98-22937 RESO
RESOLUTION NO.
98-22937
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING AND APPROVING
THE RECOMMENDATIONS OF THE MIAMI BEACH CULTURAL
ARTS COUNCIL FOR 1998-1999 GRANT AWARDS, TOTALING
$500,000, TO ELIGffiLE CULTURAL ORGANIZA nONS; SAID GRANT
AWARDS TO BE FUNDED FROM THE FISCAL YEAR 1998/99
CULTURAL ARTS COUNCIL BUDGET.
WHEREAS, the Miami Beach Cultural Arts Council (Council) was created by the
Mayor and City Commission on March 5, 1997, and nine members were appointed in August,
1997; and
WHEREAS, the mission of the Council is to develop, coordinate and promote the
performing and visual arts in the City of Miami Beach for the enjoyment, education,
cultural enrichment and benefit of the residents of, and visitors to, Miami Beach; and
WHEREAS, on June 3, 1998, a Master Plan for the Council was adopted by the
Mayor and City Commission, which outlined a scope of work for Fiscal Year 1998/99;
and
WHEREAS, a Cultural Grants Program was outlined in this plan to maintain
baseline funding support for Miami Beach's cultural organizations; and
WHEREAS, the Council appointed four (4) Grant Review Panels of seven volunteer
members each and, during the week of September 14, 1998, these panels met to deliberate
and recommend funding awards to the Council; and
WHEREAS, on September 18, 1998, the Council unanimously accepted the recom-
mendations of the Grant Review Panels, attached Exhibit "A" herein, to cultural organizations
for 1998/99.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein approve the recommendations of the Miami Beach Cultural Arts Council for the
1998/99 Grant Awards, totaling $500,000, to eligible cultural organizations; said Grant Awards to be
funded from the Cultural Arts Council Budget.
PASSED and ADOPTED this 7th day of October
,1998.
ATTEST:
ZJJIIt
MAYOR
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
_~6- PCU~
CITY CLERK
F:\JNFO\$ALL\QUINJ\CAC.RE2
dIt~~ .
"EXHIBIT A"
CULTURAL ARTS COUNCIL BUDGET
FISCAL YEAR 1998/1999
OBJECTIVE: Invest CAC resources and revenues in an expenditure
budget that supports the \Vorkplan's prioritized programs
* Revenues
*
*
CAC Interest Earnings
VCA Grant for Cultural Grants Program
Supplemental Funds (through grants,
fundraising events, etc.)
*
*
TOTAL
Expenditures
*
Cultural Grants Program
Umbrella/Co-op Cultural Marketing Campaign
Endowment Program
NEA/Miami-Dade Matching Grants
Administration (full year)
Staff
Overhead (Equipment, supplies, mailings,
publications, etc.)
*
*
*
*
TOTAL
$ 550,000
$ 500,000
TBD
$1,050,000+
$ 500,000
$ 200,000
$ 200,000
$ 50,000
$ 100,000
$1,050,000+
* At recent meetings, the VCA has resolved: 1) to recommend that
beginning in FY 1998/1999, the City allocate to the Cultural Arts Council the
$200,000 in municipal funds historically budgeted for the VCA; and 2) to
grant $300,000 of VCA funds to the Cultural Arts Council for arts granting
purposes.
"EXHIBIT B"
City of Miami Beach Cultural Arts Council
1998-1999
Cultural Arts Grant Program
Ciry of Miami Beach Cultural Arts Council
1700 Convention Center Drive
Miami Beach, FL 33139
phone: (305) 673-7577
fax: (305) 673-7063
Contents
GRANT GUIDELINES
· Program Description
· Program Goals
· Levels of Funding
· Grant Timeline
· EligtObility
· How to Apply
· Grant Review Panels
· Public Information and Funding Disclaimers
OPERATING GRAN[ CATEGORY
· Eligibility and Funding
· Emerging Am Organizations
· Evaluation and Selection Criteria
· Established Am Organizations
· Evaluation and Selection Criteria
· Project Support for Individuals and Organizations
· Evaluation and Selection Criteria o.
GRAN[ APPLICATION
· Project Information
· Budget
· Grant Request
G RANT GUIDELINES
Program Description
The CAC supports the development of performing and visual arts and culture in the ciry of Miami Beach.
As the city's cultural arts advisor, the CAC provides funding for widespread public access to cultural programming
through the Cultural Arts Grant program.
In Addition the CAC Provides
· Technical assistance and professional development services to the arts community
· Partnership with communiry groups for spedal arts programs and events
· Marketing and promotional support for arts and cultural activities in the Miami Beach area
· Advocacy support for arts and cultural programs which meet the changing needs of our ciry
· Access to a wide range of arts and cultural experiences to the citizens and visitors of Miami Beach
Cultural Arts Grant Program
The CAC established the Cultural Arts Grant Program with annual funding from the ciry of Miami Beach. The
Cultural Arts Grant Program provides the citizens and visitors of Miami Beach access to outstanding arts and
cultural programs, while encouraging the professional development of arts organizations and individual artists
in Miami Beach.
Program Goals
· Encourage arts and cultural activities in all communities and neighborhoods
· Promote long-term cultural programs for the community
· Challenge Miami Beach arts organizations to adopt best practices in nonprofit arts management
· Encourage artistic excellence .
· Promote the community's participation in all aspects of the dty's cultural life
· Encourage the development of new audiences and challenge existing audiences
· Promote arts education and training opportunities
· Provide support for professional artists based in Miami Beach
· Encourage involvement of youth and strong educational components
Levels of Funding
To further the goals of the Grant Program, the CAC has established three funding categories. The different levels of
funding correspond ro size, developmenr and purpose of eligible nor-for-profit organizations. The CAC Grant.
Program shall not be considered the sole source of funding. Applicants should thoroughly explore other fuVding
sources prior to seeking support from this program and indicate procured funding sources in the budget portion of
the application. Each level has specific requirements, eligibiliry and review criteria.
The three levels are as follows:
1. Emerging Arts Organizations (Category 1 and Category II)
II. Established Arts Organizations
III. Project Support for Individuals and Organizations
Page 1
Grant Timeline
July 24, 1998
Gram orientation workshop, 10:00 AM City of Miami Beach,
1700 Convention Cemer Drive, 1st Floor conference room, Miami Beach
August 21
Deadline for applications 4:00 PM in Cultural Arts Council City of Miami Beach Office,
1700 Convention Center Drive, 4th Floor, Miami Beach
August
Site visits and Grant Review Panel Meetings
September
Recommendations to City Commission Announcement of Grant Awards
October
Contracts Signed by Awardees
February 1, 1999
Interim or final reports due to the Cultural Arts Council as addressed in contract
The follOwing guidelines are designed to assist you in applying for funds through the Cultural Arts Gram Program
for 1998-1999 in the three categories. All applicants should note that the confumation of available funds for the
program will be made following CAC recommendations and adoption by the city commission in the fall 1998.
Applicants should contact the CAC for questions or the grant program and schedule. In order to be considered for
funding, all applicants must complete the attached grant application and submit one (1) original and fIfteen (15)
single-sided copies. TIlls application is available on disk and can be obtained at the offIce of the Cultural Arts
Council Monday through Friday, 9:00 AM to 5:00 PM. Applications must be received in the CAC offIce no later
than 4:00 p.m. on August 21. TIlls is not a postmark deadline. Late, incomplete, disk or faxed applications will
not be accepted.
Eligibility
Please deliver or mail to:
City of Miami Beach Cultural Arts Council
Cultural Arts Grant Program
1700 Convention Center Drive, 4th Floor
Miami Beach, FL 33139
Who is eliiible to apply?
· Not-for-profIt organizations based in the city of Miami Beach with IRS 501(c)(3) ~ exempt status
. Organizations chat use qualified artists or arts professionals in program planning and delivery
· Individuals and unincorporated groups may apply for program grants under the sponsorship of any
not-for-profit, tax exempt organization. (In such cases, the application must be submitted by .
sponsoring organization)
· The program/project takes place within the City of Miami Beach and is offered to the general public
· The program/project starts after October 1 and is complete prior to September 30, 1999
Who is not eliiible to apply'
· CAC staff or members of the CAC Board
· Non-arts community organizations which cannot provide evidence of an established arts and cultural
program and budget
· Programs/projects that Occur outside of the October 1 through September 30, 1999 period
Allowable Grant Expenditures' What the CAC Funds
· Project support for qualified organizations, facilities or programs that provide evidence of an established
arts and cultural program
· Literary, audio, video or mm projects with approved publication/production and discnbuCion plans
· Publicly accessible presentations of all art forms by professional artists which cake place in the
City of Miami Beach
· Arts programs utilizing paid artists or other arts professionals to proVIde arts opportUnities to
Miami Beach Residents
Page 2
What the CAC Does Not Fund:
· Events not open to the public, unless the event serves to benefit Miami Beach government. specifiedly
· Programs located outside the city of Miami Beach
· Purchase of permanent equipment, lands, buildings or construction (cap:tal improuementslexpenditures)
· Hospitality or food costs
· Travel or transportation
· Debt Reduction, penalties, costs of litigation
· Individuals and organizations not based or performing in Miami Beach
· Benefits of organizational fund raising
Contract Period
A City of Miami Beach Cultural Grant carries no commitment for future support beyond the time of the program
or project. Funded activities must take place within the city's fiscal year. All funded activities must provide equal
access and opportunity in employment and services and may not discriminate on the basis of handicap, color,
creed, gender, religion or sexual preference. The City of Miami Beach Cultural Arts Council supports and requires
compliance with the mandate of the Americans with Disabilities Act (ADA), section 504 of the Rehabilitation Act
of 1973, and the Age Discrimination Act of 1975.
How to Apply
1. Consultation with Coundl Staff is required at least one week prior to submitting application. All
applicants should contact Cultural Arts Council at (05) 673-7577 to schedule an appointment.
2. Attend the grant orientation workshop.
3. Complete and submit the appropriate application at the CAC office by 4:00 p.m. on Friday,
August 21,1998. This is not a postmark deadline. Refer to the application materials checklist for
information required.
Please submit to:
City of Miami Beach Cultural Arts Council
Cultural Arts Grant Program
1700 Convention Center Drive, 4th Floor,
Miami Beach, FI 33139.
Late, incomplete, facsimiles, e-mail and other electronic submittals will not lie accepted.
4. Grant applications must be submitted on one single-sided original (not stapled), and fifteen (15) .
single-sided copies (stapled upper left band corner.)
5. Since artistic merit is the most important component of the selection criteria, documentation of artistic
quality is extremely important to the application process. All presenting, producing and exhibiting
organizations may submit one (1) audio/visual sample to complete the application. The review of
submitted audio/visual materials is limited to five minutes or fewer. If submitting a longer video, please
cue tape to the most pertinent five minute segment. The entire tape will not be reviewed. Attach a
brief, typed description of the material submitted, including the venue and date to the video. If you
are submitting slides, include no more than twenty in a plastic slide sheet. Attach a typed slide list.
What Happens After Your Application is Submitted?
1. All applications are initially reviewed by CAC staff for eligibility requirements and application
completeness. If an application is late, incomplete, or fa.xed or otherwise ineligible, CA.C Staff will
contact the applicant.
2. In August, the applications are forwarded to the appropnate grant review panels. One grant reView
panel is appointed by the CAC for each category.
Page 3
3. Gram Review Panels convene to imerview applicants, review artistic support materials and site visit
reports, and to rank applications according to evaluation and selection criteria. Panels formulate
funding recommendations.
4. The CAC reviews gram review panels funding recommendations and forwards a final allocation
recommendation to the City of Miami Beach Commission for ratification.
5. Final grant awards are based on panel and council recommendations and the amoum of available
funding for the Cultural Arts Gram Program.
Grant Review Panels
Gram review panels are convened by the CAC and consist of representatives from the CAC Board and community
and regional arts professionals/activists. All grants will be reviewed by a grant panel in public meetings. CAC
maintains a pool of panel applicants. If you are interested in nominating an individual, please contact the CAe.
Panels convene to imerview applicants and to rank applications based on grant program criteria and goals.
Panelists formulate funding recommendations based on application rankings and available funds. Based upon the
panel recommendations and the available funding, the CAC will approve a final allocation recommendation prior
to the fall City Commission Meetings.
The procedure is as follows:
1. Grant review panel members individually review grant proposals in advance of the scheduled Grant
Panel meetings in August.
2. The CAC Staff schedules site visits and interviews applicant organizations to discuss the
application and answer panel questions. The interviews will be scheduled by the CAC Staff after
the applications have been received.
3. The evaluation and recommendation process consists of the following steps:
a. Each panelist scores each application based on the selection criteria.
b. Averaged scores for each application are rariked.
c. Rankings will be utilized in determining allocation of grant awards.
d. The CAC will keep a record of panel recommendations, a summary of wtlich will be included
with each applicant's Notification letter and kept in Cultural Arts Council Grant Program files.
Site Visit Program .
All applicam organizations are asked to accommodate a site visit. The site visits, comprised of gram review panel
members and staff, are for the purpose of conducting administrative and artistic site reviews.
Contract with CAC
Upon final approval by the City of Miami Beach Commission, organizations who are approved for funding emer
imo a contract with the CAC to provide the programs or services proposed in the application and must verify the
ability to meet the match requirements with cash revenues, or other sources. All gram recipients are required to
verify the cash match from private contributions, other government grants or earned income at the time of the
gram award. In addition, operating grant recipients must verify that the organization meets the contributed
income requirements for the applicable eligibility category. It is required that on all printed materials regarding an
operating grant funded project, the CAC logo and/or credit line must be included. Interim or final reports must be
submitted to the city in February, 1999 or as addressed in the contract.
Pavment and ReDortin~ Schedule
Funding shall be allocated according to the contract negotiated with the C.Ae. A payment and reportlng schedule
shall be established in the contract.
Page 4
CAC Contlict of Interest Policy
1. No member of the CAC Board or Scaff shall sign a grant appliCltion.
2. No scaff or council member who is on a applicant's board shall serve on the gnnts panel for the
category in which the organization submits an appliCltion.
3 Any CAC or panel member who has a potential conflict of interest must disclose it to the CAC and
the Grant review panel prior to the panel review dates.
Public Information and Funding Disclaimers
The Cultural Arts Council Grant Program is a public process addressing the allocation of public funds. In the
course of this process, applications are reviewed by peer grant panels. The merits of the proposals and the
accomplishments of the artists and organizations are thoroughly discussed and may be compared to other proposals
within the same category. The CAC is governed by the Florida Sunshine laws and applicants should assume that
there in no confidentiality as to any of the responses, deliberations, evaluations, or results.
Grant Review Panel recommendations will be forwarded to the CAC Board for review and the Board will then
forward final recommendations to the City of Miami Beach Commission for ratification. The CAC will enter into
contracts with successful applicants. All applicants should note that the city's confirmation of available funds for
the program will be made following city budget hearings and adoption of a budget in the faU, 1998. Applicants
should remain in concact with the CAC to scay updated on funding for the grant program.
There is limited funding available for distribution. Many worthy projects, organizations, and artists cannot be
funded. Neither the recipient of funding in the past, organizational fiscal need, nor the merit of an application is
a guarantee for funding. The CAC staff is willing to discuss panel review comments with applicants after the
process is completed.
Page 5
OPERATING GRANT CATEGORY
The Operating Grant program provides support to arts and cultural organizations with a history of programming in
Miami Beach that require a secure funding base to meet ongoing program and administrative needs. Operating
grants recognize the need to offer support for the nurturing, development, and sustairubility of arts organizations.
Eligibility and Funding
The CAC's operating Grant program is designed to provide appropriate support to organizations at different stages
of organizational development, as detailed below. Allocations are based upon a formula that rakes into account
the budgetary size of applicants eligible for support.
General Eligibility
· Miami Beach-based nonprofit arts or cultural organizations with 501(c)(3) status
· Involvement of qualified artists or arts professionals in planning and program delivery
· Organizations must have as their primary purpose the presentation performance, awareness and/or
exhibition of the arts
Emerging Arts Organizations
PUll'ose
The vitality of the arts in Miami Beach depends on a community of strong, professionally-directed arts
organizations. The goal of CAC's support for Emerging Arts Organization is to develop arts groups that are
working towards meeting the eligibility standards for Established Arts Organizations. The mission is to stabilize,
sustain and nurture the small and medium sized organizations.
Minimum Eligibility
· One year of programming history in Miami Beach
· Demonstrated ability to raise matching funds
· Active Board of Directors
· Project must stimulate resident interest and provide publicly accessible programs
· Potential to become Established Arts Organization
· Organizations must submit an annual financial review performed by an independent auditor
Category I Organization budget under $100,000
· Provides funding and technical support to small emerging arts organizations with a year
round presence in Miami Beach, presenting and performing or exhibiting a season of
cultural activities. The organizations total annual operating budget including th~ 'project
for which funds are being requested must be under 5100,000.
Category II Organization budget $100,000 to 1499,000
· Provides funding to small and mid-size developing professional arts organizations with
a year round presence in Miami Beach, presenting, performing or exhibiting a season
of cultural activities. The organization's total annual operating budget for which funds
are being requested must be between 5100,000 and $499,000.
Funding
Grants will not exceed 20% in category I and 15% in category II of the total 1997-1998 budget of each
organization. All grants must provide a minimum $1 cash, in kind, or combination of both, match
for each $2 requested. Grant awards are subject to funds available and the numbers of qualifie-d applicants.
Page 6
Evaluation and Selection Criteria
Applications for the city's emerging grant program categories will be reviewed according to how effectively
applicants can demonstrate how they meet.the evaluation and selection criteria. Each emerging grant proposal
shall be evaluated and ranked based on the following criteria:
Artistic Merit, Program Quality and Achievable Budget 35 points
· Encourage the development of long-term, quality artistic programs
· Support the development of innovative and creative projects or programming which challenge audiences
and participants
· Provide appropriate support and documentation to achieve budget for progranv'project
· Diversified funding base
Organizational Management 2S points
· Support the use of best practices in the management structUre of the organization, including long term
planning accountability fund development, appropriate qualifications of board and staff and other
professionals, and overall fIScal health
· Capacity to anract fmandal support from other private and public sources
· Encourage the involvement and compensation of qualified professional artists
Impact 20 points
· Encourage the development of programs that provide ongoing cultural education and outreach
opportunities to the community
· Support the development of new audiences
· Provide support for organizations which are able to identify community needs, identify target audiences,
and how commitment and ability to meet needs through planning and program delivery
· Encourage the development of programs that meet the needs for a wide variety of cultural programs in
Miami Beach
· Evidence of efforts to promote and/or foster cultural tourism in Miami Beach
Community Representation 20 points
· Encourage organization to provide programs which are accessible to a broad range of interests of
Miami Beach
· Encourage the use of the strategies and mechanisms to ensure community representation in
leadership, planning and program diversity ~
Established Arts Organizations
Pur:pose
The Established Arts Organizations category is designed to provide a stable base of operating support to a
growing number of arts organization.
Minimum Eligibility
· Three years of programming history in Miami Beach
· Total annual organizational budget of $500,000 or more
· Active Board of Directors
· Project must stimulate resident interest and provide accessible programs
· Demonstrated ability to raise matching funds
· Organizations must conduct an annual audit performed by an independent auditor
· Organizations must operate year-round with full-time administrative staff
Fundin~
Grants will not exceed 15% of the total 1997-1998 budget of each organization. All grants must provide a mini-
mum $1 cash, in kind, or combination of both, match for each $2 requested. Grant awards are subject to funds
available and the number of qualified applicants.
Page -;
Evaluation and Selection Criteria
Each operating grant proposal shall be evaluated and ranked based on the following criteria:
Artistic Merit, Program Quality and Achievable Budget 35 Points
· Artistic quality of programs and artistic standing in the field
· Overall artistic achievement
· Innovative and creative projects or programming
· Activities which further the applicant's overall organizational mission, goals, and objectives
· Artistic training and experience of the artistic personnel
· Qualifications of staff and or artists
· Provide appropriate support and documentation to achieve budget for program/project
· Diversified funding base
Organizational Management 2S points
· Evidence of strong fIscal controls and accountability for the expenditure of resources
· Management structure and decision-making process
· Short and long-range planning capabilities
· Fiscal health as demonstrated by surplus/defIdt position and a diversity of funding sources
· Demonstrated ability to match the grant request
· Qualifications and effectiveness of board and staff in relation to practices in the field
Impact 20 points
· Commitment and ability to address the community needs through the arts in organizational
planning and programs
· Demonstrated need for the organization, given the audiences, geographic areas, groups or
communities served
· Accessible programs for residents of Miami Beach
· Short and long-term impact of the organization on the identified audiences or communities served
· Impact of programs on the artists and the organization itself
Community Representation 20 points
· Organization demonstrates use of administrative and artistic personnel that repreS\::nt the diverse
components of the community
· Organization makes use of strategies or mechanisms (i.e. advisory boards) to ensure broad community
representation in planning, leadership, and programs .
Project Support for Individuals and Organizations
The project support for individuals and non-profit organizations category provides support to individual artists,
non-profit organizations, schools and neighborhood associations for programs and/or projects that recognize and
celebrate the cultural diversity of the Miami Beach Community, and enhance cultural tourism.
General Eligibility
· Miami Beach based individuals and non-profIt organizations, schools, or neighborhood associations
· Primaty purpose of the project, presentation, performance and/or exhibition of the arts
· Applicants will only be considered under one categoty for August 21 deadline
Funding
Grants will not exceed 15% of the total budget for the project. Grant awards are subject to funds available and the
numbers of qualified applicants. This category has a August 21, November 20 and February 15 deadline.
Page 8
Evaluation and Selection Criteria
Applications for the individual and non-profit organizations category will be reviewed according to how effectively
applicants can demonstrate how they meet the evaluation and selection criteria. E:J.ch project support application
shall be evaluated and ranked based on th~ following criteria:
Artistic Merit, Program Quality Achieveable Budget 35 points
· Qualifications, background, and experience of artists involved in project
· Support the development of innovative and creative projects or programming which challenge audiences
and participants
· Evidence of efforts to promote and/or foster cultural tourism in Miami Beach
· Provide appropriate support and documentation to achieve budget for program/project
· Diversified funding base
Community Support 30 points
· Audience development efforts reflect the individual's or non-profit organizations' ability to reach the
community of Miami Beach
· Provide support for organizations which are able to identify community needs, identify target audiences,
and show commitment and ability to meet needs through planning and programming delivery
· Encourage the. development of programs that meet the needs for a wide variety of cultural interests
in Miami Beach
Impact 30 points
· Encourage the development of programs that provide ongoing cultural education and outreach
opportunities to the community
· Support the development of new audiences
· Provide support for individuals or organizations which are able to identify community needs and
identify target audiences
Page 9
City of Miami Beach Cultural Arts Council
1700 Convention Center Drive 4th Floor
Miami Beach, FL 33139
FY 1998-1999 Grant Program
Date
(please check one)
Emerging Arts Organization
o Category I- Organizational Budgets under $100,000
o Category II- Organizational Budgets $100,000-$499,000
o Established Arts Organizations-Organizational Budget over $500,000
o Project Support for Individuals and Organizations
APPLICANT INFORMATION
Applicant Organization
(name as it appears in articles of incorporation)
Mailing address
City
State
Zip
Phone:
Home or Office Fax
E-mail
Ye:lf Legally Established State
Feder:J.! ID=
Type of Org:J.niz:J.tion (please check one) 0 Performing arts
o Visual Arts
Presenter (necessary for receipt of check)
CO'.TACT !:\"FOIt\1ATION
Pre-appliC:J.tion Consultation
D:J.te
Time
Executive Director
P:Jgc 11)
Grant Conuct Person
Mailing address (if different from abot>e)
Phone: Home .or Office Fax
E-mail
Zip
Cicy
SUte
PROTECf fNFORMATION
Project Title
Director of Proposed Project:
Project attendance (t.e. audfe7uelparttctpanls served)
Cultural Discipline of Project (cbeck one) 0 Dance
o Visual Arts 0 Media Arts 0 Interdisciplinary
Project SUrt Date
Project End Date
o Music 0 Theater
o Literature 0 ScientificlHisrorical
Budget Summary
Amount Requested
Total Organizational Budget
Fiscal Year (cbeck one) 0 1998
Toul Project Budget
Percentage of Project Budget
o 1999
Page 11
PROTECTIPROGRAM SUMMARY
This section of the application provides an overview of important program features. Please try eo answer the
questions in the space provided using no smaller than 10 poine fone style.
· Describe clearly and concisely the proposed project for which the funds are being requeseed
Briefly describe your proposed project. Your description must be as specific as possible. Be clear
and concise while providing all project details. Who is your target audience and principal
participanrs? Why should this project be funded by City tax dollars? If your projecr is a collaboration,
include a letter of support from the collaborating organizations.
(Use thts space only)
Page 12
OUTREACH AND COMMUNITY ACCESSIBILITY
1. State the purpose or mission of your organization and its goals and objectives.
2. Describe your facility or program site(s). Indicate whether the site is reserved by contract or
antidpated? Organizations will be expected to comply with all applicable City ordinances (noise,
fire regulations, municipal codes, ADA accessibility, et cetera).
Please contact the CAC for referrals to the appropriate City Department.
3. Briefly describe your current marketing plan (attach copy of detailed marketing plans, if available.)
Page 13
4. Outline your method of evaluating the proJect's success (attach a sample of suroey tool, if avallable)
5. Since it is unlikely that full program/project funding will come from CAC, please describe efforts to
obtain other funds, include secured and pending funding from ocher sources.
6. Does this project have tourist appeal? If so, describe.
Page 14
Fiscal Year Begins (month)
COMPLETED
FY 96-97
CURRENT
FY 97-98
PROJECTED
FY 98-99
B. Earned
Admissions
Touring
Other Contracted Services
Tuition/Workshops
Project Sales/Concessions
Investment Income
Other Subtotal Earned
Grand Total Income (A + 8)
I. INCOME
A. Contributed
Federal Government
State Government
County Government
City Government
Individual Contributions
Business/Corporate Contributions
Foundations
Memberships
Fundraising Events (Gross)
Other
Subtotal Contributed
II. EXPENSES
A. Personnel
Artistic Full-time other artistic
Administrative Full time other administrative
Technical Production Full Time Other
Technical Production Subtotal Personnel
B. Operating Expenses
Facility Expenses/Space rental
Marketing
Production Exhibition
Travel
Fundraising expenses
Other
(if greater than 10% of budget attach separate schedule)
SUBTOTAL OPERATING INCOME (A + 8)
TOTAL EXPENSES (A + 8)
Surplus Income
Page 15
Project Budget
Fisc::J.! Ye:J.r Begins (month)
COlv!PLETH CURRE:\T PROfECTED
FY 96-97 FY 9"7-98 FY 98-C)9
'.
r. INCOME
A. Contributed
Feder:J.! Government
State Government
County Government
City Government
Individual Contributions
Business/Corporate Contributions
Foundations
Memberships
Fundraising Events (Gross)
Other
Subrotal Contributed
B. Earned
Admissions
Touring
Other Contracted Services
Tuition/Workshops
Project Sales/Concessions
Investment Income
Other Subtotal Earned
Grand Total Income (A + B)
II. EXPENSES
A. Personnel
Artistic Full-time other artistic
Administrative Full time other administrative
Technical Production Full Time Other
Technical Production Subtotal Personal
B. Operating E."'penses
Facility Expenses/Space rental
Marketing
Production Emibition
Travel
Fundraising expenses
Other
(if gr"eater than 10% of budget attach separ"ate schedule)
SUBTOTAL OPERATING INCOME (A + B)
TOTAL EXPENSES (A + B)
Surplus Income
(deftcl!) ar year end (Item 17 mmus Item :!7J
.
P:..1gt.: If\
Budget Notes and Schedules
NOTE: AlL TOTALS MUST EQUAl
FY 1998-1999 TOTAL ORGANIZATIONAL BUDGET
Below, provide your organization's fiscal budget for the year during which proposed project will take place
(Current Fiscal Year- 1998-99). Round all figures to the nearest dollar.
Additionally, please attach a copy of your organization's budget for the fiscal year directly prior to the one in
which the proposed project will occur (Prior Fiscal Year- 1997-98). If your total fiscal budget or any specific line
item is significantly larger or smaller (more than 10%), please explain briefly.
Grant Amount Requested $
Itemize expenditures for which requested funds will be used. Please refer to the grant program guidelines regarding
allowable grant fund expenditures.
Grant Expenses:
Personnel- Artistic $
Personnel Technical $
PersonnelAdnti~trative $
Space Rental $
Travel (iocalonly) $
Marketing/Publidty $
Outside Personnel $
Other Costs (itemize below) $
Total
Page 17
CERTIFICATION: I CERTIFY TIlAT ALL INFORMATION CONTAINED IN TIiIS APPLICATION At"ID TIiESE
AITACHMENTS IS TRUE AND ACCURATE.
NO CITY EMPLOYEE SHALL BE SIGNATORY IN BEHALF OF AN ORGANIZATION REQUESTING FUNDS FROM
TIiE CULTURAL ARTS COUNCIL.
ALL FUNDED ACIlVITIES MUST PROVIDE EQUAL ACCESS AND EQUAL OPPORTUNITY IN EMPLOYMENT At"ID
SERVICES AND MAY NOT BE DISCRIMINATED ON TIiE BASIS OF HANDICAP, COLOR, CREED, OR RELIGION.
AUnIORIZlNG SIGNATURE
DATE
lYPED/PRINTED NAME
TITI.E
Projects which receive funding from the Cultural Arts Council's Grants Program MUST include the logo and the
following credit line in all promotional and marketing materials related to the funded project; including public
announcements, press releases, programs, print and broadcast media: "WllH TIlE SUPPORT OF 1HE crry OF
MIAMI BEACH CULTIJRAL ARTS COUNCll. AND TIlE CITY OF MIAMI BEACH MAYOR AND COMMISSION.'
Page 18
Grant Consultation Meetings:
"EXHIBIT elf
Wednesday, July 29
9: 00 Carla Iannacone
Bass Museum
9:30 Joel Hoffman
The Wolfsonian- flU
10:30 Howard Goldberg
The New World Symphony
Friday, July 31
2: 00 Agnes Youngblood
Community Concert Association
Tuesday, August 4
2:30 Tom Theilan
Florida Dance Association
3 :00 Mary Luft
Tigertale Productions
3:30 J.D. Steel
Bridge Theater
Tuesday, August 11
11 :30 Joel Fine
Cultural Arts Society of South FL
12:00 Steve Margolis
Concert Association
12:30 Kevin Arrow/ Aaron Morris
Espanola Way Arts Center
1 :00 Bob Sprinkle
Freddick Bratcher & Co.
1:30 Claire Tomlin
MB Garden Conservancy
2:00 Julie Coley
S tory Theater
.~
Thursday, July 30
9:00 Marcia Zerivitz
Jewish Museum
9: 30 Laura B runney
Arts & Business Council
11 :00 Barbara Singer
Miami City Ballet
11 :30 Karen Crooms
Art Center
12:30 Beth Boone
Miami Light Project
Wednesday, August 5
10:00 Dina Stewart
Center for Folk & Community Arts
10:30 Roberta Shevin
Jewish Film Festival
11 :00 Ken Kopstein
Miami Design Preservation League
12:00 Adrianna Dutra
Brazilian Film Festival
2:00 Loretta Dranoff
Murray Dranoff Foundation
Wednesday, August 12
1 :30 Ira Nusbaum
Performing Arts Academy
2:00 Claudia Miller
Ballet Flamenco/PAN
2:30 Louis Stess
First Night
3:00 Joanne Butcher-Zbornik
Alliance for Media Arts
3:30 Donna Wood
ACORN
4:00 Sophia Ochoa
Miami Symphony Orchestra
Grant Consultation l\'Ieetings:
Thursday, August 13
10:00 Betsy Caldwell
Dance Esias
10:30 Chris Schram
National Foundation for Arts
II :00 Marta Trudeau
Miami Hispanic Ballet
11:30 Laura Quinlan
Rhythm Foundation
12:30 Erica Ostertag/ Deb Snyder
South Beach Film Festival
3: 00 Linda & Rick Gelinas
International Kite Festival
3:30 Regina
Unidad
4: 00 Raoul
Independent Artist
Tuesday, August 18
9: 00 Beverly Garnett
New Wodd School of the Arts
Thursday, August 20
2:00 Brad Watson
Miami Steel & Percussion Orchestra
Phone Meetings:
Mimi Schultz
Fantasy Theater Factory
Monday, August 17
J>
9:30 Jude Parry
Children's Cultural Coalition
Gold Coast Theater
10:00 Delma Isles
Momentum Dance
10:30 The Womb
Mark Christopher
1 : 00 Maria Rodaz
Area Stage
1: 3 0 Robert Rosenberg
MB Gay & Lesbian Film Festival
2:00 Mario Ernesto
Teatro A vante
3: 00 Georgiana Pickett
Miami-Dade Community College
3: 3 0 George Sanchez
Hispanic/American Cultural Society
4:00 Karen Stewart
Black Door Dance Ensemble
4:30 Christy Caceres
FL Grand Opera
5 :00 Susej
Jesus Salgueiro- individual artist
Wednesday, August 19
9: 30 lIiana
Iroko Dance Performance Center
10:00 Joe Cooper
WLRN (Radio Days)
Phone Meetings:
Steve Davidson
Wolfson Media Center
Cynthia Henley/ Elaine Chamberlain
Greater Miami Youth Symphony
"EXHIBIT D"
ESTABLISHED - 9/14 8 AM - CITY MANAGER'S SMALL CONF. ROOM
DENNIS SCHOLL
ROLAND KOHEN
NANCY WOLCOTT
DORAN JASON
FLORENE NlCHOLS
GENE C. SUL TZBERGER
BOB HOSMON
EMERGING I -
9116 8 AM - CITY MANAGER'S SMALL CONF. ROOM
AL V ARO FERNANDEZ
DENNIS SCHOLL
ROLAND KOHEN
CARL VALDEJUI
MARIL YN GOTTLIEB-ROBERTS
JACQUlE SIMKINS
JERRY GOODMAN
EMFRGING II - 9/16 2 PM - CITY MANAGER'S LARGE CONF. ROOM
STEVE SAULS
I. STANLEY LEVINE
DIANE HELLER
LISA P ALLEY
LENORE TOBY
NELl SANTAMARINA
MARIA RUBIO
PROJECT SUPPORT - 9/17 8 AM - CITY MANAGER'S LARGE CONF. ROOM.
AL V ARO FERNANDEZ
PAULINE WINICK
RAQUEL VALLEJO
STEPHEN JULIAN
MICHAEL VITA
RA YMOND HULEN
CLAIRE TOMLIN
F:\INFO\SALL \BLAM\P ANELIST.AC
"EXHIBIT E"
Cultural Arts Council Grant Requests
Organization Request Recommended Allocated
Alliance for Media Arts $81,150 $14,000
Area Stage $40,000 $23,000
Art Center of South Florida $50,000 $23,000
Arts & Business Council of Miami $20,250 $0
Arts Fusion $19,000 $6,000
Ballet Flamenco La Rosa $18,000 $5,000
Bass Museum of Art $75,000 $31,000
Black Door Ensemble $6,500 $3,500
Brazilian Film Festival $35,000 $5,000
Bridge Theater $9,835 $3,000 ,
Center for Folk & Community Arts $19,900 $1,000 i
Colony Theater $35,000 $0
Community Concert Association $25,000 $4,000
Concert Association $85,000 $32,000
Cultural Arts Society of South Florida $3,950 $0
Dance Esaias $7,500 $5,000
Edge Theater $15,000 $0
Espanola Way Arts Center $15,000 $4,000 I
Fantasy Theater Factory $1,800 $1,500 I
I
I
First Night $48,900 $10,000
Florida Dance Association $40,000 $15,000
Florida Grand Opera $20,000 $7,000
Freddick Bratcher & Co. $10,000 $5,000
Gold Coast Theater $21 ,165 $6,000
Greater Miami Youth Symphony $8,160 $6,500
Hispanic Theater Festival $50,000 $18,000
Iroko Dance & Performance Center $7,863 $5,000
Jewish Film Festival $15,000 $6,000
Jewish Museum of Florida $185,000 $28,000
Little Acorns- Int" Kite Festival $35,650 $2,000 I
Miami City Ballet $100,000 $37,000 I
Miami Design Preservation League $70,200 $3,000 I -
.
Miami Hispanic Ballet $36,000 $8,000 I
i
Miami Light Project $25,000 $18,000 I
i
Miami Steel & Percussion Orchestra I $5,520 $3,000 !
,
Miami Symphony Orchestra $53,060 $5,000 I
Miami-Dade Community College $18,000 $12,000 .,
I
Momentum Dance $10,000 I $6,000 .
,
Nat" Foundation for Advancement in Arts- Arts Week $44,448 I $10,000
National Foundation for Arts- Fellowship $13,986 $10,000
New School of the Arts- Rising Stars $10,000 $5,000
New World Symphony $75,000 $36,000
PAN $15,000 ! $5,000
Cultural Arts Council Grant Requests
Orqanization Request Recommended I Allocated
Perfomina Arts Academy $19,248 $4,000 T
Rhythm Foundation $20,000 $12,000 I
South Beach Film Festival $18,820 $6,000 I
I
Story Theater $10,000 $6,000 I
The Womb $5,550 $0 I
:
Tiaertail Productions $20,000 $9,000 ,
Wolfsonian- FlU $75,000 $31,000 I
i
Total $1,649,455 $495,500 I
..
ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
ttp. Ilci. miami-beach. fl. us
:ITY OF MIAMI BEACH
COMMISSION MEMORANDUM No.l.aa~.::38
TO:
Honorable Mayor Neisen O. Kasdin and
Members of the City Co ission
DATE: October 7, 1998
FROM:
Sergio Rodriguez
City Manager
SUBJECT:
RESOLU ONS OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING THE 1998 - 1999
BUDGET ALLOCATIONS OF THE CULTURAL ARTS COUNCIL IN THE
AMOUNT OF $1,050,000, AND APPROVING RECOMMENDATIONS
FROM THE CITY OF MIAMI BEACH CULTURAL ARTS COUNCIL FOR
1998-1999 GRANT AWARDS OF $500,000 TO CULTURAL
ORGANIZATIONS FROM THE TOTAL CULTURAL ARTS COUNCIL
BUDGET.
ADMlNISTRA nON RECOMMENDA TTON
Adopt the Resolutions.
BACKGROUND
The Miami Beach Cultural Arts Council was created by the Miami Beach City Commission on
March 5, 1997, and nine members were appointed in August, 1997. The mission of the Council
is to "develop, coordinate and promote the performing and visual arts in the City of Miami Beach
for the enjoyment, education, cultural enrichment and benefit of the residents of, and visitors to,
Miami Beach". On June 3, 1998 a Master Plan was adopted by the City Commission. An
implementation Budget for 1998/99 was contained within the Master Plan.
As directed by the City Commission, that budget was modified to include a set aside for the
creation of a permanent endowment ("Exhibit A"). In addition, a Cultural Grants Program was
outlined to maintain baseline funding support to Miami Beach's Cultural Groups. Through'a
cooperative agreement with the Miami Beach Visitors and Convention Authority (VCA), a
$500,000 fund was established to continue cultural funding as previously administered by the
VCA.
THE PROCESS
During the past year, the Council met with all of the arts groups that are based within the City
of Miami Beach. A clear picture of specific needs emerged from this industry input. Guidelines
and application forms ("Exhibit B") were created based on information gathered. These
procedures were then approved by the Council to provide funding for the arts in four categories:
Agenda Item~
Date
LO-j-98
1. Established Organizations (annual budgets over $500,000)
2. Emerging Organizations Category 1 (annual budgets under $100,000)
3. Emerging Organizations Category 2 (annual budgets over $100,000)
4. Special Project Support
These guidelines were presented to members of the arts community in an orientation workshop
on July 24, 1998. The guidelines were made available in paper form as well as on-line through
the City web page. Between July 29 and August 21 pre-application consultations were conducted
by staff with representatives from sixty (60) cultural organizations ("Exhibit C"). Fifty (50)
applications were received by the 4:00pm deadline on August 21. Requests for funds totalled $1.7
million, 340% more than the available funds.
The Council appointed four Grant Review Panels of seven volunteer members, each composed
of three Council members and four community representatives. On September 9, these
applications were distributed to the Grant Review panelists in an orientation meeting. During the
week of September 14, the Grant Review Panels were convened in public meetings to deliberate
and recommend funding awards ("Exhibit D"). The Council convened on September 18 to
review the Panels' work and unanimously recomended grants totalling $495,500. (The applicant
requests and grant award recommendations are contained in "Exhibit E".) An emergency grant
contingency of $4,500 in additional funds (available from the Cultural Grant program) has been
set aside for the 1998-1999 fiscal year.
In addition to the $500,000 Cultural Grants Program, the Council also heeded the
recommendations of the arts community by proposing to create cooperative marketing materials.
As a result, a $200,000 marketing component was added to the budget. This marks the first time
that arts groups within the City will jointly market our City's richly diverse cultural venues to
residents and visitors.
At the City Commission's direction, the preliminary Master Plan (adopted June 3, 1998) was
amended to include the establishment of a permanent arts endowment. The 98/99 endowment
set aside is $200,000. A NEA matching grant program ($50,000) and the administrative costs for
staff and overhead ($100,000) complete the $1,050,000 of available funds for the fiscal year
1998/99.
CONC1,lJSION
The Administration recommends that the Mayor and City Commission adopt the resolutions
approving the City of Miami Beach Cultural Arts Council 1998/99 budget allocations of
$1,050,000 and approving the Council's recommended Grants Awards totalling $500,000 for
1998/99.
SR:,~J2:jq
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