98-22767 RESO
RESOLUTION NO.
98-22767
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE ADMINISTRATION
TO SUBMIT A REQUEST FOR FUNDING TO THE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE ADVISORY GROUP AND THE FLORIDA
DEP ARTMENT OF JUVENILE JUSTICE FOR TITLE V
INCENTIVE GRANTS FOR DELINQUENCY PREVENTION
FOR NEIGHBORHOOD INVOLVEMENT, IN THE AMOUNT
OF $63,306, AND APPROPRIATING SUCH FUNDS, IF
AWARDED.
WHEREAS, the Juvenile Justice and Delinquency Prevention State Advisory Group and the
Florida Department of Juvenile Justice have issued a Request for Proposals (RFP) for its Title V
Incentive Grants for Delinquency Prevention for Neighborhood Involvement; and
WHEREAS, the Request for Proposals seeks projects that propose to improve neighborhood
involvement as a tool in preventing juvenile delinquency and violent crime; and
WHEREAS, the North Beach area meets the eligibility criteria as defined in the Request
for Proposals because of its juvenile crime, population and other characteristics; and
WHEREAS, the project proposed seeks to address the prevention of juvenile delinquency
and violent crime by supporting the community with the knowledge, skills and opportunities
necessary to foster a healthy, nurturing environment which supports the growth and development
of productive and responsible citizens; and
WHEREAS, the Request for Proposals does not require a cash match.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Administration is
hereby authorized and directed to submit a request to the Juvenile Justice and Delinquency
Prevention State Advisory Group and the Florida Department of Juvenile Justice for Title V
Incentive Grants for Delinquency Prevention and Neighborhood Involvement, in the amount of
$63,306, and that such funds, if awarded, be appropriated to the Office of Children's Affairs.
PASSED AND ADOPTED THIS 17th day of
JUn21J98o
APPROVED AS TO /
FORM & LANGUAGE
& FOR EXECUTION
MAYOR
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CITY OF MIAMI BEACH
TO:
SERGIO RODRIGUEZ
CITY MANAGER
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FROM:
NEISEN KASDIN ..I\~
MA YOR r
DATE:
MAY 26, 1998
RE:
JUVENILE JUSTICE & DELINQUENCY PREVENTION GRANT
OPPORTUNITIES: (1) Neighborhood Justice Program
(2) Neighborhood Involvement
JUNE 17, 1998 AGENDA ITEM
;'
As part of the "Neighborhoods First" initiative, my staff has been working with the Office of
Children's Affairs to identify opportunities for the City to obtain additional funding for the
unique needs of the North Beach area. The two attached grant proposals will assist the City in
systematically building a sense of community in the North Beach area. The grant proposals,
prepared by the Office of Children's Affairs, will provide a means by which the City can
effectively address the quality-of-life concerns of the residents of North Beach. Both programs
focus on fostering a cohesive community approach to the various problems in our North Beach
neighborhoods.
The two grants require no matching monies from the City of Miami Beach. These opportunities
are very much consistent with the objective of the "Neighborhoods First" program which has
been endorsed by the City Commission. I urge your support of these grant applications and the
City's focus on quality oflife in North Beach.
Juvenile Justice and Delinquency Prevention
....
REQUEST FOR GRANTS
NEIGHBORHOOD JUSTICE PROGRAM
Applicant Name:
Program Title:
~ Juvenile Justice and Delinquency Prevention
REQUEST FOR GRANTS
NEIGHBORHOOD INVOlVEMENT
Applicant Name:
Program Title:
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\'Gl.mlaml-beach.n.ua
COMMISSION MEMORANDUM NO. 3~Co-9B
TO:
Mayor Neisen o. Kasdin and
Members of the City Co ission
DATE: June 17, 1998
FROM:
Sergio Rodriguez
City Manager
,
;'
A RESOL T ON OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING AND DIRECTING
THE ADMINISTRATION TO SUBMIT A REQUEST FOR FUNDING TO
THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE
ADVISORY GROUP AND THE FLORIDA DEPARTMENT OF JUVENILE
JUSTICE TITLE V INCENTIVE GRANTS FOR DELINQUENCY
PREVENTION AND NEIGHBORHOOD INVOL VEMENT, IN THE
AMOUNT OF $63,306, AND APPROPRIATING SUCH FUNDS, IF
AWARDED.
SUBJECT:
ADMINISTRA TION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Miami Beach schools have a higher-than-average mobility index compared to the remainder of the
Miami-Dade County school district. The mobility index for school-age youth within the City suggests
that as many as 40 percent of the area's students move from one school year to the next, according
to Miami-Dade County Public Schools' Feeder Pattern Profiles for 1996-97. In addition to a higher
mobility rate than the rest of the district, Miami Beach area schools also have a greater number of
indoor and outdoor suspensions, referrals to drop-out prevention programs, and students with limited
English proficiency. These are all identified as possible precursors to juvenile delinquency.
The 33141 zip code, which encompasses North Beach, ranks 15th among Miami-Dade County's 78
zip codes for frequency of delinquency referrals. In addition, according to the United States
Department of Justice, Bureau of Justice Statistics' Perceptions of Neighborhood Crime (1995),
"crime is more frequently cited as a problem for renter households than owner households."
Furthermore, "households in multi-unit structures cited crime as a problem more often than
households in single-unit structures." A great portion of the North Beach area is multi-unit. It is also
home to a significant number of rent-assisted households (672), which is another indicator cited for
crime frequency in Perceptions of Neighborhood Crime. It is also important to note that almost 1 00
percent of the students attending Biscayne Elementary (many of whom live in the surrounding multi-
unit residences) receive either free or reduced-price lunch.
AGENDA ITEM C. 11)
DATE~
ANALYSIS:
The Juvenile Justice and Delinquency Prevention (JJDP) State Advisory Group (SAG) and the Florida
Department of Juvenile Justice have issued a Request for Proposals under the Title V Incentive
Grants for Delinquency Prevention for Neighborhood Involvement. As Florida ranks highest in
violent crimes in the nation, and crimes committed by juveniles have increased, the RFP seeks
collaborative projects that address neighborhood involvement in the reduction of crime and juvenile
delinquency. Targeted neighborhoods under this RFP require meeting a set of criteria, which North
Beach fully meets.
The goal of this program, which we call Neighborhoods First, is to reduce juvenile delinquency and
youth violence by supporting the community in providing its children, families, neighborhoods and
institutions with the knowledge, skills and opportunities necessary to foster a healthy nurturing
environment which supports the growth and development of productive and responsible citizens. The
program will do this by increasing community cohesion, promoting CiviCall, creating Neighborhoods
First Teams to provide grassroots referral and information services to area residents, identifying
known risk factors, identifying community assets, and developing comprehensive delinquency
preventiop plans with coalitions from the community.
The RFP does not require a cash match and encourages the hiring of dedicated staff to implement and
oversee all facets of the project. The proposal recommends the hiring of a Project Coordinator and
Project Facilitator who will be based in North Beach. The project's primary goal is to work with
North Beach stakeholders to improve service delivery and centralize neighborhood improvement
efforts. It is also a goal of the project to increase resident voluntarism.
CONCLUSION:
The City Commission should approve the Resolution authorizing the submission of a grant request
to the Juvenile Justice and Delinquency Prevention Group (JJDP) State Advisory Group (SAG) and
the Florida Department of Juvenile Justice Title V Incentive Grants for Delinquency Prevention for
Neighborhood Involvement Program for $63,306.
~
SR:RS:MLR
....
Office of Children's
Affairs
Memo
To: Bob Parcher/City Clerk
From: Maria L. Ruizl Director
Date: 11/06/98
Re: Department of Juvenile Justice, Grant # 08008
Attached is an executed copy of the Department of Juvenile Justice grant for your
files.
Thanks.
. Page 1
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Department of Juvenile Justice
Grant #Q8008
THIS GRANT IS ENTERED INTO BETWEEN THE STATE OF
FLORIDA, DEPARTMENT OF JUVENILE JUSTICE, HEREINAFTER
REFERRED TO AS THE "DEPARTMENT", AND CITY OF MIAMI
BEACH, HEREINAFTER REFERRED TO AS THE "GRANTEE".
All terms and conditions described in the applicable Request for Grants
(RFG), "Juvenile Justice and Delinquency Prevention (JJDP) Title V Grant
Funds" and grant application (Attachment I, Neighborhoods First) are
included in this grant. If there is a conflict between the grant andgrantee's
grant application or the Request for Grants, the Request for Grants shall
prevail.
1. Method of Payment
a. This is a fixed price (unit cost) grant. The department will pay the grantee
for the delivery of service units provided in accordance with the terms of
this grant for a total dollar amount not to exceed $54,099.50, subject to the
availability of funds.
b. The department will pay for service units at the unit price(s) and limits
listed below:
Service Units Unit Price Max. # of Units Total $ Amount
1. Planning and $2,550/per 3 $7,650.00
Implementation month
2. Association Meetings $1,OOO/per 9 $9,000.00
month
3. Crime Watch Meeting $1,250/per 9 $11,250.00
month
4. Workshops $1,450/per 4 $5,800.00
quarter
5. Festivities $1,450/per 4 $5,800.00
quarter
6. Service Providers $400/per month 9 $3,600.00
7. Volunteer Hours $400/per month 9 $3,600.00
8. Mapping $2,500 1 $2,500.00
9. Quarterly Progress $250/per quarter 3 $750.00
Report/Demographic
Data/Financial Report
First Year Grant
Department of Juvenile Justice
Grant #Q8008
10. Final Financial Report $2,000 1 $2,000.00
11. Final Demographic $2,149.50 1 $2,149.50
Data/Progress Report
TOTAL $54,099.50
Second Year Grant (1st Renewal)
Service Units U nit Price Max. # of Units Total $ Amount
1. Association Meetings $1,OOO/per 12 $12,000.00
month
2. Crime Watch Meeting $1,250/per 12 $15,000.00
month
3. Workshops $1,450/per 4 $5,800.00
quarter
4. Festivities $1,450/per 4 $5,800.00
quarter
5. Service Providers $400/per month 12 $4,800.00
6. V olunteer Hours $400/per month 12 $4,800.00
7. Mapping $2,500 1 $2,500.00
8. Quarterly Progress $250 3 $750
Report/Demographic
Data/Financial Report
9. Final Financial Report $1,250 1 $1,250.00
10. Final Demographic $1,399.50 1 $1,399.50
Data/Progress Report
TOTAL $54,099.50
Third Year Grant (2nd Renewal)
Service Units Unit Price Max. # of Units Total $ Amount
1. Association Meetings $1,OOO/per 12 $12,000.00
month
2. Crime Watch Meeting $1,250/per 12 $15,000.00
month
3. Workshops $1,450/per 4 $5,800.00
quarter
4. Festivities $1,450/per 4 $5,800.00
2
Department of Juvenile Justice
Grant #Q8008
quarter
5. Service Providers $400/per month 12 $4,800.00
6. Volunteer Hours $400/per month 12 $4,800.00
7. Mapping $2,500 1 $2,500.00
8. Quarterly Progress $250 3 $750
Report/Demographic
Data/Financial Report
9. Final Financial Report $1,250 1 $1,250.00
10. Final Demographic $1,399.50 1 $1,399.50
Data/Progress Report
TOTAL $54,099.50
Definitions
Planning and Implementation: A time period of three (3) months to develop a method
for program implementation.
Association Meetings: Meetings ofthe targeted neighborhood residents that are planned
and orchestrated by them. The purpose of the association is for residents to organize and
identify problems and strategies for addressing and/or resolving the issues.
Crime Watch Meetings: Meetings of residents located in the targeted neighborhood to
become actively involve in the development of crime prevention programs.
Workshops: Technical assistance training sessions for neighborhood residents and/or
collaborative partners on techniques of planning and implementation delinquency
prevention needs of the neighborhood.
Festivities: Occasions and special events (activities) held in the targeted neighborhood as
a means of rallying the residents in becoming more involved with the neighborhood
association and to inform them of the programs and services that are available.
Service Providers: A number of providers to be recruited for on-site delivery.
Volunteer Hours: The number of non-paid hours contributed to the implementation of
this project by individuals, civic groups, faith based institutions, business and others.
Mapping: A neighborhood assessment to identify the risk factors and protective factors
of the targeted neighborhood.
3
Department of Juvenile Justice
Grant #Q8008
c. The department will pay only those grant costs agreed to in the grant. The
department will not be responsible for any cost incurred prior to execution
of the grant. Only grant cost incurred on or after the effective date and on
or prior to the termination date of the grantee's grant are eligible for
payment.
d. Payment will be based on services provided by the grantee at the per
service rate in Attachment I. There will be up to twelve (12) invoices
based on services beginning with the first month of the grant. Payment
shall be requested on the invoice form JJDP-Ol (Exhibit I). Monthly
activity report JJDP-02 shall accompany each monthly invoice. (Exhibit
II)
e. Advance payments for up to the first three consecutive months may be
invoiced upon the effective date of the grant. Grant payments shall be
invoiced in the first full month where advance funding expired and
continue for the remaining months during the period of performance for
the grant. Total payments for the grant period shall not exceed the total
grant services funds available. The grantee in an insured interest bearing
account shall invest advance funds. Interest earned on advance funds
shall be returned to the Department on a monthly or quarterly basis by
check made payable to the State of Florida, Department of Juvenile
Justice and submitted to the grant manager. Grant recipient must provide
written justification for advance payments.
f. The grantee shall request payment through submission of a completed
invoice to the grant manager by the 15th of each month following the
month in which services are rendered. Failure to submit the invoice by
the 15th may result in reduction of payment for services and/or
termination.
2. Reports
a. The grantee shall prepare a Progress Report and Prevention Program
Performance Measures Quarterly/Annual Report. These reports shall be
prepared in accordance with JJDP-03. (Exhibit III)
b. The grantee shall prepare a Quarterly/Final Financial Report. This report
shall be prepared in accordance with JJDP-04. (Exhibit IV)
c. The grantee shall comply with the following time period for reporting:
Quarter #
Months in Quarter
Report Due Date
4
Department of Juvenile Justice
Grant #Q8008
1 Nov., Dec., Jan., Feb., March April 15, 1999
2 April, May, June July 15, 1999
3 July, August, September October 15, 1999
* Annual January-December January 31, 2000
*The Annual Report includes the 4th quarter (Oct., Nov. & December).
d. Failure to comply with reporting requirements will result in reduced
payments, non-renewal or termination of the grant.
3. Circulars and Common Rules
The grantee shall be in accordance with the following Circulars:
a. Administrative Requirements: OMB Circular A-I02 "Grants and
Cooperative Agreements with State and Local Governments", OMB
Circular A-I10 "Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals and Other
Non-Profit Organizations"
b. Allowable Cost: OMB Circular No. 87, "Cost Principles for State and
Local Governments", OMB Circular No. A-21, "Cost Principles for
Educational Institutions", OMB Circular No. A-122 "Cost Principles for
Nonprofit Organizations"
c. Audit Requirements: OMB Circular A-B3, "Audits of State, Local
Governments and Nonprofit Institutions"
4. Travel
a. All travel reimbursement for out-of-state or in-state travel in excess of
100 miles from program location shall be based upon written approval of
the grant manager prior to the travel.
b. The cost of all travel shall be in accordance with Section 112.061, Florida
Statues.
5. Grant Amendments
Grantee shall obtain approval from the grant manager for changes in the grant including
but not limited to:
a. Changes in project activities, designs or research plans set forth in the
approved grant.
5
Department of Juvenile Justice
Grant #Q8008
b. An approved budget line item may be modified during the grant period
with 10% of the original line item amount with written notice to the grant
manager.
c. Transfer of funds above the ten (10) percent may be modified through a
grant adjustment form (Exhibit V) and a written request. The
modification shall have supporting justification. The grant manager will
reject justification if unsatisfactorily. The grant adjustment is contingent
upon the approval of the grant manager.
d. Under no circumstances can transfer of funds increase the total approved
award.
6. Commencement of Project
a. If a project is not operational within 60 days of the original starting date of
the grant period, the grantee shall report by letter to the grant manager the
steps taken to initiate the grant, the reasons for delay, and the expected
starting date. Payment for operational only. Failure to submit notification
within 60 days may result in grant termination. The grant manager may
extend the implementation date of the grant past the 60 day period. When
this occurs, the grant files and records must so note the extension.
b. If a project is not operational within 90 days ofthe original starting date of
the grant period, the grantee must submit a second statement to the grant
manager explaining the implementation delay. Upon receipt of the 90 day
letter, the grant manager may cancel the grant and request grantor agency
approval to redistribute the funds to the grant areas. The grant manager
may extend the implementation date of the grant past the 90 day period.
When this occurs, the grant files and records must so note the extension.
7. Access to Records
a. Persons duly authorized by the department and federal auditors shall have
full access to books, documents, papers and records of the grantee and
sub grantee for the purpose of audit and examinations according to the
U.S. Department of Justice, Office of Justice Programs, Office of the
Comptroller, Financial Guide.
b. The department reserves the right to unilaterally terminate this grant if the
grantee refuses to allow public access to all documents, papers, letters, or
other materials subject to provision of Chapter 119, Florida Statutes,
made or received by the grantee or its contractor in conjunction with this
grant.
6
Department of Juvenile Justice
Grant #Q8008
8. Annual Financial Audit
The grantee shall have an annual audit of its financial records by an independent
accounting firm at the end of each fiscal year. The audit report shall mention whether the
Grantee complied with the provision of this grant, adhered to all applicable law and
regulation, and used the department's funds properly. A copy of the audit report and
related management letter shall be sent to the Inspector General and the grant manager no
later than 120 days after the close of the grantee's fiscal year. Failure to comply with this
procedure may result in cancellation of the grant.
9. Retention of Records
The grantee shall retain all records and documents pertinent to this grant for a period of
five (5) years after termination of this grant. If an audit has been initiated and audit
findings have not been resolved at the end of five (5) years, the records shall be retained
until resolution of the audit findings.
10. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or
discovered subordinate to this grant is governed by the terms of the Office of Justice
Programs Financial Guide.
11. Property
All property and equipment purchased in excess of $500 requires three competitive bids
and these documents shall remain in the grant files. All property and equipment
purchased with grant funds shall be vested with the department. All such property and
equipment shall be returned to the department at the termination of the grant. The
department will withhold final payment to the grantee until all property is returned. The
grantee shall comply with Section 273.02, Florida Statutes. Property purchased with
grant funds above $500 shall be listed on Annual Inventory Form JJDP-05. (Exhibit VI)
12. Information Technology Standards
Grantee shall receive written approval from the department approving authority prior to
the purchase of any Information Technology Resource (ITR) made as part of this grant.
The grantee shall secure prior written approval by means of an Information Resource
Request (IRR) form before the purchase of any ITR. The form is available from the grant
manager. The grant manager is responsible for serving as the liaison between the grantee
and Information Systems during the completion of the IRRJITR process. ITR are data
processing hardware, software, services, supplies, maintenance, training, personnel and
facilities. The grantee shall not be reimbursed for any ITR purchases made prior to
obtaining the department's written approval.
7
Department of Juvenile Justice
Grant #Q8008
13. Disputes and Appeals
The department shall inform the grantee in writing when responding to any disputes,
disagreements or questions of fact arising under this grant and shall distribute its response
to all concern parties. The grantee shall proceed with the performance of this grant
according to the department's decision.
14. Publication or Printing of Reports
a. Responsibility for the direction of the grant activity will not be ascribed to the
grantor agency or the department. Any publication shall include the following
statement: "The opinions; findings; and conclusions or recommendations
expressed in this publication are those of the author(s) and do not necessarily
reflect the views of the Department of Juvenile Justice." The receipt of the
grantor agency funding does not constitute official recognition or endorsement
of any work performed under the grant.
b. Any publication produced under this grant shall contain the following or
similar wording: "This publication is partially funded by funds awarded by
the U.S. Department of Justice Office of Juvenile Justice and Delinquency
Prevention, and the Florida Department of Juvenile Justice. "
15. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be
excluded from participation in, be refused benefits of, or otherwise
subjected to discrimination under grants awarded pursuant to Title IV of the
Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973 as
amended; Title IX of the Education Amendments of 1972; The Age
Discrimination Act of 1975; Section 654 of the Omnibus Budget
Reconciliation Act of 1981.
b. The grantee shall complete the department's Civil Rights Compliance
Questionaire, if services are provided to clients and if 15 or more people are
employed.(Exhibit VIII)
16. American with Disabilities Act 1990
Grantee shall comply with the requirements of the American with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination on the basis of disability and
requires reasonable accommodation for persons with disabilities.
17. Non-Procurement, Debarment and Suspension
8
Department of Juvenile Justice
Grant #Q8008
The grantee shall comply with Executive Order 12549, Debarment and Suspension.
These procedures require the grantee to certify it shall not enter into any lower tiered
covered transaction with a person who is debarred suspended, declared ineligible or is
voluntarily excluded from participating in this covered transaction, unless authorized by
the department.(Exhibit VII)
18. Bloodborne Pathogens
The grantee shall comply with Federal Rule CFR 29 1910.1030 regarding Bloodborne
Pathogens.
19. Lobbying
Grantee shall comply with Section 216.347, Florida Statutes, which prohibits the
expenditure of grant funds for lobbying the Legislature, judicial branch or a state agency.
20. Abuse, Neglect, and Exploitation Reporting
Grantee shall comply with Chapter 415, Florida Statutes. An employee of the grantee
who knows, or has reasonable cause to suspect that a child is or has been abused,
neglected, or exploited shall immediately report such knowledge or suspicion to the
central abuse registry and tracking system of the department on the single statewide toll-
free telephone number (1 800 96 ABUSE[800-962-2873]).
a. The grantee shall ensure that each of their project staff has received basic
training in child abuse and neglect (e.g., detection, reporting, prevention and
counseling), confidentiality requirements and how to handle emergencies on
the job.
b. In accordance with Section 985.406, Florida Statutes, the grantee direct staff
shall be required to participate in and successfully complete the commission-
approved programs of training pertinent to their areas of responsibility.
c. The grantee shall maintain a record of all training, conference, staff meeting or
continuing education for all employees.
21. Background Screening
The grantee shall comply with the Department of Juvenile Justice, Office of the Inspector
General's Statewide Procedure on Background Screening for Employees, Grantee, and
V olunteers. The grantee shall, at no cost to the department, comply with the requirement
for background screening as mandated in Section 985.01, Florida Statutes. Failure to
comply with the department's background screening procedure may result in cancellation
of the grant. Favorable background screening is required prior to employment.
9
Department of Juvenile Justice
Grant #Q8008
22. Monitoring
The grantee shall permit persons duly authorized by the Department of Juvenile Justice to
inspect any records, papers, documents, facilities, goods and services relevant to the grant
program. This includes interviews with any client or employee of the grant program.
23. Indemnification
Pursuant to Section 768.28, Florida Statutes, the grantee shall indemnify and hold
harmless the Department of Juvenile Justice, upon notice for any liabilities caused by the
grantee or its employees' or agents' negligent or tortious acts or omissions within the
scope of this grant to the limits of sovereign immunity.
24. Insurance
The grantee shall provide adequate insurance coverage on a comprehensive basis and to
hold such liability insurance at all times during the existence of this grant. State agencies
shall comply with Section 768.28, Florida Statutes and verification of liability insurance
shall be provided upon request.
25. Immigration and Nationality Act
The Department of Juvenile Justice shall consider the employment by any grantee of
unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality
Act. Such violation shall be cause for unilateral cancellation of the grant.
26. False Claim Act
False claims submitted in connection with this grant are subject to civil penalties and
damages under "Florida False Claims Act", Section 68.082, Florida Statutes.
27. Supplanting
The grantee shall not use funds provided by the Department to replace funds from other
funding sources.
28. Access to Manuals, Guides, etc.
The department will provide the grantee copies of all manuals, guides, etc. referred to in
this grant upon request.
29. Assignment and Subgrants
10
Department of Juvenile Justice
Grant #Q8008
The grantee shall not assign responsibility of this grant to another party nor subgrant for
any of the work contemplated under this grant without written approval of the
department. No such approval by the department of any assignment or subgrant shall
be deemed in any event to provide for the department incurring any obligation in addition
to the total dollar amount agreed upon in this grant.
30. Renewal
This grant may be renewed on a yearly basis for no more than two (2) years or for a
period no longer than the term of the original grant, whichever is longer. Such renewal
shall be contingent upon satisfactory performance evaluation as determined by the
department and shall be subject to the availability of funds. The total cost for the first
renewal will not exceed $54,099.50 and the total cost for the second renewal will not
exceed $54,099.50. Each renewal shall be confirmed in writing and shall be subject to
the same terms and conditions set forth in the initial grant.
31. Termination
a. Termination for Convenience: This grant may be terminated by the grantee
upon no less than thirty (30) calendar days notice, without cause, at no
additional cost, unless a different notice period is mutually agreed upon by
both parties. The grantee must be operating in a state of compliance with the
terms and conditions of the grant at the time the notice is issued and must
remain compliant for the duration of the performance period. The grant may
be terminated by the Department upon no less than thirty (30) days notice,
without cause, at no additional cost, unless different notice period is mutually
agreed upon by the parties.
b. Termination for Default: Unless the grantee's breach is waived by the
department is writing, the department may, by written notice to the grantee,
terminate this grant upon notice. Waiver of breach of any provisions of this
grant shall not be deemed to be a waiver of any other breach and shall be
construed to be a modification of the terms of this grant. The provisions
herein do not limit the department's right to remedies at law or to damages.
c. All termination notices shall be sent by certified mail, or other delivery
service with proof of delivery.
32. Effective Date
a. This grant shall begin November 1, 1998, or on the date which the grant
has been signed by both parties, whichever is later.
11
Department of Juvenile Justice
Grant #Q8008
b. This grant shall end, October 31, 1999, subject to any written renewals or
extensions agreed upon by the parties.
33. Grant manager
The name, address and telephone number of the grant manager for the department for this
grant:
M. Joyce Wilson
2737 Centerview Drive, Suite 114
Tallahassee, Florida 32399-3100
Phone: (850) 921-5210
Suncom: 291-5210
Fax: (850) 414-1625
E-Mail: m.joyce.wilson@djj.state.fl.us.
REMAINDER OF THIS PAGE LEFT BLANK
12
Department of Juvenile Justice
Grant #Q8008
In witness thereof, the parties affirm they each have read and agree to the
conditions set forth, have read and understand the document in its entirety and have
executed this grant by their duly authorized officers in the date, month and year set out
below.
Corrections including strikeovers, wliiteout, etc., on this page are not acceptable.
By:
;)
Grantee
Authorized Official
and Title: Sergio Rodrijuez, City Manager
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FEIN Number: 596000372
Date:
State of Florida
Department of Juvenile Justice
By:
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Type Name and Title: Rex Uberman, Deputy Secretary for Operations
Date:
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTiON
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I GRANT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PARTIES
13
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Juvenile Justice and Delinquency Prevention
REQUEST FOR GRANTS
NEIGHBORHOOD INVOlVEMENT
Applicant Name: Chv of Miami Beach
Program Title: Neighborhoods First
JUVENILE JUSTICE and DELINQUENCY PREVENTION (JJDP)
STATE ADVISORY GROUP (SAG)
and
FLORIDA DEPARTMENT OF JUVENILE JUSTICE (DJJ)
GRANT APPLICATION
SECTION A. PROGRAM INFORMATION:
I. Program Location
Miami-Dade Countv
2. Program name:
."T~i ~hht"'lrhaad..lL. 10'; ,..........
3. Am unt of grant funds requested
$63,306
SECTION B. AGENCY INFORMATION:
Identify the agency and official who will sign the Administrative Requirements form if selected for a grant award.
./
1. Agency Name
City of MiaJiri Beach
2. Street Address
1700 Comvention Center Drive
3. City Zipcode
Miami Beach Florida 33139
4. Area Code and Telephone Number Area Code and FAX Number
/ (305) 673-7000 X6491 (305) 673-7772
5. Federal Identification Number or Social Security :-';umber
59-6000372
6. Agency Status
(check appropriate box) r:J Government 0 Private not-For-Profit 0 Private For Profit
7. Name of Fiscal Officer Fiscal Officer's Telephone Number
patricia Walker (305) 673-7466
8. Name of Fiscal Agency if not Applicant
9. Program Director's Name Program Director's Telephone Number
Maria L. Ruiz (305) 673-7000 X 6491
10. Mailing Address for all Program Correspondence
Office of Children's Affairs. 1700 Convention Center Dr.. Miami Beach _ 'l 'll 'l ~
SECTION C. CERTIFICATION:
I do hereby certify that all facts, figures, and representation made in the application are true and correct. Furthermore, all applicable
statutes, administrative requirements, regulations, and procedures for program compliance and fiscal control will be implemented to
ensure proper accountability of grant funds. I certify that the funds requested in this application will not supplant funds that would
otherwise be used for the purposes set forth in this project. The filing of this application has been authorized by the contracting entity
and I have been duly authorized to act as the representative of the agency in connection with this application. I also agree to follow
all applicable federal and state statutes.
orized Official's Name
Ci ty M;magPT
Au orized Official's Title
JJDP Grant Application
S"ring 19Q8
SECTION D. PROPOSAL SUMMARY
1. IDENTIFY THE PROGRAM TYPE.
Ii) Neighborhood Involvement (Community Organizing)
o Challenge Grant (Female Initiative)
o Neighborhood Justice (Community Policing)
2. IDENTIFY THE PROGRAM FOCUS.
o Education (Staying In School)
o Employment (Getting a Job)
rn Community Improvement (Title V)
o Female Initiative
o Other (Please Identify)
o Recreation (Keeping Busy)
o Violence Prevention (Living Violence Free
o Research
o Minority Over representation
3. IDENTIFY THE TYPES OF SERVICES AND THE NUMBER OF SERVICE HOURS TO BE PROVIDED.
.
Community Outreach meetings featuring community providers (at least 12) during evening hours
CiviCall phone service - 24 hours a day, seven days a week
Door-to-door outreach (1 block per week for roughly four hours)
Referral services provided as necessary during program hours (I lam - 7pm, Tuesday through Saturday)
.
4. WHERE WILL THE SERVICES BE PROVIDED?
While community outreach meetings will occur at multiple sites (including during the door-to-door campaign), primary service delivery will be
rendered from the following two sites:
Biscayne Elementary (800 77" Street) and Miami Beach City Hall (1700 Convention Center Drive)
5. GIVE A DEF1NITION FOR THE FOLLOWING TER1V,{S.
a. Enrollee:
N/A
b. Completer: N/A
6. WHAT IS THE PROJECTED PROGRAM PARTICIPATION?
a. Number of enrollees: N/A
b. Number of completers: N fA.
7. WHEN WILL THIS PROJECT BE IN OPERATION?
School Year
Summer
Year Round
Days:
Hours:
Tuesday - Saturday
llam - 7pm
8. What is the program cost per participant? $
N/A
2
lIDP CirInl Application
Sprin11998
I. STATEMENT OF NEED. What is the problem?
The presence of crime, poverty and community disintegration has become a permanent
presence on the American landscape. The influence of these harbingers of decay has impacted
the quality of life for American citizens as well as their outlook on previously-accepted ideals
(the right to live in a crime-free community, become a part of the democratic process, etc.)
The northernmost neighborhoods of the City of Miami Beach, too, have fallen victim. Its
victimization was made possible by the absence of a united community. Strip away the
backdrop of the azure waters of the Atlantic and the cosmopolitan happenings of South Beach
and you are left with any low- to moderate- income community in America. Crime is present
and its effects are palatable. Poverty resides here and can be seen through the makeshift
curtains. Disenfranchisement among the residents is heard in the absence of dialogue among
neighbors. South Beach is only five miles south and yet worlds away.
In national terms, Miami Beach is a small city. While less than 100,000 residents squeeze into
its 7.1 square-mile area, distance among neighbors isn't measured in feet but rather worlds.
An old proverb suggests that he with the gold rules. In this City, there is little doubt as to
which area holds the gold:
Gross Sales
Alcohol Sales
Food Sales
Resort Tax Collections
South Beach
$342,374,786
$68,087,036
$156,567,870
$6,360,113
North Beach
$40,057,591
$2,169,815
$15,508,329
$739,548
The North Beach Census Tracts reflect the City's majority of low- to moderate-income
households. This area contrasts significantly to the households along "Millionaire's Row" and
"America's Riviera." Biscayne Elementary, the area's only elementary school, began this
school year housing more than 1,200 students in a building originally intended for only 700
students.
Aside from economic considerations, another indicator of concern for the area is the number
of (legal and illegal) immigrants. Miami Beach has become home for immigrants from South
and Central America, the Middle East and Eastern Europe. While this diversity of cultures is
enriching for the community, it has also brought problems. Among these problems is the
number of immigrants who have settled into the North Beach area and have yet to fully
assimilate into their respective neighborhoods (-- some for fear of being found by government
authorities). At a recent Education Committee meeting of the Miami Beach Chamber of
Commerce, the area's school principals were asked how many of their students were here
illegally. While official statistics are non-existent (as schools provide services regardless of
immigration status), the principals' responses varied from 10 to 20 percent. Reflected onto the
general population, this number signifies a considerable number of residents who are excluded
from the community's formal interaction. Language and cultural barriers accompany these new
residents as they move into the neighborhood. [It's worth noting that Miami Beach Senior High
School has the greatest cultural diversity of any high school in Miami-Dade County.]
Miami Beach schools have a higher-than-average mobility index compared to the remainder of
the school district. The mobility index for school-age youth within the City suggests that as
many 40 percent of the area's students move from one school year to the next, according to
Miami-Dade County Public Schools' Feeder Pattern Profiles for 1996-97. It is difficult to instill
pride in youth if they are just passing through the community.
In addition to a higher mobility rate than the rest of the district, Miami Beach area schools also
have a greater number of indoor and outdoor suspensions, referrals to drop-out prevention
programs and students with limited English proficiency. As such, these statistics highlight the
precarious factors facing the area's youth.
Yet another factor of concern is the nature of the community itself. According to the United
States Department of Justice Bureau of Justice Statistics' Perceptions of Neighborhood Crime,
1995, "crime is more frequently cited as a problem for renter households than owner
households." Furthermore, "households in multi-unit structures cited crime as a problem more
often than households in single-unit structures." The North Beach area is a predominantly
multi-unit residential area. It is also home to a significant proportion of the City's rent-assisted
households (672). It is important to note that almost 100 percent of the students attending
Biscayne Elementary, many of whom live in the surrounding multi-unit residences, receive
either free or reduced-price lunch.
The 33141 zip code, which encompasses the targeted North Beach area, ranks 15th among
Miami-Dade County's 78 zip cedes for frequency of delinquency referrals. It is the City of
Miami Beach's largest area for celinquency referrals. Drugs, auto theft, burglaries and 2~.:3L:lt
are just a sampling of the crimes affecting the area. In response to the growing problem of
domestic violence, the Miami Beach Police Department opened a domestic violence victim
center in North Beach less than two years ago.
Aside from the impact of economic and crime problems on a community, a community's
inability to respond effectively and quickly only compounds the situation. The absence of an
organized and effective community response to problems provides the opportunity for apathy
and disenfranchisement to take hold. The North Beach community is a paradigm of such
disintegration.
Unlike South Beach, North Beach has yet to form the necessary business/ resident alliances to
address economic, crime and planning concerns. The absence of such alliances allows for the
unfettered presence of drugs, gangs, and crime. In some measure, the global spotlight on
South Beach and the high mobility of residents in North Beach have made it difficult for
grassroots efforts for change to take hold.
The North Beach community is in need of assistance to identify, organize and utilize its
available resources (including residents and businesses) to address its crime and social
problems. A collective, concerted effort has not been attempted in the past 10 years. A recent
clean-up project involving Parkview Island, Tatum Waterway and neighboring areas failed to
muster a cross-section of support from the affected areas. The primary volunteers were school
children despite mailings and project brochures distributed to area residents.
2
This lack of cohesiveness on the most fundamental of community concerns - clean
neighborhoods, community cooperation -- demonstrates the poor neighborhood structure and
absence of leadership among residents in the North Beach area. It is unrealistic to expect
youth involvement in community betterment if there is no investment from their parents or
adult role models. The battle of enlightenment and empowerment must begin with the parents
of the youth in the community. Once the parents are engaged, the youth will become involved
as well.
II. PROGRAM OVERVIEW Provide a brief summary of your program description.
There are several obstacles we would like this grant proposal to address. While the
manifestations of the problem ar~ gangs, drugs and other crimes, the goal of this grant is to
create the structure and recruit community involvement to address the lack of community
cohesion in the North Beach area. {North Beach is defined as 63rd Street north within the City
of Miami Beach.} We would like this project to make full use of available technological and
municipal resources to provide support to community-organizing efforts. The goal is to create
an informed and networked community that can then go about the business of effectively
addressing its own problems (i.e. gangs, drugs, etc.). This effort will be called
Neighborhoods First.
The first obstacle that must be cleared in an effort to address the problems in North Beach is
the identification and unification of residents, businesses, community-based organizations
and homeowners' associations who are willing and able to provide the leadership and action
i'-:::ded. 'N!..qe tt...:: c:/ c: ,\,~~,....., 2e::ch (via the Neighborhoods First Coordinator) will utilize its
list of registered organizations to cast the initial net to target "agents for change", community
meetings 'Nil! solidify identification efforts and provide t:--.e initial ~ecr-lanism for empowerment.
These community meetings will harness the experience and resources of various community
organizations including, but not limited to: Miami Beach Police Department, UNIDAD/ Hispanic
Community Center, Office of Children's Affairs, North Beach Development Corporation and
established neighborhood associations (including homeowners' associations). The importance
of these meetings cannot be overstated as it is vital to provide opportunities for all affected
parties to participate in the exchange which will lead to collective action. Thus far, this
important step has been overlooked resulting in community inaction and apathy. (If you don't
feel you are part of the solution, you then become part of the problem.)
In addition, these public meetings provide a useful forum in which to inform residents and
others in the area of resources that are currently available to address a variety of needs.
Among these: housing and utility assistance, day care and after-school programs for youth,
home security checks from the police department, building and code compliance information,
employment assistance, legal and medical referrals, and more. This process will facilitate the
coordination of services for residents in the area by opening lines of communication and direct
outreach.
Promotion and use of the City's new CiviCall telephone management system, as both an
information resource and tool to manage resolution of citizen complaints, will help provide the
Neighborhoods First Coordinator with on-line support while providing immediate interaction
3
with area residents. The telephone number to be used, 30S.604-CITY, will provide residents
with instant access to log municipal-related complaints (Le., abandoned car, illegal dumping,
parking violations, water & sewer problems, etc.). CiviCall will automatically assign problems to
the appropriate department for resolution and tracks their completion. The system
automatically sets a timeframe in which the problem is to be resolved and triggers a red flag if
the designated timeframe is not met. Reports can be generated that provide call information,
completion times, and the frequency of specific problems reported. {The system even allows
for residents to be informed (either via telephone or mail) once complaints have been
successfully resolved.} [Use of CiviCal1 among residents will help address nuisance, code,
building and other violations in a timely, organized fashion. With these ''simpler'' problems
rectified, the community is more likely to focus on the more "difficult" problems of crime.]
As the Neighborhoods First effort collects agency and community information, the Project
PRIDE Coordinator will prepare bulletin updates for the operators of the CiviCall system. This
will ensure that up-to-date and accurate information is easily accessible by those utilizing the
CiviCall system. These updates will also include community events and volunteer information.
The Neighborhoods First Coordinator will work to ensure that all identified area organizations
are kept abreast of outreach efforts (via mailings, facsimile, electronic mail and telephone) and
become vested in the project's successful design and implementation. The initial community
meetings (which will be taped for broadcast over local cable access channels) will provide an
opportunity to properly gauge community concerns and centralize efforts. (The centralization
of efforts within the neighborhood is vital as poor community cohesion can prove detrimental
in crimefighting and neighborhood revitalizing efforts.) Use of television broadcasting will
expand promotion of CiviCall, reciUit interested parties to the effort, and provide a showcase
for the project's progress.
Along with the Neighborhoods First Coordinator and Facilitator, youth volunteers from the
Miami Beach Junior Community Relations Board Uuniors and older), will target one
neighborhood block each year. Each household within the block will be visited by the
Neighborhoods First Team and given information about efforts as well as information on how
they can participate. Neighborhoods First will distribute copies of the Community Resource
Directoty (compiled by the Office of Children's Affairs and which will have important numbers
including help with legal, medical and social service agencies) and Neighborhoods First
refrigerator magnets which will feature the CiviCall number. This door-to-door effort by the
Neighborhoods First Team (wearing appropriately identified shirts) will help raise awareness
while facilitating the referral process for those who may not know where to turn to for help.
The visible presence of Neighborhoods First Team members will also serve as extra eyes and
ears in the community who can report illegal trash dumping, code and building violations,
safety issues, ete. Complaints and problems identified by Neighborhoods First Team members
will be filed directly into the CiviCall system or can be called in from the field if expediency is
an issue.
A Project Committee comprised of involved residents, business owners and service providers,
as well as designees of the City of Miami Beach, will become the primary overseers of this
project. On a monthly basis, the Project Committee will evaluate data, review progress, issue
4
recommendations and provide support/guidance to the Project Director. This committee will
represent a cross-section of North Beach and will provide the Project Director and Project
Facilitator with a linkage to primary, area stakeholders.
In short, the use of CiviCall, local media and a Project Coordinator based in the targeted area
will help raise awareness and facilitate interaction with residents in North Beach. With
awareness raised and interaction facilitated, the real work can begin.
With the help of the Project Committee and interested community partners, the Project
Coordinator can begin identifying high-visibility projects that employ the community to address
specific neighborhood concerns. For example, an area that is highly susceptible to drug
dealing because of its overgrown bushes may be slated for a clean-up that will remove or trim
the bushes so as to make the area less appealing. Or a park known for its gang presence can
be targeted for higher neighborhood vigilance and use as a means to drive the gangs away.
The idea is to have high-profile events involving as many community members as possible.
These events, the equivalent of old-fashioned barn-raisings, will provide the community
opportunities to interact and form alliances. These informal alliances will form the backbone of
efforts to address the community's concerns with drugs, gangs and other crimes. It is
important that a cross-section of the community (including youth and adults) be active in
these activities. The greater the diversity among participants, the greater the perception of
support for the initiative.
Youth involvement in this project is facilitated by parental! adult involvement. In conjunction
with the Office of Children's Affairs and the City of Miami Beach Junior Community Relations
Board, youth-focused events targeting neighborhood improvement will be held during the
grant period. Examples of such activities include a voluntarism fair, campus clean-up and
interfaith assemblies for peace.
In addition to the Project Coordinator (who will maintain a high profile via publiC meetings and
participation with local organizations), a- Project Facilitator will be hired to assist the Project
Coordinator in his/her efforts. The Project Facilitator will be a resident of the area and,
preferably, a Family Self-Sufficiency Program participant from the Miami Beach Housing
Authority. (The Family Self-Sufficiency Program provides a transition off public assistance for
residents of the housing authority.)
The Project Coordinator and Project Facilitator will coordinate community meetings, enlist the
help of area providers (social service agencies, municipal departments and businesses),
maintain pertinent data (crime statistics, housing stock changes, etc.), organize high-profile
community events, and utilize available technology to raise awareness and disseminate
information.
As a final communication and empowerment component, North Beach stakeholders will
establish a dialogue with the Mayor and Commission (as this body has great influence over the
area's progress). This dialogue will take place in community meetings as well as public
meetings of the Mayor and Commission. The Mayor and Commission will bring their "City Hall
on Wheels" to the targeted neighborhoods to not only reinforce the project's efforts, but to
also reinforce the lines of communication with the area's stakeholders. (City Hall on Wheels
5
represents an effort of the Commission to go into the neighborhoods and hear from the
residents directly as a means of better representing their varied interests.)
The scope of this proposal encompasses the most vital and complicated phase of any
community organizing effort - the initial outreach and creation of a working structure for
organizing the community. Since the North Beach area has been under- served for so long and
the high mobility of residents makes it difficult to form informal community alliances, this
project will undoubtedly face problems. This Neighborhood Involvement grant provides the
City with an opportunity to harness available resources under the goal-specific direction of a
Project Director and Project facilitator who will work directly with the community.
The job ahead will be difficult. However, it is possible. The immediate past has not been kind
to the North Beach community. This proposal is the first step in a series to make amends.
111. PROGRAM INNOVATION Why is this approach different?
When an area has been under-served for so long and its residents have lost faith in the
concept of community, anything that promises to stem this tide is an innovation. For this
community, merely identifying existing resources will be a godsend. Providing the structure by
which the community can address the plethora of problems it faces, this proposal provides the
first genuine, unified attempt at community betterment. By utilizing existing technology as a
resource in community organizing, we are preparing the community for its foothold into the
next millennium by integrating technology into grassroots neighborhood organizing.
The reality is that this approach is different from what the North Beach community has
experienced in recent memory. The societal, economic and cultural differences within North
Beach are obstacles that must be overcome. The absence of grassroots leadership prevents
the area from exploring its full economic and social potential. While the area's true wealth is
vested in its residents, this proposal will utilize technology and grassroots organizing to
provide avenues for this potential to fully develop.
More importantly, this proposal provides the means by which local government can work
hand-in-hand with area residents to set the agenda and timeline for neighborhood
revitalization at its most commonly-accepted denominator: quality-of-Iife. A community, whose
youth are more frequently referred to delinquency programs, is short of single-family
households, has yet to utilize its cultural diversity as a strength, and is burdened by its
poverty, needs experienced leadership to confront its problems. This proposal recommends
the provision of experienced leadership while helping to develop leadership networks within
the neighborhood. The concept of City Hall on Wheels further demonstrates innovation as it
facilitates communication with the Commission's constituents encouraging discussion and
interaction.
By providing youth with an opportunity to participate as Neighborhoods First Team members,
we are preparing them for leadership roles in the future while giving them a hand in the
solutions for today. More importantly, because the problem of youth gangs and delinquency
are seen as a pervasive problem in North Beach, the active involvement of youth
Neighborhoods First can be seen as a positive step towards change.
6
One year isn't a lot of time in which to reverse the effects of long-term neglect. However, it is
enough time to establish the framework and unite the resources to begin the work. After that,
it is up to the North Beach community to follow through with the vision.
IV. Program Description What are you trying to do?
This project will try to identify, unite and organize the North Beach community so that it can
begin to address its fractured state as a precursor to dealing with its drug, gang and crime
problems. The targeted area is Miami Beach north of 63rd Street. (The City's northernmost
boundary is 87th Street.)
This proposal expects to identify "agents for change" within North Beach who can help the
community address its greatest problem: its fractured and disenfranchised state. Our first
course of action, once we have identified "agents for change", is to create a structure by
which communication may flow between (and among) the City and area stakeholders. This
structure will include community meetings within the targeted neighborhood, promotion and
airing of these meetings via cable access channels, and promotion and use of CiviCal1.
Secondly, our efforts must make available the community's resources to the targeted area.
Community-based organizations, municipal departments and other service providers must be
brought to the attention of the community. Increasing the number of area youth utilizing after
school recreation and prevention programs, increasing the number of members within
neighborhood organizations, and disseminating community information in culture-friendly ways
will help engage the community in a positive way while addressing some of the residents
immediate quality-of-life concerns. In turn, the area's mobility index may be reduced and
community disenfranchisement may be lessened.
The use of CiviCall as a frontline resource in addressing the community's basic quality-of-Iife
concerns must be promoted. If the community can see smaller concerns like trash pick-up,
graffiti removal and parking enforcement resolved quickly and effectively, it is more willing to
buy into the possibility of resolving larger-scale problems like crime.
Thirdly, the stakeholders of North Beach must be recruited to participate in high-profile events
that address specific community concerns, Le. graffiti, theft, drugs, etc. These high-profile
events should not be too grandiose but rather manageable in size so as to facilitate their
successful completion. The use of the media to showcase such efforts will help develop
community pride while facilitating the recruitment of others to the effort. High profile events
should include legislative action in the area's best interest such as the declaration of drug-free
zones at every child care center in the area.
The Project Committee, comprised of area stakeholders and community providers, will serve
as a watchdog to ensure that progress and problems are recognized and addressed as soon as
possible. The Committee will help identify resources while also serve as a conduit to the
Project Coordinator and Project Facilitator. The Committee will review statistics to determine
patterns that can lead to action while also measuring the project's effectiveness.
7
A project of such great magnitude can succeed only if its stakeholders buy into its promise. It
is paramount that this project maintain a strict timeline with benchmarks for progress. (Please
see Section V.) Just as important, the Project Coordinator and Project Facilitator should be
stakeholders in the area. North Beach residents must see these efforts as a genuine attempt
at change in which they are given a voice, and that needed resources are duly committed.
It is also important that North Beach residents be drawn into the management process of their
community. The Mayor and City Commission must be informed of the area's progress as well
as be available to provide support. Communication between North Beach stakeholders and
municipal government must be opened and ensure clarity.
By. the eighth month, the Project Committee should begin to increase its visibility as it
prepares to replace the Project Director and Project Facilitator as project leaders. This
transformation completes the project's goal of establishing neighborhood-based leadership to
address the ongoing problems of crime and lack of community cohesion. During the balance of
the grant year, the Project Committee will share outreach and planning duties with the Project
Coordinator. If practical, the Project Committee may wish to assign specific blocks as their
respective areas of influence as a means of maintaining close ties with the North Beach
community and ensuring effective communication with area stakeholders.
V. OBJECTIVES AND STRATEGIES How will the strategies work?
This proposal marks the first phase in a long-term community effort to strengthen and unite
the North Beach community. This grant proposal encompasses the first year of this effort. The
first-year implementation is as follows:
1) A Project Coordinator is selected who maintains strong ties to North Beach and is
considered a stakeholder in the area. His/her hiring should occur within two weeks of the
grant's start.
2) A Project Facilitator is selected, preferably a member of the Miami Beach Housing
Authority's Family Self-Sufficiency Program, who resides within North Beach. His/ her hiring
should occur within six weeks of the grant's start.
3) Area residents and businesses are notified of the project. This should occur as soon as
grant funds are confirmed.
4) A Project Committee comprised of area stakeholders and municipal government is selected
and convened. This should take place within four weeks of the grant's start.
5) A series of community meetings are held in quick succession throughout North Beach to
provide a community forum for discussion of needs and ideas as well as the identification
of "agents for change" who can provide leadership. These meetings should involve the
Program Coordinator and Program Facilitator and should happen six to eight weeks of the
grant's start.
6) An up-to-date, easy-to-use Community Resource Directory is printed for use
Neighborhoods First staff during outreach efforts. This directory should be designed and
printed within six weeks of grant receipt.
7) The CiviCall management system is promoted as a tool to address low-level concerns such
as parking and code violations, nuisance problems, graffiti removal, trash removal, etc.
This should also be a means by which residents can obtain information about immediate
8
problems, i.e. eviction, medical and legal needs, etc. This should take place in conjunction
with notification of the grant's award and will continue throughout the grant period and
beyond.
8) Neighborhoods First Teams begin block by block outreach to inform residents of the
Neighborhoods First efforts and promote use of CiviCall and voluntarism. This phase of the
project should begin within eight weeks of the grant's receipt. (Team members will be
recruited and trained by the Office of Children's Affairs upon confirmation of grant receipt.)
9) Area day care providers are approached by the Project Director, Project Facilitator and/or
Project Committee about establishing their centers as drug-free zones. This should begin
happening at roughly the same time as community meetings are being held.
10)Specific problem areas are identified and defined, i.e. areas of loitering, drug sales, traffic
violations, etc. The Project Committee and community meetings should be the collectors of
this information. The community meetings should be the ideal opportunity to identify these
"hot spots."
ll)High-visibility events targeting the problem areas are planned and implemented. These
events should not be too grandiose in nature but should address the specific problem, i.e.
a neglected area used by vagrants should use environmentally sound tools to remove its
attraction from vagrants. The first event should take place three months after the hiring of
the Program Coordinator. Other events should be scheduled every six to eight weeks
(depending on their scope). At least six community events should be scheduled within the
grant period.
12) The community should be kept apprised of efforts and be offered opportunities to
participate. Local media (including neighborhood weeklies and cable access channels)
should receive periodic press releases indicating meeting places, event days and progress
reports. Information can also be sent directly to neighborhood and civic organizations as
well as use of the water bill as a conduit of information. Project progress should be
continuous and begin with the grant's award.
13) As the project progresses, the Project Committee should become more visible as it
prepares for its transition to become the primary coordinator for the project's continuation.
(This should begin to happen within eight months of the project's onset as, in the absence
of continued funding, the Project Coordinator and Project Facilitator may no longer be
available.) Maintaining a smooth transition and continuity of mission are important to
ensure the program's continued success.
14) The Project Committee should replace the Project Coordinator and Project Facilitator as
leaders for the "agents of change" within the community. At this point, a strategy to build
upon this project's success should be considered and acted upon to continue the
community's positive progress towards the reduction of crime and the strengthening of
community cohesion and interaction. This period of transition should be promoted as the
next phase in this long-term project to unite and strengthen the community.
In order for this proposal to work, the City of Miami Beach, as project manager, must
effectively reach out to the North Beach community and obtain its support. The North Beach
community, as primary stakeholders, must buy into the project's purpose --- community
cohesion - and accept the charge to actively participate in all phases. There must be a
willingness to create alliances among neighborhood organizations to address areas of common
concern: crime, infrastructure, etc. Currently, the absence of these alliances prevents action
and fosters an environment in which the situation can only get worse.
9
VL COLLABORATION What other agencies/ resources will work with you and
what will they do?
Various departments within the City of Miami Beach will have direct participation in the
implementation of this grant. Among these specific departments: Police Department, Office of
Children's Affairs, Department of Recreation, Parks & Culture, and Office of the City Clerk
(CiviCall).
Various North Beach-based community organizations will also be enlisted in all aspects of this
proposal. These include (but are not limited to): North Beach Development Corporation;
UNIDAD/ Hispanic Community Center; Biscayne Elementary; Miami Beach Chamber of
Commerce; Miami Beach Senior High School; A YUDA; and Stanley C. Myers Community Health
Center. The specific contributions of each organization are delineated in the
Interagency Partnership Agreement. Project partners may have designees assigned to
the Project Committee and will promote the project and its events among their respective
memberships. Project partners represent a cross-section of community interests including
business, residents, CBOs and communities of faith. Utilizing the existing resources,
memberships and networks of these organizations will facilitate the project's implementation
while eliminating unnecessary duplication.
The Miami Beach Junior Community Re!2'::ions Board will assist by promoting the program
among its 13-school membership and assisting in the recruitment of Neighborhoods First Team
members.
VII. PROGRAM EVALUATION How will you know if your concept works?
The initial measure of the project's effectiveness is the number of people/ organizations that
agree to participate in project events and meetings. The number should increase steadily
through the first six months.
The secondary measure of the project's success will be the number and caliber of the project
events completed. (While clean-ups are fine community projects, the measure of their success
is their long-term upkeep and community presence after the initial crowds have gone.) The
effects of project events should be palatable six months after they have been held. In the case
of clean-ups, the area must remain clean (via follow-up by a smaller group of area
stakeholders) for at least six months.
A tertiary measure will be greater registration in after-school and recreation programs among
area youth. Providing youth with a place to be will reduce delinquency issues and provide
additional structure in which to channel the energies of the youth in community betterment.
For example, an enrollment increase in Biscayne Elementary's after-school program can
provide a pool of youth who can engage in beautification projects in the adjacent area.
Yet another measure will be the number of area calls logged via CiviCal1. Initially, these calls
should grow steadily and then level-off after six months. These calls will indicate the level of
10
community awareness about neighborhood needs while also facilitating the resolution of low-
level problems (Le., trash and graffiti removal, code and parking enforcement, etc.).
A final measure of the program's success will be the level of involvement and number of
community events held after the grant period ends. Roughly the same number of events ..;
should occur in the subsequent year as took place during the contract period.
VIIL ACCOUNTABILITY What are the benefits?
There are several obvious benefits to this proposal: increased community participation, greater
use of available resources (via CiviCall and awareness of community organizations), and
community projects (events) that will be visible reminders of the community's action. Less
obvious and more difficult to measure, yet of equal importance, will be the increased cohesion
and communication within the community. Increased cohesion and communication will
provide the basis for continued community betterment.
The greater and more effective response to low-level community problems (Le., trash and
graffiti removal, code and parking violations, building enforcement, etc.) will result in more
efficient use of municipal resources and, hopefully, improve resident/ government relations.
(Earlier response to such needs should also result in cost savings.)
Since the inherent goal of the grant was to establish neighborhood cohesion and leadership,
the project s;-,Guld continue beyond the grant's funding. The Project Committee's members will
assume the functions originally held by the Project Director and Project Facilitator.
IX BUDGET SUMMARY What are the costs?
The primary costs being included in this request are associated with the one-year hiring of two
full-time people: Program Coordinator and Program Facilitator. The combined cost of these
two, temporary positions is $58,906. A related expense is the acquisition of a computer and
printer ($ 2,000) to be used for data collection, meeting notices and project reports. Peripheral
project expenses (Neighborhoods First shirts, office supplies for both positions and printing
expenses) are $3,000. The total being requested for this proposal is $63,906.
The City of Miami Beach will provide several in-kind resources for this project. The Director of
the Office of Children's Affairs will devote 30 percent of her time to serve as Project Director.
She will oversee the hiring of both paid positions as well as selection of Neighborhoods First
Team members. In addition, the City's Media Relations Officer will assist with press releases
and media relations (for five percent of her time). The City will make available an office for use
by the Program Coordinator and Program Facilitator as well as provide access to a telephone,
facsimile, electronic mail and copier. The Office of the City Clerk is the municipal department
that oversees the operation of the CiviCall phone system. This office provides two CiviCall
phone operators during business hours. CiviCall is automated during non-business hours and
continues to process incoming calls. Usage and other accounting reports can be generated by
the CiviCall system on a periodic basis for review by project staff and the Project Committee.
Project staff will be able to directly input complaints and/or problems into CiviCall from the
Office of Children's Affairs as well as phone in complaints and/ or problems from the field.
11
SEP-30-SB 1~,~6 FROM, DEV/DESIGN/H.P. SERVICES ID' 305 873 7772
PAGE 2
S1clton f Prnnosal Narrati"f \
~..,. I
I
,
I
I
I IX. BUDGET SUMMARY.
r-""'" , .
I F HiCAl. YEAR 1998/1999
-
What are th~ program costs?
-. --..--.,..
I
AMOU1"T i CASH fIN-KIND!
REQUESTED I MATCH
I
I
I
I
I
: Travel N~A I
1_~qUi~~ent i 2,000 I
i r I
I Supplies i .400.00 l J · 200 _ ~--L- l, 800.~O
I HI", I' N/^- I'
, i ConsultaD_t~/_Contracts n
I i-- I i
i Other I ,2,104 6,~ I ..8,70~___
r;~taIDirectCosts I 54,09950 33,288 I ~~,387,50
, Indirect Costs I N/A I N/A I N/A ,
I TOTAL PROJECT COST I 54 ::9 ~ Ill. 288 1- . 87. 3::-1
, I
j Note: Complete detail budget worksheet (Appendix F) before filling in the necessary in.. I
i formation for the seeton.
I
i
I
I
,
I BUDGET CATEGORY
!
GRANT
TOTAL
,
r"
! Person nel
.----.-' .......-......,...
41,860
21,600
63,460
Fringe Benefits
3,879
'r _u_"_u__ '
!
--.-....;
N/^
N/^
I
I
I
I
i
I
~
I
i
!
1,535
U .423
.., ...
o
2,000
'I
I
NjA _-.J
I
I
1:)
JJDP Granl APlllicaholl
SpriJ\8 199 i
SEP-30-SB 14-47 FROM- DEV/OESIGN/H.P. SERVICES ID. 305 873 7772
PAGE :3
"''hat art! the program costS?
S'ctlon E P'Op~JCI Narrloll""1
~
I
I
i
! Personnel
I
I AMOUNT
I REQUESTED
!
I___~~' 116
I
I
CASH fIN-KIND i
MA TCH I
GRANT
TOTAL
I
I
L__~.~~8
I
~ 4 :~~~ _ n ] 1 ,766 I
I N/A NI A I
Ii !
N/A N/A
, i I
i SUPPlies- -- ... .600..0 I '~~2:~'- '---- l' I, 800 .~u I
, I Consultants/Contracts N/A t-_-"/A N/A J
I Other.. ~ 2,622 I 6,6~ __...._ ~,~~_-I
! Total Direct Costs I 5' ,0".60 I 34,053 8~ ',152.50 I
I Indirect Costs I N/A I N/^ H/A!
I TOTAL PROJECT COST r _ ;..:=~ L.34.:053 I 88 ,1;2.>0 l
I Note: Complete detail bud~ wor/uheet (Appelfdlx F) before flllillg ill the necessa", 111- I
I formation for the seeton. I
I I
! I
!
I
I
I
\
/
I
I 65,36.
---L----_..),........_-
0--' ,..,...
I
i
I Fringe Benefits
~-- -
I
I
; Travel
~_...
I Equ~pmept
7.761
'U^
. ....".
N/^
13
JJDP Ormll AIlplioatioll
Sprillg 199.
SEP-30-SS 14,47 FROM, DEV/DESIGN/H.P. SERVICES ID, 305 873 7772
PAGE ..
StCltO" G PropOJQI Narralivt 1
--~. -.' ~~
i
i
I AMOUNT CASH fIN..KIND I' GRANT I
I REQUESTED MA TeD TOT AL ~
uu---r44'410j~2.915 1__.67,:325 I
L-~"'~. I ',110 ! 12,118 I
I ~A I N/A I N/ A I
I. N/~. T-"-~~:---" -~~:j
r ..600.50 , 1,200 ,1~~
I N/A. I HI A I N/ A I
i I --r----"1
: Other I .....
L______ .. 1,095 I 8,.l.!J I !~.L~- ~i
i . I
; Total 'Direct Costs 54,099,SO: 36,366 , 9~, 465~
lJDd~~ec! Costs ~/^ II N/A . .N/Y
I TOTAL PROJECT COST 54,0".,0 36,]66 '0,"5.50 j
I Note: Complete detail budget worksheet (Appendix F) beforefi/ling in the necessary in- I
I formation fol' the seeton.
I
I
.....---"....."....
I
l~x- BUr,'G ET S~ Y. Wh,,!_ ar'!!:.e program costs?
, ~ISCAL YY~R 2000/2001
i
! BUDGET CATEGORY
I
!
; Personnel
r-'
! Fringe Benefits
I Travel
!
I
i Eq uipment
r----
i Supplies
I
I Consultants/Contracts
13
HOP Ora"' Ap/lII'atioll
Spring 1998
I
APPENDIX A
Description of Current Projects
Being Implemented by Applicant
14
JJDP Grant Application
Spring 1998
Currently, the City of Miami Beach does not administer or
oversee any Department of Juvenile Justice-funded
programs.
Performing Arts Academy - Originally funded by the
Florida Department of Juvenile Justice in 1996-98 the
Academy is jointly funded by the Shane Family Foundation
and the Miami-Dade County Human Services Department.
Each organization has committed roughly $30,000 this fiscal
year. The City of Miami Beach Office of Children's Affairs
offers planning and recruitment support for the program via
its director. This is a Saturday-based program offering youth
ages 8 - 19 with performing arts and life skills instruction
from lOam until 2pm at Miami Beach Senior High School.
The program also offers free breakfast and referral services.
Teen Intervention Program - The Hispanic Community
Center/ UNlOAD offers this counseling and skills training
program for teenage youth two days a week. This program
is funded by the Miami Beach Police Department's
Confiscated Funds Account. The Department has committed
$50,000 for this calendar year.
APPENDIX B
Articles of Incorporation
C::'i.:y of M::'ami Beach is a mU:1::'cipal gove=-nment.
Copy of C::'~y Cha=-ter available upon request.
IS
JJDP Grant Application
Spring 1998
APPENDIX C
Audit Report
(Management Letter Only
or Notarized Statement)
.~
16
JJOP Grant Application
Spring 1998
1
'.'Peat Marwick LLP
One Biscayne Tower
Suite 2900
2 South Biscayne Boulevard
Miami. FL 33131
Telephone 305 358 2300
Telefax 305 5n 0544
IndeDendent Auditors' Report
Honorable Mayor and Members
of the City Commission
City of Miami Beach, Florida:
We have audited the accompanying general purpose financial statements of the City of Miami
Beach, Florida as of and for the year ended September 30, 1997 as listed in the accompanying
table of contents. These general purpose financial statements are the responsibility of the
management of the City of Miami Beach, Rorida. Our responsibility is to express an opinion on
these general purpose financial statements based on our audit. We did not audit the financial
statements of the Retirement System for General Employees, a pension trust fund which reflects
33 percent and 3 percent, respectively, of the assets and revenue of the Fiduciary fund type; the
Retirement System for Policemen and Firemen, a rension trust fund which ret1eers 51 percent
and 51 percent, respectively, of the assets and revenue of the Fiduciary fund type; and the
Retirement System for Unclassified Em?loyees and Elected Ofricials, a pension trust fund which
reflects 11 percent and 15 percent, respectively, of the assets and revenue of the Fiduciary fund
type. We also did not audit the financial statements of the Visitors and Convention Authority
which reflects 8 percent and 19 percent, respectively, of the assets and revenue of the Special
Revenue fund and the Miami Beach Convention Center and Jackie Gleason Theater of the
Performing Arts as managed by Spectacor Management Group, which reflects 1 percent a.nd
10 percent, respectively, of the assets and revenue of the Enterprise funds. Those financial
statements were audited by other auditors whose reports thereon have been furnished to us, and
our opinion, insofar as it relates to the amounts included for the Retirement System for General
Employees, the Retirement System for Policemen and Firemen, the Retirement System for
Unclassified Employees and Elected Officials, the Visitors and Convention Authority. and the
Miami Beach Convention Center and Jackie Gleason Theater of the Perfonning Arts as managed
by Spectacor Management Group, is based solely on the reports of other auditors.
We conducted our audit in accordance with generally accepted auditing standards and the stan-
dards applicable to financial audits contained in Governmental Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perfonn the
audit to obtain reasonable assurance about whether the general purpose financial statements are
free of material misstatement. The financial statements of the Pension Trust Funds were not
audited in accordance with Governmental Auditing Standards issued by the Comptroller General
of the United States, and, accordingly. are not covered by our report in accordance with
Governmental Auditing Standards. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the general purpose financial statements. An audit
also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall general purpose financial statement presentation.
- 1 -
11111111 Member","" of
Soulll FIotida BuSIness Un;e
Honorable Mayor and Members
of the City Commission
City of Miami Beach, Aorida
w ~ ?elieve that our audit and the reports of other auditors provide a reasonable basis for our
opinIOn.
In our opinion, based on our audit and the reports of other auditors, the general purpose
financial statements referred to above present fairly, in all material respects, the financial position
of the City of Miami Beach, Aorida as of September 30, 1997, and the results of its operations
and cash flows of its proprietary fund types for the year then ended, in conformity with
generally accepted accounting principles.
In accordance with Governmental Auditing Standards. we have also issued a report, dated
December 31, 1997, on our consideration of the City of Miami Beach, Aorida's internal control
over financial reporting and our tests of its compliance with certain provisions of laws, regula-
tions, contracts and grants.
Our audit was made for the purpose of forming an opinion on the general purpose financial
statements taken as a whole. The combining and individual fund and account group financial
statements and schedules listed in the Table of Contents are presented for purposes of additional
analysis and are not a required part of the general purpose financial statements of the City of
Miami Beach, Florida. Such information has been subjected to the auditing procedures applied
in the audit of the general purpose financial statements and, in our opinion, based on our audit
and the reports of other auditors, is fairly presented in all material respects in relation to the
general purpose financial statements taken as a whole.
K?"1 t. -p.u.f 1~ t..1.(J
December 31, 1997
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CITY OF MIAMI BEACH, FLORIDA
COMBINED STATEMENT OF RevENUES, EXPENSES, AND CHANGES IN
RETAINED EARNINGSIFUND BALANCE. ALL PROPRIETARV FUND TYPES AND SIMILAR TRUST FUNDS
For the Vear Ended September 30,1997
Fiduciary
Proprietary Fund Types Fund Types
Internal Pension Totals
Enterprise Service Trust (Memorandum Only)
Operating revenues:
Charges for services S 48,104,301 $ 19,604,457 $ S 67,708,758
Contributions 14,830.712 14,830.712
Interest and dividends 23,255.712 23,255,712
Net appreciation in fair value of
investments 105.979.663 105,979,663
Miscellaneous revenues 8.221,055 1,430.396 9.651,451
Total operating revenues 56.325.356 21.034.853 144,066.087 221.426.296
Operating expenses:
Personal services 11,919,292 4,095,244 16,014,536
Operating supplies 1,314,561 2,501,251 3,815,812
Contradual services 29,552,886 4,697,354 34,250,240
Utilities 2,307,937 1,379,785 3,687,722
Internal charges 3,814,803 865,592 4,680,395
Depreciation 5,233,841 3,041,696 8,275,537
Administrative fees 5,994,759 846,094 6,840,853
Insurance 110,769 651,449 762,218
Amortization 199,146 199,146
Claims and judgements 3,477,510 3,477,510
8ene~ts paid 27,174,841 27,174,841
Contributions refunded 453.767 453,767
Other ~ 55.385 1,457.499 2. 723.5~ 1 4.341.415
Total operating expenses 60.603.379 23,013.474 30.362.139 113.978.992
Operating income (loss) (4.278.023) (1,978,621 ) 113.703.948 107,447,304
Non-operating revenues (expenses):
Interest expense and fiscal charges (3,307,689) (33,534) (3.341,223)
Disposal of assets (45,034) 185,991 140.957
Interest income 3,779.737 848,338 4.628,075
Total non-operating revenues (expenses) 427,014 1.000,795 1,427,809
Income (loss) before operating transfers (3,851,009) (977.826) 113,703,948 108.875,113
Operating transfers in 1,675,547 1,675,547
Operating transfers out (1,868,518) (1.868,518)
Net operating transfers (192,971) (192,971 )
Net income (loss) (4.043.980) (977,826) 113,703.948 108,682.142
Add: Depreciation on contributed capital 3.404,876 1,848,032 5.252,908
Retained earnings/fund balances at
beginning of year 36.886.037 5.902.960 541,013.801 583.802.798
Retained earnings/fund balances at end of year S 36,246,933 S 6,773,166 S 654,717,74~ S 697,737,848
See notes to financial statements
8
CITY OF MIAMI BEACH, FLORIDA
COMBINED STATEMENT OF CASH FLOWS-ALL PROPRIETARY FUND TYPES
For the Vear Ended September 30,1991
Totals
Internal (Memorandum
Enterprise Service Only)
Cash flows from operating activities:
Cash received from customers S 47,498,155 S 25,020,995 S 72.519,150
Cash paid to suppliers (42,019,707) (12.883,726) (54,903,433)
Cash paid to employees (11,966,962) (4,034.803) (16,001,765)
Cash paid for daims and judgements (3,627,510) (3.627,510)
Miscellaneous revenues 8.221,055 1.438,233 9.659.288
Net cash provided by operating activities 1.732,541 5.913.189 7.645.730
Cash flows for non-capital financing
activities:
Interfund advances 280,000 280.000
Repayment of interfund advances (700,000) (700,000)
Transfers in 1.675,547 1,675,547
Transfers out (1,868.518) (1.868,518)
Net cash provided by (used in) non-capital
financing activities (192,971) (420.000) (612.971)
Cash flows from capital and related
financial activities:
Proceeds of debt issuance 20,121,732 20.121.732
Interest and fiscal charges (3,307,689) (33.534) (3,341,223)
Bond payments-principal (2.515.000) (2.515,000)
Capital contributions 1.966,689 320,532 2,287,221
Purchase of fixed assets (16,381.531) (3.567,679) (19.949,210)
Proceeds from sale of fIXed assets 34,358 155,449 189,807
Net cash used for capital and related
financial activities (81,441) (3.125.232) (3,206.673)
Cash flows from investing activities:
Interest on investments 3,694.965 847,095 4.542.060
Net cash provided by investing
activities 3,694.965 847,095 4.542.060
Net increase in cash and investments 5,153.094 3.215,052 8.368,146
Cash and investments - beginning
of year 71.502.774 12.151.900 83.654.674
Cash and investments - end of
year S 76.655.868 S 15.366,952 S 92,022,820
Classified as:
Current assets S 51.373,470 S 5.761,658 S 57,135.128 :. ~
Restricted assets 25.282.398 9.605.294 34.887.692
Total cash and investments S 76,655.868 S 15,366.952 S 92.022,820
Non-cash transactions affecting financial
position:
Capital contributions of fixed assets S 104.718 S 2.783,672 S 2.888,390
Tolal non-cash transactions affecting
financial position S 104,718 S 2,783,672 S 2,888.390
(continued)
See notes to financial statements
9
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CITY OF MIAMI BEACH, FLORIDA
COMBINED STATEMENT OF CASH FLOWS-ALL PROPRIETARY FUND TYPES
RECONCILIATION OF OPERATING LOSS TO NET CASH PROVIDED BY
OPERA TING ACTIVITIES
For the Year Ended September 30,1997
(continued)
Operating loss
Adjustments to reconcile net operating
loss to cash provided by operating
activities:
Depreciation and amortization
Provision for uncollectible accounts
Changes in assets and Iiablities:
Increase in inventories
Increase in accounts receivable
(Increase) decrease in due from
other funds
Increase in prepaid expense
Increase (decrease) in accour.ts
payable
Increase (decrease) in accrued
compensated absences
Decrease in pending insurance
claims
Increase in insurance claims
incurred but not reported
Increase in accrued expenses
Increase in deposits
Increase in due to other governments
Increase in revenues collected in
advance
Total adjustments
Net cash provided by operating
activities
See notes to financial statements
Enterprise
Internal
Service
Totals
(Memorandum
Only)
$ (6,256,644)
$ (4,278,023)
$ (1,978,621)
5,432,987 3,041,696 8,474,683
81,122 20,657 101,779
(109.462) (403,646) (513,108)
(352,705) (79,964) (432,669)
(225,000) 5,504,226 5,279,226
(609,709) (17,999) (627,708)
1,342,158 (148,001) 1,194,157
(144,816) 25,580 (119,236)
(2,019,000) (2,019,000)
1,869,000 1,869,000
166,207 99,261 265.468
202,750 202,750
9,220 9,220
217,812 217,812
6,010,564 7,891,810 13,902,374
$ 1,732,541 $ 5,913,189 $ 7,645,730
10
APPENDIX D
Collaborative Partnership Agreement
17
JJOP Grant Application
Spring 1998
Interagency Agreement
Neighborhoods First is a cooperative effort to focus attention and resources to the improvement of community
cohesion and quality-of-life in North Beach. This effort is undertaken with the participation and active voice of
area stakeholders including residents, business owners and others.
Neighborhoods First acknowledges the value and need for area stakeholders to jointly identify topics of
concerns and establish a collective plan of action to address these concerns. As a premise for this effort, it is
established that a community must first agree to engage in equitable dialogue as an antecedent to collective
action.
Neighborhoods First strives to improve community cohesion, communication and cooperation among area
stakeholders to then embark on a plan of action to improve various quality-of-Iife concems including crime and
juvenile delinquency.
This agreement formalizes the commitment of the undersigned community partners to Neighborhoods First.
As such, each partner brings specific resources and expertise to the effort. Below, each partner delineates the
commitment being made to Neighborhoods First.
Partner
~~
City of Miam(Beach
Commitment
The City of Miami Beach will commit resources
from various departments:
Office of Children's Affairs - will provide direct
project supervision; office space; telephone;
facsimile; copier; electronic mail! Internet
access; and compilation of Community
Resource Directory.
Police Department - will provide the involvement
of a Crime Prevention Specialist; statistical
reports; and access to outreach community
services such as home security checks.
Media Relations Office - will provide assistance
with press releases and garnering working
relationships with area media.
Office of the City Clerk - will operate CiviCall
system; provide CiviCall usage reports; and
provide list of registered civic and neighborhood
organizations in North Beach.
Office of the Mayor & Commission. will
participate and promote City Hall on Wheels
component.
~/d~
Biscayne Elementary
-1A//fAA~". f1~",( t
Miami Beach Senior High School 'I
,.
/
This agreement takes effect July 1, 1998.
The North Beach Development Corporation will
provide assistance in outreach efforts; encourage participation among
its business membership; and help identify and obtain additional
needed resources.
The UNIDADI Hispanic Community Center will
provide assistance in outreach efforts;
encourage participation among its client and
Board of Directors; and avail its employment,
social service referral, and youth services
departments, as needed.
Bisc:ayne Elementary will provide community
outreach facilities; participate in youth-related
community events; and encourage participation
among its parents and business partners.
Miami Beach Senior High School will participate
in youth-related community events; and
encourage participation among its students,
parents and business partners.
The Miami Beach Chamber of Commerce will
encourage participation among its business
membership; and help identify and obtain
additional needed resources.
Stanley C. Myers Community Health Center will
encourage participation among its clients at its
North Beach center; and will provide medical
and referral services, as needed.
A YUDA, Inc. will encourage participation among its dients; and avail
its referral and assistance services, as needed.
APPENDIX E
Denial of Local Funding
TH~S SECTION NOT APPL~CABLE.
18
JIDP Grant Application
Spring 1998
I
APPENDIX F
Detailed Budget Worksheets
19
IJDP Grant Application
Spring 1998
SEP-18-S8 14,18 FROM, DEV/DESIGN/H.P. SERVICES ID' 305 873 7772
PAGE 2
ADDENDUM
JJDP DETAILED BUDGET WORKSHEET - 98/99
A. Personnel
Name/ Position Description Computation Cost
Project Director Project Supervision/ ($48,000 x 40%) $19,200.00
Personnel Supervislon/
City Liaison to Committee
Project Coordinator Day-to-day oversight! ($29,120 x 100%) $29,120.00
Management of Facilitator/
CoordInate community
Meetings/ Coordinate
Community events/
Prepare Project reports
Project Facilitator Administrative support ($12,740 x 100%) $12,740.00
To Coordinator/
Community Outreach/
Coordinate Community
Events
Media Relations Officer Press releases/ ($48,000 x 5%) $ 2,400.00
Community Relations
Total Personnel Cost: $63,460.00
Total Grant Request: $41,860.00
B. Fringe Benefits
Name/ Position Computation Cost
Project Director ($19,200 x 18%) $ 3,456.00
Project Coordinator ($29,120 x 18%) $ 5,242.00
Project Facilitator ($12,740 x 18%) $ 2,293.00
Media Relations Officer ($2,400 x 18%) $ 432.00
Total Personnel It Fringe Benefits: $11,423.00
Total Grant Request: $ 7,535.00
B. Travel
NfA
Total Travel: NJA
D. Equipment
Item Use Computation Cost
Computer w/ printer Data management/ ($2,000 x 100%) $ 2,000.00
Report preparation/
Meeting notices/
Address & number
Database
Total Equipment: $2,000.00
Total Grant Request: $2,000.00
SE~-16-88 14,16 FROM, DEV/DESIGN/H.P. SERVICES ID, 305 673 7772
PAGE 3
E.
Supplies
Supply Item
Office Supplies
Postage
Computation
($50/month x 12 months)
($100/ month x 12 months)
Total Supplies:
Total Grant Request:
Cost
$ 600.50
$ 1/200.00
$ 1,800.50
$ 600.50
F. Consultantsl Contracts
N/A
Total Consultantl Contract Fees: NI A
G. Other Costs
Description
Utllltles/Janltorlal
Printing (brochures/mailers)
Document Reproduction
Rent (10/ x 10/)
Computation
($250/month x 12 months)
($150/ month x 12 months)
($50/ month x 12 months)
($2.50 p/foot x 12 months
Cost
$ 3,000,00
$ 2,104.00
$ 600.00
$ 3,000,00
Total Other Costs:
Total Grant Request:
$8,704.00
$2,104.00
Total Indirect Costs:
Total Project Costs:
Total Cash/Match:
Total Grant Request:
N/A
N/A
$87,387.50
$33,288.00
$54,099.50
H. Indirect Costs
The City of Miami Beach accepts $54,099.50 from the Florida Department of Juvenile
Justice for the Neighborhoods First project as delineated above.
Maria L. Rulz
Directorl Office of Children's Affairs
City of Miami Beach
SEP-16-88 14,17 FROM, OEV/OESIGN/H.P. SERVICES 10, 305 673 7772
PAGE 4
ADDENDUM
JJDP DETAILED BUDGET WORKSHEET - 99/00
A. Personnel
Name/ PositIon Description Computation Cost
Project Director Project Supervlsion/ ($48,000 x 40%) $19,776.00
Personnel Supervision/
City Liaison to Committee
Project Coordinator Day-to-day oversight! ($33,280 x 100%) $29,994.00
Management of Facilitator/
Coordinate community
Meetings/ Coordinate
Community eventsl
Prepare Project reports
Project Facilitator Administrative support ($16,640 x 100%) $13,122.00
To Coordlnatorl
Community Outreach/
Coordinate Community
Events
Media Relations Officer Press releases/ ($48,000 x 5%) $ 2,472.00
CommunIty Relations
Total Personnel Cost: $65,364.00
Total Grant Request: $43,116.00
B. Fringe Benefits
Name/ Position Computation Cost
Project Director ($19,200 x 18%) $ 3,560.00
Project Coordinator ($33,280 x 18%) $ 5,399.00
Project Facilitator ($16,640 x 18%) $ 2,362.00
Media Relations Officer ($2,400 x 18%) $ 445.00
Total Personnel. Fringe Benefits: $11,766.00
Total Grant Request: $ 7,761.00
c. Travel
N/A
Total Travel: $NI A
D. Equipment
NfA
Total Equipment: $NI A
5EP-16-SB 14.17 FROM. DEV/DE5IGN/H.P. 5ERVICE5 ID. 305 673 7772
PAGE 5
E. Supplies
Supply Item
Office Supplies
Postage
Computation
($50/month x 12 months)
($100/ month x 12 months)
Cost
$ 600.50
$ 1,200.00
Total Supplies: $ 1,800.50
Total Grant Request: $ 600.50
F. Consultantsl Contracts
Total Consultantl Contract Fees:
NfA
$N/A
G. Other Costs
Description Computation Cost
Utllities/Janltorlal ($250/month x 12 months) $ 3,000.00
Printing (brochures/mailers) ($1501 month x 12 months) $ 2,622.00
Document Reproduction ($501 month x 12 months) $ 600.00
Rent (10' x lor) ($2.50 p/foot x 12 months $ 3,000.00
Total Other Costs: $9,222.00
Total Grant Request: $2,622.00
H. Indirect Costs
NfA
Total Indirect Costs: NfA
Total Indirect Costs:
Total Project Costs:
Total Cashl Match:
Total Grant Request:
N/A
$88,152.50
$34,053.00
$54,099.50
The City of Miami Beach accepts $54,099.50 from the Florida Department of Juvenile
Justice for the Neighborhoods First project as delineated above.
~ lfia/~
Maria L. Ruiz ~ I I
Director I OffIce of Children's Affairs
City of Miami Beach
DCT-02-S8 11'1~ FROM, DEV/DES1GN/H.P. SERVICES ID' 305 873 7772
PAGE 2
ADDENDUM
JJDP DETAILED BUDGET WORKSHEET - 00/01
A. Personnel
Name/ Position Description Computation Cost
Project Director Project Supervision/ ($50,923 x 40%) $20,369.00
Personnel Supervisionl
City liaison to Committee
Project Coordinator Day-to-day oversIght! ($30,894 x 100%) $30,894.00
Management of Facilitator!
Coordinate community
Meetlngsj Coordinate
Community eventsl
Prepare Project reports
Project Faci IItator Administrative support ($13,516 x 100%) $13,516.00
To Coordinatorl
Community Outreach!
Coordinate Community
Events
Media Relations Officer Press releases/ ($50,923 x 5%) $ 2,546.00
Community Relations
Total Personnel Cost: $67,325.00
Total Grant Request : $44,410.00
B. Fringe 8eneflts
Name/ Position Computation Cost
project Director ($20,369 x 18%) $ 3,666,00
Project Coordinator ($30,894 x 18%) $ 5,561.00
ProJect Facilitator ($13,516 x 18%) $ 2,433,00
Media Relations Officer ($2,546)( 18%) $ 458.00
Total Personnel . Fringe Benefits: $12,118.00
Total Grant Request : $ 7,994.00
B. Travel
N/A
Total Travel: N/A
D. Equipment
N/A
Total Equipment: NI A.
DCT-02-SB 11,14 FROM, OEV/OESrGN/H.p. SERVICES 10, 305 673 7772
PAGE 3
E. Supplies
Supply Item Computation Cost
Office Supplies ($50/month x 12 months) $ 600.50
Postage ($100/ month x 12 months) $ 1,200.00
Total Supplies: $ 1,800.50
Total Grant Request: $ 600.50
F. Consultantsl Contracts N/A
Total Consultant/ Contract Fees: N/A
G. Other Costs
Description Computation Cost
Utllities/Janltorlal ($250/month x 12 months) $ 3,000.00
Printing (brochures/mailers) ($218/ month x 12 months) $ 2,622.00
Document Reproduction ($50/ month x 12 months) $ 600.00
Rent (10' x 10') ($2.50 p/foot x 12 months $ 3,000.00
Total Other Costs: $9,222.00
Total Grant Request: $1,095.00
Total Indirect Costs:
Total Project Costs:
Total Cash/Match:
Total Grant Request:
NtA
NtA
$90,465.50
$36,366.00
$54,099.50
H. Indirect Costs
The City of Miami Beach accepts $54,099.50 from the Florida Department of Juvenile
Justice for the Neighborhoods First Project as delineated above.
Maria L. Rulz
Dlrectorl Office of Children's Affairs
City of Miami Beach
APPENDIX G
Law Enforcement Letters of Support
(if applicable)
THIS SECTION NOT APPLICABLE.
22
HDP Grant Application
Spring 1998
APPENDIX H
Grant Application Checklist
23
JIDP Grant Application
Spring 1998
. .
JJDP GRANT APPLICATION CHECKLIST
Review the proposal for completeness. Provide this form in Appendix H as a verification of compliance.
APPLICATION SECTION PAGE NUMBER
Application Cover Sheet
Summary Pages Pages must be submitted in 1 and 2
the original format unaltered
Section E is limited to 12 pages or less N/A
Statement of Need
: (I)
Program Overview 3 (I)
. r
Program Innovation 6(I)
Program Description 7 (I)
Objectives and Strategies 8 (I)
I Collaboration I lOtI)
i Program Evaluation I 10U)
I
Accountability H(I)
Budget Summary 11(I)
APPENDICES
A Description of Current Projects Being
Implemented by Applicant 14a
B Article of Incorporation N/A
C Audit Report (Management Letter Only) or
Notarized Statement 16a
D Collaboration Partnership Agreement
17a
E Denial of Local Funding
N/A
F Detailed Budget Worksheets 19a
G Law Enforcement Letters of Support (if Applicable)
N/A
24
Imp Grant Application
Spring 1998
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EXHIBIT II
Program Name:
Provider Name:
MonthN ear:
Grant #
I. Summary of monthly activities. (Provide documentation for all monthly activities.)
II. List of participants (Attach if applicable)
III. Volunteer: (Attach name/hours if applicable)
IV. List of Service Providers (If applicable)
V. Evaluation update:
JJDP-02
EXHIBIT III
Florida Department of Juvenile Justice
Bureau of Data and Research
Quarterly Report for .JJDP Prevention Programs
Report
Quarter:
Date of Report:
pt 2nd 3rd
Annual
Program Name:
Provider:
Program Location:
Reporting Person:
District:
County:
I. Program Specific Information:
A. Type of program based upon grant funding source: (Indicate grant number, then select only
ONE of the following choices as your program type based upon grant funding source).
SEPARATE QUARTERLY REPORTS MUST BE SUBMITTED FOR EACH FUNDING
SOURCE.
GRANT/CONTRACT NUMBER:
1. PreventionlDiversion Grant
2. After School Diversion Grant
3. Minority Over Representation Grant
4. High Crime Neighborhood Mentoring
5. Community Juvenile Justice Partnership Grant
6. Police Athletic League (Model Project)
7. Local District Contract Grant
D 8. JJDP Title II D
D 9. JJDP Title V D
D 10. JJDP Female Initiative D
D 11. JJDP Community Policing D
D 12. Other (Specify) D
D
D
B. Type of communities being served: (Indicate what type of community you serve by checking one
of the follo)Ving choices. Write in the primary zip code of your service area in the corresponding
space. )
1. Primarily Urban D Primary Zip Code:
2. Primarily Suburban D Primary Zip Code:
3. Primarily Rural D Primary Zip Code:
C. Demographic information regarding juveniles being served: (attach Prevention Program
Demographic Roster Sheet for all juveniles served by your program this quarter- Please' refer to page
2 of Reporting Instructions).
JIDP Quarterly and Annual Report- Form: JIDP003
Page I
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III. Narrative Comments:
Please provide a narrative description of how your program is operating, including problems and
successes:
JIDP Quarterly and Annual Report- Form: JIDP003
Page ::
Florida Department of Juvenile Justice
INSTRUCTIONS FOR
PROGRAM PERFORMANCE MEASURE EVALUATION FORM
(Quarterly Demographic Roster)
This information must be submitted for ALL
JUVENILES SERVED BY YOUR PROGRAM
at the end of each quarter.
This form is designed to gather information required for quarterly outcome evaluations.
Start a row of data for each juvenile currently being served by your program. You must
then update and complete this data as the juvenile's progress through your program.
Any time a youth enters your program, you must begin to fill out a row of data on this
form. There are occasions when juveniles enter your program more than once. You must
complete this information every time that juvenile re-enters your program after being
absent for more than 30 days (put an asterisk next to any of the non-original entry rows).
This will give you a comprehensive count of all your cases.
Note: This form consolidates data representing 19
juveniles. Make copies of the form if you need additional
sheets. The codes for some of the data items are provided
at the bottom of the form. Use the- codes to respond to
those questions.
The Program Performance Measures (Quarterly Demographic Roster) must be reported
and returned to The Department of Juvenile Justice, in Tallahassee Florida according to
the dates listed below.
Quarter #: Month in Quarter:
1 'Jan., Feb., March
2 April, May, June
3 July, Aug., Sept.
* Annual January-December
*The Annual Report includes the 4'11 quarter (Oct., Nov., Dec.).
Report Due Date:
April 15
July 15
October 15
January 31
Item specific instructions for the Program Performance Measure Evaluation Form
for the Quarterly Demographic Roster begin on the following page.
Reporting Instructions
- I -
Program Performance Measures: Quarterly Demographic Roster
Item Specific Instructions
1. Enter the name of the program as iris commonly called.
2. Enter the name of the agency providing services.
3. Enter the contract number.
4. Enter the date you are sending this report using MM/DDNY format (example:
05/06/98 = May 6, 1998).
5. Enter the quarter that the data represents using the following format:
Quarter #:
I
2
3
Months in Quarter:
Jan., Feb., March
April, May, June
July, Aug., Sept.
6. Enter the district number and county name.
7. Enter the juvenile's social security number using # # #- # # - # # # # format
(example: 555-99-9999).. Do not enter any other numbers into this field except the
social security number.
8. Enter the juvenile's last name.
9. Enter the juvenile's first name.
10. Enter the juvenile's middle initial.
11. Enter the juvenile's date of birth in MM/DDNY format (example: 02/18/76 =
February 18,1976).
12. Enter the juvenile's school grade following the codes listed below.
o = Sixth or below
I = Seventh
2 = Eight
3 = Ninth
4 = Tenth 6 = Twelfth 8 = Graduate or GED
5 = Eleventh 7 = Withdrawn
13. Enter the juvenile's race/ethnicity using the following codes:
I = White Non-Hispanic
2 = White Hispanic
3 = African American
4 = Black Hispanic
5 = Asian
6 = American Indian
7 = Other
14. Describe the juvenile's family structure using the following codes:
I = Lives with Two Parents 3 = Lives with Single Mother 6 = Foster Care 7 = Other
Reporting Instructions
- 2 -
2 = Lives with Single Father 4 = Lives with Relative(s)
5 = Lives with Non Relative(s)
15. Indicate whether the juvenile is a parent using the following codes:
1 = Juvenile is Pregnant
2 = Juvenile is a Mother
3 = Juvenile is a Father
4 = None of the Above
16. Enter the juvenile's gender as either M or F: M = male; F = female.
17. Enter the date the juvenile entered the program using MM/DDNY format
(example: 10/09/98).
18. Enter the quarter in which the juvenile entered your program using the codes
listed below:
Quarter #:
1
2
3
4
Months in Quarter:
Jan., Feb., March
April, May, June
July., Aug., Sept.
Oct., Nov., Dec.
19. Does the juvenile participate in the reduced or free lunch program? Y= yes; N= no
20. Does the juvenile's famiiy receive any form of financial aid? Y = yes; N= no.
21. Enter the current program status of each juvenile by following the codes listed
below:
1 = Student Completed
2 = Student dropped out or was expelled
3 = Dropped on Request
4 = Changed Schools
5 = Moved
6 = Still in
7 = Other
22. Enter the date the juvenile stopped receiving services using MM/DDNY format
(example: 12/15/98 = December 15, 1998).
23. Enter the quarter m which the juvenile stopped receIvmg servIces usmg the
following codes:
Quarter #:
I
2
3
4
Months in Quarter:
Jan., Feb., March
April, May, June
July, Aug., Sept.
Oct., Nov., Dec.
Reporting Instructions
- 3 -
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a
Florida Department of Juvenile Justice
INSTRUCTIONS FOR PROGRAM PERFORMANCE
MEASURE EVALUATION FORM
(Annual Evaluation Form)
This information must be submitted for ALL JUVENILES SERVED
BY YOUR PROGRAM at the end of the calendar year.
This form is designed to obtain information that is required for the annual outcome
evaluation. Many questions deal with the juvenile's school performance. Therefore, it is
imperative that you contact your school district as soon as possible to collect the
information that is required on the form on every youth that has participated in your
program for the entire year.
Any time a youth enters your program. you must begin to fill out a row of data on this
form. There are occasions when juveniles enter your program more than once. You must
complete this information every time that juvenile re-enters your program after being
absent for more than 30 days (put an asterisk next to any of the non-original entry rows).
This will give you' a comprehensive count of all your cases.
Collecting and providing this information is required as a contract and/or grant
deliverable.
..
The Quarterly Program Performance Measure Evaluation Forms are to be sent to The
Department of Juvenile Justice. Bureau of Research and Data, in Tallahassee, Florida by
the 15th of every fourth month. This Annual Report is due by January 31. Please
follow the chart below:
Quarter #: Month in Quarter:
1 Jan.. Feb., March
2 April, May, June
3 July, Aug., Sept.
* Annual January-December
.The Annual Report includes the 4'" quarter (Oct.. Nov., Dec.).
Report Oue Date:
April 15
July IS
October 15
January 31
Note: This form consolidates data representing 15 juveniles. Make
Copies of the form if you need additional sheets. The codes for some
Of the data items are provided at the bottom of the form. Use the
Codes to respond to those questions.
Item specific instructions for the "Program Performance Annual Measure
Evaluation Form" begin on the following page.
Reporting Instructions
- I -
PREVENTION PROGRAM PERFORMANCE MEASURE EVALUATION FORM
ITEM SPECIFIC INSTRUCTIONS
1. Enter the name of the program as it is commonly called.
2. Enter the name of the agency providing services.
3. Enter the date you are sending this report using MM/DDNY format (example:
05/04/98 = May 4, 1998).
4. Enter the contract number.
5. Enter your district number and county name.
6. Enter the juvenile's social security number using # # # - # # - # # # format (example:
555-99-9999). Do not enter any other number other than social security number into
this field.
7. Enter the juvenile's last name.
8. Enter the juvenile's first name.
9. Enter the juvenile's middle initial.
10. List the date of birth in MM/DDNY format.
11. Enter the juvenile's school grade.
o = Sixth or below 2 = Eighth
I = Seventh 3 = Ninth
4 = Tenth 6 = Twelfth 8 = Graduate or GED
5 = Eleventh 7 = Withdrawn
Enter the juvenile's race/ethnicity using the following codes:
I = White Non-Hispanic
2 = White Hispanic
3 = African American
4 = Black Hispanic
5 = Asian 7 = Other
6 = American Indian
12. Describe the juvenile's family structure using the following codes:
1 = Lives with Two Parents
2 = Lives with Single Father
3 = Lives with Single Mother 5 = Lives with Non Relative(s)
4 = Lives with Relative(s) 6 = Foster Care 7 = Other
13. Indicate whether the juvenile is a parent using the following codes:
I = Juvenile is Pregnant
2 = Juvenile is a Mother
3 = Juvenile is a Father
4 = None of the above
Reportmg Instructions
- 2 -
14. Does the juvenile participate in the federal free lunch or reduced lunch program?
Y = yes. N = no.
15. Does the family receive any form of financial aid? Y = yes, N = no.
16. Enter the juvenile's gender as either M or F: M = Male, F = Female.
17. Enter the date the juvenile entered the program using MMlDDNY format
(example: 05/04/98 = May 4, 1998).
18. Enter the quarter in which the juvenile entered the program.
Quarter #:
I
2
3
4
Months in Quarter:
Jan., Feb., March
April, May, June
July, Aug., Sept.
Oct., Nov., Dec.
19. Enter the date the juvenile stopped receiving program services or the date the
program year ended, which ever is earlier. Use MM/DDNY format (example:
10/18/98= October 18, 1998.
20. Enter the quarter in which the juvenile stopped receiving services or the quarter
the program year ended whichever is earlier. Use the format:
Quarter #:
1
2
3
4
Months in Quarter:
Jan., Feb., March
April, May, June
July, Aug., Sept.
Oct., Nov., Dec.
21. Indicate the juvenile's discharge status in your program using the following
codes:
1 = Student completed 3 = Dropped on request 5 = Moved 7 = Other
2 = Student dropped out or was expelled 4 = Changed schools 6 = Still in
22. Enter the juvenile's grade point average at the end of the school year before
he/she entered your program. Use the format: #.# (example: the range for grade
point a\'erages is 0.0 - 4.0).
23. Enter the number of excused absences the juvenile had in the year before he/she
entered your program.
24. Enter the number of unexcused absences the juvenile had in the year before
he/she entered your program.
25. Enter the number of in-school suspensions the juvenile received in the year
before he/she entered your program.
26. Enter the number of out of school suspensions the juvenile received in the year
before he/she entered your program.
Reporting Instructions
- 3 -
27. Was the juvenile expelled in the year before entering your program? Y= yes,
N=no.
28. Enter the number of on-campus disciplinary referrals (exclude bus referrals) the
juvenile received in the year before he/she entered your program.
29. Indicate whether or not the juvenile was promoted to the next grade in his/her
prior school year (the year completed before entering your program) using the
following codes:
1 = Promoted 2 = Retained 3 = Dropped Out
30. Enter the juvenile's grade point average at the time of discharge from your
program. Grade Point Averages range from 0.0 - 4.0.
31. Enter the number of excused absences that the juvenile had during participation in
your program.
32. Enter the number of unexcused absences the juvenile had during participation in
your program.
33. Enter the number of in-school suspensions the juvenile received during
participation in your program.
34. Enter the number of out of school suspensions the juvenile received during
participation in your program.
35. Was the juvenile expelled while participating in your program? Y = yes, N = no.
37. Enter the number of on-campus disciplinary referrals (exclude bus referrals) the
juvenile received during participation in your program.
38. Was the juvenile promoted to the next grade at the end of his/her current school
year (which included participation in your program) using the following codes:
1 = Promoted
2 = Retained
3 = Dropped Out
4 = Not Applicable
Reporting Instructions
- 4 -
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CJ
INSTRUCTIONS FOR FINANCIAL REPORTS
The Department of Juvenile Justice requires the submission of Quarterly Financial
Reports and a Final Financial Report, The authorized Fiscal Officer is responsible for
preparation of these reports,
The reports due dates are listed in grant conditions 2,c, Reports,
All dollar entries must be rounded to whole dollars,
Bud~et Line Items column: Items are in accordance with the grant budget summary,
Actual Expenditures column: Enter the amount of actual expenditures for each budget
line item based upon the latest available month of financial information,
Estimated Expenditures column: Enter the difference between the total amount and the
actual expenditures for each budget line item.
Total column: Enter the total amount budgeted for each budget line item, These figures
will always remain the same unless a budget adjustment is processed,
Proposed Bud~et column: This column is only completed on the Final Financial
Report. A Budget adjustment Form and a detail budget worksheet must be prepared for
any budgetary changes for additional year of funding,
EXHIBIT V
Budget Adjustment Form
BUDGET CATEGORY Current Budget Difference New Budget
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Co nsuItan ts/C on tracts
Other
Total Direct Costs
Indirect Costs
TOTAL
*** Attach Detail Budget Worksheet
JJDP-06
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CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
CONTRACTS/SUBCO~TRACTS
I nis certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension. signed
February 18, 1986, The guidelines were published in the May 29, 1987 Federal Register (52 Fed, Reg,. pages
20360-20369),
INSTRUCTIONS
1, Each provider whose contract/subcontract equals or exceeds 525,000 in federal monies must sign this certification
prior to execution of each contract/subcontract. Additionally, providers who audit federal programs must also sign,
regardless of the contract amount. DJJ cannot contract with these types of providers if they are debarred or
suspended by the federal government.
2. This certification is a material representation of fact upon which reliance is placed when this contract/subcontract is
entered into, If it is later determined that the signer knowingly rendered an erroneous certification, the Federal
Government may pursue available remedies, including suspension and/or debarment.
3. The provider shall provide immediate written notice to the contract manager at any tifT}e the provider learns that its
certification was erroneous when submitted or has become erroneous by reason of changed circu"1stances,
4, The terms "debarred", "suspended", "ineligible", "person", "principle", and "voluntarily excluded", as used in this
certification, have the meanings set out in the Definitions and Coverage sections of rules Implementing Executive
Order 12549, You may contact the contract manager for assistance in obtaining a copy of those regulations,
5, The provider agrees by submitting tnis certification that, it shall not knowingly enter into any subcontract with a
person who is debarred, suspended, declared ineligible,'or voluntarily excluded from participation in this
contract/subcontract, unless authorized by the Federal Government.
6, The provider further agrees by submitting this certification that it will require each subcontractor of this
contract/subcontract, whose payment will equal or exceed $25,000 in federal monies, to submit a signed copy of this
certification,
7. The Department of Juvenile Justice may rely upon a certification of a provider that it is not debarred, suspended,
ineligible, or voluntarily excluded from contracting/subcontracting unless It knows that the certification is erroneous,
S, This signed certification must be kept in the contract manager's contract [;:e, Subcontractor's certifications must be
kept at the contractor's business location,
CERTIFICA TION
.--;:Yo..'
(1)
The prospective provider certifies, by signing this certification, that neither he nor his principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
contract/subcontract by any federal department or agency,
(2)
Where the pros ective provider is unable to certify to any of the statements in this certification, such
fl~ ospective vider shall attach an explanation to this certification,
, ,
/
Signature
~ / . APPROVED AS TO
10 C{ 1c;'8 FnRM & LANGUAGE
I !
, Date & FOR EXECUTION
Name and Title of Authorized Signee
/
/
~
STATE OF FLORIDA DEPARTMENT OF JUVENILE JUSTICE
CIVIL RIGHTS COl\'IPLIANCE CHECKLIST
.
;ramIFacility Name Counly DJJ District
Address Completed Oy
City, State, Zip Code DJte Telc:phone
READ THE REVERSE SIDE FOR ILLUSTRATIVE INFORMATION WHICH WILL HELP YOU IN THE
COMPLETION OF THIS FORM.
PART I. 1. BRIEFLY DESCRIBE THE GEOGRAPHIC AREA SERVED BY THE PROGRAI\1/FACILlTY AND THE
TYPE OF SERVICE PROVIDED:
.
'.
PART II. USE A SEPARATE SHEET OF PAPER FOR ANY EXPLANATION REQUIRING MORE SPACE.
6, Is an Assurance of Compliance on file with D1J? IfNA or NO, explain, NA YES NO
DDD
7, Compare staff composition to the population. Are staff rerrcsentative of the population? If NA or
;\0, explain.
NA YES ;\0
DDD
-
8, Compare the client composition to the popt:.lation, Are race and g~nder characte~istics
'representative ofthc population? IfNA or NO, explain
NA YES ;\0
DDD
_.;,;.~..r
9. Are eligibility requirements for services appli~d to clients and applicants without regard to race.
color, national origin. sex, age. religion or handicap? If~A or NO, explain,
NA YES NO
DDD
10, Are all benetits, ~::rvices and facilities available to applicants and participants in an equally
clTective manner regardless of race, sex. color, ag~. national origin, religion or handicap?
If NA or NO, explain,
NA YES ;\0
DDD
11, Are all benelits, s~n'ices and facilities available to applicants and participants in an equally
dfective manner regardless of race, sex, color, age, national origin, religion or handicap?
IfNA or NO, explain,
NA YES ~O
DDD
DJ) For.:: i>o,)(). la.,
~'Ala 11. USE A SEPARATE SHEET OF PAPER FOR ANY EXPLANATION REQUIRING MORE SPALk..
12, Is the program/facility accessible to non-English speaking clients? IfNA or NO. explain. NA YES NO
ODD
PART III. THE F<?LLOWING QUESTIONS APPLY TO PROGRAMS AND FACILITIES WITH 15 OR MORE
EMPLOYEES
13, Are employees. applicants and participants in Conned oCtheir protection against discrimination?
If, Yes, how? Verbal _ Wrillen Pm'tcr in NA or NO, explain,
14, Give the numher and current status of any discrimination complaints regarding services or
employment filed against the program/facility,
15, Is the progromlfacility physically accessible to mobility, hearing and sight impaired individuals?
IfNA or NO, explain,
16, Has a self-evaluation been conducted to identiCy nny bnrriers to serving handicapped individuals.
and to make any necessary modifications? If NO, explain,
17, Is there an established grievance procedure that incorporates due process into the resolutions of
complaints? ICNO, explain,
18. Has a person been designated to coordinate Section 504 compliance activities? If NO. explain,
19, Do recruionent and notification materials advise applicants, employees and participants of
nondiscrimination on the basis of handicap? If NO, explain,
20, Are auxiliary aids available to assure accessibility of services t~ hearing and sight impaired
individuals? If NO, explain,
NA YES NO
ODD
NA NUMBER
DI
NA YES NO
DDD
,
~.
YES NO
DD
YES NO
DD
YES NO '
DD
YES NO
DD
YES NO
DO
PART IV. FOR PROGRAMS OR FACILITIES WITH SO OR i\tORE EMPLOYEES AND FEDERAL CONTRACTS OF
SSO,OOO OR MORE. .
21, Do you have a written aflinnative action program? If NO, exp!:lin,
. .,;..;::v'
YES 1\0
'''DO
DJJ USE ONLY
-
Reviewed by Iln Compliance: YES NO.
n n
Program Office -Notice of Corrective Action Sent
Dare Telephone Response Due
lOr: Site D
I Response Received
Desk Review D
D;J Fom: ;0..0, JOII
1_~':.