2004-25571 Reso
RESOLUTION NO.
2004-25571
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROPRIATING $120,000, FROM THE
1995 PARKS BOND INTEREST FUND, TO PROVIDE SUFFICIENT
FUNDING TO COMPLETE THE CONSTRUCTION SCOPE OF THE NORTH
SHORE PARK AND YOUTH CENTER PHASES I, II, AND III.
WHEREAS, on September 10, 2001, the City issued an Invitation to Bid for the
construction of the North Shore Park and Youth Center (the Project); and
WHEREAS, The Collage Companies (TCC) was declared to be the "lowest and best
bidder", but its Total Base Bid Price exceeded the budgeted amount allocated towards the
construction scope; and
WHEREAS, as permitted in Section 2-367 of the City Code, on October 17,2001, the
Mayor and the City Commission adopted Resolution 2001-24652, approving and authorizing
the City Manager or his designee to negotiate a contract with The Collage Companies; and
WHEREAS, following a series of value engineering sessions, the parties agreed to a
construction price, in the amount of $6,176,296, that reflected the available funding for the
Project; and
WHEREAS, to achieve this contract amount, a decision was made to reduce the
Project's Contingency from 10% to 4.3%, or $330,073, and use the balance of the
Contingency to fund the contract amount; and
WHEREAS, several items were value engineered from the scope, including the
shuffleboard courts; 4 of the 12 tennis courts; 3 baseball field dugouts; welded metal
lockers; interior wood doors; stucco finish for the exterior elevations; and wood flooring for
the basketball court and dance room; and
WHEREAS, to allow an early occupancy by the public, the Project was divided into
three different phases as follows: Phase I: Baseball/softball fields with alternatives to
construct a concession field house, tot lot and basketball court (The alternatives were not
approved; however, the concession field house and tot lot have subsequently been awarded
additional funding and will be built separately.); Phase II: Tennis Center, tennis courts,
shuffleboard courts, practice court, and maintenance building; and Phase III: a new 2-story
Youth Center, gymnasium, and entry plaza; and
WHEREAS, additional funds were appropriated at a later date for the Project and
some of the value engineered items were added back into the Project Scope; and
WHEREAS, to date, Change Orders, in the amount of $807,238, have been
approved, almost completely exhausting the Project's Contingency; and
..'.,.
WHEREAS, in order to close out the Project, there are some additional items that
were required during the final inspection process, to allow the opening of the buildings; and
WHEREAS, these items have not been negotiated with TCC yet, but have an
estimated value of $120,000.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby appropriate $120,000 from the 1995 Parks Bond Interest Fund, to
provide sufficient funding to complete the construction scope of the North Shore Park &
Youth Center Phases I, II, and III.
PASSED and ADOPTED this 26thday of May, 2004,
ATTEST:
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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o uate
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution appropriating $120,000, from the 1995 Parks Bond Interest Fund, to
provide sufficient funding to complete the construction scope of the North Shore Park
and Youth Center Phases I, II, and III.
Issue:
Shall the City appropriate funds in the amount of $120,000 to complete the construction
scooe of the Proiect.
Item Summary/Recommendation:
On September 10, 2001, the City issued an Invitation to Bid for the construction of the
North Shore Park and Youth Center. The Collage Companies (TCC) was declared to be
the "lowest and best bidder", but their Total Base Bid Price well exceeded the budgeted
amount allocated towards the construction scope. Following a series of Value
Engineering sessions, the parties agreed to a construction price in the a mount of
$6,176,296. To date, Change Orders in the amount of $807,238, have been approved,
almost completely exhausting the Project's Contingency. In order to close out the
Project, there are some additional items that were required during the final inspection
process, to allow the opening of the buildings. These items have not been negotiated
with TCC yet, but have a n estimated value of $120,000. Appropriate funds in the
amount of $120,000 are available from the 1995 Parks Bond Interest Fund.
Advisory Board Recommendation:
INA
Financial Information:
Source of Amount Account Approved
Funds: 1 $120,000 1995 Parks Bond Interest Fund
D 2
3
4
Finance Dept. Total $120,000
Ci Clerk's Office Le islative Trackin
M. Alexandra Rolandelli
Assistant City Manager
City Manager
AGENDA ITEM
DATE
c'7D
$"'- ~-o<.[
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
To:
Mayor David Dermer and Date: May 26, 2004
Members of the City Commission
Jorge M. Gonzalez ~".A~
City Manager U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROPRIATING $120,000, FROM THE
1995 PARKS BOND INTEREST FUND, TO PROVIDE SUFFICIENT
FUNDING TO COMPLETE THE CONSTRUCTION SCOPE OF THE NORTH
SHORE PARK AND YOUTH CENTER PHASES I, II, AND III.
ADMINISTRATION RECOMMENDATION:
From:
Subject:
Adopt the Resolution,
Fundina
Funds in the amount of $120,000 are available from the 1995 Parks Bond Interest Fund,
ANALYSIS:
On September 10, 2001, the City issued an Invitation to Bid for the construction of the
North Shore Park and Youth Center. The Collage Companies (TCC) was declared to be
the "lowest and best bidder", but their Total Base Bid Price well exceeded the budgeted
amount allocated towards the construction scope. As permitted in Section 2-367 ofthe City
Code, on October 17, 2001, the Mayor and the City Commission adopted Resolution 2001-
24652, approving and authorizing the City Manager or his designee to negotiate a contract
with The Collage Companies,
Following a series of Value Engineering sessions, the parties agreed to a construction
price in the amount of $6,176,296 that reflected the available funding for the Project. To
achieve this Contract Amount, a decision was made to reduce the Project's Contingency
from 10% to 4.3% or $330,073 and use the balance of the Contingency to fund the
Contract amount. In addition, several items were value engineered from the scope,
including the shuffleboard courts, 4 of the 12 tennis courts, 3 baseball field dugouts,
welded metal lockers, interior wood doors, stucco finish for the exterior elevations, and
wood flooring for the basketball court and dance room.
To allow an early occupancy by the public, the project was divided into three different
phases as follows:
1. Phase I: Baseball/softball fields with alternates to construct a concession field house,
tot lot and basketball court. While the alternates were not approved initially, the
Commission Memorandum
North Shore Park and Youth Center Appropriation to complete Construction Scope
May 26, 2004
Page 2 of 3
concession field house and tot lot have subsequently been awarded additional funding
and will be built separately.
2. Phase II: Tennis Center, tennis courts, shuffleboard courts, practice court, and
maintenance building.
3. Phase III: A new 2-story Youth Center, Gymnasium, and Entry Plaza.
Additional funds were appropriated at a later date for the Project and some of the value
engineered items were added back into the Project Scope.
To date, Change Orders in the amount of $807,238, have been approved, almost
completely exhausting the Project's Contingency. In order to close out the Project, there
are some additional items that were required during the final inspection process, to allow
the opening of the buildings. These items have not been negotiated with TCC yet. The
following is a list of those pending expenses necessary for closing the Project, for which
prices need to be negotiated with TCC:
Installation of 26 Additional Scuppers at Youth Center - Requested by Building
Additional Fire Sprinklers at Youth Center - Requested by Fire Department
Additional Hand Railing at Youth Center West Entrance- Requested by Building
Cane protection at Tennis Center Water Fountain - Requested by Building
Additional fire dampers at the Youth Center- Requested by Fire Department
Convert Room 136 from a storage room to an Elevator Room - Requested by Building
Doors and Fire extinguishers for Room 136 - Requested by Fire Department
Elevator Machine Room Additional Electrical costs - Requested by Fire Department
Glass Railings at Teen Room- Requested by Fire Department
Steps edge at Stage - Requested by Building
Access Panels for Men's Room Rm.114 - Requested by Building
Replace 7 light fixtures in Teen Room - Requested by Building
Replace 7 light fixtures in Janitor's Closet Rm. 123/223 - Requested by Building
Unforeseen Closeout Requirements
Additional Installation of an AlC Unit at the Public Bathrooms at Tennis Center
The above items are mostly related to normal issues that are raised by regulatory agencies
during the final inspections of any construction project. These issues are difficult to identify
during construction and often are clearly understood only when projects are close to
completion where installations become more evident. Some items are additions to the
scope of the project that the City has requested, but which were never part of the program
or of the construction documents, such as the additional air conditioning for the Tennis
Center Restrooms. Some items are omissions on the part of the consultant which will be
addressed after closeout and before final payment to the consultant is made if it is
determined that compensation to the City is in order in accordance to contract
requirements and obligations. This evaluation will be made by CIP at the end of the
Commission Memorandum
North Shore Park and Youth Center Appropriation to complete Construction Scope
May 26, 2004
Page 3 of 3
project.
The estimated value of these items is $120,000.
CONCLUSION:
The Administration recommends that the Mayor and City Commission approve the
Resolution to appropriate $120,000 for these items to close out Phases I, II, and II of the
Project.
SP&YC\C1ose outAppropriatbn Memo 052604.doc