HomeMy WebLinkAboutOIG No. 26-14 Investigation of Unauthorized Outside Employment-
Joseph M. Centorino, Inspector General
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TO: Honorable Mayor and Members of the City Commission FROM: Joseph Centorino, Inspector General DATE: July 20, 2026 PROJECT: Investigation of Unauthorized Outside Employment and Misuse of City Resources by City Employee OIG No.: 26-14 EXECUTIVE SUMMARY
The Miami Beach Office of the Inspector General (OIG) has concluded its investigation into City
employee Karla Cruz’s compliance with the City’s Outside Employment (OE) requirements, Miami‑Dade County Ethics Code, and the City’s IT use policies. The investigation substantiated that Cruz, a full-time Permit Clerk I in the Building Department, engaged in outside employment, including acting as the licensed qualifying agent for her family business, Mitch Builders, LLC,
performing paid work for HB Construction Group LLC, and working as an active real estate professional, all without properly obtaining the necessary City approvals or submitting the required annual Miami‑Dade County Outside Employment Statements for the 2024 and 2025 filing periods.
During an interview with the OIG, Cruz stated that she did not believe she was required to submit any OE documentation because of a June 17, 2024, email from the City Clerk’s Office. That email informed her that Permit Clerks were not required to file a Source of Income Statement, which Cruz incorrectly interpreted as a waiver of all OE obligations. However, the Clerk’s email applied solely to the County’s financial disclosure requirement for the 2023 reporting year and did not
exempt her from the City’s OE requirements, including the OE Request Form or the annual county OE statement. Cruz also indicated that she was unaware that her real estate activity qualified as outside employment. Only after being informed by the Building Department leadership and the OIG did she submit the required OE forms in April 2026. After being informed by the OIG on May 19, 2026, Karla Cruz submitted an after-the-fact Outside Employment Statement to the City Clerk.
The investigation also substantiated that Cruz used her City email account for personal business communications, including construction, property issues, insurance matters, and real estate transactions. Although Cruz initially denied these activities, she later acknowledged using her City email after the OIG presented evidence from emails documenting such communications from 2024 through 2026.
This is the ninth OIG report highlighting violations of the City’s Outside Employment requirements and provisions of the Miami-Dade County Ethics Code regarding Outside Employment. Repeated violations involving separate employees across nine investigations reveal persistent systemic issues involving employee understanding of OE requirements, departmental communication regarding them, and enforcement of OE rules. Previous OIG recommendations, few of which have
been implemented, have included adoption by the City of a comprehensive policy that clearly
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defines what outside employment is and the process required for authorization to engage in such employment. The OIG has also recommended standardized outside employment (OE) training,
consistent routing controls within HR and other City departments, improved verification processes, and clearer interdepartmental communication. Despite these efforts, this report shows that significant problems persist, including inconsistent communication of OE obligations, a lack
of proactive compliance checks, and ongoing employee confusion about both City and County requirements. The nine Outside Employment-related reports issued by the OIG highlight the City’s ongoing vulnerabilities in this area and stress the need for stronger systems, clearer guidance, and consistent enforcement to ensure full compliance. This report reaffirms previous OIG recommendations and suggests additional corrective measures. These recommendations aim to fill process gaps and reduce the risk of further violations by City personnel related to Outside Employment. The OIG appreciates that, following the issuance of the draft of this report, HR Director Marla Alpizar proactively distributed multiple citywide emails outlining Outside Employment requirements before the upcoming July 1, 2026, deadline. This effort should
significantly increase employee awareness and help improve compliance with filing responsibilities.
Karla Cruz provided a voluntary sworn statement during this investigation. The OIG appreciates the cooperation of the City Clerk's Office, Information Technology, Human Resources, and the Building Department throughout this process.
The OIG's investigation resulted in submitting a formal ethics complaint to the Miami-Dade Commission on Ethics and Public Trust (COE), pursuant to Miami Beach Code Section 2-256(d)(8)(b), due to a possible violation of the Miami-Dade County Conflict of Interest and Code of Ethics Ordinance Section 2-11.1(g), entitled “Exploitation of Official Position.” Further action on that complaint is pending at the COE as of the date of this report. OIG AUTHORITY
Section 2-256 of the Code of Miami Beach provides that the City of Miami Beach Office of Inspector General is created as an independent body to perform investigations, audits, reviews, and oversight of municipal matters, including city contracts, programs, projects, and expenditures, in order to identify efficiencies and to detect and prevent fraud, waste, mismanagement, misconduct, and abuse of power. That Code section provides that the organization and administration of the office shall be sufficiently independent to assure that no interference or external influence adversely affects the independence and objectivity of the Inspector General. The Code also provides that the OIG has the power to require reports from the City Manager, City departments, City agencies, boards, and committees, and City officers and employees, regarding any matter within the jurisdiction of the Inspector General, as well as the
power to subpoena witnesses, administer oaths, and require the production of records regarding any matter within the jurisdiction of the office. INVESTIGATION Background
The OIG’s investigation began with a complaint referred to it by the Miami-Dade County OIG, alleging that Mitch Builders LLC failed to pay its subcontractors while Karla Cruz, a full-time Permit Clerk I in the Building Department, served as the company's Certified Contractor and Qualifier.
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The Miami Beach OIG’s investigation examined Cruz’s adherence to the City’s Outside Employment requirements. The investigation substantiated that Karla Cruz failed to comply with
HR.15.01, Outside Employment Requirement, and Citywide Procedure IT.21.01, Use of City’s E-Mail, Internet, Computer Systems and Software Access, while conducting unapproved outside employment and using City time and resources for personal business. These actions appear to
have violated provisions of the Miami-Dade Conflict of Interest and Code of Ethics. The OIG’s investigation involved reviewing extensive documentation, including, but not limited to, City Administrative Orders, procedures, personnel records, emails, document downloads, and scanned files. Additionally, OIG Investigator Dylan Hughes examined open-source data related to Karla Cruz and obtained records from the Florida Department of State, Division of Corporations, the Florida Department of Revenue, the Florida Department of Business and Professional Regulation, Miami-Dade County, the City of Coral Gables, and the City of Hollywood. Karla Cruz provided a voluntary sworn statement during the investigation. Karla Cruz has worked for the City of Miami Beach Building Department as a Permit I Clerk since
February 26, 2024. She was initially assigned to the Permit Intake unit, where her duties included reviewing permit application packages, verifying ownership and contractor information, ensuring affidavits and supporting documents were complete, and beginning the routing of plans for
departmental review. Around May 2025, Cruz was transferred to the Building Department Call Center, where she now manages permit-related inquiries, reviews application statuses, identifies intake errors, and forwards issues to supervisors for correction. She explained that her work
remains closely related to permitting and involves communicating with applicants about deficiencies or clarification needs. During her interview, Cruz identified her current supervisors as Nancy Gonzalez, Joana Tormo, and Leonor Hernandez, and stated that her previous supervisors in Permit Intake were Christina Pierre and RaShonda Blatch. Cruz’s Business, Professional Licenses, and County Business Tax Receipts
A review of online records shows that Mitch Builders LLC was established on January 23, 2018,
when it filed its Electronic Articles of Organization with the Florida Department of State, Division of Corporations. Karla Cruz is listed as both the Manager and Registered Agent of the Corporation. Corporate records confirm that the company has remained active since its founding, as indicated by its 2025 annual report filed on April 29, 2025. Records from the Florida Department of Business and Professional Regulation (DBPR) verify that Cruz is the qualifying agent for Mitch Builders LLC and show she holds three active Florida contractor licenses: Certified General Contractor, Certified Residential Contractor, and Certified Roofing Contractor. She is also the qualifying agent for HB Construction Group LLC and possesses an active Certified General Contractor license. In addition, DBPR records reveal that Cruz also holds an active Florida Real Estate Broker Sales Associate license.
A review of Miami-Dade County's Local Business Tax Receipts confirmed that Mitch Builders LLC also holds valid County tax receipts for the following contractor categories: General Building Contractor, Specialty Building Contractor, and Sub-Building Contractor. These tax receipts appear in consecutive annual filings from at least 2023 through 2026, demonstrating that the company has maintained County business tax receipts, qualifying it to do business in the County for at least the past four years. All receipts list Karla Cruz as the qualifier for Mitch Builders LLC.
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Outside Employment The City of Miami Beach Administrative Order HR.15.01, Outside Employment Requirement, issued in May 2021, mandates that all City employees in departments reporting to the City Manager submit the Request for Approval of Outside Employment and the Outside Employment Statement forms before starting any outside work. (Exhibit 1) The approval request must be submitted prior to engaging in outside employment, and approval must be renewed annually by
July 1. City employees are required to submit the fully approved Request for Approval to the Human Resources Department. The Outside Employment Statement must be filed with the City Clerk by July 1 each year. The Administrative Order provides links to both required forms.
The Building Department Standard Operating Procedures (SOP) on Outside Employment, updated on December 18, 2024, states that all outside employment must comply with the Citywide
Administrative Procedure. The SOP essentially mirrors HR 15.01 and includes provisions allowing employees to work as licensed contractors but not within the City of Miami Beach, and to hold up to two outside jobs in addition to their City position (Exhibit 2). According to former Building Director Vince Seijas, staff have access to the Building Department’s SOPs. However, they are not provided with them. They are under revision due to changes in processes and regulations. He further stated that Inspectors and Plans Examiners are informed of the Outside Employment procedure during their interviews and again during the hiring process, given the licensure requirements for those positions. Both the City and the Building Department require an approved City Request for Outside Employment Form prior to engaging in any outside employment. An OIG inquiry to the Human Resources Department (HR) and the Clerk’s Office revealed that
Karla Cruz did not submit any Requests for Outside Employment or Outside Employment Statements for 2024 or 2025.
During her sworn statement with the OIG, when asked whether she had engaged in outside employment since joining the City, Karla Cruz admitted that she had, saying, “Yes.” She also stated that she had not submitted the required Outside Employment Request forms or Outside
Employment Statements. She understood that she was responsible for reviewing and complying with all City policies and confirmed that she signed the New Hire Acknowledgment of Policies, Procedures, and Benefits on February 26, 2024. Cruz explained that her failure to file was based on an email response to a question she asked the City Clerk’s Office shortly after being hired, which she interpreted as indicating that, as a Permit Clerk I, she was, according to Cruz, “not required to submit it.” Cruz stated that she relied on the email because she was unfamiliar with government employment requirements, saying, “I’m not familiar [with government requirements]; it’s my first job.” The OIG found that on May 30, 2024, the Office of the City Clerk sent an email to Department and Division Directors and Assistant Directors with a memorandum outlining the requirements for
Financial Disclosure in the first section and Outside Employment in the second section. The Outside Employment section required full-time City employees with outside work to submit both the Request for Approval of Outside Employment—needed before starting any outside work—and the annual Outside Employment Statement, due July 1 each year. The memorandum included the necessary forms and cited the relevant authorities under Section 2‑11.1 of the Miami‑Dade County Code. On June 14, 2024, then Building Department Assistant Director, Natasha Diaz, emailed all Building Department staff, stating, “These disclosures are required for all City Building Department employees. If you have not completed it yet and sent, please do.” (Exhibit 3)
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Notwithstanding the information in the Clerk’s memorandum, Cruz contacted Alice Lavado in the Clerk’s Office by email on June 17, 2024, asking, “My employment with the City of Miami Beach began on February 26th, 2024. Do I need to complete the forms for 2023?” Ms. Lavado responded, “No, no, you do not. Permit Clerks do not need to file.” Although this response was later clarified to refer only to the 2023 reporting year, and Ms. Lavado explained
that her intent was solely to convey that Cruz did not need to submit a 2023 Source of Income Statement, the wording could reasonably have been interpreted more broadly by Cruz, who claimed that she inferred from it that Permit Clerks were exempt regardless of the filing year. The OIG asked Karla Cruz if she had consulted with Natasha Diaz or any other staff in the Building Department about the outside employment requirements before emailing the Clerk’s Office, and whether she had discussed the Clerk’s Office response with anyone in the Building Department. She stated,
I only followed the instructions at the bottom of the email: ‘If you have any questions, please do not hesitate to contact Alice Lavado at 305.673.7000,
Ext. 26614 or by email at AliceLavado@miamibeachfl.gov.’ I did not ask
Natasha nor anyone else regarding the email.
Cruz neither sought guidance from nor informed any Building Department supervisor about her outside employment before March 2026. She acted on her own understanding that she was not required to file outside employment documentation based on her interpretation of the 2024 Clerk’s
Office email. On June 14, 2025, Human Resources Director Marla Alpizar sent a Citywide email with the subject, “Reminder: Forms required for Outside Employment – due by July 1 each year.” (Exhibit 4) The email included the statement,
**Please post for all employees. This email contains specific form routing instructions and replaces the prior Citywide email / posting. Please also post the two (2) forms described below and the Citywide Procedure on Outside
Employment. **
After being shown the email during her sworn statement, Cruz stated, “So, I ignored that email in 2025 because of the email in 2024.” Referring to the Clerk’s Office email that she relied upon for not submitting the required requests and Outside Employment Statements in 2024 and 2025.
Karla Cruz said she first realized she needed to file Outside Employment Requests after her March 2026 Building Inspector interview, when Building Department leadership asked her about
outside employment. Cruz shared the explanation detailed above. They told her that her interpretation of the June 2024 Clerk’s Office email was incorrect. On March 25, 2026, after she forwarded her email exchange with the City Clerk’s Office to Building Department leadership, she was told by Deputy Director Narinder Singh that the Clerk’s response only applied to the 2023 Source of Income Statement and did not exempt her from filing the Request for Approval of Outside Employment, which all employees considering outside work must submit. Singh told her to submit the required form. Cruz initially submitted a single outside employment request form for Mitch Builders LLC. She provided a copy to the OIG, after which she was questioned about submitting a request for her independent real estate work. Cruz responded, “I believed that being an independent real estate agent is not considered employment, and I have not submitted any request for that
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position.” She was informed by the OIG that independent real estate activity is expressly included within the County’s definition of outside employment, and, therefore, it required formal
approval prior to performing such work. No definition of “Outside Employment” appears in the City’s Outside Employment Administrative
Order, Building Department SOP, or the Request for Approval for Outside Employment Form. The County Outside Employment Statement Form instruction page states,
Outside Employment means providing personal services, other than to Miami-Dade County, or to the respective municipality, that are compensated or traditionally compensated, including but not limited to, being an
employee, an independent contractor, an agent, or by self-employment. On April 8, 2026, Ms. Cruz submitted two outside‑employment request forms: one for Mitch
Builders LLC, and another for her independent real estate activities, along with the required Building Department SOP acknowledgments. She received copies of the fully approved requests dated April 27, 2026. The Mitch Builders, LLC approved request included restrictions: “Follow the attached SOP, absolutely no Contracting work in the City of Miami Beach,” and the Independent Contractor Real Estate Agent request included restrictions: “Follow the attached SOP, absolutely no Real Estate Sales work in the City of Miami Beach.” (Exhibit 5) After
being informed by the OIG, Ms. Cruz later submitted an after‑the‑fact 2024 Outside Employment Statement, stamped received by the City Clerk on May 18, 2026, reflecting income for the 2024 tax year from HB Construction Group LLC, Florida Realty of Miami, and Mitch Builders, LLC (Exhibit 6). On May 21, 2026, a draft of this report was shared with the affected parties, including Karla Cruz,
who had the opportunity to comment by July 7, 2026. According to the City’s Outside Employment Requirements, “Requests for approval of outside employment must be made on a yearly basis (even if for the same outside employment that had been previously approved).” After July 1, 2026,
the OIG requested copies of the Requests for Outside Employment forms and the Outside Employment Statement from the Human Resources Department and the City Clerk, which are required to be submitted by July 1, 2026. The Clerk’s Office provided an Outside Employment Statement for the tax year ending in 2025, submitted by Karla Cruz and received by the Clerk’s Office on June 29, 2026. However, no Requests for Outside Employment forms were submitted to the Human Resources Department by Cruz for the period from July 1, 2026, to July 1, 2027. On July 17, 2026, the OIG sent an email to Ms. Cruz informing her of the policy requirement to renew the Request for Approval each year and inquired whether she was still involved in outside employment. Ms. Cruz responded, If that is the case, please find enclosed the Outside Employment Approval request for each Qualifying Agent for Mitch Builders and a Real Estate Sales Agent Florida Realty for the 2026–2027 period; please let me know if there is anything else I need to do. Karla Cruz submitted a Request for Approval for Outside Employment form for Mitch Builders LLC
and another for Florida Realty of Miami, both electronically signed by Cruz on July 17, 2026 (Exhibit 7). The forms have not yet been reviewed and approved or denied by the necessary reviewers.
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It is important to note that, between May 28, 2026, and July 1, 2026, following the issuance of the draft copy of this report, Human Resources Director Marla Alpizar sent seven citywide emails
outlining the Outside Employment Requirements. The emails stated, “This approval must be renewed every year and must be filed with the City’s Human Resources Department by July 1, 2026 (Exhibit 8).”
Contractor Activity
An online Google search for Karla Cruz and Mitch Builders LLC shows ongoing business activity through 2024 and into 2025, indicating that the company remains active and involved in current construction projects. The data reveals that Mitch Builders LLC has frequently appeared as the applicant or contractor on projects approved and issued in late 2024 and throughout 2025. For example, permits for the property at residential properties in Hollywood, Florida, display a consistent pattern of recent work. A landscaping and tree removal permit was applied for on November 4, 2024, and issued on April 28, 2025. Additional construction permits for the same address were issued throughout 2025, including a dumpster enclosure permit issued on August 12, 2025, and a retaining wall permit issued on August 20, 2025. Search results also indicate that over the past several years, the company appears to have completed or is actively involved in new construction, roofing, and renovation projects, with summaries showing 25 permitted projects
over the past three years, including at least four in 2024 and four in 2025. Karla Cruz admitted during her sworn statement that she continued contracting activities while
working for the City of Miami Beach, stating, “I qualify my own company... I am the license [sic].” Records obtained by the OIG show that she was the billing and contact representative for Mitch Builders LLC, in Coral Gables, and that she processed a fee payment on September 25,
2024, for a residential project. She appeared as the contact on multiple Miami-Dade County applications, signing affidavits and submitting permit documents. Records also include a signed demolition plan with her electronic signature dated July 11, 2024, and contractor notes referencing Mitch Builders LLC in Hollywood, Florida. These records confirm that Cruz engaged in contractor activities, submitting applications, paying fees, and signing documents across multiple
jurisdictions while employed full-time by Miami Beach. Cruz also confirmed that she has been with HB Construction Group LLC since 2023 and has received consistent payments from the company during her employment with the City. When asked if she had received payment from HB Construction, she replied, “Yes… they pay me the salary,” and noted that she received $2,000 after taxes each month. A review of Florida
Department of Revenue records supports this, showing that she earned $7,050 per quarter from HB Construction Group LLC during 2023–2025, averaging about $2,350 per month.
Cruz admitted that she never requested the City's approval to engage in this outside employment.
Real Estate Activity The Google search results also show a professional profile for Cruz, identifying her as a real estate expert and broker with approximately 20 years of experience in South Florida. Cruz’s online real estate presence includes at least five major platforms where she maintains profiles or listings: Experience.com, Homelight.com, Homes.com, LinkedIn, and Zillow. Across these platforms, Cruz is consistently represented as a licensed real estate professional affiliated with South Florida Realty, Realty World Real Estate Center, and Florida Realty of Miami Corp. The data available across these sites indicates at least 55 real estate transactions, including representations on the
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side of both buyers and sellers. It also shows that Cruz completed two transactions in 2024 and two in 2025. The extent of her online presence and recorded activity demonstrates sustained
participation in real estate sales over multiple years, including during 2024–2025. During her sworn statement, Karla Cruz acknowledged that she holds an active Florida real estate
license and engages in paid real estate work but stated she did not consider this activity outside employment. When informed that real estate sales are regarded as outside employment under City and County rules, she was surprised, saying, “Really?” She said she believed that her real estate activities didn’t count because she received income on a 1099 basis. Cruz admitted that she had not sought approval for this outside employment. A review of her City email showed that on July 15, 2024, she forwarded an email from her City email account to reception@floridarealtyofmiami.com, with a private lease agreement she had prepared attached. Karla Cruz was responsible for reviewing and adhering to City policies, including obtaining prior approval for outside employment and submitting annual Outside Employment Statements in accordance with Administrative Order HR.15.01, the Building Department SOP, and Miami-Dade
County Code §2-11.1(k). These responsibilities were reinforced through the City’s onboarding process, which she acknowledged in writing, as well as through reminders issued during her employment with the City and her department.
The OIG found that Cruz engaged in contractor activities and earned income from real estate work during 2024–2025 without obtaining the necessary approvals or submitting the required
filings. Cruz stated that she believed her actions were permissible based on her interpretation of the June 2024 email, which, on its face, appeared to reinforce the notion that Permit Clerks were excused from filing requirements. However, she did not seek clarification from departmental leadership or verify whether the guidance applied beyond the 2023 reporting year. Instead, she continued her outside employment activities based on this assumption. While the Clerk’s response may have seemed to support her interpretation, Cruz remained responsible for confirming her obligations, and her failure to do so resulted in violations of the applicable outside employment provisions.
Use of Time, Equipment, or Material Administrative Order HR.15.01, Outside Employment Requirement, does not address the use of City time, equipment, or materials; however, the Request for Approval of Outside Employment form states,
City of Miami Beach employees may accept outside employment as long as the employment is not contrary, detrimental, or adverse to the interests of
the City, and as long as no City time, equipment, or material is used.
The Building Department SOP states,
Employees may not engage in any outside employment-related duties and/or activities on City time, including phone calls, virtual meetings, emails, etc.
Employees may not engage in any outside employment where City
equipment, supplies, staff, facilities, or material is to be used.
Citywide Procedure IT.21.01, Use of the City’s E-mail, Internet, Computer Systems, and Software, updated September 2018, outlines acceptable use of computer equipment, including but not
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limited to computers, laptops, and network accounts that provide email, internet browsing, and remote access, all of which are owned by the City:
• Section I states, “These resources are to be used for business purposes in serving the interests of the City...”;
• Section VI (A)(2) of the procedure covers unacceptable internet usage, such as conducting personal business with City resources or computers; profit-making activities, including but not limited to operating a business;
• Section VI (B)(4) addresses improper use of e-mail, which includes sending any material that violates City policies;
• Section VI (C) discusses incidental and occasional personal use of the City’s computer system, which is prohibited for several reasons, including violating any provision of this procedure or any other City/departmental regulation, guideline, or policy;
• Section XVII Non-Compliance/Penalties states, in part, “Violation of this procedure will result in disciplinary action… including, but not limited to, reprimand, suspension, and/or termination; and or Civil or criminal prosecution under applicable law(s).” The last page includes a user acknowledgment. As part of the City’s hiring process, each employee is provided with a copy of IT.21.01 to review. On February 26, 2024, Karla Cruz signed
the user acknowledgment, which states,
I have read and received a copy of the City of Miami Beach’s Use of City’s E-
mail, Internet, Computer Systems and Software Access Policy. I agree to abide by it as consideration for continued employment by the City of Miami Beach. I understand that if I have questions regarding this policy, I will
consult with my immediate supervisor or the IT Division Director.
Cruz acknowledged during her statement that she signed the City’s user acknowledgment for the IT procedure, confirming she had read and received the policy at the time of hire. When questioned during her statement about the use of City equipment, Cruz initially claimed that she had never used City systems for any outside employment, asserting, “I’m not using the computer for my outside [business]… no, not at all.” However, when shown multiple emails related to her outside employment, she acknowledged that they were sent from her City email account and stated that they were “my mistake.” Between July 2024 and December 2025, Cruz sent emails related to her outside employment activities, which included the following,
• July 15, 2024, Cruz forwarded an email from her City of Miami Beach email account to Florida Reception (reception@floridarealtyofmiami.com). The message she forwarded was from her personal Gmail account and concerned a completed residential lease transaction. In the body of the forwarded message, Cruz wrote: “Good morning: Please
find enclosed Lease agreement executed, keys were released on Friday. I’ll send you our commission check with my husband today. Thanks, Karla Cruz,” followed by her professional signature block for Mitch Builders Group. The attachment included a lease
agreement prepared and signed by Karla Cruz.
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• March 28, 2025, Cruz sent an email from her City of Miami Beach account to her personal Gmail. The email included an attachment of a home inspection conducted at a residential property owned by a Limited Liability Company (LLC), where Karla Cruz is listed as the Registered Agent and Manager.
• April 1, 2025, Cruz sent an email from her City of Miami Beach account to her personal Gmail. The email included an attachment of a Miami-Dade County Zoning Hearing Application prepared and signed by Karla Cruz for the residential property owned listed above.
• April 1, 2025, Cruz sent an email from her City of Miami Beach account to her personal Gmail. The email included an attachment of a Disclosure of Interest form signed by Karla Cruz disclosing that she has 100% of the stock in the LLC listed above for the residential property.
• April 1, 2025, Cruz sent an email from her City of Miami Beach account to her personal
Gmail. The email is titled “Cancellation of Credit Line.” It is a message to a supplier of Mitch Builders LLC, to cancel their credit line.
• October 7, 2025, Cruz sent an email from her City of Miami Beach account to her personal Gmail. The email included images of a Miami-Dade County Notice of Acceptance (NOA)
related to a Mitch Builders LLC project.
• October 8, 2025, Cruz sent an email from her City of Miami Beach account to her personal Gmail. The email included images of a Miami-Dade County Notice of Acceptance (NOA) related to a Mitch Builders LLC project.
• October 15, 2025, Cruz sent an email from her City of Miami Beach account to her personal Gmail. The email included attachments of 21 pages of Miami-Dade County Notice of Acceptance (NOA) documents related to a Mitch Builders LLC project.
• October 21, 2025, Cruz sent an email from her City of Miami Beach account to her personal Gmail. The email included an attachment titled “9.2023 Prescriptive Basesheet
Attachment Table.pdf” related to a Mitch Builders LLC project.
• November 12, 2025, Cruz sent an email from her City of Miami Beach account to her personal Gmail. The email included an attachment titled “Violation.pdf" and another attachment titled “building-permit.pdf.” The permit application listed Mitch Builders as the
contractor and Karla Cruz as the qualifier. The application was for the residential property owned by Cruz’s LLC.
• December 9, 2025, Cruz sent an email from her City of Miami Beach account to her personal Gmail. The email included two attachments of Miami-Dade County NOA documents related to a Mitch Builders LLC project.
• On December 11, 2025, Cruz sent an email from her City of Miami Beach account to her personal Gmail. The email included an attachment of the Contact Information for a Permit Application form for Miami-Dade County. The form listed Karla Cruz as the contact for a
Mitch Builders LLC project at her residential property, which is owned by her LLC.
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The OIG’s review of email records, along with her sworn statement, confirmed that on twelve occasions between July 2024 and December 2025, Cruz used City time and City-issued
technological resources in violation of City policies to conduct activities related to her outside employment and personal business interests. Although Cruz initially claimed she never used City systems for non-City purposes, she later admitted that these emails were sent from her
City of Miami Beach email account. Cruz stated she neither informed her supervisor nor obtained permission to use her City email for personal business.
CITY OUTSIDE EMPLOYMENT PROCESS This marks the OIG’s ninth report on outside employment and related issues with the City’s Outside Employment processes, which still lack clarity, consistency, and proper oversight. As seen in earlier reports, the City’s policy HR.15.01 does not define “Outside Employment,” causing ongoing confusion among employees and supervisors about which activities qualify and need approval. Cruz’s belief that her real estate work did not count as outside employment highlights this persistent problem. As noted earlier, the County’s Outside Employment Statement is the only document that specifies what is considered Outside Employment. The investigation revealed that the City’s OE policy and required outside employment forms are
scattered across multiple locations within the Employee Portal. A review of the Portal found that the homepage under Administrative Orders, HR.15.01 indicates that the policy was updated in May 2025; however, the link opens to the May 2021 policy.
The policy contains links to the Request for Approval of Outside Employment Form and the
County Outside Employment Statement. The link to the request form opens to what appears to be the latest version, updated on April 2, 2024. At the top of the form, it states,
City of Miami Beach employees may accept outside employment as long as the employment is not contrary, detrimental or adverse to the interests of the City, and as long as no City time, equipment, or material is used. (See
Administrative Order HR.15.02)
The referenced Administrative Order HR.15.02 is not listed on the portal's Administrative Order page. The form also does not define “Outside Employment.” The link to the County Outside Employment Statement opens to a form with a maximum disclosure tax year of 2023. However, the 2024 filing was due by July 1, 2025. The OIG previously recommended centralizing the policy and forms for outside employment for easier employee access; however, this has not been implemented. Currently, on the employee
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portal under the Human Resources page, in the Employee Forms section and within General Forms, multiple versions of the Administrative Order, Request Form, and Outside Employment
Statement are available. However, the May 2025 update mentioned on the Administrative Orders page and the 2024 Outside Employment Statement are not included in this location either.
On June 14, 2025, HR Director Marla Alpizar sent a citywide email regarding Outside Employment Requirements. The email includes a link to Administrative Order HR.15.01, which is currently not working. It also contains a link to the Request form, updated on April 2, 2024, and a link to the Outside Employment Statement, which opens to the disclosure year 2024. Additionally, the email provides instructions for routing the form and the approval process through DocuSign. This process is not included in HR.15.01 or the Request Form. Overall, the City’s Outside Employment framework remains disjointed, inconsistently maintained, and difficult for employees to understand. Outdated links, multiple versions of forms, and the lack of a clear definition of “Outside Employment” continue to create unnecessary confusion and weaken oversight. These long-standing issues, despite previous OIG recommendations,
underscore the need for a unified, accurate, and accessible OE process so employees understand their obligations and the City can enforce them effectively. FINDINGS AND RECOMMENDATIONS The following findings and recommendations detail corrective actions suggested to address the
identified issues and improve the City’s oversight processes in the future.
Finding 1: Failure to Obtain Required Outside Employment Approvals
The OIG substantiated that Karla Cruz engaged in outside employment, including work for her
own company, Mitch Builders LLC, employment with HB Construction Group LLC, and paid real estate activities, without submitting the required City Outside Employment Request Forms or Miami-Dade County Outside Employment Statements for the 2024–2025 filing years. Although Cruz stated her actions were based on her interpretation of a June 2024 Clerk’s Office email, she did not seek clarification from departmental leadership and continued her outside employment based on that assumption. She did not submit the required forms for July 1, 2025, to July 1, 2026, until April 2026, violating Administrative Order HR.15.01, the Building Department SOP, and Miami-Dade County Code
§2‑11.1(k). Subsequent to the draft report issued by the OIG to the affected parties, the OIG found that Karla Cruz had not submitted the necessary Request for Approval for Outside Employment forms due by July 1, 2026, for the period from July 1, 2026, to July 1, 2027. Cruz completed these
forms on July 17, 2026, after receiving an email from the OIG.
Recommendations:
Strengthen and Centralize the Outside Employment Policy Process: Consolidate all Outside
Employment (OE) policies, procedures, guidance, and forms into a single, up‑to‑date location on
the Employee Portal to reduce confusion and ensure employees can easily find accurate information. Update HR.15.01, Outside Employment Forms, and departmental SOPs to clearly define "Outside Employment" consistently, aligning with Miami-Dade County standards.
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Implement Mandatory OE Training: Require all employees and supervisors to complete periodic
OE training on filing requirements, prohibited conduct, deadlines, and department responsibilities to prevent misunderstandings like those identified in this investigation.
Enhance Routing, Approval, and Verification Controls: Implement a standardized, enforceable routing system (e.g., DocuSign) for OE requests to ensure consistent departmental review and reliable tracking. Filer should DocuSign the fully approved requests and acknowledge restrictions. Integrate OE Policy Compliance into onboarding: Require new employees to acknowledge OE compliance during onboarding, similar to the process for the Information Technology policy.
Finding 2: Use of City Time, Email, Equipment, or Materials
Between July 2024 and December 2025, Cruz used City email and computer systems at least twelve times to conduct activities related to outside employment, including forwarding real‑estate
documents, construction materials, zoning applications, and business correspondence. These actions violated Citywide Procedure IT.21.01, which prohibits the personal use of City resources.
Recommendations: Strengthen enforcement against misuse of City resources: Clarify that using City time, email, or systems for outside employment is prohibited and may result in disciplinary action. Ensure guidance on prohibited uses is easily accessible and incorporated into OE policies, forms, and training. Standardize OE Related Training and Communication: Embed examples of prohibited resource usage into annual OE training and department level briefings to reinforce expectations and reduce policy violations.
Finding 3: Systemic Weaknesses in the City’s Oversight Process This report documents the ninth time the OIG has identified deficiencies in the City's OE processes. Issues include outdated and incomplete procedures and forms, inconsistent record-
keeping, a lack of formal notifications, and failure to acknowledge finalized approvals and restrictions. Despite repeated OIG recommendations, OE materials remain fragmented and inconsistently enforced.
Recommendations:
Centralize and Modernize OE Materials (Integrated with Finding 1 Recommendation): Create a unified OE repository with current policies, correct links, and clearly labeled filing requirements. Implement Mandatory OE Training (Integrated with Finding 1 Recommendation): Standardized annual OE training should directly address systemic confusion and ensure consistent
understanding across departments. Enhance Routing and Verification Controls (Integrated with Finding 1 Recommendation): A
uniformly applied DocuSign based system will reduce departmental inconsistencies.
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Update Administrative Order HR.15.01 to clarify roles, responsibilities, and approval procedures; require annual digital disclosures, including conflict‑of‑interest declarations and review acknowledgment forms; and add confirmation emails for all approvals or denials. RESPONSES TO THE DRAFT REPORT
Section 2-256(h) of the Code also provides that persons or entities who are the subject of a finding or recommendation of an OIG report be provided a copy of the report and shall have 30 working
days to submit a written explanation or rebuttal of the findings or recommendations before the report is finalized. Timely submitted written responses shall be attached to the finalized report. On May 21, 2026, the OIG’s draft report on this matter was provided to the City Manager, Assistant City Manager, City Attorney, affected City entities, and individuals. The responses were due to the OIG by July 7, 2026. The OIG did not receive any responses to the draft report. CONCLUSION The OIG’s investigation substantiated that City employee Karla Cruz engaged in unauthorized outside employment, failed to obtain the required approvals, and used City resources for her private business activities. Cruz performed paid work for Mitch Builders LLC, HB Construction Group LLC, and her independent real estate ventures without submitting Requests for Outside Employment or the necessary Miami-Dade County Outside Employment Statements for filing years 2024 and 2025. Additionally, Cruz used City email and computer systems to send documents, conduct business communications, and manage matters related to her outside employment. These actions violated Administrative Order HR.15.01, Building Department SOPs,
Citywide Procedure IT.21.01, and Miami-Dade County Code §2‑11.1(k).
Although the OIG believes that Karla Cruz’s failure to file required forms may not have been intentional due to confusion created by the Clerk’s Office email, her exposure to City policies should have prevented that omission and should have avoided the filing violations detailed in this report. The OIG found that she neither sought clarification from department leadership nor followed up on the City's reminders, directives, or onboarding acknowledgments. Her noncompliance occurred during the first two years of her employment and might have continued if not for the complaint received by the OIG and the Building Department’s inquiry into outside employment during her March 2026 internal interview for a Building Inspector position. It is especially concerning that, after the OIG’s investigation into this matter and the subsequent seven citywide emails notifying all employees of the outside employment requirements before July 1,
2026, Karla Cruz failed to submit the required request forms for 2026-2027. Beyond the individual findings, this report highlights ongoing systemic weaknesses in the City’s
Outside Employment processes that continue to cause confusion among employees and impede effective oversight. The recurring nature of these issues, now documented in nine OIG reports, demonstrates that corrective actions should extend beyond individual discipline and focus on
structural reform. Centralized, current, and consistently enforced policies, along with mandatory training and standardized approval workflows, remain crucial to ensuring compliance. The findings in this report reaffirm the urgent need for comprehensive reform to ensure employees understand their obligations and that the City can enforce compliance effectively. Strengthening controls, modernizing procedures, and implementing consistent training are critical steps to protect City resources and uphold the public trust.
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The OIG commends HR Director Marla Alpizar for proactively sending multiple citywide emails
about Outside Employment requirements ahead of the July 1, 2026, deadline. This initiative is expected to raise employee awareness and enhance compliance with filing duties. Additionally, the OIG appreciates the cooperation and support from the City Clerk’s Office, Information
Technology, Human Resources, and the Building Department during this investigation. This report is submitted by the OIG to the City Administration for review and appropriate action. Section 2-256 (d) (3) of the City Code confers upon the Office of the Inspector General the power to require reports from the City Manager, city departments, city agencies, boards, and committees, and city officers and employees, regarding any matter within the jurisdiction of the Inspector General. The OIG requests that the City provide a status report to the OIG within Sixty (60) days from the receipt of this report on the implementation of any of the OIG recommendations. In accordance with Miami Beach Code Section 2-256(d)(8)(b), the OIG has submitted a complaint
to the Miami-Dade Commission on Ethics and Public Trust regarding the potential violation of the Miami-Dade County Conflict of Interest and Code of Ethics Ordinance Section 2-11.1(g), entitled “Exploitation of Official Position.”
Respectfully submitted,
_________________________________ __________________ Joseph M. Centorino, Inspector General Date _________________________________ _________________ Dylan Hughes, Investigator Date cc: Eric Carpenter, City Manager Ric Dopico, City Attorney Rafael Granado, City Clerk Maria Hernandez, Assistant City Manager
Carlos Diaz, Building Director Karla Cruz, Permit Clerk I, Building Department Alpizar, Human Resources Director
OFFICE OF THE INSPECTOR GENERAL, City of Miami Beach
1130 Washington Avenue, 6th Floor, Miami Beach, FL 33139
Tel: 305.673.7020 • Fax: 305.587.2401 • Hotline: 786.897.1111
Email: CityofMiamiBeachOIG@miamibeachfl.gov
Website: www.mbinspectorgeneral.com
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OIG
EXHIBIT 1
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. . BEACH DATE ISSUED: Page: 1 ORDER
MAY 2021 Of: 1 NUMBER:
DATE UPDATED: HR.15.01
ADMINISTRATIVE ORDER OF THE
CITY MANAGER SUBJECT: OUTSIDE EMPLOYMENT
REQUIREMENT
RESPONSIBLE DEPARTMENT:
HUMAN RESOURCES
PURPOSE
All full-time City personnel who hold outside employment, regardless of their status, must file both
the Request for Approval of Outside Employment and the Outside Employment Statement forms
pursuant to Section 2-11.1 of the Code of Miami-Dade County.
APPLICABILITY
This order is applicable to all City employees in departments reporting to the City Manager.
PROCEDURE
Request for Approval of Outside Employment forms must be filed prior to engaging in outside
work. This approval must be renewed on a yearly basis.
If you had outside employment approved recently, you are required to update the approval by
July 1 each year.
• Request for Approval of Outside Employment
The form can be downloaded at:
https :/Im iam i beach. sharepoint. com/: b:/g/depUorgdev/
• Outside Employment Statement
The form can be downloaded at:
http://www.miamidade.gov/elections/library/forms/outside-em ployment-statement.pdf
City employees must file the fully approved Request for Approval of Outside Employment with the
Human Resources Department and the Outside Employment Statement with the Office of the City
Clerk. The deadline to file the Outside Employment Statement is July 1 of each year.
EXPIRATION
This order shall remain in effect until further notice.
OS
Prepared by: OocuSigned by:
Michael Smith
Human Resou
evIewe by: Reviewed by
~in Signature
Assistant City Manager
Date
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EXHIBIT 2
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Building Department
Policies and Procedures (SOP)
Outside Employment
UPDATED PROCEDURE
• All outside employment must conform to the Citywide Administration Procedure on outside
employment (HR 15.01)
• The Building Department allows outside employment, that does not interfere with the employee's duty to the City or create an ethical violation, with approval from the employee's Supervisor, Building Director, and the City Manager or Designee.
• All full-time city employees seeking and/or continuing existing outside employment must submit
both an Outside Employment Statement and a Request for Approval of Outside Employment form
prior to beginning outside employment as well as annually before July 1st.
• No outside employment shall take place before approval from the City.
• Approvals for outside employment must be renewed on an annual basis.
• Employee may not engage in any outside employment that creates a conflict of interest with their City employment or a justifiable impression that such conflict of interest may exist.
• It is the employee's responsibility to identify any potential conflict of interest that may unexpectedly arise and immediately notify their supervisor to avoid any potential conflict of interest.
• Employees may not engage in any outside employment related duties and/or activities on City
time, including phone calls, virtual meetings, emails, etc.
• Employees must avoid schedule conflicts and report to work with the City in the event of any conflict with their outside employment schedules.
• Employees may not engage in any outside employment where City equipment, supplies, staff, facilities, or material is to be used.
• Employees may not use confidential information obtained through their position as a City employee
to benefit their outside employment or for any other purpose other than as required by their regular assigned duties as a City employee.
• Outside employment may not interfere with the employee's performance of functions for the City of Miami Beach.
• Employees who engage in outside employment may not use the City of Miami Beach name in such a manner that suggests institutional endorsement.
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• Contingent on the conditions outlined in this standard operating procedure (SOP), employees may work as a licensed contractor, including owning a construction company, and/or be employed by or qualify a construction company, but may not work within the City of Miami Beach limits. or- _rec.ei✓e 0(ly 1 ,-spec;Ol 1C.Cr'\Sict'.:'1C1.11c//1 • When there is no conflict with the Building Department position and approved by the City, the ½r H,ei, employee may hold a maximum of three employments including the position with the City of Miami Pos,+t'on Beach Building Department. As such, a City of Miami Beach Building department employee may wtfl-i +he. hold up to two outside employments in addition to the position held at the City. However, the c.,;+ y. employee as described above may request consideration from the City for an additional ?fJemployment based on special circumstances. Approval of such a request is at the sole discretion C. L of the City.
PREPARED BY: Building Department
APPROVED Signed by: Lf� DATE: 12/18/202416:40 AM EST
DATE: 12/18/202417:18 AM EST
DATE: /2/,,g/4_4 ff
Created 6.6.2022 I Revised 12.18.2024
AGREED AND ACCEPTED:
By:________________________________
Employee Date
Page 2 of2
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EXHIBIT 3
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From: NatashaDiaz@miamibeachfl.gov
To: BuildingDepartment@miamibeachfl.gov
Subject: FW: Financial Disclosure and Outside Employment Requirements -Reminder
Date: Friday, June 14, 2024 9:20:19 AM
Attachments: image001.png
Financial Disclosure Requirement for Employees.pdf
Financial Disclosure Filings for Municipal Officers, Personnel, andBoard Members.pdf
Good morning, Team. Happy Friday!
These disclosures are required for all City Building Department employees. If you have not
completed it yet and sent, please do.
Thanks.
MIAMIBEACH
Natasha Diaz
BUILDING DEPARTMENT, Assistant Director
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7610 ext 26335 www.miamibeachfl.gov/building
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
We want to know your opinion. Please click here to take a quick survey. Thanks!
From: Lavado, Alice <AliceLavado@miamibeachfl.gov>
Sent: Thursday, May 30, 2024 5:03 PM
To: Department Directors <DepartmentDirectors@miamibeachfl.gov>; Assistant Department
Directors <AssistantDepartmentDirectors@miamibeachfl.gov>; Division Directors
<DivisionDirectors@miamibeachfl.gov>; Assistant Division Directors
<AssistantDivisionDirectors@miamibeachfl.gov>
Subject: Financial Disclosure and Outside Employment Requirements -Reminder
Good afternoon,
Please find information regarding financial disclosure and outside employment requirements
below and attached.
The reminder sent by the Miami-Dade Commission on Ethics and Public Trust has also been
attached.
Please disregard this e-mail if you have already filed financial disclosure information.
TO: Assistant City Attorneys
Assistant City Managers
Special Assistants to the City Manager
Department Heads/Department Directors/Division Directors
Deputy Department Heads/Assistant Department Directors/Assistant Division
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Directors
Police Department Employees with the Rank of Captain or Major
Planning, Zoning, Building, CIP, and Code Inspectors
FROM: Rafael E. Granado, City Clerk
DATE: May 30, 2024
SUBJECT: Financial Disclosure and Outside Employment Requirements
FINANCIAL DISCLOSURE
Section 2-11.1(i) of the Miami-Dade County Code requires the filing of financial disclosure
information by the following City personnel who were in their position as of December 31, 2023:
Assistant City Attorneys
Assistant City Managers Special Assistants to the City Manager
Department Heads/Department Directors/Division Directors Deputy Department Heads/Assistant Department Directors/Assistant Division Directors
Police Department Employees with the Rank of Captain or Major Planning, Zoning, Building, CIP, and Code Inspectors
The above-referenced employees must file ONE of the following forms with the Office of
the City Clerk, 1700 Convention Center Drive, 1st Floor, Miami Beach, FL 33139, no
later than 12:00 noon, July 1, 2024:
· 2023 Source of Income Statement (Simplest Form to Complete)
The form may be downloaded at:Source-of-Income-Statement-2023.pdf (miamibeachfl.gov)
or
· 2023 Federal Income Tax Return
Submit a copy of your 2023 Federal Income Tax Return with the Social Securitynumber(s) and bank account number(s) redacted.
Failure to file ONE of these forms, pursuant to the Miami-Dade County Code, may subject
the person to a fine of no more than $500, 60 days in jail, or both.
Please see the attached memorandum from Jose J. Arrojo, Executive Director, Miami-Dade
Commission on Ethics and Public Trust, dated April 15, 2024, entitled “Financial Disclosure
Filings for Municipal Officers, Personnel, and Board Members” for additional information.
The following City personnel will be notified directly by the State of Florida, pursuant to F.S.
§112.3145(1)(a), to electronically file their 2023 Financial Interest Form with the Florida
[1]Commission on Ethics by July 1, 2024.
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MIAMI BEACH
Mayor and Commissioners – Form 6
City Manager – Form 1
City Clerk - Form 1
City Attorney - Form 1 Chief Building Inspector - Form 1
Chief Financial Officer - Form 1 Environmental Control Director - Form 1
Fire Chief - Form 1 Pension Board Members - Form 1
Police Chief - Form 1 Public Works Director - Form 1
Administrator with the power to grant or deny a land development permit - Form 1 Purchasing agent (regardless of title) having the authority to make any purchase exceeding
$35,000 for the local governmental unit - Form 1
Note that Form 1 and Form 6 must be filed electronically via the Electronic Financial
Disclosure Management System (EFDMS)
https://disclosure.floridaethics.gov/Account/Login
OUTSIDE EMPLOYMENT REQUIREMENT
All full-time City personnel who hold outside employment, regardless of their status, must file both the Request for Approval of Outside Employment and the Outside Employment
Statement forms pursuant to Section 2-11.1 of the Code of Miami-Dade County. Request for Approval of Outside Employment forms must be filed before engaging in outside work.
This approval must be renewed every year.
· Request for Approval of Outside Employment
The form can be downloaded at: Outside Employment Request for Approval updated 4.2.2024.pdf
· Outside Employment Statement
The form can be downloaded at:
https://www.miamibeachfl.gov/wp-content/uploads/2024/05/outside-employment-statement-1.pdf
City employees must file the fully approved Request for Approval of Outside Employment
with the Human Resources Department and the Outside Employment Statement with the Office of the City Clerk. The deadline to file the Outside Employment Statement is July 1,
2024.
If you have any questions, please do not hesitate to contact Alice Lavado at 305.673.7000, Ext. 26614 or by email at AliceLavado@miamibeachfl.gov
Respectfully,
Alice Lavado
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Please do not print this e-mail unless necessary
Alice Lavado, Office Associate IV
OFFICE OF THE CITY CLERK
1700 Convention Center Dr, Miami Beach, FL 33139
Tel: 305-673-7411 ext.26614 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and
play in our vibrant, tropical, historic community.
[1] Please note that individuals who must file under the State disclosure requirement
automatically satisfy their obligation as a City employee by Filing Form 1 or Form 6 with the Supervisor of Elections. However, compliance with the County financial disclosure
requirement does not satisfy the State requirement.
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EXHIBIT 4
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r>. •ill ------------------
From: Alpizar, Marla
To: City Wide
Subject: Reminder: Forms required for Outside Employment - due by July 1 each year
Date: Saturday, June 14, 2025 8:00:34 PM
Attachments: image003.png
image004.png
Importance: High
**Please post for all employees. This email contains specific form
routing instructions and replaces the prior Citywide email / posting.
Please also post the two (2) forms described below and the Citywide
Procedure on Outside Employment. **
Good morning CMB Team:
OUTSIDE EMPLOYMENT REQUIREMENTS
The City’s procedure on outside employment is found on the City’s internal
sharepoint site here: Outside Employment.pdf with all other Citywide
Administrative Procedures.
All full-time City personnel who hold outside employment must file both the
Request for Approval of Outside Employment as well as the Outside
Employment Statement forms pursuant to Section 2-11.1 of the Code of
Miami-Dade County.
I. Request for Approval of Outside Employment forms must
be filed before engaging in outside work. This approval
must be renewed every year by July 1. Completed forms
– whether approved or denied – must be signed through
the employee’s Assistant City Manager (ACM), and then returned to the Human Resources Department (via
HRAfterhours@miamibeachfl.gov ) and to the employee.
Request for Approval of Outside Employment (City form) The form can be downloaded at:
Outside Employment Request for Approval updated
4.2.2024.pdf
Here are instructions on how to route in Docusign the City’s Approval of Outside Employment form:
1) Employee (or OA / payroll coordinator in the Department / Division) to route document in Docusign to:
a. make both boxes : “approval restrictions” and “denial
reasons” editable by anyone signing
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MIAMI BEACH
b. the employee for them to affirm, sign, and date
c. the employee’s supervisor for them to provide
comments where needed, approve or deny, sign and
date
d. the employee’s Director for them to provide comments
where needed, approve or deny, sign and date
e. the HR Director for them to provide comments where
needed, approve or deny, sign and date f. the ACM for them to provide comments where
needed, approve or deny, sign and date
2) Cc via Docusign after all signatures are done: a. HR Afterhours for logging and filing into HR employee
file
b. the employee so they may know if approved /
disapproved and any notations. (This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the
form when it is completed in their Docusign.)
c. the employee’s supervisor so they may know if approved / disapproved and any notations. (This step
only has to be done if the employee was not in the
original docusign. If they were, they will be able to see
the form when it is completed in their Docusign.)
II. Full-time County (including Public Health
Trust) and municipal employees engaging
in outside employment must file an annual disclosure report by July 1st of each year,
in accordance with Section 2-11.1(k)(2) of
the Miami-Dade County Code.
Outside Employment Statement (County form)
The form can be downloaded at:
Outside Employment Statement 2024
City employees must file completed Outside Employment
Statement disclosure forms with the Office of the City Clerk. The
deadline to file the Outside Employment Statement is July 1,
2025.
Thank you.
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Marla Alpizar, Director, SHRM-SCP, CPPT
HUMAN RESOURCES DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305.673.7524 | Fax: 786.394.4549 | www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that may be exempt from public disclosures. Any unauthorized review, use, disclosure or distribution is prohibited. If you received this message in error, please contact the sender (via email, fax or phone) and then destroy all copies of the original message.
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EXHIBIT 5
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NAME, NAME,
JOB TITLE : HOME TELEPHONE NUMBER:
DEPARTMENT/DIVISION: WORK TELEPHONE NUMBER:
SUPERVISOR’S NAME: CELLULAR TELEPHONE NUMBER:
NORMAL WORK DAYS AND TIMES:
INFORMATION REGARDING OUTSIDE EMPLOYMENT
NAME OF BUSINESS, ORGANIZATION OR INDIVIDUAL HIRING CMB EMPLOYEE:
ADDRESS OF OUTSIDE EMPLOYER :
TELEPHONE NUMBER:
JOB TITLE THAT CMB EMPLOYEE WILL HOLD:
NAME OF OUTSIDE EMPLOYMENT SUPERVISOR:
NORMAL WORK DAYS AND TIMES:
DESCRIPTION OF DUTIES:
WHAT DUTIES MIGHT BE A CONFLICT OF INTEREST WITH YOUR CMB POSITION?
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Weekdays 7:30 a.m. - 4:00 p.m.
Cruz, Karla
Florida Realty of Miami
Leonor Hernandez
Weekdays 5:00 p.m. to 7:00 p.m. and Saturday 8:00 a.m. to 1:00 p.m.
Permit Clerk I
305 598-5488
Independent Contractor Real Estate Agent
25244
305 673 7610
305 342 4246
Juan Baixeras
305 342 4246
X
None. The Sales and Rentals are outside the jurisdiction of the CMB
Building Department
Real Estate Sales and Rentals
9415 Sw 72 St #236 Miami FL 33173
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CITY O F MIAMI BEACH
REQUEST FOR APPROVAL OF OUTSIDE E MPLOYMENT
TO BE COMPLETED BY EMPLOYEE – City of Miami Beach employees may accept outside employment as long as the
employment is not contrary, detrimental or adverse to the interests of the City, and as long as no City time,
equipment or material is used. (See Administrative Order HR.15.02)
This form must be completed by the requesting employee and fully approved prior to beginning any outside
employment. Requests for approval of outside employment must be made on a yearly basis (even if for the same
outside employment that had been previously approved). All Request for Approval of Outside Employment forms, whether approved, approved with restrictions, or denied, must be returned to the Human Resources Department upon completion.
City employees engaging in outside employment must also file an “Outside Employment Statement” form with the Office
of the City Clerk by July 1st of each year, in accordance with Section 2-11.1(k)(2) of the Miami-Dade County Code.
INFORMATION REGARDING CITY OF MIAMI BEACH EMPLOYEE
EMPLOYEE’S NAME: LAST FIRST MIDDLE NAME: EMPLOYEE ID NUMBER:
WILL YOUR PROPOSED OUTSIDE EMPLOYER RELEASE YOU IF AND WHEN YOU ARE CALLED FOR EMERGENCY SERVICE BY THE CITY?
□ YES □ NO
This form has 2 pages – Be sure to complete both pages.
Employee signature required on page 2.
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EMPLOYEE SIGNATURE: DATE:
TO BE COMPLETED BY EMPLOYEE’S SUPERVISOR, DEPARTMENT DIRECTOR, HUMAN RESOURCES DIRECTOR, AND ASSISTANT CITY MANAGER
NAME OF SUPERVISOR PLEASE LIST ONE: SUPERVISOR SIGNATURE & DATE
NAME OF DEPARTMENT DIRECTOR PLEASE LIST ONE: DEPARTMENT DIRECTOR SIGNATURE & DATE
HUMAN RESOURCES DIRECTOR PLEASE LIST ONE: DEPARTMENT DIRECTOR SIGNATURE & DATE
ASSISTANT CITY MANAGER PLEASE LIST ONE: ASSISTANT CITY MANAGER SIGNATURE & DATE
Approval Restrictions (if applicable):
Denial Reason (if applicable):
Please print approver's name below. Please list one of the following below: Approved / Approved with Restrictions / Denied Please sign and date below.
Docusign Envelope ID: E0FCA9DE-4A25-8986-8118-04036A059E1B
25244
Leonor Hernandez
Karla Cruz
4/8/2026 | 1:29 PM EDTMarch 26, 2026
Marla Alpizar
Vince Seijas
Maria Hernandez
4/8/2026 | 3:22 PM EDT
Docusign Envelope ID: E7FAAD6D-057D-4B48-BEBB-B28EF5047C1D
4/27/2026 | 11:42 AM EDT
Follow the attached SOP, absolutely no Real estate Sales work in the City of Miami Beach
4/27/2026 | 4:54 PM EDT
4/27/2026 | 7:44 PM EDT
--
-OocuSinned by:
06CCD732C5E647A
Signature
DEPARTMENT27278F6FB F C4486 ...
Signature .
ASSISTANTI I
DE462A0AF40O43C ... DocuSigned by: . .. MARIA HERNANDEZMARIA HERNANDEZ.c8e599e7caf242e .
CITY OF MIAMI BEACH
REQUEST FOR APPROVAL OF OUTSIDE EMPLOYMENT - CONTINUED
PAGE 2 of 2
By signing below, I certify that all of the information given on page one (1) of this document is true, accurate, and complete to
the best of my knowledge. I certify that my outside employment will not create or cause any conflict of interest with my primary employer, the City of Miami Beach. I understand that all information is subject to investigation and that falsification, omission, or
misrepresentation is sufficient cause for disciplinary action, up to and including termination. I also understand that I am responsible
for informing my supervisor in writing if any information about my outside employment changes, especially if there arises any possible
conflict of interest. Failure to do so may lead to disciplinary action, including termination of employment with the City of Miami
Beach. This request for approval of outside employment will be made on a yearly basis. I understand that it is my responsibility to return this form to Human Resources upon completion whether my request is approved, approved with restrictions, or denied.
EMPLOYEE NAME: EMPLOYEE ID NUMBER:
If you have any questions regarding outside employment, please contact the Human Resources Department at 305.673.7524.
M:\$CMB\HUMARESO\Employee Forms\Outside Employment Approval Request__Updated 04.02.2024
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
NAME, NAME,
JOB TITLE : HOME TELEPHONE NUMBER:
DEPARTMENT/DIVISION: WORK TELEPHONE NUMBER:
SUPERVISOR’S NAME: CELLULAR TELEPHONE NUMBER:
NORMAL WORK DAYS AND TIMES:
INFORMATION REGARDING OUTSIDE EMPLOYMENT
NAME OF BUSINESS, ORGANIZATION OR INDIVIDUAL HIRING CMB EMPLOYEE:
ADDRESS OF OUTSIDE EMPLOYER :
TELEPHONE NUMBER:
JOB TITLE THAT CMB EMPLOYEE WILL HOLD:
NAME OF OUTSIDE EMPLOYMENT SUPERVISOR:
NORMAL WORK DAYS AND TIMES:
DESCRIPTION OF DUTIES:
WHAT DUTIES MIGHT BE A CONFLICT OF INTEREST WITH YOUR CMB POSITION?
Docusign Envelope ID: 219E6B70-2A61-42C0-9040-51A6C6A39317
305 342 4246
Weekdays 7:30 a.m. - 4:00 p.m.
Self-Employed
305 673 7610
25244
Building Department
4422 SW 74 AVE MIAMI, FL 33155
Weekdays 5:00 p.m. to 7:00 p.m. and Saturday 8:00 a.m. to 1:00 p.m.
Supervision of operations and safety, ensures all works adheres to local, state laws and building codes.
Cruz, Karla
Qualifier Agent
Leonor Hernandez
None. The projects are outside the jurisdiction of the CMB
Mitch Builders, LLC
305 342 4246
X
305 342 4246Permit Clerk I
Docusign Envelope ID: E7FAAD6D-057D-4B48-BEBB-B28EF5047C1D
CITY O F MIAMI BEACH
REQUEST FOR APPROVAL OF OUTSIDE E MPLOYMENT
TO BE COMPLETED BY EMPLOYEE – City of Miami Beach employees may accept outside employment as long as the
employment is not contrary, detrimental or adverse to the interests of the City, and as long as no City time,
equipment or material is used. (See Administrative Order HR.15.02)
This form must be completed by the requesting employee and fully approved prior to beginning any outside
employment. Requests for approval of outside employment must be made on a yearly basis (even if for the same
outside employment that had been previously approved). All Request for Approval of Outside Employment forms, whether approved, approved with restrictions, or denied, must be returned to the Human Resources Department upon completion.
City employees engaging in outside employment must also file an “Outside Employment Statement” form with the Office
of the City Clerk by July 1st of each year, in accordance with Section 2-11.1(k)(2) of the Miami-Dade County Code.
INFORMATION REGARDING CITY OF MIAMI BEACH EMPLOYEE
EMPLOYEE’S NAME: LAST FIRST MIDDLE NAME: EMPLOYEE ID NUMBER:
WILL YOUR PROPOSED OUTSIDE EMPLOYER RELEASE YOU IF AND WHEN YOU ARE CALLED FOR EMERGENCY SERVICE BY THE CITY?
□ YES □ NO
This form has 2 pages – Be sure to complete both pages.
Employee signature required on page 2.
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
EMPLOYEE SIGNATURE: DATE:
TO BE COMPLETED BY EMPLOYEE’S SUPERVISOR, DEPARTMENT DIRECTOR, HUMAN RESOURCES DIRECTOR, AND ASSISTANT CITY MANAGER
NAME OF SUPERVISOR PLEASE LIST ONE: SUPERVISOR SIGNATURE & DATE
NAME OF DEPARTMENT DIRECTOR PLEASE LIST ONE: DEPARTMENT DIRECTOR SIGNATURE & DATE
HUMAN RESOURCES DIRECTOR PLEASE LIST ONE: DEPARTMENT DIRECTOR SIGNATURE & DATE
ASSISTANT CITY MANAGER PLEASE LIST ONE: ASSISTANT CITY MANAGER SIGNATURE & DATE
Approval Restrictions (if applicable):
Denial Reason (if applicable):
Please print approver's name below. Please list one of the following below: Approved / Approved with Restrictions / Denied Please sign and date below.
Docusign Envelope ID: 219E6B70-2A61-42C0-9040-51A6C6A39317
Marla Alpizar
3/27/2026 | 1:06 PM EDT
Vince Seijas
25244
Leonor Hernandez
Maria Hernandez
Karla Cruz
March 26, 2026
3/27/2026 | 1:15 PM EDT
Docusign Envelope ID: E7FAAD6D-057D-4B48-BEBB-B28EF5047C1D
Follow the attached SOP, absolutely no Contracting work in the City of Miami Beach
4/27/2026 | 11:42 AM EDT
4/27/2026 | 4:54 PM EDT
4/27/2026 | 7:44 PM EDT
CITY OF MIAMI BEACH
REQUEST FOR APPROVAL OF OUTSIDE EMPLOYMENT - CONTINUED
PAGE 2 of 2
By signing below, I certify that all of the information given on page one (1) of this document is true, accurate, and complete to
the best of my knowledge. I certify that my outside employment will not create or cause any conflict of interest with my primary employer, the City of Miami Beach. I understand that all information is subject to investigation and that falsification, omission, or
misrepresentation is sufficient cause for disciplinary action, up to and including termination. I also understand that I am responsible
for informing my supervisor in writing if any information about my outside employment changes, especially if there arises any possible
conflict of interest. Failure to do so may lead to disciplinary action, including termination of employment with the City of Miami
Beach. This request for approval of outside employment will be made on a yearly basis. I understand that it is my responsibility to return this form to Human Resources upon completion whether my request is approved, approved with restrictions, or denied.
EMPLOYEE NAME: EMPLOYEE ID NUMBER:
If you have any questions regarding outside employment, please contact the Human Resources Department at 305.673.7524.
M:\$CMB\HUMARESO\Employee Forms\Outside Employment Approval Request__Updated 04.02.2024
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
Docusign Envelope ID: 0CEBE3E1-4573-4E18-AA 11-84C834729E3E
Docusign Envelope ID: 6C83DBCC-17EB-48DA-915B-16EA925B7A98Docusign Envelope ID: E7FAAD6D-057D-4B48-BEBB-B28EF5047C1D
MIAMI BEACH
Building Department
Policies and Procedures (SOP)
Outside Employment
UPDATED PROCEDURE
• All outside employment must conform to the Citywide Administration Procedure on outside
employment (HR 15.01)
• The Building Department allows outside employment, that does not interfere with the employee's duty to the City or create an ethical violation, with approval from the employee's Supervisor, Building Director, and the City Manager or Designee.
• All full-time city employees seeking and/or continuing existing outside employment must submit
both an Outside Employment Statement and a Request for Approval of Outside Employment form
prior to beginning outside employment as well as annually before July 1st.
• No outside employment shall take place before approval from the City.
• Approvals for outside employment must be renewed on an annual basis.
• Employee may not engage in any outside employment that creates a conflict of interest with their City employment or a justifiable impression that such conflict of interest may exist.
• It is the employee's responsibility to identify any potential conflict of interest that may unexpectedly arise and immediately notify their supervisor to avoid any potential conflict of interest.
• Employees may not engage in any outside employment related duties and/or activities on City
time, including phone calls, virtual meetings, emails, etc.
• Employees must avoid schedule conflicts and report to work with the City in the event of any conflict with their outside employment schedules.
• Employees may not engage in any outside employment where City equipment, supplies, staff, facilities, or material is to be used.
• Employees may not use confidential information obtained through their position as a City employee
to benefit their outside employment or for any other purpose other than as required by their regular assigned duties as a City employee.
• Outside employment may not interfere with the employee's performance of functions for the City of Miami Beach.
• Employees who engage in outside employment may not use the City of Miami Beach name in such a manner that suggests institutional endorsement.
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
Docusign Envelope ID: 0CEBE3E1-4573-4E1 B-AA 11-B4C834729E3E
• Contingent on the conditions outlined in this standard operating procedure (SOP), employees may work as a licensed contractor, including owning a construction company, and/or be employed by or qualify a construction company, but may not work within the City of Miami Beach limits. or- _rec.ei✓e 0(l y 1 , -spec; Ol C.Cr'\Sict'.:'1C1.11 c//1 • When there is no conflict with the Building Department position and approved by the City, the ½r H,ei, employee may hold a maximum of three employments including the position with the City of Miami Pos,+t'on Beach Building Department. As such, a City of Miami Beach Building department employee may wtfl-i +he. hold up to two outside employments in addition to the position held at the City. However, the c.,;+ y. employee as described above may request consideration from the City for an additional ?fJ employment based on special circumstances. Approval of such a request is at the sole discretion C. L of the City.
PREPARED BY: Building Department
APPROVED Signed by: � Lf
Created 6.6.2022 I Revised 12.18.2024
Page 2 of2
DATE: 12/18/202416:40 AM EST
DATE: 12/18/202417:18 AM EST
DATE: / 2 /,,g /4_4 ff
AGREED AND ACCEPTED:
By:________________________________
Employee Date
Docusign Envelope ID: 6C83DBCC-17EB-48DA-915B-16EA925B7A98
4/2/2026 | 8:00 AM EDT
Docusign Envelope ID: E7FAAD6D-057D-4B48-BEBB-B28EF5047C1D
DocuSigned by:
DAB5933F1A
1
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
OIG
EXHIBIT 6
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
OUTSIDE EMPLOYMENT STATEMENT
For Full-time County and Municipal Employees
Full-time County (including Public Health Trust) and municipal employees engaging in outside employment must file an annual disclosure report
by July 1st of each year, in accordance with Section 2-11.1(k)(2) of the Miami-Dade County Code.
Disclosure for Tax Year Ending Last Name First Name Middle Name/Initial
2024 Cruz Karla A
Mailing Address -Street Number, Street Name, or P.O. Box
423 Blue Rd
City, Stale, Zip
Coral Gables
If your home address is exempt from public records pursuant to Florida Statutes §119.07, please see note on the following page and check here. D
Filing as an Employee (check one)
City of Miami Beach County D Public Health Trust El Municipalfill in square
(Municipality)
Department Division
Building Department Permit Services
Position or Title Employee ID Number Work telephone
Permit Intake I 25244 (305) 673-7610
Please list the sources of outside employment (including self-employment), the nature of the work, and the total amounts of money or other
compensation you received for each source of outside employment. If no income or compensation was received from a particular outside
employment, enter zero (O) for that organization in the section below. If continued on a separate sheet, check here. D
Name and Address Nature of the Total Amount of Money or
of the Source of Outside Income Work Perlonned Compensation Received
HB Construction Group LLC General Contractor Services $28,200
Florida Realty of Miami Sales Associate $23,182
Mitch Builders, LLC General Contractor $17,487
RECEIVED BY ETHICS DEPARTMENT:I hereby swear (or affirm) that the Information above is atrue and correct statement.
D Hardcopy
□ Electronic CopyE IVE 0
DAB5999FlAB 1463...Signature of Person Disclosing MAY 1 8 2026
5118/2026 I 11:06 AM EDT CITY OF MIAMI BEACH
OFFICE OF THE CITY CLERKDale signed
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
OIG
EXHIBIT 7
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
4
Cruz, Karla 25244
Permit Intake I
Building Department
305 342 4246
Mitch Builders, LLC
4422 Sw 74 Ave Miami, FL 33155
305 342 4246
Qualifier Agent
Self - Employed
Weekdays 5:00 p.m. to 7:00 p.m. and Saturday 8:00 a.m. to 1:00 p.m.
Supervision of operations and safety, ensures all works adheres to building code, local and state laws.
None. The projects are outside the jurisdiction of the City of Miami Beach
CITY OF MIAMI BEACH
REQUEST FOR APPROVAL OF OUTSIDE EMPLOYMENT
TO BE COMPLETED BY EMPLOYEE – City of Miami Beach employees may accept outside employment as long as the
employment is not contrary, detrimental or adverse to the interests of the City, and as long as no City time,
equipment or material is used. (See Administrative Order HR.15.02)
This form must be completed by the requesting employee and fully approved prior to beginning any outside
employment. Requests for approval of outside employment must be made on a yearly basis (even if for the same
outside employment that had been previously approved). All Request for Approval of Outside Employment forms, whether approved, approved with restrictions, or denied, must be returned to the Human Resources Department upon completion.
City employees engaging in outside employment must also file an “Outside Employment Statement” form with the Office
of the City Clerk by July 1st of each year, in accordance with Section 2-11.1(k)(2) of the Miami-Dade County Code.
INFORMATION REGARDING CITY OF MIAMI BEACH EMPLOYEE
EMPLOYEE’S NAME: LAST NAME, FIRST NAME, MIDDLE NAME: EMPLOYEE ID NUMBER:
JOB TITLE : HOME TELEPHONE NUMBER:
DEPARTMENT/DIVISION: WORK TELEPHONE NUMBER:
SUPERVISOR’S NAME: CELLULAR TELEPHONE NUMBER:
Leonor Hernandez
NORMAL WORK DAYS AND TIMES:
INFORMATION REGARDING OUTSIDE EMPLOYMENT
NAME OF BUSINESS, ORGANIZATION OR INDIVIDUAL HIRING CMB EMPLOYEE:
ADDRESS OF OUTSIDE EMPLOYER :
TELEPHONE NUMBER:
JOB TITLE THAT CMB EMPLOYEE WILL HOLD:
NAME OF OUTSIDE EMPLOYMENT SUPERVISOR:
NORMAL WORK DAYS AND TIMES:
DESCRIPTION OF DUTIES:
WHAT DUTIES MIGHT BE A CONFLICT OF INTEREST WITH YOUR CMB POSITION?
WILL YOUR PROPOSED OUTSIDE EMPLOYER RELEASE YOU IF AND WHEN YOU ARE CALLED FOR EMERGENCY SERVICE BY THE CITY?
□ YES □ NO
This form has 2 pages – Be sure to complete both pages.
Employee signature required on page 2.
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
CITY OF MIAMI BEACH
REQUEST FOR APPROVAL OF OUTSIDE EMPLOYMENT CONTINUED
PAGE 2 of 2
By signing below, I certify that all of the information given on page one (1) of this document is true, accurate, and complete to
the best of my knowledge. I certify that my outside employment will not create or cause any conflict of interest with my primary employer, the City of Miami Beach. I understand that all information is subject to investigation and that falsification, omission, or
misrepresentation is sufficient cause for disciplinary action, up to and including termination. I also understand that I am responsible
for informing my supervisor in writing if any information about my outside employment changes, especially if there arises any possible
conflict of interest. Failure to do so may lead to disciplinary action, including termination of employment with the City of Miami
Beach. This request for approval of outside employment will be made on a yearly basis. I understand that it is my responsibility to return this form to Human Resources upon completion whether my request is approved, approved with restrictions, or denied.
EMPLOYEE NAME: EMPLOYEE ID NUMBER:
EMPLOYEE SIGNATURE: DATE:
TO BE COMPLETED BY EMPLOYEE’S SUPERVISOR, DEPARTMENT DIRECTOR, HUMAN RESOURCES DIRECTOR, AND ASSISTANT CITY MANAGER
Please print approver's name below. Please list one of the following below: Approved / Approved with Restrictions / Denied Please sign and date below.
NAME OF SUPERVISOR PLEASE LIST ONE: SUPERVISOR SIGNATURE & DATE
NAME OF DEPARTMENT DIRECTOR PLEASE LIST ONE: DEPARTMENT DIRECTOR SIGNATURE & DATE
HUMAN RESOURCES DIRECTOR PLEASE LIST ONE: DEPARTMENT DIRECTOR SIGNATURE & DATE
ASSISTANT CITY MANAGER PLEASE LIST ONE: ASSISTANT CITY MANAGER SIGNATURE & DATE
Approval Restrictions (if applicable):
Denial Reason (if applicable):
If you have any questions regarding outside employment, please contact the Human Resources Department at 305.673.7524.
M:\$CMB\HUMARESO\Employee Forms\Outside Employment Approval Request__Updated 04.02.2024
Karla Cruz 25244
7/17/2026 | 9:40 AM EDT
-
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
4
Cruz, Karla 25244
Permit Intake I
Building Department
305 342 4246
Florida Realty of Miami
9415 Sw 72 St #236 Miami FL 33173
305 598 5488
Independent Contractor Real Estate Agent
Juan Baixeras
Weekdays 5:00 p.m. to 7:00 p.m. and Saturday 8:00 a.m. to 1:00 p.m.
Real Estate Sales and Rentals
None. The Sales and Rentals are outside the jurisdiction of the City of Miami Beach
CITY OF MIAMI BEACH
REQUEST FOR APPROVAL OF OUTSIDE EMPLOYMENT
TO BE COMPLETED BY EMPLOYEE – City of Miami Beach employees may accept outside employment as long as the
employment is not contrary, detrimental or adverse to the interests of the City, and as long as no City time,
equipment or material is used. (See Administrative Order HR.15.02)
This form must be completed by the requesting employee and fully approved prior to beginning any outside
employment. Requests for approval of outside employment must be made on a yearly basis (even if for the same
outside employment that had been previously approved). All Request for Approval of Outside Employment forms, whether approved, approved with restrictions, or denied, must be returned to the Human Resources Department upon completion.
City employees engaging in outside employment must also file an “Outside Employment Statement” form with the Office
of the City Clerk by July 1st of each year, in accordance with Section 2-11.1(k)(2) of the Miami-Dade County Code.
INFORMATION REGARDING CITY OF MIAMI BEACH EMPLOYEE
EMPLOYEE’S NAME: LAST NAME, FIRST NAME, MIDDLE NAME: EMPLOYEE ID NUMBER:
JOB TITLE : HOME TELEPHONE NUMBER:
DEPARTMENT/DIVISION: WORK TELEPHONE NUMBER:
SUPERVISOR’S NAME: CELLULAR TELEPHONE NUMBER:
Leonor Hernandez
NORMAL WORK DAYS AND TIMES:
Monday to Friday 7:30 a.m. to 4:00 p.m.
INFORMATION REGARDING OUTSIDE EMPLOYMENT
NAME OF BUSINESS, ORGANIZATION OR INDIVIDUAL HIRING CMB EMPLOYEE:
ADDRESS OF OUTSIDE EMPLOYER :
TELEPHONE NUMBER:
JOB TITLE THAT CMB EMPLOYEE WILL HOLD:
NAME OF OUTSIDE EMPLOYMENT SUPERVISOR:
NORMAL WORK DAYS AND TIMES:
DESCRIPTION OF DUTIES:
WHAT DUTIES MIGHT BE A CONFLICT OF INTEREST WITH YOUR CMB POSITION?
WILL YOUR PROPOSED OUTSIDE EMPLOYER RELEASE YOU IF AND WHEN YOU ARE CALLED FOR EMERGENCY SERVICE BY THE CITY?
□ YES □ NO
This form has 2 pages – Be sure to complete both pages.
Employee signature required on page 2.
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
CITY OF MIAMI BEACH
REQUEST FOR APPROVAL OF OUTSIDE EMPLOYMENT CONTINUED
PAGE 2 of 2
By signing below, I certify that all of the information given on page one (1) of this document is true, accurate, and complete to
the best of my knowledge. I certify that my outside employment will not create or cause any conflict of interest with my primary employer, the City of Miami Beach. I understand that all information is subject to investigation and that falsification, omission, or
misrepresentation is sufficient cause for disciplinary action, up to and including termination. I also understand that I am responsible
for informing my supervisor in writing if any information about my outside employment changes, especially if there arises any possible
conflict of interest. Failure to do so may lead to disciplinary action, including termination of employment with the City of Miami
Beach. This request for approval of outside employment will be made on a yearly basis. I understand that it is my responsibility to return this form to Human Resources upon completion whether my request is approved, approved with restrictions, or denied.
EMPLOYEE NAME: EMPLOYEE ID NUMBER:
EMPLOYEE SIGNATURE: DATE:
TO BE COMPLETED BY EMPLOYEE’S SUPERVISOR, DEPARTMENT DIRECTOR, HUMAN RESOURCES DIRECTOR, AND ASSISTANT CITY MANAGER
Please print approver's name below. Please list one of the following below: Approved / Approved with Restrictions / Denied Please sign and date below.
NAME OF SUPERVISOR PLEASE LIST ONE: SUPERVISOR SIGNATURE & DATE
NAME OF DEPARTMENT DIRECTOR PLEASE LIST ONE: DEPARTMENT DIRECTOR SIGNATURE & DATE
HUMAN RESOURCES DIRECTOR PLEASE LIST ONE: DEPARTMENT DIRECTOR SIGNATURE & DATE
ASSISTANT CITY MANAGER PLEASE LIST ONE: ASSISTANT CITY MANAGER SIGNATURE & DATE
Approval Restrictions (if applicable):
Denial Reason (if applicable):
If you have any questions regarding outside employment, please contact the Human Resources Department at 305.673.7524.
M:\$CMB\HUMARESO\Employee Forms\Outside Employment Approval Request__Updated 04.02.2024
Karla Cruz 25244
7/17/2026 | 9:40 AM EDT
-
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
OIG
EXHIBIT 8
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
From: Alpizar, Marla
To: City Wide
Subject: Outside Employment Requirement Forms - due July 1
Date: Thursday, May 28, 2026 4:38:35 PM
Attachments: image002.png
Importance: High
***Please announce this and post for employees without email.***
Good afternoon,
OUTSIDE EMPLOYMENT REQUIREMENT
All full-time City personnel who hold outside employment, regardless of their status, must
file both the “City of Miami Beach Request for Approval of Outside Employment” and the “Outside Employment Statement” (County form) pursuant to Section 2-11.1 of the Code of
Miami-Dade County.
“City of Miami Beach Request for Approval of Outside Employment” forms must be
approved before engaging in outside work. This approval must be renewed every year and
must be filed with the City’s Human Resources Department by July 1, 2026.
· City of Miami Beach Request for Approval of Outside Employment
The form can be downloaded at:
City of Miami Beach Request for Approval of Outside Employment
Instructions on how to route in Docusign the City’s Request for Approval of Outside
Employment form:
1) Employee (or OA / payroll coordinator in the Department / Division) to route
document in Docusign to: a. make both boxes : “approval restrictions” and “denial reasons”
editable by anyone signing b. the employee for them to affirm, sign, and date
c. the employee’s supervisor for them to provide comments where needed, approve or deny, sign and date
d. the employee’s Director for them to provide comments where needed, approve or deny, sign and date
e. the HR Director for them to provide comments where needed, approve or deny, sign and date
f. the ACM for them to provide comments where needed, approve or deny, sign and date
2) Cc via Docusign after all signatures are done:
a. HRAfterhours@miamibeachfl.gov for logging and filing into HR employee file
b. the employee so they may know if approved / disapproved and any
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
notations.
(This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is
completed in their Docusign.) c. the employee’s supervisor so they may know if approved /
disapproved and any notations. (This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is completed in their Docusign.)
Full time City employees must file the completed “Outside Employment Statement” with the Office of the City Clerk by July 1, 2026 to report prior year outside
employment earnings.
· Outside Employment Statement
The form can be downloaded at:
Outside Employment Statement 2025 (Year-specific County form)
All employees are subject to Miami Dade County’s Conflict of Interest and Code of Ethics
Ordinance and may not engage in any outside employment that would involve a prohibited
conflict of interest or which “would impair his or her independence of judgment in the
performance of his or her public duties.” Sec. 2-11.1. - Conflict of Interest and Code of
Ethics Ordinance. | Code of Ordinances | Miami - Dade County, FL | Municode Library
Thank you.
Marla Alpizar, Director, SHRM-SCP, CPPT HUMAN RESOURCES DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7524 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live,
work and play in our vibrant, tropical, historic community.
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of
the intended recipient(s) and may contain confidential and privileged information that may
be exempt from public disclosures. Any unauthorized review, use, disclosure or distribution
is prohibited. If you received this message in error, please contact the sender (via email, fax
or phone) and then destroy all copies of the original message.
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
From: Alpizar, Marla
To: City Wide
Subject: Outside Employment Requirement Forms - due July 1
Date: Thursday, June 4, 2026 2:25:46 PM
Attachments: image001.png
Importance: High
***Please announce this and post for employees without email.***
Good afternoon,
OUTSIDE EMPLOYMENT REQUIREMENT
All full-time City personnel who hold outside employment, regardless of their status, must
file both the “City of Miami Beach Request for Approval of Outside Employment” and the “Outside Employment Statement” (County form) pursuant to Section 2-11.1 of the Code of
Miami-Dade County.
“City of Miami Beach Request for Approval of Outside Employment” forms must be
approved before engaging in outside work. This approval must be renewed every year and
must be filed with the City’s Human Resources Department by July 1, 2026.
· City of Miami Beach Request for Approval of Outside Employment
The form can be downloaded at:
City of Miami Beach Request for Approval of Outside Employment
Instructions on how to route in Docusign the City’s Request for Approval of Outside
Employment form:
1) Employee (or OA / payroll coordinator in the Department / Division) to route
document in Docusign to:
a. make both boxes : “approval restrictions” and “denial reasons”
editable by anyone signing
b. the employee for them to affirm, sign, and date
c. the employee’s supervisor for them to provide comments where
needed, approve or deny, sign and date
d. the employee’s Director for them to provide comments where needed,
approve or deny, sign and date
e. the HR Director for them to provide comments where needed,
approve or deny, sign and date
f. the ACM for them to provide comments where needed, approve or
deny, sign and date
2) Cc via Docusign after all signatures are done:
a. HRAfterhours@miamibeachfl.gov for logging and filing into HR
employee file
b. the employee so they may know if approved / disapproved and any
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
notations.
(This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is
completed in their Docusign.) c. the employee’s supervisor so they may know if approved /
disapproved and any notations. (This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is completed in their Docusign.)
Full time City employees must file the completed “Outside Employment Statement”
with the Office of the City Clerk by July 1, 2026 to report prior year outside employment earnings.
· Outside Employment Statement
The form can be downloaded at:
Outside Employment Statement 2025 (Year-specific County form)
All employees are subject to Miami Dade County’s Conflict of Interest and Code of Ethics
Ordinance and may not engage in any outside employment that would involve a prohibited
conflict of interest or which “would impair his or her independence of judgment in the
performance of his or her public duties.” Sec. 2-11.1. - Conflict of Interest and Code of
Ethics Ordinance. | Code of Ordinances | Miami - Dade County, FL | Municode Library
Thank you.
Marla Alpizar, Director, SHRM-SCP, CPPT
HUMAN RESOURCES DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7524 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live,
work and play in our vibrant, tropical, historic community.
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of
the intended recipient(s) and may contain confidential and privileged information that may
be exempt from public disclosures. Any unauthorized review, use, disclosure or distribution
is prohibited. If you received this message in error, please contact the sender (via email, fax
or phone) and then destroy all copies of the original message.
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
From: Alpizar, Marla
To: City Wide
Subject: Outside Employment Requirement Forms - due July 1
Date: Tuesday, June 9, 2026 5:45:43 PM
Attachments: image001.png
Importance: High
***Please announce this and post for employees without email.***
Good afternoon,
OUTSIDE EMPLOYMENT REQUIREMENT
All full-time City personnel who hold outside employment, regardless of their status, must
file both the “City of Miami Beach Request for Approval of Outside Employment” (pursuant to the Administrative Order of the City Manager HR 15.01) and the “Outside Employment
Statement” (County form pursuant to Section 2-11.1 of the Code of Miami-Dade County).
“City of Miami Beach Request for Approval of Outside Employment” forms must be
approved before engaging in outside work. This approval must be renewed every year and
must be filed with the City’s Human Resources Department by July 1, 2026.
· City of Miami Beach Request for Approval of Outside Employment
The form can be downloaded at:
City of Miami Beach Request for Approval of Outside Employment
Instructions on how to route in Docusign the City’s Request for Approval of Outside
Employment form:
1) Employee (or OA / payroll coordinator in the Department / Division) to route
document in Docusign to:
a. make both boxes : “approval restrictions” and “denial reasons”
editable by anyone signing
b. the employee for them to affirm, sign, and date
c. the employee’s supervisor for them to provide comments where
needed, approve or deny, sign and date
d. the employee’s Director for them to provide comments where needed,
approve or deny, sign and date
e. the HR Director for them to provide comments where needed,
approve or deny, sign and date
f. the ACM for them to provide comments where needed, approve or
deny, sign and date
2) Cc via Docusign after all signatures are done:
a. HRAfterhours@miamibeachfl.gov for logging and filing into HR
employee file
b. the employee so they may know if approved / disapproved and any
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
notations.
(This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is
completed in their Docusign.) c. the employee’s supervisor so they may know if approved /
disapproved and any notations. (This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is completed in their Docusign.)
Full time City employees must file the completed “Outside Employment Statement”
with the Office of the City Clerk by July 1, 2026 to report prior year outside employment earnings.
· Outside Employment Statement
The form can be downloaded at:
Outside Employment Statement 2025 (Year-specific County form)
All employees are subject to Miami Dade County’s Conflict of Interest and Code of Ethics
Ordinance and may not engage in any outside employment that would involve a prohibited
conflict of interest or which “would impair his or her independence of judgment in the
performance of his or her public duties.” Sec. 2-11.1. - Conflict of Interest and Code of
Ethics Ordinance. | Code of Ordinances | Miami - Dade County, FL | Municode Library
Thank you.
Marla Alpizar, Director, SHRM-SCP, CPPT
HUMAN RESOURCES DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7524 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live,
work and play in our vibrant, tropical, historic community.
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of
the intended recipient(s) and may contain confidential and privileged information that may
be exempt from public disclosures. Any unauthorized review, use, disclosure or distribution
is prohibited. If you received this message in error, please contact the sender (via email, fax
or phone) and then destroy all copies of the original message.
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
From: Alpizar, Marla
To: City Wide
Subject: Outside Employment Requirement Forms - due July 1
Date: Tuesday, June 16, 2026 12:22:23 PM
Attachments: image001.png
Importance: High
***Please announce this and post for employees without email.***
Good afternoon,
OUTSIDE EMPLOYMENT REQUIREMENT
All full-time City personnel who hold outside employment, regardless of their status, must
file both the “City of Miami Beach Request for Approval of Outside Employment” (pursuant to the Administrative Order of the City Manager HR 15.01) and the “Outside Employment
Statement” (County form pursuant to Section 2-11.1 of the Code of Miami-Dade County).
“City of Miami Beach Request for Approval of Outside Employment” forms must be
approved before engaging in outside work. This approval must be renewed every year and
must be filed with the City’s Human Resources Department by July 1, 2026.
· City of Miami Beach Request for Approval of Outside Employment
The form can be downloaded at:
City of Miami Beach Request for Approval of Outside Employment
Instructions on how to route in Docusign the City’s Request for Approval of Outside
Employment form:
1) Employee (or OA / payroll coordinator in the Department / Division) to route
document in Docusign to:
a. make both boxes : “approval restrictions” and “denial reasons”
editable by anyone signing
b. the employee for them to affirm, sign, and date
c. the employee’s supervisor for them to provide comments where
needed, approve or deny, sign and date
d. the employee’s Director for them to provide comments where needed,
approve or deny, sign and date
e. the HR Director for them to provide comments where needed,
approve or deny, sign and date
f. the ACM for them to provide comments where needed, approve or
deny, sign and date
2) Cc via Docusign after all signatures are done:
a. HRAfterhours@miamibeachfl.gov for logging and filing into HR
employee file
b. the employee so they may know if approved / disapproved and any
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
notations.
(This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is
completed in their Docusign.) c. the employee’s supervisor so they may know if approved /
disapproved and any notations. (This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is completed in their Docusign.)
Full time City employees must file the completed “Outside Employment Statement”
with the Office of the City Clerk by July 1, 2026 to report prior year outside employment earnings.
· Outside Employment Statement
The form can be downloaded at:
Outside Employment Statement 2025 (Year-specific County form)
All employees are subject to Miami Dade County’s Conflict of Interest and Code of Ethics
Ordinance and may not engage in any outside employment that would involve a prohibited
conflict of interest or which “would impair his or her independence of judgment in the
performance of his or her public duties.” Sec. 2-11.1. - Conflict of Interest and Code of
Ethics Ordinance. | Code of Ordinances | Miami - Dade County, FL | Municode Library
Thank you.
Marla Alpizar, Director, SHRM-SCP, CPPT
HUMAN RESOURCES DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7524 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live,
work and play in our vibrant, tropical, historic community.
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of
the intended recipient(s) and may contain confidential and privileged information that may
be exempt from public disclosures. Any unauthorized review, use, disclosure or distribution
is prohibited. If you received this message in error, please contact the sender (via email, fax
or phone) and then destroy all copies of the original message.
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
From: Alpizar, Marla
To: City Wide
Subject: Outside Employment Requirement Forms - due July 1
Date: Tuesday, June 23, 2026 9:25:48 AM
Attachments: image001.png
Importance: High
***Please announce this and post for employees without email.***
Good afternoon,
OUTSIDE EMPLOYMENT REQUIREMENT
All full-time City personnel who hold outside employment, regardless of their status, must
file both the “City of Miami Beach Request for Approval of Outside Employment” (pursuant
to the Administrative Order of the City Manager HR 15.01) and the “Outside Employment
Statement” (County form pursuant to Section 2-11.1 of the Code of Miami-Dade County).
“City of Miami Beach Request for Approval of Outside Employment” forms must be
approved before engaging in outside work. This approval must be renewed every year and must be filed with the City’s Human Resources Department by July 1, 2026.
· City of Miami Beach Request for Approval of Outside Employment
The form can be downloaded at:
City of Miami Beach Request for Approval of Outside Employment
Instructions on how to route in Docusign the City’s Request for Approval of Outside
Employment form:
1) Employee (or OA / payroll coordinator in the Department / Division) to route
document in Docusign to:
a. make both boxes : “approval restrictions” and “denial reasons”
editable by anyone signing
b. the employee for them to affirm, sign, and date
c. the employee’s supervisor for them to provide comments where
needed, approve or deny, sign and date
d. the employee’s Director for them to provide comments where needed,
approve or deny, sign and date
e. the HR Director for them to provide comments where needed,
approve or deny, sign and date
f. the ACM for them to provide comments where needed, approve or
deny, sign and date
2) Cc via Docusign after all signatures are done:
a. HRAfterhours@miamibeachfl.gov for logging and filing into HR
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
employee file
b. the employee so they may know if approved / disapproved and any
notations.
(This step only has to be done if the employee was not in the original docusign. If they were, they will be able to see the form when it is
completed in their Docusign.) c. the employee’s supervisor so they may know if approved /
disapproved and any notations. (This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is completed in their Docusign.)
Full time City employees must file the completed “Outside Employment Statement”
with the Office of the City Clerk by July 1, 2026 to report prior year outside employment earnings.
· Outside Employment Statement
The form can be downloaded at:
Outside Employment Statement 2025 (Year-specific County form)
All employees are subject to Miami Dade County’s Conflict of Interest and Code of Ethics
Ordinance and may not engage in any outside employment that would involve a prohibited
conflict of interest or which “would impair his or her independence of judgment in the
performance of his or her public duties.” Sec. 2-11.1. - Conflict of Interest and Code of
Ethics Ordinance. | Code of Ordinances | Miami - Dade County, FL | Municode Library
Thank you.
Marla Alpizar, Director, SHRM-SCP, CPPT
HUMAN RESOURCES DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7524 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live,
work and play in our vibrant, tropical, historic community.
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of
the intended recipient(s) and may contain confidential and privileged information that may
be exempt from public disclosures. Any unauthorized review, use, disclosure or distribution
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
From: Alpizar, Marla
To: City Wide
Subject: Outside Employment Requirement Forms - due NEXT WEEK: July 1
Date: Friday, June 26, 2026 11:02:59 AM
Attachments: image001.png
Importance: High
***Please announce this and post for employees without email.***
Good afternoon,
OUTSIDE EMPLOYMENT REQUIREMENT
All full-time City personnel who hold outside employment, regardless of their status, must
file both the “City of Miami Beach Request for Approval of Outside Employment” (pursuant to the Administrative Order of the City Manager HR 15.01) and the “Outside Employment
Statement” (County form pursuant to Section 2-11.1 of the Code of Miami-Dade County).
“City of Miami Beach Request for Approval of Outside Employment” forms must be
approved before engaging in outside work. This approval must be renewed every year and
must be filed with the City’s Human Resources Department by July 1, 2026.
· City of Miami Beach Request for Approval of Outside Employment
The form can be downloaded at:
City of Miami Beach Request for Approval of Outside Employment
Instructions on how to route in Docusign the City’s Request for Approval of Outside
Employment form:
1) Employee (or OA / payroll coordinator in the Department / Division) to route
document in Docusign to:
a. make both boxes : “approval restrictions” and “denial reasons”
editable by anyone signing
b. the employee for them to affirm, sign, and date
c. the employee’s supervisor for them to provide comments where
needed, approve or deny, sign and date
d. the employee’s Director for them to provide comments where needed,
approve or deny, sign and date
e. the HR Director for them to provide comments where needed,
approve or deny, sign and date
f. the ACM for them to provide comments where needed, approve or
deny, sign and date
2) Cc via Docusign after all signatures are done:
a. HRAfterhours@miamibeachfl.gov for logging and filing into HR
employee file
b. the employee so they may know if approved / disapproved and any
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
notations.
(This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is
completed in their Docusign.) c. the employee’s supervisor so they may know if approved /
disapproved and any notations. (This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is completed in their Docusign.)
Full time City employees must file the completed “Outside Employment Statement”
with the Office of the City Clerk by July 1, 2026 to report prior year outside employment earnings.
· Outside Employment Statement
The form can be downloaded at:
Outside Employment Statement 2025 (Year-specific County form)
All employees are subject to Miami Dade County’s Conflict of Interest and Code of Ethics
Ordinance and may not engage in any outside employment that would involve a prohibited
conflict of interest or which “would impair his or her independence of judgment in the
performance of his or her public duties.” Sec. 2-11.1. - Conflict of Interest and Code of
Ethics Ordinance. | Code of Ordinances | Miami - Dade County, FL | Municode Library
Thank you.
Marla Alpizar, Director, SHRM-SCP, CPPT
HUMAN RESOURCES DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7524 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live,
work and play in our vibrant, tropical, historic community.
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of
the intended recipient(s) and may contain confidential and privileged information that may
be exempt from public disclosures. Any unauthorized review, use, disclosure or distribution
is prohibited. If you received this message in error, please contact the sender (via email, fax
or phone) and then destroy all copies of the original message.
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
From: Alpizar, Marla
To: City Wide
Subject: Outside Employment Requirement Forms - due TODAY July 1
Date: Wednesday, July 1, 2026 9:54:20 AM
Attachments: image001.png
Importance: High
***Please announce this and post for employees without email.***
Good morning,
OUTSIDE EMPLOYMENT REQUIREMENT
All full-time City personnel who hold outside employment, regardless of their status, must
file both the “City of Miami Beach Request for Approval of Outside Employment” (pursuant to the Administrative Order of the City Manager HR 15.01) and the “Outside Employment
Statement” (County form pursuant to Section 2-11.1 of the Code of Miami-Dade County).
“City of Miami Beach Request for Approval of Outside Employment” forms must be
approved before engaging in outside work. This approval must be renewed every year and
must be filed with the City’s Human Resources Department by July 1, 2026.
· City of Miami Beach Request for Approval of Outside Employment
The form can be downloaded at:
City of Miami Beach Request for Approval of Outside Employment
Instructions on how to route in Docusign the City’s Request for Approval of Outside
Employment form:
1) Employee (or OA / payroll coordinator in the Department / Division) to route
document in Docusign to:
a. make both boxes : “approval restrictions” and “denial reasons”
editable by anyone signing
b. the employee for them to affirm, sign, and date
c. the employee’s supervisor for them to provide comments where
needed, approve or deny, sign and date
d. the employee’s Director for them to provide comments where needed,
approve or deny, sign and date
e. the HR Director for them to provide comments where needed,
approve or deny, sign and date
f. the ACM for them to provide comments where needed, approve or
deny, sign and date
2) Cc via Docusign after all signatures are done:
a. HRAfterhours@miamibeachfl.gov for logging and filing into HR
employee file
b. the employee so they may know if approved / disapproved and any
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6
notations.
(This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is
completed in their Docusign.) c. the employee’s supervisor so they may know if approved /
disapproved and any notations. (This step only has to be done if the employee was not in the original
docusign. If they were, they will be able to see the form when it is completed in their Docusign.)
Full time City employees must file the completed “Outside Employment Statement”
with the Office of the City Clerk by July 1, 2026 to report prior year outside employment earnings.
· Outside Employment Statement
The form can be downloaded at:
Outside Employment Statement 2025 (Year-specific County form)
All employees are subject to Miami Dade County’s Conflict of Interest and Code of Ethics
Ordinance and may not engage in any outside employment that would involve a prohibited
conflict of interest or which “would impair his or her independence of judgment in the
performance of his or her public duties.” Sec. 2-11.1. - Conflict of Interest and Code of
Ethics Ordinance. | Code of Ordinances | Miami - Dade County, FL | Municode Library
Thank you.
Marla Alpizar, Director, SHRM-SCP, CPPT
HUMAN RESOURCES DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7524 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live,
work and play in our vibrant, tropical, historic community.
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of
the intended recipient(s) and may contain confidential and privileged information that may
be exempt from public disclosures. Any unauthorized review, use, disclosure or distribution
is prohibited. If you received this message in error, please contact the sender (via email, fax
or phone) and then destroy all copies of the original message.
Docusign Envelope ID: 2C9E6284-49E9-8839-83D4-2A6D48809CD6