -recurring special occasion or activity
which is temporary in nature and has extraordinary or excessive impacts on public health, safety
and welfare. A Special Events permit is required for any event taking place in the City of Miami
Beach with the following conditions:
a. The event may occur for up to four (4) consecutive days or five (5) non-consecutive
days;
b. On public or private "commercial" property and/ or;
c. Organized and produced by a for -profit or non-profit organization and/ or;
d. Conducted for the following purposes: profit, fundraising efforts, awareness,
entertainment purposes, or created for public assembly and/ or;
e. When exceeding temporary occupant load capacity, erecting temporary
structures over a certain threshold, or requiring City services such as
(Police, Fire, Parking, etc.) and/ or;
f. In conjunction with a Film Permit; contract or lease agreement, and/or under a
conditional use permit.
Conditional uses are recurring activities open to the general public, whether by paid admission or
not, identified in the City's Land Development Regulations, and requiring a public hearing (e.g.,
Neighborhood Impact Establishments or Outdoor Entertainment Establishments such as Hyde
Beach at the SLS Hotel). Conditional Use permits are issued by the Planning & Zoning Department
in accordance with the City's Land Development Regulations "Land Use Development
Committee's" review and approval process.
diAtFint
Non -conforming uses in residential districts are prohibited from obtaining Special Event Permits.
In accordance with the requirements of the Land Development Regulations of the City Code,
alcoholic beverage establishments in the following areas are not permitted to obtain a Special Event
Permit:
• South of 5th street;
• Sunset Harbor;
• The west side of Alton Road (East of Alton Court), between 5th Street and 11th Street, and
between 14th Street and Collins Canal;
• Properties on the east side of West Avenue, between Lincoln Road and 17th Street, with the
exception of alcoholic beverage establishments fronting Lincoln Road between West Avenue
and Alton Road.
Except for grandfathered events, Special Event Permits cannot be issued for Lummus Park and
Lummus Park Spoil areas north of 131h Street, or Beachfront between 131h to 16"' Street, unless
approved by the Mayor and City Commission.
Special Events Requirements and Guidelines — Revised 20265
Types of Permits and Deadlines
The types of event categories that would require a special events permit include, but are not limited
to: outdoor concerts and entertainment, art fairs and exhibits, festivals and craft shows, parades,
athletic events (bicycle/cycling, marathons, triathlons, walkathons) corporate, community
networking, charitable fundraising, educational, political, and religious events, flash mob, and
television, entertainment events or casting calls open to the public with public property impacts.
All persons or entities interested in conducting a special event must apply online and submit the
minimum requirements as required by the Special Events Guidelines. Please refer to the City
website for a copy of the Special Events fee schedule, as this is adjusted every year, in accordance
with CPI. Applications are processed on a first -come, first -served basis, unless otherwise provided
for under the booking policy herein, found on page 35.
SPECIAL EVENT ON PUBLIC PROPERTY
Any event held on public property, whether produced by a non-profit or for -profit entity, with an
attendance of 150 people or more, and requiring city services, would need to apply 90 days prior to
the first day of load in. Any activation on public property requiring any one of the following would be
considered a special event:
o Temporary structures
o State of Florida DEP Approvals (Beach Access)
o Building Department Approvals
o Fire Department (open flame, fireworks)
o Transportation Department Approval (road closures)
o Parking Department Approval (City parking spaces, valet displacement)
o City Services (Police, Fire, Sanitation, Parks & Public Works)
SPECIAL EVENT ON PRIVATE PROPERTY
Any event taking place on private property, whether produced by a not -profit or for profit entity,
where such event would be considered a 'special event' under the City's Special Events
Ordinance, and requiring City Services (police, fire, parking, etc.) or building and fire permits as
determined by the Off Ge of Spedal EveRtsTourism and Culture Department, will require a Special
Event Permit from the City. Applications shall be submitted with minimum of 30-60 days prior to
A SPECIAL EVENT HELD ON PRIVATE PROPERTY WOULD NEED SIXTY (60) DAYS'
NOTICE, IF THE EVENT REQUIRES ANY ONE OR MORE OF THE FOLLOWING:
o Adjacent Property Sign Of
o Temporary structures
o Building Department Permits
o Fire Department (open flame, fireworks)
o Parking Department (use of City parking spaces)
o Presence of City Services (Police, Fire, Sanitation, Parks & Public Works)
o NO Public Use
Special Events Requirements and Guidelines - Revised 20265 5
A SPECIAL EVENT HELD ON PRIVATE PROPERTY WOULD NEED THIRTY (30) DAYS'
NOTICE IF THE EVENT MEETS THE BELOW REQUIREMENTS:
o REQUIRES Adjacent Property Sign Off
o NO Temporary Structures
o NO Building Department Permits
o NO Fire Department (open flame, fireworks)
o NO Presence of City Services (Police, Fire, Sanitation, Parks & Public Works)
• NO Public Use
It should be noted that Special Event permits are only allowed on private property in facilities
with a current Certificate of Occupancy or Temporary Certificate of Occupancy.
Events or activities that do not require Special Event permits are recurring activities that are
typically not open to the general public and are customary and incidental to a permitted main or
accessory use, whether by paid admission or not.
Examples of customary uses for hotel properties include, but are not limited to: weddings; Bar
Mitzvah; Bat Mitzvah; anniversaries; baby showers; engagement parties; wedding showers; holiday
events; awards functions; networking events; fundraisers; charity events; incentive group functions
(meetings, etc.); corporate group functions (meetings); convention group functions (meetings);
community based organization meetings; reunions; prom; seminars; sweet sixteen; press
conferences; product announcements; political functions (including kick offs, election night or during
a campaign).
Special Events Requirements and Guidelines — Revised 20265
CEREMONY AND TEAM BUILDING PERMIT
A Ceremony and Team Building Permit allows for a single temporary use of public property in the
City, other than within existing rental areas of the Parks Department. A Ceremony or Team Building
Permit allows for limited elements ("Elements"), defined as the following: chairs (up to 150), runner,
arch/chuppah, Flags, banners, and other temporary markers, battery operated stereo, acoustical
performer(s), tables (up to 5) and 10'X10' pop up tents (up to 3). Any additional Elements or
activity exceeding the Guidelines and restrictions (see below), inclusive of an adjacent reception,
would require special event permitting, or prior written approval of the City Manager or his/her
designee.
Organizations wishing to host a beach clean-up may apply for Ceremony and Team Building
Permit. Special consideration including waiving application fees will be given to small groups and
non-profit organizations that organize environmental community service events such as
beach/waterway cleanups, dune restorations, etc. Such Beach Clean Up events shall be reviewed
and approved by the City's Beach Maintenance Director or his/her designee.
• A completed Ceremony and Team Building Permit application, detailing exact location, date,
times, a€lements and number of attendees shall be submitted no less than fourteen (14) days
prior to the activity.
• A site plan of the area and elements, detailing area features and showing measurements of
entire site.
• A Ceremony and Team Building Permit fee, payable to The City of Miami Beach and due
before commencement of activity.
• Approved signature survey from any surrounding property owners and all contracted or
concession user(s) if the area requested falls within a contracted or concession use.
• Applicant must provide a Certificate of Insurance, made out to the City of Miami Beach, 1700
Convention Center Drive, Miami Beach, FL 33139 as certificate holder and additional insured.
RESTRICTIONS:
• A Ceremony and Team Building Permit shall accommodate no more than one
hundred and fifty (150) people, inclusive of guests, wedding party, performers, etc.
• Items not allowed with this permit include: catering/food, glassware, tents larger
than 10x10, platforms, risers, trussing, generators, or any other structures that require
approvals or permits from Building Department, Fire Department, Public Works Department,
or any other City Department.
• All approved elements shall be hand carried or carted to the permitted site.
Driving on the beach and in other unauthorized areas is not allowed at any time, under any
conditions with this permit. When setting up, permittee must leave a 25-foot emergency
access lane on the hard -packed sand starting directly from the dunes going east, free and
clear of any staged equipment or people.
• Any promotional elements including, but not limited to sampling, branding or
logos are strictly prohibited.
• From April 151through October 31s' additional restrictions will apply per State of
Florida Department of Environmental Protection ("DEP") Marine Turtle Guidelines. DEP
permits may be required throughout the year.
Special Events Requirements and Guidelines - Revised 20265 7
• Following a ceremony or team building event, the beach and/or public property
must be left in as good, if not better, condition. Applicants must arrange to clean the area
immediately following the activity.
• In some circumstances, another permit may supersede this permit such as a
Special Event Permit, a Right -of -Way Permit, a Film and Print Permit, or Beach
Concessions Operations that may require you to relocate your ceremony or team building
event to another similar area close by.
• The Noise ordinance will be in effect at all times under this permit.
• Failure to comply with Ceremony or Team Building Permit requirements may
result in a citation to permittee and denial of future permits.
COMMUNITY ARTS AND CULTURE MASTER PERMIT
A Community Arts and Culture Permit allows for re -occurring uses of a public space with non-
permanent features/ fixtures, major temporary structures, or City Services in various places
throughout the City of Miami Beach (Rue Vendome, Collins Parks, Lummus Park, Lincoln Road).
To qualify for this permit type, the applicant must be a Business Improvement District ("BID") or
Neighborhood Association. The purpose of this permit is to encourage small events, to showcase
local arts and cultural initiatives, which are for specific dates with the following allowances:
ALLOWANCES
This annual permit allows for re -occurring uses of public space with non -permanent features/
fixtures, major temporary structures, or City Services. Examples of Community Arts and Culture
Initiatives include, but are not limited to, Art Fairs, Markets, Cultural Programming, Family / Kids
Initiatives, Senior Events, Community Dance Instruction, Community Yoga Classes, and
Community Picnics. Allowances are for limited elements as defined below:
REQUIREMENTS:
• Maximum 150-person capacity
• Commercial sales (must have a valid DBPR License from the State of Florida)
• Single 10'x10' pop-up tents with a three (3) foot separation
• Entertainment (ambient level) and/ or acoustical performer(s)
• A riser/platform of thirty (30) inches or less
• Power plug-in available or a portable generator rated at 5000 watts or less
• Feather banners (signage)
• Tables and chairs
• DOES NOT ALLOW food or beverage service without proper approvals !
permits
• DOES NOT ALLOW alcohol service without proper approvals / permits
• DOES NOT ALLOW sampling, marketing, or branding initiatives
• DOES NOT ALLOW any beach access
APPLICATION & PERMIT FEES: All applicants are required to pay an
application fee (non-refundable) and a permit fee. Payments must be made
payable to the "City of Miami Beach."
A SITE PLAN: A site plan must be submitted with elements and area features.
The site plan may be drawn in any size and format as long as the reviewing
Spacial Events Requirements and Guidelines — Revised 20265
staff can clearly understand the placement of all elements and area features.
• NOTIFICATION: Notification to all surrounding businesses must be given
within seven (7) business days' notice of the event date.
• INSURANCE: Applicant must provide a Certificate of Insurance, made out
to the City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL
33139 as certificate holder and additional insured.
PERMIT CONDITIONS:
(1) Permit holder shall clean the City/public space location at the end of
every session of use under this Permit.
(2) Modifications or improvements proposed by the permit holder to obtain
electric service at any location are not covered by this permit and must be
approved by the City of Miami Beach before the proposed modifications or
improvements may be made. Additional agreements may be required for
proposed modifications or improvements, or to add locations.
(3) Permit holder shall at all times maintain in their possession the issued
permit credential in the manner prescribed by rule by the City of Miami
Beach.
(4) Permit holder shall not use the City/ public space if the area has been
closed by the City of Miami Beach due to inclement weather or other
reason. The City of Miami Beach will notify the permit holder point of
contact of the closure and may post signage whenever possible at the site
to identify the nature and duration of the closure.
(5) Approved City/public space may be used for permitted uses
only during the date(s)/time(s) and location specified on the
permit.
(6) Any additional elements and/ or activities exceeding the thresholds listed above
will automatically be escalated to Special Event Permit, subject to all
required reviews and approvals.
Special Events Requirements and Guidelines — Revised 20265
BRAND PROMOTION/ TEMPORARY SAMPLING PERMIT
A brand promotion/ temporary sampling permit allows for mobile distribution by a five -person team
or stationary distribution (10x10 pop-up space) of branded goods or interactive services to the
public with no direct or indirect commercial exchange provided on public property within the
commercial, mixed- use zoning districts ,Ra b .....hf.....f areas of the City.
REQUIREMENTS:
Applicants wishing to procure a brand promotion/ temporary sampling permit shall provide the
following information to the City's Department of Tourism and Culture no less than fourteen (14)
working days prior to said activity:
1. Online application for brand promotion/ temporary sampling permit.
2. Photos and/ or descriptive literature of all products or services to be distributed.
3. A permit fee per singular activation, per day, payable to the City of Miami Beach and
due before no later than fourteen (14) days prior to said activity. A singular team is
defined as no more than five (5) people in total distributing the same product in the
location specified on the permit or stationary
4. This fee is refundable if permit is cancelled or denied. Proper notice must be given
in writing to the Special Events office.
5. A fourteen (14) day penalty fee will apply if application is received less than fourteen
(14) days prior to activation. The fourteen (14) day penalty cannot be waived.
6. A refundable security deposit fee will be collected to ensure permit compliance,
any potential damages to public property, cover fines/ citations and any possible
sanitation needs.
7. General Liability Insurance of no less than one (1) Million U.S. dollars or equivalent
value naming the City of Miami Beach as additional insured and certificate holder
including the City's address as listed in Insurance Requirements on page 15. The
certificate must not be older than 90 days.
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and VWO (2) feather baRAW6.
9-6_As part of the brand promotion/ temporary sampling permit, if the activation is
stationary, a sign -off is required from the surrounding business.
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44-9_Parking spaces may be reserved for the use of stationary distribution as part of
the temporary sampling activation.
RESTRICTIONS:
1. Permittee or his/her representative must maintain a copy of the issued permit with
them during the activation.
2. Permit is valid for mobile distribution by a five -person team or stationary distribution,
3. Permit is valid only for date(s) issued.
4. Permit is valid only for approved product(s) as presented in application request.
5. Permittee is solely responsible for comprehensive sanitation of any and all areas
utilized and their surrounding areas, inclusive of ensuring any sample by-product
Special Events Requirements and Guidelines — Revised 20266 10
or literature discarded by the permittee, his/her representative, or the public is
removed and discarded appropriately.
6. Permittee or his/her representative as part of mobile distribution may not erect
tables, tents, chairs, banners, flags, fencing, inflatables, signs or other elements in
public areas or right of ways.
1:.. Pprr,mit.ee or h glhc., representative y&-part- of sib must-*eep
8&7_Permittee or his/her representative may not at any time attach posters, flyers,
stickers or other elements on buildings, trees, light poles, newspaper racks,
telephone booths, or other public elements. Hand—to—hand distribution of
information must follow City's Handbill Ordinance, as codified in Article 3, Section
46 of the City Code. A Temporary Sampling Permit shall not be required for the
distribution of literature, periodicals or other non -product or service -related
materials, as long as it has no exchangeable or redeemable value.
M. Permittee may not distribute materials from moving vehicles.
40-.9_Permittee or his/her representative may not employ any generators, use
electrical outlets or require, install or lay wiring across the public right of ways.
44-.10. Permittee or his/her representative must maintain no less than five (5) feet of
unobstructed public access on sidewalks at all times.
42.11_Permittee or his/her representatives are bound by the Miami -Dade County and
City of Miami Beach Noise Ordinances at all times.
4312. If Permittee wishes to distribute material in an area contracted or permitted for
concession, outdoor cafe, event, filming or other such uses, Permittee must provide
approved signature survey form from affected party.
44.13. If within the commercial and mixed -use zoning districts the permit will be
issued with discretion and sensitivity to vicinity business. As an example, if a
permit request conflicts with an existing business with same business nature as
the request, the City will recommend shifting the placement of the activation to an
alternative location that does not conflict with the business in question.
48.14. Permittee or his/ her representative may not sample within twenty (20) feet in
any direction from the outside perimeter, as indicated in the site plan attached
to the city issued permit, of any outdoor cafe, outdoor restaurant, sidewalk cafe or
other establishment serving food or beverages for immediate consumption, without
the express written permission of proprietor of such business.
PENALTIES: Violators of terms of a Temporary Sampling Permit may be subject to one or more of
the following:
• Revocation of permit and immediate cease and desist order issued.
• Forfeiture of full or partial security deposit at discretion of City Manager or his/ her
designee.
• Subsequent doubling of previous security deposit for future applications.
• The product and/or other products from parent company will be restricted from
distribution in any future Brand Promotion/ Temporary Sampling permit for a period to
be determined by the City Manager or his/ her designee.
• Fines and further penalties as Article II, Section 12-5 (9) of the City Code.
Special Events Requirements and Guidelines — Revised 20266 11
POP-UP VENUE PERMIT
Pop -Up Venue Permits are issued for temporary retail spaces, to promote and sell products of all
types, ranging from food and beverage, clothing, or unique gifts. The Pop -Up permit is valid for a
maximum of nine (9) months of activation. Businesses that are able to show proof of application for
BTR and CU are able to extend the permit for up to one year. Additionally, potential bars and
restaurants seeking to open as a pop-up location in a second -generation bar or restaurant on Lincoln
Road can apply.
REQUIREMENTS:
Applicants wishing to obtain a pop-up venue permit must submit all the following documents at least
14 days prior to activation, unless it is for a bar or restaurant which would require further review.
1. CAD Site plan with total square footage and all temoorary structures with dimensions
a. The site plan must demonstrate how the space will be set up and used for the
activation.
2. Schedule/ Run of show
3. Lease agreement
4. BID or owner letter of approval
5. Certificate of Insurance - Naming City of Miami Beach as additional insured.
6. Indemnity Agreement- Can be found on our City Website under "Forms Central" (must match
applicant on COI.
7. Fire Life Safety plan
a. This plan must demonstrate how the pop-up shop will be set up, showing exits, exit
signs, fire extinguishers and temporary occupant load. This must be reviewed and
approved by the City's Fire Department and Building Department.
8. Code violation clearance.
DEMONSTRATIONS, PICKETS AND FREE SPEECH ASSEMBLIES
The First Amendment of the United States Constitution affords demonstrators the constitutional
right to assemble and speak in a peaceful and orderly manner. Therefore, the City shall not require
or issue permits for such activity. Demonstrations and pickets consist of activities which are
generally performed in public in support of or against a person or cause and which may have the
potential for impeding movement along a public right-of-way or other disruption. Organizers of such
events are asked to submit a questionnaire, site plan, and to notify the City of Miami Beach Police
Department Patrol Division Commander of their intentions, and to provide details of the planned
activity in order to ensure the health safety and welfare for all concerned. If requested by the
Special Events Office, a copy of an approved Police plan should be provided. There may be
instances where the nature of the demonstration and/or the number of participants (including
counter -demonstrators) will require restrictions in order to protect the health, safety and welfare of
every citizen by means of providing crowd control, traffic control and general security to the public.
Such restrictions will be communicated to the individual or group prior to the activity. The Special
Event Permit Requirements do not apply to such activities. Demonstrations, Pickets and Rallies
must abide by Section 106-346 of the City Code.
Special Events Requirements and Guidelines — Revised 20265 12
CHARITABLE SOLICITATIONS PERMIT
Charitable Solicitations Permits are issued to persons seeking to solicit within the City, in
accordance with City Code Article II - Charitable Solicitations. Solicitations means all direct
person -to -person requests for contributions for any religious, political, associational, educational,
benevolent, health -related, humane, philanthropic, patriotic, or eleemosynary function, event,
organization or purpose, or for any charitable cause. The term includes but is not limited to
requests for contributions on any street or sidewalk, at any restaurant or hotel, or by means of
door-to-door requests for contributions, and requests for contributions within, at, or adjacent to
any public event or public forum. The term also includes the request for contributions in
connection with any fair, bazaar, rummage sale, benefit or carnival. A solicitation shall be
deemed to have taken place when the request is made, whether or not the person making the
request receives any contribution. The term does not include requests made by telephonic,
television, radio, mailings, posters or other similar indirect and nonpersonal written or electronic
communications. The term also includes the sale or offer, or attempt to sell or offer, any
advertising, book, card, tag, device, magazine, membership, merchandise subscription, flower,
ticket, candy, cookie or other item, new or used, in connection with any organization, cause or
purpose described above.
To obtain a permit under this article, a registration statement must be filed with the city manager or
his designee disclosing fully and truthfully the information listed below.
1. Name and address of the person seeking a permit.
2. Names and addresses of all individuals within the city who will be soliciting or seeking
contributions on behalf of the person named in subsection (1) of this section.
3. Complete and precise description of the purpose for which solicitations will be made.
4. The type of legal entity involved, where and when such entity was organized, and whether
the organization or entity has received tax-exempt status from the United States Internal
Revenue Service or is exempt from state sales tax under F.S. § 212.08(7).
5. Whether the person seeking the permit is related to any business entity or organization, the
nature of that relationship, and the name of any parent or associated organizations.
6. A precise description of the manner in which solicitations will be made or contributions
sought.
7. Whether the person has previously solicited in the city and, if known, when.
8. Whether the person has ever been enjoined or prohibited from soliciting contributions in any
location.
9. The dates on which the applicant intends to solicit.
10.The name and addresses of all professional solicitors involved with the applicant.
11.The names and addresses of all officers and directors or other persons responsible for the
activities of the applicant.
12.The names and addresses of all persons having financial responsibility for the applicant,
including those having custody of all contributions obtained.
13.A projected schedule of all salaries, overhead and fundraising costs, and an estimated
percentage of the total projected collections such costs of solicitation will comprise.
14. Whether the applicant is registered as a corporation in the state.
15. Whether the applicant employs an accountant or accounting firm, and if so, the names
thereof.
16.A financial report for the immediate past fiscal year or period of fundraising activity, which
report shall include the following information,
o The total amount of contributions raised.
Special Events Requirements and Guidelines - Revised 20265 13
o The total costs and expenses incurred in raising contributions.
o The total amount of contributions dedicated to the stated purpose or dispersed for the
stated purpose.
17.An explanation of the reasons, if the person registering is unable to provide any of the
foregoing information in subsections (1)—(15) of this section, why such information is not
available.
LARGE-SCALE RESIDENTIAL PARTIES
A Special Event Permit system for large scale residential parties and events during specified
periods is hereby created in order to allow residents to entertain friends and family at large parties
and events in their homes while mitigating the negative impacts to neighboring residents and
neighborhoods.
Parties and Events Requiring a Special Event Permit for Large Scale Residential Parties and
Events.
A Special Event Permit for Large Scale Residential Parties and Events shall be required whenever
a party or event is held in or on the grounds of a residence during one of the enumerated periods
set forth in this section and:
A. Where fireworks will be involved;
B. More than 100 attendees may reasonably be expected to attend;
C. Where more than 50 vehicles are expected to pick up/drop off passengers (or park) at
the party or event;
D. Where institutional/commercial grade speakers, lighting, and/or generators are to be
utilized; or
E. Where institutional/commercial grade bars that are large enough to allow more than
one
bartender to work behind each bar or the use of more than three (3) single -bartender
bars are to be utilized.
A qualifying party or event shall require a Special Event Permit for Large Scale Residential Parties
and Events on the following dates:
A. February 1 - March 31 [Super Bowl Week and Spring Break];
B. May 15 - May 31 [Formula 1 Race Week and Memorial Day];
C. June 25 - July 15 [Independence Day];
D. October 15 - November 10 [Halloween]; and
E. November 28 1 - December 31 [Latin Grammys, Art Basel, the Holidays, NYE]. Q1
Requirements. A non -exhaustive list of requirements to obtain a Special Event Permit for Large
Scale Residential Parties and Events shall be:
A. Agreement by the property owner to the ability of City personnel to enter the private property for
compliance inspections prior to (accompanied by the owner or agent with mutually agreeable
scheduling) and during the party (at any time);
B. Property owner must obtain all relevant permits from all relevant City departments, such as, for
example, obtain any required building permits where required;
Special Events Requirements and Guidelines— Revised 20265 14
C. Property owner shall be required to comply with the special event guidelines and provide
required documents, which include Certificate of Insurance and Indemnification; and
D. Any requirements or restrictions imposed by the city manager to protect the health, safety, and
welfare of residents, visitors, and surrounding neighborhoods' residents and visitors.
Timeframe for Applications for a Special Event Permit for Large Scale Residential Parties and
Events. Applications for a Special Event Permit for Large Scale Residential Parties and Events
required by this section shall be submitted no later than ninety (90) days before the party or event
and shall be subjected to review by all relevant City departments, review committees, and to
advisory review and comment by any applicable recognized neighborhood association.
Penalties. Any qualifying party or event requiring a Special Event Permit for Large Scale
Residential Parties and Events required by this section that proceeds without the homeowner first
obtaining a special event permit and complying with all of its terms, conditions, limitations, and
requirements:
A. Shall cease and desist and end the party or gathering upon demand by the City and a code
compliance violation shall be issued under all applicable provisions of the City Code, including,
without limitation, this section.
B. If the owner, manager, director, or resident of the property does not comply with the cease and
desist demand, the Miami Beach Police Department may arrest each owner, manager, director, or
resident for, without limitation, resisting arrest without violence or any other applicable charge, or
for violation of this section pursuant to Section 1-14 of this Code.
C. Additionally, no special event permit shall be granted for any event at any property owned by the
homeowner for a period of the next thirteen (13) months if a party or event occurs without first
obtaining and complying with a Special Event Permit for Large Scale Residential Parties and
Events, where required, at any property.
D. Finally, the following fines shall be imposed if a party or event is announced to invitees,
promoted, or occurs without first obtaining and complying with a Special Event Permit for Large
Scale Residential Parties and Events, where required, at any property: (1) $1,000.00 per day for a
first violation: (ii) $5,000.00 per day for a second or subsequent violation: and (iii) $15,000.00 for
any violation if the special magistrate finds the violation to be irreparable or irreversible in nature.
For purposes of this subsection. a violation shall be irreparable or irreversible in nature if an
unpermitted party or event has already begun or occurred.
Special Events Requirements and Guidelines— Revised 20265 15
Special Event Permit — Minimum Requirements
The minimum requirements to apply for a Special Events Permit are:
APPLICATION/PROCESSING FEE - All application fees under Special Events, and subcategory
permits are non-refundable and must be made payable to the City of Miami Beach at the time of
the online permit submission.
LATE APPLICATION FEE - This additional fee, equivalent to the applicable application fee, will
apply to all applications received after the deadlines noted in sections. Any application submitted
less than fourteen (14) days from event date may not be reviewed, regardless of late application
fee.
PLEASE NOTE: Late Application Fees cannot be waived.
PERMIT FEE - This fee is refundable if application is denied and must be made payable to the City
of Miami Beach at the time of application.
REINSTATEMENT FEE - If required event elements are not submitted within fourteen (14) days prior
to load in of event, the Permit Application will automatically be considered voided. The applicant may
reinstate the application upon submission of any pending requirements and a Reinstatement Fee
equal to the applicable Permit Fee.
PLEASE NOTE: Reinstatement Fees cannot be waived.
SECURITY DEPOSIT - A refundable security deposit will be required no later than fourteen (14)
days prior to the first event load in date. Based on the scope and location of the event, a pre- and
post -event site inspection may be conducted by the applicant and appropriate City personnel to
determine existing conditions and evaluate potential damages, if any. Security deposits will be
refunded as soon as possible (approximately 4 - 6 weeks after the event load out) if all conditions
are followed, public property is left in as good condition or better and without damage, surrounding
hazard, documentation of sanitation metrics were submitted (if applicable) any pending Code
citations are satisfied and all City invoices are fully paid. Failure to comply with restrictions imposed
may result in forfeiture of up to the entire amount of the security deposit, as per Enforcement and
Penalties, listed on page 36. $2,500 for events entirely within private property or on public property
with no City services required and up to 150 attendees; $5,000 for events up to 1500 attendees
and/ or requiring City services; $10,000 for events between 1501 and 5000 attendees; $20,000+
with more than 5000 attendees and/ or with a load in to load out duration exceeding 14 days.
Deposits for Non -Profit applicants will not exceed $10,000.
Any post -event balance or fines owed to the City, its employees, Departmental or Facility
charge/expenses, damage, repair or replacement cost(s), etc. may be deducted from the security
deposit. Additional fees may be assessed for environmental impact disturbance or hazard to natural
elements or ecosystems pursuant to the cost of remediation. Any unpaid balance owed exceeding
the security deposit will be cause for refusal to accept future Special Event Permit applications. Such
applications will not be considered until all outstanding debts to the City are paid in full (i.e. License
Fee, Code Enforcement Lien, Special Assessment Lien and/or any other debt or obligation due to the
City under State or local law).
Special Events Requirements and Guidelines - Revised 20266 16
PLEASE NOTE: Security deposits cannot be waived.
INDEMNITY AGREEMENT - An Indemnity Agreement must be executed and notarized with an
original and legally authorized signature and, if a corporation is the applicant or the application is
filed on behalf of a corporation, the company seal must be affixed to the document. The Agreement
must be submitted no later than fourteen (14) days prior to load in of the event.
INSURANCE REQUIREMENTS - The City of Miami Beach must be named as an additional
insured and policyholder on all insurance certificates issued for the event.
All insurance policies must be issued by companies that are authorized to do business in the State
of Florida and have a rating of B+VI or better in the current edition of Best's Key Rating Guide. The
Certificate of Insurance must state the time, date, location and name of the covered event,
including set-up and breakdown day(s), date(s), and time(s). Applicants have the option of
submitting a Certificate of Insurance for each policy year.
The City of Miami Beach reserves the absolute right at its sole discretion to increase these
requirements, as necessary, to protect the interests of the City, including an increase in the amount
and type of coverage required, depending upon the scope and nature of the special event.
Commercial General Liability - Commercial General Liability insurance, on an occurrence form,
must be obtained in the amount of at least $1,000,000 per occurrence for bodily injury, death,
property damage, and personal injury. The policy must include coverage for contractual liability.
Worker's Compensation and Employer's Liability -Contractors must submit proof of Workers'
Compensation and Employer's Liability in the form of a Certificate of Insurance. All other State
regulations apply.
Liquor Liability - If alcoholic beverages are to be sold or served at the event, the group or
individuals selling or serving alcoholic beverage must obtain Liquor Liability Insurance at the
minimum amount of $1,000,000. The sale of alcoholic beverages must be in compliance with the
Liquor Control Regulations of the Code of the City of Miami Beach.
The City's Risk Manager must approve the Certificate of Insurance. Once approved, the Certificate
will be kept on file in the City's Risk Management Division. The insurance requirements must be
met no later than fourteen (14) days prior to loading in of the event.
PLEASE NOTE: Insurance requirements cannot be waived.
SITE PLAN - A preliminary site plan must be submitted with the event application. A final CAD site
plan must be submitted no later than thirty (30) days prior to the event.
The site plan must show detailed diagram(s) drawn to scale of the event including: the location of
concession booths, portable toilets, dumpsters, public, emergency and accessible routes, location
of stages and entertainment and orientation of loudspeakers, locations for electricity and water,
generators, lighting towers, A/C units, fenced or walled areas, Paired trash and recycling bins
disability access elements such as accessible parking, accessible paths of travel, accessible
portable toilets, and other relevant elements. All generators, lighting towers and A/C units must be
fenced in or barricaded to prevent crowds from coming into contact with them. In addition, a
narrative describing all temporary installations must be attached for beachfront events. For purposes
Special Events Requirements and Guidelines - Revised 20265 17
of herein, "beachfront" is described as seaward of the Coastal Construction Control Line. Once the
site plan is approved it cannot be altered without the prior written consent of the City Manager or
his/her designee.
RESIDENT BENEFIT - All special events on public property will require a resident benefit, defined
as a quantitative, tangible benefit to the residents and local community. Examples of Resident
Benefits may include, but is not limited to:
• Discounted tickets (Miami Beach residents, seniors, youth, military, veterans, disabled
and special needs)
• Special programming or standalone public performance
• Educational and/or cultural component/ programming
• Senior benefit or food drive - in partnership with Housing and Community Services
• Monetary Donation to a City's Public Benefit Fund
o Events occupying more than 40,000 square feet of public space have
a suggested $5,000 minimum donation.
• Beach cleanup or dune restoration - monetary equivalent based on footprint and impact of
event
EMERGENCY MANAGEMENT PLAN — all Special Event Permit holders must have a basic
Emergency Management Plan for their event. The plan should cover the process and procedures
that will take place, should any emergency take place, while ensuring the safety of residents,
tourists and event attendees. The Emergency Management Plan must be provided to the Special
Events office, with your site plan, for review and approval.
SUSTAINABILITY & SANITATION PLAN — all Special Event Permit holders must have a
Sustainability and Sanitation Plan for their event, following the template provided by the City of
Miami Beach Special Events office:
• Sustainability & Sanitation Plan Template
The Sustainability and Sanitation Plan will cover strategy and operations related to resoonsible
waste management, including waste reduction, recycling, waste diversion and communication of
such efforts, compliance with related ordinances, and in accordance with the Citv's sustainabilitv
and resilience policies and programs.
The City of Miami Beach supports sustainable practices at all events with a goal to reduce waste
generation, divert waste to recycling and preserve the health and welfare of the City of Miami Beach's
environmental resources and coastal areas. Reducing waste generation and employing responsible
waste management and diversion practices reduces the potential for litter to impact our beaches
dunes, wildlife and waterways. Implementing these strategies can introduce positive environmental
community and financial outcomes, as less waste leads to less pressure on natural resources. City
services and infrastructure. Further, reducing waste generation and increasing recycling is essential
to the City's sanitation strategy and this plan includes best practices at every touchpoint to minimize
recycling contamination and prioritize efficiency and education.
The Sustainability and Sanitation Plan must be submitted as part of applicant'sygur special events
permit application with all required attachments, including site plan estimated total participation
including attendees, staff, vendors and crews, and total site footprint, for review and approval.
Special Events Requirements and Guidelines — Revised 20265 18
ON -SITE MEDICAL FACILITIES FOR EVENTS EXCEEDING 3,000 ATTENDEES
The City of Miami Beach Fire Department, as the regulator y agency having jurisdiction over all
Special Events in the City, may require, as a condition of the Special Event Permit, for Special Events with
expected attendance of 3,000 people or more to have in place a basic Mobile Emergency Healthcare
Plan for their event, covering basic health emergency requirements for one or more "On -Site Medical
Facilities."
If required by the City of Miami Beach Fire Department, the On -site Medical Facility shall be subject to
review and approval by the City of Miami Beach Fire Department, and shall consist of an air-
conditioned hardened sheltered area or building, or an air-conditioned tent with adequate ventilation, to
promote the health and safety of patients provided emergency medical care, and containing cot(s) and
emergency medical equipment and supplies, including the following:
• Adequate lighting, either natural or artificial:
• ADA compliant exitlentrance:
• Access to water:
• Adequate proximity to participants at the Event Site: and
• A footprint sufficient to store all medical equipment required, at least 1 private room area, and
space for staff operations.
Medical Equipment. The Fire Department may further require the On -Site Medical Facility to include
specialized medical equipment on -site, including:
• Patient transfer equipment:
• Airway, ventilation, oxygen and suction equipment:
• Immobilization equipment:
• Wound dressings: and
• Additional emergency medical services, equipment, supplies or personnel determined by the Fire
Department to be necessary due to the nature or location of the event.
Staffing of the On -Site Medical Facility. For events between 3,000 and 15, 000 attendees, the Fire
Department may require at least three (3) paramedics, one (1) rescue vehicle onsite staffed by at
least one (1) paramedic, and the services of a physician available to the site within 15 minutes, if
possible. For events in excess of 15,000 attendees, additional staffing may be required.
Special Events Requirements and Guidelines - Revised 20265 19
Internal Review Procedure
All proposed events with projected attendance of more than 150 persons on public property, or
private property where such event would not be incidental generally or without restriction throughout a
particular zoning district, will be reviewed by the City's Internal Departments. Representatives from
City departments, including, but not limited to Police, Fire, Tourism and Cultural, Public Works,
Parking, Planning, Code Compliance, Environment and Sustainability, and Parks Departments take
part in a monthly Special Events Internal Review meeting. The various departments will review and
comment on the proposed site, security, parking, transportation, and all other necessary plans for the
proposed event. These comments will be incorporated with those received through the neighborhood
review process. Tourism and Cultural Department staff will indicate the specific requirements the
applicant will need to satisfy and the timeframe for completing these requirements. Each City
Department will take note of announced events and potential events of significance and initiate
customized action plans to address the requisite levels of service and outline their efforts and
responsibilities associated with any upcoming major event planned within the City.
The City Manager will make a final determination on an application for a special event permit within
seven (7) days after all special events requirements applicable to the event have been fulfilled.
Such requirements must be fully completed by the applicant no later than thirty (30) days prior to
the event. Some requirements may require more time.
No refunds will be made after a permit is issued; however, payment does not constitute permission
to hold the event. All approved permits must be available for inspection on site at all times.
For special events produced by 501(c)(3) not for profit organizations (or equivalent), the City
Manager may waive permit and application fees, including but not limited to, rental fees for
particular City properties, when such waiver is found to be in the best interest of the City. No
waivers are allowed for personnel -based expenses (city services), security deposit, late application
or late submittal fees. In determining waiver of permit fees, no consideration may be given to the
message of the event or content of speech, or to the identity or associational relationship of the
applicant. Non-profit 501(c)3 entities are required to provide the City with a copy of the most recent
Internal Revenue Service Form 990.
MAJOR EVENT PERIODS (MEP)
The City first evaluates the City's needs, impacts and quality of life issues during MEP's. The City
will then also specifically evaluate the impact of events proposed to take place during holiday
weekends and major event periods, which create a significant demand on City services and
resources. The City may determine an MEP to have high intensity on City services and, therefore,
may prohibit the issuance of special events permits during these periods. The City may also
determine that enhanced City services are required during such periods. In such instances, costs
for enhanced services will be shared equally by and between all permitted events.
The City has identified the following repeat or somewhat regular event periods which historically
have a high impact on City services during the fiscal year. It is realistic to expect these activity
periods will continue to be popular in Miami Beach, bringing large crowds that will require additional
City service levels and interagency support. These MEP's include, but are not limited to, the
following:
. October- Halloween, Seafood Festival
Special Events Requirements and Guidelines - Revised 20265 20
• December - Art Week, New Year's Eve
• January — Miami Marathon, NCAA Bowl Games, Art Deco Weekend
• February — South Beach Wine & Food Festival, Super Bowl
• March - Winter Party Festival, Miami Music Week
• April - Miami Beach Gay Pride
• May- MwReFial Day WeekeRdhrrand Sea Show Miami Grand Prix Race Week
• July - July 41h Celebration, Fashion Swim Week
CRITERIA TO REVIEW SPECIAL EVENT PERMIT APPLICATION
The City Manager shall be charged with the responsibility and authority to determine whether a
particular applicant shall be granted a Special Event Permit. The City Manager shall have sole
authority, subject to the appeal process in the External Review Procedure of the Guidelines, to
approve, approve with conditions, deny, and/or revoke a Special Event Permit upon considering
the following factors:
Type of Event
The review of the special event permit application includes a review of the type of event, and the
possible demands on City services Community profile, estimated attendance, reoccurrence, and
nature of the venue all are components to be evaluated in the Type of Event category.
The value of ancillary events and conferences that may surround the event is also reviewed. These
may or may not be ancillary events directly managed, or a part of, the event under review. The
venues for these ancillary shows could be local hotels, arenas and parks, in support of the large
event. Ancillary events of this type may be.considered positive, from the additional economic
impact they may provide, or they may be considered a detriment, depending on the nature and
history of these side events.
Whether or not the event is conducted for an unlawful purpose and/or in violation of Federal, State,
County or Municipal laws.
The existence of conflict or interference with another event or another applicant who has obtained
a valid Special Event Permit. When there are competing applications which are substantially for the
same time and place, priority will be given on a first -come, first -served basis, but a first priority will
be given to a pre -established, annual event, which is defined as one which has a minimum of five
(5) consecutive years of existence in the City under the same ownership, is in good standing (which
includes being current on all prior debts), and has complied with other applicable all obligations to
the City in a timely fashion.
Whether the event, if public (as opposed to a private or corporate use), features a public benefit
component as its primary function and is not, in and of itself, largely a promotional use designed to
advertise or create publicity for product(s) to the public.
RESIDENT BENEFIT
All special events on public property will require a resident benefit, defined as a quantitative, tangible
benefit to the residents and local community.
Examples of Resident Benefits may include, but is not limited to:
• Free or dDiscounted tickets (Miami Beach residents, seniors, youth, military, veterans,
disabled and special needs)
Special Events Requirements and Guidelines — Revised 20265 21
• Free or discounted Sspecial programming or standalone public performance
• Free or discounted educational and/or cultural componenU programming
• Senior benefit or food drive - in partnership with Housing and Community ServicesES
• Monetary Donation to athe City's Public Benefit Fund
o Events occupying more than 40,000 square feet of public space shall have a
suggested minimum donation of $5,000
• Beach cleanup or dune restoration - monetary equivalent based on footprint and impact of
event
ECONOMIC IMPACT TO THE CITY
The City will consider the event's long-term, short-term, and indirect effects on profit/costs to local
economic industries, including but not limited to hotels, restaurants, entertainment establishments,
retail, and the City.
The City will also consider events undertaken by not -for -profit organizations that demonstrate direct
assistance to a charitable cause.
An Economic Impact Survey is required for large-scale events to determine if an event has a
positive economic impact to the City.
FREQUENCY CHART
To ensure that the City's beaches, parks, and public right-of-ways are protected and conserved,
the City limits the number and scope of the events held in these areas. The City has in place a
Frequency Chart, which outlines the maximum number of days in a fiscal year that can be used
within the designated area listed. This allows for the natural restoration and maintenance of our
beaches, parks, and public right-of-way. Once a designated area reaches its maximum allowance,
no additional event may be permitted, unless approved by the Mayor and City Commission.
INFRASTRUCTURE AND SERVICE DEMANDS (QUALITY OF LIFE)
The City will consider whether the event is compatible with the surrounding neighborhoods and
complements the ambience and aesthetics of the area in which it is presented_..-bv reviewing the
following:
• Whether the event poses a public threat to residents, businesses, and visitors, and
environment not considering content of speech, message, or reaction to the message.
• The stress that an event may place on various City services is considered in the evaluation
process. Expenses associated with additional crowd control, policing, security, parking, And
traffic and sanitation shall be considered. The City will also consider the availability of these
needed resources including time, people, money and equipment.
• Additionally, more intangible aspects of the effects that an event may have, relating to the
quality -of -life aspects that may positively or negatively impact the City, nearby ecologically
sensitive areas elements, the neighborhood in immediate vicinity, are also considered, the
realistic time frame, other events taking place in the City and South Florida area at the same
time, and possible unreasonable and prolonged noise, littering or parking difficulties
imposed on the community.
• Interference with traffic in the area contiguous to the event, and availability at the time of the
proposed event of sufficient City resources to address the events potential impacts and
mitigate the potential disruption.
• Availability of police officers, traffic control aides and traffic control equipment to protect the
participants in the event and protect the non -participants from traffic related and other
Special Events Requirements and Guidelines — Revised 20265 22
hazards in light of the need and demand for police protection at the time of the proposed
event.
Concentration of persons, vehicles or other structures at the event and feasibility of
disbanding the area in order to allow fire, police and ambulance services.
REFERENCES
A new large-scale event shall provide references from other locations that it has used. The
evaluation should consider not only the references themselves but the quality of the references and
the sources from which they come. A list of references that cover, not only the previous venues for
that event, but also the references from that City, the Police Department and any civic organization
that the past venue impacted showing the good citizenship and positive economic impact the event
has had in other places where it has been held.
PROMOTIONAL VALUE
An evaluation will take place to determine whether the event has good name recognition and a
good reputation. The evaluation must try to assess the importance of having the City and the event
linked in the press. All positive results that may be derived from the association should be
considered, including high- profile events that traditionally follow the event being reviewed.
Positive publicity surrounding a high -profile event typically harnesses increases in local tourism and
free positive publicity for the area, increasing general business activity.
ISSUANCE OF SPECIAL EVENT PERMITS DURING HIGH IMPACT PERIODS
During periods of enhanced or unavailable staffing of City resources (Police, Fire, Code, Sanitation,
etc.), the City does not accept applications for new events on public property. Such periods include
the month of March and first two weeks of the month of April, which coincides with college and high
school spring break and existing events.
Some successful events held on private property during such periods may outgrow the capacity of
the property and have a need for the City to consider allowing the event to expand onto public
property in order to remain viable in the City. In an effort to maintain existing business, the City
shall consider the following additional criteria in considering requests:
• Whether or not the event producer has had a successful track record of obtaining Special
Event Permits and producing events in the City for no less than five (5) years with Special
Event Permits in a private venue and is in need of expansion.
• Such applications would be considered on a first -come, first -serve basis, until such resources
are no longer able to be reserved.
• The event(s) could not occur concurrently on both private and public property.
• The City will consider the event's long-term, short-term, and indirect effects on local
economic industries, including but not limited to hotels, restaurants, entertainment
establishments, retail, and the City.
• The City will consider whether the event is compatible with the surrounding neighborhoods
and complements the ambience and aesthetics of the area in which it is presented.
• The City will consider the stress that such an event may place on various City services with
expenses associated with additional crowd control, policing, security, parking, and traffic to
be borne by the event producer.
• The City will also consider the availability of these needed resources including time, people,
money and equipment.
• City services required for the event can be reasonably made available at the time of the
proposed event.
Special Events Requirements and Guidelines — Revised 20265 23
External Review Procedure
Special events in the City of Miami Beach, proposed for public or property property, are
subject to review and recommendation by the corresponding neighborhood or business
association(s) as part of a monthly Special Events Community Review. Applicants wishing to
obtain a special event permit for an event taking place on public property will be required to
present their plans to the appropriate neighborhood association. In the case where there is
no legally constituted/recognized association and the expected event attendance exceeds
200, the matter may be referred to the City of Miami Beach Planning Board for review and
recommendation. Recommendations from the respective associations or the Planning Board,
stating its position on the proposed event, should be submitted to the Special Events Office at
least 30 days prior to the event.
The City will only recognize neighborhood associations that have filed for and received official
neighborhood status. In order to receive official neighborhood status, organizations must meet the
City's criteria. The City's criteria and a list of recognized neighborhood associations can be found
on the City's website at www.miamibeachfl.gov. QlgnatuFe Su- eys -a s beA Special Event
Advisory Form will also be required for each event for properties or businesses deemed to have a
direct impact by the event activities.
The City Manager shall consider recommendations from neighborhood association(s) in
determining whether to grant a Special Event Permit or what conditions to impose upon granting of
the permit. Notwithstanding, the City, through the City Manager, reserves the right to approve,
approve with conditions, deny, and/or revoke any Special Event Permit. Permits may not be
transferred, assigned or sublet, without prior written approval of the City Manager. The final
decision for authorization of a Special Event Permit remains with the City Manager subject to an
appeal as follows.
In the event of a lack of consensus between the neighborhood association(s) (or Planning Board)
and the City Manager regarding a decision on a permit, the association(s) (or Planning Board) may
appeal the Manager's decision to the Mayor and City Commission for consideration at its next
available meeting. The appeal must indicate in writing the association's (or Board's) reasons for
disagreement with the Manager's decision in approving or denying the permit being appealed.
Such appeal also must be accompanied by a written resolution of a majority of the board of the
association (or the Planning Board) indicating the decision to file the appeal. The Mayor and City
Commission may affirm, modify or reverse the decision of the City Manager. If the date scheduled
for the proposed event arrives before the next available Commission meeting, the decision of the
Manager will be final. If approval of the proposed event is delayed such that the event cannot be
held on the date(s) and time(s) specified in the permit application, or if the event is not approved at
all, the City will not be held liable for any expense(s), losses, or liabilities or other inconveniences
incurred by the applicant as a result of same.
Special Events Requirements and Guidelines — Revised 20265 24
Criteria for Approval of Permit
After all required elements are completed, and City Departments and impacted neighborhoods
have reviewed and submitted their comments regarding an application, the City Manager shall do
the following:
• Approve the permit;
• Approve the permit with conditions; or
• Deny the permit upon conditions (as set forth in these Guidelines).
No permit shall be denied nor shall the applicant for a permit be given less favorable treatment as
to time, manner and place on account of any message which may be conveyed at an event, or on
account of the identity or associational relationships of the applicant. City Manager may consider
the following prior to approving a special event permit:
• Whether same or similar event has a history of causing or resulting in a threat to public
safety in Miami Beach or elsewhere, except that if the public safety problem was caused by
crowd reactions to the event's message, this factor alone shall not be sufficient cause to
deny or revoke a City Special Event Permit.
• Material misrepresentation or incorrect material information made in the application process.
Prior to a denial or revocation based on this factor, the City Manager shall give the applicant
an opportunity to cure, satisfactorily rebut, or revise such evidence.
• Failure to complete payment of any sums required for a previous event until such time as
payment is received.
• Failure to substantially implement the Sustainability and Sanitation plan or perform a clean-up
plan which was made a condition of a previous permit.
• Failure to adhere to City policy as prescribed by the Special Events Requirements and
Guidelines, or other applicable laws where the health, safety and welfare of the community is
potentially affected.
No permit shall be denied nor shall the applicant for a permit be given less favorable treatment as to
time, manner, or place on account of any assumptions or predictions as to the amount of hostility
which may be aroused in the public by the content of speech or message conveyed by the event,
provided that reasonable accommodation as to time, manner and place may be required in order for
the City to provide the resources necessary for protection of health, safety and welfare.
No event applicant or permittee shall be required to provide for, or pay for the cost of, public safety
personnel necessary to provide for the protection of an event and its attendees from hostile
members of the public or counter -demonstrators, or for traffic control outside the event area or for
general law enforcement in the vicinity of the event.
If the permit is approved, the City Manager, in consultation with the heads of the affected City
Departments, shall also impose any necessary restrictions or conditions as to the time, manner and
place to be observed in accordance with public safety, environmental and administrative
considerations (based upon the application), provided that such considerations shall not include
Special Events Requirements and Guidelines - Revised 20265 25
any consideration of the content of any speech or message that may be conveyed by such event,
nor by any considerations concerning the identity or associational relationships of the applicant, nor
to any assumptions or predictions as to the response that may be aroused in the public by the
content of speech or message conveyed by the event.
After the City Manager approves the issuance of a permit, the applicant may obtain such permit by
agreeing to accept the "Terms and Conditions" imposed in accordance with these Guidelines.
If the City Manager denies or subsequently revokes a permit, they will provide the applicant/permit
holder with written notification and reasons for the denial/revocation of the permit (which shall be
consistent with the criteria in these Guidelines). It is understood and inherent as part of the
application process and agreed to by applicant upon submittal of the application, that application
does not constitute approval and any and all marketing or production expenses incurred are solely
the responsibility of the applicant and not the responsibility of the City regardless of the
application's approval or denial.
Coordination of City Services
Special events often require the supplementing or hiring of City services. The City's Special Events
Office will review comments received during the internal and external review processes and will
determine minimum staffing levels, with recommendations from the relevant Departments. The City
may also determine that enhanced City services are required during Major Event Periods in order to
mitigate excessive stresses on City resources. In such instances, costs for enhanced services will
be shared equally by and between all permitted events. The City assumes no liability arising or
resulting from the determinations of minimum staffing levels or the requirements for any events.
Fully paid receipts/invoices for required supplemental or City services and equipment rental must
be submitted to the Special Events Office no less than two (2) weeks prior to an event. Any
additional services rendered by the City for the event will be charged to the applicant and may be
deducted from the security deposit. When City personnel are employed, there will be a four (4)
hour minimum charge rendered by the appropriate Department to compensate each employee
engaged by the applicant.
Pursuant to the South Florida Building Code, the City's Building Department must issue a building
permit for all special events involving temporary construction or the use of temporary electrical
power. Examples of temporary construction include, but are not limited to, freestanding tents,
stages, fences, bleachers, temporary electrical connections, temporary structures (which include
expanding mobile stages) and generators over 5000 watts. The applicant must present a copy of
the Building Permit to the City's Special Events Office at least fourteen (14) days prior to the event.
Prior to the commencement of the event, the engineer of record for the structural and/or electrical
temporary permit must provide the letter of inspection as required by special inspection. This
completed signed and sealed letter may be e-mailed to the building department reviewer directly.
CODE COMPLIANCE
Field Inspector — The City may require the applicant to hire a Field Inspector and/or a Code
Special Events Requirements and Guidelines - Revised 20265 26
Compliance Officer to serve as an overall on -site coordinator, whose responsibility will be to ensure
that all services are provided, the event runs smoothly, and that all Federal, State and local rules,
regulations and ordinances are complied with. Special event producers agree and understand that
a Field Inspector and/or a Code Compliance Officer, which will report to and be under the direction
of the City, may be required in order to ensure compliance, as approved by the Special Event
Permit, and the conditions imposed with the issuance of such permit. Enforcement includes all
activities leading up to, including, and following the conclusion of permitted endeavors. —Event
producer further agrees and understands that all costs associated with such Field Inspector and/or
Code Compliance Officer shall be borne by the producer and reimbursed to the City prior to refund
of security deposit, as found on page 14.
Field Inspector and/or Code Compliance Officer may be required for events with expected
attendance of 1,000 persons or greater. Field Inspector/Code Compliance Officer requirement for
all other events will be determined on a case by case basis.
Signs (Flyers) & Hand Bills — The City regulates the distribution of flyers, handbills or stickers.
Specifically, distribution of handbills upon premises of another when requested not to do so is
prohibited, and placing or distributing any handbills on vehicles is prohibited as per City Code
Sections 46-92 and 82-412. Violations will be issued by Code Compliance for violations on public
property and for handbills placed on automobile windshields carrying a fine for each sign (flyer) or
handbill and a removal charge per sign.
Noise Ordinance — The City prohibits unreasonably loud, excessive, unnecessary or unusual
noise that is clearly incompatible with the normal activities of certain locations at certain times. Both
the Miami -Dade County Noise Ordinance, Section 21-28 of the Code of Miami -Dade County, and
City of Miami Beach Noise Ordinance, Article IV, Sections 46-151 to 46-162, are applicable and
enforceable to both public and private property within the City. These Ordinances make it unlawful
for any person to make, continue or cause to be made any loud, excessive or unusual noise. If the
excessive noise occurs between the hours of 11:00PM and 7:OOAM in such manner to be plainly
audible at a distance of 100 feet from the building, structure or vehicle in which it is located, this shall
be prima facie evidence of a violation of the Ordinances.
If a noise violation occurs, the enforcing Code Compliance Officer will require that the noise be
lowered to an acceptable level. Failure to comply with a request from the Code Compliance
Department may result in a fine and the immediate revocation of a Special Event Permit and/or
immediate cease and desist of event activity.
ENVIRONMENT & SUSTAINABILITY
The City of Miami Beach supports sustainable practices at all events with a goal to reduce waste
generation, divert waste to recycling. and preserve the health and welfare of the City of Miami
Beach's environmental resources and coastal areas And a' •^� i.vaqte tQ FeGyG 4i_- eF-teTo
achieve this goal, special events must follow the below guidelines:
The following items are prohibited from use or distribution: expanded polystyrene (Styrofoam)
plastic, bioplastic or compostable straws and stirrers, glass containers (for distribution) plastic
condiments and seasonings, plastic bags (for distribution) plastic lids plastic sandwich
containers plastic or metallic decorations such as glitter, confetti synthetic flowers petals or
foliage, and balloons at City parks beaches public marinas marine facilities (Balloon releases
are also prohibited via FL Statute 379.233).
Special Events Requirements and Guidelines — Revised 20266 27
• Events and programs that receive financial or in -kind support from the City of Miami
Beach shall operate within the requirements of all City of Miami Beach existing non-alcoholic
pouring rights agreement with PepsiCo who is granted exclusivity in ALL non-alcoholic
beverage categories with the exception of hot tea, dispensed hot coffee and hot cocoa and
Red Bull who is granted exclusivity in the Energy Drink category. All soda and water must be
served in non -plastic containers.
Applicant shall pursue the use of reusable food wares and food service articles, or the following
alternatives when reusable food service articles are not feasible.
• If straw and stirrer use is requested, metal or natural fiber -based (bamboo, birchwood hay,
paper) shall be used.
• If bags are requested, reusable (cotton, calico, recycled PET, hemp Me etc.) or paper should
be used.
• All condiments and seasonings shall be dispensed in bulk (dispensers, squeeze bottles,
shakers) not individually packaged,
• All food and beverage service wares (plates, bowls, cups, cutlery, napkins) should be
biodegradable or compostable.
• Unbleached, non -coated recycled -content paper or other natural fiber -based foodservice
articles are encouraged.
• Reduction in packaging for food, beverages, service wares and all other materials is
encouraged to reduce the potential for packaging and associated inks, dyes or other additives
to enter the environment or impact human health. Applicant is encouraged to request suppliers
reduce or eliminate excess packaging during Procurement Process. Where packaging cannot
be reduced, biodegradable, compostable or recycled content/ recyclable packaging is
encouraged.
• Applicant is encouraged to provide access to water refill stations to support health and safety
and reduce packaged waste.
Applicant must submit the Sustainability and Sanitation Plan, using this template provided by the
City's Special Events team, for review by the Public Works Department Sanitation Division and
Environment & Sustainability Department, including:
• Types of items and materials to be distributed or vended, and their end -of -life destination
• A site plan with trash and recycling bin placement clearly indicated, and type and number of
trash and recycling bins within event footprint following the specifications listed in the template.
• A mockup of signage for trash and recycling bins to be placed within event footprint, following
the specifications listed in the template.
• Applicants ordering dumpster placement must provide mockup of labelling for dumpsters, and
indicate type and number of dumpsters.
• Waste management and sanitation staffing strategy and numbers.
• Communications, outreach and compliance strategy for responsibly managing waste and
recyclables and how to reduce contamination to ensure acceptance of recycling at the
appropriate facility.
Applicants meeting certain specified conditions indicated in the Sustainability and Sanitation
Plan template must also complete Supplemental Sections A, B, and C of the template
Applicant shall be responsible for removing all litter, refuse and waste generated by their operation
for proper disposal at their expense. Prooer disposal means that applicant is responsible for
ensuring that all recyclable materials that remain within its control, such as plastic, aluminum,
glass, paper, cardboard are appropriately segregated for recycling, and good faith efforts are made
Special Events Requirements and Guidelines — Revised 20266 28
by applicant to ensure these materials reach the appropriate facility for recycling
Aimlicant shall clean up all zip ties and screws at the time of installation/ clipping Only black zip ties
are to be used at beachfront events.
Applicant is required to provide a list of all partners or vendors involved in processes included in the
Sustainability and Sanitation Plan and the name and contact information for the person responsible
for onsite oversight of the plan's implementation (not a vendor) Applicants with 1,000 participants
must assign a paid or unpaid Sustainability Coordinator function who is responsible for overseeing
implementation of Sustainability and Sanitation Plan.
Events with 2,000 or more attendance that will order dumoster placement are required to provide
documentation of sanitation metrics (total volume generated and diversion rate haul tickets tipping
fee receipts, or other supporting documents from waste hauler) by 30 days post -event load out
Sanitation metrics such as recycling rate will be used to acknowledge good practices and identify
opportunities for improvement. If data is unavailable for any reason i.e. dumpsters are hauled as part
of a reaular service route, this should be noted in Plan for review.
Applicant is encouraged to add waste sorting to the scope of their sanitation or waste management
vendor, or solicit waste sorting services from an additional vendor to reduce recycling contamination
increase acceptance of recvclables at the appropriate facility, and maximize waste diversion This can
include top -picking i.e. removing any visible and accessible trash or garbage from the tops of
recycling bins and dumosters or a full scale sorting operation where sorting occurs in a designated
waste sorting area back -of -house removing any trash or garbage from recycling bins and pulling any
recyclables from trash bins before materials are emptied to dumosters Applicant is encouraged to
station staff or volunteers near trash and recycling bins or dumosters to educate attendees or other
crews on what materials go in which container.
The City encourages the implementation of climate -friendly and health and wellness practices at
events, in alignment with resilience programs and carbon emission reduction targets
r
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PaP8F GF Feusable bags (nnateFials caR VaFy, SUGh as Gako, GGRGR, FeGyoled PET, hemp, jute
andethers).
GQRdiFReRt6 F;eG866aFy tO AG!wde biodegFadable tableware: plates, bowls, hot and Gold Gular,
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Special Events Requirements and Guidelines — Revised 20265 29
I
AThe-applicant shall consider greenhouse gas emissions and exhaust when deploying
generators for power and use. This means encouraging correctly sized generators to meet
base and peak power supply needs without unnecessary padding plan and track supply vs
actual use during the event reduce or eliminate excessive redundancies implement "Dower
down" windows, and shift to grid power connections wherever possible. Many ofthese practices
•
•
also encourage safety, protect equipment from damage, and save money.
Applicant shall prioifize an -alternative fuel or solar powered generators or equomentequipment.
wherever possible. An alternative fuel is defined as biodiesel, compressed natural gas,
propane or solar.
Applicant should enoourage other energy sa"ng and enemy and fuel efflaency strategies such as
implementing no -idling policies for vehicles. using LED light towers or solar light towers and
•
other equipment.
Applicant is encouraged to provide low -flow toilets or other toilets that conserve water, with
environmentally -safe deodorizing and cleaning agents.
Then f "d fM
toilets and to lets that n nn 'nnnn ennn mnen no nmm�nennnnn.n ....
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Applicant is encouraged to provide amenities for bicyclists by including any one of the
following: bike racks, bike valet services or a designated secure area for bicycle parking.
Applicant is encouraged to promote carpooling, bicycling, walking and usage of public transit
within their event broadcasts.
The t the time 16lippiRg.
•
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applicant shall Glean up all zip as and SOFeWS at of nstallat OR
ATpe-applicant is encouraged to procure local food is erdeF teto reduce greenhouse gas
emissions from travel, as well as support the local economy.
Applicant is encouraged to prioritize reuse, repurposing, and recycling (where possible) for
all construction and production materials, including structural elements, lumber, plvwood
pallets, metal, PVC, carpet, drapery and other textiles, decor, furniture, signage. electronics.
etc.
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Annl'n n1n n r.....kag ng in
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Special Events Requirements and Guidelines - Revised 20265 30
Annfn Mc shall be r sible for remay «........1
SANITATION
Applicants shall be solely responsible for cleaning the area during and after the event All events
should solicit sanitation services from a private vendor. The applicant shall be responsible for
obtaining all necessary dumpsters including separate dumpsters for single -stream recyclables
serviced by a private hauler. Single -stream recycling dumpsters must be clearly labeled as such
and applicant will be required to describe in detail the steps taken to reduce or eliminate
contamination of recycling dumpsters in their Sustainability and Sanitation Plan Recvclables must
be de -bagged before being placed in the single -stream recycling dumpster. All arrangements and
removal of garbage, trash, recyclables, and other debris are the sole responsibility of the applicant
A City permit authorizing placement of dumpsters must be obtained through the City's Sanitation
Department and submitted to the Special Events Office no less than two (2) weeks prior to the
event. Once permit is approved, it is applicant's responsibility to work with private hauler to
schedule placement and servicing. Applicants are required to meet sanitation standards to assure
an adequate number of litter and recycling containers are on -site and must encourage quests to
comply with the City of Miami Beach's anti -litter efforts. At minimum, one recycling container is
required per designated trash collection area. Applicants shall ensure that the event site is returned
to its original condition within twenty- four hours. Failure to clean up after the event will result in a
fine issued to the event producer, as well as additional charges for City services.
The City shall provide City Sanitation to service City waste bins and maintain cleanliness of
surrounding areas external to event footprint, billed to applicant based on event attendance. Events
with 2,500 attendees will be billed for the services of one (1) City Sanitation employee plus an
additional employee for every additional 2,500 attendees beyond that.
If applicant fails to provide sanitation services in a timely manner (at conclusion of event), City
Sanitation will respond and Security Deposit will be withheld until all fees have been collected for
services rendered at a productive hourly rate.
The City shall charge the costs of additional cleanup necessary should the Applicant fail to
reasonably perform. The City reserves the right to withhold Security Deposit or assess additional
fees for failure to implement this plan as submitted, or environmental impact disturbance or hazard
to natural elements or ecosystems pursuant to cost of remediation.
Applicants applying for an event on the beach will be required to secure sand sifting services to be
performed before and after load out. The City may provide sand sifting services for city -sponsored
events, at a cost determined by the City. All other events will need to hire a private vendor, Proof of
sand sifting confirmation must be submitted to the Special Events Office at least two (2) weeks
prior to the event.
Applicants seeking use of public restroom facilities outside of standard operating hours may also
be required to hire attendants to facilitate public restroom maintenance and supplies during the
Special Events Requirements and Guidelines - Revised 20265 31
event. These services may be contracted through the Parks & Recreation Department. Proof of
Payment must be submitted to the Special Events Office at least two (2) weeks prior to the event.
FACILITIES MANAGEMENT DEPARTMENT
The Facilities Management Department is responsible for the operation, maintenance, and repair of
over 4 million square feet of municipal buildings, bridges, monuments, ornamental water fountains,
swimming pools, beachwalk, lifeguard stands, parking lots and parking garages. As it relates to
Special Events, the Facilities Management Director, or his/her designee shall review and approve any
event permits hosted at (or immediately adjacent to) City -owned facilities. Additionally, in the event a
permit is issued on public property and damages are assessed the Facilities Management
Department will coordinate with City staff to evaluate and quantify the damage and schedule and
manage the possible repair work via City approved vendors.
Off Duty Fire & Paramedic Services — Depending upon the type of event and estimated
attendance, off -duty fire rescue personnel may be required at the expense of the applicant. As a
general rule, a minimum of one paramedic for up to thousand (1,000) people and two paramedics
for up to five thousand (5,000) people, and a rescue unit for up to ten thousand (10,000) people,
which consists of two (2) paramedics and a team leader, are required. Enclosed events and tents
over 400 square feet may require off duty Fire Inspectors depending on the type of event and
estimated attendance. The City of Miami Beach assumes no liability arising or resulting from the
determinations of minimum staffing levels or the requirements for any events.
The final decision for the minimum number of Fire Rescue/Prevention personnel required will be
determined by the City's Fire Chief or his/her designee.
Payment for off -duty fire services, based on the estimate, is required to be paid in full no less than
two (2) weeks in advance of the event. Payment adjustments for off -duty fire services, based on a
final invoice, is required to be paid in full before the event. The Fire Chief or his designee will make
the final determination of minimum levels of fire staffing.
Enclosed Events Site Plan and Occupant Load — Site plans for enclosed events requiring
fencing or tenting must be submitted for review and approval to the City's Fire Department. Building
Department permits cannot be issued until the Fire Department approves the event site plan. Non -
substantial on -site adjustments to site plans may be made in consultation with and approval of the
City's Fire Marshal, or his/her designee. The Fire Department requires a twenty-five (25) foot
emergency vehicle access lane between easternmost portion of the sand dune and any fencing or
tents for all beachside events. A fee shall be charged to cover the plan review and inspections of
special events sites to identify and enforce fire code requirements.
Enclosed events are required to adhere to an occupancy number, as well as comply with the
requirements determined by the City's Fire Department, once site plan is approved. A walk-
through to verify that the actual setup meets with the approved plan will be conducted prior to the
event opening. Event promoters are responsible for adhering to the determined occupancy number
and any violation of the occupancy number can result in penalties and /or fines.
Fireworks Permit — All special events featuring a fireworks display or pyrotechnics must obtain a
Special Events Requirements and Guidelines — Revised 20265 32
fireworks permit, in addition to the Special Events Permit from the City's Fire Department, which
may only be applied for by a licensed and insured contractor. All fireworks activations must comply
with all applicable fire codes and the Sea Turtle Nesting Ordinance. A written request for the permit
must be submitted to the Fire Department at least thirty (30) days prior to the event and approved no
later than eleven (11) days prior to the event.
Following approval of the permit, the Fire Prevention Bureau will make a site inspection. A
minimum of two (2) fire fighters will be required to be on -site from the time the fireworks are
delivered at the site, until termination of the display and the removal of all fireworks and debris from
the site. Payment for required fire personnel will be the sole responsibility of the applicant and must
be made prior to the event.
The firm or individual responsible for setting up and setting off the fireworks must obtain a
Comprehensive General Liability or Fireworks Display Liability Insurance policy (see Insurance
Section for language and rating requirements).
Open Pit and Bonfire Permit - Separate permits are required for open pit and bonfires, which
may only be applied for by a licensed and insured contractor. Applications for a permit may be
obtained from the Fire Department and must be approved and paid to the City at least two (2)
weeks prior to the event. These activities will require hiring off -duty fire personnel. Such activity on
the beachfront is subject to Florida Department of Environmental Protection and the Sea Turtle
Nesting Ordinance regulations governing heat transference and lighting during Marine Turtle
nesting season (April 1- October 31).
OCEAN RESCUE
Depending upon the location and type of event, estimated attendance, and hours of operation, off -
duty lifeguards may be required. The Ocean Rescue Chief will determine the minimum staffing
levels for the number of lifeguards for the event. In addition, due to safety concerns, all footprints
east of the dunes must be north or south of existing lifeguard towers. The event footprint may not
impede the lifeguard's view of potential swimmers. The temporary relocation of lifeguard towers for
any event is not permitted.
MIAMI BEACH CONVENTION CENTER
Miami Beach Convention Center ("MBCC") is part of the MBCC campus which also includes
outdoor facilities such as, Pride Park (whose boundaries are Convention Center Drive to the east,
Meridian Avenue to the west, 18" Street to the south and 19" Street to the north) and Collins Canal
Park (whose boundaries are Washington Avenue to the east, Convention Center Drive to the west,
MBCC to the south and Collins Canal to the north). MBCC Priority 1 and Priority 2 clients booking a
substantial portion of the MBCC for an event, meeting and/or convention, may request to extend
portions of their event to the exterior/outdoor portions of the MBCC Campus, subject to a Miami
Beach Special Event Permit and the approval of the City Manager and/or designee. Non-MBCC
clients may also request to host events at the outdoor MBCC campus facilities (Pride Park and
Collins Canal Park) via a Special Event Permit.
The MBCC has first right of refusal for any non-MBCC event requesting to activate in either Pride
Park and/or Collins Canal Park. Should an eligible MBCC client not request to utilize Pride Park
and/or Collins Canal Park or releases the use of the parks, the parks may be available for other
special events or activations, subject to the approval of the City Manager and/or designee through
special Events Requirements and Guidelines - Revised 20265 33
a Special Event Permit and MBCC Licensing Agreement (MBCC agreement).
Requests for a lane, street, or on -street parking facility closure made by events held inside the
Miami Beach Convention Center (MBCC) or Pride Park or Collins Canal Park are subject to the
approval of the City Manager and/or designee. If the requested closure impacts any of the
following roadways: Convention Center Drive, Washington Avenue, 17'h, 18", 190 Streets and
Dade Boulevard, a comprehensive Maintenance of Traffic ("MOT") plan must be submitted,
reviewed and approved by the Miami Beach Transportation and Mobility, Parking, Public Works,
and/or Police Departments, and any other appropriate Miami Beach Department, prior to
implementation.
Any request to utilize Pride Park and/or Collins Canal Park will require completion of the event
licensing process established by the MBCC, in collaboration with the City of Miami Beach, and
shall include, but is not be limited to, the following requirements: event site plan, insurance,
indemnity agreement, security deposit, utilization of City services (e.g. Police, Fire, Parking,
Transportation and Mobility, Public Works/Sanitation, etc.,) and security, parking, transportation,
MOT, and sustainability and sanitation plans. The aforementioned must be incorporated into the
respective MBCC agreement and coordinated by MBCC management.
Pride Park and Collins Canal Park have an established park fee per square foot for up to the first
(15) fifteen days of activation, subject to an annual Consumer Price Index ("CPI") increase for the
term cycle and a decreased park fee every day after that, as found on the City's special event fee
schedule. Additional fees may apply were applicable. The required park square footage fees and
security deposits are applicable to the MBCC agreement only.
PARKING DEPARTMENT
Overall Parking Plan — A comprehensive Parking Plan which identifies where parking is to be
provided for event staff, equipment vehicles, and event participants, as well as the location
and amount of accessible parking spaces must be developed, in writing, and approved by the
City's Parking Director or their designee. Public parking resources may be supplemented with
privately owned parking areas to accomplish this plan. All fees incurred through use of Parking
Department resources, which may include meter rentals, garage parking space rentals (garage
vouchers), zicla (armadillo)/delineator removal and reinstallation, off -duty enforcement officers or
rental of lots, must be pre -paid in full no later than two (2) weeks prior to the event.
• Valet ramping spaces are to be used exclusively for ramping and valet related
operations. All other activities are explicitly prohibited.
• Valet Operators are required to possess a valid City of Miami Beach Business Tax
Receipt (BTR) that includes vehicle storage locations.
• Parking meters shall not be used for advertising or marketing related activities,
unless associated with a special event as defined herein.
• All parking requests mentioned above are subject to approval and may require
updatesledits based on parking needs and inventory of spaces in the requested
area.
• On -Street Parking Rentals are in support of the operation and should not be used
for staff parking.
• Off -Street Parking Rental (Lots & Garages) may be used for support staff parking,
based on availability of spaces in the facility.
Special Events Requirements and Guidelines — Revised 20265 34
Facilities and Personnel — Many City of Miami Beach recreation facilities, and parks are available
for rent during non -programmed hours for special events, and have specific fees, based upon hours
of usage, including setup and breakdown times. Request for usage must be at least one month
prior to the event. Rental payments and approved insurance documentation (if applicable) for such
facilities must be made two weeks prior to the event. Proof of payment must be submitted to the
Special Events Office. Applicable user criteria will be available for park venues through the Parks &
Recreation Department.
Depending upon the venue, nature and scope of the event, the hiring of City of Miami Beach Parks
and Recreation personnel may be required. A City facility (e.g. a building) used for a special event
must be staffed by a City employee. Depending on usage, additional facility staff, janitorial service
and electrical staff charges may be applicable. Payment for the staffing is the sole responsibility of
the applicant and must be received no later than two (2) weeks in advance of the event.
POLICE DEPARTMENT
Security Plan and Services — Depending upon the type of special event and estimated
attendance, security personnel, such as off -duty police personnel and private security personnel,
may be required.
The Security Plan shall be prepared by the event producer in consultation with Tourism and Culture
Department and the City of Miami Beach Police Department's Off -duty Office. The plan shall
specify the number of off -duty officers or private security guards, if applicable, hired by or expected
to be hired by the applicant. At the option of the applicant, the entire security personnel may be
comprised of off -duty police personnel.
Cost of off -duty police personnel is dependent on the number and rank required. As a general rule,
if four or more officers are required, one must be a supervisor (sergeant or above). Larger
contingents of officers may require additional police supervisors.
Payment for off -duty police services, based on the estimate, is required to be paid in full no less
than two (2) weeks in advance of the event. Payment adjustments for off -duty police services,
based on a final invoice, is required to be paid in full no more than two (2) weeks after the event.
The Chief of Police or his designee will make the final determination of minimum levels of police
security.
Any private security personnel contracted for by the applicant must be licensed by the State of
Florida. If security personnel are to be hired, a list of names and license information must be
provided to the City's Police Department no less than two (2) weeks in advance of the event.
The City's Police Department may require additional security or off -duty police personnel for crowd
control, traffic control and general security during the event. The minimum number of police
personnel is dictated by the Off -duty Police Coordinator and is dependent upon the type of event,
date of event, time of event, location of event, the site plan for the event, the type of entertainment
during the event, whether alcohol is consumed at the event, and the estimated attendance at the
event.
Special Events Requirements and Guidelines — Revised 20265 35
Below are additional requirements for large-scale events,
• Large-scale events must have a certain number of metal detectors and a minimum screening
caoacity for Queuing. based on estimated attendance.
• Large-scale events should have an earlier opening of gates, based on estimated attendance or
queuing lengths.
• Certain restrictions may be imposed on what time security personnel changes can take place
in relation to queuing and screening operations.
• Event organizers are required to include a ticketing system for free large-scale events.
• Event producers are required to adhere to changes to event setup, as recommended by safety
departments, including the day of the event.
• Pre stage temporary lighting and upgrade existing lighting may be required when necessary for
visibility.
• Requirements may include layered access control for events above 15,000 anticipated
attendance multiple zones with graduated access, rather than a single area, to prevent crowd
compression at weak points. Organizers should develop a methodology to equate estimated
crowd size with entries being staffed with security.
Overnight & Backstage Security - Applicants may contract, at their own expense, for off -duty
police services or with private security guards for overnight and backstage security concerns. On-
stage security will be handled by private security at the applicant's expense.
Marine Patrol - All water -based special events, or those activities likely to attract crowds to or near
the water, must provide prior written notice to the Miami Beach Police Marine Patrol and Beach
Patrol. Certain events may require prior written authorization from the United States Coast Guard
and may also require off -duty services and equipment from the City's Marine Patrol, Florida Marine
Patrol, or United States Coast Guard, at the expense of the applicant. In such cases, written
authorization is required no later than thirty (30) days prior to the event.
Police Escorts for Entertainment - If so requested, the City may supply police motorcycles or car
escorts for entertainers. This service must be arranged in advance of the event and must be listed
in the proposal for the event. The cost for this service is determined by the City's Police
Department and will be at the applicant's expense.
Barricades & Electronic Signs - Barricades and electronic directional signs may be required,
depending upon the location and/or site plan of the event, to cordon off the surrounding areas or to
close streets to vehicular traffic. The City's Police Department, along with the Parking Department,
will determine the number and location of barricades.
The rental cost of barricades and electronic directional signs will be incurred directly by the event
producer. Payment is the sole responsibility of the applicant, as is actual set-up and removal of
barricades on the event date(s).
Parade Requirements - The City Code defines "Parade" as any march or procession consisting of
persons, animals, vehicles or any combination thereof, traveling in any public way, within the
territorial jurisdiction of the City. All parades must abide by Section 106-346 of the City Code.
Pursuant to this Code Section, a separate permit to hold a parade must be obtained from the Chief
Special Events Requirements and Guidelines - Revised 20265 36
of Police. The permit application must be filed not less than 15 days nor more than 90 days prior to
the day on which it is proposed to be held, and simultaneously copied to the Special Events Office.
The Special Events Office will, in turn, notify the City's Facilities Management Division, should any
existing barriers need to be relocated or deployed.
The Chief of Police shall have the right to refuse participation in a parade due to public safety
concerns and increased confrontational levels. The Chief of Police may revoke a parade permit at
any time he determines the parade is to be conducted or is being conducted in violation of the terms
of issuance. Any applicant aggrieved by the Chiefs decision may appeal to the City Manager.
Bicycle Event Requirements — The City of Miami Beach regulates and permits any bicycle events
on Miami Beach roadways as per the following rules and regulations below:
• Bike events with 25+ riders are required to apply for a Special Event Permit.
• A minimum 60-day notice is required to present any new bicycle events on
major roadways and thoroughfares before the Mayor and City Commission, inclusive of the
event routes, hours of impact, and MOT illustration.
• All potential events must abide by the City's designated pre -approved time -
frame that are consistent with existing City Transportation Traffic Flow Mitigation Plans - "no
closure, lane reduction or traffic holds permitted during Rush Hour Traffic Monday — Friday
from lam to 10:00am and 3:30pm to 7pm.
• All potential events must abide by the City's pre -approved routes on major
roadways to swiftly flush approved bicycle/ cycling events in and out of the City with as minimal
impact as possible.
• All potential events must abide by the City's policy such that Off -Duty Police
may not staff the event unless a Special Events permit has been filed with the City's Tourism
and Culture Department.
• Bicycle/cycling events are prohibited from occurring during major event
periods, as previously defined.
Public Works Department
Right -of -Way Permit- A Right -of -Way Permit must be obtained whenever there is an obstruction to the
right-of-way or there is anchoring to or excavation of any right-of-way or City property. ObsWdions may
include but are not limited to sidewalk closures, street closures, pla ement of large equipment within the Right -of -
Way (Generators, Trucks, etc.) The method of anchoring or location of any excavation may be denied or
altered by the City based on potential hazards to existing utilities. The cost for such permit will be
pursuant to City ordinances (concerning work on the rights -of -way) and may include a cash bond
based on estimated potential damage to City property. Proof of financial ability to cover estimated
damages must be submitted to the Special Events Office. For events occurring on City streets or
sidewalks, an inspector from the Public Works Department will inspect the area in question prior to
the event for any hazards, potholes or damaged fixtures. Any problems will be repaired or noted. A
visual inspection will take place following the event to identify any damage to City property caused
by the event.
Any identified damages in the City right-of-way, on termination of the permit, will have to be
repaired by the event producer within a time specified by Public Works. If the producer fails to
complete these repairs in a timely manner or wishes the City to complete such restoration work,
then costs incurred by the City, including reasonable overhead expenses, will be deducted from the
Security Deposit and the event producer will be charged for any, such costs not covered by the
Special Events Requirements and Guidelines — Revised 20266 37
deposit.
Sandatien
event hvyee5s,000- attendees or greater, the nrGant m doses to h Fe G ty Rnn0e fr4aM the
San Iat1GR department The AnAt of the Glean up will be calculated by the City and will include
dump ng en and en 'nment rental. F ,nntn that h a. a an expected attenslanoe of le
AthPF CIPIDFIR RFA the sale F86POAS b I ty of the appliGant, A City permit awthGr Zing PlaGeFneAt 0
dump6teFS must be obta Red through the G ty'S SaRllati9A Department, and subm Red to the
SpeGial Events Off np n Inns than h. n (2) weeks n r to the event. Annl'o ntn n FequiFed to meet
RRGI MI -At eRGGI-IFage guests t9 Gemply with the C ty of Miami RARph'A RRti 'i#eF 81if9i4s. At minirRum,
1' nta'n red n . den'n ated trash nn�lentinclove n nta'n and
ors 'n ren n n narea. n em _.._ nr a
App' Gants applying f9F an WieRt OR the beach will be F@q6I Fed tG 69GUFe 6and sA Rg services to be
sA
n (2) weeks AFIRF to then eat
AppliGants seek ng use 9f PUbl;G Fe6tFGAM fag lit es Auts de, of standaFd operating hours may also
event. These ReFv Gas may be nnb..nted through the PaFks ➢ ReGFeat'.an Oena*nent PFeef ni
Americans with Disabilities Act - All special events must be designed and operated consistent
with Chapter 553, Florida Statutes (the Florida Accessibility Code).
Accessibility Requirements in Public Property/Outdoor Events
• Ensure curb cuts and crosswalks are kept free and clear for usage with a continuous
accessible route of 5ft in width (width may be reduced to 32" at doorways or passageways not
exceeding 2ft in length).
• Where the event site does not have an existing firm, stable, slip resistant surface like sidewalk,
pavement or equivalent, such as for events on the beach, grass, etc, event producer must
provide an accessible surface (ADA path) to access the event, connect with all amenities
within the event that are accessed by the public.
• Accessible routes (ADA paths) shall not have abrupt, vertical changes in level exceeding 0.25"
or gaps exceeding 0.5". Changes in level of up to 0.5' must be beveled, and changes in level
exceeding 0.5" must be ramped. Ramps shall not exceed 1/12 slope. All ramps must comply
with Florida Building Code — Accessibility (FBC) 405.
• ADA paths must provide access to merchandise within a vendor tent/booth space equivalent to
the access provided to the general public.
Special Events Requirements and Guidelines — Revised 20265 38
• Any transaction counters e.g. ticketing, purchase of food/beverage or other goods, must be no
higher than 36", for a minimum of 36" in length.
• If tables and seating are provided for food consumption, including picnic tables, at least 5% (no
less than 1) of the total seating must be at accessible tables. Accessible tables be 34"
maximum high to the top of the dining surface and must provide 27" minimum high knee
clearance, 30" minimum wide at 17" minimum deep clear floor space (FBC 902).
• Where portable toilets are provided, an accessible route shall be provided to the toilets. Five
percent (5%) of the total number of toilets must be accessible. If clusters of portable toilets are
distributed throughout the site, then each cluster must have accessible units.
• If general assembly seating or standing space is provided for audience members attending a
public performance at a special event, reserved wheelchair seating must be provided. Such
seating must be provided in a location that allows wheelchair users an unobstructed line of
sight to the stage. If seating capacity accommodates greater than 300 persons, then
accessible seating shall be dispersed throughout the venue and be connected to an accessible
route.
• All flyers, online and written promotional materials for the event should be made accessible to
people with disabilities, including those with hearing and visual impairments. It is
recommended that the following statement be included on promotional materials to contact the
event in advance for accommodations: "Call [your number followed by word "voice"] or via 711
the Florida Relay Service (TTY) to request an accommodation, or for information on access for
persons with disabilities."
• All ADA elements must be identified on plans for permit review.
TRANSPORTATION AND MOBILITY DEPARTMENT
The City of Miami Beach's Transportation and Mobility Department works to provide city residents,
workforce and visitors to our tropical paradise with a safe, efficient, balanced and eco-friendly
transportation system. Under guidance of the Mayor and the City Commission, the department helps
to achieve an overall multi -modal vision for mobility in the City.
Sidewalk, Travel Lane, and Street Closures - Certain sidewalks, travel lanes, and/or streets
within the City of Miami Beach may be approved by the City Manager to be temporarily closed to
restrict or prohibit vehicular and/or pedestrian traffic prior to, during, and/or after a Special Event.
Depending upon the location of the Special Event and the associated closures, additional
approvals may be required from the Miami -Dade County Department of Transportation and Public
Works (DTPW) or the State of Florida Department of Transportation (FDOT), as appropriate,
depending on which agency has jurisdiction over the roadway. Regardless of the agency with
jurisdiction over the roadway, the City's Transportation and Mobility Department Director, Public
Works Department Director, and Chief of Police shall approve any closure of a sidewalk, travel
lane, or street in the City, with final approval subject to the City Manager's Discretion. The City
Manager, in his/ her discretion, may also require applicants to provide "sign -offs" showing approval
from a majority of landlords and/or residents (or their group representatives) whose direct vehicular
access to buildings and properties may be affected by the proposed sidewalk, travel lane(s), or
street closure. Requests for any closure of a sidewalk, travel lane(s), or street must be made at
least forty-five (45) days prior to the event. The request must also be shared with the Facilities and
Management Operations Team. If a Special Event requires the closure of a sidewalk, travel lane(s),
or street, the applicant shall include a certified Maintenance of Traffic (MOT) plan, inclusive of any
pedestrian, bicycle, and/or vehicular detour(s).
In order to close sidewalks and/or travel lanes on a State Road (SR) (i.e. SR A1A/5 Street, SR
Special Events Requirements and Guidelines - Revised 20265 39
AtA/Collins Avenue/Indian Creek Drive, SR112/41 Street, SR907/Alton Road/63 Street, SR 934171
Street, and SR A1A/Harding Avenue) the applicant must submit a permit application to FDOT for
approval at least thirty (30) days prior to the Special Event. FDOT approval shall not be construed
as City of Miami Beach approval.
In order to close sidewalks, travel lane(s), and/or streets under Miami -Dade County jurisdiction (i.e.
Venetian Causeway/17 Street, Dade Boulevard, 23 Street, Pine Tree Drive, and La Gorce Drive),
the applicant must submit a permit application to DTPW for approval at least thirty (30) days prior
to the Special Event. DTPW approval shall not be construed as City of Miami Beach approval.
. 5 Street
. 17 Street
. 16 Street
. 23 Street
. 41 Street
. 63 Street
. 71 Street
. Abbott Avenue/Harding Avenue
. Alton Road
. Collins Avenue
. Dade Boulevard
. Indian Creek Drive
. Normandy Drive
. Pine Tree/La Gorce Drive
. Washington Avenue
. West Avenue
Special Events Requirements and Guidelines — Revised 20265 40
Adherence to Regulations and Other Policies
The City of Miami Beach reserves the right to provide services that it believes are necessary and
sufficient to safeguard and ensure the health, safety and welfare for all participants, visitors,
businesses, staff and general citizenry. All arrangements for services or facilities shall be staffed
and paid for at two (2) weeks prior to load -in of the event. An applicant's budgetary constraints
cannot dictate staffing levels required for public safety.
In addition to compliance with all applicable Federal, State and County regulations, the applicant
shall comply with all City codes, regulations, and laws. Any other permits, as may be required by
the City of Miami Beach, Miami -Dade County, the State of Florida, or the Federal government,
must be obtained and adhered to. It is the sole responsibility of the applicant to obtain all
permits and comply with all requirements, including but not limited to those described herein.
The City of Miami Beach, under no circumstances, guarantees, warrants or represents that the
issuance of a Special Event Permit exempts the event from obtaining, or ensure the obtaining of,
any permits or complying with any requirements which may be required currently or in the future by
any Federal, State or local authorities, including other permits that may be required by the City. The
City Manager has the authority to alter or end an event at any time it is determined necessary to
assure the continued health, welfare and safety of the City's residents and visitors. Lack of
compliance with the City Manager's directives, including but not limited to, audio volume and
adherence to site plan, shall be sufficient cause to warrant an event's closing (or other remedies
provided in the City Code or herein).
All pre -payment schedules for City services are due, as indicated, except the City reserves the right
to waive this requirement for events which have an exemplary prompt payment history with the City
established over the course of at least five (5) years. Issuance of a required Federal, State, or local
permit does not authorize permission to hold an event. A City Special Event Permit must be issued
to constitute authorization from the City to hold the activity.
ART IN PUBLIC PLACES
Proposed temporary art exhibitions that are requesting to be installed longer than fourteen days shall
undergo a review process to ensure that acceptance of same takes place in an impartial and fair
manner and supports the pursuit of cultural excellence established by the Miami Beach City
Commission through the development of the AiPP Ordinance. AiPP shall assist in the process by
establishing a set of criteria for evaluating Temporary Exhibition Proposals and providing the City with
a professional assessment of the project's feasibility, cultural merits, and appropriateness for
temporary display.
BUSINESS IMPROVEMENT DISTRICTS ("BID")
Various BID's have been established in defined areas of the City to enhance and revitalize various
commercial corridors such as Lincoln Road, Washington Avenue, and Espanola Way. Events taking
place within these BIDS would fall under the "Community Arts and Culture Initiative Permit," provided
they include a wide range of arts or culture event activations that benefit the merchants and
residents of the City as whole.
Special Events Requirements and Guidelines — Revised 20266 41
BOOKING POLICY
Public locations are booked on a first -come, first -served basis, but a first priority will be given to
annual or grandfathered events. Please refer to the Grandfathered Event Clause for definition of
a grandfathered event.
A special event shall not be booked if it interferes with a previously scheduled activity, event or
repair work scheduled for the proposed site. The City Manager or designee has the discretion to
approve or deny events taking place simultaneously or in close proximity to each other when
considering, public safety, resident quality of life impacts, zoning restrictions, and any other
significant factors that would impact the City's capacity to successfully host the event can also
be taken into consideration.
Dates and locations are reserved on a first -come, first -served basis upon submission of a
completed Special Event Application and payment of an application fee. Without this, the City may
not begin the Special Event Permit process as specified in the City's Special Event Requirements
and Guidelines.
To guarantee a place holder for an event at the beginning of each fiscal year (October 1) events
may secure the event date and location by submitting the event application six (6) months in
advance of the event and by paying the following fees at the time of submission.
o Application fee
o Permit fee
0 50% of the estimated square footage fee
0 50% of estimated deposit
CONSECUTIVE -DAY CLAUSE/ LIMIT OF PERMISSIBLE EVENTS PER VENUE
In no case shall a permit be issued to an applicant or venue, for similar events, for more than four
(4) consecutive days or five (5) non- consecutive days each during the course of a fiscal year. A
separate Special Event Permit shall be required for each individual venue of a multi -venue event.
Certain public locations are appropriate for special events, but do not have certificates of use and
occupancy defining their use. Such locations shall not be limited to the five (5) non-consecutive
days per year limitation.
Venues are limited to five (5) Special Event Permits per fiscal year. Citywide special events and
conventions shall not count against the annual 5 special events permit limitation.
Business or merchant associations are permitted to have events throughout the calendar year that
promote and encourage patronage of the businesses in the geographic boundaries of the
association. These events may NOT be retail oriented and MUST be free and open to the general
public. A Special Event Permit may be required for such events and shall be obtained by the
association. Such approvals shall abide by the City's Special Events Requirements and Guidelines.
The City Manager shall have the discretion to approve a Special Event Permit for events which
exceed the consecutive day clause/ limit of permissible events per venue, and shall also have the
discretion to amend, modify or temporarily suspend the permit for such events.
Special Events Requirements and Guidelines — Revised 20265 42
Unless calculated square footage fee is greater, all events which include retail sales or vending will
be required to enter into a written concession agreement with the City. Beachfront and non-
beachfront events shall provide fifteen percent (15%) and ten percent (10%) respectively of all
gross revenues derived from admissions and the sale of food, beverages, and merchandise. In the
case where a producer rents booth for the sale of food, beverage and merchandise, the gross rate
shall be calculated on the rental and/or concession revenues received by the applicant or the gross
revenue generated by the concessions regardless of whether the applicant derives direct or indirect
financial gain from such revenue. Copies of concession agreements and full disclosure of all
principals must be provided to the Special Events Office two (2) weeks prior to the event.
A notarized statement, certified by a Certified Public Accountant (CPA), of the above referenced
revenue, along with payment of the aforementioned percentage, must be provided to the City no
later than thirty (30) days following the event. The Security Deposit on file will not be released until
such statement and payment have been submitted to and accepted by the City.
Under the terms of the agreements between the City of Miami Beach and its beachfront
concessionaires, there exists exclusivity for rental of beach equipment, water and recreational
equipment, food and beverage service on the beachfront, east of the coral rock wall at South
Pointe Park (Biscayne Street to First Street); and east of the sand dune in Lummus Park (from Fifth
Street to Fourteenth Lane); Ocean Terrace (73rd Street to 75th Streets); and North Shore Park
(79th Street to 87th Streets). Additionally, the City may enter into additional agreements in the
future with beachfront concessionaires for other beachfront locations seaward of City -owned
property and/or seaward of street -ends at public rights -of -way. Any proposed special event to be
held on the beach within one of the previously mentioned concessionaires' jurisdictions is subject to
review and approval by the concessionaire. Notification to the concessionaire by the applicant must
be in writing at least sixty (60) days prior to the event. A copy of the applicant's agreement with the
concessionaire or a letter of release from the concessionaire must be submitted to the Special
Events Office at least thirty (30) days prior to the event.
DUNE SYSTEM
Absolutely no activity is permitted within protected dune area — a minimum of a 25 feet setback west
of the dune and 25 feet east of the east dune line shall be required. Pedestrian traffic to special
events shall only use demarcated pathways and dune crossovers for ingress and egress to event
site. Directional signage must be provided when public access at a dune crossover is blocked.
Enforcement and Penalties
Based on City Code, Article II — Special Events, Sec. 12-5., the following applies:
(9) Enforcement and Penalties
(a) Civil fine for violators. The following civil fines shall be imposed for a violation of this section:
M First offense within a 12-month period a fine of one thousand dollars ($1,000.00);
(_2) Second offense within a 12-month period a fine of twenty-five hundred dollars
($2,500.00); and
(33) Third offense and subsequent offenses within a 12-month period a fine of five
thousand dollars ($5,000.00).
(b) Enforcement. The Code Compliance department or the Miami Beach Police
Special Events Requirements and Guidelines — Revised 20265 43
Department shall enforce the provisions of this section. This shall not preclude other law
enforcement agencies or regulatory bodies from any action to assure compliance with this
section and all applicable laws. If a Miami Beach Police Officer or a Code Compliance Officer
finds a violation of this section, the Miami Beach Police Officer or the Code Compliance
Officer shall issue a Notice of Violation to the violator as provided in chapter 30 of this Code,
as may be amended from time to time. The Notice of Violation shall inform the violator of the
nature of the violation, amount of fine for which the violator is liable, instructions and due
date for paying the fine, notice that the Violation may be appealed by requesting an
administrative hearing within ten days after service of the Notice of Violation, and that failure
to appeal the violation within the ten days, shall constitute an admission of the violation and
a waiver of the right to a hearing.
(c) Rights of violators; payment of fine; right to appear; failure to pay civil fine or to appeal.
M A violator who has been served with a Notice of Violation shall elect either to:
a. Pay the civil fine in the manner indicated on the Notice of Violation; or
b. Request an administrative hearing before a special master to appeal
the Notice of Violation within 10 days of the issuance of the notice of violation.
L� The procedures for appeal by administrative hearing of the Notice of Violation
shall be as set forth in sections 30-72 and 30-73.
(3) If the named violator, after issuance of the Notice of Violation, fails to pay the
civil fine, or fails to timely request an administrative hearing before a special master, the
special master shall be informed of such failure by report from the Code Compliance Officer
or the Miami Beach Police Officer. Failure of the named violator to appeal the decision of the
Code Compliance Officer or the Miami Beach Police Officer within the prescribed time
period shall constitute a waiver of the violator's right to administrative hearing before the
special master, and be treated as an admission of the violation, and fines and penalties may
be assessed accordingly.
(4) Any party aggrieved by a decision of a special master may appeal that decision
to a court of competent jurisdiction.
(5) The Special Master shall adjudicate a violation upon failure to request an
administrative hearing with ten (10) days of the issuance of the Notice of Violation and shall
be prohibited from hearing the merits of the Notice of Violation or consideration of the
timeliness of the request for an administrative hearing.
(d) Enhanced penalties.
The following enhanced penalties shall be imposed, in addition to any mandatory fines set
forth in (9)(a) above, for violations of this Section:
(1) If the offense is a fourth offense within the preceding 12 month period of time,
in addition to the fine set forth in (9)(a), the property owner, event producer or permittee shall
be restricted from receiving a Special Event Permit for a three (3) month period of time.
(22) If the offense is a fifth offense within six (6) months following the fourth offense,
in addition to any fine set forth in (9)(a), the property owner, event producer or permittee will
Special Events Requirements and Guidelines — Revised 20265 44
be restricted from receiving a Special Event Permit for a six (6) month period of time. The
property owner, event producer or permittee shall be deemed a habitual offender.
(3) The City Manager may decline to issue future Special Event Permits to such
person or entity that have been deemed habitual offenders pursuant to this section for a
period of one year, or such other period of time acceptable to the City Manager.
(e) Violations of a Special Events Permit
An issued special events permit will have terms and conditions intended to be followed by
the event producer and/or permittee, unless specific arrangements are made only by the
City Manager or his/her designee, in writing, after the event permit is issued. Should such
conditions and/or arrangements be disregarded by the event producer and/or permittee, his
or her vendors or participants, whether witnessed by City personnel or established by
photographic or other evidence or testimony afterwards, the producer and/or permittee
would be in violation of the Special Event Permit and be subject to enforcement proceedings
as provided by City Code and/or these guidelines.
With the exception of violations for which no correction is possible (e.g. noise violation,
commercial handbills, event without a required permit, etc.), if the violation is observed by
City staff during the special event, the event producer/permittee will be given a time -certain
opportunity (30 minutes or other time period as specified by the City Manager or designee)
to correct the violation. Notwithstanding, the City retains discretion to proceed directly to the
issuance of a notice of violation if the violation is egregious and/or violates conditions
expressly provided for in the permit, or if a prior verbal warning for a violation of the Special
Event Permit has already been provided. Multiple violations shall be treated as one
instance when simultaneously observed. Examples of Special Event Permit violations may
include, but are not limited to the following, unless specified by the Special Event Permit:
violation of the noise ordinance; unauthorized use of public space; use of unpermitted
structures or event elements; improper utilization of the Vehicle Access Pass policy; violation
of Conditional Use Permit (CUP) approvals or conditions; violation of Florida Department of
Environmental Protection (DEP), Miami -Dade Environmental Resource Management
(DERM) or Florida Department of Transportation (FDOT) conditions; violation of regular or
temporary occupant load; unauthorized use of branding, promotional activities or sampling;
damaging public property without prior approval; or inability to effect proper Sustainability
and Ssanitation plan or failure to adhere to plan as submitted. Any event that takes place
without a Special Event Permit or in an area that is ineligible to obtain a Special Event Permit
(e.g. specified non -conforming uses) cannot by its nature be corrected and must be cited and
shut down immediately.
The City may issue a verbal warning for first time violations in lieu of a first offense fine. Such
fines are in addition to and separate from any violations issued by the City for noncompliance
with other sections of the City Code. The event security deposit will be held until the appeal
period has lapsed, the Special Master has made a determination on the case or to satisfy
unpaid fines. The City may increase the security deposit requirement for any issued or future
permit. The City reserves its rights to pursue alternate enforcement proceedings and penalties
as provided for and allowed by law.
EVENT SIGNAGE
Special Events Requirements and Guidelines - Revised 20266 45
Sponsorship banners and signage are allowed within the designated event site only and may be
displayed only during the event. Banners must be immediately removed from the site following the
event.
SPECIAL EVENT BILLBOARD SIGNS
Up to five (5) banners or billboard signs with a maximum size of 4'x8' may be approved for
placement in designated public locations in the City. These signs are required to obtain Design
Review approval from the Planning Department. A City application must be submitted to the
Planning Department, no later than 60 days prior to the event. A Building Permit is also required
prior to installation.
STREET BANNERS
Event advertising banners shall not extend or project over any portion of any street, or right-of-way.
LIGHT POLE BANNERS
Light pole banners are permitted in the City when approved by the Planning Department and the
City Manager for special events taking place in the City of Miami Beach, and by the Mayor and City
Commission, for special events held outside of the City of Miami Beach. The application process
begins at the Planning Department for Design Review approval no less than 90 days prior to the
special event. Approved light pole banner design with the banner locations are then forwarded to
the Special Events Office. T h e a p p I i c a t i o n s h a v e a per banner fee and processing fee.
Light pole banners on State Roads (e.g. 5th Street, Collins Avenue, 41st Street, etc.) require an
additional permit from the Florida Department of Transportation.
EXCLUSIVITY ZONE
All Permits must abide by restrictions established through exclusivity zones in effect during the time of
the proposed event.
FUEL
The storage of any petroleum product or chemical shall be prohibited unless prior approval has
been issued by the City - storage of such material shall be in accordance with life safety and
environmental regulations - storage shall be in appropriate spill proof containers for type of
chemical and use secondary containment, shall be stored a significant distance away from any
population, storage area shall contain signage identifying the storage site and indicating which type
of chemicals are being stored - required cleanup of any chemicals will be at the expense of the
applicant.
The fueling of vehicles on the beach (event site) shall be strictly prohibited unless given a special
fueling permit where the applicant must act according to approved standards - fuel must be stored
in spill proof containers etc. Such a permit is only approved by the City's Environmental Division.
GRANDFATHERED EVENT CLAUSE
Events that hold a minimum of five (5) consecutive years of existence in the City, under the same
ownership; which are in good standing (including being current on all prior debts), have completed
obligations in a timely fashion to the City, and which have demonstrated a positive economic
impact on the City of Miami Beach, are considered grandfathered events.
If the event is grandfathered in, a Letter of Intent must be submitted at least six (6) months/ in
Special Events Requirements and Guidelines — Revised 20266 46
advanced in order to hold the date and location. If the event is cancelled before it takes place, it will
result in the forfeiture of all fees excluding deposit. Should the City not approve the event, all fees will
be returned except for the application fee. Events NOT on Hold cannot be guaranteed.
LIVE ANIMALS
The incorporation of animals in any special event shall require adequate ground cover under cages —
material shall be absorbent in nature and not permit the transfer of fluids to the ground.
MARKETS
For information on how to become a market producer or vendor, please contact the City of Miami
Beach Procurement Department at 305-673-7490.
e
RESORT TAX
All events that include sales of food, beverages, alcoholic beverages, or wine are required to levy a
two percent (2%) tax, as per Miami Beach City Code Chapter 102, Article IV. A copy of the
aforementioned section of the City Code and the Special Event Resort Tax Return forms are
available through the Special Events Office. It is the responsibility of the event producer to collect,
complete the form and remit payment to the City.
NATURAL DISASTERISEVERE WEATHER
The declaration of an emergency, threat or a natural disaster, including extreme weather or the
existence of a national threat, the City has the right to cancel and/ or rescind any and all Special
Event, Wedding, Ceremonies, Team Building, Rue Vendome and Temporary Sampling permits. In
the event of a natural disaster/ severe weather, application and permit fees are not refundable.
Applicant MUST notify the City with at least Twenty -Four (24) hours of said cancellation in order to
receive a recovery date. Once a recovery date is approved by the Special Events office, the
applicant is responsible for re -scheduling any City Services staffing and/ or services.
Special Events occurring during hurricane season shall have an emergency evacuation plan that
will go into effect within eight (8) hours of a hurricane warning issuance and be completed within
twenty-four (24) hours — all equipment, material, staff, staging, vehicles and associated
appurtenances shall be removed from event site within the allotted time.
SPONSORSHIP REQUIREMENTS
The following is a list of publicity and credit requirements for events or programs receiving financial
or in- kind support from the City of Miami Beach:
• Prominently display City of Miami Beach logo in all promotional marketing materials
related to the evenUprogram including, but not limited to, advertisements, brochures,
websites, e-mails, newsletters, banners, posters, event programs, and other print
and/or electronic publications in a manner where the City logo is displayed before
sponsors of lesser value, and placed in the most prominent position amongst
sponsors of the same level.
• Include the following credit line in all print news and press releases and broadcast
media: "This event/program made possible with support from the City of Miami Beach"
and include a quote from the City of Miami Beach Mayor.
• One full page full color ad in program guide.
Special Events Requirements and Guidelines — Revised 20265 47
• Opportunity for the City to showcase up to 1 x 2-minute-long video asset on any video or
digital screens within event site.
• Website link to www.miamibeachfi.gov.
• Events/programs offering travel packages will also provide a link for to the following
websites:
., www.miamiandl>eaches.com
• On-stage signage and logo in a prime location (if applicable).
• Provide a booth/display area at all events (if applicable).
• Live announcement(s) during the event by emcee — call out to be provided by the City's
Office of Communications.
• Operate within the requirements of all City of Miami Beach existing sponsorships
including the non-alcoholic pouring rights agreement with PepsiCo who is granted
exclusivity in ALL non-alcoholic beverage categories with the exception of hot tea,
dispensed hot coffee and hot cocoa, and Red Bull who is granted exclusivity in the
Energy Drink category. As well, all soda and water must be served in non -plastic
containers.
All complimentary tickets provided by an evenUevent producer shall be
consistent with the City Commission established policy for the distribution of tickets and
the City's Administrative Guidelines for Distribution of any tickets and must be sent
directly to the City Manager's office, located at 1700 Convention Center Drive — 4'
Floor. The City reserves the right to negotiate additional terms if in -kind and financial
support is in excess of twenty-five thousand dollars ($25,000).
PARKING ON BEACH
Any vehicle parked on the beach shall be prevented from distributing fluids on the ground (sand) by
the placement of an absorbent pad under the engine compartment — these pads shall be properly
disposed of once the vehicle vacates the beach. All vehicles parked on the beach shall have cones
placed at the front and rear of the vehicle.
RIDES AND AMUSEMENTS
The City does not allow for -profit carnivals, or amusement parks
A site inspection, by the City, shall be required prior to and after an event to ensure
that the event site and surrounding area have been restored to a clean and acceptable
condition.
When possible, tents shall be secured with water barrels in place of ground stakes —
where ground stakes are used, the holes shall be filled, compacted and area raked or graded
to restore to natural conditions.
Any structures requiring permits from the City's Building Department or Public Works
Department shall be required to be reviewed by the City or County Division of Environmental
Resource Management ("DERM") for potential environmental impacts.
UP -LAND CONCESSION AREAS
The City issues licenses to operate beachfront concessions to up -land property owners (areas
located behind private property) from Government Cut to 87 Terrace. A written release from upland
owner concessionaires is required for events proposed behind private property that may interfere
Special Events Requirements and Guidelines — Revised 20265 48
with these up -land concession areas and must be submitted to the Special Events Office at least
thirty (30) days prior to the event.
USE OF PUBLIC PROPERTY
Unless Concession Agreement is greater, permit holders will be charged a net square footage rate
per square foot for public property occupied by the event for stages, booths, displays or areas
restricted for exclusive use by the event. The Square Footage Fee will be calculated in the following
manner:
Enclosed Site: Aggregating the square footage of the total fenced area.
Non -enclosed Site: Aggregating the square footage of the individual fixtures of the event
(i.e. stages, booths, tents, display areas, bleachers, etc.).
The City Manager may, in his/her discretion, waive this fee for events by not -for -profit corporations,
or other event, when such waiver is found to be in the best interest of the City. In the case that the
permit holder is operating under a concession agreement with the City, the net square footage rate
may not be applicable.
USER FEES
For events taking place in Pride Park, whose boundaries are Convention Center to the east,
Meridian Avenue to the west, 1 P Street to the south and 191h Street to the south and Collins Canal
Park, whose boundaries are Washington Avenue to the east, Convention Center to the west,
Convention Center north loading docks end to the south and Collins Canal to the north have an
established park user fee for first fifteen (15) days of activation, with another fee each additional
day.
Park User Fees - A special event impact fee will be imposed for all events taking place at a City
Park including, but not limited to, Lummus Park, South Pointe Park, Collins Park, Flamingo Park,
SoundScape and North Beach Oceanside Park. Lummus Park includes the area east of Ocean
Drive, the park itself, and the beachfront east of the park from 5th — 15th Streets. This
supplementary user fee will be calculated at the rate of twenty-five (25%) percent of the total cost of
City services for the event. These funds will be used exclusively for enhancements to those parks
utilized by said events.
Lincoln Road User Fees - For events taking place on Lincoln Road, Lincoln Lane or the finger
streets from Lincoln Lane South to Lincoln Lane North along Lincoln Road, a special event impact
fee will be imposed. This supplementary user fee will be calculated at the rate of twenty-five (25%)
percent of the total cost of City services for the event. These funds will be used to enhance Lincoln
Road. Due to the unique characteristics of the 1100 block of Lincoln Road, impact fees derived
from events taking place in this area shall be separated and used to enhance the 1100 block of
Lincoln Road exclusively.
VEHICLE ACCESS POLICY
Use of beaches, parks or pedestrian areas by event related vehicles should be minimized, and
whenever possible, All Terrain Vehicles (ATV's), all terrain gators, and/or golf carts should be
utilized by event producers for events taking place on the beach or in pedestrian areas such as
parks. Notwithstanding the above, certain events taking place on the beach, in parks or other
Special Events Requirements and Guidelines — Revised 20266 49
authorized use areas may require vehicular access for the purposes of loading -in and out of
equipment for the event. All such vehicles must be removed from such areas immediately after load
in and load out. There is a vehicle access pass fee per vehicle, per event. Event producers may
purchase a maximum of ten (10) Vehicle Access Permits per event unless additional passes are
approved by City Manager or his/ her designee. A Vehicle Access Pass will be issued by the Special
Events Office and must be displayed on the windshield of every vehicle on the beach. For any
beach access, all such vehicles must be escorted on and off the beach by either City of Miami
Beach Police, Off -Duty Police or Ocean Rescue. All other authorized access uses (i.e. in City parks)
may require escort by City of Miami Beach Police, Off -Duty Police, Ocean Rescue or other
designated City employee(s). All vehicles will be restricted to the location(s) listed on the permit.
All operating vehicles on the beach, park or other authorized use area shall follow the procedures
listed herein:
o Due care and caution will be utilized at all times while driving any vehicle on the
beach, park or other authorized use area.
o All vehicles on the beach, park or other authorized use area shall enter and depart
the area at the nearest access point.
o Prior to entering the beach, park or other authorized use area, vehicle headlights
and overhead flashing lights (if equipped) or four-way emergency lights will be
turned on.
o Drivers must turn off radios and shall roll down both the passenger and driver's side
front windows of their vehicle while operating a vehicle on the beach, park or other
authorized use area.
o Maximum speed allowed on the beach, park or other authorized use area is 5 MPH.
o Vehicles, SUVs, and trucks are prohibited from driving on the soft sand where
hard pack sand exists.
o Vehicles, SUVs, and trucks shall stay west of the garbage cans on the hard pack
sand at all times.
o Do not drive over hills or berms (dunes) or near objects that may obstruct your view.
o If you stop and exit your vehicle, walk completely around the vehicle prior to
reentering your vehicle and moving it.
o Traffic cones (orange, 18" high) must be placed at the front and rear of vehicles
when parked on the beach, park or other authorized use area.
o Use of a cellular phone or walkie talkies while the vehicle is in motion is prohibited.
o Personal vehicles are prohibited on the beach, park or other authorized use area at
all times.
These procedures are to be complied with at all times by anyone operating a vehicle on the beach,
park or other authorized use area. Failure to comply with these procedures may result in immediate
revocation of the permit and termination of the event.
Special Events Requirements and Guidelines - Revised 20265 50
Other Agencies
THE MIAMI BEACH VISITORS AND CONVENTION AUTHORITY (VCA) AND CULTURAL ARTS
COUNCIL (CAC)
The VCA and CAC utilize City funds for the purpose of special and cultural event funding. Approval
of an application for funding by either the VCA and/or the CAC shall not constitute either expressed
or implied approval of a Special Event Permit by the City of Miami Beach. Should the VCA or CAC
fund an event, the appropriate logo shall be incorporated in all event print advertising or
promotional materials, as per the funding terms and conditions of the VCA and/or the CAC.
MIAMI-DADE COUNTY
Permit for Temporary Food Sales - The Miami -Dade County Department of Business and
Professional Regulations, Division of Hotels & Restaurants, sets forth rules and regulations for safe
operation of temporary food service establishments. To obtain the necessary permits, sponsors or
applicants must notify the Department of Business and Professional Regulations no later than three
(3) business days prior to the event. A license fee for a 1-3-day event is forty dollars ($40.00) per
vendor.
Beach Cleaning - Applicants desiring use of the public beach must arrange for the cleaning of the
beach, prior to, as well as after, the event, as necessary. Beach cleaning may be arranged with
the Miami -Dade County Parks Department or a private sanitation company approved by the Miami -
Dade County Parks Department. Proof that clean-up arrangements have been made must be
submitted in writing to the Special Events Office at least two (2) weeks prior to the event.
STATE OF FLORIDA
Department of Environmental Protection, Division of Beaches and Shores - If an event is to
be held east of the Coastal Construction Control Line, a State Field Permit or CCCL Administrative
Permit may be required. These include all temporary, non -portable structure on the beach, not
limited to stages, fences, tents, lighting, and sound systems. A detailed site plan and written
narrative description of all installations must be submitted to the Special Events Office no later than
60 days prior to the event.
As conditions of the State Field Permit, the State also calls for the protection of marine turtles
during the marine turtle nesting season, beginning April 1, and ending October 31, in Miami Beach.
Conditions relevant to areas east of the CCCL include: structures to be constructed and left
overnight, including temporary fencing, shall have three feet of vertical clearance, at least seven
feet of horizontal clearance, and shall be located as far landward as possible; no lighting
associated with the event is authorized after 9:00 pm per City Ordinance and State requirements
unless authorized under a State permit; campfires and bonfires are prohibited on the beach at
nighttime, the operation of all motorized vehicles is prohibited after sundown, except emergency
and law enforcement, or beach maintenance vehicles or those permitted on the beach for marine
turtle conservation and/or research; and permit holders may be required to hire turtle monitors from
sundown to sunrise. Other conditions, as prescribed by the State may apply. A Field Permit request
must be filed with the State no less than (30) thirty days prior to the event's load -in date. If the
event requires a more complex set up and is multi -day in length, then a CCCL Administrative
Permit must be filed with the State no later than (60) sixty days prior to the event's load -in date.
The application must first be reviewed and approved via the City's Environment Resources
Special Events Requirements and Guidelines — Revised 20266 51
Management Division prior to filing with the State of Florida
Events requiring exemptions from any of the above marine turtle nesting conditions will need to
provide the City with written approval from the Florida Fish and Wildlife Conservation Commission.
Florida Statutes, Chapter 161, calls for the protection of beach dune systems and impose fines for
damage caused to the natural dune systems along the Beach. It is the responsibility of the
applicant to provide adequate security measures to ensure protection of the dune area from
damage that may be caused by an event.
Division of State Lands - Depending on the type and nature of the event(s), the Division of State
Lands has the right to negotiate a separate use agreement with the special event producer and will
charge for the use of the land. This fee may include a contribution to the State Lands Trust Fund,
as well as a use fee, and would require State pf Florida Cabinet approval. If applicable, proof of the
Division of State Lands approval shall be submitted to Department of Tourism and Cultural
Development before a permit is issued.
Florida Fish and Wildlife Conservation Commission - Any type of water activity held within the
City of Miami Beach must give notice to the Florida Fish and Wildlife Conservation Commission.
Notice must be in the form of a letter, with a copy to the City provided no less than two (2) prior to
the event.
Division of Alcoholic Beverages and Tobacco -- If the event is being produced by a not -for -
profit organization which desires to sell or serve alcohol, the organization must apply for a
temporary liquor license from the State of Florida, Division of Alcoholic Beverages and Tobacco
under Florida Statute 561.42. In order to obtain the license from the State, a letter of authorization
must be obtained from the City. Prior to the issuance of this letter the following must be submitted:
Certificates of all applicable insurance including general liability and liquor
liability.
• A completed Indemnity Agreement.
• A signed letter on letterhead from the non-profit organization agreeing to have the
temporary liquor license in the organization's name.
Florida Department of Transportation
Light Pole Banners - Banners proposed to be placed on State Road light pole require an
additional permit from the Florida Department of Transportation, following Design Review approval
from the City's Planning and Zoning Department and approval from the Miami Beach Mayor and
City Commission. Depending upon the scope and nature of the event, additional State permits may
be required.
FEDERAL GOVERNMENT
Federal Aviation Administration - Any type of unusual air activity above the City of Miami Beach,
inclusive of a drone show, planned in conjunction with a special event, which has the potential to
disrupt commercial air traffic, must be approved by the Federal Aviation Administration (FAA).
Approval will be requested through the City's Department of Tourism and Cultural Development on
the applicant's behalf.
Special Events Requirements and Guidelines - Revised 20265 52
Coast Guard - Any individual or organization planning to hold a regatta or marine parade which, by
nature, circumstances or location, will introduce extra or unusual hazards to the safety of lives on
the navigable waters under the jurisdiction of the U.S. Coast Guard, shall submit an application to the
Coast Guard District Commander having jurisdiction of the area where it is intended to hold such
regatta or marine parade. Examples of conditions which are deemed to introduce extra or unusual
hazards to the safety of life include, but are not limited to; an inherently hazardous competition;
possible effect on the customary presence of commercial or pleasure craft in the area; any
obstruction of navigable channel which may reasonably be expected to result; and the expected
accumulation of spectator crafts.
Where such events are to be held regularly or repeatedly in a single area by an individual or
organization the District Commander may, subject to conditions set from time to time by him/her,
grant a permit for such series of events for a fixed period of time, not to, exceed one (1) year.
The application shall be submitted to the Coast Guard no less than 30 days prior to the event. The
application shall include the following details:
• Name and address of sponsoring organization.
• Name, address, and telephone of person or persons in charge of the event.
• Nature and purpose of the event.
• Information as to general public interest.
• Estimated number and types of watercraft participating in the event.
• Estimated number and types of spectator watercraft.
• Number of boats being furnished by sponsoring organizations to patrol
event.
• A time schedule and description of events.
• A section of a chart or scale drawing showing the boundaries of the event,
various water courses or areas to be utilized by participants, officials, and spectator craft.
Special Events Requirements and Guidelines — Revised 20265 53
Special Event Frequency Chart
Designated Event Area
Maximum Number of Days Allowed in FY
Oct. 1- - Sept. 3011
Inclusive of Load in and Load Out
South of Fifth (No amplified sound permitted, excludes
South Pointe Park
invited uses
ummus Park - Spoil Area W of Dunes
120 Days - Neighborhood and ODA Notification
o Activations North of 13'1` Street
ummus Park Beachfront (5" to 13•)
120 Days - Subject to Turtle Season
ummus Park 5m to 13' Streets
120 Days -Neighborhood and ODA Notification
cean Drive (5" to 15^)
120 Days - Neighborhood and ODA Notification
spanola Way, (Wash. Ave to Drexel)
40 Limit - Neighborhood and Espanola BID Notification
incoln Road (Wash. Ave to Alton Road)
90 Limit- Neighborhood and LR BID Notification
oundscape Park (17- St & Wash Ave South)
30 Days - Neighborhood and NWS Notification
illmore Theater Lawn (17a St & Wash Ave North
o Limit - Neighborhood and Fillmore Notification
ride Park
5 Days - For Ticketed Activations, Not Including Free
'ommunfty Events
ollins Canal Park
o Limit- Priority for MBCC events
otanical Gardens
4o Limit - Coordinate with Garden
ollins Park
120 Days - Neighborhood and CPNA Notification
ollins Park Spoil Area (21^ to 22- Streets)
120 Days - Subject to Turtle Season
ollins Avenue Corridor- Beachfront (Lincoln Road to 2181
treets
120 Days - Subject to Turtle Season
ollins Park Beachfront (21 A to 22- Streets)
120 Days - Subject to Turtle Season
eachfront (22- to 36, St Excluding residential areas)
ubject to Turtle Season & Residential Signoffs
id Beach (Beachfront between 36" to 46" streets)
ubject to Turlle Season & Residential Signoffs
ndian Beach Park Spoil Area (46" Street)
0 Days
andshell Park (No amplified sound allowed unless
emitted by CM
0 Days
andshell Park Beachfront (72- to 73" streets)
0 Days
cean Terrace (between 73- and 75- streets)
120 Days
orth Beach Beachfront (64" to 87^ Terrace Excluding
esidential Areas
ubject to Turtle Season & Residential Signoffs
Rue Vendome
Pubject to Site Programming
Special Events Requirements and Guidelines - Revised 202,-- 54