Miami Hispanic Ballet
CITY OF MIAMI BEACH CULTURAL ARTS COUNCIL
GRANT AGREEMENT
This Grant Agreement is entered into this 22 day of October, 1998 between the City of
Miami Beach, Florida, on behalf of the Miami Beach Cultural Arts Council (collectively the City)
and Miami Hispanic Ballet, (Grantee).
ARTICLE I
DESCRIPTION OF GRANT
1.
Grantee:
Miami Hispanic Ballet
2iliLS-W_lsLStreet
Miami, FI 33130
2.
Total Amount of Grant:
$ 8,000 00
(50% to be paid upon execution of this Agreement; the
balance due upon completion of Project.)
(See Exhibit I, attached hereto.)
(See Exhibit II, attached hereto.)
September 30, l229
Upon Project completion and concurrent with City's payment
of balance of Grant.
3.
4.
5.
6.
Project Description:
Itemized Budget:
Expenditure Deadline:
Report Deadline:
ARTICLE II
GENERAL CONDITIONS
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and
the City of Miami Beach, a municipal corporation organized under the laws of the State of Florida
(City). The City has delegated the responsibility of administering this Grant to the Executive
Director of the City of Miami Beach Cultural Arts Council, or his designee, who shall be referred
to herein as the "Director of the Council".
2. Project Description: The Grantee may only use the Grant for the purposes which
are specifically described in the Project Description attached hereto as Exhibit NO.1. All
expenditures will be subject to the terms of this Agreement, and as specified in the itemized Line
Item Budget, or with changes not to exceed ten percent (10%) per category, so long as expenditures
do not exceed the total amount of Grant funds.
3. Reports: This Grant has been awarded with the exception that the described
project will enhance and develop the City's tourism and cultural community. To demonstrate that
the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must supply the Director of the
Council with a written report documenting that the Grantee has fulfilled all requirements. This
report is to be received by the Director of the Council according to the schedule listed under Article
1-6 herein.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is
specified in Article 1-2. By making this Grant, the City assumes no obligation to provide financial
support of any type whatever in excess of the total Grant amount. Cost overruns are the sole
responsibility of the Grantee. The Grant funds will be supplied to the Grantee subsequent to the
Mayor and City Commission's approval of the award.
5. Program Monitoring and Evaluation: The Director of the Council may
monitor and conduct an evaluation of operations and the project under this Grant, which may
include visits by City representatives to observe the project or Grantee's programs, procedures, and
operations, or to discuss the Grantee's programs with the Grantee's personnel.
6. Bank Account~ and Bonding: Monies received pursuant to this Agreement
shall be kept in accounts in established Miami-Dade County banks or savings and loan associations
whose identities shall be disclosed in writing to the Director of the Council with the identity and title
of individuals authorized to withdraw or write checks on Grant funds.
7. Accounting and Financial Review: The Grantee must keep accurate and complete
books and records of all receipts and expenditures of Grant funds, in conformance with reasonable
accounting standards. These books and records, as well as all documents pertaining to payments
received and made in conjunction with this Grant, such as vouchers, bills, invoices, receipts and
canceled checks, shall be retained in Miami-Dade County in a secure place and in an orderly fashion
by the Grantee for at least two (2) years after the Expenditure Deadline specified in Article 1-5.
These books, records, and documents may be examined by the Director of the Councilor his
designee at the Grantee's offices during regular business hours and upon reasonable notice.
Furthermore, the Director of the Council may, at the City's expense, audit or have audited, upon
reasonable notice, all the financial records of the Grantee, whether or not purported to be related to
this Grant.
8. Publicity and Credits: The Grantee must include the following credit line in news
releases and programs related to this Grant: WITH THE SUPPORT OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA AND THE CITY OF MIAMI
BEACH CULTURAL ARTS COUNCIL.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless
the City and its officers, employees, agents and instruments from any and all liability, losses or
damages, including attorneys' fees and costs of defense, which the City or its officers, employees,
agents and instrumentalities may incur as a result of claims, demands, suits, causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting from the performance if this
Agreement by the Grantee or its employees, agents servants, partners, principals or subcontractors.
Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all
claims, suits or actions of any kind or nature in the name of the City, where applicable, including
appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this
2
Agreement, or otherwise provided, shall in no way limit the responsibility to indemnify, keep and
save harmless and defined the City or its officers, employees, agents and instrumentalities as herein
provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and
within the limitations of Section 768.28 Fla. Stat., subject to the provisions of that Statute whereby
the Grantee entity shall not be held liable to pay a personal injury or property damage claim or
judgment by anyone person which exceeds the sum of $100,000, or any claim or judgment or
portions thereof, which, when totaled with all other claims or judgments paid by the government
entity arising out of the same incident or occurrence, exceed the sum of $200,000 from any and all
personal injury or property damage claims, liabilities, losses or causes of action which may arise as
a result of the negligence of the Grantee entity.
10. Assignment: The Grantee is not permitted to assign this Grant, and any purported
assignment will be void.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all
applicable federal, state, county and city laws, including but not limited to Miami-Dade County's
Ordinance No. 72-82 (Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance) as
amended, which is incorporated herein by reference as if fully set forth herein.
12. Remedies and Expenditure Deadline: In the event the Grantee shall fail to
materially conform with any of the provisions of this Agreement, the Director of the Council may
withhold or cancel all, or any unpaid installments of the Grant upon giving five (5) calendar days
written notice to the Grantee, and the City shall have no further obligation to the Grantee under this
Agreement. Further, in the event of a breach of any term or condition of this Agreement, upon five
(5) calendar days written demands by the Director of the Council, the Grantee shall repay to the City
all portions of the Grant which have been received by the Grantee, but which have not actually been
disbursed by the Grantee as of the date that the written demand is received. In the event that this
Grant is cancelled or the Grantee is requested to repay Grant funds because of a breach of this
Agreement, the Grantee will not be eligible to apply to the City's Cultural Arts Council for another
Grant for a one year period commencing on the date the Grantee is notified in writing of the breach
of this Agreement.
The Grantee will be liable to reimburse the City for all unauthorized expenditures discovered
after the expiration of the Grant period. The Grantee will also be liable to reimburse the City for
all lost or stolen Grant funds.
Any uncommitted Grant funds which remain in the possession or under the control of the
Grantee as of the date of the Expenditure Deadline specified in Article 1-5 must be returned to the
City within fifteen (15) days after the Expenditure Deadline; if such funds have been committed but
not expended, the Grantee must request in writing from the Director of the Council an extension of
the Expenditure Deadline for a period not to exceed one (1) year.
3
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid by
delivering to the Director of the Council a certified check for the total amount due, payable to the
City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedy which
may be available to it under the law.
13. Indulgence Will Not he Waiver of Breach: The indulgence of wither party with
regard to any breach or failure to perform any provision of this Agreement shall not be deemed to
constitute a waiver of the provision or any portion of this Agreement either at the time of the breach
of failure occurs or at any time throughout the term of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be
effective when delivered in person or upon the receipt of certified letters addressed to the Grantee
at the address specified in Article 1-1 of this Agreement, and to the Director of the Council when
addressed as follows: David Whitman, Executive Director, Miami Beach Cultural Arts Council,
1700 Convention Center Drive, 4th Floor, Miami Beach, Florida 33139.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for
convenience of reference only and should not be deemed or construed as in any way limiting or
extending the language or provisions to which such captions may refer.
16. Contract Representl\ Total Agreement: This contract, including its special
conditions and exhibits, represents the whole and total agreement of the parties. No representations,
except those contained within this agreement and its attachments, are to be considered in construing
its terms. No modifications or amendments may be made to this Agreement unless made in writing
signed by both parties, and approved by appropriate action by the Mayor and City Commission.
ARTICLE ill
SPECIAL CONDITIONS
The Grant awarded to this organization is the result of an extensive public review process
which found that the organization is performing a public purpose through the programs, projects,
and services recommended for support. As such, use of these funds for any program component not
meeting this condition will be considered a breach of the terms of this Agreement and will allow the
City to seek remedies including but not limited to those outlined in the Articles of this Grant
Agreement.
The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964
(42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin,
handicap, or sex.
4
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA)
to remove barriers which prevents qualified individuals with disabilities from enjoying the same
employment opportunities that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability and required that Grant recipients provide equal
access and equal opportunity and services without discrimination on the basis of any disability.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 22 day of
October, 1998.
ATTEST:
CITY OF MIAMI BEACH
Robert Parcher, City Clerk
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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Print Name of Organization
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Printed Name of Chairman or President
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Signature
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Printed Name of Executive Director
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Signature
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5
CITY OF MIAMI BEACH CULTURAL ARTS COUNCIL
EXBmIT 1
REVISED PROJECT NARRATIVE
Organization:
MIAMI HISPANIC BALLET
Federal 10#:
65-0441197
Project Title: IV Annual International Ballet Festival
The Project Narrative or Description is a complete description of the proposed project or
event as approved by the Grants Panel based on the original application. Please include the number
of events, participants, locations and audience to be served. Also, please include a brief statement
indicating how this event will be made available to the public.
NARRATIVE OR DESCRIPTION
PLEASE SEE THE ATTACHMENT ON THE NEXT PAGE.
Necessary changes in the program (if any) if funding received is less than original request:
The original amount requested was $36,000, and the amount awarded
is $8,000. The Marketing & Publicity cash expense was reduced from
$56,525 to $28,525 to account for the difference of $28,000 between
the grant amount requested and the amount awarded.
PROJECT /PROGRAM SUMMARY
111is section of the application provides an overview of important program features. Please try to answer th<:~
questions in the space provided using no smaller than 10 point font style.
· Describe clearly and concisely the proposed project for which the funds are being requested
(Use this space only)
The proposed project is the IV Annual International Ballet Festival of Miami. This recurring annual event, will
be produced and presented by the Miami Hispanic Ballet Co., established in 1993, and directed by Mr. Pedro Pablo Pefia.
It will take place in Miami Beach at the Jackie Gleason Theater of the Performing Arts. Performances will be presented
on Friday September 17, at 8:30 p.m., Saturday, September 18, at 8:30 p.m., and Sunday, Sept. 19, at 3:00 p.m.
attendance is expected to exceed "lOOO people, and twenty eight ballet and neo-classical dance companies, are expected to
participate. The tickets will be sold at $23, $33, and $43. Discount prices will be offered to students, senior citizens, and
groups. Miami Beach as a destination, will be emphasized on all the printed material that will be sent to the international
consulates, travel.agents, and artists.
The festival represents the most ambitious ballet project ever conceived in Dade County. The magnitude of its
program, the prestige of the participating companies and the renown figures, representing classical, modem and
contemporary dance forms, captures the attention of the most demanding audiences. Presently in its third year, the
festival has accomplished the task of introducing the population of Dade County to various national and international
ballet companies of artistic excellence from Europe, Latin America, and the U.S.A.. Furthermore, it has provided the
opportunity for local dance and ballet companies, to demonstrate their talent in the presence of the world's most renown
dancers. Also during the duration of the festival, advanced students selected from private and public schools take free
master classes at the studio of the Jackie Gleason Theater. These classes are imparted by the top virtuosos participating
in the festival. A cultural artistic exchange occurs when artists of various cultures gather in one place to learn from each
other and teach one another. From one year to the next, the popularity and prestige of the festival has steadily increased.
Internationally acclaimed dancer and choreographer Fernando Bujones, who is the most important Cuban-American
dancer of all times, chose to announce his retirement during this year's festival. The festival has also established an
award ceremony. This year this unique award will be presented to Sir Anthony Dowell, the most prominent noble dancer
in the world of classical ballet. He is the Artistic Director of the Royal Ballet of London, and he already confirmed his
attendance to the festival. Every year, more prestigious, international ballet companies, are eager to perform in the
festival. For the first time the following ballet companies already confirmed their invitation to perform in the IV Annual
International Ballet Festival of Miami: The Royal Ballet from London; New York City Ballet; Boston Ballet; American
Ballet Theater from New York; and the Ballet Teatro Colon from Argentina. The other participants consist of six
additional groups coming from Europe, five groups from Latin America, and eleven groups from USA and Canada. The
names of these companies are indicated in the attached list. The presence of these highly acclaimed dance companies,
guarantee to attract a larger audience for the proposed festival. Therefore, we anticipated the need of extending the
festival to a third day, rather than having it for only two days, as in previous years. The festival receives the support of
all segments of the local English and Spanish media. For the last three consecutive years, it has received excellent
reviews from the local press. It is delightful to highlight that important personalities and specialized critics from other
cities and countries attend the festival, among them are: Armando Correa from People Magazine in Spanish (New York);
Alfio Agostini, from the magazine Balleto 2000 (Italy); Roger Salas, El Pais Newspaper (Spain); Alicia Moreno, Director
of the Festival de Otofto de Madrid, and Felipe Quintero, Dance Entrepreneur.
The festival significantly attracts cross cultural audiences and reflects the ethnic pluralism of Dade County .
Although the year round audience of the Miami Hispanic Ballet Co., is mainly Hispanic-American, dance transcends
language, and is universally understood and enjoyed by all ethnic groups. The proposed project should be funded with
City tax dollars because a dance festival featuring a wide variety of artists of such high caliber, will capture international
attention, and will provide a transcendental cultural artistic exchange. As a result, this event will enhance and further
.promote the positive image of the city of Miami Beach. Participating artist from international companies will get first
hand experience in Miami Beach hospitality and atmosphere of leisure. The festival's massive local media support, as
well as its increasingly overwhelming attendance, bears witness to the fact that the city's tax payers support and want this
festival to continue. Greater Miami is considered the gateway of the Americas, and as such, the local government has the
responsibility to ignite and foment a cultural environment representative and worthy of the city's greatness and
sophisticated reputation. This festival is essential to Miami/Miami Beach, in order to ascertain itself as a cultural capital.
Briefly describe your proposed project. Your description must be as specific as possible. Be clear
and concise while providing all project details. Who is your target audience and principal
~articipants? Why should this project be funded by City tax dollars? If your project is a collaboration,
anclude a letter of support from the collaborating organizations.
LIST OF ADDITIONAL PARTICIPATING COMPANIES:
From Europe: The English National Ballet; Tanz Ensemble Cathy Sharp (Switzerland); Ballet
de Zaragoza (Spain); Ballet de Montercarlo ( Monaco); Arteballet (Italy); Vienna State Opera
Ballet (Austria).
From Latin America: Ballet de Santiago (Chile); Compafiia Nacional de Danza (Mexico);
Ballet de la Plata (Argentina); Ballet de Cali (Colombia); Ballet Concierto Dominicano
(Dominican Rep.)
From the United States and Canada: Pacific Northwest Ballet (Washington); Colorado Ballet
(Colorado); Hartford Ballet (Ohio); Harlem Ballet (New York); Florida Ballet (Florida);
Momentum Dance Co. (Miami); Ballet Concerto (Miami); Miami Hispanic Ballet (Miami);
Ballet Concierto de Puerto Rico (Puerto Rico); Les Ballet Jazz de Montreal (Canada); Royal
Winnipeg Ballet (Canada)
CITY OF MIAMI BEACH CULTURAL ARTS COUNCIL
EXHmIT 2: REVISED PROJECT BUDGET
A. TOTAL PROJECT BUDGET
Nmneof~ganUation: MIAMI HISPANIC BALLET
Project Title: IV Annual International Ballet Festival
Date(s) of Project:
9/17/99 - 9/19/99
List cash expenses and cash revenues specifically identified with your program,
project or events. Round off all numbers to the nearest dollar.
NOTE: TOT AI. PRO.JEeT EXPENSES AND TOT AI. PRO.TEeT REVENUES MUST BE EQUAL
EXPENSES
REVENUES
Cash In-Kind Cash In-Kind
Personnel- Artistic 1,500 -0- Admissions 127,580 -0-
Personnel - Technical Contracted Services --=il=.--=:O.=
Personnel - Administration 3,000 -0- Tuitions --=il=.- -=:0.=
Outside Artistic F ees/Srvcs 87,750 -0- Corporate Support 37,200--=0=:
Outside Other Fees/Srvcs 6,360 -0- Foundation Support ~---=O=
MarketinglPublicity 28, 525 ~25 Individual Support 31,500 -0-
Space Rental 29,021 -0- Government Grants:
Travel 33,055 32,475 Federal
Utilities (included in space rentall- State
Equipment Rental (include<L.in.-.outside. other fees) Local
Equipment Purchase -0- -0- Other Contributions
Office Supplies (included in remaining pperating costfltemize helow)
Insurance/Security (included in ~ce Rental) Applicant's Cash 2,658~-
Other Costs:
(Itemize below)
-0- -0-
15,000 -0-
10,000 -0-
2,000~000
Remaining Operating
Cost
44,727 -0-
Grant Award
8,000
Total Cash Expenses
Total In-Kind Expenses
Total Project Expenses
233,938
~
322,938
(cash + in-kind)
Total Cash Revenues 233,938
Total In-Kind Revenues 89,000
Total Project Revenues 322,938
(cash + in-kind)
CITY OF MIAMI BEACH CULTURAL ARTS COUNCIL
EXHmrr 2: REVISED PROJECT BUDGET
B. GRANT AWARD BUDGET
Name of Organization: MIAMI HISPANIC BALLET
Project Title: TV ANNTIAT. TNTRRNA1'TONAL RJ\.TJ.F.'I' FESTIVAL
Date(s) of Project: 9/17/99 - 9/19/99
* Directions: Itemized cash expenses to be expended from grant funds must be specifically identified.
Expenditures must equal the total amount of the grant award.
Grant Expenses
Personnel - Artistic
Personnel - Technical
Personnel - Administrative
Space Rental
Travel (LOCAL ONL Y)
MarketinglPub Ii city
Outside Artistic Fees
Outside Other Fees
Other Costs
(Itemize below)
TOTAL
GRANT FUND RESTRICTIONS:
-0-
-0-
-0-
-0-
-0-
-0-
8,000
-0-
-0-
$8,000
Grant funds may NOT be used for:
Renumeration of City employees for any services rendered as part of a project
receiving a grant from the City of Miami Beach Cultural Arts Council
"Bricks and mortar" or permanent equipment (permanent equipment necessary for
proposed project may be purchased if the price is less than what is would cost to rent
the equipment)
Debts reduction
Out-of-County travel or transportation
Fundraising events
Hospitality events
Events not open to the public