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Home My WebLink About2004-25586 Reso RESOLUTION NO. 2004-25586 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT, IN THE AMOUNT OF $49,745, TO LAUMAR ROOFING SERVICES, INC., TO PROVIDE FOR PRESSURE CLEANING, PREPARATION AND SEALING OF EXISTING CRACKS, AND TO APPLY WATERPROOF ELASTOMERIC COATINGSIPAINT TO THE EXTERIOR WALLS OF THE BYRON CARLYLE THEATER BUILDING. WHEREAS, due to existing surface and sediment cracks in the exterior plaster and decorative stone wall surfaces of the Byron Carlyle Theater Building, water is intruding inside the facility; and WHEREAS, emergency work, outside of the renovation budget was required to take care of water intrusion into the interior spaces of the building from surface and sediment cracks in the exterior plaster and decorative stone surfaces. WHEREAS, to stop water intrusion into the facility and to protect the interior finishes of the building requires pressure cleaning, preparation and sealing of existing cracks, and the application of waterproof elastomeric coating/paint to the exterior walls of the Byron Carlyle Theater Building; and WHEREAS, the Mayor and City Commission, at the November 28, 2001 Commission meeting, adopted Resolution No. 2001-24677, which authorized the Property Management Director to serve as the Certified General Contractor for the renovations of the Byron Carlyle Theater (the Project); and WHEREAS, the Property Management Director exercised the authority delegated to him by the City Manager and City Commission, and prepared specifications required to solicit quotes for the scope of work for the Project; and WHEREAS, after the specifications were complete, three contractors that specialized in building waterproofing were contacted to provide bids for the scope of work which resulted in three responsive bids for the Project; and WHEREAS, after reviewing the bids and insurance requirements, the Property Management Director determined that Laumar Roofing Services, Inc., was the lowest responsive responsible bidder for the scope of work for the Project; and WHEREAS, a contract was issued to Laumar Roofing Services, Inc., in the amount of $49,745, to provide for pressure cleaning, preparation and sealing of existing cracks, and to apply waterproof elastomeric coating/paint to the exterior walls of the Byron Carlyle Theater Building; and WHEREAS, as required by Resolution No.2001-24677, the Administration herein requests that the Mayor and City Commission ratify the aforestated contract, which were deemed necessary to continue the work on the Byron Carlyle Theater Building. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby ratify a contract, in the amount of $49,745, to Laumar Roofing Services, Inc., to provide for pressure cleaning, preparation and sealing of existing cracks, and to apply waterproof primer and finish coating/paint to the exterior walls of the Byron Carlyle Theater Building. day of June 2004. PASSED and ADOPTED THIS 9th MAYOR ATTEST: ~~'<(/)l~~ r CITY CLERK APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION Ai JIlt 11-:-- (;~ .~ - ~eY CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY lD = --- Condensed Title: Ratification of a contract to Laumar Roofing Services, Inc., in the amount of $49,745, to provide for pressure cleaning, preparation and sealing of existing cracks, and to apply waterproof primer and finish coatin / aint to the exterior walls of the B on Carl Ie Theater Buildin . Issue: Shall the City Commission Ratify a contract to Laumar Roofing Services, Inc., in the amount of $49,745? Item Summary/Recommendation: In accordance with Resolution No. 2001-24677 adopted by the City Commission on November 2810,2001 the Administration, through its Property Management Director, is providing General Contracting services including bidding, the award of contracts for work, and change orders on the Byron Carlyle Theater project. Under the provisions of the Resolution, contracts and purchases exceeding $25,000 must be brought back to the City Commission for Ratification. Emergency repair work, outside of the renovation budget was required to take care of water intrusion into the interior spaces of the building from surface and sediment cracks in the exterior plaster and decorative stone surfaces. After specifications were prepared to address the waterproofing needs of the Byron Carlyle Theater, three vendors provided quotes for the work. After reviewing the bids, references, and insurance requirements, the Property Management Director determined that Laumar Roofing Services, Inc., was the lowest responsive responsible bidder for the scope of work required and issued a contract for the execution of the work. Since the emergency scope of work was outside the renovation project, a different source of funds (other operating contingency) was used to fund the contract. The Administration recommends that the Mayor and City Commission ratify a contract with Laumar Roofing Services, Inc., in the amount of $49,745, to provide for pressure cleaning, preparation and sealing of existing cracks, and to apply waterproof primer and finish coating/paint to the exterior walls of the Byron Carl vie Theater Buildina. Advisory Board Recommendation: IN/A Financial Information: Amount to be expended: Finance Dept. # 161,6235.000343 ( Other Operating Contingency) Source of Funds: City Clerk's Office LegiSlative Tracking: I Sirn-Offs: r~~?II~-r~e, {/ AGENDA ITEM C 7 E DATE 6-9-oC( CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139 http://ci.miami-beach. fl. us COMMISSION MEMORANDUM TO: FROM: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez \"..^,~ City Manager 0 0 DATE: June 9, 2004 SUBJECT: A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT IN THE AMOUNT OF $49,745 TO LAUMAR ROOFING SERVICES, INC., TO PROVIDE FOR PRESSURE CLEANING, PREPARATION AND SEALING OF EXISTING CRACKS, AND TO APPLY WATERPROOF ELASTOMERIC COATINGSIPAINT TO THE EXTERIOR WALLS OF THE BYRON CARLYLE THEATER. ADMINISTRATION RECOMMENDATION Ratify the resolution. ANALYSIS Due to the age and existing conditions of the exterior walls of the Byron Carlyle Theater Building, water is intruding into the building through surface and sediment cracks of the exterior plaster and decorative stone surfaces. Therefore, emergency repair work outside of the renovation budget was required to take care of the water intrusion into the interior spaces of the building. In order to correct the situation and protect the interior finishes of the building, the exterior of the building requires heavy pressure cleaning to expose any surface cracks that exist, the preparation and sealing of the cracks, and the application of elastomeric waterproof coatings/paint over the exterior wall surfaces. Since the emergency scope of work was outside the renovation project, a different source offunds (other operating contingency) was used to fund the contract. The Mayor and City Commission, at the November 28,2001 Commission meeting, adopted Resolution No. 2001-24677, which authorized the Property Management Director to serve as the Certified General Contractor for the renovations of the Byron Carlyle Theater. The Property Management Director exercised the authority given to Him by the City Manager and City Commission, and prepared specifications that were required to solicit bids for the emergency scope of work that was needed to stop water intrusion into the Byron Carlyle Theater building. 1 After completing the specifications, three firms that specialize in building waterproofing work were contacted to provide quotes for the project. Of the three firms contacted, all three submitted quotes for the project. After reviewing the quotes and after checking background references, plus licensing and insurance requirements, the Property Management Director determined that Laumar Roofing Services, Inc. was the lowest responsive responsible bidder on the project. A contract in the amount of $49,745 was prepared and issued to Laumar Roofing Services, Inc., for the required work. The Administration recommends that the Mayor and Members of the City Commission of the City of Miami Beach ratify the Property Management Director's contract to Laumar Roofing Services, Inc., in the amount of $49,745, to provide for pressure cleaning, preparation and sealing of existing cracks, and to apply waterproof primer and finish coating/paint to the exterior walls of the Byron Carlyle Theater building. 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