96-22219 RESORESOLUTION NO. 96-22219
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZINGAN INCREASE IN THE CONTRACT
BETWEEN THE CITY AND PHILCORP LANDSCAPE INC., WORK ORDER
NO. 366.2114, AND APPROVING CHANGE ORDER NO. 001, IN ANAMOUNT
NOT TO EXCEED $71,027, FOR THE PURCHASE AND INSTALLATION OF
ELECTRICAL CONDUITS, WIRING, ELECTRICAL PANELS AND LIGHT
FIXTURES NECESSARY TO UPLIGHT THE NEDJOOL DATE PALMS TO BE
PLANTED IN THE TWO (2) MEDIANS ON ALTON ROAD LOCATED AT WEST
aTTH COURT ANDWEST 51ST STREET; SAID FUNDS TO BE APPROPRIATED
FROM A DONATIONMADE BY THE MIAMI HEART INSTITUTE, AS ACCEPTED
BY THE MAYOR AND CITY COMMISSION ON FEBRUARY 28, 1996.
WHEREAS, on July 17, 1996, the Mayor and City Commission apprDv,~d
Resolution No. 96-22074, authorizing the execution of an Agreement with Phil2o;p
Landscape, Inc., to provide landscaping services as required in the plans az~d
specifications for the Alton Road Landscape Improvement Project, Phase
(Agreement); and
WHEREAS, Change Order No. 001, requested herein, in an amount not to ex2e.~d
of $71,027, represents the additional costs associated with the installazi,~n
of electrical conduits, wiring, electrical panels and light fixtures to upl[g]~t
the Medjool Date Palms in the two (2) medians on Alton Road located at West ~7:h
Court and West 51st Street; and
WHEREAS, this Change Order will increase the original Agreement fee amDU:~t
from $143,320 to $214,347; and
WHEREAS, funding is available from a donation from the Miami Hea:'t
Institute designated for this Project and accepted by the Mayor and Ci':y
Commission on February 28, 1996.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF TIH~
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein authoci:;e
an increase in the Contract between the City and Philcorp Landscape, Inc., Wo:'k
Order No. 366.2114, and approving Change Order No. 001, in an amount not 1.o
exceed $71,027, for the purchase and installation of electrical conduits, wirLn!i,
electrical panels and light fixtures necessary to uplight the Medjo01 Date Palits
to be planted in the two (2) medians on Alton Road located at West 47th Court aa~d
West 51st Street; said funds to be appropriated from a donation made by the Mha]~i
Heart Institute, as accepted by the Mayor and City Commission on February 2~,
1996.
PASSED and ADOPTED this
CITY CLERK
KS/om
4th
day of
ember , 1996
~~' APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISS ON MORANnUM NO. "7t,
TO:
FROM:
SUBJECT:
Mayor Seymour Gelher and
Members ofthe City Commission DATE: December
Jose Gareia-Pedrosa
City Manager .
LANDSCAPE PROJECT, PB~SE IX.
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the City Commission approve Change Order ~o.
001 in an amount not to exceed $71,027 to Contract No. 38-95/96 with Philc3r)
Landscape, Inc., for additional electrical work, and increase the curren:
contract from $143,320 to $214,347.
BACKGROIJND:
The Administration, through the Recreation, Culture and Parks Department, ha~
been working toward a long term, multicomponent plan designed to beautify
landscape the City's parks, medians and casuseways. In furtherance of this error:
the Administration was awarded a grant from the State of Florida, Department
Transportation on June 1,1995 for the second phase of the medians plantin~
project on Alton Road. This project includes the first median north of Ncrta
Michigan Avenue, two 2) medians between West 47th Court and West 51st Street,
three (3) medians between West 56th street and West 58th Street.
On January 4, 1996 the City issued Invitation to Bid Number 38-95/96 for the
installation of the Alton Road Phase II project. On May 15, 1996 the
Commission awarded the bid to Reed Landscaping, Inc., and subsequently rescir..dE~
the bid award on July 17, 1996 due to Reed's failure to execute the contract with
the City in a timely manner. Additionally, on July 17, 1996, the (ity
Commission authorized execution of an agreement with Philcorp Landscape, Inc.,
the second low bidder, to provide landscaping services as required in the p].ars
and specifications for the Alton Road Landscape Improvement Project, Phase I].
The installation of the uplighting of twenty four (24) Medjool Date Palms was nct
included in the original landscape plans approved in the Florida Department; c f
Transportation's grant award in June of.1995. The uplighting component was added
only after the MiamiHeart Institute donated funding designated for this specXfic
area of project. The project is currently under construction and must te
completed no later than December 31, 1996 as required by the Florida Depar~er t
of Transportation.
AGENDA ITEM C ''~ J~
DATE 17--'-,_~:-<::] ~
Commission Memorandum -Dec, embe~ 4, 1996
Change Order Contract 38-95/96
Page 2
The change order in an amount not to exceed $71,027 represents the addit.icnal
costs associated with installation of electrical conduits, electrical pane:i.s and
light fixtures to uplight the twenty four (24) Medjool Date Palms in the medians
located at West 47th Court and West 50th Street. The breakdown of costs includes
$58,700 for the materials and installation, and $5,870 for the contractcr's
overhead and profit. Additionally, included in the change order is $6,457 as a
contingency fund for unforeseen conditions which will be expended on17 if
necessary. The contractor's quote for this work is within the cost est.inate
developed by the electrical engineer and project architect. Fundimg is
available from a donation from the Miami Heart Institute designated for this
project, which was accepted by the City Commission on February 28, 1996.
The project is currently being installed. It would therefore be more cost
effective to complete this task while the site is under construction rather than
install the lighting at a later date. Installation at this time will reduce the
cost of additional road/traffic control, repairs to the irrigation system, sod
restoration and eliminate the risk of damage to the roots of the Medjoo] fate
Palms due to trenching.
CONCLUSIONs
The Administration recommends that the City Commission approve Change Order No.
001 in an amount not to exceed $71,027 for Contract No. 38-95/96.