HomeMy WebLinkAbout2004-25532 Reso
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RESOLUTION NO. 2004-25532
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 11 TO THE CURRENT
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE
CITY AND BERMELLO, AJAMIL AND PARTNERS, INC. FOR
PARKS MASTER PLAN BOND PROGRAM SITES OF
NORTH SHORE PARK, NORTH SHORE OPEN SPACE
PARK, PINETREE PARK, PARKS MAINTENANCE
FACILITY, LUMMUS PARK AND SOUTH POINTE PARK;
SAID AMENDMENT TO PROVIDE FOR AN EXTENSION OF
TIME AND FOR ADDITIONAL SERVICES, IN THE AMOUNT
OF $135,623.38, FOR THE AFORESTATED PROJECTS;
UTILIZING $30,000.00 FROM SAFE NEIGHBORHOOD
PARKS BOND FUNDS ALREADY ALLOCATED AND
APPROPRIATED FOR NORTH SHORE OPEN SPACE
PARK; AND FURTHER APPROPRIATING $105,623.38
FROM THE INTEREST EARNED FROM THE 1995 PARKS
GENERAL OBLIGATION BOND AS FOLLOWS TO FULLY
FUND THE EXTENSION OF TIME AND ADDITIONAL
SERVICES: $55,500.00 FOR NORTH SHORE PARK AND
YOUTH CENTER; $21,623.38 FOR LUMMUS PARK;
$30,000.00 FOR NORTH SHORE OPEN SPACE PARK; AND
$28,500.00 FOR THE PARKS MAINTENANCE FACILITY.
WHEREAS, on November 8, 1994, the citizens of the City of Miami Beach approved
the issuance of $15 million in general obligations bonds for park improvements (Parks
Bond); and
WHEREAS, Bermello, Ajamil and Partners, Inc. (Consultant) prepared a Master
Plan that addressed the needs of twenty (20) parks of various sizes, and improvements for
the boardwalk and bikeways that was adopted by the Mayor and City Commission on June
19,1996;and
WHEREAS, on July 16, 1997, the Mayor and City Commission approved a
Resolution authorizing the City to enter into an Agreement with Consultant for professional
architectural and engineering services related to the Group "A" Parks (North Shore Park,
North Shore Open Space Park, Pine Tree Park, the Parks Maintenance Facility, Lummus
Park, and South Pointe Park) for $504,517, which included not to exceed amounts of
$15,000 and $30,000 for Reimbursable Expenses and surveying fees, respectively
(Agreement); and
WHEREAS, the Mayor and City Commission approved the schematic plans for the
base bids, base bid budgets for each project, and authorized the Administration to move
forward with the designs and bid specifications for the projects on May 20, 1998; and
WHEREAS, several times throughout the course of the projects, additional funds
have been allocated to the projects including Miami-Dade County Safe Neighborhood
Parks Bond funds, Florida Recreation Development Assistance Program (FRDAP) funds,
and 1999 General Obligation (GO) Bond funds; and
WHEREAS, including additional funding and scope meant that the construction
drawings needed to be modified to accommodate the additional work; and
WHEREAS, additional fees have been authorized and subsequent Amendments to
the Agreement approved with the addition of funds and scope to the projects; and
WHEREAS, the term of the Agreement was for thirty (30) months, which included
the construction period for all of the projects, which were originally anticipated to be
completed in 1999, and only four have yet to reach completion (Pine Tree Park, North
Shore Open Space Park Phases I and II, and Phase I of Lummus Park); and
WHEREAS, the South Pointe Park and North Shore Open Space Park Phases IV
and V were removed from the Scope of Services by the City on November 13, 2002,
leaving the North Shore Park and Youth Center, Lummus Park Phase II, North Shore Open
Space Park Phase III and Parks Maintenance Yard projects still remaining to be planned,
designed, and/or have construction administration services completed by the Consultant;
and
WHEREAS, the Consultant has been performing architect/engineering services on
all of the projects in an effort to complete the construction of the projects; and
WHEREAS, the Consultant's fees were adjusted in November 2002 to provide for
additional time required to complete the projects; however, those timelines have been
exceeded, and the projects have not yet been completed; and
WHEREAS, an extension of time to the Agreement, through June 30, 2004 on the
North Shore Park and Youth Center project; through May 31, 2005 on Phase III of the
North Shore Open Space Park project; through March 31,2005 on the Parks Maintenance
Yard project; and through April 30, 2005 on the Lummus Park project, would allow the
Consultant to serve as the architect/engineer of record for these projects through the
completion of construction; and
WHEREAS, the Consultant has requested additional fees for reimbursable
expenses for the Lummus Park project, in the amount of $9,623.38, to include a survey of
the existing restroom facilities (at a cost of $4,958.00) and the costs for preparing and
mailing notices related to the project being reviewed by the Historic Preservation Board
(HPB) for approval (at a cost of $4,665.38); and
WHEREAS, the Consultant has also requested additional services for additional
revisions to the Parks Maintenance yard documents, which are required due to new
requirements in the Florida Building Code which were not in place when the original
documents were completed; and
WHEREAS, a grant was awarded to the City, by the US Department of Housing and
Urban Development (HUD), through a program administered by Florida International
University (FlU), in the amount of $319,714.00, for the construction of the concession
stand and exterior restrooms for the North Shore Park and Youth Center play fields; and
WHEREAS, this portion of the project was initially deleted from the scope of the
current construction contract because of a lack of funding; and
WHEREAS, the award of the grant, together with matching funds from the City, will
allow the completion of this portion of the project, which is an important component of the
park; and
WHEREAS, some adjustments are needed on the available documents, a process
of permit review will be required, and some revisions to the drawings are required due to
current Florida Building Code requirements that were not in place at the time the original
documents were completed, and additional services will be needed for the Consultant to
complete the new process and provide a new set of documents for pricing, permitting and
construction, as well as to perform construction administration on the project; and
WHEREAS, after close examination of Consultant's requests for an extension of
time, the Administration recommends an extension of time to the Agreement through June
30,2004 on the North Shore Park and Youth Center project; through May 31,2005 on
Phase III of the North Shore Open Space Park project; through March 31,2005 on the
Parks Maintenance Yard project; and through April 30, 2005 on the Lummus Park project;
and
WHEREAS, after close examination of the requests for additional fees, the
Administration recommends the award of additional fees as follows: $40,000.00 for the
North Shore Park and Youth Center project additional time; $12,000.00 for the Lummus
Park project additional time; $30,000.00 for the North Shore Open Space Park project
additional time; $24,000.00 forthe Parks Maintenance Yard additional time; $4,958.00 for
the Lummus Park project reimbursable survey; $4,665.38 for the Lummus Park project
reimbursable HPB notices; $4,500.00 for the revisions to the Parks Maintenance Yard
project documents; and $15,500.00 for the North Shore Park and Youth Center project
additional services related to the concessions stand and exterior restrooms.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve and authorize the Mayor and City Clerk to execute the attached
Amendment No. 11 to the current Professional Services Agreement between the City and
the Bermello, Ajamil and Partners, Inc. for Parks Master Plan Bond Program Sites of North
Shore Park, North Shore Open Space Park, Pine Tree Park, Parks Maintenance Facility,
Lummus Park and South Pointe Park to provide for an extension of time and for Additional
Services, in the amount of $135,623.38, for the projects; utilizing $30,000.00 from Safe
Neighborhood Parks Bond Funds already allocated and appropriated for North Shore Open
Space Park; and further appropriating $105,623.38 from the interest earned from the Parks
General Obligation Bond as follows to fully fund the extension of time and Additional
Services: $55,500.00 for North Shore Park and Youth Center; $21,623.38 for Lummus
Park; $30,000.00 for North Shore Open Space Park; and $28,500.00 for the Parks
Maintenance Facility
PASSED AND ADOPTED this 14th day of April,
CI:rf~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~II, ~r2---Uf
ty me\f Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution Approving and Authorizing an Amendment to the Current Professional Services Agreement between the City
and Bermello, Ajamil and Partners, Inc. for Parks Master Plan Bond Program Sites of North Shore Park, North Shore Open
Space, Pinetree Park, Parks Maintenance Facility, Lummus Park and South Pointe Park to Provide for an Extension of
Time and for Additional Services, in the amount of $135,623.38; Utilizing $30,000 from Safe Neighborhood Parks Bond
Funds already Allocated and Appropriated for North Shore Open Space Park; and Further Appropriating $105,623.38 from
the Interest Earned from the 1995 Parks General Obligation Bond as Follows to Fully Fund the Extension of Time and
Additional Services: $55,500.00 for North Shore Park and Youth Center; $21,623.38 for Lummus Park; $30,000 for the
North Shore Open Space Park and $28,500 for the Parks Maintenance Facility.
Issue:
Shall the City award Additional Services to Bermello, Ajamil and Partners, Inc. for North Shore Park, North Shore
Open Space, Parks Maintenance Facility, and Lummus Park in the amount of $135,623.38?
Item Summary/Recommendation:
Bermello, Ajamil and Partners, Inc. (B&A) entered into a Professional Services Agreement with the City on July 16, 1997 to
perform as the Architect/Engineering Consultant for the Parks Master Plan Bond Program Sites of North Shore Park, North
Shore Open Space, Pinetree Park, Parks Maintenance Facility, Lummus Park and South Pointe Park. The term of the
agreement was for thirty (30) months, which included the construction period for all of the projects.
The projects were originally anticipated to be completed in 1999, and to date, only four (Pinetree Park, Lummus Park
Phase I, and North Shore Open Space Park Phases I and II) have reached completion. South Pointe Park and North
Shore Open Space Park Phases IV and V were removed from B&A's Scope of Services. North Shore Park and Youth
Center is under construction, with an estimated completion date of June 2004. The third phase of North Shore Open
Space Park is in design, with an estimated completion date of May 2005. The second phase of Lummus Park is under
design, with an estimated construction completion date of April 2005. The Parks Maintenance Yard is under design with
an estimated construction completion date of March 2005. In addition, thanks to a grant from HUD through FlU, the City is
now able to construct the concessions stand and exterior restrooms at NSPYC and complete a portion of the project which
remained unfunded. B&A has been performing Architect/Engineering services on these projects in an effort to complete
the construction of the projects, even though their Professional Services Agreement has not been amended to include the
additional time required for completion. At this time, the Administration recommends approving fees for Additional
Services to retain B&A as the Architect/Engineering Consultant for these projects through the end of construction. The
Administration recommends adoption of the Resolution awardina B&A additional services.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Accouht Approv~d
Funds: 1 $30,000.00 Safe Neighborhood Parks Bond
D 2 $105,623.38 1995 Parks General Obligation
Bond Interest
3
4
Finance Dept. Total $135,623.38
Ci Clerk's Office Le islative Trackin :
Kristin L. McKew, Capital Projects Administrator
City Manager
City Manager
DA\2004\Apr1404\RegularlB&A Additional Services Cover.doc
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DATE lj-/lf-olj
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
W'MN.miamibeachfl.gov
Mayor David Dermer and Date: April 14, 2004
Members of the City CO:/DmmiSSion "
Jorge M. Gonzalez ~
City Manager 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE
CURRENT PROFESSIONAL SERVICES AGREEMENT BETWEEN THE
CITY OF MIAMI BEACH AND THE FIRM OF BERMELLO, AJAMIL AND
PARTNERS, INC. FOR PARKS MASTER PLAN BOND PROGRAM SITES
OF NORTH SHORE PARK, NORTH SHORE OPEN SPACE, PINETREE
PARK, PARKS MAINTENANCE FACILITY, LUMMUS PARK AND SOUTH
POINTE PARK TO PROVIDE FOR AN EXTENSION OF TIME AND FOR
ADDITIONAL SERVICES, IN THE AMOUNT OF $135,623.38, FOR THE
PROJECTS; UTILIZING $30,000 FROM SAFE NEIGHBORHOOD PARKS
BOND FUNDS ALREADY ALLOCATED AND APPROPRIATED FOR
NORTH SHORE OPEN SPACE PARK; AND FURTHER APPROPRIATING
$105,623.38 FROM THE INTEREST EARNED FROM THE 1995 PARKS
GENERAL OBLIGATION BOND AS FOLLOWS TO FULLY FUND THE
EXTENSION OF TIME AND ADDITIONAL SERVICES: $55,500.00 FOR
NORTH SHORE PARK AND YOUTH CENTER; $21,623.38 FOR LUMMUS
PARK; $30,000.00 FOR NORTH SHORE OPEN SPACE PARK; AND
$28,500.00 FOR THE PARKS MAINTENANCE FACILITY.
ADMINISTRATION RECOMMENDATION:
To:
From:
Subject:
COMMISSION MEMORANDUM
Adopt the Resolution.
FUNDING:
Total funding is available as listed below:
ANALYSIS:
1995 Parks General Obligation Bond Interest
Safe Neighborhood Parks Bond
$105,623.38
$ 30,000.00
On November 8, 1994, the citizens of the City of Miami Beach approved the issuance of
$15 million in general obligation bonds for park improvements (Parks Bond). Bermello,
Ajamil and Partners, Inc. (B&A) prepared a Master Plan that addressed the needs of
twenty (20) parks of various sizes, and improvements for the Boardwalk and bikeways.
City Commission Memorandum
April 14, 2004
Bermello, Ajamil and Partners, Inc.
Page 2 of 5
The Mayor and City Commission adopted the Master Plan on June 19, 1996.
The City issued RFLI Number 11-96/97, seeking the professional services of an
architectural/engineering firm or firms to provide design services, construction and bidding
documents, construction observation, project administration, scheduling, and cost
estimating for the parks addressed by the Master Plan. On July 16,1997, the Mayor and
City Commission approved a Resolution authorizing the City to enter into an agreement
with B&A for professional services related to the Group "A" Parks (North Shore Park, North
Shore Open Space Park, Pine Tree Park, the Parks Maintenance Facility, Lummus Park,
and South Pointe Park) for $504,517.
The Mayor and City Commission approved the schematic plans for the base bids, base bid
budgets for each project, and authorized the Administration to move forward with the
designs and bid specifications for the projects on May 20, 1998. A chronology of events
related to the B&A agreement and the projects under their agreement is attached as
Exhibit A.
The original timeline for the six parks under B&A's professional services agreement was to
have completion of construction in December 1999. Extensive delays beyond this date
were generated primarily by the identification of additional funding which expanded the
scopes of the projects. Similarly, community requests drove major and repeated design
changes. To date, the first two phases of North Shore Open Space Park, Pinetree Park
and the first phase of Lummus Park have been completed. The South Pointe Park and
North Shore Open Space Park Phases IV and V were removed from the Scope of Services
by Commission action on November 13, 2002, leaving the North Shore Park and Youth
Center, Lummus Park Phase II, North Shore Open Space Park Phase III and Parks
Maintenance Yard projects still remaining to be planned, designed, and/or have
construction administration services completed by B&A.
B&A has been performing Architect/Engineering services on all of the projects in an effort
to complete the construction of the projects. Their fees were adjusted in November 2002
to provide for additional time required to complete the projects. However, those timelines
have been exceeded, and the projects have not yet been completed, and B&A has
requested additional services.
North Shore Park and Youth Center is under construction, with an estimated completion
date of June 2004. The third phase of North Shore Open Space Park is in design, with an
estimated completion date of May 2005. The second phase of Lummus Park is under
design, with an estimated construction completion date of April 2005. The Parks
Maintenance Yard is under design with an estimated construction completion date of
March 2005.
An extension of time to the agreement through June 30, 2004 on the North Shore Park and
Youth Center project, through May 31 , 2005 on Phase III of the North Shore Open Space
Park project, through March 31,2005 on the Parks Maintenance Yard project, and through
April 30, 2005 on the Lummus Park project, would allow B&A to serve as the
City Commission Memorandum
April 14, 2004
Bermello, Ajamil and Partners, Inc.
Page 3 of 5
Architect/Engineer of record for these projects through the completion of construction.
B&A requested additional fees in the amount of $180,905, and as outlined in B&A's letter
dated October 28,2003 (attached as Exhibit B).
Similarly, B&A has requested additional fees for reimbursable expenses for the Lummus
Park project in the amount of $9,623.38. The additional reimbursable expenses request
include a survey of the existing restroom facilities (at a cost of $4,958.00) and the costs for
preparing and mailing notices related to the project being reviewed by the Historic
Preservation Board (HPB) for approval (at a cost of $4,665.38). These requests are
attached as Exhibits C and D, respectively.
B&A has also requested additional services, in the amount of $10,000, for additional
revisions to the Parks Maintenance Yard documents (attached as Exhibit E). The revisions
are required due to new requirements in the Florida Building Code which were not in place
when the original documents were completed.
In addition, a grant was awarded to the City, by the U.S. Department of Housing and Urban
Development (HUD), through a program administered by Florida International University
(FlU), in the amount of $319,714, and accepted by Resolution No. 2004-25487 on
February 25, 2004, for the construction of the Concession Stand and exterior Restrooms
for the North Shore Youth Center play fields. This portion of the project was initially
deleted from the scope of the current construction contract because of lack of funding. The
award of the grant, together with matching funds from the City, will allow the completion of
this portion of the project which is an important component of the park. The matching
funds being used are the funds already expended on the construction of the baseball fields
in the park. In order to expedite construction, the City intends to construct the project using
the Job Order Contract (JOC) program available through the Procurement Division.
Because some adjustments are needed on the available documents, a process of permit
review will be required, and some revisions to the drawings are required due to current
Florida Code requirements not in place at the time the original documents were completed,
B&A has requested additional services in the amount of $15,500.00 to complete the new
process and provide a new set of documents for pricing, permitting and construction, as
well as to perform Construction Administration on the project (attached as Exhibit F).
Below is an outline of the additional services requested by B&A.
Proiect
North Shore Park and Youth Center (time)
Lummus Park (time)
North Shore Open Space Park (time)
Parks Maintenance Yard (time)
Lummus Park (survey)
Lummus Park (HPB notices)
Parks Maintenance Yard (Florida Building Code)
North Shore Park (concessions and restrooms)
Reauested Amount
$ 61,405.00
$ 24,000.00
$ 59,500.00
$ 36,000.00
$ 4,958.00
$ 4,665.38
$ 10,000.00
$ 15.500.00
$216,028.38
City Commission Memorandum
April 14, 2004
Bermello, Ajamil and Partners, Inc.
Page 4 of 5
After close examination of the requests, the Administration recommends additional fees in
the amount of $106,000 for the additional time, to be billed at the same rate as the
percentage of completion of the projects, based on a time and materials basis.
Additionally, the City recommends additional fees for reimbursable expenses for the
Lummus Park project in the amount of $9,623.38, for the survey and notice mailings.
With regard to the additional services request for additional revisions to the Parks
Maintenance Yard documents, the Administration believes that some of these changes
should be covered under the original Agreement with B&A as a part of their existing scope
for permitting the project, and by a portion of the previously outlined $24,000 request for
additional time for the project. Because of the above, the City recommends that only
$4,500 of the additional services request be approved to cover the structural code revisions
and the coordination with other disciplines that will be generated by those revisions.
The Administration also believes that the additional service request related to the
Concessions and Restrooms at the North Shore Park and Youth Center is justified and
recommends that it be approved in order to complete this very important project and make
use of the generous grant provided by FlU.
The fees would be distributed to each project as follows if the recommendations of the
Administration were approved as outlined:
Proiect
North Shore Park and Youth Center (time)
Lummus Park (time)
North Shore Open Space Park (time)
Parks Maintenance Yard (time)
Lummus Park (survey)
Lummus Park (HPB notices)
Parks Maintenance Yard (Florida Building Code)
North Shore Park (concessions and restrooms)
Recommended Amount
$ 40,000.00
$ 12,000.00
$ 30,000.00
$ 24,000.00
$ 4,958.00
$ 4,665.38
$ 4,500.00
$ 15,500.00
$135,623.38
If the accompanying Resolution is passed, B&A would perform Construction Administration
services through June 30,2004 on the North Shore Park and Youth Center project, through
May 31 , 2005 on Phase III of the North Shore Open Space Park project, through March 31,
2005 on the Parks Maintenance Yard project, through April 30, 2005 on the Lummus Park
project, and through December 31,2004 on the North Shore Youth Center Concessions
Stand and Restrooms project. The other provisions of the original agreement would
remain in effect, including Section 2.14, which relates to Additional Services. This Section
defines the tasks that qualify as Additional Services. Subsection 2.14.5 outlines when the
provision of Basic Services becomes Additional Services, and reads as follows:
City Commission Memorandum
April 14, 2004
Bermello, Ajamil and Partners, Inc.
Page 5 of 5
Providing Basic Services after issuance to the City of the final certificate
for payment, or in the absence of a final certificate for payment, more
than sixty (60) days after the date of substantial completion of the work,
or sixty (60) days after the completion date set forth in the Construction
Contract, whichever is later.
Pursuant to this subsection, B&A would not be entitled to any additional fees if construction
were to end prior to the expiration of the 60-day period (prior to August 31, 2004 for the
North Shore Park and Youth Center project, priorto July 31,2005 for Phase III ofthe North
Shore Open Space Park project, prior to May 31, 2005 for the Parks Maintenance Yard
project, prior to June 30, 2005 for the Lummus Park project, or prior to March 1, 2005 for
the North Shore Youth Center Concessions Stand and Restrooms project. If construction
were to be completed after these dates, B&A would be entitled to ask (and negotiate with
the City) for additional fees for any work performed after these respective dates. As stated
in Subsection 2.14 of the original agreement, these Additional Services would have to be
authorized in writing by the City in advance.
CONCLUSION:
The Administration recommends approving the proposed Amendment to provide for an
extension of time and for additional services, in the amount of $135,623.38, to retain
Bermello, Ajamil and Partners, Inc. as Architect/Engineer for the Parks Master Plan Bond
Program Sites North Shore Park and Youth Center, North Shore Open Space Park Phase
III, the Parks Maintenance Facility, and Lummus Park, through the completion of
construction.
T:\AGENDA\2004\Apr1404\Regular\B&A Additional Services Memo.doc
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November 8, 1994
June 19, 1996
July 16, 1997
May 20, 1998
July 1, 1998
July 15, 1998
September 23, 1998
October 7, 1998
Exhibit A - Chronology
Page 1 of 4
Issuance of $15 million in general obligation bonds for park
improvements (Parks Bond) is approved by voters.
Mayor and City Commission adopted Master Plan prepared by
Bermello, Ajamil and Partners, Inc. (B&A) that addressed the
needs of twenty (20) parks of various sizes, and improvements
for the Boardwalk and bikeways.
The Mayor and City Commission approved a Resolution
authorizing the City to enter into an agreement with B&A for
professional services related to the Group "A" Parks (North
Shore Park, North Shore Open Space Park, Pine Tree Park,
the Parks Maintenance Facility, Lummus Park, and South
Pointe Park) for $504,517, which included not to exceed
amounts of $15,000 and $30,000 for Reimbursable Expenses
and Surveying fees, respectively.
The Mayor and City Commission approved the schematic
plans for the base bids, base bid budgets for each project, and
authorized the Administration to move forward with the designs
and bid specifications for the projects.
The Mayor and City Commission approved the reallocation of
$1,192,583 from South Pointe Park and Washington Park
projects to other parks projects, including the North Shore Park
and Youth Center.
The Mayor and City Commission appropriated additional
funding for the Group "A" Parks in the amount of $13,980,915
(comprised of $13,835,915 from the Parks Bond and $145,000
from the Riviera Apartments Lien Settlement). This action also
amended the professional services agreement with B&A,
increasing the B&A contract amount by $24,523.
The Miami Beach Redevelopment Agency appropriated
funding in the amount of $1.192,583 to replace the funding the
City reallocated from the South Pointe Park and Washington
Park projects to other parks projects on July 1, 1998.
The Mayor and City Commission approved additional fees for
B&A in the amount of $10,800 for additional design services
for the North Shore Park and Youth Center project.
December 16,1998
March 3, 1999
July 7, 1999
November 2,1999
November 17, 1999
December 15, 1999
Exhibit A - Chronology
Page 2 of 4
The Mayor and City Commission approved the submission of
an application for $2.1 million from the Miami-Dade County
Safe Neighborhood Parks Bond program for the renovation
and restoration of the North Shore Open Space Park.
The Mayor and City Commission approved additional services
fees in the amount of $136,300 (comprised of $127,800 for
architectural and engineering services and $8,500 for
surveying and reimbursable expenses) to be allocated from the
Safe Neighborhood Parks Bond funds for the North Shore
Open Space Park.
The Mayor and City Commission appropriated $960,961
generated as Interest Earnings from the $15 million Parks
Bond for the period of October 1997 through January 1999.
The agreement with B&A was also amended in the amount of
$15,720 to reflect the addition of the Interest Earnings money
toward the construction of the Group "A" Parks.
The citizens of the City of Miami Beach approved the issuance
of approximately $92 million in General Obligation (GO) Bonds.
Of the $24.8 million GO Bond funds that were allocated for
Parks and Beaches projects, approximately $5.9 million were
for the construction of the Group "A" Parks included under the
B&A professional services agreement.
The Mayor and City Commission referred the $92 million GO
Bond Issue to a joint meeting of the Finance and Citywide
Projects Committee and the Neighborhood's Committee.
Among other things, the Committees were to review and
recommend action on amending the existing professional
services agreements for the architecture and engineering of
parks under the Parks Master Plan, given the infusion of
additional funds into the project budgets.
The City Commission accepted the report from the Joint
Meeting of the Finance and Citywide Projects Committee and
Neighborhood's Committee. The report included a
recommendation to renegotiate the existing professional
services agreements for the architecture and engineering of
parks under the Parks Master Plan to fees based on a lower
percentage of estimated construction costs.
January 12, 2000
June 21, 2000
September 27, 2000
November 29, 2000
March 14, 2001
Exhibit A - Chronology
Page 3 of 4
The Mayor and City Commission amended the City's
agreement with B&A and appropriated $472,936 (comprised of
$442,936 for additional architectural and engineering services,
$15,000 for additional surveying and testing, and $15,000 for
other reimbursable expenses), reducing B&A's fees to a basis
of 7.0% of construction costs from the original 7.2%.
The City was notified that it was the recipient of a $100,000
grant from the Florida Recreation Development Assistance
Program (FRDAP) for improvements to the North Shore Park
and Youth Center. Prior to this funding, the construction
documents were approximately 95% complete. The additional
funding meant that the construction drawings would have to be
modified to accommodate the additional work.
The Mayor and City Commission approved an amendment of
the agreement with B&A, and appropriated $37,000 for B&A to
perform the additional work related to the FRDAP grant.
The Mayor and City Commission and the Miami Beach
Redevelopment Agency both approved the amendment of the
professional services agreement with B&A and appropriated
$197,671 (comprised of $189,671 for additional services and
$8,000 for reimbursable expenses) from the FY 2000/2001
South Pointe Tax Increment Financing (TIF) to complete the
design, construction documentation, construction
administration and specifications for the South Pointe Park
Project.
The Mayor and City Commission approved an amendment to
the professional services agreement with B&A to incorporate
additional design and construction management services for a
portion of the North Beach Recreational Corridor that falls
within the limits of the North Shore Open Space Park in an
effort to expedite and coordinate the design process for that
phase of the North Beach Recreational Corridor. Additional
fees in the amount of $31,182 from the Miami-Dade Safe
Neighborhood Parks Bond program were approved for the
additional services.
January 30, 2002
November 13, 2002
Exhibit A - Chronology
Page 4 of 4
The Mayor and City Commission approved an amendment in
the total amount of $24,750 for additional Surveys and
Reimbursable Expenses on Lummus Park, South Pointe Park,
North Shore Park and the Parks Maintenance Yard projects.
The additional Surveys and Reimbursable expenses were due
to additional documentation, presentations and related
materials, and additional surveys due to the repeated requests
for redesign of the parks generated by the identification of
additional funding or community driven requests for design
changes.
The Mayor and City Commission approved an amendment
extending the time and providing for additional services in the
amount 0 $157,716. This action also deleted the South Pointe
Park and North Shore Open Space Park Phases IV and V from
the Scope of Services.
305 884 2900
Feb-4-04 10:30;
Page 2
f~
E'l..l. ~....t I?::>
&EftMELLO'AJAMIL
.,....ftTNlftS./NC
I.IICN'fIClUItE. INO''''IEIIING . Ill""",,,. . IJrrTE",O.. "[III.. . LAIIDSC",t: AIlC'"ITICYU..
October- 28, 2003
Mr. Jorge Chartrand
Assistant DirCdoT
City of Miami Beach
Capital Improvement Projects Office
1700 Conveution Center Drive
Miami Beach, Fl.. 33139
Vi. FulMaiI
RE:
City of Miami Beach Parks
Request lor Additional Services
B&A Project 9753.000
Dear Mr. Chartrand
As a follow up to our nJeetiog, J offcrthc following infurmation for each of the parks pending to be completed:
I. North Shore Park & Youth Carte..; (Project Status Construction Administration) As per
Article 2.14.5 of the eontract OOtwtI:.D the CMB and B&A, additional services are to be
considered 60 days after the substantial completion date. "The substaDtial completion date fur
this project was on June II, 2003. As of August 11, 2003 B&A is CDtitlcd to additiooal
services. These additiooal services will be calculated on a Time and Material basis using a
3.0 DLM. B&.A lw spent the following hours as of August 11.2003 through October 15,
2003
Staff Member Hours Rate Extension
Guillcnno Suarez 148 S 53.64 S 7,938.72
R.1j A. Fernandez 74 $J81.98 $13.466.52
Total $21,405.24
We are projecting that the project will be completed by January IS, 2004. We rajue~t an
additional amount ofS 40.000.00. Any additional work will be invoiced against this arnOlUlt
at the Jates indicated above. The.rates indicated above include our breakeven factor plus and
additional profit markup. Total fee being requested is 561,405.00.
2. LUDlmus Park: (project Status 75% Construction Documents)
This project is expected to begin construction by April of2004. The project is expected to
take from JO mooths to a year of time to complete. We have approximately $10,400.00 of
Architectural fces to complett: the construction documents and provide ser\'ice.~ during
coostruction. Based on the available funds BctA would have Ies..~ than S 1,000.00 a month to
perfurrn this worlc.
B&A has perfurnled numerous designs for the restroom fllcility that have presented to the
Historic and DesigD Review Boards. We have lUIalyzed alternative budget arrangemCDtll in
order to IDID<imizc available funds and we are c:ompletiug die construction documentation
phase of this project. We would Deed at a minimulQ 811 additional $2,000.00 per month
~\\t '. C\ ) .J..\
2101 SOUTH a...HHOft[ DftlYE . 10TH FLOOft . MI"''''' FL JJI3S . US... ' 1.305.15"2050 . FAX 1.JD5.IH.fi31
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305 884 a900 'j
Feb.4.04 10:30;
Page J
Mr. Jorge Chartrand
CIPOffice
October 28. 2003
Page 2
for a period of 12 monlhs to pay for One person part time dllrlng construction
administration. The totaJ fee being requested is $24,000.00
3. North Shon! OpeD Space Park: (Project Status Pennittiog)
This project has taIreo over 8 months in the pennitting processes due to requiremcols of the
state permitting agencies. The remaining work will be the final phase of constnlction on tlus
project. As ofAuglJSt3 I, 2003, B&Ahas S8,960.00avaiIablc to complctethis projcct B&A
will need to complete the pennitting process, bid this project and provide services during
construction administration for both B&.A and all ofits consultants. The remaining work will
take apprOJCUnately 21 ffiOllths. The available fees will be less than $500.00 per month to
perform this work. We are requesting an additiooal S2,500.00 per month for a period of
2] mouths Cor a part tilDe eJIlpJoyee plus $7,000.00 Cor sub-coDS1lltaot fees. Tbe total
amount being requested is $59,500.00.
4. Park Maintenance Yard: (Project Status Bidding Phase)
B&A completed the pennit review process on February of2003, however, the project has sat
dormant for 8 mODths. During these past 8 months B&.A has been asked to address project
related issues that have impacted ace available funds. The available fues are $16,287.00 to
bid and complete the const:ructi.on administration phase OIl this project. It is estimated that
this work will take about 18 months to complete. B&A would have less that $1000.00 per
month to perform this work. We are requesting aD additioDaI S2,00().oo per ll100tb (or a
total of $36,000.00 to complete al/ work related to this project.
The fee amount asswnes that the n:maining work outlined in items 2, 3 & 4 above will be performed
fl I' b .
concurrently. The 01 owm~ fa Ie swrun.anzeg our rcaucst.
Park AvaiLlble Feel All Additional Fees Expected Cumpletion Date
Disciplines Being Requested
Nonh Shore Park. $ 5,38&.00 $ 61,405.00 JaoU2ry 15, 2004
LummlL~ Park $23,257.00 S 24,000.011 April 15, 2005
Nortll Shore Open Space S 8960.00 .$ 59,50U.OO May 31,2005
Park Mainl.enance ParIc $16,287.00 S 36,000.00 Man::h 31,2005
Total S53,892.oo $1841,4105.110
meet with you to discuss Wis request, please contact me at your earliest convenience.
Nesto~ Fernanda. URS Project File
u:\M'flJrAlt.l:.J:i\N~ddJLeqloa8ID.wpd
FEB-25~2004 WED 10:23 AM B&A
----..-...-....-----..-. .......
8E!lME~LO.AJAMll
"PARlNERS.INC
FAX NO, 3058544297
p, 01/06
EilVb,.'t C.
'. I. .; HIT &; C T U fI" ~ E N ~ . N E I:: k . Nil. P l .. N .. I N G , I ~ T E RID R D E Iii I G N . L A IN PSt APi: A It CHI r Eel' u R E
FACSIMILE TAANSMISSION
To: Carla Dbcon
City of Miami Beach CIP
i=ax Number: (305) 673-7073
From: RBi Fernandez
Pate: February 25, 2004
RE: Lummus Park
Project Number:
Number Pages Including This Cover Page: ,6
Comments:
Proposal from Weidener Surveying.
Confidentiality Note:: This facsimile is in~encled sqlely for the use of thlt addressee and may contain confidential
Information. If you have received this communi<;ation in error, please notify us immediately by telephone.
",.1 :sour" BAVSttQRE DAIVE . loTti FLOOR" M'AMI FL ;)"133" USA '~305..~S.20~O. FAX '~"05..:i'-$63.
'W.lJllImi.ml.c:om
FEB-25-2004 WED 10:23 AM B&A
FAX NO. 3058544297
p, 02/06
~-,- ~._'- -- "- .--- .--.
FEB-Z4~Z004 04:15PM F~W.ldtin8r Surv.~ini , ~pplnl
3056977012
T~928 P.Q011005 f-818
Weidener Surveying and l~apping, P.A.
10418 N. W. 3] 'terrace. Miami. Florida J3172
(30~) 599-6381
Fax: (305) 599-2797
FAX TRANSM18Sl0N COVER SHEET
Dale:
To:
Fax:
Re: . Jr.4L
WSMPro~~;:
From: v
No. of Pages: . ~ (Including Cover Sheet)
Original wtll be malled ~es D No
,
Remark!:
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FEB-25-2004 WED 10:23 AN B&A
FAX NO, 3058544297
P. 03/06
_., ___ ___0- .. __.__ .---.-.--.
FEB-24-Z004 04:15PM FROM-W,ld,nlr Survlyin,' Mappina
aomm 12
r-i28 P.ODZ/ODS F-i16
24 February 2004
Reply to: Miami
Mr. Rai Fernandez
Bennello-Ajamll & Partners, Inc.
2601 South aayshorc Drive, lOll> Floor
N.Uaari. Flonda 33133
Re: LWJUD.DS Park
WSM No: M-671
Dear Mr, Fernandez:
Wcidcner Surveying & Mappillg, P.A. (WSM), is pleased to provide this
proposal lO Bermello-Ajamil & Partners, Inc. (B&A) for t:rofessional surveying services
as outlined below.
Sco~ of Services
WSM will perform eight (8) SpeCific Purpose suev.:ys on existing outdoor &bower
facilitie& at the about reference site. The surveys will be:: centcrea above the showc::rhead
and all features in a twenty five (25) fool mdius will I;how including elevations (on
NOVO '29 Datum), WSM will add this information to existing surveys performed in this
area.
~
WSM carl. begin work Mthil1 on~ (1) worlcing day Ilfllotice 10 proceed and deliver
the fmished product within five (5) wo~ days thereafte r.
~
WSM will provide AuwCAD ~-2002 drawings 0:: the projm and will deliver to
B&A four (4) celtified copies along with a digitalnle.
MiMIl
10~1a M.W. 31 Terr.
Miami, Fl ~3172
Td, (305) 599-6381
F~ (305) 599-2797
1Idc-.vl.,1c
~S<IO SoI.. ltIsidelllYcl., ~ 7012
JlcksanVi lie, f\. M216
Tel, (904:: 998-0111
Fax: (9OoC) 998.0333
~oIa
+400 Bat'CU lINd, StiB. 50
f'a1N<:oIll, FL 3l1503
Tel; (850) 484-5511
FiIlCI (850) ~77.M22
'IIIIIIpII
5019W.l..luel Street
T~, F\. 33607
Tel: (813) 2ll!l-Sll91
flllC (813) 282.8296
OrtandID
2992 EdgeWatCr Dr.
or\iIr1qo, FL 328(U
Tel, (~7) 426-8339
Fax; (.t07) 4!!6e8349
FEB-~5-2004 WED 10:23 AN B&A
:..--. -, ..--.-.... ,..,-.... '--'.
FAX NO, ~058544297
P. 04/06
rE6-Z4-Z0D4 04,15PM FROM-Wlldsnlr S~rvlvlnl l Mappin,
3D55sm 12
T-etS P,DD3/00B F.816
f!!!
The surveying ScMces de&cribc4 above will be pmvided for lump sum. fee of
Four Tboulaad Niue Hundred F1fty ~llht donan ($4,958.00). Fee schedules and
payment of these fees will be in accordance with the Gtl1'leral Tenns llIla .CoDditiollS
attached hereto.
T have provided a space below f01' your 8pprovalllJ\(. pl1TOhase order to initiate the
ICquircd suiveying serncell.
WSM looles forward to working with you on this llrld olher projects. Tf you have
any questions or nlled additional informa~on please do not 1 ~esitate to call mCl.
Sincerely,
~>llt;~V~ING & MAPPING, u.
.....x;:. /.~
... ,I
Saurucl M. Fisch ill, 'PIS .
Branch Managet
cc: James P. Weidener, PLS
Jorge Fcmande'J:, PLS
This proposal, along with the scope of servil;Cl1i and General Terms and
Conditions is accepted and approved and 1 hereby authotize the survey services by my
signature shoW)l below. '
Rai Fcmaadez
Bennello-Ajamil & Partners, Inc.
Date
AttB.ebmeots:
General Tc:uDlI &. COnditiOWi
License Agreement
.:u\mlpm\M-671_B&A.-IIuarcr.wd
Weidener Surveying & Mapping P.A.
FEB-25-2004 WED 10:23 AM B&A
--.-. .-.---'--' .-..... .....
FAX NO. 3058544297
p, 05/06
~E&-24-2D04 04;15PM FROM-WBidtnBf S~rvByinl l Mappin.
3055977112
r-928 P.DD4/005 F-816
WElDENER SURVE~G &< MArrING, J-.A.. (WSM)
Mi.' · Orl41rtlo * TIIlIfIHI lit JIICkHIIMIU .. PMa<<oltl
~NERAL '1'1rQ~S AND CONDITIC~
I) All SUJWY15 wiU Jtljle[ the Minimum Toc;lmical StaDd4rds ofthc Slalootfo1Mum61G17-6, PAC. for1he liYP" ofllWVey
KpeCffied. WSM does DOt warrant noT Illlltlmble ICfUrlICY or compkU:a=;.
2) The SCClpe of work specified ill the propoRI inclu4e6 only tbose serviccs &lid dcliverablca !mlJDll:rlltOO tberein.
~) man baunda.rysurveys aDd similar cn~voTS (~ofwayor oaseJlNtacqullitiol2, Cor eXIlIIlPlc), WSM ,..cuflJlDl:lld&
tl1ld a full IlDd complete title SClI1'Ch be providecl tp us to mab cettaln I bal all casc:ucuts uu:l right5 of Olllers art
discloAed. WSM does !Ill)l aean:h the public recot~ as a matter of COllDl!l.
4) Only vilIible 1IU1'filce evidCl\CC ofutililic:a win be l~ (ontboleprojects where SllJIlt Isiw::luckdill the soopeof'WIJI'k)
IlDd WSM J11llkes 110 1qlI'CSCI1latiCDllllls W t'hll ublity i1self. Utility reconk .o:.ay bel OOllllullcd (ot conveoialcc.. but WSM
does DOt reJ:Ularly provide utilitY r~ All \lblij:iClllllllYnot be 1IhoWD. WSM uay request a "mark out" but WSM
can DOl compel !his SClrvice - if a "mark out" ill pCbIally pTOvided WS~ wiIllocatll tiKl madr& WSM slJon5lY
r~ that our c1ielltli satisfY tbcmse1vc:s III ~ all ulility maUers.
5) WSM ia probihiled by OSHA from entering "~apaces" auch 'IS inlels and manholes. Ac;(;~. aU
mc~ .,fpipe sims, invel1ll. $. BIllS( be made CJUIIl the aullrido IIl1lI TI13Y not TIlIllltnonnal surveyina SWldards.
Tf aeccss to "confined spw;ts" is mandatolY b )'0\11' project. WSM InlIY ~;JWvide a scpaTaW proposal for DIOlIilllriDi
instmlDeut'S. v6llli1ators, spec;ial safety equipment. ~ lhe like 1l&:<:clIArJ' ,Dr c:nlry.
6) Maillwnanoe may be: 1Kleded to ICcess ll1lets aadI~ 01ll1\h01es. WSM ",ill uot cll:llD DIJt such ~s - - WIll,
however, report SIIIIIC t<J1 yoU foT action. Wheel flU ,lJ'UCILll'et lite clean. W sM willllllllce one (1) IIdditiOllal attempt w
ICquire measuremenb witboot chal1leo
7} ltome stlIVeys for improvements in dedicalJOAt rlshriI of way do nol UIclud1, bcnmdary IUTVcys of1he rllht ofway line$
unleas $pCCWcaU)' stll.ted. Tnwch cases, the r~ of way are dcliocalCd t ~ Dtianal map llCCIIII"lICY .tandards only aDd
sllould not bel coa.idcrcd $\dficient for the acquisition ofpropetly or cascDlClll/O.
lJ) Coll5lrUotiotl slakiDg n-:cl\lires 24 CO 48 boun; advaaPC nolice I<> pIepue ~a for the field party- W'SM will also nlqIlire
24 hours fol1owiD8l1tllkinl for quali1;Y control- W~ wUI not ae:rept respoaaltilit)' lUbe lItaPDI" ptili_ by the
client betore Ole expiradGII of this period. All ClQDSINCIion. a\6kiDs ill ,!one O1ICC - any rcs1aking, TIlprdleslI of the
CBuse of Ihc 11m, will be provided only .1 addi1.iona1 foe, AllY and liD daima beiD& _de lpiDIt WSM for
COD.l&nU!doll.tiakiDI: llIIalt be In writIDg and prtCll" to lilY tellll!Clialfl'Ol 'It so WSM .... an opportllnlcy to v;m the
eik aad ....rify llall wlicSity of the claim.
9) I11voicinjt Will be provided mmuhly lIIIlIIOI' at lIU.tial completion oidlc work. Involcm, ia d1le UpoA presenracion.
WSM reseTVClS the riatll to suapllnd wurk lit lI11}" tjme that invoicil\ll i& ill mAn more tban 30 days. If lutnp 5W1I.
invoicing will be made Ofl tile pe~ comp~\II al ibe lime. Ifbourly, WSM win sum all tid", necesaary to IN woric at
specl1led m\eS. "Back up" clala that is rcquosted by tlIe clicnl will OCCllSiou. addiliaDal Chu:gClli of $2.00 per abcct,
minimUm of$2S.00.
10) Invoiciag in arrears Dllln: rhan 30 days ""m be a riel,,,", a la~ cilarae at rhJ rate oC 1 !It! pt.tcent per 1DllDIh.. COItpOunded
monthly, tram the dale C)f invuice tmtil full satilfaj;lioTl,
11) Hourly biUiDg or fees will iacludc 1111 di~ d1aruli& for fic;1<l work. oftia compumtiona, supervision, dra1\iIl8. quaIi1y
W1ltrol, aDd du: lib tbaure nece5lilll)' to lhe work; in our 1lO1e opinion. '\1'SM .ovelt1cad" does not include SllCh direct
eharp.. .
12) F\1I1d partie& are bWed "ponallO portal" which ill ~ III)' lbKl tnvel tirlIc .s dinICt cblqed 10 the projegt,
Il) WSM mainlllillll the following inil1raaco: .
Gcrwal Liability ....... $l,OOO.OOOJSZ,OOO,OOO
AvtolIlObllo Liability. . . . . $1,000,000 .
WorkerS' (~tiOl1 . . . . , . . . .
Prot"essioull.iabi1ity . . . . . . - . . ,
$1,000,000
$1.000.000
14) In llBY 4i&puIe, d1e prevallltlg pan)' shall be ~ to rea:;"" rr:a""""h Ie a$l:DmCY 1\lCS, Iloart c:aslB aIId die like.
15) Any agroument to perfolUlloMceS sIlalI be govqncd by \he laws oflhr Slalc off'1orida.
16) If any pTOvieion of the_ termllllld cooditloos is held m be invalid, voil or lID01forceahlc, the tpm.l..u,g provWoas
shall remain in t\iIJ fOJCOO allIi etRc:t. .
17) WSM docal\ot roPrelll:Atlhat lID)" iovcmmcatal ~v8la em be or will.1Ie oblaiDed. WSM wilL bowcvct, ClIt:reiae illl
beal cHarts in tlris regard should it be disclosed lj) \llI that approvals are desired.
FEB~~5-2004 WED 10:23 AM B&A
...:..-__.....__.__.. ._'b. -.-
FAX NO, 3058544297
P. 06/06
'-
FEB-24-2DD( D4:15PU F~OM-WIIQinlr SurvIyinr I Mappinl
3DS5977112
T-B28 P.DDS/DDS F-8IS
WEIDENlR SUllVE)'JNG AND MAPPlNC P.A.
MlfIImi · 0IIIm411 * Tu,ptt .,. JfICbD,..,;u. * P~tI
UCEN~ "'GR~
This e\fJcll:ODic J1II:dia is tho l:lfoperty ofW eidencr Surv~ and Mappins P.A. (Ihc llUrVGy<<). It vII1y hccnacs hUllC of
me electronic media and cknll not traDSfer oWllU'Ship of Ibis copy.
YOIlo may only.
a) UIIC tt1is elec:lronic media on The specltic project JL WlIS prc..'PlU1:d for,
b) Copy the electronic ~ only as IlCCeUItty to I1/IC it; .ad
c) TlllnSfeT the elCl>tronlc mccUa to llIlOlht:r pc:DlOD. oo1y if that pcniOIllql"CCllto aeeqrt lhlllel1Tll and conditiOlJl
of this liCCIMC_
'l"he5c are Ihc auly rigbU 1P'II*'d. Amona olber ~ you may 1Ult~ teI1~ lease. modilY, \lUIlI1a18. disn"m,le,
decompile, nwerse enginl=. OT~ derivatives ~ on the electronil: Illlld ia. If you 1ii1 to complywltb any UJI'tllS of
1hiB Jiceme a~, YO{JR ucttNSE IS AtrrOM,ATICAlJ..\' 'ff.aMIN.A.T.tP.
{lationak
The smvcyots product:IlIro prllltod bard OClPY _pe ~ur wri11c:D rcpmU ilSllCd tOr the project, wbcrc8s elcdzonic
media, including CADD lUe., aretooll fortboitprep~ '11le clienl's auallionisdirecled wlheMI";........ Te<'........tl
Standards of tile state of Florida, Cbapte.r 61G17-6, P4C, wbl.chsovem.As a COIlWIlieIIr.efD The cUcnt. tbesurveyorwill
furnish 10 LIlt: cW:nr.. OT 11;. desigllll1e, both bard copies and electtollW IDlXIia. In Ihc l!YCIII of a confiict in Ihelr conteDl.
however, dill prinlcd!wd capies bearing the signatwD and l'iliaed sea1 otm.. wrveyot sbaIl1akc prel;elience ovcrtllll
electronic media.
Surveyor's e~r.ronic mMia II.TC fimlislll:d without gIIlITlmtee of c;ompatibility wid11he client's software or bardware and
tne surveyor's sole respon;upility for lhe e~tnmjc ~ia is to funli&h a rep1acemDDt for defectiv'e electronic media
within a rhin)' (30) d>>y period foUOVo'ing final delivery.
The surveyur rctaina own~'Ilip oftbo printed hard copy map$, repodS mI e.leetronic media. The clieDr is granted ·
Ucensc fur their 1lllC- Bci~ tJllIt the surveyor's "WOrk ~OlVCli exisdllg condit! 0115 aodIor opWoPll aa to faclB detenniaed
by the 5IIrveyar's obauvalioaa. it is inappropriate far tile cUem to make c1l1Dge8 in &IlY eloc1rODic D1Lldia provided.
~ordi.og1Y. use of llIe ellc.."tl'cmic moclia for modifiqation, exaollSion or llX,;llIIIIioll, unless under the directWll oft1le
surveyor, llba11 be without 1iability to 1Ile sQJVeyor llJld the l\1tVey01'$ c;oosU umts, ifafIY. With ihe above in mind. tl1e
electronic mcdis is fumil1u:d in "rqd only" fllflMt. Any lalDperins w.tb the electronic media of the SUTVeyoT
;...rnNlj..ely and aulOmatically tcmrin$lS the liclITI&e l:"lP\ted herein.
aecause data stored ill elecuoak media rann CII'II bci a1t~ ~ iDlIcDtiunally OT mriI:lU.'SllioD8llY. by InIIIlICIiplioQ.
macbiDo error. onvifolllllOlIIaI faClors, or by' opmLt~ it is agreed lllld tbc: cliclltudlortbc.-oflhc c1eetmDio media
shall idemnifY. defeDd and bold harmieaa tlle S\Il'VllyO(. llIe sutVeyar's coasull antS, aDd tlle oOiceralllld employees oraA)'
of1luml ftom and against illlY and aU cla.iDls, 1iabillQ;. damaSe&, !oases and COlilli. hIc1udlua bm not J.lmIred to costs of
dctc:JUK:, arim~ out of chanps or modi&atiolll to tIu! data in eleceronic mild ia fonn in the possession of the client and/or
lhl: ~'T, or m1casl'd to otl1ers and for all)' ~ of the Ilrinted hard copy. repallll1ld electronic media uuUide the lic:c:nsc
granted herelllldcr. .
. General
BY USING THIS ELECTRONIC FILE yoiJ ACKNOWLEDGE THAT YOU HAVE READ THIS
AGREEMBNT. UNDERSTAND IT AND AGREE TO BE BOUND BY ITS TERMS AND
CONDmONS- YOU FURTHER AGRE~ TRA T IT IS TIm COMPLETE AND EXCLUSIVE
STATEMENT OF THE AGREEMENT 4ND SUPERSEDIS ANY PROPOSAL. WHETHER.
ORAL OR WRlTIEN. AND ANY OTHBR COMMUNlCATlONS RELATING TO THE
SUBJECT MATTER OF THIS AGREEMENT
FE8-20-2004 FRI 11:14 AM B&A
FAX NO, 3058544297
p, 01
Z-'1Iu'b.it ~
B ER~ H'LD 'AJAM Il
IP"RTNERS'INC
. A C Ii IrE- C T U A E . E N a I NEE R I N 6 . P l. A. N N I N ~ . I N T E. RIO It 0 E S I G. N . LAN D 5 C .. PEA R CHI T & c: T U R &
FACSIMILq TRANSMISSION
To: Carla DIxon, Donald Shockey
Fax Number: 305 673 7073
From: Guillermo Suarez
Date: February 20, 2004
ProJeet Number: 9753.102 - Lummus Park..
Number Pages Ineludlng This Cover Page: i 3
Comments;
DonClld.
Please refer to crttClched memo.
www.mostdependable.com
RegQrds.
Guillermo Suarez
qsuareZ@bamlaml.com
305 859 2050 ext. 109
CC: Ral Fernandez (B&A)
Project File
Confidentiality Note: This facsimile is intended solely for the use of the nddressee and may contain confidential
",rormation. If you hove received this communicqtion in error. plea:e notify us immediately by telephone.
'"'" $(I.UTH BAYStlORf DRIV~ - 10TH fLOOR' MIAMI H U1U - USA' 1-9D$.I5I.205Q - FAX '-90S-US-,.3.8
.....~..~.b.tl'ji.ml.c1)'"
F~B-20-2b04 FRI 11:14 AM B&A
FAX NO, 3058544297
p, 02
~
BE R:MILLO -AJ AMI L
aPARTNERS'INC
AIlCIIl,'tfCTURf. INGlNI:ERIHG PLo\NN~N(j.. INTfRIOfl DESIGN' LANDSCj4P( .ICHIT'Cru,,~
February 20, 2004
MEMORANDUM
Via FaxlMail
TO:
Donald ShOCk'tfey .
Rai A. Femand
Miami Beach P
Lummus Pak
B&A Project No. 9753.102
FROM;
RE:
Donald,
As a follow-up to Carla Dixon's e-mail message, although we ha,'e previously issued this information
via fax, the anticipated! cost for the m~ labels and the associated work is approximately
$5,000.00.
Should you have any questions or require fu11her clarification, J: lease call me.
End of Memorandum
cc Carla DixonlCMB
Project tIJe
U'IMlIPARKSII.~2004.W1'"
WWlN,blmilmi.CDm
2101 SOUTH BAYSHORE DRIVE - lOtH flOOR - MIAMI FL 33133 - USA' '-3D5-859.2050 . FAX 1-305-8S9.H3t
AACIDIIl:t.n..h,u
lll'H"~ff . ,u.e.IID
-
.. .
FEB-20-2004 FRI 11:15 AM B&A
FAX NO. 3058544297
P. 03
FRlJ!1 C. M. QUINTANA, R. E. DATA RESEARH PHONE NO,
3eS 859 2439
J~n. 23 2003 06:59PM Pi
... .......-
CONSUELO M. QUINT ANA
REAL ESTATE; DATA RESEAR:::HER
1111 SW 11th AVENUE, MIAMI, FL 33129-1820
OFC'# 305-858-2287 FAX '# 3r15-859-2439
,
. ........~
-"
SOLD TO:
!INVOICE: # 2i64l
PATE: 02122/031
BERMELLO AJAMIL & PARTNERS, INC.
ClO BILLY SUAREZ
2601 s. BAYSHORE DRIVE, 10TII FL
MIAMI, FL 33133
OFC (3US) 859.3060 (EXT 108)
FAX (3US) 858-9638
ceLL (305) N1A
ORD& BY: BILL UAREZ
QUANTITY
2
1
1,701
N/A
N/A
NlA
SUB TOTAL:
TOTALS
$ 2,150.00
N/C
$ 850.00
0.00
0.00
$ 0.00
$ 3,000.00
$ 1,665.38
$ 4,6&5,38
$ 0.00
$ 0.00
S 4,665.38
PROPERTY OWNER'S UST .
YOUR COpy WITH MATRIX OF ~LS
Condo Units ($50 per ev-&ry 10Q units)
Rush Charge
Delivery ChaI'Q8 I Postage
Extnl Set for Second Board
,-..-..
1
Mailing Services (SEE BREAKqOWN ATTACHeD}
(N/A) Not applicable
I SUBJECT: .
375'FT FOR THE CITY OF MIAMI BEACH - HISTORIC PRESflRV A nON BOARD
599 OCEAN PRo & 535 OCEAN DR.
MIA BCH, FL 33139
F#0203203-OOQ-0030 & 02~203~002-0010
RE: LUMMUS PARK
SUB TOTAL:
DISCOUNT:
PAID:
AMOUNT DUE:
TOTAL LABI:LS:
ORlGINALL ,.
1.575
1,860
without repetition
NAMES
( X )
( X )
( X )
( X )
The ownership list is ready for; ($"" Subject above). F~ a lo 0.3
Please call me when you receive thl=- fax. Ile- 'fit.:6mi7r"&b '" 3J(j~.
Call me regardin~EI pick-up at (305) 8f$8-2287.
Please make check payable to: _..~"** Consuelc. M. QLlintana *---**..
PAST DUE
THANK YOU FOR YOUR ~USINESS. PLEASE C~L~ AGAIN I
(. .NQll;:; A FINANCE CHARGE OF 1 112 % PER MqNTH WHICH ISArI ANNUAL PERCENTAGE RATE OF
18 % IS. CHARGED ON ALL. ACCOUNTS OVER Ell> DAYS. PURCHA:~ER SHALL BE LIABLE FOR All..
. COSTS OF COLLECTION INCLUDING REASONAalEAITORNEY'S FEES.
NOTE: We. also do the ",.Iil out for the Varian~. l.e,: for the Boar.' of Adjustment, Planning, HPB, &
Design Review Board for MB, FL, & othel'S, or, olher specialty maiiina_ or research. Please call
305-858-2287.
--'
(INV- 2864). (L412) (MS_21-2003) (TX-02120/03) (0-2/03)
(C-7/19/21/61/62/721118/119/120/1'21/1221123J2.SB.'276/277/278/279/280/341/3421
349/473/490/496/520/606/6~8I656/659/684/6971833/834)
MAR-:25-20M THIJ 04:24 PM B&A
FAX NO, 3058544297
P. 01/01
~
~~IU~+
E
BERM~LLO'AJAMIL
,,'ARTNEAS'INC
AJlCHlll:r;YUI'1 . E~G...fERI"G . P~ANNI~li . INTflllDR 01$1&" . ~A.ND$t...tl'E ARCHlIYECYUI'E
March 25, 2004
Via Fax/Mail
Mr. Jorge Chartrand
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL. 33139
Re: Miami Beach Parks and Recreation Department
Maintenance Yard Office and Garage
B&A Project No. 9753,104
Dear Mr. Chartrand
As you know, we have been asked to resubmit the construction docwfIlIDts for the Park Maintenance Yard
project to the City of Miami Beach Building Department. Our original design was generated using the old
South Florida Building Code. The documents were issued to the BuJding Departnu:nt and all disciplines
reviewed and approved the documents, however, the pennit approval ~pired through no fault of B&A. In
order for us to resubmit these drawings we will need to update the set and bring the set of documents into
compliance we the new Florida Building Code. Our fee to pcrfonn this work will be $10,000.00.
Fee Schedule:
Architecture. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $4,500.00
Structural ................................................................ $4,500.00
MEP ........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $I,OOD.DO
Total. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $10,000.00
Please indicate your acceptance of this proposal with your signature below. Should you have any questions
regarding this proposal, do not hesitate to call me.
Signature:
Date:
cc
Tim Hemstreet. eMB
Nury Mellicucci. CMB
Billy Suarez, B&A
U:Wl'lPAlUCSIPMY\PMYK"lMdScrlll2S04.wpd
HDI SOUTH BAVSHORE ORIVE . \DT~ FLOOR' MIAMI FL 33133' USA 1.!OS.8S~-2050' FAX 1.3D5.1S~.9&38
wwYJ,bilmilrni,CUfT1 uca'llt. at'~~l.'
I'~~U!\ . IUD~I\'
MAR-25-2004 THU 04:24 PM B&A
FAX NO. 3058544297
p, 01/01
o
[)(hJ~t- \=
B ER",ELLD.AJAMl L
. PAIITNeftS.1 N C
AftCH1TECTUfll - EtcGINEI:RING . PLANNINCI . INTifllDR DEEI&N . lAND$CA..E ....CttllfCTuaE
March 25,2004
Via Fax/Mail
Mr. Jorge CbartIand
Assistant Director
1700 Convention Center Drive
Miami Beach, FL. 33139
RE: North Shore Park & Yolltb Ceitter
Concession & Restroom BuUding
B&A PrQjed No. 9753.101
Dear Mr. Chartrand
As per your request, we are submitting this revised proposal for tile Nonh Shore Park &. YouTh Center
Concession &. Restroom building. As you have' informed B&A, tht: total project budget including cost of
construction, ME fees, pennitting cost, project management fees, co:lt for "Art in Public PlaCt.os" etc. is now
$319,714.00. The only modifications that will be made to the floor plans will bc to update the structwal furces
as per the new Florida Code and deletion of the elllCtrica1 services for \he field lights originally indicated in the
field house.
Fee Schedule:
I.
IT.
m.
IV.
V.
Construction Administration Services ............... _ . . . . . . . . . . . . . . . $10,000.00
Update Structural Plans .......................................... $2,500.00
Update MEP Plans .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . $2,000.00
Update Civil Plans ........................................... _ . . $1,000.00
Total ..,....................................................................................................... 115,500.00
Please indicate acceptance of this proposal wiTh YO\lr signature below. Should you have any questions regarding
this proposal. please do not hesitate to call me.
Signature:
Date:
C(; DiaDa Garcia, B&A
Guillermo Suan:z, B&.A
Project File
Ul'\WBPARXS\NSPV.d~wp4
2601 SOUTH BAYSHORE DRIVE' 10TH FLOOR - MI~MI FL 33133 - USA' ,.305-159-USO' FAX 1.305.159.9831
www.bamiamLcom
IlAtlUI4U' UHHI1I4
lCIltlIUII.rta.lI'tlllt