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HomeMy WebLinkAbout2004-25532 Reso ~ RESOLUTION NO. 2004-25532 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 11 TO THE CURRENT PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND BERMELLO, AJAMIL AND PARTNERS, INC. FOR PARKS MASTER PLAN BOND PROGRAM SITES OF NORTH SHORE PARK, NORTH SHORE OPEN SPACE PARK, PINETREE PARK, PARKS MAINTENANCE FACILITY, LUMMUS PARK AND SOUTH POINTE PARK; SAID AMENDMENT TO PROVIDE FOR AN EXTENSION OF TIME AND FOR ADDITIONAL SERVICES, IN THE AMOUNT OF $135,623.38, FOR THE AFORESTATED PROJECTS; UTILIZING $30,000.00 FROM SAFE NEIGHBORHOOD PARKS BOND FUNDS ALREADY ALLOCATED AND APPROPRIATED FOR NORTH SHORE OPEN SPACE PARK; AND FURTHER APPROPRIATING $105,623.38 FROM THE INTEREST EARNED FROM THE 1995 PARKS GENERAL OBLIGATION BOND AS FOLLOWS TO FULLY FUND THE EXTENSION OF TIME AND ADDITIONAL SERVICES: $55,500.00 FOR NORTH SHORE PARK AND YOUTH CENTER; $21,623.38 FOR LUMMUS PARK; $30,000.00 FOR NORTH SHORE OPEN SPACE PARK; AND $28,500.00 FOR THE PARKS MAINTENANCE FACILITY. WHEREAS, on November 8, 1994, the citizens of the City of Miami Beach approved the issuance of $15 million in general obligations bonds for park improvements (Parks Bond); and WHEREAS, Bermello, Ajamil and Partners, Inc. (Consultant) prepared a Master Plan that addressed the needs of twenty (20) parks of various sizes, and improvements for the boardwalk and bikeways that was adopted by the Mayor and City Commission on June 19,1996;and WHEREAS, on July 16, 1997, the Mayor and City Commission approved a Resolution authorizing the City to enter into an Agreement with Consultant for professional architectural and engineering services related to the Group "A" Parks (North Shore Park, North Shore Open Space Park, Pine Tree Park, the Parks Maintenance Facility, Lummus Park, and South Pointe Park) for $504,517, which included not to exceed amounts of $15,000 and $30,000 for Reimbursable Expenses and surveying fees, respectively (Agreement); and WHEREAS, the Mayor and City Commission approved the schematic plans for the base bids, base bid budgets for each project, and authorized the Administration to move forward with the designs and bid specifications for the projects on May 20, 1998; and WHEREAS, several times throughout the course of the projects, additional funds have been allocated to the projects including Miami-Dade County Safe Neighborhood Parks Bond funds, Florida Recreation Development Assistance Program (FRDAP) funds, and 1999 General Obligation (GO) Bond funds; and WHEREAS, including additional funding and scope meant that the construction drawings needed to be modified to accommodate the additional work; and WHEREAS, additional fees have been authorized and subsequent Amendments to the Agreement approved with the addition of funds and scope to the projects; and WHEREAS, the term of the Agreement was for thirty (30) months, which included the construction period for all of the projects, which were originally anticipated to be completed in 1999, and only four have yet to reach completion (Pine Tree Park, North Shore Open Space Park Phases I and II, and Phase I of Lummus Park); and WHEREAS, the South Pointe Park and North Shore Open Space Park Phases IV and V were removed from the Scope of Services by the City on November 13, 2002, leaving the North Shore Park and Youth Center, Lummus Park Phase II, North Shore Open Space Park Phase III and Parks Maintenance Yard projects still remaining to be planned, designed, and/or have construction administration services completed by the Consultant; and WHEREAS, the Consultant has been performing architect/engineering services on all of the projects in an effort to complete the construction of the projects; and WHEREAS, the Consultant's fees were adjusted in November 2002 to provide for additional time required to complete the projects; however, those timelines have been exceeded, and the projects have not yet been completed; and WHEREAS, an extension of time to the Agreement, through June 30, 2004 on the North Shore Park and Youth Center project; through May 31, 2005 on Phase III of the North Shore Open Space Park project; through March 31,2005 on the Parks Maintenance Yard project; and through April 30, 2005 on the Lummus Park project, would allow the Consultant to serve as the architect/engineer of record for these projects through the completion of construction; and WHEREAS, the Consultant has requested additional fees for reimbursable expenses for the Lummus Park project, in the amount of $9,623.38, to include a survey of the existing restroom facilities (at a cost of $4,958.00) and the costs for preparing and mailing notices related to the project being reviewed by the Historic Preservation Board (HPB) for approval (at a cost of $4,665.38); and WHEREAS, the Consultant has also requested additional services for additional revisions to the Parks Maintenance yard documents, which are required due to new requirements in the Florida Building Code which were not in place when the original documents were completed; and WHEREAS, a grant was awarded to the City, by the US Department of Housing and Urban Development (HUD), through a program administered by Florida International University (FlU), in the amount of $319,714.00, for the construction of the concession stand and exterior restrooms for the North Shore Park and Youth Center play fields; and WHEREAS, this portion of the project was initially deleted from the scope of the current construction contract because of a lack of funding; and WHEREAS, the award of the grant, together with matching funds from the City, will allow the completion of this portion of the project, which is an important component of the park; and WHEREAS, some adjustments are needed on the available documents, a process of permit review will be required, and some revisions to the drawings are required due to current Florida Building Code requirements that were not in place at the time the original documents were completed, and additional services will be needed for the Consultant to complete the new process and provide a new set of documents for pricing, permitting and construction, as well as to perform construction administration on the project; and WHEREAS, after close examination of Consultant's requests for an extension of time, the Administration recommends an extension of time to the Agreement through June 30,2004 on the North Shore Park and Youth Center project; through May 31,2005 on Phase III of the North Shore Open Space Park project; through March 31,2005 on the Parks Maintenance Yard project; and through April 30, 2005 on the Lummus Park project; and WHEREAS, after close examination of the requests for additional fees, the Administration recommends the award of additional fees as follows: $40,000.00 for the North Shore Park and Youth Center project additional time; $12,000.00 for the Lummus Park project additional time; $30,000.00 for the North Shore Open Space Park project additional time; $24,000.00 forthe Parks Maintenance Yard additional time; $4,958.00 for the Lummus Park project reimbursable survey; $4,665.38 for the Lummus Park project reimbursable HPB notices; $4,500.00 for the revisions to the Parks Maintenance Yard project documents; and $15,500.00 for the North Shore Park and Youth Center project additional services related to the concessions stand and exterior restrooms. NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve and authorize the Mayor and City Clerk to execute the attached Amendment No. 11 to the current Professional Services Agreement between the City and the Bermello, Ajamil and Partners, Inc. for Parks Master Plan Bond Program Sites of North Shore Park, North Shore Open Space Park, Pine Tree Park, Parks Maintenance Facility, Lummus Park and South Pointe Park to provide for an extension of time and for Additional Services, in the amount of $135,623.38, for the projects; utilizing $30,000.00 from Safe Neighborhood Parks Bond Funds already allocated and appropriated for North Shore Open Space Park; and further appropriating $105,623.38 from the interest earned from the Parks General Obligation Bond as follows to fully fund the extension of time and Additional Services: $55,500.00 for North Shore Park and Youth Center; $21,623.38 for Lummus Park; $30,000.00 for North Shore Open Space Park; and $28,500.00 for the Parks Maintenance Facility PASSED AND ADOPTED this 14th day of April, CI:rf~ CITY CLERK APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~II, ~r2---Uf ty me\f Date CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution Approving and Authorizing an Amendment to the Current Professional Services Agreement between the City and Bermello, Ajamil and Partners, Inc. for Parks Master Plan Bond Program Sites of North Shore Park, North Shore Open Space, Pinetree Park, Parks Maintenance Facility, Lummus Park and South Pointe Park to Provide for an Extension of Time and for Additional Services, in the amount of $135,623.38; Utilizing $30,000 from Safe Neighborhood Parks Bond Funds already Allocated and Appropriated for North Shore Open Space Park; and Further Appropriating $105,623.38 from the Interest Earned from the 1995 Parks General Obligation Bond as Follows to Fully Fund the Extension of Time and Additional Services: $55,500.00 for North Shore Park and Youth Center; $21,623.38 for Lummus Park; $30,000 for the North Shore Open Space Park and $28,500 for the Parks Maintenance Facility. Issue: Shall the City award Additional Services to Bermello, Ajamil and Partners, Inc. for North Shore Park, North Shore Open Space, Parks Maintenance Facility, and Lummus Park in the amount of $135,623.38? Item Summary/Recommendation: Bermello, Ajamil and Partners, Inc. (B&A) entered into a Professional Services Agreement with the City on July 16, 1997 to perform as the Architect/Engineering Consultant for the Parks Master Plan Bond Program Sites of North Shore Park, North Shore Open Space, Pinetree Park, Parks Maintenance Facility, Lummus Park and South Pointe Park. The term of the agreement was for thirty (30) months, which included the construction period for all of the projects. The projects were originally anticipated to be completed in 1999, and to date, only four (Pinetree Park, Lummus Park Phase I, and North Shore Open Space Park Phases I and II) have reached completion. South Pointe Park and North Shore Open Space Park Phases IV and V were removed from B&A's Scope of Services. North Shore Park and Youth Center is under construction, with an estimated completion date of June 2004. The third phase of North Shore Open Space Park is in design, with an estimated completion date of May 2005. The second phase of Lummus Park is under design, with an estimated construction completion date of April 2005. The Parks Maintenance Yard is under design with an estimated construction completion date of March 2005. In addition, thanks to a grant from HUD through FlU, the City is now able to construct the concessions stand and exterior restrooms at NSPYC and complete a portion of the project which remained unfunded. B&A has been performing Architect/Engineering services on these projects in an effort to complete the construction of the projects, even though their Professional Services Agreement has not been amended to include the additional time required for completion. At this time, the Administration recommends approving fees for Additional Services to retain B&A as the Architect/Engineering Consultant for these projects through the end of construction. The Administration recommends adoption of the Resolution awardina B&A additional services. Advisory Board Recommendation: I N/A Financial Information: Source of Amount Accouht Approv~d Funds: 1 $30,000.00 Safe Neighborhood Parks Bond D 2 $105,623.38 1995 Parks General Obligation Bond Interest 3 4 Finance Dept. Total $135,623.38 Ci Clerk's Office Le islative Trackin : Kristin L. McKew, Capital Projects Administrator City Manager City Manager DA\2004\Apr1404\RegularlB&A Additional Services Cover.doc C7c. DATE lj-/lf-olj CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139 W'MN.miamibeachfl.gov Mayor David Dermer and Date: April 14, 2004 Members of the City CO:/DmmiSSion " Jorge M. Gonzalez ~ City Manager 0 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE CURRENT PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND THE FIRM OF BERMELLO, AJAMIL AND PARTNERS, INC. FOR PARKS MASTER PLAN BOND PROGRAM SITES OF NORTH SHORE PARK, NORTH SHORE OPEN SPACE, PINETREE PARK, PARKS MAINTENANCE FACILITY, LUMMUS PARK AND SOUTH POINTE PARK TO PROVIDE FOR AN EXTENSION OF TIME AND FOR ADDITIONAL SERVICES, IN THE AMOUNT OF $135,623.38, FOR THE PROJECTS; UTILIZING $30,000 FROM SAFE NEIGHBORHOOD PARKS BOND FUNDS ALREADY ALLOCATED AND APPROPRIATED FOR NORTH SHORE OPEN SPACE PARK; AND FURTHER APPROPRIATING $105,623.38 FROM THE INTEREST EARNED FROM THE 1995 PARKS GENERAL OBLIGATION BOND AS FOLLOWS TO FULLY FUND THE EXTENSION OF TIME AND ADDITIONAL SERVICES: $55,500.00 FOR NORTH SHORE PARK AND YOUTH CENTER; $21,623.38 FOR LUMMUS PARK; $30,000.00 FOR NORTH SHORE OPEN SPACE PARK; AND $28,500.00 FOR THE PARKS MAINTENANCE FACILITY. ADMINISTRATION RECOMMENDATION: To: From: Subject: COMMISSION MEMORANDUM Adopt the Resolution. FUNDING: Total funding is available as listed below: ANALYSIS: 1995 Parks General Obligation Bond Interest Safe Neighborhood Parks Bond $105,623.38 $ 30,000.00 On November 8, 1994, the citizens of the City of Miami Beach approved the issuance of $15 million in general obligation bonds for park improvements (Parks Bond). Bermello, Ajamil and Partners, Inc. (B&A) prepared a Master Plan that addressed the needs of twenty (20) parks of various sizes, and improvements for the Boardwalk and bikeways. City Commission Memorandum April 14, 2004 Bermello, Ajamil and Partners, Inc. Page 2 of 5 The Mayor and City Commission adopted the Master Plan on June 19, 1996. The City issued RFLI Number 11-96/97, seeking the professional services of an architectural/engineering firm or firms to provide design services, construction and bidding documents, construction observation, project administration, scheduling, and cost estimating for the parks addressed by the Master Plan. On July 16,1997, the Mayor and City Commission approved a Resolution authorizing the City to enter into an agreement with B&A for professional services related to the Group "A" Parks (North Shore Park, North Shore Open Space Park, Pine Tree Park, the Parks Maintenance Facility, Lummus Park, and South Pointe Park) for $504,517. The Mayor and City Commission approved the schematic plans for the base bids, base bid budgets for each project, and authorized the Administration to move forward with the designs and bid specifications for the projects on May 20, 1998. A chronology of events related to the B&A agreement and the projects under their agreement is attached as Exhibit A. The original timeline for the six parks under B&A's professional services agreement was to have completion of construction in December 1999. Extensive delays beyond this date were generated primarily by the identification of additional funding which expanded the scopes of the projects. Similarly, community requests drove major and repeated design changes. To date, the first two phases of North Shore Open Space Park, Pinetree Park and the first phase of Lummus Park have been completed. The South Pointe Park and North Shore Open Space Park Phases IV and V were removed from the Scope of Services by Commission action on November 13, 2002, leaving the North Shore Park and Youth Center, Lummus Park Phase II, North Shore Open Space Park Phase III and Parks Maintenance Yard projects still remaining to be planned, designed, and/or have construction administration services completed by B&A. B&A has been performing Architect/Engineering services on all of the projects in an effort to complete the construction of the projects. Their fees were adjusted in November 2002 to provide for additional time required to complete the projects. However, those timelines have been exceeded, and the projects have not yet been completed, and B&A has requested additional services. North Shore Park and Youth Center is under construction, with an estimated completion date of June 2004. The third phase of North Shore Open Space Park is in design, with an estimated completion date of May 2005. The second phase of Lummus Park is under design, with an estimated construction completion date of April 2005. The Parks Maintenance Yard is under design with an estimated construction completion date of March 2005. An extension of time to the agreement through June 30, 2004 on the North Shore Park and Youth Center project, through May 31 , 2005 on Phase III of the North Shore Open Space Park project, through March 31,2005 on the Parks Maintenance Yard project, and through April 30, 2005 on the Lummus Park project, would allow B&A to serve as the City Commission Memorandum April 14, 2004 Bermello, Ajamil and Partners, Inc. Page 3 of 5 Architect/Engineer of record for these projects through the completion of construction. B&A requested additional fees in the amount of $180,905, and as outlined in B&A's letter dated October 28,2003 (attached as Exhibit B). Similarly, B&A has requested additional fees for reimbursable expenses for the Lummus Park project in the amount of $9,623.38. The additional reimbursable expenses request include a survey of the existing restroom facilities (at a cost of $4,958.00) and the costs for preparing and mailing notices related to the project being reviewed by the Historic Preservation Board (HPB) for approval (at a cost of $4,665.38). These requests are attached as Exhibits C and D, respectively. B&A has also requested additional services, in the amount of $10,000, for additional revisions to the Parks Maintenance Yard documents (attached as Exhibit E). The revisions are required due to new requirements in the Florida Building Code which were not in place when the original documents were completed. In addition, a grant was awarded to the City, by the U.S. Department of Housing and Urban Development (HUD), through a program administered by Florida International University (FlU), in the amount of $319,714, and accepted by Resolution No. 2004-25487 on February 25, 2004, for the construction of the Concession Stand and exterior Restrooms for the North Shore Youth Center play fields. This portion of the project was initially deleted from the scope of the current construction contract because of lack of funding. The award of the grant, together with matching funds from the City, will allow the completion of this portion of the project which is an important component of the park. The matching funds being used are the funds already expended on the construction of the baseball fields in the park. In order to expedite construction, the City intends to construct the project using the Job Order Contract (JOC) program available through the Procurement Division. Because some adjustments are needed on the available documents, a process of permit review will be required, and some revisions to the drawings are required due to current Florida Code requirements not in place at the time the original documents were completed, B&A has requested additional services in the amount of $15,500.00 to complete the new process and provide a new set of documents for pricing, permitting and construction, as well as to perform Construction Administration on the project (attached as Exhibit F). Below is an outline of the additional services requested by B&A. Proiect North Shore Park and Youth Center (time) Lummus Park (time) North Shore Open Space Park (time) Parks Maintenance Yard (time) Lummus Park (survey) Lummus Park (HPB notices) Parks Maintenance Yard (Florida Building Code) North Shore Park (concessions and restrooms) Reauested Amount $ 61,405.00 $ 24,000.00 $ 59,500.00 $ 36,000.00 $ 4,958.00 $ 4,665.38 $ 10,000.00 $ 15.500.00 $216,028.38 City Commission Memorandum April 14, 2004 Bermello, Ajamil and Partners, Inc. Page 4 of 5 After close examination of the requests, the Administration recommends additional fees in the amount of $106,000 for the additional time, to be billed at the same rate as the percentage of completion of the projects, based on a time and materials basis. Additionally, the City recommends additional fees for reimbursable expenses for the Lummus Park project in the amount of $9,623.38, for the survey and notice mailings. With regard to the additional services request for additional revisions to the Parks Maintenance Yard documents, the Administration believes that some of these changes should be covered under the original Agreement with B&A as a part of their existing scope for permitting the project, and by a portion of the previously outlined $24,000 request for additional time for the project. Because of the above, the City recommends that only $4,500 of the additional services request be approved to cover the structural code revisions and the coordination with other disciplines that will be generated by those revisions. The Administration also believes that the additional service request related to the Concessions and Restrooms at the North Shore Park and Youth Center is justified and recommends that it be approved in order to complete this very important project and make use of the generous grant provided by FlU. The fees would be distributed to each project as follows if the recommendations of the Administration were approved as outlined: Proiect North Shore Park and Youth Center (time) Lummus Park (time) North Shore Open Space Park (time) Parks Maintenance Yard (time) Lummus Park (survey) Lummus Park (HPB notices) Parks Maintenance Yard (Florida Building Code) North Shore Park (concessions and restrooms) Recommended Amount $ 40,000.00 $ 12,000.00 $ 30,000.00 $ 24,000.00 $ 4,958.00 $ 4,665.38 $ 4,500.00 $ 15,500.00 $135,623.38 If the accompanying Resolution is passed, B&A would perform Construction Administration services through June 30,2004 on the North Shore Park and Youth Center project, through May 31 , 2005 on Phase III of the North Shore Open Space Park project, through March 31, 2005 on the Parks Maintenance Yard project, through April 30, 2005 on the Lummus Park project, and through December 31,2004 on the North Shore Youth Center Concessions Stand and Restrooms project. The other provisions of the original agreement would remain in effect, including Section 2.14, which relates to Additional Services. This Section defines the tasks that qualify as Additional Services. Subsection 2.14.5 outlines when the provision of Basic Services becomes Additional Services, and reads as follows: City Commission Memorandum April 14, 2004 Bermello, Ajamil and Partners, Inc. Page 5 of 5 Providing Basic Services after issuance to the City of the final certificate for payment, or in the absence of a final certificate for payment, more than sixty (60) days after the date of substantial completion of the work, or sixty (60) days after the completion date set forth in the Construction Contract, whichever is later. Pursuant to this subsection, B&A would not be entitled to any additional fees if construction were to end prior to the expiration of the 60-day period (prior to August 31, 2004 for the North Shore Park and Youth Center project, priorto July 31,2005 for Phase III ofthe North Shore Open Space Park project, prior to May 31, 2005 for the Parks Maintenance Yard project, prior to June 30, 2005 for the Lummus Park project, or prior to March 1, 2005 for the North Shore Youth Center Concessions Stand and Restrooms project. If construction were to be completed after these dates, B&A would be entitled to ask (and negotiate with the City) for additional fees for any work performed after these respective dates. As stated in Subsection 2.14 of the original agreement, these Additional Services would have to be authorized in writing by the City in advance. CONCLUSION: The Administration recommends approving the proposed Amendment to provide for an extension of time and for additional services, in the amount of $135,623.38, to retain Bermello, Ajamil and Partners, Inc. as Architect/Engineer for the Parks Master Plan Bond Program Sites North Shore Park and Youth Center, North Shore Open Space Park Phase III, the Parks Maintenance Facility, and Lummus Park, through the completion of construction. T:\AGENDA\2004\Apr1404\Regular\B&A Additional Services Memo.doc Q) o IE o IJl .J:::o o Q) m 'e' COo. E<= 1Il Q) .- E :2 Q) o~~ ~ l:i Q) UE.g c: Q) E <( Iii - '0.. 1Il ()'Q g :;:; c: ::J o o ~ <.) c: l!f Q) c: t 1Il a. E .!g <( sf Qi E ... Q) CO o - .J::: 5~ z'GO! ":<1l"<l" Q)u.~ "C C Q) ;,.; C Q) U .." 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"<1""<1" NN ~rN 0,0 ~i~1 c: c: o .2 S"S 00 '" '" Q) Q) 0:0: o o o N O"l N :u .0 E Q) > o Z iN __!o 8~ No' -.iC'"l ~2:- ..c: tU ~ ::J tU c: ~~ .... c Q) E 'C c: Q) E <( OO:O"l, c: c: i Q) Q) E E 'C 'C c: c: Q) Q) E E <(<( ..c: S ~fl~ 'CC:o ccu...c:<D tU c: (j) 0. 2 8 .><c:..c: ~'cu"5 (/) ~z.B ~(/)"O<D o~t::scn ..c:OitU'CO (j) 0.. ~ CD,~ ...c: R co (/) 0 "t:::a.ma. o <D CD .... C Z(/)_OQ) ocu.5-8Q) ,;;;if~a;~ Q) .>< ..c: Z !!1 o\-- ..... '2: ~ g ;. ~ <DQ)cn"Ot: (l)ooC:..2 (ij tU tU Q) 5~5>E ,- c:';:: -;; 0 :!:::Q)~<Dcn "Oc.Q)(/)- ~OOtUO . _...c: 0) "0 ~ ~ 0.. .5 ~o(O~!t: J:o..\-...c: Q) (j) '" ~ '" E..c:::J 'C i="5Efllii (ijz~~c: ~~~~~i "'OCDCOc.~ <(u>-o~ CD ~\ N .~' .....: .... 10 ;g "<ai r:: ... ;sr-t .... ~~ .... CD o 10 N , N o ~I c: o S o '" Q) 0: N o o N M ~ ~ Q) .0 E Q) > o Z o ~ c Q) E 'C c: Q) E <( ~j,i(/) ,g m E::J (j)o.. ..c:",E _::J ::J BE....! zEt R :s C Q) ...J Q) c: -cRU Q)mJ: U>-S .J:::Q)O "So>- oC:"t' >-tUc: "Offico c:-.>< cu .5 Co .><tUo.. 0i~Q) ll."'''' Q) ~ 0 l~ tU..c: 00..(1)"2 :J: _...c: cu i(j) =="5 >- ':2 5: z 2l o co .... c: zJ:,gco '-a.(/)i ,g~~c: Q) (0'- 'cu Eo..2:~ .- Q) Q) I- ... (j) '" 15 ~co~ 5(j)5~ ~i~-i "0 c."'O ra <(0<(0.. 00 C'"l c<i N CD_ I ~ J!I co C o - "t' Q) "t' ... ;, <( 1! o I- I I C 'CQ) Q) E "''C o c: 0.Q) e E 0..<( :2 a. LO o ,N I"'": i:ll '" -i N "<1". .... '<t o o !:::! ..... - "Ill x <Ii - c: Q) E "0 c: Q) E <( - o 0) c: :;:; c: ::J o o o <( <( CO .- N ~ ...J 9 IJl ~ U. - Q) c: ... Q) - c: ~ ~ e:- !!! o a. E Q) !::: IJl 0) c: E Q) (j) ri o ...J .- "t:: 1Il e 0) E 9 IJl 0) c: E Q) (J) "0 c: 1Il IJl - c: Q) E ::J o o Cl .- (j t'; o N -.i I ~ 'C: 0. <( ~ 1! -- i~ "t' Q) u; o c. e 0.. .... - o Q) 0) 1Il a. November 8, 1994 June 19, 1996 July 16, 1997 May 20, 1998 July 1, 1998 July 15, 1998 September 23, 1998 October 7, 1998 Exhibit A - Chronology Page 1 of 4 Issuance of $15 million in general obligation bonds for park improvements (Parks Bond) is approved by voters. Mayor and City Commission adopted Master Plan prepared by Bermello, Ajamil and Partners, Inc. (B&A) that addressed the needs of twenty (20) parks of various sizes, and improvements for the Boardwalk and bikeways. The Mayor and City Commission approved a Resolution authorizing the City to enter into an agreement with B&A for professional services related to the Group "A" Parks (North Shore Park, North Shore Open Space Park, Pine Tree Park, the Parks Maintenance Facility, Lummus Park, and South Pointe Park) for $504,517, which included not to exceed amounts of $15,000 and $30,000 for Reimbursable Expenses and Surveying fees, respectively. The Mayor and City Commission approved the schematic plans for the base bids, base bid budgets for each project, and authorized the Administration to move forward with the designs and bid specifications for the projects. The Mayor and City Commission approved the reallocation of $1,192,583 from South Pointe Park and Washington Park projects to other parks projects, including the North Shore Park and Youth Center. The Mayor and City Commission appropriated additional funding for the Group "A" Parks in the amount of $13,980,915 (comprised of $13,835,915 from the Parks Bond and $145,000 from the Riviera Apartments Lien Settlement). This action also amended the professional services agreement with B&A, increasing the B&A contract amount by $24,523. The Miami Beach Redevelopment Agency appropriated funding in the amount of $1.192,583 to replace the funding the City reallocated from the South Pointe Park and Washington Park projects to other parks projects on July 1, 1998. The Mayor and City Commission approved additional fees for B&A in the amount of $10,800 for additional design services for the North Shore Park and Youth Center project. December 16,1998 March 3, 1999 July 7, 1999 November 2,1999 November 17, 1999 December 15, 1999 Exhibit A - Chronology Page 2 of 4 The Mayor and City Commission approved the submission of an application for $2.1 million from the Miami-Dade County Safe Neighborhood Parks Bond program for the renovation and restoration of the North Shore Open Space Park. The Mayor and City Commission approved additional services fees in the amount of $136,300 (comprised of $127,800 for architectural and engineering services and $8,500 for surveying and reimbursable expenses) to be allocated from the Safe Neighborhood Parks Bond funds for the North Shore Open Space Park. The Mayor and City Commission appropriated $960,961 generated as Interest Earnings from the $15 million Parks Bond for the period of October 1997 through January 1999. The agreement with B&A was also amended in the amount of $15,720 to reflect the addition of the Interest Earnings money toward the construction of the Group "A" Parks. The citizens of the City of Miami Beach approved the issuance of approximately $92 million in General Obligation (GO) Bonds. Of the $24.8 million GO Bond funds that were allocated for Parks and Beaches projects, approximately $5.9 million were for the construction of the Group "A" Parks included under the B&A professional services agreement. The Mayor and City Commission referred the $92 million GO Bond Issue to a joint meeting of the Finance and Citywide Projects Committee and the Neighborhood's Committee. Among other things, the Committees were to review and recommend action on amending the existing professional services agreements for the architecture and engineering of parks under the Parks Master Plan, given the infusion of additional funds into the project budgets. The City Commission accepted the report from the Joint Meeting of the Finance and Citywide Projects Committee and Neighborhood's Committee. The report included a recommendation to renegotiate the existing professional services agreements for the architecture and engineering of parks under the Parks Master Plan to fees based on a lower percentage of estimated construction costs. January 12, 2000 June 21, 2000 September 27, 2000 November 29, 2000 March 14, 2001 Exhibit A - Chronology Page 3 of 4 The Mayor and City Commission amended the City's agreement with B&A and appropriated $472,936 (comprised of $442,936 for additional architectural and engineering services, $15,000 for additional surveying and testing, and $15,000 for other reimbursable expenses), reducing B&A's fees to a basis of 7.0% of construction costs from the original 7.2%. The City was notified that it was the recipient of a $100,000 grant from the Florida Recreation Development Assistance Program (FRDAP) for improvements to the North Shore Park and Youth Center. Prior to this funding, the construction documents were approximately 95% complete. The additional funding meant that the construction drawings would have to be modified to accommodate the additional work. The Mayor and City Commission approved an amendment of the agreement with B&A, and appropriated $37,000 for B&A to perform the additional work related to the FRDAP grant. The Mayor and City Commission and the Miami Beach Redevelopment Agency both approved the amendment of the professional services agreement with B&A and appropriated $197,671 (comprised of $189,671 for additional services and $8,000 for reimbursable expenses) from the FY 2000/2001 South Pointe Tax Increment Financing (TIF) to complete the design, construction documentation, construction administration and specifications for the South Pointe Park Project. The Mayor and City Commission approved an amendment to the professional services agreement with B&A to incorporate additional design and construction management services for a portion of the North Beach Recreational Corridor that falls within the limits of the North Shore Open Space Park in an effort to expedite and coordinate the design process for that phase of the North Beach Recreational Corridor. Additional fees in the amount of $31,182 from the Miami-Dade Safe Neighborhood Parks Bond program were approved for the additional services. January 30, 2002 November 13, 2002 Exhibit A - Chronology Page 4 of 4 The Mayor and City Commission approved an amendment in the total amount of $24,750 for additional Surveys and Reimbursable Expenses on Lummus Park, South Pointe Park, North Shore Park and the Parks Maintenance Yard projects. The additional Surveys and Reimbursable expenses were due to additional documentation, presentations and related materials, and additional surveys due to the repeated requests for redesign of the parks generated by the identification of additional funding or community driven requests for design changes. The Mayor and City Commission approved an amendment extending the time and providing for additional services in the amount 0 $157,716. This action also deleted the South Pointe Park and North Shore Open Space Park Phases IV and V from the Scope of Services. 305 884 2900 Feb-4-04 10:30; Page 2 f~ E'l..l. ~....t I?::> &EftMELLO'AJAMIL .,....ftTNlftS./NC I.IICN'fIClUItE. INO''''IEIIING . Ill""",,,. . IJrrTE",O.. "[III.. . LAIIDSC",t: AIlC'"ITICYU.. October- 28, 2003 Mr. Jorge Chartrand Assistant DirCdoT City of Miami Beach Capital Improvement Projects Office 1700 Conveution Center Drive Miami Beach, Fl.. 33139 Vi. FulMaiI RE: City of Miami Beach Parks Request lor Additional Services B&A Project 9753.000 Dear Mr. Chartrand As a follow up to our nJeetiog, J offcrthc following infurmation for each of the parks pending to be completed: I. North Shore Park & Youth Carte..; (Project Status Construction Administration) As per Article 2.14.5 of the eontract OOtwtI:.D the CMB and B&A, additional services are to be considered 60 days after the substantial completion date. "The substaDtial completion date fur this project was on June II, 2003. As of August 11, 2003 B&A is CDtitlcd to additiooal services. These additiooal services will be calculated on a Time and Material basis using a 3.0 DLM. B&.A lw spent the following hours as of August 11.2003 through October 15, 2003 Staff Member Hours Rate Extension Guillcnno Suarez 148 S 53.64 S 7,938.72 R.1j A. Fernandez 74 $J81.98 $13.466.52 Total $21,405.24 We are projecting that the project will be completed by January IS, 2004. We rajue~t an additional amount ofS 40.000.00. Any additional work will be invoiced against this arnOlUlt at the Jates indicated above. The.rates indicated above include our breakeven factor plus and additional profit markup. Total fee being requested is 561,405.00. 2. LUDlmus Park: (project Status 75% Construction Documents) This project is expected to begin construction by April of2004. The project is expected to take from JO mooths to a year of time to complete. We have approximately $10,400.00 of Architectural fces to complett: the construction documents and provide ser\'ice.~ during coostruction. Based on the available funds BctA would have Ies..~ than S 1,000.00 a month to perfurrn this worlc. B&A has perfurnled numerous designs for the restroom fllcility that have presented to the Historic and DesigD Review Boards. We have lUIalyzed alternative budget arrangemCDtll in order to IDID<imizc available funds and we are c:ompletiug die construction documentation phase of this project. We would Deed at a minimulQ 811 additional $2,000.00 per month ~\\t '. C\ ) .J..\ 2101 SOUTH a...HHOft[ DftlYE . 10TH FLOOft . MI"''''' FL JJI3S . US... ' 1.305.15"2050 . FAX 1.JD5.IH.fi31 -lIIf..,..lIimiaml.(:onl .U:II.",.U,",," Utl",,,,...,,,," 305 884 a900 'j Feb.4.04 10:30; Page J Mr. Jorge Chartrand CIPOffice October 28. 2003 Page 2 for a period of 12 monlhs to pay for One person part time dllrlng construction administration. The totaJ fee being requested is $24,000.00 3. North Shon! OpeD Space Park: (Project Status Pennittiog) This project has taIreo over 8 months in the pennitting processes due to requiremcols of the state permitting agencies. The remaining work will be the final phase of constnlction on tlus project. As ofAuglJSt3 I, 2003, B&Ahas S8,960.00avaiIablc to complctethis projcct B&A will need to complete the pennitting process, bid this project and provide services during construction administration for both B&.A and all ofits consultants. The remaining work will take apprOJCUnately 21 ffiOllths. The available fees will be less than $500.00 per month to perform this work. We are requesting an additiooal S2,500.00 per month for a period of 2] mouths Cor a part tilDe eJIlpJoyee plus $7,000.00 Cor sub-coDS1lltaot fees. Tbe total amount being requested is $59,500.00. 4. Park Maintenance Yard: (Project Status Bidding Phase) B&A completed the pennit review process on February of2003, however, the project has sat dormant for 8 mODths. During these past 8 months B&.A has been asked to address project related issues that have impacted ace available funds. The available fues are $16,287.00 to bid and complete the const:ructi.on administration phase OIl this project. It is estimated that this work will take about 18 months to complete. B&A would have less that $1000.00 per month to perform this work. We are requesting aD additioDaI S2,00().oo per ll100tb (or a total of $36,000.00 to complete al/ work related to this project. The fee amount asswnes that the n:maining work outlined in items 2, 3 & 4 above will be performed fl I' b . concurrently. The 01 owm~ fa Ie swrun.anzeg our rcaucst. Park AvaiLlble Feel All Additional Fees Expected Cumpletion Date Disciplines Being Requested Nonh Shore Park. $ 5,38&.00 $ 61,405.00 JaoU2ry 15, 2004 LummlL~ Park $23,257.00 S 24,000.011 April 15, 2005 Nortll Shore Open Space S 8960.00 .$ 59,50U.OO May 31,2005 Park Mainl.enance ParIc $16,287.00 S 36,000.00 Man::h 31,2005 Total S53,892.oo $1841,4105.110 meet with you to discuss Wis request, please contact me at your earliest convenience. Nesto~ Fernanda. URS Project File u:\M'flJrAlt.l:.J:i\N~ddJLeqloa8ID.wpd FEB-25~2004 WED 10:23 AM B&A ----..-...-....-----..-. ....... 8E!lME~LO.AJAMll "PARlNERS.INC FAX NO, 3058544297 p, 01/06 EilVb,.'t C. '. I. .; HIT &; C T U fI" ~ E N ~ . N E I:: k . Nil. P l .. N .. I N G , I ~ T E RID R D E Iii I G N . L A IN PSt APi: A It CHI r Eel' u R E FACSIMILE TAANSMISSION To: Carla Dbcon City of Miami Beach CIP i=ax Number: (305) 673-7073 From: RBi Fernandez Pate: February 25, 2004 RE: Lummus Park Project Number: Number Pages Including This Cover Page: ,6 Comments: Proposal from Weidener Surveying. Confidentiality Note:: This facsimile is in~encled sqlely for the use of thlt addressee and may contain confidential Information. If you have received this communi<;ation in error, please notify us immediately by telephone. ",.1 :sour" BAVSttQRE DAIVE . loTti FLOOR" M'AMI FL ;)"133" USA '~305..~S.20~O. FAX '~"05..:i'-$63. 'W.lJllImi.ml.c:om FEB-25-2004 WED 10:23 AM B&A FAX NO. 3058544297 p, 02/06 ~-,- ~._'- -- "- .--- .--. FEB-Z4~Z004 04:15PM F~W.ldtin8r Surv.~ini , ~pplnl 3056977012 T~928 P.Q011005 f-818 Weidener Surveying and l~apping, P.A. 10418 N. W. 3] 'terrace. Miami. Florida J3172 (30~) 599-6381 Fax: (305) 599-2797 FAX TRANSM18Sl0N COVER SHEET Dale: To: Fax: Re: . Jr.4L WSMPro~~;: From: v No. of Pages: . ~ (Including Cover Sheet) Original wtll be malled ~es D No , Remark!: d,....' Lv:;:;"'#F /~k: """"'s- d AIlS.. ./71"- CO;:', ~ ~.. .., J ~- I.. ~ .-.-' r NO"l'Ii: &ltDuld ,/lire be "'9' prohlBflwtdl ""otptIDII p/etlM cm:1ilc1 rWur "'-I1'tIIIII",~ID/f. FEB-25-2004 WED 10:23 AN B&A FAX NO, 3058544297 P. 03/06 _., ___ ___0- .. __.__ .---.-.--. FEB-24-Z004 04:15PM FROM-W,ld,nlr Survlyin,' Mappina aomm 12 r-i28 P.ODZ/ODS F-i16 24 February 2004 Reply to: Miami Mr. Rai Fernandez Bennello-Ajamll & Partners, Inc. 2601 South aayshorc Drive, lOll> Floor N.Uaari. Flonda 33133 Re: LWJUD.DS Park WSM No: M-671 Dear Mr, Fernandez: Wcidcner Surveying & Mappillg, P.A. (WSM), is pleased to provide this proposal lO Bermello-Ajamil & Partners, Inc. (B&A) for t:rofessional surveying services as outlined below. Sco~ of Services WSM will perform eight (8) SpeCific Purpose suev.:ys on existing outdoor &bower facilitie& at the about reference site. The surveys will be:: centcrea above the showc::rhead and all features in a twenty five (25) fool mdius will I;how including elevations (on NOVO '29 Datum), WSM will add this information to existing surveys performed in this area. ~ WSM carl. begin work Mthil1 on~ (1) worlcing day Ilfllotice 10 proceed and deliver the fmished product within five (5) wo~ days thereafte r. ~ WSM will provide AuwCAD ~-2002 drawings 0:: the projm and will deliver to B&A four (4) celtified copies along with a digitalnle. MiMIl 10~1a M.W. 31 Terr. Miami, Fl ~3172 Td, (305) 599-6381 F~ (305) 599-2797 1Idc-.vl.,1c ~S<IO SoI.. ltIsidelllYcl., ~ 7012 JlcksanVi lie, f\. M216 Tel, (904:: 998-0111 Fax: (9OoC) 998.0333 ~oIa +400 Bat'CU lINd, StiB. 50 f'a1N<:oIll, FL 3l1503 Tel; (850) 484-5511 FiIlCI (850) ~77.M22 'IIIIIIpII 5019W.l..luel Street T~, F\. 33607 Tel: (813) 2ll!l-Sll91 flllC (813) 282.8296 OrtandID 2992 EdgeWatCr Dr. or\iIr1qo, FL 328(U Tel, (~7) 426-8339 Fax; (.t07) 4!!6e8349 FEB-~5-2004 WED 10:23 AN B&A :..--. -, ..--.-.... ,..,-.... '--'. FAX NO, ~058544297 P. 04/06 rE6-Z4-Z0D4 04,15PM FROM-Wlldsnlr S~rvlvlnl l Mappin, 3D55sm 12 T-etS P,DD3/00B F.816 f!!! The surveying ScMces de&cribc4 above will be pmvided for lump sum. fee of Four Tboulaad Niue Hundred F1fty ~llht donan ($4,958.00). Fee schedules and payment of these fees will be in accordance with the Gtl1'leral Tenns llIla .CoDditiollS attached hereto. T have provided a space below f01' your 8pprovalllJ\(. pl1TOhase order to initiate the ICquircd suiveying serncell. WSM looles forward to working with you on this llrld olher projects. Tf you have any questions or nlled additional informa~on please do not 1 ~esitate to call mCl. Sincerely, ~>llt;~V~ING & MAPPING, u. .....x;:. /.~ ... ,I Saurucl M. Fisch ill, 'PIS . Branch Managet cc: James P. Weidener, PLS Jorge Fcmande'J:, PLS This proposal, along with the scope of servil;Cl1i and General Terms and Conditions is accepted and approved and 1 hereby authotize the survey services by my signature shoW)l below. ' Rai Fcmaadez Bennello-Ajamil & Partners, Inc. Date AttB.ebmeots: General Tc:uDlI &. COnditiOWi License Agreement .:u\mlpm\M-671_B&A.-IIuarcr.wd Weidener Surveying & Mapping P.A. FEB-25-2004 WED 10:23 AM B&A --.-. .-.---'--' .-..... ..... FAX NO. 3058544297 p, 05/06 ~E&-24-2D04 04;15PM FROM-WBidtnBf S~rvByinl l Mappin. 3055977112 r-928 P.DD4/005 F-816 WElDENER SURVE~G &< MArrING, J-.A.. (WSM) Mi.' · Orl41rtlo * TIIlIfIHI lit JIICkHIIMIU .. PMa<<oltl ~NERAL '1'1rQ~S AND CONDITIC~ I) All SUJWY15 wiU Jtljle[ the Minimum Toc;lmical StaDd4rds ofthc Slalootfo1Mum61G17-6, PAC. for1he liYP" ofllWVey KpeCffied. WSM does DOt warrant noT Illlltlmble ICfUrlICY or compkU:a=;. 2) The SCClpe of work specified ill the propoRI inclu4e6 only tbose serviccs &lid dcliverablca !mlJDll:rlltOO tberein. ~) man baunda.rysurveys aDd similar cn~voTS (~ofwayor oaseJlNtacqullitiol2, Cor eXIlIIlPlc), WSM ,..cuflJlDl:lld& tl1ld a full IlDd complete title SClI1'Ch be providecl tp us to mab cettaln I bal all casc:ucuts uu:l right5 of Olllers art discloAed. WSM does !Ill)l aean:h the public recot~ as a matter of COllDl!l. 4) Only vilIible 1IU1'filce evidCl\CC ofutililic:a win be l~ (ontboleprojects where SllJIlt Isiw::luckdill the soopeof'WIJI'k) IlDd WSM J11llkes 110 1qlI'CSCI1latiCDllllls W t'hll ublity i1self. Utility reconk .o:.ay bel OOllllullcd (ot conveoialcc.. but WSM does DOt reJ:Ularly provide utilitY r~ All \lblij:iClllllllYnot be 1IhoWD. WSM uay request a "mark out" but WSM can DOl compel !his SClrvice - if a "mark out" ill pCbIally pTOvided WS~ wiIllocatll tiKl madr& WSM slJon5lY r~ that our c1ielltli satisfY tbcmse1vc:s III ~ all ulility maUers. 5) WSM ia probihiled by OSHA from entering "~apaces" auch 'IS inlels and manholes. Ac;(;~. aU mc~ .,fpipe sims, invel1ll. $. BIllS( be made CJUIIl the aullrido IIl1lI TI13Y not TIlIllltnonnal surveyina SWldards. Tf aeccss to "confined spw;ts" is mandatolY b )'0\11' project. WSM InlIY ~;JWvide a scpaTaW proposal for DIOlIilllriDi instmlDeut'S. v6llli1ators, spec;ial safety equipment. ~ lhe like 1l&:<:clIArJ' ,Dr c:nlry. 6) Maillwnanoe may be: 1Kleded to ICcess ll1lets aadI~ 01ll1\h01es. WSM ",ill uot cll:llD DIJt such ~s - - WIll, however, report SIIIIIC t<J1 yoU foT action. Wheel flU ,lJ'UCILll'et lite clean. W sM willllllllce one (1) IIdditiOllal attempt w ICquire measuremenb witboot chal1leo 7} ltome stlIVeys for improvements in dedicalJOAt rlshriI of way do nol UIclud1, bcnmdary IUTVcys of1he rllht ofway line$ unleas $pCCWcaU)' stll.ted. Tnwch cases, the r~ of way are dcliocalCd t ~ Dtianal map llCCIIII"lICY .tandards only aDd sllould not bel coa.idcrcd $\dficient for the acquisition ofpropetly or cascDlClll/O. lJ) Coll5lrUotiotl slakiDg n-:cl\lires 24 CO 48 boun; advaaPC nolice I<> pIepue ~a for the field party- W'SM will also nlqIlire 24 hours fol1owiD8l1tllkinl for quali1;Y control- W~ wUI not ae:rept respoaaltilit)' lUbe lItaPDI" ptili_ by the client betore Ole expiradGII of this period. All ClQDSINCIion. a\6kiDs ill ,!one O1ICC - any rcs1aking, TIlprdleslI of the CBuse of Ihc 11m, will be provided only .1 addi1.iona1 foe, AllY and liD daima beiD& _de lpiDIt WSM for COD.l&nU!doll.tiakiDI: llIIalt be In writIDg and prtCll" to lilY tellll!Clialfl'Ol 'It so WSM .... an opportllnlcy to v;m the eik aad ....rify llall wlicSity of the claim. 9) I11voicinjt Will be provided mmuhly lIIIlIIOI' at lIU.tial completion oidlc work. Involcm, ia d1le UpoA presenracion. WSM reseTVClS the riatll to suapllnd wurk lit lI11}" tjme that invoicil\ll i& ill mAn more tban 30 days. If lutnp 5W1I. invoicing will be made Ofl tile pe~ comp~\II al ibe lime. Ifbourly, WSM win sum all tid", necesaary to IN woric at specl1led m\eS. "Back up" clala that is rcquosted by tlIe clicnl will OCCllSiou. addiliaDal Chu:gClli of $2.00 per abcct, minimUm of$2S.00. 10) Invoiciag in arrears Dllln: rhan 30 days ""m be a riel,,,", a la~ cilarae at rhJ rate oC 1 !It! pt.tcent per 1DllDIh.. COItpOunded monthly, tram the dale C)f invuice tmtil full satilfaj;lioTl, 11) Hourly biUiDg or fees will iacludc 1111 di~ d1aruli& for fic;1<l work. oftia compumtiona, supervision, dra1\iIl8. quaIi1y W1ltrol, aDd du: lib tbaure nece5lilll)' to lhe work; in our 1lO1e opinion. '\1'SM .ovelt1cad" does not include SllCh direct eharp.. . 12) F\1I1d partie& are bWed "ponallO portal" which ill ~ III)' lbKl tnvel tirlIc .s dinICt cblqed 10 the projegt, Il) WSM mainlllillll the following inil1raaco: . Gcrwal Liability ....... $l,OOO.OOOJSZ,OOO,OOO AvtolIlObllo Liability. . . . . $1,000,000 . WorkerS' (~tiOl1 . . . . , . . . . Prot"essioull.iabi1ity . . . . . . - . . , $1,000,000 $1.000.000 14) In llBY 4i&puIe, d1e prevallltlg pan)' shall be ~ to rea:;"" rr:a""""h Ie a$l:DmCY 1\lCS, Iloart c:aslB aIId die like. 15) Any agroument to perfolUlloMceS sIlalI be govqncd by \he laws oflhr Slalc off'1orida. 16) If any pTOvieion of the_ termllllld cooditloos is held m be invalid, voil or lID01forceahlc, the tpm.l..u,g provWoas shall remain in t\iIJ fOJCOO allIi etRc:t. . 17) WSM docal\ot roPrelll:Atlhat lID)" iovcmmcatal ~v8la em be or will.1Ie oblaiDed. WSM wilL bowcvct, ClIt:reiae illl beal cHarts in tlris regard should it be disclosed lj) \llI that approvals are desired. FEB~~5-2004 WED 10:23 AM B&A ...:..-__.....__.__.. ._'b. -.- FAX NO, 3058544297 P. 06/06 '- FEB-24-2DD( D4:15PU F~OM-WIIQinlr SurvIyinr I Mappinl 3DS5977112 T-B28 P.DDS/DDS F-8IS WEIDENlR SUllVE)'JNG AND MAPPlNC P.A. MlfIImi · 0IIIm411 * Tu,ptt .,. JfICbD,..,;u. * P~tI UCEN~ "'GR~ This e\fJcll:ODic J1II:dia is tho l:lfoperty ofW eidencr Surv~ and Mappins P.A. (Ihc llUrVGy<<). It vII1y hccnacs hUllC of me electronic media and cknll not traDSfer oWllU'Ship of Ibis copy. YOIlo may only. a) UIIC tt1is elec:lronic media on The specltic project JL WlIS prc..'PlU1:d for, b) Copy the electronic ~ only as IlCCeUItty to I1/IC it; .ad c) TlllnSfeT the elCl>tronlc mccUa to llIlOlht:r pc:DlOD. oo1y if that pcniOIllql"CCllto aeeqrt lhlllel1Tll and conditiOlJl of this liCCIMC_ 'l"he5c are Ihc auly rigbU 1P'II*'d. Amona olber ~ you may 1Ult~ teI1~ lease. modilY, \lUIlI1a18. disn"m,le, decompile, nwerse enginl=. OT~ derivatives ~ on the electronil: Illlld ia. If you 1ii1 to complywltb any UJI'tllS of 1hiB Jiceme a~, YO{JR ucttNSE IS AtrrOM,ATICAlJ..\' 'ff.aMIN.A.T.tP. {lationak The smvcyots product:IlIro prllltod bard OClPY _pe ~ur wri11c:D rcpmU ilSllCd tOr the project, wbcrc8s elcdzonic media, including CADD lUe., aretooll fortboitprep~ '11le clienl's auallionisdirecled wlheMI";........ Te<'........tl Standards of tile state of Florida, Cbapte.r 61G17-6, P4C, wbl.chsovem.As a COIlWIlieIIr.efD The cUcnt. tbesurveyorwill furnish 10 LIlt: cW:nr.. OT 11;. desigllll1e, both bard copies and electtollW IDlXIia. In Ihc l!YCIII of a confiict in Ihelr conteDl. however, dill prinlcd!wd capies bearing the signatwD and l'iliaed sea1 otm.. wrveyot sbaIl1akc prel;elience ovcrtllll electronic media. Surveyor's e~r.ronic mMia II.TC fimlislll:d without gIIlITlmtee of c;ompatibility wid11he client's software or bardware and tne surveyor's sole respon;upility for lhe e~tnmjc ~ia is to funli&h a rep1acemDDt for defectiv'e electronic media within a rhin)' (30) d>>y period foUOVo'ing final delivery. The surveyur rctaina own~'Ilip oftbo printed hard copy map$, repodS mI e.leetronic media. The clieDr is granted · Ucensc fur their 1lllC- Bci~ tJllIt the surveyor's "WOrk ~OlVCli exisdllg condit! 0115 aodIor opWoPll aa to faclB detenniaed by the 5IIrveyar's obauvalioaa. it is inappropriate far tile cUem to make c1l1Dge8 in &IlY eloc1rODic D1Lldia provided. ~ordi.og1Y. use of llIe ellc.."tl'cmic moclia for modifiqation, exaollSion or llX,;llIIIIioll, unless under the directWll oft1le surveyor, llba11 be without 1iability to 1Ile sQJVeyor llJld the l\1tVey01'$ c;oosU umts, ifafIY. With ihe above in mind. tl1e electronic mcdis is fumil1u:d in "rqd only" fllflMt. Any lalDperins w.tb the electronic media of the SUTVeyoT ;...rnNlj..ely and aulOmatically tcmrin$lS the liclITI&e l:"lP\ted herein. aecause data stored ill elecuoak media rann CII'II bci a1t~ ~ iDlIcDtiunally OT mriI:lU.'SllioD8llY. by InIIIlICIiplioQ. macbiDo error. onvifolllllOlIIaI faClors, or by' opmLt~ it is agreed lllld tbc: cliclltudlortbc.-oflhc c1eetmDio media shall idemnifY. defeDd and bold harmieaa tlle S\Il'VllyO(. llIe sutVeyar's coasull antS, aDd tlle oOiceralllld employees oraA)' of1luml ftom and against illlY and aU cla.iDls, 1iabillQ;. damaSe&, !oases and COlilli. hIc1udlua bm not J.lmIred to costs of dctc:JUK:, arim~ out of chanps or modi&atiolll to tIu! data in eleceronic mild ia fonn in the possession of the client and/or lhl: ~'T, or m1casl'd to otl1ers and for all)' ~ of the Ilrinted hard copy. repallll1ld electronic media uuUide the lic:c:nsc granted herelllldcr. . . General BY USING THIS ELECTRONIC FILE yoiJ ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMBNT. UNDERSTAND IT AND AGREE TO BE BOUND BY ITS TERMS AND CONDmONS- YOU FURTHER AGRE~ TRA T IT IS TIm COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT 4ND SUPERSEDIS ANY PROPOSAL. WHETHER. ORAL OR WRlTIEN. AND ANY OTHBR COMMUNlCATlONS RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT FE8-20-2004 FRI 11:14 AM B&A FAX NO, 3058544297 p, 01 Z-'1Iu'b.it ~ B ER~ H'LD 'AJAM Il IP"RTNERS'INC . A C Ii IrE- C T U A E . E N a I NEE R I N 6 . P l. A. N N I N ~ . I N T E. RIO It 0 E S I G. N . LAN D 5 C .. PEA R CHI T & c: T U R & FACSIMILq TRANSMISSION To: Carla DIxon, Donald Shockey Fax Number: 305 673 7073 From: Guillermo Suarez Date: February 20, 2004 ProJeet Number: 9753.102 - Lummus Park.. Number Pages Ineludlng This Cover Page: i 3 Comments; DonClld. Please refer to crttClched memo. www.mostdependable.com RegQrds. Guillermo Suarez qsuareZ@bamlaml.com 305 859 2050 ext. 109 CC: Ral Fernandez (B&A) Project File Confidentiality Note: This facsimile is intended solely for the use of the nddressee and may contain confidential ",rormation. If you hove received this communicqtion in error. plea:e notify us immediately by telephone. '"'" $(I.UTH BAYStlORf DRIV~ - 10TH fLOOR' MIAMI H U1U - USA' 1-9D$.I5I.205Q - FAX '-90S-US-,.3.8 .....~..~.b.tl'ji.ml.c1)'" F~B-20-2b04 FRI 11:14 AM B&A FAX NO, 3058544297 p, 02 ~ BE R:MILLO -AJ AMI L aPARTNERS'INC AIlCIIl,'tfCTURf. INGlNI:ERIHG PLo\NN~N(j.. INTfRIOfl DESIGN' LANDSCj4P( .ICHIT'Cru,,~ February 20, 2004 MEMORANDUM Via FaxlMail TO: Donald ShOCk'tfey . Rai A. Femand Miami Beach P Lummus Pak B&A Project No. 9753.102 FROM; RE: Donald, As a follow-up to Carla Dixon's e-mail message, although we ha,'e previously issued this information via fax, the anticipated! cost for the m~ labels and the associated work is approximately $5,000.00. Should you have any questions or require fu11her clarification, J: lease call me. End of Memorandum cc Carla DixonlCMB Project tIJe U'IMlIPARKSII.~2004.W1'" WWlN,blmilmi.CDm 2101 SOUTH BAYSHORE DRIVE - lOtH flOOR - MIAMI FL 33133 - USA' '-3D5-859.2050 . FAX 1-305-8S9.H3t AACIDIIl:t.n..h,u lll'H"~ff . ,u.e.IID - .. . FEB-20-2004 FRI 11:15 AM B&A FAX NO. 3058544297 P. 03 FRlJ!1 C. M. QUINTANA, R. E. DATA RESEARH PHONE NO, 3eS 859 2439 J~n. 23 2003 06:59PM Pi ... .......- CONSUELO M. QUINT ANA REAL ESTATE; DATA RESEAR:::HER 1111 SW 11th AVENUE, MIAMI, FL 33129-1820 OFC'# 305-858-2287 FAX '# 3r15-859-2439 , . ........~ -" SOLD TO: !INVOICE: # 2i64l PATE: 02122/031 BERMELLO AJAMIL & PARTNERS, INC. ClO BILLY SUAREZ 2601 s. BAYSHORE DRIVE, 10TII FL MIAMI, FL 33133 OFC (3US) 859.3060 (EXT 108) FAX (3US) 858-9638 ceLL (305) N1A ORD& BY: BILL UAREZ QUANTITY 2 1 1,701 N/A N/A NlA SUB TOTAL: TOTALS $ 2,150.00 N/C $ 850.00 0.00 0.00 $ 0.00 $ 3,000.00 $ 1,665.38 $ 4,6&5,38 $ 0.00 $ 0.00 S 4,665.38 PROPERTY OWNER'S UST . YOUR COpy WITH MATRIX OF ~LS Condo Units ($50 per ev-&ry 10Q units) Rush Charge Delivery ChaI'Q8 I Postage Extnl Set for Second Board ,-..-.. 1 Mailing Services (SEE BREAKqOWN ATTACHeD} (N/A) Not applicable I SUBJECT: . 375'FT FOR THE CITY OF MIAMI BEACH - HISTORIC PRESflRV A nON BOARD 599 OCEAN PRo & 535 OCEAN DR. MIA BCH, FL 33139 F#0203203-OOQ-0030 & 02~203~002-0010 RE: LUMMUS PARK SUB TOTAL: DISCOUNT: PAID: AMOUNT DUE: TOTAL LABI:LS: ORlGINALL ,. 1.575 1,860 without repetition NAMES ( X ) ( X ) ( X ) ( X ) The ownership list is ready for; ($"" Subject above). F~ a lo 0.3 Please call me when you receive thl=- fax. Ile- 'fit.:6mi7r"&b '" 3J(j~. Call me regardin~EI pick-up at (305) 8f$8-2287. Please make check payable to: _..~"** Consuelc. M. QLlintana *---**.. PAST DUE THANK YOU FOR YOUR ~USINESS. PLEASE C~L~ AGAIN I (. .NQll;:; A FINANCE CHARGE OF 1 112 % PER MqNTH WHICH ISArI ANNUAL PERCENTAGE RATE OF 18 % IS. CHARGED ON ALL. ACCOUNTS OVER Ell> DAYS. PURCHA:~ER SHALL BE LIABLE FOR All.. . COSTS OF COLLECTION INCLUDING REASONAalEAITORNEY'S FEES. NOTE: We. also do the ",.Iil out for the Varian~. l.e,: for the Boar.' of Adjustment, Planning, HPB, & Design Review Board for MB, FL, & othel'S, or, olher specialty maiiina_ or research. Please call 305-858-2287. --' (INV- 2864). (L412) (MS_21-2003) (TX-02120/03) (0-2/03) (C-7/19/21/61/62/721118/119/120/1'21/1221123J2.SB.'276/277/278/279/280/341/3421 349/473/490/496/520/606/6~8I656/659/684/6971833/834) MAR-:25-20M THIJ 04:24 PM B&A FAX NO, 3058544297 P. 01/01 ~ ~~IU~+ E BERM~LLO'AJAMIL ,,'ARTNEAS'INC AJlCHlll:r;YUI'1 . E~G...fERI"G . P~ANNI~li . INTflllDR 01$1&" . ~A.ND$t...tl'E ARCHlIYECYUI'E March 25, 2004 Via Fax/Mail Mr. Jorge Chartrand City of Miami Beach 1700 Convention Center Drive Miami Beach, FL. 33139 Re: Miami Beach Parks and Recreation Department Maintenance Yard Office and Garage B&A Project No. 9753,104 Dear Mr. Chartrand As you know, we have been asked to resubmit the construction docwfIlIDts for the Park Maintenance Yard project to the City of Miami Beach Building Department. Our original design was generated using the old South Florida Building Code. The documents were issued to the BuJding Departnu:nt and all disciplines reviewed and approved the documents, however, the pennit approval ~pired through no fault of B&A. In order for us to resubmit these drawings we will need to update the set and bring the set of documents into compliance we the new Florida Building Code. Our fee to pcrfonn this work will be $10,000.00. Fee Schedule: Architecture. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $4,500.00 Structural ................................................................ $4,500.00 MEP ........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $I,OOD.DO Total. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $10,000.00 Please indicate your acceptance of this proposal with your signature below. Should you have any questions regarding this proposal, do not hesitate to call me. Signature: Date: cc Tim Hemstreet. eMB Nury Mellicucci. CMB Billy Suarez, B&A U:Wl'lPAlUCSIPMY\PMYK"lMdScrlll2S04.wpd HDI SOUTH BAVSHORE ORIVE . \DT~ FLOOR' MIAMI FL 33133' USA 1.!OS.8S~-2050' FAX 1.3D5.1S~.9&38 wwYJ,bilmilrni,CUfT1 uca'llt. at'~~l.' I'~~U!\ . IUD~I\' MAR-25-2004 THU 04:24 PM B&A FAX NO. 3058544297 p, 01/01 o [)(hJ~t- \= B ER",ELLD.AJAMl L . PAIITNeftS.1 N C AftCH1TECTUfll - EtcGINEI:RING . PLANNINCI . INTifllDR DEEI&N . lAND$CA..E ....CttllfCTuaE March 25,2004 Via Fax/Mail Mr. Jorge CbartIand Assistant Director 1700 Convention Center Drive Miami Beach, FL. 33139 RE: North Shore Park & Yolltb Ceitter Concession & Restroom BuUding B&A PrQjed No. 9753.101 Dear Mr. Chartrand As per your request, we are submitting this revised proposal for tile Nonh Shore Park &. YouTh Center Concession &. Restroom building. As you have' informed B&A, tht: total project budget including cost of construction, ME fees, pennitting cost, project management fees, co:lt for "Art in Public PlaCt.os" etc. is now $319,714.00. The only modifications that will be made to the floor plans will bc to update the structwal furces as per the new Florida Code and deletion of the elllCtrica1 services for \he field lights originally indicated in the field house. Fee Schedule: I. IT. m. IV. V. Construction Administration Services ............... _ . . . . . . . . . . . . . . . $10,000.00 Update Structural Plans .......................................... $2,500.00 Update MEP Plans .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . $2,000.00 Update Civil Plans ........................................... _ . . $1,000.00 Total ..,....................................................................................................... 115,500.00 Please indicate acceptance of this proposal wiTh YO\lr signature below. Should you have any questions regarding this proposal. please do not hesitate to call me. Signature: Date: C(; DiaDa Garcia, B&A Guillermo Suan:z, B&.A Project File Ul'\WBPARXS\NSPV.d~wp4 2601 SOUTH BAYSHORE DRIVE' 10TH FLOOR - MI~MI FL 33133 - USA' ,.305-159-USO' FAX 1.305.159.9831 www.bamiamLcom IlAtlUI4U' UHHI1I4 lCIltlIUII.rta.lI'tlllt