HomeMy WebLinkAbout2004-25585 Reso
RESOLUTION NO.
2004-25585
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A
CONTRACT, IN THE AMOUNT OF $167,749, WITH NUTECH
ENGINEERING SYSTEMS, INC., FOR THE SUPPLY AND
INSTALLATION OF THEATER CURTAINS, THEATER SEATING,
AISLE CARPETING, AISLE LIGHTING, HARD WALL FINISHES,
SOUND SYSTEM, AND ALL ASSOCIATED MATERIALS AND
EQUIPMENT FOR THE BYRON CARLYLE THEATER.
WHEREAS, the Mayor and City Commission, at the November 28, 2001 City
Commission meeting, adopted Resolution No. 2001-24677, which authorized the Property
Management Director to serve as the Certified General Contractor for the design and
renovation of the Byron Carlyle Theater; and
WHEREAS, during the programming and design of the interior finishes to be used in the
Byron Carlyle Theater, it was determined that, due to the slope of the floor in the theater and
the requirement to be in compliance with the Americans with Disabilities Act (ADA), and the
applicable building and fire codes, many of the interior finishes would need to be custom built
to meet the needs and design criteria of the existing conditions; and
WHEREAS, the Property Management Director exercised the authority given to him by
the City Manager and City Commission, and prepared specification bid packages for different
components of the interior finishes that reflected the exact needs to comply with the existing
conditions of the building and the applicable code requirements; and
WHEREAS, after a specification bid package was complete, four firms that specialize in
theater seating were contacted to provide quotes for the required scope of the work which
resulted in four separate bid submittals for the project; and
WHEREAS, after a specification bid package was complete, three firms that specialize
in theater curtains were contacted to provide quotes for the required scope of the work which
resulted in two separate bid submittals for the project; and
WHEREAS, after a specification bid package was complete, five firms that specialize in
theater sound systems were contacted to provide quotes for the required scope of the work
which resulted in five separate bid submittals for the project; and
WHEREAS, the Property Management Director, after reviewing the bids, checking
references, licensing, and insurance requirements determined that Nutech Engineering
Systems, Inc., provided the lowest responsive responsible bids for each portion of the
aforestated work; and
WHEREAS, additional products and materials were submitted by vendors for other
minor interior finishes for the Theater that were required to coordinate in style and color to
meet the design criteria and for the review of the product's availability to meet the construction
schedule and the project's budget; and
WHEREAS, the Property Management Director determined that the finish products and
materials for these requirements that were submitted by Nutech Engineering Systems, Inc.,
were the best products and materials available to be used on the Byron Carlyle Theater
Project; and
WHEREAS, a contract with Nutech Engineering Systems, Inc., was prepared and form
approved by the Legal Department, and executed by the Mayor and City Clerk, as required for
the supply and installation of theater curtains, theater seating, aisle carpeting, aisle lighting,
hard wall finishes, sound system, and all associated materials and equipment in the Byron
Carlyle Theater; and
WHEREAS, as required by Resolution No. 2001-24677, the Administration herein
requests that the Mayor and City Commission herein ratify the aforestated contract; said
contract deemed necessary to continue the prosecution of work on the Byron Carlyle Theater.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein ratify a contract, in the amount of $167,749, with Nutech Engineering
Systems, Inc., for the supply and installation of theater curtains, theater seating, aisle
carpeting, aisle lighting, hard wall finishes, sound system, and all associated materials and
equipment fort the Byron Carlyle Theater.
PASSED and ADOPTED this 9th
of
,2004.
ATTEST:
~S~)
t CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
. >--25'cJ~
omey~ Date
CITY OF MIAMI BEACH PROPERTY MANAGEMENT DIVISION
AUDITORIUM SEATiNG AND AISLE LIGHTS
BYRON CARLYLE THEATRE
TABULATiON SHEET
DESCRIPTiON NUTECH CONTRACT SERIES TSI
SOLUTIONS
Auditorium Seating WI $ 55,078.39 $ 56,701.32 $ 58,5'56;{)0'" $ '."59i'220:0~'
Aisle Lights no Hghts
DESCRiPTION
CITY OF MIAMI BEACH PROPERTY MANAGEMENT DIViSION
AUDITORIUM SOUND SYSTEM
BYRON CARLYLE THEATRE
TABULATION SHEET
NUTECH
ENGiNEERiNG
BEACH
SOUND
SOUTHERN HARRIS AUDIO
TECHNiCAL SYSTEMS, INC.
Auditorium Sound $ 24,603.29
System
53,282.68
55,058~97
63,378.67
PRO SOUND
$ 105,700.00
CITY OF MiAMi BEACH PROPERTY MANAGEMENT DIViSION
AUDiTORiUM CURTAINS AND INSTALLATION
BYRON CARLYLE THEATRE
TABULATION SHEET
DESCRIPTiON
NUTECH
Kenney Drapery
Associates, Inc
SECOA
Wall Cul'1:ains
Byron Carlyle Theatre Renovation Project
Budget aud Project Status Report As of March 25, 2004
Fundina
Date
04/18/2001
OS/29/2002
10/01/2003
Fundina Source Appropriated Expended
General Fund Vndesignated $ 500,000.00 $500,000.00
Reallocation of CDBG funds
FY 00/01 NBDC Com. Fa<;ade $ 150,000.00 $ 150,000.00
FY 01/02 NBDC Com. Fa<;ade $ 150,000.00 $ 150,000.00
MBCDC Pres. & Rehab Prog. $ 100,000.00 $ 92,456.14
Quality of Life (via NBDC) $ 150,000.00 $ 150,000.00
Quality of Life (via NBDC) $ 150,000.00 $ 148,278.84
Miami-Dade CDBG (via NBDC) $ 50,000.00 $ 49,937.28
Miami-Dade Cultural Affairs Grant $ 16,096.00 $ 15,748.00
State Cultural Facilities
Program Grant FY 01/02 $ 460,000.00 $ 459,999.81
Miami-Dade Cultural Affairs Capital
Development Grant $ 12,500.00
Total Funding: $ 1,738,596.00 $ 1,716,420.07 $
Balance
03/20/2002
05/16/2001
06/06/2002
06/13/2002
09/18/2002
22,175.93
Phase One: Lobbv area converted into Office Space
Total Proiect Expenditures for Phase One.
Property Management charge (construction of offices)
Laumar Roofing (Roof and HVAC system replacement)
Property Management (Maintenance, beginning of project)
Sub-total Phase I
Budaet
Expended Balance
118,072.21
401,501.00
40,000.00
559,573.21 $ 1,179,022.79
$
$
$
$ 1,738,596.00 $
Phase Two: Theater Lobbv and Performance space.
Restrooms, and Interior Finishes
$ 1,179,022.79
Demolition
Lango Equipment ( Demolition)
Lango Equipment (Additional Demolition)
Total
Interior Finishes
Lotspeich Company, Inc (acoustical ceilings and installation)
Daltile ( materials for restrooms tile)
Farrey's Wholesale Hardware (Lobby Light fixtures)
Casinos's Carpet (Projector room tile)
Mardale (toilets partitions and accessories)
Ricky's Doors ( doors and specialty hardware)
$ 43,450.00 (ratified)
$ 5,800.00 (ratified)
$ 49,250.00
$ 785.00
$ 1,800.00
$ 3,500.00
$ 43.61
$ 3,200.00
$ 4,950.00
$ 14,278.61
$ 62,904.64 (ratified)
$ 106,418.00 (ratified)
$ 169,322.64
$ 34,836.00 (ratified)
$ 34,836.00
$ 21,370.00
$ 10,739.51
$ 8,245.00
$ 1,841.00
$ 5,700.00
$ 18,126.00 Byron Carlyle Theater
Budget Expenditure
Public Works Depl.
Property Mgl. Division
April 2004
Reports, Desian. Plans review
ATC (Asbestos/ Environmental Reports)
M.L.Cain & Assoc. (Appraisal report)
Accurate Fire Sprinkler (Fire sprinkler system design)
Federal Express
Tri-City Electric Co. (Fire Alarm System Design)
Olga V. Cordero, PE. (plans review, signed and seal)
Total
Fire Protection
Fire Controls Inc.(Fire Alarm Installation)
Falcon Fire Protection (Fire Sprinkler Installation)
Total
Concrete Work
Luis E. Roca, Inc (Concrete form and pour services)
Total
Artistry in Glass (railings stairs, mezzanine, ramp, mirrors, etc)
Lobby Floors (Carpet and art design installation)
CPL Cons!. Inc (spray knockdown wall texture)
ArchiTile, Inc.( decorative bathrooms counters)
Total
Theater Eauipment and Components
Theater Equipment ( stage lighting and microphones material supply
Sound Concepts (Stage installation)
Miami Stagecraft (Stage Lighting Equipment and Materials)
Miami Stagecraft (Stage Lighting, Sound System Installation)
Kelly Benson Electric (Theater House Lights materials and installation)
NUTECH (seats, Curtains, Carpets, aisle lights..)
Sound Equipments (NUTECH)
Total
Miscellaneous
Waste Management (Portable Toilets)
IT (phones and computer hook-ups)
Plumbing Fixtures (Home Depot materials and fixtures)
Marnia Plumbing (Sanitary Sewer Lift Station Repairs)
DPC (duct insulation removal of asbestos)
Refri-Cool (HVAC materials)
Total
Internal Charaes
Property Management Charges (Internal labor and materials)
for HVAC, Electrical, Plumbing, Carpentry, Ceramic Tile Installation,
and Painting charged to the project budget
Total
Sub-total Phase II
Phase Two
Budget
$ 1,179,022.79
Work remainina to complete:
Site Clean up and
Punch List Items (Estimated Cost)
Projected Project Balance:
$ 41,455.60
$ 9,000.00
$ 1,260.00
$ 5,552.49
$ 123,289.60
$ 49,937.09
$ 135,430.00
$ 58,300.00
$ 42,875.00
$ 24,340.00
$ 143,145,20
$ 24,603.29
$ 478,630.58
$ 235.56
$ 3,150.00
$ 4,972.52
$ 24,924.00
$ 1 ,000.00
$ 9,024.23
$ 43,306.31
$
$
243,933.22
243,933.22
Total Project
Expenditures
$ 1,156,846.86 $
Project
Balance
22,175.93
$
21,575.00
$
600.93
The scope of work on the Phase II project is substantially complete and the TCO has been received.
Although the scope of work on the Phase II project is substantially complete,
existing building maintenance, waterproofing, fire issues, and building exterior repairs that are beyond the
scope of work of the Phase II pmject have and will require additional funding.
Byron Carlyle Theater
Budget Expenditure
Public Works Dept.
Property M9t. Division
April 2004
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
lD
-
Condensed Title:
Ratification of a Contract to Nutech Engineering Systems, Inc., in the amount of $167,749, for the
installation of theater curtains, theater seating, aisle carpet and aisle lighting, hard wall finishes, sound
s stem, and associated materials and e ui ment for the B ron Carl Ie Theater.
Issue:
Shall the City Commission ratify a Contract to Nutech Engineering Systems, Inc., in the amount of
$167,749?
Item Summary/Recommendation:
In accordance with Resolution No. 2001-24677 adopted by the City Commission on November 28'", 2001
the Administration, through its Property Management Director, is providing General Contracting services
including bidding, the award of contracts for work, and change orders on the Byron Carlyle Theater project.
Under the provisions of the Resolution, contracts and purchases exceeding $25,000 must be brought back
to the City Commission for Ratification. As part of the design ofthe renovation project, interior finishes were
required. During the design of the Theater's interior finishes, multiple vendors were contacted to provide
samples and quotes on the components of the different finishes. Based on the results of the quotes and
the products availability and in meeting the design criteria in style, comfort, color selection, and quality, the
Property Management Director determined that Nutech Engineering Systems, Inc., was the lowest
responsive responsible vendor for the Project. A contract was developed with Nutech Engineering
Systems, Inc" in the amount of $167,749, and was reviewed by the Legal Department, and executed by the
Mayor and City Clerk as required.
The Administration recommends that the Mayor and City Commission ratify a Contract to Nutech
Engineering Systems, Inc., in the amount of $167,749, for the installation of theater curtains, theater
seating, aisle carpet and aisle lighting, hard wall finishes, sound system, and associated materials and
equipment for the Byron Carlyle Theater.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
D
Finance Dept.
# 301,2316.000676
( General Fund)
Source of
Funds:
$167,749
City Clerk's Office Legislative Tracking:
I
AGENDA ITEM
DATE
c7D
G-9-oL/
CITY OF MIAMI BE'ACH
CITY HALL 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http://ei.miami -beach. fl. us
COMMISSION MEMORANDUM
DATE: June 9, 2004
SUBJECT:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez C\~
City Manager (J' v
A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
RATIFYING A CONTRACT IN THE AMOUNT OF $167,749 TO
NUTECH ENGINEERING SYSTEMS, INC., FOR THE SUPPLY AND
INSTALLATION OF THEATER CURTAINS, THEATER SEATING,
AISLE CARPETING, AISLE LIGHTING, HARD WALL FINISHES,
SOUND SYSTEM, AND ALL ASSOCIATED MATERIALS AND
EQUIPMENT IN THE BYRON CARLYLE THEATER.
TO:
FROM:
ADMINISTRATION RECOMMENDATION
Ratify the resolution.
ANALYSIS
During the programming and design of the interior finishes to be used in the Byron
Carlyle Theater, it was determined that all items to be used in the Theater needed to
be constructed in conformance with the slope of the floor in the theater, acoustical
need requirements, color selection, comfort of seating, sound system requirements,
budget limitations, and the requirements of ADA, Building Codes, and Fire Codes.
These elements needed to be matched and coordinated to other elements of the
Theater to meet the design criteria.
The Mayor and City Commission, at the November 28, 2001 Commission meeting,
adopted Resolution No. 2001-24677, which authorized the Property Management
Director to serve as the Certified General Contractorforthe design and renovations of
the Byron Carlyle Theater. The Property Management Director exercised the authority
given to him by the City Manager and City Commission, and had vendors provide
samples for review of theater seating, developed specifications for a sound system,
received samples of theater curtains, aisle carpeting, egress aisle lighting that
conformed to the concrete and carpet floor conditions, hard wall coverings, and other
1
required interior finishes for the Theater. Bid specifications for the different
components were prepared and sent to specialized vendors to provide quotes forthe
purchase and installation requirements to reflect the exact needs of the design and
Theater configuration. These specifications also included the existing conditions of
the building and the applicable code requirements that the vendors were required to
follow. Additionally, vendors were requested to provide samples of products to test
and to help determine which would work and fit best in the theater design plan.
Four firms that specialize in theater seating were contacted to provide quotes for the
supply and installation of approximately 31 0 seats and the required anchoring plus the
installation of ADA and Fire Code required aisle lighting. Of the four firms that received
bid packages, four submitted quotes for the project. After reviewing the quotes, it was
determined the theater seats provided by Nutech Engineering Systems, Inc. was of the
best design, met required code compliance, and was the most comfortable to fit the
theater needs. In addition, Nutech Engineering Systems, Inc., was the lowest
responsive responsible bidder for the scope of work.
The sound system specifications developed for the project were reviewed and verified
by the Theater Manager and Sound System Manager of the Jackie Gleason Theater
and both agreed that the specifications for the sound system met the needs and
requirements of the Byron Carlyle Theater. Five firms that specialize in theater sound
systems were contacted to provide quotes for the sound system to be used in the
project. Of the five firms contacted, all five provided quotes for the Project. Nutech
Engineering Systems, Inc., was the lowest responsive responsible bidderforthe scope
of work.
Three firms that specialize in Theater perimeter wall curtains and curtains that
surround the exterior of the stage were contacted to provide quotes for the purchase
and installation of the custom made theater curtains. Of the three firms contacted, two
provided quotes for the project. Nutech Engineering Systems, Inc., was the lowest
responsive responsible bidder for the scope of work.
In addition to the bid items, other interior finishes elements, in the amount of
$55,884.31, were required for the project including the aisle carpeting inside the
Theater and hard wall finishes that were required for the acoustic properties of the
Theater and to serve as trim elements for the installed drapes and exit doors. These
items were required to match and conform to the design and color selections of the
other related Theater finishes. After reviewing product submittals and after verifying
the materials to be in compliance with Building and Fire Code requirements and in
conformance with the design, color selection and budget of the Byron Carlyle Theater
Project, and the availability of the products and installation requirements necessary to
comply with the project's construction schedule, the Property Management Director
determined that the finish materials for these requirements that were submitted by
Nutech Engineering Systems, Inc. were the best products and materials available to
be used on the Byron Carlyle Theater Project.
2
After checking background references, plus licensing and insurance requirements, the
Property Management Director determined that Nutech Engineering Systems, Inc.,
was the lowest and best responsive responsible bidder on the project. A contract was
then prepared with Nutech Engineering Systems, Inc., in the amount of $167,749 and
was reviewed and form approved by the Legal Department on March 29, 2004. The
contract was then signed by the contractor and executed by the Mayor and City Clerk
as required.
The Administration recommends that the Mayor and Members of the City Commission
of The City of Miami Beach ratify the Property Management Director's contract to
Nutech Engineering Systems, Inc., in the amount of $167,749 for the supply and
installation oftheater curtains, theater seating, aisle carpeting, aisle lighting, hard wall
finishes, sound system, and all associated materials and equipment in the Byron
Carlyle ~ater.
JM~FB/BAJ
C:\My Files\Commemo\ByronRatifyStageMemo.DOC
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