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PLANNING DEPARTMENT
PLANNING BOARD
After Action
March 23, 2010
Discussion of Planning Issues
Mr. Fryd brought up the issue of how to handle emails sent directly to individual Planning Board
members. He opined that they should be disseminated to all members through staff so all members
get the same information. Mr. Lorber reiterated that any email conversations between members of
the public and board members must be copied to staff. He further said that it would be better for
discussions to occur at the board meetings as a standard procedure, instead of in private. Mr. Held
noted that there is an ordinance regarding exparte communications that requires that such emails
be forwarded to staff so they can be placed in the file. Although there is no requirement that it be
sent to all board members, the board can make that request. Mr. Fryd agrees that board members
should refer the sender of the email to staff so it can be on the record. Ensuing in a dialog with
senders is not recommended. The Board directed staff to provide a white paper to the Board
regarding how to treat emails from the public.
Motion: Veitia/Stolar. Vote 5:0. Kuperman absent. Approve.
Mr. Stolar brought up the issue of whether a Board member may ask a question to staff or any
speaker at any time during board proceedings as indicated by ordinance. Mr. Held pointed out that
it would be at the discretion of the chair subject to the administrative necessities of the moment.
Mr. Fryd and Mr. Held proposed that the Board meet to have discussions, such as this one, at a
separate meeting at a scheduled time. The meeting would include topics such as board function,
responsibilities, interaction, etc.
Mr. Stolar brought up the issue of the amendment of motions made and acceptance by the maker of
the motion. He read into the record that, according to “Robert’s Rules of Order”, the amendment
must be open to debate and voted on formally, regardless of whether or not the maker of the motion
accepts the amendment unless adopted by unanimous consent, etc. etc. Mr. Held and Mr. Lorber
said there is an understanding that the general practice is to ask if the maker will accept the
amendment and to put the amendment to a vote if the maker does not accept the amendment, etc,
etc. Mr. Lorber proposed that this topic be discussed also at the aforementioned meeting to be
scheduled and the Board agreed.
Upcoming List of Discussion Items for the Year
The Board went through last years work plan’s discussion items. Various items of interest and
importance were brought up. Staff will revise and update the list and bring a final draft to the Board
for review and approval.
Possible Changes to Notice Requirements
The TRAC Committee recommended to the Land Use Committee that the public notice period be
extended from 15 days to 30 days. This was prompted by citizens’ complaints that 15 days is not
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enough to obtain information about the cases going before the Land Use Boards and to prepare for
them. This would require an ordinance change. Staff would have to change the timeline and all
deadlines for application submission accordingly. This means that applicants would have to submit
their applications two weeks before they do now. W hile this might be somewhat burdensome to the
applicant, staff from different departments would have more time to fully review studies submitted
with an application and address all the issues. Also, there would be more time for the public to
access and review this information. There were concerns, objections, and agreements expressed,
and suggestions made by the Board. Staff will bring an ordinance to the Board in the near future.
Administration
After Action report – February 23, 2010 meeting
Motion: Stolar/ Beloff. Vote: 6-0. Approve with amendments.
Progress Reports
File No. 1875. 619 - 623 Washington Avenue – Karma South Beach f/k/a Ahnvee
Restaurant/Lounge.
Motion: Beloff/Kuperman. Vote 5-0. Fryd recused. Continue to the April meeting to be heard as a
Modification to CUP.
Previously Continued Items
File No. 1952 – 1430 Stillwater Drive. The applicant, Tommi Tuominen, is requesting Conditional
Use approval to remove an existing boat dock, mooring piles and davits and construct a new L-
shaped dock consisting of a walkway and a terminal platform with a boat lift located on the west side
of the platform for a total projection when boat is docked of approximately one hundred and four
(104) linear feet waterward from the seawall.
Motion: Veitia/Beloff. Vote 6-0. Approve as recommended by staff.
File No. 1951 – 1440 Ocean Drive. The Betsy. The applicant, Betsy Ross Owner, LLC is
requesting Conditional Use approval for a Neighborhood Impact Establishment including the hotel’s
restaurant and lobby bar, its rooftop, and its basement lounge.
Motion: Beloff/Kuperman. Vote 6-0. Deny without prejudice.
New Applications
None
Meetings Reminder / New Business
*** Next Month's Regular Meeting: TUESDAY, April 27, 2010 at 1:30 p.m. for discussion of
Planning issues and 3:00 for the regular agenda, unless otherwise changed in consultation with
the Chairperson depending on the length of the agenda. Please mark your calendars and inform
staff if you have a schedule conflict.
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