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HomeMy WebLinkAboutAmendment NO. 4 to the Agreement between CMB, Florida and Wannemacher Jensen Architects, INC. Dated October 24, 2019 for the Provision of Professional Architectural and Engineering Design Services for the Completion of the Fire Station 1 ProjectAMENDMENT NO. 4 TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND WANNEMACHER JENSEN ARCHITECTS, INC. DATED OCTOBER 24, 2019 FOR THE PROVISION OF PROFESSIONAL ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE COMPLETION OF THE FIRE STATION 1 PROJECT AT 833 6TH ST. RESULTING IN A CREDIT OF $1,522,025.45,, EXCEED AND A DECREASED $2,754,3TOTAL CONTRACT AMOUNT NOT This Amendment N010RII$ 3AAAment") to the Agreement (as defined below) is made and entered into this _day of , 2026, by and between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation existing under the laws of the State of Florida (the "City'), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and WANNEas WA EMACHERRJENSENT ARCHITECTS, INCS, LLC, a Florida teali ability company (formerly knownNFlorida corporation, the "Consultant") having its principal office at 132 Mirror Lake Drive North, Unit 301, Saint Petersburg, Florida 33701. RECITALS WHEREAS, on October 24, 2019, the City and Consultant entered into that certain Agreement (the "Agreement") pursuant to the Request for Qualifications (RFQ) No. 2019-208-ND for Architectural and Engineering Design Services, for the new Fire Station 1 facility (the "Fire Station"), to be located at the South Shore Community Center site, 833 6' Street ("SSCM, in the Flamingo Park Neighborhood, in the amount of $999,917.00; WHEREAS, the new 29,369 square feet facility for the Fire Station will provide four drive- thru apparatus bays, living spaces, offices, a kitchen, a gym, support facilities and parking spaces; WHEREAS, as approved by the Mayor and City Commission (collectively, the "City Commission) via Resolution No. 2022-32345, on October 26, 2022, the City and Consultant entered into Amendment No. 1 to the Agreement, in the amount of $571,037.00, to include additional services related to offsite improvements, surveying services, additional services as required for Historic Preservation Board (HPB) approval, and coordination with the franchise utilities; WHEREAS, as approved by the City Commission via Resolution No. 2023-32520, on March 31, 2023, the City and Consultant entered into Amendment No. 2 to the Agreement, in the amount of $93,669.00, for additional architectural design, structural engineering, lighting design and mapping services required to integrate the Apollo Mural into the east facade of the Fire Station; WHEREAS, on February 21, 2024the City Commission adopted Resolution No. 2024- 32927, item C7 W, directing the City Administration to study the possible relocation of the new Fire Station project to a City -owned site located at the western boundary of Flamingo Park at Alton Road between 11th and 12th Streets (the "Flamingo Park Site"); WHEREAS, on June 26, 2024, the City Commission adopted Resolution No. 2024-33157, directing the Administration to proceed with the relocation of the Fire Station to the Flamingo Park Site, if a county -wide referendum is approved by a majority of Miami -Dade County voters and more specifically, a majority of the City of Miami Beach's voters in the aggregate; WHEREAS, when the county -wide referendum was held on August 20, 2024, an overwhelming majority of Miami -Dade County voters voted in favor of the measure, with 75.71 % voting in favor and 24.29% opposed, placing the new Fire Station at the Flamingo Park Site, indicating strong support from City residents, with every Miami Beach precinct voting in favor of the new location; WHEREAS, on September 11, 2024, the City Commission adopted Resolution No. 2024- 33259, directing the Administration to collaborate with the design consultant to explore modifications to the concept plans that could prevent shifting the running track and field, provided these changes did not significantly affect cost or duration of the Fire Station construction; WHEREAS, on October 30, 2024, the City Commission adopted Resolution No. 2024- 33345, establishing policy that the Fire Station construction at the Flamingo Park Site shall not result in the relocation of any portion of the running track and field, or extended interruption of its use; WHEREAS, on October 30, 2024, the City Commission also directed the Administration to prepare the necessary amendment to the Agreement to incorporate the additional design services; WHEREAS, as approved by the City Commission via Resolution No. 2024-33411, on December 19, 2024, the City and Consultant entered into Amendment No. 3 to the Agreement, for additional Architectural & Engineering services for the design, permitting, bidding and construction administration services associated with the redesign and relocation of the Fire Station to the Flamingo Park Site, in the amount of $ 2,611,752.34 inclusive of a credit for work not performed under the original scope of work, with an allowance for the design of the 911 call center, if so directed to proceed with its inclusion as part of the Fire Station design; WHEREAS, on May 23, 2025, Consultant completed its Final Conceptual Design Package, with cost estimates aligned with previously established construction budgets prepared by Consultant and the construction manager at risk, Kaufman Lynn, received on June 13, 2025 and June 26, 2025 respectively; WHEREAS, on July 23, 2025, the City Commission adopted Resolution No. 2025-33840 directing staff to: 1. Prepare a Request for Letters of Interest (RFLI) to determine whether private property owners are interested in partnering with the City, and including a Fire Station as part of their development process. 2. Exclude Flamingo Park and the SSCC from further consideration as potential sites for the Fire Station. 3. Allow 60 days for receiving ideas from the community, elected officials, and the Administration. 4. Following the foregoing, explore and evaluate the feasibility of the ideas received for an additional 60 days. 5. Bring all viable options back to the City Commission for review and a vote, excluding Flamingo Park and SSCC; WHEREAS, on December 17, 2025, the City Commission discussed several items related to the Fire Station 1 project and adopted Resolution No. 2025-34057, directing the Administration to take all steps necessary to proceed with the construction of the new Fire Station No.1 at the SSCC site, located at 833 6th St.; WHEREAS, this Amendment No. 4 to the Agreement allows for the continuation of professional and engineering services for the completion of Fire Station No. 1 at the SSCC site for a not -to -exceed amount of $1,163,826.00; WHEREAS, this Amendment No. 4 includes an 18% increase to Consultant's hourly wages, corresponding to the maximum annual 3% increase per year, as stipulated in the Agreement, given that the Consumer Price Index (CPI) increase from the contract issuance in 2019 to December 2025 was 26.1%; and WHEREAS, this Amendment No. 4 results in a credit of $1,522,025.45 for work not performed under Amendment No. 3, revising the total contract amount from $4,276,375.34 to $2,754,349.89. NOW, THEREFORE, in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and adequacy are hereby acknowledged, the City and Consultant agree as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as a part of this Amendment. 2. MODIFICATIONS. The Agreement is hereby amended (deleted items etrask threugh and inserted items underlined) as follows: (a) Schedule A-4, attached to this Amendment, is hereby incorporated into and made part of the Agreement. Schedule A-4 supplements, and shall be deemed a part of, Schedule A. In the event of any conflict between the existing Schedule A and Schedule A-4, Schedule A-4 shall govern. (b) In consideration for the services to be performed under this Amendment, the City shall pay Consultant the not -to -exceed amount of $1,163,826, as more particularly provided in Schedule B-4, attached hereto and incorporated herein. 3. RATIFICATION. Except as amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be executed in their names by their duly authorized officials as of the date first set forth above. FOR THE CITY: ATTEST: Rafael E. Oranacdo, City Clerk Date: We 9 0 9096 Date: CITY OF MIAMI BEACH, FLORIDA By: 911,1,1 (IWA Eric Carpenter, Ity Manager ai COAr OAATEO` -tir ,4', 9 M1 WANNEMACHER JENSEN ARCHITECTS, L By: horiz \IIgnatory �59o,lnsca I'roJ�hi Print Name and Title APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION City Attorney Da/orl§ _ TOA Architects SCHEDULEA-4 City of Miami Beach (Client) Karla Lopez, Project Manager Office of Capital Improvement Projects (CIP) 1700 Convention Center Drive Miami Beach, FL 33139 February 19, 2026 Ref: Additional Services Proposal for A New Fire Station 1 Facility Wannemacher Jensen Architects, LLC (WJA) is pleased to submit this proposal to provide Additional Services for a New Fire Station 1 Facility. This proposal is based upon the following assumptions. Project Description/Information Location: 833 61^ Street, Miami Beach FL 33139 Project Information, Program and Physical Characteristics: The City of Miami Beach aims to continue with the original design completed by WJA for the new Fire Station #1 at the a Street location. It is assumed that WJA will continue where the project left off with no changes to the previous design. Proposed Consultants: Longitude Surveyors — Survey Engineering EAC Consulting, Inc. — Civil Engineering & Signalization CGA & Associates Inc. — Landscape Architecture Bliss & Nyitray, Inc. —Structural Engineering SDM Consulting Engineers, Inc. — MEP Engineering Richard Garcia & Associates, Inc. (RGA) —Traffic Trip Generation Study CodeGreen (Formerly Sequil Systems Inc.)— LEED Certification Scope of Basic Services The Basic Services below consist of Construction Documents, Permitting/Bidding, and Construction Administration for architectural, structural, mechanical, electrical, and plumbing engineering services. Services not set forth in the Scope of Basic Services are considered Supplemental Services. Task 1: 100%Construction Documents Based upon the Architect's previously completed 90% Construction Documents, the Architect will prepare 100%Construction Documents. The Architect will: 1. Coordinate and attend up to three (3) progress meeting(s). 2. Update project design schedule. 132 Mirror lake Drive North Unit 301 / St. Petersburg, FL 33701 / 727.822.5566 / www.wiarc.com / M%2" City of Miami Beach February 19, 2026 Page 2 3. Prepare a set of 100%Construction Documents including detailed design plans, detailed building system plans, specifications identifying materials, systems and their respective standard of quality. 4. Provide 100%CAD Base Plans to Client. Task 2: Assistance with Permitting/Bidding The Architect will assist the Client/Contractor with permitting and rebidding from subcontractors. The Architect will: 1. Review comments from the City and/or HPB in regard to previously submitted and/or resubmitted documents. This scope/fee includes one presentation to the HPB on Tuesday 02.10.2026. This scope/fee does not include new submissions or presentations past the 02.10.2026 presentation. 2. Meet with DERM to confirm if our permits are still active and that we do not need a Class II permit. This scope/fee does not include re -permitting for DERM. Coordination for a Class II permit is included as an option under the Civil Engineering task. 3. Restart or continue with DTPW permitting. 4. Respond to questions and provide clarifications and interpretations of the Construction Documents already submitted to City/Client/Contractor and prospective subcontractors. S. Review and provide opinion on GMP with subcontracts. If the scope items excluded above are required, a Design Contingency has been included in this proposal to aid in covering these unplanned costs. A detailed additional services proposal and fee will be provided at time of request to cover the required scope deemed necessary. Task 3: Construction Administration The Architect will provide construction oversight to ensure the project is built according to the Construction Documents. The Architect will assist the Contractor when conflicts or clarifications are needed. The Architect and Engineers will make periodic site visits to observe construction and follow the progress. The Architect will: 1. Attend Preconstruction Meeting 2. Review Contractor's pay applications. 3. Attend meetings at the project site. a. 1 meeting per week for a total of 18 months (72 visits) is anticipated. b. Taking meeting minutes and distributing to the team. 4. Review of and respond to the contractor's submittals and shop drawings. S. Provide telephone and email correspondence as necessary. 6. Respond to the contractor's questions and request for clarifications. 7. Attend the Substantial Completion walk-through. 8. Attend the Final Completion Walk -Through. 9. Review change orders. 10. Special Inspections as required by AHJ. 11. Architect will provide a set of architectural as -built drawings to the City based upon information provided by the Contractor. City of Miami Beach February 19, 2026 Page 3 Construction Site Visits and Meetings for Engineering Consultants Structural Engineer —12 Site Visits/Meetings MEPFP Engineer —18 Site Visits/Meetings SMEPFP Engineers CA services include shop drawing review, response to RFIs, response to submittals, review of change orders, and special inspections as required by AHJ. Scope of Supplemental Services Task 4: Survey Update Consultant will update and revise the previous survey performed to accurately reflect any changes or removal of significant above -ground improvements within the survey limits. The survey will be geo- referenced to the Florida State Plane Coordinate System based on the North American Datum of 1983 (NAD83), 2011 adjustment, and Elevations will be referenced to the North American Vertical Datum of 1988 (NAVD88). Task 5: Civil Engineering Miami Dade DERM Class II Permit Coordination and Resolution Please recall that earlier in February and March 2024, Miami Dade DERM mandated that a Class II Permit is required by County due to the modifying of the existing drainage system along Meridian and Jefferson Avenue. According to DERM, a Class II Permit is required when the construction of drainage system includes an overflow into or direct connection of an outfall in, on or upon any water body. As a result of this mandate, EAC was tasked with coordinating with DERM and the City's Public Works department, to implement revisions to the plans to demonstrate to Miami Dade DERM that the Class It permit was not necessitated as part of this project. To secure a Class II Permit, the city, on its part, will provide necessary assurances to Miami Dade DERM that the overall system complies with the County's regulatory requirements. EAC shall forward applicable documentation to DERM, respond to DERM RFIs and coordinate with the City to ensure that the required assurance letter is provided to the County Update Plans to 100% Plans Set Due to the extended duration of time between the 90% Plans set completion and now, EAC requires an updated survey for this scope of work. If no variations are observed in the updated survey, this scope covers EAC's efforts to progress the 90% Set to 100% Level Completion drawings. EAC shall finalize the design based on all feedback received ensuring that the construction documents are fully compliant with the required regulatory requirements. The Final deliverable will include signed and sealed construction drawings shall represent 100% Design and serve as the Issue for Construction Set (IFC). If variations are observed in the updated survey, this scope covers EAC's efforts to redesign the 90% Plans and Calculations, update any related permitting and then update to 100% Level Completion drawings. EAC shall finalize the design based on all feedback received ensuring that the construction documents are fully compliant with the required regulatory requirements. The Final deliverable will include signed and sealed construction drawings shall represent 100% Design and serve as the Issue for Construction Set (IFC). Coordination with CM At Risk This scope covers EAC's efforts to ensure adequate coordination and communication with CMAR ensuring that all parties are aligned on the project's civil site work scope, needs and design expectations. City of Miami Beach February 19, 2026 Page 4 Construction Support Services EAC shall provide construction support administration services consistent with the construction documents produced by us. Our role during construction will not be to observe the day-to-day progress of the work, but to undertake periodic, scheduled and unscheduled site visits to ensure that work is constructed in adherence with applicable jurisdictional regulations and construction drawings. Miami Dade DTPW Reviews and Approval Miami Dade DTPW maintains jurisdiction for all roadway markings improvements. All roadway improvements, including new signage and markings shall be coordinated and reviewed through the County's DTPW. EAC shall coordinate with the County to submit and receive approval on proposed roadway improvements slated for the project. Attend & Participate at Weekly Meetings (January 2026-December 2026) EAC shall attend and participate at weekly meetings providing updates regarding civil engineering design status, address any ongoing Items requiring resolution, and to make necessary decisions to prevent delays. These meetings will also serve to track schedule adherence and deliverable coordination, enabling the City and the design team to address and resolve any emerging challenges ef0ciently. Task 6: landscape Architecture Design Services to Advance 90% Plans 1. Conduct a 90% Quality Control of the current plans 'state' to identify required modifications to advance them to 100% completion. 2. Engage in final coordination meetings with the Parks and Urban Forestry City Departments to identify off -site receptor locations for trees previously identified for relocation. 3. Conduct a she visit with City Staff to identify appropriate locations for identified receptor site locations. 4. Update 90% plans to 100% level, reflecting the results of City -determined receptor sites. S. Attend up to 4 bi-weekly coordination meetings. Services during Bidding. 1. Assist in the preparation of bid tab elements for landscape planting and irrigation. 2. Respond to Request for Information during bidding. 3. Assist with the preparation of Addendums during bidding. 4. Update plans to reflect revisions resulting from RFI responses. 5. Assist with City questions during bidding and bidders' evaluations for award recommendations. 6. Attend 2 coordination meetings. Services during Construction. 1. Attend preconstruction meeting. 2. Attend biweekly construction progress meetings, assumed at 1 hour each for a duration limited to 18 months. 3. Provide responses to Requests for Information (RFIs) issued by the contractor. 4. Review and make determinations on the acceptance of Shop Drawing submittals by the Contractor. 5. Conduct construction observation site visits as noted below: • 2 visits during initial site preparation to verify adherence to tree preservation code City of Miami Beach February 19, 2026 Page 5 • 3 visits during site improvements • 2 visits during installation of irrigation system • 4 visits during landscape planting installation 6. Attendance and participation in 1 substantial completion walkthrough. 7. Preparation of punch -list items. 8. Attendance and participation in 1 final completion walkthrough. 9. Review of landscape and irrigation as-builts. 10. Provide final landscape certification for conformance to permit plans and satisfaction of any planting -related HPB requirements. Task 7: Trip Generation Study 1. Trip Generation analysis will be determined for the AM & PM peak hour during a typical weekday and consistent with the land use(s) described above. All trip generation information will be based on the latest edition of the ITE Trip Generation Manual (12th Edition). The Trip Generation analysis will be performed using both Rates and Equations. The trip generation calculations will include the appropriate implementation of any applicable trip adjustment factor such as internal capture, pass -by, transit, and etc. The trip reductions will be supported with available published data. 2. Trip Distribution and Assignment shall be based on the Traffic Analysis Zone (TAZ) for the project location. Trips will be distributed using the current adopted Miami Dade MPO Long Range Transportation Plan (SERPM). Moreover, the trips will be distributed and assigned to the project's driveways. 3. RGA will prepare a report to document the results of the analyses and will include all the supporting documentation. 4. RGA will provide a response to comments as Additional Services. Such comments may be addressed by a Technical Memorandum or a Revised Traffic Report at the discretion of RGA. S. RGA will deliver a Signed and Sealed digital copy of the Traffic Study in PDF to the Client. Task 8: LEED Consulting, Management and Commissioning The scope of work described in this proposal is a continuation of the work completed and suspended in 2023 as part of the LEED certification management for the project. At the time the project design was completed to 90% Permit set and the LEED Design Review was submitted and approved by the GBCI. This proposal assumes no significant changes to the design will be generated which will impact the LEED credits already approved by the GBCI, inclusive of the energy model. LEED BD+C—PROGRAM MANAGEMENT Overview & Process CodeGreen will lead the Ownership, AJE team, and contractor to select and implement cost-effective sustainability and performance strategies that encompass Ownership goals and that are conducive to developing a high-performance space that meets the ambitious sustainability goals of the LEED certification program. Approach CodeGreen will provide analysis, consulting, and certification administration services to facilitate the project's achievement of LEED certification. CodeGreen's project management services shall include: • Appoint a project manager who will be the primary point of contact. • Coordinate the planning, execution, and documentation of all LEED-related criteria among the Ownership and project team members. City of Miami Beach February 19, 2026 Page 6 • Complete most LEED templates for submittal for LEED review and certification, except those required to be signed by the specialty engineers (IAQpl, IAQc6, Thermal Comfort calculations, stormwater calculations, MEP calculations, interior lighting, surface reflectivity, calculations). • In depth materials vetting consulting during the design phase and additional materials tracking during construction. • LEED design update and construction kickoff meetings. • LEED-design meetings with individual trades from A/E to address specific design credits deferred to the LEED Construction and Final submittal. • Regular attendance for bi-weekly or monthly OAC meetings and preparation of LEED construction submittal documents. • Up to four (4) construction -phase she visits, as required. • Monthly review of construction progress reports, materials submittals, waste management reports, and implementation of the IAQ plan as implemented by the contractor. • Monthly LEED progress meetings with the construction team throughout the construction phase. • Coordinate with the LEED Commissioning team. • Following the project construction closeout process, compile construction credit documentation obtained from the construction team to document the LEED construction phase submittal. • Submit for LEED final review and coordinate with the required project team members to address LEED reviewer comments if presented. • Coordinate with the USGBC once the LEED certification has been achieved. Methodology LEED Design Update • As the LEED Design submittal has been approved by the GBCI, CodeGreen will proceed with a single review of the Issue for Construction set to ensure that all initially approved LEED design strategies have been incorporated as required in the final design and in preparation to construction administration. • Should there be any unexpected changes to design that would impact the approved LEED design credits, CodeGreen will provide the Client a summary and action list of items that would negatively impact the LEED certification. • Following the final design review, CodeGreen will host a final LEED design update meeting with 0/A/E prior to the LEED kickoff meeting. During this meeting, CodeGreen will go over the final LEED scorecard and strategies for construction. LEED Construction Administration & Closeout Phases • LEED Construction Administration o CodeGreen will provide ongoing consulting and guidance to verify that the project is on track for the target certification level as outlined in the LEED scorecard. o The construction credits to be pursued during construction will be determined based upon the approved LEED Design Submittal and the project's certification goals. The LEED Construction Administration action plan will be discussed during a LEED Construction Kickoff meeting held at the onset of the CA phase. o CodeGreen will host the LEED construction kickoff meeting with the construction team to educate the team on the LEED requirements for the construction phase. CodeGreen will issue a construction - specific LEED action hem list to the team at the kickoff meeting, which will be updated throughout the construction process. o Throughout the construction phase, CodeGreen will review select construction submittals (product selection, shop drawings, and RFIs) that are relevant for LEED certification. CodeGreen will provide City of Miami Beach February 19, 2026 Page 7 feedback on the submittals to support LEED credit achievement. CodeGreen will return submittal comments within one -week or as requested for any high -priority Items. o It is the responsibility of the general contractor to provide product documentation and to maintain ongoing tracking for LEED materials credits being pursued. CodeGreen will coordinate with the general contractor to ensure criteria are being met and properly tracked and will provide periodic status updates to the project team. • LEED Construction Submission CodeGreen will collaborate with the necessary O/C/A/E team members to finalize the documentation for the LEED construction submission. CodeGreen will follow up with each team member on their assigned action items that contribute to the submission. CodeGreen will complete the remainder of LEED Online documentation. Timely completion of the LEED construction submission will depend on project team responsiveness and quality of deliverables. LEED Certification Award Phase • When the project receives official certification award from GBCI, CodeGreen will notify the Owner and project team and provide the Owner with digital files of the projects LEED award certificate, final LEED scorecard, and USGBC congratulatory letter. CodeGreen will also provide the Owner with instructions for purchasing any additional LEED award plaques desired. Deliverables • Division 1 sustainable design requirements. • 100% Permit+ Issue for Construction drawing set review and updated scorecard updates. • LEED action items list, issues logs, site visits reports. • Access to CodeGreen's online Project Management Platform and automations. • Digital files of LEED certification award, documents, and final LEED Scorecard post certification. Task 9: Traffic Signalization EAC Consulting is tasked with preparing signalization plans for the intersection of Meridian Avenue and SW 6th Street in the City of Miami Beach to support the ongoing Fire Station #6 Project. The scope includes all design and post -design services necessary to develop a Complete, compliant set of signalization design plans addressing the impacts associated with the new northeast pedestrian ramp and any modifications required to the existing signal infrastructure. Pro'e t M naaement and Coordination This task Includes the following activities: • General project management and administration. • Coordination meetings and communication with project stakeholders. • Quality Assurance / Quality Control (CA/CC). • Coordination with: -City of Miami Beach. -Miami-Dade County Department of Transportation and Public Works (DTPW). -Miami-Dade County DTPW Traffic Signals & Signs Division (MDC DTPW TSS). Signalization Plan Design Services Priorto beginning design, EAC will: • Review available as -built plans. • Conduct a field review to document existing traffic signal components and operational details. City of Miami Beach February 19, 2026 Page 8 • Follow the MDC TS&S Signalization Manual for all design elements. Completed signal design plans will be submitted to MDC TSS and the City of Miami Beach for their review and approval. Post -Design Support Services Post -design services will include: • Assumes responding to 5 Requests for Information (RFIs(. • Reviewing contractor shop drawings. • Assumes providing up to 32 hours of construction oversight support related to Signalization elements. • Updating plans as needed to reflect field changes. • Preparing signal ization-related as -built documentation. Key Signalization Work Elements for Meridian Avenue & 6th Street Intersection: -New Pedestrian Signal Pedestal Design Due to the new northeast pedestrian ramp, a new pedestrian signal pedestal will be designed. Requirements include: • Compliance with MIJTCD and FDOT Specifications. • Use of products listed on the FDOT APL and TSS Qualified Products List (QPL). • Reconnection of the pedestrian push-button wiring to the existing signal cabinet. • Preparation of updated pedestrian timing calculations. New Electrical Service Disconnect Design Review of aerials and as -built plans indicates deficiencies in the existing electrical service. Design tasks include: • Providing new electrical infrastructure meeting FPL and MDCTSS criteria. • Designing a 120V, single-phase AC electrical service assembly for the cabinet. • Locating the service assembly in the rightof-way near the conductor entry point (typically within 15 feet of the cabinet(. • Retaining the existing electrical service point used in the field. • Preparing voltage drop calculations, conductor sizing, and NEC -compliant grounding. • Providing engineer-signed/sealed documentation. New Signal Cabinet Design The addition of a new pedestrian pedestal requires modifications to the signal cabinet. Tasks include: • Conducting a field visit to document the existing cabinet's age. • Applying MDC TS&S rules requiring cabinet replacement if the existing cabinet exceeds 15 years of service. • Coordinating with MDC TSS to confirm whether cabinet replacement is necessary. • Meeting MDC TS&S design and installation requirements if a new cabinet is required. SW 6th Street and Jefferson Avenue Intersection Related Work In addition to the intersection of Meridian Avenue and SW 6th Street, SW 6th Street and Jefferson Avenue intersection may also require signalization plans. Per coordination with the City, It was recommended that similar scope and fee is reserved to address potential impacts. If the actual design work to be performed at SW 6th Street and Jefferson Avenue intersection is more than the reserved budget, then additional fees will be requested to complete the design plans. City of Miami Beach February 19, 2026 Page 9 PROPOSED FEES: The following is a summary of the total fees for all services listed above Task Basic Services Total Fee Task 1 100%Construction Documents $76,413 Task Assistance with Permitting/Bidding $28,689 Task Construction Administration $479,349 Sub -Total $584,451 Task Supplemental Services Total Fee Task Survey Update $2,945 Task 5 Civil Engineering $119,552 DERM Class II Permit Plans (If required) $58,919 DERM Class II Construction Phase Coord. (If required) $4,824 Task Landscape Architecture $77,882 Task 7 Trip Generation Study $8,068 Task 8 LEED Consulting, Management and Commissioning $59,951 Task 9 Traffic Signalization (Meridian Ave & 6th St) $68,617 Traffic Signalization (6th St and Jefferson Ave) $68,617 Sub -Total $469,375 Design Services Total $1,053,326 Reimbursable Expenses (Allowance) $10,000 Design Contingency (Allowance) $100,000 Total with Allowances $1,163,826 Project Fee Summary Total contract amount, including Amendments 1-3: $4,276,375.34 Amount paid to date: $1,590,523.89 Current remaining contract amount as of 2/19/26; $2,685,851.45 Proposal total (remaining contract) not -to exceed amount: $1,163,826.00 Resulting credit: $1,522,025.45 Design Contingency (Allowance) During the course of the project, the Client or Architect may identify Additional Services required which are necessary to either complete or enhance the overall project. If Additional Services are identified during the course of this project, the Architect will prepare a detailed work scope and fee to perform the Additional Services. Once the Client and the Architect have agreed on the scope and fee, the Architect will submit a Request for the Client's approval for the Additional Services under Design Contingency. The Design Contingency is an estimate and may not cover all the additional services identified throughout the project which are necessary to either complete or enhance the overall project. Also, City of Miami Beach February 19, 2026 Page 10 all funds within Design Contingency may not be required. Unused Design Contingency will not be billed to the Client. Potential Design Contingency items not currently determined Include: 1. Value Engineering 2. Design changes required by City, permitting agencies, etc. 3. Construction Administration Services beyond 18 months. The Following Services are not anticipated or included: 1. As -built drawings for Landscape Architecture (Consultant will review Contractor's provided as-builts) 2. Cost Estimating 3. Environmental Assessments 4. New Geotechnical Report or update S. New Subsurface Utility Exploration Surveyor update 6. New Right of Way Engineering 7. Value Analysis or Value Engineering 8. Documents Prepared for: Alternate Bids Requested by Owner, Multiple Construction Contracts, Change Orden that are not the result of errors or omissions by the Architect 9. Prolonged Construction Contract Administration Services (Services beyond 18 months) 10. Construction Phasing or Multiple Bid Submissions 11. Threshold Inspections 12. Project Representation During Construction Beyond "periodic inspection' 13. Changes to Scope, Size or Complexity Thanks for the opportunity to propose services for your project. Sincerely, Wannemachheerr Jensen Architects, LLC Jason Jensen, AIA, LEED AP, Principal SCHEDULE B-4 I. Manpower tstimale: All I.e— ArcANM' Arzhgettural Direct Who, Rates oassdleati0ns Prindpal Engineer, Associate pdminlNasM Total Labor 0 Hours Cnrt BIIIINRrtes $ 2Jg.As $ 1J819 S 118.00 $ BB.50 TALL 0 no 124 6 356 $ 56A13 1 Con9ruellon Doe, 2 Bidding/Permltting 4 100 60 2 166 $ 26,189 3 COn..dion Admin 40 IBM 940 20 25CO $ 391,099 2 1 3 $ 445 4 Survey Update M B 4 92 $ 15,552 5 CIWI Engineering DERM Class ll Permit Man, 12D 20 2 142 $ 23,919 DERM Uass ll ConstmOlm Phase 8 4 2 14 $ 2,0J4 Coord. 54 2 4 $1 $ 1D,212 6 landscape Archaraciure 5 J Trip Generation SWdy 40 4 g LEED Tnalc$ignAlration (MM013n Ave is be 48 2 3 53 $ %OS4 g St) Tnffl[ SgnaIllation lath St and Jaffvso 48 2 3 53 $ 9.054 Avel T.I,l 52 3225 1 1166 51 3M1 $ 553,033 •• Task labor Cort Allowan¢s Subwnsultant Semces Taal Cost 1 $56,413 $201000 $76,413 2 $26,189 $2,SM $28,609 3 $391p99 $98,250 $479,349 4 $445 52,500 $2.945 5 $15.552 $1N," $119,552 $23,919 $35,0M $581919 $2.074 $2750 $4,624 6 $10,212 $67,670 $77,1 ] 8 $],953 $51,998 $59,951 9 $91054 559,563 $69,61T $90$4 559,563 568,61) TWI $553A33 SOAO $SW )N $1,033A16 Fee Limit FNWm Am9um $1,053,112161 IV. Allowances Reimbursable Expenses $10.000 Iced, Conun n $Sm,000 TotelwXh Nbwanne 51,163,g26 �=003_XMR cry of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139. www.miamibeochB.gov OFFICE OF CAPITAL IMPROVEMENT PROJECTS Tel: 305.673.7071 Fax: 305.673.7073 LETTER OF TRANSMITTAL TO: Eric Carpenter City Manager VIA: David Martinez Assistant City Manager FROM: David Gomez <9�" CIP Director DATE: March 13, 2026 SUBJECT: Amendment No. 4 (Credit) to the Agreement between the City of Miami Beach, Florida and Wannemacher Jensen Architects, Inc. We are submitting: Priority: Submitted for: Action Taken: ❑Permit Application ❑ RUSH ❑ Review ❑ Reviewed ❑ Final Acceptance ® High Priority ® Approval/Signature ❑ Approved Letter ❑Low Priority ❑ Comment ❑ Returned for ❑ Letter to Commission ❑ For your use Corrections ❑ Agenda Items ❑ As requested ® Other ❑ Returned due to revisions Any questions: please contact Raquel Plasencia, Ext. 26424 Notes: Please find attached Amendment No. 4 (Credit) to the Agreement between the City of Miami Beach, Florida and Wannemacher Jensen Architects, Inc., for the provision of professional architectural and engineering design services for the completion of the Fire Station No. 1 Project at 833 6rh St. resulting in credit of $1,522,025.45, and a total contract amount not -to exceed $2,754,349 (Form approved by Legal Dept.) We are commired to providing excellent public service dad safety to all who live, work, and oioy in our vibrant tropical. historic community.